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"Education is learning what you didn't even know you didn't know"
-Daniel J. Boorstin
AGENDA
REGULAR MEETING HERMOSA BEACH CITY COUNCIL
Tuesday, March 10, 1987 - Council Chambers, City Hall
MAYOR
John Cioffi
MAYOR PRO TEM
Etta Simpson
COUNCILMEMBERS
Tony DeBellis
Jim Rosenberger
June Williams
Regular Session - 7:30 p.m.
CITY CLERK
Kathleen Midstokke
CITY TREASURER
Norma Goldbach
CITY MANAGER
Gregory T. Meyer
CITY ATTORNEY
James P. Lough
All Council meetings are open to the public. PLEASE ATTEND.
Complete agenda materials are available for public inspection in
the Police Department, Public Library and the Office of the City
Clerk.
PLEDGE OF ALLEGIANCE W\241C
ROLL CALL: J C
PRESENTATION BY ROCKY VERSACE POST 2828 OF THE BEACH CITIES VET-
ERANS OF FOREIGN WARS OF THE UNITED STATES TO OFFICER THOMAS PAUL
OMPSON.
INTRODUCTION OF NEW EMPLOYEES: Linda iddle, Clerk Typist/Police
Department
Si-rria Lawrence, Clerk Typist/
Finance Department
CITIZEN COMMENTS
Citizens wishing
Consent Calendar
at this time.
(a)
to address the City Council on any items on the
or Consent Ordinances and Resolutions may do so
CONSENT CALENDAR: The following routine matters will be
acted upon by one vote to approve with the majority con-
sent of the City Council. There will be no separate
discussion of these items unless good cause is shown by
a member prior to the roll call vote. (Items removed
will be considered after Municipal Matters.)
Approval of Minutes: Special meeting of the City Coun-
cil held on February 21, 1987.
Recommended Action: To approve minutes.-
- 1 -
(b) Approval of Minutes: Regular meeting of the City Coun-
cil held on February 24, 1987.
Recommended Action: To approve minutes.
(c) Demands and Warrants: February 24, 1987.
Recommended Action: To approve Demands and Warrants
Nos. through inclusive.
(d) Tentative Future Agenda Items.
Recommended Action: To receive and file.
(e) City Manager Activity Report: Memorandum from City Man-
ager Gregory T. Meyer dated March 4, 1987.
Recommended Action: To receive and file.
(f) Request for Closed Session: Memorandum from City Man-
ager Gregory T. Meyer dated March 3, 1987.
Recommended Action: To calendar a Closed Session for
March 24, 1987 at 6:00 p.m.
(g) Authorization for payment of claim to Casey's Used Cars
in the amount of $2,235.70. Memorandum from Personnel
Administrator Robert Blackwood dated March 3, 1987.
Recommended Action: To authorize payment.
(h) Monthly Investment Report: Memorandum from City
Treasurer Norma Goldbach dated March 4, 1987.
Recommended Action: Receive and file.
(i) Cancellation of Warrants: Memorandum from City
Treasurer Norma Goldbach dated February 17, 1987.
Recommended Action: To approve cancellation of Warrants
Nos. 022356 and 022450.
(k)
Martha's 22nd Street Grill Encroachment Permit Fee.
Memorandum from Public Works Director Anthony Antich
dated February 12, 1987.
Recommended Action: To grant request to pay the annual
Commercial Encroachment Permit Fee for Outside Dining
quarterly.
Prospect Park improvements - award of bid for asphalt
area repair and resurfacing. Memorandum from Public
Works Director Anthony Antich dated February 27, 1987.
Recommended Action: To award agreement to Sully -Miller
Contracting Company and authorize Mayorto sign.
(m)
(n)
(q)
(s)
Approval of Plans and Specifications for sanitary sewer
Target Area II, CIP 85-401, 402, 403. Memorandum from
Public Works Director Anthony Antich dated February 25,
1987.
Recommended Action: Approve plans and specifications,
authorize staff to solicit proposals for Inspection Ser-
vices and authorize staff to solicit sealed bids for
construction for CIP 85-401, 402 and 403.
Informational report regarding transients and homeless
persons in Hermosa Beach. Memorandum from Public Safety
Director Steve Wisniewski dated March 3, 1987.
Recommended Action: Receive and file.
Informational report regarding legality of consuming
alcoholic beverages in non -licensed establishments.
Memorandum from Public Safety Director Steve Wisniewski
dated March 3, 1987.
Recommended Action: Receive and file.
Approval of Final Map 144387 for 6 unit condominium
project at 1126 & 1130 Cypress Avenue. Memorandum from
Planning Director Michael Schubach dated March 3, 1987.
Recommended Action:. To approve Final Map #44387.
Proposed Community Opinion Questionnaire to determine
various Capital Improvement needs. Memorandum from
Public Works Director Anthony Antich dated February 12,
1987.
Recommended Action: To approve questionnaire, to ap-
propriate $3,955 from Prospective Expenditures to City
Council, Office Operating Supplies account and to direct
staff to distribute questionnaire.
Approval of security policy for new restrooms at Clark
Field. Memorandum from Community Resources Director
Alana Mastrian dated March 3, 1987.
Recommended Action: To approve security policy.
Revised RFP for a transportation study to improve and
expand the Herman Commuter Service and examine other
services in the area. Memorandum from Planning Director
Michael Schubach dated March 2, 1987.
Recommended Action: Approve revised RFP.
Inclusion of the Manhattan Village Mall as a satellite
stop for the "Wave" Dial -A -Ride Program. Memorandum
from Planning Director Michael Schubach dated March 3,
1987.
- 3
(t)
(u)
(v)
Recommended Action: Direct staff to meet with City of
Redondo Beach for the purpose of amending the contract
to include the medical facility of the Manhattan Village
Mall as a satellite point.
Authorization to attend City Clerk's Association Annual
Conference April 8 - 10, 1987, per City Code Section 2-
3.1 (a)(2). Memorandum from City Clerk Kathleen Mid-
stokke dated March 4, 1987.
Recommended Action: To authorize attendance of City
Clerk.
Funding attendance at Medal of Valor Luncheon. Memoran-
dum from City Manager Gregory T. Meyer dated March 4,
1987.
Recommended Action: To appropriate $180 from Prospec-
tive Expenditures to City. Council Conference Account.
In lieu sewer payment for condominium project located at
829, 829-1/2 and 833 Fifth Street. Memorandum from
Public Works Director Anthony Antich dated March 5,
1987.
Recommended Action: City Council to set a time and date
for a workshop to discuss this matter.
2. ORDINANCES AND RESOLUTIONS
(a) AN ORDINANCE OF THE'CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, AMENDING ORDINANCE NO. 86-843 TO AL-
LOW PROJECTS FILED PRIOR TO THE EFFECTIVE DATE OF OR-
DINANCE NO. 86-839 TO REMAIN UNDER OLD STANDARDS. For
waiver of full reading and introduction. Memorandum
from Building and Safety Director William Grove dated
March 2, 1987.
(b)
(c)
A RESOLUTION OF
BEACH, CALIFOR
AREAS WITHIN T
A THROUGH E.
Director Mich
TY CO&INF T�4OF HERMOSA
ING THE GENERAL PLAN FOR VARIOUS
SHOWN ON THE ATTACHED EXHIBITS
ion. Memorandum from Planning
ach dated March 2, 1987.
A, AME
°E CITY A
For adopr
el Schur
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, AMENDING RESOLUTION NO. 85-4886, AS
AMENDED, ADJUSTING THE FEE FOR ISSUANCE AND REVIEW OF
ENCROACHMENT PERMITS - SECTION 6. FEE FOR OUTSIDE DINING
PURPOSES. For adoption. Memorandum from Public Works
Director Anthony Antich dated February 17, 1987.
3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION.
4. WRITTEN COMMUNICATIONS FROM THE PUBLIC.
stnizbP: ( 004, Pk1 {rov+o�
(a) Correspondence from Mr Parker Herriott follo s:
1) Ltr. received 10:45 a.m. February 25, 1987;
2) Ltr. received 1:15 p.m. February 25, 1987;
3) Ltr. received 1:00 p.m. March 3, 1987.
Recommended Action: To receive and file.
******************************************************************
Citizens wishing to address the City Council on any of the
remaining items on the agenda may request to do so at the time
the item is called.
**************:c**************************************************
MUNICIPAL MATTERS
NONE
5. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER
(a)
c hLoc
KtosKC
t ;tek_KA.D 7,
Acceptance of R.C.C. proposed budget for 1987-1988.
Memorandum from City Manager Gregory T. Meyer dated
March 5, 1987.
Recommended Action: Recommend that City Council accept
the R.C.C. proposed budget assessment schedule and di-
rect its delegate to the R.C.C. Board to cast a yes vote
for a 1987-1988 assessment amount not to exceed
$241,963.
MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL
Oral report from Councilmember Simpson re. proceedings
of League of California Cities, L. A. County Division,
re. California State Coastal Commission vacancy, with
recommendations on how to proceed thereafter.
J - 0^-4-awvi�i�jc V:
A sve.
OTHER MATTERS - CITY COUNCIL -y-L11,54-U4,...4126t,,q
8. Or7V IEETING OF THE HERMOSA BEACH VEHICLE PARKING DISTRICT
COMMISSION. 40 Et W1a -pa ; ��c , j, I2A 31
CONSENT CALENDAR /
(1) Approval of VP.minutes of 2/24/87 meeting.
JQJ
Recommendation re. 2 for 1 validations for the months of
April, May and Ju e. Memorandum from General Services
Director Joan Noon dated February 27, 1987.
APPEARANCE OF INTERESTECITIZENS
itizens wishing to
he jurisdiction of
genda may do so at
ng City management
ubmit those compla
ADJOL
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adgress the City Council on any matter within
t5e Council not a ere considered on the
r is time. Citizens with complaints regard -
or departmental operations are requested to
nts in writing to the City Manager.a
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MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL of the City of
Hermosa Beach, California, held on Saturday, February 21, 1987
at the hour of 9:05 A.M.
ROLL CALL
Present: DeBellis, Rosenberger, Simpson, Williams
Absent: Mayor Cioffi (excused)
TEMPORARY ADJOURNMENT
The special City Council meeting was temporarily adjourned to the
Chevron facilities at 324 W. El Segundo Blvd., El Segundo.
Motion Simpson, second Rosenberger. So ordered, noting the
absence of Mayor Cioffi.
The Special City Council Meeting was reconvened at City Hall at
1:45 P.M. by the City Clerk.
ADJOURNMENT
The Special Meeting of the City Council of the City of Hermosa
Beach, California, adjourned on Saturday, February 21, 1987 at
the hour of 1:47 P.M., by order of the City Clerk, due to a lack
of quorum, to a Regular Meeting to be held on Tuesday, February
24, 1987 at 7:30 P.M., preceeded by a Closed Session at 6:00 P.M.
*-CX/ee4 )70&1 }7X71 -01-e
Kathleen Midstokke, City Clerk
1b
Where there is no vision the people perish...
HERMOSA BEACH CITY COUNCIL AGENDA
WELCOME! By your presence in the City Council Chambers you are
participating in the process of representative government. Your
government welcomes your interest and hopes you will attend the
City Council meetings often
CITY VISION
A less dense, more family oriented pleasant low profile,
financially sound community comprised of a separate and distinct
business district and residential neighborhoods that are afforded
full municipal services in which the maximum costs are borne by
visitor/users; led by a City Council which accepts a stewardship
role for community resources and displays a willingness to
explore innovative alternatives, and moves toward public policy
leadership in attitudes of full ethical awareness. This Council
is dedicated to learning from the past, and preparing Hermosa
Beach for tomorrow's challenges today.
Adopted by City Council on October 23, 1986
NOTE: There is no smoking allowed in the Council Chambers
•
THE HERMOSA BEACH FORM OF GOVERNMENT
Hermosa Beach has the Council -Manager form of government, with a City Manager ap-
pointed by and responsible to the City Council for carrying out Council policy. The
Mayor and Council decide what is to be done. The City Manager, operating through
the entire City staff, does it. This separation of policy making and administration
is considsered the most economical and efficient form of City government in the
United States today.
GLOSSARY
The following explanations may help you to understand the terms found on most agen-
das for meetings of the Hermosa Beach City Council.
Consent Items
A compilation of all routine matters to be acted upon by one vote; approval re-
quires a majority affirmative vote. Any Councilmember can remove an item from this
listing thereby causing that matter to be considered under the category Consent Cal-
endar items Removed For Separate Discussion.
Public Hearings
Public Hearings are held on certain matters as required by law. The Hearings afford
the public the opportunity to appear and formally express their views regarding the
matter being heard. Additionally, letters may be filed with the City Clerk, prior
to the Hearing.
Hearings
Hearings are held on other matters of public importance for which there is no legal
requirement to conduct an advertised Public Hearing.
Ordinances
An ordinance is a law that regulates government revenues and/or public conduct. All
ordinances require two "readings". The first reading introduces the ordinance into
the records. At least one week later Council may adopt, reject or hold over the
ordinance to a subsequent meeting. Regular ordinances take effect 30 days after the
second reading. Emergency ordinances are governed by different provisions and waive
the time requirements.
Written Communications
The public, members of advisory boards/commissions or organizations may formally
communicate to or make a request of Council by letter; said letters should be filed
with the City Clerk by the Wednesday preceeding the Regular City Council meeting.
Miscellaneous Items and Reports - City Manager
The City Manager coordinates departmental reports and brings items to the attention
of, or for action by the City Council.
Verbal reports may be given by the City Manager regarding items not on the agenda,
usually having arisen since the agenda was prepared on the preceding Wednesday.
Miscellaneous Items and Reports - City Council
Members of the City Council may place items on the agenda for consideration by the
full Council.
Other Matters - City Council
These are matters that come to the attention of a Council member after publication
of the Agenda.
Oral Communications from the Public - Matters of an Urgency Nature
Citizens wishing to address the City Council on an urgency matter not elsewhere con-
sidered on the agenda may do so at this time.
Parking Authority
The Parking Authority is a financially separate entity, but is operated as an inte-
gral part of the City government.
Vehicle Parking District No. 1
The City Council also serves as the Vehicle Parking District Commission. It's pur-
pose is to oversee the operation of certain downtown parking lots and otherwise pro-
mote public parking in the central business district.
February 27, 1987
HONORABLE MAYOR and MEMBERS of Regular Meeting of
the HERMOSA BEACH CITY COUNCIL March 10, 1987
AWARD OF AGREEMENT FOR ASPHALT AREA REPAIR
FOR PARK DEVELOPMENT - CIP 85-502
Recommendation
It is recommended that City Council:
1. Award the agreement to Sully -Miller Contracting Company for
asphalt area repair and resurfacing.
2. Authorize the Mayor to sign the agreement.
Background
On January 13, 1987, City Council approved the request for
proposals and authorized staff to solicit proposals for the
asphalt work at the above location.,
Analysis
Two sealed bids were received by the City Clerk on February 20,
1987. The bids were publicly opened and read aloud.
Sully -Miller Contracting Company was the low bidder at a total
cost of $9,800. The other bid follows:
Vernon Paving $11,900
with an alteration 2,060
Staff contacted references given, who praised the quality of work
and professionalism in executing their contracts. References
contacted also said work was completed on schedule and the
contractor closely followed the "Green Book" - Standard
Specifications for Public Works Construction. Staff has
determined Sully -Miller to be that contractor which best meets
the needs of the City, and recommends that the agreement be
awarded to Sully -Miller Contracting Company.
ik
FISCAL IMPACT
Budgeted Year to date This Estimated
Amount Expenditures Agreement Balance
(1-31-87)
CIP 85-502
$158,000 $2,761 $9,800 $145,439
Staff intends to utilize a portion of the the estimated balance
for irrigation installation and landscaping.
Alternatives
Other alternatives avaliable to City Council are:
1. Halt the project.
2. Direct staff to re -bid the asphalt area repair and
replacement work.
CONCUR:
ti
Anthony Antich
Director of u•lic Works
74"-71444Y/L_
Gr gory T. Meyer
City Manager
Respectfully submitted
Lyrth Stevens
Administrative Aide
NOTED FOR FISCAL IMPACT:
Viki Copeland
Finance Administrator
Attachment: Agreement
Tentative Project Schedule-
PART 5
CITY OF HEbMOSA _BEACH
AGREEMENT FOR ASPHALT AREA REPAIR
AND RESURFACING FOR PARK DEVELOPMENT AT PROSPECT AVENUE, HOLLOWELL
AVENUE AND .GENTRY.STREET.
THIS AGREEMENT is made and entered into this 106
day of March , 1987, by and between the CITY OF HERMOSA .
'BEACH, CA , hereinafter referred to as "City," and
SULLY - MILLER CONTRACTING COMPANY , hereinafter
referred to as "Contractor."
WITNESSETH:
WHEREAS, City and Contractor have executed the
bonds attached hereto as Exhibit A and incorporated by
this reference, and
WHEREAS, City desires to contact with Contractor
to perform the services detailed in said bonds and in the
Proposal, and
WHEREAS, Contractor has represented that it is
fully qualified to assume and discharge such responsibility;
NOW, THEREFORE, the parties hereto do agree
as follows:
1. Scope of Services. City hereby employs
Contractor to REPAIR AND RESURFACE THE ASPHALT AREA FOR PARK DEVELOPMENT
AT PROSPECT AVENUE, HOL'LOWELL, AND 'GENTRY STREET.
AGREEMENT
-1-
•
T
including miscellaneous appurtenant work. Such work shall
be performed in a good and workerlike manner, under the
terms as stated herein and in the Notice to Contractors,
Instructions to Bidders, Special Provisions and the Proposal,
and in accordance with the latest edition of the Joint
Cooperative Committee, Southern California Chapters of the
American Public Works Association and the Associated General
Contractors of America, -document entitled, "Standard Specif-
ications" (a copy of which is attached hereto as Exhibit B
and incorporated by this reference). In the event of any
conflict between the terms of this agreement and any of the
above -referenced documents, the terms of this agreement
shall be controlling.
.2. Compensation. In consideration of the
services rendered hereunder, Contractor _shall be paid
according to the prices as submitted on Schedule A of the
Proposal. Payment shall be made within thirty (30) days
after completion of Contractor's services.
3. Hold Harmless; Insurance. It is specifically
understood and agreed by all parties hereto that Contractor
is, for the purposes of this Agreement, an independent
contractor and not an employee of the City. Accordingly,
Contractor shall not be deemed the City's employee for any
purpose whatsoever:' Contractor shall not incur. or have the
AGPED ENT
-2--
power to incur any debt, obligation or liability whatever
for or against City and shall hold harmless and defend
the City of "Hermosa Beach from and against any and all
obligations, claims, liens, or causes of actions, arising
out of or related to Contractor's services hereunder.
Contractor shall file and maintain on file with City at
all times during the term of this Agreement, a copy or
certificate of general liability insurance for bodily injury
and property damage protecting Contractor in amounts not
less than $500,000.00 for injuries to one person, $1,000,000.00
for injuries to more than one person and $100,000.00 for
property damage. Such insurance shall not be cancelled
•
without thirty (30) days' prior written notice to City,
shall name the City and its officers and employees as
additional insureds, and shall include all automobiles
utilized by Contractor's personnel in the performance of
this Agreement.
4. Assignment. This agreement may not be assigned
by Contractor, in whole or in part, without the prior
consent of City.
5. Termination. This Agreement may be cancelled
by City at any time without penalty upon thirty (30)
days' written notice. In the event of termination without
fault of Contractor, City shall pay Contractor for all
services rendered prior to date of termination, and such
AGREEMENT
—3-
payment shall be in full satisfaction of all services
. _ .
rendered hereunder. • •"'s
. -
IN WITNESS WHEREOF, the parties hereto have
executed the within Agreement the day and year first above
written.
• : r
CITY OF HERMOSA BEACH
By:
ATTEST:
, • •
City Clerk
•••• 7 • :•• •:
•
CONTRACTOR
By:
Maxpr
AGREEMENT
. *-•
CONSTRUCTION SCHEDULE
PROJECT NAME : Park Development at Prospect Avenue.
ACCOUNT NUMBER : 125-401-8502-4201
FOR ASPHALT REPAIR AND RESURFACING.
1 1 1 1
TASKS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1 1 1 1
Final design approval before advertising ll
for construction ■
LEGEND
TENTATIVE SCHEDULE : mmummAmumm
ACTUAL SCHEDULE
X : 100% COMPLETE
Prepare advertisement & set bid opening
date
Advertising period
(issue addendums as necessary)
Accept sealed bids & public bid opening
Review bids
Award contract
Sign contract
.(bonds,insurance & workers comp. cert.)
•
1
11
I I I I
Preconstruction meeting procedure 1 1
Issue "Notice to Proceed"
Construction Period
Monitor progress & maintain records
Progress payment and
change order procedure
Acceptance of work as complete
Issusing and recording a
"Notice of Completion"
Retention Payment
Project close out
1
1
1 1
i..eII■
111
11■
INN
1 1
Honorable Mayor and Members of
the Hermosa Beach City Council
February 25, 1987
Regular Meeting of
March 10, 1987
APPROVAL OF PLANS AND SPECIFICATIONS
SANITARY SEWER TARGET AREA II, CIP 85-401, 85-402, 85-403
Recommendation:
It is recommended that City Council:
1. Approve the attached plans andspecifications for Sanitary
Sewer Replacement, Target Area II. (Exhibit 1)
2. Authorize staff to solicit proposals for Inspection Services
for CIP 85-401, 402, and 403.
3. Authorize staff to solicit sealed bids for construction for
CIP 85-401, 402, and 403.
Background:
On August 12, 1986, City Council authorized the Public Works
Department to advertise for bids for both inspection services and
construction for sanitary sewer line replacement within Target
Area II. On September 19, 1986, (bid due date) sealed bids were
received, publicly opened and read aloud. The apparent low bid
was approximately 5.6% greater than• the engineer's estimate.
Consequently, on October 7, 1986, City Council rejected all bids
received for the Target Area II Sanitary Sewer Line Replacement,
and authorized staff to re -advertise this project.
Analysis:
ASL Consulting Engineers has been contracted to provide
professional engineering services for the preparation of the
plans, specifications, and engineer's estmate for the sewer
replacement of Target Area II. Staff has conducted several
meetings with ASL to discuss the following:
1. the engineer's estimate,
2. alternate bid options,
3. refining of the specifications, and
4. work schedule planning for Valley School, and the benefits of
postponing construction from Spring 1987 to early Summer
1987.
ASL has submitted a revised final set of Plans and Specifications
for Council approval (Exhibit 1).
In addition, the Inspection Services will also be re -bid to
reflect cost information and revisions in the Plans and
Specifications. Exhibit 2 indicates the revised project
schedule.
li
Estimated Fiscal Impact:
Budgeted
CIP 85-401, 402, 403 to date
Actual
Expenditures
to date
Anticipated
Final
cost
Plans, Specs & Estimate $ 18,500
Construction 329,200
Inspection 33,000
Contingency 35,220
Total
$415,920
$ 18,400
-0-
- 0-
- 0-
$ 18,400
$ 19,500
378,630
38,000
42,000
$478,130 *
* This is only an estimate. Additional funds (if necessary) can
be transferred from CIP 85-405 after the low bid is received and
awarded by Council.
Alternatives:
Other alternatives considered by staff and available to Council
are:
1. Bid the project at a later date.
2. Abandon the project at this time.
Respe 11 submitted,
Deborah M. Murphy
Assistant Engineer
Concur:
Gre oryl T . Mdyer
City Manager
f
Attachments:
DMM:mv
app/m
Exhibit
Exhibit
Exhibit
Exhibit
Concur:
An ony Antich
Director of Puic Works
Noted for Fiscal Impact:
Viki Copeland
Finance Administrator
1 -Plans and Specifications
2 -Project Schedule
3 -Project Location Map
4 -Engineer's Estimate
2
CONSTRUCTION SCHEDULE
PROJECT NAME : \--570/J f t i / S
ACCOUNT NUMBER
p fls- 4-6/ , 8 -S -41 -oz, &S--4 -c 3
LEGEND
TENTATIVE SCHEDULE : mmiummimmoumm
ACTUAL SCHEDULE :
X : 100% COMPLETE
1 1 I 1 1 1 1 1 1 1
TASKS JAN FEB MAR APR .MAY JUN JUL AUG SEP OCT NOV DEC
I J ---1 1 I . I I -y ----I-- ---I
Final design approval before advertising
�rmTrrlTrrnTrl111
for construction
Prepare advertisement & set bid opening
date
Advertising period
(issue addendums as necessary)
Accept sealed bids & public bid opening
Review bids
Award contract
-Sign contract
(bonds,insurance & workers comp. cert.)
Preconstruction meeting procedure
Issue "Notice to Proceed"
Construction Period
Monitor progress & maintain records
Progress payment and
change order procedure
Acceptance of work as complete
Issusing and recording a
"Notice of Completion"
Retention Payment
Project close out
I-Irf--I
111111111 1
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PROJECT LOCATION MAP
GIP 85-401, 402, .403
l<EY
Proposed Sewer Line
CITY OF
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Proposed Sewer Line
Exhibit 4
ENGINEER'S ESTIMATE
City of Hermosa Beach
Replacement of Sanitary Sewers
Target Area 2
ITEM
QUANTITY
UNIT
DESCRIPTION
UNIT
PRICE
TOTAL
1
E10
L.F.
Removal of 8" diameter vitrified
clay pipe sewer
$ -10.00
$ 8,100__
2
674
L.F.
Replacement of 8" diameter vitrified
clay pipe sewer
22.00
14,828
3
100
L.F.
Furnish : • .11 8" CIP
37.00
3,700
4
2155
L.F.
Removal. of 10" diameter vitrified clay
pipe sew-'
8.00
17,240
5
938
L.F.
Removal of 1 " :'ameter vitrified clay
pipe sewer
12.00
11,256
6
3097
L.F.
Replacement 'o 15' diameter vitrified
37.50
116,138
clay pipe sew-
7
90
L.F.
Installation of new 6" diameter
vitrified clay pipe sewer including
60.00
5,400
cleanouts
8
2
EA.
Removal of existing manhole frame &
cover, seal existing inlets and outlets
750.00
1,500
with concrete and backfill with sand
9
13
EA.
Removal and replacement of manholes
1,500.00
19,500
10
1
EA.
Construction of new manhole
5000.00
5,000
11
2
EA
Construction of new precast concrete
shallow manhole
1,500.00
3,000
12
1
EA.
Abandonment of existing manhole
400.00
400
13
4
EA.
Seal ends of existing sewer pipe with
8" thick brick and mortar
300.00
4 1,200
14
61)EA.
400.00
1,600
Removal of existin. trees \
15
50±
'
EA.
onnec ion o a . . •.. e
connections
200.00
10,000
16
674
L.F.
Sheeting, shoring, bracing or sloping
of trenches or excavations for 8" pipe
26.00
.17,524
17
3097
L.F.
Sheeting, shoring, bracing or sloping
of trenches or excavations for 15" pipe
35.00
108,395
---CONTINUED---
CALCULATED BY
CHECKED BY
ENR
CJG
SA
5452
JOB NO.
DATE
1267.5
12/10/86
TOTAL ESTIMATE $
ENGINEER'S ESTIMATE
City of Hermosa Beach
Replacment of Sanitary Sewers
Target Area 2
---CONTINUED---
ITEM
QUANTITY
UNIT
DESCRIPTION
UNIT
PRICE
TOTAL
18
546
L.F.
Construction of concrete curb
and gutter
$ - 14.00
$ - ' -7.,644
19
1121
S.F.
Construction of concrete dirveway
5.00
5,605
20
5440
S.F.
Construciton of concrete walk
2.50
13,600
21
1000
S.F.
Construction of concrete pavement
7.00
7,000
•
•
.
r
•
•
CALCULATED BY
CJG
CHECKED BY SA
ENR
5452
JOB NO.
1267.5
DATE 12/10
TOTAL ESTIMATE $378,630
tl
February 17, 1987
HONORABLE MAYOR and MEMBERS of Regular Meeting of
the HERMOSA BEACH CITY COUNCIL February 24, 1987
COMMERCIAL ENCROACHMENT PERMIT FEE REVIEW
Recommendation
It is recommended that City Council amend Resolution No. 85-4886
(Attachment A) to adjust the fee for outdoor dining from $ .50
per square foot per month to $ .64 per square foot per month.
Background
On December 16, 1986, City Council directed staff to examine
charging market rate per square foot for encroachment onto the
public right-of-way for commercial businesses.
Analysis
This report discusses the current Commercial Outdoor Dining fee
and the "market rates" of Hermosa Beach. Attached is a proposed
resolution amending Resolution 85-4886 should City Council take
action to increase the Outdoor Dining Fee. for Commercial
Encroachment Permit Agreements to $.64 per square foot per month.
CURRENT OUTDOOR DINING FEES
Current fees for outside dining are $0.50 per square foot per
month, due and payable upon the signing of the Commercial
Encroachment Permit Agreement and on the anniversary every year
thereafter. Fifty cents per square foot per month was the
established rate the Community Center charged for it's leased
space. Staff used the similar fee to be consistent.
The Community Center is currently charging $0.64 per square foot
per month. This increase was approved by City Council on 9-9-86
(Attachment B). To be consistent, staff recommends increasing
the outdoor dining fee to $ .64 per square foot per month.
MARKET RATES
The current commercial retail rental rate for an "older building"
in the downtown area is $1.00 - $1.25 per square foot. "Highway"
(Pacific Coast Highway) rates are $1.75 - $2.00 per square foot.
Several agents specializing in retail rentals have told us that
"Outdoor dining is very seasonal and the fee should be less than
the retail market price per square foot for a building because
the owner/applicant will be paying for outdoor space that may not
always be useable."
1
2c
POTENTIAL IMPACTS
A fee increase will not effect any Commercial Encroachment Permit
currently on file.
An increase in the fee to a.higher "market rate" could possibly
discourage new downtown restaurant owners from using the public
right-of-way for outdoor dining. The "market rate" may be so
restrictive that new restaurant owners may use the public
right-of-way only occassionally and on weekends, when the City is
unable to discourage use of the public right-of-way for this
purpose.
Alternatives
Other alternatives considered by staff and available to City
Council are:
1. Keep the outdoor dining fee the same at $ .50 per square
foot per month.
2. Refer this recommendation to the Planning Commission.
3. Modify the fee - either higher or lower.
ny Antich
Director of Pub
Gr gorNi Meyer
Ci y Manager
Attachments:
Res ectfull submitted
Ly Stevens
Administrative Aide
- Proposed Resolution amending Resolution No.
85-4886.
- Resolution No. 85-4886. (Attachment A)
- City Council item dated 9-9-86, recommending
square footage lease rates from Alana Mastrian,
Director of the Department of Community Resources.
(Attachment B)
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V%\ -C "C
3-\
RESOLUTION NO. 87-
A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING
RESOLUTION NO. 85-4886; AS AMENDED, ADJUSTING THE FEE FOR
ISSUANCE AND REVIEW OF ENCROACHMENT PERMITS - SECTION 6. FEE FOR
OUTDOOR DINING.
WHEREAS, the City Council on 12-16-86 directed staff to
study the fee per square foot of encroachment onto the public
right-of-way for commercial businesses using the public
right-of-way for outdoor dining, and
WHEREAS, the Community Center currently charges a $.64 per
square foot per month lease rate, and
WHEREAS, pursuant to Article XIIB of the California
Constitution the City may recover "costs reasonably borne" from
fee and charges levied.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. SECTION 6. FEE FOR OUTDOOR DINING shall read as
follows:
SECTION 6. FEE FOR OUTSIDE DINING. Filing fee shall be
required upon filing of application. Outside Dining Fee
shall be paid upon initial application approval and annually
on date of issuance thereafter. Outside Dining Review Fee
shall be paid annually on date of issuance/review
thereafter. Costs are calculated as follows:
Type of Fee Staff Cost Time Cost
1. Filing Fee $108.00
2. Review Fee Admin. Aide $10/hr.+ 30% 1 hr. 13.00
3. $.64/sq. ft. x (sq. ft. of encroachment) x 12 mo.=
(Total to be determined at time of application.)
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SECTION 2. This resolution shall take effect immediately.
PASSED, APPROVED, and ADOPTED this day of
1987.
PRESIDENT of the City Council, and MAYOR of the City of
Hermosa Beach, California.
ATTEST: APPROVED AS T!, FORM'
CITY CLERK
•
- 2
TY ATTORNEY
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Pev
RESOLUTION NO 85-4886
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, ESTABLISHING FEES FOR THE ISSUANCE AND REVIEW OF EN-
CROACHMENT PERMITS.
WHEREAS, requests for encroachments require many hours of
staff time for administration and review.
WHEREAS, the benefit of such request is primarily with the
adjacent property owner or business.
WHEREAS, pursuant to Article XIIB of the California Con-
stitution the City may recover_ costs reasonable borne from fee
and charges levied.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. FILING FEE. Filing fee shall be required upon
filing of applic
follows:
Activity
Application/File
Review
Inspection
Approval/Denial
Recordation
ation. Costs reasonable borne are calculated as
Staff
Admin. Aide
Admin. Aide
Engineer
Director
City Clerk
Charge Time Cost
$10/hr+30% 1 hr. $13.00
10/hr+30% 1 hr. 13.00
12/hr+30% 1 hr. 14.00
20/hr+3070 1. hr. 26.00
14/hr. 3 hr. 42.00
Total: $108.00
SECTION 2. TRANSFER FEE. Transfer fee shall be required
upon the sale of the parcel or business and by the new owner.
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ATTACHMENT A
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Costs are calculated as follows:
Activity Staff Charge Time Cost
Application/File Admin. Aide $10/hr+30% 1 hr. $13.00
eview Admin. Aide 10/hr+30% 1 hr. 13.00
Inspection Engineer 12/hr+30% 1 hr. 14.00
pproval/Denial Director 20/hr+3070 1 hr. 26.00
ecordation City Clerk 14/hr. 3 hr. 42.00
Total: $108.00_ -
SECTION 3. APPEAL FEE FOR INITIAL FILING. Appeal fee shall
•e required upon receipt of_written appeal, or ten (10) days
.fter the Director of Public Works's final decision is mailed. A
$266.50 appeal fee has been established for appeals to City Coun-
il on matters relating to Land Use.
SECTION 4. APPEAL OF REVOCATION OF PERMIT. Appeal fee
hall be required upon reciept of written appeal, or ten (10)
ays after Notice of Revocation is issued. A $266.50 appeal fee
as been established for appeals to City Council on matters
elating to Land Use.
SECTION 5. REVIEW FEE. Review fee shall be required two
years from date of issuance of encroachment permit. Costs are
alculated as follows:
Activity Staff Cost Time Cost
Inspection Admin. Aide $10/hr+3070 1 hr. $13.00
pproval/Denial
iling
iling Admin. Aide 10/hr+3070 1 hr. 13.00
Total: $26.00
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• - ATTACHMENT A
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SECTION 6.
E FOR OUTDOOR DINING. Filing fee shall be
required upon filing of application. Outside Dining Review fee
shall be paid upon initial application and annually on date of
issuance thereafter. Costs are calculated as follows:
Review Fee Staff Cost Time Cost
Filing Fee $108.00
Review Fee Admin. Aide $10/hr+30% 1 hr. $13.00
(+) $0.50 per square foot. (x) 12 months +
Total: to be determined at time of application
SECTION 7. This amendment take effect immediately.
PASSED, APPRO 'u •.ADOPTED this 16th day of December
198
IDENT of the City Council, and MAYOR of the City of Her-
mosa Beach, California.`
ATTEST:
1�PPROVED AS
CITY CLERK
TY ATTORNEY
3 - ATTACHMENT A
September 2, 1986
Ho^..table Mayor and Members .
of the City Council
City Council Meeting of
September 9,1986
SQUARE FOOTAGE LEASE RATE FOR COMMUNITY CENTER RENTALS
Recommedation
It is recommended by
Commission that City
lease rate:
July 1, 1987
July 1, 1988
July 1, 1989
staff and the, Community Resources Advisory
Council approve the following square footage
through June 30,,1988:
through June 30, 1989::.
through June 30, 1990:`
$.67 sq. ft.
$.70 sq. ft.
$.74 sq. ft.
Background
The square footage lease rate was,last adjusted in July
Analysis
1984.
At the Commission meeting of August 27, 1986, the commission ap-
proved the recommendation listed above.
Attached you will find the staff recommendation made to the
commission.
In dealing with non-profit organizations, it is extremely helpful
to them to know a couple of years:in advance the square footage
rate, therefore, staff and commission are recommending approval
of a three year rate. Each year the rate is adjusted 5%.
Concur:
M
GrelT; r9 T./ Meyer �--
Citiy Manager
•
Respectfully submitted,
'Alana M. Mastrian, Director
Dept. of Community Resources
Voted for fiscal impact:
Viki Copeland
Finance Adminitrato.r
ATTACHMENT B
TO: ' ADVISORY CO'•SMISSIOH DATE: JULY 21, 1985
RE.
SQUARE FOOTAGE LEASE RATE FROM : ALIS?`. M. !:1uT R1�:.. , M
��
' *::*at•*: •:E****Y. ..,:�:...... y
'e::<..::•ii rv7•ic:c):••Y.•:c:
..niS..:E �7i?c is ac vx.
:E is .,:.: .,;. v r
ieiii *is 3:r N ... ...: ......:c- E*•x r..:E* •**:E*•x••:\ L:c:¢ ::*:C*i'ca•:'.'•,. ?'x..
:E iE.,Eic;F3c
Recommendation
It is recommended that the commission approve the Community Cen-
ter square footage lease rate as -follows:
July:.1 ,::1987 through .June 3,C, 1988:
July 1,-.1988 through June 30; 1969:
July' 1 , 1.989 through June.30, .1990:
r
.Background
$.67 sq. ft.
a.70 sq. ft. 64
$.74 sq. ft.
Since:July, 19824 the following.square footage lease rate policy
has been in effect:
July 1, 1984 through June 30, 1985:
July 1, 1985 through'June 30, 1986:
July 1, 1986 through June 30, 1987:
$.58 sq. ft.
$.61 sa ft.
$.64 sq. ft.
The previous rate ranging from $»13 sq. ft. to $.52 was adjusted
in January, 1982 and had been in effect for 2 1/2 years.
Ana'vsis
e
-o :-e.-=_.,or.. ,,;._ co::��...,a� _s t^at leas
rates for corinercial buildings—in the Hermosa Beach area are:
New buildings: $1.50 and upward
Old buildings: $ .80 and upward
Based upon this information and factoring in the Department can
lease space in the Community.C.nter only to non-profit organiza-
tions, staff feels the proposed rate schedule is fair and
ecqui table.
The activity report includes the present breakdown of the square
foot usage of the Community Ce:iter.-
ATTACHMENT B
3_i
February 12, 1987
HONORABLE MAYOR and MEMBERS of the Regular Meeting of
HERMOSA BEACH CITY COUNCIL February 24, 1987
A PROPOSED COMMUNITY OPINION QUESTIONNAIRE
TO DETERMINE VARIOUS CAPITAL IMPROVEMENT PROJECT NEEDS
Recommendation
It is recommended that City Council:
1. Review and approve the attached Community Opinion
Questionnaire (Attachment A).
2. Appropriate $3,955 from Prospective Expenditures to the City
Council - Office Operating Supplies account for the
distribution of the questionnaire.
3. Direct staff to distribute the Community Opinion Questionnaire
by means of Postal Patron, Local Newspaper and Public Service
Television.
Background
On February 3, 1987 the Public Works Department presented to the
Planning Commission,a procedure for creating capital improvement
projects. (Attachment B.) The quorum suggested changes to the
questionnaire and these were incorporated in the revised
questionnaire. (Attachment A.)
The Planning Commission also suggested that the questionnaire get
wider coverage by not only mailing the questionnaire but also by
placing an advertisement on Channel 10 and in the Easy Reader.
Analysis
DISTRIBUTION OF THE COMMUNITY OPINION QUESTIONNAIRE
Staff researched three methods to distribute the questionnaire to
Hermosa Beach residents. They will be discussed in order of
"quantity of residents contacted".. Utilizing all three methods
below will be more effective.
POSTAL DELIVERY
There are 10,461 postal patrons within the city limits of Hermosa
Beach. A one-page, pre -addressed, self sealing questionnaire
could be sent through the mail -to every "postal patron" of
Hermosa Beach. The questionnaire would be delivered by the local
post office as part of the regular mail.
LOCAL NEWS PAPER
The Easy Reader has a City of Hermosa
approximately 9,000 papers weekly. The
copied on a one-page insert and placed
Reader distributed to Hermosa Beach only.
PUBLIC SERVICE TELEVISION - CHANNEL 10
Beach distribution of
questionnaire could be
in copies of the Easy
Approximately 7,000 households in Hermosa Beach are hooked up to
cable television. Storer Cable Television informs us the hours
between 6:00 p.m. and 11:00 p.m., Monday through Friday are the
prime viewing times therefore, regular programing is placed on
Channel 10, and the display advertisements are removed. However,
a FREE advertisement may appear on a "continuious display". A
display will list other public services and move continuiously
every 15 seconds until it reaches the end of the list of public
services. The display is repeated approximately 19 hours per
day.
The advertisement could say:
CITY OF HERMOSA BEACH - COMMUNITY OPINION QUESTIONNAIRE
THE CITY OF HERMOSA BEACH IS CONDUCTING A SURVEY TO
DETERMINE THE CAPITAL IMPROVEMENT NEEDS OF THE CITY.
WATCH FOR ,YOUR QUESTIONNAIRE IN THE MAIL. COMPLETED
QUESTIONNAIRES MAY BE DEPOSITED IN THE MAIL. PLEASE
RESPOND BY MAY 1, 1987.
METHOD
FISCAL IMPACT
COST FREQUENCY
Postal Delivery
Printing (19,500);
Fold & Stuff (10,461) $2,300
Postage - Bulk Mail 1,046
Easy Reader
Insert (9,000) 250
Television
Display Advertisement -0-
Total:
Contingency of 10%
TOTAL ESTIMATED COSTS:
$3,596
$ 359
$3,955
1 Time
1 Time
1 Time
Between the hours of
11:00 p.m. - 6:00 p.m.
Monday through Friday,
Approx. two weeks.
}
SUMMARY
COST
METHOD IMPACT (+) CONTINGENCY
1. Postal Patron 10,461 Hermosa Beach
postal patrons will
receive the a question-
naire in their mail.
2. Easy Reader 9,000 questionnairs will
be circulate in the Easy
Reader distributed in
Hermosa Beach.
3. Public Service A display advertise-
ment will be viewed approx-
imately 19 hours per day
for approximately 14 days.
$3,680
$ 275
$ -0-
TOTAL $3,955
The Planning Commission recommended all three methods be utilized
to circulate the questionnaire. Staff concurs with the Planning
Commission's recommendation.
Alternatives
Other alternatives available to City Council:
1. Approve the attached.questionnaire without revisions.
2. Direct staff to distribute the questionnaire in another
way.
3. Do not take any action.
C0' �.R:
AAAAAO
An moony Antich
Director of Publ c Works
Gr g5 -TIM -Iyer
Ci y Manager
Respectfu submitted
n Stevens
ministrative Aide
NOTED FOR FISCAL IMPACT:
Viki Copeland
Finance Administrator
CITY OF HERMOSA BEACH
COMMUNITY OPINION QUESTIONNAIRE
Dear Resident:
The City of Hermosa Beach Public Works Department is conducting a
survey to determine the Capital Improvement needs of the City.
Your time in responding to this questionnaire is greatly
appreciated and all comments will be forwarded to the City
Council and Planning Commission.
What street do you live on?
What is the nearest cross -street?
1. Do you: [ ] Rent [ ] Own Hermosa Beach property?
2. Are you registered to vote?
[ ] Yes [ ] No
3. How would you rate the following public improvements in
YOUR neighborhood?
Very Very
Poor Poor Fair Good Good
Street and Traffic Safety [ ] [ ] [ ] [ ] [ ]
Street Lighting [ ] [ ] [ ] [ ] [ ]
Storm Drains _ [• ] [ ] [ ] [ ] [ ]
Sanitary Sewers [ ] [ ] [ ] [ ] [ ]
Parks/Beaches [:.] [ ] [ ] [ ] [ ]
Public Buildings & Grounds [ ] [ ] [ ] [ ] [ ]
Other, Please identify:
[.] [] [] [] []
[] [] [] [] []
4. How would you rate the following public improvements
CITY-WIDE?
Very Very
Poor Poor Fair Good Good
Street and Traffic Safety
Street Lighting
Storm Drains
Sanitary Sewers
Parks/Beaches
Public Buildings & Grounds
Other, Please identify:
[] [] [] [] []
[.] [ ] [ ] [ ] [ ]
[] [] [] [] []
['] [ ] [ ] [ ] [ ]
[] [] [] [] []
[] [][] [] []
[J [] [] [] []
ATTACHMENT A.
5. Would you like to see more CITY-WIDE:
Street & Traffic Safety Improvements: [ ] Yes [ ] No
Street Lighting Improvements: [ ] Yes [ ] No
Storm Drain Improvements: [ ] Yes [ ] No
Sanitary Sewer Improvements: [ ] Yes [ ] No
Park Improvements: [ ] Yes [ ] No
Public Building & Ground Improvements: [ ] Yes [ ] No
Other, Please Describe:
[ ] Yes [ ] No
[ ] Yes [ ] No
[ ] Yes [ ] No
6. From the above types of improvements choose three (3)
which are most important for implementing in YOUR
neighborhood and list them in order of importance to you:
A.
B.
C.
Question #7 is optional, however it will be very helpful to City
staff in its presentation of Questionnaire results to City
Council.
7. Please select one ;of your priorities and propose a
project for that type of improvement.
•
o •ose a Title
our Project:
B. Propose a Location for your Project:
C. Describe the Work Proposed:
Do you like living in Hermosa Beach? [ ] Yes [ ] No
eted questionnaires may be obtained and deposited at the
ollowing locations:
(To be determined at a later date by Staff)
ATTACHMENT A.
January 12, 1987
HONORABLE CHAIRMAN and MEMBERS of the Regular Meeting of
HERMOSA BEACH PLANNING COMMISSION January 20, 1987
A PROPOSAL TO THE PLANNING COMMISSION
FOR A PROCEDURE CREATING CAPITAL IMPROVEMENT PROJECTS
Recommendation _ _ 4
It is recommended that the Planning Commission set a time and
date fora workshop to discuss the proposed procedure for
creating Capital Improvement Projects. It is recommended that
members of the Planning Commission, Planning Department staff and
Public Works staff attend this workshop.
Background
The purpose of this report is to define a Capital Improvement
Project, identify the role of City Departments, the Planning
Commission and the City Council in regard to the selection and
implementation of a Capital Improvement Project and to propose to
the Planning Commission a process by which Capital Improvement
Projects are created.
DEFINITIONS
A maintenance project is the; expenditure of funds for reoccurring
upkeep of property, equipment and capital improvements.
A Capital Improvement Project (CIP) is a one time, major
expenditure for a specific plan or design of permanent, public
improvements such as a building, street, or acquisition of real
property. These public improvements become permanent fixtures of
the City and are not recurring.
The purpose of the Capital Improvement Project is to:
a. preserve the public safety
b. enhance growth
c. improve the environment
d. increase efficient operation of the City
e. improve the comfort, repose and enjoyment of citizens
The existing Capital Improvement Project budget is a three year
budget with work to be performed between FY 1986-87 - FY 1988-89
and is catogorized as follows:
Street & Safety Improvements
Street Lighting Improvements
Storm Drain Improvements
Sanitary Sewer Improvements
Park Improvements
Public Building & Grounds Improvements
Other Improvements
- 1 - - ATTACHMENT B
Examples of CIP's in progress are or recently completed are:
CIP 86-605:
CIP 85-501:
CIP 85-404:
CIP 85-131:
CIP 85-301:
14th Street Parking Lot Paving
Clark Field Restroom Refurbishing
Target Area 1 - Sewer Replacement
Hermosa Avenue Signal Improvement @ 2nd Street
Pier Avenue Storm Drain Project
Examples of past CIP's are:
a. The Municipal Pier
b. City Hall Building
ROLES OF COUNCIL, COMMISSION AND CITY STAFF
Section 65400 of the Government Code requires the City Council to
_ adopt a general plan. A capital improvement program is reviewed,
revised and adopted by resolution of the City Council. Since
the general plan is in place the Planning Commission's role in
the preparation of a capital improvement project is to:
Make recommendations to the City Council regarding reasonable
means for implementing the adopted goals, objectives, policies
and proposed implementation programs found within the General
Plan or elements of the General Plan. The recommendations
serve as an effective guide for the growth, development,
preservation and conservation of open space by recommending
efficient expenditure of public funds to implement the adopted
goals, objectives, policies, and proposed implementation
programs found within the General Plan.
The Planning Commission submits to City Council a list of
proposed public works projects (Capital Improvements) recommended
for planning, initiation or construction during the ensuing
fiscal year(s). The City Council receives the list of proposed
public works, lists and classifies all recommendations and
prepares a coordinated program of proposed public works for the
ensuing fiscal year(s).
The Public Works Department's functions include preparing plans
for construction of major public works (Capital Improvements),
developing estimates and administering the construction of
projects.
The Capital Improvement Program is returned to the Planning
Commission for review as to conformity with the adopted general
plan and the commission makes a report to the City Council.
ATTACHMENT B
MEI
PROPOSED
PROCEDURE FOR CREATING CAPITAL IMPROVEMENT PROJECTS
* Determine Various Needs *
w
* Identify Specific. Projects *
* Estimate Costs of the Projects *
NVi
* Prioritize Projects *
* Certify Document Conforms to the General Plan *
* Implement the Capital Improvement Program *
DETERMINING VARIOUS NEEDS
Determining the needs of the City can be done several ways:
A. Community Opinion Questionnaire
B. Citizen Ad Hoc Committee
C. City Staff consisting of representitives of all committees,
commissions, departments and council.
D. Consultant Study
A good questionaire sent to all residents and property owners
would seem to be a complete, fair and thorough source of
information about our residents wants, wishes and needs. This
questionaire, along with the General Plan's projections for the
future, could give a picture of the future needs of Hermosa
Beach.
I've included a draft questionnaire for review by the Planning
Commission. This could also be distributed to the City Council
and Community Resources Commission for their review, comments and
revision, and later returned to the Planning Commission for
distribution to the public - giving an appropriate response time.
The tabulated results could be returned to the Planning
Commission to summerize the public's requests, then presented to
City Council and finally staff could proceed with the next step
of the process identifying specific projects. The cost for
preparation and mailing a questionnaire is estimated at
approximately $1,500.
IDENTIFY SPECIFIC PROJECTS
Information gathered from the questionaire would indicate the
public's requests. City staff could incorporate these requests
with General Plan's goals and other City needs, moving to the
next step, estimating the costs of the projects.
ESTIMATE COSTS OF THE PROJECTS
The Public Works staff will estimate the approximate cost to
implement the specific projects, returning the results to the
ATTACHMENT B
Planning Commission. This document could be forwarded to City
Council.
PRIORITIZE PROJECTS
Once the City Council receives the estimated costs to implement
the requested projects, it then prioritizes the projects as to
urgency vs. funding and returns their findings to the Planning
Commission for the next step in the process, certifying the
document conforms to the general plan. The Planning Commission
may want to recommend a prioritization to City Council.
CERTIFY THE DOCUMENT CONFORMS TO THE GENERAL PLAN
The Planning Commission certifies by resolution that the Capital
Improvement Projects (now a program)conform to the adopted
-general plan.
IMPLEMENT THE CAPITAL IMPROVEMENT PROGRAM
City Council directs staff to proceed with the implementation of
the program by adopting the Capital Improvement Budget by
resolution.
C
IR:
A► MIL I A.
An-1%ny Antich »5r
Resp ctfu y Submitted:
Lynn'Stevens
Director of Pub is Works Administrative Aide
Michael-Schubach
Director of Planning
CC: Gregory T. Meyer, City' Manager
Mayor and Hermosa Beach City Council
- 4 - - ATTACHMENT B
•1i
..Dear Resident:
CITY OF HERMOSA BEACH
COMMUNITY OPINION QUESTIONNAIRE
The City of Hermosa Beach Public Works Department is conducting a
survey to determine the Capital Improvement needs of the City.
Your time in responding to this questionnaire is greatly
appreciated and all comments will be forwarded to the City
Council and Planning Commission.
What street do you live on?
What is the nearest cross -s
-1. Do you like living in
2. Do you: [ ] Rent [ ] 0
3. Are you registered to vote?
4. How would you rate the following
YOUR neighborhood?
each?
Street and Traffic Safety
Street Lighting
Storm Drains
Sanitary Sewers
Parks/Beaches
Public Buildings & Grounds
Other, Please identify:
Very
Poor
[]
Yes
[ ] No
mosa Beach property?
[ ] Yes [ ] No
public improvements in
Very
Poor Fair Good Good
5. How would you rate the following
CITY-WIDE?
Very
Poor
improvements
Very
Poor Fair Good Good
Street and Traffic S
Street Lighting
Storm Drains
Sanitary Sewers
Parks/Beaches
Public Buildings & Grounds
Other, Please identify:
ATTACHMENT B.
6r. Would you like to see more CITY-WIDE:
Street & Traffic Safety Improvements: [:] Yes [ ] No
Street Lighting Improvements: [ ] Yes [ ] No
Storm Drain Improvements: [ ] Yes [ ] No
Sanitary Sewer Improvements: [ ] Yes [ ] No
Park Improvements: [ ] Yes [ ] No
Public Building & Ground Improvements: [ ] Yes [ ] No
Other, Please Describe:
From the above types of i
which are most important for i
neighborhood and list them in
A.
B.
C.
[ ] Yes [ ] No
[ ] Yes [ ] No
[ ] Yes [ ] No
ents choose three (3)
menting in YOUR
der of importance to you:
Question #8 is optional, however it will be very helpful -to City
staff in its presentation of Questionnaire results to City
Council.
8. Please select one of your priorities and propose a
project for that type of improvement.
A. Propose a Title for your Project:
B. Propose a Location for your Project:
C. Describe the Wor
osed:
Completed questionnaires may be left at the following drop-off
locations:
NOTE TO THE PLANNING COMMISSION:
suggestions only.
Post Office
Chamber of Commerce
Planning Department
Selected Businesses:
The
Public Library
City Hall
.Fire Department
1.
3.
followi-
ng are listed as
MI
Community Center
Public Works Department
Police Department
2.
4.
ATTACHMENT B.
1
PROJECT SCHEDULE
PROJECT NAME : Capital Improvement Project Planning Process
ACCOUNT NUMBER : 001-401-1101-4305
Community Opinion Questionnaire
TASKS
Prepare postal mailers.
Prepare flyer for Easy Reader.
Prepare T.V. advertisement.
Mail Postal questionnaires.
Place flyer in Easy Reader.
T.V. Advertisement.
Response period.
Tabulate results.
Present results to Planning Comm.
LEGEND'
TENTATIVE SCHEDULE : MMAIMMUMMAMW
ACTUAL SCHEDULE :
X :..100% COMPLETE
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
IIIIIIIIIIIIIII 1
11116111111111
unlirrinnll
1
1
1
1
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IIIIIIII1I1111111
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iQ
March 3, 1987
LK Ltio
Honorable Mayor and Members City Council Meeting of
of the City Council March 10, 1987
CLARK FIELD RESTROOM SECURITY POLICY
Recommendation
It is recommended by the Community Resources Commission that City
Council:
1. Approve the following policy.
A. Clark Field restrooms shall be open seven days per week
(weather permitting) 10:00 a.m. to 10:00 p.m.
B. The Department of Public Works will maintain the restrooms
Monday through Friday except holidays.
2. Direct staff to return with a recommendation on how best
to provide public restroom and park maintenance services
for Saturdays and Sundays.G4WD
Background TT
The restrooms'at Clark Field have been in a deplorable state for
some time due to vandalism. City Council authorized the
refurbishment of those restrooms in July, 1986. The project was
completed February, 1987.
Analysis
In an attempt to provide some type of security for the new
restrooms at Clark Field and yet keep the restrooms open for the
public, the above policy was decided upon.
The Department of Community Resources does not object to this
policy but must make City Council aware that it may result in
additional costs for part-time personnel for the Department.
The Department of Community Resources part-time staff works
evenings and weekends subject to reservations booked for the
Community Center and Clark Building. If no one group is
scheduled to use either building at night or on weekends, staff
does not come in and therefore will have to be assigned for
restroom open/lock up. Department policy calls for a one hour
minimum for a call out for part-time staff.
Reservation requests vary greatly. This present fiscal year there
has been a surge in requests for usage of our facilities. This
may or may not continue. It is not something that can be
controlled by the Department.
1 a
Staff's best guestimate as to the cost for implementing the
recommended security policy is approximately $500 per year. That
figure is based on the present schedule for part-time staff.
This figure may increase or decrease per reservations.
Respectfully submitted,
Alana M. Mastrian, Director
Dept. of Community Resources
Concur:
Gre
Cit Manager
Tony Antich, D r etor
Dept. of PubJ'c Works
MINUTES OF THE REGULAR MEETING OF THE HERMOSA BEACH VEHICLE PARK-
ING DISTRICT 11 held on Tuesday, February 24, 1987 at the hour of
11:47 p.m.
ROLL CALL
Chairman John Cioffi - Present
Commissioner Tony De Bellis - Present
Commissioner Jim Rosenberger - Present
Commissioner Etta Simpson - Present
Commissioner June Williams - Present
A. Consent Calendar
1) Approval of minutes of October 14, 1986 meeting.
Action: To approve minutes.
Motion Commissioner De Bellis, second Cioffi, so ordered.
2) Proposal from Ridgemont Parking Systems, Texas to operate
parking lots A, B and C and to construct at their expense
and operate a 450 unit parking structure on Lot C.
Action: To receive and file.
Motion Commissioner De Bellis, second Cioffi, so ordered.
ADJOURNMENT: 11:54 p.m.
March 10*, 1987
Honorable Chairman and Members Vehicle Parking District
of the Vehicle Parking District Meeting of March 10, 1987
SUPPLEMENTAL INFORMATION - 8b
There has been a desire expressed by the Downtown Merchants
Association to amend Recommendation 3 to include all of the
merchants on the periphery of the District, therefore we
recommend that Recommendation 3 be amended to read:
3. Permit all merchants, on the periphery of the District,
from 8th Street on the south to 16th Street on the north
and east to Manhattan Avenue, to participate in the
validation program.
Parking Administrator
Concur:
Gre ory T, yer
Cit Manag r
SUPPLEMENTAL
INFORMATION
8b