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Home My WebLink About08/11/87"It's all right to hold a conversation, but you should let go of it now and then." -Richard Armour AGENDA AS AMENDED REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, August 11, 1987 - Council Chambers, City Hall Closed Session - 6:00 p.m. Regular Session - 7:30 p.m. MAYOR John Cioffi MAYOR PRO TEM Etta Simpson COUNCILMEMBERS <Tony DeBelli TRosenberger June Williams All Council meetings are open Complete agenda materials are the Police Department, Public Clerk. CITY CLERK Kathleen Midstokke CITY TREASURER Norma Goldbach CITY MANAGER Gregory T. Meyer CITY ATTORNEY James P. Lough to the public. PLEASE ATTEND. available for public inspection in Library and the Office of the City PLEDGE OF ALLEGIANCE ROLL CALL: CITIZEN COMMENTS Citizens wishing to address the City Council on any items on the Consent Calendar may do so at this time. I. CONSENT CALENDAR: The following routine matters will be acted upon by one vote to approve with the majority con- sent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll. call vote. (Items removed will be considered under Agenda Item 3.) (a) Approval of Minutes: Regular meeting of the City Coun- cil held on July 28, 1987. (b) Recommended Action: Approval of Minutes: City Council held on Recommended Action: To approve minutes. Adjourned regular meeting of the July 30, 1987. To approve minutes. 1 (c) Demands and Warrants: August 11, 1987. Recommended Action: To approve Demands and Warrants Nos. through inclusive. Tentative Future Agenda Items. Recommended Action: To receive and file. 3) (e) City Manager Activity Report: Memorandum from City Man- ager Gregory T. Meyer dated August 5, 1987. Recommended Action: To receive and file. (f) Request for Closed Session. Memorandum from City Man- ager Gregory T. Meyer dated August 4, 1987. Recommended Action: To calendar a Closed Session for August 25, 1987 at 6:00 p.m. (g) Monthly Investment Report. Memorandum from City Treasurer Norma Goldbach dated (h) (1) (k) Recommended Action: To receive and file. Cancellation of Warrants. Memorandum from City Treasurer Norma Goldbach dated July 29, 1987. Recommended Action: To approve cancellation of Warrants Nos. 022973, 023569, 023619, 023893. Recommendation to approve contract with GTEL to purchase in-place telephone equipment. Memorandum from General Services Director Joan Noon dated July 27, 1987. Recommended Action: To authorize City Manager to 1) sign contract with GTEL to purchase our in-place tele- phone equipment, and 2) sign the four year maintenance agreements. Approval of Agreement between City of Hermosa Beach and the South Bay Free Clinic. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund South Bay Free Clinic in an amount not to exceed S4,000. Approval of Agreement between City of Hermosa Beach and 1736 Projects for general program services. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund 1736 Projects in an amount not to exceed $3,500. 2 (1) (m) (n) (o) (p) (q) Approval of Agreement between City of Hermosa Beach and 1736 Projects for Child Abuse Treatment Services. Memo- randum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund Proj- ects in an amount not to exceed $5,000. Approval of Agreement between City of Hermosa Beach and the South Bay Juvenile Diversion. Memorandum from Com- munity Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund So. Bay Juvenile Diversion in an amount not to exceed $3,000. Approval of Agreement between City of Hermosa Beach and the -Hermosa Beach Coordinating Council. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund the Coordinating Council in an amount not to exceed $1,000. Approval of Agreement between City of Hermosa Beach and the Hermosa Beach Little League Association. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund the Little League in an amount not to exceed $1,725. Approval of Agreement between the City of Hermosa Beach and the South Bay Coalition for Alternatives to Domestic Violence for Child Abuse Prevention and Educational Ser- vices. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement in an amount not to exceed $10,000. Approval- of Agreement between the --City of Hermosa Beach and the Hermosa Beach School District. Memorandum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund the District in an amount not to exceed $1,000. Approval of Agreement between the City of Hermosa Beach and the Hermosa Beach Youth Basketball League. Memoran- dum from Community Resources Director Alana Mastrian dated August 3, 1987. 3 (s) (t) (u) (v) Recommended Action: To approve agreement and fund the Hermosa Beach Youth Basketball League in an amount not to exceed $1,725. Approval of Agreement between the City of Hermosa Beach and the Beach Cities Symphony. Memorandum from Communi- ty Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund the Symphony in an amount not to exceed $500. Approval of Agreement between the City of Hermosa Beach and the Hermosa Beach Friends of the Library. Memoran- dum from Community Resources Director Alana Mastrian dated August 3, 1987. Recommended Action: To approve agreement and fund the Friends of the Library in an amount not to exceed $1,500. Acceptance of donation from Victor Dunne Memorial Foun- dation. Memorandum from Community Resources Director Alana Mastrian dated July 29, 1987. Recommended Action: To accept the $500 donation from the Victor Dunne Memorial Foundation and allocate the funds to the Public Works Maintenance Materials Account for repairs and/or equipment at Clark Field. Update on the recognition of Shakespeare Tract. Memo- randum from Assistant City Manager Alana Mastrian dated August 3, 1987. Recommended Action: To receive and file. Downtown sidewalk steam cleaning. Memorandum from Public Works Director Anthony Antich dated July 30, 1987. Recommended Action: Award contract to A-1 Steam Clean- ing, appropriate $5,390 from State Gas Tax and transfer $5,390 from Prospective Expenditures to the Street Main- tenance Division, Contract Services Private for the pro- vision of sidewalk steam cleaning. (x) CIP 86-602, Electrical deficiencies at City Hall, accep- tance of work as complete, and authorization of addi- tional work. Memorandum from Public Works Director Anthony Antich dated August 5, 1987. Recommended Action: 1) Accept the work performed by Black, O'Dowd Assoc lete; 2) appropriate $43,900 from General Fun. + to CIP 87-606 for the provision of police remodelling; 3) Appropriate $74,250 from General Fund Designation for Capital Im- provements to CIP 86-602 for provision of electrical upgrade at City Hall; 4) appropriate $9,130 from General Fund Designation for Capital Improvements to Public Works Administration, Contract Services for the provi- sion of a "Needs Assessment Study"; 5) authorize staff to proceed with RFP to perform work. (y) Authorization to advertise for bids CIP 87-507, Kelly Tennis Court Resurfacing. Memorandum from Public Works Director Anthony Antich dated August 3, 1987. Recommended Action: Approve specifications, call for bids and authorize staff to issue RFP addenda as necessary. Approval in Principle: Motorola Dispatch Command System lease purchase, subject to dispatching decision at Quar- terly Budget Review, October 13, 1987. Memorandum from Public Safety Director Steve Wisniewski dated August 3, 1987. Recommended Action: Authorize City Manager to sign a tentative lease agreement with Motorola. (aa) Report from Councilmember Williams on the League of Cal- ifornia Cities meeting in Monterey, CA, July 22 - 24, 1987. Recommended Action: To receive and file. (bb) Approval of a Supplemental to the General Employees Bar- gaining Unit modifying that unit to include the clas- sification of Assistant Planner, and establishing; a sal- ary range for that classification. Memorandum from Per- sonnel Administrator Robert Blackwood dated August 4, 1987. Recommended Action: To authorize the City Manager to execute the supplemental to the General Employees' Bar- gaining Unit. (cc) Report on posting Fetal Alcohol Syndrome warnings. Memorandum from Police Captain John Mebius dated July 31, 1987. Recommended Action: To hold off implementation pending State Supreme Court consideration. (dd) Recommendation to a prove Request for Bid on 4 Three- Wheele Vehic es an 1 Three -Wheeled Delivery Vehicle for Parking Enforcement as approved by Council for FY 87-88. Memorandum from General Services Director Joan Noon dated July 21, 1987. Recommended Action: Approve specifications, call for bids and authorize staff to issue RFP addenda as necessary. (ee) Claim for Damages: 1) HMS Hermosa; Robert S. McClellan, Vilma Hastings and Norman Steiner, represented by Stanley T. Denis, Jr., 707 Torrance Blvd., 2nd Floor, Redondo Beach 90277, filed July 27, 1987; 2) Marie Carol Hoffman, 124 So. Juanita Ave., Redondo Beach 90277, filed July 22, 1987. Recommended Action: To deny claims and refer to City's Claims Administrator. (ff) Approval of revised class specification for Citation Records Administrator. Memorandum from Personnel Ad- ministrator Robert Blackwood dated August 7, 1987. Recommended Action: To approve revised class specifica- tion for Citation Records Administrator. (gg) Request to approve class specification for Computer Sys- tems Manager. Memorandum from Personnel Administrator Robert Blackwood dated August 7, 1987. Recommended Action: To approve class specification for Computer Systems Manager. Citizens wishing to address the City Council on any item listed under Consent Ordinances and Resolutions may do so at this time. 2. ORDINANCES AND RESOLUTIONS (a) AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 19 "MOTOR VEHICLES AND TRAFFIC", REMOV- ING PARKING METERS AND ESTABLISHING A FIFTEEN MINUTE LIMIT PARKING ZONE AS HEREINAFTER SET FORTH. For waiver of full reading and introduction. Memorandum from Public Works Director Anthony Antich dated July 27, 1987. (b) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER SB 821 AND APPROVING THE ADOPTION OF ITS BICYCLE AND/OR PEDESTRIAN PLAN. For adoption. For adoption. Memorandum from Public Works Director Anthony Antich dated July 29, 1987. (c) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, AMENDING THE COMMERCIAL OUTDOOR DINING ENCROACH- MENT PERMIT AGREEMENT (EXHIBIT C) OF RESOLUTION NO. 87- 5056. For adoption. Memorandum from Public Works Di- rector Anthony Antich dated July 28, 1987. 6 (d) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ADDING A SUBSECTION (5) TO SECTION 2- 6.2 OF THE HERMOSA BEACH MUNICIPAL CODE ESTABLISHING AN EMPLOYEE SERVICE PIN AWARDS PROGRAM. For waiver of full reading and introduction. Memorandum from Municipal Intern Michael Mito dated August 5, 1987. (e) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MANDATING THAT ALL FUNDS THE CITY DERIVES FROM HYDROCARBON RECOVERY GOES INTO THE PARK AND RECREATION FACILITY FUND NO MATTER WHERE THE WELLS ARE BOTTOMED. For waiver of full reading and introduction. Memorandum from City Attorney James P. Lough dated Au- gust 4, 1987. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. 4. WRITTEN COMMUNICATIONS FROM THE PUBLIC. (a) Letter from Mr. and Mrs. Donald Schultz, 670 Gould Avenue, Hermosa Beach re. installation of a water foun- tain at corner of Pier Ave. and Ardmore Ave. Recommended Action: Refer to Public Works Department for cost analysis and report back at quarterly budget review October 13, 1987. (:(10-24,A0 ci (b) Petition signed by 119 persons submitted by Obert Benz_ 2901 Manhattan Avenue, Hermosa Beach, reques ing re- installation of bench at 30th Street and Strand. Reco ended Refer to Public Works Department for a alysis on whether to implement a Strand bench pro- gram, reporting back at quarterly budget review October 13, 1987. (c) Notice from Veterans of Foreign Wars Post No. 2828 re. grand opening of their new quarters on Saturday, August 22, 1987 at 10:00 a.m. -Recommended Action: To receive and file. 4,411) PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. 5. TEXT AMENDMENT TO ZONING ORDINANCE REGARDING DEFINITION, COMPUTATION AND LOCATION OF OPEN SPACE. Memorandum from ) VOw Planning Director Michael Schubach dated August 3, 1987. Citizens wishing to address the City Council on any of the remaining items on the agenda may request to do so at the time the item is called. (1)G 7 MUNICIPAL MATTERS 6. CONTINUATION OF THE SIX MONTH PROGRESS REVIEW PERTAINING TO THE ASSIGNMENT OF CABLE T.V. FRANCHISE RIGHTS TO M.L. MEDIA. Memorandum from General Services Director Joan Noon dated July 27, 1987. Recommended Action: To 1) receive and file analysis from City Attorney Lough re. report received from ML Media; 2) direct staff to prepare RFP for cable consult- ing services to be conducted in November at a cost not to exceed $5,000, and pursue agreement with Manhattan Beach to share cost of hiring consultant; and 3) appoint a Cable TV Board, member to be from the com- munity and/or city administrative staff, as provided in Section 7.5-10 of HBMC. 7. REPORT AND RECOMMENDATIONS REGARDING FIRE FLOW CAPABILI- TIES. Memorandum from Public Safety Director Steve Wis- niewski dated July 20, 1987. (Continued from 7/28/87 meeting.) Recommended Action: To direct staff to 1) obtain cost estimates for upgrading all fire hydrants with 2-1/2" connections to 4" connections for consideration at quar- terly budget review; 2) conduct flow tests with 4" hose connected to 2-1/2" couplings and report results, 3) continue with current method of having developers up- grade the water capabilities in conjunction with their projects, 4) prepare ordinance requiring installation of sprinkler systems in new residential dwellings, busi- nesses and remodels of dwellings and businesses if re- model costs exceed $30,000, 5) seek proposals for study of needs and deficiencies in City's water system and fire flow capabilities. 8. PROHIBITION OF ONSHORE SUPPORT FACILITIES FOR OFFSHORE OIL DRILLING. Memorandum from Planning Director Michael Schubach dated August 4, 1987. Recommended Action: That no action is necessary to amend Zoning Ordinance to prohibit on -shore support facilities. 9. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a) Proposed Ordinance establishing rules governing employee insurance process. Memorandum from City Manager Gregory T. Meyer dated July 15, 1987. Recommended Action: Waive further reading and introduce Ordinance. 8 (b) City Manager resignation, effective September 8, 1987. Memorandum from City Manager Gregory T. Meyer dated August 6, 1987 Recommended Action: Accept resignation. (c) Appointment of Interim City Manager. Memorandum from City Manager Gregory T. Meyer dated August 6, 1987/ Recommended Action: Appoint an interim City Manager, effective September 8, 1987. (d) Recruiting for City Manager. Memorandum from Personnel Administrator Robert A. Blackwood, dated August 6, 1987. Recommended Action: Develop recruiting strategy: 1) Determine recruitment process; 2) Establish compensation; 3) Set Qualifications; 4) Adopt recruiting schedule. 10. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (d) Discussion of Planning Commission/City Council Subcom- mittees or Planning Commission/City Council Workshop meetings. Memorandum from Planning Director Michael Schubach dated July 20, 1987. Request by Councilmember DeBellis for discussion re. amending open space zoning. Discussion requested by Councilmember DeBellis concern- ing eminent domain action to acquire park land. Request by Councilmember Rosenberger for discussion on billing procedures re. City Attorney Contract for Pro- fessional Services. 11. OTHER MATTERS - CITY COUNCIL (a) Vacancies - Boards and Commissions Civil Service Commission - 2 four -yea terms ending July 15, 1991 y Resources Commission - 1 unexpired term S71 c.,AAJD ending June 30, 1991 omission - pired term e ding June 30, 1991 ,oe2,„ LQ eo4J 404h4 C3vk 1 PP7 ---C3 F7 -at8c4P U 7 Uk14 c -a -Q ) Ec. /),t1-66, kc-AeTALc,,,HOL) 12*---32S2i A4Le4 ,L0 C-1 \Lk 12. MEETING OF THE HERMOSA BEACH VEHICLE PARKING DISTRICT COMMISSION. -, Pfc. (a) CONSENT CALENDAR 1) Approval of minutes of the March 10, 1987 meeting. (b) Discussion re. validation program. Memorandum from Parking Administrator Joan Noon dated July 20, 1987. Recommended Action: To 1) hear an oral report from Business Relations Subcommittee re. their mtg. of 7/15 with Downtown Merchants Association; and 2) discuss the validation program as it is now operating at 20 cents per validation stamp. 13. MEETING OF THE HERMOSA BEACH PARKING AUTHORITY. (a) CONSENT CALENDAR 1) Approval of minutes of the February 24, 1987 meeting. (b) Proceeding with a Community Center Vicinity Parking Facility: Legal opinion from City Attorney dated July 21, 1987 re. possible Grant Deed restrictions. Recommended Action: Accept opinion and advise School District requesting that they indicate any concerns about City pursuing a public parking facility at the s -Wb former Pier Avenue School Site. V-tk APPEARANCE OF INTERESTED CITIZENS Citizens wishing to address the City Council on any matter within the jurisdiction of the Council not elsewhere considered on the agenda may do so at this time. Citizens with complaints regard- ing City management or departmental operations are requested to submit those complaints in writing to the City Manager. ADJOURNMENT murk -4A- v_riA4) " Lefr-,/Q kkgAtial � I/ QUO - 10 - if peiiro 4,4 ,'„Q0/ same cfc,d--5 k2,4 OkC P,4rL."30 SP4*] t C c i "As,3 1 pAi 0(.A 010(s:4 ,3 Pax,t(2S„,puie jb.„Jo e_IN) \,,,t,‘ 14,4 r .\t,o/ 44 cc uct,1-6.A) __(_1,,ivezkwysf) (r) ct ce 1Pp Where there is no vision the people perish... HERMOSA BEACH CITY COUNCIL AGENDA WELCOME! By your presence in the City Council Chambers you are participating in the process of representative government. Your government welcomes your interest and hopes you will attend the City Council meetings often CITY VISION A less dense, more family oriented pleasant low profile, financially sound community comprised of a separate and distinct business district and residential neighborhoods that are afforded. full municipal services in which the maximum costs are borne by visitor/users; led by a City Council -which accepts a.stewardship role for community resources and displays a willingness to explore innovative alternatives, and moves toward public policy leadership in attitudes of full ethical awareness. This Council is dedicated to learning from the past, and preparing Hermosa Beach for tomorrow's challenges today. Adopted by City Council on October 23, 1986 NOTE: There is no smoking allowed in the Council Chambers' 4 THE HERMOSA BEACH FORM OF GOVERNMENT Hermosa Beach bas the Council -Manager form of government, with a City Manager ap- pointed by and responsible to the City Council for carrying out Council policy. The Mayor and Council decide what is to be done. The City Manager, operating through the entire City staff, does it. This separation of policy making and administration is considsered the most economical and efficient form of City government in the United States today. GLOSSARY The following explanations may help you to understand the terms found on most agen- das for meetings of the Hermosa Beach City Council. Consent Items' A compilation of all routine matters to be acted upon by one vote; approval re- quires a majority affirmative vote. Any Councilmember can remove an item from this listing thereby causing that matter to be considered under the category Consent Cal- endar items Removed For Separate Discussion. Public Hearings Public Hearings are held on certain matters as required by law. The Hearings afford the public the opportunity to appear and formally express their views regarding the matter being heard. Additionally, letters may be filed with the City Clerk, prior to the Hearing. Hearings - Hearings are held on other matters of public importance for which there is no legal requirement to conduct an advertised Public Hearing. Ordinances An ordinance is a law that regulates government revenues and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least one week later Council may adopt, reject or hold over the ordinance to a subsequent meeting. Regular ordinances take effect 30 days after the second reading. Emergency ordinances are governed by different provisions and waive the time requirements. Written Communications The public, members of communicate to or make with the City Clerk by advisory boards/commissions or organizations may formally a request of Council by letter; said letters should be filed the Wednesday preceeding the Regular City Council meeting Miscellaneous Items and Reports - City Manager The City Manager coordinates departmental reports and of, or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports - City Council Members of the City Council -may place items on the agenda for consideration by the full Council. Other Matters - City Council These are matters that come to the attention of a Council member after publication of the Agenda. Oral Communications from the Public - Matters of an Urgency Nature Citizens wishing to address the City Council on an urgency matter not elsewhere sidered on the agenda may do so at this time. Parking Authority The Parking Authority is a financially separate entity, but is operated as an inte- gral part of the City government. Vehicle Parking District No. 1 The City Council also serves as the Vehicle Parking District Commission. It's pur- pose is to oversee the operation of certain downtown parking lots and otherwise pro- mote public parking in the central business district. brings items to the attention con- r Honorable Mayor and Members of the Hermosa Beach City Council SO -C4 Sq Vi\D July 15, 1987 City Council Meeting of August 11, 1987 ESTABLISHING REGULATIONS GOVERNING EMPLOYEE INSURANCE PROVISIONS RECOMMENDATION It is recommended that the City Council waive further reading and introduce the attached Ordinance to formally establish regula- tions governing employee insurance provisions. BACKGROUND Through the meet and confer process, and the formal Memoranda of Understanding, the City now provides forms of health, dental, vision and mental health insurance for employees, spouses and some dependents. These provisions are not necessarily the same for each employee representation unit and the insurance carriers vary from year to year. Over the last several years questions have arisen regarding both spousal and dependent eligibility for various insurance coverages. ANALYSIS Since 1985 the City has required current and all new employees who receive an insurance benefit to sign an Insurance Certifica- tion Statement (copy attached). However there is no municipal code provision requiring that this be administered. Staff suggests that the City council may want to enact such. The attached Ordinance establishes that the In- surance Certification Statement is required, establishes that it shall be signed under penalty of perjury and assigns formal responsibility for this task to Personnel. 1 In addition to the staff recommendation, other options available to the City Council are: 1. Receive and file; 2. Add a new second paragraph further requiring that marriage certificates be provided for any spousal dependent request and requiring birth certificates or guardianship documentation for any dependent children for whom coverage is sought. Should the Council wish to do so, it is suggested that the paragraph read: "Upon hire, a new employee shall provide a copy of a marriage certificate validating a spousal dependent and a copy of a birth certificate or guardianship documents for each child dependent for which insurance coverage is sought." 3. Approve in concept but instruct staff as to other provisions desired. Gre ory7T. Cit Manag GTM/ld Attachment cc Personnel Administrator Blackwood Finance Administrator Copeland All Employee Groups 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING ARTICLE III, CIVIL SERVICE, BY ADDING SECTION 2-46 ENTITLED REGULATIONS GOVERNING EMPLOYEE INSURANCE PROVISIONS. WHEREAS, there is a need to clarify the process for handling and administering the various forms of insurance available to City employees; and WHEREAS, as a result of civil litigation, the City has em- barked on a process of employee certification of insurance eligibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES ORDAIN AS FOLLOWS: SECTION 1. That a new Section 2-46 of the Municipal Code, Citled "Regulations Governing Employee Insurance Provisions" is created to read as follows: "All employees, be they civil service, appointed or elected, who receive an insurance benefit from the City shall complete an :nsurance Certification Statement, under penalty of perjury, be- fore application for such coverages may be filed with the respec- tive insurance providers. The purpose of such Certification is to ensure that each employee is aware of the eligibility require- ments for each type of insurance and that the employee attests to eligibility for same. The Personnel Department shall be responsible for obtaining the Certification Statement from each new affected employee and shall maintain the original Statement in the employee's Personnel 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 ile. There shall be no processing of any request for insurance ntil such Statement is on file." SECTION 3. That prior to the expiration of fifteen days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 3. This ordinance shall become effective thirty days after final adoption. PASSED, APPROVED and ADOPTED this day of , 1987. ATTEST: 20 21 22 23 24 25 26 27 28 PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California FORM: CITY CLERK CITY ATTORNEY 2 INSURANCE CERTIFICATION STATEMENT I have been advised by the City that my dependents are qualified for benefits under the following insurance programs only where the following requirements are met: PACIFICARE: Spouse, children under the age of 19 if they are not full-time students, and children under the age of 24 if they are full-time students. Step children and legally adopted children may be added to the coverage to the employees' coverage when legal custody has been obtained and copy of custody documents can be provided to PacifiCare. BLUE SHIELD PREFERRED: Spouse, of the employee and any dependent unmarried child (in- cluding stepchild, legally adopted child or foster child) who is primarily dependent upon the Subscriber for support and main- tenance, is less than 23 years of age, is not covered for bene- fits as a Subscriber and is not a member of the Armed Forces. GEORGE WASHINGTON LIFE - DENTAL Spouse, and unmarried dependent children to age 19; unmarried dependent students to age 25. ORAL HEALTH - DENTAL Spouse unless separated or divorced and unmarried children less than 19 years old. Children up to age 23 if a full time student are also eligible (full time students must be enrolled for 12 units per semester - plan may request verification of full time enrollment from college registrar). All children, regardless of age, will receive benefits if incapable of self-sustaining em- ployment because of mental retardation or physical handicap, and are chiefly dependent upon you for support. VISION Same as for Blue Shield Preferred. CALIFORNIA WELLNESS PLAN Spouse and unmarried dependent children to age 25. I do hereby certify that each of my dependents is qualified and does satisfy these requirements. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and this decla- ration was executed on 19 at the City of Hermosa Beach, California. PRINT NAME SIGNATURE MINUTES OF THE_REGULAR_MEETING.OF_THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, July 28, 1987 at the hour of 7:38 P.M. GLOSED_SESSION - 6:00 P.M. - for the discussion of matters of personnel, litigation, meet and confer, and the potential sale and/or purchase of real property (under Government Code Section 69556.9). ROLL CALL Present: DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi Absent: None PLEDGE .OF .ALLEGIANCE - Chip Schulte ROLL CALL Present: DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi Absent: None ACTIONS„FROM CLOSED SESSION The City Attorney read into the record a memorandum au- thorized to be released by the City Council: "Last week the City Attorney's office was in contact with the Dis- trict Attorney's office regarding the District Attor- ney's response to the City Council request on the issue involving insurance investigations. Deputy District Attorney Herbert Lapin orally stated to the City Attor- ney that no charges were going to be filed against any current or former City officers or employees regarding the above mentioned matter. This response is to be con- sidered as a formal response from the District Attor- ney's Office as previously requested by the City Council.” 2. The City Council has extended the deadline for submis- sion of documents in the preparation of the Environmen- tal Impact Report in the matter of the AT&SF General Plan and Zone Change for three weeks. 3. Delayed until Agenda Item 9 (City Attorney memorandum). 4. The lawsuit in the case of Simmonsvs. the City of Her- mosa Beach has been dismissed. PROCLAMATIONS: Constitution Week, September 17 - 23, 1987 - accepted by D.A.R. members June Williams and Wilma Burt Daily Breeze International Surf Festival Week, July 27 - August 2, 1987 - accepted by Vicki Torres, Daily Breeze Correspondent Minutes 7-28-87 � c RESOLUTION NO, 87-5061 SALUTING THE VISITING VICTORIA AUSTRALIA LIFEGUARD TEAM ON ITS VISIT AND PARTICIPATION IN THE.25TH DAILY DREEZE.INTERNATIONAL..SURF FESTIVAL. A presentation was made to each Councilperson by a representative of the visiting Australian lifeguard team. AWARD OF.PLAQUES .TO OUTGOING COMMISSIONERS: Planning Commissioner Walter J. Schulte - present to accept Community Resources Commissioner Thomas Nyman Community Resources Commissioner Michael Martell INTRODUCTION .OF..NEW _EMPLOYEES: Dianne Loughin - Clerk Typist, Police Department Tim Workman - Maintenance I, Public Works Department CITIZEN COMMENTS None 1. CONSENT CALENDAR Actlgo: To approve Consent Calendar items (a) through (dd) with the exception of the following items which were pulled for further discussion but are listed in order for clarity and noting changes to item (a) Minutes Of the July 14, 1987 City Council Meeting, page 11, vote on waiver of full reading of Ordinance No. 87-890 to read Mayor Cioffi rather than Mayor DeBellis, and vote on introduction of Ordinance No. 87-891 should show NO vbtes by Rosenberger and Williams: (b) Williams, (g) Simpson, (x) Williams, (z) DeBellis, (aa) Rosenberger and (cc) Rosenberger Motion Rosenberger, second Simpson. So ordered. (a) Approval of Minutes: Regular meeting of the City Coun- cil held on July 14, 1987. (b) Action: To approve minutes with noted changes. Appro_valof.Minutes: Adjourned regular meeting of the City Council held on July 16, 1987. Supplemental infor- mation - new pages 5 and 6. Action: To approve minutes as noted in supplemental pages. Motion DeBellis, second Rosenberger. So ordered. (0) Demands and Warrants: July 28, 1987. Action: To approve Demands and Warrants Nos. 23600, 23770 through 23916 inclusive, noting voided Warrants Nos. 23774, 23775, 23816, 23825, 23903 and 23904. 2 - Minutes 7-28-87 (d) Tentative Future Agenda Items. Action: To receive and file. (e) City.Manager_Activity,Report: Memorandum from City Man- ager Gregory T. Meyer dated July 22, 1987. Action: To receive and file. (f) Building and Safety Department Monthly,Activity.Report: June, 1987. Action: To receive and file. Councilmember Simpson would like to have cumulative total number of dwelling units in the City on monthly report. (g) Community Resources Department Monthly Activity Report: June, 1987. Supplemental information - memorandum from Community Resources Director Alana Mastrian re June Revenue/Expenditure Report. Action: To receive and file. Counoilmember Simpson asked for a report on the Concerts on the Green and was informed by Community Resources Director Mastrian that they have been a great success and reiterated the schedule for the next two concerts. Councilmember De- Bellis commended the Department for being self- supporting. Motion DeBellis, second Simpson. So ordered. (h) Finance Department Monthly Activity Report: June, 1987. Action: To receive and file. (i) Fire,Department Monthly Activity Report: June, 1987. Action: To receive and file. (j) General.$ervices De.artment Monthl Activit Re.ort: June, 19:7. Action: To receive and file. (k) Personnel Department Monthly Activity Report: June, Action: To receive and file. (1) Plannin:De•artment Monthly Activit Resort: June, 1987. Action: To receive and file. 3 - Minutes 7-28-87 (m) Police. Department Monthly Activity Report: June, 1987. Action: To receive and file. (n) Public ._Works,Department.MQnthly Activity_Report: June, 1987. Action: To receive and file. (o) Monthly Revenue Report: June, 1987. Action: To receive and file. (p) Monthly. Expenditure Report: June, 1987. Action: To receive and file. (q) City Treasurer's Report: June, 1987. Action: To receive and file. (r) Recommendation to amend the General Services Budget b deleting one .General._Services..Offieer position and add- ing pne_Technical Aide. position. Memorandum from General Services Director Joan Noon dated June 24, 1987. Action: To approve an amendment to the Parking Enforce- ment Division, General Services Department, personnel allocation only, by deleting one General Services Of- ficer position and adding one Technical Aide position. (s) critique of Environmental. Impact Statesment (E.I.S.) for off -shore _9i1. drilling,by _a,,professiona1..consultant. Memorandum frotn Planning Director Michael Schubach dated July 17, 1987. (t) Aotion: A joint effort among the potentially impacted coastal communities to obtain professional consulting services to examine and comment on the E.I.S. for off- shore oil drilling. Approval of ,revised class.specification_for Assistant Engineer. Memorandum from Personnel Administrator Rob- ert Blackwood dated July 15, 1987. Action: To approve revised class specification for As- sistant Engineer. (u) A••rovalof.class s•ecification for Assistant Planner. Memorandum from Personnel Administrator Robert Blackwood dated July 17, 1987. Action: To approve the class specification for Assis- tant Planner. - 4 - Minutes 7-28-87 (v) Acceptance of work as complete,- Fuel Dispensing System, CIP 86-601. Memorandum from Public Works Director Anthony Antich dated July 14, 1987. Action: To accept as complete the CIP 86-601 Fuel Dis- pensing System and authorize staff to release the 10% retention payment for subject project to Uniforce Cor- poration. Councilmember Rosenberger commended the Public Works Department for a job well done. (w) Reappropriation of Building Department FY 86-87 capital outlay,. funds ,for _FX..87-88. Memorandum from Building and Safety Director William Grove dated July 20, 1987. (x) Action: To reappropriate $1,000 of unused Building Department capital outlay funds from FY 86-87 to FY 87- 88. Cancellation,. of, Lease .Agreement between .the. City. of Her- mosa.Beach and the City of Redondo.Beachfor ,.space ,in the, Community .Center _ for the Redondo. Beach/Hermosa ,.Beach operation,o#'.the Wave.Program. Memorandum from Communi- ty Resources Director Alana Mastrian dated July 21, 1987. Councilmember Williams asked for clarification of the vandalism problem in the parking area at the Community Center - Community Resources Director Mastrian felt it was because of restricted parking. Action: To approve cancellation of lease as of Septem- ber 16, 1987; that premises be accepted as is, including the remodelling done by City of Redondo Beach. Motion Williams, second Rosenberger. So ordered. (y) Approval of.Lease Agreement.between,.the City of_Hermosa Beach and the Association for Retarded, Citizens,- South- westfor space in.the Community Center. Memorandum from Community Resources Director Alana Mastrian dated July 21, 1987. Supplemental information - memorandum from Community Resources Director Alana Matrian dated July 27, 1987. Action: To approve lease agreement. (z) Cancellation of LeasejAgreement.between the City. of Her- mosa Beach and er-mosaBeachand Redondo Union.High Sehool,.District,for office space in the Community Center. Memorandum from Community Resources Director Alana Mastrian dated July 21, 1987. Action: To approve cancellation of lease. Motion DeBellis, second Simpson. So ordered. - 5 - Minutes 7-28-87 (aa) Recommended Consultant._ and contract for Circulation, TransRortation,_and,Park ng,Element. Memorandum from Planning Director Michael Schubach and Public Works Di- rector Anthony Antich dated July 21, 1987. Supplemental information - memorandum from Planning Di- rector Michael Schubach and Public Works Director Anthony Antich dated July 28, 1987 Action: To 1) approve DKS and Associates as consultant; -77:1-21- approve contract so that preparation of the Cir- culation, Transportation and Parking Element may com- mence with a change to page 2, Section V of the contract to include the City Attorney's recommendation to add a stipulation for Payment to state "The City shall retain 15% of the total maximum amount of compensation until completion of all tasks to be performed under this agreement."; and 3) authorize Mayor to sign on behalf of City. Motion Rosenberger, second DeBellis. So ordered. (bb) Request to transfer funds,_ from;the,.General Fund,to,the Insurance,Fund. Memorandum from Personnel Administrator Robert Blackwood dated July 14, 1987. Action: To 1) transfer $28,415 from General Fund to Insurance Fund and appropriate same amount to Workers' Comp Division, Acct. 705-401-1217-4182; and 2) transfer $7,973 from General Fund to Insurance Fund, and ap- propriate same amount to Workers' Comp Division, Acct. 705-401-1217-4183• (cc) City_sites.and„scenes_RTD program.for_bus sign. Memo- randum from City Manager Gregory T. Meyer dated July 16, 1987. Action: To refer to staff to pursue with Chamber of Commerce and the Downtown Merchants Association for pos- sible utilization. Motion Williams, second Simpson. So ordered noting a NO vote by Rosenberger. (dd) Child Abuse_Monthly.Report. Memorandum from Community Resources Director Alana Mastrian dated July 21, 1987. Action: To receive and file. Citizens addressed. the City Council.on items listed under,Consent Ordinances and Resolutions as follows: Donald Haggerty, 25 - 5th Street re Ordinance No. 87-889 (2a), height limitation in the Commercial and R -P Zones) - felt proper- ty owners should be notified (other than by a notice in the EASY READER) of proposed changes involving their property. Dr. Anthony Rose, 2915 Braeholm re 2a above - also wants property owners notified. - 6 - Minutes 7-28-87 Stan Dennis, Attorney, representing HMS Partnership re 2a above objects to passage of Ordinance No. 87-889. 2. ORDINANCES AND. RESOLUTIONS (a) ORDINANCE,NO. 87 -889_ -,AN ORDINANCE OF.THE CITY COUNCIL OF THE CITY.OF.HERMOSA BEACH .CALIFORNIA AMENDING.THE ZONING,.CODE_IN REGARDS.TO HEIGHT LIMITATION IN._THE.CQM- MERCIAL AND.R-P ZONES AND FOR THE.DILTMORE SITE_SPECIFIC PLAN AREA. For waiver of further reading and adoption. Aetiron: To waive further reading and adopt Ordinance No. 87-889 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE ZONING CODE IN REGARDS TO HEIGHT LIMITATION IN THE COM- MERCIAL AND R -P ZONES AND FOR THE BILTMORE SITE SPECIFIC PLAN AREA" with a change to line 6 (change word to relation). Motion Rosenberger, second Simpson AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None (b) ORDINANCE . NO.. 87-890 -,_AN ORDINANCE OF, THE._ CITY. OF . HER- MOSA BEACH., CALIFORNIA .AMENDING,THEOFFICIAL ZONING_MAP BY..CHANGING THE ZONE FROM M- R-2,.TWO-FAMILY.RESIDENTIAL ZONE,.AND..APPROVING A NEGA- TIVE. DECLARATION FQR .PROPERTY .LOCATED AT .602 614 622 THIRD.STREET._AND 228 ARDMORE AVENUE LEGALLY DESCRIBED AS,LOTS 7_,.75.AND 7•. OF.WALTER.RANSOM COMPANY'S. VENABLE PLACE TRACT. For waiver of further reading and adoption. 1 LIGHT.MANUFACTURING TO Action: To waive further reading and adopt Ordinance VO -777:890 entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP BY CHANGING THE ZONE FROM M-1, LIGHT MANUFACTURING, TO R-2, TWO-FAMILY RESIDENTIAL ZONE, AND APPROVING A NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 602, 614, 622 THIRD STREET AND 228 ARDMORE AVENUE, LEGALLY DESCRIBED AS LOTS 74, 75 AND 76 OF WALTER RANSOM COMPANY'S VENABLE PLACE TRACT." Motion DeBellis, second Rosenberger AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - Noes (c) ORDINANCE NO..87-891.- AN. ORDINANCE.OF.,.THE_CITY.COUNCIL OF. THE.CITY,.OF HERMQSA.BEACH, CALIFORNIA, PRESCRIBING FEES FQR,THE PRIVILEGE OF.CO.NNECTING,.ANY PARCEL,WITHIN THE BOUNDARIES OF,.THE CITY OF.HERMQSA BEACH DIRECTLY,. OR INDIRECTLY.TO THE.SEWERAGE SYSTEM .OR FQR.,INCREASING THE QUANTITY OF WASTEWATER_ATTRIBUTABLE.TO A_CONNECTED PAR- CEL WITHIN THE CITY,, AND.PROVIDING.FOR THE_COLLECTION,_OF SUCH..CHARGES,.AMENDING CHAPTER28, ARTICLE.II, SECTIONS Minutes 7-28-87 28-7,THROUGH28-14. For waiver of further reading and adoption. _ Action To waive further reading of Ordinance No. 87-891 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PRESCRIBING FEES FOR THE PRIVILEGE OF CONNECTING ANY PARCEL WITHIN THE BOUNDARIES OF THE CITY OF HERMOSA BEACH DIRECTLY OR INDIRECTLY TO THE SEWERAGE SYSTEM, OR FOR INCREASING THE QUANTITY OF WASTEWATER ATTRIBUTABLE TO A CONNECTED PARCEL WITHIN THE CITY, AND PROVIDING FOR THE COLLECTION OF SUCH CHARGES, AMENDING CHAPTER 28, ARTICLE II, SECTIONS 28-7 THROUGH 28-14." Motion Simpson, second DeBellis AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None Final. Actio[: To adopt Ordinance No. 87-891. Motion Simpson, second DeBellis. AYES - DeBellis, Simpson, Mayor Cioffi NOES - Rosenberger, Williams For the record, Councilmember Williams stated her reason for a NO vote on the Ordinance was because the charge is only 25% of the cost of the sewer repair, not the total cost, with the concurrence of Councilmember Rosenberger. (d) ORDINANCE. NO. 87 -892 -.AN ORDINANCE OF THECITY,_COUNCIL OF. THE CITY.OF..HERMOSA BEACH, CALIFORNIA,. ESTABLISHING LIMITATIONS ON.PQLITICAL CONTRIBUTIONS AND. CAMPAIGN CON- DUCT. For waiver of further reading and adoption. Action To waive further reading of Ordinance No. 87- 92 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA; ESTABLISHING LIMITA- TIONS ON POLITICAL CONTRIBUTIONS AND CAMPAIGN CONDUCT." Motion Williams, second Rosenberger AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None Firial._Aotior3: To adopt Ordinance No. 87-892. Motion Williams, second Rosenberger. AYES - Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None ABSTAIN - DeBellis (e) A RESOLUTION OF THE CITY..COUNCIL OF.THE..CITY.OF.HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL,OF.FINAL PARCEL,.MAP #18351 FOR A.TWO-UNIT CONDOMINIUM PROJECT LOCATED AT 1525.MANHATTAN AVENUE. For adoption. Memorandum from Planning Director Michael Schubach dated July 23, 1987. Action: To adopt Resolution No. 87-5062 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA Minutes 7-28-87 BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #18351 FOR A TWO -UNIT CONDOMINIUM PROJECT_ LOCATED AT 1525 MANHATTAN AVENUE." Motion Williams, second Rosenberger. AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None 3. ITEMS REMOVED . FROM _ THE._. CQNSENT , CALENDAR . FOR, SEPARATE DISCUSSION. Items (b), (g), (x), (z), (aa) and (cc) were discussed at this time but are listed in order on the Consent Cal- endar for clarity. 4. WRITTEN. COMMUNICATIONS FROM THE,. PUBLIC. (a) Letter from Hermosa Beach,. City,Schools.Superintendent MarilynCorey dated June 29, 1987.:re.,f.lashing signal located in, the 1800. block, of . Prospect,. Avenue. Action: Refer to staff for analysis and reply. Motion DeBellis, second Rosenberger. So ordered. (b) Letter .from Howard...L..Cohen,..48.- 14th, Street, _Hermosa Beach_dated July .15,.1987..re. ..access _to_his.property through _Parking Lot, C. Action: Refer to Parking Administrator for reply and coordination with Parking Lot Operator. Motion Rosenberger, second DeBellis. So ordered. Councilmember DeBellis asked for information regarding the exchange of parking on City property behind the 7/11 with Mr. Cohen and his neighbors who use the parking lot - City Manager will submit report. PUBLIC HEARINGS NONE MUNICIPAL, MATTERS 5. INTERPRETATION .OF. ZONING.CODE., APPLICATION.TO,.PROJECT.AT 252-252•.HERMOSA.AVENUE. Memorandum from Building and Safety Director William Grove and Planning Director Michael Schubach dated July 20, 1987. The staff report was presented by Building and Safety Director Williams Grove. Speaking to Council were: George Spratt, designer of the project, 938 Duncan, Manhattan Beach, who expressed his clients desire to - 9 - Minutes 7-28-87 improve the subject property and asked for a positive interpretation of the Zoning Code in this regard. Ron Vollmer, 934 Duncan, Manhattan Beach, owner of the property at 2524-2526 Hermosa Avenue, who asked for Council approval of this attractive single family residence (Mr. Vollmer agreed to change his plans to delete the small rental unit on the first floor.) Propoecj.Aetion:_ To reaffirm the staff position. Motion Williams, second DeBellis (discussion) Substitute Motion: To receive and file the report and urge the applicant to submit new plans deleting the first floor rental unit, thus making this a single fami- ly residence, and specifically rejecting the Planning Commission rationale and their interpretation. Motion Rosenberger, second Simpson Vote..to make Substitute.Motion the Main,.Motion AYES - DeBellis, Rosenberger, Simpson NOES - Williams, Mayor Cioffi Voteon,Substitute Motion AYES - DeBellis, Rosenberger, Simpson, Mayor Cioffi NOES - Williams A recess was called at 10:00 P.M. The meeting reconvened at 10:20 P.M. Action; To suspend the agenda and go to item 9 at this time. Motion Simpson, second Rosenberger. So ordered. 6. STATUS REPORT.ON.LOT..MERGERS FOR.FUTURE CONSIDERATION OF AN ORDINANCE EXTENDING. MORATORIUM FOR,. UP . O,. ONE .YEAR.. TO PROHIBIT THE SEPARATING OF LOTS. Memorandum from Plan- ning Director Michael Schubach dated July 21, 1987. Action: To direct staff 1) to set for Public Hearing on August 25, 1987, an interim ordinance extending moratorium for one year re. issuance of demolition per- mits for development of lots in which at least one of the contiguous parcels held by same owner does not con- form to standards for minimum lot size; and 2) to study and make recommendations re. public hearing process and policy guidelines for merging and unmerging lots to be brought back to Council meeting of August 25, 1987. Motion DeBellis, second Simpson. So ordered. 7. REPORT. AND RECOMMENDATIONS,_REGARDING_FIRE FLOW CAPABILI- TIES. Memorandum from Public Safety Director Steve Wis- niewski dated July 20, 1987. - 10 - Minutes 7-28-87 Not heard. 8. MOSQUITO.ABATEMENT,DISTRICT, REQUEST.TO ANNEX. Memoran- dum from Public Works Director Anthony Antich dated July 15, 1987. Action: To adopt the following resolutions: A. A RESOLUTION .OF ,THE,.CITY.,COUNCIL OF. THE CITY OF HERMOSA..BEACH, CALIFORNIA,,MAKING.APPLICATION TQ THE .LOCAL. AGENCY FORMATION COMMISSION F'QR„A. CHANGE OF, ORGANIZATION PURSUANT TO.THE CORTESELISNOX,LOCAL GOVERNMENT REORGANIZATION ACT. For adoption. Ael;ion; To adopt Resolution No. 87-5063 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION FOR A CHANGE OF ORGANIZATION PURSUANT TO THE CORTESE/KNOX LOCAL GOVERNMENT REORGANIZATION ACT.” Motion DeBellis, second Simpson. So ordered. B. JOINT RESOLUTION_0F.THE_BOARD.OF_SUPERVISORS OF LOS ANGELES.COUNTY,.THE.CITY.000NCIL.OF THE.CITY._OF HERMOSA BEACH, AND THE LOS..ANGELES.COUNTY.WEST MOSQUITO_ABATEMENT DISTRICT. APPROVING AND.ACCEPTING NEGOTIATED_ EXCHANGE OF.PROPERTY TAX. REVENUES RESULTING,.FR_OM THE ANNEXATION_OF_THE CITY OF HERMO- SA BEACH,_TO LOS ANGELES,COUNTY.WEST.MOSQUITO.ABATE- MENT DISTRICT. For adoption. Action: To adopt Resolution No. 87-5064 entitled "A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, AND THE LOS ANGELES COUNTY WEST MOSQUITO ABATEMENT DISTRICT APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM THE ANNEXATION OF THE CITY OF HERMO- SA BEACH TO LOS ANGELES COUNTY WEST MOSQUITO ABATE- MENT DISTRICT." Motion Rosenberger, second DeBellis. So ordered. 9. MATTERS_ CONCERNING .THE .NOVEMBER 3, _ 1987._GENERAL MUNICIPAL:..ELECTION. Supplemental information - letter from Gary Brutseh dated July 24, 1987 and Election Code Sections 4010, etc. A. DISCUSSION ON WHETHER THE FOLLOWING MATTERS SHOULD BE BALLOT ISSUES: 1) LETTER FROM O.S.P.A.C., ROSAMOND FOGG, CHAIR- PERSON, DATED JULY 20, 1987 REQUESTING THEIR OPEN SPACE ACQUISITION MATTER BE ON THE BALLOT. Supplemental information - memorandum from City Attorney James P. Lough dated July 23, 1987. - 11 Minutes 7-28-87 Speaking to Council regarding this matter were: Rosamond Fogg, 610 - 6th Street, Chairperson, OSPAC, who stated they have 13% of Hermosa Beach voter signatures on their petitions to date and urged Council to put this initiative on the November 3rd ballot. Barbara Blindermann, Attorney for OSPAC who spoke urging Council to put this initiate on the ballot. Also in favor of putting this measure on the ballot were: Wilma Burt, 1152 - 7th Street Dominic Circincione, 557 - 25th Street George Schmeltzer, 515 - 24th Place Jack Belasco, 708 - 8th Street, Manhattan Beach Judith Bever, 849 - Bard Street Chuck Sheldon, 1800 Strand Gary Frost, 2900 Tennyson Place Betty Schultz Roger Creighton, 1070 - 3rd Street Action: To place the initiative ordinance regard- ing purchase of the AT&SF right-of-way on the bal- lot. The City Clerk read the wording of the or- dinance, the title and the ballot question as it was to appear on the ballot. Motion DeBellis, second Simpson AYES - DeBellis, Simpson, Mayor Cioffi NOES - Rosenberger, Williams Further_Actipni To place on the ballot an or- dinance asking the people if they would be willing to raise the Utility User's Tax from 6% to 10%.. Motion DeBellis, second Simpson AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi Proposed.Action: To immediately obtain an ap- praisal of the railroad property and send another public letter to the AT&SF stating that the City wishes to purchase the right-of-way. Motion Williams - dies for lack of a second. 2) INSTITUTING A METHOD OF AFFIRMING CHANGES IN THE EXISTING DESIGNATED OPEN SPACE ZONES. INITIATIVE SIGNED BY MESSRS. BRUTSCH, SCHULTZ AND DEUTSCH. action: To receive and file. Motion Rosenberger, second Cioffi AYES - Rosenberger, Simpson, Williams, Mayor Cioffi NOES - DeBellis - 12 - Minutes 7-28-87 3) AMENDING ORDINANCE 84-758 RE. HYDROCARBON MONIES. INITIATIVE SIGNED BY MESSRS. BRUTSCH,-WEISS AND CREIGHTON. Supplemental information - memo from City Attorney James P. Lough dated May 4, 1987 re legal issues regarding placement of Oil Revenue on November ballot. Proposed Action: To put this initiative measure on the ballot November 3, 1987 (reconsidered at the adjourned meeting of July 30, 1987). Motion Williams, second Simpson AYES - Simpson, Williams NOES - DeBellis, Rosenberger, Mayor Cioffi 4) CAMPAIGN CONTRIBUTION LIMITATIONS. SEE ITEM 2(d) LISTED ABOVE. Actionz To receive and file. Motion DeBellis, second Rosenberger. AYES - DeBellis, Rosenberger, Simpson, Williams, Mayor Cioffi NOES - None Action; To adjourn this Regular Meeting to a Regular Adjourned Meeting to be held on Thursday, July 30, 1987 at the hour of 6:30 P.M. for the purpose of completing this agenda. Motion Rosenberger, second Williams. So ordered. APPEARANCE OF INTERESTED CITIZENS Karen Roebuck, Los Angeles Times, 23133 Hawthorne Boulevard, Tor- rance, formally requested that any discussions regarding the City Attorney's contract or charges be held in open meeting or if said discussions were to be held in closed session, the Los Angeles Times was to be specifically notified of that action. ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned in memory of Frank Holland, a long- time firefighter employee and resident of the City of Hermosa Beach, on Wednesday, July 29, 1987 at the hour of 12:55 A.M. to a Regular Adjourned Meeting to be held on Thursday, July 30, 1987 at the hour of 6:30 P.M. Deputy City Clerk - 13 - Minutes 7-28-87 MINUTES OF THE REGULAR ADJOURNED MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Thursday, July 30, 1987 at the hour of 6:37 P.M. ROLL CALL Present: DeBellis, Simpson, Williams, Mayor Cioffi Absent: Rosenberger PLEDGE OF ALLEGIANCE - Councilmember Tony DeBellis 9. MATTERS CONCERNING THE NOVEMBER 3, 1987 GENERAL MUNICIPAL ELECTION. A. DISCUSSION ON WHETHER THE FOLLOWING MATTERS SHOULD BE BALLOT ISSUES: 3) AMENDING ORDINANCE 84-758 RE. HYDROCARBON MONIES. INITIATIVE SIGNED BY MESSRS. BRUTSCH, WEISS AND CREIGHTON. Action: To reconsider the action taken on this item at the meeting of July 28, 1987. Motion DeBellis, second Williams AYES - DeBellis, Simpson, Williams, Mayor Cioffi NOES - None ABSENT - Rosenberger Councilmember DeBellis stated he would approve put- ting this measure on the ballot if they would agree to remove section 3 which states the ordinance could only be changed by a vote of the people. Roger Creighton, a proponent of this initiative measure, agreed to this change stating that the ordinance being amended, Ordinance No. 84-758, can only be amended by a vote of the people, therefore, this section is not necessary. Final Action: To place Ordinance No. 87-897 enti- tled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUBMITTED TO THE VOTERS BY THE CITY COUNCIL MANDATING THAT ALL FUNDS THE CITY DERIVES FROM HYDROCARBON RECOVERY GO INTO THE PARK AND RECREATION FACILITIES FUND NO MATTER WHERE THE WELLS ARE BOTTOMED, EXCEPT UP TO THE FIRST $500.00 OF BUSINESS LICENSE FEES AND ANY FUNDS REGULATED BY THE STATE LANDS COMMISSION" noting the change from $250.00 to $500.00 of business license fees and the deletion of Section 3. (The City Clerk read the wording of the ordinance, the title and the ballot question as it will appear on the ballot.) Motion DeBellis, second Williams - 1 - Minutes 7-30-87 AYES - DeBellis, Simpson, Williams, Mayor Cioffi NOES - None ABSENT - Rosenberger DISCUSSION RE ORDINANCE NO. 87-896 - UTILITY USER'S TAX INCREASE Proposed Action: To reconsider Ordinance No. 87- 896. Motion Williams - dies for lack of a second. Action: Motion of legal intent - If Ordinance No. 87-897 passes, it is the intent of the City Council to put a measure on a subsequent regular election to earmark this money for the purchase of open space. Motion DeBellis, second Simpson. So ordered noting the absence of Rosenberger. Councilmember DeBellis assured Ms. Fogg that upon passage of this ballot measure, the City Council would pass a resolution to allocate 4/10 of the Utility User's Tax monies for a special fund for the purchase of parklands and open space. B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELEC- TION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 3, 1987, FOR THE SUBMISSION TO THE QUALIFIED ELEC- TORS OF SAID CITY PROPOSED ORDINANCES RELATING TO A GROSS RECEIPTS TAX FOR MOTION PICTURE THEATERS, AND MAXIMUM HEIGHT LIMITS IN THE COMMERCIAL AND RESIDENTIAL -PROFESSIONAL ZONES, AND FOR ANY OTHER MEASURES AS DETERMINED IN "A' ABOVE. For adoption. Action: To adopt Resolution No. 87-5065 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELEC- TION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 3, 1987, FOR THE SUBMISSION TO THE QUALIFIED ELEC- TORS OF SAID CITY PROPOSED ORDINANCES RELATING TO A GROSS RECEIPTS TAX FOR MOTION PICTURE THEATERS, MAXIMUM HEIGHT LIMITS IN THE COMMERCIAL AND RESIDENTIAL -PROFESSIONAL ZONES, MANDATING THE PUR- CHASE OF THE AT&SF RAILROAD RIGHT OF WAY, CHANGING THE UTILITIES TAX FROM SIX PERCENT (6%) TO TEN PER- CENT (10%) AND MANDATING THAT ALL FUNDS THE CITY DERIVES FROM HYDROCARBON RECOVERY GO INTO THE PARK AND RECREATION FACILITIES FUND." Motion DeBellis, second Simpson. AYES - DeBellis, Simpson, Williams, Mayor Cioffi NOES - None ABSENT - Rosenberger - 2 - Minutes 7-30-87 C. ESTABLISHING PREFERENCE FOR ORDER OF BALLOT MEA- SURES. Memorandum from City Clerk Kathleen Mid- stokke dated July 23, 1987. Action: To establish the following preference for order of measures on the ballot at the November 3, 1987 General Municipal Election: 1. Ordinance No. 87-895 - AT&SF Purchase 2. Ordinance No. 87-896 - UUT Increase 3. Ordinance No. 87-897 - Hydrocarbon Monies 4. Ordinance No. 87-894.- Height Limits 5. Ordinance No. 87-893 - Motion Picture Tax Motion Simpson, second DeBellis. So ordered noting the absence of Rosenberger. D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CON- SOLIDATE A GENERAL MUNICIPAL ELECTION OF SAID CITY TO BE HELD ON TUESDAY, NOVEMBER 3, 1987 WITH THE SCHOOL DISTRICT AND GENERAL DISTRICT ELECTIONS TO BE HELD ON SAID DATE PURSUANT TO SECTION 23302 OF THE ELECTION CODE FOR THE PURPOSE OF SUBMITTING CERTAIN MEASURES TO THE ELECTORATE. For adoption. Action: To adopt Resolution No. 87-5066 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CON- SOLIDATE A GENERAL MUNICIPAL ELECTION OF SAID CITY TO BE HELD ON TUESDAY, NOVEMBER 3, 1987 WITH THE SCHOOL DISTRICT AND GENERAL DISTRICT ELECTIONS TO BE HELD ON SAID DATE PURSUANT TO SECTION 23302 OF THE ELECTION CODE FOR THE PURPOSE OF SUBMITTING CERTAIN MEASURES TO THE ELECTORATE." Motion DeBellis, second Simpson. So ordered noting the absence of Rosenberger. E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE WRITTEN ARGUMENTS REGARDING CITY MEASURES AND DIRECTING THE CITY ATTORNEY TO PREPARE IMPARTIAL ANALYSES. For adoption. Action: To adopt Resolution No. 87-5067 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE WRITTEN ARGUMENTS REGARDING CITY MEASURES AND DIRECTING THE CITY ATTORNEY TO PREPARE IMPARTIAL ANALYSES." Motion Simpson, second Williams. So ordered noting the absence of Rosenberger. - 3 - Minutes 7-30-87 F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS. For adoption (optional). Memorandum from City Clerk Kathleen Midstokke dated July 23, 1987. Proposed Action: To not allow for rebuttal arguments. Motion Williams - dies for lack of a second. Action: To adopt Resolution No. 87-5069 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS." Motion Simpson , second DeBellis. So ordered noting a NO vote by Williams and the absence of Rosenberger. G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, FIXING THE COMPENSATION TO BE RECEIVED BY THE CITY CLERK FOR GENERAL MUNICIPAL ELECTION OF NOVEMBER 3, 1987. For adoption. Proposed Action: To adopt Resolution No. enti- tled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, FIXING THE COMPENSA- TION TO BE RECEIVED BY THE CITY CLERK FOR THE GENERAL MUNICIPAL ELECTION OF NOVEMBER 3, 1987." Motion Williams - dies for lack of a second. Action: To adopt Resolution No. 87-5068 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, FIXING THE COMPENSATION TO BE RECEIVED BY THE CITY CLERK FOR THE GENERAL MUNICIPAL ELECTION OF NOVEMBER 3, 1987" amended to add a section setting forth that the City Clerk shall work an additional ten hours per week during this election process. Motion DeBellis, second Cioffi. So ordered noting the absence of Rosenberger. 11. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER None. 12. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) Discussion of Planning Commission/City Council Subcom- mittees or Planning Commission/City Council Workshop meetings. Memorandum from Planning Director Michael Schubach dated July 20, 1987. Not heard. - 4 - Minutes 7-30-87 (b) Request by Councilmember DeBellis for discussion re. amending open space zoning. Not heard. (c) Discussion requested by Councilmember DeBellis concern- ing eminent domain action to acquire park land. Not heard. 13. OTHER MATTERS - CITY COUNCIL Not heard. 14. MEETING OF THE HERMOSA BEACH VEHICLE PARKING DISTRICT COMMISSION. Not heard. 15. MEETING OF THE HERMOSA BEACH PARKING AUTHORITY. Not heard. APPEARANCE OF INTERESTED CITIZENS Roger Creighton, 1070 - 3rd Street - applauded Mayor Cioffi on his statement to uphold the majority of the City Council on the ballot issue regarding height limits. ADJOURNMENT The Regular Adjourned Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Thursday, July 30, 1987 at the hour of 8:17 P.M. to a Regular Meeting to be held on Tues- day, August 11, 1987 at the hour of 7:30 P.M. Deputy City Clerk - 5 - Minutes 7-30-87 TO: FROM: RE: DATE: CITY OF HERMOSA BEACH INTEROFFICE MEMORANDUM City Council City Clerk Kathleen Midstokke City Council Minutes 7/28/87 and 7/30/87 August 6, 1987 Due to the last minute actions regarding ballot measures, it was not possible to complete the two sets of minutes by today. They will be completed as soon as possible and delivered to you. Two additional measures were added on 7/28/87 resulting in numerous changes to be made for 7/30/87. One additional measure was added on 7/30/87 requiring revision beginning Thursday night until 10:00 P.M.; the City's computers were "down" all day Friday; reviewing new drafts with the City Attorney on Saturday; making some corrections, preparing transmittals and certifications on Monday; and hand delivery of documents to the Registrar -Recorder and Board of Supervisors on Tuesday. The election matters had to be dealt with before the minutes due to time deadlines set by the County. 1a 1b July 27, 1987 -Honorable Mayor and Members City Council Meeting of of the City Council August 11, 1987 RECOATION TO APPROVE THE ATTACHED CONTRACT WITH GTEL TO PURCHASE OUR IN-PLACE TELEPHONE EQUIPMENT Recommendation: It is recommended that the City Council authorize the City Manager to (1) sign the attached contract with GTEL to purchase our in-place telephone equipment, and (2) sign the attached four year maintenance agreements. Background: As part of our effort to continually seek cost savings, the department, working with a representative of General Telephone, conducted an evaluation re. purchase vs. lease of the current telephone system/equipment. Our current telephone system is approximately seven years old. The switch is a Focus II which includes some very useful features ie. call forwarding, conference calling, call waiting, speed calling, group pick-up, etc. The system was originally leased from GTE (now with deregulation, GTEL owns the system). The lease, at the time the evaluation was conducted, had four years remaining at a cost of $71,031.32 over the life of the lease. In addition to conducting the evaluation on our current system, staff also looked into the possibility of purchasing a new system from several other vendors. Some of the systems looked at were Tel Plus, Isoetec, and IBM. Analysis: The attached sales agreement is for a single purchase price of $12,994 for our in-place equipment. There are also some peripheral costs associated with the transfer from lease to purchase, approximately $900. The purchase would include a one year warranty. We recommend an on-going maintenance contract for the following four years at a guaranteed price of $5460 for years 1988 and 1989, with a 4% increase for years 1990 and 1991. This is assuming that there would be no change in the system, as it is at the present time. The total savings over the next four years would be $41,440. The total cost for fiscal year 1987/88 is approximately $19,334. This cost has been budgeted and approved in the 1987/88 adopted budget, General Appropriations account. All of the new systems, that were evaluated, were very impressive, state -of -the art, etc. However, they were very costly, between $50,000 and $60,000. The current system serves our needs very well and, with the exception of some kind of call accounting (which is being investigated at this time), should serve our needs for the next several years. There was one final consideration in our analysis/evaluation, that was the effects of deregulation. This is a very confusing and complex issue. The telephone company (in our case, GTE) only services the telephone lines to the outside of the building. Whichever company you purchase or lease your equipment from services the lines, as well as the equipment, inside of the building. In the event, the City Council approves the recommendation to purchase our in-place GTEL equipment, we will at least be dealing with the same family. We have learned, from our experience in data processing, that the fewer third party vendors you have to deal with, the better off you are when a problem arises. Ja n Noon General Services Director Concur: (::, Gre ory. 44er City Manager 2 NOTED FOR FISCAL IMPACT: GTEL / GTE SALES AGREEMENT IN-PLACE EQUIPMENT THIS SALES AGREEMENT is made with GTEL, a California corporation, located at 2801 Townsgate Road, Thousand Oaks, California 91363 and the City of Hermosa Beach. GTEL and the City of Hermosa Beach agree as follows: 1. THE EQUIPMENT. GTEL hereby sells to the City of Hermosa Beach the Equipment described in the attached Schedule A which is hereby made a part of this Agreement (The Equipment). 2. THE EQUIPMENT ADDRESS. The Equipment is presently installed at 1313 Valley Drive, City of Hermosa Beach, County of Los Angeles, State of California. 3. TOTAL PURCHASE PRICE. Customer shall pay $12,994.00, the Total Purchase Price for the Equipment as follows: a. If the Total Purchase Price, including any applicable taxes, is less than $1000.00, Customer shall pay the Total Purchase Price on or before the effective date of this Agreement. b. If the Total Purchase Price, including any applicable taxes, is $1000.00 or more, Customer shall pay the Total Purchase Price pursuant to one of the following options. Customer shall indicate the option selected by having its authorized representative initial this Agreement on the appropriate line below. 1. Payment of the Total Purchase Price will be due and payable on the effective date of this Agree- ment. 2. Payment of $ on the effective date of this Agreement. The balance of the Total Purchase Price shall be paid in six (6) equal monthly installments of $ which includes interest at the rate of ten percent (10%) per annum on the unpaid balance. The installment payments shall be paid monthly on the day of each month beginning with until the Total Purchase Price has been paid. Customer may prepay the unpaid balance at any time and receive credit for unearned interest if such credit exceeds one dollar. No credit for unearned interest will be given for early payments of less than the full unpaid balance. • 4. DEFAULT. If Customer fails to pay any amount due under this agreement and does not pay such amounts in full within ten (10) days of the mailing of a notice of such default to the premises at which Equipment is located, GTEL may, at its option, do any act or combination of acts set out in a. or b. below. a. Terminate the contract and enter any premises where the Equip- ment is located during normal business hours to remove the Equipment sold under this Agreement. If the Equipment is re- covered, Customer will be paid within a reasonable time for the salvage value of the Equipment, less removal costs or, b. Customer shall reimburse GTEL for all costs including reasonable attorney's fees to the extent permitted by law, INCURRED by GTEL in enforcing this Agreement or its rights hereunder GTEL. 5. WARRANTY a. Customer understands and agrees that the Equipment is sold in used condition. Subject to the provisions of this paragraph, GTEL warrants that the Equipment sold hereunder will be free from defects in material and workmanship for a period of one year from the date this Agreement is executed by Customer. This warranty shall be limited to the repair and replacement of parts and the necessary labor and service required to repair said Equipment provided, however, that GTEL obligation to replace parts shall be limited to those parts currently in GTEL's inventory. IT IS EXPRESSLY AGREED THAT THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES OF FITNESS AND IN LIEU OF ANY WARRANTIES OF MERCHANTABILITY. b. Customer shall provide GTEL with full and unrestricted access at all reasonable times to the premises where Equipment is located to perform maintenance and repair work required under the term of this warranty. c. GTEL shall respond to a request for warranty service involving a Major Malfunction within three (3) hours, twenty-four (24) hours a day, seven (7) days a week, after receiving notification thereof. A major failure is _defined as any one of the following: no system dial tone, inoperative attendants console or 20% of trunks noisy, fading or inoperative. All other warranty maintenance requests will normally be responded to within twenty four (24) hours of the Customer's request between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Warranty maintenance service requested after normal working hours, except for a Major Malfunction, will be billed to Customer at GTEL's prevailing overtime hourly rate with a minimum one (1) hour service charge. It is specifically agreed and understood that GTEL is excused from, and shall not be liable for, failure to perform warranty maintenance or to • continue service if it is prevented from doing so by reason of fire, storms, strikes lock -outs, floods or any cause beyond GTEL's control. d. Subject to Subparagraph e, GTEL shall be obligated to provide maintenance service on the Equipment during the warranty period only at the initial installation location of the Equipment shown in Paragraph 2. e. This warranty does not include any of the following services or any additional services necessitated by any of the following: 1. Labor and material costs of additions, changes, relocations and removals, operating supplies and accessories, specifications or engineering changes. 2. Operator and / or Station user training assistance. 3. Negligent, willful or intentional acts of Customer. 4. Repair or maintenance or increases in normal service time resulting from Customer's failure to provide a suitable environment for the Equipment as required in the Equipment specifications or any other failure of Customer to fully perform its responsibilities under this Agreement. 5. Repair or replacement of any components and / or parts of the Equipment which have been repaired by others, abused or improperly handled, stored, altered or used with third party material or equipment which material is defective and / or poor quality. 6. LIMITATION OF LIABILITY. UNDER NO CIRCUMSTANCES WILL GTEL BE LIABLE FOR SPECIAL OR CONSEQUENTIAL OR INCIDENTAL DAMAGES IN CONNECTION WITH PERFORMANCE, DELAYED PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT OR ANY ELEMENT HEREOF NOT WITHSTANDING THEIR FORESEEABILITY OR DISCLOSURE BY CUSTOMER TO GTEL, NOR SHALL ANY RECOVERY OF ANY KIND AGAINST GTEL FOR BREACH OF THIS AGREEMENT BE GREATER IN AMOUNT THAN THE TOTAL PURCHASE PRICE. GTEL SHALL NOT HAVE LIABILITY FOR LOSS OF DATA OR OTHER LOSS OF UTILITY CHARGES ARISING FROM DESIGN OR INSTALLATION DEFECTS OR FROM UNAUTHORIZED USE OF CUSTOMER'S SYSTEM BY PERSONS OTHER THAN EMPLOYEES OF GTEL. GTEL SHALL, ALSO, NOT BE LIABLE FOR USE OF THE EQUIPMENT OR SERVICES SOLD HEREUNDER IN CONNECTION WITH LIFE SUPPORT DEVICES OR EQUIPMENT. 7. ASSIGNMENT; SUBCONTRACTING. This Agreement may be assigned by GTEL in whole or in part and GTEL may subcontract any or all of the work it is required to perform pursuant to its terms and conditions. Customer may assign this Agreement in whole or in part by obtaining the prior written consent of GTEL which consent shall not be unreasonably withheld. 8. GOVERNING LAW. This Agreement is to be governed and construed according to the substantive law of the State of California. 9. SEVERABILITY. If any part of this Agreement for any reason is declared invalid, such decision shall not affect the validity of any remaining portion which portion shall nevertheless remain in full force and effect. 10. TITLE TO EQUIPMENT. Upon full payment of the Total Purchase Price, title to the Equipment shall pass to Customer. 11. ENTIRETY OF AGREEMENT. Customer, having real all the provisions of this Agreement, acknowledges receipt of a copy of this Agreement and the schedules and addenda, if any, made a part hereof which are the final expression of the Agreement of the parties and the complete and exclusive statement of the terms agreed upon, all prior agreements and understandings being merged, herein, and all prior agreements and understandings being merged, herein, and that there are no representations, warranties or stipulations, either oral or written not herein contained. No modification of this Agreement may be made except by a like signed agreement. UNTIL ACCEPTED AND SIGNED BY AN AUTHORIZED REPRESENTATIVE OF GTEL, THIS SHALL NO BECOME EFFECTIVE AND SHALL NOT CONSTITUTE A BINDING CONTRACT. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be properly executed, intending that it shall be legally binding upon them and their respective heirs, estates, successors and assigns. CUSTOMER GENERAL TELEPHONE COMPANY OF CALIFORNIA BY BY TITLE TITLE EFFECTIVE DATE OF AGREEMENT GTEL / GTE SALES AGREEMENT IN-PLACE EQUIPMENT SCHEDULE A o Focus PABX o All 10A2 Power Supplies, Line Cards and Key Equipment o Single Line Phones GTEL CO A Subsidiary of General Telephone Company of California Remove 3 -part form from pad before use. NAME CUSTOMER CITY OF HERMOSA BEACH STREET ADDRESS CITY, STATE ZIP CODE 1313 VALLEY DRIVE HERMOSA BEACH, CA. 90254 Maintenance Agreement DISTRIBUTION WHITE- BS YELLOW - CUSTOMER PINK -ACCOUNTING Customer I.D. Number BSO Number Effective Date of Service: 1. Effective Date of Service. The maintenance services under this Agreement shall begin on the date shown as the effective date of service above and the term of this Agreement shall be as provided under paragraph number nine (9). This Agreement shall be effective upon signature by a duly authorized representative of GTEL at Company's administrative offices. 2. Equipment. For the term of this Agreement the Company hereby agrees to provide Customer with Company's standard maintenance services described in this Agreement, for the "Equipment" described in the duly executed "Equip- ment Schedule(s)" attached hereto. This Agreement is not complete unless such a schedule is attached. 3. Controlling Document. This Agreement shall be in all respects the control- ling document. This Agreement may be modified or amended only by a writing appropriately identified as a modification or amendment hereof and duly executed by both parties. In the event that an instrument in the nature of a purchase order is issued by Customer, such instrument shall not be binding unless duly accepted by Company; and in such event, this Agreement shall be nonetheless the controlling document, prevailing in the event of any conflict, and printed language on such purchase order shall be inapplicable. Equipment Schedule(s) shall be executed superseding any such purchase order. 4. Standard Maintenance Services. GTEL will provide the Maintenance Services described herein during the Maintenance Service Term and so long as Customer is not in default. These Maintenance Services will be performed in accordance with generally accepted telephone industry standards. Customer must promptly advise the Company's authorized maintenance repre- sentative of any Equipment malfunction regardless of cause. For major failures of the switching system, emergency service will be provided 7 days a week, 24 hours a day, and the Company will endeavor to respond within 3 hours of its receipt of a request for such service. A major failure is defined as any one of the following: no system dial tone, inoperative attendant's console or 20% of trunks noisy, fading or inoperative. A request for service when an emergency does not exist shall be deemed to be a request for routine service. Repair of minor equipment malfunctions will be performed during the Principal Period of Maintenance ("PPM") and the Com- pany will endeavor to respond within 1 business day of its receipt of a request for such service. The PPM is defined as 8:00 A.M. to 5:00 P.M., local time, Monday through Friday, excluding company observed holidays. Unless Customer has elected and paid for supplemental shift coverage as indicated on the Equipment Schedule(s), preventative maintenance and repair of minor equipment malfunctions which Customer request be performed outside the PPM, will be provided on a manpower availability basis at the Company's then current Time and Material rates. If shift coverage is applicable, the Company will endeavor to respond to minor equipment malfunctions during the Applicable Shifts, within 4 hours of its receipt of a request for such services. Company will bear the cost of labdi' and parts for maintaining Customer -owned Equipment and/or software (if applicable) in good operating condition, which costs are required because of normal wear and tear to the Equipment. Mainte- nance or repairs attributable to unauthorized attempts by Customer to repair or maintain the Equipment, to catastrophe, fault or negligence of Customer, improper use or misuse of the Equipment by Customer, or causes external to the Equipment, such as, but not limited to, power failure or air conditioning failure shall not be considered to be normal wear and tear and will be chargeable at the Company's then -current Time and Material rates. Replacement parts used in providing maintenance service shall be new or equivalent to new in performance. Title to all parts provided under this Agree- ment shall remain with Company except that upon installation of parts in Cus- tomer -owned Equipment, title to those installed parts shall pass to Customer. The replaced parts shall become property of Company. The company's maintenance responsibilities do not extend to equipment of the public telephone network nor is the Company responsible for malfunctions in the Communication System caused by malfunctions in the public telephone network or caused by abuse or misuse of the Communication System by other than the Company. However, Company shall cooperate fully with common carrier to isolate malfunctions to determine responsibility for correction thereof. CUSTOMER AGREES THAT HE HAS READ AND UNDER- STANDS AGREEMENT, INCLUDING THE TERMS ON THE REVERSE HEREOF. Authorized Customer Signature Title Date FORM GT 0029 (6-86) GTEL Accepted and agreed to by: Date July 29, 1987 Honorable Mayor and Members City Council Meeting of of the City Council August 11, 1987 VICTOR DUNNE MEMORIAL FOUNDATION DONATION Recommendation It is recommended that City Council approve that the $500 donation from the Victor Dunne Memorial Foundation be allocated to the Public Works Department's Maintenance Materials Account for repairs and/or equipment to help preserve the beauty of the Clark Field and that a Certificate of appreciation be sent to the Dunne Family. Background Mr. Bruce Knight and other sponsors of the Victor Dunne Memorial Foundation have given the City of Hermosa Beach a $500 donation in appreciation of the City's support for their Slo-pitch Tournament held at the Clark Field on June 27 and 28, 1987. Victor Dunne was a sponsor of the Hermosa Beach Adult Slo-pitch League for many years, and in honor of his memory his family and friends held a tournament. Proceeds from this event went to the Make a Wish Foundation, which is an organization that raises money to grant special requests of terminally ill children. In addition, the sponsors of the Victor Dunne Memorial Foundation wish to give the City some of the proceeds from that tournament for the sole use of repairs and/or equipment of the Clark Field. (The attached letter from Dennis Lindsey, who is the Hermosa Beach Adult Slo-pitch Coordinator, explains more fully their request.) 1 Analysis On behalf of the sponsors of the Victor Dunne Memorial Foundation staff wishes to recommend that we honor their request by allocating the $500 donation to the Public Works Department's Maintenance Materials Account for any repairs and/or equipment pertaining to Clark Field. As a token of appreciation staff further recommends a Certificate of Appreciaton be sent to the Dunne Family. Resp fully submitted, deck Concur: Greg�ry iT. Meyer City Manager Pamela Commun Davidson esources Department AlanaiM. Mastrian, Director Community Resources Department V Aony Antich, D-rect:"aW Viki Copel.' d Public Works Department Finance Administrator 2 yee„,,x_ 29, / 91-02 4J/6, --A___ /.(.7 a2A- 70e ki4eI fre 27 2 ea-_ ezazg 7Z- ee — /4e, - /44,v; ./- - V- ` 4,7 August 3, 1987 Honorable Mayor and Members City Council Meeting of - of the City Council August 11, 1987 SHAKESPEARE TRACT RECOGNITION Recommendation It is recommended that City Council receive and file this report. Background At the June 24, 1987, commission meeting, Mr. Thad Taylor of the Shakespeare Society of America gave a presentation to the commission which consisted of the historical background of the original naming of the Shakespeare Tract by Hermosa's Founding Fathers. The purpose of the presentation was to have the City, in some way, acknowledge and recognize the Shakespeare Tract as was the intention of the Founding Fathers. There were a couple of alternative methods suggested for "recognizing" the area, they were: . Erect a statue of Shakespeare; or . Install commemorative plaque. The commission met again on July 22, 1987, to discuss this matter further. The motion at that meeting was "that a historical marker be installed at the 31st and Ingleside Park location and staff return with design alternatives and costs." Analysis Presently staff is following the directive of the commission and as soon as all the information is gathered, will report back to the commission. At that time, the commission will make a specific recommendation to the City Council. The commission in choosing the idea of a historical marker over a statue was based primarily on cost. This item will be before City Council again once the costs and marker design alternatives are researched. Concur: Gre Cit ory T: Manager Respectfully submitted, Alana M. Mastrian, Director Dept. of Community Resources August 5, 1987 HONORABLE MAYOR and MEMBERS of Regular Meeting of the HERMOSA BEACH CITY COUNCIL August 11, 1987 CIP 86-602 ELECTRICAL DEFICIENCIES AT CITY HALL ACCEPTANCE OF REPORT AS COMPLETE AND AUTHORIZATION OF ADDITIONAL WORK Recommendation It is recommended that City Council: 1. Accept the work performed by Black, O'Dowd Associates as complete. 2. Appropriate an additional $43,900 from the General Fund Designation For Capital Improvements to CIP 87-606 for the provision ofcons ru including the dispatching center. 3. Appropriate $74,250 from the General Fund Designation For Capital Improvements to CIP 86-602 for the provision of electrical Upgrade at City Hall. 4. Appropriate $9,130 from the General Fund Designation For Capital Improvements to Public Works Administration - Contract Service for the provision of a "Needs Assessment Study". 5. Authorize staff to proceed with requesting proposals to perform the work. Background On April 14, 1987 City Council approved an agreement with Black, O'Dowd Associates for the provision of determining the need, feasibility and consequences of upgrading the electrical system at City Hall, determination of a better computer room location and better protection of the computer system and data. The report has been completed and is presented to City Council at this time. Analysis The study concludes that: 1. The City electrical system is in need of upgrading (as evidenced by power failures). 2. Expansion of the computer room is justified,- however, prior to expansion a Needs Assessment (i.e. floor space acctually needed) study should be undertaken to determine if the existing floor area is being utilized to its full potential, and if not, how can it be utilized more efficiently. 3. The present backup generator serves miscellaneous lights and receptacles and will have to be replaced with a larger unit to provide the City Hall with adequate emergency power. Other facts bearing on the situation: 1 CIP 87-606 Police Department Remodel was approved by City Council on June 23, 1987. This project budgeted $10,000 (design only) for a redesign of the first floor, booking lobby and administrative offices - no construction was authorized. 2. City Council approved in principle withdrawal from RCC and conversion to an in-house dispatching. Accommodations will have to be made to provide space for dispatching. This is not currently budgeted. 3. City Council Goal No. 12 calls for investigating locating Building, Planning and Public Works together. The existing working areas are cramped and before any relocation takes place it is prudent to evaluate the effects via a needs assessment. 4. The Police Department pistol range located in the basement is not being used regularly because of a variety of reasons including health concerns. Hence, the range floor area is now available for other uses and should be considered as part of the needs assessment. 5. Floor space for storage of paper products is not utilized to its best use. In some cases, potential fire hazards do exist and the needs assessment can address this concern. 2 POTENTIAL COSTS I. CIP 87-606 Police Department Remodel Work Item 1. Design 2. Construction of First Floor Records, Booking Lobby and Administrative Offices Subtotal: 10% Contingency Total II. CIP 86-602 Electrical Upgrade at City Estimated Cost $10,000 (budgeted) 39,000 $49,000 4900 $53,900 Hall Work Item 1. Design 2. Separation of Computer Load from Panel "B" 3. Automatic Transfer Switch and Generator 4. Uninterruptible Power Supply 5. Automatic Restart for Computer Subtotal: 10% Contingency Total III. Needs Assessment Study To determine how many square feet should be allotted for each employee and types of equipment/furniture necessary for that person to perform their work more efficiently 10% Contingency Total Estimated Cost $ 5,000 5,500 26,500 30,000 500 $67,500 6,750 $74,250 $ 8,300 830 $ 9,130 3 FISCAL IMPACT This work is not budgeted and will require an appropriation to proceed. A potential funding source is the General Fund Designation For Capital Improvements. Conclusion A coordinated effort to accomplish the work outlined above is needed. The work needs to be set in motion as soon as possible so that planned future activities (i.e., Police Department Dispatching) will not be delayed. Alternatives Other alternatives available to City Council and considered by staff are: 1. Drop the project(s). 2. Modify the scope(s) of the project(s). Re -=ctfully subm ted CONCUR: rAta kiLikki maiTALAL An ' :ny Antich Gre ory+ �T. Meyer 1 Director of Piic Works Cit Manager Noted for Fiscal Impact: Viki Copeland Finance Administrator Attachment: Report by Black O'Dowd Associates 4 D) July 27, 1987 Architecture 279 West Seventh Street San Pedro. CA 90731-3321 City of Hermosa Beach Civic Center Hermosa Beach, CA 90254 Telephone: 213 832-2681 Attn: Anthony Antich Director of Public Works Re: CIP 86-602 Electrical Upgrade at Hermosa Beach City Hall Dear Mr. Antich: After investigating the existing electrical system at Hermosa Beach City Hall, we conclude that the City Hall has sufficient electrical capacity from the three existing electrical services to handle addi- tional future computer equipment. This can be accomplished by pro- viding a new panel for the computer room, which will solve the overloading problem occurring on Panel B. Furthermore, by adding the new panel, it will allow the connection of a future UPS*and/or diesel generator. We also recommend, from a cost standpoint, that the computer room remain in the same general location as it is presently located, but be enlarged so that the existing and future computer equipment can be installed more logically. Should the decision be made to move the computer room elsewhere, further study will be required to determine how its relocation will impact the existing uses in the building. The following report discusses these issues in more detail. If you or your staff have any questions, please do not hesitate to call. V-ry truly y rs ames L. Fortunes, AIA JLF:sjb Enclosures *Uninterruptible Power Supply GENERAL Architecture 279 Vilest Seventh Street San Pedro. CA 90731-3321 Telephone 213 832-2681 REPORT ON THE ELECTRICAL SYSTEM AND COMPUTER ROOM AT CITY HALL SITE FOR THE CITY OF HERMOSA BEACH The existing electrical service and distribution system at the Hermosa Beach City Hall Site has been investigated to determine the need for modifications or upgrade to improve reliability and provide for the continued increase in power consumption and in- stallation of computer equipment at the facility. In addition, we have addressed the issue of modifying the existing computer room for current and future requirements. There are three (3) electrical services at the site. One (1) 100 Ampere, 240V, 3 Phase, 3 wire service provides power to the mech- anical equipment. The service is located adjacent to the Fire Department Building. The peak demand recorded on this service was 34 Amps. (See Exhibit B). The other two (2) services are each 400 Ampere, 120/240V single phase, 3 wire and supply lighting and mis- cellaneous loads. The single phase services are metered through a totalizing meter and the peak demand recorded by the Utility Company was 291 Amps. (See Exhibit C). The demand figures indicate that all three services have sufficient spare ampacity for the present and with modifications of the physical space can accomodate a third floor addition depending on power requirements. At present the full use of the ampacity of the service is limited due to room size and lack of additional circuit breaker space. A schematic single line diagram is included for each of the services. Feeder and connection points were taken from existing drawings and will require field verification when a decision is made on the extent of work to be done. There is an overload condition at panel "B" (fed from distribution panel A) and its associated feeder in the City Hall. Apparently the original feeder was sized to carry the combined loads of panels B, C and D but the addition of the computer room and office spaces within the basement area have substantially increased the load on these panels and the feeder. This condition appears to be the main problem with overload at the facility. A minor item noted was two single -pole breakers within a load center that are intended to func- tion as a single two -pole breaker. This condition poses a potential hazard to equipment and personnel and needs to be corrected. City Hall - Hermosa Beach July 27, 1987 Page Two Computer facilities such as the one installed at the site usually have emergency service backup, a fire suppression system and emer- gency shut down capabilities. RECOMMENDATIONS Contents: I. Location of Computer Room A. Option 1 B. Option2 II. Power III. Computer Equipment IV. Computer Room Air conditioning Controls I. Location of Computer Room It is quite obvious that the existing computer room does not serve that purpose very well. The room is very crampted, poorly lighted, and lacks sufficient electrical outlets, and should be enlarged or relocated to accomodate both the current equipment more efficiently, and allow for potential future growth. From a cost standpoint, it would be best to locate the computer room in the same general area in the basement. We make the following recommendations: A. Option 1 (See Exhibit D) 1. Expand the computer room into the adjacent office and upgrade the lighting, electrical, and cooling systems. 2. Relocate the systems manager into the adjacent office. 3. Relocate the Director of General Services/Data Processing to the west end of the General Services office incorporating a portion of the space currently occupied by the planning department. For your con- venience, we have prepared a partial basement floor plan to graphically illustrate our recommendation. 4. Utilize the existing floor area more efficiently by replacing the existing office furniture with new space efficient work stations. (Not shown) City Hall - Hermosa Beach July 27, 1987 Page Three 5. Some consideration should be given to waterproofing the below grade portion of the east wall to prevent water seepage from entering into the computer room. Estimated construction cost $16,395.00* B. Option 2 If expanding into the adjacent office is not feasible, another potential location that is reasonably close to the existing computer room is to expand into the storage space located directly across the cooridor from the Gen- eral Services Department. Two other options would be to relocate the computer room in the Reserve Police Depart- ment lockers or in the space now occupied by Planning. Another possible alternative could be expanding the build- ing to a new third floor. However, prior to recommending any of these alternatives, a Needs Assessment study should be undertaken to determine if the existing floor area is being utilized to its full potential, and if not, how it can be utilized more efficiently. What a Needs Assessment study does is determine how many square feet should be allotted for each employee, and types of equipment or furniture necessary for that person to perform his or her task more efficiently. Then a comparison is made of the actual conditions. Once the two have been analyzed, a recommendation is made on making improvements. We discussed this option is Phase II of our proposal to the City dated April 4, 1987. The cost for this study is $8,300.00. II. Power Separate the computer room load centers from panel "B" and supply the loads from a new computer room panel fed from a new breaker installed in the existing distribution panel "A" located in the Council Chambers. This design will provide the option of instal- ling an automatic transfer switch, an uninterruptible power sup- ply (UPS), and generator ahead of this panel. The present 10KW generator serves miscellaneous lights and receptacles and will have to be replaced with a larger unit to provide the facility with adequate emergency power. Whether or not, and to what extent, emergency power is required for the computer system, depends on several factors: 1. Whether or not it is cost effective to have uninterrupted power such that no data is lost or can data be replaced in the event of a short term power outage. *Cost does not include new office furniture which costs approx. $2,000 per work station. For six work stations, cost is $12,000. City Hall - Hermosa Beach July 27, 1987 Page Four 2. Whether the City wants to have a source of power available for the computer system in the event of an extended power outage. 3. Whether the computer equipment has built in protection against power disturbance. Options for computer power are generally as follows depending on the requirement for reliability. a. A UPS to provide continuous but short term (5 to 30 minutes) power supply backed up by a generator that can be brought on line either manually or automat- ically in the event of an outage while the UPS provides the power. b. A UPS only that enables an orderly shutdown of equip- ment in the event of power outage and also protects the equipment and data from line disturbance. c. A generator only that can be utilized in the event of an extended outage but does nothing toward protecting the equipment from transient disturbance or loss of data. d. Line conditioning equipment that protects the computer equipment from transient power disturbances but not power outage. The separation of the computer room load centers from Panel "B" is the minimum recommendation. However, the space used for the installation of the new circuit breaker in the existing switch- gear to accomplish the separation is the only space available and precludes utilizing the space for a larger amount of power for a possible third floor expansion. Estimated construction cost of minimum recommendation $ 5,500.00 Optional Equipment Automatic Transfer Switch and Generator $26,500.00 UPS $30,000.00 City Hall - Hermosa Beach July 27, 1987 Page Five III. Computer Equipment Install a cable tray (see exhibit A) and conduit system to provide accessibility for the expansion of the computer system throughout the Basement, First and Second floors from the computer room. Include capacity and means to conveniently extend the system to the Police and Fire Departments as their needs warrant additional stations. Estimated construction cost $32,000.00 IV. Computer Room Air Conditioning Controls Modify the existing computer room air conditioning control system to include automatic restart of the interior unit upon a short power outage. Provide an audible alarm for temperature control within the room to signal a rise in temperature before it reaches a critical stage. Estimated construction cost $ 500.00 COMPUTER ROOM EXPANSION PRELIMINARY COST ESTIMATE General Requirements Overhead and Profit,Protection :(35% allowance) $ 4,250.00 Demolition $ 500.00 Waterproofing $ 1,200.00 Carpet (in computer room & new office) $ 933.00 Acoustical Ceiling (in computer room & new office) $ 700.00 Paint (in computer room & new office) $ • 500.00 One New Door/Hardware $ 400.00 16 L.F. Wall (metal studs with drywall) $ 400.00 Halon Fire Protection (computer:room) $ 3,312.00 Mechanical $ 1,200.00 Electrical $ 3,000.00 $16,395.00 �lal 90° Outside Vertical Riser 90" Verli Soli Tra 30° Outside Vertical Riser 30° Inside Vertical Riser Vertical Horizontal Tee Adjustable Splice 30°. Inside Vertical Riser 30' Outside Vertical Riser Horizontal Divider \ Wye Strip EXHIBIT "" Horizontal Tee 60° Inside Vertical Riser 60° Outside Vertical Riser INDICATING ALL OF THE CAPABILITIES OF INSTALLING A CABLE TRAY SYSTEM IN A BUILDING Solid Cover Cover Clamp PG. 1 OF 2 Ladder cable tray provides maximum venti- lation. Available in widths from 6 to 36 in., nominal depths of 3, 4 and 6 in., rung spacings from 6 to 18 in. Solid Bottom cable tray offers maximum • protection for wires. Available in widths from 4 to 36 in., nominal depths of 3, 4 and 6 in. EXHIBIT "A" Rough cable tray provides ventilation for heat -generating cables between supporting "rungs" on 1 -in. centers. Available in widths from 4 to 36 in., nominal depths of 3, 4 and 6 in. Channel cable tray carries a single cable or multiple control wires and piping. Available in 434- and widths, l y -in. depth. CABLE TRAY IS A RIGID SUPPORT SYSTEM DESIGNED TO CARRY ELECTRICAL POWER, CONTROL AND CUMMUNICATION CABLES. IT PROVIDES EASE OF INSTALLATION FOR ADDING FUTURE CABLES AND FOR REMOVING OR RELOCATING EXISTING CABLES PG. 2 OF 2 • • • • • S.C.E METER 4'1137676 TO ADDITIONAL EXISTING MOTORS & STARTERS MECHANICAL EQUIPMENT EXHIBIT B ONE LAVE DIAGRAM 240Y -30-3W SERVICE_ rn MAIN SWITCHBOARD 12e •140-10-3W (2) 400A MA Ir-OREAKERS 400A 2P TOTALIZING METER S.E.C. "' P271-1415 100A 100A 50A "") 1SOA 2P 2P 2P -' 2P 400A LIGHT 2P MAIN DISTRIBUTION PANEL 'A" COUNCIL CHAMBERS CITY HALL FEEDS LIGHTS ROOF FAN & RECEPTACLES IN P.D. LEGEND A M.B. L.C. 5511T EMRG P.D. EL. CL ........ • . PNL PNL P.D. EMRG. 225A MLO 50A 1113 FEEDS LIGHTING & RECEPTACLES IN "+" POLICE DEPT. 4— 1ST. FLR. FEEDS EMERGENCY LIGHT5,4-1 RECEPTACLES TELE. PLUG AND BLOWER IN COMMON ENCLOSURE PNL FIRE PNL 2E EL CL AMPERES MAIN BREAKER IN PANEL LOAD CENTER ▪ BASEMENT EMERGENCY ▪ POLICE DEPARTMENT ▪ ELECTRICAL CLOSET ii5KW EMERGENCY GENERATOR 120/240V -(41A) 75A AUTOMATIC TRANSFER SWITCH 240V,I8 FEEDS LIGHTING 6,4— RECEPTACLES ON 2ND. FLOOR, CITY HALL PNL 2ND. FLR. 100A M.B. CITY HALL FEEDS LIGHTING & RECEPTS astrr. CITY HALL 150A-) ISOA 2P -1 2P -• 2P -••• 1251,041N...4 15041 EXISTING SPACE IN DIST. PNL. 'A PNL C ST FLR. 100A N.B. CIT? HALL FEEDS LIGHT 1,6 & RECEPTACLES IST. FLOOR CITY HALL FEEDS HEATER, FEEDS L.C. • LIC I FEED CLP. RK RECEPTACLES PNL 100A M.B. CITY HALL PROPOSAL. NEW BREAKLR TO FEED NE's , PANEL : PROPOSAL' I NEW PANEL PNL EEDS COUNCIL CHAMBER • LIGHTING AND RECEPTACLES • 05111 100A M.B. FEEDS WATER HEATER, LIGHTING & RECEPTACLES CITY HALL HMI • 'FEEDS RECEPTACLES IN P.D. RESERVE -HLCI EXHIBIT C ONE LINE DIAGRAM 1901940V-1 0-3W SERVICE FEEDS COMPUTER ROOM RECEPTACLES FEEDS COMPUTER ROOM AIR COND. PROPOSAL"' I DISCONNECT LC'S FROM '5' RECONNECT TO NEY, PANEL iz,14,P,V)".•1,P1Cr+:+ :d,'.4,;;.::t'.,11vi1''::a:4.?.rf.i,„ yK}{ 1Mµ;/9MPO. P;44.1 tl•'.Ii41Rpf';'.b9 .01140,!!..,ef1.'A....,.mwsvp.t'i'f'.R`Wi'r0:7/i1,.�: 7tiYY11J.4w:{YIM��N,tiM•S!t.'tY�I�fI)••.ty"•1:'•�!Y'Uf :Hi�TY.?A.�:l /l'•f W:i/v.•y.�•.:.:rr:F:f''ti:y'I,+i1:tR'r rfa-:+••1•6,1-?+,.01.10 �:• ALTERNATE LOCATIONS FOR COMPUTER ROOM eat: WOMENS STAIR CORRIDOR ELEV. -4 EQUIP. FURNACE STAIR STORAGE REMOVE EXISTING WAL.- PLANNING DEPT. - FUTURE OFFICE GENERAL SERVICES DEPT: E ---:NEW WALL _PARTITION OFFICE FUTURE COMPUTER ROOM EXPANSION (--WATERPROOF _BELOW GRADE PORTION OF WALL EXHIBIT D PARTIAL FLOOR PLAN PRELIMINARY FIELD VERIFICATION REQUIRED . •'i!RI►MnwInmrxT1.4.06^..04 •..!!n•X}.1,1,.r,..-AMY"mNf..0.,..n+duatn.iMliY•o.T•igw:wFnM.Y ,,meviT,«,....V0611+YRZiti stlikt1.ti4'4trrilrnW Walro.toiN^F. ibtevv,V, 154?r.l"ikAsuiffJ.f...4,./0.isvo.!•:..',4• CITY OF HERMOSA BEACH - - CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 • SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM • PROJECT NAME: Police Department Remodel PROJECT NUMBER: CIP 87-606 ACCOUNT NUMBER: 001-'.01-8606-4201 PROGRAM AREA: Public Cuildings & Grounds Improvement PROJECT DESCRIPTION: WORK PROPOSED: Phase I In progress.. Phase II 1. Design 2. Constriction of First Floor Records, Booking Lobby ind Administrative Offices_ 3. Constriction of Dispatching Room Phase III Redesign of basement floor - locker and shower rooms for Female employees) patrol officer briefing aid work area and office spaces for patrol. This work will lead to the construction of these i snprovements . BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 PROJECT ELEMENTS PRELIMINARY ENGINEERING PLANS, SPECS & ESTIMATES v-1 CONSTRUCTION • INSPECTION OTHER DIRECT COSTS EXPENDED EST'ED BUDGET THRU THRU FY86-87 2/28/87 6/30/87 EST'ED FY86-87 BALANCE FY87-88 I I. TOTAL PROJECT FY88-89 BUDGET I I 110;000_ I 1_102.0.091 1 1 1 1 1_39_,000_, 1 _ 392,0001 I I 1 I I 1 1 I I I I I I I I I' QQQ=QV QQ..i.OQII.CQQV QVQpvOQQQOIIOOQOCQOQQQ CQOQ OQaQQQQmnQOC vvOIIvvQQOVCCOVQOV QQni.000iivi.. SUBTOTAL 149 ,,000 I _ 49 30001 CONTINGENCY QQCCQOQQQOCOQQQQOQQQ.mmQpQpemQv.QQQppQeQ.QQL� au O V QIIIIvmIIQQII IIQQQGIIII TOTAL EXPENDITURE 53,900 FUNDING SCHEDULE 53,900 FUND NO. FUNDING SOURCES 001 I General.Fund Designatton for CIP irk**************** I I FUNDING DISTRIBUTION ************** TOTAL I I 53,900 53,900 TOTAL FUNDING 53,900 53,900 CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROGRAM 'FY86-87 THROUGH FY88-89 SECO N D Y EA R OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM PROJECT NAME: E ectrical Upgrade at City Hall EXPENDITURE SCHEDULE PROJECT NUMBER: CIP 86-602 ADOPTED FY 85-86 EXPECTED I I I TOTAL COST ELEMENTS FY 85-86 EXPENDED THRU FY 86-87 FY 87-88 FY 88-89 PROJECT ACCOUNT NUMBER: 001-401-8602-4201 BUDGET 02/28/86 06/30/86 COST 1 I 1 1 1 1 PROGRAM AREA: Park Buildings & Grounds Improvements PRELIMINARY ENGINEERING 10 000 3,_2001_ 6,_809.1 3,200 PROJECT DESCRIP I'I ON : 1 r_ 5_,..000_1 1 5,000 As a result of the private electrical engineering CONSTRUCTIONI 162,500 I ,62� 500 consultant's study to determine the feasibility and consequences o' upgrading the electrical capacity INSPECTION I i I I, of the City Hall Biildings, the following work is OTHER DIRECT COSTS proposed based on .the recommendations of the report: I I I I PLANS, SPECS & ESTIMATES 1. Design 2. Separation of :omputer load from panel "B" _===========aa=a=a=1a====.a=1aamc=..ai==.a==aa1=a..=a=a1=a..=.=a1==aa=...1a= SUBTOTAL 10,000 3 200 6,800 67,500 70 700' 3. Automatic transfer switch and generator1_70_2.706_:, 4. Uninterruptibl! power supply CONTINGENCY 5. Automatic res tart for computer =_=====aa=aa====:aaaa==mlam.aaaaml la====ma.la.aoa.aaI= 6 �750a1 1- 6 ;750=1 TOTAL 10,000 3,200 6,800 74,250 77,450 jL FUNDING SOURCES **********FUNDING DISTRIBUTION************************ TOTAL 1 1 1 1 1 1 1 I 001 General - Fund 110,000, I 3,2001 6,800. I I 3,20.0. I 001 General Fund I I I I I 1 I I Designation for- CI1P. I I I 174,250 1 174,250 1 aaaa===aaaa===.=amaaaa=a=laa==a=alaaam==mala===a==ala===.==ala==.a=a=l=saaa=m=I TOTAL 0.0,000 3,200 6,800 74,250 77,450 1 August 3, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council August 11, 1987 REQUEST FOR COUNCIL AUTHORIZATION TO PROCEED TO BID ON RESURFACING OF KELLY COURTS AT CLARK FIELD (CIP 87-507) Recommendation: It is recommended that City Council: 1. Approve the attached specifications for the resurfacing and other improvements for Kelly Courts at Clark Field. 2. Authorize staff to solicit bids for the above work and issue addenda as necessary. Background: On June 23, 1987, City Council approved the Capital Improvements Budget, which included the resurfacing of the Clark Field tennis courts, CIP 87-507. Specifications are ready for Council approval for this work to begin. The complete bid package, including boilerplate, is on file in the office of the City Clerk. Analysis: This memo allows for the solicitation of bids for tennis court resurfacing. Weather permitting, construction is scheduled to begin in the late fall and is before City Council at this time, so that we may schedule the necessary work to begin. The estimated cost of the work is $37,500. Alternatives: Other alternatives considered by staff and available to City Council are: 1. Drop the project. 2. Modify the scope of the project. Respectfully submitted, An ony Antic Director of 'ublic Works Noted for Fiscal Impact: Viki Copeland Finance Administrator ten/m Concur: (( 11 164-11._ Gre °ry .. er City Manager - 1, ly CONSTRUCTION SCHEDULE PROJECT NAME : Kelly Court Resurfacing, CIP 87-507 ACCOUNT NUMBER : 125-401-8507-4201 LEGEND TENTATIVE SCHEDULE : ®tsm ggs mi ACTUAL SCHEDULE X : 100% COMPLETE 1 1 TASKS JAN FEB MAR APR MAY JUN JUL 1 AUG I SEP OCT NOV 1 DEC 1 Final design approval before advertising ___orstI 1 I for construction AMM i i 1 1 Prepare advertisement & set bid opening ■.® ■ } date Advertising period (issue addendums as necessary) Accept sealed bids & public bid opening Review bids Award contract Sign contract (bonds,insurance & workers comp. cert.) I Preconstruction meeting procedure It® v N 1 I I 1 ■®■ Issue "Notice to Proceed" Construction Period Monitor progress & maintain records Progress payment and change order procedure Acceptance of work as complete • Issusing and recording a "Notice of Completion" Retention Payment Project close out I I ■ ®® R!■ 1 1 1 1 • ®■s®tI® 1 1 1 ® te,r. •s n I I 1 1MI®® 1 1 1 I 1 1 1 tmssIN11v 1 1 1 1 1 I I 11 11= ROI =SI0 1 1 1 1 1 I I 1 IN m I I t® EMI III 1 1 GENERAL SCOPE The work to be done, in general, consists of furnishing all labor, materials, tools, equipment and incidentals, unless otherwise specified to construct and complete the contract in a workmanlike manner. The work includes, in general, asphalt resurfacing of two existing tennis courts; resurfacing the playing top; removal and installation of fencing; removal and installation of a drinking fountain; removal of old light poles, and installation of a retaining wall. The scope of work shall conform to Section 2 of the Standard Specifications and as hereinafter specified. The work embraced herein shall be done in accordance with the provisions of the "Standard Specifications for Public Works Construction", 1985 Edition. Special Instructions: The tennis court area shall be protected from traffic during all operations until opening for use. The contractor is responsible to repair or replace all damaged items incurred during construction. All existing benches and trash receptacles are to be returned to the new court. The contractor shall guarantee the tennis court resurfacing against differential settlement, defective materials, workmanship, bubbling or chipping for a period of one (1) year from the acceptance of work as complete by the City Council. 8/3/87 gensco/m FENCING Scope of Work: Furnish all labor, materials, and equipment necessary to install fencing and gates, a retaining wall, and a new lumber backboard; remove old light poles and repair and paint existing walls and fixtures. Special callout: All height and depth measurements are to be made from the plane of the finished asphalt surface. CHAIN LINK FENCE Scope of Work: Job consists of removal and disposal of old fabric, hardware, poles, wood and rails on the north, south and west sides; removal and disposal of fabric and hardware on east side; installation of all new fabric, hardware, poles, rails and windscreens as indicated; repair and re -hanging of gates. Materials: Materials for fence shall be in compliance with Standard Specifications for Public Works Construction, 1985 Edition, Section 206-6, unless otherwise specified. Outer Court Fence End Posts: End posts shall be 3-1/2 inches 0.D., SCHD 40, galvanized zinc pipe. Line Posts: Line posts shall be 2-7/8 inches 0.D., SCHD 40, galvanized zinc pipe. Fabric: Fabric shall be 9 -gauge core, green vinyl coated for -gauge final wire, 1-3/4 inches mesh, knuckled. Top, Middle and Bottom Rails: Top, middle and bottom rails shall be 1-5/8 inches 0.D., SCHD 20, galvanized zinc pipe. Center Court Fence: Fabric: - 9 gauge core, green vinyl coated for 7 -gauge final wire, knuckled. End Posts: 2.875 0.D. galvanized zinc. Line Posts: 1.90 inches 0.D. galvanized zinc. Top and Bottom Rail: 1-5/8 inches 0.D., SCHD 20, galvanized zinc 1 ALL FENCE (GENERAL) Hog Rings and Fabric Ties: Nine (9) gauge galvanized steel core. Fittings and Hardware: Galvanized steel. Tension Bars and Bands: Galvanized high carbon steel minimum 3/16 inch by 3/4 inch bars with 12 -gauge tension bands. Post Tops: Malleable steel, rounded tops for all posts; not dipped -galvanized. Top Rail Couplings: Galvanized steel to connect individual lengths of top rail, outside sleeve type, minimum 7 inches long with every fifth sleeve spring loaded. Paint: All galvanized surfaces shall be painted in accordance to Standard Specifications for Public Works Construction, 1985 Edition, Section 310-5.3. Paint shall be dark green (Hunter Green). All posts, rails and hardware shall be electrostatically painted. Lumber: 2" x 12" in longest available lengths (20'). Redwood. Turnbuckles: Drop forged, galvanized steel turnbuckle. Eye and jaw type. Gate Hardware: Furnish all fittings and hardware, including hinges, latches (fitted for padlock). Stop and keepers of standard design, galvanized malleable iron. Tension Wire: Six (6) gauge galvanized Windscreen: Polyester, dark green, open mesh, 15% ventilation, mildew inhibiter, five (5) ply reinforced hems, 3 year warranty. Tensile strength per the grab method is 263 x 197 pounds and the strip method is 199 x 154 pounds. ProNetTM Polyester or approved equal. CONSTRUCTION PROCEDURES Construct all fencing in accordance with Standard Specifications for Public Works Construction, 1985 Edition, and as specified herein. Set posts evenly spaced, plumb and true to lines with top line uniform. Fabric Attachment: Fabric shall be attached to line posts, top rails, midrails and braces with fabric ties at 12 inches apart. Fasten Fabric to end and corner posts and gate frames with tension bars, and spacing tension bands at 12 inches on center. - 2 Tension Wire: Hold wire fabric 1/2 inch clear above finished pavement. Install top knuckled edge 1/2 inch below top rail. Truss Rods: End corner and gate posts, install from the base of the terminal posts to the mid -point of the nearest line post as tension members. Stretch all fabric tight; free from sags and bulges. Remove all dirt and oils from fabric after installation. Frames and fabric shall be left off until the surface course of the tennis court paving is applied, but must be erected before final applications of color coat are applied. All fencing shall be brought to a height of 12 feet above the asphalt surface. All fabric and windscreen shall be placed on the inside of the court. Welding: All welding shall be in accordance with the latest AWS Standard, and shall be done by certified welders. Any weld found to be defective must be cut out and replaced. All welded connections must be electrically welded by welding machines of an approved direct current low voltage type. All surfaces to be welded shall be free of loose scale, slag, grease, paint, or other foreign material. All parts of members to be welded to each other shall be rigidly held together while welding. East Side 1. Remove windscreen and give to the Public Works Foreman. 2. Remove and dispose of fabric and hardware. 3. Repair existing gates, re -hang with appropriate clearance to open into courts only. Replace all hardware and hinges. 4. Brace top rail to light poles. 5. Install fabric to gates and top, middle and bottom rails. 6. Install windscreen (12') to fencing and gates according to manufacturer's specifications. North Side 1. Remove and dispose of all fabric, lumber, hardware and poles. 2. Install new poles, hang new fabric and windscreen on inside to top of existing wall. Includes top, middle and bottom rails 3. Scrape, prime and paint (grey) the existing electrical control box near the northeast corner as indicated. 4. Repair existng wall. Paint on top and court side. West Side 1. Remove and dispose of all poles, fabric, lumber, and shack on the northwest corner. 3 2. Install new poles in new retaining wall. 3. Install fabric on the inside to top and middle rail. Use tension wire at bottom with turnbuckle. 4. Re -install new hitting backboards (2" x 12") painted (2 coats) dark green (Hunter Green) on all sides 8' high from gate to north end. 5. Repair and re -hang gates with new hardware to open inward with appropriate clearance. South Side 1. Remove and dispose of all post, fabric, hardware and lumber. 2. Repair any damage to existing stucco wall. Paint dark green (Hunter Green) on court side and top. 3. Install new poles. 4. Install fabric from top of wall up. Use top, middle, and bottom rails. 5. Install windscreen on fabric. Center Court Fence 1. Install post prior to asphalt surfacing, as indicated. 2. Install fabric after application of the color coats. 3. Fence shall be 60 inches high from new surface levels. 4. Includes top and bottom rails. RETAINING WALL Scope of Work: Furnish all labor, materials, and equipment necessary to install a retaining wall on the west side of the court. Construction Methods: 1. Install new retaining block wall to 2 -foot height on outside of existing court. Tie into existing north wall. Paint dark green (Hunter Green). See Attachment A. REMOVAL OF LIGHT POLES Scope of Work: Furnish all labor, materials, and equipment necessary to remove and dispose of four poles on the outside of north and south sides of the court. Materials: Portland Cement Concrete: Shall be in accordance will Section 201.1 of Standard Specifications for Public Works Construction, Edition 1985, Class 520-C-2500. 4 Construction Methods: 1. Poles on north and south ends shall be removed prior to any surfacing work. 2. Portland cement concrete walkway shall be cut at score marks to remove poles. 3. Repair Portland cement concrete sidewalk. 4. Walls shall be repaired and repainted to match existing color on bowling green sides and dark (Hunter) green on top and court sides. TENNIS COURT RESURFACE BASE SURFACE Scope of Work: Furnish all labor, materials, and equipment necessary to resurface existing concrete courts with an asphalt overlay. Material: Net Posts: Square, internally wound 3 inch posts, ProNet or an approved equal. Ground Anchors and Center Straps: ProNet or an approved equal Nets: Double centered ProNet or an approved equal. Crack Filler: The crack filler shall be an asphalt -vulcanized rubber joint. The asphalt to be used shall have a maximum penetration of 77 degrees F at 150, when tested in accordance with procedures outlined by the American Association of State Highway Officials (AASHTO T 49). The granulated crumb rubber shall consist of a minimum of 80 percent vulcanized rubber and shall have the following gradations: Passing Sieve Percent No. 8 100 No. 10 95-100 No. 30 0- 10 No. 50 0- 5 The sieves shall comply with the requirement of AASHTO 92. The specific gravity of the rubber shall be 1.15+/- 0.05, and shall be free of fabric, wire or other contaminating materials, except that up to four percent calcium carbonate may be included to prevent particles from sticking together. Asphaltic Sealant: Asphalt cement shall be used as a sealer with penetration or viscosity graded (4). It shall meet the - 5 requirements of AASHTO M20 or AASHTO M226. Air temperature during installation should be a minimum of 60 degrees. Fabric Membrane: Needle punched, polypropylene non -woven fabric (Petromat or approved equal) with a weight of 3.6 to 4.1 oz./sq. yd. with a tensile of 90-115 lbs. Hot Mix Overlay: Overlay shall be placed in two lifts. The bottom lift shall have a final thickness of 3/4 inch asphalt concrete mixture, Class D1 -AR -4000. The top lift shall have a final thickness of Class E -AR -4000 asphalt concrete mixture. Redwood Header: 1" x 2", 2" x 2" in longest available lengths. Equipment: Spreading Equipment: Paving shall be self-propelled mechanical spreading and finishing equipment, pneumatic -tired, having a tampering bar or vibratory screed or strike -off assembly capable of distributing the material to not less than the full width of a traffic lane and to the depth needed to achieve the minimum compacted thickness or finished grade as required. The screed or strike -off assembly shall be equipped with a heating unit so as to maintain the temperature needed to prevent tearing of the paving mixture during spreading. Pavers that leave ridges, indentations or other marks in the surface that cannot be eliminated by rolling or prevented by adjustment in operation of the equipment shall not be used. Trucks: Trucks shall be equipped with a canvas or similar covering so as to prevent rapid mixture heat loss during cooler weather or as a result of long hauling distances. Compaction Equipment: Rollers shall be self-propelled, static, 2 -axle (tandem) steel -tired type and shall have a weight of not more than eight (8) tons. All rollers shall be equipped with pads and a watering system to prevent sticking of the paving mixture to the steel -tired wheels (drums). CONSTRUCTION PROCEDURES Cracks shall be scraped and cleaned and a soil sterilizer shall be applied. General: Transverse and longitudinal cracks shall be repaired by filling with asphalt -rubber sealant. Immediately prior to the application of seal coat, the surface shall be thoroughly cleaned by sweeping. Redwood Header: 1" x 2" and 2" x 2" redwood header, in longest available lengths are to be installed on the east and portions of the west perimeter of the tennis courts by use of a ramset. Fencing fabric shall be trimmed so as to clear header. 6 Seal Coat: A seal coat must be uniformly sprayed at a rate of 0.23 gallons per square yard residual asphalt. Application will be by distributor equipment, with hand spraying kept to a minimum. A minimum temperature of 290 degrees F with a maximum of 325 degrees F distributor tank temperatures must be maintained. The width of the asphalt sealant application is fabric width plus 2-6 inches. Asphalt drools or spills must be cleaned from the surface. Fabric Placement: The fabric shall be placed into the sealant with a minimum of wrinkles prior to the time the asphalt has cooled and lost tackiness. The fabric is unrolled so that the fuzzy side is unwound into the sealant. Folds shall be split and laid flat and then entire surface broomed to maximize fabric contact with pavement surface. An overlay of 1-3 inches shall be maintained with joints shingled in the direction of paving to prevent edge pick up. Additional sealant of about 0.20 gallons/square yard is to be applied to fabric joints. Hot Mix Overlays: Placement of the hot mix overlay shall closely follow fabric laydown. Temperature of the hot mix should be between 275 and 325 degrees F. Hauling of Asphalt Aggregate Mixture: Truck beds shall be clean of materials such as dirt, mud and aggregates. Spreading of Asphalt Aggregate Mixture: The paving equipment shall place the mixture without segregation or tearing within the specified tolerances and true to the line. In order to achieve, as far as practical, a continuous spreading operation, the speed of the paver shall be coordinated with the production of the mixing plant. Unless otherwise directed by the Public Works Director, the mixture shall be spread at a temperature of not less than 285 degrees F or more than 350 degrees F. The mixture shall not be placed on any wet surface or when weather conditions will otherwise prevent its proper handling or finishing. The mixture shall be placed only when the atmospheric temperature is at least 60 degrees F. Compaction of Asphalt Aggregate Mixture: All courses of the mixture shall be rolled by means of the compaction equipment required by section under Equipment, titled, Compaction Equipment. A minimum of two rollers shall be used for mixture compaction unless otherwise directed by the Director of Public Works. The steel -tired wheels (drums) shall be wetted with plain water or, if necessary, with soapy water to prevent mixture pick-up during rolling. Initial or breakdown compaction shall commence immediately after mixture. spreading and shall consist of three (3) coverages unless otherwise directed by the Director of Public Works, or his designee, to prevent damage to the course being compacted. A coverage shall be as many passes as are necessary to cover the entire width being paved with a pass being one movement of a 7 roller in either direction. Each coverage shall be completed before subsequent coverages are started. Except for open -graded mixtures, each course of mixture shall receive a secondary compaction immediately following initial or breakdown compaction consisting of three (3) roller coverages. A final or finish rolling of not less than one coverage shall be made after secondary rolling to smooth the mat surface. Finish: The finished surface course shall not vary more than 1/8 inch rom a 10 feet long straightedge. It is the contractor's responsibility to flood the surface with water and outline the low areas with chalkmarks. It is the contractor's responsibility to eliminate depressions and to repair any damaged area (such as footprints or animal tracks), and bring these surface areas back to grade. Electrical Pull Boxes: Pull boxes located in front of each new light standard (8) must be raised to the new surface. Net Posts: Existing posts are to be removed before resurfacing operation and ground anchors are to be installed prior to placing of color coat. Net posts and center net anchors shall be set true to line and grade. Nets: Nets shall be removed prior to resurfacing (and given to the Public Works Foreman). New nets shall be set just prior to surface opening for play. PLAYING SURFACE Scope of Work: The contractor shall furnish all labor, materials, and equipment necessary for the surfacing of the playing surface. Surfacing: Surface shall be a fast drying, low light reflectance (8-107), high white line reflectance (937 or above), and semi-permiable to allow for lower court temperatures of 10 degrees F or more than non -treated surfaces. The asphalt shall be surfaced with Play -On acrylic surfacing system as manufactured by Western Specialties Coatings Co., 4400 East Washington Blvd., Los Angeles, CA (213) 261-3171, or an approved equal. Contractor shall provide written proof of equal. Court surface speed for medium play. Court colors shall be medium red borders (Play -On #3231-R20), dark green (Play -On #3231-G25) playing surface and white striping. 8 CONSTRUCTION PROCEDURES 1. New asphalt surface shall cure for seven (7) days before applying acrylic surfacing and upon written approval of paving by the Director of Public Works. 2. Thoroughly clean the entire surface of foreign matter, irregularities in paving, excess oils and provide clean and bondable surface. 3. Do not apply when rain is imminent (within 48 hours) or where slab or air temperatures below 50 degrees F prevail. Minimum dry requirements 50 degrees F plus four (4) hours following each application. 4. Prior to applying the finish color coat, a careful inspection of all court surfaces shall be made and approved by the Director of Public Works. 5. Remove loose material from court surfaces with either vacuum or blower. 6. Follow manufacturer's specifications for court surfacing. (See Attachment "B") Brush paint all white lines. No spray painting permitted. 7. Allow white line paint to dry 1 to 1-1/2 hours. Allow no traffic for four (4) days (minimum). 8. Allow surface 48 hours curing time prior to use. 9. Do not wash, hose down or sweep until ten (10) days have elapsed since final coating. 10. Tolerance - final surface shall not vary more than 1/16 inch per 10 foot straightedge. 11. Workmanship - the finished surface shall be smooth and free from ridges, valleys and tool marks. DRINKING FOUNTAIN Scope of Work: Furnish all labor, materials, and equipment necessary to remove and dispose of the drinking fountain. Install new fountain with sink hole. Drinking Fountain: The drinking fountain shall be vandal resistant, wheelchair accessible, outdoor -reinforced concrete with hand -operation, HAWSTM Model 3176 HPF or an approved equal. (See Attachment "C"). 9 Drain Pipe: Six (6) inch diameter perforated pipe and shall conform to Section 207-1.7 of Standard Specifications. Sump Stones: 3/4 inch clean stones. CONSTRUCTION PROCEDURES 1. Remove and dispose of old drinking fountain. 2. Install new fountain according to manufacturer's specifications. Bring drainagepipe to location shown. 3. Install sump well as shown to a 4 foot pipe depth, 18 inch sump diameter, 4-1/2 sump hole depth, one (1) foot minimum coverage. 4. Repair all wall, sidewalk, and concrete slab damage. 5. Install fountain before laying asphalt base. Specifications Prepared by: Michael Flaherty, Parks Division Deborah Mackey, Engineering Dept. 8/4/87 fen/m k CONT AT CAP RADE 1R --j4 "A" BARS CONT.._ . tr w • PROVIDE.CONT. 6"X4 - -Ji .GRAVEL POCKET & .OMIT ... • m 'FIRST COURSE HEAD JOINTS CONT. AT. CAP GRADE- 1,11/1 RADE 1i lili WALL ATTACHMENT "A" FOOTING. WIDTH AND REINFORCING STEEL TABLE 'Ii B A' BARS 3.-0" j0' ^4 at 24` o. c. '} at 16" o. c. 4--0" 2-4" 5'-0" 2'210" *i' 4 at 1 6" o. c.. 6'-0 ' 3'- Gli -1' 4 at 8" o, c. . LATERAL. SOIL PRESSURE = 30 p-s.f_ DESIGN BEARING VALUE = 1,000p-54 . -- ' - WALL DESIGNED FOR ZERO SURCHARGE CONDITIO WITHIN DISTANCE EQUAL TO HEIGHT OF WALL: DESIGN CRITERIA •-• • 'CONSTRUCTION NO'I"ES • • - . - -.I. CONCRETE TO BE MINIMUM GRADE C. I:214..;3/2 • .-• •M1X - CEMENT TO SAND TO COARSE AGGREGATI 7Vz. GAL. WATER/SACK, f c = 2,000 p.s. i. • :8" 2. ALL FOOTING CONCRETE TO BE PLACED • • AGAINST UNDISTURBED EARTH. • �ABARS . 3. BACK FILLING OF WALL MAY NOT BE COMMENCt F;#� COLT.. . FOR 7 DAYS AFTER GROUTING_ 2 1 3Z �'G4. GROUT: 1 PART PORTLAND CEMENT AND . 3 PAR „ • SAND•* TO WHICH MAY BE ADDED NOT MORE • • THAN LIME. PEAGRAVEL. MAY BE USED Its QUANTITIES NOT EXCEEDING 2.PARTS PER VOLUME OF • CEMENT USED.. 5. MASONRY uNiTs'SHALL BE GRADE *A* UNITS CONFORMING TO THE A.s.T.F..C90-52 SPEC: 6. MORTAR SHALL DE MIXED IN A RATIO 0-F-1 PART CEMENT, V4.PART LIME PUTTY. AND 3Y/ZPARTS SAND. - . 7. REINFORCING STEEL SHALL CONFORM •TO. A.S.T.M. SPECIFICATION A15-52 AND A305-50. 8. ALL CELLS TO 13E GROUTED.. - PROVIDE CONT. 8"x 8" • GRAVEL POCKET & OMIT FIRST COURSE HEAD JOINTS • . CITY OF H ERM OSA BEACH . • DEPARTMENT OF BUILDING AND SAFETY ATTACHMENT "B" Page 1 of 5 pages. June 1,1979 RECREATIONAL SURFACES INTERNATIONAL A Division of Western Specialty Coatings Company (est. 1929) .EMM. ,ANIS COURT A BUILDERS ASSOCIATION 4400 East Washington Blvd., Los Angeles, California 90023. (213) 261-3171 1450 Avenue "R", Grand Prairie, "Texas 75050 PLAY -ON SURFACING SYSTEM -SPECIFICATIONS & GENERAL DATA (SUPERSEDES PREVIOUS SPECIFICATIONS) PLAY -ON is a coating system developed for the surfacing of concrete or asphalt tennis courts. It is a combination of acrylic resin, inorganic color pigments, silica sand and other materials reduci- ble with water. PLAY -ON is available in an unlimited assortment of colors that can be selected for beauty and fade resistance. The following colors are shown on the PLAY -ON Color Card: STANDARD COLORS: Dark Red, Dark Green, Medium Red, Medium Green, Light Red, Sand, Cocoa, and Blue . SPECIAL COLORS: Dark Terra Cotta, Dark Aqua, Clay, and Gold PLAY -ON is a tough resilient coating with extreme wearing and bonding qualities. The speed of play can be controlled for fast, medium, or slow, by the selection of silica size used in its mix. Rough or slick courts can be made to have a uniform texture which provides a proper and con- sistent bounce to the ball. PLAY -ON acrylic and vinyl acrylic systems have many advantage. Formulated to allow air and water to pass slightly through its films, fast drying occurs after a rain or washing. Much cooler surface temperatures also result during hot weather. Low lightreflectance, important in regards to glare, is also an added feature. PLAY -ON surfaces absorb all but 9% or 11% of the sunlight striking them. By contrast, the white lines marking the court reflect 93% light, permitting easy pickup of the ball in these critical areas. Finally, while scuff marks on playing areas can be readily removed, there is no staining of the tennis balls or footwear. DURABILITY: When proper application procedures are followed, the PLAY -ON acrylic system re- quires minimal maintenance and will last in excess of five years. Recent developments in paint technology have provided longer lasting colors in more flexible surfaces. PLAY -ON's decorative appearance complements its surrounding while withstanding extreme weather conditions. PLAY -ON SPECIFICATIONS Specifications for surfacing new or existing asphalt or con- crete courts and other recreational areas (supersedes previous specifications) SCOPE OF WORK: Concrete or asphalt surfaces—Check surface for holes and cracks and patch when necessary. Check for bird baths and grind or fill. If the Contractor so recommends, it may be necessary to remove all painted lines and other surface obstructions by sandblasting or grinding. Clean all of the surface. thoroughly and allow court to.dry. DO NOT apply below 50 degrees F. and care should be taken during 80 degrees F. and over temperatures. (Note: PLAY -ON dries extremely fast on hot, dry days.) 1. DESCRIPTION 1.1 This specification describes a system that provides a tightly adherent surface of im- proved, uniform play for both asphalt and concrete, corrects irregularities in surface tex- ture, improves wear, extends life of substrate and eliminates hazards from slipping and sliding. Also included are preparation of old and new surfaces, crack and minor repair, spall treatment, pretreatment prior to coating, product mixing, procedures and applica- tion of PLAY -ON Recreational Coating. 2. MATERIALS 2.1 LOCK -ON: Clear epoxy primer for new or unpainted concrete. (Base: #3240-C-8; Catalyst: #5140-C.40) (Two component 1-1 mix) 2.2 STAY -ON: Pigmented primer for new or unpainted concrete. 2.3 .PLAY -ON: Pimented Acrylic 2.4 PLAY -ON TYPE II: Pigmented Vinyl Acrlic (contains 90 mess silica) 2.5 . BINDER: Non -pigmented film fortifier for PLAY -ON (#3231-C-3) and PLAY -ON TYPE II (#3230-C-5) - 2.6 CEMENT MORTAR MODIFIER: (#3231-C-2) For patching, leveling concrete. 2.7 LINE PAINT: (#3231-W-5) White 2.8 GRADED SILICA: 60 mesh—slow, 90 mesh—medium, 120 mesh—fast. 2.9 WATER: Clean, Fresh, Potable 3. MIXING 3.1 LOCK -ON: Mix equal parts base and catalyst 3.2 STAY -ON: Ready for use 3.3 PLAY -ON: Basecoat: 30 gallons PLAY -ON color 10 gallons Water 10 gallons Binder 200 to 300 lbs. Silica — 60 mesh (slow) 90 mesh (medium) 120 mesh (fast) 3.4 PLAY -ON color coat: 30 gallon PLAY -ON color 20 gallons Water 3.5 PLAY -ON TYPE II color coat: (contains 90 mesh silica) 30 gallons PLAY -ON TYPE II color 20 gallons Water or 10 gallons Water 10 gallons Binder 3.6 BINDER: Add 10 gallons to 30 gallons of PLAY -ON — add to basecoat only 3.7 CEMENT MORTAR MODIFIER: See separate instruction sheet 3.8 LINE PAINT: Ready for use 3.9 SILICA: 200 lbs. to 30 gallons PLAY -ON — basecoat 3.10 WATER: Add 20 gallons to 30 gallons of PLAY -ON Note: Mixing ratios are recommendations only based on field experience. 4. CONSTRUCTION 4.1 General Successful coating life depends on adequate subsoil drainage and proper slab slope. Slope should approximate 1" to 10' in one plane. Bird baths or depressions greater than 1/8" shall be brought to grade. 4.2 Asphalt 4.2.1 Unpainted, heavily weathered Clean and sweep or blow free of loose materials. Apply seat coat of asphalt emul- sion. Apply Guard Top II, Douglas Drivewalk, Chevron Wakltop or equal. Asphalt Tennis Court:* As Required: 20-25 gallons asphalt emulsion 20.gallons water 150-200 lbs. 30-90 mesh silica Mix not to exceed one gallon per 100 square feet. *Type similar to Industrial Asphalt Guard Top II, Douglas Oil Drivewalk or Chevron Walktop. Fill cracks with slurry material: Asphalt Patch: 2 gallons Asphalt Emulsion 20-30 lbs. 30 mesh silica mixed with water to desired consistency. Dry 1-2 days. Level surface with 2-3 coats of slurry mix not exceeding 1/4" per coat. allow one day to dry between coats. 4.2.2 Unpainted, minor cracks and irregularities. Fill cracks with slurry mixture. AIIow to dry. 4.2.3 Resurfacing—Fill cracks and minor defects with Ply -Patch, a high solids patching compound. AIIow to dry overnight. Scrape even to surface. 4.2.4 For finishing, see PREPRATION AND APPLICATION, Sect. 5.2. 4.3 Concrete 4.3.1 Unpainted, weathered—See Section 5.3, CEMENT, PREPARATION. Fill cracks and small depressions with Mercote or Pour Rock, allow to dry, scrape smooth. Popouts should have core removed and holes filled with Mercote or Pour Rock. AIIow to dry overnight. Level when necessary with Cement Mortar Modifier and let set overnight. 4.3.2 Unpainted, new—New slabs should be broom finished and cured for six weeks before surfacing. No waterproofing material or curing compounds should be used. Polyethylene sheet curing preferred. If a cement float is apparent, treat with a light acid wash. Scrub rinse and dry. 5. PLAY -ON PREPARATION AND APPLICATION 5.1 CAUTION: Do not apply when rain is imminent (within 48 hours) or where slab or air temperatures below 50 degrees F prevail. Minimum dry requirements 50 degrees F. + for 4 hours following each application. 5.2 ASPHALT, PREPARATION AND APPLICATION: Clean surface thoroughly. Remove dirt, loose particles and oils. Apply basecoat mix by squeegee, draw meterial rapidly and evenly across court in 6"-10" rows. When dry, remove ravels, excess material, etc. with scrapper. Second and subsequent coats may normally be applied at 1-2 hour intervals at 70 degrees F. Spread at rate of approximately 225 sq. ft. per gallon. Note: Asphalt normal- ly requires 25% more material than concrete. See Section 5.6 for striping. 5.3 CEMENT, PREPRATION — New or Unpainted: Clean Surface thoroughly. Remove dust, dirt, loose particles and oils. IMPORTANT: It is essential to obtain absolutely clean concrete to insure bonding of primer.'Concrete must have a texture. This is created with a broom finish, rotary finish, etching or sandblasting. Cleaning is accomplished with a muriatic wash consisting of 1 part commercial muriatic solution mixed with 12 parts water. Apply acid solution, scrub and rinse before solution dries. Repeat this step for best results. Clark type rotary ce- ment floor finisher (1 hp) with nylon impregnated silicone carbide brush attachment proves most effective. Allow to dry overnight. 5.4 CEMENT, APPLICATION — New or Unpainted: Choose either LOCK -ON, a clear epoxy primer, or STAY -ON a pigmented primer. (Apply LOCK -ON in a thin wet coat which will impregnate the concrete. Spray LOCK -ON with a Hudson spray rig or use a 1" nap, phenolic core roller. Spread at the rate of ap- proximately 400 sq. ft. per gallon.) (Apply STAY -ON liberally and roll out evenly. Use a Iambs wool roller, 3/4" nap. Use this roller to deposit STAY -ON on the surface when used as a primer. When used as a finish coat, roll a small section at a time, approximately 50 sq. ft. Follow immediately with a 1/4" nap roller to uniformly spread each section. This procedure requires two men. Spread at the rate of approximately 300 sq. ft. per gallon.) Both LOCK -ON and STAY -ON should be coated with PLAY -ON in 1-3 hours to maximize intercoat adhesion. (With LOCK -ON it is mandatory.) For application of PLAY -ON see section 5.2. Spread at the rate of approximately 300 sq. ft. per gallon. 5. RESURFACING,PREPARATION: Remove peeling areas, grind or sandblast lines. Check bond of remaining coat. Test for.compatability of new and old surface. The decision to resurface is a judgment made by the applicator, based on previous experience with the various conditions. Prepare existing ,coating and bare spots .by washing with a weak muriatic solution (1 part muriatic to 50 parts water). Scrub lightly and rinse thoroughly. Allow to dry completely and apply PLAY -ON as described in section 5.2. If removal of old coating is extensive, prime with LOCK -ON. 5.6 STRIPING: With normal drying conditions (70 degrees F+), courts may be marked and lined after final color coat has dried 4 hours. Use only PLAY -ON Acrylic Line Paint. 6. PLAY 6.1 Allow system to dry minimum of two days (warm weather) before permitting play. Do not wash, hose down or sweep until ten days have elapsed since final coating. NOTICE: THE RECOMMENDATIONS FOR USE OF WESTERN SPECIALTY COAT- INGS COMPANY PRODUCTS ARE BASED ON LABORATORY AND FIELD TESTS. HOWEVER, SINCE USE OF THESE PRODUCTS, VARIABLES IN SUBSTRATES, WEATHER CONDITIONS, ETC., ARE BEYOND OUR CON- TROL, WE DO NOT GUARANTEE RESULTS TO BE OBTAINED. et "C" HAWS PEDESTAL DRINKING FOUNTAINS Pg. Attachm ofn2 pages . Models 3176, 3176HFP Vandal -resistant, dual-purpose fountains. Pedestal drinking fountains of distinctive designs which accentuate any outdoor set- ting. Ideal for pedestrian and wheelchair use. The pedestal is vibracast-reinforced concrete, in natural color with Exposed Aggregate finish. The pedestal comes with a heavy gauge steel mounting plate with four 5/8" dia. mounting holes. Vandal - resistant features include bubbler sur- rounded by an extension of the vibracast stone pedestal to deter bubbler damage or destruction; Satin finish Stainless Steel receptor recessed flush to the concrete top to prevent tampering and anchored by a vandal -resistant bowl holder. Also in- cluded is a vandal -resistant bottom plate. Anti -squirt bubbler is activated by push button valve mounted flush in front on Model 3176 and lever -handle mounted on side on Model 3176HFP. Units come com- plete with 11/2" O.D. tailpiece, and 1/2" IPS screwdriver stop. Only one pedestal height available; 33" from ground to rim. ❑ Model 3176 Vandal -resistant, dual pur- pose fountain with Exposed Aggregate finish. ❑ Model 3176HFP Same as Model 3176, except with hand -operated lever, freeze - proof valve. Specify bury depth of valve required: .18" 36" 48" 60" Approx. shipping weights: Model 3176, 355 lbs.; Model 3176HFP:.18' 380 lbs./ 36;' 385 lbs./48;' 390 lbs./60;' 395 lbs. Options at extra cost: ❑ Manual or self-closing bibs or hose bibs available. Specify. (Available on Model 3176 only.) ❑ Special color and/or finish upon presen- tation of sample from customer. Fourth & Page Streets P.O. Box 1999 Berkeley, CA 94701 Telex: 33-6358 Cable: "HAWSCO" Berkeley, CA USA Phone: (415) 525-5801 Specifications subject to change without notice. HAWS DRINKING FAUCET COMPANY DRINKING FOUNTAINS 65 HAWS PEDESTAL DRINKING FOUNTAINS Models 3176, 3176HFP - • ..• :1:11-5-,•••••. MOUNTING PLA3E • • . .1/2IPS WASTE(AS) I/ZIPS SUPPLY(AS) . , "...". I/21013m) DIA. MOUNING ' ••. .; • BOLTS (4) ` . .." CONCRETE MOUNTING BLOCK ' ''' . (223m) - ,-. EMS (.203m x (BY OTNERS) RECOMMENDED ' ' ' .127mISS. RE.LtsS • SIZE 3.01.0NGx 24"WIDEx 6" . ED ACCESS PANEL SCREWDRIVER STOP , ' ' GRCUN1D LEVEL . ' 11 - • 1.1,2-1PS WASTE • " I . :' r • ' 1:502m111 '. r. Ja„, ...: • . _ ; • ill I . • :: t„..--1/2' . .. _•'-' • ') . 111'... . . ' 6.419 STRAINER I•VZ'S.J.NUT & 3, WASFER(A-S,) (.78 IV2-011103Bm) ,• TALPIECE , • 11/7'S..1. NUT & 6419 STRAINER , .(i 73m) 4140511 ACCESS TEE PLATE 8i45(ss) 5c.FIE%-/Datecq4aes7roci5P2m) FLOOR. LI NE 11 BrITP 1 _ 3/11-41((707..; '157m) BIB FACET , s'• BUBBLER • 063.9 Hose Bib Detail Model 3176 , - • . • m) • 7 RECESSED ACCESS . _ . ST(A"4m)HGHT - .. • ' - . CONCRETE PEDESTAL , . • DRINKING FOUNTAINS 7•373- t20441 . , ,....—MOUNTNG RATE ,• T 2 4/2-(.064m) 1.1,2-1PS WASTE (A.S.) - , CONDUIT FOR CHAIN ' N 3 " - (.787m) 21/7' 6" 11^ (121m) 43/4" 1 (27m) 279m) FP VALVE OPERATING RANCLE 11/2"SJ. NUT <4.S.) & WASHER 1-1/2"0.4(038m) TAILPIECE 41/2"S.J. NUT (AE) & WASHERO3YOTIERS 1V2 -PS WASTE(A.S.) 111.279mIX14-056m) . (BY OTHERS) MOUNTING PLATE re,.:...'.. ' Zil WASIC112-ONTENUIBY(A;190S.TME)1:2S01 SUMP AS . GROUND LEVEL .'"'s. . OR GRAVEL CONCRETE /8" RECURED MOUNT'G BLOO< MIVEINIMEIM (016m) 578" s 5 (.127rn) I. MCUNTNG BOLTS 4149m MIN RECOM. SIZE 112 A. 4 30"LONG X 24" WIDE X 6" THICK d , FROST LINE 7 VALVEFREEZE PROOF DRAIN VALVE 1/2"IPS SUPPLY (A.S.) PUS i;inu1FREDLL *SPECFY DEPTH OF BURY FOR FREEZE PROOF VALVE (MINIMUM BURY 6"(152m) BELOW FROST LTE1 STANDARD BURY DEPTHS OF 1E314 57m),361.814m), 48(1219m),60(1524m) Model 3176 HFP 2V2" (O&4m) er• (203m) NOTE: THESE ROUGH- N DIMENSIONS MAY VARY 1/2"(013m) PLUS OR MAWS &C•-•--i'z • • 1' • I • Specifications subject to change without notice. 66 HAWS DRINKING FAUCET COMPANY Fourth & Page Streets P.O. Box 1999 Berkeley, CA 94701 Telex: 33-6358 Cable: "HAWSCO" Berkeley, CA USA Phone: (415) 525-5801 • August 3, 1987 Honorable Mayor and Members City Cauncil Meeting of the Hermosa Beach City Council of August 11, 1987 RECCMIENDATION TO AUTHORIZE TENTATIVE LEASE ACS WITH MOTOROLA FOR DISPATCH COMMUNICATIONS EQUIPMENT RECOMMENDATION: It is recommended that City Council authorize the City Manager to sign a tentative lease agreement with Motorola. ANALYSIS: As we are preparing for the final presentation of the proposal to withdraw frau the Regional Communications Center, we are obtaining price quotes for the various equipment and materials necessary. The quotes we have obtained frau Motorola are very good and the lease rates are at 8%. The prices quoted are substantially less than the GSA contract because of special pricing incentives. The pricing was only good until July 1 and Motorola had across the board price increases of up to 10% an most items. We were able to freeze the pricing by giving them a letter of intent. That letter of intent was only good until August 11. In order to protect the City frau any price increases and allow us to finalize our proposal for presentation at the Quarterly Budget Review on October 13, we request•that the City Manager be authorized to sign a tentative lease agreement. This lease agreement is contingent upon final approval of the project by City Council at the Quarterly Budget Review. Additionally, we have a letter frau Motorola stating that we can cancel or amend the agreement up to November 1, 1987. Motorola is a sole source manufacturer/vendor for the total equipment and installation package that we propose to purchase. They have done similar projects in Redondo Beach and Torrance recently. CONCUR: Laugh, City Attorney Steve S. Wisniewski Director of Public Safety NOTED FOR FISCAL IMPACT: e flOia Viki Copeland, Finance Administrator 1 Z .r► CITY OF HERNDSA BEACH POLICE/FIRE DEPARTMENT COMMJNICATION SYSTEM SUMMATION All equipment pricing in this proposal is at G.S.A. Contract rates approved through Motorola Communications and Electronics, Inc. This pricing is available to the City of Hermosa Beadh for the purpose of sole source procurement only. A total savings of $61,735.00 is reflected in the pricing of this proposal offered to the city under these terms. MOTOROLA Communications and Electronics Inc Greg)/) '-plan Account ecutive Government Markets June 15, 1987 CITY OF HERNDSA BEACH POLICE/FIRE DEPARTMENT OOMMJNICATIONS SYSTEM SOLE SOURCE JUSTIFICATION MOTOROLA COMMIJNICATIONS AND ELECTRONICS, INC. SUPPLIES A COMPLETE TURNKEY SYSTEM * SYSTEM DESIGN - Based on specific City requirements and aplications, System/Product Specialist prepares equipment list(s). * QUALITY REVIEW - Overall system design is checked by area Engineering Department for correctness and compatibility. * PRICING APPROVAL - Competitivly bid G.S.A. Contract rates and terms are used for lowest pricing available. * MANUFACTURE EWIPMENT - All major products are made to order at Nbtorola production facilities in the U.S.A. * INSTALLATION - E'quipment is installed by M torola Service Center(s) .to insure quality control of work. * SYSTEM OPTIMIZATION - Project Management Team is assigned to oversee installation and provide integration of all components. * TRAINING - Onsite instruction is provided by System Specialist and/or Project Nbnagement Team for proper operations. * TROUBLE SHOOTING - Field Technical Rep.'s are available to investigate any problems related to the system regardless of the source- external or otherwise (at no charge to the City) * LICENSING - MOtorola.F.C.C. Liason Office will assist with any licensing applications for grants and/or renewals. * CITY REPRESENTATION - An Account Executive is assigned responsibility to the City, for only one contact to Motorola, to help with any matter that requires attention. MOTOROLA COMNiJNICATIONS AND ELECTRONICS, INC. GAUFANTEES COi'LLIh CUSTOMER SATISFACTION AND SYSTEM RELIABILITY CITY OF HERMOSA BEACH COMMUNICATIONS EQUIPMENT PERT CHART o aae 'L, we 5e , v o 4 J{ IPJ -4;et` ti5yL L c rr� t .ora Q 6% Q,, n ?) 5°�eOti 1,��y.0' ��61 1.. K,"1- 1� fit% OQ m `.a9 Begin Lease Payments (July 1988) J J A S 0 N D J F H A H J J A 1987 —om". 1988 CITY BEGINS DISPATCHING 4 SECURE PRICING POLICE/FIRE * SECURE LEASE RATES PHASE ONE EQUIPMENT: BASE STATIONS DISPATCH CONSOLE CCTV MDT SYSTEM PHASE TWO EQUIPMENT: MOBILE RADIOS PORTABLE RADIOS August 4, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of August 11, 1987 APPROVAL OF. SUPPLEMENTAL TO THE GENERAL EMPLOYEES' BARGAINING UNIT MOU MODIFYING THAT UNIT TO INCLUDE THE CLASSIFICATION OF ASSISTANT PLANNER, AND ESTABLISHING A SALARY RANGE FOR THAT CLASSIFICATION Recommended Action: It is recommended that the City Council authorize the City Man- ager to execute the attached Supplemental to the General Em- ployees' Bargaining Unit which establishes (1) the classification of Assistant Planner in that Unit, and (2) the salary range for the classification. Background: The City Council adopted budget for Fiscal Year 1987-88 au- thorizes the addition of one position in the Planning Department for the classification of Assistant Planner. A class specification for Assistant Planner was approved by the City Council on July 28, 1987. During the closed session of July 28, 1987, the City Council in- structed staff to negotiate with representatives of the Teamster Union, Local 911, for the purpose of determining the appropriate bargaining unit for the classification of Assistant Planner and establishng a salary range for the classification. Analysis: As a result of meet and confer negotiations with representatives of the Teamster Union, Local 911, it was determined that, consis- tent with the organizational patterns of the City, the appropri- ate unit for the Assistant Planner classification is the General Employees' Bargaining unit. The negotiated salary range represents a nine percent differen- tial between the Assistant Planner and the Planning Associate. The attached Supplemental will be effective September 1, 1987. R-spectfully submied, Robert A. Blackwood Personnel Administrator Noted for fiscal impact: Viki Copeland Finance Administrator Concur: Gre:or T. Meyer Cit, Manager Teamster, Local 911, has agreed to the above: Intacta_ Union Representative A SUPPLEMENTAL FO THE SEPTEMBER 1, 1985 - AUGUST 31, 1988 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 GENERAL EMPLOYEES BARGAINING UNIT 1 Effective September 1, 1987, Exhibit a, the schematic list of class titles and bese monthly salary schedule, of the Memorandum of Understanding, General Employees Bargaining Unit, is modified to include the classification of Assistant Planner. The following shall be the base salary range for the classification of Assistant Planner: A B C D E 1874 1968 2066 2170 2278 IN WITNESS WHEREOF the parties hereto have caused their duly authorized representatives to execute this Supplemental Memorandum of Understanding this day of , 1987. Gregory T. Meyer, City Manager City of Hermosa Beach Michael K. Flaherty, Chief Union Steward, California Teamsters Public, Professional & Medical Employees Union, Local 911 2 July 31, 1987 Mayor and Members of the Hermosa Beach City Council City Council Meeting of August 11, 1987 REPORT AND RECOMMENDATIONS REGARDING THE POSTING OF FETAL ALCOHOL SYNDROME WARNINGS IN ON -SALE LIQUOR ESTABLISHMENTS RECOMMENDATIONS It is recommended that City Council: 1. Instruct staff to delay preparation of a proposed ordinance relating to Fetal Alcohol Syndrome warnings until a decision is made by the California Supreme Court. 2. Direct staff to report the decision of the California Supreme Court when it is made. BACKGROUND Staff was directed to prepare an ordinance similar to an or- dinance employed by the City of Los Angeles addressing warning signs in on -sale liquor establishments re Fetal Alcohol Syndrome. ANALYSIS This issue is currently under appeal to the California Supreme Court. The action was brought forth by the California Restaurant Association contesting the constitutionality of the Los Angeles Ordinance. Although the validity of the ordinance was just re- cently upheld by the California Appeals Court, the appellant filed action to be heard by the California State Supreme Court. The Supreme Court will decide to hear or not hear this. appeal within a 30 to 90 day period from August 3, 1987. 44IV • STEVE WISNIEWSKI LIC SAFETY DIRECTOR rIA( GR•GORY( T. MEYER CI Y MANAGER 1 submi e JIHN J. BIUS, CAPTAIN O'ERATIONS DIVISION HERMOSA BEACH POLICE DEPARTMENT 14.0c 0, \11(01s7 Honorable Mayor and Members of the Hermosa Beach City Council July 1, 1987 City Council Meeting of FETAL ALCOHOL SYNDROME - IF YOU ARE PREGNANT RECOMMENDATION It is recommended that staff be directed to prepare an Ordinance amending the municipal code to require on -sale liquor establishments to prominently post, signs that warn patrons that drinking beer, wine and other alcoholic beverages during pregnancy can cause birth defects. BACKGROUND Councilmembe.r Williams brought to our attention the Los Angeles City warning signs re Fetal Alcohol Syndeme,(copy attached). ANALYSIS This is an issue that has received considerable debate among various cities and by the State Legislature. At this point in time such a requirement has not been enacted as State law. In addition to the staff recommendation, other options available to the City. Council are: 1. Table the matter 2. Refer back to staff for further analysis Gre:ory T. eyer Ciwy Manag-r attachment cc Planning Commission Planning Director Schubach Public Safety Director Wisniewski 1 cote, w July 21, 1987 Honorable Mayor and Members City Council Meeting of of the City Council August 11, 1987 RECOMMENDATION TO APPROVE THE ATTACHED NOTICE INVITING BIDS ON (4) THREE -WHEELED VEHICLES AND (1) DELIVERY VEHICLE FOR PARKING ENFORCEMENT AS APPROVED BY COUNCIL FOR THE FISCAL YEAR 1987-88 Recommendation: It is recommended that the City Council approve the attached Request for Bid on four (4) three -wheeled vehicles and one (1) delivery vehicle, for parking enforcement, as approved by council for the fiscal year 1987-88. Background: At their regularly scheduled meeting of June 23, 1987, City Council approved the budget for the city's fiscal year 1987-88. In that budget, approval for the purchase of four (4) three -wheeled vehicles and one (1) delivery vehicle, was made. Analysis: To implement the purchase of these five (5) vehicles, it is required, by Administrative Procedure, that all purchases to be made at a cost of over $5000.00, be made via a Notice Inviting Bids. Attached, is such a notice, requesting bids to be made to purchase all five (5) vehicles at once and from the same vendor. Also included in the Notice, is a request for a trade-in allowance for four (4) of our used Cushman vehicles. We have allotted $33,750 for the four (4) three -wheeled vehicles, and $10,000 for the delivery vehicle. Concur: JoaiNoon, Director reg City ry ' . •.eyer, Manage Respectfully submitted, Joan Noon, Director, General Services Dept. by c6)_ Michele D. Tercero, Administrative Aide Noted for fiscal impact: Viki Copeland, Finance Administrator ldd f '- City of Hermosa Beach NOTICE INVITING BIDS (4) GASOLINE, ON -ROAD THREE -WHEELED VEHICLES FOR PARKING ENFORCEMENT and (1) ON -ROAD GASOLINE DELIVERY VEHICLE NOTICE IS HEREBY GIVEN that sealed bids will be received at the office of the City Clerk of the City of Hermosa Beach, City Hall, 1315 Valley Drive, Room 201, until 11:00 a.m. on Friday, September 4, 1987, for four (4) gasoline driven, on -road three -wheeled vehicles for parking enforcement, and one (1) on -road, gasoline delivery vehicle, in accordance with requirements and minimum specifications. The bids will be publicly opened and read aloud in the Council Chamber, City Hall, at 11:00 a.m. on Friday, September 4, 1987. Each bid must be submitted on the forms furnished by the City. Proposal Forms, requirements and minimum specifications may be obtained at the General Services Department, Basement of City Hall, 1315 Valley Drive, Hermosa Beach, CA. 90254-3884. The City of Hermosa Beach reserves the right to reject any or all bids, to waive any irregularities in a bid, and to award the sale. The bid will be awarded to the supplier who best provides a product meeting the City's needs. DATED: August 11, 1987 Joan Noon, Director, General Services 1 PROPOSAL FORM (4) GASOLINE, ON -ROAD, POLICE VEHICLES FOR PARKING ENFORCEMENT and (1) GASOLINE, ON -ROAD, DELIVERY VEHICLE PROPOSAL TO THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA To furnish and deliver to the City of Hermosa Beach the following new and unused, currently -in -production vehicle, in accordance with the attached specifications : Four (4) new, current -model, gasoline, on -road three -wheeled vehicles for parking enforcement and one (1) on -road delivery vehicle. Price: Applicable discount, if any Trade-in allowance (see attached information, 4 vehicles) Allowance $ Total $ TERMS WARRANTY MAKE MODEL Delivery date, on or before NOTE: Price shall be the net total price per unit including the 6.57 sales tax, if applicable. The City is exempt from the federal excise tax and an exemption certificate will be furnished to the successful bidder. All prices shall be F.O.B. City Yard, located at 555 6th Street, Hermosa Beach, CA. 90254-3884. The following specifications shall be filled in completely on the vehicle(s) offered and will be taken into consideration by the City in evaluating the bids. The award, if any, will be made to that bidder who submits the best bid meeting City needs and is in all particulars a responsible party. The City reserves the right to reject any or all bids, to waive any minor irregularities and to award the sale as may best serve the interest of the City. Any deviation should be itemized clearly and set forth in a letter accompanying this bid. 2 CITY OF HERMOSA BEACH INFORMATION ON CUSHMANS AVAILABLE FOR TRADE-IN Year Make Vine License# Mileage (A) 1980 OMC 537819 70J00 27469 (B) 1981 OMC 548123-108547 76J32 23515 (C) 1981 OMC 549860-109837 77J28 21541 (D) 1983 OMC 564631-119151 88J81 25625 3 Each bid shall be submitted in a sealed envelope: ADDRESSED: PLAINLY MARKED: City Clerk City of Hermosa Beach 1315 Valley Drive, Room 201 Hermosa Beach, CA. 90254 Sealed Bid: Four (4) gasoline, on -road three -wheeled vehicles for parking enforcement and one (1) on -road delivery vehicle. Opening Date & Time: September 4, 1987, 11:00 a.m. DATED THIS DAY OF 1987 NAME OF BIDDER PER BUSINESS ADDRESS CITY, STATE, & ZIP CODE TELEPHONE NUMBER 4 SPECIFICATIONS FOR GASOLINE, ON -ROAD THREE -WHEELED VEHICLE FOR PARKING ENFORCEMENT NOTICE: Bidder shall complete the right-hand column indicating specifically the size and/or make and model of all components on which he is bidding. Return this information with the bid form to the City Clerk's office prior to the time indicated on the notice inviting bids. GENERAL: The specifications presented are the MINIMUM acceptable to the City of Hermosa Beach. Vehicles shall be equipped with standard and regular parts and equipment including, but not limited to, the following special considerations: Requirements and Minimum Characteristics of Offered item Specifications 1. BODY 3 wheel, fiberglass cab w/ seat belt; large windows electric gear drive wiper blade; steel box & cover w/gas spring lid assist; outside rear-view mirrors, (2); rear bumper; horn; ammeter; gas gauge; sound treatment; floor mat; speedometer; headlights; stop/tailights; high visi- bility stoplight; turn sig- nals; door set, cloth; exhaust spark arrestor set; roof light mounting bracket set. 2. BRAKING Service: Heavy-duty hydrau- ii c internal expanding on all three wheels; braking mechanism protected from sand, dirt, water. Parking: Caliper -type disc parking brake on drive shaft. 3. COLOR Police blue; White cab 4. DIMENSIONS Box: 34.7" x 45" x 18" Clearance: Minimum inter- secting aisle: 84" 5 Outside clearance circle: 17' Inside clearance circle: 36- 5. ELECTRICAL SYSTEM Charging: Heavy-duty alter- nator, 37 amp. Li htss: Two sealed beam ea ights; dimmer switch; self -cancelling turn sig- nals; combination emergen- cy flashers/stoplights. Starting: 12 volt gear drive starting motor; interlock prevents starter from turning over unless clutch is depressed. Wiring: Wiring harness with abrasion -resistant loom; multiple plug-in connectors for accessories. Frame: Heavy-duty carbon ti-e'ti-e'T channel frame; front bumper. 6. PERFORMANCE Rated capacity: 1200 lbs. Speed (maximum): 39 mph 7. POWER Engine: 4 -cycle, 22 hp. Clutch: Commercial only. Differential: Anti -friction bearings throughout, 4.7:1 ratio. Governor: Centrifugal fly - ball type. Transmission: H -shift pat- tern; 3 speeds forward & 1 reverse; synchromesh in second and high. 8. SEAT One -passenger, vinyl -clad seat with backrest; hip restraints. 9. STEERING Wheel 10.SUSPENSION Front: Leading link -type supported by two tension springs; shock absorbers Rear: Two multiple leaf- type springs; shock absorb- ers. 11.TIRES 570 x 8 (load range C) 12. MODIFICATIONS Dome light SPECIFICATIONS FOR GASOLINE, ON -ROAD DELIVERY VEHICLE NOTICE: Bidder shall complete the right-hand column indicating specifically the size and/or make and model of all components on which he is bidding. Return this information with the bid form to the City Clerk's office prior to the time indicated on the notice inviting bids. GENERAL: The specifications presented are the MINIMUM acceptable to the City of Hermosa Beach. Vehicle shall be equipped with standard and regular parts and equipment including, but not limited to, the following special considerations: Requirements and Minimum Characteristics of Specifications Offered item 1. BODY 3 wheel, fiberglass cab w/ seat belt; large windows; electric gear drive wiper blade; steel doors w/flush handle & lock; spring - assist hatchback; outside rear-view mirrors, (2); rear bumper; horn; ammeter gas gauge; sound treatment; floor mat; speedometer; headlights; stop/tailights; high visibility stoplight; heater/defroster; turn sig- nals; exhaust spark arrest- or set; roof light mount- ing bracket set; amber light. 2. BRAKING Service: Heavy-duty hydrau- 7 4_ ti. lic internal expanding on all three wheels; braking mechanism protected from sand, dirt, water. Parking: Caliper -type disc parking brake on drive shaft. 3. COLOR White 4. DIMENSIONS Cargo space: capacity over 60 cu. ft. Clearance: minimum inter- secting isle: 84". Outside clearance circle: 17' Inside clearance circle: 36" 5. ELECTRICAL SYSTEM Charging: Heavy-duty alter- nator, 37 amp. Li hts: Two sealed beam hea ights; dimmer switch; self -cancelling turn sig- nals; combination emergen- cy flashers/stoplights. Starting: 12 volt gear drive starting motor; interlock prevents starter from turning over unless clutch is depressed. Wiring: Wiring harness with abrasion -resistant loom; multiple plug-in connectors for accessories. Frame: Heavy-duty carbon steel channel frame; front bumper. 6. PERFORMANCE Rated capacity: 1200 lbs. Speed (maximum): 39 mph. 7. POWER En ine: 4 -cycle, 22 hp. utc : Commercial only. Differential: Anti -friction bearings throughout, 4.7:1 ratio. Governor: Centrifugal fly- I ball type. Transmission: H -shift pat- tern; 3 speeds forward & 1 8 reverse; synchromesh in second and high. 8. SEAT One -passenger, vinyl -clad seat with backrest; hip restraints. 9. STEERING Wheel 10.SUSPENSION Front: Leading link -type supported by two tension springs; shock absorbers Rear: Two multiple leaf - type springs; shock absorb- ers. 11.TIRES 580 x 8 (load range C) 12.MODIFICATIONS Dome light. END 9 SPIERER, WOODWARD, WILLENS, DENIS & FURSTMAN JOHN A. WOODWARD STEVEN F. SPIERER WILLIAM N, WILLENS STANLEY T. DENIS, JR. SCOTT 5. FURSTMAN NANCY A. MOHR MARK E. LASSITER STEPHEN B. GOLDBERG July 24, 1987 ATTORNEYS AT LAW A PROFESSIONAL CORPORATION CITY OF HERMOSA BEACH Civic Center Hermosa Beach, California 90254 Attn: City Clerk Re: Claim of HMS Hermosa; Robert S. McClellan; Vilma Hastings, and Norman Steiner Dear Clerk: 707 TORRANCE BOULEVARD SECOND FLOOR REDONDO REACH. CALIFORNIA 90277 AREA CODE 213 TELEPHONE 540-3199 851133/02 OUR FILE NcSTD?\ _1 • Please allow the following to serve as a formal claim against the City of Hermosa Beach arising from the City's breach and failure to convey the real property known as Lots 13 and 14, Block 34, as referenced in Warranty Escrow number 2841M. Any notices or communications regarding this claim should be addressed to this law firm and to the attention of the undersigned. My clients claim damages against the City of Hermosa Beach totaling one million dollars based upon the damages they have sustained arising from the City's failure to convey the property, pre -development costs in consultation fees, plans, and other related costs for the development of the hotel project involved on the subject property, the consequent inability of my clients to convey the projected property to a proposed developer, the consequent loss in profit from the sale of the project to a proposed developer, the additional holding costs arising from the City's breach, and any other general and special damages of consequential nature. Best regards, SPIERER, WOODWARD, WILLENS, DENIS & FURSTMAN Attorneys at Law A Professional„ Corporation STANLEY T. DENIS, JR. cc: James Lough, City Attorney STD/nsv 1ee() August 7, 1987 Honorable_ Mayor and Members of City Council Meeting the Hermosa Beach City Council of August 11, 1987 APPROVAL OF REVISED CLASS SPECIFICATION FOR CITATION RECORDS ADMINISTRATOR RECOMMENDED ACTION: It is recommended that the City Council approve the attached Re- vised class specification for Citation Records Administrator. BACKGROUND: The current class specification for the classification of Cita- tion Records Administrator contains duties and responsibilities for computer monitoring and operation. The General Services Department requested, as part of the budget for Fiscal year 1987/88, authorization to separate the computer operations responsibilities from the Citation Records Administra- tor classification and create a newclassification of Computer Systems Manager. A newly created class specification for the position of Computer Systems Manager has been submitted for Council approval at the August 11, 1987 meeting. ANALYSIS: The attached class specification revises the definition and typi- cal tasks for the Citation Records Administrator to include those duties associated with supervison of personnel and the ad- ministration of tasks associated with the processing of parking citations, filing of court complaints, setting court dates, col- lection of outstanding promissory notes, and records keeping. The responsibilities associated with computer operations have been deleted from this classification and incorporated into the classification of Computer Systems Manager. The currently established salary range and unit determination will remain in effect for this classification. R-spectfully submitt Robert A. Blackwood Personnel Administrator Teamster Union, Local 911 has agreed to the above: Michael K. Flaherty Chief Union Steward Concur: Gr gor”17/34/2/._ T1� Meyer Ci y Manager CITATION RECORDS ADMINISTRATOR Definition Under direction of the General Services Director to supervise Technical Aides and Clerk Typists involved in parking citation processing, filing of court complaints, and setting court dates, and to do related work as required. Typical Tasks This is a middle -management position responsible for the training and supervision of Technical Aides and Clerk Typists in all aspects of their work involving data entry of parking citations, record keeping, and interface with the Department of Motor Vehicles, South Bay Municipal Court, City's contract towing service, credit bureau and Southern California Automobile Club; acts as deputy to the Court (without compensation) to insure that matters pertaining to parking citations are properly processed; filing of court complaints; set court appearance dates; correspondence; collection of promisory notes for outstanding citations; devises forms and procedures to improve record keeping. Employment Standards Graduation from high school with at least five years of parking citations experience and two years of data entry experience. Knowledge of office practices and equipment with particular emphasis on data processing equipment; knowledge of court procedure pertaining to parking citations; ability to prepare statistical reports; ability to train and supervise others; ability to establish and maintain working relationships with others; ability to deal effectively with the public; ability to read and understand laws, regulations and procedures. 6/9/87 July 27, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council August 11, 1987 ESTABLISHING FIFTEEN MINUTE LIMIT PARKING ZONES DOWNTOWN AREA, PIER AVENUE & HERMOSA AVENUE Recommendation: It is recommended that City Council introduce the attached Ordinance No. 87- , amending Chapter 19 "Motor Vehicles and Traffic", removing parking meters and establishing fifteen minute limit parking zones on Pier and Hermosa Avenue. Background: City Council, at the May 12, 1987 meeting, approved the staff recommendation to consider the request of the Downtown Merchant's Association to replace the green -poled twenty minute meters with 15 minute parking zones as described in the attached Ordinance. Council instructed staff to return with the appropriate "resolution" pertaining to the fifteen minute green curb markings. Analysis: The State of California Vehicle Code, Division 11, Subsection 21458 (d) states: "Green indicates time limit specified by local ordinance". Ordinance No. N. S. 238 establishes that green curbing in Hermosa Beach shall be 15 minutes at any time between 7:00 am and 6:00 pm on any day. R�4k4tik •tfully submits-.,, A Antony Antich Director of Publi• Works Concur: JoapVNoon General Services Director ord/v :mv Attachment: Ordinance No. 87- 1 Concur: A— Gre ory T.eyer Cit Manager 2 a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 5 26 27 28 ORDINANCE NO. 87- AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDNG CHAPTER 19 "MOTOR VEHICLES AND TRAFFIC", REMOVING PARKING METERS AND ESTABLISHING A FIFTEEN MINUTE LIMIT PARKING ZONE AS HEREINAFTER SET FORTH. (DOWNTOWN BUSINESS AREA, HERMOSA AVENUE AND PIER AVENUE) THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 19, "Motor Vehicles and Traffic", of the Hermosa Beach City Code shall be and is hereby amended by adding a new paragraph to Section 19-96 to read as follows: The parking meters in front of the following businesses be removed and a fifteen minute parking zone be established. Allstate Savings & Loan 19 Pier Avenue Bank of America 90 Pier Avenue Cantina Real 19 Pier Avenue Coast Drug Store 58 Pier Avenue Hermosa Escrow 1040 Hermosa Avenue Rainbow Camera 1150 Hermosa Avenue Robert's Liquor 74 Pier Avenue The Development 1246 Hermosa Avenue SECTION 2. That this ordinance shall take effect thirty days after the date of its adoption. PASSED, APPROVED and ADOPTED this day of August, 1987. ATTEST: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California CITY CLERK , CITY ATTORNEY A'' PROVED TO ' ORP .R July 29, 1987 HONORABLE MAYOR and MEMBERS of Regular Meeting of the HERMOSA BEACH CITY COUNCIL August 11, 1987 APPROVAL OF BICYCLE/PEDESTRIAN LANE APPLICATION FOR FUNDS TDA ARTICLE 3 FUNDS FOR FY87-88 Recommendation It is recommended that City Council: 1. Approve and adopt Resolution No. 87- , a resolution of the City of Hermosa Beach, California approving the application for bicycle and/or pedestrian funds under SB 821 and approving the adoption of its bicycle and/or pedestrian plan. 2. Appropriate FY86-87 and FY87-88 TDA Article 3 funds for CIP 87-165 as shown on EXHIBIT "A". Background On July 14, 1987, staff received correspondence (Exhibit B, without attachments) from the Los Angeles County Transportation Commission (LACTC) regarding the application for funds for bicycle and pedestrian facilities. Analysis Under the same guidelines as last year, LACTC, under Article 3 of the Transportation Development Act (SB 821), has apportioned $4,869 to the City of Hermosa Beach for use on the following eligible activities related to pedestrian and bicycle facilities: - Preliminary engineering leading to construction; - Right-of-way acquisition; - Construction and `reconstruction; - Repair and maintenance (off-street bikeways only); and, - Purchase and installation of features such as benches, drinking fountains, changing rooms, and bicycle racks. All planned activities will be in conformance with the City of Hermosa Beach Master Plan, Policies 19 and 20, as follows: Policy 19: "To facilitate bicycle usage and also reduce neighborhood intrusions on local streets while recognizing safety services needs, the use of mid -block or intersection barriers passable only to bikes, pedestrians and emergency vehicles should be considered. This would enhance the usability of local streets for bicycle travel." Policy 20: "To facilitate the use of bicycle facilities for storing and locking bikes at commercial, civic, and recreational centers should be provided." In short, the attached resolution ensures that any improvements to our existing bicycle system will be in conformance with the Los Angeles County Master Bikeway System. We have been assured by LACTC that because our existing bikeways are currently in • 2b conformance with this Master Bikeway System, any planned improvements will continue to be in conformance. The resolution is merely a formality, and is utilized by all cities applying for SB 821 funds. The application referenced in this resolution is on file and available for review in the Public Works Department. SB 821 funding requires no matching funds from the City, and may be spent at any time within the next four (4) years. We will forfeit the opportunity if we do not claim these funds at this time. FISCAL IMPACT FY TDA - Article 3 Funds Appropriated for CIP 87-165 86-87 $4,897 87-88 4 869 Estimated Total: $9 The FY86-87 allocation has not been appropriated to date. CIP 87-165 (as proposed) will provide for miscellaneous bikeway construction/reconstruction City wide. The Strand bike path has been identified as an eligible repair project and the surface deficiencies are being inventoried. This inventory along with other concrete repair is scheduled to be presented to City Council for approval for request for contractor bids at the September 22, 1987 City Council meeting. Alternatives Other alternatives considered by staff and available to City council are: 1. Not apply thereby allowing $4,869 to lapse to the County. ctfully subm' i; -d CONCUR: A ny £ntich Director of • b is Works Noted for fiscal impact: Viki Copeland Finance Administrator 2 Gre r AJL7 e er IAJAY4)'t- Cit Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 214Y316 f\-4 141c £JTION NO. 87- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING THE APPLICATION FOR BICYCLE AND/OR PEDESTRIAN FUNDS UNDER SB 821 AND APPROVING THE ADOPTION OF ITS BICYCLE AND/OR PEDESTRIAN PLAN. WHEREAS, SB 821 provides that 2% of each county's total local transportation fund be annually set aside and used to fund the development of bicycle and pedestrian facilities; and WHEREAS, the City of Hermosa Beach has planned a bikeway system in conformance with specifications of Caltrans' Planning and Design Criteria for Bikeways in California and the Regional Transportation Plan; and WHEREAS, the City of Hermosa Beach desires to construct the master bikeway system within their City utilizing the funds available under SB 821. NOW, THEREFORE, the City Council of the City of Hermosa Beach does resolve as follows: SECTION 1. To adopt the Bikeway System in conformance with the specifications of Caltrans' Planning and Design Criteria for Bikeways in California and the Regional Transportation Plan. SECTION .2. To authorize the Director of Public Works, or his designee, as the City's authorized signature and designated contact person; SECTION 3. To apply for all funds available to the City of Hermosa Beach allocated for Bikeways and Pedestrian facilities (SB 821). PASSED, APPROVED and ADOPTED this day of , 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED S T FO CITY CLERK ►"TY ATTORNEY - 1 - RESOLUTION CITY OF HERMOSA BEACH CAPITAL IMPROVEMENT PROGRAM •FY86-87 THROUGH FY88-89 PROJECT NAME: Hermosa Beach Miscellaneous Bikeway Constqcn- PROJECT NUMBER: CIP 87-165 ACCOUNT NUMBER:. 150-401-8165-4201 PROGRAM AREA: Street & Safety Improvements PROJECT DESCRIPTION: This CIP provides For: - Preliminary engineering leading to construction - Right-of-way acq�Aisition - Construction and -reconstruction - Repair and maintenance (off-street bikeways only) - Purchase and installation of features such as benches drinking fountains, changing rooms, and bicycle racks. EXPENDITURE SCHEDULE COST ELEMENTS PRELIMINARY ENGINEERING PLANS, SPECS & ESTIMATES CONSTRUCTION INSPECTION OTHER DIRECT COSTS 4 I I 1 I --------I I I ADOPTED FY 85-86 EXPECTED TOTAL FY 85-86 EXPENDED THRU FY 86-87 FY 87-88 FY 88-89 PROJECT BUDGET 02/28/86 06/30/86 COST I I I I 1 . 1 1 97_66 I I_ 9,166 =========a=====s=a==e===la======ale===as=el=a=s==eal========1========1==335123=1====1221=121 SUBTOTAL 1 1 1 1 I- 9;766 I_ 9" -I CONTINGENCY ==__=====a==========12===lea=====e1===aa==ale=======1==ari====I===1212===I TOTAL 9,766 1 1 9,766 FUNDING SOURCES **********FUNDING DISTRIBUTION************************ TOTAL I 1 I 1 1 1 1 I Grant Fund -(1)I I I I •� 4,897 1 1 4,897 1 _. 112t- Fq_nd _C2)-------- I I I I - 4.J$C9-1 1 4s$K9-1 I I I I I I I I =======121212====3=12=======121======.1=a====e=la=====sal=aa=====1=aa====alas===2121=1===21=2112121 ' TOTAL (1) TDA Article 3 (SB 821) FY86-87 Allocation (2) TDA Article 3 (SB ;:821) FY87-88 Allocation - 1 - 9,766 9,766 giAt" r/ LACYC July 8, 1987 -RECEIVED: JUL 1.4 198T PUBLIC WORKS DEQ MEMO TO: LOCAL JURISDICTIONS IN LOS ANGELES COUNTY FROM: GINGER GHERARDI, MANAGER HIGHWAY/TSM PROGRAMS Los Angeles County Transportation Commission 403 West Eighth Street Suite 500 Los Angeles California 90014-3096 (213) 626-0370 - SUBJECT: FUNDING AVAILABLE FOR BICYCLE AND PEDESTRIAN FACILITIES The Los Angeles CountydTransportation Commission (LACTC) invites your agency to apply for bicycle and pedestrian facilities funding available under Article 3 of the Transportation Development Act (SB 821). This year, $2,111,058 is available to local jurisdictions according to their population. In addition, approximately $1,250,000 will be allocated on a competitive basis to projects of regional significance. Agencies wishing to claim their Local Apportionment should refer to Section I of this packet. Agencies wishing to compete for Regional funds should refer to both Section I and Section II. The following items are included in this packet: o Section I - Local Apportionment Claim Forms (all agencies): 1. Instructions - Chart I - SB 821 Apportionments for Los Angeles County - Chart II - Sample Financial Reporting Form 2. Checklist of Items to be Filed 3. Claim Form 4. Financial Reporting Form 5. Sample Resolution 6. Amendment Request EXHIBIT B, page -1- LOCAL JURISDICTIONS IN LOS ANGELES COUNTY JULY 8, 1987 PAGE TWO o Section II - Regional (Discretionary) Application Forms (Regional applicants): 1. Instructions - Chart III - Regional Bikeway Design Parameters and Definitions 2. Project Fact Sheet 3. Sample Maintenance Agreements (two alternatives) - - Written Commitment (Acceptable for On -Street Bikeways only) - Resolution (Acceptable for On -Street or Off -Street) Also enclosed is a copy of your agency's FY 1985-86 TDA audit (green paper), for your use in filling out the Financial Reporting Form. All forms should be returned to the following address by August 31, 1987: Mr. Rick Richmond Executive Director Los Angeles County Transportation Commission 403 West Eighth Street, Suite 500 Los Angeles, California 90014 Attention: Peter De Haan For further information on applying for TDA Article 3 funds, please contact Peter De Haan or Kay Cooley, LACTC staff, at (213) 626-0370. Sincerely, GINGER GHERARDI, Manager Highway/TSM Programs GG:PDH:mlhd TDAART3/MEMO PDHD2 EXHIBIT B, page -2- July 28, 1987 HONORABLE MAYOR and MEMBERS of Regular Meeting of the HERMOSA BEACH CITY COUNCIL August 11, 1987 COMMERCIAL OUTDOOR DINING ENCROACHMENT IMPROVEMENT BOND Recommendation It is recommended that City Council: 1. Approve the attached Commercial Encroachment Improvement Bond document, 2. Approve Resolution No. 87- , a resolution of the City of Hermosa Beach, California, amending Resolution No. 87-5056; as amended adding a second paragraph to Section 3., j. Commercial Properties of the Commercial Outdoor Dining Encroachment Permit Agreement. Background On July 14, 1987, City Council directed staff to return with a bond resolution, as it relates to the removal of improvements on the public right-of-way placed there by the permittee as opposed to the owner. Analysis The City Attorney has advised staff to add a second paragraph to SECTION 3., j. Commercial Properties of the Commercial Outdoor Dining Encroachment Permit Agreement to read as follows: "PERMITTEE shall provide the City with a Commercial Encroachment Improvement Bond. The sum shall be determined by the Director of Public Works as that sum necessary to cover the cost of removal of said improvements as follows: ACTIVITY STAFF CHARGE TIME COST Inspection Report Notice to Bond Co. Seek Contractor Engineer $12/hr.+30% 1 hr. $ 14.00 Admin. Aide $10/hr.+30% 1 hr. 13.00 City Attorney Admin. Aide $125/hr 2 hr. $10/hr.+30% 1 hr. Restoration Cost $25/square ft. Total: 1 250.00 13.00 $290.00 plus Restoration Costs Public Works Director is authorized to adjust this fee as necessary when appropriate. Said bond shall be held by the City to provide for the removal of improvements on the public right-of-way in the event the PERMITTEE does not restore the land described within fifteen (15) days of surrender of possession of lease. In the event PERMITTEE restores the land described within fifteen (15) days of surrender of possession of lease, the sum shall be returned to said PERMITTEE upon satisfactory completion of the removal of improvements." Resolution 87-5056 approved the Commercial Outdoor Dining Encroachment Permit Agreement. If City Council approves staff's recommendation, a new resolution amending Resolution 87-5056 is attached for adoption. Analysis Other options considered by staff and available to City Council are: 1. Set a fixed fee for every bond. 2. Receive and file this report. 3. Make changes to the bond document or resolution. Resectful submitted Ly Stevens Administrative Aide NOTED FOR FISCAL IMPACT: Viki Copeland Finance Administrator 2 CONC R: AtIAL1144.11 /AAA Antony Antich Director of Pu Gre or7 l Meyer[ 4 - c Works Cit Manager HERMOSA BEACH PUBLIC WORKS DEPARTMENT COMMERCIAL OUTDOOR DINING ENCROACHMENT IMPROVEMENT BOND Date: Pursuant to SECTION 3. j. of the Commercial Outdoor Dining Encroachment Permit of the City of Hermosa Beach (Exhitit C), the Department of Public Works has received of: PERMITTEE ADDRESS NOW RESIDING AT A surety bond in the amount of $ (this amount determined by RESOLUTION NO. , and as evidenced by receipt # is attached for the following: , at , legally describes as: This bond shall be held by the City to provide for the removal of improvements on the public right-of-way in the event the PERMITTEE does not restore the land described within fifteen (15) days of surrender of possession of lease. In the event PERMITTEE restores the land described within fifteen (15) days of surrender of possession of lease, the sum of $ shall be returned to said PERMITTEE upon satisfactory completion of the removal of improvements. Acknowledged: Anthony Antich Permittee Director of Public Works 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c)3'kQ-- RESOLUTION NO. 87- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION NO. 87-5056; AS AMENDED ADDING A SECOND PARAGRAPH TO SECTION 3., j. COMMERCIAL PROPERTIES OF THE COMMERCIAL OUTDOOR DINING ENCROACHMENT PERMIT AGREEMENT. WHEREAS, City Council is desirious of requiring the permittee of commercial property, to place with the City, a bond to insure the timely removal of improvements made on the public right-of- way when/if the permittee surrenders possession of lease. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. The second paragraph of Section 3., j. Commercial Properties of the Commercial Outdoor Dining Encroachment Permit Agreement shall read as follows: "PERMITTEE shall provide the City with a Commercial Encroachment Improvement Bond. The sum shall be determined by the Director of Public Works as that sum necessary to cover the cost of removal of said improvements as follows: ACTIVITY STAFF CHARGE TIME COST Inspection Engineer $12/hr.+30% 1 hr. $ 14.00 Report Admin. Aide $10/hr.+30% 1 hr. 13.00 Notice to Bond Co. City Attorney $125/hr 2 hr. 250.00 Seek Contractor Admin. Aide $10/hr.+30% 1 hr. 13.00 Restoration Cost $25/square ft. ( ) Total: $290.00 Plus Restoration Cost Public Works Director is authorized to adjust this fee as necessary when appropriate. Said bond shall be held by the City to provide for the removal of improvements on the public right-of-way in the event the PERMITTEE does not restore the land 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 described within fifteen (15) days of surrender of possession of lease. In the event PERMITTEE restores the land described within fifteen (15) days of surrender of possession of lease, the sum shall be returned to said PERMITTEE upon satisfactory completion of the removal of improvements." SECTION 2. This resolution shall become effective immediately. PASSED, APPROVED, and ADOPTED this day of ,1987. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California. ATTEST: CITY CLERK APPROVED AS TO FORM CITY ATTORNEY Honorable Mayor and Members of the August 5, 1987 Hermosa Beach City Council City Council Meeting of August 11, 1987 ORDINANCE ESTABLISHING SERVICE PIN AWARD PROGRAM FOR CITY EMPLOYEES RECOMMENDATION It is recommended that the City Council: (1) waive further reading and introduce the attached ordinance to formally establish a Service Pin Award Program for permanent/full-time City employees; (2) as a matter of policy, schedule service pin awards to be bestowed to employees during regular sessions of the City Council; (3) assign the responsibility for the maintenance of the Service Pin Award Program to the Personnel Administrator. BACKROUND On December 18, 1980, the City Council adopted Ordinance No. 80-654 authorizing awards for public service. This Ordinance created Section 2-6.2 in the Hermosa Beach Municipal Code that permits the Council to confer awards of public service to citizens and retired City employees in acknowledgement of their civic participation and years of public service. On August 12, 1986, the City Council adopted Ordinance No. 86-848 authorizing awards to be made in recognition of public service made by persons who make demonstrated contributions to the public at large through public employment, volunteer work, public service or other public contributions. On May 26, 1987, the City Council reaffirmed their support for recognizing the services of active/permanent City employees by endorsing the re-initiation of the City employee Service Award Pin Program. 1 2d ANALYSIS Section 2-6.2 and 2-6.3 do not explicitly state the type of awards that will be given to currently active/permanent City employees and the exact circumstances in which such awards deserve to be bestowed to individuals. Therefore, staff suggests that the City Council revise Section 2-6.2 of the Hermosa Beach Municipal Code to include a subsection (5) that will specifically deal with service awards to City employees. The attached Ordinance establishes definitive guidelines to conduct a service pin award program, and describes the appropriate "type" of service pin that will be awarded to employees reflective of their years of service to the community. Respectfully submitted, Michael Y. Mito Municipal Intern Concur: aal,_Jacut- Robert A. Blackwood Personnel Administrator Cit r Manager 2 3 4 6 8 9 10 11 12 13 14 15 16 1 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, ALIFORNIA, ADDING A SUBSECTION (5) TO SECTION 2-6.2 OF THE HER - OSA BEACH MUNICIPAL CODE ESTABLISHING AN EMPLOYEE SERVICE PIN WARDS PROGRAM. WHEREAS, the City Council of the City of Hermosa Beach did, n Section 2-6.2 of the Hermosa Beach Municipal Code, establish riteria whereby the City Council may authorize awards to public ignitaries, members of other government agencies, community roups, and retired City employees and elected officials; WHEREAS, the City Council did, in Section 2-6.3, of the Her- osa Beach Municipal Code establish regulations whereby it can ward tokens of appreciation for conduct beneficial to the public t large through volunteer work, public service, or other public ontributions; WHEREAS, the City Council, on May 26, 1987, reaffirmed their upport for recognizing permanent City Employees by endorsing the e -initiation of the City employee Service Pin Award Program; WHEREAS, the City Council, thereby, intends to amend Section -6.2 to include a provision that will establish a Service Pin ward Program in order to recognize the years of public service •y permanent City employees; NOW, THEREFORE, THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2-6.2 of the Hermosa Beach Municipal Code is amended to include a subsection (5) that shall read as follows: "Section 5. A "City Employee Service Pin Award Program" as follows: 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (a) A gold filled service pin upon employee's fifth anniver- sary of employment; (b) A gold filled service pin adorned with a synthetic ruby or sapphire upon employee's tenth and fifteenth anniver- sary of employment respectively; (c) A gold filled service pin decorated with one three point diamond upon employee's twentieth anniversary of employment; (d) A gold filled service pin decorated with two three point diamonds upon employee's twenty-fifth anniversary of employment; (e) A gold filled service pin adorned with three three point diamonds upon employee's thirtieth anniversary of employment; (f) A gold filled service pin decorated with three three point diamonds with a synthetic sapphire upon employee's thirty-fifth anniversary of employment; (g) A gold filled service pin decorated with four three point diamonds upon employee's fortieth anniversary of employment." Section 2. Publication. That prior to the expiratin of fifteen days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the EASY READER, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach. Section 3. Effective Date. That this ordinance shall be- come effective and be in full force and effect from and after thirty (30) days after its final passage and adoption. 2 1 2 3 4 5 6 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1987. PASSED, APPROVED and ADOPTED THIS th day of PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO CITY CLERK CITY ATTORNEY Law Offices of James P. Lough JAMES P. LOUGH August 4, 1987 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 381-6131 (818) 792-4728 (818) 792-4776 CITY OF HERMOSA BEACH MEMORANDUM REGULAR CITY COUNCIL MEETING OF AUGUST 11, 1987 TO: Mayor and Members of the City Council FROM: James P. Lough, City Attorney RE: Ordinance Mandating Funds Derived from Hydocarbon Recovery be placed in the 'Park and Recreation Facilities Fund' for use of purchasing Open Space. Attached is the Ordinance requested by the City Council with the suggested deletions. It is recommended that the City Council waive further reading and introduce this ordinance in favor of using oil funds for the purchase of Open Space. Respectfu submi L9/ORD JAMES P. LOUGH, City Attorney CITY OF HERMOSA BEACH 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 40113 (;)v).) DQD XORDINANCE NO. 87 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, MANDATING THAT ALL FUNDS THE CITY DERIVES FROM HYDROCARBON RECOVERY GOES INTO THE PARK AND RECREATION FACILITIES FUND NO MATTER WHERE THE WELLS ARE BOTTOMED. WHEREAS, the City Council of Hermosa Beach recognizes the importance of Open Space to the general welfare of the citizens of Hermosa Beach; WHEREAS, the City Council finds that its citizens desire the city to purchase more Open Space for park and recreational purposes; WHEREAS, the City Council recognizes that funds derived from hydocarbon recovery would be best put to use in the 'Park and Recreation Fund' to enable the city to purchase, maintain and improve Open Space and Parkland for the community NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1 (A). Any and all funds derived, acquired, awarded, or given to the City of Hermosa Beach from or for evocery,(including but not limited to drilling, platform fees, royalities, bonuses, etc.) shall be depositied in the 'Park and Recreation Facilities Fund' for the acquisition, maintenance, and improvement of available excess school or other properties for open space and parkland purposes. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 SECTION 2. SECTION 3. If any section or portion declared invalid by a court jurisdiction, the remaining are to be considered valid. of this ordinance is of proper sections or portions That the City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book city, shall make adoption thereof the City Council adopted. PASSED, APPROVED AND ADOPTED ON THE of original ordinances of said minutes of the passage and in the reocrds of proceedings of at which the same is passed and ATTEST: CITY CLERK APPROVED AS TO FORM: 27 ITY ATTORNEY TH DAY OF , 1987. PRESIDENT OF THE CITY COUNCIL AND MAYOR OF THE CITY OF HERMOSA BEACH, CALIFORNIA A Honorable Mayor and Members of the Hermosa Beach City Council Recommendation: 4,-0712V7 DOWNTOWN SIDEWALK STEAM CLEANING July 30, 1987 Regular Meeting August 11, 1987 c)\)/1S t�� It is recommended that City Council: 1. Appropriate $5,390 from the State Gas Tax Fund and transfer $5,390 from Prospective Expenditures to the Street Main- tenance Division, Contract Service Private for the provision of sidewalk steam cleaning: Ikgroun :4_ City Council requested that a report be prepared for the steam cleaning of downtown sidewalk areas. Analysis: A map has been prepared and the square footage of sidewalk to be cleaned has been tabulated. The scope of work is to clean con- crete sidewalk areas shown on the map so as to remove grime, grease, gum, soil, etc. The Public Works Department crews per- formed downtown sidewalk area cleaning annually, but stopped cleaning the downtown sidewalk area in 1984. The work was last performed by contract in 1986. The three (3) vendors contacted who supply this service are: Bob Walker, A-1 Steam Cleaning: Approx. $0.0539 per sf $4,900 J. C. Hydro Blasting: Approx. $0.09 per sf $8,300 Specialty Maintenance: Approx. $0.06 per sf $5,453 Cost ranged from $0.0539 to $0.09 per square foot for this ser- vice. If authorized by City Council, the low bidder, A-1 Steam Cleaning will perform this service. This work is scheduled to be completed before Labor Day. Fiscal Impact: This work is not budgeted; therefore, a City Council appropria- tion is required to complete this work. 90,892 square feet x $0.0539 per square foot = $ 4,900 Contingency 490 Total $ 5,390 Twice Annually =_$10,780 The cost for steam cleaning can be funded 50/50 using the State Gas Tax fund balance and Prospective Expenditures. -1.- 1i Alternatives: Other alternatives considered by staff and available to City Council are: 1. Alter scope and quantity of work to include other business areas. 2. Adjust the frequency of work. 2. Eliminate the project. Respectfully submitted, An-'ony Antic Director of Concur: ukAAALt/i lic Works Jo t2f Noon General Services Director steam/v Attachments (4) Concur: Greta . Cityl Manager Noted for Fiscal Impact: Viki Copeland Finance Administrator 8oac(wna • L SECTIIN AREA TO BE CLEANED LOPE I/4"= COMPACTED EARTH BASE • • .. • ' • it :•a•, • . . `• . • - • :1,, . . , • • • A • _ • • • PUBLIC WORKS DEPARTMENT SIDEWALK CLEANING SIDEWALK ADDITIONS STREET LOCATED ON AVERAGE AVERAGE GROSS AREA OR NET AREA COMMENTS FROM/TO N/S/E/W/ SIDE LENGTH WIDTH, (SQ. FEET) DEDUCTIONS (SQ. FEET) STRAND center 14th to s/s 11th 884. 24 21216 0 21216 I 1 1 s/s"11th to center 10th 240 20 4800 0 4800 HERMOSA AVENUE 14th to 13th west 204 l 8 I 1 13th to Pier Avenue west 204 9 I I Pier to 11th west 225 9 llth to 10th west 207 9 10th to Pier Avenue east 496 9 Pier Ave to 14th St east 500 10 10TH STREET Palm to Hermosa Ave north 100 9.5 11TH STREET "Beach Dr to Strand north 90 10 I I Beach Dr to Strand south 90 10 I I Hermosa to Beach Dr south 225 10 ' 13TH STREET Hermosa to Beach Dr south 238 Beach Dr to Strand north 80 10 14.5 ' 1632 1836 2025 1863 4464 5000 - 36 - 48 -48 - 48 - 84 -120 I I I 1 1596 3 planter wells I I 1788 4 planter wells 1 1977 4 planter wells I 1 1815 4 planter wells 1 4380 7 planter wells I 1 4880 10 planter well 1 950 950 900 900 2250 2380 1160 252 170 900 900 1 2250 2632 I I 133Q -'II I PUBLIC WORKS DEPARTMENT SIDEWALK CLEANING SIDEWALK STREET LOCATED ON AVERAGE AUERAGE FROM/TO N/S/E/W/ SIDE LENGTH WIDTH --i 14TH STREET Pain to Hermosa Ave BARD south 100 15 ADDITIONS' GROSS AREA OR NET AREA COMMENTS (SQ. FEET) DEDUCTIONS (SQ. FEET) 1500 Pier Ave to 96 ft northerly east 96 6 Pier. Ave to 78 ft northerly westI I 78 6 Pier Ave to 130 Ft southerly west. 130 6 MONTEREY I I Pier Ave to 40 ft southerly Pier Ave to 33 Ft northerly MANHATTAN AVE Pier Ave to 105 ft northerly PIER AVE 576 468 780 west 40 6 240 east 33 6 198 east 105 ti 630 Hermosa Ave to Monterey southI 540 10 5400 Hermosa Ave to Monterey northI 457 10 4570 Monterey to ValleyI I I south 810 10 8100 I I Monterey to Valley north 839 10 8390 i 1 1 Hermosa to Strand south 430 9.5 4085 -260 I I I Hermosa to Strand north 438 9.5 4161 -260 X -walk btwn Hermosa & Strand 0 900 90474 418 TOTAL 1500 576 468 780 240 198 630 5400 4570 8100 8390 3825 Planters 3901 Planters 900 Crosswalk 90892 of (AV REPLACEMENT OF BENCH AT 30TH STREET AND STRAND For more than '-10 years the bench at 30th street and Strand has existed to provide a resting stop for the citizens of Hermosa Beach. The following petition request the replacement of the bench at 30th Street and Strand. 4h Petition to the City Council of Hermosa Beach to replace the bench at 30th Street and Strand. TO THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA: We the undersigned, being residents of the city of Beach, hereby present this petition and request that be reconstructed and replace at the original location Street and Strand in Hermosa Beach. Print Name 1 MwAK R • u 6.4 Signature Address Hermosa a bench at 30th Years resident lt c5' 6/2 F AAs • ers CA p f 1 I I i �_ rte. i ill �l� • 3 - a P/s; ,718 Y tis' a2 atTr 5t' If. yds a, It , /6 yrs 426 a7 7 5 7 yaes /go d'L 7L i l yr"r 367,v .i... ,jr-.1111111' RR 411111111111. incl' )40 P1 1.0 o uNiE • It as "" 14 RAC (f ( 3b+'' 0- 2 �� 2q. l ' Zz� 211 �7 Arh 5f- r2- S-{ 4 cLiS %1iL/% OR imam F1 registered voter of the City of DECLARA ION OF CIRCULA Hermosa Beach. I circulated t signatures being written. All obtained between B-1-81 and going is true and correct. J / t s petition and saw the appended si .n- s to the document were ec are that the Fore ,a04-8e.n 2 .��q6i AR. I ala 3796(5,- I' tit on to the Citta Council off '. __...._.__": Pe'.cri to replace the bench TO T M7 CITY COUNCIL OF HERMOSA 77^.=, l:'- the unc-roigned, !--"f t:12 citii of E :ach, hereby present thit!t ; on Ear _' request that he reconstructed and I-ep.irtce tto oririnal location Street and St -and in Hermosa FEnch. Pri }t* rinrne I Sionc e Adcirclss Hermosa a bench at 30th Years esic+ent 20 Z( 12 J 1 E o 1,, • 2-3 v/ jow T� Z 26;///2-sawispir 7 IL . 3. 1. it" • i Jr 6 m1 Y? 4 L' 7& 7z-iog , g zalizeof4 4,, tza,„ 3v\. 1 ly 36C (_S4_ DECLARATION 53 3", 1\\ "VA- ()L.) 2d-4 r -67 / -21713 Ek vt 7 A 60 / 21,5f .;2-4 wivifil RLo\a6E-9L7 J: LF CIRCULATOR: I Hermosa Beach. I circulate- signatures being rit f?. obtained between '-I 1 at going is true and correct. 2— / i._ i t;j of Nere I dc::l are that the E care • ion to the Citi) Council of :_ecich to replace the bench at 2Cth.Streat and Strand. TO T:,L: CITY COUr•i`.' T.. OF HL=EMOE,'A _.. ."- I `[ the: unit' _.icrned�, beirj c I:: -.`ch, hsreht4 present this, _ :_un end Lio roronqtL-uctcd end replac 2 Street and L'' and in Harm a Faach. P-, ... - n. fr-, r= 371,41)4/6 m it cit{ j Or itr. rmosa request that a banch =-1 ' ❑ca;:ion at 30th Years resident /4oT/ 46 v�S (-) �I\ 4 - GU° Uly Q7c �ig�,o fbn D RL O6f�E 44-1 Z7 2, 5 _ ( t pp /wadi 72 H L7Y5r r 'J gez7 27,6. f ° !/ c2Z7 Err 52 b3 L ECLA:AT I ON OF CIRC ATOR : Hermosa Beach. I circulat. signatures being written. Al1 obtained between - 7._ n going is true and correct. I doolat•m that the Fare '1)2+0M 2.P0 Pia kvei kkoliosct c.1) 3 fl I55 t!jn Cit Cc%unci 1 of :. i to r z_plac2 t_hra bz;nch `_. ... ._..,r at_ al;:.1 Strand. ;_ I T. _r:OUNC I L OF HERMOSA tho undersigned, b:?'..n r `__ �ii�^ C t3;71 citl! nF 1t'rmo-�a herebj present - t t tLLnch rcconsLructod and rE:;J17.c._ ..hc oridinc 1 location at SOth r'.reat and Strand in Hermoss L Bch. Print f: -re Si v at ure 524 -r L! '.1 /1 �� ' ' J r1► %lAii L i0M 1 • 1 q l L 1 w Ls J 7! Ti -DECLARATION OF irk AGO 10. izu6o Addr- • Years resident .f9T5,- 336aws� ' S7 'O 4b ;2 ,z f -a -e_. ;67_5 bun- I-1 L ' -- 3/4'f—LYT7? 2 � 4r44, c, r- IT'fl 1 f Vc).2 DVIL' �� Th/sem CIRCULAf.OR: - 1 W9s4- tIt 'i'• Via 13. o��C� �z Hermosa Beach. I circulatcc: signatures beingri,t-Yt;,�. A1 °_' obtained between j - ands,/-€ going is true and correct. ._7-. ware c:eciare that the Fore z9or MetAh ,tf4n Ave hisrPloq- 377 .1('6 r13 _._. it;:l to the C 11-5 Council of ? :_c 1 :o replace the '^nch ct _.Oth Street rand Strand. 0 - CITY C:Ur:CIL OF HEr.nOs t!2,2 the undersignd, Join: the cit:1 or Hermosa Beach hereby present th .. ;_ .. - ` r _:7,u: ct that a bench iC 7 cc: n3`:'!jc_..._:d c 1;:1 ''V 'i_. L. -7-1:1c1 1 cation at 30 h Street and Strand in HEYno :2 Print P.l�-,re • ?ears Si.rinturF rns dent • wdr 0( 71, -19,3iASo�n f ✓C��v►aH ) 1.15 41 / / *.1 SES e C c , ..r, ,A., . !_,,,,,,,„„_____,..._ ._. 0 1,;30 i ) e -s--c ife, ,...,,0 ,,,... ,1--/-,s- . • el, -/ - AlkU 3_0 1 2_6 L' 4---014 /c. L_O--_.1qr , 353 o 74e sf, ; /.!:)yam. bff20.1:4_10-,--4 qa AL K CO ,7' S-c'En Evil,/ c .10/bo &ip) w /1 i ii, % /// _;, Kit' 4;e74_,4L.r24, ;`6 (.02%/4 ; 6 [6-30 5 yas DECLARATION OF CIRCULATOR: 1 Hermosa Beach. I circulatac signatures beingjAvitteA nil obtained between'�„ and going is true and correct. ;2q 2 rage y�1/7 4 / Y� /Z 7 .7 HI Rv c— }�� ° I ZAelidt. I-_4-_! l 02 X55 gll-Y14 14, 3 . ; a y eclarec that the Fore ✓ Yom' Zeit t Nan ll ctiAve- Petition to.the City Council of Hermosa Beach to replace the bench at 30th Street and Strand. TO THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA: We the undersigned, being residents of the city of Beach, hereby present this petition and request that be reconstructed and replace at the original location Street and Strand in Hermosa Beach. Print Name Sicinature it Cao‹kin�r�� ,•!., l9. 472.. i 3[AS AleszLP1lcfy , L � Tspsi�, �s��j ;`) UJ,j Hermosa a bench at 30th Years Address resident -12.4 PALM Or. ,1S Jf ::212g //rerm-tor9 A-t)e E _x;;19 r ED. f f 1 3 444 S -Z' 'y� Z Y ni2 \Ven (OcuVo1916; qt _ tilkAK\ (Like)w. "11 1 i6P:0 LEV AiAr77N 0(46(PJ%i )z 4f2--L/20t'�5r_ -7( s7.- : / 2?"sr / a;1 &(pl aert w o f Pr toy L w',!� -s�i 06711/ /�✓'oma, % mid Wit_ _��i�i��_�'" .L'//s) 107 ATEA 4 ' n'A. ! M I W'Pl / :10(1 S- 3 - (01Jv (/)(1 DE LARAT I ON 0 ' CIRCULATOR: 1 a 3 z9 (r • re•istered voter of the City of tition and saw the appended signatures being writ A11 ign. ures to the document were 'obtained between- �� and �. I declare that the Fore goingis true and correct. Hermosa Beach. I circulated this p gn, 2ciOi Ma4he 1 A Lie, Petition to the City Council of Hermosa Beach to replace the bench at 30th Street and Strand. TO THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA: We the undersigned, being residents of the city of Hermosa. Beach, hereby present this petition and request that a bench be reconstructed—and replace at the original location at 30th Street and Strand i Herm. a Beach. Print Name -i•-atur:- 11 t / /' X1.15 �oc� vouuk,e) X11,1J � (r Years Address resident t () 25 iiL -5 -, - ` _ yr Z' .5- W, Er t k 15M -*A -11 -- \kVcat6 4 VIWAt (A AAW [FLMiricis 1 --Han - .4i MOIL Al 'u f 1 I WI- : s ab/ 29:ga, . g2q 2 b , ci.zr's . 4vc S)r r, 'LXM 517-icrd l �� _ ;27014 MATJ. Av wit / \lrrs. DECLARATION OF CIRCULATOR: I am a registered voter of the City of Hermosa Beach. I circulated this petition and saw -the appended signatures being written. A11 sig res o the document were obtained between V-- "Z..,g�7 and I • eclare that the fore going is true and correct. 2T)1 Ma4Ri , ik 747Ymt Rd), 3'79 C/5� Honorable Mayor and Members of the Hermosa Beach City Council August 3,' 1987 Regular Meeting of August 11, 1987 SUBJECT: TEXT AMENDMENT FOR OPEN SPACE DEFINITION, LOCATION AND COMPUTATION PLANNING COMMISSION INITIATED PLANNING COMMISSION LIAISON: GERALD COMPTON Planning Commission Recommendation The Planning Commission recommends that the attached ordinance be adopted regarding Open Space definition, location and computation. Staff Recommendation The Staff is recommending the same ordinance as the Planning Commission except that in the R-1 zone, only the required rear yard could be counted toward a portion of the required Open Space, and the current ground level/deck, balcony Open Space ratio of 75% and 257 respectively would be maintained. In the R-2, R -2B, and R-3 Zones, no required yard areas could be counted toward Open Space. Background At the March 3, 1987 meeting, the Planning Commission requested that Open Space requirements be studied. Analysis R-1 ZONE: When analyzing Open Space in relation to lot sizes, the whole spectrum from the small to the large lots should be examined. In analyzing the Planning Commission recommendation, it can be seen that concern for the smaller size lots was given but not for the larger lots. Staff examined the recently constructed single family development at the old Prospect Heights School site. Those 25'x100' lots have 575 square feet of ground level Open Space in the rear yard and a front setback ranging from 17 feet to 20 feet; the floor area of these units is over 2,200 square feet. Staff contacted a local real estate agent for their opinion as to the amount of floor area that is considered minimally desirable; 1800 square feet was indicated. Staff has also prepared examples (see attachments) of both the Staff's and Planning Commission's recommendations in relation to various sized lots. It can be seen from these examples that lots of 4000 square feet, or greater, in the R-1 Zone would literally - 1 - 5 need no Open Space whatsoever under the Planning Commission recommendation; by allowing the front setback to be used for Open Space, there is no need for a rear yard. Under Staff's recommendation, a minimum 10 foot rear yard could be provided, and the potential floor area would be 4,661 square feet. There was concern that along walk streets, there would be a problem. providing the required Open Space. However, as Staff indicated there are no R-1 Zones along walk streets and only a small northernmost part of the Strand has small R-1 Zoned lots. Staff examined two other typical, small size lots, 30'x70' and 301x80', and found that the Staff's recommended requirements could be met, and a potential 1,934 square feet of floor area could be constructed on the 30'x70' lots and 2,136 square feet on the 30'x80'lots. R-2, R -2B, and R-3 Zone: In these zones, the Planning Commission's recommendation is to allow one of the setbacks to be counted toward Open Space if it has a minimum dimension of 7 feet. The result of this standard, for example, on a 40x100 square foot, R-3 zoned lot would be one side yard, 7 feet wide; one 7'x100' long side yard would provide more than the minimum 600 square feet of Open Space needed for 3 units. Obviously, a 7 foot side yard would not provide any visible or useable Open Space, and would most likely be nothing more than the walkway to the units. Currently the Zoning Ordinance allows decks and balconies to be counted toward Open Space. Staff believes that to allow yard areas to be included also would render the Open Space requirement almost worthless. Attachments 1. Planning Commission recommended Ordinance 2. Staff recommended Ordinance 3. Staff Report and Comparison Chart 4. Examples of Open Space standards for various size lots 5. Planning Commission Minutes 6. Planning Commission Resolution CONCUR: Gre:ory T. M-yer Ci , Manager 2 Respectfully s -ami ,ted, Mich el Schu•ac Planning Director 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING THE ZONING ORDINANCE IN REGARD TO THE DEFINITION, LOCATION AND COMPUTATION OF OPEN SPACE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on August 11, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The Zoning Ordinance has no general definition of Open Space; B. The Zoning Ordinance does not specify how or where Open Space should be counted; C. The proposed Ordinance will provide definition, location and computation for Open Space in conjunction with proposed develpments; NOW, THEREFORE, THE CITY OF HERMOSA BEACH, CALIFORNIA, does hereby ordain amending the Zoning Ordinance by adding the following language to the following Sections: 1. Add the following subsection to Article 2. Definitions. Section 272. Open Space. "Areas which are from ground to sky free and clear of any obstructions or obstacles unless otherwise specified within each zone classification." 2. Article 4, R-1, One -Family Residential Zone. Amend the following subsection to Section 4-3. Development Standards, (Subsection) 12. Open Space. as follows: "There shall be a minimum of four hundred (400) square feet of usable Open Space with a minimum dimension of ten (10) feet. Fifty percent (507 of this space may be provided in balconies or decks with a minimum dimension of ten (10) feet. Required side yards, driveways, turning area, and parking areas shall be excluded from Open Space computation. Front and rear yard setbacks with a minimum dimension of ten (10) feet may be counted toward the required Open Space." 3. Modify and/or add the following subsections to Article 5. R-2, Two -Family Residential Zone. Section 507(4) shall read as follows: "Common Open Space areas may include pools, spas, ardens, play equipment-, courtyards (a minimum of 20 feet wide, decks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 over non -living areas, and/or similar areas but shall not include driveways, turning areas, parking areas and required front, rear, and side yard areas." Section 507(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit for which there is interior access." Section 507(7) shall read as follows: "When computing Open Space only one required setback may be counted toward the required Open Space calculation (7 foot minimum dimension required). All other required setbacks shall not be counted as Open Space." Section 507(8) shall read as follows: "Circular, triangular, odd and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in areas as well as minimum seven (7) foot dimensions." Section 507(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 4. Modify and/or add the following subsections to Article 5.5, R -2B, Two -Family Residential Zone. Section 557(4) shall read as follows: "Common Open Space areas may include pools, spas, garden, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar areas but shall not include driveways, turning areas, parking areas and required front, rear, and side yard areas." Section 557(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access." Section 557(7) shall read as follows: "When computing Open Space only one required setback may be counted toward the required Open Space calculation (7 foot minimum dimension required). All other requred setbacks shall not be counted as Open Space. Section 557(8) shall read as follows: 1 2 -3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25- 26 27 28 "Circular, triangular, odd, and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions." Section 557(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 5. Modify and/or add the following subsections to Article 6, R-3, Multiple Family Residential Zone. Section 607(4) shall read as follows: "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar area but shall not include driveways, turning areas, parking areas, and required front, rear, and side yard areas." Section 607(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit, and over only the dwelling unit for which there is interior access." Section 607(7) shall read as follows: "When computing Open Space only one required. setback may be counted toward the required Open Space calculation (7 foot minimum dimension required). All other required setbacks shall not be counted as Open Space." Section 607(8) shall read as follows: "Circular, triangular, odd, and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in in area as well as minimum seven (7) foot dimensions." Section 607(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 6. Modify and add the following subsections to Article 7.2, Condominium, Stock Cooperatives and Community Apartments. Section 7.2-6. Minimum Design Standards. (E) Recreation Space. "(1) Private: Each unit shall have at least one hundred (100) square feet of private space for a specified unit, in addition to Open Space required by the Zoning Ordinance. Such required recreation space shall have no dimension less than seven (7) feet; the space may be partially covered up to -.5 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 fifty percent (507). Patio, pool, spa, balcony and a deck area over non -living area or over living areas when accessible through the interior of the dwelling unit for which there is interior access may be included. (2) Common: Each development of five (5) or more condominium units shad provide one hundred (100) square feet of common recreation area or facility per unit in addition to required common Open Space and private recreation space. The common recreation area may include play area, pool, spa, recreation room, gym, garden and similar amenities for the common use of all owners, but shall not include driveways, turning areas, parking areas, and required front, rear, and side yard areas. When computing recreation space only one required setback may be counted toward the required Open Space calculation (7 foot minimum dimension required). All other required setbacks shall not be counted as Open Space. Circular, triangular, odd, and/or unusual shaped recreation space shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions. Decks balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 7. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. 8. The City Council shall designate the City Attorney to prepare a summary of this ordinance to be published pursuant to Government Code Section 36933(c) (1) in lieu of the full text of said ordinance. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. 9. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, andshall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of August, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, -California. ATTEST: CITY CLERK 6 APPROVED TY ATTORNEY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING THE ZONING ORDINANCE IN REGARD TO THE DEFINITION, LOCATION AND COMPUTATION OF OPEN SPACE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on August 11, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The Zoning Ordinance has no general definition of Open Space; B. The Zoning Ordinance does not specify how or where Open Space should be counted; C. The proposed Ordinance will provide definition, location and computation for Open Space in conjunction with proposed develpments; NOW, THEREFORE, THE CITY OF HERMOSA BEACH, CALIFORNIA, does hereby ordain amending the Zoning Ordinance by adding the following language to the following Sections: 1. Add the following subsection to Article 2. Definitions. Section 272. Open Space. "Areas which are from ground to sky free and clear of any obstructions or obstacles unless otherwise specified within each zone classification." 2. Article 4, R-1, One -Family Residential Zone. Modify the following subsection to Section 4-3. Development Standards, (Subsection) 12. Open Space. The following sentence shall be added. "Required front, and/or side yards, driveways, turning areas, and parking areas shall be excluded from Open Space computat•ion." 3. Modify and/or add the following subsections to Article 5. R-2, Two -Family Residential Zone. Section 507(4) shall read as follows: "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living areas, and/or similar areas but shall not include driveways, turning areas, parking areas and required front, rear, and side yard areas." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 507(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit for which there is interior access." Section 507(7) shall read as follows: "When computing Open Space in conjunction with yard areas, only an area which exceeds the minimum required yard area may be counted toward Open Space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least seven (7) feet in width and length." Section 507(8) shall read as follows: "Circular, triangular, odd and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in areas as well as minimum seven (7,) foot dimensions." Section 507(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 4. Modify and/or add the following subsections to Article 5.5, R -2B, Two -Family Residential Zone. Section 557(4) shall read as follows: "Common Open Space areas may include pools, spas, garden, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar areas but shall not include driveways, turning areas, parking areas and required front, rear, and side yard areas." Section 557(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access." Section 557(7) shall read as follows: "When computing Open Space in conjunction with yard areas, only an area which exceeds the minimum required yard area may be counted toward Open Space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least seven (7) feet in width and length." Section 557(8) shall read as follows: 1 2 3 4 5 6 7 8 /9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 "Circular, triangular, odd, and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions." Section 557(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 5. Modify and/or add the following subsections to Article 6, R-3, Multiple Family Residential Zone. Section 607(4) shall read as follows: "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar area but shall not include driveways, turning areas, parking areas, and required front, rear, and side yard areas." Section 607(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit, and over only the dwelling unit for which there is interior access." Section 607(7) shall read as follows: "When computing Open Space in conjunction with yard areas, only an area which exceed the minimum required yard area may be counted toward Open Space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least seven (7) feet in width and length." Section 607(8) shall read as follows: "Circular, triangular, odd, and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in in area as well as minimum seven (7) foot dimensions." Section 607(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 6. Modify and add the following subsections to Article 7.2, Condominium, Stock Cooperatives and Community Apartments. Section 7.2-6. Minimum Design Standards. (E) Recreation Space. "(1) Private: Each unit shall have at least one hundred (100) square feet of private space for a specified unit, in addition to Open Space required by the Zoning Ordinance. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Such required recreation space shall have no dimension less than seven (7) feet; the space may be partially covered up to fifty percent (50%). Patio, pool, spa, balcony and a deck area over non -living area or over living areas when accessible through the interior of the dwelling unit for which there is interior access may be included. (2) Common: Each development of five (5) or more condominium units shall provide one hundred (100) square feet of common recreation area or facility per unit in addition to required common Open Space and private recreation space. The common recreation area may include play area, pool, spa, recreation room, gym, garden and similar amenities for the common use of all owners, but shall not include driveways, turning areas, parking areas, and required front, rear, and side yard areas. When computing recreation space in conjunction with yard areas, only an area which exceeds the minimum required yard area may be counted toward recreation space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least seven (7) feet in width and length. Circular, triangular, odd, and/or unusual shaped recreation space shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions. Decks balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 7. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. 8. The City Council shall designate the City Attorney to prepare a summary of this ordinance to be published pursuant to Government Code Section 36933(c) (1) in lieu of the full text of said ordinance. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. 9. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of August, 1987. PRESIDENT of the City Council and MAYOR o Hermosa Beach, California. ATTEST: CITY CLERK the City of V i • C Honorable Chairman and Members of the Hermosa Beach Planning Commission May 25, 1987 Regular Meeting of June 2, 1987 Unfinished Business (continued from 5/19/87 Meeting SUBJECT: TEXT AMENDMENT; OPEN SPACE DEFINITION, LOCATION AND COMPUTATION APPLICANT: PLANNING COMMISSION -INITIATED Recommendation Staff recommends approval of the attached Resolution recommending an amendment to the Zoning Ordinance in regard to the definition, location and computation of Open Space. Background On March 3, 1987, the Planning Commission directed Staff to clarify what is usable Open Space. On May 7, 1987, the Staff Environmental Review Committee reviewed the proposed amendment and recommended a Negative Declaration. On May 19, 1987, the Planning Commission continued this matter because of several issues which needed clarification. Also at that meeting, in regard to a separate matter, the issue of deck areas over more than one dwelling unit was discussed. Clarification The following addresses the issues raised at the May 19th meeting: R-1 ZONE OPEN SPACE ALONG WALK STREETS: There is virtually no R-1 zones along the walk streets. Therefore, the concern for use of the front yards for Open Space is moot. Further, a good. example of what can be built in the R-1 Zone is the new units on the Prospect Heights school property. Those 25' x 100' lots have 575 square feet of ground level Open Space in the rear yard and 17 to 20 foot front setbacks; the floor area of these units is over 2200 square feet. Staff believes that 2200 square feet of floor area is more than adequate. Smaller lots, of course, may have less obtainable floor area, but this only seems logical. If a lot was so small that an adequate size dwelling could not be constructed, it would be ripe for a zone variance. CURRENT ORDINANCE: Attached is a comparison chart showing the current ordinance and what is proposed. In summary, the changes are to provide an Open Space general definition, exclude yard areas as countable Open Space, allow private Open Space over living areas, and to provide a method of counting unusually shaped Open Space areas. DECKS OVER MORE THAN ONE UNIT: Concern was expressed about the noise factor when a deck is extended over more than one dwelling unit. Staff believes that a deck so described constitutes a "stacked unit" and therefore, requires a ceiling/floor sound attenuation of 58 S.T.C. even though the space is not counted toward any Open Space requirements. Analysis GENERAL DEFINITION: Currently, the Zoning Ordinance does not have a specific definition of Open Space, and in some instances, it has been necessary to interpret what is Open Space in conjunction with residential developments. Under the proposed definition, Open Space is area free and clear from ground to sky unless otherwise specified which means that balconies and decks can continue to be counted toward Open Space if it is so stated. This definition is the traditional definition of Open Space and is useful in conjunction with the Open Space Zone as well as with residential development. COMPUTATION and LOCATION: Clarification as to what is countable toward Open Space is also needed. Currently, Staff has been counting the entire required yard areas if the yard areas had the minimum required dimensions for Open Space. This situation has resulted in developments having nothing more than an extra wide side yard with no beneficial impact. Since the Ordinance does allow decks and balconies to count toward Open Space and allows 65% lot coverage (many cities allow 40%), the yard areas should not be counted toward Open Space. However, counting those areas that exceed the required yard area when the entire yard equals the minimum dimension for Open Space should be allowed. This computation therefore, would still benefit developments with larger yard areas. PRIVATE OPEN SPACE: Currently, the Ordinance includes balconies or decks over non -living areas. This requirement has been, for example, a balcony with only interior access from one dwelling unit. Staff believes that areas which have interior access solely through a dwelling unit should be allowed over living area of the unit from which it is accessible. For example, a second story balcony may be over the living room of the dwelling unit. Common Open Space should continue to be over non -living areas. CIRCULAR, TRIANGULAR and ODD SHAPED AREAS: Many times unusually shaped areas are difficult to determine as to whether they meet the Open Space requirements. For example, a circular Open Space area may have a minimum dimension of 7 feet; however, the dimension is actually the diameter and is much less in square feet than a square which has 7 foot dimensions. -tz- Staff believes that an Open Space area of this type should have at least 49 square feet as well as having a 7 foot dimension since any square or rectangular area would have to have 49 square feet of area if it met the minimum 7 feet Open Space dimension. Areas less than 49 square feet are hardly usable as Oe9n Stace.1 L � Michel Schubach Planning Director CURRENT None COHPARISION CHART PROPOSED General Definition of Open Space Section 272. Open Space. "Areas which are from ground to sky free and clear of any obstructions or obstacles unless otherwise specified within each zone classification." R-1 Zone Add following sentence: "Required front, and/or side yards, driveways, turning areas, and park- ing areas shall be excluded from open space computation." Open Space. There shall be a minimum of four hundred (400) square feet of usable open space with a minimum of dimension of ten (10) feet. Twenty five percent (25%) of this open space may be provided in balconies or decks with a minimum dimension of 10 feet. NOTE: The following was the old ordin- ance which was changed upon Building Department request because what did "portion" equal? (10' x 10' area equaled 25%). There shall be a minimum of 400 square feet of usable open space with a mini- mum dimension of 10 feet. A portion of this open space may be provided in bal- conies or decks with a minimum dimen- sion of 10 feet. R-2, R -2B and R-3 Zone (4) Common open space areas may in- clude pool, spa, garden, play equipment, courtyards (a mini- mum of 20 feet wide), decks over non -living areas, and/or similar areas but shall no include re- quired driveways, and/or park- ing areas. Private open space areas may in- clude patio, pool, spas, balcon- ies, garden, and deck areas over non -living areas. (5) "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards, (a minimum of 20 feet wide), decks over non -living area, and/or similar areas but shall not in- clude driveways, turning areas, park- ing areas, and required front, rear, and side yard areas." "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -liv- ing areas or over living areas when accessible through the interior of the dwelling unit for which there is interior access. CURRENT (7) None (8) None (9) None PROPOSED Section 507(7) shall read as follows: "When computing Open Space in con junction with yard areas, only an are which exceeds the minimum required yard area may be counted toward Open Space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least 7 feet in width and length." Section 508(8) shall read as follows: "Circular, triangular, odd and/or unusual shaped Open Space areas shall have a minimum of 49 square feet in area as well as minimum 7 foot dimensions." Section 508(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum ST rating of 58." CONDOMINIUM ORDINANCE (1) Private: Each unit shall have at least one hundred (100) square feet of private space for a specified unit, in addition to open space required by the Zoning Ordinance. Such required recreation space shall have no dimension less than seven (7) feet; the space may be partially covered up to fifty (50) percent. Patio, pool, spa, balcony and a deck area over non -living area may be included as private recreation space. (2) Common: Each development of five (5) or more con- oominium units shall provide one hundred (100) .square feet of common recreation area or facility per unit in addition to required common open space and private recreation space. The common recre- ation area may include play area, pool, spa, recre- ation room, gym, garden and similar amenities for the common use of all owners. • • Private: Each unit shall have at least one hundred (100) square feet of private space for a specified unit, in addition to Open Space required by the Zoning Ordinance. Such required recreation space shall have no dimension less than seven (7) feet; the space may be partially covered up to fifty percent (507.). Patio, pool, spa, balcony and a deck area over non -living area. or over living areas when accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access may be included. Common: Each development of five (5) or more condominium units shall provide one hundred (100) square feet of c• ommon recreation area or facility per unit in addition to required common Open Space and private recreation space. The common recreation area may include play area, pool, spa, recreation room• , gym, garden and similar amenities for the common use of all owners, but shall not include driveways, turning areas, parking areas, and required front, rear, and side yard areas. "When computing Open Space in conjunction with yard arc only an area which exceeds the minimum required yard area be counted toward Open Space and only if the over dimension of the required setback and the exceeding r together has a dimension of at least seven (7) feet in wi and length." "Circular, triangular, odd, and/or unusual shaped Open Sp areas shall have a minimum of forty-nine (49) square feet area as well as minimum seven (7) foot dimensions." "Decks, balconies or similar areas which extend over t ' than one dwelling unit shall have a minimum S.T.C. rating , 58." • EXAMPLES OF OPEN SPACE REQUIREMENTS FOR VARIOUS SIZED LOTS loot 4 106 `a 4, C?` (t, -c F--- 4o'-----� Staff Recommendation 1st Floor 2,441 sq. ft. - 340 sq. ft. (garage) 2,101 sq. ft. 2nd`: Floor 2,560 sq. ft. Potential Floor Area 4,661 sq. ft. Dash Line 2nd Floor' Total Open Space 400 sq. ft. Planning Commission Recommendation 1st Floor 2,650 sq. ft. - 340 sq. ft. (garage) 2,310 sq. ft. 2nd Floor 2,816 sq. ft. - 191 sq. ft. (ba-iconS7) 2,625 sq. ft. Potential Floor Area 4,935 sq. ft. Total Open Space 400 sq. ft. EXAMPLES (Continued) 10' Staff Recommendation 1st Floor 2nd Floor Potential Floor Area Total Open Space Dash Line 1,102 - 340 762 1,272 - 100 1,172 sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. 1,934 sq. ft. 400 sq. ft. 2nd Floor Planning Commission Recommendation 1st Floor 1,179 sq. - 340 sq. 839 sq. 2nd Floor 1,497 sq. - 200 sq. 1,297 sq. Potential Floor Area 2,136 sq. ft. Total Open Space 400 sq. ft. Dash Line 2nd Floor (garage) balcony ft. ft. (garage ) ft. ft. ft. balcony ft. . PLANNING COMMISSC MINUTES - JUNE 2, 1987 PAGE 2 TEXT AMENDMENT TO DEFINITION, LOCATION, AND COMPUTATION OF USABLE OPEN SPACE (CONTINUED FROM PLANNING COMMISSION MEETING OF MAY 19, 1987 Mr. Schubach gave staff report dated May 25, 1987. On March 3, 1987, the Planning Commission directed staff to clarify what is usable open space. On May 7, 1987, the staff environmental review committee reviewed the proposed amendment and recommended a negative declaration. On May 19, 1987, the Planning Commission continued this matter because of several issues which needed clarification. Also at that meeting, in regard to a separate matter, the issue of deck areas over more than one dwelling was discussed. PLANNING COMMISN MINUTES JUNE 2, 1987 PAGE 3 Mr. Schubach clarified several issues raised at the meeting of May 19, 1987: R-1 Zone Open Space Along Walk Streets: There are virtually no R-1 zones along the walk •streets. Therefore, the concern for use of the front yards for open space is moot. Further, a good example of what can be built in the R-1 zone is the new units on the Prospect Heights school property. Those 25- by 100 -foot lots have 575 square feet of ground -level open space in the rear yard and 17- to 20 -foot setbacks; the floor area of these units is over 2200 square feet. Staff believes that 2200 square feet of floor area is more than adequate. Smaller lots, of course, may have less obtainable floor area, but this only seems logical. If a lot was so small that an adequate -sized dwelling could not be constructed, it would be ripe for a zone variance. Current Ordinances: A comparison chart showing the current ordinance and what is being proposed was prepared and provided to the Commissioners. In summary, the changes are to provide an open space general definition, exclude yard areas as countable open space, allow private open space over living areas, and provide a method of counting unusually -shaped open space areas. Decks Over More Than One Unit: Concern was expressed over the noise factor when a deck is extended over more than one dwelling unit. Staff believes that a deck so described constitutes a "stacked unit" and therefore requires a ceiling/floor sound attenuation of 58 S.T.C., even though the space is not counted toward any open space requirements. Currently, the zoning ordinance does not have a specific definition of open space, and in some cases, it has been necessary to interpret what is open space in conjunction with residential developments. Under the proposed definition, open space is area free and clear from ground to sky unless otherwise specified, which means that balconies and decks can continue to be counted toward open space if it is so stated. This definition is the traditional definition of open space and is useful in conjunction with the open space zone as well as with residential development. Clarification as to what is countable toward open space is also needed. Currently, staff has been counting the entire required yard areas if the yards areas had the minimum required dimensions for open space. This situation has resulted in developments having nothing more than an extra wide side yard with no beneficial impact. Since the ordinance does allow decks and balconies to count toward open space and allows 65% lot coverage (many cities allow 40%), the yard areas should not be counted toward open space. However, counting those areas that exceed the required yard area should be allowed. This computation, therefore, would still benefit developments with larger yard areas. Currently, the ordinance includes balconies or decks over non -living areas. This requirement has been, for example, a balcony with only interior access from one dwelling unit. Staff believes that areas which have interior access solely through a dwelling unit should be allowed over living area of the unit from which it is accessible. For example, a second -story balcony may be over the living room of the dwelling unit. Common open space should continue to be over non -living areas. Many times unusually -shaped areas are difficult to determine as to whether they meet the open space requirements. For example, a circular open space area may have a PLANNING COMMISiON MINUTES - JUNE 2, 1987 PAGE 4 minimum dimension of seven feet; however, the dimension is actually the diameter and is much less in square feet than a square which has seven -foot dimensions. • Staff believes that an open space area of this type should have at least 49 square feet as well as having a seven -foot dimension since•any square or rectangle area would have to have 49 square feet of area if it met the- minimum .seven -foot open space dimensions. Areas less than 49 square feet -are hardly usable open space. •r . • Mr. Schubach -stated that staff recommends approval of the resolution recommending an amendment 'to the zoning ordinance in regard to the definition, location, and'computation of open space. Comm. Compton asked about open space along the Strand. • Mr Schubach stated that the issue originally raised was in regard to walk streets. The Commission could address the Strand if • so desired, but he felt that the same interpretation would be applicable to the Strand as well as the walk streets in regard to what can be done with the lots. He noted that in some instances, variances could be granted_because of unusually -shaped or small -sized lots. Comm. Comptoritnoted concern over property along the Strand. Comm. Compton discussed percentages allowed by other cities in regard to open space provided by decks and balconies. He stated that percentages allowed by inland cities do not pertain to beach cities. Comm. Peirce asked for clarification of the proposed Section 507(7): "When computing open space in conjunction with yard areas, only an area which- exceeds the minimum required yard area may be counted toward open space and only if the overall dimension of the required setback and the exceeding area together has a dimension of at least seven feet in width and length." ' Mr. Schubach stated that an area must have a minimum of at least seven feet in any dimension in order for it to be counted as open space. Comm. Compton discussed a case he prepared regarding the new R-1 requirements. Public Hearing opened at 7:53 P.M. by Chmn. Sheldon. There being no citizens who came forward to speak either in favor of or in opposition to this issue, the Public Hearing was closed at 7:53 P.M. by Chmn. Sheldon. - Comm. Compton explained the handout he made, stating that he presupposed a 20 -foot alley and determined the minimum setbacks required off an alley. •He continued by discussing the allowable setbacks in regard to upper level decks and open space open to the sky. He stated that his example reflected a home on a 30- by 70 -foot lot. He concluded by stating that 1400 -square -foot homes were not feasible on these lots because of the land values. Comm. Rue questioned whether the street side would include the seven -foot setback in the open space calculation. He asked whether the ordinance has provided for that. Mr. Schubach replied that no suggestion has been made to allow the front yard for open space calculation. He stated, though, that the Planning Commission would have the purview to grant a variance in such cases where it is necessary and is deemed PLANNING COMMISSSN MINUTES - JUNE 2, 1987 PAGE 5 appropriate, especially in cases where the Commission determines that a 1400 square - foot house is too small for the lot. . He stated that rear yards in the R-1 zone are typically acceptable in the open space calculations. Comm. Rue discussed the proposed Section 507(7), which applies only to R-2, R -2B, and R-3 zones, and questioned what the effects would be if open space is allowed in areas over seven feet. • • _ . . •_ . Mr. Schubach stated that it would be acceptable. He continued by explaining the calculations which would be used. .He stated that there would be a gain in the acceptable square footage. Chmn. Sheldon statedthat there is no problem with walk streets in the R-1 zone. Comm. Compton felt that the Strand is a walk street. Chmn. Sheldon stated that there is no R-1 zoning on the Strand south of 22nd Street, stating that most of the Strand is R-2, with only three blocks being R-1 north of 22nd Street. - - Chmn. Sheldonfelt that there is not enough R-1 zoning in the City. Comm. Compton felt that the R-1 zones would be too restrictive. He felt that a solution might be to redefine the front and/or rear yards based on the number of automobile accesses.. He could see no reason why the front yards should not be included in the open space calculations. He felt that in most cases there is a public right of way, and in most cases people will use the area out to the property line. He stated that based on the proposed changes, people could be required to provide up to; twenty- feet of:,open space along the fronts of their property. . , . Comm. Compton asked whether it is possible to add to the definition of "rear yard." He suggested wording stating that "rear yard areas as pertaining to open space calculations may be designated by being opposite to the automobile access end of the site." He stated that space could, therefore, be added. He stated that most people prefer to build homes of at least 2000 square -feet. He stated that the more builders are limited, the more they will be forced to use decks and mezzanines and build upwards in order to add to the square footage. He stated that it is preferable that there be open space adjacent to living areas, noting that ideally it could be provided in a second level. He .felt that the main goal is to be reasonable. He felt ,that specific, worst-case situations , must be addressed. Mr. Schubach agreed that in some cases there may be a problem. But he noted that in many instances a variance could prove to be the solution. He stated that the main issue becomes how much one should be allowed to build on a lot. Comm. Compton felt that the issue boils down to individual property rights. He stated that although the City has the authority to impose such restrictions, there is a very fine line as to how far the City should go in taking away one's property rights, particularly in regard to the very expensive property in this City. Comm. Compton stated that the larger the lot, the less severe this problem is because larger lots have larger sideyards, and the 65 percent lot coverage issue does not apply. He stated that parity is gradually achieved between lot coverage and open space as the lots become larger. PLANNING COMMISLN MINUTES - JUNE 2, 1987 PAGE 6 Comm. Compton .agreed with staff's definition of open space, but he felt it shouldalso provide that fifty percent of the private open space can be covered. Mr. Schubach stated that staff attempted to analyze small lots in the City, though not necessarilythe smallest. . • Comm. Peirce stated that if a lot is small, the house should be scaled down to the size of the lot. He did not feel that it is appropriate to allow the same size house on small lots as are allowed on the larger lots. In the R-1 area, there are not as many small lots which would.come under the 30- by 70 -foot lot size provisions. Chmn. Sheldon stated that he agrees with the staff recommendation. He felt that the variance procedure is available . in those cases -of exceptionally small.. lot size or extremely unusual circumstances. Comm. Compton felt that if a person thought he had to obtain a variance in order to build, he might decide against purchasing the property; and whatever existed on the property would remain on the property. He stated that this would create an economic pressure. Chmn. Sheldon stressed that codes are not written fora gross minority of lots. Comm. Compton suggested that the R-1 zone allow for private open space to be partially covered up to fifty percent. He stated that too much area is being taken from the ground already, noting particularly the 17 -foot setback requirement. Comm. Compton suggested that on the ground level, in all zones, the open space be held to ten feet,and seven feet: for decks. .This would accomplish.c1arity. throughout all the zones. He felt a seven -foot deck would be reasonable amount of open space. He stated that it is used in R-2 and R-3 zones, and there is no reason it would not be acceptable in the R-1 zones. Comm. Compton further suggested that there be open space of 75 percent in decks and 25 percent on the ground— •.He. stressed what the 17 -foot setback requirement is.doing in town, and he felt that less open space on the ground is acceptable because of the 17 -foot requirement. ti Comm. Compton discussed the possibility of the inclusion of one setback in the private or common open space calculations in the R-2 and R-3 zones. He felt that this might work particularly well with rear yard setbacks. He suggested a requirement that when setbacks are used, there must be a ten -foot minimum setback as opposed to the required seven when it is not used. He stated that this would be reasonable for all zones. Comm. Compton asked whether it is necessary to have this information in the condominium ordinance since it will be in the zoning code. Mr. Schubach replied in the affirmative, stating that it is important to have clarity in both. Comm. Rue stated that if additional setback space is required, from seven feet to ten, to use it in the open space calculation, then the partial coverage stipulation for deck space would be unnecessary. PLANNING COMMISSION MINUTES - JUNE 2, 1987 C PAGE 7 Comm. Peirce stated that the ten -foot deck requirement in the R-1 zone has been in effect for quite some time, noting that it has not been changed in the recent past. Comm. Peirce. felt that the way. the ordinance is written in this regard is acceptable. He felt that the code should address reasonable size lots; in instances of very small lots, people can utilize the variance procedure. He stated that the main issue becomes one of how -much bulk the City wants to allow on lots. He opposed any changes, in the R-1 zones.. • Chmn.•.Sheldon stated that-he'disagrees with the current 75 percent versus 25 percent open space coverage issue. Mr..Schubach suggested than there be a policy statement delineating the circumstances of when a variance would be allowable and under what circumstances variances are to be granted. Chmn. Sheldon stated that he would support an increase in the percentage of decks which can be included in the open space calculation for the R-1 zone. Comm. Compton favored allowing one setback to be used as a portion of the common open space calculation in the R -2, R -2B, and R -3 -zones. • . • Mr. Schubach clarified exactly what could be used in the calculations. Comm. -Peirce stated that Section 507(7) could be modified to reflect that any one sideyard could be used in the common open space calculation. MOTION by Comm. - Compton,seconded by: :Comm:: _:Rue,.:-tu . approve staff's recommendation with the following modifications:.. `to change the current requirements to reflect that 75 percent (as opposed to the current 25%) of open space may be provided in balconies and decks provided there is .:a minimum dimension of ten feet; •. . to allow the yard'opposite theautomobile access end of the -site to be considered as a rear yard for purposes of open space calculations in the R-1 zone; Chmn. Sheldon stated that he would not support a 75-25 split in regard to the open space calculation. He noted, though, that he would support a 50-50 split. Further .he would support the use of the front yard setback in the open space calculation. - AMENDMENT TO THE MOTION by Chmn. Sheldon, accepted by Comms. Compton and Rue as maker and second, that the split be 50-50 in regard to open space; that the use of the front yard setback can be used in the open space calculation. Chmn. Sheldon noted that the motion and amendment apply only to the R-1 zone. AYES: Comms. Compton, Peirce, Rue, Chmn. Sheldon NOES: None ABSTAIN: None ABSENT: Comm. Schulte 1 • . PLANNING COMMIS( MINUTES - JUNE 2, 1987 C PAGE 8 MOTION by Chmn. Sheldon, seconded by Comm. Peirce, to accept staff's recommendation as submitted in regard to the R-2, R -2B, and R-3 zones, with the modification that one setback may be used in the common open space calculation. AYES: Comms. Compton, Peirce, Rue, Chmn. Sheldon NOES: None ABSTAIN: None ABSENT: Comm. Schulte Mr. Schubach stated that the R -P zone is included within the R-3 zone requirements. He stated that the R -P zone needs only to be addressed separately in regard to height. Chmn. Sheldon stated that the R -P zone is included in the above motion. Comm. Compton questioned whether the condominium ordinance needs to be addressed. Mr. Schubach stated that the above motion will be included in the condominium ordinance. MOTION by Comm. Compton to include in the condominium ordinance the above motion regarding R-2, R -2B, R-3, and R -P zones. No objections; so ordered. PLANNING COMMISSSN MINUTES - MAY 19, 1987 C PAGE 16 TEXT AMENDMENT TO ZONING ORDINANCE WITH REGARD TO OPEN SPACE DEFINITION, LOCATION, AND COMPUTATION AND NEGATIVE DECLARATION Mr. Schubach gave staff report dated May 11, 1987. On March 3, 1987, the Planning Commission directed staff to clarify what is usable open space. On May 7, 1987, the staff environmental review committee reviewed the proposed amendment and granted a negative declaration. Mr. Schubach explained the proposed text amendments in regard to the open space definition. Mr. Schubach stated that staff recommends approval of the resolution amending the zoning ordinance in regard to the definition, location, and computation of open space. Comm. Compton stated that he has major concerns with this issue. He asked questions of staff in regard to open space computations. He felt that the wording should be as specific as possible. Comm. Compton discussed rear yard setbacks in the R-1 zones and suggested that staff carefully address that section of the ordinance. Public Hearing opened at 10:35 P.M. by Chmn. Sheldon. There being no citizens who appeared to speak either in favor of or in opposition to this item, Chmn. Sheldon closed the Public Hearing at 10:35 P.M. Mr. Lough discussed the open space definition and asked whether this is applicable in regard to the general plan designation of open space. Mr. Schubach replied in the affirmative, stating that it is meant to be a generalized definition. He noted that the issue will be addressed further. • PLANNING COMMIS N MINUTES - MAY 19, 1987 C PAGE 17 Comm. Rue asked whether the wording could be clarified in regard to location of specific code sections. He felt that the proposed language is cumbersome. He felt that wording "unless otherwise specified" is too vague. MOTION by Comm. Schulte, seconded by Comm. Compton, to continue this item until the next meeting so that staff can return with a staff report and comparison chart showing the old text and the proposed new text. No objections; so ordered. Comm. Compton stated that he would like staff to prepare information in regard to covered open space versus open space clear to the sky. Comm. Compton stressed that this issue has very far reaching ramifications. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION P.C. 87-29 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL AMEND THE ZONING ORDINANCE IN REGARD TO THE DEFINITION, LOCATION AND COMPUTATION OF OPEN SPACE AND A NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public hearing on May 19, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The Zoning Ordinance has no general definition of Open Space; B. The Zoning Ordinance does not specify how or where Open Space should be counted; C. The proposed ordinance will provide definition, location, and computation for Open Space in conjunction with proposed developments. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Hermosa Beach, California, does hereby recommend that the City Council amend the Zoning Ordinance by amending and adding the following language to the following Sections: 1. Add the following subsection to Article 2. Definitions. Section 272. Open Space. "Areas which are from ground to sky free and clear of any obstructions or obstacles unless otherwise specified." 2. Article 4, R-1, One -Family Residential Zone. Amend the following subsection of Section 4-3. Development Standards, (Subsection) 12. Open Space as follows: "There shall be a minimum of four hundred (400) square feet of usable open space with a minimum dimension of ten (10) feet. Fifty percent (507) of this space may be provided in balconies or decks with a minimum dimension of ten (10) feet. Required side yards, driveways, turning area, and parking areas shall be exluded from open space computation. Front and rear yard setbacks with a minimum dimension of ten (10) feet may be counted toward the required open space. 3. Modify and/or add the following subsections to Article 5. R-2 Two -Family Residential Zone. Section 507(4) shall read as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar areas but shall not include driveways, turning areas or parking areas. Section 507(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access." Section 507(7) shall read as follows: "When computing Open Space only one required setback may be counted toward the required Open Space calculation (7' minimum dimension required). All other required setbacks shall not be counted as Open Space." Section 507(8) shall read as follows: "Circular, trangular, odd and/or unusual shaped Open- Space areas shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions." Section 507(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 4. Modify and/or add the following subsections to Article 5.5, R -2B Two -Family Residential Zone. Section 557(4) shall read as follows: "Common •0pen Space areas may include pools, spas, gardens, play equipment, courtyards (a minium of 20 feet wide), decks over non -living area, and/or similar area but shall not include driveways, turning areas or parking areas." Section 557(5) shall read as follows: "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access." Section 557(7) shall read as follows: "When computing Open Space only one required setback may be counted toward the required Open Space calculation (7' minimum dimension required). All other required setbacks shall not be counted as Open Space." Section 557(8) shall read as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ck C "Circular, triangular, odd, and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in area as' well as minimum seven (7) foot dimensions." Section 557(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 5. Modify and/or add the following subsections to Article 6, R-3 Multiple Family Residential Zone. Section 607(4) shall read as follows: "Common Open Space areas may include pools, spas, gardens, play equipment, courtyards (a minimum of 20 feet wide), decks over non -living area, and/or similar area but shall not include driveways, turning areas or parking areas." Section 607(5) shall read as follows: 7 "Private Open Space areas may include patios, pools, spas, and garden areas; also balconies and decks over non -living areas or over living areas when accessible through the interior of the dwelling unit, and over only the dwelling unit for which there is interior access." Section 607(7) shall read as follows: "When computing Open Space only one required setback may be counted toward the required Open Space calculation (7' minimum dimension required). All other required setbacks shall not be counted as Open Space." Section 607(8) shall read as follows: "Circular, triangular, odd,'and/or unusual shaped Open Space areas shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions." Section 607(9) shall read as follows: "Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." 6. Modify and add the following subsections to Article 7.2 Condominium, Stock Cooperatives and Community Apartments. Section 7.2-6. Minimum Design Standards. (E) Recreation Space. "(1) Private: Each unit shall have at least one hundred (100) square feet of private space for a specified unit, in addition to Open Space required by the Zoning Ordinance. Such required recreation space shall have no dimension less than seven (7) feet; the space may be partially covered up to fifty percent (50/). Patio, - q- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 pool, spa, balcony and a deck area over non -living area or over living areas when accessible through the interior of the dwelling unit and over only the dwelling unit for which there is interior access may be included. (2) Common: Each development of five (5) or more condominium units shall provide one hundred (100) square feet of common recreation area or facility per unit in addition to required common Open Space and private recreation space. The common recreation area may include play area, pool, spa, recreation room, gym, garden and similar amenities for the common use of all. owners, but shall not include driveways, turning areas or parking areas. When computing recreation space only one required setback may be counted toward the required Open Space calculation (7' minimum dimension required). All other required setbacks shall not be counted as Open Space. Circular, triangular, odd, and/or unusual shaped recreation space shall have a minimum of forty-nine (49) square feet in area as well as minimum seven (7) foot dimensions. Decks, balconies or similar areas which extend over more than one dwelling unit shall have a minimum S.T.C. rating of 58." VOTE: AYES: Comms.Compton,Peirce,Rue,Chmn.Sheldon NOES: ABSTAIN: ABSENT: Comm.Schulte CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-29 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California, at their reg ar m ting QQf May 19, 1987. July 27, 1987 Honorable Mayor and Members City Council Meeting of of the City Council August 11, 1987 CONTINUATION OF THE SIX MONTH PROGRESS REVIEW PERTAINING TO THE ASSIGNMENT OF CABLE T.V. FRANCHISE RIGHTS TO M.L. MEDIA PARTNERS Recommendation: It is recommended that the City Council take the following action: 1. Receive and file the analysis from City Attorney Lough re. the report received from ML Media. . Direct staff to prepare an RFP for cable consulting services to be conducted sometime in November, at a cost not to exceed $5,000, and to pursue an agreement with the City of Manhattan Beach to jointly share the cost of hiring said consultant. Aro?'ev.tkrti -Q 7(L ?etu Velo . Appoint a Cable TV Board, whose membership shall consist of members from the community and/or from the city administrative staff, as provided in Section 7.5- 0 of the Hermosa Beach Municipal Code. h Background: N3 Jam, 14-C9-11 At your regularly sched' ., my 14, 1987, the City Council conducted a public hearing that consisted of a six month progress review of ML Media, a presentation and submission of specific plans for upgrading the system by ML Media and several comments from members of the community re. system performance and service. The City Council approved staff recommendations in this matter, see attached excerpts from the minutes of the meeting of July 14th. Analysis: The Technical Performance Milestones, presented by ML Media, indicate that by October 16, 1987, the system will be in full compliance with industry standards generally, the National Cable Television Association and the Society of Cable Television Engineers standards. For this reason, we are recommending that consulting services not be sought until November of 1987. This will give ML an opportunity to meet their goals. The consultant assignment would then be to verify that ML has in fact met their goals of compliance. fi Other issues, that were not addressed specifically are 1) customer service logs, 2) availability of service, 3) community programming and 4) answering of telephones. In addition, we continue to receive complaints re. acceptable customer service by office personnel. For these reasons, we reiterate our recommendation to appoint a Cable T.V. Board. The Board, acting under the City Council, would review the provisions of the Cable TV Ordinance and franchise agreement to insure that all are being complied with. Some of these provisions may be subscriber complaints and service personnel, municipal services, and technical standards, as well as any other provisions that the Council may deem necessary. Said Board to report back to the City Council prior to the third option to renew the franchise (October 1988). 7x— Joan( Noon General Services Director Concur: Gre Cit Meyer Manag-r Law Offices of James P. Lough JAMES P. LOUGH August 4, 1987 CITY OF HERMOSA BEACH MEMORANDUM 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 381-6131 (818) 792-4728 (818) 792-4776 REGULAR CITY COUNCIL MEETING OF AUGUST 11, 1987 TO: Honorable Mayor and Members of the City Council FROM: James P. Lough, City Attorney RE: Analysis of Legal Requirements for the Franchise of ML Media Partners This report addresses some of the issues raised by ML Media in its previous presentation and touches upon the legal compliance required under its franchise. This process is based upon an agreement between ML Media and the City of Hermosa Beach dated January 1, 1987. In that agreement, the parties agreed to a six- month progress review. This progress review was to give ML Media six months to begin operating the franchise so that the city could see how its services were being provided. The most sig- nificant element of that six-month review requirement was the maintenance review. The contract states as follows: Within this six month time frame, Transferree shall also present to the City a detailed maintenance plan showing what parts of the cable TV system are in need of maintenance and/or replacement and what steps will be taken by Transferee to maintain and upgrade the system. (Agreement to Assign Franchise Rights of Storer Cable TV, Inc., p.4, lines 1- 5.) The decision as to whether the materials submitted by ML Media to the City Council meet the requirements of the contract is solely within the discretion of the City Council. The transfer docu- ments in question, including the above -quoted contractual provi- sion, were agreed to by ML Media. Also, the Cable Communications Policy Act of 1984 gives the City of Hermosa Beach the right to continue to regulate under the existing franchise (Section 624(c), regulation of services, facilities and equipment). The council also has the discretion to regulate these maintenance issues under its franchise ordinance. Section 7.5-4(F)(2) au- thorize the city to regulate the manner in which service person- nel and technicians maintain the cable system. Another enforcement mechanism the city possesses is found under Section 7.5-4(F)(4). Under this section, the city has the abili- ty to impose sanctions if the franchisee does not meet Federal Communication Commission standards. Finally, Section 7.5-10(a)(1) allows the City Council to appoint a cable TV board. This board may be made up of citizens and/or members of city staff. JPL/gp Respectfully 1ubmtted, cc: Gregory T. Meyer, City Man 2 AMES P. LOUGH, City Attorn ITY OF HERMOSA BEACH HERMOSA BEACH POLICE OFFICERS' ASSOCIATION P.O. Box 722 Hermosa Beach, California 90254 •1 HBPOA August 11, 1987 Gregory T. Meyer, City Manager; and Honorable Mayor and Members of the Hermosa Beach City Council Dear Madams and Sirs: INTERNATIONAL UNION OF POLICE ASSOCIATIONS AFL-CIO LOCAL 1985 Our Association asks that item #9-a, titled "Establishing Regulations Governing Employee Insurance Provisions", on tonight's City•Council agenda, be postponed for introduction until the first regular meeting in September, 1987. We cite the following reasons: 1. We have only received the item this date and have not had an opportunity to fully review the proposed "ordinance". We have briefly discussed the item with our attorneys and we have some very serious concerns about passage of the measure as an ord- inance and its impact on present and future employees. 2. The item seeks to amend Article III, titled "Civil Service", which is the text of the so-called "People's Ordinance" or N.S. 211, and deals with Civil Service as approved by an in- itative measure and may only be amended by referendum. 3. The City already has the authority to adopt Administrative Policies and Procedures; Rules and Regulations (Civil Service) or Resolutions to regulate conduct and misconduct of personnel 4. Creating a law, which is in fact a misdemeanor, punishable by a fine of $1,000 and/or imprisonment for 1 year in jail, is in our opinion, "overkill..." 5. There are cases pending which may allow a cohabitant to be in- sured on a partner's policy, absent marriage. 6. There are existing remedies in law which pre-empt local ord- inance. We believe the introduction of this ordinance would be ill-advised at this time. We urge you to postpone the matter or consider other re- medies, such as Administrative Policies, etc. Please be assured of our cooperation in matters of Municipal concern. Vetltruly, Wallace C. Moore, President HBPOA - IUPA, AFL-CIO Local 1985 • SUPPLEMENTALo a INFORMATION N Honorable Mayor and Members of the Hermosa Beach City Council August 6, 1987 City Council Meeting of August 11, 1987 RESIGNATION OF CITY MANAGER This is to formally submit my resignation as City Manager, effective September 8, 1987. As of that date I have accepted employment as the Deputy Administrator - Management Services for the Los Angeles City Redevelopment Agency. Looking back over the last 6+ years I feel that much has been accomplished. In particular I am proud of our employees and all of their efforts to serve the Hermosa Beach community. Of course, without the support of the several City Councils these accomplishments would not have been possible. At this point in time the City is solvent and there are good economic prospects on the horizon; labor relations are good; an improved budget system is in place and we are utilizing state of the art data processing to better manage operations. The Meyer family truly loves this community and we plan on remaining here. This will allow us to utilize the good school system and remain amongst the many friends we have made. !ill99 Gregory` T Meyer CITK MANAGER cc All Department Heads Se� rosE— Tr 4„24 Anie,\L szP fie, sz ?c40L/_e4,47 plo+ Honorable Mayor and Members of the Hermosa Beach City Council August 6, 1987 City Council Meeting of August 11, 1987 CONSIDERATION OF APPOINTING AN INTERIM CITY MANAGER RECOMMENDATION It is recommended that the City Council appoint an Interim City Manager, effective September 8, 1987. BACKGROUND The City Manager has resigned, effective September 8, 1987. ANALYSIS The recruitment process for City manager will probably take approximately 4 months. In the meantime there should be a formally designated executive officer. There are several alternatives available to the City Council. They are: 1. Appoint the Assistant City Manager 2. Appoint another department head 3. Appoint another City employee Retain some other individual such as a retired City Manager who could be obtained from Public Service Skills, Inc. (a non-profit organization that maintains a data bank of retired public employees available for temporary assignments). eL13 The level of compensation for this individual is, of course, a matter of City Council policy. I would suggest that you consider setting it 5% higher than the highest paid department head (or higher). This would mean a monthly salary of at least S 4799. GTM/ld cc Executive Staff C July 20, 1987 Honorable Mayor and Manbers City Council Meeting of the Hermosa Beach City Council of July 28, 1987 REPORT AND RECOMMENDATIONS REGARDING FIRE FLOW CAPABILITIES RECOMMENDATION: TION: It is recommended that City Council: Direct staff to obtain cost estimates for having all fire hydrants with my 4" connections upgraded to hydrants with 4" connections for funding nsiaeration at the quarterly budget review, October 13, 1987. 2. Direct staff to conduct flow tests with 4" hose connected to 24" couplings d r port the results. 3. Instruct staff to continue with the current method of having developers upgrade the water capabilities in conjunction with their projects. 4. Instruct staff to prepare an ordinance requiring installation of sprinkler syst= in newly constructed residential dwellings, businesses and remodels of resid- tial dwellings and businesses if the remodel costs exceed $30,000. &7 L jO Direct staff ¥o seek proposals for a complete stud of the needs and ciencies in the City's water system . d fire flow cao- •ilities. .•CRGROUND: In the past few years, the City has seen a rather substantial amount of growth within its boundaries. Several new commercial canplexs and numerous multiple residence housing units have been constructed. The number of dwelling units has grown by 453 since 1979. Basically our City has grown frau a beach cottage town in the 1930's to a bustling, densely populated, highly active residential community. The water system of the 1930's was designed to protect the sparsely placed 800 sq. ft. beach cottages. In 1987, the water supply demand is much greater with the multistoried dwellings built closely together throughout the city. Our water system has grown sane, but at a much lesser rate than the dwellings. The water system is somewhere in the 1960's, and we are still growing in 1987. The deficiencies in the water system may not seem to be that apparant because there is enough water to drink and do dishes. The greatest hazard is trying to put out a 1987 fire in a densely populated multistory dwelling with a 1960 water supply. The Fire Department has some of the best equipment and firefighting technoloy available. However, the basic component to make it all work is water, not just some water, but enough water to do the job. 1 ANALYSIS: In the normal growth of our city, we have seen many changes. Sections that were formerly occupied by well -spaced, single-family dwellings not requiring large quantities of water for domestic or fire service have become replaced with multistoried houses and multifamily dwellings all built very closely together. This has caused some lowered pressures and inadequate fire flows in some areas of the City. The Public Utilities Commission established minimum fire flows in 1971. A fire flow is a calculated figure that expresses the amount of water that would be required to put out a fire if the building in question was totally involved in fire. That amount is given in gallons per minute (GPM). The required minimums are: A. For residential neighborhoods with 3 or more single family residences per acre the minimum flow is 1,000 GPM. B. For multiple residential, 3 stories or more, and heavy commercial and industrial buildings the minimum fire flow is 2,500 GPM. There are currently 240 hydrants in Hermosa Beach. The most recent flow tests show the following: CURRENT FIRE FLOWS SIZE COUPLING #HYDRANTS GALLONS PER AVERAGE MINUTE RANGE 4" 162 1569 740 - 2350 2i" 78 903 _ 380 - 1810 Thirteen of the 4" hydrants(8%) flowed less than 1,000 GPM. Sixty-two of the 2i" hydrants(79%) flowed less than 1,000 GPM. It is quite easy to see that the worst deficiency is in the hydrants equipped with only 2i" connections. The Fire Department has been taking a very active role in trying to correct these deficiencies. Every new building, be it new construction or a remodel/addition, is required to submit a set of blueprints to our department. These blueprints are examined by the Fire Department's Plan Checker for determination of the required fire protection devices that will provide the best protection to, the building and the occupants. Many times, the fire flows .froze the surrounding fire hydrants need' to be increased or upgraded in order to provide the mired minimums for the proposed project. The developer is then required by PUC General Order No. 103 to provide the funds for upgrading, extending or installing new mains that are related to his project, as well as any new fire hydrants required. All of the recommendations are based on the type of project proposed, as well as the type of construction and location of the building. Also taken into consideration are the surrounding buildings or other hazards that may cause an increase in fire flow calculations. Q ° 3) The City's water system may be able to keep pace in the more active growth areas because of the upgrade requirements most developers are having to make for their projects at no cost to the City. The real problem lies in the slow or no growth areas. These sections of the City have same deficiencies that are cost prohibitive for developers to build in. The cost of upgrading an existing 2" main to a 6" main for the increased and adequate fire flaw for a $300,000 home may run the developer an additional 33% of the project. Installation of sprinkler systems in a home or business can lower the required fire flow and has an added advantage of reducing the cost of required insurance as well as possibly increasing the value of the home. The cost of upgrading a water main and fire hydrant is much more than the cost of installing an automatic sprinkler system in the house(g)business. Several cities and counties throughout the United States have adopted ordinances requiring the installation of automatic sprinkler systems in new construction and remodels. Orange County, San Clemente, Santa Barbara and Oceanside are areas in California that have regulations concerning automatic sprinklers. Each of those areas have numerous success stories to tell about the effectiveness of the automatic sprinklers. An adequate sprinkler system, commercially installed would cost between .60 to $1.00 per square foot; not too high a price for the amount of protection afforded. Because Hermosa Beach is so densely populated and the structures are so close together, we think that it is a good idea to explore the possibility of adopting an ordinance similar to others in California requiring installation of sprinkler systems in new construction and remodels. Other Fire Departments have conducted several studies because of similar problems and deficiencies. One of those studies looked at various types of hookups at hydrants equipped with only 2i" connections. Those tests showed that a 4" hose connected to a 2i" connection gave almost the same flow as a hookup with 4" hose to a 4" connection. Council'has authorized the purchase of new 4" fire hose for the department this year. We think that sprinkler systems and the 4" hose may improve our capabilities in the slow growth areas. Sane hydrants may need to be upgraded and sane new and larger water mains may need to be installed in order to get the required minimums for adequate protection. We feel that the recommendations will assist us in meeting that goal. CONCUR: Gr arY44yer , CniftAanager 3 Director of Public Safety NOTED FOR FISCAL IMPACT: o -r Avf A ,c FR S46 JArQe.c Viki Copeland, Finance Administrator I= MI IIIM EMI MN Cr • WATER MAIN SIZE IUIIIIHIIIIIIIIIIIH -" SUPPLEMENTAL INFORMATION CITY OF HERMOSA BEACH GALIt IFOR NT It A.. SCALE: 1 INCH•400 FEET • 1L 1 1 1111H11111 11:LaEL Honorable Mayor and Members of the Hermosa Beach City Council August 4, 1987 Regular Meeting of August 11, 1987 SUBJECT: PROHIBITION OF ON -SHORE SUPPORT FACILITIES FOR OFF -SHORE OIL DRILLING CITY COUNCIL INITIATED Recommendation 39 - zoo CLQ S -E.4z POS, The Planning Commission and Staff recommend that no action be taken to amend the Zoning Ordinance to prohibit on -shore support facilities. Background On August 26, 1986, the City Council adopted a Resolution of Intent to study prohibiting on -shore support facilities for off -shore oil drilling. On June 2, 1987, the Plannning Commission reviewed this matter, and agreed with Staff's analysis that no ordinance was necessary. However, the Planning Commission noted that they would not be opposed to an ordinance prohibiting said facilities. Analysis The City's Zoning Ordinance is a "Permissive Ordinance", i.e. a use must be listed in the Ordinance or it is not allowed. For example, "junk yard" is not listed as a permitted use; therefore it is prohibited. Another factor to consider is location. There are literally no areas within the City that are suitable for on -shore support facilities. Alternatives 1. Direct Staff to set for public hearing an ordinance prohibiting on -shore oil support facilities. Attachments 1. Planning Commission Minutes 2. Staff Report to Planning Commission 3. City Council Resolution of Intent 1 Respectfully su7u}itted, Michael c uba h Planning Director PLANNING COMMISiON MINUTES - JULY 7, 1987 .t PAGE 2 ON -SHORE FACILITIES FOR OFF -SHORE OIL DRILLING (CONTINUED FROM PLANNING COMMISSION MEETING OF JUNE 16, 1987) Mr. Schubach gave staff report dated May 27, 1987, and stated that on August 26, 1986, the City Council adopted a Resolution of Intent to study prohibiting on -shore support facilities for off -shore oil drilling. The City's zoning ordinance is a "permissive ordinance," i.e., a use must be listed in the ordinance or it is not allowed. For example, "junk yard" is not a permitted use; therefore, it is prohibited. Mr. Schubach stated that staff recommends that no action be taken to amend the zoning ordinance to prohibit on -shore support facilities. • Comm. Compton questioned whether it would be appropriate to include positive wording in the ordinance; that is, wording specifying precisely what is not allowed. Mr. Schubach stated that such wording is included only in rare cases, such as in cases of assumption, where it is more feasible to clearly indicate exactly what is not allowed. Comm. Compton suggested that a memo be sent to the City Council noting that the Planning Commission feels it is unnecessary to modify the zoning code; however, if the Council feels it is necessary, the Planning Commission would be amenable to wording designating precisely what is not allowed. Chmn. Sheldon noted, though, that confusion could arise if a partial listing of non - permitted uses is included. He felt that the current method is adequate; that is, if something is not listed, it is not allowed. Comm. Compton suggested the possibility that, rather than changing the zoning code, wording could be incorporated into the municipal code. Mr. Lough stated that either way, this would merely be a matter of policy. He noted that Mr. Schubach recommended that there be no changes. Chmn. Sheldon felt that the staff recommendation is appropriate. He requested Mr. Schubach to convey to the City Council the fact that the Commission feels no changes I are necessary; but if Council desires changes, the Commission would concur. JJ Honorable Chairman and Members of the Hermosa Beach Planning Commission May 27, 1987 Regular Meeting of June 2, 1987 SUBJECT: SPECIAL STUDY OF ON -SHORE SUPPORT FACILITIES FOR ' OFF -SHORE OIL DRILLING CITY COUNCIL -INITIATED Recommendation Staff recommends that no action be taken to amend the Zoning Ordinance to prohibit on -shore support facilities. Background On August 26,1986, the City Council adopted a Resolution of Intent to study prohibiting on -shore support facilities for off -shore oil drilling. Analysis The City's Zoning Ordinance is a "Permissive" Ordinance, i.e. a use must be listed in the Ordinance or it is not allowed. For example, "junk yard" is not listed as a permitted use; therefore it is prohibited. Another factor to consider is location. There are literally no areas within the City that are suitable fpr on -shore support facilities. Michael-5chubach Planning Director 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 c RESOLUTION NO. 86-4978 A RESOLUTION OFF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING ITS INTENT TO DIRECT THE PLANNING COMMIS- SION TO STUDY PROHIBITING ON -SHORE SUPPORT FACILITIES FOR OFF- SHORE OIL DRILLING. WHEREAS, the City Council at their August 26, 1986 meeting made the following Findings: A. The voters of the City of Hermosa Beach overwhelmingly passed an advisory resolution against off -shore oil drilling; B. An ordinance against on -shore support facilities for off- shore oil drilling is consistent with the Hermosa Beach voters' interests; C. Heavy coastal -dependent industries, such as on -shore support facilities, are not identified in the Local Coastal Plan and cannot be accomodated in the City of Hermosa Beach; D. This ordinance does not prohibit on -shore storage of tide- lands oil from on -shore oil drilling; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, Calfornia declares its Intent to direct the Planning Commission to study prohibiting on -shore support facilities for off -shore oil drilling. PASSED, APPROJ ED and DOPTED this 26thda -of August, 1986. PRESIDENT of thA CityCouncil and YOR of the City of Hermo- sa Beach, California. ATTEST: Y CLERK 27 28 TY ATTORNEY 1 -D --I To, August 6, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of August 11, 1987 RECRUITING FOR CITY MANAGER RECOMMENDED ACTION: It is recommended that the City Council develop a recruiting strategy for filling the position of City Manager which es- tablishes the following: 1. The preferred recruiting process; 2. Recruiting Compensation; a. To •e set at the current City Manager rate, or b. Slary to be nego, iated and determined "Depending on Q alifications" (DOQ); 3. Minimum Qualifications to include B.A. Degree in Public Administration, Business Administration, or related field. Masters Degree, knowledge of California Law, and California municipal experience highly desired. Ten years progressively responsible experience in municipal personnel, labor relations, budgeting, and general public administration; 4. Tentative recruitment schedule as outlined below. Background: The current City Manager has submitted his resignation to be ef- fective September 8, 1987. Analysis: Recruiting Process Recruitment for the position of City Manager should commence im- mediately. The recruitment process can be handled by one of the following methods: 1. Hire an Executive Recruitment firm, or ,� Utilize Los Angeles County, Contract Services, in coopera- tioth the City's Personnel Department. Gu. -404,.e CC k U�Qc, CwJ Tike c.st of recruitment utilizing an Executive Search firm will Abe it the range of approximately $14,000 ($9,500 for professional 'ices and an additional $4,500 for expenses). 9d The recruitment firm handles all aspects of the process from ini- tially interviewing Council members, individually and as a group, through final submittal of selected resumes and candidate profiles for interview by the Council. A recruitment process which utilizes both the City Personnel Department and Los Angeles County, Contract Services, will cost approximately $6,000 ($3,000 for the County portion of the pro- cess, and an additional $2-3,000 for advertising, background in- vestigations, and mise. recruitment expenses). The County will develop a recruitment strategy with City staff, following City Council instruction. Following review and ranking of prospective candidates, the City Council will serve as the final review board for selection. Prior to final review by the City Council, a policy decision will be required concerning whether of not the City will encumber costs of final candidates expenses for travel and lodging during the final selection process. Recruiting Compensation A salary range should be established prior to initiating recruitment. The following is a listing of the current City Manager's monthly salary, the monthly salary for surrounding communities, and com- munities similar to Hermosa Beach in size, population, services offered and/or geographic location*: Current City Manager - $5,241/mo Surrounding communities: Manhattan Beach Redondo Beach El Segundo Lawndale Lomita $6,000/mo $6,408/mo $5,800/mo $5,000/mo $4,170/mo Other coastal communities: Coronado Newport Beach $5,523/mb $7,706/mo (* as reported in ICMA Compensation 87) Other aspects of compensation include: retirement provisions, health benefits, accruals (vacation, sick), City vehicle, etc. Recruitment Minimum Requirements The educational and experience requirements need to be set forth for recruitment. The following are the recommended minimum re- quirements for recruitment: Education: A degree from a four year college or university of recognized standing with major course work in Public Administration, Busi- ness Administration or related field. Masters Degree desired. Experience: Ten years progressively responsible experience in municipal personnel, labor relations, budgeting and general public administration. Knowledge of California laws, and California municipal government experience preferred. Tentative Recruitment Schedule Aug. 11, 1987 - City Council adopts recruitment strategy Aug. 12 thru Aug. 21, 1987 - Contract for recruitment services. Aug. 22 thru Oct. 15, 1987 - Recruitment of candidates. Oct. 16 thru Nov. 1, 1987 - Review/Rating/Background of applicants. Nov. 2 thru Nov. 6, 1987 - Notification of up to the top 10 can- didates and scheduling of initial screening interview with the City Council; the interviews to be conducted following the seat- ing of the new City Council. ALTERNATIVES: 1. Establish additional minimum. qualifications. 2. Establish an alternative recruitment schedule. spectfully subm�d Robert A. Blackwood Personnel Administrator Concur: ^ XXns Gr gollry-[ T. Meyer Ci y Mana�er Honorable Mayor and Members of the Hermosa Beach City Council July 28, 1987 Regular Meeting of July 28, 1987 • Addendum to Agenda Item No. 12(a) At their July 21, 1987 meeting, the Planning Commission directed Staff to request that the City Council inform the Planning Commission of specific issues that they wished to address at any future Subcommittee/Workshop meetings. In my Staff Report to City Council regarding this matter, I recommended that the City Council consider this question but had not included it as part of a formal request by the Planning Commission. The Planning Commission also stated that they will discuss this matter at their August 4th meeting and will then direct Staff to inform the City Council by memo of thier topics of interest. CUR: Mcel Schubach Planning Director Gr gor Ci y Mana M yer er 1 SUPPLEMENTAL INFORMATION Cz-1-k\C kick - 4, -,,,„34 ccLy/„ jr a6 aq ON -0 NA)-( 0-seE NWIPIS �1�1Ific4A'i27talA) 1 Law Offices of James P. Lough JAMES P. LOUGH August 11, 1987 CITY OF HERMOSA BEACH MEMORANDUM REGULAR CITY COUNCIL MEETING OF AUGUST 11, 1987 TO: Honorable Mayor and Members of the City Council FROM: James P. Lough, City Attorney RE: City Attorney Contract Item The discussion of this item, based on my conversations with the City Manager, would seem to revolve around the number of hours spent by the City Attorney on retainer matters. It has been the case in the past where Council meetings and office hours at the end of the month have fallen outside of the eighty hour window. When this happens, the City has been charged for the time I spend during these office hours or Council meetings. 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 381-6131 (818) 792-4728 (818) 792-4776 In order to resolve this issue, I would propose the following: 1. Office hours that occur after the eighty hour monthly limit has passed would not be billed at an hourly rate. 2. The same would be true for Council meetings and Planning Commission meetings held after the eighty hour limit has passed. I believe this would help the Council keep costs down while still providing basic services. The change, pursuant to this suggestion, would become effective for the September retainer period. JPL/ld Lflo-1722 J4 pSFIRs 1?),,A4LEXY Respectfully JAMES P. LOUGH, City Attorney CITY OF HERMOSA BEACH 5 lad Honorable Mayor and Members of the Hermosa Beach City Council July 20, 1987 Regular Meeting of July 28, 1987 SUBJECT: C.C./P.C. WORKSHOPS and/or SUBCOMMITTEE MEETINGS CITY COUNCIL INITIATED Recommendation It is recommended that the City Council set a policy for regular Council/Commission workshop meetings. Staff suggests that quarterly meetings may be beneficial for discussing issues of mutual concern. Background At the June 9, 1987 meeting, the City Council requested a future discussion of having workshops on a regular basis. Analysis The following matters should be considered by the City Council: 1. Should the C.C./P.C. meet as a whole in a workshop fashion or should there be a subcommittee? 2. If there is to be a subcommittee, who should be on the subcommittee? 3. How often should there be a workshop or subcommittee meeting? 4. What projects should be discussed, e.g. State of the General Plan, Capital Improvement Projects, Downtown Plan, Lot Mergers, Growth Control? Attachments 1. C.C. Minutes of 6/9/87 2. Subcommittee Staff Report of 5/26/87 CONCUR: i C04tI�eye Gregory '. r Cit }r Manager lly _ bmi ed Mic .-1 Schu•.ch Planning Director sifIfy,5L1 cilQ(6,y,1014 1 /0� (1) Report of City Council/Planning Subcommittee meeting. Memorandum from Planning Director Michael Schubach dated May 19, 1987. Action: To receive and file. Motion DeBellis, second Rosenberger. So ordered. Further Action: To put on a future agenda a discussion of having workshops with the entire City Council and Planning Commission on a regular basis. Motion Williams, second Rosenberger. So ordered, noting the objections of Cioffi and DeBellis. 3 Minutes 6-9-87 Honorable Mayor and Members of the Hermosa Beach City Council May 19, 1987 Regular Meeting of May 26, 1987 •REPORT OF CITY COUNCIL/PLANNING COMMISSION SUBCOMMITTEE MEETING The City Council/Planning Commission Subcommittee met May 13, 1987 at 6:00 p.m. as scheduled. The two areas of discussion were prioritization and upgrading costs to developers. In an hour and a half much was accomplished and it was decided that in the future, this Subcommittee should meet on a regular basis every two months, beginning in August. The following is a summary of what occurred. PRIORITIZATION 1. Reduction in Density: It was decided that this issue should first be addressed through resolving zoning/General Plan inconsistency areas (City Council -requested study of lot square footage required per dwelling unit in all residential zones would be addressed later). It was requested that the 3rd Quarter General Plan amendment (beginning in August) include redesignating the Multi -Use Corridor to General Commercial. 2. Prohibition of on -shore facilities for off -shore oil drilling: This has been scheduled for the 6/2/87 Planning Commission meeting and the 7/14/87 City council meeting. 3. Maximum height allowed in all zones: This has been scheduled for Staff Review on 5/21/87, Planning Commission on 6/2/87 and the City Council on 7/14/87. 4. Expansion of existing nonconforming use or building: It was agreed that this was an urgent priority. Staff will do a survey of how other cities address this issue and submit an interim operating ordinance to City Council on 6/23/87 and refer this matter to the Planning Commission for -review and recommendations. 5. Public right-of-way & residential uses: This pertained to walls or fences on walk -street properties. It was agreeed that this was more a matter of enforcement rather thatn study since the Zoning Ordinance has rules pertaining to this problem. 6. Restaurant Expansion without required parking: It was agreed that, especially in the downtown area, there were often unique characteristicis not considered in the general commercial parking requirements. This has been scheduled for 1 11b Staff Review in September, Planning Commission in October and City Council in November, 1987. 7. Downtown Revitalization: The grant application for this is March, 1988. The report and application for this grant will be submitted to the Planning Commission for review in January, 1988 and City Council in February, 1988. UPGRADE COSTS TO DEVELOPERS After some discussion, the Subcommittee members understood that due to the Jarvis/Gann initiatives, the financial burden of upgrading such City services as sewer lines, fire flow, etc. necessitated by development, may have to be the responsibility of the developer. FUTURE MEETINGS Everyone agreed that 6:00 p.m. was a good time for the future meetings which will be scheduled every two months, beginning in August; however, no firm day was set. The Planning Commission, at their May 19th meeting, has been requested to consider Mondays or Wednesdays of whichever week of the month mutually agreeable to them. Their preferences will be made known to you after their meeting which you can then negotiate to your mutual convenience. August may be a difficult month to begin a pattern because of vacations. Also because of the Brown Act requiring the posting of an Agenda for all such meetings, possible topics of interest should be considered prior to each meeting. CONCUR: 'L j Gresory T.)Myer Cit- Manager 2 s•ectfully-ub'tted, Michel Schu•ach Planning Director • Honorable Mayor and Members of the City Council August 6, 1987 City Council Meeting of August 11, 1987 ANALYSIS ON CITY ATTORNEY BILLINGS Preparatory to your discussions on billings I have prepared the following recap: Retainer for Hours Billed By Total Month of City Atty Paralegal Hours April 90.4 41.0 131.4 May 49.5 37.1 86.6 June 48.6 33.6 82.2 The new Agreement with its 80 hours Retainer provision went into effect May 1, 1987 (copy of the Compensation clause is attached). Prior to that there was no limitation on hours worked for the retainer. Under the new Agreement there have been additional Ordinary Legal Services as follows: May, 1987 June, 1987 Total City Atty Paralegal Hours 35.4 10 45.4 16.2 4.7 20.9 Gr or. �Meyer/''v°L g T Ci y Manager GTM/ld Attachment cc: City Attorney Lough 1Od (2) The proper application of or statutory construction of such legislation. (3) The validity, application or construction of Federal contracts, cooperation agreements, and third -party contracts relating to the City's activities; (4) The rights and duties of the City's elected offi-- cials, officers or employees, or the validity of -- their official actions or seeking to examine the records, papers or documents of the City, its elec- ted officials, officers, or employees; and 4 (5) Liability for acts of negligence and torts general- ly, whether for personal injury or property damage. 3. Any legal services not covered under the category of Ordinary Legal Services. TIME OF PERFORMANCE City Attorney will undertake and complete all legal assign- ments and duties as expeditiously as possible. This Agreement commences on May 1, 1987 and shall expire only after either party has given 30 days prior written notice of termination. IV. :COMPENSATION AND METHOD OF PAYMENT Section 401 Compensation for Ordinary Legal Services The City shall compensate City Attorney at a Basic Fee rate of $3,700.00 per month for all Ordinary Legal Services provided pursuant to this Agreement. In addition to the Base Fee Rate, City Attorney shall be compensated for all hours spent on Ordi- nary Legal Services over and above 80 hours per month at a rate of $100.00 per hour for attorney time and $45.00 per hour for paralegal time. Said rates shall increase on January 1, 1988 to $110.00 per hour for attorney time and $50.00 per hour for paralegal time for all time spent over 80 hours on Ordinary Legal Services per month. .- - — Section 402 Compensation for Extraordinary Legal Services The City shall compensate City Attorney for Extraordinary Legal Services performed at a rate of $100.00 per hour for all attorneys. Charges for Extraordinary Legal Services of Parale- gals shall be at a rate of $45.00 per hour. As to matters which require extraordinary expertise, such.as development agreement negotiations or municipal bond services, the fee for attorneys shall be set at S120.00 per hour. In order 3 Honorable Mayor and Members of the Hermosa Beach City Council August 7, 1987 Regular Meeting of August 11, 1987 SUBJECT: CC/PC WORKSHOPS AND/OR SUBCOMMITTEE MEETINGS The Planning Commission, at their meeting of August 4, 1987, directed Staff to inform the City Council of specific issues they wished to address at future Subcommittee/Workshop meetings. These issues include the following: 1. The number and appropriateness of multiple dwelling residential zones. 2. Reinstitution of a quarterly general mailer to all residents, to inform residents of various municipal matters (e.g. newsletter). 3. Potential of creating a Board to review quality of development to include design, landscaping, etc. The Planning Commission also indicated they would prefer a workshop type meeting which would include all members of the City Council and Planning Commission to discuss the issues. Respdctfully submitted, (11, CONCUR: Gr gor T. Mfeyer Ci y Manager 1 Andtew Perea Associate Planner SUPPLEMENTAL INFORMATION 10 a MINUTES OF THE REGULAR MEETING OF THE HERMOSA BEACH VEHICLE PARK- ING DISTRICT #1 held on Tuesday, March 10, 1987 at the hour of 9:58 p.m. ROLL CALL Chairman John Cioffi - Absent Acting Chairman Etta Simpson - Present Commissioner Tony De Bellis - Present Commissioner Jim Rosenberger - Present Commissioner June Williams - Present A. Consent Calendar 1) Approval of minutes Action: To approve Motion Commissioner ordered. of February 24, 1987 meeting. minutes. De Bellis, second Williams, so 2) Recommendation re. two for one validations for the months of April, May and June. Action: To approve staff recommendation. Motion Commissioner De Bellis, second Rosenberger, so ordered. ADJOURNMENT: 10:18 p.m. MINUTES OF THE REGULAR ;FETING OF THE HERMOSA BEACH PARKING AU- THORITY held -on Tuesday, February 24, 1987 at the hour of 11:21 p.m. NOTED: All Commissioners Present A. CONSENT CALENDAR 1) Minutes of the August 26, 1986 meeting 2) Status report re. Hermosa Pavilion Public Parking Structure. Action: To approve the consent calendar. Motion by Cnmmiccionpr no. R3114a, gonnnd C4mrenn en ordered. B. Report from Economic Research Associates re. the economic feasibility of building a parking structure in the vicinity of the Community Center. Action: Motion as follows; 1. Accept the report, prepared by Economic Research Assoc- iates, regarding the economic feasibility of building a parking structure in the vicinity of the Community Center and approve in concept implementation of a public parking facility to serve the Community Center and the adjacent business community. In addition, refine the revenue assumptions made in the report based on projec- ted inflation and also to fold into the projected expen- diture, the construction of new tennis courts and the cost of tram service. 2. Direct staff to commence with the necessary EIR process and return with an outline of calendared events. 3. Explore the possibility of utilizing car lifts in the lower portion of the Hermosa Plaza parking structure, to increase parking and give the effect of double deck parking. 4. Seek input from the Hermosa Beach Community Center Foundation and the Community Resources Advisory Commiss- ion regarding the proposed parking structure. 5. Seek input from the property owners on Pacific Coast Highway, in the vicinity of the Community Center, re. any pending economic improvement in the area. Motion Commissioner De Bellis, second Chairman Cioffi, so ordered. ADJOURNMENT: 11.54 p.m. i itt Honorable Chairman and Members of the Hermosa Beach Parking Authority -July 22, 1987 Authority Meeting of July 28, 1987 LEGAL OPINION THAT THERE IS NOT A LEGAL IMPEDIMENT IN THE COMMUNITY CENTER GRANT DEED VIS-A-VIS CITY PROCEEDING WITH A PUBLIC PARKIN FACILITY RECOM $ENDATI Oxy It is recommended that the Authority: 1. Accept the legal opinion 2. Direct a copy of the opinion to the Hermosa Beach School District requesting that they review it and advise the City/Authority by September 1 of their comments. BACKGROUND As a part of the Authority's consideration of developing addi- tional public parking facilities in the vicinity of the Hermosa Beach Community Center, staff was directed to obtain a legal opinion whether the City's grant deed to that property posed any limitations if a public parking facility were to be constructed. ANALYS I S Attached is the formal legal opinion of the City Attorney. It concludes that "...the City can proceed in construction of park- ing facilities at the former Pier Avenue School Site and not be in violation of any deed restriction." The opinion encourages the City to discuss the matter with the District, reserving the right to file a Declaratory Relief action in the Superior Court if the matter cannot be mutually agreed to. Gre:ory T./ Gen ral Na ager Hermosa Beach Parking Authority attachment cc Hermosa Beach City Schools Law Offices of James P. Lough JAMES P. LOUGH TO: FROM: RE: REGULAR CITY COUNCIL MEETING OF JULY 28 1987 MEMORANDUM July 21, 1987 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 331-6131 (816) 792-428 (818) 792-4776 THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH JAMES P. LOUGH, CITY ATTORNEY Linda LeVanway, Paralegal ADDITIONAL PUBLIC PARKING ON FORMER PIER AVENUE SCHOOL PROPERTY Introduction This office has been asked to give a legal opinion on whether there may be grant deed restrictions affecting the possible construction of additional public parking facilities at the Hermosa Beach Community Center. In review of the grant deed between the City and School District, this office surmises that public parking is within an accepted use in that agreement. However, the School District may disagree with this conclusion. If the School District disagrees, the City Attorney would recommend the filing of a Declaratory Relief action in the Superior Court to determine if a parking structure may be placed at the Community Center. Analysis There are two conditions set forth in the grant deed that could be construed to affect the use of the subject property. The first states: "If the City of Hermosa Beach, a municipal corportation, or its successor in interest, shall ever trade, sell, exchange, or otherwise divest the city of title or rezone the property described in this Deed.. the Hermosa Beach City School District, or its successor in interest, shall have the right to terminate the Grantee's interest herein through a legal proceeding filed in the Superior Court of the County of Los Angeles, State of California". The building of a parking facilty by the City would not divest the City of any interest in the property. However, the building of a parking structure by the Hermosa Beach Parking Authority and the issuance of Certicates of Participation raises a closer question. The Parking Authority is a subentity of the City and would not result in a divestment of title. The Certificates issued would have to be drafted in a manner to prevent divestment, in the case of default, in the manner contemplated in the deed restriction. Currently, the property the Community Center is located on is zoned Open Space. Section 9a5-1, of the Hermosa Beach Zoning Code outlines the permitted uses under this zoning classification. The usage of said property can easily be classified under the following permitted uses or as an accessory use to any of the following uses: (c) Recreation centers, public and private. (f) Public governmental buildings. (g) Historical monuments and area of historical significance. To use parking as an accessory use, we must look at the Open Space code definitions. Section 9.5-4 requires that "No more than ten (10) percent of land area shall be used for off-street parking required or not". It would have to be determined what percentage of the subject property would be used for the proposed parking facility and whether or not it falls within the ten percent limitation. If the parking allotment is beyond the ten percent limitation, this section could be modified. It should be amended anyway to delete the provision "required or not". The amendment to the Open Space code would not amount to a rezone under the deed restriction. Even though a parking facility is not listed under the permitted uses in a Open Space zone, it follows that the permitted buildings require parking and thus parking would be allowed. As stated above, the percentage of land devoted to parking would have to be determined. The second condition set forth in the deed that raises questions is one that restricts the usage of the property. It states: "The property granted herein shall not be used for any purpose other than for park, recreational, open space, educational or other community purposes". If the said property is used for any other purpose besides the purposes stated, it would enable the District to claim a reversion on a breach of the condition. (L.A. Cemetery Ass'n v. L.A 95 C 420) Clear and satisfactory evidence of the violation of a condition is required before a breach will cause the title to revert to the grantor. Thus, a conveyance which provided that "the premises herein conveyed shall be used... solely and only for permanent waterways, and canals, free to the public forever" does not prevent a city from converting the canals to public streets, where growth and changed condtions make such changes desirable for the convenience of the public. (Wattson v. Eldridge 207 C 314) The clause contained in the subject deed is not specific as to what "community purposes" are included or excluded . Therefore, it can be broadly interpreted a public parking facility is will within the definition. It can certainly be argued that in a City that has the parking problems of Hermosa Beach, more public parking justifies a community purpose. wit Conclusion It is the opinion of this office that the City can proceed in construction of parking facilities at the former Pier Avenue School Site and not be in violation of of any deed restriction. However, the percentage of property the proposed parking facility will encompase should be determined to allow for any modification of the code if needed. And, the School District's opinion should be considered before the Council takes any steps. Also, bond counsel should be consulted. If there are any questions that cannot be resolved satisfactorily to all parties, thA rovirni 1 r+nnci rler filing D c� ., .tV,.•., n ; ..r acticn in the Superior Court to have the City's rights determined. NOTED: GRECIORY M ER, Ci y Manager L7/Compk Respectfully sul9tted, ✓ JAMES P. 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