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01/12/88
"If God had really intended men to fly, he would have made it easier to get to the airport." -George Winters AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, January 12, 1988 - Council Chambers, City Hall Regular Session - 7:30 p.m. MAYOR Etta Simpson MAYOR PRO TEM Jim Rosenberger COUNCILMEMBERS Roger Creighton Chuck Sheldon June Williams All Council meetings are open Complete agenda materials are the Police Department, Public Clerk. CITY CLERK Kathleen Midstokke CITY TREASURER Gary L. Brutsch INTERIM CITY MANAGER Gayle T. Martin CITY ATTORNEY James P. Lough to the public. PLEASE ATTEND. available for public inspection in Library and the Office of the City PLEDGE OF ALLEGIANCE ROLL CALL: PROCLAMATIONS: Cancer Awareness Week, April 18 - 24, 1988 PLAQUE OF APPRECIATION: Charles W. Sheldon, Planning Commissioner June, 1984 - November, 1987 CITIZEN COMMENTS Citizens wishing to address the City Council on any items on the Consent Calendar may do so at this time. 1. CONSENT CALENDAR: The following routine matters will be acted upon by one vote to approve with the majority con- sent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed will be considered under Agenda Item 3.) (a) Approval of Minutes: cil held on Saturday, Recommended Action: Special meeting of the City Coun- December 12, 1987. To approve minutes. (b) Approval of Minutes: Regular meeting of the City Coun- cil held on December 15, 1987. Recommended Action: To approve minutes. (c) Demands and Warrants: January 12, 1987 Recommended Action: To approve Demands and Warrants Nos. through inclusive. (f) (g) (h) (i) (j) (k) (1) Tentative Future Agenda Items. Recommended Action: To receive and file. City Manager Activity Report: Memorandum from Interim City Manager Gayle T. Martin dated January 6, 1988. Recommended Action: To receive and file. Annual Investment Report. Memorandum from City Treasurer Gary -L. Brutsch dated January 4, 1988. Recommended Action: To receive and file. Monthly Investment Report - November, 1987. Memorandum from City Treasurer Gary L. Brutsch dated December 14, 1987. Recommended Action: To receive and file. Monthly Investment Report - December, 1987. Memorandum from City Treasurer Gary L. Brutsch dated January 4, 1988. Recommended Action: To receive and file. Monthly Revenue Report - November, 1987. Memorandum from Finance Administrator Viki Copeland dated January 6, 1988. Recommended Action: To receive and file. Monthly Expenditure Report - November, 1987. Memorandum from Finance Administrator Viki Copeland dated January 6, 1988. Recommended Action: To receive and file. City Treasurer's Report - November, 1987. Recommended Action: To receive and file. Recommendation to accept a liability settlement plan, as outlined by Computil and authorize the City Manager to sign agreement. Memorandum from General Services Direc- tor Joan Noon dated December 16, 1987. .. Recommended Action: To 1) approve the plan as outlined by Computil, to satisfy the debt owed by Vertical Man- agement Systems, and 2) authorize the City Manager to sign the agreement. Authorization to bid for downtown area maintenance. Memorandum from Public Works Director Anthony Antich dated December 21, 1987. Recommended Action: To 1) approve contract and specifications for downtown area maintenance, and 2) authorize staff to advertise for bids and issue addenda as necessary. Claims for Damages: 1) Ann Zemenak, 2055-B Manhattan Ave., represented by Darrow & Meyer, 12100 Wilshire Blvd., Suite 650, LA 90025, filed December 28, 1987. 2) Christine Myers, 71 - 19th Street #E, repreented by N. Clay Jacke II, 880 W. First St., #805, LA 90012, filed December 30, 1987. 3) Annette Macfarlane, 71 - 19th Street #F, represent- ed by N. Clay Jacke II, 880 W. First St., #805, LA 90012, filed December 30, 1987. Recommended Action: To deny claims and refer to the City's Claims Administrator. Proposed budget amendment to increase outside plan check appropriation (Contract Service/Private) and increase plan check revenue projection. Memorandum from Building and Safety Director William Grove dated December 30, 1987. Recommended Action: That the City Council increase the appropriation for outside plan checking (plan check service/private) to $32,000 and increase the plan check fee revenue projection to $118,000. Hermosa Beach Pavilion - Budgeting for future traffic improvements. Memorandum from Public Works Director Anthony Antich dated December 28, 1987. Recommended Action: To approve the budget for future improvements to the Pier/Valley/Ardmore intersection. Informational item regarding award of funds to the Police Department. Memorandum from Public Safety Direc- tor Steve Wisniewski dated December 28, 1987. Recommended Action: To receive and file. Switers report for the third quarter of 1987. Memoran- dum from Public Safety Director Steve Wisniewski dated December 28, 1987. (s) Recommended Action: To receive and file report. Cancellation of Warrants. Memorandum from City Treasurer Gary L. Brutsch dated December 17, 1987. Recommended Action: To approve cancellation of Warrants Nos. 024874 and 022849. (t) Planning Department staff report re. conditional use permit enforcement program. Memorandum from Planning Director Michael Schubach dated January 5, 1988. Recommended Action: To receive and file. (u) Child Abuse Monthly Report. Memorandum from Community Resources Director Alana Mastrian dated January 5, 1988. Recommended Action: To receive and file. (v) Cost of public noticing for City initiated zoning chang- es. Memorandum from Planning Director Michael Schubach dated January 4, 1988. (w) (x) (y) Recommended Action: Authorize use of existing funds available in the Planning Department's budget for public noticing of the zone changes for consistency with the General Plan and Initiative EE. Review of Cooperative Personnel Services Labor Market Salary Survey for Management Classes - Selected Cities. Memorandum from Personnel Director Robert Blackwood dat- ed January 6, 1988. Recommended Action: To receive and file. Acceptance of work as complete - sanitary sewer replace- ment Target Area II (CIP 85-402). Memorandum from Public Works Director Anthony Antich dated December 28, 1987. Recommended Action: To 1) accept as complete work com- pleted by Christeve Corporation, 2) authorize staff to release the 10% retention payment for CIP 85-402 to Christeve Corp., 3) release the Labor and Materials Bond and the Faithful Performance Bond from Christeve Corp. Request for authorization to solicit proposals for lease of computer and communications equipment. Memorandum from Public Safety Director Steve Wisniewski dated January 4, 1988. Recommended Action: Authorize the Police Department to solicit proposals for the lease of computer and com- munications equipment for the stand alone dispatch and records functions. (z) Award of Bid for Kelly Courts resurfacing project at Clark Field (CIP 87-507). Memorandum from Public Works Director Anthony Antich dated December 30, 1987. Recommended Action: To 1) authorize Mayor to sign agreement with Richard Zaino in an amount not to exceed $51,480, 2) authorize staff to issue construction change orders as necessary, and 3) authorize staff to apply for a transfer of $31,000 Parklands' Grant Fund from CIP 87- 508 to CIP 87-507. (aa) Street improvements proposed by Caltrans at Pier Avenue/ Pacific Coast Highway intersection. Memorandum from Public Works Director Anthony Antich dated January 5, 1988. Recommended Action: To receive and file. (bb) Award of Bid for leasing various city vehicles: engine analyzer, street sweeper, paint truck. Memorandum from Public Works Director Anthony Antich dated December 28, 1987. Recommended Action: To 1) authorize City Manager to enter into lease agreement for above listed vehicles, 2) authorize staff to issue addenda as necessary, 3) au- thorize staff to readvertise for bids for one utility van for the Community Resources Department, and 4) to approve the following budget transfers: return $21,000 to the Street Lighting Fund fund balance and return $14,664 to the General Fund fund balance. (cc) Award of Bid for construction of Beach Drive improve- ments, and professional services agreement for inspec- tion and contract administration services (CIP 87-302). Memorandum from Public Works Director Anthony Antich dated December 23, 1987. Recommended Action: To 1) authorize Mayor to sign agreement with Colich & Sons in an amount not to exceed $302,397, and 2) authorize staff to issue construction change orders as necessary. (dd) Report and recommendations concerning fire hydrant re- quirement at 2415 Silverstrand and recommended alterna- tives for future problems of this nature. Memorandum from Public Safety Director Steve Wisniewski dated January 4, 1988. Recommended Action: To 1) require that a new fire hy- drant be installed at the expense of the builder/owner. of the proposed project before final inspection approv- al, and 2) instruct staff to return with a report, o, recommendations and alternatives for handling future problems of upgrading fire hydrant and flow requirements for new construction and remodels. ***************at***********+kik**************#*************fir******* Citizens wishing to address the City Council on any item listed under Consent Ordinances and Resolutions may do so at this time. ***************************************************************** ***************************************************************** MOTION TO WAIVE FURTHER READING: After the City Clerk has read the title to any resolution or or- dinance on tonight's agenda, the further reading thereof be waived, reserving and guaranteeing to each Councilmember the right to demand the reading of any such resolution or ordinance in regular order. ***************************************************************** 2. ORDINANCES AND RESOLUTIONS (a) ORDINANCE NO. 87-912 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MAN- AGER. For waiver of further reading and adoption. (b) ORDINANCE NO. 87-914 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK LEAFBLOWERS WITHIN THE CITY LIMITS. For waiver of further reading and adoption. (c) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL MAP #18414 FOR 2 -UNIT CONDOMINIUM PROJECT LOCATED AT 645 FIRST PLACE. For adoption. Memorandum from Planning Director Michael Schubach dated January 4, 1988. (d) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING A CITY MANAGER. For adop- tion. Memorandum from City Attorney James P. Lough dat- ed January 12, 1988. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. 4. WRITTEN COMMUNICATIONS FROM THE PUBLIC. PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. V 5. ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND PRECISE PLAN AT 720 EIGHTH STREET. Memorandum from Planning Director Michael Schubach dated January 4, 1988. ***************************************************************** Citizens wishing to address the City Council on any of the remaining items on the agenda may request to do so at the time the item is called. ***************************************************************** MUNICIPAL MATTERS ,, 6. INSTALLATION OF A SOUND SYSTEM FOR THE HEARING IMPAIRED IN THE CITY HALL COUNCIL CHAMBERS. Memorandum from Public Works Director Anthony Antich dated December 23, 1987. Recommended Action: To 1) approve the purchase and in- stallation of a sound system in the Council Chambers for the hearing impaired, and 2) transfer $600 from Prospec- tive Expenditures to the City Council Equipment account. 7. M. L. MEDIA CABLE TV A. Request from Cable TV Board to approve subscriber survey and appropriate funds to produce, circulate and compile results. Memorandum from General Ser- vices Director Joan Noon dated January 5, 1988. Recommended Action: To 1) approve survey and 2) transfer funds from Prospective Expenditures, not to exceed $2,000, for printing, mailing, etc. B. Recommendation to award contract for Cable TV con- sulting services to Communications Support Corpora- tion. Memorandum from General Services Director Joan Noon dated November 23, 1987. (Continued from 12/15 meeting) Recommended Action: To 1) award contract to Com- munications Support Corp., being the only bidder under the $5,000 limit prescribed by Council, and 2) approve transfer of funds from Prospective Ex- penditures to Cable TV account. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a) (b) Consideration of appointing an Acting City Manager. Memorandum from Interim City Manager Gayle T. Martin dated December 30, 1987. Recommended Action: To adopt a resolution appointing the Assistant City Manager as Acting City Manager effec- tive January 18, 1988. Proposed membership in the Southern California Water Committee. Memorandum from Interim City Manager Gayle T. Martin dated December 30, 1987. Recommended Action: To approve the City's membership in the Southern California Water Committee at an annual dues rate of $750.00. • 9. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) City Council Personalized Stationery. Memorandum from Finance Administrator Viki Copeland dated January 5, 1988. (b) Informational report regarding placement of a Kiosk at the Hermosa pierhead. Memorandum from Assistant City Manager Alana Mastrian dated January 5, 1988. (c) Memorandum re. proposed agenda for a joint meeting with the City Council within next two months. Memorandum from Michael Schubach dated January 5, 1988. 10. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Williams for discussion of policy statement for parking enforcement. Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Coun- cil action tonight. APPEARANCE OF INTERESTED CITIZENS Citizens wishing to address the City Council on any matter within the jurisdiction of the Council not elsewhere considered on the agenda may do so at this time. Citizens with comments regarding City management or departmental operations are requested to sub- mit those comments in writing to the City Manager. ADJOURNMENT NEW CITY HALL OPERATING HOURS EFFECTIVE NOVEMBER 30, 1987: MONDAY THROUGH THURSDAY OPEN 7:00 A.M. TO 6:00 P.M. 12:00 NOON TO 1:00 P.M. CLOSED FRIDAYS Where there is no vision the people perish... HERMOSA BEACH CITY COUNCIL AGENDA WELCOME! By your presence in the City Council Chambers you are participating in the process of representative government. Your government welcomes your interest and hopes you will attend the City Council meetings often. CITY VISION A less dense, more family oriented pleasant low profile, financially sound community comprised of a separate and distinct business district and residential neighborhoods that are afforded full municipal services in which the maximum costs are borne by visitor/users; led by a City Council which accepts a stewardship role for community resources and displays a willingness to explore innovative alternatives, and moves toward public policy leadership in attitudes of full ethical awareness. This Council is dedicated to learning from the past, and preparing Hermosa Beach for tomorrow's challenges today. Adopted by City Council on October 23, 1986 w NOTE: There is no smoking allowed in the Council Chambers • THE HERMOSA BEACH FORM OF GOVERNMENT Hermosa Beach bas the Council -Manager form of government, with a City Manager ap- pointed by and responsible to the City Council for carrying out Council policy.The Mayor and Council decide what is to be done. The City Manager, operating thrugh the entire City staff, does it. This separation of policy making and administration is considsered the most economical and efficient form of City government in the United States today. GLOSSARY The following explanations may help you to understand the terms found on most agen- das for meetings of the Hermosa Beach City Council. Consent Items A compilation of all routine matters to be acted upon by one vote; approval re- quires a majority affirmative vote. Any Councilmember can remove an item from this listing thereby causing that matter to be considered under the category Consent Cal- endar items Removed For Separate Discussion. Public Hearings Public Hearings are held on certain matters as required by law. The Hearings afford the public the opportunity to appear and formally express their views regarding the matter being heard. Additionally, letters may be filed with the City Clerk, prior to the Hearing. Hearings Hearings are held on other matters of public importance for which there is no legal requirement to conduct an advertised Public Hearing. Ordinances An ordinance is a law that regulates government revenues and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least one week later Council may adopt, reject or hold over the ordinance to a subsequent meeting. Regular ordinances take effect 30 days after the second reading. Emergency ordinances are governed by different provisions and waive the time requirements. Written Communications The public, members of advisory boards/commissions or organizations may formally communicate to or make a request of Council by letter; said letters should be filed with the City Clerk by the Wednesday preceeding the Regular City Council meeting. Miscellaneous Items and Reports - City Manager The City Manager coordinates departmental reports and brings items to the attention of, or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports - City Council Members of the City Council may place items on the agenda for consideration by the full Council. Other Matters - City Council These are matters that come to the attention of a Council member after publication of the Agenda. Oral Communications from the Public - Matters of an Urgency Nature Citizens wishing to address the City Council on an urgency matter not elsewhere con- sidered on the agenda may do so at this time. Parking Authority The Parking Authority is a financially separate entity, but is operated as an inte- gral part of the City government. Vehicle Parking District No. 1 The City Council also serves as the Vehicle Parking District Commission. It's pur- pose is to oversee the operation of certain downtown parking -lots snd otherwise pro- mote public parking in the central business district. OG540 MINUTE$_OF_THP REGULAR„,MEETING,QF THE,CITY_C UIL of the City of Hermosa Beach, California, held on Tuesday, DNCecember 15, 1987 at the hour of 7:30 P.M. CLO$ED_SESSION - 6:00 P.M. Present: Creighton, Rosenberger, Sheldon, Williams. Mayor Simpson Absent: None PLEDGE OF_ALLEGIQNCE - Councilmember June Williams ROLL CALL Present: Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson Absent: None ANNOUNCEMENTS FROM, CLOSED SESSION City Attorney Lough announced the settlement of a Cross Complaint by the County of Riverside in the case of Mal- com L. Marks vs. County of Riverside in the amount of $3,000. 2. City Attorney Lough announced the City Council's tenta- tive agreement to appoint Gerald Caton as the new City Manager. PROCLAMATIONS: Bill of Rights Week, December 13 - 19, 1987 Drunk and Drugged Driving Awareness Week December 13 - 19, 1987. CITIZEN COMMENTS S. Roy Schubert, 553 - 21st Street, head of Cable TV Board, asked to have item 1(t) pulled for discussion. 1. CONSENT CALENDAR ctiQn:. To approve Consent Calendar items (a) through (ee) with the exception of the following items which were pulled for discussion but are listed in order for clarity: (c) Williams, (o) Rosenberger, (s) Rose- nberger, (t) Schubert, (z) Williams, (bb) Rosenberger, (cc) Creighton and (dd) Williams. Motion Rosenberger, second Sheldon. So ordered. (a) Approy 1. o#' Minutes: Regular meeting of the City Coun- cil held on November 24, 1987. latiQO: To approve minutes. Minutes 12-15-87 11'- 11 i (b) Demands and Warrants: December 15, 1987. Action: To approve Demands and Warrants Nos. 24962 through 25116 inclusive noting voided Warrants Nos. 24972, 24973, 24974, 24991 and 25025. (c) Tentative Future Agenda Items. Councilmember Williams reiterated her request to have two items added to the Tentative Future Agenda Items: (1) possible construction of a parking structure at 14th Street and Manhattan Avenue; and (2) discussion of pos- sibly increasing square footage required in the R-2 and R-3 zones with the intention of decreasing density. Action: To receive and file. Motion Williams, second Rosenberger. So ordered. (d) City Manager Activity Report: Memorandum from Interim City Manager Gayle T. Martin dated December 9, 1987. Action: To receive and file. (e) Building and Safety Department Monthly Activity Report: November, 1987. Action: To receive and file. (f) Community Resources Department Monthly Activity Report: November, 1987. Action: To receive and file. (g) Finance Department Monthly Activity Report: November, 1987. Action: To receive and file. (h) Fire Department Monthly Activity Report: November, 1987. Action: To receive and file. (i) General Services Department Monthly Activity Report: November, 1987. Action: To receive and file. (j) Personnel Department Monthly Activity Report: November, 1987. Action: To receive and file. - 2 - Minutes 12-15-87 (k) Planning,Department Monthly Activity Report: November, 1987. Action: To receive and file. (1) Police DepartmentMonthlyActivity Report: November, 987. Action: To receive and file. (m) Public Works Department.Monthly Activity.Report: Novem- ber, 1987. Action: To receive and file. (n) Recommendation to authorize lease ,qfcopy machines. Memorandum from Public Safety Director Steve Wisniewski dated November 19, 1987. Action: To authorize the lease of copy machines from the Xerox Corporation for an approximate amount of $1,491.79 per month, amount to be paid from the same accounts that they are now drawn from. (o) Proposed changes to,film permit po).jcy-re.cost of_per- wits and dusk to dawn filming. Memorandum from Communi- ty Resources Director Alana Mastrian dated November 24, 1987. Action: To 1) increase permit fees to $700 per day, with fees reduced to $300 per day after first 10 days; 2) filming hours shall not extend beyond 10 p.m. in residential areas unless written notice given to all affected residents, reasonable efforts are made to resolve or minimize neighborhood problems as they relate to noise, parking and congestion, and filming in commer- cial areas extending beyond 10 p.m. are subject to noise abatement conditions; 3) the film company shall be responsible for written notification indicating filming location, dates and times to all residences/businesses within 2 block radius of filming location; and 4) the business license fee shall be $200 per year. Motion Rosenberger, second Simpson. So ordered noting a NO vote by Williams who believes there should be no filming after 10 P.M. in residential areas. Councilmember Sheldon requested staff to return with a report justifying a proposed increase of the permit fee to $1,000. (p) Approval of_.lease.agreementbetween the City of Hermosa - Reach and Project Touch for,office space in the ComMuni- ty Center. Memorandum from Community Resources Director Alana Mastrian dated December 1, 1987. .. • - 3 - Minutes 12-15-87 Action: To approve Project Touch lease agreement for room C at the Community Center (312 sq. ft.) at $.67/sq. ft. ($210/month) through June, 1988 and $.70/sq. ft. ($218/mo.) from July, 1988 through December, 1988. (q) Approval,of leazeagreement between the City;of Hermosa Beach and_Palmer_Drug Abuse,of.Los_Angeles,..Ine, Memo- randum from Community Resources Director Alana Mastrian dated December 1, 1987. Action: To approve Palmer Drug Abuse lease agreement for room 11 at the Community Center (400 sq. ft.) at $.67/sq. ft ($268/mo.) through June, 1988 and $.70/sq. ft. ($280/mo.) from July, 1988 through December, 1988. (r) Report re. unreinforced masonry buildings in Hermosa Beach. Memorandum from Building and Safety Director William Grove dated December 7, 1987. Action: To receive and file. (s) Downzoning map.and sghedule,.fimplementation. Memoran- dum from Planning Director Michael Schubach dated Novem- ber 30, 1987. Supplemental information - Alternate Schedule for Rezoning. This item ws discussed as a part of 12(a). (t) Recommendation,to award iid for%Cable TV consulting ser- vices. Memorandum from General Services Director Joan Noon dated November 23, 1987. Supplemental information - letter from Cable TV Board Chairman S. Roy Schubert dated 3 December 1987. Speaking to Council were: S. Roy Schubert, Cable TV Board Chairman, who asked that this bid award be tabled until the Board has results from a survey conducted by the Board of cable TV subscribers. Jonathan Cramer, Communications Support Corporation, answered questions of Council and stated that their ser- vices could be completed in 30 days after award of the bid. Action: To table this matter for one month. Motion Simpson, second Rosenberger. So ordered. (u) Award of,bid for Property.,Insurance. Memorandum from Personnel Administrator Robert Blackwood dated December -- 9, 1987. ,Action: To award the bid for property insurance t©► the Firemans Fund Insurance Company for a premium not to exceed $15,500. - 4 - Minutes 12-15-87 (v) Award, of bid,. for Vehicle Physical, Damage Insurance. Memorandum from Personnel Administrator Robert Blackwood dated December 9, 1987. Acton: To award the bid for Vehicle Physical Damage insurance to the Firemans Fund Insurance Company for a premium not to exceed $21,000. (w) Approval,. of agreement with. the.. firm of Liebert, Cassidy and Frierson to conduct training_ and con3ultation services. Memorandum from Personnel Administrator Robert Blackwood dated December 7, 1987. Supplemental memorandum from Personnel Administrator Robert Blackwood dated December 15, 1987. Action: To 1) authorize the City Manager to sign the agreement for special services, and 2) appropriate $2,000 from the General Fund to Personnel Training Ac- count #001-401-1203-4316 to pay for services. (x) Claims..for,.Damages 1) Sharon C. McCarthy, 306 - 24th Street, Hermosa Beach, filed November 24, 1987. 2) Steven Craig Stull, 527 Monterey Blvd., Hermosa Beach, filed December 7, 1987. 3) (Amended Claim) Kemmer Matteson v. City of Hermosa Beach, et al, represented by Robert Parker Mills, 911 East Colorado Blvd., 3rd Flr., Pasadena, CA 91106, filed December 7, 1987. Action: To deny claims and refer to the City's Claims Admin strator. (y) '.royal ofDeal. .n- Hi:hlandAvenue Widenin: (CIP 85- 102 . Memorandum from Public Works Director Anthony Antich dated December 3, 1987. Action: Authorize staff to submit the plans and specifications for CIP 85-102 to Caltrans for approval. (z) (teyision to_the,,Qoisc„section .of_,thg,ATSF_E.I.R. Memo- randum from Interim City Manager Gayle T. Martin dated December 3, 1987. Action: To approve the estimate of Mestre Greve Associ- ates of up to $840.00 to revise the figures for traffic noise in the ATSF E.I.R. to reflect the revised traffic volume reported in the final E.I.R. Motion Williams, second Mayor Simpson. So ordered. (aa) Award.of Bid for, underground storage tank,closure,_- Police Station,_,City Yard tCIP.86-601). Memorandum from Public Works Director Anthony Antich dated December 3, 1987. - 5 Minutes 12-15-87 l Action: To 1) authorize Mayor to sign agreement with Diamond Pacific for closure of the underground storage tanks at the Police Station and City Yard in an amount not to exceed $13,530, and 2) authorize staff to issue change orders as necessary. (bb) A.•royal of revised :radin•lanto accomm.date street improvements,532:53 1 wentiet Street. Memoran- dum from Public Works Director Anthony Antich dated De- cember 8, 1987. Action: To refer back to staff. Motion Rosenberger, second Creighton. So ordered. (cc) Authorization to,pay claim to Ron Bone - pate of Loss 10/29/87. Memorandum from City Clerk Kathleen Midstokke at`ed December 7, 1987. Action: To direct the City Clerk to return with a resolution amending the settlement amount allowed the City's claims administrator, Self Insurers, Inc., in- creasing this amount from $1,500 to $3,500. Motion Creighton, second Williams. So ordered. Final Action: To authorize Self Insurers Services to pay the claim in an amount not to exceed $2,500. Motion Rosenberger, second Creighton. So ordered. (dd) Reportand,recommendationregarding alcohol beverage control licenses, issued within the.City of,Hermosa Beactl. Memorandum from Public Safety Director Steve Wisniewski dated December 3, 1987. Action: To refer back to staff to get the City Attor- ney's input on the Public Safety Director's report, said report to include under what circumstances and delineate the procedures whereby the City could turn down a request for an alcoholic beverage license. Motion Creighton, second Williams. So ordered. (ee) Report in responseto.letter,of complaint from, J. R. Reviczky,re. barking.aogs,at.animal control.hQlding facility. Memorandum from General Services Director Joan Noon dated December 3, 1987. Action: To receive and file. A recess was called at 8:40 P.M. The meeting reconvened at 8:50 .P.M. MOTION ,TO,WAIVE_tFURTHER,.READING Actioni To waive full reading of any ordinance or resolution`bn this evening's agenda. 6 - Minutes 12-15-87 Motion Rosenberger, second Williams AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson NOES - None 2. ORDINANCES AND RESOLUTIONS (a) ORDINANCE NO. 87-910 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, APPROVING ADDING PERSONALIZED MINI -STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMEN- TAL NEGATIVE DECLARATION. For adoption. Action: To adopt Ordinance No. 87-910 entitled "AN OR- DINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AP- PROVING ADDING PERSONALIZED MINI -STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion Williams, second Rosenberger. So ordered. (b) ORDINANCE NO. 87-911 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, PERMITTING RECYCLING FACILITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILITIES, AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. For adoption. Action: To adopt Ordinance No. 87-911 entitled "AN OR- DINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PER- MITTING RECYCLING FACILITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILI- TIES, AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion Rosenberger, second Creighton. So ordered. (c) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #18330 FOR A FOUR -UNIT CONDOMINIUM PROJECT AT 625 SEVENTH STREET. For adoption. Memorandum from Planning Director Michael Schubach dated December 1, 1987. Action: To adopt Resolution No. 87-5091 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #18330 FOR A FOUR -UNIT CONDOMINIUM PROJECT AT 625 SEVENTH STREET." Motion Williams, second Rosenberger. So ordered. (d) AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER. For introduction. Memo- randum from City Attorney James P. Lough dated December 8, 1987. Action: To introduce Ordinance No. 87-912 entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, • REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER" with the addition of the standard sections regarding adoption and publication. Motion Rosenberger, second Creighton. So ordered. - 7 - Minutes 12-15-87 • (e) A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO STUDY REPEALING THE BILTMORE SITE SPECIFIC PLAN LOCATED BETWEEN 15TH STREET AND 13TH STREET, AND THE STRAND AND HERMOSA AVENUE; COM- MONLY KNOWN AS THE 'BILTMORE SITE'. For adoption. Memorandum from City Attorney James P. Lough dated De- cember 8, 1987. Action: To adopt Resolution No. 87-5092 entitled "A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO STUDY REPEALING THE BILT- MORE SITE SPECIFIC PLAN LOCATED BETWEEN 15TH STREET AND 13TH STREET, AND THE STRAND AND HERMOSA AVENUE; COMMONLY KNOWN AS THE "BILTMORE SITE". Motion Williams, second Rosenberger. So ordered. (f) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DENOUNCING THE POSITION TAKEN BY THE CITY OF LOS ANGELES AND SUGGESTING INTERIM MITIGATION WITH RESPECT TO SEWAGE DIVERSION PRACTICES. For adoption. Action: To adopt Resolution No. 87-5093 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DENOUNCING THE POSITION TAKEN BY THE CITY OF LOS ANGELES AND SUGGESTING INTERIM MITIGATION WITH RESPECT TO SEWAGE DIVERSION PRACTICES" with addi- tion of a further section on page 2, line 20 as follows: "FURTHER BE IT RESOLVED that the City of Hermosa Beach urges the City of Los Angeles to enact a moratorium on future construction until such time as a proper replace- ment sewer is constructed to handle increased flow; and" Motion Sheldon, second Mayor Simpson. So ordered. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. The following Consent Calendar items were discussed at this time but are listed on the Consent Calendar in or- der for clarity: (c), (o), (s), (t), (z), (bb), (cc), and (dd). 4. WRITTEN COMMUNICATIONS FROM THE PUBLIC. (a) (b) Letter from Anthony L. Rose, P. O. Box 488, Hermosa Beach, dated November 4, 1987 re. comments on election results. (Continued from November 10 and November 24, 1987 meetings.) Action: To receive and file. Motion Williams, second Rosenberger. So ordered. Letter from Diane L. Greenwald, 32 Tenth Street, Hermbsa Beach, dated October 31, 1987 re. parking at Hermosa Valley School. (Continued from November 24, 1987 meeting.) 8 Minutes 12-15-87 Action: To refer to staff for a report back on feasibility of allowing 10 minute parking on west side of Valley Drive adjacent to 1645 Valley Drive during school hours. Motion Williams, second Creighton. So ordered. (0) Letter .from_.Roger_.D. _Creighton, 1070.Third. Street,, Her- mosa,Beach, dated November 13, 19$7 re. City personal- ized stationery. (Continued from November 24, 1987 meeting.) 4gtion: To have all printing put out to bid in the future. Motion Rosenberger, second Williams Amendment_to Motion: To ask staff to return with a re- port regarding the cost of the stationary with and with- out names, price of continuous feed stationary, and the stationary remaining at the end of the last term. Motion Creighton with the concurrence of the maker of the motion and the second. Eu_rther_Amendment_to._Motion: To consider having the Councilmember's names on the stationary with no Mayor designation. Motion Simpson with the concurrence of the maker of the motion and the second. So ordered. (d) Letter from Dency.and_Moira_Nelson, 2415 .Silverstrand, Hermosa Beach, dated December 8, 1987 re. requirement to install a fire hydrant to obtain permission to build a new single family residence. Speaking to Council regarding this issue were: Moira Nelson, 2415 Silverstrand Jerry Compton, Planning Commissioner Tom Morley, 516 Loma Drive Action: To refer to staff for a report back at the next meeting regarding establishing if the increase in square footage on the subject property caused the requirement for installation of a new fire hydrant, and possible establishment of a City-wide policy. Motion Creighton, second Sheldon. So ordered. final Action; To ask staff to bring back alternatives as to how to manage this problem in the future. Motion Sheldon, second Rosenberger. So ordered. PUBLIC HEARINGS • 9 Minutes 12-15-87 5. ZONE CHANGE FROM R-2 C -POTENTIAL TO C-3 WIT PRECISE A A. 7 0 GH.H_S.R E Memorandum from Planning Director Michael Schubach dated December 7, 1987. The staff report was presented by Planning Director Michael Schubach. The Public Hearing was opened. Coming forward to speak in favor of granting the zone change were:. Terry Prindle, one of the owners of Music Plus, appellant, who submitted approximately 300 letters of support from Hermosa Beach residents and petitions with approximately 1200 signatures from customers in support. Jerry Compton, 832 - 7th Street Speaking in opposition were: Pat Price, 709 - 8th Street Mary Ann Wright, 731 - 8th Street The Public Hearing was closed. Action: To approve the staff recommendation approving tie proposed zone change and Precise Plan subject to the conditions noted in Resolution No. 87-5094, direct staff to prepare a text amendment which will require a Condi- tional Use Permit for establishments which sell special event tickets, e.g. concerts, sporting events, etc., and adopt Resolution No. 87-5094 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFOR- NIA, APPROVING A PRECISE PLAN FOR 720 - 8TH STREET, LE- GALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMO- SA TRACT" with an amendment that the business must secure the parking lot and eliminate lighting (with the exception of security lighting) at 10:00 P.M. Applicant to be made aware that the City Council will be watching his ticket sales and his CUP will be reviewed by the Planning Commission and the City Council. Motion Sheldon, second Creighton. So ordered. Final,Action:� To introduce Ordinance No. 87-913 enti- tled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CAL- IFORNIA, APPROVING A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND A NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 720 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT." Motion Rosenberger, second Sheldon. So ordered. 6. TEXT AMENDMENT .TO ADD "BREWPUB RESTAURANT". TO..THE,C-2 ZONE.PERMITTED USE LIST. Memorandum from Planning Di- rector Michael Schubach dated December 1, 1987. The staff report was presented by Planning Director Michael Schubach. 9. - 10 - Minutes 12-15-87 The Public Hearing was opened. Coming forward to speak was Jerry Compton, 832 - 7th Street, who spoke in favor. The Public Hearing was closed. Action; To receive and file. Motion Sheldon, second Williams. So ordered. A recess was called at 10:20 P.M. The meeting reconvened at 10:30 P.M. MUNICIPAL_ MATTERS 7. THEESTABLISHMENT OF.A BLUE..RIBBON_COMMITTEE FOR THE QURPQ§E OF RESEARCCHING, AND ,OBTAINING..FUNpING.FQR.,THE PURCHASE OF, THE, RAILROAD RIGHT,,OF .WAT. Memorandum from Community Resources Director Alana Mastrian dated Novem- ber 4, 1987. (Continued from November 10 and November 24, 1987 meetings.) Supplemental information - memoran- dum from Interim City Manager Gayle T. Martin re Esti- mated Cost to Staff Committee, and memorandum from Mayor Simpson dated December 15, 1987. The staff report was presented by Community Resources Director Alana Mastrian. Agtion; To postpone establishment of this committee until City Council strategy is set on overall railroad purchase. Motion Sheldon, second Rosenberger. So ordered. 8. AN .ORDINANCE Of THE_CITY OF,HERMOSA BEACH= CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 1'.1 2-10 ARTICLEI CHAPER 1' 12• REGU ATING THE USE OF BACKPACK A B E R WI N HE CI Y Mi S. Memorandum from Public Works Director Anthony Antich dated November 30, 1987. The staff report was presented by Public Works Director Anthony Antich. Speaking in opposition to adopting this ordinance was Mike Fujizawa, Mike Fukozawa Gardening, 1820 Harper, Redondo Beach. Action: To introduce Ordinance No. 87-914 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK/LEAFBLOWERS WITHIN THE CITY LIMITS". Motion Creighton, second Williams. So ordered. Minutes 12-15-87 9. FY,87-88 PROPOSITION A.BUDGET,AMENDMENT „REQUEST FOR.THE COMMUTER_TRANSPORTATION.. IMPLEME(VTATION PLAN. Memorandum from Planning Director Michael Sehubach dated December 3, 1987. Action: To 1) appropriate additional funds in the amount of $66,755 from Proposition A Fund for Commuter Transportation Implementation Plan, and 2) revise revenue estimates to reflect $40,000 in the Subregional Incentive Fund account to be received from LACTC and $30,000 to be received from the other participating cities. Motion Williams, second Mayor Simpson. So ordered. 10. MISCELLANEOUS_ITEMS_AND_REPORTS - CITY MANAGER (a) Establishment •f a r sidential source se'aration rec cling program,...Qr_the.Ci14_o Hermosa Beach. Memoran- dum from Interim City Manager Gayle T. Martin dated November 19, 1987. (Continued from November 24, 1987 meeting.) Action: 1) Instruct staff to determine what can be worked out with City of Redondo Beach toward creation of a joint powers agreement providing for joint use of the Redondo Beach Recycling Center; and 2) hold in abeyance any further action toward the establishment of a residential source separation program until the full extent of other potential programs such as composting and commercial waste recovery are proposed by the County Sanitation Districts. Motion Sheldon, second Creighton. So ordered. 11. MISCELLANEOUS_ITEM$ AND,. REPORTS -, CITY CQUNIL (a)ity_,Council _reQrganti Zaonf.-_November.118Z. (Continued from November 24, 1987 meeting.) Memorandum from City Clerk Kathleen Midstokke dated November 13, 1987. Sup- plemental information - memorandum from City Clerk Kath- leen Midstokke dated December 14, 1987 and memorandum from Personnel Administrator Robert Blackwood dated De- cember 7, 1987. Action: To approve the City Council committee appoint- ments as recommended by Mayor Simpson. Motion Sheldon, second Creighton. So ordered. Final_Actton: To adopt Resolution No. 87-5095 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO APPOINT SPECIFIC REPRESENTATIVES TO THE IN- DEPENDENT CITIES RISK MANAGEMENT AUTHORITY" (Councilmem- ber Sheldon to serve on Board and Robert Blackwood to serve in Councilmember Sheldon's absence). o� Motion Rosenberger, secohd Creighton. So Ordered. - 12 - Minutes 12-15-87 (b) Consideration_of._Planning,Commission/CitY,Council.work- shots. Memorandum from Planning Director Michael Schubaeh dated December 1, 1987. Speaking to Council ws Jerry Compton, 832 - 7th Street, urging holding of these meetings. Action: To direct the Planning Commission to come back to *o ncil within the next few months with.a proposed schedule and agenda. Motion Rosenberger, second Sheldon. So ordered. 2. OTHER _MATTERS-,CITY.COPNCIL Requests from Councilmembers for possible future agenda items: (a) Re.uest_b Councilmem•er Crei_hton .or.discussion of lacin:im.lementati•n o...pro •osi i'n EEon the ballo in t„e _June,. 19 :: _primary. Proposed. Action: To put the matter of implementation of Proposition EE on the ballot. Motion Creighton - dies for lack of a second. A9tiont To refer to staff for a report back on the next agenda with a copy of Proposition EE, a proposed initia- tive and how the process could be speeded up. Motion Williams, second Creighton. So ordered noting a NO vote by Sheldon. Furthgr_Action: To reconsider the motion. Motion Creighton, second Rosenberger AYES - Creighton, Rosenberger, Sheldon, Mayor Simpson NOES - Williams proposed Actionk To refer to staff for a report back on the next agenda with a copy of Proposition EE, a pro- posed initiative and how the process could be speeded up. Motion Creighton, second Rosenberger AYES - Williams NOES - Creighton, Rosenberger, Sheldon, Mayor Simpson Motion fails. Final Action: To implement the alternate schedule for rezoning by the Planning Commission through the Public Hearing process next year taking areas 1 and 2 first, then 9, 7 and 8. Motion Sheldon, second Rosenberger. AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor _ Simpson NOES - None 110 • - 13 - Minutes 12-15-87 (b) (c) (d) Request by Councilmember Sheldon for discussion of a residential density reduction Council workshop or the creation of a blue ribbon committee to make proposals re. density reduction. Proposed Action: To refer to staff for a report back in January as to what this committee would look at, and who would be on it, for establishment of the committee in April. Motion Sheldon - withdrawn by the maker of the motion Councilmember Sheldon will work up a report on this item - no action was taken. Request by Councilmember Sheldon for discussion of ap- propriate interaction between Councilmembers and staff. Supplemental information - memorandum from City Clerk Kathleen Midstokke dated December 10, 1987. No action was taken. Request by Councilmember Rosenberger for discussion re- lated to proper procedure for future commission appointments. Councilmember Creighton will get policies and procedures from neighboring cities. APPEARANCE OF INTERESTED CITIZENS None ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Wednesday, December 16, 1987 at the hour of 12:35 A.M. to a Regular Meeting to be held on Tues- day, January 12 at the hour of 7:30 P.M. Deputy City Clerk - 14 - Minutes 12-15-87 MINUTES OF' THE.SPECIALMEET11 .QF.THE CITY CQUNCIL of the City of Hermosa Beach, California, held on Saturday, December 12, 1987 at the hour of 8:00 A.M. PLEDQE OF ALLEGIANCE - Councilmember Jim Rosenberger ROLL CALL Present: Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson Also Present: City Attorney James P. Lough, Personnel Administrator Robert Blackwood The Special City Council Meeting temporarily adjourned at the hour of..8:03 A.M. for the purpose to convening to a Closed Session to interview City Manager candidates. The Special City Council Meeting reconvened at the hour of 4:55 F.M. There were no announcements of any actions from Closed Session. ADJOURNMENT The Special Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Saturday, December 12, 1987 at the hour of 4:56 P.M. to a Regular Meeting to be held on Tuesday, December 15 at the hour of 7:30 P.M., preceded by a Closed Session at 6:00 P.M. 0(-141 City Clerk la January 4, 1988 Mayor and Members of City Council Meeting the City Council January 12, 1987 ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE CITY OF HERMOSA BEACH Recommendation It is recommended that the council adopt the attached resolution relative to the Annual Statement of Investment Policy for the city of Hermosa Beach for the year 1988. On January 1, 1985 the governor signed Chapter 1226 legislation into law requiring that local public agencies file an Annual Statement of Investment Policy. The 1988 Hermosa Beach City Treasurer's investment policy will comply with Government Code Section 53600 thru 53659, which governs municipal investments in the State of California. Our temporary idle cash is presently invested in the following: 1. Local Agency Investment Fund (LAIF). This is a state fund administered by the State Treasurer's office. 2. Two "Freddie Macs", purchased May 26, 1987 and June 23, 1987, which are insured by the Federal Home Loan Mortgage Corporation. 3. One Certificate of Deposit with American Savings, which is Federally insured, falls within the most conservative view of governmental guidelines. The government guidelines allow for five year investments. However, based on the present size of the budget and the need for liquid assets, I will invest,in some instruments with one year maturity dates. The majority of our investments will be less than a year. I will not deal in stocks (margin) or futures,'and I will not speculate. • if • The attached 1988 investment policy resolution is respectfully submitted for your review. Respectfully submitted, Gary L Bru sch City Treasurer NOTED: • Gayle Martin City M.nager CIVIL CODE BENEFIT OF THIRD PERSONS 12261 deviate from the terms of the trust regarding the making or retention of investments. (5) The provisions of this section shall apply to all trusts now existing • or hereafter created. u•bere, in trusts now existing or bereafl,c created, the term "investments permissible by Saw for investment of trust funds," or "authorized by law for investment of trust funds, legal investments," or "authorized inve5tmen w s txr similar import are used in defining the powers the trustee relative to investments, such language, in the absence of other controlling or modifying provisions of the trust instrument, shall be construed as authorizing any investment permitted by the terms of subdivision (1) of this section. (6) The term "property" as used in this section includes Iife insur- ance, endowment, and annuity contracts issued by legal reserve companies authorized to do business in this state. Enacted 3172; Amended Slats 1943 els 211 11 p 2672, Stats 1967 eb 622 j 1 p 2054. el 1706 f 1 p 4265, Slat: 196E eh 161 j 1 p 315, Stan 1969 cb 2.59 j 1 p 611. Prior Ln: Field's Draft AY CC $ 1199. Amendments 1943 Amendment. Prior to 3943 the taction read: •A trustee must invest !ism/7 received b; him undo the tryst, as fast u he collects s sut,cient amount. is suds manner as to atord reasonable securitl and interest for the same." 1943 Amendment amended the seition to read as at present except for the follenving Amendments 1967 Amendment (1) Added the second sentence e' subd (2); (2) deleted 414vinp bank or the savings departmeru of any" after "'interest in any" in subd (3), and (3) deleted "the savings department of after (inclding" is subd (3). 1965 Amendment Added svb (6). 1969 Amendment Added , and stock in any corporation eantronint. controlled by, or tinder common Control Lith such trustee at the end of subd C}• Goss Referee= • Liability of trustee its connection tsith issue of shares- Corp C 1413. Investment of trust funds received by trust company: Fun C j 1561. Deposit of trust eampany funds asaiting investment or distribution: Fin C j 1562. Registration of stock bald in trust in e►amt of anomivar of trust company. Fro C 1563. Common trust funds. Fin C f 1564. Shares of savings and loan associations ee Sera? investracnts: Fin C f 6407. Investment eerufieates issued by savings and loan associations u legal investment nt: Fm C ; 6401 Valera/ savings and loan assoeistiaese: Fm C f 11207. National otortgate association obligations: Fm C If 27007 a sea. Farm loan bonds. Gov C f 6160. Pensions truss funds- Gov C j 53216.5. Investment of unearned premium reserve of tick insurer: Ins C f 12313. Mons participation certificates and securities guaranteed b kgal investments for trust fiends: lns C j 1252/. yja1e policies as Certificates and transfers of shares Of other securities M14 b fiduciaries { 1402.Establishment or 0011117100 MG Municipal ter district bands. K t UUmcod t of Mental Health IVI C ?2K Act 447. CIVIL CODE § 2261. [Investment of funds] (1) In investing, reinvesting, purchasing, acquiring, exchanging, selling and managing property for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevail. ing, which men of prudence, discretion and intelligence exercise in the management of their own affairs, not in regard to speculation, but in regard to the permanent disposition of their funds, considering the probable income, as well as the probable safety of their capitaL Within the limitations of the foregoing standard, and subject to any express provisions ' or limitations contained in any particular trust instrument, a trustee is authorized to acquire every kind of property, real, personal or mixed, and every kind of investment, specifically including, but not by way of limitation, corporate obligations of every kind, and stocks, preferred or common, which men of prudence, discretion and intelligence acquire for their own account. (2) In the absence of express provisions to the contrary in the trust instrument, a trustee may continue to hold property received into a trust at its inception or subsequently added to it or acquired pursuant to proper authority if and as long as the trustee, in the exercise of good faith and of reasonable prudence, discretion and intelligence, may consider that retention is in the best interests of the trust. Such property zpay include stock in the trustee, if a corporation, and stock in any corporation controlling, controlled by, or under common control with such trustee. (3) In the absence of express provisions to the contrary in the trust instrument, a deposit of trust funds at interest in any bank (including the trustee, if a bank) shall be a qualified investment to the extent that such deposit is insured under any present or future law of the United States, or to such greater extent as a court of competent jurisdiction may authorize. Nothing in this section shall be construed as limiting the right of trustees in proper cases to make deposits of trust moneys in banks, subject, in the case of interest-bearing deposits, to such notice or other' conditions respecting withdrawal as may be prescribed by law or governmental regulation affecting such deposits. ' (4) Nothing in this section shall abrogate or restrict the power of the appropriate court in proper cases to direct or permit the tnittee to (6) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH ACKNOWLEDGING THE RECEIPT AND FILING OF THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE YEAR 1988 WHEREAS, the California State Legislature passed legislation during the 1984 session requiring the filing of an annual Statement of Investment Policy by local public agencies; and WHEREAS, the Governor of the State of California signed such legislation into law effective January 1, 1985 (Chapter 1226); and WHEREAS, the City Treasurer of the City of Hermosa Beach declares the annual Statement of Investment Policy to be as follows: PURPOSE: This statement is intended to provide a guideline for time prudent investment of temporary idle cash, trust funds and restricted monies and to outline a policy for maximizing the efficiency of the cash management system. Ultimate investment goals include the enhancement of economic status and the protection of pooled cash investments. OBJECTIVE: The cash management system of the City of Hermosa Beach is designed to accurately monitor and forecast expenditures and revenues, thus insuring the investment of monies to the fullest extent possible. Attempts to obtain highest interest yields possible are statement of fact as long as investments meet the criteria required for safety and liquidity. POLICY: The City of Hermosa Beach operates its pooled idle cash investments under the Prudent Man Rule (copy attached). This affords a broad spectrum of investment opportunities so long as the investment is permissable under currently effective legislation of the State of California and other imposed legal restrictions. The City of Hermosa Beach strives to maintain the level of investment of idle funds as near to 100% as possible. Consistent with this factor, investments are made under the terms and conditions of Sections 53600-53683 of the Government Code of California. Criteria for'selecting investments and the absolute"' order of priority are: 1. Safety 2. Liquidity 3. Yield 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Government securities and debt obligations by Governmental agencies whose obligations carry the full faith and credit of the Federal Government, and repurchase agreements of the same stature, are the highest quality investments available in the terms of safety and liquidity. Certificates of deposit, savings accounts and interest bearing active deposits are insured or collateralized to the degree consistent with or exceeding existing law or regulation. Most investments are highly liquid, with the exception of collateralized or insured term certificates of deposit issued by Banks and Savings and Loans. Certificate maturities are selected to anticipate cash needs, thereby obviating the need for forced liquidation and the accompanying loss of interest payment. The City of Hermosa Beach operates its investment program with State and self-imposed constraints. It does not buy stocks; it does not speculate; it does not deal in futures, options or security loan agreements. Longer term investments (over one year) are generally limited to maturities of 3 years or less. To maximize investment income, the City of Hermosa Beach uses all available, economically feasible investment aids. Economic conditions and various money markets are monitored in order to assess the probable course of interest rates. The final basic premise underlying the City of Hermosa Beach investment philosophy is to insure the safety of principal and to provide money when needed. A high dollar yield on investments, though important, ranks third in the priority of investment strategy. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY RESOLVE AS FOLLOWS: That an annual Statement of Investment Policy for the City of Hermosa Beach has been filed by the City Treasurer for calendar year 1988 in compliance with Section 53646 (A) of the Government Code of the State of California. // // // // // /1 SIP 1 2 3 4 5 6 7 PASSED, APPROVED AND ADOPTED THIS DAY OF JANUARY 1988. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: PPROVED 0 FORM CITY CLERK • 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CITY ATTORNEY December 16, 1987 Honorable Mayor and Members City Council Meeting of of the City Council January 12, 1988 RECOMMENDATION TO ACCEPT A LIABILITY SETTLEMENT PLAN AS OUTLINED BY COMPUTIL AND TO AUTHORIZE THE CITY MANAGER TO SIGN AGREEMENT Recommendation: It is recommended that the City Council (1) accept the liability plan, as outlined by Computil, to satisfy the debt owed by Vertical Management Systems and (2) to authorize the City Manager to sign the attached agreement. Background: At your regularly scheduled meeting of September 10, 1985, the City Council approved an agreement with Vertical Management Systems to process our out-of-state parking citations. It was brought to the attention of the City Council, at that time, that the City had no method of pursuing delinquent parking citations that are issued to out-of-state vehicles (see attached background material). VMS provided us with a mechanism for collection of these outstanding citations since they processed same for several cities and could afford to interface with DMV's from other states. Recently, the city was notified that VMS was selling this portion of their business to Computil. Staff has met with Computil and, assuming that the attached agreement is approved by Council, we will be bringing an assignment of agreement from VMS to Computil to process our out-of-state parking citations, to the City Council, in the near future. Analysis: During our affiliation with VMS, we have submitted to them an average of 100 outstanding out-of-state citations, per month, for collection. Our collection rate has been approximately 25%. There is no cost to the city, since the processing agency works on a commission basis, receiving 32% of revenues collected through their efforts. Net revenue to the city has been approximately $6,000. However, the last payment we received from VMS was in January of 1987. Consequently, we discontinued sending them the citations for collection in July of 1987. This was after many attempts both telephonically and through written correspondence to collect - 1 - 11 the money that was outstanding. They continue to send us monthly activity reports which show the number of citations paid. Initially, Computil indicated they would assume all payments due to the various cities involved, if they closed a deal with VMS. Upon completion of an audit, by the firm of Arthur Anderson and Associates ( a well known accounting firm), they realized the magnitude of outstanding liability. The attached agreement represents their best effort (in staff's opinion) to satisfy the debt. Fortunately, the debt owed to the City of Hermosa Beach is not as substantial as it is for many other cities i.e. the city of San Diego. Especially when one remembers that we had no where withal, other than booting and impounding the vehicles that we find in town, to collect on out-of-state citations. It does not seem prudent to incur enormous legal expenses to sue VMS in order to collect the outstanding revenue. Therefore, staff recommends that "we take the money and run". JoNoon General Services Director Concur: Gayle City M Con , . Martin nager s P. Lgh ty Attorney Noted for fiscal impact: Viki Copeland Finance Administrator COMM T/L CORPORATION A Subsidiary of NUI Corporation Alfonso J. lzzi PRESIDENT & CHIEF EXECUTIVE OFFICER Ms. Joan Noon General Service Manager Civic Center Hermosa Beach, CA 90254 Dear Ms. Noon: Subject: Municipality Liability Settlement Plan -- November 25, 1987 Hermosa Beach Computil signed a Letter of Intent with VMS to purchase the VMS assets associated with their parking citation business. This Letter of Intent will be used to draw up the final contract which is scheduled to be signed on or before December 1, 1987. In order for the final contract to be signed, several issues must be resolved, including but not limited to: o Computil must obtain assignment of VMS contracts to the extent the total dollar value of the assigned contracts equals 80 percent of VMS's present revenue base. o Acceptance of the liability settlement plan. o Resolution of outstanding legal matters. The liabilities (as identified by Arthur Andersen's review for Computil only and not to be construed as your representative agent) owed to your municipality by VMS up to and including October 31, 1987, are as follows: Citation $ 10,509 DMV Jail/Court Total Liability $ 10,509 The following is Computil's and VMS's proposal (assuming Computil's revenue goals are met) to reach a settlement for outstanding VMS liabilities. "w. 1040 ROUTE 46 • CLIFTON, NEW JERSEY 07013 • NJ 1-800-334-0771. OUTSIDE N. J.1- 800-221-1725 FAX 201-470-0028 COMPUTIL 0 -2- Contracts be assigned to Computil for one year and/or a term to be mutually agreed upon between municipality and Computil. Computil's price per citation is $ Computil's percentage for out-of-state collections is 32 percent. All prices are effective upon the assignment date of contract to Computil. 0 Upon the signing of the contract between Computil and the munici- pality, Computil will immediately pay 50 percent of VMS's citation liability or $ 5,255 ... N/A percent of VMS's DMV liabilities, or $ N/A and N/A percent of VMS's Jail and Court fund liabilities, or $ N/A . The remaining VMS liability less Computil's up -front payment is $ 5,254 VMS will pay this amount to your municipality plus 7 percent simple interest quarterly over a ten-year period with a final payment to be made no later than September 30th in the eleventh year. Therefore, the settlement plan for all monies owed by VMS up to and includ- ing October 31, 1987, is summarized below: Category Citation DMV Jail/Court TOTAL Add Simple Interest @ 7% TOTAL REMAINING LIABILITY VMS Liability $10,509 $10.509 VMS remaining liability, $ 5.622 will of $ 97 for each quarter for a total of payment in the eleventh year of $ 1,742 $ 97 x 40 = $ 3,880 plus eleventh year the total VMS remaining liability. Computil's Up -Front Payment $5,255 VMS Remaining Liability $5,254 $5,255 $5,254 368 $5,622 be paid quarterly at the rate forty (40) quarters with a final Recap: Quarterly payments payment 1,742 = $ 5,622 VMS quarterly payments will begin ninety days from the effective date of the signing of the repayment contract between VMS and your municipality. Both offers for repayment are presented as one settlement schedule and cannot be selected individually; that -is, accept Computil's terms and reject VMS's terms. w• . -3- COMPuTIL In order to expedite this process, we need to know if you accept this proposal and thereby agree to assign your contract to Computil. Please keep in mind that Computil must obtain 80 percent of the existing VMS revenue base for us to satisfy our acquisition requirements. Please indicate your decision, and return a copy of this proposal to me as soon as possible. Accept: Reject: Name: Title: Signature: If you accept our proposal, we will initiate the contractual/assignment process. I have no objection to your attorney drafting a contract between Computil and your municipality. VMS will be responsible for working out the contract details as it pertains to their repayment plan. The contract between your municipality and Computil should address our services and Computil's partial payment of VMS liabilities to the extent identified in this proposal. I look forward to your favorable acceptance of the proposal, and I am very anxious to begin serving your municipality. AJI:JEB Al •nso '9 T Izzi Pres]. and Chief cutive Officer w •. BACKcRavND MATER/AC Honorable Mayor and Members of the Hermosa Beach City Council August 29, 1985 City Council Meeting of September 10, 1985 . RECOMMENDATION TO APPROVE AN OUT-OF-STATE CITATION PROCESSING AGREEMENT WITH VERTICAL MANAGEMENT SYSTEM RECOMMENDATION: It is recommended that the City Council authorize the City Manager to sign the attached agreement with V.M.S. for processing out-of-state delinquent parking citations. BACKGROUND: Currently, we do not have a good method of pursuing delinquent parking citations that are issued to out-of-state vehicles. We do not have the ability to obtain the names and addresses on out-of-state vehi- cles. We do however impound out-of-state vehicles with five or more outstanding citations which is permitted by state law. This allows us only to pursue those vehicle owners who are living or working in our City and have not applied for California registration, as required by law. We contacted the City of San Diego for reference purposes. They have reported satisfaction with V.M.S., a good working relationship, excel- lent reporting and an increase in revenue. The attached agreement is modeled after the San Diego agreement. ANALYSIS: Verticle Management Systems, Inc. has computer interface with the De- partment of Motor Vehicles in fifty (50) states. Since they are a service bureau for multiple agencies, this capability is not cost pro- hibitive, it would be for a single agency. V.M.S. works on a commis-, sion basis, receiving thirty two percent (32%) of all revenues for citations paid on out-of-state vehicles. This is another case of "nothing ventured, nothing gained", it doesn't cost us anything and we may increase our revenue. Admittedly, meter advertising didn't pan out but you have to keep on trying. We currently have approximately five thousand delinquent citations issued to out-of-state vehicles. Face value of these citations, with- out penalty is $90,000. Assuming a fifty percent collection rate, minus thirty two percent taken by V.M.S., our revenue would be $30,560 on existing delinquent citations, not to mention future citations. Joan( Noon General Services Director Concur: ir A! Greg.ry T. Meyer 0 4.4 ••Z (w) Status report re. Child Abuse Coordinator Recruitment. Memorandum from Personnel Administrator Robert Blackwood dated September 5, 1985. (x) Action: To receive and file. Recommendation to approve an Out of State Citation Pro- cessing Agreement with Vertical Management Systems. Memorandum from General Services Director Joan Noon dated August 29, 1985. Action: To authorize City Manager to sign an agreement with Vertical Management Systems for processing out-of- state delinquent parking citations for a commission rate of 32% of the revenues collected. (y) Contract for construction of sanitary sewers - Target Area I. Memorandum from Public Works Director Anthony Antich dated September 6, 1985. Action: To reject bid(s) and authorize new Call for Bids. (z) Reimbursement of legal expenses re. June 11 special elec- tion. Memorandum from City Attorney James P. Lough dated September 6, 1985. Proposed Action: That the City Council's position on this election contest be one of neutrality and a letter be sent to the court withdrawing the brief submitted by City Attorney Lough at the beginning of the hearing. Motion Barks, second Brutsch (discussion) AYES - Barks NOES - Brutsch, Cioffi, DeBellis, Mayor Barks Motion fails Proposed Action: The City of Hermosa Beach to absorb the cost of legal fees incurred by the City Clerk as they relate to the June 11, 1985 Special Election. Motion DeBellis, second Cioffi AYES —Cioffi, DeBellis NOES - Barks, Brutsch, Mayor Wood Motion fails Action: To bill the developer for attorney fees in Escalante v. City of Hermosa Beach by Greenwood & Langlois regarding the Special Election every 30 days. Motion Barks, second Brutsch AYES - Barks, Brutsch, Cioffi, Mayor Wood NOES - DeBellis December 21, 1987 HONORABLE MAYOR and MEMBERS of Regular Meeting of the HERMOSA BEACH CITY COUNCIL January 12, 1988 AUTHORIZATION TO BID FOR DOWNTOWN AREA MAINTENANCE Recommendation: It is recommended that City Council: 1. approve the attached Contract and Specifications for Downtown Area Maintenance, and 2. authorize staff to advertise for bids for Downtown Area Maintenance and issue addenda as necessary. Background: On March 22, 1983, the City of Hermosa Beach entered into a contract with Specialty Maintenance Company to perform maintenance in the Vehicle Parking District #1 for a period of one year, with specified extensions up to four years from the date of the contract. On September 8, 1987, City Council approved a contract addendum for the provision of municipal pier maintenance. The contract for the above mentioned maintenance services expires on March 23, 1988. Staff is requesting to go out to bid at this time to obtain prices and continue providing downtown area maintenance. Analysis: Staff has prepared Specifications and a Contract for contracting maintenance of the downtown area. A copy of the specifications is on file in the office of the City Clerk. Consistent with the City Council's ban on leafblowers, the specifications do not allow for leafblower use. �' Fiscal Impact: There is no fiscal impact at this time. Existing Cost: Annual Contract Cost Pier Maintenance: High Fishing Season (Apr. thru Oct.) Low Fishing Season (Nov. thru Mar.) Upper Pier Avenue (Valley to Manhattan Ave.) VPD Maintenance Other downtown area maintenance (not currently contracted) Alternatives: $14,707.00 8,320.00 4,200.00 40,020.00 Total $67,247.00 In addition to staff's recommendation, other alternatives available to the City Council are: 1. Not pursue contracting out these tasks. 2. Modify the Contract and/or Specifications. Respectfully submitted: 1 Anthony Antic Director of Public Works ao NOTED FOR FISCAL IMPACT: Viki Copeland Finance Administrator Attachments: Frequency Schedule L/Dauthor Gayle Martin InteriCity Manager VEHICLE PARKING DISTRICT CURRENT AND PROPOSED DOWNTOWN AND PIER MAINTENANCE CONTRACT SPECIFIC WORK ACTIVITIES AND FREQUENCY SCHEDULE The following frequency schedule illustrates the current schedul ("o") and the proposed frequency schedule ("x"j based'on a five day work week. Only the use of the power vacuum (leafblower) fo sidewalk cleaning has been changed. No changes or additions hair been proposed. VEHICLE PARKING DISTRICT #1 MAINTENANCE FRE9UENCY SCHEDULE ►:� TASK: PERFORMED: MON TUE WED THU FRI N • m B Kf ©®ID 1�dII " um es 12111112111111211111 • MIM I VPD Al • X Trash Barrels r----� Medians POWER SWEEPING Streets ox ox ox ox ox Medians ox ox ox ox ox Parking Lots ox ox ox ox ox Strand (from 10 St. to 14th St.) o x ox ox ox ox POWER VACUUM (Leafblower) Sidewalks (S)* 0 0 0 0 0 Sidewalks (W)* 0 0 0 HAND SWEEPING Sidewalks (S)* x. x x x x Sidewalks (W)* x x x TRASH BARREL PICK UP Empty Barrels (S)* ox ox o x o x' Hose Barrels (S)* o x o x o x o x Empty Barrels (W)* o x o x o x Hose Barrels (W)* o x o x o x DUMPSTER Scrub Down Dumpsters LITTER PICK UP - Hand Around Dumpster Enclosures Traffic Islands Tree Well Planters Median Planters Booth Areas Parking Berms o x 0 x o x o x o x o x o x o x o x o x o x o x o x 0 x o x o �r O X (1) O X (1) *S - Summer = April 1st through October 30th *W - Winter = November 1st through March 30th (1) Greater frequency as needed Other Downtown Area T N ( )S SM4t LOT "?Ae.k iNGLoi 2. . STRit NA •� A RA 4 ERS © moil ZARREL LTMoRt SITE 3. ., a1l1t<E REST S. • CURRENT AND PROPOSED DOWNTOWN AREA AND PIER MAINTENANCE SPECIFIC WORK ACTIVITIES AND FREQUENCY SCHEDULE Drawing - 37a. - of the specifications locates and identifies new locations for Downtown Area Maintenance. The new a$eas are identified as: (1) Sand Lot, (2) Parking Lot, (3) Biltmore Site, (4) Strand and (5) Jarvis Memorial Bike Rest including planters. The current contract does not include this area and the following frequency schedule shall be based on a five day work week. OTHER DOWNTOWN AREA MAINTENANCE FREQUENCY SCHEDULE TASK: PERFORMED: MON TUE WED THU FRI LITTER PICK UP (1) Sand Lot x (2) Parking Lot x (3) Biltmore Site x (5) Bike Rest x POWER SWEEPING (4) Strand (from 14th to 15th St) x HAND SWEEPING (5) Bike Rest x WATER PLANTS (5) Bike Rest x HOSE DOWN (5) Bike Rest x x x PIER AVENUE between PALM DRIVE and VALLEY DRIVE Va/fe'y ibrivE NORTH ( ) S �AJ . •I VI BARD ST. CYPRESS AVE. co Q LOM PRIvC a MAMEW IRIV MANHATTAN :4VEN0E H ERMOSA ♦ TRsz-wEL.L.s ELEVENTH AVENUE CURRENT AND PROPOSED DOWNTOWN AREA AND PIER MAINTENANCE SPECIFIC WORK ACTIVITIES AND FREQUENCY SCHEDULE PIER AVENUE BETWEEN PALM DRIVE AND VALLLY DRIVE The following frequency schedule illustrates the current schedule ("o") and the proposed frequent schedule ("x") based on a five day work week. Litter pick up in the tree wells located on Pier Avenue between Palm Drive and Valley Drive is an additional task to the current contract. The frequency schedule for street sweeping has not changed. POWER SWEEPING South Side 6:30 - 7:30 A.M. North Side 6:30 - 7:30 A.M. LITTER PICK UP Tree Wells o x o x o x x x x Hermosa Beach Pier f iER HEAD heSTZoo mS D c D• x x I i�R END • CUTTING 3OAR.D D aENCHE S X l-MsH 3ARRELS .9 w • CURRENT AND PROPOSED DOWNTOWN AND PIER MAINTENANCE SPECIFIC WORK ACTIVITIES: AND FREQUENCY SCHEDULE The following frequency schedule illustrates the current schedule ("o") and the proposed frequency schedule ("x") based on a five day work week. No changes or addition's for Pier Maintenance are proposed. PIER MAINTENANCE FREQUENCY SCHEDULE TASK: PERFORMED: TRASH BARREL PICK UP Empty Barrels Re -line Barrels Litter Pick Up RESTROOMS Hose Down Sanitize Re -stock PIER END Hose: Edges of Pier Cutting Boards Benches Edges of Pier Cutting Boards Benches (S)* (S)* (S)* (W)* (W)* (W)* Clear Plugs in Sinks (S)* Clear Plugs in Sinks (W)* PIER HEAD Hose Pier Water Planter Boxes Pick up Litter PIER MIDDLE Hose: Pier Cutting Boards Benches AND Scrub Sinks Wire Brush all Wood Clear Plugs in Sinks TWICE MON TUE WED THU FRI MONTHLY o x ox ox ox ox o (As needed) o x ox ox ox ox o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o x o (As needed) *S - Summer = April 1st through October 30th *W - Winter = November 1st through March 30th o x o x o x o x o x Honorable Mayor and Members of the City Council December 30, 1987 City Council Meeting January 12, 1988 PROPOSED BUDGET AMENDMENT TO INCREASE OUTSIDE PLAN CHECK APPROPRIATION (CONTRACT SERVICE/ PRIVATE) AND INCREASE PLAN CHECK REVENUE PROJECTION RECOMMENDATION It is recommended that the City Council increase the appropria- tion for outside plan checking (plan check service/private) to $32,000 and increase the plan check fee revenue projection to $118,000. BACKGROUND The FY 87/88 budget allocation for plan check service/private is $20,000. As of November 30, 1987, fees paid for outside plan checking services total $17,009, 85% of the amount allocated for the fiscal year. Revenue estimates for plan check fees for FY 87/88 budget budget are currently $100,000. For 41% of the fis- cal year plan check revenues exceed 51% of the projected revenue. ANALYSIS Multi -unit and unusually complex construction projects are sent to a plan check consulting firm for review. This provides en- gineering expertise and prevents applicants from waiting an inor- dinate amount of time for the completion of the permit process. During budget preparation in March of 1987 it was not anticipated that building activity would continue at the high level it has. The budget amendment will provide funding for needed consultant services as well as realistically revise revenue projections therefore eliminating the need to utilize prospective expenditures. 1 1 0 Concur: Concur: Gayl, T. artin Acting City Manager Noted for Fiscal Impact: Viki Copland Finance Administrator Respectfully submitted, J:Dice Silver, Admin. Aide De t. of Building & Safety (OLA„ William Grove Director, Bldg. & Safety • Honorable Mayor and Members of the Hermosa Beach City Council December 28, 1987 Regular Meeting of January 12, 1988 HERMOSA BEACH PAVILION BUDGETING FOR FUTURE TRAFFIC IMPROVEMENTS Recommendation: It is recommended that City Council: 1. approve the attached budget for future improvements to the Pier/Valley/Ardmore intersection. Background: The Hermosa Beach Pavilion is under construction at the northwest corner of 16th Street and Pacific Coast Highway. On August 12, 1986, City Council approved Resolution No. 86-4973 concurring with the Planning Commission's recommendation to certify a negative declaration with mitigation measures for the Hermosa Beach Pavilion. A mitigation measure for transportation required the developer to pay for a traffic engineering study to be performed before May 1, 1987. The developer deposited $3,000 on 11/24/86 for the study and the engineering report was accepted as complete by City Council on January 27, 1987. (The final cost of the study was $2,939.30; $60.70 was refunded to Developer's Equity, Inc.) After acceptance of the engineering study, the developer is to pay to the City $40,000 for the suggested improvements. The suggested improvements are to be budgeted within one (1) year of the completion of engineering. Hence, the final date to budget is January 27, 1988. Analysis: This analysis will discuss the following items: 1. Future Improvements, 2. Status of Billing to Developer, and 3. Pavilion and Circulation Element Status. 1. Future Improvements The Pavilion's negative declaration document with mitigation measures states "suggested improvements are to be budgeted within one (1) year of completion of the engineering". The engineer's_ report concluded that Pier/Valley/Ardmore must be totally reconstructed to produce a conventional intersection that can be signal controlled. Signalization of the existing two, two -war. intersections will be more of a negative impact than present operation. On October 27, 1987, a report was presented to City Council addressing the Pier/Valley/Ardmore intersection. The report - 1 - • ip 4 discussed three alternate design plans, condemnation procedures, and estimated cost and potential funding sources. After reviewing the report, City Council action was to go on record to study the intersection of Pier/Valley/Ardmore with the intent of possibly changing the two intersections to one intersection and to consider this as part of the Circulation Element Update to be done by DKS. 2. Status of Billing to Developer The Finance Department sent a billing to the developer (Developer's Equity, Inc.) requesting payment of $40,000. The City Attorney has informed me (verbally) that payment from the developer is due before issuance of the Certificate of Occupancy. 3. Pavilion and Circulation Element Status DKS is expected to complete the Circulation Element Update by July 1988. The Hermosa Beach Pavilion is expected to be ready for occupancy by September 1988. Alternatives: Other alternatives available to City Council and considered by staff are: 1. Proceed with intersection reconstruction. 2. Consider intersection reconstruction after completion of Circulation Element Update. Res•ectfully submitted, AAA An"`•:ny Antich Director of P Concur: lic Work es Loug ity Attorney Concur: Gay1=.,T. Martin Inter m City Manager Noted for Fiscal Impact: ait'der.44_4) Viki Copeland Finance Administrator AA:mv hpb/v Attachments: 1. Transportation comments from the Certified Negative Declaration for the Hermosa Pavilion 2. Copy of CIP 87-177 Budget (proposed) cc: Bill Grove, Director of Building and Safety Mike Schubach, Planning Director 2 • E. TRANSPORTATION Major arterial access to the project site would be provided by 'pacific Coast Highway (PCI!) located along the eastern boundary of the site. Also serving the site is 16th Street. PCl is designated as a major arterial highway providing 100 feet of right-of-way. In the immediate site area, this roadway provides two• lanes of travel for both northbound and southbound traffic. Modifications to the striping and lane systems of PCH and pier Avenue have already been made to accommodate the adjoining Plaza Hermosa. Pier Avenue is designated by the City of Hermosa Beach as an arterial highway providing 80 feet of right-of-way. This roadway provides two lanes of travel for eastbound and westbound traffic volumes. Its intersection with PCH is signal controlled. Ardmore Avenue is a Master Planned Collector roadway. Near the site area, this roadway is a two-lane street with restricted curb parking. The intersection of Pier and Ardmore Avenues is controlled by a 4 -way stop. Sixteenth Street is a local roadway situated along the north project boundary and .has a Master Planned right-of-way width of 40 feet. 10 COMMENTS c c MITIGATION MEASURES Applicant has agreed to dedicate to The City of Hermosa Beach a full deceleration lane along PCH, (of not less than 12 ft. in width) continuing onto 16th Street. The project shall construct the deceleration lane with a turning radius of not less than 25 ft. at the corner of PCH and 16th. The project may utilize a curb cut on pcii for entrance to the project only. The newly created deceleration lane will remove vehicles slowing down to enter the project from ongoing °PCH traffic. The entrance only on PCU will preclude left hand turns across PCH by those exiting the project. The applicant also has agreed to support 16th Street becoming restricted for left hand turns on PCH during peak commuter hours. Applicant also agrees to widen 16th Street to a full 46 feet at the expense of the project. This widening will require a dedication of 6 ft. to the City of Hermosa Beach. In addition, the following City intersections will be impacted by this development: (16th Street and Pacific Coast Highway will be reviewed by Caltrans) 1. Valley/Ardmore and Pier Avenue 2. 16th Street and Ardmore The mitigation measures as proposed may be adequate. However, In light of the city's ongoing evaluation of the Pier Valley and Ardmore intersection, they should be evaluated. 11 COMMENTS c Developer shall post a faithful performance bond in the amount of $43,000 guaranteeing future improvements to the impacted intersections. Said bond shall be posted within two months of City Council approval of public financing of the project. Said approval is scheduled before July 31, 1986. a. The breakdown of the $43,000 shall be as follows: Traffic Engineering $ 3,000 Improvements 40,000 Total $43,000 The amounts may be adjusted, but in no event shall the total exceed $43,000. The City shall be authorized to draw on the bond to pay for cost after said bond is posted. The traffic engineering shall be performed before May 1, 1987. The cost for said engineering shall be paid for by the developer and performed by the City Engineer or his designee. Suggested improvements to be budgeted within one (1) year of completion of the engineering. In addition, staff strongly recommends that the City Council proceed with the improvement of the Pier and Valley Ardmore intersection now budgeted for fiscal year 1987. 12 COMMENTS • CITY OF HERMOSA BEACH • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM PROJECT NAME: Future Improvements to the PierNalley Ardmore Intersection. PROJECT NUMBER: CIP 87-177 ACCOUNT NUMBER: PROGRAM AREA: Street and Safety Improvements PROJECT DESCRIPTION: WORK PROPOSED: This project proposes future improvements to the Pier/Valley/Ardmore intersection and was budgeted January 12, 1988. The Hermosa a h Pavilion is under construction at the northwest corner of 16tn btreet and Pacific Coast Highway. BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 EXPENDED EST'ED EST'ED TOTAL PROJECT ELEMENTS BUDGET THRU THRU FY86-87 PROJECT FY86-87 2/28/87 6/30/87 BALANCE FY87-88 FY88-89 BUDGET I I 1 I 1 I 1 PRELIMINARY ENGINEERING PLANS, SPECS 6 ESTIMATES CONSTRUCTION INSPECTION OTHER DIRECT COSTS 40,000 I On August 12, 1986, City Council approved Resolution NO. 86-4973 I concurring with the Planning Commission's recommendation to certify a negative declaration with mitigation measures for the SUBTOTAL Hermosa Beach Pavilion project. The Pavilion's negative declaration I I document with mitigation measures state "suggested improvements are to be budgeted within one (1) year of completion of the engineering". TOTAL EXPENDITURE 40,000 40,000 The engineer's report concluded that PierNalley/Ardmore must be totally reconstructed to produce a conventional intersection that can he signal controlled. Signalization of the existing two FUNDING SCHEDULE •'two-way intersections will be more of a negative impact than pre - FUND NO. FUNDING SOURCES ****************** FUNDING DISTRIBUTION ************** TOTAL I I I I I I I I * Unfunded 40 000 40 000 I I I I I I I I I I I I I I I I I I I I I I CONTINGENCY 40,000 140,0 I 140'000I sent operation. No work will proceed on this CIP unless authorized by city Council. ' TOTAL FUNDING * After payment by Developer's Equity, Inc., a funding source category will be dtermined by City Council •Z 1119ua13s23V - December 28, 1987 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of January 12, 1988 INFORMATIONAL ITEM REGARDING AWARD OF FUNDS TO THE POLICE DEPARTMENT RECOMMENDATION: It is recommended that City Council receive and file this report. BACKGROUND: Hermosa Beach Police Officers assisted U.S. Customs Agents in the service of a federal search warrant at a local Hermosa Beach residence on September 8, 1986. The search resulted in the seizure of $930,659 in cash at the residence and the arrest and subsequent conviction of three suspects. Application for a share of the seized money was made with the U.S. Customs Service under the Federal Forfeited Assets Sharing Program. ANALYSIS: On December 21, 1987, the Pacific Regional Commissioner of the U.S. Customs Service presented the Director of Public Safety and Councilmember Roger Creighton with a check in the amount of $232,664.75. There are federal guidelines governing the use of these types of funds. One of those guidelines concerns where the money is to be placed and that it should be kept separate from all other monies. A quick check with the District Attorneys office and several other departments which have experience with these matters revealed that an account under the name of Hermosa Beach Police Department Asset Seizure and Forfeiture Fund should be established. Pending the establishment of written guidelines and procedures for Council approval, the check was deposited into the Hermosa Beach Bank of America. The City Treasurer assisted in opening the account. In order to have the money working for us while we establish the guidelines and procedures, we worked with the City Treasurer to invest $100,000 of the money in a short term certificate of deposit drawing 8.15% at the Hermosa Beach branch of California Federal. We anticipate having some recommended procedures and guidelines for Council approval at the regular Council meeting of January 26, 1987. NCUR: GGay1- Martin, City Manager ful bmitted, ..‘,1111..- .i� 4 Steve S. Isniewski Director of Public Safety lq December 28, 1987 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of January 12, 1988 SWITERS REPORT FOR THE THIRD QUARTER RECOMMENDATION: It is recommended that City Council receive and file this report. ANALYSIS: The quarterly report on accidents (switers) was recently received from the state and is presented for your information. The report shows that we have had a reduction in the number of accidents in comparison to the third quarter of 1986. The report shows the most common causes of accidents in our city and the most common locations. CONCUR: Gayle Martin, City Manager tfully Submitted, Steve S. Wisniewski Director of Public Safety ir t TO: STEVE WISNIEWSKI, PUBLIC SAFETY DIRECTOR FROM: SUBJECT: DATE: JOHN MEBIUS, CAPTAIN 3RD QUARTER SWITERS REPORT REVIEW DECEMBER 21, 1987 I recently reviewed our quarterly CHP/SWITERS Report for the third quarter 7-1-87 thru 9-30-87. The following is an overview of the computations contained therein. Total accidents fatal injury severe wounds visible injury complaint of pain Third Third 69 0 33 2 10 21 quarter total 1986 110 quarter total 1987 69 Primary cause of accidents 1. 2. 3. 4. 5. 6. 7. Automobile right-of-way Stop signs and signals Unknown Unsafe speed Unsafe starting or backing Other hazardous violations Driving influence alcohol/drug Total Accidents by hours 1200-2000 2000-0400 0400-1200 Accidents per street location Pacific Coast Highway Aviation Blvd Hermosa Ave Manhattan Ave (1) Reduction of accidents 41 20 6 6 5 5 5 5 (29%) ( 9%) ( 9%) ( 7%) ( 7%) ( 7%) ( 7%) 52 (75%) 41 (59%) 11 (16%) 17 (25%) 12 (17%) 9 (13%) 8 (12%) 6 ( 9%) 51% of our accidents are occurring on the arterial roadways or major collector streets. 67% of the accidents are occurring Monday thru Friday. 20% of our accidents during the quarter occurred on Thursday, 19% on Fridays, 17% on Sundays and 16% on Saturdays. ctfully submit d, 1r\ J hn Mebius, Ca tain O erations Division Hermosa Beach Police Department (2) January 5, 1988 HONORABLE MAYOR AND MEMBERS OF THE Regular Meeting of HERMOSA BEACH CITY COUNCIL January 12, 1988 CONDITIONAL USE PERMITS AND REVIEW RECOMMENDATION To receive and file. BACKGROUND At the November 17, 1987 Planning Commission Meeting, Vice Chairman Compton asked for a list of active Conditional Use Permits and applicable dates of review. ANALYSIS In response to Vice Chairman Compton's request, Staff has prepared a list of Conditional Use Permits, as well as, conducted a preliminary inspection on all 74 businesses. The findings of the initial inspection and the list of businesses with active Conditional Use Permits is attached. CONCUR: Gayle . Martin Inter m City Manager Repectfully submitted, NV -�-�ld4'444/A6 Ale ernan ez Assistant Planne 1t ACTIVE CONDITIONAL USE PERMITS- JAN. 1988 1) Second Street Cafe 20 Second St. Rest- Beer/Wine 2) The Spot 110 Second St. Rest- Beer/Wine 3) La Playita 16 14th St. Rest- Beer/Wine/Outside Dining/Take Out Window 4) Cafe Christopher 37 14th St. .Rest.-Beer/Wine/Outside Dining 5) Back Burner Cafe 87 14th St. Rest. Beer/Wine 6) Jenr.ettes Cafe 807 21st St. Rest. General Alcoholic 7) Martha's 23 22nd St. Rest. Beer/Wine 8) The Bottle Inn 26 22nd St. Rest. Beer/Wine/Take Out Window 9) S.J. O'Conner 112 Ardmore Sheet Metal Shop Heating 10) Jammers 1101 Aviation Rest. Expan. Beer/Wine 11) Dial -A -Gift 1014 Aviation Gift Baskets. Beer/Wine 12) Lien's Place " 1149 Aviation Rest. Beer/Wine 13) Jack in the Box 1160 Aviation Rest. Takeout/Drive Thru 14) Beach Shores Pre- 44 Hermosa Ave Day Nursery School 15) Hermosa Beach Yacht 66 Hermosa Rest. Beer/Wine Club 16) La Petite Cafe 190 Hermosa 17) Uncle Stravros Cafe 201 Hermosa 18) Fat Face Fenner Faloon 19) La Traviata 837 Hermosa 934 Hermosa - 2 - Rest. Beer/Wine Rest. Beer/Wine/Outside,• Dining Rest. Beer/Wine/Oujside Dining Rest. Beer/Wine 20) Ca. Beach 21) Oriental Express 934 Hermosa Rest. General Alcohol 1014 Hermosa 22) Comedy and Magic 1018 Hermosa Club 23) LA Pasta 24) Strawberry Patch 25) Besties 26) Pedones 27) El Gringo 28) Critters 29) La Penita 30) Jino's Pizza 31) Hermosa Saloon 32) Habash Cafe 33) Hermosa Penny Arcade 34) Pizza Hut 35) Seven Eleven 36) Lomeli's 37) Cheap Wheels 38) Merino's 39) Thai Rest. 40) Images 41) Casey's Izusu 42) Hermosa Car Wash 43) Alpha Beta 1200 Hermosa 1332 Hermosa 1334 Hermosa 1501 Hermosa 2620 Hermosa 2626 Hermosa 200 Longfellow 2700 Manhattan 211 P.C.H. 233 P.C.H. 344 P.C.H. 429 P.C.H. 454 P.C.H. 500 P.C.H. 505 P.C.H. 600 P.C.H. 715 P.C.H. 825 P.C.H. 840 P.C.H. 1000 P.C.H. 1100 P.C.H. 3 Rest. Beer/Wine/Outside Dining Nightclub -Gen. Alcohol/Outside Dining/Live Entertainment Rest. General Alcohol Rest. Beer/Wine Rest. Gen. Alcohol/Live Entertainment/Dancing Take- Out Food Rest. Beer/Wine Bar -General Alcohol Rest. Outside Dining Rest. Beer/Wine Bar- General Alcohol Rest. Beer/Wine Arcade Rest. Beer/Wine Convenience Store- Beer/Wine Rest- Beer/Wine Auto Rental Fortune Telling Rest.-Beer/Wine Auto Sales -Expansion Auto Sales-New,Used Car Wash Market- Off Sale Beer/Wine 44, 44) Economy Gas/Mkt. 45) Yu Hsiang Chinese 46) Int'l House of Pank 47) The Hermosa Pavill. 48) Numero Uno Pizzeria 49) Hope Chapel 50) Wildflower Pizza 51) Pizza Man II 52) C.J. Bretts 53) Borrellis Rest. 54) Vasek Polak 55) Diana's 56) Hennesey's 57) Cantina Real 58) Hermosa Fish Mkt. 59) End Zone 60) II Baccaccio 61) Sushi Sei 62) Pier 52 63) Paradise Sushi 64) Sunrise Rest. 65) Alta Dena Dairy 66) Cher Ton Ton 67) Thai Top 68) Ajeti's Rest. 69) Marie Calendars 1131 P.C.H. 1200 P.C.H. 1439 P.C.H. 1617 P.C.H. 2201 P.C.H. 2420 P.C.H. 2512 P.C.H. 2699 P.C.H. 2701 P.C.H. 2851 P.C.H. 2901 P.C.H. 4 Pier 8 Pier 19 Pier 20 Pier 22 Pier 39 Pier 50 Pier 52 Pier 53 Pier 68 Pier 205 Pier 316 Pier 337 Pier 425 Pier 705 Pier 4 Off Sale Beer/Wine Rest. Beer/Wine Rest.-Beer/Wine Theater, Rest, Shopping Rest. Beer/Wine Church Expansion Rest.- Beer/Wine Takeout, Off Sale Beer/Wine Sports Bar/Rest-Gen Alcohol/Outside Dining Rest.- General Alcohol New & Used Car Sales Rest- Beer/Wine Bar- General Alcohol Rest.- General Alcohol Rest.- Beer/Wine Bar- General Alcohol Rest.- Beer/Wine Rest.- Beer/Wine Bar- General Alcohol/Live Ent. Rest.- Rest.- Dairy- Rest.- Rest.- Rest.- Beer/Wine Beer/Wine Beer/Wine Beer/Wine Beer/Wine Beer/Wine Rest.- Off Sale General Alcohol •4 T. 70) CVS Drug Store 71) Vons Market 72) Burger King 73) Scotty's 74) Poop Deck 711 Pier 715 Pier 719 Pier Drug Store- Off Sale Beer/Wine Mkt. -Off Sale Gen. Alcohol Rest. Drive Thru 1100 Strand Rest. Beer/Wine 1272 Strand Bar- General Alcohol 5 January 1988 Initial CUP Inspection Report 1) Second Street Cafe- 20 Second Street BZA Resolution 154-590 has been reviewed and the business is in compliance. 2) The Spot- 110 Second Street BZA Resolution 154-480 has been reviewed and the business is in compliance. 3) La Playita- 16 14th st. BZA Resolution 154-460 has been reviewed and the business is in compliance. 4) Cafe Christopher- 37 14th BZA Resolution 154-593 has been reviewed and the following conditions are being violated: - Hours of operation are being exceeded. - No enclosed dumpster is located on the property. 5) Back Burner Cafe- 87 14th st. P.C. Resolution 86-52, currently is not being executed. However legal discussions are underway to enable the business to sell beer and wine. 6) Jennettes Cafe- 807 21st st. BZA Resolution 154-523 has been reviewed and the following condition is being violated: - No maximum permissible occupancy sign has been posted. 7) Marthas- 23 22nd st. C.C. Resolution 86-4997 has been reviewed and the following conditions are being violated: - A bicycle rack with 20 spaces has not been installed on the premises. - The seating exceeds the established 50. 8) The Bottle Inn- 26 22nd st. P.C. Resolution 154-952 has been reviewed and the following condition is being violated: - The business exceeds the permitted hours of operation. 9) S.J. O'Conner Heating- 112 Ardmore ave P.C. Resolution 87-53 has not been executed, due to the fact the business is still under construction. A 10) Dial A Gift- 1014 Aviation P.C. Resolution 86-45 has been reviewed and the following conditions are being violated: A signed and notarized "Acceptance of Conditions" form has not been submitted to the Planning Department. Proof of the recording of the Conditional Use Permit with the deed has not been submitted to the Planning Department. Approval from the Los Angeles Health Department has not been received. 11) Jammers- 1101 Aviation P.C. Resolution 87-41, is under construction. 12) Lien's Place- 1149 Aviation BZA Resolution 154-422 has been reviewed and the business is in compliance. 13) Jack in the Box- 1160 Aviation P.C. Resolution 154-850 has been reviewed and the business is in compliance. 14) Beach Shores Preschool- 44 Hermosa P.C. Resolution 154-610 has been reviewed and the business is in compliance. 15) Hermosa Beach Yacht Club- 66 Hermosa P.C. Resolution 154-1041 has been reviewed and the business is in compliance. Tt 16) La Petite Cafe- 190 Hermosa P.C. Resolution 154-1127 has been reviewed and the following condition is being violated: �+• 7 - Live entertainment is being presented without the approval of the Planning Commission. 17) Uncle Stravos Cafe- 201 Hermosa BZA Resolution 154-502 has been reviewed and the following conditions are being violated: - A sign has not been posted stating that no alcoholic beverages may be served in the outdoor front portion of the business. - A bike rack has not been installed. 18) Fat Face Fenner Faloon- 837 Hermosa BZA Resolution 154-481 and P.C. 154-1129 has been reviewed and the business is in compliance. 19) La Traviata- 934 Hermosa BZA Resolution 154-595 has been reviewed and the following. condition is being violated: - No maximum permissible occupancy sign has been posted. 20) Ca. Beach- 934 Hermosa C.C. CUP granted on August 8, 1978 (no number given), has been reviewed and the following condition is being violated: - The hours of operation are being exceeded. 21) Oriental Express- 1014 Hermosa BZA Resolution 154-472 has been reviewed and the following condition is being violated: - No sign has been posted advising patrons of the illegality of open containers on the sidewalks, streets, the strand and the beach. 22) Comedy and Magic Club- 1018 Hermosa BZA Resolution 154-467 and 154-561 has been reviewed and the following conditions are being violated: - No sign has been posted advising patrons of the illegality of open containers on public streets, sidewalks, strand, and the beach. t, • - No sufficient barrier has been installed to prevent the passage of drinks from the inside to the outside. "if 23) La Pasta- 1200 Hermosa C.C. CUP granted Feb. 10, 1981 (no number given), has not been reviewed due to the fact the business owner refused an initial inspection. 24) Strawberry Patch- 1332 Hermosa BZA Resolution 154-497 has been reviewed and the business is in compliance. 25) Besties- 1334 Hermosa P.C. Resolution 86-48 has been reviewed and the following condition is being violated: - No signs have been posted warning patrons of the illegality of open containers in any public areas such as the sidewalk and the beach. 26) Pedone's- 1501 Hermosa P.C. Resolution 154-777 has been reviewed and the business is in compliance. 27) El Gringo- 2620 Hermosa BZA Resolution 154-599 has been reviewed and the following condition is being violated: - No "RIGHT TURN ONLY" sign has been placed at the exit of the parking lot. 28) Critters: 2626 Hermosa - It has been discovered, that on May 1, 1973 the City Council overruled a Planning Commission denial judgment and granted a Conditional Use Permit for the service of hard liquor without any conditions. 29) La Penita- 200 Longfellow P.C. Resolution 154-1107 has been reviewed and the business is in compliance. 30) Jino's Pizza- 2700 Manhatten BZA Resolution 154-580 has not been reviewed, due to the fact that either the establishment is out of business or temporarily closed. 31) Hermosa Saloon- 211 P.C.H. P.C. Resolution 154-1065 has been reviewed and the business is in compliance. 32) Habash Cafe- 233 P.C.H. P.C. Resolution 87-48 has been reviewed and the business is in compliance. 33) Hermosa Penny Arcade- 344 P.C.H. BZA Resolution 154-490 has been reviewed and the business is in compliance. 34) Pizza Hut- 429 P.C.H. P.C. Resolution 154-773 has been reviewed and the business is in compliance. 35) Seven Eleven- 454 P.C.H. BZA Resolution 154-477 has been reviewed and the following condition is being violated: - Alcoholic beverages excceed a maximum of 25% of the total refrigerated shelf space. 36) Lomelies- 500 P.C.H. BZA Resolution 154-595 has been reviewed and the business is in compliance. 37) Cheap Wheels- 505 P.C.H. P.C. Resolution 86-4 has been reviewed and the following conditions are being violated: - Parking and storage areas are being cluttered with "derelict" vehicles' and/or parts. - The storage of vehicles utilized for the auto rental agency are not being limited to the designated areas. 38) Merino's- 600 P.C.H. P.C. Resolution 87-54 has not been reviewed, due to the fact the business has yet to open for business. 39) Thai Rest- 715 P.C.H. C.C. CUP granted August 22, 1978 (no number given), has been reviewed and the business isin compliance. 40) Images- 825 P.C.H. P.C. Resolution 86-5 has been reviewed and the following *I" conditions are being violated: - (0- • . •...._ - The public right of way is being used for parking. - Outdoor work activity is occurring. - Storage of wrecked vehicles is occurring outside the building. - No directional sign has been displayed to guide customers to on site parking. - The parking area is being used for the storage of vehicles for sale. 41) Casey's Izusu- 840 P.C.H. P.C. Resolution 87-32 and 87-30 have been reviewed and the following conditions are being violated: Parking space lease agreements have not been submitted to the City Attorney for review and approval. The leased parking areas are not posted indicating common use of parking for the business and Casey's Izusu employees. The required five on site parking spaces are not being maintained for customer use. Given the fact that all conditions of this Conditional Use Permit are not being complied with, the CUP is void. Therefore, the business is operating without a CUP. 42) Hermosa Car Wash- 1000 P.C.H. P.C. Resolution 154-818 has been reviewed and the business is in compliance. 43) Alpha Beta- 1100 P.C.H. C.C. CUP granted April 25, 1987 (no number given) has been reviewed and the business is incompliance. 44) Economy Gas/mkt- 1131 P.C.H. BZA Resolution 154-303 has been reviewed and the following condition is being violated: - The permitted hours of sale for liquor are being exceeded. 45) Yu Hsiang Chinese- 1200 P.C.'H. P.C. Resolution 85-25 has been reviewed and the business is in compliance. �. 46) Int'l House of Pancakes: 1439 P.C.H. II BZA Resolution 154-387 has been reviewed and the following conditions are being violated: No sign has been posted inside that advises patrons of the illegality of removing any alcoholic beverages from the premises. - The hours of operation are being exceeded. No maximum permissible occupancy sign has been posted. 47) The Hermosa Pavilion- 1617 P.C.H. P.C. Resolution 86-40 is not being utilized, due to the fact the business is still under construction. 48) Numero Uno Pizzeria- 2201 P.C.H. P.C. Resolution 85-26 has been reviewed and following conditions are being violated: - Hours of operation are being exceeded. - A sign has not been posted at the enterance to the parking stating the location of the overflow parking. 49) Hope Chapel- 2420 P.C.H. P.C. Resolution 86-53 is currently being modified. Discussions between representatives of the Hope Chapel and the Hermosa Beach Planning Department are underway. 50) Wildflower Pizza- 2512 P.C.H. BZA Resolution 154-369 has been reviewed and the following condition is being violated: - The hours of operation are being exceeded. 51) Pizza Man II- 2699 P.C.H. BZA Resolution 154-455 has been reviewed and the following condition is being violated: - The hours of operation are being exceeded. 52) C.J. Bretts- 2701 P.C.H. P.C. Resolutions 86-16 and 8,6-39 have been reviewed and the business is in compliance. 53) Borrellis Rest- 2851 P.C.H. w. C.C. CUP granted on June 27, 1978 (no number given) has been reviewed and the business is in compliance. h�. 54) Vasek Polak- 2901 P.C.H. P.C. Resolution 154-706 has been reviewed and the business is in compliance. 55) Diana's- 4 Pier P.C. Resolution 154-700 has been reviewed and the business is in compliance. 56) Hennesey's- 8 Pier P.C. Resolution 87-35 has been reviewed and the following conditions are being violated: No screens have been installed to prevent any possible pass-thru of alcoholic beverages and for the control of flies. No sign has been posted in the interior advising patrons of the illegality of open containers on sidewalks, streets, the Strand, and the beach. - A signed and notarized "Acceptance of Conditions" form has not been submitted to the Planning Department. 57) Cantina Real- 19 Pier BZA Resolution 154-346 has been reviewed and the following condition is being violated: - No sign has been posted inside advising patrons of the illegality of open containers on public streets, sidewalks, Strand, and the beach. 58) Hermosa Fish Mkt- 20 Pier BZA Resolution 154-493 has been reviewed and the following condition is being violated: No sign has been posted inside advising patrons of the illegality of open containers on public streets, sidewalks, Strand, and the beach. 59) End Zone- 22 Pier P.C. Resolution 87-4 has been reviewed and the following condition is being violated: - No sign has been posted inside advising patrons of the illegality of open containers on public streets, sidewalks; Strand, and the beach. 60) II Baccaccio- 39 Pier 13 C.C. CUP granted on June 27, 1978 (no number given), has been reviewed and the business is in compliance. 61) Sushi Sei- 50a Pier BZA Resolution 154-485 has been reviewed and the following conditions are being violated: - No sign has been posted advising patrons of the illegality of open containers on public streets, sidewalks, Strand and beach. - No maximum permissible occupancy sign has been posted. 62) Pier 52- 52 Pier P.C. Resolution 154-741, permits the service of alcoholic beverages in conjuction with a restaurant without any conditions. 63) Paridise Sushi- 53 Pier BZA Resolution 154-579 has been reviewed and the following condition is being violated: - No maximum occupancy sign has been posted. 64) Sunrise Rest.- 68 Pier BZA Resolution 154-487 has been reviewed and the following condition is being violated: - No sign has been posted inside advising patrons of the illegality of open containers on public streets, sidewalks, Strand, and the beach. 65) Alta Dena Dairy- 205 Pier C.C. Resolution 83-4618 has been reviewed and the business is in compliance. 66) Cher Ton Ton- 316 Pier P.C. Resolution 154-1095 has been reviewed and the following condition is being violated: - The hours of operation are being exceeded. 67) Thai Top- 337 Pier .t P.C. Resolution 87-23 has been reviewed and the business is in compliance. 68) Ajeti's Rest.- 425 Pier 14' BZA Resolution 154-382 has not been reviewed, due to the fact the business is closed for the holidays. 69) Marie Calendar's- 705 Pier C.C. Resolution 85-4820 has been reviewed and the following condition is being violated: - The approved hours of service are being exceeded. 70) CVS Drug Store- 711 Pier BZA Resolution 154-482 has been reviewed and the following condition is in violation: - The parking area has not been posted by a sign that states, "No alcoholic beverages may be consumed on the premises". 71) Vons Market- 715 Pier BZA 154-577 has been reviewed and the following condition is being violated: - The parking area has not been posted with a sign that states, "No alcoholic beverages may be consumed on the premises". 72) Burger King- 719 Pier BZA Resolution 154-576 has been reviewed and the business is in compliance. 73) Scotty's- 1100 Strand C.C. Resolution 85-4869 has been reviewed and the following condition is being violated: - No maximum permissible occupancy sign is posted. 74) Poop Deck- 1272 Strand P.C. Resolution 154-834 has been reviewed and the business is in compliance. w. CITY OF HERMOSA BEACH PLANNING DEPARTMENT MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Alex Hernandez, Assistant Planner SUBJECT: Conditional Use Permits DATE: January 11, 1988 Responding to an inquiry made by Councilwoman Williams, Planning Staff researched the reason for the absence of two schools from the active Conditional Use Permit list. Staff's explanation for this oversight is inadequate maintenance of Building records. The previous active C.U.P. list put together by the Building Department did not include one of these businesses. The other establishment relocated and the move was not recorded in the proper files. However, Seasprites Preschool and the International Bilingual School names will be added to the current C.U.P. active list and Will - e subject to review. If there are any other establishments that may have been left off the list please let me know. Thank you. SUPPLEMENTP 1NFORMATI011 1 t A January 4, 1988 Honorable Mayor and Members of the Regular Meeting of Hermosa Beacb City Council January 12, 1988 SUBJECT: COST OF PUBLIC NOTICING FOR CITY INITIATED ZONE CHANGES Recommendation Authorize use of existing funds available in the Planning Departments budget for public noticing of the zone changes for consistency with the General Plan and Initiative E E. Background At the December 15, 1987 City Council meeting, the City Council adopted a schedule for downzoning various areas of the City in compliance with initiative E E and the General Plan. Analysis Because of the limited clerical help (one clerk typist) in the Planning Department, it would best to contract for public noticing. Three local vendors have submitted bids for all ten zone changes; the bids are as follows: $5,350.00 (approx.), $6,338.00 (approx.) and $8,344.00 (approx.); the exact cost is dependent on postage costs. Staff will, of course, take the lowest bid. This contract is exempt from formal bid procedures per HBMC 2-62 since it is for professional services. The funds are already in the Planning Commission budget, and were originally available for Lot Merger Costs. However, Staff has learned that by State law, the City is exempt from paying recording fees. NCUR: Ga 1e' T. Martin Interim City Manager R pec full Mic ael Schu•ach Planning Director Noted for Fiscal Impact: Viki Cope and Finance Administrator • �•'�'' }� yy'�Sifi�M '}�4` • f, ridit ik. i thYe 4t�t , q �r st`� tHvt �d �i� kct1r'l, 1y�,), ,PITY OFIiERMOSA$EACw.s . i�fii�' r 1,lanning heparmeet ;,,,arr' C,r`•Y +j F A�epif���yA�'�s r /xF.i�41l�`•),y}iqF{� p� ti � �d 9 sykj Y1�.;`Je`�f�r� PS' `ve "tn 99 �p►L Vsi d)1315 allei NgP le 'Dri F ,, Hermosa Beach, 1{' CA ..L4, 90254 � 3t > , �1 , •t ,� i � r ! , f , �p� 1 , gg ,{ r ,, , % k1 Y3 f t iit�, (14:4:41 d t i i iy t �,! r s� J i Y n• t, a a ��uu ti:t.14,;‘e f �tqq t {{ 1 F f Nit8 'yt , y `t Y 4 st tl '• ! F F f.l s�: yy (d 4 A !� nt '�t�'` p' �i d t f Ns l�tiY 11�+ asl 1�• r { h t S)fll FsdA � {#•S't e/ {S'�4i �44A P•gT1ry'1W 00 1( i71t e{ "' }de 1JIt ^ t` y Yrldslt�.lt 1i �l 4 i I i I ry�irUs li f I t ,t,, •"tl {�M s { ', �r-. •e,4r,'k y1 i ollowings o proposaY o prepare nd mai 'appro �,noticing as`;;c escribed n``your " lteri4at ve `Schedule' ��Rezoning";,dated December .�21,';_$?r,Noticing is to``' sent to ;current owners and ocqupan:s 1for 'each area) ',and `will' be'mai Led twiceq` t nce � c { the Planning C• 11 {.:, �.In �. ...�t � " iY J t�. i1 4 ys 1> s r �>. � .4i{earinq and Qince ox' ,the it ouncil haring:' f r, 1s , ,3�1 ' '''''t+t0' ..4'"4" y, 1 t t I zY r, i 1,s' t y 1 )11 ti3j� r1 4F7' nr h ti j,ki,t ,@ �� j I ti iii R�at� V dt4 til r ! ' s 9 k .• i, „ F •.t�S .int- "?idtUl,t :h /s'!. 4 '.�.. a {{ll� fists• and ,reparation ilin• s:. 44::'41',;41 ... $ {i. , I C 1 Plil YYYrd.. {li ({" 1�y ,y� �,aj1v^,,p4' dfstf if. �i,"'i ,' ';I: %yt.:fi,� 1•16i�4Yii1�8�� t4 Y ijgrf h2t 1pl poetcue s nbt a.nclu a �fiw1e s e staff t•' • . ....re ty, f 4,4 t .1,,, I 1t{ li � 9 d+ 'f k i , �; 4tO ...,�; ��'s��s�fc�' 1� SUBTEC SUBDIVISION TECHNICAL SERVICES 5147 WEST ROSECRANS AVENUE, HAWTHORNE, CA 90250 (213) 644-3668 December 29, 1987 Michael Schubach City of Hermosa Beach Planning Department Civic Center Hermosa Beach, Ca. 90254 Dear Mike: Thank you for the opportunity to propose on the prepara- tion of the notification requirements on your rezoning cases. This letter is to set forth in writing the extent of our services the the proposed fee arrangements. For each of those Areas listed on your schedule dated December 21, 1987, we will provide a 300' radius ownership and resident/occupant list from the lastest assessor's tax rolls. We will also duplicate each notice of Planning Commission hearing, fold, label, stamp and mail out by your required dead- line. The fee for these services is itemized below for each of the areas. Areas 1,-1A & 2 9 7 8 3 4, 5 & 6 10 Fee Approx. 1B $2,000.00 $ 800.00 $1,000.00 $ 300.00 $ 250.00 $ 200.00 $ 350.00 $ 200.00 costs p. c . or $672.00 or $250.00 or $320.00 or $ 96.00 or $ 81.00 or $ 54.00 or $107.00 or $ 62.00 $.32/name $.32/name $.32/name $.32/name $.32/name $.32/name $.32/name $.32/name Stl(6TOTALS $5,100.00 The fees listed above are fixed for each area. The approx- imate costs, however, have been determined on a rough estimate of the number of actual persons notified in each area. These figures, therefore, could be either higher or lower when an actual bill has been presented for payment. .. Michael Schubach December 29, 1987 Page 2 The fees and costs will be due after completion of work for each area and evidence of mailing (affidavit) has been pro- vided to you. If you would prefer to send out the notices yourself, we will be happy to provide only the ownership and resident/occupant list at the fixed fees. If you wish us to provide the duplication of notices and mailing for the City Council hearings, the fee for each area will be based on time and materials at $25.00 per hour and $.22 for postage per notice. For example if Area 2 requires 800 notices, we estimate about 3 hours time. This would then total about $251.00. We appreciate your consideration of our firm for the work listed above. 4r • VENDORS: A) COMPANY: /RA/1JCf./tCvv, ,aakeit.) ADDRESS: .100 /9.c.F411/e. CITY,STATE:.A41Aosa 4014.04 ; '?'5o3 -W TELEPHONE: .213- 3 ?G - JWI QUOTE BY: 7-7/10,----1 Qa f&z-71-, BID/QUOTATION BUSINESS LICENSE: YES NO (CONTRACTORS, LOCAL DELIVERY B) COMPANY: C. (AV.() ADDRESS : 4 3 / C -J . /eane_n n i 57-E- /c 0 CITY, STATE : 4,cJ ekvtQ , C'�} 90;Qr0 0 ,2/3 -6ccc-366 TELEPHONE: QUOTE BY: BUSINESS LICENSE: YES NO (CONTRACTORS, LOCAL DELIVERY C) COMPANY: 10“m,/7S'2�rv� ADDRESS: .� o . CITY, STATE : /nn,,., 44 l cA ,C4 9c, TELEPHONE: / 3 - 3 7�� — 4C 33 QUOTE BY: BUSINESS LICENSE: YES NO (CONTRACTORS, LOCAL DELIVERY #ITEMS1PRODUCT DESCRIPTION 3o ' N9t.- I/0. SHEET DELIVERY CHARGE:YES EST DELIVERY COST: $ EXPECTED DEL DATE: NO OUT OF STATE VENDOR: REQUEST TAX ADDED TO INVOICE CONTRACTORS ONLY: YES WORKERS COMP INSURANCE NO DELIVERY CHARGE:YES NO V/ EST DELIVERY COST: $ EXPECTED DEL DATE: OUT OF STATE VENDORS: REQUEST TAX ADDED TO INVOICE CONTRACTORS ONLY: YES WORKERS COMP INSURANCE NO DELIVERY CHARGE:YES EST DELIVERY COST: $ EXPECTED DEL DATE: NO OUT OF STATE VENDORS: REQUEST TAX ADDED TO INVOICE CONTRACTORS ONLY: YES WORKERS COMP INSURANCE NO VENDOR A I VENDOR B EACH TOTALI EACH TOTAL 3 ¢ 3t0; -1 VENDOR C EACH TOTAL f REQUESTED BY: tilAtk P TAX VENDOR TOTALS 1 DATE: (43 uu� /a/3a/87-- 633' January 6, 1988 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of January 12, 1988 REVIEW OF COOPERATIVE PERSONNEL SERVICES LABOR MARKET SALARY SURVEY FOR MANAGEMENT CLASSES - SELECTED CITIES Recommended Action: It is recommended that the City Council receive and file the at- tached letter from Mr. Robert Hyland of Cooperative Personnel Services. Background: Included in the Management Association Memorandum of Understand- ing is a section which states that the City and the Association will examine and adjust any (1) inequity among individual depart- ment head salaries, and (2) salary differentials between depart- ment heads and the highest paid subordinate. In April of 1987 the City Council authorized the City Manager to contract with Cooperative Personnel Services (CPS) to perform a Classification and Compensation study for the City's management positions. The classification portion of the study has been completed fol- lowing a comprehensive review of the duties, responsibilities, and qualifications of each of the management positions. The re- vised class specifications have been reviewed by both the Council and the Management Association. The final research phase of the study involves conducting a labor market salary survey to develop the comparsion criteria data for the management classes. Analysis: The attached letter from Mr. Hyland addresses the selection meth- odologies used for determining which cities to include in the survey. As stated in the attached letter, specific salary recommendations will be prepared following an analysis of the information ob- tained from the survey. Respectfully submi -• Concur: Robert A. Blackwood Personnel Director Gay T. Martin Interim City Manager dllr • i►■►i►11111®1111611111111111111113111®19111111 ■ MI MIN611111111111111111111111111111311111111111 MIN NIi1111®11111111111111111111®®11®® COOPERATIVE PERSONNEL SERVICES 9920 La Cienega Blvd., Suite 717 ■ Inglewood, CA 90301 City Council City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254 Honorable Members: 11®®111111®®11111111111111111111111111111 1111111111■1111■111111111111111111111111111 ®®®®®0®a®1111®a®®1111■11■11111 ■ (213) 337-7914 12/7/87 The purpose of this letter is to recommend a group of cities for inclusion in the labor market salary survey for your Management Association classes. We will attempt to obtain comparison data for all classes included in the study. With respect to the selection of the comparison agencies I have discussed labor market issues with the Management Association and your City Manager. The organizations recommended for inclusion in the City of Hermosa Beach survey are outlined below. I would first like to discuss the factors that were analyzed in arriving at the recommended labor market. Defining the labor market involves examining four major comparison factors --geographic proximity, recruitment area, organizational function and size, and financial resources --and determining the appropriate interrelationship among these factors. In looking at geographic proximity, it is first necessary to identify those employers who can logically be presumed to compete for the same employees by virtue of their proximity and the presumed willingness of job candidates to work for any number of employers in the same geographic area. A list of geographically comparable employers is developed while keeping in mind organizational functions and size because job comparability must also be considered in a salary survey. Directly related to geographic proximity is the issue of recruitment area. It is reasonable to assume that the establishment and maintenance of competitive salaries must give consideration to the salaries paid by comparable employers in the same recruiting area. The recruiting area is often a broader region than the immediate geographic area. To insure that a high level of job comparability can be found for survey classes, it is necessary to select labor market employers whose functions and size are similar to the City of Hermosa Beach as demonstrated by the nature of job duties assigned, the scope of responsibility given, and the level of qualifications required. A joint powers agency of ■ City of Anaheim • California State Personnel Board • Hayward Unified School District ■ County of Sacramento is County of Sonoma • Sacramento Municipal Utility District Consideration must also be given to the issue of appropriate internal salary relationships between Department Heads and subordinate classes. Ideally, a substantial number of the comparison agencies can be used as the appropriate labor market for both Department Head and subordinate supervisory and professional benchmark classes. Consistency in the use of the salary comparison agencies will limit the potential for possible distortion of appropriate internal salary placements and relationships. And finally, given that an organization's financial resources will have an influence on its ability to pay competitive salaries, some consideration must be given to the relative financial resources positioning of potential comparable employers. The recommendation of a group of labor market survey employers represents a balancing of these major factors. Based on our analysis of these factors, CPS recommends the organizations listed below be included in the salary survey. CORONADO EL SEGUNDO GARDENA HAWTHORNE INGLEWOOD LAGUNA BEACH LA PALMA LAWNDALE LOMITA MANHATTAN BEACH RANCHO PALOS VERDES REDONDO BEACH SAN CLEMENTE SAN JUAN CAPISTRANO SEAL BEACH TORRANCE At this point we would ask you and other appropriate City representatives to review the recommended labor market agencies. We can then discuss any questions you may have about our rationale and any changes the City may wish to make in our recommendations. Once the labor market is determined, comparison data will be obtained and analyzed and a report of specific salary range placement recommendations prepared for your consideration. r . �..:..._. Robert Hyland Senior Personnel Consultant • f December 28, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council January 12, 1988 ACCEPTANCE OF WORK AS COMPLETE -SANITARY SEWER REPLACEMENT TARGET AREA II: CIP 85-402 Recommendation: It is recommended that City Council: 1. accept as complete the work completed by Christeve Corporation for Sanitary Sewer Replacement -Target Area II; CIP 85-402, 2. authorize staff to release the 10% retention payment for CIP 85-402 to Christeve Corporation, and 3. release the Labor and Materials Bond and the Faithful Performance Bond from Christeve Corporation. Background: The purpose of CIP 85-402 was to replace the sanitary sewer lines at the following locations: Valley Drive from Seventeenth Street to Eighth Street, abandoned Seventeenth Street (across the school district property); Corona Street from Aviation Blvd. to Prospect Avenue. On May 12, 1987 the City entered into an agreement with Christeve Corporation for the subject project in an amount not to exceed $580,717.50. After receipt of all insurance certificates and bonds, a Notice to Proceed was issued on July 6, 1987. Materials were ordered and the first day of construction was on August 10, 1987. Analysis: The analysis of this report will be divided into the following sections: I. Project Completion II. School District Property III. Release of Bond IV. Fiscal Impact V. Alternatives I. Project Completion Construction was substantially complete by October 16, 1987. To date, all construction is complete to the satisfaction of staff. Exhibit A is a recommendation from ASL Consulting Engineers (the inspection services contracted for this project) that the project be accepted as complete. The contract allowed for 120 days for the contractor to complete construction. The project was completed within 120 days. 1 4 II. School District Property Exhibit B is a letter from the Superintendent of Hermosa Beach City Schools indicating the sewer construction work within the school district property has been completed to their satisfaction. Due to circumstances beyond his control, the contractor was unable to replace a short (approx. 120 ft.) length of sewer line adjacent to the maintenance building. The cost of this pipe replacement was deleted from this contract and will be included in CIP 87-405, which is tentatively scheduled for construction in summer 1988. III. Release of Bond The contractor was required to post a bond for 1007 of the contract amount to insure his faithful performance for this project. Now that the project has been successfully completed, staff recommends that this bond be released. Bonding Company: American Motorists Insurance Co. c/o Mr. Bill Shupper Lou Jones & Associates 2900 West Broadway Los Angeles, CA 90041 (213) 257-8291 Bond No. 35M 697 886 00 Original bond amount: $527,925.00 Project Total (Not to exceed contract amount) $580,717.50 IV. Fiscal Impact CIP 85-402 Final Contract Amount Total Funding Savings Source $538,494.87 $42,222.63 Sewer Fund Pending Council authorization, staff will release the approximately 10% retention amount to Christeve Corporation. The project was completed within budget. Other alternatives are: IV. Alternatives available to Council and considered by staff 1. Do not accept the work as complete; thereby, withholding the retention payment and bonding. ectf itted, orah M. Murphy Assistant Engineer Concur: Gay e Interi Martin City Manager Attachments: Exhibit A - Exhibit B - Letter Letter C Anthony Antich Director of Public Works Noted for Fiscal Impact: a:ke Viki Cope laid Finance Administrator from ASL Consulting Engineers from Don Ryckman, Superintendent of Schools cc: Mr. Donald Ryckman, Hermosa Beach School District Exhibit A ASL Consulting Engineers December 30, 1987 Mr. Anthony Antich Director of Public Works 1315 Valley Drive Hermosa Beach, CA 90254 Subject: Sanitary Sewers for Target Area 2 Dear Tony: William D. Lewis President Douglas J. Reinhart Vice President Robert H. Reinen Vice President Zareh G. Astourian Vice President Thomas N. O'Laughlin Vice President Paul R. Gilmore Senior Associate William E. Bennett Senior Associate Shahnawaz Ahmad Senior Associate Pamela J. Steinhart Senior Associate Dale E. Wah Associate Frank E. Alderman Feu/der Frank M. Swift Refired This letter is to inform you that ASL Consulting Engineers has observed construction of the sanitary sewers for Target Area 2. We accept the project to be complete per the plans and specifications prepared by our firm. If there are any questions, please call me. Very truly yours, Shahnawaz Ahmad SA:jar 1267.10 J$ Corporate Office 1:12540 Red Hill Avenue, Suite C ❑ 2045 East Tahquitz-McCallum'Way 3280 East Foothill Boulevard, Suite 160 Santa Ana, California 92705-5542 Palm Springs, California 92262-7003 Pasadena, California 91107-3197 (714) 250-5525 (619) 320-4220 (818) 792-3096 • (213) 682-2178 Exhibit B • Hermosa Beach City Schools P.O. Box Number 338 Hermosa Beach, California 90254 MEMBERS OF THE SUPERINTENDENT GOVERNING BOARD OF SCHOOLS Don Ryckman (213) 376-8961 Lynne Gonzales Joe Mark Susan Meyer Georgia Tattu Mary Lou Weiss December 17, 1987 ASL CONSULTING ENGINEERS Corporate Office Mr. Enrique de la Huelga 3280 East Foothill Blvd. Suite 160 Pasadena, California 91107-3197 Dear Mr. de la Huelga, This is to verify that the sewer construction work within the Hermosa Valley School property, 1645 Valley Drive, has been completed to our satisfaction. We especially appreciate the manner in which you have twice now attempted to reseed and replace disturbed lawn area. Unfortunately, weekend soccer/recreation activity seems each time to ignore the barriers and run right over the newly seeded areas. We know you have done your part. Thank you for the prompt service. Yours tru Don Ryc n Superin endent DR:mc RECEIVED • • (•?198? PU6l(!: L:'fiii{iS OFpT R E': s .: DEC z 1 1987 ASI (4nalting tnglriears January 4, 1988 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of January 12, 1988 REQUEST FOR AUTHORIZATION TO SOLICIT PROPOSALS FOR LEASE OF COMPUTER AND COMMUNICATIONS EQUIPMENT RECOMMENDATION: It is recommended that City Council authorize the Police Department to solicit proposals for the lease of computer and communications equipment for the stand alone dispatch and records functions. BACKGROUND: At the regular City Council meeting of May 26, 1987, Council instructed staff to prepare reports and recommendations regarding withdrawal from South Bay Regional Public Communications Authority (RCC). At the regular City Council meeting of October 27, 1987, Council adopted a resolution of intent to withdraw from RCC; approved an agreement with California Water Service Company for location of a radio transmitter facility, and directed staff to obtain all necessary equipment to begin in-house dispatch and records management on July 1, 1988. ANALYSIS: The communications equipment will be furnished by Motorola. Motorola is considered sole source for this type of equipment and project. Command Data Systems will furnish all of the software for the records and dispatch functions. We currently own most of the records programs required, and all of our infor- mation is configured to this type of software. Because of this, CDS is con- sidered sole source. Both CDS and Motorola have furnished quotes. The CDS software, in our configuration, will only run on Digital hardware. The other departments in the South Bay are on the same Digital systems. In order to maintain the exchange of information between the departments, and to use the software and hardware we have already purchased, it is necessary to purchase the Digital equipment. Digital deals through several authorized distributors so we will solicit formal bids from those dealers. We have been given quotes by three different distributors and are using one of those for budgetary purposes in our lease proposal. The line conditioning equipment is also handled by several different distribu- tors, so we will solicit formal bids from those distributors. We have been given a quote from one company and are using that for our lease proposal. A 1 The initial cost estimates totaled $552,726. Through negotiations and review of the various bids, we have been able to reduce the system cost to $506,867. We now need to obtain bids from leasing agencies so the equipment can be ordered and the project can remain on schedule. The three Requests For Proposals are attached to this report for your review. We have set a deadline of January 19, 1988 so an award can be made at the January 26, 1988 Council meeting. Attachments Res'ectfully ubjuitted, Steve S. Wisniewski Director of Public Safety REQUEST FOR PROPOSAL The City of Hermosa Beach is soliciting bids from responsible distributors to: Furnish to the City of Hermosa Beach; power conditioning and distributing equipment as specified. SUBMISSION OF PROPOSALS Proposals must be on file in the office of the Director of Public Safety on or before 5:00 PM on January 19, 1987. The Director of Public Safety reserves the right to extend any time frame. No late proposals will be accepted. Late proposals, if received, will be returned unopened. Proposals are to be submitted in a sealed envelope with "Proposal for Power Conditioning Equipment for the Police Department" written or typed in the lower left hand corner of the envelope. A summary and description of the equipment to be purchased is attached to this RFP as Exhibit 1. For additional information and other particulars regarding this project, contact: Director of Public Safety 540 Pier Ave. Hermosa Beach, CA. 90254 (213) 376-2470, 2479, or 7981. EVALUATION OF PROPOSAL AND BASIS FOR AWARD 1. The City of Hermosa Beach intends to make an award to the responsible vendor meeting all the requirements of the RFP whose proposal is most advantageous to the City of Hermosa Beach. 2 The City of Hermosa Beach reserves the right to negotiate with the overall lowest responsible vendor. 3. The City intends to make an award within 30 days of the bid closing date. 4. The City reserves the right to reject any and all bids, and to waive any informalities. 5. All bids must comply with HBMC Art. IV, Purchasing. 1 EXHIBIT 1 EQUIPMENT LIST SUMMARY Quantity Description 1 10KVA Uninterruptible Power System, to include: - minimum of 10 minute backup at full load and 25 minute backup at one-half load. - manual by-pass - remote alarm box 1 10KVA Power Distribution Center 10 Output cables and Breakers for distribution center 1 Remote Environmental Monitoring system with alarms for high temperature, power loss and at least 2 external contacts. 1 Installation and Start-up of all equipment 1 Annual Maintenance contract for all equipment REQUEST FOR PROPOSAL The City of Hermosa Beach is soliciting bids from qualified firms to: Acquire and lease to the City of Hermosa Beach; computer equipment, CCTV equipment, tape logging equipment, and radio communications equipment as specified. SUBMISSION OF PROPOSALS Proposals must be on file in the office of the Director of Public Safety on or before 5:00 PM on January 19, 1987. The Director of Public Safety reserves the right to extend any time frame. No late proposals will be accepted. Late proposals, if received, will be returned unopened. Proposals are to be submitted in a sealed envelope with "Proposal for Lease of Computer and Communications Equipment" written or typed in the lower left hand corner of the envelope. A summary and description of the equipment to be leased and the prices quoted are attached to this RFP as Exhibit 1. For additional information and other particulars regarding this project, contact: Director of Public Safety 540 Pier Ave. Hermosa Beach, CA. 90254 (213) 376-2470, 2479, or 7981. The City of Hermosa Beach intends this financing arrangement to be structured as a municipal lease/purchase transaction. A copy of the lease/purchase agreement to be used in this transaction must be submitted with the bid proposal. INSTRUCTIONS AND CONDITIONS The following instructions and conditions must be addressed in the respondents Lease/Purchase Agreement, and/or in the respondents proposal: 1. The City of Hermosa Beach intends to accrue equity in the equipment as a portion of the lease payments. Title should pass to the City of Hermosa Beach at the inception of the lease term with the lessor noted as the first lienholder. The City of Hermosa Beach will gain title free of all liens on the exercise of an end of term purchase option of $1.00 or on the exercise of an early buy-out. 2. A downpayment will not be required of the lessee except for the initial term payment(annual, semi annual, quarterly, monthly) selected, to be paid upon equipment delivery and acceptance. 3. The Lease may be cancelled, with no penalty, if funds are not appropriated to maintain the service for which the leased equipment was acquired. 1 4. The lessee shall have the option to terminate the contract and acquire the equipment on any payment date at any time throughout the lease term with no prepayment penalty. 5. This will be a net lease transaction, whereby maintenance, insurance, and compliance with applicable laws and similar expenses shall be the responsibility of the City of Hermosa Beach. 6. The lease term shall be for 60 months in duration beginning upon delivery and acceptance of the equipment. 7. The payments shall be level throughout the term of the lease. 8. Lease payments shall be calculated assuming payments will be made in advance. Proposals shall include figures based on monthly, quarterly, semi annual, and annual payments. 9. Cost of financing shall be calculated as simple interest. The interest rate shall be stated for each of the figures provided in 8 above. Rates quoted shall be valid for a period of 60 days from bid opening date. 10. Any other costs or fees must be listed separately or the City of Hermosa Beach will assume that these costs or fees are the sole responsibility of the bidder. 11. Any exceptions to the bid specifications, instructions, or conditions must be communicated to the City of Hermosa Beach with the bid response on a separate attachment. Full compliance with all specifications and conditions will otherwise be assumed. 12. The City of Hermosa Beach reserves the right to modify and negotiate changes in the transaction. EVALUATION OF PROPOSAL AND BASIS FOR AWARD 1. The City of Hermosa Beach intends to make an award to the responsible vendor meeting all the requirements of the RFP whose proposal is most advantageous to the City of Hermosa Beach. 2 The City of Hermosa Beach reserves the right to negotiate with the overall lowest responsible vendor. 3. It is the intent of the City to award the financing of all of the equipment to a single vendor. The City will not divide the award. 4. The City intends to make an award within 30 days of the bid closing date. 5. The City reserves the right to reject any and all bids, and to waive any informalities. 6. All Bids must comply with HBMC Art. IV, Purchasing. 2 EXHIBIT 1 EQUIPMENT LIST SUMMARY COMPUTER EQUIPMENT and SOFTWARE: CDS: Records Management system 4,675 Computer aided dispatch system 77,100 Hardware 5,925 • • Digital hardware 111,432 Software start up 10,480 • • UPS system - 10 kva 14,028 Power Distribution Center - 10 kva 5,750 Environment alarm 1,545 CCTV EQUIPMENT MOTOROLA: TAPE LOGGING, CALL CHECKS MOTOROLA/DICTAPHONE: 11,300 10 channel Tape logger Veritrac 9000 10,233 105 tapes 7,635 Call Checks(2) 5,836 CONSOLE EQUIPMENT MOTOROLA: Dispatch position 1 & 2 60,570 RADIO BASE STATIONS MOTOROLA: Police equipment 20,256 Fire equipment 15,027 MDT EQUIPMENT MOTOROLA: Complete system MOBILE RADIO EQUIPMENT MOTOROLA: UHF system (10) VHF system (10) 94,495 30,265 20,315 506,867 REQUEST FOR PROPOSAL The City of Hermosa Beach is soliciting bids from authorized Digital distributors to: Furnish to the City of Hermosa Beach; Digital hardware and software as specified. SUBMISSION OF PROPOSALS Proposals must be on file in the office of the Director of Public Safety on or before 5:00 PM on January 19, 1987. The Director of Public Safety reserves the right to extend any time frame. No late proposals will be accepted. Late proposals, if received, will be returned unopened. Proposals are to be submitted in a sealed envelope with "Proposal for Computer Equipment for the Police Department" written or typed in the lower left hand corner of the envelope. A summary and description of the equipment to be purchased is attached to this RFP as Exhibit 1. For additional information and other particulars regarding this project, contact: Director of Public Safety 540 Pier Ave. Hermosa Beach, CA. 90254 (213) 376-2470, 2479, or 7981. EVALUATION OF PROPOSAL AND BASIS FOR AWARD 1. The City of Hermosa Beach intends to make an award to the responsible vendor meeting all the requirements of the RFP whose proposal is most advantageous to the City of Hermosa Beach. 2 The City of Hermosa Beach reserves the right to negotiate with the overall lowest responsible vendor. 3. The City intends to make an award within 30 days of the bid closing date. 4. The City reserves the right to reject any and all bids, and to waive any informalities. 5. All Bids must comply with HBMC Art. IV, Purchasing. 1 Quantity 1 1 2 2 2 1 1 1 1 2 1 3 2 1 2 1 1 1 1 1 1 1 1 1 1 1 1 • DH -630Q5 -FA TSV05-BA DHQ11-M CK-DHQ11-AF RA81-AA DUP11-M CK-DUP11-AF DMV11-M CK-DMV11-AF H9544 -AA CK-TS05-12 VT320-BA LA75-CA LA210-AA H8571 -D QZ003-05 QZ897-UZ QZ897-H5 QZ898-UZ QZ898-H5 QZ937-UZ QZ937-H5 QZD04-UZ QZD04-H5 QZZ99-UZ QZZ99-H5 EXHIBIT 1 EQUIPMENT LIST SUMMARY Description MICROVAX II W/: - 16MB MEMORY - 95MB TAPE DRIVE - KDA50 DISK CTRLR - DHV11 8 -LINE COM CTRLR - DEQNA ETHERNET CTRLR - DIAGNOSTICS - DOCUMENTATION 1600BPI 9 -TRACK TAPE SUBSYSTEM 8 -LINE ASYNCH CTRLR CABINET KIT FOR DHQ11-M 456MB FIXED DISK DRIVE 1 -LINE SYNCH CTRLR UNIBUS CABINET KIT FOR DUP11-M 1 -LINE SYNCH CTRLR QBUS CABINET KIT FOR DMV11-M 40" END PANEL FOR TS05 CABINET TSVO5 CABLE KIT VIDEO DISPLAY TERMINAL AMBER 250CPS MATRIX PRINTER 240CPS REPORT PRINTER PASSIVE ADAPTERS FOR LA75 VMS 1-16 USER LICENSE CDD LICENSE CDD MEDIA & DOC DATATRIEVE LICENSE DATATRIEVE MEDIA & DOC DECREPORTER LICENSE DECREPORTER MEDIA & DOC DECNET ENDNODE LICENSE DECNET E/N MEDIA & DOC TS05 LICENSE TS05 DRIVER MEDIA & DOC HARDWARE INTEGRATION 1. Install the following items into the CPU chassis: a) (2) DHQ11-M b) DMV11-M c) TSVO5 tape controller 2. Install the following items into the H3490 -A: a) (2) CK-DMVQ11-AF b) CK-DMVI1-AF c) CK-TS05-12 2 3. Install the following items into the CPU cabinet: a) RA81-HA (top) b) CPU chassis c) expansion chassis d) H3490 -A (behind CPU and expansion chassis) e) RA81-HA (bottom) 4. Install the following items into the tape cabinet: a) (2) side panels 5. Cable the system together. 6. Format and exercise both RA81 disk drives. 7. Test the system with standard Digital diagnostics. SOFTWARE INTEGRATION 1. Install the following items onto the system: a) Microvms b) Microvms 16 -User key c) Vax CDD d) Vax Datatrieve e) Vax Decreporter f) Vax Decnet End Node g) Digital TS11 driver SOFTWARE START-UP PACKAGE, LEVEL I, to include: 1. ALL H -KITS FOR SOFTWARE INCLUDING MEDIA AND DOCUMENTATION FOR VMS. 2. BASIC SOFTWARE SERVICE FOR 1 YEAR 3. TRAINING TAPES FOR SOFTWARE M t December 30, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council January 12, 1988 AWARD OF BID FOR KELLY COURTS RESURFACING PROJECT AT CLARK FIELD - CIP 87-507 Recommendation: It is recommended that City Council: 1. authorize the Mayor to sign an agreement for CIP 87-507 with Richard Zaino in an amount not to exceed $51,480; 2. authorize staff to issue construction change orders as necessary, and 3. authorize staff to apply for a transfer of $31,000 Parklands' Grant Fund from CIP 87-508 to CIP 87-507. Background: The purpose of CIP 87-507 is to resurface the Kelly (Tennis) Courts at Clark Field, and other improvements, including fencing, drinking fountain, etc. On October 13, 1987 City Council rejected all bids received for this project, and authorized staff to re -advertise for bids. Analysis: The analysis of this report is divided into the following sections: I. Receipt and Evaluation of Bids II. Bidding Alternatives III. Fiscal Impact IV. Other Alternatives 1. Receipt and Evaluation of Bids Staff advertised for bids in local trade and general circulation publications. Request for Bids were sent to 12 contractors. On November 20, 1987 two bids were received, publicly opened and read aloud as follows: 1. Richard Zaino 2. Ryco Construction Engineer's Estimate Base Bid $70,860.00 97,679.00 $82,005.00 1 Alternate Bid $46,800.00 87,778.00 $45,166.00' lz t The State Contractor's License Board has indicated that Richard Zaino has a valid Class A (general engineering contractor) and a valid Class C32 (parking and highway improvement) contractor's license. There have been no complaints filed with the Board against the contractor. Staff conducted a reference check, and determined Richard Zaino to be the lowest bid and most responsible bidder. 2. Bidding Alternatives The project was bid as a Base Bid and an Alternate Bid. These alternatives are identical except that the Base Bid includes resurfacing the tennis courts with an asphalt overlay in addition to the acrylic playing surface. The Alternate Bid includes resurfacing with a crack sealer and acrylic playing surface only. Below is an evaluation of these two options: Base Bid (Asphalt Overlay and Acrylic Play Surface) Cost (per R. Zaino bid) Maintenance Costs 5 yr frequency (est.) Life Expectancy Appearance of Finished Product $31,060 $ 8,000 15 yrs. (approx) Playing surface will be level. Cracks will be eliminated. Alternate Bid (Crack Sealer and Acrylic Play Surface) $ 7,000 -0- 5 yrs. (approx) Playing surface will be level. Small cracks will be eliminated. Larger cracks will be re- duced, but not eliminated. Total Approximate Cost to City $47,060 $21,000 (15 year period) The contractor, Mr. Richard Zaino, recommends the alternate bid, since the only difference between that and the base bid will be the appearance of minor visible cracks. Because these cracks will be ground down when the crack sealer is applied, it should not affect play. The finished playing surface will be level. Staff concurs with this recommendation, noting that the alternate bid is the more cost effective* solution, with an estimated annual savings to the City of approximately $26,060 over a fifteen year period. III. Fiscal Impact See Exhibits A & B for existing and proposed budgets for CIP 87-507 and 87-508. In Summary: 2 CIP 87-507 CIP 87-508 Existing Budget Amount Proposed Budget Amount $25,300 $60,000 $56,300 29,000 Contract Amount $46,800 10% Contingency 4,680 Total Contract Amt. Not to Exceed $51,480 Since the proposed contract amount is not within the amount originally budgeted, staff recommends transferring $31,000 (Parklands' Grant Fund) from CIP 87-508 to CIP 87-507. The State has told us this is an elgibile project. The contract amount is within the proposed budget amount. IV. Other Alternatives Other alternatives available to Council and considered by staff are: 1. Drop the project. 2. Award the contract for the work as described in the "Base Bid", and appropriate additional funds ($21,180) from the General Fund. 3. Award the contract to other than the low bidder. Respectfu bmitted, `"Deborah M. Murphy Assistant Engineer r J Gayle . Martin Inter m City Manager Attachments: Exhibit A -Existing Exhibit B -Proposed kcr/m DMM:mv 3 Concur: Anthony Antich Director of Pu lic Works Noted for Fiscal Impact: dut Viki Copeland Finance Administrator CIP Budget: CIP 87-507 & 87-508 CIP Budget: CIP 87-507 & 87-508 • CITY .OF HERMOSA 13hAC:H • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM • Exhibit 4 PROJECT NAME: Clark Field Tennis Court Resurfacing PROJECT NUMBER: CIP 87-507 ACCOUNT NUMBER: 150-401-8507-4201 PROGRAM AREA: Park Improvements PROJECT DESCRIPTION: WORK PROPOSED: This project proposes to resurface Clark Field tennis courts. 3 • BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 PROJECT ELEMENTS PRELIMINARY ENGINEERING PLANS. SPECS & ESTIMATES CONSTRUCTION INSPECTION OTHER DIRECT COSTS EXPENDED EST'ED EST'ED TOTAL BUDGET THRU TURU FY86-87 PROJECT FY86-872/28/876/30/87BALANCEFY87-88FY88-89BUDGET 1 1 1 / 1 I 1 I I. 341 000 I-- ..gall L CONTINGENCY I I I I 1 I I -2120001 I-2Q.QQ01 1 1 1 1 1 I I 1 1 I I 1 1 1 I 1 1 I 1 I' vou►w I I 1 I 1-�3.QQ01 1.23..0001 • 2,300 2,301/ TOTAL EXPENDITURE FUNDING SCHEDULE 25,300 25,300 FUND N0. 1 FUNDING SOURCES *****************i1 FUNDINGDISTRIBUTION *** '********i TOTAL 1 I 150 ,Grant Fund (1) I I I 1.29...(204; 1.211.000; 125 1Park Rec Fac Tac Fund I I I 5,3001 I-- SLI M...wm. 1 ••TOTAL FUNDING ..................«« .--(1) Community Parklands Grant FY 87-88 1 1 I 1 I 1 1 1 1 1 1 I CITY OF HERMOSA BEACH • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM • IMMO 25,300 PROJECT NAME: PROJECT HUMBER: ACCOUNT NUMBER: PROGRAM AREA: PROJECT DESCRIPTION: Clark Field Tennis Court Resurfacing CIP 87-507 150-401-8507-4201 Park Improvements WORK PROPOSED: This project proposes to resurface Clark Field tennis courts. 8 BUDGET SCHEDULE 25,300 • Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 PROJECT ELEMENTS PRELIMINARY ENGINEERING PLANS. SPECS & ESTIMATES CONSTRUCTION INSPECTION EXPENDED EST'ED EST'ED BUDGET THRU THRU FY86-87 FY86-87 2/28/87 6/30/87 BALANCE j'Y87-88 I 1 I I I I I I I 0 I SUBTOTAL CONTINGENCY 1 1 1 I I I 1 51,480 TOTAL PROJECT FY88-89 BUDGET 1 1 1 1 I 51.4801 1 1 1 I 1- 51,483. ________/_51,480, 4,820 4,820 TOTAL EXPENDITURE FUNDING SCHEDULE 56,300 5-q..29.9‘ - FUND N0. FUNDING SOURCES 150 1Grant Fund (1) 1 1 1 1 • 125 1Park Rec Fac Tax Fund1 I I I I 1 1 I I TOTAL FUNDING --(1) Camunity Parklands Grant FY 87-88 FUNDING DISTRIBUTION I I I I I- 51;b00 I 1 5,3001 1 I .... 1 1 I 56,300 TOTAL I 1 1_51}0001 300 1--5L1 1 1 1 1 CITY OF HERIVIOSA BEACH Exhibit B • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM PROJECT NAME: Park Irrigation Restoration PROJECT NUMBER: CIP 87-508 ACCOUNT NUMBER: 150-401-8508-4201 PROGRAM AREA: Park Improvements PROJECT DESCRIPTION: WORK PROPOSED: Restoration of various City parks irrigation system BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 6 Col 5 Col 6 Col 7 PROJECT ELEMENTS PRELIMINARY ENGINEERING PLANS. SPECS b ESTIMATES CONSTRUCTION INSPECTION OTHER DIRECT EXPENDED BUDGET TIIRU FY86-87 2/28/87 I I EST'ED EST'ED TOTAL THRU FY86-87 PROJECT 6/30/87 BALANCE tt87-88 FY88-89 BUDGET I 1 I 1 I 1- 5t000 1 5 000 I 1 1__z__ �1-------- SUBTOTAL CONTINGENCY • TOTAL EXPENDITURE FUNDING SCHEDULE I 55,0001 5 ,nnn 60,000 55,0001 14400. 60,000 FUND NO. FUNDING SOURCES I I 150 (Grant Fund (1) 125 (Park Rec Fac Tax Fundi FUNDING DISTRIBUTION TOTAL I I I- I I I I I I 1 31J21201 1 21.rnOI 1 1 1_29_,.(2001 1.241,r0)1 I 1 1 1 1 1 I 1 1 1 1 1 TOTAL FUNDING (1) Community Parkland Grant FY 87-88 CITY OF HERIVIOSA BEACH • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM 60,000 60,000 PROJECT NAME: PROJECT NUMBER: ACCOUNT NUMBER: PROGRAM AREA: PROJECT DESCRIPTION: WORK PROPOSED: Park Irrigation Restoration CIP 87-503 150-401-8508-4201 Park Improvements Restoration of various City parks irrigation system BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 Col 6 Col 7 EXPENDED EST'ED EST'ED TOTAL PROJECT ELEMENTS BUDGET THRU THRU FY86-87 _FY86-87 2/28/87 6/30/87 BALANCE i'9.87-88 FY88-89 BUDGET PRELIMINARY ENRIN CINEEC 1 I I I 1 I I I 1 I 1 1 I-- -t- I 1-- .q6c°91 PLANS, SPECS b ESTIMATES I 1 1 1 I I 1 I I 1 I I 19.000 19,0001 I I I I 1 1 1 1 I I I 1 I I 1 I 1 1 1 I I I I I CONSTRUCTION INSPECTION OTHER DIRECT COSTS CONTINGENCY TOTAL EXPENDITURE FUNDING SCHEDULE 24,000 -'24;000. 1--------I rte Lan. 29,000 29,000 FUND N0. FUNDING SOURCES 1 1 I 1 1 1 125 (Park Rec Fac Tax Fundi I I 1 1 1 1 1 1 1 1 FUNDING DISTRIBUTION TOTAL I I I I I 1 _ 29-Jrn l 1...7416.(1001 I 1 1 1 I I I 1 TOTAL FUNDING 70 non 79.000 Honorable Mayor and Members of the Hermosa Beach City Council January 5, 1988 Regular Meeting of January 12, 1988 STREET IMPROVEMENTS PROPOSED BY CALTRANS PIER AVENUE/PACIFIC COAST HIGHWAY INTERSECTION Recommendation: It is recommended that City Council receive and file this report. Background: On November 25, 1986, a report was presented and City Council adopted Resolution No. 86-4996. The Resolution says the widening of Pacific Coast Highway will be completed within one year of receipt of the resolution by Caltrans. A letter and copy of the resolution was sent on December 9, 1986 and was received by Caltrans on December 10, 1986. (See attached Exhibit A.) The project is behind schedule, since it was to be completed by December 10, 1987. Analysis: This analysis is divided into three sections: I. Interim Improvement II. Ultimate Improvement III. Summary I. Interim Improvement Caltrans wanted to install for northbound Pacific Coast Highway at Pier Avenue (during an interim period until ultimate improvement) a mandatory left and an optional left/straight through lane. Almost immediately after restriping by Caltrans, the City received complaints from drivers saying that the optional left/straight lane was dangerous and confusing. The Public Works Department conveyed these complaints to Caltrans and after discussion with their staff we received approval to restripe to two mandatory left turn lanes as it exists today. The two mandatory left turn lanes are working and the department has received no complaints since the restriping. II. Ultimate Improvement The ultimate widening project consists of widening Pacific Coast Highway along its westerly curb line, thus providing three . southbound lanes, two northbound left turn lanes onto westbound Pier Avenue and three northbound through lanes. Caltrans' engineering staff submitted the final plans for its project°'to the Public Works Department on December 7, 1987. These plans are on file in the Office of the City Clerk. Actual construction could take place later this year, possibly before summer. '' - 1 - 1aa • III. Summary The plans provide for a 5' widening of Pacific Coast Highway (westerly side) between Pier Avenue and Eleventh Place. Although there will be no property acquisition, Caltrans will construct a sidewalk in this widened area which will be maintained by the City of Hermosa Beach. The pavement lane striping plan provides for two southbound lanes through the widened section. However, the ultimate improvement will accomodate a striped third lane should the City provide p.m. parking restrictions along the length of southbound Pacific Coast Highway. In the northbound direction three lanes will be striped (one more than currently exists in that vicinity) and two mandatory left turn lanes will continue to be provided. Fiscal Impact There is no direct cost to the City as all costs for this project are to be borne by Caltrans. Alternatives: Other alternatives considered by staff and available to City Council are: 1. Request additional information 2. Drop the project. Respectfully submitted, Anthony Antic Director of Pt{blic Works Attachment: Exhibit "A" pch/v ° Gayle. Martin Inter m City Manager - December 9 Letter (and copy of resolution) to Caltrans ncur: 2 • P 466 906 163 RECEIPT crIg CERTIFIED MAIL •;c 3T rOrl:WEINAT:CNAL. MAIL. See. Rerse) Ed..,Nahabedi an , st. of CaI. OaPt Trahs_.__Districa_7 PO Box 2304 et% CA 90051 --7,777 WENDER: . Complotr bons 1Slood 3.--____ ... _ — — - f-aWn-AESPEEFWW:lielltiFiliWiT*1 weAM..Ww=i;*1 dateerand asidtfil a(dellvay.t.--' FOR FEES) C.,..111-- REsTRienznpu=venr. "a.A.7-431kgrffrO&OOriat Cl RESTRiCrEDDEUvm. Show to whom; • (CONSULXPOSTMASIER ' 2. ARTICLE ADDRESSED TO: Ed Nah abedian St. Dept. of Trans, Division 7 PO Box 2304 Los Angeles, CA 90051 3. ARTICLE DESCRIPTION: REGISTERED NO. CERTIFIED NO. INSURED NO. (Always obtain sigrature of oadrossoo or agent/ I have received the article described above. SIGNATURE Chdliesseo 0Aolhodzed ort r f.... I / - .:''''-iV- .").--••• - DATE P DEUVUK oEC 1 POSTMARK 5. ADDRESS (Complew W oaly omoossadl G. UgraLE TO DELIVER DECAUSE: CLERK'S INITIALS GPO : 1979400-453 Fb,,,,,\CITY 61F fl�ti]HOS$ ��$41h CIVIC CENTER HERMOSA BEACH CALIFORNIA 90254 CITY HALL: (213) 376-6.984 POLICE AND FIRE DEPARTMENTS: 376-7981 December 9, 1986 i State of California Department of Transportation District 7 P.O. Box 2304 Los Angeles, CA 90051 Attn: Mr. Ed Nahabedian Subject: Response to your November 13, 1986 letter. Reference: 7 -LA -1 21-290 Pacific Coast Highway at Pier Avenue Certified Return Receipt Requested: #P 466 906 163 Dear Ed: Please find enclosed: 1. One copy signed Resolution No. 86-4996 2. One copy minutes from City Council meeting of November 25, 1986. 3. Memorandum from Director of Public Works to City Council dated November 18, 1986 for regular council meeting of November 25, 1986. Note that the interim improvement shall be completed within one month of receipt of Resolution No. 86-4996 with final improvement completed within one year of receipt of Resolution No. 86-4996. Call me at your earliest convenience so that we may coordinate scheduling of the improvements. Sincerely, Anir'Ffony Antich Director of Pt lic Works 2 • .1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • RCF::LLJTTC" :C; - 4996 `r=:FCLU i T 'r CF TEr. CITY CO)NCTL THT CT ; Y Cr RrR=tea PF/• RE? 7'•: H.S. 2 t � r. t�F : r.v ., vL'J 'I '.� . ..�-•5, ,fit .• � ADDIK3 _ c To l... 77FTRI: iIC'. PI'CN'IC COAFT' HTO ;:AY � i J AS I PRE1N t ESCRIE•En cF7' FORTH. • WHEREAS, the City of H-rros? Pesch hes received e letter (ceted :!oveil:ber 1,,, 19?.S) from t',- Department of Tren.portr-iticn, WHEREAS, said letter Indic-; _s a de:irto cooper=te with the City in the erection of s double left t.urr from northbound Pbcific Coast Highw y onto we►tbou:ld Pier Avenue, WHEREAS, rn interirr improverert tip_' 11 be estrblir,h=ed within one month of receipt of this resolution by CF1tr•:3nr, WHEREAS, r: (five foot) wianinr 'long the westerly curb of Pacific Coast Highway fro::: Pier e.venue to llth Rtreet will be unnert?Ken, paid for ^id completed by C11trr:ns within cngl your of receipt of this resolution by Csltran:, WHEREAS, the double left turns will - require creation of red zone. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREEY RESOLVE AS FOLLOWS: SECTION 1. That R solution ?'o. N.S. 2435, PF emended .stAll be and is hereby further amended by adding the' .following subsection to Section 5, No Stopping Zone: ///// r 1 2 3 4 5 6 7 8 9 10 11 12 13 1 1 16 1 18 19 20 21 22 23 24 25 26 27 28 "=ctiof 5..:2" FA;CILIC C0!FT HT=AY: c,outh ern end of di� r ►c• t. ,P y 1D3' (orjt hun r'_;1 -trt) south Cf 1:;t''• Str.st on the cast side of P'+ci fic Cot to 10°' (on -i, hun'4rea i t) north of 1= th Frr et." PASSED, APPROVED and ADOPTED this g.5-0- dey of , 1986. PRESIDENT of .he City Council and MAYOR of the City of He rrr.ose each, ,CITY P TTORfPY • Betty Gebbins, 3027 Manhattan Avenue Action: To direct staff to prepare a response after considering the letters submitted by Messrs. Lissner and Hermosillo and Mr. & Mrs. McIntosh. Motion Cioffi, second Simpson AYES - Cioffi, Rosenberger, Simpson, Williams, Mayor DeBellis NOES - None Final Action: To adopt Resolution No. 86-4995 entitled "A RESOLUTION of THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO DELETE GOULD AVENUE FROM THE TRUCK ROUTE ES- TABLISHED IN RESOLUTION NO. 86-4954." Motion Cioffi, second Rosenberger. So ordered. (c) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION N.S. 2435, AS AMENDED, BY ADDING HERETO NO STOPPING RESTRICTION ON PACIFIC COAST HIGHWAY (100' South of 13th Street to 100' North of 15th Street). Memorandum from Public Works Director Anthony Antich dated November 18, 1986. Action: To adopt Resolution No. 86-4996 entitled "A EESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION N.S. 2435, AS AMENDED, BY ADDING HERETO NO STOPPING RESTRICTION ON .PACIFIC COAST HIGHWAY," Motion Mayor DeBellis, second Simpson. So ordered noting a NO vote by Williams. Final Action: Staff to advise the affected businesses of the action taken by Council this evening. Motion Mayor DeBellis, second Cioffi. So ordered. 3. CONSENT CALENDAR ITEMS REMOVED FOR SEPARATE DISCUSSION. Consent Calendar items (1) DeBellis, (t) City Manager Meyer, (u) DeBellis and (w) Rosenberger were discussed at this time but are listed in order on the Consent Cal- endar for clarity. 4. WRITTEN COMMUNICATIONS FROM THE PUBLIC. None. PUBLIC HEARINGS 5. APPEAL OF CONDITIONS OF APPROVAL SET BY PLANNING COMMIS - A 2 -2 ND S REET, AR HA'S 2ND STREET GRILL. Martha 'Hoffman, Robert Hoffman and Lesley Hoffman, Appellants. Memorandum from Planning Director Michael Schubach dated November 18, 1986. �• The staff report was presented by Planning Director" Michael Schubach. • November 18, 1986 HONORABLE MAYOR and MEMBERS of Regular Meeting of the HERMOSA BEACH CITY COUNCIL November 25, 1986 PROVIDING A DOUBLE LEFT TURN AT NORTHBOUND PACIFIC COAST HIGHWAY FOR WESTBOUND ON PIER AVENUE Recommendation It is recommended that City Council adopt the attached resolution creating a no stopping zqne on Pacific Coast Highway from 100' south of 13th Street to 1Y0' north of 15th Street. Background The City Council Transportation and Parking subcommittee asked that a double left turn from northbound Pacific Coast Highway onto westbound Pier Avenue be investigated by staff with Caltrans. Public Works staff met with Caltrans staff and they have submitted the attached letter and sketch. Analysis As instructed I have investigated with Caltrans the possibility of creating a double left turn onto Pier Avenue. Caltrans has indicated it is possible but time is necessary for a complete design. Their proposal to the City is as follows: 1. Establish during an interim period (approximately one year) a mandatory left and an optional left/straight through lane plus painting the curb red from the first driveway south of 13th Street to a point 100' north of 15th Street (Exhibit "A"). This is considered "temporary" since an optional left or straight lane has the potential of increased rear end accidents. 2. As the above is temporary and not desirable, Caltrans wants to make the double left turn lanes more safe. This would be accomplished in about one year. The plan is shown on Exhibit "B" and will require widening the west side of Pacific Coast Highway 5' from Pier to llth Street. Their letter is also asking that the 5' be dedicated to the state as right of way. On further discussions with Caltrans they have indicated it is not necessary to dedicate the land but rather a relocation of the sidewalk 5' westerly would accomodate the widening. 1 2 C Should City Council decide to enact this proposal, I've attached the appropriate enabling resolution for consideration and adoption. Res c full submit 4. . Cc1 Anth y ntic Director of Publ c Works 1 CONCUR: GrorTg 1eyeU r Cit Manager Attachments" - 1. Resolution 86- . resolution establishing a no stopping zone on the east side of Pacific Coast Highway from 100' south of 13th Street to 100' north of 15th Street. 2. Letter from Caltrans dated November 13, 1986. 3. Exhibit "A" Drawing showing interim improvement. 4. Exhibit "B" Drawing showing ultimate widening. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 3- A RESOLUTION OF THE CITY COUNCIL CF THF CITY OF TIER ?'0SA P.FACH, CALIFORNIA, AtiENDIN1 RESOLUTION NC. H.?. 2t?5, Ac ArEPJCED PY ADDI['?0 ".-:ERETO ,NO STOPPINC °ESTRICTION ON PPCIFIC COAST HIGHWAY AS HEREIN DESCRIBED SET FORTH. e • 1 WHEREAS, the City of Hermosa Peach has received e letter (dated November 13, 1985) from the Department of Transportation, WHEREAS, said letter incic»tes a desire to coocer3te with the City in the creation of a double left turn from northbound Pacific Coast Highway onto westbound Pier Avenue, WHEREAS, an interim improvement will b.' established within one month of receipt of this resolution by Caltrans, WHEREAS, a 5' (fiv foot) widening aiong the westerly curb of Pacific Coast Higr way from Pier =venue to 11th Ftreet will 11-3 undertaken, paid for and completed by Caltrans within one yoar of receipt of this resolution by Caltrans, WHEREAS, the double left turns will require creation of a red zone. THE CITY COdl:CIL OF THE CITY OF HER1CSA BEACH, CALIFORNIA, DOES HEREEY RESOLVE AS FOLLOWS: SECTION 1. That Resolution n'o. N.S. 245, rc amended shall be and is hereby further amended by adciint the. follouine subsection to Section 5, No Stopping, Zone: Mil v rir 1 2 3 4 5 6 7 8 9 10 11 12 13 1 1 16 17� 18 19 20 21 22 23 24 25 26 27 28 "Section 5.82e PACIFIC COAST HIGHWAY: Gou+here end of driveway 100' (one hundred feet) south of 13th Street on the east side of Pacific Coast Highway to 100' (one hundred feet) north of 15th Street." PASSED, APPROVED and ADOPTED this __ day of , 1986. A • PRESIDENT of the City Council and MAYOR of the City of Hermosa Feach, California. ATTEST: APPROVED ,CITY CLERK FORM i • , CITY ATTORNEY STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY GEORGE DEUKMEJIAN, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051 (213) 620-3304 November 13, 1986 Mr. Anthony Antich Director of Public Works City of Hermosa Beach 1315 Va11ey.Drive Hermosa Beach, CA 90254 Dear Mr. Antich: RECEIVED NOV 141986 PUBLIC ''►'+i'KS DEPT. 7 -LA -1 21.290 Pacific Coast Highway at Pier Avenue This is in response to your inquiry regarding modification of the intersection of Pacific Coast Highway (State Route 1) with Pier Avenue. This modification would provide a northbound double left -turn move from PCH to westbound Pier Avenue by converting the existing number one northbound lane on PCH to an optional left and through lane. We would also utilize the curb lane along the easterly curb line of PCH as a third lane. In order to utilize the lane as a through lane, it is essential that parking along the easterly curb line•on PCH between Aviation Avenue and one hundred feet north of 15th Street be prohibited. The intended purpose of this modification is to facilitate the left -turning movement and improve the operational characteristics of the intersection. Our analysis of the intersection utilization capacity indicates that the present left -turning vehicular demand (northbound PCH to westbound Pier Avenue) requires two full-time left -turn lanes. However, in order to provide two left -turn lanes, the intersection geometries must be modified by widening the roadway (by approximately five feet) along the westerly curb line of PCH between Pier Avenue and Eleventh Place. This proposal will significantly -improve the intersection utilization capacity and improve the safety and operational characteristics of the intersection. Your recommendation to convert the number one northbound lane to an optional left -turn and through lane and utilize the curb lane as a full-time third northbound lane has been given a favorable consideration as an interim improvement. This interium improvement to facilitate the heavy left -turning movement demand will provide relief until the widening project is completed. Caltrans Maintenance forces will be utilized to implement this interim modification upon the receipt of a resolution,from your City Council indicating the—, establishment of a "No Stopping Zone", along the easterly curb line of PCH between Aviation Avenue and a point one hundred feet north of 15th Street. Mr. Anthony Antich RECEIVED Page 2 ���� November 13, 1986 NOV 1 PUULV V.1rKS DEPT. Caltrans engineering staff has already begun to prepare plans for the ultimate widening project. As indicated above, our improvement plan consists of widening PCH along its westerly curb line, thus providing three southbound lanes, two northbound left -turn lanes to westbound Pier Avenue and three northbound through lanes. This proposal will require additional right-of-way approximately five feet from City owned property between Pier Avenue and Eleventh Place. If you desize any other information regarding this matter, please contact Mr. Ed Nahabedian of my staff at (213) 620-4824. Thank you for your interest in improving the traffic operations of Pacific Coast Highway. Sincerely, tez---71.1;6 4 ISAAC MICHIEL Senior Transportation Engineer Traffic Operations Branch cc: Mr. Gregory T. Meyer, City Manager City of Hermosa Beach ; '1.*ek• eyr., A f • bi...ft Atiolro.Jrnirmor 1 • peg 1.1 "44;•.a.:',W.44 gq tiV ROM •••• •• ••• V4,417F; trit r• • • 0% • •:4", • • • M"'"T!•r*.?.e 4 • 1.,‘ II gi.-.14 4) g • ;id . r„.. 1.! r• 'r 1:' '' ; t;'". ''!.'1:...... :::::?l;:.;;7.T..;1:.'.16..;!1..A::.4'.:%.4...1.i • )-' '4 '1.4''' 4 At , .,41 .L,.•..tt`..!, ly.. ;,-; T1. r,.. fli:.,1t. If 1: :::101...'1.:......' . • Z ":.';'1. t r )(1,/ Ili P i,r"f.f;',..'••p•s `1•41.4 i •,r ." •re ji . gi AV, ' . a. 4 • \,•-••• v .., •'... • ...11Pk!,rri:, ...I'd.r/L121ha•4 tad 1. v.r.vs tArtZtt t...':;r1.7.ot*:•gt141-r•.; • f., • ?L. • %A, • ). to .11 •. . . •••• I • lJ1 LN1YY1 fcT E W 10EN 1 N G- 'PROSECT IrAl d,S0!S acv _ - - PAC \ F kL �s� H l �N t Ai CD --- 4 December 28, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council January 12, 1988 AWARD OF BID FOR LEASING VARIOUS CITY VEHICLES Recommendation: It is recommended that City Council: 1. authorize the City Manager to enter into a lease agreement for the following city vehicles: a. Bear, Inc. BAR (Bureau of Automotive Repair) 80 Engine Analyzer b. Haaker Equipment Company "Elgin" street sweeper c. Highway Marking Systems - paint and sign truck 2. Authorize staff to issue addenda as necessary. 3. Authorize staff to re -advertise for bids for one utility van for the Community Resource Department. 4. Approve the following budget transfers: a. Return $21,000 to the Street Lighting Fund fund balance. b. Return $14,664 to the General Fund fund balance. Background: The lease/purchase of the above mentioned vehicles/equipment was included in the FY 87-88 City Council Adopted Budget. On October 6, 1987 City Council authorized staff to seek proposals and issue addenda as necessary for the lease/purchase of the following City vehicles and equipment: a. b. c. d. one "3 -wheel" street sweeper, one combination street paint and sign truck, one engine analyzer for the Public Works Department, and one utility van for the Community Resources Department. Analysis: On November 20, bids were received, publicly opened and read aloud. All bids are on file in the Office of the City Clerk. The analysis of these bids is divided into the following sections: I. Engine Analyzer II. Street Sweeper III. Paint & Sign Truck IV. Utility Van V. Fiscal Impact VI. Alternatives lbb I. Engine Analyzer A. Receipt of Bids The following bids were received: 1. Sun Electric Corporation MCA BAR 80 2. Sun Electric Corporation Interrogator Bar 80 3. Bear, Inc. Bar 80 Bar 84 Monthly payment (per bid) $563.50 $411.05 $392.45 $446.21 Each of these bids is for 60 equal monthly payments as indicated, excluding taxes. B. Evaluation of Bids: The evaluation of these bids is based upon cost of the equipment and the reputation of the manufacturer. The Bear BAR 80 engine analyzer is the lowest cost proposal that meets the needs of the City. C. Recommendation Staff recommends lease/purchasing the Bear, Inc. BAR 80 engine analyzer, at a total cost of 60 monthly payments of $417.96 (including tax). The extended cost is $25,077.60. There is a penalty for prepayment of lease. The lease agreement is on file in the Office of the City Clerk. II. Street Sweeper A. Receipt of Bids The following bids were received: Monthly payment (per bid) 1. Haaker Equipment Company $1736.78 (incl. tax) ("Elgin " Sweeper) 2. Kern Equipment Company $1485.58 (17,827.01 ("FMC" Sweeper) annual) (incl. tax) 3. Nixon - Egli Equipment Company $1547.22 (excl. tax) ("Mobil" Sweeper) Each of these bids is for 60 equal monthly payments. • B. Evaluation of Bids It is indicated on the Request for Proposals that "the proposal, if awarded, will be awarded to the bidder who provides the best lease/purchase agreement meeting the City's needs." In addition to cost, there are various considerations involved in the evaluation of the street sweeper bids, as follows: 1. Does it meet the specifications of the bid package? 2. "Track record" with the City of Hermosa Beach 3. "Track record" with other cities 4. Availability of Parts (Please Refer to Exhibit A for a complete evaluation of these bids, based upon the above considerations.) In summary, only the Elgin sweeper met the needs of the city defined by the above considerations. C. Recommendation Staff recommends lease/purchasing the Haaker Equipment Elgin Street Sweeper at a total cost of 60 monthly $1,736.78 payments. (including tax). The extended cost is $104,206.80. There is no penalty for prepayment of lease. The lease agreement is on file in the Office of the City Clerk. III. Paint and Sign Truck A. Receipt of Bids The following bids were received: 1. Highway Marking Systems 2. Whittaker Monthly Payment (per bid) $789.94 $856.88 Each of these bids is for 60 monthly payments as indicated, excluding taxes. B. Evaluation of Bids Highway Marking Systems proposed a 1988 Ford truck, with a "Binks" spray rig. Whittaker proposed a 1987 or 1988 Ford truck with a "Graco" spray rig. Other than that, both proposals equally satisfy the specifications. After contacting 5 local cities who have had experience with both the "Graco" and "Binks" equipment, staff concludes that the proposals are equivalent. C. Recommendation Staff recommends award of bid to Highway Marking Systems - the lowest cost proposal that meets the needs of the City, at a total cost of 60 monthly payments of $841.29 (including tax). The extended cost is $50,477.40. There is no penalty for prepayment of lease. The lease agreement is on file in the Office of the.. City Clerk. 3 IV. Utility Van No bids were received for the utility van. Staff requests authorization to re -advertise for bids. V. Fiscal Impact Existing City Council Adopted Budget ACCOUNT BUDGETED AMOUNT FUNDING SOURCE BUDGETED PURCHASE 001-400-4205-5400 Street Lighting Fund 21000 Engine Analyzer 001-401-3103-5400 General Fund 20064 Street Sweeper 115-401-3104-5400 _General Fund 7000 Paint and Sign Truck TOTAL 48064 In preparing this agenda item, it was discovered that the funding source for the engine analyzer is the Street Lighting Fund. Staff cannot recommend the expenditure of Street Lighting Funds for the lease of an engine analyzer that will be used for all City vehicles. Since no funds have been expended it is recommended that this error be corrected as follows: Proposed City Council Adopted Budget ACCOUNT ESTIMATED(1) BUDGETED AMOUNT SCHLD FY87-88 FUNDING SOURCE REQUESTED PURCHASE DELIVERY EXPENDITURE 001-400-4205-5400 General Fund 3000 Engine Analyzer Feb 88 3000 001-401-3103-5400 General Fund 6300 Street Sweeper Mar 88 6300 115-401-3104-5400 General Fund 3100 Paint and Sign Truck May 88 3100 TOTAL 12400 12400 (1) INCLUDES A 20 PERCENT CONTINGENCY It was anticipated during budget i'reparations that delivery would occur earlier than shown above. Hence, a General Fund cost savings is realized for this fiscal year. Staff recommends that City Council approve the following budget transfer: 1. Return $21,000 to the Street Lighting Fund fund balance. 2. Return $14,664 to the General Fund fund balance. 4 The three proposed lease/purchase payments are within the proposed FY 87-88 Budget. VI. Alternatives Other alternatives considered by staff and available to Council are: 1. Award the bid to other than recommended bidder. 2. Drop the purchases; thereby, adversely affecting operations. Respec ubmitted, 4/1dt Deborah M. Murphy Assistant Engineer Concur: Gayly T. Martin Inte im City Manager Attachment: Exhibit A DMM:mv lcv/m cc: Jim Lough, City Attorney Concur: hony Antich Director of lic Works Noted for Fiscal Impact: Viki Copeland Finance Administrator STREET SWEEPER EVALUATION OF BIDS SUPPLEMENTAL INFORMATION 1. Does it meet the specifications of the bid package? A. FMC Sweeper 1. Proposes "Rear Dumping" rather than specified "Front End Unloader Type". (Front end dumping is the safest, cleanest most effecient method of unloading.) 2. Proposes "2 rear drive wheels powered by Eaton wheel motors" final drive, rather than specified "two front drive wheels with heavy duty chain and sprockets warranted for 12,000 miles or 24 months." (The hydrostatic motors proposed by FMC cost approximately $4000 and 1 week of down time to replace. The specified chain drive lasts approximately 5-7 years and costs approximately $700 and one day down time to replace.) 3. Proposes "parking brake applied when machine shifted to nuetral", rather than specified "independently operated hand lever type". 4. Proposes "one front and two rear" tires rather than specified two front and two rear tires. 5. Proposes "single control" steering rather than specified "dual" control. B. Mobil Sweeper 1. Proposes "fully hydrostatic" final drive, rather than specified "two front drive wheels with heavy duty chain and sprockets." (see item #A-2, above.) 2. Proposes "zincilate coated steel" water tank rather than specified polyethelene anti -rust lined. Proposes "electrical diphram pump" rather than specified centrifrugal or gear type pump. C. Elgin Sweeper Meets all specifications. 2. Track Record with the City of Hermosa Beach o. The City currently owns a 12 year old Elgin sweeper and an 8 year old FMC sweeper. It is the 8 year old FMC sweeper that is being replaced. Annual maintenance costs of the 8 year old FMC are estimated at $4,500, and of the 12 year old Elgin at $1,000. The City's only experience with the Mobil sweeper was in contacting the Mobil representative for a demonstration of their product. Although the demonstration was successful, the City had waited for 3 months (while the demonstration model was being repaired) before the demonstration was scheduled. 3. Track Record with other Cities Staff contacted the references indicated below and obtained the following responses: a. City of Pasadena: Prefers Elgin to FMC b. City of Los Angeles: Prefers Elgin to FMC c. City of Bakersfield: Prefers Elgin to FMC d. Douglas Aircraft; Long Beach: Prefers Elgin to FMC e. City of Ontario: Prefers FMC to Elgin f. City of Glendora: Prefers Elgin to FMC g. City of Alhambra: Prefers Elgin to FMC h. City of Long Beach: Prefers Elgin to FMC i. City of Lynn, Mass: Prefers Mobil to Elgin j. City of Monte Prospect, Illinois: Prefers Mobil to Elgin k. City of Waukegan, Illinois: Prefers Mobil to Elgin 1. City of Moxoboddon, Mass: Strongly prefers Elgin to Mobil m. City of Kansas City, KS: Strongly prefer Elgin to Mobil n. State of Connecticut: Prefer Elgin to Mobil o. City of Rapid City, South Dakota: Strongly prefer Elgin to Mobil References a - h have utilized both Elgin and FMC street sweepers. 88% of these references contacted prefer the Elgin sweeper to the FMC. References i - o have utilized both Elgin and Mobil street sweepers. 57% of these references contacted prefer the Elgin sweeper to the FMC. Although the Mobil sweeper proposal met most of the specifications, and had several positive references, it should be noted that the closest city currently using the 3 -wheeled Mobil sweeper is Rapid City, South Dakota. A recent memo from the Director if Public Works, City of San Gabriel to that city's Administrator indicated: "In researching the reliability of the Mobil, this office spoke to the maintenance shop foreman of Rapid City, South Dakota, the closest city listed on Nixon-Egli's bid proposal. The foreman stated that after 1,000 operating hours on the Mobil H-10 Sweeper they have had hydraulic problems, a o. frozen brake, and a continuous streaking problem which they have been unable to correct. When asked about what other sweeper he operated, and how they compared with the H-10 . Mobil, he stated he had several Elgin Pelican sweepers which 2 he "had very good luck with". We also received information from the City of Culver City that they recently rejected a bid for the Mobil Sweeper Model H-10 because of three consecutive mechanical failures during a demonstration. They subsequetly purchased an Elgin Sweeper." 4. Availibility of Parts A. FMC sweeper Because parts must be obtained from a distributor in Chino, California, currently parts are typically not availible for 2-3 days after the purchase order is issued. B. Mobil sweeper Most parts may be obtained from a distributor in Santa Fe Springs, CA. within 1-2 days after the purchase order isissued. Several references indicated excessive costs for Mobil parts). C. Elgin sweeper Parts are currently availible from the manufacturer in Diamond Bar, California the day the purchase order is issued. In summary, the Elgin Sweeper best meets the needs of the City. December 23, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council January 12, 1988 AWARD OF BID FOR CONSTRUCTION OF BEACH DRIVE IMPROVEMENTS CIP 87-302 Recommendation: It is recommended that City Council: 1. Authorize the Mayor to sign an agreement (Exhibit A) for the construction of CIP 87-302 with Colich & Sons in an amount not to exceed $302,397. 2. Authorize staff to issue construction change orders as necessary. Background: The purpose of CIP 87-302 is to construct a storm drain, sewer and street improvements on Beach Drive between 6th Street and 10th Street. On October 27, 1987 City Council authorized the Public Works Department to advertize for bids and issue addenda as necessary for CIP 87-302. Analysis: The analysis of this report is divided into three sections as follows: I. Bid Evaluation II. Fiscal Impact III. Alternatives I. Bid Evaluation Staff advertized for bids in local trade and general circulation publications. Request for Bids were sent to seven Contractors. On December 3, 1987, six bids were received, publicly opened and read aloud as follows: Colich & Sons John Malloy Wilson's Equipment Rentals, Inc. Drainage Construction Zaich & Sons Christeve Corp. Engineer's Estimate $274,906 292,575 313,316 339,460 367,710 397,356 341,219 All bids are on file in the office of the City Clerk. s. Staff conducted a reference check, and determined Colich & Sons to be the lowest bid and most responsible bidder. (Colich & Sons constructed the 6th Street Storm Drain in Hermosa Beach for the Los Angeles County Department of Public Works.) Staff recommends awarding the contract to Colich & Sons in the amount not to exceed $302,397 ($274,906 + 107 contingency = $302,397). The terms of the agreement state that all work shall be completed within 90 calendar days after the date as shown on the Notice to Proceed. CIP 87-302 Plans, Specifications & Estimates Construction Inspection Contingency TOTAL II. Fiscal Impact Budgeted to Date $ 5,700 317,744 38,000 36,144 $397,588 Actual Expenditures Proposed to Date Contract Amt $5,700 0 0 0 $5,700 N/A 302,397 30,240 (est) 59,251 $391,888 The construction contract is within the budgeted amount. The project is funded by the Sewer Fund ($234,652) and the State Gas Tax ($162,936.) Refer to Exhibit B for Project Budget. III. Alternatives Other alternatives considered by staff and available to City Council are: 1. Drop the project. 2. Award project to other than the low bidder. R-.pectf =«emitted, Coy r: AlOSI 1�L. L J De'orah M. Murphy , ' Ant ony otic Assistant Engineer Director of P blic Works Atl CS cur: Gayle . Martin City anagen Attachments: Noted for Fiscal Impact: Vika Cope and Finance Administrator Exhibit A - Agreement Exhibit B - Project Budget Exhibit C - Project Schedule L Exhibit A AGREEMENT THIS AGREEMENT, made and entered into this day of 1986, by and between the City of Hermosa Beach, hereinafter called Owner, and , hereinafter called Contractor. WITNESSETH, that the parties hereto do mutually agree as follows: ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said Owner, said Contractor agrees with said Owner to perform and complete in a workmanlike manner all work required under the bidding schedule of said Owner's specifica- tions entitled, "SANITARY SEWER, STORM DRAIN, AND STREET IMPROVEMENTS FOR BEACH DRIVE" in accordance with the specifications and drawings therefor, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefor, .except such materials, equipment, and services as may be stipulated in said specifications to be furnished by said Owner, and to do everything required by this agreement and said specifi- cations and drawings. ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this agreement and the said spe- cifications and drawings; also for all loss and damage arising out of the nature of the work aforesaid or, from the action of the elements, or from any unforeseen dif- ficulties which may arise during the prosecution of the work until its acceptance by said Owner, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said specifica- tions are expressly stipulated to be borne by said Owner; and for completing the work in accordance with the requirements of said specifications and drawings, said Owner will pay and said Contractor shall receive, in full compensation therefor, the price(s) named in the above-mentioned bidding schedule(s). ARTICLE III: The Owner hereby employs said Contractor to perform the work according to the terms of this agreement for the above-mentioned prices(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipu- lated in the said specifications; and the said parties".. for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the ful,U. performance of the covenants herein contained. F-1 r f r r 1 { 1 1 L 1 L ARTICLE IV: The Notice Inviting Bids, instructions to bidders, pro- posals, information required of bidder, specifications, drawings, and all addenda issued by the Owner with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written. Attest: Signature Title Approved as to form and execution: Signature Title By By F-2 Owner (SEAL) Signature Title Contractor (SEAL) Signature Title *a. Exhibit B Project Budget CIP 87-302 ESTIMATED COST POTENTIAL FUNDING SOURCES WORK ITEM BUDGET SUBTOTAL TOTAL 1 1 DESIGN $5,700 Preparation of bid package 5700 CONSTRUCTION a. Street work 130215 b. Sanitary sewer/storm drain work 187529 $317,744 CONSTRUCTION ENGINEERING $38,000 c. Project administration & inspection 38000 Subtotal $361,444 1O% Contingency $36,144 TOTAL $397,588 STATE GAS TAX SEWER TOTAL FUND # 115 FUND # 160 1 2336 3364 55,700 130215 $130,215 187529 5187,529 15573 22427 538,000 148124 213320 5361,444 14812 21332 536,144 162936 234652 5397,588 AFFECT ON THE FUND BALANCES AMOUNT BUDGETED 6/23/87 143236 72160 5215,396 ESTIMATED FUND BALANCE 6/30/88 28397 374543 ADDITIONAL APPROPIATION REQUIRED 19700 162492 5182,192 REVISED FUND BALANCE 8697 212051 TOTAL 5397,588 (1) City Council Action Taken APPROPIATION SUMMARY 6/23/87 143236 72160 5215,396 8/25/87 (1) 19700 162492 5182,192 TOTAL 162936 234652 5397,588 Sewer file: A\CIP3O2.WK1 EXHIBIT "C" PILO • Di PRO D SCHEDULE PROJECT NAME : CIP 87-302 Beach Drive 7mprnvnth ACCOUNT NUMBER : 115-401-8302-4201 1 Final design approval before advertising for construction TASKS Prepare advertisement & set bid opening date Advertising period (issue addendums as necessary) Accept sealed bids & public bid opening Review bids Award contract Sign contract (bonds insurance & workers comp. cert.) Preconstruction meeting procedure Issue "Notice to Proceed" Construction Period Monitor progress & maintain records Progress payment and change order procedure Acceptance of work as complete Issusing and recording a "Notice of:Completion" 1 Retention Payment Project close out JAN 11/11111 1 1 1 FEB MAR APR MAY JUN JUL 1 1 1 1 1 1 1 1 LEGEND TENTATIVE SCHEDULE : cs ® ® ® io ACTUAL SCHEDULE 111111111 1 1 1 1 41111111 1 1 1 1 11111111 1 1 1 1 11111111111111111111 1 1 1 111111111117111111171 111111111111111111111111111 1 1 1 1 1 1 1 1 1 1 1 1 1111111111111 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11/111/1 1 1 1111/11111 1 1 1111111111111111111111 X : 100% COMPLETE AUGSEP OCT 1 1 1 111111111112111 1 NOV 1 1 p DEC NNW 1111 1 .11 171711 1 1 1 1 1- r --I 1 1 1 1 1 1 $ 1 1 1 1 1 1 1 1 1 1 1 • ,.s December 22, 1987 City Council Meeting January 12, 1988 Mayor and Members of the City Council ORDINANCE NO. 87-912 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER. Submitted for waiver of further reading and adoption is Ordinance No. 87-912 relating to the above subject. At the'regular meeting of December 15, 1987, this ordinance was introduced by the following vote: AYES: NOES: ABSENT: ABSTAIN: Concur: Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson None None None Kathleen Midstokke, City Clerk a • 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87-912 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER WHEREAS, the City Council of the City of Hermosa Beach desires to bring the Hermosa Beach City Code up to date with current statutory provisions; and WHEREAS, Section 2-8 of the Hermosa Beach City Code, requiring the City Manager to be a resident of the City is illegal because it conflicts with Article XI, Section 10 of the California Constitution and Government Code Section 50083; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. That Section 2-8 of the Hermosa Beach City Code is now repealed. Section 2. That this ordinance shall become effective and be in full force and effect from and after thirty days of its final passage and adoption. Section 3. That prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the EASY READER, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. Section 4. That the City Clerk certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said City, shall make minutes of the passage and adoption thereof in the records of proceedings of the City Council at which the same is passed and adopted. 1 1 2 3 4 5 6 i 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED ON THE th day of January, 1988 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach ATTEST: City Clerk APPROVED AS TO FORM: City Attorney December 22, 1987 City Council Meeting January 12, 1988 Mayor and Members of the City Council ORDINANCE NO. 87-914 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK/LEAFBLOWERS WITHIN THE CITY LIMITS. Submitted for waiver of further reading and adoption is Ordinance No. 87-914 relating to the above subject. At the regular meeting of December 15, 1987, this ordinance introduced by the following vote: AYES: NOES: ABSENT: ABSTAIN: Concur: was Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson None None None /,./(e.,(>7.4( Ka hleen Midstokke, City Clerk GAYL T. MARTIN, Interim City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87- 914 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK/LEAFBLOWERS WITHIN THE CITY LIMITS. WHEREAS, the use of electrical or gasoline powered backpack/leafblowers creates debris, noise and fumes which is bothersome to nearby residents; and WHEREAS, regulatory guidelines have been tried; and WHEREAS, the use of said blowers causes dust and other debris to be blown onto adjoining properties and onto public streets. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 19 1/2, Article II, of Section 19 1/2-10 Subsection (1) of the Municipal Code of the City of Hermosa Beach (Ord. No. 86-867) shall be deleted and replaced with the following: "(1) It shall be unlawful to use within the Hermosa Beach City limits or cause to be used electrical or gasoline powered backpack/leafblowers, such as commonly used by gardeners, landscapers and other persons. SECTION 2. EFFECTIVE DATE. This ordinance shall become effective and be in full force and operation from and after July 1, 1988. SECTION 3. PUBLICATION. That prior to the expiratiorr-b fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a 1 2 3 4 5 6 7 8 9 10 11, 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 4. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this ordinance; shall enter the same in the book of original ordinances of said City; shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at a which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of 1987. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK / APPROVED711, S FORM: TY ATTORNEY January 4, 1988 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of January 12, 1988 REPORT AND RECOMMENDATIONS CONCERNING FIRE HYDRANT REQUIREMENT AT 2415 SILVERSTRAND AND RECOMMENDATIONS FOR FUTURE PROBLEMS OF THIS NATURE RECOMMENDATION: It is recommended that City Council: 1. Require that a new fire hydrant be installed at the expense of the builder/owner of the proposed project at 2415 Silverstrand before final inspection approval. 2. Instruct staff to return with a report, recommendations and alternatives for the handling of future problems of upgrading the fire hydrant and flow requirements for new construction and remodels. BACKGROUND: At the regular City Council meeting of December 15, 1987, a letter was received from Dency and Moira Nelson, 2415 Silverstrand, Hermosa Beach, regarding a requirement to install a fire hydrant in order to obtain permission to build a new single family residence at 2415 Sivlerstrand. Council instructed staff to return with a report and recommendations regarding this requirement. ANALYSIS: The residence at 2415 Sivlerstrand is listed as having 960 square feet and is being replaced with a new structure of 2,842 square feet. During the Fire Department plan check, it was determined that the current fire hydrant spacing and flows in the area were inadequate for this new structure. New regulations and safety codes have been adopted over the years. While the current water supplies and hydrant spacing may have been adequate for the pre- sent residence, which was constructed in 1935, it is not adequate for the new construction. This this re qu i is not an isolated incident in Hermosa Beach. During the problem has surfaced at least 20 times. Hydrant upgrades red for construction at: 2526 Hermosa , 2215 Hermosa, 1722 Hermosa, 1018 2nd, 1770 3220 Morningside, 2901 PCH, 1522-1530 Loma Dr., 518 llth, 530-545 llth, the Pavilion Project, 963 1st , 3017 Strand 638 5th, 660 5th, 907 5th, 933 6th, and 610 9th. 1 past 12 months, have been Valley Park, 546 llth, , 476 Monterey, id / Gayle Martin, City Manager The cost of the required hydrant for 2415 Silverstrand is $7,369. Although this seems unfair for one owner to bear, there is no mechanism for the recovery of costs from others in the area. This will be the topic of the next report to Council. The City Attorney is exploring various possibilities and we should have several alternatives to con- sider at a later Council meeting. ALTERNATIVES: Other alternatives considered by staff and available to City Council are: 1. Pay for the cost of the required hydrant entirely. 2. Pay for a portion of the required hydrant costs. It should be noted that either of these two alternatives would set a precedent for the City. CUR: 2 Steve S. Wisniewski Director of Public Safety January 12, 1988 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of January 12, 1988 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING KEVIN B. NORTHCRAFT TO THE POSITION OF CITY MANAGER RECOMMENDED ACTION: It is recommended that the City Council adopt the attached resolution appointing Kevin B. Northcraft as City Manager. BACKGROUND: Following an extensive recruitment process, the City Council in- terviewed six (6) candidates for the position of City Manager and selected Mr. Kevin B. Northcraft as the candidate of choice. ANALYSIS: The attached resolution establishes that Mr. Kevin B. Northcraft has been appointed as City Manager effective February 15, 1988. Respectfully submit d Robert A. Blackwood Personnel Director Noted: s P. Lough y Attorney cur: Gayle f . Martin Inter City Manager 2d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING KEVIN B. NORTHCRAFT TO THE POSITION OF CITY MANAGER. WHEREAS, a thorough and intensive effort has been made in recruiting and evaluating candidates for the office of City Manager; and WHEREAS, the City Council has determined Kevin B. Northcraft to be qualified and the most suitable candidate for this office; and WHEREAS, the City Council and Kevin B. Northcraft have reviewed and agreed upon the terms and conditions of employment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, RESOLVES AS FOLLOWS: 1. That the above recitations are true and correct. 2. That Kevin B. Northcraft is hereby appointed as City Manager for City of Hermosa Beach, effective February 15, 1988. 3. That the salary compensation established by the City Council for the appointed City Manager shall be in an annual amount of Sixty-five Thousand ($65,000) dollars to be paid bi- monthly. 4. That other benefits and forms of compensation consistent with City policies and ordinances, shall be described in a seper- ate Employment Agreement which the Mayor, on behalf of the City Council, is hereby authorized to execute and sign. /1 /1 1/ // 1 2 3 4 5 6 7 8 9 10 13 1 1 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED this 12th day of January 1988 PRESIDENT of the City Council, and MAYOR, of the City Hermosa Beach, California ATTEST: APPROVED A 0 FORM: CITY CLERK CITY ATTORNEY Honorable Mayor and Members of the Hermosa Beach City Council SUBJECT: LOCATION: APPLICANT: REQUEST: TO CHANGE THE ZONING OF THE SUBJECT PARCEL FROM R-2, C -POTENTIAL TO C-3 AND APPROVE A PRECISE PLAN ZONE CHANGE 87-3 720 - 8TH STREET TERRY PRINGLE; MUSIC PLUS January 4, 1988 Regular Meeting of January 12, 1988 Recommendation Rehear this matter as a result of applicant failing to send public notices, and approve the proposed zone change and Precise Plan subject to the conditions stated in the attached resolution including an additional condition requiring that a grading plan be submitted for review and approval. Background At the December 15, 1987 meeting, the request for rezoning of the subject written notices which the applicant was property owners and tenants within 300' was not accomplished. Analysis City Council heard the property; however, the required to send to all of the subject property Pulbic Hearing Process Several changes to assure this problem does not occur again have been implemented by staff. 1. A copy of the affidavit for public noticing will be attached to each report. 2. At the end of each report it will be noted that the noticing was completed. 3. The affidavit will be required from each applicant 1.0 days prior to the public hearing or the matter will be removed from the agenda. Grading The staff has recently become aware of a potential water ponding problem on the subject property. Therefore, staff has added a condition requiring a grading plan be submitted to the City for review and approval. - A-1 - 5 Petitions And Letters A total of 1296 customers of Music Plus have signed a petition in favor of the project. 299 residents have sent letters in favor of the project. 12 of letter opposed have been received, and petitions with 65 signatures (approx.) opposing the project have been received. Additional analysis is found in the attached staff reports. Attachments 1. Staff report to City Council, December 15, 1987 2. City Council Ordinance approving Zone Change 3. City Council Resolution approving Precise Plan 4. Planning Commission Resolution 87-61 recommending Zone Change 5. Planning Commission Resolution 87-62 recommending approval of Precise Plan 6. Affidavit acknowledging noticing 7. Background Material: a. P.C. Staff Reports dated 10/20/87 and 11/4/87 b. P.C. Minutes of 10/20/87 and 11/4/87 c. Petitions for and against Zone Change d. Staff Review Minutes e. Map of subject property f. Copy of Petition g. Application NCUR: Gayle . Martin Inter City Manager Re.pectfully sub33t Mic Sc u.ac Planning Director December 7, 1987 Honorable Mayor and Members of the Regular Meeting of Hermosa Beacb City Council December 15, 1987 SUBJECT: ZONE CHANGE 87-3 LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF THE SUBJECT PARCEL FROM R-2, C -POTENTIAL TO C-3 AND APPROVE A PRECISE PLAN Recommendation The Planning Commission and Staff recommend the following: 1. Approval of the proposed zone change and Precise Plan subject to. the conditions noted in the attached Resolution. 2. Direct Staff to prepare a text amendment which will require a Conditional Use Permit for establishments which sell special event tickets, e.g. concerts, sporting events, etc. Background The Staff Environmental Review Committee, at their meeting of August 6, 1987, recommended a Negative Declaration with mitigation measures. The Planning Commission, at their meetings of October 20, 1987 and November 4, 1987 received public testimony regarding this project and recommended that the City Council approve a Zone Change and Precise Plan subject to the Conditions listed in Resolutions P.C. 87-61 and P.C. 87-62. Analysis The applicant is requesting a Zone Change and Precise Plan to develop a parcel into a parking lot. The subject parcel is adjacent to the Music Plus store and parking lot. The proposed Precise Plan will increase the number of parking spaces from sixteen (16) parking spaces to thirty-four (34) spaces. The Planning Department has received over 250 petitions from Hermosa Beach residents who are supportive of the proposed project. •* 1 5 i r Refer to the Staff Reports dated October 20, 1987 and November 4, 1987 for further analysis Attachments 1. City Council Ordinance approving Zone Change 2. City Council Resolution approving Precise Plan 3. P.C. Resolution 87-61 recommending Zone Change 4. P.C. Resolution 87-62 recommending approval of Precise Plan 5. Background Materials a. P.C. Staff Reports dated 10/20/87 and 11/4/87 b. P.C. Minutes of 10/20/87 and 11/4/87 c. Petitions for and against Zone Change d. Staff Review Minutes e. Map of subject property f. Copy of Petition g. Application CONCUR: 9 Michael Sc u•ach nni.ng Director Gay1- T. Martin Inte m City Manager Resp tfulSubmitted, Andrew Pe L a Associate lanner 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND A NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 720 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the City Council held a public hearing on January 12, 1988 to receive oral and written testimony on this matter and made the following Findings: A. The City Council wishes to expand commercially zoned property within the Multi -Use Corridor; B. The C -Potential designation indicates that this property's ultimate use is commercial; and C. The proposed zone change is consistent with the General Plan; NOW, THEREFORE, THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The official Zoning Map shall be amended by rezoning the property at 720 8th street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract, from R-2, C -Potential zone to C-3, General Commercial zone. Section 2. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. Section 3. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. Section 4. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. •JAL• PASSED, APPROVED, and ADOPTED this day of January, 1988. PRESIDENT of the City Council and MAYOR of thef'•City of Hermosa Beach, California. ATTEST: APPROVED AS TO FORM: CITY CLERK 3 CITY ATTORNEY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 87- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING OF A PRECISE PLAN FOR 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the City Council held a public hearing on January 12, 1988 to receive oral and written testimony regarding this matter and made the following Findings: A. This Precise Plan is approved in conjunction with a zone change from R-2, C -Potential to C-3 at 720 - 8th Street; B. The Zoning Ordinance requires properties designated "C -Potential" to submit a Precise Plan for approval; C. The applicant proposes to develop the site as a parking lot in conjunction with an adjacent retail business at 729 Pacific Coast Highway; D. The proposed parking lot will provide additional parking for the business and therefore, be a benefit to the community by reducing the demand for the already impacted on -street parking; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, California, does hereby approve a Precise Plan for property at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract subject to the following conditions; 1. A lot merger prohibiting the separation, sale, and/or lease of individual lots which constitute the overall subject property as shown on submitted plans shall be recorded prior to the issuance of Building Permits. 2. The existing residential structure shall be completely removed within one year of approval of this Conditonal Use Permit. 3. Parking spaces shall be striped in conformance with the Zoning Code. •a. 4. The entire parking area shall be paved, and/or resurfaced. a. Any cracks and/or potholes shall be repaired. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. Lighting, either existing or proposed, for the parking lot shall comply with all of the following: a. Conform to building regulations. b. Directed away from all residential properties to avoid all glare. c. Placed on a timer and timed to coincide with the hours of operation of the business except for security lighting which shall be provided and maintained after normal business hours. 6. Fencing along the north side of the parking area shall be a maximum of 5 feet wrought iron to provide visibility into the entire parking lot and set back 3 or 4 feet from property line to reduce the impact of it's height. 7. Security gates shall be provided. a. The security gates shall be closed after normal hours. 8. Landscaped areas shall be as shown modified plans be subject to approval by the Planning Director a. Landscaped areas shall be maintained in a heat and clean manner. b. An automatic landscape sprinkler system shall be provided. c. 6 inch, raised concrete curbing along the perimeter of all landscaped areas shall be provided. d. Minimum size of trees shall be 15 gallon with locations as specified on plans. e. A minimum of three to four, 24 inch boxed trees along the north side. business and shall 9. Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood. 10. The proposed block wall shall be of a split -face, earth tone block, other than grey, and shall be maintained in undamaged condition free of graffiti. 11. A grading plan resolving any and/or all water ponding problems at the subject location shall be submitted to the Building Department for review and approval prior to obtaining Building Permits. 12. Circulation of the parking lot shall be as follows: a. The westerly driveway shall be designated as the --- entrance. b. The easterly driveway shall be designated as the exit. c. Painted arrows and signs shall be provided to direct circulation. .,. 13. Two trash can locations shall be provided subject to approval by the Planning Director. �... 5 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2J 26 27 28 14. Development shall substantially conform with approved revised plans and shall conform to all of the conditions set forth in this resolution. Any modifications are subject to approval by the Planning Director. 15. Owner management shall implement effective strategies to control loitering at the site due to special event ticket sales. a. Ticket sales shall be prohibited prior to 11:00 a.m. daily for special events, or other acceptable methods to eliminate overnight camping, loitering, or similar behavior of patrons shall be provided. b. Regular event, low demand, ticket sales may commence if no problems arise. c. Any alternate method shall be subject to approval of the Planning Director prior to implementation. d. Signage shall be placed clearly stating "No loitering, camping, or trespassing on neighborhood property". 6. Owner shall request a Conditional Use Permit for ticket sales. a. A Conditional Use Permit application shall be submitted within 90 days of the adoption of the proposed Text Amendment. 7. Owner shall obtain a Businesss License for special event ticket sales. 18. Three (3) copies of the revised site plan conforming to the conditions set forth herein shall be submitted to the Planning Director for review and approval prior to issuance of any Building Permits. 19. This Precise Plan shall become null and void unless substantial effort to implement said plan has occurred within one year. PASSED, APPROVED, and ADOPTED this day of January, 1988. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY v�. 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 2 4- 25 26 27 28 RESOLUTION P.C. 87-61 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING APPROVAL OF A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 ZONE AND AN ENVIRONMENTAL NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 7 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the Planning Commission held a public hearing on October 20, 1987 and November 4, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The Planning Commission wishes to expand commercially zoned property within the Multi -Use Corridor; B. The C -Potential designation indicates taht this property's ultimate use is a commercial use; and C. The proposed zone change is consistent with the General Plan; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission does hereby recommend a zone change from R-2, C -Potential to C-3, General Commercial for property located at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract and approves an Environmental Negative Declaration. VOTE: AYES: Comms.Peirce,Rue,Chmn.Compton NOES: None ABSTAIN: Comm.Ingell ABSENT: Comm.Sheldon CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-61 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their " regular eet-in of%November 1987. —2-77 ,/:-. / 2!-- z/4.-77-6,%. Gerald Compton,, Vice Chairman Date Michael Schubach, Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C C RESOLUTION P.C. 87-62 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING APPROVAL OF A PRECISE PLAN FOR 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT AND APPROVE AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public bearing on October 20, 1987 and November 4, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. This Precise Plan is approved in conjunction with a zone change from R-2, C -Potential to C-3 at 720 - 8th Street; B. The Zoning Ordinance requires properties designated "C -Potential" to submit a Precise Plan for approval; C. The applicant proposes to develop the site as a parking lot in conjunction with an adjacent retail business at 729 Pacific Coast Highway; D. The proposed parking lot will provide additional parking for the business and therefore, be a benefit to the community by reducing the demand for the already impacted on -street parking; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Hermosa Beach, California, does hereby recommend approval of a Precise Plan for property at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract, and approve an Environmental Negative Declaration subject to the following conditions: 1. A lot merger prohibiting the separation, sale, and/or lease of individual lots which constitute the overall subject property as shown on submitted plans shall be recorded prior to the issuance of Building Permits. 2. The existing residential structure shall be completely removed within one year of approval of this Conditonal Use Permit. 3. Parking spaces shall be striped in conformance Vith the Zoning Code. 4. The entire parking area shall be paved, and/or resurfaced. 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a. Any cracks and/or potholes shall be repaired. 5. Lighting, either existing or proposed, for the parking lot shall comply with all of the following: a. Conform to building regulations. b. Directed away from all residential properties to avoid all glare. c. Placed on a timer and timed to coincide with the hours of operation of the business except for security lighting which shall be provided and maintained after normal business hours. 6. Fencing along the north side of the parking area shall be a maximum of 5 feet wrought iron to provide visibility into the entire parking lot and set back 3 or 4 feet from property line to reduce the impact of it's height. 7. Security gates shall be provided. a. The security gates shall be closed after normal business hours. 8. Landscaped areas shall be as shown modified plans and shall be subject to approval by the Planning Director a. Landscaped areas shall be maintained in a heat and clean manner. b. An automatic landscape sprinkler system shall be provided. c. 6 inch, raised concrete curbing along the perimeter of all landscaped areas shall be provided. d. Minimum size of trees shall be 15 gallon with locations as specified on plans. e. A minimum of three to four, 24 inch boxed trees along the north side. 9. Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood. 10 The proposed block wall shall be of a split -face, earth tone block, other than grey, and shall be maintained in undamaged condition free of graffiti. 11. Circulation of the parking lot shall be as follows: a. The westerly driveway shall be designated as the entrance. b. The easterly driveway shall be designated as the exit. c. Painted arrows and signs shall be provided to direct - circulation. 12. Two trash can locations shall be provided subject to approval by the Planning Director. •• 13. Development shall substantially conform with approved revised plans and shall conform to all of the conditions set'forth in 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 this resolution. Any modifications are subject to approval by the Planning Director. 14. Owner management shall implement effective strategies to control loitering at the site due to special event ticket sales. a. Ticket sales shall be prohibited prior to 11:00 a.m. daily for special events, or other acceptable methods to eliminate overnight camping, loitering, or similar behavior of patrons shall be provided. b. Regular event, low demand, ticket sales may commence if no problems arise. c. Any alternate method shall be subject to approval of the Planning Director prior to implementation. d. Signage shall be placed clearly stating "No loitering, camping, or trespassing on neighborhood property". 15. Owner shall request a Conditional Use Permit for ticket sales. a. A Conditional Use Permit application shall be submitted within 90 days of the adoption of the proposed Text Amendment. 16. Owner shall obtain a Businesss License for special event ticket sales. 17. Three (3) copies of the revised site plan conforming to the conditions set forth herein shall be submitted to the Planning Director for review and approval prior to issuance of any Building Permits. 18. This Precise Plan shall become null and void unless substantial effort to implement said plan has occurred within one year. VOTE: AYES: Comms.Peirce,Rue,Chmn.Compton NOES: None ABSTAIN: Comm.Ingell ABSENT: Comm.Sheldon CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-62 is a true ,.d complete record of the action taken by the Planning C'ruisf' the C'ty of Hermosa Beach, California at their egu - m cstin - •/ ovember 4, 1987" 26 27 28 C on, Vice Chairman ate Mic aei Schubach, Secretary '•h I, the undersigned, do declare under penalty of perjury that I did on the 3Cth day of December . 1967 deposit into the United States post office, first class postage prepaid, a copy of the public notice attached as Exhibit "A" to each and every person attached as Exhibit "B". I warrant that the persons named on Exhibit "B" are all the persons required by applicable law to receive the public notice attached as Exhibit "A". I understand and agree that it is my responsibility to cause these public notices to be made in an accurate and timely fashion and agree to hold the City harmless against any liability whatsoever for any defect of said notice or notices. In the event an action is instituted in acourt of com- petent jurisdiction which questions the legality of the public notices, then the City may in its exclusive descretion suspend all hearings or cause the cessation of any construction or of any use which was permitted as a result of a hearing which was held in accordance with the public notice. In the event that the court declares the notice or noticing procedure to be effective, then the City may in its exclusive discretion revoke any permits granted and cuase any approvals given pursuant to those public notices to be declared null and void and I agree on behalf of myself and my heirs, assigns or successors -in -interest to hold the City harmless in connection therewith. I declare under penalty of perjury that the•foregoing is true and correct. I have executed this declaration on this the 3Cth day of December , 19 57 at Hermosa Beach, California. NOTARY: t Robert Vargo (name) Owner's agent (Capacity) T s .. .��.•.tg µ r • • OFFICIAL SFA:. •� •• •••3 CHERYL A. VARGO NtiTAR1 PlJ LI • CALIF CIAN,A :• LOS ANGLL .. COIItiTY ; My Commission Expires Aug. 16. 1929 _• I o a— • •• R October 14,1987 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission October 20, 1987 SUBJECT: ZONE CHANGE 87-3 AND PRECISE PLAN LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF 720 -8TH STREET FROM R-2, C -POTENTIAL TO C-3 FOR THE CONSTRUCTION OF A PARKING LOT Recommendation Staff recommends approval of the proposed Zone Change and Precise Plan subject to the conditions listed in the attached Resolutions. Background The Staff Environmental Review Committee, at their meeting of August 6, 1987, recommended a Negative Declaration with mitigation measures. Analysis The applicant is requesting a zone change and precise plan to expand an existing parking lot adjacent to a retail business, Music Plus. The site is zoned R-2, C -Potential and is in the Multi -Use Corridor. The existing use of the site is old single family dwelling which has been converted to a commercial use. A commercial use is a nonconforming use within an R-2 zone. The Music Plus store is in need of more parking. The proposed parking spaces will help alleviate some of the parking problems within the adjacent residential areas near the intersection of 8th Street and Pacific Coast Highway. The existing parking lot provides the business with 16 parking spaces. The proposed zone change will provide the site with a total of 34 parking spaces. The Music Plus building is 4000 square feet. The total required number of parking spaces for the site is 16, of which 5 may be compact parking spaces. The new parking lot design will 34 parking spaces, 16 standard spaces"and 18 compact parking spaces. • o At the Staff Environmental Review Committee meeting concerns were raised about lighting at the site. A recommended mitigation measure of this concern is to place the light system on a timer to concur with the hours of operation of the store. After normal business hours, a night light is recommended for security reasons. The recommended conditions of approval also require that the lighting be oriented away from adjacent residences, so that glare onto adjacent properties is avoided. The Staff Environmental Review Committee is also recommending that security gates be placed at the entrances to the parking lot. A recommended condition of approval is to require the gates to be closed after business hours to prevent loitering. The applicant will provide a 6' masonary wall and a 6' landscaped buffer along the west property line which is adjacent to residential property. The proposed project conforms with all zoning regulations and is consistent with toe General Plan Multi -Use Corridor designation. CONFER: Michael Schubach Planning Director An•rew Per Associate Panner e October 27, 1987 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission November 4, 1987 (CONTINUED FROM OCTOBER 20, 1987) SUBJECT: ZONE CHANGE 87-3 AND PRECISE PLAN LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF 720 -8TH STREET FROM R-2, C -POTENTIAL TO C-3 FOR THE CONSTRUCTION OF A PARKING LOT Recommendation Staff recommends approval of the proposed Zone Change and Precise Plan subject to the conditions listed in the attached Resolutions. Staff also recommends that the Planning Commission direct Staff to prepare a text amendment which will require a Conditional Use Permit for establishments which sell special event tickets, e.g. concerts, sporting events, etc. Background The Planning Commission, at their meeting of October 20, 1987, continued this item to allow staff time to review police records of disturbances at Music Plus. In particular, the Planning Commission was concerned about loitering and other disturbances related to the sale of special event tickets. Analysis The Planning Department requested the Police Department to prepare a report of recorded disturbances at the Music Plus site. In their report, the Police Department state they have received six calls regarding the Music Plus address since January 1987. Of the six calls received, five were made by the Music Plus staff reqeusting extra patrol for assistance in disbursing lines which gathered to purchase tickets. The other call was from a resident reporting a suspicious person in the parking lot. The staff has met with the applicants in an attempt to solve the problems related to tickets sales. As a solution, Music Plus will not sell tickets from their Hermosa Beach store until 11:00 a.m. Since other Ticketron outlets open at 10:00 a.m., patrons will go to other stores in an attempt to obtain choice seats, thus eliminating the problems of the "over night campers". Staff is recommending that the Planning Commission direct staff to prepare a text amendment to require a Conditonal Use Permit for special event ticket sales. This will allow staff to place conditions on ticket outlets which will control problems associated with the ticket sales. As a conditon of approval of the Precise Plan request, Staff is recommending that Music Plus shall obtain a Conditional Use Permit for their ticket sales upon completion of the text amendment. They must also obtain a business license for tickets sales since they are at this time operating without one. Additional background information and analysis is provided in the attached staff report dated October 20, 1987. CONCUR: Michael chu'ach Planning Director Attachments An Per a Associate Planner 1. Planning Commission report dated 10/20/87 2. Resolutions P.C. 87-61 and P.C. 87-62 3. Memo from Police Department dated 10/28/87 4. Staff Review Minutes 8/6/87 5. Background Information PLANNING COMMCON MINUTES - OCTOBER 20, 1987 PAGE 4 ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3, GENERAL COMMERCIAL OR TO SUCH OTHER ZONE AS DEEMED APPROPRIATE BY THE PLANNING COMMISSION AND A PRECISE PLAN FOR PROPERTY LOCATED AT 720 8TH STREET Mr. Schubach gave staff report dated October 14, 1987. The applicant is requesting a zone change and precise plan to expand an existing parking lot adjacent to a retail business, Music Plus. The site is zoned R-2, C -Potential and is in the multi -use corridor. The existing use of the site is an old single-family dwelling which has been converted to a commercial use. A commercial use is a nonconforming use within an R-2 zone. The Music Plus store is in need ,of more parking. The proposed parking spaces will help alleviate some of the parking problems within the adjacent residential areas near the intersection of 8th Street and Pacific Coast Highway. The existing parking lot provides the business with 16 parking spaces. The proposed zone change will provide the site with a total of 34 spaces. The Music Plus building is 4000 square feet. The total required number of parking spaces for the site is 16, of which five may be compact parking spaces. The new parking lot design will have 34 parking spaces of which 16 will be standard spaces, and 18 will be compact spaces. At the staff environmental review committee meeting, concerns were raised about lighting at the site. A recommended mitigation measure of this concern is to place the light system on a timer to concur with the hours of operation of the store. After normal business hours, a night light is recommended for security reasons. The recommended conditions of approval also require that the lighting be oriented away from adjacent residences, so that glare onto adjacent properties is avoided. The staff environmental review committee is also recommending that security gates be placed at the entrances to the parking lot. A recommended condition of approval is to require the gates to be closed after business hours to prevent loitering. PLANNING COMM T, it.)N MINUTES - OCTOBER 20, 1987( ` PAGE 5 The applicant will provide a six-foot masonry wall and a six-foot landscaped buffer along the west property line which is adjacent to residential property. The proposed project conforms with all zoning regulations and is consistent with the general plan multi -use corridor designation. Mr. Schubach stressed that there is no further development being proposed for this site. A precise plan is required for the project, with conditions in the plan to ensure that the business stays within the parameters proposed. Comm. Peirce asked whether any on -street parking will be lost. Mr. Schubach replied in the negative, stating that there is already a curb cut at the lot and a curb cut at the house next door. Comm. Rue asked whether the Public Works Director has given traffic consideration to this proposal. Mr. Schubach replied that he had, stating that the Public Works Director was present at the staff environmental review meeting. The Fire Department, Police Department, and Planning Staff were also present. There were found to be no problems during the review meeting. Comm. Peirce asked what would happen if the applicant decides to change the use from a parking lot to build something. Mr. Schubach stated that the applicant would then be required to appear before the Planning Commission for approval, stating that this is a requirement of the precise plan. Public Hearing opened at 8:04 P.M. by Chmn. Compton. Mark Westley, 3324 Colorado, Long Beach, Music Plus employee, addressed the Commission. He noted that surrounding residents have complained about various incidents near the Music Plus store; however, he felt that these problems are generated by the adult bookstore, not Music Plus. He noted that Music Plus has been at this location for 13 years and has tried to serve the neighborhood well. He assumed that the problems happening at night are the result of transients loitering in the area. He felt that managing the problem will correct the problem. Mr. Westley stated that several years ago poles and a chain fence were installed at the parking area in an attempt to discourage problems. This method failed, however, because people continually broke the chain and pulled out the poles. He stressed that it is the intention of Music Plus to protect the property and reduce problems. Tim Syvar, 19725 Sherman Way, Canoga Park, architect for Music Plus, addressed the Commission. He displayed a color rendering of the proposed project and available parking. He continued by discussing the drawing and describing the location of the current and proposed parking. Mr. Syvar stated that in order to reduce environmental impacts, landscaping is being proposed for the perimeter of the parking area which is adjacent to residential.' He stated that there will be eucalyptus trees and a ground covering. He stated that a wrought iron fence is being proposed so that there is visual contact and people can see what is happening in the parking lot. He stated that the fence will be six feet in order to prevent people from jumping over into the parking lot after Music Plus has closed. • PLANNING COMMEON MINUTES - OCTOBER 20, 1986 PAGE 6 Mr. Syvar continued by discussing the proposed security lighting system. He said the system will emit approximately one foot candle of light over the parking area. Mr. Syvar stated that the required parking for the Music Plus store is 16 spaces; it is being proposed that there be 34 parking spaces, which is over and above the code requirements. He felt that this project would be of benefit to the neighborhood in that it will provide much needed parking for the area. Comm. Rue asked about the lighting plan. Mr. Syvar stated that initially the parking lot light fixture was going to be turned off one hour after Music Plus closed; however, several residents felt that they should remain on all night for security purposes. He stated that there is no problem with leaving the lights on all night. He noted that with this system, there will be no dark areas in the parking lot. Comm. Peirce noted concern over glare from the lights into the adjacent residential area. He asked whether the applicant would be amenable to a condition requiring that the illumination be kept low so as not to disturb the surrounding residences. Mr. Syvar stated that there would be no problem with such a request. Mr. Syvar continued by discussing the proposed six-foot sliding gates and their locations. He stated that the gates would be closed after the store has closed and the employees have left. Comm. Peirce asked whether any thought has been given to having one opening as an exit only and one opening as an entrance only. Mr. Syvar stated that such an arrangement would be possible. He stated that the traffic flow would permit such a configuration. Comm. Peirce noted that concern has been raised over the fact that people make right- hand turns off of Pacific Coast Highway then try to make left-hand turns into the current parking lot which is difficult because traffic is backed up to 8th Street. He felt that if there was a left -turn area into the entrance on the west and an exit to the east, the problem would be alleviated. Mr. Syvar agreed and stated that something needs to be done about the traffic situation and the entrance/exit to the parking lot. He noted that signage could be provided at the parking lot stating "entrance only" and "exit only." Chmn. Compton discussed the proposed fence and stated that he felt a four -foot fence would be more attractive than a six-foot fence. Mr. Syvar stated that it is much easier for someone to jump over a four -foot fence; therefore, a six-foot fence has been proposed for security reasons to keep people out. He stressed that it is desired to make the fence secure yet visually attractive. Chmn. Compton noted concern over the appearance of the fence. Mr. Syvar explained the location of the block wall and the wrought iron fence. PLANNING COMEON MINUTES - OCTOBER 20, 198t{ PAGE 7 Mr. Schubach noted that if the block wall is to be everywhere except where the wrought iron gates will be, Condition No. 6D would be omitted from the resolution and a Condition No. 7 would be added stating that the fence would be wrought iron on the north side. He stated that Condition 6D requires landscaping on the outside of the wall. He noted that if the fence is wrought iron, it would make no difference whether the landscaping is on the inside or the outside. Terry Pringle, 2551 South Alameda Street, Los Angeles, one of the owners of Music Plus and one of the owners of the property, addressed the Commission. He felt that the project speaks for itself. He stated that he has a copy of the petition signed by the neighbors, and he stated that he has tried to address their concerns. He noted that the concerns of the neighbors are also the concerns of Music Plus. He felt that there will always be occasional problems, but with the addition of the new parking lot, the lighting system, fence, and gates, the problems should be alleviated. Mr. Pringle stated that it is his intention to address the concerns of the neighbors so that the problems can be corrected. Rick Learned, 1727 Monterey Boulevard, Hermosa Beach, addressed the Commission, stating that he favors approval of the project. He felt that the additional parking is necessary and that the traffic circulation will be improved by the parking lot. He urged the Commissions' approval of the project. Lew Xenos, 1720 Ardmore, Hermosa Beach, addressed the Commission, favoring approval of the project because he agrees that parking is a problem. But he noted concern over the rowdiness of the customers of Music Plus. He noted that his motel is near Music Plus, and when people are waiting for concert tickets to be sold, people come into the motel and party all night long, leaving trash everywhere. Thepeople also defecate and urinate on his property. This unsavory behavior prompts motel patrons to demand their money back. Mr. Xenos suggested that Music Plus consider leaving their gate open when tickets are being sold so that customers can hang out in the Music Plus lot rather than at the motel and other surrounding areas. Mr. Xenos stated that ticket sales for concerts occur on a regular basis; meanwhile, these problems continue for the surrounding neighbors. Pat Price, 719/721 8th Street, Hermosa Beach, directly across the street from the proposed parking lot, opposed the project because of the severe traffic problems in the area, rowdiness of the Music Plus clientele, urinating customers, loss of views, noise, trash, and parking. She stated that homeowners on 8th Street have improved their property, and this parking lot would diminish the improvements. She vehemently opposed approval of the parking lot on a residential street. Ms. Price noted that the police have no effect on quelling the disturbances caused by the young people, explaining that as soon as the police leave, the customers immediately return to stand in line for tickets and party while they wait. Ms. Price felt that adding the additional parking would only accommodate more customers who will come to party at Music Plus. She stated that if there are more people, there will be more trash, more noise, and more rowdiness. .. PLANNING COMMEON MINUTES - OCTOBER 20, 1987 PAGE 8 Chmn. Compton noted that this is a commercial area abutting residential, which always has some potential for problems. Ms. Price stated that if she had known of these problems, she would have never purchased her property. She stated that Music Plus has done nothing to alleviate the problems caused by their customers. Marianne Bright, 731 8th Street, Hermosa Beach, opposed the parking lot. She stated that Music Plus has promised to chain their gates at night in the past, but many times they have been left open. She passed out photographs that she took at 5:00 A.M. which depict the crowds swarming around Music Plus while waiting to purchase concert tickets. She stated that many of these people actually come to homeowners asking to use their bathrooms. Ms. Bright further opposed the request based on increased traffic, parking problems, trash, noise, and rowdiness of the crowds. She also noted concern for public safety. She felt that a traffic study should be done before any decision is made on this request. Ms. Bright was under the impression that there is currently a proposal before the City Council to downzone 7th, 8th, and 9th Streets. Mr. Schubach stated that the area is now R-2 medium density. He stated that this area will come before the Commission for study sometime in 1988. However, the applicant still has the right to request a zone change. Mr. Lough discussed the zoning as it applies to this particular application. Ms. Bright stressed that this area is residential, and approval.of.the request would change the caliber of the neighborhood and the City. Mr. Schubach stated that staff was not aware of the problems as explained by the neighbors, noting that there seems to be a police problem of which the Planning Department was not aware. He expressed concern also that Music Plus seems to be operating a ticket agency, noting that he was not certain if they have a permit or license to conduct such a business at this location. He felt that a conditional use permit should be required if this is the case. He noted that there will be problems whether or not this parking lot is expanded. He stated that staff should look into this matter before a decision is made on the request. Comm. Peirce agreed that it should be determined whether or not Music Plus needs a conditional use permit to operate the ticket agency. Further, the curfew hours should be enforced by the Police Department. Peter Bond, 918 Manhattan Avenue, felt that if this request is approved, approval should be contingent upon the merger of the lot that is currently owned by Music Plus so that there is a single lot in the future. He felt that the current situation of the City would not be improved by making this lot C-3. He felt that it should be rezoned to C-1. Mr. Bond stated that it is imperative to maintain a quality residential area as a buffer = zone along the Pacific Coast Highway commercial zone. He felt that if this project degrades the residential zone, it is not worth it. He opposed the encroachment of commercial down 8th Street. He further noted concern for the greenbelt. He noted that 8th Street is very busy, and he hoped that in the future it may be widened. PLANNING COMtION MINUTES - OCTOBER 20, 194( PAGE 9 Mr. Bond felt that, even though the parking lot may be beneficial for the present, it could be very detrimental in the future. Bill Oswald, 609 8th Street, Hermosa Beach, opposed the parking lot. He stated that 8th Street has the worst traffic problems in the City. He noted that there are already too many trucks on the street. He felt that Music Plus should relocate to an area that has adequate parking, rather than encroaching into the residential neighborhood. Dave Schmidt, 641 8th Street, Hermosa Beach, opposed the parking lot. He agreed with the comments expressed by Ms. Price. He opposed the creeping commercialism down 8th Street. He questioned how safe his neighborhood actually is. He did not feel that Music Plus will in any way benefit the neighborhood. He felt that Music Plus should do more for the neighborhood. He stated that the area surrounding Music Plus is very littered with trash. He concluded by stating that he does not feel a six-foot fence is necessary at this location. Kate Phillip, 647 8th Street, Hermosa Beach, opposed the parking lot. She stated that she has made many improvements on her property, but she now feels that the effort was a total waste. She noted that everyone on the street opposed the project; therefore, the Commission should take note of that fact and deny the request. She said if the project is approved, she will move out of town. Christy Gonzales and Robert Webb, 633 8th Street, Hermosa Beach, opposed the parking lot. She stated that the traffic is terrible on 8th Street. She suggested that a traffic study be done before a decision is made on this matter. Lew Xenos, 1720 Ardmore Avenue, Hermosa Beach, noted that traffic will exist whether or not this plan is approved. He felt that approval will help alleviate the problem, though. He questioned whether a conditional use permit could be required for this business. He noted that he is most concerned with ticket sales at this location. Mr. Lough stated that there can be no conditional use permit required for the parking lot; that issue is dealt with by the precise plan. To require a conditional use permit for the ticket sales would be a different issue. Mr. Schubach stated that the issue of requiring a conditional use permit for ticket sales should be addressed. Terry Pringle, applicant, again addressed the Commission. He stated that there are occasionally rock groups which tend to draw an unruly -type crowd to the ticket sales. However, the disturbances caused by such crowds are of concern to Music Plus as well as to the neighbors. He noted, though, that tickets are also sold to less offensive crowds for other types of activities. He stated that Music Plus does not have a choice as to what tickets they will or will not sell. He stated that there are test stores which are experimenting with various methods by which to sell tickets in order to reduce the problems associated with the crowds. He stated that attempts are being made to eliminate the lines of customers outside the stores. Mr. Pringle continued by discussing the various methods which the store has used to alleviate the problems. He noted, however, that there has not been much success with using various security guard services. He explained that some stores issue numbers at random to customers to determine who will be able to purchase the tickets. He stressed that he does not wish to have problems with the neighbors. PLANNING COMMON MINUTES - OCTOBER 20, 1981 ( PAGE 10 Mr. Pringle stated that Music Plus is a ticket outlet for Ticket Master. He stated that the contract states that Music Plus will sell tickets to all events. He stated that Music Plus has tried to negotiate a new contract whereby Music Plus could pick and choose which tickets they will sell, but that has not happened. He stated, though, that choosing would not help altogether because there are always new groups appearing, and it is hard to determine which groups will cause problems. Comm. Peirce noted that the residents perceive Music Plus as a bad neighbor because of the problems created by unruly crowds waiting to purchase tickets. He suggested that attempts be made to alleviate these problems, noting that it would be a matter of good business for Music Plus to take such steps. He stated that the ticket outlets should form a cartel in an attempt to halt the ticket sales to objectionable activities. Jerry Cohen, 1429 4th Street, real estate representative for Music Plus, addressed the Commission. He suggested that the discussion center on the issue of ticket sales. He suggested that security be beefed up at Music Plus in order to alleviate problems. In addition, a different method of ticket sales should help the problem. Comm. Rue noted that it has been stated that security guards have been unable to control the large crowds in the past. He stated that a solution seems to be advance ticket sales which would alleviate the long lines of people. Chmn. Compton felt that the only method of enforcement by the City would be through the conditional use permit process. He noted, though, that Music Plus has been unable to control the problems in the past. Chmn. Compton suggested that this issue be continued so that representatives from Music Plus could meet with the neighbors to discuss possible solutions. Recess taken from 9:33 P.M. until 9:39 P.M. Mr. Pringle stated that the applicant would agree to a continuance of this matter in order to discuss the issues with the surrounding neighbors. He agreed that action needs to be taken to solve these problems. Mr. Pringle discussed various ways that tickets could be sold to reduce the problems. Chmn. Compton asked whether the problems associated with the ticket sales could be used as a basis for denial of the requested zone change. Mr. Lough stated that there is nothing to preclude the Commission from denying a zone change request. He explained that a zone change is a legislative act, one that is before the Commission to advise the City Council as to what would be the best decision. He stated that the request can be denied on the basis of health, safety, or public welfare issues. Mr. Lough suggested that the matter be continued so that staff could more fully study the matter. He noted that if the City ,Council makes a decision on something that the Planning Commission has not studied, the zone change could become invalid. Chmn. Compton noted that if this matter is continued, he would like to see any police reports based on activity at this location. He also felt that the traffic situation needs to be addressed. Also, the height and location of the fence should be studied further by the Planning Department. Based on these issues, he stated he would favor a continuance of PLANNING COM11Ri.ION MINUTES - OCTOBER 20, 198(( PAGE 11 the matter. He noted the importance of all the issues being addressed before this item is sent on to the City Council. Mr. Pringle stated that he had no objection to the matter being continued. Chmn. Compton suggested that Mr. Pringle publicize a meeting to be held with the neighbors in order to discuss the problems. Marianne Bright, 731 8th Street, Hermosa Beach, stated that the applicants in the past had promised landscaping at 710 8th Street, but so far nothing has been done. She also felt that a traffic study is necessary. MOTION by Comm. Rue, seconded by Comm. Peirce, to continue this public hearing to the next regularly scheduled meeting of the Planning Commission to be held on Wednesday, November 4, 1987. Comm. Rue asked about the enforcement ability of the police department. He noted concern over enforcement. Mr. Schubach stated that he would obtain copies of any available police reports. AYES: Comms. Peirce, Rue, Chmn. Compton NOES: None ABSTAIN: None ABSENT: Comms. Inge11, Sheldon Chmn. Compton requested further information on the issue of ticket sales within the City as it relates to conditional use permits. Chmn. Compton suggested to Mr. Pringle that the manager of the Music Plus store be made aware of what is happening on this issue. Robert Webb, 633 8th Street, Hermosa Beach, suggested that 8th Street be made one- way going east in order to alleviate some of the traffic problems. PLANNING COMIvR.►SION MINUTES - NOVEMBER 4, 198T PAGE 12 ZONE CHANGE FROM R-2, C -POTENTIAL, GENERAL COMMERCIAL OR TO SUCH OTHER ZONE AS DEEMED APPROPRIATE BY THE PLANNING COMMISSION AND PRECISE PLAN FOR PROPERTY LOCATED AT 720 8TH STREET, AND ENVIRONMENTAL NEGATIVE DECLARATION (CONTINUED FROM 10/20/87 MEETING) Comm. Ingell noted that he would be abstaining from discussion on this matter, since he was absent from the previous meeting at which this item was first addressed. Comm. Ingell noted that each of the Commissioners had received letters inviting them to a discussion to take place between the applicants and surrounding neighbors. He asked whether attendance at such an event would be in violation of the Brown Act. Comm. Peirce stated that there would be a violation only if the Commissioners discussed the issue. Commissioners 'can be in the same place without violating the provisions of the Brown Act. Mr. Schubach gave staff .report dated October 27, 1987. The Planning Commission, at their meeting of October 20, 1987, continued this item to allow staff time to review police records of disturbances at Music Plus. In particular, the Planning Commission was concerned about loitering and other disturbances related to the sale of special event tickets. The Planning Commission requested the Police Department to prepare a report of recorded disturbances at the Music Plus site. In their report, the Police Department states that they have received six calls regarding the Music Plus address since January of 1987. Of the six calls received, five were made by Music Plus staff requesting extra patrol for assistance in dispersing lines which had gathered -to-purchase tickets. The other call was from a resident reporting a suspicious person in the parking lot. The staff has met with the applicants in an attempt to solve the problems related to ticket sales. As a solution, Music Plus will not sell tickets from tht:ir Hermosa Beach store until 11:00 A.M. Since other Ticketron outlets open at 10:00 A.M., patrons will go to other stores in an attempt to obtain choice seats, thus eliminating the problems of the overnight campers. Staff is recommending that the Planning Commission direct staff to prepare a text amendment to require a conditional use permit for special event ticket sales. This will allow staff to impose conditions on ticket outlets which will control problems associated with the ticket sales. As a condition of approval of the precise plan request, staff is recommending that Music Plus shall obtain a conditional use permit for their ticket sales upon completion of the text amendment. They must also obtain a business license for ticket sales since they are at this time operating without one. Mr. Schubach stated that this parking lot will not generate more traffic; rather, it will provide more parking. The applicant has proposed lighting and wrought iron gates. Also, the landscaping should make the parking lot more attractive. Staff recommended approval of the proposed zone change and precise plan, subject to conditions specified in the resolution. Mr. Schubach concluded by stating that staff recommends that the Planning Commission direct staff to prepare a text amendment which will require a conditional use permit for establishments which sell special event tickets, e.g., concerts, sporting events, et PLANNING COMMON MINUTES - NOVEMBER 4, 1987(C PAGE 13 cetera. He stated that with a conditional use permit, the City will better be able to monitor this establishment. Furthermore, problems can be addressed during the six- month review process. Comm. Peirce asked whether there are any changes between these plans and the plans presented at the meeting two weeks ago. Mr. Schubach replied that they are the same plans as proposed previously. Chmn. Compton asked whether any staff members attended the meeting between the applicants and the neighbors. Mr. Schubach stated that no staff members attended the meeting. Comm. Ingell asked about Planning Commissioners attending meetings such as this. Mr. Lough stated that if a quorum were present at such a meeting, and they made any kind of decision, they would be in violation of the Brown Act. He cautioned the Commissioners against attending such meetings. Public Hearing opened by Chmn. Compton at 9:13 P.M. • Terry Pringle, 2551 South Alameda Street, applicant, addressed the Commission. He stated that he was unable to attend the meeting with the neighbors; however, his colleague attended. He described what happened at the meeting, explaining that several issues were addressed. He stated that once Music Plus took action on the ticket sales, that was no longer an issue. He stated that concern was raised over traffic on 8th Street. Mr. Pringle stated that one of the major problems for the residents was in regard to gridlock and traffic at the corner of 8th Street. He did not see how that problem would be improved by not approving this parking lot. He stated that Music Plus has been at this location for 13 years, and they are in no way contemplating leaving that location. He felt that the only solution would be to add the parking lot and configure the design so that the parking lot has a westerly entrance and easterly exit. He felt that this would eliminate congestion on the corner. Mr. Pringle stated that doubling the parking lot would not double the business; however, he hoped that there would be a growth in the business. Mr. Pringle stated that he has already agreed to approximately 20 conditions. He has worked hard to try to eliminate problems with the ticket sales. He said that by not offering tickets until 11:00 A.M., choice tickets are eliminated; therefore, it does not behoove people to line up to wait for tickets. Mr. Pringle stated that he has no objection to conditions being imposed on special event tickets. However, he noted that some customers can come in only before 11:00 A.M. to buy tickets to such activities as the Hollywood Bowl and Ice Capades. He felt that by limiting choice ticket sales to sale after 11:00 A.M. long lines will be eliminated. Mr. Pringle noted that it is being proposed in the City to eliminate parking along P.C.H. during certain hours of the day. He felt that that is all the more reason to approve this additional parking. PLANNING COMM(,�ION MINUTES - NOVEMBER 4, 1986 PAGE 14 Mr. Pringle stated that he has met with staff and other people to discuss this parking situation, and they have done everything possible to reach a mutual agreement. Mr. Pringle stated that ticket sales should be available at 10:00 A.M. to non-objectional attractions. He stated that he did not object to wording stating that ticket sales to objectional events shall not take place before 11:00 A.M. He asked that the definition of "special events" be clarified. Comm. Peirce asked about the design of the fence. Mr. Pringle said that it would behoove the store to put in a fence which would be open and spacious so that activities could be observed in the lot, so that undesirables would not be hanging out there. Chmn. Compton asked if there would be any objection to a condition requiring the fence to be set back from the curb, rather than having it right at the curb. Also, he suggested that there be wider planting strips. Mr. Pringle questioned whether that could be accomplished without losing any parking spaces. Chmn. Compton stated that he would be willing to approve more compact -size stalls if these things, including the additional landscaping, could be accomplished. Mr. Pringle stated that he would not object if the planting material used is not something which grows too large. Chmn. Compton suggested the addition of three or four street trees in order to mitigate having a parking lot in this location. Mr. Pringle did not feel that this would be a problem. Chmn. Compton suggested a five-foot fence rather than a six-foot fence. Mr. Pringle stated that a five-foot fence would be acceptable. Mark Westley, 3324 Colorado, Long Beach, addressed the Commission. He stated that he was in attendance at the meeting with the neighbors. He noted that ticket sales did not seem to be the major concern at that meeting. He said that six or seven people were in attendance, and the major concerns involved parking and possible additional traffic on 8th Street. He could recall no comments regarding the proposed fence. Tim Syvar, 19725 Sherman Way, Canoga Park, architect for the project, addressed the Commission. He stated that it would be possible to slightly widen the landscaped area by the addition of more compact stalls. He saw no problems with having a five-foot fence. He noted, however, that the sidewalk is very narrow and it might be difficult to put in street trees. He saw no problem, however, with planting trees in the landscape area. Chmn. Compton discussed possibilities for redesigning the parking lot, particularly by relocating the handicapped space. Mr. Syvar stated that the handicapped space is located in the best possible position, for a handicapped person to exit with ease. C PLANNING COMMf ION MINUTES - NOVEMBER 4, 198T PAGE 15 Mr. Syvar displayed a rendering of the proposed parking lot, and discussed the configuration for the lot. He continued by discussing the issue of compact spaces, noting that most people prefer to park in the standard -size stalls. Chmn. Compton stressed the importance of attractive landscaping at this parking lot. Marianne Wright, 731 8th Street, Hermosa Beach, opposed the parking lot, stating that fences tend to become collection areas for litter. She noted that there is still no trash can in the parking lot. Ms. Wright noted that there is a .proposal before the City to determine the zoning of areas which would include the property in question. She felt that it is inappropriate to change this property to C -Potential because it would totally change the character of the neighborhood. She noted that neighbors have called the Police Department many, many times, and the neighbors have received no satisfaction. She stated that the addition of video sales and rentals has increased the business at this establishment. She stressed that the neighbors do not want the neighborhood changed. Pat Price, 719 8th Street, Hermosa Beach, opposed the project based on severe traffic problems. She stated that the fence across the street•will create more problems as far as her being able to get into her garage. She stated that the applicants are doing absolutely nothing for the neighborhood. She noted that the applicants have stated that the residents will not be able to park in the parking lot. She further opposed the project based -on noise pollution and problems with unruly customers. Ms. Price opposed commercial taking over in a residential neighborhood. She noted that this project will add to the parking problems on 8th Street. She stressed that the location of the entrance will interfere with access to her driveway and garage because of the traffic which will back up. Tim Isler, 647 8th Street, Hermosa Beach, opposed the project because he does not favor commercial encroachment into the residential neighborhood. He stated that two petitions have been signed by the neighbors opposing this project, and he requested the Commission to take note of that strong opposition. Mr. Isler stated that traffic is already a severe problem on 8th Street. He stated that if this project is approved, he will consider renting out his house and he will move elsewhere. Chmn. Compton explained that this area is designated as commercial potential. It is the responsibility of the Commission to determine the best use for this area from a planning standpoint. Dave Schmidt, 641 8th Street, Hermosa Beach, addressed the Commission and handed out a package of information he prepared in regard to this project. He stated that the information covers some areas already discussed. He stated that this project will create additional noise and traffic. He noted concern that the new parking lot will be unsightly. Comm. Rue noted that there are some fairly onerous requirements being imposed on this applicant in order to mitigate adverse effects of this project. Mr. Schmidt discussed traffic flow in the area, particularly on 8th Street. 411 • PLANNING COMM2:,.,ION MINUTES - NOVEMBER 4, 1987 PAGE 16 Comm. Rue noted that the Commission will be reviewing the circulation, traffic, and parking elements which are currently being revised. He noted that there will be public hearings, and residents will be notified as to when those hearings will occur. Mr. Schubach stated that the elements will be reviewed by the Commission in January of 1988. He stated that interested citizens could call the Planning Department if they would like to be added to the mailing list for notification. Mr. Schmidt noted that there are no trash cans at the parking lot currently. He suggested that there be attractive cement trash receptacles at the new lot. Margo Allen, 721 8th Street, Hermosa Beach, addressed the Commission and opposed this project. She cited problems with traffic and parking. She stressed that she is concerned with maintaining the area as a neighborhood. She noted concern over access to her garage because of increased traffic if this project is approved. She stated that Music Plus has not been chaining the lot as they have promised to do in the past. She wanted to be certain that Music Plus will maintain the property if this project is approved. Lew Xenos, 1720 Ardmore Avenue, Hermosa Beach, favored the proposed parking lot because he felt it will benefit not only Music Plus but also the neighborhood. He also favored the open wrought iron fence. He stated that there have been many calls placed to the Police Department, but the police seem to be unable to take care of the problems. Mr. Xenos wanted to ensure that Music Plus complies with the requirements imposed in the conditional use permit. Chmn. Compton noted that citizens can complain if there are problems; and those problems will be addressed at the six-month review hearing. Shirley Myer, 654 8th Street, Hermosa Beach, noted that Music Plus stated the problems with ticket sale lines had been corrected. She felt that this is not the case because their survey was done on a weekend when it rained. Of course, there would be no people camping out in the heavy rains. She noted concern that there is no sign posted advising that camping is illegal. She felt that the traffic and noise are already excessive in the area. She felt that Music Plus is giving nothing to the neighborhood. She felt that this project would only bring more people, traffic, and noise. Ms. Myer stressed that many people have signed petitions against this project. She asked that the Commission take notice of this fact. Public Hearing closed at 10:21 P.M. by Chmn. Compton. Comm. Peirce felt that Music Plus has attempted to correct the problon with the unruly customers and ticket problems. He had nothing to add to the resolution as submitted by staff. Comm. Rue felt that some of the suggestions made during the public hearing were good, such as the addition of decorative trash cans, having a separate entrance and exit to the parking lot, and maintaining the parking lot in an attractive manner. Comm. Rue suggested that the trash cans be placed near the entrance and exit. The receptacle should be of the concrete or decorative type, with a removal canister. .. Mr. Schubach stated that the trash cans should be secured. PLANNING COMMCcION MINUTES - NOVEMBER 4, 198. PAGE 17 Comm. Rue favored the requirement of adding of street trees; however, he did not feel it necessary to include a definite number. Comm. Rue questioned whether a left -turn lane could be added on 8th Street, so that the traffic is not as congested. Mr. Schubach stated that that issue could be discussed with the consultant who is doing the traffic circulation report; however, he stated it would not be appropriate to add such a requirement to this conditional use permit. Chmn. Compton suggested a number of modifications to the Resolution: No. 5 Lighting either existing or proposed for the parking lot shall comply with all of the following.... No. 6 Fencing along the north side of the parking area shall be a maximum five-foot wrought iron to provide visibility into the entire parking lot and should be, set back a minimum of four feet from the sidewalk line to reduce the impact of its height. No. 8 Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood, with either three or four 24 -inch boxed street trees to be included in those planted areas along the west side. No. 8(a) - Minimum size trees other than street trees shall be 15 gallon with locations as depicted on the plans dated August 10. No. 10 Circulation of the parking lot shall be designated by permanent signs and arrows as follows.... No. 11 Development shall substantially conform with approved plans as modified and shall conform.... No. 11(a) (To be added) Two trash locations to be provided as approved by the Planning Director. No. 12(a) Ticket sales shall be prohibited prior to 11:00 A.M. daily for special events, and regular event ticket sales may commence at 10:00 A.M..... No. 12(c) (To be added) Signage shall be provided that clearly states "No loiteringt camping, or trespassing on neighborhood property." No. 13 Music Plus shall request a Conditional Use Permit for ticket sales. (Delete the words "special event.") No. 15 Three copies of the revised site plan conforming to the conditions set forth herein shall be submitted and approved by the Planning Director.... Chmn. Compton noted that significant improvements have been made to the front of this store within the past year. MOTION by Chmn. Compton, seconded by Comm. Rue, to accept staff's recommendation, with the modifications as noted above. • PLANNING COM aSIGN MINUTES - NOVEMBER 4, 198? PAGE 18 Comm. Rue asked about enforcement of conditions of the CUP. Mr. Schubach stated that problems could be addressed at the six-month review hearing. Comm. Rue asked whether Music Plus would be required to replace the public right of way if there is damage incurred as a result of construction. AMENDMENT TO THE MOTION by Chmn. Compton as maker, and agreed to by Comm. Rue as second, to add a condition requiring that Music Plus shall replace the public right of way if damage is incurred as a result of construction. AYES: Comms. Peirce, Rue, Chmn. Compton NOES: None ABSTAIN: Comm.Inge11 ABSENT: Comm. Sheldon Recess taken from 10:40 P.M. until 10:51 P.M. Honorable Mayor Etta Simpson and City Council Members Mr. Chuck Sheldon Mr. Roger Creighton Ms. June Williams Mr. Jim Rosenbeyer City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mayor Simpson and Members of the Council, I am a resident of Hermosa Beach and am sending you this letter to inform you of my feelings regarding the proposed parking lot addition for Music Plus, 729 Pacific Coast Hwy., Hermosa Beach. I am very strongly IN FAVOR of this addition of badly needed parking space. I feel that if more businesses like Music Plus added parking, it would greatly enhance our community by reducing the congestion and the amount of driving time needed to currently find adequate parking. Thank you. :ct // 2/ 17 (Address) (Date) SAMPLE v8.1E c* 2qq al‘.itp 111 OG i?6e !0 3 7 (-4 gX2$ --*Ja cc, .3Vo ,,te-5‘2,- -1T-- C - 3 uti-&-, ,6-e h-,eLc-(4-nLI-ju 4-t),4, j2A. 1 2,,,4- c-4-4_:),Lc.. ,tta 410,A4242-6 9 sgekA, ct4, .��.�. t. c � . „A_A.ar ;b'i;e4" 1"Y" 3ht4 `J'';Of E- 41097 -31- 76 48 << 11 - `►L4. S-4 /-krA(3c c ICA SA (koka4ich. 049 adz 63 z- (.lar.,.e 5c44.- -'Hmss. at ( o 1.; • "2/(11.- ; r •-() g5j- PN - cQ fdt.je 3 ?iLx -A-ce .4AA/L-67_1,4Lit9,e4t U 'iv • - 3 I LQ 7// 7 75 &a 1/5 57 _ b.57 3-74 .. hi,z3 .(09.57- 14, 6 -ss 877, , st * j,L6 • - ..... _ _ __(/).35 6z-7 .P4 sie 6 47cg.%--tqcie) •-a,a --I _ f7t17MJ- .3 • .`9, ' 707 "r/Zi`,„,e3 7/ F--1---i*-s• 7:- 7 03 ffr-I-St./4,8, A 0, - •/5, 743 //& t7 1Q 5 Pg.( 66,9 e,"":5-- TO: THE PLANNING COMMISSION - CITY OF HERM SA BEACH RE: CITY OF FERMOSA BEACH PUBLIC NOTICE - 720 - 8TH STREET 1 6 (1-1— WE, ►_... WE, THE RESIDENTS OF 8TH STREET, STRONGLY PROTEST THE ENCROACHMENT OF COMMERCIAL DEVELOPMENT INTO OUR NEIGHBORHOOD, AS PROPOSED FOR THE PROPERTY AT 720 - 8TH STREET. THE ZONING CHANGE TO C3 WILL INCREASE TRAFFIC CONGESTION. CURRENTLY TRAFFIC BACKS UP TO PCH AS MUSIC PLUS CUSTOMERS WAIT TO MAKE A LEFT TURN INTO THE PARKING LOT THUS BRINGING TRAFFIC TO A STANDSTILL: THIS SITUATION WILL ONLY WORSEN. NOISE ALREADY APPROACHES AN UNBEARABLE'LEVELAS 3000 PLUS CARS A DAY TRAVEL THIS VERY NARROW AND STEEPLY GRADED STREET. FURTHER EXTENSION OF THE PARKING IAT OR OTHER COMMERCIAL ACTIVITY INTO OUR RESIDENTIAL NEIGHBOR- HOOD WILL DIRECTLY ADJOIN THE PROPERTIES OF SIX ADDITIONAL HOUSEHOLDS. AS • .A THROUGH ROUTE TO THE BEACH, 8TH STREET BEARS MUCH MORE TRAFFIC THEN IT WAS ' EVER INTENDED TO HANDLE. ITS EXTREME NARROWNESS AND STEEP GRADE. MAKE THE EXISTING `�,S NOISE AND TRAFFIC CONDITIONS STRESSFUL.AND UNSAFE. THE SEVERITY bF THIS PROBLEM ,i , -‘ %. 'N. HAS FORCED THE CITY TO DESIGNATE 8TH STREET EAST OF PCH AS A ONE-WAY STREET' APPROVAL. ,OF .THIS COMMERCIAL EXPANSION DOES NOT REPRESENT THE BEST INTERESTS ' , , ; OF THOSE..OF US WHO LIVE ON 8TH STREET. •-WE LOOK..TO THE PLANNING COMMISSION TO \ - -•. P OTECT US FROM CERTAIN DETERIORATION OF OUR QUALITY OF LIFE.• i ' ' ` >' a N., :- • •, :1 44 64-7-- .$ 7;41 )'r. 6Y7 (377"--fr7; Y/C/c104---- 7/Li si •1 .3, 3 3- V 7 3° 4' 6, 37.) -. 3 c C O 704+ $- 4-11 ST 4rY 7 (05c)`aM RPti 57 _ A 3 — ‘7, i/Yg 37&, 5/5s' 37 667- 00 6-oa c6 9. 3 -s2_zsy -• 2Lialifl ,dte/fr1/;4 - 0A);) 4;f- P 7);71,..e.4_cat &Lsfvtfrt -/E6/ cae& )aMv WJJ4uv4 64.,ficht $O �fti b2- sr- t.-• ter, 63. r OA' 5_ s7 574. z-7 s7 4/i r7S1 .A2/ 2,14 13s- t g. &7 7 Sr+— Yo g'5Y G69 8 - 3 72 -?2z( . 32- --FM 3) s1I) :3 7 Z'-6 370i- ile„zr 7. -/q2„p- • 5-837a - sL5-s( 3/ey e/Fel C Staff Review Committe Meeting August 6, 1987 PROJECT 87-35 720- 8TH STREET ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND PRE- CISE PLAN APPLICANTS: Jerry Cohen, Terry Pringle, Mark Westley, Tim Sign Mr. Perea explained that the applicants are proposing a zone change at 8th street from R2, C potential to C3 and develop the site as a parking facility for Music Plus on the corner of PCH and 8th street. The existing zone is R2 with a C potential. Mr. Antich requested additional information on lighting in the lot. Applicants explained that lights would be focused into the park- ing lots, and the glare would be focused away from the residen- tial area. Mr. Antich requested of the zone change. Applicants agreed. that the lights be on a timer as a condition Mr. Grove asked if the lot would still be chained at night. Applicants stated that as far as they were concerned, the lot should always be secured. Capt. Straser requested that a barrier for security reasons be a condition. Applicants agreed. Mr. Perea requested anyone who wishes to speak on the matter to step foward. Ms. Marys residents noise and existing Mr. Perea Mr. Sign tional on stalling Mr. Perea nn Wright came forward and presented a petition from the of the area in questions. She complained about the general problems they are experiencing at night in the parking lot, and the potential loss of parking spaces. asked which parking spaces she was referring to. explained that they would actually be gaining 2 addi- street parking spaces. In addition, they will be in - 2 driveways for easier access to the lot. asked for any other comments on the matter. �..:..o::.•tc.�'.Z:st.r• - - 35- • • c Staff Review Committee Meeting August 6, 1987 Motion by Mr. Antich to recommend to the planning commission a negative declaration for this project. Mr. Peres amended the motion to include a mitigating measure that the lighting be di- rected away from residential properties and constructed to city lighting regulations and that a night light be placed on the lot. In additon, the lot shall be adequatley secured. Capt. Straser seconded the motion. No objections, so ordered. -3'- 28 October 1987 Mr. Andy Perea Planning Department Civic Center Hermosa Beach, CA 90254 P.O. BOX 58900 2551 SOUTH ALAMEDA STREET LOS ANGELES, CALIFORNIA 90058 (213) 234-3336 TWX 910-321-2947 Re: Plan of Action to control ticket sale lines at Music Plus, 729 Pacific Coast Hwy., Hermosa Beach Dear Mr. Perea, Per our meeting with yourself and Mr. Schubach, please allow this letter to confirm our intent and plan to control our ticket lines. We have been lucky enough to experience our new policy being successfully applied to two major ticket offerings over this past weekend. As common sense might tell us (and as our past experiment proved), the reason people wait in line is to either get the best seats or to avoid a "sell-out" (sometimes shows will sell out within the first hour the tickets go on sale). All ticket agencies are authorized only to begin selling tickets at a predetermined time. This is typically 10 AM and all agencies open simultaneously via computer (this affords the agencies parity in competition). The new policy, now in effect, states that THE MUSIC PLUS HERMOSA BEACH TICKET SALES WILL BEGIN AT 11 AM, UPON ANY WEEKEND WHERE WE ARE EXPECTING OVERNIGHT TICKET CUSTOMERS. This is one full hour after all the other agencies have begun selling tickets. Preprinted signs stating this policy are already posted in prominent locations within our store. Prior to any major ticket event, we will provide a security guard throughout the night to inform, or reiterate this new policy to, any arriving, prospective ticket purchasers. As stated earlier, we have put this policy in Hermosa into effect, as of Friday, October 23rd, and experienced no lines throughout either Friday or Saturday night, whatsoever. As Music Plus is one of the exclusive Ticketmaster outlets, upon instituting this new policy, our Hermosa Beach store has become no longer competitive for quality seats. The Hermosa Beach ticket customer has been redirected to other Ticketmaster outlets, such as Music Plus Torrance, and Music Plus Redondo Beach. (cont'd) OCT2 1987 6-4 ST. 15 14 13 0 5 4 110 12 all 40 3 JO 35 2 .9s 11 B met (_) ID 9 LK !!0 (0 S T. 8 7 A ,/ :s• • 6 9-0 LOT 28 POR (Z) 4 BLK. 78 190 33 23 3 2 I` r may. 33 23 • • 33 DR. DOUGH E R T Y 'S HERMOSA BAY VIEW TRACT M. B. 10-140 SECOND ADDITION TO HERMOSA BEACH ' 1987j • 5c :I: • TN jl Page 2 28 October 1987 Mr. Andy Perea Planning Dept. Hermosa Beach, CA 90254 As a chain, we are dedicated to correcting the problem in its entirity, for all of our stores. We are currently experimenting with a few different concepts in various Music Plus stores, and should decide upon a more permanent solution for our entire chain. We feel the policy instituted in our Hermosa store directly and successfully addresses the problem of lines, without completely withdrawing this service from the community of Hermosa altogether. We're interested in your comments. Thank you. Very ruly yours, M• k Wesley rector of Execut ve Administration MW:ct cc: Lou Fogelman Terry Pringle Michael Epsteen Gerry Cohen Alex Byer Kevin Sutlick Rochelle Seidman Steve Moore Kevin Rezak TO: MICHAEL SCHUBACH, PLANNING DIRECTOR FROM: LT. MICHAEL LAVIN DATE: OCTOBER 28, 1987 SUBJECT: MUSIC PLUS STORE I have checked our records in regards to all police responses to the Music Plus Store at 729 Pacific Coast Highway. There have been six (6) incidents recorded since January 1987. They are as follows: 1. March 13, 1987 - Incident #1068. There was a "Patrol Request" from the manager at the Music Plus Store advising that the following day there was to be a major ticket sales at 1000 hours. The manager requested that people lining up before 0600 hours, be dispersed. 2. May 21, 1987 - Incident #1063. This was a call from the manager of Music Plus regarding a customer inside the store causing a disturbance. It did not appear that this call had anything to do with the sales of tickets. 3. June 12, 1987 - Incident #1059. The manager of the Music Plus called at 2345 hours to advise that people were lining up for ticket sales that weren't going to be available until the next day. He requested that units respond and disperse the group. Units did respond and did just that. 4. June 18, 1987 - Incident #1072. The manager of Music Plus called at 2328 hours to advise that people were lining up in front of the store for ticket sales that would not be available until the next day. He requested that units respond and disperse the group that was forming. Units did respond. 5. July 12, 1987 - Incident #1031. The manager of the Music Plus called and requested "Extra Patrol" due to approx. 150 people that had lined up in front of the store to purchase "Pink Floyd" tickets. 6. August 2, 1987 - Incident #1067. The manager of the Music Plus called at 1940 hours and requested "Extra Patrol" during the hours from 2330 to 0600 the next day. This was due to possible vandalism activity by people loitering in the area awaiting upcoming ticket sales. It should be realized that if there were additional responses to the above calls for service or if arrests had been made etc., there would have been additional entries made into the computer system. If you have any que tion •lease give nie a call at 346. LT. MICHAEL AVIN - OPERATIONS DIVISION HERMOSA BEACH POLICE DEPARTMENT (' C Application for Zone Change Page 3 OWNER'S AFFIDAVIT State of California ) County of Los Angeles ) ss. City of Hermosa Beach ) I, VIOLETTE M. ISGREEN being duly sworn, (Print Name in Full) depose and say that I am the owner, part (or all) of the property involved and that this application has been prepared in compliance with the requirements of the Hermosa Beach Planning Commission as printed herein and that the foregoing information thoroughly and completely, to be the best or my ability, presents the argument in behalf of the application herewith submitted and that the statements and information above referred t� are in all respects true and correct to the best of my knowledge and belief. Telephone Number Mailing Address Signed xjf;�f • _41. - • • - fore me this '1-1 day ofg , OFFICIAL SEAL v — MILTON S. KATZ Notary Public -California Notary Public 103 AN:;;LES COUNTY My Comm. Exp. Feb. is-:cer_i ,---7 ` 'e foregoing application has been inspected by me and found to be complete and acceptable for filing with the Hermosa Beach Planning Commission. Date Received By Receipt Number (For the Hermosa Beach Planning Commission) OFFICIAL SEAL MILTON S. KATZ Notary Public -California LOS ANGELES COUNTY My Comm. Exp. Feb. 13.1991 Application for Zone Change Pag 3. Would the uses permitted by the proposed zone be detrimental in any way to surrounding property? (Explain reasons supporting your answer.) 4. What were the original deed restrictions, if any, concerning the type and class of uses permitted on the property involved? Give the expiration date of these restrictions. (You may attach a copy of these restrictions, after properly underscoring the portions that apply.) We, the undersigned property owners, herewith request that our respective properties, which are included in the reclassification petitioned for, be reclassified for the reasons herein enumerated. (This space is for signatures of owners of property actually included in the proposed reclassification. Attach extra sheets if necessary and separate sheets for neighboring property owners and residents.) No. On Map Name Address Lot Block Tract '720 VIOLETTE M. ISGREE"J Rth Strap _511.6_ — h1R7 SIGNATURE:• .i APPLICATION FOR ZONE CHANGE TO THE CITY OF HERMOSA BEACH PLANNING COMMISSION: in Escrow We, the owners'bf real property set opposite our respective names, hereby petition to have the City Zoning Ordinance amended by reclassifying from Zone R-2 (C Potential)to Zone C-3— ' , the following described property: (exact legal description) Attached hereto as Exhibit 'A' said property is shown in colored cross -hatching on the attached map, which is made a part of this petition. The property is situated on the South side of 8th Street between Pacific Coast Highway and Ardmore Avenue 1. Is public necessity served by the proposed change? Is there a real need in the community for more of the types of uses permitted by the zone requested than can be accommodated in the areas already zoned for such uses? (Fully explain your answer, considering the surrounding property as well as the property proposed to be reclassified.) There exists a strong need for increased parking in this area. The amount of existing parking spaces is inadequate to meet the public's need. Existing residential and commercial properties surrounding the property are at maximum capacity, with no opportunity for increased parking short of demolition. 2. Is the property involved in the proposed reclassification more suitable for the purposes permitted in the proposed zone than for the purposes permitted in the present zone? (Answer completely, give all reasons for your answer.) a) The property is already identified by its zoning classification R-2 (C potential); as having commercial characteristics b). The contiguous property to the East already is a parking lot; rezoning would maximize the parking potential of the existing parking. c) The existing structure is functionally and economically obsolete; continued residential use, especially with R-2 use, would substantially impact city services. _43-. PAfor Zone Change 3. Would the uses permitted by the proposed zone be detrimental in any way to surrounding property? (Explain reasons supporting your answer.) No. The surrounding properties are already subject to'regional traffic flow from Pacific Coast Highway and heavy commuter traffic on 8th Street. Property adjacent on the -West and across the street to the North are surrounded by zoned R-2 single family and multi family dwellings; multifamily residential property adjacent on the West will abut the parking and adequate building and lighting measures, as per city requirement will be taken to negate effects; multifamily residential property across the street to the North will be slightly impacted by increased parking; commercial property abutinq to the South will have no impact. 4. What were the original deed restrictions, if any, concerning the type and class of uses permitted on the property involved? Give the expiration date of these restrictions. (You may attach a copy of these restrictions, after properly underscoring the portions that apply.) • None- We, one• We, the undersigned property owners, herewith request that our respective properties, which are included in the reclassification petitioned for, be reclassified for the reasons herein enumerated. (This space is for signatures of.owners of property actually included in the proposed reclassification. Attach extra sheets if necessary and separate sheets for neighboring property owners and residents.) No. On Map Name Address Lot Block Tract Terry Pringle 2551 Alameda Street c/o Westwood Music Inc. Los Angeles, CA 90058 5-6 32 4187 Owner in Escrow :•Terry Pringle Owner in Escrow 41,9 • • . M • Application for Zone Change Page 3 State of California County of Los Angeles ) ss. City of Hermosa Beach ) OWNER'S AFFIDAVIT I, Terry Pringle being duly sworn,y (Print Name in Full) • depose and say that I am the owner; in artc(or all) of the that this application has been prepared in compliance with rthe rrequirements ty involved aof ndt the Hermosa Beach Planning Commission as printed herein,and.that the foregoing information thoroughly and completely, to be the best of myability, presents the argument in behalf of the application herewith submitted and that the statements and information above referred to are in all respects true and correct to the best of my knowledge and belief. Telephone Number (213)234-3336 .Signed Mailing Address 2551 Alameda Street, Los Angeles, Ck90Ter 058ryc-Pringle ntrxtR '{ ir.,o before me this..1,177/. da•y of ,_ 1 zj iP a- ---p; r ��o: � d :.:_"; sorav ;ti1:v• c.L-::a::a t%v 4:�:1:L.:I' ? Notary Public %����!/�:)F�c:.air rt 4� : •�. . ' y .?t'&t1Ce^r�a:rL^ k; len IV--T ybarheforegoing application has been inspected by me and found to be complete and acceptable for filing with the he Hermosa Beach Plannin g Date Received ' -Receipt Number By (For the Hermosa Beach Planning Commission) • C � CITY OF HERMOSA BEACH PLANNING DEPARTMENT MEMORANDUM TO: Honorable Mayor and Members of the Hermosa Beach City Council FROM: Andrew Perea, Associate Planner SUBJECT: Addendum to City Council Agenda Item #5 - Zone Change from R-2, C -Potential to C-3 and Precise Plan at 720 -8th Street DATE: January 11, 1988 The Planning Department has received additional information regarding the proposed zone change at 720 -8th Street. Attached are plans for the proposed project and a letter from Music Plus dated January 11, 1988. Thank you. SUPPLEMENTAL INFORMATION 5 `muse+alas P.O. BOX 58900 2551 SOUTH ALAMEDA STREET LOS ANGELES, CALIFORNIA 90058 (213) 234-3336 11 January 1988 City Council of Hermosa Beach City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Council Members, JAN 1. 1 1988 We apologize for the oversight and notice requirement for the last public hearing regarding our requested zone change for the property at 720 8th Street. We appreciate the extra effort and look forward to a timely resolution. Thank you again for your cooperation. Best Regards, I/4kJikM1 Mark Wesley MW:10 Honorable Mayor and Members of the Hermosa Beach City Council December 23, 1987 Regular Meeting of January 12, 1988 INSTALLATION OF A SOUND SYSTEM FOR THE HEARING IMPAIRED IN THE CITY HALL COUNCIL CHAMBERS. Recommendation: It is recommended that City Council: 1. approve the purchase and installation of a sound system in the City Hall Council Chambers for the hearing impaired, and 2. transfer $600 from Prospective Expenditures to the City Council Equipment Account. Background: The Public Works Department has received complaints of poor sound in the Council Chamber from hearing impaired residents. Due to the poor accoustics in the City Hall Council Chambers the hearing impaired are unable to grasp much of what is being said and are therefore unable to participate fully in matters that may directly affect them as residents and/or property owners in Hermosa Beach. As a result, they are, perhaps being deprived of their right to be heard. Analysis: The installation of the sound system will be the first of its kind in the South Bay area. The Council Chamber in City of Redondo Beach has press jacks for the newsmedia. When not in use by the press, they are available to the hearing impaired. The hearing jacks will be installed on the south wall by the 1st and 2nd rows (seats nearest the wall, front of Council Chambers), or possibly one unit on the wall and the other at the podium. Each unit will have two "earshells", accommodating four listeners. (See attached brochure.) Fiscal Impact: Estimated cost: Two (2) Telex Persona -phone systems Misc. wire, cable & connectors, plus incidentals ` $315.00 Tax 20.48 Subtotal $335.48 Installation 225.00 $560.48 Contingency 39.52 Total $600.00 This item was not previously budgeted. It is therefore recommended that the monies be transferred from Prospective Expenditures to the City Council Equipment Account, should the Council desire the sound system for the hearing impaired. Prospective Expenditure Account Balance Balance as of November 30, 1987 $92,948 This expenditure 600 Revised balance $92,348 Alternative: Another alternative considered by staff and available to City Council is: 1. Do nothing. Respectfully submitted, erelyn /ole Administrative Aide oncur: Gay- T. Martin In rim City Manager Attachment: 1 hear/1 Concur: An ny Antich _6:622 Director of Pu lic Works Noted for Fiscal Impact: ,66„4 Viki Copeland Finance Administrator ."—•: • ••• Attractively Styled • - Control Box 1* et4 Superflex Coll Cord • . • Storage Hanger Persona -Phone® and. PM= Speakers for Scd Purpose Listening '. • .•.!.: il..`“.;;;' •;:t..!;.. ,.•••••,'(..'..;i,..?;..'. •Sr41. - Individual Volume . -1„,,.:-=;-„-.. - Strain Relief Control • i': , 4-: • ..:• Polyethelene Protective Ring 4:4 Stainless Steel teit,..„ „ • it^,10147,. Housing • 1,•.:r • %art:4-v. PERSONA -PHONE Plastic Earshell Fits All Ears :•§.-7. • ; .r • . , • z‘„,.. Storage hangers are provided for the receivers when DYNAMIC PILLOW SPEAKER Telex Products are made In U.S.A. ! Applications • . Pillow Speaker:. ' Hospitals :44;e4i 0NursIng Homes ,,Q44* Piblic Institutions. • •Hotels 'r • . / • ' ' •• 'S411; The PillowSpeaker Is cOntained in a stainless steel!;.:•• ,.„ • ,; 4Cl'i'Z'f-'-rt Point -of -Purchase Displays , do Insulated to eliminate all shock hazards. Speakers 4t....,, ,........„ may be gas sterilized or wiped with alcohol for •••• i.!. ..!,,.., , .-..t.,.....t • -...i..., 4.: i • ......,1 --, sterilization.. -'...:::•'-',-.'...:::•'•••:':'•;!,‘-:•:..F.-•:.•!-- ;-:-.-f;••-... ::,---:1•.,4c...-••••;:.--i-::7,-, -,,,,,triar .. -., ...,i-,.., _-.••_yr...;:ii.s;4:•,4,..,„, g,... ; .... .,..,.!', i• :4. ,,,:i.71-v4zt g Ic......?. „... ., -, .; 4, ,,,,:.,,:...f...i .-..-it?.i„;.J- •;. ';'..•.,‘V,',...' • -1,••••• A ,,k• • '''.Z :.:,.ii.s:• ... `', .... % ',' .":. ;•-• . ' • : : ; ' .2,, ; :"..',...:7,•” . •.• '', `-1,- '''. !.•.' ,-i* ; "'II' ;:r7,,•••.‘,7,•.', .-1-0, 4.7.1"Q...'; "44..?.,••• • Fleet E. Nuttall 905 15th Place • Hermosa Beoch, California 90254 • (213) 374-7019 January 7, 1988 City Councilmembers Hermosa Beach City Hall Hermosa Beach, CA 90254 Dear Councilmembers: I understand that you'll be asked at your next meeting to approve a request of perhaps $600 to provide for four headsets for public use in council chambers. I hope you'll approve it. My hearing is very poor,and the reverberations plus the locations of the two speakers within .that hard surfaced chamber, combine to preclude my ability to understand sufficient words to follow what's happening. I feel my inability to understand what's being discussed in actions I have had before the Planning Commission has cost me hundreds of dollars and months of delays, not to mention some frustrated commission members. The addition of the headsets will result in some of us being able to stand on a more level playing field and I'm sure we'll appreciate your consideration. Very truly yours V yi Fleet Nuttall c.c. Tony Antich SUPPLEMENTAL INFORMATION 0T 6 Honorable Mayor and Members of the City Council January 5, 1988 City Council Meeting of January 12, 1988 REQUEST FROM CABLE TV BOARD TO APPROVE SUBSCRIBER SURVEY AND APPROPRIATE FUNDS TO PRODUCE, CIRCULATE, AND COMPILE RESULTS. Recommendation: The Board recommends that (1) the attached survey be approved, and (2) a transfer of funds from prospective expenditures, not to exceed $2000.00, be approved for the printing, mailing, etc. Background: It is the desire of the Cable TV Board to mail to the M.L. Media subscribers of the City of Hermosa Beach, the attached survey, to determine subscriber satisfaction/dissatisfaction, with the cable service currently being received. At your regularly scheduled meeting of December 15, 1987, Council voted to table for one month, the award of bid to a Consulting firm to analyze the technical performance of the Cable TV opera- tor, pending the introduction of the afforementioned survey. Council was to at this time decide whether to hire the consultant in lieu of, in addition to, or separate from the survey, depend- ing upon the approval or rejection of the survey as presented. In accordance with the six months progress review, M.L. Media presented a detailed plan, requested by the City, as one of the conditions of the transfer of franchise. On October 14, 1987, M.L. Media submitted a report in response to that request, of which the memorandum is attached (documentation available). The Board feels, at this time, hiring a consultant to decide whether or not the operator has fulfilled their pro- posed upgrade and technical compliance with industry standards, as stated in the six months review, is not necessary. It is felt that the measure of compliance can only be determined at the sub- scriber level. Analysis: According to Ordinance No. 78-596, the franchise was granted for an initial term of five (5) years. The Grantee was further gran- ted an option to extend the franchise for two (2) additional terms of five (5) years each, provided that (A) at the time of exercise of the option (due in October this year), the Grantee is not in default under the Franchise Documents, (B) the Grantee's cable system meets the generally accetable current industry standards and Federal Communications Commission Technical perfor- mance standards, and (C) adequately serves the subscribers of'the City. Failure to comply with the aforementioned, could con- stitute a breach of the franchise. Council has directed the CATV Board to evaluate the Grantee, and their performance under the franchise. It is then necessary to determine whether the conditions above have been met. The sub- scriber survey could serve to evaluate whether the operator ade- quately serves the subscribers, and a report from a consultant would assist in determining if the operator has met the generally acceptable FCC and industry standards. Alternatives: 1) Accept the progress report from M.L. Media, as verification of compliance. 2) Conduct a survey only, without benefit of expert knowledge of standards compliance. The operator has submitted a progress re- port, unfortunately, staff is unable to ascertain the level of this progress. 3) Hire a consultant to determine the status of the upgrade, and conduct a survey to determine subscriber satisfaction, and if satisfactory on both counts, extend the franchise. Respectfully submitted, Joan Noon, Director General Services by . /e-1,ce�Ltr Michele D. Tercero, Administrative Aide Ga le Martin, InteriCity Manager 2 Noted for fiscal impact: ('/o'd Viki Copeland, Finance Admistrator • • QUALITY OF SERVICE SURVEY Please rate the quality of service you receive from ML Cable. all service rends ed•inclu in Considerc your answers bt • •� � 9 quality of* reception. Indicate tlie appropriate box for each question. 1. When you call for service are you able to get through on the first call? 2. If you required service did the technician arrive on time? 3. Did the ML representative attempt to schedule your service on the day and time you preferred? 4. Was the technician able to repair or service your problem on the first visit? 5. Were you satisfied with the service/repairs rendered? 6. How do you rate the competence and courtesy of the ML staff? 7. How long have you been a H.B. cable subscriber? 8. What is the age of your main TV set receiving cable service? 9. How do you rate the TV/audio currently receiving via your cx(teuT . since VaS NO YES NO f� (] 1E6 go 0 0 y�s Y65 0 NC) Raotvd-f 14000 fi1IR tbnR LI ' O D ❑ VRS. Molt YRS. MoN1lI& . Gaon f Ar . ocoq 0 0 ❑ 10. reception you are cable service? Has the quality of your reception been consistent you've been a cable subscriber? 11. Please rate the frequency of static or other interference to your TV/audio reception since you've been a cable subscriber. 12. Please circle the channels which are a problem. Refer to 021 to describe an articular roblems 13. Please rate the quality of the programming selection currently available over cable, 14. Please compare the overall quality of the table service you are currently receiving repair service res "- C� Erni p nse) ryour to fREdordtt'l YE 5 NO 1E nFN SEtooM NEVER d 17 a Z 3 4 f I. 1 t 4 10 0 1 z 13 0 Is /1. n It Iq 2e 21 2l 23 2'I 21 3e V 2 24 3o 3s 3t 33 34 J5 31, r�I OEu u y Q (Including picture quality, program selec 'ion uw4 o current monthly cable subscriber fee. 15. How often do you view local channel F(a,114) 's *Part of your subscriber fee funds the. Public Access 16. Is community public access of ihterest to you? 17. Would you take advantage of public access if it was available to you? cle4feft.4.n* 18.- moth programming services t hat are boring offered that you would like to receive? currently not 19. Please rate the overall quality of your cable 61cEUENr TV service over the last 3 months 6 months 1 year 0 '2!, Considering all these questions, r„re_yau with the overall service 21. Please add any comments you have 10? ao00 FA -I& POot ❑ '(] 0 doob PAIR POOR d ❑ Q bRtsN OUASI NAC(,N (wary) QMahly� Channel 10 how satisfied_ veR% you receive? Awnfle, Co�oO imbd 4 NEPER [] 0 FAIR POOR d O d f *rsf F�� ticonte sRnspE0/ Ll Diss0sF,eo v . L7 about th,s service you receive. 015511141F• VE.t4( pnswrr$F,er. • tt • •... II.. • 1 January, 1988 VO lovas VSOW2i3H aaai)1osans a'aio =os' goeag eSOWIaH TTeH A4TO p.zeog AiosTnpV AS °Tge3 goeag esow19H Dear Cable Subscriber; The Hermosa Beach City Council recently appointed a Cable TV Board to advise it regarding the performance of our local cable TV franchise. All the members are from your community. It is very important that we know your feelings and perceptions regarding your cable TV service. Please take the time. to answer these questions carefully. Our goal is to help ensure that you are provided with the best cable service possible. Your answers and comments will have a substantial impact as the Cable TV Advisory Board makes recommendations to your city council. Thank you in advance for you help. P.S. We have enclosed a self addressed stamped envelope for your convenience. BACKGROUND MATER/Al TO: ML Media Cable TV 1529 Valley Drive Hermosa Beach, CA 90254 (213) 318 3423 MEMORANDUM Joan Noon, General Services Director CC: Dick Waterman City of Hermosa Beach FROM: Bert Bram1*„�' and Frank Gates DATE: 10/14/87 ./yl• SUBJECT: Technical Performance - Progress Report As you have requested, we have put together a progress report. 1) RESULTS OF THE SYSTEM SWEEP TESTS: We hive attached copies of the two main trunk lines which serve Hermosa Beach. Here is some background. Since the August 11th presentation, we have completed a 100% RF balance of all trunk amplifiers prior to the actual sweep. We encountered a number of prod i ems; a? Both headends required extensive realignment and reconfiguration of the output combining network to achieve relatively "flat" inputs to the First four trunk amplifiers. b) The "North trunk" was redesigned, abandoning 3000' of existing underground cable which was determined to be the cause of significant response problems. A new "split".was designed from another existing trunk which required 300' of new underground construction to correct the problem. Cascade lengths were not changed. c) Approximately 600' of underground cable was replaced on the "West trunk", again correcting response problems on the Strand. d) A major redesign involving four trunk amplifiers was completed on the "South Trunk". This required respacing (moving) two amplifiers and convertirtg two amplifiers into intermediate bridgers, and replace and reconfigure some splitters. This' - corrected some low input problems, created by the upgrade to 300 MHz. +a. By completing the RF balance first and thereby correcting all input problems, we were able to correct the trunk problems which were an immediate concern. All of these RF test reports are availab.l'e for your review. 2) HEAOEND UPGRADE - REPLACEMENT and/or NEW EQUIPMENT To Date Modulators SA -6601 3 ea Frequency Agile SA -6602 10 ea Processors SA -6150 2 ea Videocypher II 4 ea Eagle Encoder (for pay channel) 1 ea Equipment Racks 2 ea Upgrade electrical service .-11200 Remodel Headend room ';2300 Air Conditioning 19Q0 Future Replace transmission lines with 7/8" heliax Install additional earth station Three new equipment racks Test Set/Monitor Remote telephone device Rewire both headends Additional broadband antenna ® live oak Evaluate/replace antenna lines @ Live Oak Electrical plug mount at both sites 3) DOCUMENTED LIST OF TEST RESULTS FOR KEY SYSTEM PARAMETERS (C/N, Hum, Response, etc) Attached are "end of ,line" tests which have been performed. These tests have taken place at each end of line on each distribution line as the corresponding trunk amplifier was RF balanced. -This effort is 80% complete. Please note that; a) The pass/fail criteria is based upon FCC specifications. b) The high single and multi dwelling density results in some high tap output levels (i.e., one vault serves 8 passings with splitters in the structures.) c) X. Hum was tested by visual review (test set) in most cases. di Hi/Low RF levels have been marked on the system prints. e) Approximately 1.5 miles of underground plant, which was part of a past rebuild (when?) were never fully converted from old piant to new plant. Both systems are in operation with.no as builts to show correct feeds. We plant to resolve this by abandoning the old plant and effecting necessary repairs or re -splicing on the new plant. This will be completed tris year. 4) OROP TESTING PROCEDURES - HOW MANY DROP'S HAVE BEEN REPLACED? We rely upon routine service calls to detect "bard" drops. When a "bah" drop is detected by the service technician, the technician makes the repairs. If the technician cannot repair the drop, an installer is sent out to replace the drop. This second trip is necessary due to the unusual underground placement of these "bad" drops. We have only recently started tracking this activity separate from the normal reports and a list of these replaced drops for the month of September is attached. 5) OTHER ACTIVITIES , NOT REQUESTED BUT IMPORTANT PROGRESS a) PREVENTATIVE MAINTENANCE POLICY has been completed and is attached. b) SYSTEM DESIGN MAPS have been "found" and assembled. This includes creating a "key" and creating a numbering scheme. The system maps are composed of three different generations newest is 1981), none of which contain any " is-bu i 1 ts" or design changes. This continues to be a major problem and we are creat i ngf updat i ng these maps as we go through the system. c) VEHICLES are in the process of being upgraded with two instailer vans already replaced with low mileage mini -pickups with bins and ladder racks. ML Media magnetic signs have been placed on all vehicles and the permanent IVIL Media logos (decals) have since been received and we are in the process of placing these permanent signs on the vehicles. d) FCC PUBLIC FILE has been completely reviewed and all missing documents have been identified i n the file. e) TEST EQUIPMENT ADDED Two Sony Test Sets Complete Wavetek bench sweep equipment Three Signal leakage detectors f) SATELLITE TRANSPORTATION TRUNK is being reviewed for future upgrade. The current trunk consists of an eight (8) line extender cascade. Under consideration are a) -Replacement of line extenders with ma i Rl i ne. trunk stations, b) -Feed forward.. or power doubling technology, c) -Fiber Optics M. June 26, 1987 Honorable Mayor and Members City Council Meeting of of the City Council July 14, 1987 SIX MONTH PROGRESS REVIEW PERTAINING TO THE ASSIGNMENT OF CABLE T.V. FRANCHISE RIGHTS TO M. L. MEDIA PARTNERS Recommendation It is recommended that the City Council take the following action: 1. Permit Staff and ML Media to make presentations re. six month progress review. 2. Hold Public Hearing. 3. Continue matter to the regularly scheduled meeting of August 11, 1987, in order to provide staff with enough time to evaluate and analyze the following required materials from ML Media: a. A detailed plan, including milestones, for completion of the Cable T.V. system throughout the entire city. b. A detailed maintenance plan showing what parts of the Cable T.V. system are in need of main- tenance and/or replacement and what steps will be taken by the Transferee to maintain and and upgrade the system. c. A plan for improved public access to the Cable T.V. system. 4. Consider contracting with a consultant to determine if ML Media's cable system meets current industry standards and Federal Communications Commission technical per- formance standards, and adequately serves the subscribers in the city, and to pursue an agreement with the City of Manhattan to jointly share the cost of hiring said consultant. 5. Consider at the meeting of August 11th., convening a Cable T.V. Board to review the provisions of the ordinance and franchise agreement and the grantee's performance thereunder; Said Board to report back to the City Council prior to the third option to renew the franchise (October 1988). Background c,. At your regularly scheduled meeting of December 16, 1986, the City Council adopted Resolution No. 86-5003, granting consent,,and approval for the assignment and transfer of the Cable Television Franchise from Storer Cable TV, Inc. to ML Media Partners, L.P. As a condition of said transactions and conveyances, ML Media agreed to assume, perform, and discharge the obligations and duties of Grantee pursuant to the franchise granted under Ordinance No. 78-596. In addition, a contract was executed between the City of Hermosa Beach; SCIPSCO, Inc.: and ML Media Partners, L.P. According to the contract, the Transferee agreed to bring to the City, within six months; a. A detailed plan, including milestones, for completion of the Cable T.V. system throughout the entire City. b. A detailed maintenance plan showing what parts of the Cable T.V. system are in need of maintenance and/or replacement and what steps will be taken by the Transferee to maintain and upgrade the system. c. A plan for the improved public access to the Cable T.V. system. Something that was not anticipated is the increased number of complaints, pertaining to poor reception and service, that have been received by this department, over the past six months. Due to this fact, the six month review was scheduled for public hearing. We formally requested ML Media to send a notice of this hearing to all Hermosa Beach subscribers in the billing that was to be mailed in June. ML Media did not comply with our request, in lieu, we received correspondence from them, dated June 25th., which indicated that they would provide notices on access channel 10 of the purpose, time and place of this hearing and would also prepare "ads" to appear on more frequently watched channels Cable News Network and ESPN. In response to our request for their complaint log, we received a computerized print-out of service calls. Our ordinance requires the grantee to maintain a record of individual complaints and a separate record of substantial system failures, which shall be open to the City for inspection. We have included, in your background material, copies of our correspondence to ML Media over the past six months, as well as copies of complaint letters we have received. By way of background information, over the past six months, the City of Manhattan Beach has also been at odds with ML Media. They feel that ML was in violation of their franchise ordinance when they raised the subscriber rates without giving thirty days notice. When they were unsuccessful in dealing with ML on this subject, they attempted to exercise the arbitration clause in their franchise to mediate the'situation. ML was unwilling to comply with the city's request and notified Manhattan Beach that they would instead file a complaint with the Federal Court. Subsequently Manhattan Beach, as advocate for their residentsv. filed suit against ML. It is my understanding, as of this writing, that ML has recently notified the City of Manhattan Beach that they are now willing to negotiate, in order to insure that the problem would not reoccur in the future. Analysis According to Ordinance No. 78-596, the franchise was granted for an initial term of five (5) years. The Grantee was further granted an option to extend the franchise for two (2) additional terms of five (5) years each, provided that at the time of excercise of the option, the Grantee is not in default under the Franchise Documents, and the Grantee's cable system meets generally acceptable current industry standards and Federal Communications Commission technical performance standards, and adequately serves the subscribers in the City. The third five (5) year option is due to be exercised in October of 1988. Staff recommends that the City Council consider contracting with a consultant to determine if ML Media's cable system meets current industry standards and Federal Communications Commission technical performance standards. Said work to be performed prior to consideration of the third five (5) year option. Hermosa Beach Municipal Code, Section 7.5-16, sub -section A (2), provides that " the council may appoint a cable TV board whose composition, powers and responsibilities, pursuant to this chapter, shall be determined by the council." We are required under Section 7.5-10 to appoint a cable TV board, twelve months before the expiration of the franchise. Staff recommends that the City Council consider on August 11, 1988, appointing a Cable TV Board to review the provisions of the ordinance and franchise and the grantee's performance thereunder; the Board to submit a formal report before October, 1988. Joan' Noon General Services Director Concur: Gr=go . Meyer Ci y anager 1$, Honorable Mayor and Members of the City Council November 23, 1987 City Council Meeting of December 15, 1987 RECOMMENDATION TO AWARD CONTRACT FOR CABLE TV CONSULTING SERVICES TO COMMUNICATIONS SUPPORT CORPORATION Recommendation: Staff recommends that the City Council, (1) award a contract for Cable TV consulting services, as outlined in the RFP (attached), to Communications Support Corp., being the lowest bidder, and the only bidder under the $5,000 limit prescribed by the Council, and (2) approve the transfer of funds from prospective expenditures to Cable TV. Background: At your regularly scheduled meeting of October 27, 1987, Council approved staff's request for proposal, for Cable TV Consulting services. This action was as a result of the Council's direction to staff to prepare an RFP for Cable TV Consulting services. The six months progress review indicated there were serious concerns regarding the technical performance of the operator. Proposals were mailed to the following: 1) The Warner Communications Advisors, Inc. 2) Communications Support Corp. (formally Communicable Consultants) 3) CTIC Associates 4) 3-H Cable Communications Consultants 5) Kinley-Simpson & Associates 6) Larry King, P & K Industries 7) Columbia Telecommunications Corp. Proposals were received from four (4) firms, those proposals are attached. Analysis: At the six months review, M.L. Media presented a plan for system upgrade and preventative maintenance, indicating that specific areas of concern would be addressed, and that the system would•be in full compliance with industry technical standards of opera- tion, by October 16, 1987. Since the City has no one on staff with the skill to conduct an evaluation of the operator's perfor- mance, it seems necessary to acquire that expertise elsewhere. 1 lb As noted in the proposals, the following are the amounts bid for services: Communications Support Corporation $4,210.00 Columbia Telecommunications Corporation 5,662.00 3-H Cable Communications Consultants 5,040.00 CTIC Associates 9,100.00 An evaluation of the two low bids (Communications Support Corp. and 3-H Cable Communications Consultants), indicate a more com- prehensive approach to the analysis of the operator's system technical upgrade, and compliance with industry standards, by Communications Support Corp.. Additionally, they are located in Mission Viejo, California, whereas 3-H Cable Communications Con- sultants, are located in Seattle, Washington. This proximity may prove beneficial when considering communications back and forth before, during, and after the services have been performed. Alternatives: 1) Select one of the other listed bidders. 2) Accept none of the proposals at this time, since only one bidder fell below the $5000.00 expenditure limit set by Council. 3) Introduce a new Request for Proposal, indicating the $5000.00 maximum cost to be met. 4) Increase the amount to be allotted for this project, to allow for more competitive bidding and selection. 5) Postpone this decision, seeking additional input from the Cable TV Board. Respectfully submitted, Joan Noon, Director, General Services by Michele D. Tercero Administrative Aide - 2 Noted for fiscal impact: Viki Copeland Finance Administrator CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL Cable TV Consulting Services The City of Hermosa Beach is requesting submission of proposal for the following: Cable TV consulting services to include: ▪ Analysis and evaluation of system technical upgrade as proposed by cable operator • Spot check of test locations ▪ Distribution plant testing • Signal quality measurements to be made at the headend for satellite services and off -the -air broadcast TV • Determination of full compliande with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards • Final report of findings and recommendations All work to be conducted under the supervision of a registered engineer. In your proposal, please include the following information: 1. By task (listed above), a cost not to exceed for analysis plus report. 2. Estimated personnel hours by classification and wage rate. 3. Scope of work. 4. Personnel to be assigned to this work and their back- ground. 5. Three references for similar work performed. 6. Estimated time of completion. All proposals shall be submitted to the office of the Director of General Services of the City of Hermosa Beach by Friday, October 30, 1987, no later than 10:00 a.m. All proposals shall be in writing and shall include all services to be provided. Proposals are to be signed by an authorized agent of the firm submitting the proposal and shall include a cost not to exceed. The City reserves the right to reject any and all proposals in order to select the proposal deemed by the City to be in its best interest. The consultant shall complete all work within 31 calendar days from the Notice to Proceed. The Director reserves the right to extend any time frame. Questions regarding the proposal may be directed to: Joan Noon General Services Director (213) 376-6984, ext. 257 84C/YGROUMD MATER/Al * - Jdowizrzu-c. tar4a. .)17 Honorable Mayor and Members of the City Council September 30, 1987 City Council Meeting of October 13, 1987 RECOMMENDATION TO APPROVE THE REQUEST FOR PROPOSAL FOR CABLE TV CONSULTING SERVICES Recommendation: It is recommended that the City Council approve the attached request for proposal for cable TV consulting services. Background: At your regularly scheduled meeting of August 11, 1987, the City Council directed staff to prepare an RFP for cable consulting services, and pursue agreement with Manhattan Beach to share cost of hiring consultant. These services to be conducted in November, at a cost not to exceed $5,000, This action was taken by the Council after a six-month progress review, pertaining to the assignment of cable TV rights to ML Media Partners. The progress review indicated there were serious concerns regarding the technical performance of the cable TV system. At the time of review, ML presented a plan for system upgrade and preventative maintenance. Analysis: The purpose of hiring a consultant in this matter, is to determine whether ML Media has in fact met their goals of compliance with industry standards in technical performance. The City Council acknowledges the fact, that there is no one on staff with the technical expertise to verify compliance. With the changes in federal law prohibiting local control over cable TV and the final renewal leg of our current fifteen year franchise due for consideration within the year, it essential that we pursue those avenues available, to ensure good service to our community/subscribers. At the time of preparation of this agenda item, we have not had a response from the City of Manhattan Beach re: sharing cost. This issue is scheduled to go before the Manhattan Beach City Council - 1 - 16 on October 6th. We will provide you with an update prior to your meeting of the 13th, assuming action is taken by Manhattan Beach. Joan Noon General Services Director Concur: � b� ay e Tj Martin City M. ager BID OPENING PROJECT NO. BIC) OPENING LOG SHEET BIDDERS NAME BID BOND ,, -w AMOUNT C)F BID e,-rlc,, O - Per /r OFFICE OF THE CITY CLERK 1315 Valley Drive • Hermosa Beach, CA 90254 COMMUNICATIONS SUPPORT CORPORATION P.O. Box 3855 Mission Viejo, CA 92690 (714) 364-3191 November 20, 1987 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Ms_ Joan Noon, General Services Director Reference: Request for Proposal for Cable TV Consultant Dear Ms. Noon: Thank you for including Communications Support Corporation (for- merly known as Communi/Cable Consultants) on the bidder's list for thin project. Please find attached our response to your RFP with all of the supporting information you requested. We believe you will find our proposal comprehensive in scope, informative in presentation, and very competitive in value. In your proposal review process, we stront Uv enenttrac*e you to contact any of our present and previous municipal clients. You will find the thoroughness of our response to your RFP_ is indica- tive of how we approach the assi:?nments given us. Over the years, we have provided many other local communities with services exactly the same as you have requested, most notably in Fullerton, Santa Ana, San Juan Capistrano, and San Clemente. As a seasoned municipal consulting firm based here in the south - land, we can provide the City of Hermosa Beach with a level of access and flexibility unmatched by firms which must "fly in" their staff and attempt, to complete several assignments under the pressure of making travel connections. We know and understand that meetings and presentations must sometimes be scheduled on short notice, and we are fully equipped to meet this challenge. We would be delighted to meet With you to discuss the contents of our proposal, and our projected approach to the task at hand. Thank you, once again, for considering Communications Support Corporation. Yours truly, COMMUNICATI S SUP AFT CORPORATION J• 'an L. Kramer Vice President JK/ws Attachment (1) 111 ▪ 4q 441 COMMUNICATIONS SUPPORT CORPORATION P.O. Box 3855 Mission Viejo, CA 92690 (714) 364-3191 1 1 a 1 Proposal to Perform * * * SPECIALIZED ALIZED CABLE TELEVISION ISSUES CONSULTING PROPOSAL WITH THE CITY OF H.E RBEACH l 1�/. 1• � 1787 Communications Support Corporation Proposal 87000-19 Submitted: to THE CITY O_'.? H ERMOS A BEACH, CALIFORNIA by Communications Support: Corporation Mission Viejo, California * * * 20 November 1.98 • • 1 1 3 1 td CATV CONSULTING PROPOSAL FOR THE CITY OF EHERMOSA BEACH O. 1 TABLEOF CONTENTS Section Subject Page 0.1 TABLE OF CONTENTS 1 1.0 STATEMENT OF PURPOSE 2 2.0 IDENTIFICATION OF CONSULTANTS 2.1 Qualifications of Consultants 3 2.2 Availability of Consultants 66 2.3 Statement of Consultant Independence6 2.4 Disclosure Statement 7 3.0 DESCRIPTION OF SERVICES PROPOSED AND TESTING METHODOLOGY 8 3.1 Analysis and Evaluation of System Technical Upgrade as Proposed by Cable Operator 3.2 Spot Check of Test Locations 8 8 3.3 Distribution Plant Testing 9 3.2.1 Test Equipment Calibration 3.2.2 Testing of Subscriber Tap Locations. 9 3.2.3 Simulation of Standard Subscriber Cable Drop 3.2.4 Description of Distribution Tests 9 to be Performed 9 3.2.5 Purpose of Headend Tests to be Performed 10 3.3 Signal Quality Measurements to be Made at the Headend for Satellite Services and Off -The -Air Broadcast TV 12 3.4 Determination of Full Compliance with Industry Standards 12 3.5 Final Report of Findings and Recommendations 12 3.6 Schedulinn of Technical Tests and Report Generation 13 4.0 SCHEDULE OF FEES AND TERMS 4.1 Local Vendor Preference 14 14 4.2 Liability Insurance 14 5.0 LIFE OF PROPOSAL 14 Attachment A: Municipal and Private Consulting Assignments Attachment B: Curriculum Vitae: Jonathan L. Kramer & John Risk Attachment C: Current References for Communications Support Corp°' Communications Support Corp. Proposal PRPR7000 003 - Parte 1 lti c4r- ITCATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 1.0 STATEMENT OF PURPOSE Communications Support Corporation ("CSC") proposes to provide the City of Hermosa Beach ("City") with a speciali- zed cable television consulting services, including compre- hensive technical proof of performance test of ML Media 111 Cable TV, a division of ML Media Partners ("ML"). A de- tailed description of the proposed services to be performed is contained in Section 3.0, below. 1 1 1 111 2.0 IDENTIFICATION OF CONSULTANT Communications Support Corporation brings together the proven skills of general and technical administrative, pro- gramming, and operating leaders in the field of cable tele- vision. CSC is headed by Jonathan Kramer and John Risk. Mr. Kramer serves as Director of Technology, and Mr. Risk serves as Director of Governmental Affairs. Communication Support Corporation, incorporated in California, is based in the Orange County community of San IIJuan Capistrano. Our mailing address and telephone number 1 are shown on the cover page of this proposal. Communications Support Corp. Proposal PRP87000�003--Page 2 • 3 1 1 1 fl fl {0 n a 1: d►2, CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH • 2. 1 QUALIFICATIONS OF CONSULTANT CSC provides municipalities with comprehensive, unbias- ed, and clear technical and operating evaluations of municipally franchised cable television systems. We provide our clients with professional and thorough franchise super- vision, enforcement, and negotiation services related to all communications issues confronting municipalities. Should the City accept this proposal, Messrs Kramer and Risk will personally supervise all phases of the work to be performed as listed in Section 3 of this proposal. Mr. Kramer is a recognized cable television engineer with broad practical as well as theoretical experience. Degreed in Radio Communications, Mr. Kramer is licensed by the Federal Communications Commission (License PG -11-35289) and the State of California (License 433113). He has served in a variety of technical management and field technical roles in the fields of cable television, broadband communi- cations, telephony, and radio communications. He was elect- ed a member of The Society of Cable Television Engineers in 1981. Mr. Kramer's expertise includes all phases of technical operations including satellite, microwave, local origina- tion, headend and system construction and maintenance, and franchise compliance, telephony, audio design, digital de- sign, and radio communications. Communications Support Corp. Proposal PRP87000_003_=Page 3 3 3 1 3 3 a 1 1 +f"='CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH Mr. Risk, presently the President of the Orange County Cable Association holds a Bachelors Degree (with high honors) in Social Research from the University of Michigan. A member of the National Association of Telecommunications Officers and Advisors (NATOA), and the National Federation of Local Cable Programmers (NFLCP), Mr. Risk has held a variety of private and public sector management positions encompassing cable television production, programming, and franchise administration. His broad range of experience and expertise strengthens CSC's ability to respond to the ever- changing needs of municipalities and public agencies. Mr. Risk has been nationally recognized for his contri- butions in the field of cable programming as the recipient of 4 "ACE" awards, and a finalist in the California League of Cities "Helen Putnam" competition. In his capacity as contract Cable Television Manager for the City of Santa Ana, Mr. Risk's studio facilities has served as a model for other communities seeking to utilize cable television as a means for disseminating public information. Messrs Kramer and Risk have provided their complete curriculum vitae your review (see Attachment B). Communications Support Corporation's officers have provided consulting services to the following clients: The City of Torrance, California The City of Santa Ana, California The City of Fullerton, California The City of San Juan Capistrano, California Communications Support Corp. Proposal PRP87000.-003 Page 4 I1 •TMS.. CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH The City of Duarte, California The City of San Clemente, California The City of Orange, California The County of Orange, California The City of Capitols, California The City of El Segundo, California The City of Monterey Park, California The City of Temple City, California The City of Norwalk, California The City of West Hollywood, California The City of Los Altos, California The City of Fayetteville, Arkansas The Foundation for Community Service Cable Television (California) Motorola Communications and Electronics, Inc. Trans -Tel Communications, Inc. Rancho Santiago Community College District Santa Ana Unified School District California Coast Communications, Inc. Capistrano Niguel Communications, Inc. Custom Software Associates Century City Awards, Inc. Mission Internal Medical Group, Inc. Urology Associates, Inc. Communications Support Corporation does not offer it's services to franchised cable operators. Communications Support Corp. Proposal PRP8740Q.003_ — Page 5 mTia Z"CATV CONSULTING 747 PROPOSAL FOR THE CITY OF HERMOSA BEACH 1.-,.. 2.2 AVAILABILITY OF CONSULTANT CSC stand; ready to commence it's work for, and on behalf of the City within 5 working days of the formaliza- tion of a contact between the parties, and a notification to proceed issued by the City. 2.3 STATEMENT OF CONSULTANT INDEPENDENCl The responsibility of the Consultant to the City is clearly fiduciary in nature. We pledge to hold ourselves to the highest standards of professional conduct while in the employ of the the City. Specifically, all project -related contacts between the Consultant and the Grantee will be logged and made available to the City upon request. (CSC, operating under contract to one or more of it's other clients, may have professional contacts with the Grantee regarding matters not related to cable operations within the City. Those contacts will not be logged as noted above.) As noted above, Communications Support Corporation has not, nor will it accept franchised cable operators as clients while under contract to the City. Communications Support Corp. Proposal PRP87000.003-- Page 6 • :CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH t4; 2.4 DISCLLOSURE STATEMENT We certify that no member of our staff holds any direct or indirect financial or business interest in the cable provider serving the City, it's parent corporation, or any known subsidiary. CSC's principals have never been employed by the cable provider currently serving the City, it's parent corpora- tion, or any subsidiary. We know of no direct or potentia] conflicts of interest which might taint, or otherwise discredit any work, service, or advice provided to the City under the proposed contract. CSC's officers and staff members are not attorneys. In CSC's reports and during staff contacts with the City, re- commendations and comments may be made in an attempt to identify and clarify issues which we feel are important to the City's interests. The City is urged to consult it's attorney for specific and competent legal advise. CSC will gladly work closely with your designated legal counsel in the capacity of researcher and technical advisor. Additionally, we can provide the City with the contract services of highly skilled attorneys who specialize in cable policy and communications law, and nationally recognized ("Big 8") accounting professionals who specialize in audits and fiscal evaluations of cable television operators. We will quote specific hourly rates for those professionals upon request. Communications Support Corp. Proposal PRP87000_003__=Page 7 1 3.0 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH DESCRIPTION OF SERVICES PROPOSED AND TESTING METHODOLOGY Consistent with the City's Request for Proposal, we propose to perform for, and on behalf of the City, the following services: 3.1 Analysis and Evaluation of System Technical Upgrade as Proposed by Cable Operator We will review and provide written comments on the action plan submitted by ML Media Cable TV to the City. The plan's strengths and weaknesses will be identified and classified, and specific recommendations for addi- tions and/or deletions will be specified. 3.2 Spot Check of Test Locations 111 To assess the physical condition of the Grantee's plant, we will perform a series of inspections at no less than 5 representative locations on each of the three major trunk legs ("Strand" trunk, "Ardmore" UN' trunk, and "Tree" trunk). The physical evaulation will allow us to assess and 11 quantify the following items in a written report: 1 u� q 1 o California Public Utilities Commission General Order 95 and 128 clearance and construction requirements o Corrosion and/or other damage due to water in- gress and/or sea spray and/or other environmen- tal impacts . o Estimates of any upgrades necessary to correct physical defects or deterioration Photographic documentation of each test location will be submitted as an attachment to the written report to be provided to the City. 3.2 Distribution Plant Testing A "proof of performance" check shall be completed for in each of the three trunk areas each of the system ("Strand" trunk, "Ardmore" trunk, and "Tree" trunk)." Five (5) different locations per trunk area shall be .selected. by CSC and tested for compliance as set forth in the following subsections. Communications Support Corp. Proposal PRP87000.-003 --. Page 8 itYCATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 3.2.1 Test Equipment Calibration Prior to the commencement of testing, the Grantee should present us with calibration certificates issued by an independent calibration laboratory for all frequency/voltage sensitive equipment which will be used in the field testing. 3.2.2 Testing of Subscriber Tap Locations All testing shall be performed by the Grantee under our supervision. Tests shall be_performed at subscriber taps under the conditions found. No accommodation shall be made to allow the Grantee to correct problems found prior to testing. 3.2.3 Simulation of Standard Subscriber Cable Drop Consistent with the documentation submitted by the Grantee to the City Council on June 14, 1987, a 80' calibrated RG -56 jumper shall be used to con- nect the output of a subscriber tap to the input of the measuring equipment. This procedure allows us to simulate and document the actual signal levels provided to typical sub- scribers without interrupting service to any sub- scriber. CSC will photograph the test site and provide the the photographs as an attachment to the written report to be submitted to the City. 3.2.4 Description of Distribution Tests to be Performed The following tests will be performed at each of the distribution test points inspected permitting us to evaluate the technical performance of the Grantee's system in a purely objective manner: o Vestigal (picture signal) carrier levels on each activated channel o Aural (sound signal) carrier levels on each activated channel o Vestigal/Aural difference (calculated) on each activated channel o Peak -to -Valley on the entire band of channels (54 to 300 Mhz.) r. o Highest to lowest vestigal difference (calculated) on the entire band of channels (54 to 300 Mh2.1 Communications Support Corp. Proposal PRP8700O.003-- Page 9 ki,1 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH o Carrier -to -Noise ratio measurement o Low frequency distortion ("Hum") o TATO rating of picture distortions on each activated system channel 3.2.5 Purpose of Distribution Tests to be Performed The purpose of the tests selected is described below: Vestigal (picture signal) carrier levels on each activated channel This measurement assesses compliance with FCC Subpart K Guideline 76.606(a)(4) governing the minimum signal level permitted at a sub- scriber's television antenna terminals. Aural (sound siiZnnl) carrier levels on each activated channel The sound signal carrier level measurement is a component of the vestigal/aural difference calculation. Vestir;nl/Aural difference (calculated) on each activated channel The vestigal/aural difference is calculated by subtracting the the aural signal level from the vestigal signal level. The Grantee has committed to maintaining the aural level no less than 12 decibels below, nor more than 17 decibels below the associ- ated vestigal signal level on a given chan- nel. Deviations from these specifications could cause interference between television channels or poor audio reproduction. Peak-to-Val.l.ev on the entire band of channels (54 to' 300 Mhz.) This is a "summation" test used to assess both the physical and electrical condition of the Grantee's plant. Major physical and/or electrical defects are quickly and clearly identified by this test. Communications Support Corp. Proposal PRPf37000.-003— Page 10 '/?•= CATV CONSULTING-PROPOSAL FOR THE CITY OF HERMOSA BEACH 9'1 Highest to lowest vestigal difference (calculated' on the entire band of channels (54 to 300 Mhz.) Another "summation" test, the highest to lowest vestigal difference is computed to assess adherence to the Grantee's commitment to maintain vestigal signal within a range of 3 decibels. Some television tuners can fail to "lock" onto a channel properly if this specification is greatly exceeded. Carrier -to -Noise ratio Universally regarded by industry engineers as the most critical picture -impacting specifi- cation, the Carrier -to -Noise ratio quantifies the amount of "snow" seen in a television picture. The Grantee has committed to achieving a minimum 42 decibels of difference between the vestigal carrier level and the system noise floor. This will usually yield a very good picture with little or no perceptible "snow." Low frequency distortion ("Hum") Hum is seen in pictures as horizontal bars traveling through the picture. It is usually caused by defective or inadequate system electrical powering. The Grantee has indicated that it will achieve 4% or less hum referenced to any unmodulated vestigal carrier level. TASO rating of picture distortions on each activa- ted channel The 6 step TASO scale is an industry accepted method of assessing the overall quality of a television picture. TASO 1 is accepted as a "studio quality" picture, while TASO 6 is a "completely unviewable" picture. The Grantee has committed to achieving a TASO 1 picture on every channel. • Communications Support Corp. Proposal PRP870O0_O03 - Page 11 i� if rtu iw CATV CONSULTING PROPOSAL FOR THE CITY OF IHERMOSA BEACH r � 3.3 Signal Quality Measurements to be Made at the Headend for Satellite Services and Off -The -Air Broadcast TV Prior to the Distribution Plant Testing described in Section 3.2 (above), we shall observe, document, and comment on the following inspections conducted at the Grantee's headend: o Vestigal carrier levels on each activated channel o Aural carrier levels on each activated channel o TASO assessment of each channel o Emergency audio/video override equipment o Satellite antennae and processing equipment o Off -air broadcast antennae 3.4 Determination of Full Comnliance with Industry Standards All technical performance reports shall in- clude a description of testing methods; test- ing criteria; list of locations tested; com- pliance assessments with FCC, industry, and City standards; original photographs of several of the measurement parameters; as well as site identifying photographs. The objective technical observations made at every test point shall be referenced to the recognized industry standards in the following order: Highest: Commitments made to the City by the Grantee Middle: NCTA/SCTE Technical standards Lowest: FCC 47 CFR Part 76 Guidelines 3.5 Final Report of Findings and Recommendations A summary report ("Executive Report"), generally util- izing non-technical terms, shall be produced and pro- vided to the City by CSC. This report will employ . visual aid: (usually graph, and charts) summarizing the scores of all testpoints. In the report, we will make comparative analyzes of the test results to the minimum standards found in the current: CFR 47 Part: 76 (FCC) Rules and Regulations,' Communications Support Corp. Proposal PRP87000.003--- Page 12 11.7 cI — - VCATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH additional standards provided by the Grantee in it's presentation to the City Council on 14 June 1987, and other industry standards noted above. Finally, we will include all comments, critiques, suggestions and/or recommendations which we believe will materially improve the quality of the Grantee's pictures, or otherwise provide new information to the City about the operations of the Grantee. 3.6 Schedulini of Technical Tests and Report Generation We will schedule our inspections to allow us to complete all work and report generation within 31 cal- endar days from the date Notice to Proceed is received. Specific test scheduling will be coordinated with the Grantee and the City. 4.0 113 SCHEDULE OF FEES AND TERMS Our fee to perform the entire task expressly described in Section 3 of this proposal is $4,210.00 (Four Thousand Two Hundred Ten Dollars). This fee remains constant regard- less of the number' of hours necessary to complete the entire Ititask described above. All project related expenses, including -but not limited to- purchase of supplies, long distance telephone calls, photographic developing and printing costs, xero- graphy, parking, tolls, etc. are included the the price mentioned above. We estimate a minimum of 80 hours will be needed to" complete the project. Further, we forecast Mr. Kramer's.. i111 time on the project to be no less than 60 hours of the minimum 80 hours projected. Communications Support Corp. Proposal PRP87000.-003 = Page 13 CATV CONSOLTING- PROPOSAL FOR THE CITY OF HHERMOSA BEACH Should the City wish to have Communications Support Corporation perform additional work exceeding, extending*, or modifying the ,cope of the work proposed herein, the City will be billed at our normal hourly fee of x:60.00 (Sixty Dollars) and any directly related expenses billed at cost plus 10% (ten percent) . Invoices for work performed will be submitted to the City monthly and will be due and payable 30 days after sub- mission, subject to usual the City accounting procedures. 4. 1 Loca ] Vendor Preference; We certify Lhat al] purchased physical goods and material_ consumed during the course of the project, including photographic supplies, developing services, xerographic (copying) services, etc., shall be purchas- ed from vendors operatinc within the City. 4.2 Liability insurance CSC maintains comprehensive liability insurance in force. Should the City request it, we will add the City to our coverage as an "additional insured" with respect_ to our operations within the City on a form acceptable to the City. 5.0 LIFT OF PROPOSAL This proposal shall remain valid., firm, and in force: until 11:59 P.M. PST on December 31, 1987 at which time it r shall automatically he withdrawn unless extended by CIC. <l nd of Proposal > Communications Support Corp. Proposal PRPP O(. 0 %}0:r - Page 14 211 ima `' Attachment "A" -Present & Previous Consulting Assignments ATTACHMENT "A" MUNICIPAL AND PRIVATE CONSULTING ASSIGNMENTS Communications Consultant for: CITY OF SANTA ANA, CALIFORNIA (Allen Doby, Executive Director, Rec. and Community Services) Services: For the past three years, CSC has completed a comprehen- sive test: and technical evaluation of the Group W Cable system in Santa Ana. The purpose of the tests is to determine the cable operator's level of compliance with the terms of it franchise agreement. The City has re- quested that CSC advise and assist the operator in cor- recting problems documented by our firm. CSC also provides on-going professional support to City management in administering the City's cable franchise. Communications Consultant for: CITY OF' DUTARTE, CAf.1 I+ORN IA (Don Pruyn, Assistant City Manager) Services: CSC is currently ecanducting a comprehensive analysis of the City's cable company. Multifaceted audits are being performed in the following four area::: Financial; Contract Compliance; Management; and Marketing. Services also include presentation:: before the City's cable television advisory board. Communications Consultant for: COUNTY OF ORANGE, CALIFORNIA (Vicki Gray, Cable Television Administrator) Services: CSC is entering into a contract to provide technical evaluation services in unincorporated county areas. The purpose of the tests is to determine cable operator's level of compliance with the terms of their franchise agreements for each of the next three years. Communications Support Corp. - gage A=I- Zits 11_> L Attachment "A" -Present & Previous Consulting Assignments The County has also directed CSC to advise and assist the County in compiling a county -wide cable television fact book. Communications Consultant for: THE CITY OF CYPRESS. CALIFORNIA (Howard Crisp, Central Services Manager) Services: CSC provided the City and it's council with a technical evaluation and design specifications for an RFP to con- struct and install television production and cablecasting facilities in the city council chambers. Service includes evaluation of bids, selection of vendor, installation sign -off, and training of staff. Communications Consultant for: THE CITY OF ORANGE, CALIFORNIA (Teri Cable, Program Manager) Services: CSC provided the City and it's councilwith a technical evaluation of the franchise proposal received from the Irvine Company. Our review also analyzed the technical compatibility, of the proposed system and the currently operating system in the City. Communications Consultant for: CITY OF CAPITOLA, CALIFORNIA (Steve Burrell, City Manager) Services: We are preparing a report detailing the technical. feasibility of the Cj.ty establishing a city owned cable television system. Communications Support Corp. -aP a A-2 Attachment "A" -Present & Previous Consulting Assignments V " Communications Consultant for: CITY OF SAN CLEMENTE, CALIFORNIA (Myrna 1rwny, City Clerk) Services: In support of the City's refranchising effort, C:omrnuni- Cable has been retained to assess and evaluate the technical and administrative performance of the City' cable television operator, Times Mirror Cable. Communications Consultant for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (:.1ike Little, Administrative Services Officer) Services: CSC is in the process of assessing and evaluating the performance of the City's cable television operator, Times Mirror. Additionally, CSC assists the City with the administration of it's franchise with the Grantee. We recently negotiated n substantial improvement in enforceable technical standards with the Grantee. Communications Consultant for: CITY OF FULLERTON, CALIFORNIA (Chris Meyer, Assistant to the City ManaC!cr. ) Services: CSC has been retained by thi• City to inspect the tech- nical operations and administrative functions of the City's Grantee, Group W Cable in connection with it's apps i cati or 1 to transfer ownership. Communication: Consu] Lant for: CITY Or WEST HOLLYWOOD, CALIFORNIA (Ian Tanz<:, City Cable Officer) Services: .. CSC consulted with the City with regard to technical specifications issues in connection with the franchise transfer from Group W Cable to Century Carle. Communication:: Support Corn. - Page A-3 to p Es • j./Attachment "A"-Prescnt & Previous Consulting Assignments Communications Subcontractor for: MOTOROLA COMMUNICATIONS AND ELECTRONICS (Stuart Gray, Project Manager) Services: Motorola contracted with CSC to activate and optimize a city-wide Water District station monitoring system in the City of Santa Fe Springs, California. Communications Subcontractor for: MOTOROLA COMMUNICATIONS AND ELECTRONICS (Marc A. Nigro, Sr. Project Manager)* Services: CSC, as a subcontractor, performs communications site pre -engineering for Motorola in support of the new County of Orange: Fire Department; data and vehicle loon - ting communications system. Communications Consultant for: MISSION INTERNAL MEDICAL GROUP (Neal Bennioff, Administrator) Services: : Working with 16 physician:: in a group practice, wo have designed a telephone/data system for installation in their new offices. Communications Consultant for: UROLOGY ASSOCIATES, INCORPORATED (Dr. R. Cer. rui ti , Partner.) Services: CSC is coordinating the engineering and installation of an integrated data/voice communications system for the practice. Communication-- Sum..icrt Corp. -- Pare A-1 - - efAttachment "A" -Present & Previous Consulting Assignments TRANS -TEL., INC. (Fred Morell, Manager of PC Repair) Services: The client was suffering serious data loss problems on the national Trans -Tel network. CSC was instructed inspect the PIE Trucking terminal in Irvine, California and recommend methods and hardware changes to the in- stallation in order to reduce data loss. Communications Consultant for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (Mike Little, Administrative Services Officer) Services: CSC assisted the City in it's review process for a minicomputer to fulfill it's in-house computing needs including Business Permits, Word Processing, Accounts Payable and Receivable, Capital Budgeting, and Payroll. Communications Consultant for: CITY OF SANTA ANA, CALIFORNIA (Rita Owens, Human Resources Analyst) Services: At the request of the City, CSC assisted in the selec- tion and screening process for a Video Engineer to assist the City': Cable Television Manager. Communications Consultant for: CUSTOM SOFTWARE ASSOCIATES STES (G. P. Johnson, Sr. I'rogramrning Administrator) Services: As a subcontractor, CSC have been assigned to redesign.. the existing television distribution system within a CSA client: hospital to support television signals, data transmission, ir!-service training supuort, signaling, • . mon i tori ntg, and alerting. Communications Support Corp. - Page A-5 to trg ara 141 m I i!Attachment "A" -Present & Previous Consulting Assignments As part of the same project, the hospital will be equipped to receive satellite communications at a dedicated earth terminal station to be installed and integrated into the new data/tclevision distribution system. Communications Consultant for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (Mike Little, Administrative Service:; Officer) Services: At the request of the City, CSC reviewed and commented on the proposed new franchise agreement between the City and Times Mirror Cable. Communications Consultant for: CAPISTRANO NIGUEL COMbMUNICATIONS, INC. (Mark Clancey, President) Services: As a subcontractor to Capistrano Niguel Communications, Inc., CSC assisted the coordinating agent (Shea Homes) in the competitive bidding process to award cable tele- vision rights, to serve several multiple dwelling units areas in Laguna Niguel. <END OF ATTACHMENT "A"> Communications Support Corp. - Pae A-6 1 1 1 1 3 1 1 3 3 3 1 3 3 3 3 a (Attachment "A" -Present & Previous Consulting Assignments ATTACHMENT "B" CURRICULUM VITAE: JONATHAN L. KRAMER September, 1984 - Communications Support Corporation Communi/Cable Consultants Mission Viejo, California Position: President Communications Support Corporation and Communi/Cable, formed and headed by Mr. Kramer, was formed to provide unbiased inspection and performance analysis for it's private institutions and municipal clients. (Please see above.) September, 1982 - September, 1984 STORER CABLE TV, INC. Laguna Niguel, California Position: Southern California Area Technical Manager Mr. Kramer war Southern California Area Technical Mana- ger supervising the operations of 8 cable systems with over 100, 000 subscribers. Prior to his appointment as Area Technical Manager, Mr. Kramer served as Technical Manager of Storer's 25,500 subscriber, 401) mile, 30 channel cable system in southern Orange County. Supervision over Chief Technician, Construction Super visor, Installation Supervisor, Warehouse Supervisor, and Dispatcher. Total staff in these departments: 24. Communications Sunnor_ t Corn. - Pane B-1 IMP • 1;3=, `g, Curriculum Vitae: Jonathan L. Kramer & John Risk December, 1981 - August, 1982 WESTERN CABLE SERVICES, INC. Ventura, California Position: Engineering Manager Responsible for operation of 7 CATV and SMATV systems serving 3000 subscribers in 3 southern California coun- ties. Provided engineering support and quality control for an active construction division. October, 1979 - February, 1982 WARNER AMEX CABLE OF MALIBU Malibu, California Position: Technical Manager Technical and engineering supervision of the 4500 sub- scriber., 109 mile, 216 Mhz. cable system serving Malibu and Ventura County, California. June, 1978 - October, 1979 MALIBU COMMUNICATIONS GROUP Malibu, California Position: Design Consultant Consulting, design, and construction supervision of professional audio recordinr1 sr.udios, multi -station telephony systems, and radio communicati ons systems. Design Consultant on the following projects: 60/40 Company Malibu, California Main Studio: 32 x 24 track Key Telephone System Cash Recorders Compton, California Studios 1, 2, & 3: 24 x 24 track The Malibu Tracking Station Malibu, California Studio A: 32 x 24 track Key Telephone System Communications Support Corp. - Page B-2 • Curriculum Vitae: Jonathan L. Kramer & John Risk Zuma Recorders Malibu, California 8 track mix -down studio PABX Telephone System American National Reci Cross - West Branch Westwood, California Radio frequency communications consultant for Disaster Van December, 1976 - September, 1978 MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. San Diego, California Position: Field Engineering Representative Project Assignments: ANAHEIM POLICE COMMUNICATIONS PROJECT Anaheim, California 1 hop of 2 Ghz. microwave (repeated via a passive repeater), 3 channels of MUX, and baseband alarms con- necting the APD Dispatch Center with the transmitter site. HOOVER DAM; PROJECT Boulder, Nevada 2 hops of 6 Ghz. microwave, 6 channels of MUX using E&M signaling, and baseband alarms connecting the PABX at Hoover Dam with the telephone switching center in Boul- der, Nevada. UNITED NUCLEAR CORPORATION PROJECT Grants, New Mexico 5 hops of 2 Ghz. microwave, 12 channels of MUX, base- band alarms, and telephone auto -patching equipment connecting mine sites telephone systems with the corpo- rate office PABX. Dial-up access to 2 450 Mhz. repea- ters used to reach field supervisors. MOTOROLA SERVICE CENTER Ventura, California Field and bench repair and installation of UHF and VHF communication: systems in Ventura County area. Per-°° formed FCC compliance certifications. Communications Support Corp. - Page B-3 q g 0 a 1 1 1 1 Curriculum Vitae: Jonathan L. Kramer & John Risk VENTURA CO. FIRE DISPATCH CENTER PROJECT Camarillo, California Assisted Project manager in turn -on and debugging of newly installed communications dispatch center. KERN COUNTY SIMULCAST SYSTEM PROJECT Bakersfield, California 11 hops of 6 Ghz. microwave, 65 channels of MUX, 240 measured points of baseband alarms, 48 UHF repeaters in loop simulcast mode, 325 mobiles with data terminals in all vehicles, and 3 computerized dispatch centers con- nected to a PDP 11-35 mini computer. Backbone :system for Sheriff, Fire, CHP, and Public Safety communica- tions in Kern County (8800 sq. miles). June, 1973 - July, 1974 ROVAPHONE OF LOS ANGELES, INC. Woodland Hills, California Position: Service Manager Supervision of the installation and service departments of a radio telephone equipment supplier. PROFESSIONAL LICENSES AND ASSOCIATIONS FCC General Radiotelephone License (radar endorse- ment) PG -11-35289. Originally issued as First Class Radiotelephone license. Contractors State Li cense Board - Contractors License C61-433113 (Classification -05, Communications Equip- ment) Elected Member, Society of Cable Television Engineers Elected in 1981. Identification: #0001081 Life Member, American Radio Relay League Elected in 1974. CCimmur i r:Rt.i on!= Supor rt Crr . -- R-4 • Curriculum Vitae: .Jonathan L. Kramer & John Risk CURRICULUM VITAE: JOHN RISI{ June, 1987 - COMMUNICATIONS SUPPORT CORPORATION Director of Governmental Affairs Please refer to the full description of CSC, above. July, 1985 - June, 1987 CITY OF SANTA ANA, CALIFORNIA Cable Television Manager Developed. the City's Cable Television Division from its start. Under the Executive Director, Recreation and Community Services, primary duties were to: administer all cable television franchise regulatory matters; provide cable television consumer protection; originate cable television programs; coordinate use of community access channels by local non-profit and education institutions; develop cost effective uses of two-way institutional cable technology; supervise live coverage of City Council meetings; work with City agencies to assist in defining video programming objectives; create budgets and manage production facilities; supervise a full-time staff of six, and a part-time staff of 40; consult City Attorney and City Manager on matters re- lated to cable television franchise performance; princ- ipal City staff liaison to Council appointed Cable Advisory Board, Public Access Advisory Board, and I -Net Users Committee; and apply understanding of F.C.C. rules and other Federal regulation of cable matters to day to day Division operations. Winner of four. Award for Cable Excellence (A. C. E.) for the City produced programming winner• of N. F. L. C. P. 's Hometown Video Overall Excellence in Institutional Programming. Communications Support Corp. - Page B-5 • 4 Curriculum Vitae: Jonathan L. Kramer & John Risk Aur4ust, 1982 - July, 1985 GROUP W CABLE TELEVISION OF SANTA ANA. CA Prot ramm ins= Director Ente=red this "new -build" system at ground fin! -..r. Interpret::d franchise agreement and draft__: :capital and operating budgets. Designed organizational ::hart and lescr pt ns for1.1 positions. Researched and job �i 7 VL i, _ -•J__J - ordered $1.2 million in 3/4" broadcast and industrial grade video production equipment including 3 -tube plumbicon cameras, A/B editing system, and 27' mobile production vehicle. Primary management resp .rlibilites included project development; production. marketing, and distribution of original programming; budgeting; far ':tie. design: purchasing; inventory; advertising sales; pest=er; F.C.C. rfeo^_.r kcepin. and rule. compliance; programming aquisitions. Also worked as Producer and E:._eutive Producer of 'several hours of original local Pr;:- ra-^-ing. Worked to conceptualise and manage= a 55 mile two-way institutional/ burliness .communications network. Supervised eight employees and three college interns. Se=rved on Santa Ana's Public Access Advisory Board. February, 1985 - August. 19f ° . FALCON CABLE TELEVISION OF OF CALIFORNIA, ALHAMBRA, CA ��.=_' •--:a.. �- - LSU._ Pry L'ael^iliilir Directed the development and operation of a nine? -city local l progra ' _n;` and local origination operation. Designed facilities, ordered and purchased video equip- ment for portable and studio: operations. Defined oper - ati onal par_ m-t_er:, and pol ici 1_ for public access and local orig_n.a _ _n programmin. Sup:_ rvise.'_ a staff of thirteen. Worked closely with City officials to assist their municipal programming, operations. Supervised two local channels and an Asian "pay" channel. Conducted numerous public production workshops. 1920 1982 OZARK GUIDANCE CENTER, FAYETTEVILLE. AR Video Programming Specialist Responsible for television and media outreach for pub-.. lic information and menta] health eductional program- ming. Producer,'Director of thirty "live" viewer call- in programs on alcoholism and parenting education. .. Producer of over 70 hours of in-service and orientation Communications Suuport Corp. - Page B -C 1 1 1 i 1 1 3 1 1 i 0 1 1 1 1 Curriculum Vitae: Jonathan L. Kramer & John Risk tapes. Grantswriter and project director for two pub- lic service television projects (totalling over $20,000) funded by the Arkansas Department for Drug Abuse Prevention. April 1980 - May 1931 FAYETTEVILLE OPEN CHANNEL. FzIrTEVT Li , AR Access Programming Coordinator Worked twenty hours per week to schedule all weekly programming, helped teach video production workshops, solicited outside funding, supervised two CETA workers, wrote copy for news releases, and coordinated media publicity of station activities. APPLTED EXPERIENCE: PRESIDENT: Orange County Cable Association - 1985, 1986 Helped founded and volunteered hundred of hours to this non-profit Progr ammers association serving all cities in Orange County. The 0. C. C.A. sponsored a Regional conference of the NFLCP, conducted a county -wide video contest and coordinated a twenty city tape exchange during this tenure. GUEST TN(`TTT7 •`TOF: (S� JTeachingCertificate ) L,. L'.._.L..Tt.. ,..1... ,�••.al.e No. L.?5� _� - UCLA - Extension Servi_ - Spring 1986, Fall 1984 Introduction to Mass `romii/uL ioations - Rancho Santiago Community College District - Spring 198 Fall 1984, ::r1ng 1 / 0Fall 1985, Fall 1986 Introduction 195,, to Mas Communisations i:oations - CBroadcast. �al i±��rnicl _te University, pl Fullerton - Fall 1984 B r oadcas t Television Mana et:t n PRESENTEP: - 1986 N.A.T.O.A. Annual Conference, Philadelphia - V i r.:..7 C;,m..; is :ti on- Congress ongre s inlU0 , Conference,TA .�� 2 Ca1if-:nir: Cable Tel �;isestern Show, - ] 9 .. Tele.vision Assoc.Asscc. � �. Anaheim, CP. - 1962, 1.9, 1. 198C N. F. L. C. Fl. National Conferences, rin;=:pel i:; Atlanta, San Francisco TASK FC -C7. 1=77: Foundation fc% Community Service Cable= Television. :983.`It Advised, researched, an,71 helped t: develop a state-wide video programming infor- mation excbanz7e network. cVMCtt Ttty ( [.�'er , 198f.: January, arULry) 1983 Assisted City ofioie.ls al -'l School D ;- sr ie personnel plan ani dPS,'t: io7., =ai: joint municipal and educat i ona] progra"'^•1.ng `• E Seundo, CA. Communi cnti ons Support Corp. - Paste 1.4-7 4114._.•_•-_ .. 1 i 1 1 1 1 1 Curriculum Vitae: Jonathan L. Kramer & John Risk pRo jEnT DTrr, CTnr: M.,,., 1931t , 982 1 _ L•.r a•.• 1' 1 �•sl, O FJbruar;; , 1 v . (Produced :a tel evil ic1r: series funded by the Arkansas Offit-e n Alcohol and Drug Ahu t; Prevention. EDUCATION: UNIVERSITY nF MICHIGAN - ANN ARP .OR Coi i'=' e of i.I;` it r i n - Sep 1974 to Mny, 197u - CPA 3.3/4.0 illlt-rt of Literature. CC1e1C@, and Arts Sept.,1976 - May. 1973 Bachelor of Art:- with High Honor._ in Social Ps ct.olo y, 1978. GPA 8.7/4.0 Thesis: "Social Influence in the .Jury Room: Effects f L ader::,h Status, and Persuasion." Pd?.:1._,urin� the E_tr�_•_�._ :�� e_ i N.,.a u.J, ME��nrpcuTP AND pc,n77°`'TO'i f �L 'cFT'TT TATTroJc1� .L:l L'14A.• li -.I L .1 L1U �'1Vlt♦ 1 l.tJ a• 1v • 1 • •7 1 n ^^ n. 1`�:1t-.711a1 Association '1•� Telecommunication Officers ~-.L11d Administrators -- 1985, 86, 87 National Federation of Local Cable Programmers - 1980 through 1987 Orange County Cable Association - Founding member 1983 through 1987 Foundation for Community Service Cable Television - Task .Force 1983 Arkansas Conference on Children and Youth - Board of Directors 1980, 1981, 1982 :'END 1F ATTACHMENT "B": Communications Support Corp. - Page B-8 • - A DIVISION OF 314 MANAGEMENT & CONSULTANTS, INC. • • Cable Communications Consultants J, :'45I7 CALIFORNIA AVENUE SOUTHWEST, SUITE B ter. •t'.. .`F. - :F.' 0 SEATTLE, WASHINGTON 98116 0 (206) 935-9040 • November 18, 1987 . . Joan Noon T1.1:4, '• Director of General Services 4 City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Dear Ms. Noon: In accordance with your letter of October 29, 1987 and the accompanying Request for Proposal, we are pleased to submit the attached proposal. In addition to the information you have requested we are attaching some other material which may be of interest. The Municipal Cable Regulator is published quarterly and has a national circulation. Our brochure also lists some addition references to the ones you have requested and gives some further information as to the experience and background of our firm. The prices quoted are for services to be provided and do not include expenses. We appreciate this opportunity to respond to your RFP and look forward to the potential opportunity to be of service to your City. Sincerely, 3-H CABLE COMMUNICATIONS CONSULTANTS Lon A. Hurd Vice President/Director LAH:smw Attachments r City of Hermosa Beach Cable N Consulting Services Proposal I. Scope of Services Consulting services are to include: • Analysis and evaluation of the system technical upgrade as proposed by the operator. We propose to examine that proposal and, based on the observations of system performance, determine the extent the operator is in compliance with the conditions of the proposal. If necessary, observations and measurements will be made beyond the scope of those described elsewhere in this proposal to determine the extent of compliance. • Spot check of test locations. An examination will be made of the system operator's records and a spot check of system performance at a minimum of four already established test points. Any variances will be described in the report. • Distribution plant testing. A minimum of four test points will be established in the operating distribution plant to fairly represent: (a) the longest mainstation amplifier cascade, (b) the longest distribution amplifier cascade, (c) the longest total cascade. At these locations measurements and observations will be taken to determine the degree of operator compliance with the most severe standards among the Federal Communications Commission, the National Cable Television Association, the Society of Cable Television Engineers, and Industry Standards, as follows: (1) Visual signal level, (2) Visual signal level variation, (3) Visual -to -aural signal level, (4) Hum modulation, (5) In -channel response, (6) Carrier -to -noise ratio, (7) Terminal isolation, (8) In -channel beats, (9) Composite triple beat, 0 dBmV minimum 3 dB/Ch, 12 dB Ovl. 13-17 dB 5% maximum +/- 2 dB 43 dB minimum 18 dB minimum 60 dB minimum 51 dB minimum In addition, we will drive out 20% of the distribution plant, monitoring radiation. The FCC standard of 20 microvolts/meter below 216 MHz and 15 microvolts/meter above 216 MHz will be criteria for compliance. r City of Hermosa Beach Cable TV Consulting Services Proposal • Signal quality measurements at headend. Measurements and observations will be made at the headend to determine the following: (1) Visual carrier frequency for each operating channel, to determine compliance with applicable FCC standard, the particular standard to be determined on-site. (2) Aural carrier frequency tolerance, to be 4.5 MHz +/- 1 kHz above the visual carrier for each operating channel. (3) Carrier -to -noise ratio of each off -air signal, as measured at the processor output. (4) Baseband signal-to-noise ratio of each satellite signal. (5) Subjective determination of the presence of impulse noise on satellite channels. • Final Report. A report will be submitted on the findings, describing the degree of compliance with each measured or observed condition, and, where compliance is not met, recommendations made to achieve compliance. All measurements and observations will be made by a professional engineer or under his direct supervision. r City of Hermosa Beach Cable N Consulting Services Proposal II. Cost The estimated cost of the proposed technical services is $5,040.00, not to exceed $5,980.00. The costs are interrelated, but are allocated as follows: • Analysis and evaluation of operator's upgrade, $ 600.00 • Spot check of test locations, $ 840.00 • Testing of distribution plant, $ 1,200.00 • Headend measurements, $ 840.00 • Determination of compliance, $ 720.00 • Final report and recommendations, $ 840.00 • Total $ 5,040.00 3 III. Assignment Hours The estimated personnel hours are: • Engineer, 52 hours, $80.00/hour • Technician, 28 hours, $20.00/hour 4 City of Hermosa Beach Cable TV Consulting Services Proposal M • City of Hermosa Beach Cable TV Consulting Services Proposal IV. Personnel The personnel to be assigned to this project are: • John C. Allen, P.E., registered engineer. Twenty-two years experience in CATV engineering, construction, maintenance, and operation. Registration numbers are Washington 20257 and Texas 52353. • Lonnie Guin, technician. Twenty-five years experience in CATV system maintenance, construction, and operation. Supervisory personnel on this project are: • Lon Hurd, Vice President. A graduate of Green River College, Lon Hurd was employed in Municipal Government before becoming associated with CATV municipal regulation. His special areas of expertise are in community needs evaluations and system performance comparisons. He is the producer of the award winning public access program, "Government Speaks". He has over nine years experience in cable regulation. • Miles Overholt, Senior Consultant. Miles Overholt is a graduate of Harvard. Following experience with Dun and Bradstreet, he was then an executive with RCA, a Vice President of Talley Industries and President of CPS, Inc. Prior to entering the field of municipal cable consulting, he was Vice President and General Manager of Northwest Entertainment Network. He has over six years experience in municipal cable TV regulation. He has been a speaker at the University of Wisconsin seminars as well as at conventions of the National Association of Telecommunications Officer and Advisors. He has been listed in Who's Who in the West since 1983 and is listed in Who's Who in Finance and Industry. References for similar work performed are: • Clay Holstine Assistant City Manager Reno City Hall P.O. Box 1900 Reno, NV 89501 (702) 785-2202 81 • Kathie Murray Community Information Coordinator Redmond City Hall 15670 N.E. 85th Street Redmond, WA 98052 (206) 882-6408 • Craig Knutson City Attorney Port Angeles City Hall P.O. Box 1150 Port Angeles, WA 98362 (206) 457-0411 City of Hermosa Beach Cable N Consulting Services Proposal City of Hermosa Beach Cable 1V Consulting Services Proposal V. Time of Completion The technical work as proposed can be completed and the final report submitted within 30 days of the date of project approval. 7 Columbia Telecommunications Corporation Telecommunication System Engineers November 16, 1987 Ms. Joan Noon Director of General Civic Center 1315 Valley Drive Hermosa Beach, CA Dear Ms. Noon: Services 90254-3885 We are pleased to respond to your Request for Proposal for a Cable Television Consultant. Enclosed is our Statement of Work which is directed at providing the engineering services requested in your RFP. Our firm fixed price for the project as defined in the Statement of Work is $5,700. This cost includes $950 for travel expenses which possibly might be reduced if we were able to schedule travel concurrently with other projects within your area. We propose to complete the project within 30 days after approval of the contract by the City of Hermosa Beach. We have included four references for similar projects we are performing throughout the Country. In addition to the references included in the Proposal, I suggest you contact the following two local references. We are doing engineering for their Institutional Networks. Please contact: Mr. Larry Bender Cable Television Administrator Hawthorne, CA 970-7243 Ms. Paula Cone Assistant City Manager Lawndale, CA 973-4321 We appreciate the consideration that you and Michele have provided us in the preparation of our response. Shouid you require any additional information or require changes in our work statement, please do not hesitate to contact us. LA/tmh Enclosure • 5550 Sterrett Place • Columbia, MD 21044 • 301.964.5700 MCI MAIL 288-1720 Telex 6502881720 (Via WUI) 11 Columbia Telecommunications Corporation Response to Hermosa Beach, California Request for Proposal 4. -- Columbia Telecommunications Corporation -- Table of Contents Section I -- Introduction 1 Section II -- Task I - Task II Task III Task IV Task V - Task VI Statement of Work 3 - Design Review 3 -- Spot Check Test Locations 4 -- Distribution Plan Tests 5 -- Headend Tests 6 - Determine Compliance with Standards 6 -- Final Report 7 Section III -- Corporate Qualifications 8 Introduction 8 Fairfax County, Virginia 9 Montgomery County, Maryland 10 St. Paul, Minnesota 11 Tampa, Florida 12 Section IV -- Cost Proposal 15 Introduction 15 Fee Structure 15 Rate Schedule 16 • APPENDIX Staff Resumes Course Brochures -- Columbia Telecommunications Corporation -- SECTION I Introduction Hermosa Beach, California, has approved a request of its cable franchisee, ML Media, to upgrade their existing system using new components to increase capacity and improve system performance. The upgrade involves rebuilding the existing cable plant while providing continuous service to the residents of Hermosa Beach. Columbia Telecommunications Corporation (CTC) is an engineering services corporation specializing in supporting local government clients. CTC is currently assisting other local government clients on CATV projects similar to the Hermosa Beach rebuild. Our engineering staff proposes to assist City officials in overseeing ML Media's technical design, construction, and testing of the upgraded system. Hermosa Beach has prepared a Request for Proposal outlining the six technical support tasks to be performed by a contract engineering firm. The enclosed'"`"" Statement of Work responds to the six tasks requested by the City. The cost estimate for this proposal is broken down by - 1 - -- Columbia Telecommunications Corporation -- tasks based on the estimated number of hours for each activity. The qualification statement includes a list of other assignments in which CTC has performed similar support as requested by Hermosa Beach. : ,o -- Columbia Telecommunications Corporation -- SECTION II Statement of Work Our Statement of Work responds to the six work tasks outlined in the City's Scope of Work. The approach presented in our Statement of Work represents the understanding of the needs of Hermosa Beach and our experience on similar projects with other local government clients. Task I. Design Review -- This task will examine whether or not the system design proposed by ML Media will adequately support the delivery of modern cable television services. Information relating to the specific engineering design parameters will be obtained from ML Media to analyze the system's theoretical performance capabilities. Parameters to be examined will include technical performance specifications of the electronic amplifiers and passive components, coaxial cable, headend, and subscriber coupling equipment. The operating parameters tfor the individual elements of the• system such as amplifier output levels, physical spacing, and other operational characteristics define the expected performance - 3 - -- Columbia Telecommunications Corporation -- levels. An in-house mathematical computer model will be used to calculate the expected performance characteristics for the cable system based on the number of cascaded trunk amplifiers, distri- bution amplifiers, and subscriber tap levels. The purpose of this exercise will be to define expected performance levels for the system based on individual equipment Plan, the expected performance specifications as provided by manufacturers. In Task III, Distribution design performance will be used as a criterion for evaluating whether or not the system is properly adjusted to manufacturer's specifications. After completing the modeling analysis, the system's design maps will be reviewed to verify that the system design parameters have been properly specified in the construction plans of the individual design maps. Each of the maps will undergo a review to establish whether or not proper spacing, levels, and amplifier cascades have been maintained. Task II. Spot Check Test Locations -- Under this task, the areas comprising the design maps reviewed under Task I, will be field inspected to verify that the design details specified have been properly implemented by the field construction crews. In addi--••-- tion to examining the adherence to the design maps, the inspect- ion process will verify that the system has been `properly - 4 -- Columbia Telecommunications Corporation -- grounded and that construction work has been performed in a quality manner. We are recommend that a minimum of 10% of the cable plant undergo field inspection. Additional portions can be inspected by our staff with corresponding increase in cost for the additional labor necessary for this work. Task III. Distribution Plan Tests -- Under this task, CTC proposes a complete proof -of -performance in compliance with accepted industry test procedures. We recommend that the tests be conducted jointly with technical representatives from ML Media using test equipment provided by the company. Our past experi- ence with numerous cable systems indicates that this is the most desirable procedure since it affords us an opportunity not only to perform the test, but also to evaluate the ability of the cable system staff to perform regular tests. The approach verifies that adequate test equipment is available to perform regular system tests and support maintenance procedures. Prior to performing the tests, CTC will prepare a test procedure protocol which will outline the specific tests to be conducted, and equipment block diagrams for each test. Data sheets used to summarize the results of the testing at each test location will be prepared to serve as a ' permanent record of the test results. A total of 4 points will be used for purposes of testing. At minimum, tests for the following performance parameters"will be - 5 -- Columbia Telecommunications Corporation -- performed as a part of the proof -of -performance testing: 1. Carrier amplitude levels 2. Peak -to -valley frequency response 3. Signal-to-noise measurements 4. Hum modulation 5. Composite triple beat tests 6. Intermodulation tests 7. System radiation 8. Subjective viewing tests Task IV. Headend Tests -- Inspection will be made of the headend facility for the major components used for receiving satellite and off -air broadcast signals. Equipment to be inspected includes antennas, satellite dishes, receivers, modulators, and demodulators. Tests will be performed using standard equipment to evaluate picture quality, clarity, and signal-to-noise characteristics. As a minimum, measurements will be made for each of the off -air UHF and VHF television stations along with satellite signals from each of the satellite systems received at the headend site. Task V. Determine Compliance with Standards -- A field inspection process, design map examination, and testing results"'.`" will be compared with performance claims made by ML Media in the franchise agreement to determine whether or not the system as - 6 - i' -- Columbia Telecommunications Corporation -- constructed meets the contractual standards. An evaluation will be made to determine compliance with generally accepted performance standards suggested by the NCTA, SCTE, and the FCC. Task VI. Final Report -- CTC will prepare a report documenting the entire upgrading process which will provide information in sufficient detail to ensure that future changes or modifications may be made readily. The report will include definitive findings on the upgraded system: its technical performance, the quality of installation, and the expected operating performance of the system relating to reliability and longevity. 1• -- Columbia Telecommunications Corporation -- SECTION III Corporate Qualifications Introduction Columbia Telecommunications Corporation is an engineering con- sulting firm which specializes in providing telecommunications engineering support to local government and public agencies. The firm has been in business for nearly five years. Several of the senior staff members have been involved in supporting local government communications systems individually for over 20 years. The specific experience of the individual members assigned to this project are contained in the resumes included in the Appendix. CTC has assisted numerous municipal governments in the fran- chising of CATV systems, technical enforcement, design review, and institutional networks implementation. The following is a list of local government clients which we have supported over the ----- last five years. o Fairfax County, Virginia o Montgomery County, Maryland ✓ , -- Columbia Telecommunications Corporation -- o City of St. Paul, Minnesota o City of Tampa, Florida o Northern Dakota County, Minnesota o City of Hawthorne, California o City of Cincinnati, Ohio o Baltimore, Maryland o Lawndale, California o Austin, Texas o Plano, Texas o Wilmington, Delaware* o Altoona, Pennsylvania* o Los Angeles, California* o Cambridge, Massachusetts* *Work performed as a subcontractor in support of a larger study. The following four CTC work assignments represent the types of activities that will be required for the Hermosa Beach project. o Fairfax County, Virginia o Montgomery County, Maryland o St. Paul, Minnesota o Tampa, Florida Fairfax County, Virginia -- This assignment involves the upgrade of an existing 24 -channel cable system to an 80 -channel, dual - cable system. The original Reston system commenced operation in the early 1970s. CTC was retained by Fairfax County, Virginia, to evaluate the proposal prepared by Warner Communications to up- grade the system. The initial study raised serious questions about whether or not the system could be upgraded as proposed by the cable operator. A series of field tests was conducted to-- verify o---•verify whether or not the original proposal would meet the County's performance requirements. Testing results indicated - 9 - r -- Columbia Telecommunications Corporation -- that substantial modification of the initial design was required to establish satisfactory performance. Of major concern to the County was a desire to upgrade performance while minimizing the disruption of existing cable services to Reston. The project was further complicated by the fact that the total system was con- structed underground, much of the construction taking place on private easements. Montgomery County, Maryland -- Montgomery County, Maryland, had originally franchised a dual -cable 450 MHz system in 1983. The system was constructed utilizing a unique off -premise subscriber converter in the installation. The system proved to have many serious technical difficulties resulting in unreliable system delivery and poor -quality pictures. Further complicating the problem was the desire of the franchisee, Tribune -United, to sell the system to a new cable operator. CTC has worked with the County for the past three years to examine the technical problems associated with the existing system and to establish, with the new operator, a modified system design which provides reliable CATV service. CTC has assisted the County in establishing a technical tnforce- - 10 - r -- Columbia Telecommunications Corporation -- went plan for the system redesign, construction, and testing. The CTC staff are involved with construction, inspection, and acceptance testing on a continuing basis. In addition to our work for the Montgomery County on the CATV system, CTC has been involved in the system -level design and detailed implementation of the Institutional Network which currently provides data and video transmission capability to individual County facilities. St. Paul, Minnesota -- Columbia Telecommunications Corporation has worked with the City of St. Paul to establish a plan for the use of their Institutional Network. In addition to our work on the Institutional Network, our staff has been involved in reviewing the design standards for the Subscriber Network and has performed a complete proof -of -performance for acceptance of the Subscriber Network. CTC has designed and tested a multi -building local network serving the City Hall, City Hall Annex, and two Public Safety facilities in the City of St. Paul. Tampa, Florida -- Columbia Telecommunications Corporation has -- Columbia Telecommunications Corporation -- worked for the Tampa Cable Office to provide technical super- vision in the rebuild of their cable system. CTC staff have assisted the City in their technical negotiations with the cable operator (Jones Intercable). CTC staff have worked with the cable company technical staff to perform a proof -of -performance on the existing system and to review cut -over plans for conver- sion to the new system. The above paragraphs provide a brief description of the support activities performed for each of the organizations. Table 1. is a matrix comparing the specific tasks requested by Hermosa Beach in the RFP and work assignments we currently are undertaking for these four clients. For additional information, we suggest that you contact the individual project officers at the following addresses and telephone numbers: Mr. Thomas G. Robinson, Manager Department of Consumer Affairs Cable Regulatory Division 3959 Pender Drive --Suite 200 Fairfax, VA 22030-6093 Telephone 703/691-2366 Mr. Alexander J. Greene Special Assistant to the County Executive Office of the County Executive 101 Monroe Street --2nd Floor Rockville, MD 20850 Telephone 301/251-2509 - 12 - -- Columbia Telecommunications Corporation -- Project officers -- Continued Ms. Linda Camp Office of Cable Communications 901 Commerce Building 8 East 4th Street St. Paul, MN 55101 Telephone 612/298-5095 Robert F. Sepe, Ph.D., Director Telecommunications & Cable Communications 306 East Jackson Street, 5N Tampa, FL 33602 Telephone 813/223-8217 -- Columbia Telecommunications Corporation -- Table 1. SUMMARY OF PROJECT -RELATED EXPERIENCE Task No. Description Montgomery Fairfax County St. Paul Tampa I. Design Review X X II. Spot Check Test Locations X X X X III. Distribution Plan Tests X X X X IV. Headend Tests X X X V. Evaluation Compliance X X X X VI. Final Report X X X X r -- Columbia Telecommunications Corporation -- corporation are word processing support, computer simulation models, computer-aided design models, domestic telephone calls, duplication, and local automobile travel. Special exceptions are made for these expenses if excessive demands are made by a specific contract. Reimbursable expenses are recovered at our direct cost. Such reimbursable expenses include out-of-town travel, report art work, report printing costs, test equipment leases, and equipment purchases for one-time use on specific projects. Such special equipment purchases often include specific computer programs or specialized measurement equipment. Rate Schedule Professional staff is billed to clients on an hourly rate schedule uniformly applied to all projects. Table 2. specifies the current rate schedule that will prevail on the Hermosa Beach project. r -- Columbia Telecommunications Corporation -- Table 2. Columbia Telecommunications Corporation Rate Schedule Position Principal Engineer Staff Engineer Engineering Aide Rate/Hour $ 80 $ 55 $ 23 We bill all clients monthly for services rendered on a time and materials basis. Payment is expected within 30 days of the invoice date. The cost estimate for this project is based on our experience with other municipalities requiring similar support. Table 3. provides a breakdown of the anticipated number of billable hours that will be required to complete each of the six (6) tasks outlined in the RFP. We believe that this estimate should be satisfactory to complete the project and recommend the contract be adopted to define the hourly rates incorporated in Table 2., the total contract value is not to exceed the total amount in Table 3. Should the City wish to expand or reduce the level of effort, we are willing to negotiate the level of effort for each task, consistent with the hourly rate schedule. - 17 - r t' 1 -- Columbia Telecommunications Corporation -- Table 3. PROFESSIONAL SERVICE COST ESTIMATE Projected Staff Utilization in Hours Principal Staff Engineering Task No. Description Engineer Engineer Aide I. Design Review 4 6 16 II. Spot Check Test Locations 6 -- 5 III. Distribution Plan Tests 8 -- 4 IV. Headend Tests 6 -- __ V. Determine Compliance with Standards 4 5 4 VI. Report 8 6 10 Projected Hours Estimated Staff Hours -- 92 Professional Fee Reimbursable Expense 36 17 39 $ 4,712 Travel (Airfare, Hotel Rental Car) 950 Total Estimate $ 5,662 1' APPENDIX Staff Resumes Course Brochures r• LEE AFFLERBACH Principal Engineer SUMMARY OF EXPERIENCE Mr. Afflerbach is a telecommunications systems engineer with over 20 years of experience serving local government clients. Mr. Afflerbach's expertise is in the field of broadband coaxial technology. He has been responsible for the design, testing, and planning of numerous CATV networks for municipal government clients. He serves as the Engineering Director of Columbia Telecommunications Corporation (CTC) and is in this position is responsible for directly overseeing all technical projects. In addition to his responsibilities at CTC, Mr. Afflerbach is on the faculty of George Washington University School of Engineering and Applied Science. Over the last five years, he has taught several courses in the United States and in Europe on CATV and broadband local area networks. SPECIFIC QUALIFICATIONS/EXPERIENCE Cable Television Technology As a consultant to local government, Mr. Afflerbach has conducted a wide range of technical studies relating system design, implementation procedures, and field testing. As a staff member of the MITRE Corporation, Mr. Afflerbach was responsible for evaluating the design modern CATV systems constructed in the early 1970s. With MITRE he assisted the following cities: o Montgomery, Alabama o Portsmouth, Virginia o Palm Springs, California At CTC Mr. Afflerbach is responsible for supporting local governments in issues relating to evaluation of system operators' technical performance. He has plan- ned and overseen numerous proof -of -performance tests for existing cable systems. He has developed many computer models which are used to evaluate the perform- ance of cable systems and to provide automated procedures for designing broadband coaxial networks. 0. Under Mr. Afflerbach's direction, CTC has designed broadband local area networks for Montgomery County, Maryland, Tampa, Florida, and St. Paul, Minnesota. These stand-alone broadband networks employ CATV technology to provide a broadband voice, data, and video capability within municipal facilities. Real -Time Data Processing Systems Served as an on-site technical advisor to the West German Federal Aviation Administration in Frankfurt, West Germany for five (5) years in support of a major engineering project. The ZKSD program developed a new high-speed flight data processing system for the Federal Republic. Support activities included feasi- bility studies, requirements analysis, and specifica- tion program phases. Land -Mobile Communications System Design Under funding provided by the Law Enforcement Assistance Administration (LEAA), performed and managed communications design studies for federal, state, and local law enforcement agencies. Tasks involved user requirements analysis, system design, and specification preparation for land -mobile radio, computer-assisted dispatching, and 911 emergency telephone systems. o Federal Bureau of Investigation (FBI) o Drug Enforcement Administration (DEA) o New York State Police o Georgia State Police Broadcast Engineering Conducted feasibility analysis to support the authori- zation of new broadcast facilities. Activities includ- ed the study of groundwave and skywave propagation in the 550 kHz - 900 MHz spectrum range. Evaluation of potential interference areas, service area losses, and compliance with international treaties. • EMPLOYMENT HISTORY Date Position Organization 1983 - Present Director of Engineering Columbia Telecommunications Corporation Columbia, Maryland Vice President of The Bertman Group, Inc. Engineering Vienna, Virginia 1981 - 1983 1971 - 1981 1969 - 1971 1966 - 1969 Group Leader Project Manager Staff Engineer MITRE Corporation McLean, Virginia Kelly Scientific Corporation Washington, D.C. Federal Communications Commission (FCC) Washington, D.C. EDUCATION Bachelor of Science in Electrical Engineering, Drexel University, 1966. Business Management Courses George Washington University, 1970- 1971. PROFESSIONAL AFFILIATIONS o Institute of Electrical and Electronic Engineers (IEEE) o IEEE -- Broadcast Society o IEEE -- Computer Society o National Society of Professional Engineers (NSPE) o Maryland Society of Professional Engineers (MSPE) o Licensed Professional Engineer: Maryland and District of Columbia o National Association of Telecommunications Officers and Advisors (NATOA) •' t WILLIAM H. HALL Senior Engineer SUMMARY OF EXPERIENCE Mr. Hall has more than 30 years of experience in the communica- tions and electronics field including circuit development, field engineering, and technical writing as well as consulting on a wide variety of communications systems. He is an experienced programmer analyst with extensive practical experience in communications equipment installation and testing. Mr. Hall is specializing in broadband cable technology in the areas of LAN design and CATV technical enforcement testing. SPECIFIC QUALIFICATIONS/EXPERIENCE Broadband Cable Systems LAN Design -- Prepared detailed design of broadband LAN systems for the City of St. Paul, Minnesota, Montgomery County, Maryland, and the City of Tampa, Florida. CATV Network Tests -- Conducted proof -of -performance testing for Altoona, Pennsylvania, St. Paul, Minnesota, Northern Dakota County, Minnesota, Reston, Virginia, and Wilmington, Delaware. Technical Enforcement -- Performed construction monitoring and technical enforcement for Wilmington, Delaware and Montgomery County, Maryland. Video Microwave System Design Planned and wrote detailed specifications for an inter- active television network linking the Ohio State University Medical facility to other medical facilities in southeastern Ohio. Conducted field surveys and detailed design for a microwave network to interconnect health facilities on Indian Reservations in Arizona. Conducted a feasibility study and system design using microwave and cable to connect a medical practice -in Silver City to a clinic in Playas Lake. Conducted a feasibility study for the use of broadband systems to support medical education in North Dakota. 4, Equipment Installation Installed, made operational, and tested portions of the Vermont/New Hampshire Interactive Medical Microwave Network for Dartmouth Medical School. Installed and tested the inside plant portions of a two-way video microwave system linking Veterans Administration facility in Temple, Marlin, and Waco, Texas. Performed construction over -sight of contractors for outside plant portions of the same system. As a full-time assistant to the Communications Advisor of His Majesty King Hussein of Jordan, performed installation of communication facilities for the Royal Palace. Troubleshooting, engineering modification, and repair of equipment and systems. Overseeing of cable and communications system installation by contractors and technical personnel. Land -Mobile System Test Prepared test plans for and conducted land -mobile propagation and impulse noise level tests throughout the State of Florida for the State Communications Agency. Wrote standard procurement specifications for use by State agencies in implementing new mobile radio systems. ProcTrammer/Analyst As a member of the Eighth Army Tunnel Neutralization Team: Operated a computer to analyze field data. Designed and implemented a database system to record intelligence data. Developed computer programs: To analyze real-time input data, detect occurrence of seismic events by relationships between long-term and short-term signal averages, and store data before and after the trigger time for later plotting and analysis. To operate a 16 -channel digitizer with associated trigger system and write data to cassette tape. To read and plot the captured events, measure times,of arrival, and produce hard copies of the results. • s• • t EMPLOYMENT HISTORY Date 1986 - Present 1978 - 1986 1976 - 1978 1974 - 1976 1972 - 1974 1968 - 1972 1956 - 1968 1951 - 1952 EDUCATION Position Senior Engineer Senior Project Engineer Installation Technician Technical Staff Project Engineer Research Analyst Laboratory Technician Field Radio Mechanic Orccanization Columbia Telecommunications Corporation Columbia, Maryland VSE Corporation Alexandria, Virginia TELCOM Corporation Vienna, Virginia MITRE Corporation McLean, Virginia Atlantic Research Corporation Alexandria, Virginia Kelly Scientific Corporation Washington, D.C. Schlumberger Corporation Ridgefield, Connecticut United State Army RCA Institutes, Incorporated, 1947-1950, Electronic Engineering. PROFESSIONAL AFFILIATIONS Member Society of Cable Television Engineers. t, . 1 THOMAS P. SAYLOR, III Staff Engineer SUMMARY OF EXPERIENCE Mr. Saylor has nine years of experience in CATV operations. At Columbia Telecommunications Corporation he is responsible for evaluating headend and cable network distribution designs. His work not only includes theoretical analysis, but also involves the testing and adjustment of existing cable systems to conform to design and criteria. SPECIFIC QUALIFICATIONS/EXPERIENCE System Design Evaluation Mr. Saylor is currently working with Montgomery County, Maryland monitor the installation and operation of the Institutional Network. The Institutional Network facility is a 25 -mile dedicated network constructed by the cable operator in accordance with the County rout- ing and technical performance specifications. In this capacity, Mr. Saylor is responsible for overseeing the design and installation of the Network along with acceptance testing and installation of pilot projects for voice, video, and data terminal equipment. Technical Operations Manager Mr. Saylor managed a department charged with main- tenance of field plant, demand service for 127,000 subscribers; operation of headend, interconnect, and studio facilities. Directed staff of 68. Prepared and administered $2,300,000 annual budget. Analyzed outage and service -call data to minimize technician trips and system downtime. Reduced no - access calls by 9%. Reduced outage downtime 40%. Increased dispatcher -Cleared calls by 400%. at. • r Directed innovative project to reconfigure fiber optic advertising interconnect to improve reliability and quality. General engineering operations: construction, instal- lation, inventory, fleet maintenance, plant design, radiation control, customer service, dispatch. Signal Processing Manager Designed and activated inside plant including four headends, 50 Km fiber optic trunk, FM microwave. One headend facility designed to occupy only 1,100 square feet including earth stations and tower. Utilized mix of technologies to achieve network objectives: RF and VF modems, video switching, distributed -control computers. Managed in-house repair lab for all line, test, and headend equipment. Supervised eight technicians. Teleproduction Technical Supervisor Provided technical direction of television production facility in support of Catonsville Community College's commitment to produce instructional programing. Supervised four technicians. EMPLOYMENT HISTORY Date Position Organization 9/87 - Present Staff Engineer 12/85 - 6/87 8/79 - 12/85 11/75 - 8/79 Technical Operations Manager Signal Processing Manager Teleproduction Tech- nical Supervisor Columbia Telecommunications Corporation Columbia, Maryland ComCast Cablevision Baltimore, Maryland ComCast Cablevision Baltimore, Maryland Catonsville Community College Catonsville, Maryland EDUCATION Enrolled at Towson State University, Baltimore, Maryland Junior in Business Administration. Associate in Arts Degree, 1980, Catonsville Community College. Various management and technical seminars including Microwave Systems, George Washington University, Washington, D.C., 1983. PROFESSIONAL AFFILIATIONS AND CERTIFICATIONS o Member SCTE, NARTE, SBE o Member SCTE Technical Certification Curriculum Committee o FCC General License o NARTE Certified Engineer o SCTE Broadband Communications Engineer o SBE Certified Television Engineer o NCTI Master Technician % •• r Course No. 1 3940C LARGE MULTJUSER LOCAL AREA NETWORKS: Using Broadband LANs to Distribute Voice, Data, and Video Transmissions August 24-26,1987 (Washington, D.C.) BACKGROUND The local area network (LAN) has become an important part • of the communications environment, providing a backbone trans- mission system capable of replacing many individual distribution systems. Broadband systems (also known as wideband systems) are data (inks with information -transfer capabilities greater than a. those of voice -grade telephone lines and characterized by speeds of 10,000-50,000 bauds per second. Broadband technology en- ables local area networks to distribute Targe amounts of informa- tion in a variety of forms, including voice, high-speed data. and video transmissions. ft is particularly suited to self-contained envi- ronments, nvyronments, such as office complexes, industrial parks, hospitals, and universities. Broadband LANs offer the multiuser environ- ment an integrated support system for office automation, video distribution, and a wide range of telecommunications systems and functions. OBJECTIVE Completion of this course should enable participants to • Evaluate the suitability of telecommunications applications for broadband local area network implementation • Make informed selections of applications software and hardware • Estimate network implementation and operating costs WHO SHOULD ATTEND Facilities planners, managers, and engineers involved in feasi- bility studies or design, implementation, and maintenance of Targe multiuser local area networks. DESCRIPTION The course concentrates on the technical and practical aspects of installing Targe local area networks. Modeling and design prob- • lems and case studies are used to provide basic understanding of the technology. Participants are shown how to determine system design requirements, how to find system components, and how • to implement system designs. PREREQUISITE There is no prerequisite for this course. OUTLINE Local Area Network Technology System definition Functional requirements Design parameters—rings and buses, transmission media. signaling access. data rates Multiplexing techniques—frequency division, time division Interface devices User Requirements Analysis Office automation, voice, video, and data transmission Telemetry Broadband Network Components Cable Taps Couplers Amplifiers Control equipment Interface equipment IEEE 802.7 standards Transmission Protocol Carrier sense multiple access (CSMA)—IEEE 802.3 Token bus—IEEE 802.4 Datagram and virtual circuits Gateways Performance modeling Commercial Products Data interface units Video Voice trunking Satellite interface Network Design Transmission and signal characteristics Design methodology Automated design techniques (laboratory) Performance evaluation Computer graphics implementation System design Construction Acceptance testing Maintenance Network development INSTRUCTOR Lee Afflerbach is engineering director of Columbia Tele- communications Corporation. a consulting firm spe- cializing in the design of local area networks. Mr. Afflerbach has over 20 years of experience in broad- cast engineering, the design of antenna systems. and the design of communications networks for data pro- cessing, video. and voice transmission applications. He has served as a consultant to local governments for the design of broadband local area networks and has served as an on-site technical adviser to the West German Federal Aviation Administration for devel- opment of a high-speed flight data-processing system. Mr. Afflerbach has also headed local area network design studies for a variety of envi- ronments. including campuses. hospitals, and office complexes. and for land -mobile communications systems and computer-assisted dispatching and telephone systems. Before joining Columbia Telecommunications, he was a group leader at the MITRE Corporation, a project manager at Kelly Scientific, and a staff engineer with the Federal Communications Commission. Mr. Afflerbach is a graduate of Drexel University and is a licensed professional engineer in Maryland and the District of Columbia. _ FEE The fee for this course is S775 and includes all course materials. For multiple registration discount rates. see the back page. P• COURSE COORDINATOR For further information. contact Chip Blown at (2021994.8527 or toll free at 1800)424-9773 (within the U.S ), 1800J535-4569 (within Canada) • 4 a 1• Course No 1188LE LOCAL AREA NETWORK APPLICATIONS AND IMPLEMENTATION: Design and Installation of Local Area Networks Supporting Voice, Data, and Video Applications May 18-20, 1987 OBJECTIVE To provide participants with • Understanding of the procedures for evaluating telecommunications requirements for local area network installation • Knowledge of typical local area network systems and the WHO SHOULD ATTEND Facilities planners, managers, architects, and engineers who need understanding of the user -requirements analysis. design, Implementation. and operation of Iocal area networks. DESCRIPTION The local area network. rapidly emerging as a major compo - herr of the facilities environment. provides a backbone transmis- sion system that can replace many individual distribution systems. A variety of technologies enables the local area network to dis- tribute large amounts of information in a number of communica- tion modes, such as voice, data transmission, and video. A local area network with a multi-user environment can pro- vide support for office automation. video distribution. and a wide range of future telecommunications needs. For organizations cur- rently examining telecommunications needs now met by tele- phone. data transmission, and other automated systems. local area networks offer communications systems that can meet pres- ent needs and provide reserve capacity to support future services. PREREQUISITE There is no prerequisite for this course; however. understand- ing of fundamental data processing would be helpful. OUTLINE Definition of the Local Area Network /LAM Technology System Deign requirements Desgn parameters—rings and buses. transmission medium. signaling access. data races {• Multiplexing techniques—frequency division. time division Interface devices User -Requirements Analysis Office automaton Voice Video Data Telemetry LAN Fxilxsts-Requirements Analysis Leased office space Office park Factory Hospital Campus App/catvn of Existing LAN Technology Elearonic PBX Baseband coaxial cable Broadband coaxial cable Fiber optics Aktb4 ick Components Cabe Taps Amplifiers Control equipment Interface equipment criteria for selecting the best technologies and interface equipment for network application • Understanding of various local area network technologies, interface devices, and installation procedures • Hands-on experience with design software • Ability to evaluate the designs and performance and estimate the cost of networks Commercial Products Data interface units Video Voice trunking Satellite interface Interface Standards -international Standards Organization Network standards IEEE LAN technology standards -802.3. 802.4. 802.5 External gateways Packet networks Fiber optics standards Network Design Traitsmason characteristics Sgnal parameters Design methodology Automated design techniques LAN System Management Planning—requirements analysis Design team approach System specification preparation Procurement process Installation and testing System operation Maintenance Modification and upgrade Lee Afflerbach is president of Columbia Telecommuni- cations Corporation. a consulting firm specializing in the design of local area networks. Mr A(flerbach has 10 years of experience in the design of communica- tions networks for data processing and video and voice transmission He has headed numerous local area network design studies for campus communica- tions environments. worked as a consultant to Iocal governments in Maryland. Minnesota. Ohio. and Texas. and has served as an on-site technical adviser to the West German Federal Aviation Adminnsuaton, working on the development of a high-speed flight data-processing system. Before forming Columbia Telecommunications, he served as a group leader at the MITRE Corporation. a project manager at Kelly Scientific. and a staff engineer with the Federal Communications Com- mission Mr Alllerbach is a graduate of Drexel University and is a li- censed professional engineer it Maryland and the District of Columbia. He is a member of the IEEE. NSPE, and the IEEE Broadcast Group. " • • ex CTIC Associates Affiliated with The Coble Television information Center November 19, 1987 Ms. Joan Noon General Services Director City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Dear Ms. Noon: CTIC Associates is pleased to submit the enclosed proposal to the City of Hermosa Beach to verify completion of the requir— ed upgrade of the cable system serving the City. We continue to serve as cable consultant to many municipali— ties in the Los Angeles area including Redondo Beach, Beverly Hills, Santa Paula, Fillmore and Brea. We look forward to also being of service to Hermosa Beach. Please contact me should you need further information about CITC Associates and our proposed services. Best regards, 1 l. Harold E. Horn President Enclosure: as stated r 1500 NORTH BEAUREGARO STREET. SUITE 205. ALEXANDRIA, VA 22311 (703) 845-1700 V..11/4 •: PROPOSAL CABLE TELEVISION CONSULTING SERVICES FOR THE CITY OF HERMOSA BEACH, CALIFORNIA November 19, 1987 PREPARED BY CTIC ASSOCIATES 1500 North Beauregard Street Suite 205 Algxandria, VA 22311 (7003• 85-7 Harold E. Horn President 3 tar CTIC Associates 11. PROPOSAL CABLE TELEVISION CONSULTING SERVICES TABLE OF CONTENTS Page I. INTRODUCTION 1 II. PROPOSED SCOPE OF WORK 2 A. Analysis and evaluation of system technical upgrade as proposed by cable operator 3 B. Spot check of test locations 3 C. Conduct distribution plant testing 3 D. Conduct signal quality measurements at the headend for satellite services and off—the—air broadcast TV 3 E. Determination of full compliance with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards 3 F. Submit final report of findings and recommendations 4 III. ESTIMATE OF COSTS 4 IV. SCHEDULING 5 V. EXPERIENCE, QUALIFICATIONS AND REFERENCES 5 A. Corporate Experience 5 B. Personnel Responsibilities and Qualifications 9 C. References 11 APPENDICES Resumes 1. CTIC Associates 2. Burke Technology Limited Client Lists 1. CTIC Associates 2. Burke Technology Limited rig CTIC Associates PROPOSAL CABLE TELEVISION CONSULTING SERVICES I. INTRODUCTION CTIC Associates is pleased to have this opportunity to respond to the request for proposals of the City of Hermosa Beach for cable TV consulting servcies.. The Cable Television Information Center and CTIC Associates have been analyzing cable television system operations for municipal clients for over 15 years and are actively engaged in techni— cal evaluations and compliance checks with many of our clients. Our engineers are currently doing periodic technical compliance checks during construction of the new cable systems in Detroit and Philadelphia, and in technical compliance checks in Prince Georges County, Maryland and in Pinellas County, Florida. We are also assisting Beverly Hills, California as they establish their organizational effort to monitor the rebuilding and upgrading of the cable system serving their City. Dur— ing the renegotiation of franchises that we are engaged in we have also thoroughly examined the technical performance of the existing cable operations to ascertain what, if any, problems exist and to establish what requirements may be needed in system improvements. Some of the systems we have recently examined have included Lynchburg, VA; Rochester, NY; Brea, CA; Redondo Beach, CA; El Paso, TX, Santa Paula and Fillmore, CA; Thousand Oaks, CA; Denton, TX; San Bernardino, California; Cape Girardeau, MO; and Danville, VA. by121 1100 the City. A report is to be prepared and Y P submitted presenting the 111 findings of the consultant. CTIC Associates — 2 Principal investigator for this project will be Mr. James Reeve who is President of Burke Technology Limited of Waterford, Virginia and a valued CTIC associate. Mr. Harold Horn, as President of CTIC Associates, will be in overall charge of the project and will coordinate and critique its various tasks. Mr. Reeve will be responsible for the conduct of all field work and for preparation of the final report and all interim reports to be submitted to the City of Hermosa Beach. II. PROPOSED SCOPE OF WORK According to the City's request for proposals, Hermosa Beach is seeking the services of a qualified consulting firm to conduct a field investigation of the ML Media Partners cable system serving 13,000 subscribers in the City that was recently purchased from Storer Cable Communications. The system also serves adjacent Manhattan Beach. The consultant will review the present technical performance of the cable system and determine whether the company has completed its upgrade,of the system in full accordance with the plans submitted to and approved Specifically, upon authorization CTIC Associates will provide the following services. • CTIC Associates _ - 3 • A. Analysis and evaluation of system technical upgrade as proposed by cable operator. The CTIC Associates engineer will begin the project by reviewing all relevant documents, including the company's upgrade proposal, con- struction drawings, material lists and the franchise agreement sections relating to performance and plant modernization. He will then conduct a field inspection of the cable system, including sample sections of the outside plant, to verify that the upgrade work, as proposed, has actually been done. B. Spot check of test locations. C. Conduct distribution plant testing. D. Conduct signal uality measurements at the headend for satellite services and off -the -air broadcast TV. CTIC Associates engineer will observe all testing as conducted by technical staff of cable company at test points at the headend and along the distribution plant selected by CTIC and the City. E. Determination of full compliance with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards. The CTIC Associates engineer will analyze all documents and field data collected to determine the extent of compliance by the operator with respect to the franchise, the upgrade plan, industry standards and good engineering practices. • CTIC Associates 4 F. Submit final report of findings and recommendations CTIC Associates will prepare a final report documenting all of the above, presenting conclusions and, as applicable, tions for future courses of action. III. ESTIMATE OF COSTS Harold E. Horn, Project Supervisor: James E. Reeve, Principal Investigator: Word Processing: Expenses (travel and production): providing recommenda- 10 hours @ $90 70 hours @ $85 15 hours @ $30 Total estimate $ 900 $ 5,950 $ 450 $ 1,800 - $ 9,100 CTIC Associates agrees to complete all tasks as defined by the City and lsited in Section II for a total cost not to exceed $9,100. Following, as requested is an estimated breakdown of costs by Task. A. Analysis and evaluation of system technical upgrade as proposed by cable operator B. Spot check of test locations C. Distribution plant testing D. Signal quality measurements to be made at the headend for satellite services and off -the -air broadcast TV E. Determination of full compliance with industry standards, generally the NCTA and SCTE F. Final report of findings and recommendations $ 1,500 $ 1,000 $ 3,600 Note that CTIC Associates is also serving as cable consultant to the cities of Redondo Beach, Beverly Hills, Santa Paula, Fillmore and CTIC Associates 5 Brea. In the event that our visit to Hermosa Beach can be scheduled to coincide with a trip to any of these other clients, travel expenses will be saved which will reduce our cost to the City of Hermosa Beach. IV. SCHEDULING Subject only to the reasonable cooperation of the cable company, CTIC Associates will submit its report to the City of Hermosa Beach within 31 days of execution of a contract and authorization to proceed. V. EXPERIENCE, QUALIFICATIONS AND REFERENCES A. Corporate Experience The Cable Television Information Center of the Urban Institute was created in 1972 to advise and assist local governments on public policy issues pertaining to cable television. A nonprofit organization funded by grants from the Ford and Markle Foundations and by consulting con— tracts with client communities, the Center has helped more than 3,000 local governments understand and make objective decisions about the complex questions surrounding cable television. Upon completion of the grant program, the Center --in a major deci— sion to continue its educational mission --became an independent non— profit corporation on January 1, 1980. During that year, the Center was supported by member communities, educational services and contract work performed exclusively for local governments. Eld - 6 CTIC Associates Due to a decision by the Internal Revenue Service that the Cable Television Information Center could no longer continue its nonprofit !IN status while it received most of its financial support for consulting services, the Center reorganized into two groups. The major distinction between the two organizations is that when- ever there is a contract to perform work for local governments, the contract must be performed by CTIC Associates and any earnings will be subject to income taxes. CTIC Associates continues to provide high quality, objective, technical and consulting assistance to local governments in the same spirit and dedication as evidenced in the past fifteen years of The Cable Television Information Center. CTIC Associates is staffed by highly experienced professionals with many years of service working in and for local and state govern- ments. This type of background provides local officials with expert assistance grounded in a full understanding of local issues and the local decisionmaking process. CTIC Associates also has some of the top talent in cable engineer- ing, cable finance, communications law and community programming whose sole objective is to represent the interests of municipalities in these highly complex matters. The Center and CTIC Associates work exclusively for local govern- ments, yet maintain an up-to-date and thorough understanding of all aspects of the cable television industry. They have acquired a unique 4 -3 110 �a at] r1a 1:1 37.1 CTIC Associates 7 status as being highly objective and well—regarded by the Federal Com— munications Commission (FCC), local officials and members of the cable industry itself. In addition to helping individual communities, the Center has worked with several state municipal leagues by serving on panels, conducting seminars and preparing articles for league publications. In a similar role, the Center often has appeared on conference programs for the National League of Cities, the International City Management Association, the National Association of Counties and the National Association of Telecom— munication Officers and Advisors. Center personnel assisted the National League of Cities in the preparation and review of a pamphlet for public officials on the local regulation of cable television, and served on the FCC's Federal, State, Local Advisory Committee on cable regulation. The Center has also published a comprehensive two—volume handbook on cable for local officials that is being widely utilized across the country. In addition, the Center recently cooperated with the International City Man— agement Association in the development of a new book on telecommunications for local government officials and has assisted the ICMA Committee on Telecommunications. The Center is regularly asked to testify before the Senate and House Subcommittees on Communications on local officials' views with regard to cable regulation and local policy issues. The Center and CTIC Associates offer several levels of service to local officials. The Center's information service consists of a monthly newsletter to member local governments which analyzes issues of immediate alt uta 8 — CTIC Associates interest, plus a variety of publications containing basic information on cable, including: federal regulation, how to plan an ordinance, how to select a cable system operator and reports on the technology, economics, uses and technical standards of cable television. CTIC Associates, the consulting group, is available to local govern— ments to examine specific problems they may be experiencing. This examination may entail: (1) drafting and/or reviewing regulatory documents; (2) evaluating requests for subscriber rate increases; (3) reviewing franchise fee assessments and uses; (4) preparing franchise ordinances and contracts; (5) providing assistance with legal and practical issues relating to the issuance of a Request for Proposals; (6) preparing instructions and proposal documents for franchise bidding; (7) assisting in all phases of evaluation of applica— tions for the cable television franchise, including evaluation of competing proposals for eventual fran— chise award; (8) evaluating public ownership of cable television systems; (9) assisting in renegotiating franchises; (10) evaluating the technical performance of an existing cable system; (11) assisting in establishing local government channels and identifying local uses of this technology. In addition, the staff of CTIC Associates is available for field visits, public presentations and work sessions with communities. 311.1 act 211 CTIC Associates 9 CTIC maintains up-to-date resources and knowledge pertaining to Federal and state legislation as well as federal and state judicial ac- tions pertaining to cable television. Our staff recently offered two very successful seminars on the new Federal legislation, the Cable Communications Policy Act of 1984, in Chicago and Dallas. For addi- tional assistance we require regarding specific State and local legis- lation, we use the law firm of Fisher, Wayland, Cooper and Leader. Martin Leader of Fisher, Wayland, Cooper and Leader is one of the prin- cipal shareholders of CTIC Associates. It is CTIC Associates' policy to provide these services at the lowest possible cost, consistent with the need for professional excel- lence. Costs depend on a detailed evaluation of a community's require- ments, the persons assigned to the tasks and the number and length of the tasks. Local governments which have had contacts with the Center over the last fifteen years know they can rely on CTIC Associates to be up-to-date on all aspects of the federal, state and local regulatory process and to have an indepth perspective on current industry trends and new developments. B. Personnel Responsibilities and Qualifications Mr. Horn, as President of,CTICAssociates, will be in overall charge of the project and will coordinate and critique each of the various tasks being performed by our Engineer James Reeve. Mr. Horn has been with the 111 111 311 m 3fi 311 CTIC Associates -10- Center 10 - Center and CTIC Associates since they were organized and will be examining the project from the perspective of the public policy issues that may be involved or result from the technical and engineering tasks to be performed. The major engineering role and the primary activity for this assign- ment will be performed by Mr. James Reeve, President of Burk Technology Limited. Mr. Reeve has long been affiliated with CTIC Associates. As manager of the Telecommunications Division of Atlantic Research, Mr. Reeve and his staff performed a substantial amount of work as a subcontractor to CTIC in our evaluations of proposals and operating cable systems. He was directly involved in more than 15 CTIC Associates projects for such cities as Minneapolis, Milwaukee, Kansas City, and Tucson. He left Atlantic Research in 1981 to form his own consulting company, Burke Technology Limited serving the cable industry. For a short while, he continued to work for CTIC. Eventually we severed our relationship due to conflicts of interest between our public and his private sector clients. Jim is now in semi -retirement and is again available to CTIC for selected projects. Jim has had extensive experience in the design, installation and opera- tion of cable television systems, and he has also been responsible for the conduct of several microwave communication projects. Recent assignments in this area include the Vermont -New Hampshire Interactive Medical Network and the Bay Area (San Francisco) Teleport. More detailed resumes and lists of clients for both CTIC Associates and Burke Technology Incorporated can be found in the following section. • 211 -11- C. 11- C. References CTIC Associates The references that are pertinent to the proposed assignment are listed as follows: Mr. John E. Askew, Sr. Executive Director Cable Television Commission The Prince George's County Government County Administration Building Upper Marlboro, Maryland 20772 301/952-3990 Mr. Clayton Hamilton Cable Administrator City of Tucson Tucson, Arizona 602/791-2609 Mr. Robert LaSala Chief Assistant County Administrator Pinellas County 315 Court Street, 6th Floor Clearwater, Florida 33516 (813) 462-3485 More extensive client lists of CTIC Associates and Burke Technology are presented in the following Appendix. • 33Iu ili APPENDICES CTIC Associates RESUMES 1111 1. CTIC ASSOCIATES Harold E. Horn President uli 301 CTIC Associates • 2311 CTIC Associates HAROLD E. HORN President CTIC Associates Harold E. Horn joined the Cable Television Information Center in 1972 when it was part of the Urban Institute. Prior to his current appointment to President, Mr. Horn served as the Center's deputy director and director of field services, where he was responsible for overseeing the provision of assistance to local governments. Mr. Horn now also serves as the President of CTIC Associates and manages and directs CTIC's consulting and research activities. He maintains ongoing relations with franchising authorities throughout the country and monitors the development of telecommunications issues that affect local governments. He is also responsible for represent— ing the viewpoint of local officials in rulemakings before the Federal Com— munications Commission and is often asked to testify before Congress on these issues. Before joining CTIC, Mr. Horn was Vice President of Doxiadis Associates, consultants on urban planning and development. He also served as Senior Associate with the management consulting firm of Booz, Allen and Hamilton, where he directed local government services. As Associate Executive Direc— tor of the International City Management Association, Mr. Horn was primarily responsible for liaison between the ICMA and 150 federal departments and private organizations concerned with urban problems. A former local govern— ment administrator, he has served as City Manager of Lawrence and Concordia, Kansas, and has maintained active participation in local government issues for 37 years. Mr. Horn holds an AB degree from Baker University and an MPA from the University of Kansas where he was admitted to the National Honor Society of Pi Sigma Alpha. He is a member of the International City Managers Associa— tion and the American Society for Public Administration. Mr. Horn has served as Project Director for many of CTIC's clients, in— cluding Tucson, Ariz; Cincinnati, Ohio; Austin, Fort Worth, Dallas, Wichita Falls, Plano, Diboll, Grand Prairie, Bellaire, Longview, Lubbock, Mesquite, Richardson, Rockwall, Corpus Christi, Irving, Arlington and Lewisville, Denton, Texas; Denver, Colo; Santa Barbara, Beverly Hills, Redondo Beach, Brea, Thousand Oaks, Torrance, Burbank, Glendale, Pasadena, Loma Linda, Claremont, and San Dimas, San Bernardino, Santa Paula, Fillmore, Lodi, and Carlsbad, Calif; Farmington; Farmington Hills and Novi, Mich; Jackson, Mississippi; Des Moines, Iowa; Salem, Virginia; West Palm Beach, Greenacres City, Florida; Ponca City, Oklahoma; Mt. Lebanon, Pennsylvania; Rochester, and Scarsdale, New York;.Danville, and Lynchburg, Virginia; and Cape Girardeau, Missouri. 90 CTIC Associates RESUMES 2. BURKE TECHNOLOGY LIMITED James E. Reeve, President Cable Television Engineering an CTIC Associates RESUME JAMES E. REEVE Burke Technology Limited Box 37 Waterford, Virginia 22190 (703)882-3032 .30 PROFESSIONAL HISTORY 1981 -Present. Burke Technology Limited, Waterford, Virginia. President. Providing consulting and planning services to a variety of clients, including cable television companies and franchising authorities. Typical assignments have involved franchise application preparation, system appraisals. application evaluation and renewal programs. 39 1970-1981. Atlantic Research Corporation, Alexandria, Virginia. 1973-1981. Manager, Telecommunications. Direct profit and loss 30 responsibility for a professional services group engaged in electronic communications engineering, system construction and telecommunications consulting. Personal responsibility for the provision of services related to closed circuit and cable television. Assignments involved CATV system design, franchise application preparation, franchise application evaluation and general operational tasks. Clients included both foreign and domestic MUgovernment agencies as well as private concerns. 1970-1973. Senior Engineer. Program management responsibility for lag various telecommunications planning and implementation projects in the L fields of cable television, broadcasting and telemedicine. 1967-1970. Multichannel Cable Company, Portsmouth, Ohio. General Manaaer and Chief Engineer. Responsible for administrative and technical operation of the Dalton, Georgia cable television system. Improved transmission quality; upgraded sales and technical staff; initiated local auprogramming. including remote telecasts; and expanded subscriber penetration. 1966-1967. Reeves Broadcasting Company, Charleston, South Carolina. Resident Engineer (Portsmouth. Ohio). In charge of a major rebuilding program for the outside plant of the Portsmouth, Ohio cable television system. Duties involved both system engineering and contractor 1 ] supervision. "' 1962-1966. Hawaiian Telephone Company, Honolulu, Hawaii. 1965-1966. Transmission Maintenance Supervisor (Video). Supervision of technical staff responsible for the maintenance, repair and quality control of all television circuits and video systems provided by Hawaiian Iv Telephone Company, including lease -back CATV systems. BURKE TECI-1l IOLOGY LIMITED e _ — James E. Reeve 2 CTIC Associates 1962-1965. Engineer. Engaged in the planning of closed circuit and cable television networks installed on the island of Oahu. at1964-1966. KTRG-TV, Honolulu, Hawaii. Director, Sunday Operations. Directed two line studio programs and was responsible for studio operation from sign -on to sign -off. (Work was supplemental to and concurrent with 211 Hawaiian Telephone Company position.) 1957-1962. WISC-TV, Madison, Wisconsin. Control Room Ooerator. Camera, control and transmitter operating duties. Assisted as Technical Director. 29 (Part time/full time employment; concurrent with attendance at the University of Wisconsin.) 311 EDUCATIONAL BACKGROUND Bachelor of Science, Applied Mathematics and Engineering Physics, 1962. The University of Wisconsin, Madison, Wisconsin. 4 SPECIAL INTERESTS & QUALIFICATIONS 4 --First Class Commercial Radio -Telephone Operators License --Private Pilot License L=1 --Continuing interest in photography and astronomy sly 11* 111 .. ga CLIENT LISTS 1. CTIC Associates (1981-1987) 313 CTIC Associates ari In 341 �u F11 llu Tho CTIC Associates LIST OF CTIC ASSOCIATES CLIENTS 1981 — 1987 RENEGOTIATIONS, TECHNICAL PERFORMANCE EVALUATIONS, COMPLIANCE, ORDINANCE AND FINANCIAL REVIEWS Diboll, TX Longview, TX Parsons, KS Long Beach, CA Pocatello, ID Santa Barbara, CA Portsmouth, OH Palestine, TX Columbus, NE San Dimas, CA Lubbock, TX Jackson, MS Winston—Salem, NC Oakland, CA San Juan Capistrano, CA Tallahassee, FL Gainesville, FL Ponca City, OK Tuscaloosa, AL Des Moines, IA Marin County, CA Oakland, CA Virginia Beach, VA Wichita Falls, TX Denton, TX Ripon, WI Grand Prairie, TX Chesterfield, VA Southwest Suburban Conference, Lower Merion Twp., PA Ft. Wayne, IN Manitowoc, WI Omaha, NB West Palm Beach, FL Roanoke, VA Suffolk, VA Beverly Hills, CA Littleton, CO Missouri City, TX Paragould, AR Muskegon, MI Claremont, CA Brea, CA Prince George's County, MD ICCA, MI Thousand Oaks, CA Flint, MI Bellaire, TX Carlsbad, CA Xenia, Ohio Wadsworth, OH Colorado Springs, CO St. Louis Park, MN Bloomington, MN Mt. Lebanon, PA Port Huron, MI Storm Lake, IA Long Beach, CA Rockville, MD Roanoke, VA Charlottesville, VA Austin, TX Ft. Worth, TX Dallas, TX Lodi, CA Palm Beach, FL South West Oakland Cable Commission, Farmington, MI Greenville, SC Greenacres City, FL Niles, IL Detroit, MI Philadelphia, PA Atlanta, GA MN Dunedin, FL Phoenix, AZ Mesquite, TX Santa Barbara, CA Beloit, WI Fridley, MN Denver, CO Norman, OK Chapel Hill, NC Arlington, TX Loma Linda, CA San Bernardino, CA El Paso, TX Issaquah, WA Cape Girardeau, MO Redondo Beach, CA Jackson, MO Scarsdale, NY Danville, VA LIST OF CTIC ASSOCIATES CLIENTS (continued) 1981 — 1987 FRANCHISING Prince Georges County, MD Lakewood, CA Government of Israel Los Angeles, CA (East Valley) Los Angeles, CA (South Central) Falls Church, VA Palm Desert, CA Tucson, AZ Brunswick, OH Mt. Clemens, MI Philadelphia, PA (Four Areas) Thornton, CO Lake County, IL Chardon, OH Germantown, TN Skokie, IL Scottsdale, AZ Plano, TX Chaska, MN No. Suburbs 10 Cities St. Paul, MN Area Glendale, AZ Farmington, Farmington Hills, Novi, MI Wadsworth, OH Burnsville/Eagan, MN Ramsey/Washington, MN Suffolk, VA North Dakota County, MN Garland, TX (Application for overbuild) Chapel Hill, NC CTIC Associates Page 2 Storm Lake, IA Salem, VA Torrance, CA Milwaukee, WI Blount County, TN Fairfax County, VA Pinellas County, FL (Three Areas) Longmont, CO Garden City, MI Pontiac, MI Jamaica, W.I. Columbia Heights, MN Rockwall, TX Richardson, TX Denver, CO Lewisville, TX Shakopee, MN Campbell County, KY Detroit, MI Pasadena, CA Fairfax City, VA Hastings, MN Claremont, CA Waysata, MN Hanover County, VA Manassas, VA Loudon County, VA Garfield Heights, OH Central St. Croix Valley, MN South Dakota County, MN Falls Church, VA h CTIC Associates CLIENT LISTS 2. Burke Technology Limited Representative Client Listing Hil • 211 BURKE TECHNOLOGY LIMITED Representative Client Listing Bay Area Teleport Booth Communications Bradley Associates Cable Alabama Cablevision Systems City of Boca Raton, FL City of Fort Myers, FL City of Raleigh, NC City of Tucson, AZ • Command Cable Corporation County of Campbell, VA . Council of Governments, Metro Washington, DC CTIC Associates District Cablevision Doric Development Elders IXL, Australia The ELRA Group Fairfax Telecommunications Fuqua Associates Greater Sacramento Cable Company Ministry of Communications, Israel Northern Communications Associates Pacific Telecom Starburst Realty TeleCable Corporation Tele—Communications Telesystems Development Tribune Company Cable Tribune—United Cable of Montgomery County, MD United Cable Television U.S. Cable CTIC Associates • December 30, 1987 Honorable Mayor and Members of the City Council Meeting Hermosa Beach City Council of January 12, 1988 CONSIDERATION OF APPOINTING AN ACTING CITY MANAGER Recommendation It is recommended that the City Council appoint the Assistant City Manager as Acting City Manager effective January 18, 1988. Background The Interim City Manager will be departing effective January 15, 1988, and it is likely that a new,„gity Manager will not be on the job until approximately February G5\,, 1988. In the meantime, there should be a formally designa1ted Acting City Manager. Analysis The Assistant City Manager recently served as Acting City Manager during the period of time between the former City Manager's departure and the arrival of the Interim City Manager and she is willing to serve in that capacity again. The attached Resolution of Appointment is presented for your action. ,/ j gLfr, if / GAY T. MARTIN Inteim City Manager GTM/ld a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 88- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING AN ACTING CITY MANAGER WHEREAS, under the provisions of Ordinance No. N. S. 153, establishing a City Manager form of government for this city, the City Council shall, following the termination of the employment of the present Interim City Manager, effective January 15, 1988, appoint an acting City Manager to serve until such time as a per- manent City Manager is designated, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That pursuant to Ordinance No. N. S. 153 and Article II, Section 2-7 of the Municipal Code of the City of Her- mosa Beach, Alana M. Mastrian is hereby appointed Acting City Manager, to hold said office effective January 18, 1988, for and during the pleasure of the City Council and/or until such time as a permanent City Manager is appointed. SECTION 2. That her compensation while holding this posi- tion shall be and is hereby fixed at a 15% premium above her cur- rent Assistant City Manager compensation. PASSED, APPROVED and ADOPTED this 12th day of January, 1988. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY December 30, 1987 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of January 12, 1988 MEMBERSHIP IN THE SOUTHERN CALIFORNIA WATER COMMITTEE Recommendation It is recommended that the City Council approve this City's mem- bership in the Southern California Water Committee at an annual dues rate of $750.00. Background Southern California's quest for a more equitable share of the State's water resources has been a longstanding and sometimes bitter one. Southern California has not been successful in this quest in recent years and our increasing demands brought about by unbridled growth will soon reach a critical stage while Northern California rivers flow into the Pacific Ocean. Attached are some examples from the West Basin Municipal Water District of the work being done by the Southern California Water Committee (SCWC) to promote a better understanding of Southern California's water needs. Analysis The attached letter dated November 24, 1987 from Bob Hargrave, Mayor of the City of Lomita, urges our City to become members of SCWC at an annual dues rate of $750.00. GAYLE j. MARTIN City nager GTM/ld Attachment v 8b CITY COUNCIL CHARLES BELBA HAROLD S. CROYTS HAL HALL ROBERT T. HARGRAVE PETER J. ROSSICK November 24, 1987 CITY OF LOMITA Mayor Etta Simpson City of Hermosa Beach 1315 Valley Drive Hermosa Be�}�, CA 90254 Dear MayorWSimpson: ADMINISTRATION WALKER J. RIDER CITY ADMINISTRATOR DAWN TOMITA CITY CLERK Clean fresh water in Southern California is essential for the maintenance of our present quality of life. Unless we join forces to present a united front regarding policy and strategy to maintain our water supply it can and will deteriorate. I believe the Southern California Water Committee is providing the leadership for that united effort on the behalf of all of our water needs. I urge you to recommend financial support to your city council in the form of membership in the Southern California Water Committee. The nominal yearly dues of $750 will help send the message to Sacramento that the South stands united in our quest for our fair share of the state's water. Sincerely, BOB HARGRAVE MA R dac:BH.4 doc. 26 .� 72 ,re $ c °✓ c 3r -54.6C %A/ Ae n, Gam" • :1 • CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA, CALIFORNIA 90717 • (213) 325-7110 .::. . Vve:.- .--, tf-t '.. . .1/4.....9 ---. SOUTHERN CALIFORNIA • • ER • . of • . . . • LIC y._ .. .,....,. ..... :.....,..... • I • • 1 • • : INTRODUCTION Southern California faces significant challenges in the coming years in order for the region to continue to be a major economically viable urban area. One of • the most important challenges is to pro- . vide an adequate amount of good quality water, on a reliable basis, and at a reasonable cost. ., • - • According to various estimates, the population in Southern California will • increase by about 20 percent over the next 15 years. Whether or not estimates are precise, every indication is that population growth will occur. Meeting current and future water needs is essen- tial to maintaining the public health and economic vitality of the region. Water agencies and interests in Califor- nia should work to increase communica- tion and interagency cooperation. The • current primary objective of increased • . communication should be to find areas of statewide consensus on water supply, conservation and resource protection issues. • Water policy in Southern California must be based on the following goals: • RELIABILITY OF SUPPLY PRESERVATION OF QUALITY COMMITMENT TO CONSERVATION „ ..• - AFFORDABILITY A. RELIABILITY OF SUPPLY • The quantities of imported and natu- • rally occurring water in the South- • land vary from year to year because of weather variations which cause wet and dry cycles of one or more years. Such supplies need to be made more dependable. • Supplies can be made more reliable , ' . through implementation of the fol- lowing policies: . - • Establish contingency plans to meet water emergencies on a short-term basis. • • • • Continue to maximize the use of • existing local water sources, - • including efficient groundwater management programs and local storage, extraction and distribution • • facilities. • Develop incentives for increasing water storage in groundwater .: basins for use during drought. • Develop groundwater quality management plans with emphasis • • on protection of the quality of groundwater from pollution. • Encourage the mitigation of Delta ' and San Francisco Bay water qual- ity problems while providing ' future water supplies for all the State, with costs and responsibili- ties fairly allotted among the beneficiaries. • Support protection and main- tenance of good quality water throughout California. C. COMMITMENT TO CONSERVATION The proper and cost-effective con- servation of our water resources is , essential to providing adequate water • Continue the use of Colorado River water where available. • Provide cost-effective surface and groundwater storage as needed, north and south of the Delta. • Continue to encourage voluntary water transfers and exchanges throughout California, under terms consistent with the needs of the water purveyors and the require- ments of applicable state and fed- eral law. • Interconnect local distribution sys- tems with regional systems to allow maximum use of local • ground and surface waters during emergencies. • Complete additional units of the State Water Project and improve- ments in the Delta as necessary to provide a more dependable water supply, conserve water supply, improve quality and protect fish, wildlife and the economic viability of the State of California. supply to all areas of the state. Con- servation should be an essential part of all water supply programs, but cannot entirely substitute for water supply development, as water demands cannot be sufficiently reduced by conservation on a long- term basis. • Strengthen water conservation and management programs to reduce water consumption and prevent loss or waste of this valuable - resource. • Continue with strong conservation education programs for all water - users. , , • Encourage drought -tolerant or drought -resistant landscaping. • Support local government • ordinances that provide for low - ' ow' water -use devices. • Improve distribution systems to maximize efficient water use. • Support current best use of wild and scenic rivers, as scenic and recreational, while recognizing future generations may reevaluate these concepts. B. PRESERVATION OF QUALITY Protection of the quality and integrity of surface and groundwater resources is fundamental to the health and welfare of California and all its citizens. - • Support adequate water quality standards throughout California . • and adequate wastewater discharge requirements for surface water and groundwater which will safeguard public health. • Provide for safe management of hazardous materials to avoid pollu- tion of both surface water and groundwater. ot • Meter water services, where - beneficial, to encourage water con- servation and increase public awareness of water use. • Support wastewater reclamation and reuse, and brackish water desalting programs, where cost-effective. • •"• Provide economic incentive pro- -- ; grams to encourage efficient use of water. - D. AFFORDABILITY Affordability must be an important criterion in any reliability or quality--; related decision-making. Water sup- ply and quality improvements must ' • . be accomplished in a cost-effective • manner. • DIRECTORS E. L. BALMER. Pies. GEORGE W.STEVENS. Vice Pres. HAROLD E. CROZIER. 7?eas. MICHAEL W. SWEENEY. Secy. RICHARD C_HEATH JOHN G. JOHAM, JR General Manager THOMAS SALZANO Asst to the General Manager WAYNE LEMIEUR, Attorney WEST BASIN L MUNICIPAL WATER DISTRICT - _ 11 _% • 303 GARNET STREET REDONDO BEACH, CALIFORNIA 90277 TSLIPHONIS: (213) 379-5455 / 772-4861 February 20, 1987 Mrs. Lou Smallwood, Executive Secretary Southern California Water Committee 17752 Skypark Circle Irvine, California 92714 Dear Lou: This is to update you on the results of several meetings I've attended recently on behalf of the SCWC. City of Commerce Council meeting -Tuesday, February 17, 1987. Addressed City Council on importance of expanding the public information program both for business and industry as well as the general public on southern California's water supply situation and needs and how this effort is being met by the SCWC. Council deferred action on joining SCWC until their March meeting. Regional Advisory Council-SCAG meeting -Wednesday, February 18, 1987. Joined Bob Moore to present information on southern California's current water supply and the work being done by SCWC. Council is aware that SCWC formed an educational arm to promote southern California's "water policy". The special video tape (16 min) on water prepared by SCWC was noted and Mr. William Lawrence, Chairman of the RAC of SCAG suggested an educational packet be prepared including the video and' presented to the Regional Advisory Council at a future meeting. You might wish to discuss this with Bob Moore and Mark Pisano of SCAG as to the timing on this presentation. Robert Potter, former Chief of the Southern District, DWR presented a six point outline on DWR's activities while Bill— .._ Hill, Senator Ruben Ayala's Chief Advisor, presented information on impending legislation which will be introduced very soon. Division One Division Two Division Tbvee Division Fosse i. Division Five PALOS VMS, E*TAT11 INGLIVOOD MANHATTAN BRACH EL SscuNoo•EL Poem LAWNDALI ROLLING HILLS•LOMITA ROSI•SIITON HSRMOSA BEACH CULvER CI Y•MAR VISTA Wssnue s CAR80N•DOMINGULt IlovARD RRD0ND0 BEACH NATIONAL MILITARY HOMS LSNNos ROLLING HILLS EMUS ANGILII MRSA EL NIDO•CLITTON WEST HOLLYWOOD GARDENA-MONITA jiA lcuo PALOS Vining Vow PAIL Mann MALIsu•TOPANGA HAWTHORNI Smallwood -2 -February 20, 1987 It would be appreciated if my presence for SCWC briefings could be limited to once a month in the future, as my other activities for the public water agencies and water associations who employ me leave me little time for outside activities. Thank you for your consideration, 41 John G. Joham, Jr. General Manager JGJ/rb BOARD Of TRUSTEES COUNTY SUPERVISORS Non. Harriett M Wieder. Chairman County of Orange .Hon. John N. Flynn. oke Charman County of Vrerturo Non. Melba Dunlop. Seery-Treas. County of Riverside Non Ben Austin Court, of Kern Ion. James eudner Cowry of Imperial Hon. Susan Gobing Carty of San Diego Non Peter F. Sdabarum Carty of los Angeles Non (any Walker Carty of San Bemordino AGRICULTURE SECTOR John kwnr Arsenide County keen Bureau Are laird Vanua Canty Foran Bureau Gene a trndpuat CRICOT Robert Moore Monrovia Nursery Camay Thermo Moses Orange County form Bureau Thomas Rotas 4-S Rand, Company Stephanie ton Dist San Bernardino County form Bureau CITY SECTOR Hort Foye Dosbvp City of Orono bL G41 De Lo Roso Oty of Paco &veto Ion Vicky Howard City of Simi Volley Hon Carey Neison City of &eo Non Hkmett Stodawell Oty of H Caron edl Canaan Cty of Raveksde Hon Rollie Move Item County Cowrie! of Governments BUSINESS SECTOR Herneth M Belts Orange County Oanba of Commerce les Clair Independent Od Producers Agency Corral Hohuw Boyle Engineering Corporation Robert Knew Mega & Stewart Art Madrid Peak Ben mph Schumacher Aber Corpvaticn WATER SECTOR John 1 Johann t. Cenral Basin Mnnkipal Water District lee Han Castes Mwvcipal Water Distract Theo T. *wok Odno Bosin Munkipd Water District Stunt Pule Nem County plater Agency Ray a.kmands Coachala Moloy Water District Oarles l SRreves Imperial krigotion District Peer A. Sem tete Rend, Water District IEGISUITIVE ADVISORY CCMAMITTEE Senator Puben S. RyoIa. Oaknan Senator Marion Bergeson Assenblonan Jim Costa Assemblyman Doris Alen EXECUTNE DIRECTOR tar A.SmwYuwod SOUTHERN CALIFORNIA WATER COMMITTEE, INC. 17752 SKYPARK CIRCLE • SUITE\120 IRVINE CALIFORNIA 92714 • 714-261-7466,,- /cam,`. .--\\: Mr. John G. Joham, Jr. General Manager West Basin Municipal Water District 303 Garnet Street Redondo Beach, California 90277 Dear Mr. Joham: July 27, 1987 Southern California Water Policy UPDATE Several months ago, I wrote to you about the start-up of a public education campaign for the Southern California Water Policy. The policy, you will recall, was developed by a consortium of organizations from business, government and the water industry to serve as a framework for important water decisions in the future. Since that time, a lot has been accomplished. The policy --which has as its theme, "Progress through Unity" --has received widespread support from business, labor and community leaders throughout Southern California. The use of bill stuffers, speakers bureau presentations and articles in specialty publications were scheduled to be included in this education effort. The Southern California Water Committee is now ready to proceed with these components of the program. Enclosed you will find two versions of bill stuffer text and a photograph of celebrity Peter Marshall, who has volunteered to support this campaign. Originally, we had anticipated printing the bill stuffers and providing them to you in a completed form. However, we found from the numerous agency responses to our initial inquiry about bill stuffers that size and paper weight requirements are so varied among agencies that we cannot, unfortunately, assume the printing responsibility. Instead, I hope you can adapt the enclosed copy --you can chose from the longer.or shorter versions --and photo for use in a billing cycle in the near future. A cooperative effort of business. goverment woter agencies. agriculture. and public Interests. • Mr. John G. Joham, Jr. -2- July 27, 1987 I am also forwarding to you a text for use by your speakers bureau. This text, if you choose, can be modified to include information about your particular local supply needs. Finally, I am also enclosing a press release that hope- fully you can use in your agency's newsletter, if you have one. Feel free to adapt the press release copy to reflect your particular agency's needs. Again, the reaction to our first phase of the education program has been heartening. But more needs to be done. I am enclosing a list of the water agencies, cities, chambers of commerce and other organizations that have adopted the water policy. If your agency is not on the list, or if you see business organizations from your area that should be on it, the attached sample support resolution can be used. The more agencies and organizations we can add to the list, the more successful the overall effort will be. Thank you for your interest in the Southern California Water Committee and the Southern California Water Policy. The support that the water policy is generating will help demonstrate our combined commitment to meeting this region's future water needs. Sincerely Harriett Wieder Supervisor, County of Orange and Committee Chairman s ' r Bill Stuffer Copy SOUTHERN CALIFORNIA NEEDS PEOPLE WHO CARE ABOUT WATER DO YOU CARE? I'm Peter Marshall, a Californian, like you, and I want to talk to you about an important subject: Water. Here in arid Southern California, water is a scarce and valuable resource. We need to monitor its use vigilantly and work together to ensure a fair and balanced sharing of our precious supplies. How do you feel about water? *Does California need to plan ahead for potentially devastating droughts and shortages? *Do we need to protect the quality of our water? *Is conservation an essential part of intelligent water use? *Should water remain affordable, with new' - improvements to water supply systems being based on cost-effectiveness? If you answered yes, then you agree with the Southern California Water Policy, a document designed to help our state maintain its healthy economy and quality of life. And you care about water! Others care, too. Hundreds of individuals, like you, have already supported the policy. So have civic groups; chambers of commerce; labor organizations; leaders of business, industry and agriculture; and your elected representatives. I'm encouraged by this unity, but your support also is needed. If you would like more information about the Southern California Water Policy, write the Southern California Water Committee: 17752 Skypark Circle, Irvine, CA 92714 or call (714) 261 -7466. - Do it now. Southern California needs people who care about water. (Prepared by Southern California Water Committee) .. January 5, 1988 Honorable Mayor and Members of City Council Meeting of the Hermosa Beach City Council January 12, 1988 City Council Personalized Stationery At the City Council meeting of December 15, 1987, information was requested regarding the personalized stationery used by the City Council. In checking with the vendor used for the existing stationery, a price of $275.00 per ream (500 sheets) was quoted for the stationery as it is now. Removing the titles of Mayor and Mayor Protem and listing names only would not result in a direct savings. The cost would still be $275.00, or $.55/sheet but the stationery could be used for longer than one term. At the end of the last term, there were approximately 150-200 sheets left out of the 700 ordered. Removing all names would result in a price of $250.00 or $.50 a sheet for one ream. Comparing only one ream of letterhead with or without names results in a $.05 per sheet price difference. However, since this is the same stationery used by the majority of the City offices, buying in quantity results in a much lower price. The last order for City letterhead with no names was for 10,000 continuous forms for $910.00 or $.09 a sheet. Continuous forms would not be available for the smaller order for one ream of paper. Personalized Letterhead Letterhead/No Names Letterhead No Names City Wide 1 ream 7 ream Quantity $.55/sheet $.50/sheet $.09/sheet The other consideration besides cost that may weigh in the Council's decision might be the image presented by the stationery. Concur: Gay =( T. Martin, Interim City Manager Viki Copland Finance Administrator TO: MR. GAYLE T. MARTIN DATE: JANUARY 12, 1988 RE: CITY STATIONERY FROM: ALANA M. MASTRIA ***************************************************************** ***************************************************************** In an effort to set the record straight I would like to fill you in on what process was used in developing the new City stationery and obtaining the various quotes. In January, 1986 the City Manager asked me to design new City stationery using the City Logo that was not on the then used stationery. I was directed to obtain new business cards, Council letterhead, continuous form letterhead and No. 10 envelopes. The first step taken was to obtain quotes for the new design. Under "professional services" section 2-62 of the City Code, this work was done. Once the design was determined, seven printing companies were contacted for prices on the various items listed above. Three of the businesses contacted did not bid on the project. Of the remaining four, I initially recommended the second lowest bidder as that company could do all the work required. Whereas the low bidder could do only half. I was concerned that in splitting a job like that we would risk the lack of uniformity and color consistency between two printers. I was also concerned about the quality of work by the low bidder. Based on my own experience with the low bidder and the second lowest bidder, the quality of work of the second lowest bidder was far superior to the low bidder. My recommendation to the City Manager therefore was to award the bid to the second lowest bidder. The City Manager rejected my recommendation and directed me to purchase from the low bidder. In an effort not to waste money, I then suggested we go with the low bidder for one ream of paper to see if the quality was there. The City Manager agreed. The quality of the work performed by the low bidder was totally unacceptable. The color was not true and the words/letters in the logo ran together. After inspection of this work, we then went to the second lowest bidder. This entire process was concluded in February, 1987. It is not at all unreasonable to assume a cheaper price could have been obtained if we had continued to pursue the matter. The question becomes one of reasonableness. At what point does staff stop expending time in the solicitation of quotes? The Code 1 9 4- calls for a minimum of three quotes for anything under $5,000. We obtained four with another three refusing to submit quotes. The four vendors who provided quotes were Wray Printing, Guilding Printing, Moore Business Forms and Sir Speedy. To date, the number of staff hours spent on this matter far outweighs any suggested cost savings to the City. Underlying all of this is the suggestion that staff did not do its homework on the solicitation of quotes. That is a totally erroneous assumption. Also, please be advised we are now in the process of obtaining four new quotes from four new vendors for all our stationery needs. This process will take approximately 2-4 weeks. i Mayor and Members of the City Council January 12, 1988 City Council Meeting of January 12, 1988 City Council Personalized Stationery The City Clerk recommends that the City Council discontinue the use of personalized stationery for the City of Hermosa Beach. Background For historical information, attached are samples of City stationery which have been used by the City of Hermosa Beach during the recent past. As you can see, it has never had personalized names until approx. 1986. The previous paper was quite professional looking, and I feel presented a positive "image" for the City of Hermosa Beach. Analysts There appears to be two issues before the Council. 1) The additional cost incurred 2) The "image" presented. It appears the cost issue has been addressed, except that there could be additional information provided. Prices from 2 other vendors should be provided as our purchasing guidelines require. The "image" presented by having our names on the stationery is one subject to personal opinion. The City Image can be presented is the best possible fashion by all the elected officials doing the best possible job they can at representing the citizens of Hermosa Beach. Providing the highest level of service within a tax level the citizens will accept is one of the most important jobs we have been charged with. Does personalized stationery help achieve these goals? N»ted: Gayle I . Martin, Interim City Manager Kath een Midstokke, i y k er City CITY COUNCIL John Ciotti, Mayor Etta Simpson, Mayor Pro Tem Jim Rosenberger June Wllllams Tbny DeBen is Norma Goldbach, City Treasurer Kathleen Mldstokke, City Clerk City o f `�iermosarl3each� Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 City Hall (213) 376-6984 • Community Center 379-3312 / 376-6984 • Fire Department 376-2479 / 376-6984 • Police Department 376-7981 / 376-6984 QITY OF heILWO$!L 1130101 CIVIC CENTER HERMOSA BEACH CALIFORNIA 9 0 2 5 4 CITY HALL: (213) 376-6984 POLICE AND FIRE DEPARTMENTS: 3 7 6- 7 9 8 1 CITY OF HERMOSA BEACH CIVIC CENTER • HERMOSA BEACH • CALIFORNIA 90254 PHONE: 376.9454 THE ARISTOCRAT OF CALIFORNIA BEACHES CITY OF HERMOSA BEACH nuary 5, 1988 Honorable Mayor and Members City Council Meeting of of the City Council January 12, 1988 KIOSK INFORMATION CENTER RECOMMENDATION It is recommended City Council receive and file this report and to direct staff as to what further steps to take regarding this project. BACKGROUND Staff has been directed by the City Council to study the feasibility of installing a kiosk at the foot of Pier Avenue. As part of staff's research, the City of Redondo Beach was contacted as a possible source of information as they have a kiosk located in that City. ANALYSIS Presently, staff is still researching this project. However, some information has been gathered and staff felt the City Council may want to be apprised of the situation so far and decide if staff should continue with this. It appears at this time, the Redondo Beach kiosk is still being used and the Riviera Merchants Association is responsible for the kiosk which is located in the Riviera Village. The Redondo Beach kiosk was inspected by Public Works Director Antich and Public Safety Director Wisniewski and they found the kiosk to be an old structure, attached to a permanent foundation. The feasibility of Hermosa Beach purchasing this structure and/or the City of Redondo Beach wanting to sell it is rather remote. It is estimated by our staff it would cost more to move the Redondo Beach kiosk than it is worth. However, the contact person for the kiosk who is with the Riviera Merchants Association will not be able to talk with us until the beginning of the second week in January. Should Hermosa Beach consider either purchasing or building its own kiosk? 1 9b Perhaps, City Council may want to discuss this matter further before staff devotes any more time to this project. One primary concern is the on-going staffing for the structure. Would the Chamber of Commerce be interested in participating in this endeavor and to what extent. There are many more construction concerns that will need to be addressed if the City Council wishes to pursue this further. ur: ayle ► . Martin Inter ' City Manager cc: Public Works Director Public Safety Director 2 Respectfully submitted, Alana M. Mastrian Assistant City Manager CITY OF HERMOSA BEACH PLANNING DEPARTMENT MEMORANDUM TO: City Council FROM: Michael Schubach, Plann.n/ o %'tor SUBJECT: City Council/Planning Commission Subcommittee Agenda DATE: January 5, 1988 The Planning Commission has received a memorandum informing them to think about what items they would like on an agenda for dis- cussion with the City Council. Staff will transmit the Planning Commission's decision to the City Council at their January 26 1988 meeting. • 9c