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Home My WebLink About12/15/87"The art of government is conducting business in such a manner as to satisfy the irritated without irritating the satisfied." -Jack DeBolske REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, December 15, 1987 - Council Chambers, City Hall Closed Session - 6:00 p.m. Regular Session - 7:30 p.m. MAYOR Etta Simpson MAYOR PRO TEM Jim Rosenberger COUNCILMEMBERS Roger Creighton Chuck Sheldon June Williams All Council meetings are open Complete agenda materials are the Police Department, Public Clerk. CITY CLERK Kathleen Midstokke CITY TREASURER Gary L. Brutsch INTERIM CITY MANAGER Gayle T. Martin CITY ATTORNEY James P. Lough to the public. PLEASE ATTEND. available for public inspection in Library and the Office of the City PLEDGE OF ALLEGIANCE ROLL CALL: PROCLAMATIONS: Bill of Rights Week, December 13 - 19, 1987 Drunk and Drugged Driving Awareness Week December 13 - 19, 1987. PLAQUE OF APPRECIATION: Charles W. Sheldon, Planning Commissioner June, 1984 - November, 1987. CITIZEN COMMENTS Citizens wishing to address the City Council on any items on the Consent Calendar may do so at this time. 1. CONSENT CALENDAR: The following routine matters will be acted upon by one vote to approve with the majority con- sent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed will be considered under Agenda Item 3.) (a) Approval of Minutes: cil held on November Recommended Action: Regular meeting of the City Coun- 24, 1987. To approve minutes 1 s • (b) Demands and Warrants: December 15, 1987. Recommended Action: To approve Demands and Warrants Nos. through inclusive. (c) Tentative Future Agenda Items. Recommended Action: To receive and file. (d) City Manager Activity Report: Memorandum from Interim City Manager Gayle T. Martin dated December 9, 1987. Recommended Action: To receive and file. (e) Building and Safety Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (f) Community Resources Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (g) Finance Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (h) Fire Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (i) General Services Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (j) Personnel Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (k) Planning Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (1) Police Department Monthly Activity Report: November, 1987. Recommended Action: To receive and file. (m) Public Works Department Monthly Activity Report: Novem- ber, 1987. 2 • (n) (0) (p) (q) (r) (s) Recommended Action: To receive and file. Recommendation to authorize lease of copy machines. Memorandum from Public Safety Director Steve Wisniewski dated November 19, 1987. Recommended Action: To authorize the lease of copy ma- chines from the Xerox Corporation for an approximate amount of $1,491.79 per month, amount to be paid from the same accounts that they are now drawn from. Proposed changes to film permit policy re. cost of per- mits and dusk to dawn filming. Memorandum from Communi- ty Resources Director Alana Mastrian dated November 24, 1987. Recommended Action: To 1) increase permit fees to $700 per day, with fees reduced to $300 per day after first 10 days; 2) filming hours shall not extend beyond 10 p.m. in residential areas unless written notice given to all affected residents, and filming in commercial areas extending beyond 10 p.m. are subject to noise abatement conditions; 3) the film company shall be responsible for written notification indicating filming location, dates and times to all residences/businesses within 2 block radius of filming location; and 4) the business license fee shall be $200 per year. Approval of lease agreement between the City of Hermosa Beach and Project Touch for office space in the Communi- ty Center. Memorandum from Community Resources Director Alana Mastrian dated December 1, 1987. Recommended Action: To approve lease agreement. Approval of lease agreement between the City of Hermosa Beach and Palmer Drug Abuse of Los Angeles, Inc. Memo- randum from Community Resources Director Alana Mastrian dated December 1, 1987. Recommended Action: To approve lease agreement. Report re. unreinforced masonry buildings in Hermosa Beach. Memorandum from Building and Safety Director William Grove dated December 7, 1987. Recommended Action: To receive and file. Downzoning map and schedule of implementation. Memoran- dum from Planning Director Michael Schubach dated Novem- ber 30, 1987. Recommended Action: To receive and file. 3 (t) (u) (v) (w) (x) Recommendation to award bid for Cable TV consulting ser- vices. Memorandum from General Services Director Joan Noon dated November 23, 1987. Recommended Action: To award contract to Communications Support Corp., being the lowest bidder, and the only bidder under the $5,000 limit prescribed by Council. Award of bid for Property Insurance. Memorandum from Personnel Administrator Robert Blackwood dated December 9, 1987. Recommended Action: To award the bid for property in- surance to the Firemans Fund Insurance Company for a premium not to exceed $15,500. Award of bid for Vehicle Physical Damage Insurance. Memorandum from Personnel Administrator Robert Blackwood dated December 9, 1987. Recommended Action: To award the bid for Vehicle Physi- cal Damage insurance to the Firemans Fund Insurance Com- pany for a premium not to exceed $21,000. Approval of agreement with the firm of Liebert, Cassidy and Frierson to conduct training and consultation services. Memorandum from Personnel Administrator Robert Blackwood dated December 7, 1987. Recommended Action: To 1) authorize the City Manager to sign the agreement for special services, and 2) ap- propriate $2,000 from the General Fund to Personnel Training Account #001-401-1203-4316 to pay for services. Claims for Damages: 1) Sharon C. McCarthy, 306 - 24th Street, Hermosa Beach, filed November 24, 1987. 2) Steven Craig Stull, 527 Monterey Blvd., Hermosa Beach, filed December 7, 1987. 3) (Amended Claim) Kemmer Matteson v. City of Hermosa Beach, et al, represented by Robert Parker Mills, 911 East Colorado Blvd., 3rd Flr., Pasadena, CA 91106, filed December 7, 1987. Recommended Action: To deny claims and refer to the City's Claims Administrator. (y) Approval of Design - Highland Avenue Widening (CIP 85- 102). Memorandum from Public Works Director Anthony Antich dated December 3, 1987. Recommended Action: Authorize staff to submit the plans and specifications for CIP 85-102 to Caltrans for approval. 4 (z) Revision to the noise section of the ATSF E.I.R. Memo- randum from Interim City Manager Gayle T. Martin dated December 3, 1987. Recommended Action: To approve the estimate of Mestre Greve Associates of up to $840.00 to revise the figures for traffic noise in the ATSF E.I.R. to reflect the re- vised traffic volume reported in the final E.I.R. (aa) Award of Bid for underground storage tank closure - Police Station, City Yard (CIP 86-601). Memorandum from Public Works Director Anthony Antich dated December 3, 1987. Recommended Action: To 1) authorize Mayor to sign agreement with Diamond Pacific for closure of the under- ground storage tanks at the Police Station and City Yard in an amount not to exceed $13,530, and 2) authorize staff to issue change orders as necessary. (bb) Approval of revised grading plan to accommodate street improvements 532, 534 - 540 Twentieth Street. Memoran- dum from Public Works Director Anthony Antich dated De- cember 8, 1987. Recommended Action: To approve a revision to the con- ceptual grading plan to accommodate street improvements at 532, 534 - 540 20th Street. (cc) Authorization to pay claim to Ron Bone - Date of Loss 10/29/87. Memorandum from City Clerk Kathleen Midstokke dated December 7, 1987. Recommended Action: To authorize Self Insurers Services to pay the claim in an amount not to exceed $2,500. (dd) Report and recommendation regarding alcohol beverage control licenses issued within the City of Hermosa Beach. Memorandum from Public Safety Director Steve Wisniewski dated December 3, 1987. Recommended Action: To receive and file. (ee) Report in response to letter of complaint from J. R. Reviczky re. barking dogs at animal control holding facility. Memorandum from General Services Director Joan Noon dated December 3, 1987. Recommended Action: To receive and file. ***************************************************************** Citizens wishing to address the City Council on any item listed under Consent Ordinances and Resolutions may do so at this time. ***************************************************************** ***************************************************************** MOTION TO WAIVE FURTHER READING: After the City Clerk has read the title to any resolution or or- dinance on tonight's agenda, the further reading thereof be waived, reserving and guaranteeing to each Councilmember the right to demand the reading of any such resolution or ordinance in regular order. ***************************************************************** 2. ORDINANCES AND RESOLUTIONS /(a) ORDINANCE NO. 87-910 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, APPROVING ADDING PERSONALIZED MINI -STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMEN- TAL NEGATIVE DECLARATION. For adoption. V//(b) ORDINANCE NO. 87-911 - AN ORDINANCE OF THE CITY OF HER- MOSA BEACH, CALIFORNIA, PERMITTING RECYCLING FACILITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILITIES, AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. For adoption. V (C) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #18330 FOR A FOUR -UNIT CONDOMINIUM PROJECT AT 625 SEVENTH STREET. For adoption. Memorandum from Planning Director Michael Schubach dated December 1, 1987. /(d) AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER. For introduction. Memo- randum from City Attorney James P. Lough dated December 8, 1987. ti/(e) v` (f) A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO STUDY REPEALING THE BILTMORE SITE SPECIFIC PLAN LOCATED BETWEEN 15TH STREET AND 13TH STREET, AND THE STRAND AND HERMOSA AVENUE; COM- MONLY KNOWN AS THE "BILTMORE SITE". For adoption. Memorandum from City Attorney James P. Lough dated De- cember 8, 1987. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DENOUNCING THE POSITION TAKEN BY THE CITY OF LOS ANGELES AND SUGGESTING INTERIM MITIGATION WITH RESPECT TO SEWAGE DIVERSION PRACTICES. For adoption. i 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. 4. WRITTEN COMMUNICATIONS FROM THE PUBLIC. (a) Letter from Anthony L. Rose, P. O. Box 488, Hermosa Beach, dated November 4, 1987 re. comments on election v` (b) v (c) results. (Continued from November 10 and November 24, 1987 meetings.) Recommended Action: To receive and file. Letter from Diane L. Greenwald, 32 Tenth Street, Hermosa Beach, dated October 31, 1987 re. parking at Hermosa Valley School. (Continued from November 24, 1987 meeting.) Recommended Action: To refer to staff for a report back on feasibility of allowing 10 minute parking on west side of Valley Drive adjacent to 1645 Valley Drive during school hours. Letter from Roger D. Creighton, 1070 Third Street, Her- mosa Beach, dated November 13, 1987 re. City personal- ized stationery. (Continued from November 24, 1987 meeting.) Recommended Action: Council to make a policy decision re. continuation of such expenditure. (d) Letter from Dency and Moira Nelson, 2415 Silverstrand, Hermosa Beach, dated December 8, 1987 re. requirement to install a fire hydrant to obtain permission to build a new single family residence. Recommended Action: To refer to staff for report back. PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. 5. ZONE CHANGE FROM R-2, C -POTENTIAL, TO C-3 WITH PRECISE PLAN AT 720 EIGHTH STREET. Memorandum from Planning Director Michael Schubach dated December 7, 1987. TEXT AMENDMENT TO ADD "BREWPUB - RESTAURANT" TO THE C-2 ZONE PERMITTED USE LIST. Memorandum from Planning Di- rector Michael Schubach dated December 1, 1987. ***************************************************************** Citizens wishing to address the City Council on any of the remaining items on the agenda may request to do so at the time the item is called. ***************************************************************** MUNICIPAL MATTERS 7. THE ESTABLISHMENT OF A BLUE RIBBON COMMITTEE FOR THE PURPOSE OF RESEARCHING AND OBTAINING FUNDING FOR THE PURCHASE OF THE RAILROAD RIGHT OF WAY. Memorandum from Community Resources Director Alana Mastrian dated Novem- ber 4, 1987. (Continued from November 10 and November 24, 1987 meetings.) Recommended Action: To approve and/or modify Attachment A which reflects the method for establishing an Open Space Blue Ribbon Committee. 8. AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK/ LEAFBLOWERS WITHIN THE CITY LIMITS. Memorandum from Public Works Director Anthony Antich dated November 30, 1987. Recommended Action: To introduce ordinance repealing the Municipal Code section regulating the use of backpack/Leafblowers within the City Limits. 9. FY 87-88 PROPOSITION A BUDGET AMENDMENT REQUEST FOR THE COMMUTER TRANSPORTATION IMPLEMENTATION PLAN. Memorandum from Planning Director Michael Schubach dated December 3,1987. Recommended Action: To 1) appropriate additional funds in the amount of $66,755 from Proposition A Fund for Commuter Transportation Implementation Plan, and 2) re- vise revenue estimates to reflect $40,000 in the Sub - regional Incentive Fund account to be received from LACTC and $30,000 to be received from the other par- ticipating cities. 10. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a) Establishment of a residential source separation (recy- cling) program for the City of Hermosa Beach. Memoran- dum from Interim City Manager Gayle T. Martin dated November 19, 1987. (Continued from November 24, 1987 meeting.) Recommended Action: 1) Instruct staff to determine what can be worked out with City of Redondo Beach toward creationof a joint powers agreement providing for joint use of the Redondo Beach Recycling Center; and 2) hold in abeyance any further action toward the establishment of a residential source separation program until the full extent of other potential programs such as compost- ing and commercial waste recovery are proposed by the County Sanitation Districts. 11. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) City Council reorganization - November 1987. (Continued from November 24, 1987 meeting.) Recommended Action: To make various council committee appointments. (b) Consideration of Planning Commission/City Council work- shops. Memorandum from Planning Director Michael Schubach dated December 1, 1987. Recommended Action: To set a policy for regular City Council/Planning Commission workshop meetings. 12. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Creighton for discussion of placing implementation of Proposition EE on the ballot in the June, 1988 primary. Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Coun- cil action tonight. (b) (c) (d) Request by Councilmember Sheldon for discussion of a residential density reduction Council workshop or the creation of a blue ribbon committee to make proposals re. density reduction. Recommended Action: 1) Vote by Council whether to dis- cuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Council action tonight. Request by Councilmember Sheldon for discussion of ap- propriate interaction between Councilmembers and staff. Recommended Action: 1) Vote by Council whether to dis- cuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Council action tonight. Request by Councilmember Rosenberger for discussion re- lated to proper procedure for future commission appointments. Recommended Action: 1) Vote by Council whether to dis- cuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Council action tonight. APPEARANCE OF INTERESTED CITIZENS Citizens wishing to address the City Council on any matter within the jurisdiction of the Council not elsewhere considered on the agenda may do so at this time. Citizens with comments regarding City management or departmental operations are requested to sub- mit those comments in writing to the City Manager. ADJOURNMENT NEW CITY HALL OPERATING HOURS EFFECTIVE NOVEMBER 30, 1987: MONDAY THROUGH THURSDAY OPEN 7:00 A.M. TO 6:00 P.M. 12:00 NOON TO 1:00 P.M. CLOSED FRIDAYS Where there is no vision the people perish... HERMOSA BEACH CITY COUNCIL AGENDA WELCOME! By your presence in the City Council Chambers you are participating in the process of representative government. Your government welcomes your interest and hopes you will attend the City Council meetings often. CITY VISION A less dense, more family oriented pleasant low profile, financially sound community comprised of a separate and distinct business district and residential neighborhoods that are afforded full municipal services in which the maximum costs are borne by visitor/users; led by a City Council which accepts a stewardship role for community resources and displays a willingness to explore innovative alternatives, and moves toward public policy leadership in attitudes of full ethical awareness. This Council is dedicated to learning from the past, and preparing Hermosa Beach for tomorrow's challenges today. Adopted by City Council on October 23, 1986 NOTE.: There is no smoking allowed in the Council Chambers THE HERMOSA BEACH FORM OF GOVERNMENT Hermosa Beach bas the Council -Manager form of government, with a City Manager ap- pointed by and responsible to the City Council for carrying out Council policy. The Mayor and Council decide what is to be done. The City Manager, operating through the entire City staff, does it. This separation of policy making and administration is considsered the most economical and efficient form of City government in the United States today. GLOSSARY The following explanations may help you to understand the terms found on most agen- das for meetings of the Hermosa Beach City Council. Consent Items A compilation of all routine matters to be acted upon by one vote; approval re- quires a majority affirmative vote. Any Councilmember can remove an item from this listing thereby causing that matter to be considered under the category Consent Cal- endar items Removed For Separate Discussion. Public Hearings Public Hearings are held on certain matters as required by law. The Hearings afford the public the opportunity to appear and formally express their views regarding the matter being heard. Additionally, letters may be filed with tbe City Clerk, prior to tbe Hearing. Hearings Hearings are held on other matters of public importance for which there is no legal requirement to conduct an advertised Public Hearing. Ordinances An ordinance is a law tbat regulates government revenues and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least one week later Council may adopt, reject or hold over the ordinance to a subsequent meeting. Regular ordinances take effect 30 days after the second reading. Emergency ordinances are governed by different provisions and waive tbe time requirements. Written Communications The public, members of communicate to or make with the City Clerk by advisory boards/commissions or organizations may formally a request of Council by letter; said letters should be filed the Wednesday preceeding the Regular City Council meeting Miscellaneous Items and Reports - City Manager The City Manager coordinates departmental reports and brings items to the attention of, or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports - City Council Members of the City Council may place items on the agenda for consideration by the full Council. Other Matters - City Council These are matters that come to the attention of a Council member after publication of the Agenda. Oral Communications from the Public - Matters of an Urgency Nature Citizens wishing to address the City Council on an urgency matter not elsewhere con- sidered on the agenda may do so at this time. Parking Authority The Parking Authority is a financially separate entity, but is operated as an inte- gral part of the City government. Vehicle Parking District No. 1 The City Council also serves as the Vehicle Parking District Commission. It's pur- pose is to oversee the operation of certain downtown -parking -lots and otherwise pro- mote public parking in the central business district. December 3, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 15, 1987 AWARD OF BID FOR UNDERGROUND STORAGE TANK CLOSURE POLICE STATION, CITY YARD - CIP 86-601 Recommendation: It is recommended that City Council: 1. authorize the Mayor to sign an agreement with Diamond Pacific (Exhibit A) for the closure of the underground storage tanks at the Police Station and the City Yard in an amount not to exceed $13,530, and 2. authorize staff to issue change orders as necessary. Background: On November 10, 1987, City Council authorized staff to advertise for bids for closure of the underground fuel tanks at the Police Station yard and two underground paint thinner storage tanks at the City Yard, and to issue addenda as necessary. Analysis: The analysis of this report is divided into the following categories: Receipt of Bids Bidding Alternatives Analysis of Bids Fiscal Impact I. Receipt of Bids Staff advertised for bids in local trade and general circulation publications. Request for Bids were sent to thirteen contractors. On December 3, 1987, four bids were received, publicly opened and read aloud as follows: Bidder Bid Alternate #1 Alternate #2 Alternate #3 Diamond Pacific $27,500 $12,300 $18,000 Tank Protect Engineering $15,800 $10,066 $12,933 Hekimian & Assoc. $19,700 $12,800 $15,900 Allied Environmental $14,944 $15,842 $14,466 Engineer's Estimate: Range: $13,100 - $15,100 1aa The Request for Bids required that each bidder submit a bidder's bond with his bid. Because Tank Protect Engineering neglected to submit a bidder's bond with their bid, their entire bid has been disqualified. II. Bidding Alternatives In order to determine the most cost effective closure solution, the project was bid with three alternate closure options, as follows: Alternate I: Remove all 3 tanks Alternate II: Abandon all 3 tanks in place Alternate III: Remove the tank at the police yard and abandon the two paint tanks at the city yard in place. The City of Hermosa Beach falls under the jurisdiction of Los Angeles County Fire Department for this project. In most cases LA County considers either removal or abandonment in place as acceptable methods of tank closure. A final Authorization to Abandon, however, is not issued by the County until a Closure Report is submitted by the contractor (this is included in the contractor's bid) and approved by the County. The Closure Report includes results of soils testing in the vicinity of the tank. If these soils tests indicate any soil contamination, the County would most likely require the City to remove (Alternate #1) rather than abandon (Alternate #2) the tank. III. Analysis of Bids Because Tank Protect Engineering's bid was disqualified, the low bid appears to be Diamond Pacific with Alternative #2: abandoning all 3 tanks in place for a lump sum amount of $12,300. Staff conducted a reference check of Diamond Pacific and determined them to be the lowest bid and most responsible bidder. Diamond Pacific's bid for these tank removals (Alternate I) is the highest bid. If the soils testing indicated contamination, resulting in the County requiring the City to remove rather than abandon these tanks, the following would occur: 1. Staff would return to Council to recommend terminating the City's agreement with Diamond Pacific for Alternate II, and entering into an agreement with the lowest responsible bidder for Alternate #I. 2. The possiblity of additional costs to the City (for removal of contaminated soil) could occur. IV. Fiscal Impact CIP 86-601 Total Budgeted Amount Amount Expended Through 10/30/87 (tank testing & permits) Budgeted Amount Remaining for Tank Closure Contract Amount +10% Contingency Total funds required to complete the project not to exceed $15,730 2,135 $13,595 $12,300 1,230 $13,530 The contract amount plus contingency is within budget. This project is eligible for state reimbursement. Staff will pursue 1007 reimbursement from the state under SB90 for this project. Alternatives: Other alternatives considered by staff and availible to City Council are: 1. Award project to other than low bidder. Respectfully submitted, Deborah M. Murphy Assistant Engineer oncur: Gay T. Martin Interim City Manager Concur: An ony Ant Director of Pu•lic Works Noted for Fiscal Impact: Viki Cope an Finance Administrator cc: Steve Wisniewski cc: Jim Lough Attachments: Attachment 1, Exhibit A Agreement Attachment 2, Exhibit B Copy of CIP 86-601 Budget Attachment 3, Exhibit C Project Schedule Exhibit A CITY OF HERMOSA BEACH CLOSURE OF UNDERGROUND STORAGE TANKS CIP 86-601 THIS AGREEMENT is made and entered into this 15th day of December , 1987, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as "City", and Diamond Pacific , hereinafter referred to as "Contractor". WITNESSETH: WHEREAS, City and Contractor have executed the bonds at- tached and incorporated by this reference, and WHEREAS, City desires to contract with Contractor to perform the services detailed in said bonds and in the Specifications and Proposal, and WHEREAS, Contractor has represented that it is fully qualified to assume and discharge such responsibility; NOW, THEREFORE, the parties hereto do agree as follows: 1. Scope of Work: CONTRACTOR hereby agrees to furnish labor, materials and equipment necessary to perform the work necessary to achieve the closure of the 4,000 gallon underground storage tank at the Police Yard and two 550 gallon underground storage tanks at the City Yard. Such work shall be performed in a good and workmanlike manner, under the terms as stated herein and in the Notice to Contractors, Instructions to Bidders, and Special Provisions and Proposal and in accordance with the latest edition of the Joint Cooperative Committee, Southern California all 1 L Chapters of the American Public Works Association and the Associ- ated General Contractors of America, document entitled, "Standard Specifications for Public Works Construction". In the event of any conflict between the terms of this agreement and any of the above -referenced documents, the terms of this agreement shall be controlling. 2. Compensation. In consideration of the services rendered hereunder, Contractor shall be paid according to the prices as submitted on the Proposal. Bi -weekly progress payments will be made within thirty (30) days after invoicing of Contractor's services. 3. Hold Harmless; Insurance. It is specifically understood and agreed by all parties hereto that Contractor is, for the pur- poses of this Agreement, an independent contractor and not an employee of the City. Accordingly, Contractor shall not be deemed the City's employee for any purpose whatsoever. Contrac- tor shall not incur or have the power to incur any debt, obliga- tion or liability whatever for or against City and shall hold harmless and defend the City of Hermosa Beach from and against any and all obligations, claims, liens, or causes of actions, arising out of or related to Contractor's services hereunder. Contractor shall file and maintain a file with the City at all times during the term of this Agreement, a copy or certificate of general liability insurance for bodily injury and property damage protecting Contractor in amounts not less than $500,000.00 for injuries to one person, $1,000,000.00 for injuries to more than one person and $100,000.00 for property damage. Such insurance shall not be cancelled without thirty (30) days' prior written 2 notice to City, shall name the City and its officers and em- ployees as additional insured, and shall include all automobiles utilized by Contractor's personnel in the performance of this Agreement. 4. Assignment. This Agreement may not be assigned by Con- tractor, in whole or in part, without the prior consent of City. 5. Termination. This agreement may be cancelled by City at any time without penalty upon thirty (30) days' written notice. In the event of termination without fault of Contractor, City shall pay Contractor for all services rendered prior to date of termination, and such payment shall be in full satisfaction of all services rendered hereunder. IN WITNESS WHEREOF, the parties hereto have executed the within Agreement the day and year first above written. CITY OF HERMOSA BEACH ATTEST: City Clerk APPROVED AS TO FORM: ty Attorney 4/7/87/v By CONTRACTOR By `,,1 1 Y 'Ur 11CI1IV1UO,K Dt ML r i • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM • PROJECT NAME: PROJECT NUMBER: City Fuel Dispensing Equipment CIP 86-601 ACCOUNT NUMBER: 001-401-8601-4201 PROGRAM AREA: Public Buildings & Ground Improvements PROJECT DESCRIPTION: WORK PROPOSED: BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 •Col 6 Col 7 PROJECT ELEMENTS PRELIMINARY ENGINEERING PLANS, SPECS & ESTIMATES CONSTRUCTION INSPECTION 1. Supply and install electronic fuel dispensing system (including OTHER DIRECT COSTS new gas pumps) for inventory and billing control of gasoline dispensation to City vehicles (City Yard) FY 86-87 2. Bring existing gasoline dispensation to City vehicles into conformance with California State law as follows: , a. remove 6,000 gallon underground gasoline storage tank from Police Department yard (FY 87-88) b. remove 400 gallon underground paint thinner storage tank from City Yard (FY87-88) c. annual precision test (FY87-88, 88-89) and eventually (FY88-89) remove and replace three 4000 gallon existing underground tanks from the City Yard. EXPENDED EST'ED EST'ED TOTAL BUDGET THRU THRU FY86-87 PROJECT FY86-87 2/28/87 6/30/87 BALANCE FY87-88 FY88-89 BUDCM I 1 1 1 1 I 11 1 I I 1----I 11 I 48,500 •36, 978 11,522 13,0001 _ 93 2.0001 142 29781 1-- 5=0001-511 1 1 1 Administration (SB90) Lave 244 110001 1 1 1 -0- 1 -.1,31791 ---9.8 /Y1 --12.10D1 SUBTOTAL CONTINGENCY 49,500 2001 37, 978 11, 5221 14, 3001 107, 800160,078 11 1 1 4,950 -0- -0- 4,950 1,430 10,780 12,210 TOTAL EXPENDITURE FUNDING SCHEDULE 54,450 200 37,978 16,472 15,730 118,580 172,288 FUND NO. 1 FUNDING SOURCES I*****************i FUNDING IDISTRIBUTION ****I********) 1 1 001I SB90 I _ 201.31 001 I SB90-Administration 1 1,0001 200 1_ 110001 -0-1_ 11.3001 __ 91.80QI _1_2 i1QO1 0011 General Fund 110, 0001 1 3, 7501 _ 6 X2501 1_20.2.1661_241.9161 1051 Lighting Fund I 13,1001 1.A. 131001 -O-I 1_2(103.1661.33„2661 160 Sewer Fund 10,000 10,000 -0- 20=166 00=166 TOTAL I _ 101.1281 _ 101.2221 _ 141.4301 _ 44 2.2821 _ 72 LB4Q1 TOTAL FUNDING 54,450 200 37,978 16,472 15,730 118,580 172,288 CONSTRUCTION SCHEDULE Tank Closures: CIP 86-601 PROJECT NAME t 001-401-8601-4201 ACCOUNT NUMBER t LEGEND TENTATIVE SCHEDULE : lammummAmumai ACTUAL SCHEDULE : imatemmemmonso X : 100% COMPLETE I JAN 1 FEB 1 MAR 1 APR 1 MAY I JUN I JUL 1 AUG 1 SEP 1 OCT 1 NOV 1 DEC { J= TASKS 1 1 1 1 1 1 1 1 1 l i ss. milsm 1 I `� approval before advertising Final design app 1 1 for construction 1 1I 1 1 1 1 1 I l me Prepare advertisement & set bid opening I date 1 1 1 i L- 1 1 1 1 1 I =soh. Advertising period IIIIIIII �•0/ ( issue addendums as necessary) 1 1 1 1 1,_—..--1 1 1 1 1 1 1: ■ 1 Accept sealed bids & public bid opening 1 1 1 1 1 1 1 I 1 I ISM 1 Review bidsll1 1 1 1 1 J 1 1 1 1 1 1 ■ss 1 it I 1. 1 1 1 1 1 1 I '' 1 1 1 • 11.1 Award contract Sign contract (bonds►insurance & workers comp. cert.) 1 Preconstruction meeting procedure Issue "Notice to Proceed" • Construction Period Monitor progress & maintain records 1 1 1 1 1 1 1 1 1 1 1 1987 11. „1 1 1 1 1 1 1-- ---1 1 1 1 1 1 1 .e.L- 1 1 1 1 1 1 1 1 1 1 1 1 NIB MI 1 1 1 1 I • 1 1 1 1 1 IN INNB MI a. . 1 sosmmaisi NI I 1 I 1 1 1 1 1 1 I Progress payment and change order procedure 1 1 1 1 1 1 1 I 1 { I 1 semi 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Acceptance of work as complete Issusing and recording a "Notice of Completion" Retention Payment Project close out II IN 1 1 III MIs.1 1 1 1 1 1 1 1 1 1 I 1 1 I 1 1 1 1 1 I 1 1 _�• :... • • 1 4. December 9, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 AWARD OF BID FOR VEHICLE PHYSICAL DAMAGE INSURANCE RECOMMENDED ACTION: It is recommended that the City Council award the bid for Vehicle Physical Damage insurance to the Firemans Fund Insurance Company for a premium not to exceed S21,000. BACKGROUND: The City's current vehicle damage insurance, provided by the Firemans Fund Insurance Company, expires December 18, 1987. Mr. Mark Zahoryin of Cal-Surance, Inc., the City's Broker of Record for vehicle and property insurances, has submitted the attached letter regarding the 1988 renewal for vehicle insurance. It is his recommendation that the City purchase coverage for all vehicles 1984 or newer and self -insure all older vehicles (high value vehicles will be covered regardless of age). Analysis: The quote received from Firemans Fund represents an approximate 357 decrease over last years premium (S35,000). This has been accomplished by including only older (speciality) vehicles of high value and 1984 or newer vehicles in the coverage. Those vehicles of lesser value, older than 1984, will be self-insured. The not to exceed figure allows for any initial premium adjust- ment which may occur as a result of a year end vehicle audit. Respectfully submit Robert A. Blackwood Personnel Administrator Noted for fiscal impact: Viki Copeland Finance Administrator Concur: Gay1 T. Martin Inte im City Manager 1 u i® CAL-SURANCE ASSOCIATES, INC. Lao/ December 9, 1987 Robert Blackwood Personnel Administrator City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 RE: Vehicle Physical Damage Insurance Firemans Fund Insurance Company Policy #MXA80031649 Expiration: December 18, 1987 Dear Bob: As you know, the captioned Vehicle Physical Damage policy will expire December 18, 1987. As we discussed, the expiring policy is intended to insure all vehicles owned by the City at a composite rate of $990 per vehicle. As we previously discussed, I recommend self-insuring all vehicles 1983 or older, with the exception of the hired value vehicles on the attached schedule. I have also included in this schedule 1983 vehicles for price comparison purposes and to give you the option as we discussed. Assuming you take the 1984 or newer option, this policy provides Comprehensive and Collision coverage on all of the City's vehicles that would be 1984 or newer, with the exception of the stated vehicles. If the City acquires a vehicle 1984 or newer, it is auto- matically covered and would be picked up at audit. Those vehicles older than 1984 would not be covered until we are in receipt of the addition and it's accepted by Firemans Fund. The composite rate for the 1984 or newer option is $909 per vehicle, or $19,925, plus a CIGA fee of $95.64. The composite rate for the 1983 or newer option is $743.59, or $29,000, plus a CIGA fee of $139.20. In either option, the composite rate applies to $175,000 or less in value. If a vehicle is added with a cost new of more than $175,000, that vehicle will be covered, but an additional premium based on the increased value will be charged. The deductibles applicable are as follows: $1,000 deductible on vehicles valued under $25,000 2,500 deductible on vehicles valued between $25,000 & $75,000 5,000 deductible on vehicles valued over $75,000 A Member of the Cal-Surance Group - — Mailing address P.O. Box 3459, Torrance, CA 90510 2790 Skypark Drive, Torrance, CA 90505 (213)-530-5555 LA (213) 772-3151 Robert Blackwood December 9, 1987 Page two Please find the attached vehicle schedule that are 1983 or newer, with the exception of the fire trucks, ambulance and sweepers. Please review this schedule of vehicles and advise of any changes that should be made. Please review the quotation. If you have any questions, do not hesitate to contact our office. We would appreciate receiving your renewal instructions prior to December 18th expiration. Sincerely, rk A. Zahoryin Assistant Vice President MAZ:lsr Enclosures Cil Y OF HERMOSA BEACH 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 SUBJEC1: MXA80031649 12/18/86 CII'Y OF HERMOSA BEACH Auto Commercial YEAR 1983 1983 1983 1983 1983 1985 1985 1986 1986 1983 1983 1983 1986 1983 MAKE Cushman Cushman Cushman Cushman Cushman Cus-hman Mdt 454 Cushman Md'l 454 Nissan Stanza Subaru Brat Chevy Malibu Chevy Malibu Chevy Malibu Nissan Stanza Chevy Malibu 1983 Chevy Malibu 1984 GMC Truck 1983 Chevy Malibu 1983 Chevy Malibu 1983 Chevy Malibu 1983 Chevy Malibu 1983 Kawasaki (Engine)JKAKLCP140B 1983 Kawasaki (Engine)JKAKZCP1ODB 1984 Kawasaki JKAK2CP1OE8502219 1986 Nissan St rza JN1HT11S9GT492868 1986 Nissan Stanza JN1H111S6GT402889 1986 Nissan Stanza JN1H171S4(;T405158 1986 Nissan Stanza JN1H111SXGT400952 1986 Honda Civic JHMfK7436GS0354:39 1986.Honda Civic JHMAK7436GS029964 1986 Honda Civic J11MAK743 1GS031475 1986 Chevy Caprice 1G1KL6969GX196508 1986 Chevy Caprice lG 1BI.6961GX196504 1986 Chevy Caprice 1G1BL6966GX196496 1986 Chevy Caprice 1(;113L6967GX196474 1986 Chevy Caprice 1G1BL6963GX196486 1983 Toyota P/U lJ f4RN48D300064109 1976 Tennant 265514 1977 Elgin S3550D 1981 Wayne FMC Sweeper993AH-1863-588053T 198Q Ford Hi -Lift. F7OHVHB0800 VEHICLE LIST - VEHI'CI_E [D NUMBER 564631-119151 [CUMH218X01.003681 ICUMH21830L003666 ICUMH218701.003668 ICUMH2185DL003670 577009-145934 577005-1469660 JNIl4r:I:1:S8G 1402 747 JF3AV53B6GE501942 1.G:1AW691190R277786 IGIAW69HXUR277876 [GIAW69H3DR277895 JN1HT1150GT411636 1GIAW69118DDR277858 IG1AW69H110277913 1G0GC24MXE522811 1G1AW69H5DR277803 1GIAW69H90R277822 IGIAW69H4DR277839 IG1AW69H5UR27732 December 8, 1987 1966 Crown F1486 1981 Crown 1983 IC9GM27A6BL10 3111 Ford Horton Amb, 1FDKE30L6DHA78906 COSI NEW $ 6,000 6,000 6,000 6,000 6,000 6,000 6,000 9,652 11,664 7,500 7,500 7,500 10,619 7,767 7,500 9,079 7,767 9,500 9,500 9,500 5,500 5,500 5,565 9,652 9,652 9,652 9,652 9,538 9,538 9,538 11,746 11,746 11,746 11,746 11,746 6,702 52A00 75;000. 60;,000 60;OQQ -, r •�-•. 65,000 160,000 46 875 ti r December 9, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 AWARD OF BID FOR PROPERTY INSURANCE RECOMMENDED ACTION: It is recommended that the City Council award the bid for proper- ty insurance to the Firemans Fund Insurance Company for a premium not to exceed $15,500. BACKGROUND: The City's current property insurance, provided by the Firemans Fund Insurance Company, expires December 18, 1987. Mr. Mark Zahoryin of Cal-Surance, Inc., the City's Broker of Record for property insurance, has submitted the attached letter regarding the 1988 renewal for property insurance. Analysis: The quote received from Firemans Fund represents a decrease over last years premium ($18,856). This has been accomplished by ex- cluding earthquake and flood damage for the EDP equipment and removing the coverage for earthquake sprinkler leakage on the property at 710 Pier Ave. Following the completion of the Fixed Asset survey currently un- derway, the City will solicit a quote for earthquake coverage on all City property. This survey will provide information on the replacement value of existing city property. The not to exceed figure allows for any final adjustments to the premium following a complete review of coverage. Respectfully submitt C•ncur: Robert A. Blackwood Personnel Administrator Noted for fiscal impact: Viki Copeland Finance Administrator Gayl! T. Martin Interim City Manager lu (S" CAL-SURANCE ASSOCIATES, INC. Limmo' December 9, 1987 Robert Blackwood Personnel Administrator City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 RE: Property Insurance Firemans Fund Insurance Company Policy #MXX568182'7 Dear Bob: As you are aware, the captioned Property & Casualty policy has an expiration date of December 18, 1987. This policy provides "All Risk" coverage, excluding earthquake and flood, on the City's property. Following is an outline of last year's limits compared to the pro- posed limits at renewal: COVERAGE Real & Personal Property Property of Others Earthquake Sprinkler Leakage - `a - ---- Community Center Building ti Cost of Inventory, Appraisal and Adjustment Equipment Floater Electronic Data Processing, Includes Earthquake & Flood Media Extra Expense EXPIRING LIMIT PROPOSED LIMIT 12-18-86/87 12-18-87/88 $10,973,100 10,000 329,600 50,000 309,640 445,320 135,000 25,000 $11,301,976 10,000 0* 50,000 351,640 460,506 135,000 25,000 The renewal coverage has been quoted with a $2,500 deductible applying to all losses, except a $1,000 deductible would apply to Equipment Floater losses. Under the renewal contract, personal property of others is subject to the $2,500 deductible. *This location was listed as not being sprinklered per Firemans Fund inspector. A Member of the CaI-Surance Group Mailing address P.O. Box 3459, Torrance, CA 90510 2790 Skypark Drive, Torrance, CA 90505 (213) 530-5555 LA (213) 772-3151 Robert Blackwood December 9, 1987 Page two For your information, last year, Firemans Fund's premium for the coverage outlined was $18,856. This year, Firemans Fund provided us with a very competitive quotation at a premium of $22,267. The primary reason for the increase is that the Electronic Data Processing policy was improperly rated last year. The premium dif- ferential in the EDP coverage this year over last year is $4,000 and that represents the total increase over last year. When being charged $8,053 for $351,640 in Earthquake and Flood coverage for the EDP equipment, I strongly recommend that you consider self-insuring the earthquake and flood portion of this exposure. To cover the perils of earthquake and flood on the EDP equipment, represents $7,000 of the $8,053 premium. Since you do. not insure any other property for earthquake, one should look at the increased likelihood of loss on the EDP equipment over other property coverages. Please advise which way you would like to go. We did not include in our quote the Earthquake Sprinkler Leakage on 710 Pier Avenue because Firemans Fund's inspectors say this location is not sprinklered. Please verify if this is indeed true. The terms and conditions of the renewal is otherwise the same as last year. Please review the quotation outlined above and advise if you have any questions. We would appreciate receiving your renewal instruc- tions prior to December 18th expiration. Since ely, � oa A. Zahor As istant Vic MAZ:lsr s- December 3, 1987 Honorable Mayor and Members of City Council Meeting of the Hermosa Beach City Council December 15, 1987 REPORT AND RECOMMENDATION REGARDING ALCOHOL BEVERAGE CONTROL LICENSES ISSUED WITHIN THE CITY OF HERMOSA BEACH - RECOMMENDATIONS: It is recommended that City Council: 1. Receive and file this report. BACKGROUND: Staff was directed to prepare a report and make recommendations regarding the current amount of A.B.C. licenses issued within Hermosa Beach and to discuss control methods relating to future applications. ANALYSIS: Currently within the city limits of Hermosa Beach there are seventy six (76) outstanding A.B.C. licenses in operation. Control methods for future applications basically consists of the following: 1. The Department of Alcohol Beverage Control Manual Title IV, Sect. 61.3 provides a formula measuring a cities Part I and Part II crimes in its specific reporting districts incorporating census information against the concentration of licenses issued for those districts. A predetermined ratio would dictate either future issuances or rejections of application predicated on the formula. The cities Police Department must cooperate in providing statistical information to A.B.C. in order to utilize this section of the code. 2. Secondly, the C.U.P. (Conditional Use Permit) process representing local control allows the city the latitude to evaluate each potential new business or a request for a modification of an existing C.U.P. through the application process. The city has the authority to reject and or modify C.U.P. applications predicated upon appropriate grounds and findings thereby limiting an increase in alcohol related businesses. However, the city must also be prepared to defend its position pending appeal. The City Attorney should be consulted regarding this issue. (1) 1d� • Additionally, statistical information indicates that for the year 1986, 62% of all Hermosa Beach Police bookings were alcohol related and that 37% of all bookings were for individuals arrested for public intoxication. For the period of January 1, 1987 to November 1, 1987, 74% of all Police bookings were alcohol related and 30% represented those arrested for public intoxication. This period represents a 10% increase in bookings over the -same period of the previous year. CONCUR: Steve Wisniewski Public Safety Director Gaye T. Martin Interim City Manager Attachments (2) Respectly submitted, Joijn J. Mebiuls, tain Operations Division Hermosa Beach Police Dept. • MINUTES:OF.THE REGULAR,MEETING OF THE CITY.CQUNCIL of the City of Hermosa Beach, California, held on Tuesday, November 24, 1987 at the hour of 7:30 P.M. PLEDGE OF ALLEGIANCE - Councilmember John Cioffi ROLL. CALL Present - Cioffi, DeBellis, Rosenberger, Williams, Mayor Simpson Absent - None RESOLUTION: Canvass of Votes, Consolidated General Municipal Election November 3, 1987 Action: To adopt Resolution No. 87-5088 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECITING THE. FACT OF THE GENERAL MUNICIPAL ELECTION HELD IN THE CITY ON NOVEMBER 3, 1987, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY THE PROVISIONS OF LAW." Motion Rosenberger, second Cioffi. So ordered. PRESENTATIONS TO OUTGOING ELECTED QFFICIALS Presentations were made to outgoing Councilmembers John Cioffi and Tony DeBellis, and outgoing City Treasurer Norma Goldbach (not present) by the following: Leah Jeffries on behalf of Supervisor Deane Dana. Edie Webber on behalf of Assemblyman Gerald Felando Leah Jeffries, representing Tom Martin, on behalf of Senator Robert Beverly and the Senate Rules Committee Mayor Etta Simpson presented proclamations to Cioffi and DeBellis Mayor Pro Tem Jim Rosenberger on behalf of the City of Hermosa Beach Mayor Etta Simpson presented flowers to Marymae Cioffi and Melanie Fallon-DeBellis OATH OF OFFICE -CERTIFICATE OF.ELECTION The following elected officials were administered the oath of office and presented with a certificate of election: City Clerk Kathleen Midstokke Councilmember Roger Creighton Councilmember Chuck Sheldon City Treasurer Gary Brutsch A statement was read into the record by Mayor Etta Simpson. STATEMENTS BY NEW COUNCILMEMBERS Statements were given by Councilmembers Roger Creighton and Chuck Sheldon thanking their supporters. A recess was called at 8:00 P.M. - 1 Minutes 11-24-87 • The meeting reconvened at 8:20 P.M. PROCLAMATIONS: 1987 Family Week, November 22 - 28, 1987. Peace Corps Week, December 1 - 6, 1987. CITIZEN COMMENTS Tom Morley, 516 Loma Drive, asked to have Consent Calendar items (c) and (w) pulled for discussion. 1. CONSENT CALENDAR Action; To approve Consent Calendar items (a) through Cys with the exception of the following items which were removed for further discussion but are listed in order for clarity: (a) Rosenberger, (c) Citizen, (e) Sheldon, (u) Sheldon, (v) Rosenberger, (w) Citizen, and (x) Rosenberger. Motion Rosenberger, second Simpson. So ordered. (a) Approval of Minutes: Regular meeting of the City Coun- cil held on•November 10, 1987. Action: To direct the Planning Director to prepare a report listing areas of inconsistencies, a schedule for hearing these inconsistencies, what has been done, etc. Motion Rosenberger, second Sheldon. So ordered. Final Action: To approve minutes. Motion Rosenberger, second Williams. So ordered noting the abstention of Creighton and Sheldon. (b) Demands and Warrants: November 24, 1987. Action: To approve Demands and Warrants Nos. 24689, 717075—through 24961 inclusive noting voided Warrants Nos. 24820, 24821, 24822 and 24869. (c) Tentative_ Future Agenda Items. Speaking to Council was Tom Morley, 516 Loma Drive ask- ing that certain items such as a new list of goals and City vision, tentative timeframe for regional use, source of notification addresses, low and moderate in- come housing, etc. be put on the Tentative Future Agenda. Also speaking was Jerry Compton, 832 - 7th Street stat- ing that the goal -setting conference held by the Plan- ning Commission and the Chamber of Commerce was very successful. Aotion6 To direct the City Manager to put Jim Rose- nberger's proposed Kiosk at the pierhead, and the recon- sideration of removing the Specific Plan zoning on the 2 Minutes 11-24-87 Biltmore site, on the Tentative Future Agenda. Motion Williams, second Rosenberger. So ordered. Final Action: To receive and file. Motion Rosenberger, second Sheldon. So ordered. (d) City Manager Activity Report: Memorandum from interim City Manager Gayle T. Martin dated November 18, 1987. Action: To receive and file. (e) Building and Safety.Department ,Mnth1y Activity Report: October, 1987. Action: To receive and file. Motion Sheldon, second Rosenberger. So ordered. (f) Community, Resources Department Monthly Activity Report: October, 1987. Action: To receive and file. (g) Finance Department Monthly Activity Report: October, 1987. Action: To receive and file. (h) Fire Department, Monthly Activity Report: October, 1987. Action: To receive and file. (1) General_Services,Qepartment Monthly Activity Report: October, 1987. Action: To receive and file. (j) Personnel Department Monthly,Activity Report: October, 1987. Action: To receive and file. (k) Planning Department Monthly,Activity Report: October, 1987. Action: To receive and file. (1) Police Department Monthly Activity, Report: October, 1987. Action: To receive and file. (m) Publie.Works Department MonthlyActivity,Report: Oc- tober, 1987. Action: To receive and file. 3 - Minutes 11-24-87 (n) Monthly Revenue Report. October, 1987. Action: To receive and file. (o) Monthly Expenditure Report: October, 1987. Action: To receive and file. (p) City;Treusurer's_Report: October, 1987. Action: To receive and file. (q) Claim§ for_Damages: 1) William Allan Geach, 3311 Keystone No. 1, Los An- geles, 90034, filed November 3, 1987. 2) Ron Bone, 610 Loma Drive, Hermosa Beach, filed Novem- ber 4, 1987. Action: To deny claims and refer to the City's claims administrator. (r) Amendment,tothe Memorandum of Agreement for Liability Claims Administration Services. Memorandum from Person- nel Administrator Robert Blackwood dated November 17, 1987. Action: To approve the amendment to the liability claims administration contract as follows and authorize the Mayor to sign: 1) Renumeration for the third years of the contract to be at an annual rate of $17,520 (13.03% increase); 2) length of the contract to be 18 months; and 3) no limit to the number of claims handled. (s) Approval,of supplemental_ to, the,_Management Employees' Bargaining Unit M.O.U. modifying.,that_.uoit to.include the classifications_of_Public Safety.Director and .Per- sonnel -Risk. Manageinent Direcior,,,and.approval of the class,speoification,for Personnel -Risk Management,Direc- tort Memorandum from Personnel Administrator Robert Blackwood dated November 16, 1987. Action: To authorize the City Manager to sign the sup- plemental to the Management Employees' Bargaining Unit M.O.U. to include classifications of Public Safety Di- rector and Personnel/Risk Management Director, and ap- prove the class specification for Personnel -Risk Manage- ment Director. (t) Child Abuse., Monthly. Report. Memorandum from Community Resources Director Alana Mastriari dated November 15, 1987. Action: To receive and file. 4 Minutes 11-24-87 (u) Repealof Hermosa Beach City Code Section 2 -$,..Residency requirement for City Manager. Memorandum from City At- torney James P. Lough dated November 12, 1987. Action: That the City Council repeal the above - referenced City Code section as it has come to our at- tention that an ordinance of this type is prohibited by the California Constitution and the Government Code, and direct the City Attorney's office to prepare the neces- sary devices to repeal Section 2-8 of the Hermosa Beach City Code. Motion Sheldon, second Rosenberger. So ordered. (v) Additional, appropriation. of. funds. for legal. services. Memorandum from Finance Administrator Viki Copeland dat- ed November 18, 1987. Action: To appropriate $185,000 from General Fund Reserve for Contingencies to City Attorney Contract Ser- vices Account for estimated legal fees through June 30, 1988, and establish a temporary Litigation Subcommittee to explore the status of litigation, lessen costs, dis- cuss alternate legal services, etc., appoint Councilmem- bers Creighton and Sheldon as delegates to this subcom- mittee, and direct them to meet with the City Attorney regarding solutions to the items mentioned. Motion Rosenberger, second Mayor Simpson AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson NOES - None (w) Approval of the,. exchange of Community Deyelopment.Block Grant.Funds. Memorandum from Assistant City Manager Alana Mastrian dated November 17, 1987. Action: To approve the agreement approving the exchange of the City's CDBG Funds to the City of West Hollywood, adopt Resolution No. 87-5089 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFOR- NIA, AUTHORIZING THE EXCHANGE OF $253,128 IN COMMUNITY DEVELOPMENT BLOCK FUNDS FOR $177,190 IN GENERAL MONIES FROM THE CITY OF WEST HOLLYWOOD". and authorize Mayor to sign said documents on behalf of the City. Motion Rosenberger, second Creighton. So ordered. (x) Trucks on Eighth Street. Memorandum from City Attorney James P. Lough dated November 18, 1987. Action: Staff research an appropriate alternative to usage of Eighth Street and the City Council then adopt an acceptable truck route for everyone concerned. Motion Rosenberger, second Sheldon. So ordered. (y) Authorization_to re-bid.Pier_Grounding Repairs (CIP 85 - ?031. Memorandum from Public Works Director Anthony Antich dated November 16, 1987. - 5 - Minutes 11-24-87 (z) Action: To authorize staff to readvertise for bids for the a pier grounding repairs (CIP 85-203) and issue adden- da as necessary. Recommendation to.authorize lease of copy.machines. Memorandum from Public Safety Director Steve Wisniewski dated November 19, 1987. Withdrawn. ***************************************************************** Citizens wishing to address the City Council on any item listed under Consent Ordinances and Resolutions may do so at this time. Jerry Compton, 832 - 7th Street, spoke regarding item 2(a). ***************************************************************** MOTION JO WAIVE .FURTHER. READING: After the City Clerk has read the title to any resolution or or- dinance on tonight's agenda, the further reading thereof be waived, reserving and guaranteeing to each Councilmember the right to demand the'reading of any such resolution or ordinance in regular order. AcitiQq;. To waive full reading of any resolution or ordinance on this evening's agenda. Motion Rosenberger, second Sheldon AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson NOES - None ***************************************************************** 2. ORDINANCES AND_RESOLUTIONS (a) ORDINANCE No..87-908 - AN ORDINANCE OF THE. CITY _OF HER- MOSA BEACH, GALIFORNIA,_ESTABLISHING,REGULATIQNS.FOR VESTIAjOJENTATIyg_MQPS, For adoption. Action:. To adopt Ordinance No. 87-908 entitled "AN OR- DINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ES- TABLISHING REGULATIONS FOR VESTING TENTATIVE MAPS." Motion Rosenberger, second Creighton. So ordered. (b) A RESOLUTIONOF THE CITY.OF,.HERMQSA BEACH,,.CALIFORNI. DECLARING SUPPORT,FQR ,ESTABLISHMENT OF A SERVICE AU- THORITY FOR FREEWAY EMERGENCIES. For adoption. Memo- randum from Public Safety Director Steve Wisniewski dat- ed November 17, 1987. Action: To receive and file the report and adopt Resolution No. 87-5090 entitled "A RESOLUTION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DECLARING SUPPORT FOR ESTABLISHMENT OF A SERVICE AUTHORITY FOR FREEWAY EMERGENCIES." Motion Rosenberger, second Mayor Simpson. So ordered. 6 Minutes 11-24-87 3. ITEMS REMOVED FROM THE CQNSENT_CALENDAR.FOR,SEPARATE DISCUSSION. Consent Calendar items (a) (c), (e), (u), (v), (w) and (x) were discussed at this time but are listed in order for clarity. 4. WRITTEN.COMMUNICATIONS_FROM THE PUBLIC. (a) Letter,from Anthony. L. Rose ,P.__O..Box 488,Hermosa Beach, dated November 4, 1987 re. comments on election results. (Continued from November 10, 1987 meeting.) Continued to next meeting. (b) Letter.from Diane L..Greenwald, 32,Tenth Street,, Hermosa Beach, dated October 31, 1987 re. parking at Hermosa Valley School. Continued to next meeting. (c) Letter from Row D. Creighton, 1070 Third Street,,Her- mosa,_Beach, dated November 13, 1987 re. City personal- ized stationery. Continued to next meeting. PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. 5. AMENDMENT -TO INTERIM ORDINANCES ESTABLISHING MORATORIUMS ON THE,ISSUANCE OF BUILDING,PERMITS,.IN INCONSISTENT AREAS. Memorandum from City Attorney James P. Lough dated November 16, 1987. Supplemental information - letters from Felice, Fred & Deanna Greene, Bayview Drive, dated 11-12-87, Howard L. Longacre, 1221 Seventh Place, Geoffrey S. Yarema, 2169 Monterey Boulevard, dat- ed November 18, 1987, and Michael P. Lawton, 1840 Hermo- sa Avenue, dated November 22, 1987. The staff report was presented by City Attorney Lough. The Public Hearing was opened. Coming forward to speak against this proposed amendment were: Jerry Compton, 832 - 7th Street Tom Morley, 516 Loma Drive Wilma Burt, 1152 - 7th Street George Schmeltzer, 515 - 24th Place Fred Greene, 2160 Monterey Boulevard Mike Lawton, 1840 Hermosa Avenue Ron Vollmer, Manhattan Beach Violet Isgreen, 726 Propsect Avenue Maria Nelson, 2415 Silverstrand Steve Izant, 57 - 19th Street Russ Jordan, 1026 - 8th Street Barry Federman, 349 - 26th Street - 7 - Minutes 11-24-87 The Public Hearing was closed. ProposPO_Action: To approve the staff recommendation and adopt the proposed ordinance. Motion Rosenberger, second Williams AYES - Williams, Mayor Simpson NOES - Creighton, Rosenberger, Sheldon Motion fails Action: To receive and file this report. Motion Sheldon, second Rosenberger. So ordered noting the objection of Williams and Mayor Simpson. 6. TEXT_AMENDMENT TO ZONING ORDINANCE TO_ADD "MINI -STORAGE, PERSONAL"_AND"CARETAKER UNIT, CUP REQUIRED" TO M -ZONE PERMIT±tED USE_LIST. Memorandum from Planning Director Michael Schubach dated November 16, 1987. The staff report was presented by Planning Director Schubach. The Public Hearing was opened. Coming forward to speak were: Gene Kowalski, Guardian Property Management, represent- ing Hermosa Beach Mini -Storage, requesting they be al- lowed a caretaker unit. Tom Morley, 516 Loma Drive, feels this would increase density. Robert Catalano, 323 Ardmore, asked if he could legally have a caretaker unit on his property - suggested he contact the Planning Department. Jerry Compton, 832 - 7th Street, feels Mr. Catalano's situation is unique. The Public Hearing was closed. proposedAgtion To receive and file. Motion Williams, second Sheldon AYES - Sheldon, Williams NOES - Creighton, Rosenberger, Mayor Simpson Motion fails. Action; To introduce Ordinance No. 87-910 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING ADDING PERSONALIZED MINI - STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion Rosenberger, second Sheldon AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson NOES - None 8 Minutes 11-24-87 Final_Action; To return allowing a caretaker unit in the M -zone back to the Planning Commission for rework to define size and standards that are in keeping with the function of a caretaker's unit such as protection of business, etc., and to use the City of Los Angeles care- taker unit ordinance as a model. Motion Rosenberger, second Mayor Simpson. AYES - Rosenberger, Williams, Mayor Simpson NOES - Creighton, Sheldon 7. TEXT.AMENDMENT,TO ZONING ORDINANCE TO PERMIT RECYCLING CENTERS,IN VARIOUS.ZONES WITH CUP'S REQUIRED FOR CERTAIN FACILITIES. Memorandum from Planning Director Michael Schubach dated November 16, 1987. The Public Hearing was opened. No one coming forward, the Public Hearing was closed. Actioi: To. approve the staff recommendation and intro- duce Ordinance No. 87-911 entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PERMITTING RECYCLING FACIITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILITIES, AND APPROVING AN EN- VIRONMENTAL NEGATIVE DECLARATION" with the addition of sections indicating effective date and allowing the City Attorney to write a synopsis for publication. Motion Rosenberger, second Creighton AYES - Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson NOES - None A recess was called at 10:30 P.M. The meeting recvonvened at 10:35 P.M. MUNICIPAL MATTERS 8. THE.ESTABLISHMENT OF A BLUE RIBBON COMMITTEE FOR,THE PURPOSE OF RESEARCHING AND„OBTAINING,. FUNDING FOR THE PURCHASE„OF,THE RAILROAD RIGHT OF_WAY. Memorandum from Community Resources Director Alana Mastrian dated Novem- ber 4, 1987. (Continued from 11/10/87 meeting.) Continued to the next meeting. 9. MISCELLANEOUS ITEMS AND.REPORTS - CITY MANAGER (a) Con_sideratign of holding but one regular meeting.during December. Memorandum from Interim City Manager Gayle T. Martin dated November 5, 1987. (Continued from 11/10/87 meeting.) Action: To schedule one meeting for December on Decem- eerr -115, 1987 at 7:30 p.m. with a closed session at 6 p.m. Motion Sheldon, second Mayor Simpson. So ordered. - 9 - Minutes 11-24-87 (b) Establishment of,a residential source, separation (recy- cling) program for the City Of Hermosa Beach. Memoran- dum from Interim City Manager Gayle T. Martin dated November 19, 1987. Continued to next meeting. 10. MISCELLANEOUS .TEMS._AND REPORTS - CITY,COUNCIL (a) City Council,Reorganization-,November.1987 Continued to next meeting. (b) Instructions to City,. Selection Committee Delegate to vote for appointment„of a member of the South_Coast Air Quality Management District Board. Memorandum from Interim City Manager Gayle T. Martin dated November 19, 1987. Action: To select Marvin Braude for election to the SCAQMD Board and instruct the delegate to vote for Mr. Braude on three ballots. Motion Simpson, second Creighton AYES - Creighton, Rosenberger, Sheldon, Mayor Simpson NOES - None ABSTAIN - Williams 11. OTHER MATTERS -.CITY COUNCIL (a) Vacancies_- _Boards and,Cgmmissions - Planning.Commis- sion - One vacancy for term ending June 30, 1988. Nominations:.. Creighton - Ketz Mayor Simpson - DeBellis Vote: Sheldon - DeBellis Creighton - Ketz Simpson - DeBellis Rosenberger - Abstain (wants inter- view process instituted) Williams - Abstain (does not know candidates) Tony DeBellis was selected as the new Planning Commissioner. APPEARANCE...OF ,INTEgE$TEQ„CITIZENS - None ADJOURNMENT TO CLOSED SESSION FOR DISCUSSION OF MATTERS OF PER- SONNEL AND LITIGATION, (UNDER GOVERNMENT CODE SECTION 511956.9a) ON TUESDAY, NOVEMBER 24, 1987 AT THE HOUR OF 11:50 P.M. ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Wednesday, November 25, 1987 at the hour of 1:00 A.M. to a Special Meeting to be held on Satur- day, December 12, 1987 at the hour of 8:00 A.M. % 2 Deputy City Clerk - 10 - Minutes 11-24-87 December 9, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 REQUEST TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION TO EXTEND THE CURRENT MEMORANDUM OF UNDERSTANDING TO MAY 1, 1987 WITH A GUARANTEE OF RETROACTIVITY OF NEGOTAITED BENEFITS TO MARCH 1, 1987. Recommended Action: It is recommended that the City Council: CLOSED SESSION CONFIDENTIAL MATERIAL Nal FOR PUBLIC RELEASE 1. Authorize the City Manager to enter into an agreement with the Hermosa Beach Police Officers' Association (H.B.P.O.A.) to mutually agree to extend the current Memorandum of Understand- ing to May 1, 1987, and 2. Guarantee that all negotiated benefits will be retroac- tive to the March 1, 1987 contract expiration date. Background: In August of this year the City Council, in closed session, took several actions regarding negotiations with the H.B.P.O.A. These actions included; retaining the services of labor relations at- torney Steve Filarski to serve as the City's chief negotiator, designating the Public Safety Director and the Personnel Ad- ministrator as members of the negotiating team, agreeing to com- mence negotiatings following the seating of the new council, and establish the negotiating parameters at the closed session of January 12, 1988. Analysis: In consultation with the Interim City Manager, the Chief Negotia- tor, and the Director of Public Safety, it was determined that because of the recruitment of a new City Manager in progress and the seating of the new councilmembers. the time frame for com- mencing negotiatings was not conducive to having a smooth negotiating process. Prior to entering negotiatings the Personnel Office must have an opportunity to "cost out" the P.O.A.'s demands for presentation to the City Council prior to receiving instruction on the negotiating parameters. The P.O.A.'s demands would not be received until the initial meeting with them scheduled for January. This time frame would not allow staff to prepare a "reasoned" proposal for the Council to consider. Additionally, both staff and council need to spend time considering the results of salary and benefit surveys conducted to gather information from the surrounding communities. Finally, the City Manager recruitment process will probably bring the new City Manager on board in the middle of the negotiations if they were to commence in January. While the amity Manager will not be directly involved in the negotiations, his input into the 2 process serves as a valuable management tool in establishing his policy. The H.B.P.O.A. has been approached with this proposal and has agreed to the extention of the MOU with the guarantee of retroac- tivity of benefits to the original expiration date of March 1, 1988. Respectfully submitted, Robert A. Blackwood Personnel Administrator oncur: /1/1AA Gay T. Martin Interim City Manager 4, November 24, 1987 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of December 15, 1987 RECOMMENDATION TO AUTHORIZE LEASE OF COPY MACHINES RECOMMENDATION: It is recommended that City Council authorize the lease of copy machines from the Xerox Corporation for the approximate amount of $1,843.21 per month, amount to be paid from the same accounts and by the same procedures that they are now paid by. BACKGROUND: The existing copy machines in the Police Department, Fire Department, Base III, Community Center, upstairs in City Hall, and the machine used by Planning in the basement are all old machines which no longer accommodate the demands placed on them by the various departments in their day to day operations. The existing machines are constantly "down" for various reasons, which causes delay and hardship on the departments in accomplishing their duties and providing service to the public. Funds for lease and maintenance of copy machines are a budgeted item. The six departments mentioned are currently paying approximately $1,882.56 per month for use and maintenance of copy machines. ANALYSIS: The Director of Public Safety was assigned to research the problem, analyze the different needs of each department, and make recommendations. Each department was contacted in order to determine the features, functions, and workload required on each of the machines in their area. After collecting that data, numerous vendors were contacted and proposals were requested. The vendor list included Xerox, Canon, Toshiba, Oce', and Konica/Royal. There are many vendors for the various types and brands of copy equipment, but some of the vendors were unable to furnish suitable equipment for all of the locations. Major importance and consideration was given to a single source vendor who could sell, service, and lease all of the required equipment. After an analysis of the cost, service history, machine demonstrations, and copy speed tests, the field was narrowed to Xerox, Canon, Konica/Royal, and Oce'. Each of these companies were contacted and asked to provide an in house trial period for the largest machine which was being placed in the Police Department. Oce' .provided a machine and the trial period showed that it did not meet the requirements as anticipated. Canon would not provide a machine. Xerox provided a machine and all users have been very pleased with its performance and capabilities. After field tests on the Konica/Royal machine, it was determined that the machine would not meet our needs and an in house trial was not conducted. Although Canon did not provide a trial machine, they were still con- sidered in the final decision - cost, because they were capable of being a single source vendor for all the equipment. 1 1ii Initally, a 60 month lease plan was considered because it would allow us to reduce the monthly lease/maintenance cost for copy machines by almost $400 per month. However, a 36 month lease term was selected in favor of lower lease interest rates, ability to upgrade the equipment at an earlier date, and the fact that this type of lease would not have to be capitalized by the city as it does not meet the criteria set forth in FASB -13. We are currently paying a monthly amount of $1,882.56 for lease and maintenance of the six machines that we wish to replace. Canon submitted a proposal with a monthly cost of $2,007.34. Xerox submitted a bid with a monthly cost of $1,843.21, for a monthly cost savings of $39.35. Oce' was no longer considered since their equipment did not meet all of the requirements. Both the Canon and the Xerox proposal include taking all of the old machines in trade. Based on this analysis, we recommend that City Council authorize replacement of the existing equipment by entering into a lease agreement with Xerox for the quoted equipment and service. The lease term is for 36 months and the City will have the option of replacing the equipment, purchasing the equipment, or extending the lease at the end of the 36 months. Steve S. Wisniewski Director of Public Safety CONCUR: a . Martin, Interim City Manager NO ED FOR FISCAL IMPACT: i Viki Copeland, Finance Administrator ATTACHMENTS TEAM XEROX November 25, 1987 Chief Steve Wisniewski - THE CITY OF HERMOSA BEACH 1315 Valley Drive Hemrosa Beach, CA 90254 Dear Steve: This letter is in response to your concern about the status of the proposal dated November, 1987 for six (6) Xerox Copiers. Hopefully, by financing the equipment over a 36 month Term Lease in combiniation with the following explaination, it will help you and those considering this financial transaction determine whether the proposed plan is a capital or operating lease arrangement. Xerox does not represent their leasing plan as either a Capital or an Operating Lease. We let our customers determine this because of the varietyof accounting g procedures used by our diverse customer base. However, I can assure you that the Term Lease Plan proposed to the City of Hermosa Beach does meet the guidelines set forth in FASB 13. It does not automaticaly transfer ownership at the end of the lease. Since Xerox guarantees service on its equipment for seven years, the contract term (36 months) does not exceed 75% of its useful life. There is no Bargain Purchase Option and the Net Present Value of the sum of the equipment lease payments does not exceed 90% of the equipment cost. The Term Lease Plan was designed for customers such as City Governments that receive no tax benefits by purchasing equipment and do not want to outlay a large sum for 6.5% Sales Tax up -front, but want the convenience of paying one monthly payment, including service, and not having to ever own the equipment. Once again, I hope this will assist you in your efforts to place Xerox equipment in the City offices by December 20, 1987 to take full advantage of the promotional incentives presented. As always, please do not hesitate to call upon me if I may be of any further assistance. Sincerely, XEROX CORPORATION /'-'!lam CP Stephanie P. Heller Account Representative, Government THE CITY OF HERMOSA BEACH PRESENT VALUE ANALYSIS OF TERM LEASE XEROX EQUIPMENT COPIER t FAIR MRIKT TERM RATE PRNC/INTER TOTAL PMNT PMTNALUE FSMA TOTAL Xrx 1065 $25,645.00 36 mo. 0% $591.12 $21,280.32 82.9% $295.00 $886.12 Xrx 1025 R/E $3,415.00 36 mo. 3.9% $ 79.76 $ 2,871.36 84.1% $ 80.00 $159.76 Xrx 1012 R/E $1,895.00 36 mo. 9.5% $ 44.72 $ 1,609.92 85.0% $ 00.00 $ 44.72 Xrx 1025 $3,875.00 36 mo. 3.9% $ 90.63 $ 3,262.68 84.2% $ 80.00 $170.63 Xrx 1038Z $6,141.00 36 mo. 3.9% $135.62 $ 4,882.32 79.5% $ 80.00 $215.62 Xrx 1040 $9,255.00 36 mo. 3.9% $203.99 $ 7,343.64 79.3% $ 97.49 $301.48 S. Heller, 11/25/86 Issue Date TERM LEASE TERMS AND CONDITIONS September 1,1987 The following terms and conditions relating to Term Lease are in addition to the general terms and conditions contained on the reverse side of the Customer's copy of the Order Agreement. 1. AGREEMENT Term Lease is a lease of Equipment. Accessories or Upgrades (Equipment'). The monthly minimum payment is composed of charges for the Equipment and for Maintenance Services as defined in Paragraoh 2A or. if available and selected by the Customer, Paragraph 28 of the Maintenance Services Terms and COndit.ons.The applicable minimum monthly lease payment and the length of this Agreement are set forth on the front of the Order Agreement. The maintenance charges (including copy Or similar charges. if applicable) are defined in the Price List(s) as the Term Lease Maintenance Component. 2. STATUS OF EQUIPMENT A. The Equipment to be leased under this Agreement will be newly manufactured. remanufactured, in-place. or previously installed. as identified on the applicable Price List. rhe -definitions of the foregoing terms are set forth below. 8. Newly Manufactured Equipment is newly assembled equipment which may contain used components which have been reprocessed to assure machine compliance with product performance and reliability specifications. Additional information concerning the newly manufactured build status of particular equipment is contained in the applicable Price Lists. C. Remanufactured Equipment is equipment which has been disassembled to a predetermined standard established by Xerox with defective components being replaced by new, reprocessed, or used components. Before being inspected and tested to newly manufactured machine test standards, the Equipment will be cleaned and refinished and all retrofits deemed by Xerox as field mandatory will be installed. 0. In-place Equipment is equipment installed on the Customer's premises pursuant t0 a Xerox Order Agreement for Equipment Services at the time of execution of this Xerox Order Agreement. E. Previously Installed Equipment is defined in the applicable Price Lists. 3. CUSTOMER REPRESENTATIONS The Cus.omer represents that the person signing this Order Agreement on behalf of the Customer is a duly authorized representative. partner. or proprietor of the Customer and has the authority t0 execute this Order Agreement on the Customer's behalf The Customer also represents that the Equipment is not being leased primarily for personal, household, or family use. 4. ABSOLUTE OBLIGATION The Customer's obligation to pay all sums due is absolute and unconditional. The Customer cannot terminate this Agreement before the end of its term except as provided. below. S. INVOICING ANO PRICE INCREASES A. During the term of this Agreement. the Customer shall pay as minimum lease payments the number and amount of monthly installments shown on the Term Lease section of the Order Agreement. The first payment shall be due 30 days after the Installation Date. Subsequent payments shall be due on the same day of each subsequent month. Xerox will send to the Customer monthly payment reminders, but delay or failure to send such reminders shall not excuse late payments. (The Customer may receive separate monthly payment reminders for each Item of Equipment, the sum of which will equal the monthly minimum lease payment shown on the Term Lease section of the Order Agreement.) 8. Meter or similar charges are prorated if the Equipment is Installed for less than the full allowance period. C. Xerox may Increase the Maintenance Component of the minimum monthly lease payment (including meter or similar charges and/or copy allowance, if any) without prior notice. effective one year after the Installation Date and at the end of every twelfth month thereafter. (For Customers receiving governmental pricing. Xerox may increase the maintenance COmponent without prior notice upon expiration of the currentgovernmental Price List and at the end Of every twelfth month thereafter.) This increase shall not exceed ten (10) percent . 6. TITLE/SECURITY INTEREST/ RISK OF LOSS A. The Equipment. or any Identical Replacement. If required, is and shall remain the exclusive property of Xerox or Xerox' assignee until the Customer exercises the option to purchase. IL The Customer grants to Xerox a purchase money security interest in the Equipment and all additions and/Or replacements to the Equipment to secure payments due under this Agreement. The Customer agrees to promptly execute those documents that Xerox deems reasonably necessary to protea Its security interest. H the Customer fails to do so. Xerox shall have the right to sign such documents on the Customers behalf. Xerox' security interest shall terminate when the Customer exercises the option to purchase. When such information is not available from public sources. the Customer shall, upon Xerox' request, furnish a copy of the Customers latest audited fiscal yearend financial statement. C. Xerox may con y mark Equipment to identify its security interest. and the Customer shall ace no conflicting mark or permit the Xetoamlark to be removed. 0. From the date that the Equipment is delivered to the Installed.at Address, the Customer shall have all risk of Toss or damage t0 the Equipment arising from the Customer's fault or from theft or disappearance of the Equipment. Xerox shall have risk of Toss or damage to the Equipment from all other causes. 7. COMMENCEMENT/ACCEPTANCE The term of this Agreement shall commence on the Equipment Installation Date. This Agreement is binding only after credit approval has been established. Delivery of the Equipment does not constitute acceptance. The Customer cannot terminate this Agreement before the end of its term except to exercise the purchase options identified below. 6. PURCHASE OPTIONS A. AT EXPIRATION: Provided that the Customer is not in breach, the Customer may purchase the Equipment on expiration of the Agreement at the Purchase Option Price set forth in the Term Lease section of this Order Agreement. together with any applicable taxes. The Customer must give Xerox written nOtice Of its Intention t0 exercise the purchase option at least 30 days before expiration of the lease term. It. PRIOR TO EXPIRATION: Oursng the term of the Agreement, and provided that the Customer is not in breach, the Customer may, upon 15 days prior wntten notice to Xerox, purchase the Equipment by paying all minimum monthly lease payments due for the remainder of this Agreement (less any unearned charges, such as finance or maintenance charges), plus the Purchase Option Price. together with any applicable taxes. When such amounts are fully paid, this Agreement win terminate and title to the Equipment will transfer to the Customer. An early termination schedule setting forth the unpaid minimum monthly lease payments will be given to the Customer upon request, 9. EXPIRATION/RENEWAL A. Upon expiration of this Agreement. or upon demand by Xerox pursuant to Paragraph 14 below. the Customer shall return to Xerox all Equipment and any related Software licensed - by Xerox in Inc same condition as wnen delivered to Inc Customer (reasonable wear and tear excepted) on board wch carrier. packed for shipping, as Xerox may specify. B. When all obligations set forth in Paragraph 5 are satisfied, the Customer may renew this Agreement for one additional lease period of 12 months at the same price and on the terms and conditions then in effect. The Customer must give Xerox written notice of renewal at least 30 days before expiration of the term of this Agreement. 10. EQUIPMENTA00-ONS A. 8y executing an Equipment Add -On Amendment. the Customer may add to the lease subsequent Term Leases of Upgrades and Accessories (hereafter referred to as 'Subsequent leases'). All terms and conditions Of the lease shall apply t0 Subsequent Leases (Including Inc reservation of a purchase money security interest in Subsequent Lease equipment Equipment previously leased shall be security for Subsequent Leases until all Of the Customer's obligations under the previous lease are satisfied. 8. The number of lease payments under a Subsequent Lease shall be the same as the number of payments then remaining under the lease. If the Customer renews this Agreement, exercise, its purchase Option. or terminates this Agreement by purchase Of the Equipment, the Customer shall be deemed to have taken the same action as to any Upgrade or Accessory. When equipment Upgrades or Accessories are added to this Agreement, each subsequent payment shall be allocated so that an amount equal to the original payment is applied So the Original Equipment and an amount equal t0 the increase is applied to the additional Upgrades or Accessories. 11. DISCLAIMER OF WARRANTIES XEROX MAKES NO WARRANTY, EITHER EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING, WITHOUT LIMITA TION, CONDITION OF EOUIPMENT OR ITS MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. EOUIPMENT PURCHASED BY CUSTOMER PURSUANT TO PARAGRAPH 8 ABOVE /S SOLD 'AS IS- AND `WHERE IS.' 12. ASSIGNMENT Xerox may assign this Agreement or the Equipment, in whole or part. withOut notice to the Customer. but Xerox shall remain primarily obligated for its performance under this Agreement, including the provision of Maintenance Services. Any claim or defense that the Customer may have will be asserted against Xerox. and not against any assignee. 13. REMEDY The remedies are as described in Paragraph SC of the General Terms and Conditions. unless the Equipment is an Engineering and Graphic Products Mainframe. In this case, if Xerox determines that a replacement unit for the same product is no longer available. Xerox may discharge its obligations under this Paragraph by making payment to the Customer equal to the Trade -In value based on the original List Price Or Current List Price of such Equipment. whichever Is greater. 14. DEFAULT If the Customer does not make timely payment of amounts due under this Agreement or breaches any term or condition of this Agreement. Xerox may declare immediately due and Payable the entire amount of unpaid minimum monthly lease payments, plus all other amounts due hereunder (including the Purchase Option Price). less any unearned charges. Xerox may also exercise all rights and remedies of a secured party under the Uniform Commercial Code (or Other similar law) of the state where Equipment is located, and pursue any other remedies existing at law or in equity. . 15. GOVERNMENT AGENCY FUNDING ANO INCOME TAX INDEMNITY A. THIS PARAGRAPH 15 IN ITS ENTIRETY IS APPLICABLE ONLY TO CUSTOMERS WHICH ARE A PART OF A STATE GOVERNMENT OR POUTICAL SUBDIVISION. 8. FUNDING: The Customer states that a is its intent to make all installment payments required to be made under this Agreement. However, In the event. through no action initiated by Inc Customer, Its legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and it has no funds to continue this Agreement from Other sources. this Agreement may be terminated. To effect the termination Of this Agreement, the Customer shall, thirty days prior to the beginning of the fiscal year for which its legislative body does not apprOpriate funds. send Xerox written notice stating that its legislative body failed to appropriate funds. Such notice shall be accompanied by the payment of all sums then owed Xerox under this Agreement and the Customer shall return t0 Xerox, at the Customers expense. the Equipment on good condition to a location designated by Xerox. The Customer agrees to pay for all cOpy usage made On the equipment prior tO its removal. Thereupon, the Customer will be released from its • obligations to make all further lease payments to Xerox. In addition, the Customer must certify in the foregoing notice that the canceled Equipment n not being replaced by• equipment performing functions similar t0 these performed by the Equipment during the next ensuing fiscal year. Prior to electing to return the Equipment to Xerox, the Customer shall make a reasonable effort to find a viable assignee within the Customers general organization that can continue this Agreement, and advise Xerox of the results so that Xerox may process the necessary documents if the Customer is successful in finding such an assignee. In the event the Customer must return any Equipment pursuant to the terms of chis paragraph, Xerox shall retain all sums paid under this Agreement by the Customer. C. INCOME TAX INDEMNITY: This Agreement has been accepted on the bass that Xerox or any Assignee of Xerox shall claim that interest paid hereunder is exempt from federal income tax under Section 103(aX1) Of the Internal Revenue Code of 1986. Should the United States Government disallow, eliminate, reduce. recapture, or disqualify in whole or in part. any benefits Of such exemption as a result of any acts Or omissions by the Customer or as a result of the inapplicability of such section at the time this Agreement n accepted because of the status of the Customer, then subject 10 the appropriation Of funds by Customer's legislative body, Customer shall then indemnify Xerox by payment t0 Xerox, at Xerox' election, of either (a) Supplemental monthly Payments during the remaining period of this Agrees l or lump sum payable upon demand by Xerox. Such supplemental month yl or lump sum payment shall be in an amount necessary to permit Xerox t0 receive (on en after tax basis over the full term of this Agreement) the same rate of return that Xerox would have realized had there not been a loss or disallowance of such benefits. together with the amount of any interest or penalty which may be assessed by the governmental authority with respect t0 such loss or disallowance. Telsu r r • ear Lewes FASB -13 requires that a lease be capitalized it any one of the fol- lowing four criteria is a characteristic of the lease transaction: Criterion # [ The lease transfers ownership of the property to tate lessee -by the end of the lease term. 11 The lease contains a bargain purchase option. 111 The lease term is equal to 75 percent or more of the estimated economic lite of the leased property. However, if the beginning of the lease term falls within the last 25 percent of the total estimated econgmic lite of the' leased property, including earlier years -of use, this criterion shall not be used for pur- poses of classifying the lease. IV The present value at the beginning of the lease term of the minimum lease payments, excluding that por- tion of the payments representing executory costs, to be paid by the lessor, including any profit thereon, equals or exceeds 90 percent of the excess of the fair value of the leased property to the lessor at the incep- tion of the lease over any related investment tax credit retained by the lessor and expected to be real- ized by him. However, if the beginning of the lease term falls within the last 25 percent of the total es- timated economic life of the leased property, including earlier years of use, this criterion shall not be used for purposes of classifying the lease. A bargain purchase option exists when the lessee can exercise a provision in the lease and buy the property sometime during the term of the lease at an amount substantially less than the estimated fair value of the property. Judgment must be used in determining whether the purchase option price will be a bargain price at the option date. If there is reasonable assurance at the inception of the lease that the purchase option will be exercised, the option is con- sidered a bargain purchase option. Lease payments include the minimum rental payments based un the term of the lease, exclusive of executory costs, such as payments for insurance and property taxes. Contingent rental payments are not included as part of the lease payments unless they are based on an existing index or rate, such as the prime interest rate. The 43.02 / GOVERNMENTAL GAAP GUIDE Leases lease paytnents include any residual value guaranteed by the lessee (or related party) at the end of the term of the lease. Also, any penalty payment that must be made because of a failure to renew or extend the lease is considered a lease payment. OBSERVATION: When the lease contains a bargain purchase ophun, the minimum lease payments include only (ll the mini- rnum rehcal payments over the terns of the lease and (2) the bargain purchase option. FASB -13 defines the lease term as the fixed noncancelable terns of the lease plus the following periods, if applicable: • Periods for which failure to renew the lease imposes a penalty on the lessee in an amount such that at the inception of the lease renewal appears to be reasonably assured • Periods covered by a bargain renewal option • Periods covered by ordinary renewal options during which a guarantee by the lessee of the lessor's debt related to the leased property is expected to be in effect • Periods covered by ordinary renewal options preceding the date as of which a bargain purchase is exercisable • Periods that represent renewals or extensions of the lease at the lessor's option (however, the lease term cannot extend beyond the date of a bargain purchase gption) In determining the present value of the lease payments, the lessee should use its incremental borrowing rate. However, the lessee should use the lessor's implicit interest rate to determine the present value of the lease payments if: 1. the lessee can determine the lessor's implicit interest rate and 2. the lessor's implicit interest rate is less than the lessee's incre- mental borrowing rate. The lessee incremental borrowing rate is the estimated interest rate the lessee would have had to pay if the leased property had been purchased by the lessee and financed over the period covered by the lease. Recording a Capital Lease A state or local government should record a capital lease at an amount equal to the present value of the minimum lease payments; however, the amount recorded cannot exceed the fair value of the leased property. Because general GOVERNMENTAL GAAP GUIDE / 43.03 T_1 November 24, 1987 Honorable Mayor and Members City Council Meeting of of the City Council December 15, 1987 FILM PERMIT POLICY RECOMMENDATION It is recommended that City Council amend the Film Permit Policy as follows: 1. Increase permit fees to $700 per day. After first 10 days of filming per fiscal year, permit fees to_ be reduceci.to $300 per day. � ,�. -tei.,1414a .114 ; may, �`— s 2. Filming hours shall not extend beyond 10:00 p.m. in residential areas unless.: written notice is given to all affected residents; and/filming in commercial areas shall extend beyond that subject to noise abatement conditions imposed upon the film companies. 3. All residences/businesses within a minimum of a two block radius of the filming location are to receive written notification indicating the filming location, dates and times. This shall be the responsibility of the film company. Listed on the notice shall also be the City's phone number and contact person for complaints. 4. Business license fee shall be $200 per year. BACKGROUND At the City Council meeting of October 13, 1987, staff was directed to review the film policy and report back to Council with suggested amendements to the policy. Staff report of October 13, 1987 is attached. ANALYSIS Staff brought the filming policy before the Community Resources Commission for review. Staff and the commission agree with the recommendations listed above. Also attached is the agenda item sent to the Commission. A comparison between the present policy and the recommended changes are as follows: PresentSuggested Amendments $500 per day permit fee $700 per day permit fee $250 per day permit fee after $300 per day permit for after 10 days 10 days 1o • Present Business License fee at $200 per month No evening time limit Written notification required to both businesses and residents. Suggested Amendments Business License fee at $200 per year 10:00 p.m. curfew and written notice if curfew needs to be exceeded Specificity on the written notice with regard to location, dates, times and City's phone number and contact person. Staff and the Community Resources Commission feel the recommendations do not unnecessarily restrict the film companies and will in all probability not discourage film companies from working in Hermosa Beach. At the same time, both the Commission and staff, feel the recommended changes will further protect the residents of Hermosa Beach from undue disturbance. oncur: Ga a T. Martin Interim City Manager Respectfully submitt-d r Alana M. Mastrian, Director Dept. of Community Resources Noted for Fiscal Impact: Viki Copeland 1-4/ Finance Administrator October 1, 1987 Honorable Mayor and Members City Council Meeting of of the City Council October 13, 1987 FILM PERMIT POLICY RECOMMENDATION It is recommended by staff that City Council not amend the present film permit policy. (Attachment A) BACKGROUND At the City Council meeting of September 22, 1987, Council requested that staff report back on possible revisions to policy in response to a citizen complaint that film activity did not close up until 3:00 a.m. Council also requested to know how many times this has been. happening (filming). By way of introduction, the increase in 'film activity in Hermosa Beach has been a direct result of efforts by Council and staff to cooperate in the State of California's efforts to keep location film production in the State. In response to the alarming rate of 'runaway film productions" (productions that go outside California to do their location shooting), the State of California established the California Film Office in 1985 to work with the film industry and municipalities in an effort to "keep location filming at home." The reason for the State's response is that the motion picture industry is its fourth largest, employing an estimated 75,000 to 80,000 directly in the Los Angeles Basin area and accountable for generating $5 billion in revenue for the state annually. The industry lists as primary "reasons for leaving," California municipalities' slow, uncoordinated permit processing, multiple jurisdictional policies and rules, costly fees and public resistance. Coupled with other states who aggressively market for "on location" filming (recognizing the revenue building potential of the activity). with incentives such as free permit processing, free police services, free hotels and cooperative attitudes, the result has been an estimated $1 billion loss in production dollars in California annually since 1985. Therefore, the California Film Office and SCAG (Southern California Association of Governments) have extended requests to Los Angeles Basin municipalities to "do their part" to ease the film permit process. The City of Hermosa Beach cooperated by adopting the recommended permit form, (attached) by requiring only 48 hour advance notice for film activity, by reducing fees from $1,000 to $500 per day and by sending photo files (a collection of pictures highlighting the cities best locations for potential filming) to the State office. 1 lhh The result has been an average of 30 filming days per year since 1983. Last fiscal year (1986-87), the total number of filming days in Hermosa was 26. The City collected permit fees totaling $14,200, Police Department fees of $11,165 and Parking fees of $1,668 for a grand total of $27,033. This fiscal year, there have been 12 filming days to date drawing permit fees of $5,000 (Police Department and parking fees to be determined). The film activity in question was "Wipeout Productions" which filmed from dusk to dawn for seven days (Sept. 21 - Sept. 30). ANALYSIS To address the citizen complaint on "Wipeout Productions" it is notable that the ten day film activity resulted in only three citizen complaints. In all three cases, staff and the film company were able t� solve the problem(s). Specifically, three generators were moved from Lot C to the base of the Pier and film crew trucks were removed from Lot F where they bothered the complaining resident (noise). When we receive a complaint, staff responds by verifying the problem and solving it immediately. .We generally follow-up the complaint with a return phone call to insure that the problem has been solved to the citizen's satisfaction. One of the three citizens who complained called our office the next day to thank staff and the film company for responding so quickly to his complaint. On the issue of revising our policy to restrict filming hours, it seems important to note that filming activity by its very nature, demands maximum flexibility (within safe limits) in order to survive. Most film permit requests encompass some nighttime hours as they need to maximize production at each location and because they need to film at night, in the morning and even an occasional sunrise. City staff, including the Community Resources and the Police Department monitor each film permit and activity to insure that citizens and businesses are not unduly inconvenienced or disturbed. Due to the magnitude of the activity, on occasion this means responding to a citizen complaint and changing the set-up as needed. (Notably an average film draws 2-3 complaints). If a film takes place in an area that will affect residences or businesses, in most cases, they receive written notification from the film company about the activity with phone numbers (City and film company) they can call if they have any problems. With staff in gear to address complaints and mitigate potential filming problems, it seems that adding restrictions to the existing permit would be counterproductive and unnecessary. If we react to each citizen complaint with policy changes, we will create a restrictive permit form --precisely the kind the industry and California Film Office wish we would avoid. It is clear that the central issue at hand is whether or not the City will continue in its role as advocating film activity and in lending a cooperative contribution to the "greater cause" for the State. To date, Hermosa Beach has established quite a reputation for a 1.3 square mile city in terms of being cooperative, responsive and receptive to filmmakers. If the City wishes to continue in this vein, it must be with the understanding that production companies generaly DO NOT tip toe in and out of town and that on occasion, they will pose problems --problems that can and are, for the most part, solved. A representative from the California Film Commission will be present for the Council meeting and would like to address City Council on the issue of location filming in California. Other Alternatives available to City Council are: 1. Impose hours of operation for filming and/or other restrictions. 2. Rescind the Filming Permit entirely and not allow filming in the City of Hermosa Beach. Respectf y submitted, Mary Dep Concur: aet. z Alana-M. Mastrian, Director D t. of Coommmu ity Resources r 'Galye . Martin Interim City Manager ney, Coordinator Community Resources Attachment A DEPARTMENT OF COMMUNITY RESOURCES 710 PIER AVENUE HERMOSA BEACH, CA 90254 376-6984 EXTENSION 280 CITY OF HERMOSA BEACH FILMING PERMIT ORGANIZATION'S NAME: PERSON(S) IN CHARGE: PHONE ADDRESS: CITY STATE ZIP CODE PRODUCTION TITLE: ACTIVITY: DATE(S): TIME(S): LOCATION(S): TOTAL NUMBER OF DAYS: TOTAL PERSONNEL: PYROTECHNICS: ANIMALS: OTHER: AUTOS: PARKING NEEDS: TRUCKS: *IF YOU ARE EMPLOYING MINORS OR USING ANIMALS IN YOUR PRODUCTION, THERE MAY BE GOVERNMENTAL AGENGIES YOU MUST CONTACT. PLEASE INQUIRE. CITY OF HERMOSA BEACH DEPARTMENT OF COMMUNITY RESOURCES PERMIT ADDITIONAL INFORMATION: IIMMI FEES, CHARGES, AND OTHER REQUIREMENTS: DAILY PERMIT FEE POLICE COSTS FIREMAN COSTS BUSINESS LICENSE (MONTHLY) OTHER COSTS: TOTAL COSTS ALL COSTS TO BE PAID PRIOR TO EVENT: YES NO PERMITTEE AGREES TO COMPLY WITH ALL APPLICABLE LAWS AND TO MAINTAIN THE PREMISES IN GOOD CONDITION AND TO RETURN PREMISES IN THE SAME CONDITION AS THEY WERE BEFORE SAID USE. UNLESS GREATER OR LESSER COVERAGE IS REQUIRED, APPLICANT AGREES TO FURNISH THE CITY OF HERMOSA BEACH EVIDENCE OF $1 MILLION COMPREHENSIVE GENERAL LIABILITY INSURANCE IN THE FORM OF A CERTIFICATE, COVERING THE ENTIRE PERIOD OF THIS PERMIT, NAMING THE CITY OF HERMOSA BEACH AND ITS EMPLOYEES AS ADDITIONAL INSUREDS. EXPIRATION DATE . PERMITTEE WAIVES CLAIMS AGAINST THE CITY OF HERMOSA BEACH, ITS OFFICERS, AGENTS AND EMPLOYEES, FOR FEES OR DAMAGES CAUSED BY, ARISING OUT OF, OR IN ANY WAY CONNECTED WITH THE EXERCISE OF THIS PERMIT. CITY OF HERMOSA BEACH DEPARTMENT OF COMMUNITY RESOURCES PERMIT I CERTIFY THAT THE INFORMATION CONTAINED HEREIN IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES, AND OTHER NECESSARY MATERIAL WILL BE PAID AND/OR FURNISHED TO THE DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BY BOTH PARTIES. FILM COMPANY REPRESENTATIVE DATE EPAR OF COMMUNITY RESOURCES DATE POLICE DEPARTMENT APPROVAL DATE Revised 7/1/87 City of Hermosa Beach Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 376-6984 extension 280 or 379-3312 CITY REQUIREMENTS FOR COMMERCIAL FILM MAKING All applicants desiring a permit to film must comply with all conditions set forth below, prior to. final approval by the Department of Community Resources. I. General Information/Fees: 1. Submit the following information at least 48 in advance of desired filming date: a. A request to film within the City. b. Site of proposed filming. c. Date and time of proposed filming. d. Duration of time needed. c. Name of Movie Company, their address, city, phone number. e. Number of people that will be involved. In some instances, more than 48 hours notification will be necessary to make permit arrangements. 2. Completion of an application to reserve facilities. 3. Costs: A. Filming 1. Permit Fee $ 500 per day* Allows filming in any location approved in Hermosa Beach. *After the first 10 days of filming per fiscal year, Permit Fee is $250 per day. 2. Business License Fee $ 200 per month B. Commercial Still Photography $ 50 per day 4. Secure and submit to Director of Department of Community Resources a certificate of insurance in the amount of $1 million dollars NAMING "The City of Hermosa Beach, its officers, agents and employees as additional insured." 5. All costs to be paid prior to filming. 6. If City services are required, the City may impose additional fees. 7. That the City be recognized in the credits as the location site for filming. 8. Any costs incurred by the City due to the activity will be assumed by the organization renting the facility. 9. The City may impose additional terms depending on the activity. Those costs will be assumed by the organization renting the facility. 10. THE DEPARTMENT OF COMMUNITY RESOURCES WILL EXPEDITE ALL ARRANGEMENTS BETWEEN THE FILM COMPANY AND THE CITY OF HERMOSA BEACH. CERTAIN FILM REQUESTS WILL REQUIRE POLICE DEPARTMENT APPROVAL. B. Parking Requests/Fees: 1. Due to mandatory 24 hours posting ori reserved parking slots, requests for parking must be made NO LATER than 48 hours in advance of the filming date(s). 2. The buy-out fee for City -operated metered parking slots is $10 per slot per day. C. Rules For Filming in Hermosa Beach: 1. All members of production crews must wear I.D. tags while operating in Hermosa Beach. 2. It is the film company's responsiblity to notify all impacted residents and businesses of the filming activity. Any objections from businesses or residents must be reported to the Department of Community Resources by the film company. 3. No major intersections can be blocked during City rush hours, 6:30 a.m. to 8:30 a.m. and 4:00 p.m. to 7:00 p.m. on weekdays. Revised 7/1/87 November 13, 1987 FILM PERMIT POLICY RECOMMENDATION ?teepAT TO VKt. Cowtwtisscinn : s1ov13) l?87 It is recommended that the commission review the potential revisions to the current Film Permit Policy as submitted in the analysis below and forward a recommendation to City Council for final approval. BACKGROUND At the City Council meeting of September 22, 1987, Council requested that staff report back on the possibility of revising the current Film Permit Policy. Staff returned on October 1, 1987, with a recommendation that City Council not amend the present Film Permit Policy (agenda item submitted in your October packets). Council action on October 1 was to "have the item placed on a future agenda to discuss the possibility of changes in the policy with reaction to the cost of permits, dusk to dawn filming and parking issues." The present film policy is attached for your review. ANALYSIS Staff submits the following potential revisions for discussion: . Increase current permit fees from $500 per day to $700 per day. After the first 10 days of filming per fiscal year, permit fees will be reduced to $300 per day. . Establish business license fee at $200 per fiscal year. . Maximize meter buy-out to be no more than 35 meters. Maintain a meter fee of $10 per meter per day. . Filming hours not extend beyond 10:00 p.m% in residential areas unless written permission is obtained from each affected resident; and filming in commercial areas shall extend beyond that subject to noise abatement conditions imposed upon the film companies. . All residences/businesses within a two block radius of the filming location are to receive written notification indicating the filming location; dates and times. This is to be the responsibility of the film company. Other alternatives available to the commission are: 1. Keep the existing film permit. 2. Rescind the film permit entirely and not allow filming in the City. Honorable Mayor and Members of the City Council December 7, 1987 City Council Meeting December 15, 1987 REPORT RE: UNREINFORCED MASONRY BUILDINGS RECOMMENDATION It is recommended that the city council receive and file this report. BACKGROUND This report was requested by the city council at the regularly scheduled meeting of October 13, 1987. ANALYSIS The Whittier earthquake, which occured on October 1, 1987, once again reminded all of us of the potential for serious damage due to a seismic event. Hermosa Beach is located relatively close to several active or potentially active faults including the San Andreas, San Jacinto, Sierra Madre, Whittier -Elsinore and Newport -Inglewood faults. This close proximity to active or potentially active faults ren- ders Hermosa Beach vulnerable to the type of damage experienced in the Whittier earthquake. All types of buildings are susceptible to damage during earth- quakes; however studies of past earthquakes have shown that buildings of unreinforced masonry construction are most likely to sustain severe damage. Unreinforced masonry construction was com- mon in California prior to the 1933 Long Beach earthquake which demonstrated how vulnerable to seismic shaking such structures are. Following the Long Beach earthquake jurisdictions throughout California added earthquake standards to their building codes. Those buildings constructed prior to those code changes are the most susceptible to serious damage during an earthquake. The State of California recognizes that these potentially dan- gerous buildings are of statewide concern and has enacted legis- lation which mandates cities to identify potentially dangerous buildings and establish a mitigation program by January 1, 1990. The Department of Building and Safety has. identified twenty-eight (28) buildings as potential dangerous buildings of unreinforced masonry construction. 1 In the coming year the Department of Building and Safety will be proposing a hazardous buildings ordinance which will require rehabilitation of existing unreinforced masonry buildings in ac- cordance with state guidelines. Respectfully submitted, /(), eGA-"--42, William Grove Director, Bldg. & Safety Concur: ay T. Martin Int im City Manager 2 November 23, 1987 Honorable Mayor and Members City Council Meeting of of the City Council December 15, 1987 RECOMMENDATION TO AWARD CONTRACT FOR CABLE TV CONSULTING SERVICES TO COMMUNICATIONS SUPPORT CORPORATION Recommendation: Staff recommends that the City Council, (1) award a contract for Cable TV consulting services, as outlined in the RFP (attached), to Communications Support Corp., being the lowest bidder, and the only bidder under the $5,000 limit prescribed by the Council, and (2) approve the transfer of funds from prospective expenditures to Cable TV. Background: At your regularly scheduled meeting of October 27, 1987, Council approved staff's request for proposal, for Cable TV Consulting services. This action was as a result of the Council's direction to staff to prepare an RFP for Cable TV services. The six months progress review indicated there were serious concerns regarding the technical performance of the operator. Proposals were mailed to the following: 1) The Warner Communications Advisors, Inc. 2) Communications Support Corp. (formerly CommuniCable Consultants) 3) CTIC Associates 4) 3-H Cable Communications Consultants 5) Kinley-Simpson & Associates 6) Larry King, P & K Industries 7) Columbia Telecommunications Corp. Proposals were received from four (4) firms, those proposals are attached. Analysis: At the six months review, M.L. Media presented a plan for system upgrade and preventative maintenance, indicating that specific areas of concern would be addressed, and that the system would be in full compliance with industry technical standards of opera- tion, by October 16, 1987. Since the City has no one on staff with the skill to conduct an evaluation of the operator's perfor- mance, it seems necessary to acquire that expertise elsewhere. 1t As noted in the proposals, the following are the amounts bid for services: Communications Support Corporation $4,210.00 Columbia Telecommunications Corporation 5,662.00 3-H Cable Communications Consultants 5,040.00 CTIC Associates 9,100.00 An evaluation of the two low bids (Communications Support Corp. and 3-H Cable Communications Consultants), indicate a more com- prehensive approach to the analysis of the operator's system technical upgrade, and compliance with industry standards, by Communications Support Corp.. Additionally, they are located in Mission Viejo, California, whereas 3-H Cable Communications Con- sultants, are located in Seattle, Washington. This proximity may prove beneficial when considering communications back and forth before, during, and after the services have been performed. Alternatives: 1) Select one of the other listed bidders. 2) Accept none of the proposals at this time, since only one bidder fell below the $5000.00 expenditure limit set by Council. 3) Introduce a new Request for Proposal, indicating the $5000.00 maximum cost to be met. 4) Increase the amount to be allotted for this project, to allow for more competitive bidding and selection. 5) Postpone this decision, seeking additional input from the Cable TV Board. Respectfully submitted, Joan Noon, Director, General Services Michele D. Tercero Administrative Aide Concur: Gay1Wj T. Martin. Interim City Manager 2 Noted for fiscal impact: Viki Copeland Finance Administrator CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL Cable TV Consulting Services The City of Hermosa Beach is requesting submission of proposal for the following: Cable TV consulting services to include: • Analysis and evaluation of system technical upgrade as proposed by cable operator • Spot check of test locations • Distribution plant testing ▪ Signal quality measurements to be made at the headend for satellite services and off -the -air broadcast TV ▪ Determination of full compliande with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards • Final report of findings and recommendations All work to be conducted under the supervision of a registered engineer. In your proposal, please include the following information: 1. By task (listed above), a cost not to exceed for analysis plus report. 2. Estimated personnel hours by classification and wage rate. 3. Scope of work. 4. Personnel to be assigned to this work and their back- ground. 5. Three references for similar work performed. 6. Estimated time of completion. 1 All proposals shall be submitted to the office of the Director of General Services of the City of Hermosa Beach by Friday, October 30, 1987, no later than 10:00 a.m. All proposals shall be in writing and shall include all services to be provided. Proposals are to be signed by an authorized agent of the firm submitting the proposal and shall include a cost not to exceed. The City reserves the right to reject any and all proposals in order to select the proposal deemed by the City to be in its best interest. The consultant shall complete all work within 31 calendar days from the Notice to Proceed. The Director reserves the right to extend any time frame. Questions regarding the proposal may be directed to: Joan Noon General Services Director (213) 376-6984, ext. 257 BAcHcRavNn MATER/At • saT.4_, - JmtArz‘tx, .y17 September 30, 1987 Honorable Mayor and Members City Council Meeting of of the City Council October 13, 1987 RECOMMENDATION TO APPROVE THE REQUEST FOR PROPOSAL FOR CABLE TV CONSULTING SERVICES Recommendation: It is recommended that the City Council approve the attached request for proposal for cable TV consulting services. Background: At your regularly scheduled meeting of August 11, 1987, the City Council directed staff to prepare an RFP for cable consulting services, and pursue agreement with Manhattan Beach to share cost of hiring consultant. These services to be conducted in November, at a cost not to exceed $5,000, This action was taken by the Council after a six-month progress review, pertaining to the assignment of cable TV rights to ML Media Partners. The progress review indicated there were serious concerns regarding the technical performance of the cable TV system. At the time of review, ML presented a plan for system upgrade and preventative maintenance. Analysis: The purpose of hiring a consultant in this matter, is to determine whether ML Media has in fact met their goals of compliance with industry standards in technical performance. The City Council acknowledges the fact, that there is no one on staff with the technical expertise to verify compliance. With the changes in federal law prohibiting local control over cable TV and the final renewal leg of our current fifteen year franchise due for consideration within the year, it essential that we pursue those avenues available, to ensure good service to our community/subscribers. At the time of preparation of this agenda item, we have not had a response from the City of Manhattan Beach re: sharing cost. This issue is scheduled to go before the Manhattan Beach City Council - 1- 1.) on October 6th. We will provide you with an update prior to your meeting of the 13th, assuming action is taken by Manhattan Beach. 2 Jo'n Noon General Services Director Concur: (7, NW ay a Martin City ager 2 BID OPENING PROJECT NO. BIL) OPENING LOG SHEET BIDDERS NAME BID BONL) AMOUNT C)F BID TieLe6u4\ .114 445, 1-4 ecii-ec etvt, .2ite-theS 0y0. %tea/g 7 x,13 L � , PQ9._/8' ,,_ ‘,6A5,21/12 OFFICE OF THE CITY CLERK I 1315 Valley Drive • Hermosa Beach, CA 90254 COMMUNICATIONS SUPPORT CORPORATION P.O. Box 3855 Mission Viejo, CA 92690 (714) 364-3191 November 20, 1987 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Ms. Joan Noon, General Service:: Director Reference: Request for Proposal for Cable TV Consultant Dear Ms. Noon: Thank you for including Communications Support Corporation (for- merly known as Communi/Cable Consultants) on the bidder's list for this project. Please find attached our response to your RFP with all of the supporting information you requested. We believe you will find our proposal comprehensive in scope, informative in presentation, and very competitive in value. In your proposal review process, we strgngjv encourage you to contact any of our present and previous municipal clients. You will find the thoroughness of our response to your RFP is indica- tive of how we approach the assirtnments given us. Over the years, we have provided many other local communities with services exactly the same as you have requested, most notably in Fullerton, Santa Ana, San Juan Capistrano, and San Clemente. As a seasoned municipal consulting firm based here in the south - land, we can provide the City of Hermosa Beach with a level of access and flexibility unmatched by firms which must "fly in" their staff and attempt, to complete several assignments under the pressure of making travel connections. We know and understand that meetings and presentations must sometimes be scheduled on short notice, and we are fully equipped to meet this challenge. We would be delighted to meet with you to discuss the contents of our proposal, and our projected approach to the task at hand. Thank you, once again, for considering Communications Support Corporation. Yours truly, COMMUNICATI S SUP AFT CORPORATION c. J•'an L. Kramer Vice President JK/ws Attachment (1) 31 4.0 001' COMMUNICATIONS SUPPORT CORPORATION u P.O. Box 3855 Mission Viejo, CA 92690 (714) 364-3191 1 V 3 1 1 Proposal to Perform * * SPECIALIZED n RBTLTELEVISION SSU S CONSULTING PROPOSAL WITH THE CITY O1' UERMSA BEACH 1987 * * Communication:: Support Corporation Proposal 87000- 19 Submitted: to THE CITY OF JJE}!'OSA BEACH, CALIFORNIA by Communications Support: Corporation Mission Viejo, California 20 November 1 V27 I l) � 1 a 1 1 1 1 • 0. 1 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH TABLE OF CONTENTS Section Subject Page 0.1 TABLE OF CONTENTS 1 1.0 STATEMENT OF PURPOSE 2 2.0 IDENTIFICATION OF CONSULTANTS 2.1 Qualifications of Consultants 3 6 2.2 Availability of Consultants 2.3 Statement of Consultant Independence... 6 2.4 Disclosure Statement 7 3.0 DESCRIPTION OF SERVICES PROPOSED AND TESTING METHODOLOGY 8 3.1 Analysis and Evaluation of System Technical Upgrade as Proposed by Cable Operator 8 3.2 Spot Check of Test Locations 3.3 Distribution Plant Testing 8 8 3.2.1 Test Equipment Calibration 3.2.2 Testing of Subscriber Tap Locations. 9 3.2.3 Simulation of Standard Subscriber Cable Drop 9 3.2.4 Description of Distribution Tests to be Performed 9 3.2.5 Purpose of Headend Tests to be Performed 10 3.3 Signal Quality Measurements to be Made at the Headend for Satellite Services and Off -The -Air Broadcast TV 12 3.4 Determination of Full Compliance with Industry Standards 12 3.5 Final Report of Findings and Recommendations 12 3.6 Scheduling of Technical Tests and Report Generation 13 4.0 SCHEDULE OF FEES AND TERMS 4.1 Local Vendor Preference 13 14 4.2 Liability Insurance 14 5.0 LIFE OF PROPOSAL 14 Attachment A: Municipal and Private Consulting Assignments Attachment B: Curriculum Vitae: Jonathan L. Kramer & John Risk Attachment C: Current References for Communications Support Corp. Communications Support Corp_ Proposal PRPR7000.Ooa - Parre 1 1 1 1 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 1.0 STATEMENT OF PURPOSE Communications Support Corporation ("CSC") proposes to provide the City of Hermosa Beach ("City") with a speciali- zed cable television consulting services, including compre- hensive technical proof of performance test of ML Media Cable TV, a division of ML Media Partners ("ML"). A de- tailed description of the proposed services to be performed is contained in Section 3.0, below. 2.0 IDENTIFICATION OF CONSULTANT Communications Support Corporation brings together the proven skills of general and technical administrative, pro- gramming, and operating leaders in the field of cable tele- vision. CSC is headed by Jonathan Kramer and John Risk. Mr. Kramer serves as Director of Technology, and Mr. Risk serves as Director of Governmental Affairs. Communication Support Corporation, incorporated in California, is based in the Orange County community of San Juan Capistrano. Our mailing address and telephone number are shown on the cover page of this proposal. Communications Support Corp. Proposal PRP87000.003 - Page 2 4. CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 2. 1 QUALIFICATIONS OF CONSULTANT CSC provides municipalities with comprehensive, unbias- ed, and clear technical and operating evaluations of municipally franchised cable television systems. We provide our clients with professional and thorough franchise super- vision, enforcement, and negotiation services related to all communications issues confronting municipalities. Should the City accept this proposal, Messrs Kramer and Risk will personally supervise all phases of the work to be performed as listed in Section 3 of this proposal. Mr. Kramer is a recognized cable television engineer with broad practical as well as theoretical experience. Degreed in Radio Communications, Mr. Kramer is licensed by the Federal Communications Commission (License PG -11-35289) and the State of California (License 433113). He has served in a variety of technical management and field technical roles in the fields of cable television, broadband communi- cations, telephony, and radio communications. He was elect- ed a member of The Society of Cable Television Engineers in 1981. Mr. Kramer's expertise includes all phases of technical operations including satellite, microwave, local origina- tion, headend and system construction and maintenance, and franchise compliance, telephony, audio design, digital de- sign, and radio communications. Communications Support Corp. Proposal PRP87000.003 - Page 3 a 1 n 1 3 1 3 11 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH Mr. Risk, presently the President of the Orange County Cable Association holds a Bachelors Degree (with high honors) in Social Research from the University of Michigan. A member of the National Association of Telecommunications Officers and Advisors (NATOA), and the National Federation of Local Cable Programmers (NFLCP), Mr. Risk has held a variety of private and public sector management positions encompassing gable te1evision production, programming, and franchise administration. His broad range of experience and expertise strengthens CSC's ability to respond to the ever- changing needs of municipalities and public agencies. Mr. Risk has been nationally recognized for his contri- butions in the field of cable programming as the recipient of 4 "ACE" awards, and a finalist in the California League of Cities "Helen Putnam" competition. In his capacity as contract Cable Television Manager for the City of Santa Ana, Mr. Risk's studio facilities has served as a model for other communities seeking to utilize cable television as a means for disseminating public information. Messrs Kramer and Risk have provided their complete curriculum vitae your review (see Attachment B). Communications Support Corporation's officers have provided consulting services to the following clients: The City of Torrance, California The City of Santa Ana, California The City of Fullerton, California The City of San Juan Capistrano, California Communications Support Corp. Proposal PRP87000.003 - Page 4 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH The City of Duarte, California The City of San Clemente, California The City of Orange, California The County of Orange, California The City of Capitola, California The City of El Segundo, California The City of Monterey Park, California The City of Temple City, California The City of Norwalk, California The City of West Hollywood, California The City of Los Altos, California EllThe City of Fayetteville, Arkansas The Foundation for Community Service Cable Television (California) Motorola Communications and Electronics, Inc. Trans -Tel Communications, Inc. Rancho Santiago Community College District U01 Santa Ana Unified School District California Coast Communications, Inc. Ull Capistrano Niguel Communications, Inc. Custom Software Associates Century City Awards, Inc. Mission internal Medical Group, Inc. Urology Associates, Inc. Communications Support Corporation does not offer it's services to franchised cable operators. Communications Support Corp. Proposal PRP87000.003 - Page 5 CATV CONSULTING -PROPOSAL FOR THE CITY OF HERMOSA BEACH 2.2 AVAILABILITY OF CONSULTANT CSC stands ready to commence it's work for, and on behalf of the City within 5 working dayss of the formaliza- tion of a contact between the parties, and a notification to proceed issued by the City. 2.3 i!II STATEMENT OF CONSULTANT INDEPENDENCE The responsibility of the Consultant to the City is clearly fiduciary in nature. We pledge to hold ourselves to the highest standards of professional conduct while in the employ of the the City. >}€:_ Specifically, all project -related contacts between the Consultant and the Grantee will be logged and made available to the City upon request. (CSC, operating under contract to one or more of it's other clients, may have professional contacts with the Grantee regarding matters not related to 111 cable operations within the City. Those contacts will not be logged as noted above.) As noted above, Communications Support Corporation has not, nor will it accept franchised cable operators as clients while under contract to the City. 111 11 Communications Support Corp. Proposal PRP8-000.003 Page 6 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 2.4 DISCLOSURE STATEMENT We certify that no member of our staff holds any direct or indirect financial or business interest in the cable provider serving the City, it's parent corporation, or any known subsidiary. CSC's principals have never been employed by the cable provider currently serving the City, it's parent corpora- tion, or any subsidiary. We know of no direct or potentia]. conflicts of interest which might taint, or otherwise discredit any work, service, or advice provided to the City under the proposed contract. CSC's officers and staff members are not attorneys. In CSC's reports and during staff contacts with the City, re- commendations and comments may be made in an attempt to identify and clarify issues which we feel are important to the City's interests. The City is urged to consult it's attorney for specific and competent legal advise. CSC will gladly work closely with your designated legal counsel in the capacity of researcher and technical advisor. Additionally, we can provide the City with the contract services of highly skilled attorneys who specialize in cable policy and communications law, and nationally recognized ("Big 8") accounting professionals who specialize in audits and fiscal evaluations of cable television operators. We will quote specific hourly rates for those professionals upon request. Communications Support Corp. Proposal PRP87000.008 - Page 7 1 -:"CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 3.0° DESCRIPTION OF SERVICES PROPOSED AND TESTING METHODOLOGY Consistent with the City's Request for Proposal, we propose to perform for, and on behalf of the City, the following services: 3.1 Analysis and Evaluation of System Technical Upgrade as Proposed by Cable Operator We will review and provide written comments on the action plan submitted by ML Media Cable TV to the City. The plan's strengths and weaknesses will be identified and classified, and specific recommendations for addi- tions and/or deletions will be specified. 3.2 Spot Check of Test Locations To assess the physical condition of the Grantee's plant, we will perform a series of inspections at no less than 5 representative locations on each of the three major trunk legs ("Strand" trunk, "Ardmore" trunk, and "Tree" trunk). The physical evaulation will allow us to assess and 111 quantify the following items in a written report: us 11 ria 1 o California Public Utilities Commission General Order 95 and 128 clearance and construction requirements o Corrosion and/or other damage due to water in- gress and/or sea spray and/or other environmen- tal impacts o Estimates of any upgrades necessary to correct physical defects or deterioration Photographic documentation of each test location will be submitted as an attachment to the written report to be provided to the City. 3.2 Distribution Plant Testing A "proof of performance" check shall be completed for in each of the three trunk areas each of the system ("Strand" trunk, "Ardmore" trunk, and "Tree" trunk). Five (5) different locations per trunk area shall be selected by CSC and tested for compliance as set forth in the following subsections. Communications Support Corp_ Proposal PRP87000.003 - Page 8 111 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 3.2.1 Test Equipment Calibration Prior to the commencement of testing. the Grantee should present us with calibration certificates issued by an independent calibration laboratory for all frequency/voltage sensitive equipment which will be used in the field testing. 3.2.2 Testis? of Subscriber Tap Locations All testing shall be performed by the Grantee under our supervision. Tests shall be performed at subscriber taps under the conditions found. No accommodation shall be made to allow the Grantee to correct problems found prior to testing. 3.2.3 Simulation of Standard Subscriber Cable Drop Consistent with the documentation submitted by the Grantee to the City Council on June 14, 1987, a 80' calibrated RG -56 jumper shall be used to con- nect the output of a subscriber tap to the input of the measuring equipment. This procedure allows us to simulate and document the actual signal levels provided to typical sub- scribers without interrupting service to any sub- scriber. CSC will photograph the test site and provide the the photographs as an attachment to the written report to be submitted to the City. 3.2.4 Description of Distribution Tests to be Performed The following tests willbe performed at each of the distribution test points inspected permitting us to evaluate the technical performance of the Grantee's system in a purely objective manner: o Vestigal (picture signal) carrier levels on each activated channel o Aural (sound signal) carrier levels on each activated channel o Vestigal/Aural difference (calculated) on each activated channel o Peak -to -Valley on the entire band of channels (54 to 300 Mhz.) o Highest to lowest vestigal difference (calculated) on the entire band of channels (54 to 300 Mhz.) Communications Support Corp. Proposal PRP87000.003 - Page 9 1i1• CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH o Carrier -to -Noise ratio measurement o Low frequency distortion ("Hum") o TASO rating of picture distortions on each activated system channel 3.2.5 Purpose of Distribution Tests to be Performed The purpose of the tests selected is described below: Vestiaal (picture sianal) carrier levels on each activated channel This measurement assesses compliance with FCC Subpart K Guideline 76.606(a)(4) governing the minimum signal level permitted at a sub- scriber's television antenna terminals. Aural (sound sianal) carrier levels on each activated channel The sound signal carrier level measurement is a component of the vestigal/aural difference calculation. Vesti'al/Aural difference (calculated) on each 111 activated channel The vestigal/aural difference is calculated by subtracting the the aural signal level from the vestigal signal level. The Grantee has committed to maintaining the 1.111 aural level no less than 12 decibels below, nor more than 17 decibels below the associ- ated vestigal signal level on a given chan- nel. han- nel. Deviations from these specifications could 311 cause interference between television channels or poor audio reproduction. 311 Peak -to -Valley on the entire band of channels (54 to 300 Mhz.) This is a "summation" test used to assess both the physical and electrical condition of the Grantee's plant. Major physical and/or electrical defects are quickly and clearly identified by this test. Communications Support Corp. Proposal PRP87000.003 - Page 10 s.; CATV CONSULTING -PROPOSAL FOR THE CITY OF HERMOSA BEACH Highest to lowest vestigal difference (calculated) on the entire band of channels (54 to 300 Mhz.) Another "summation" test, the highest to lowest vestigal difference is computed to assess adherence to the Grantee's commitment to maintain vestigal signal within a range of 3 decibels. Some television tuners can fail to "lock" onto a channel properly if this specification is greatly exceeded. Carrier -to -Noise ratio Universally regarded by industry engineers as the most critical picture -impacting specifi- cation, the Carrier -to -Noise ratio quantifies the amount of "snow" seen in a television picture. The Grantee has committed to achieving a minimum 42 decibels of difference between the vestigal carrier Level and the system noise floor. This will usually yield a very good picture with little or no perceptible "snow." Low frequency distortion ("Hum") Hum is seen in pictures as horizontal bars traveling through the picture. It is usually caused by defective or inadequate system electrical powering. The Grantee has indicated that it will achieve 4% or less hum referenced to any unmodulated vestigal carrier level. TASO rating of picture distortions on each activa- ted channel The 6 step TASO scale is an industry accepted method of assessing the overall quality of a television picture. TASO 1 is accepted as a "studio quality" picture, while TASO 6 is a "completely unvi.ewable" picture. The Grantee has committed to achieving a TASO 1 picture on every channel. Communications Support Corp. Proposal PRP87000.003 - Page 11 CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH 3.3 Signal Quality Measurements to be Made at the Headend for Satellite Services and Off -The -Air Broadcast TV Prior to the Distribution Plant Testing described in Section 3.2 (above), we shall observe, document, and comment on the following inspections conducted at the Grantee's headend: o Vestigal carrier levels o Aural carrier levels on o TASO assessment of each on each activated channel each activated channel channel o Emergency audio/video override equipment o Satellite antennae and processing equipment o Off -air broadcast antennae 3.4 Determination of Full Compliance with Industry Standards All technical performance reports shall in- clude a description of testing methods; test- ing criteria; list of locations tested; com- pliance assessments with FCC, industry, and City standards; original photographs of several of the measurement parameters; as well as site identifying photographs. The objective technical observations made at every test point shall be referenced to the recognized industry standards in the following order: Highest: Middle: Lowest: Commitments made to the City by the Grantee NCTA/SCTE Technical standards FCC 47 CFR Part 76 Guidelines 3.5 Final Report of Findings and. Recommendations A summary report ("Executive Report"), generally util- izing non-technical terms, shall be produced and pro- vided to the City by CSC. This report will employ visual aids (usually graphs and charts) summarizing the scores of all testpoints. In the report, we will make comparative analyzes of the test results to the minimum standards found in the current CFR 47 Part 76 (FCC) Rules and Regulations, Communications Support Corp. Proposal PPP87000.003 - Page 12 1: CATV CONSULTING PROPOSAL FOR THE CITY OF HERMOSA BEACH additional standards provided by the Grantee in it's presentation to the City Council on 14 June 1987, and other industry standards noted above. Finally, we will include all comments, critiques, suggestions and/or recommendations which we believe will materially improve the quality of the Grantee's pictures, or otherwise provide new information to the City about the operations of the Grantee. 3.6 Scheduling of Technical Tests and Report Generation We will schedule our inspections to allow us to complete all work and report generation within 31 cal- endar days.from the date Notice to Proceed is received. Specific test scheduling will be coordinated with the Grantee and the City. 4.0 SCHEDULE OF FEES AND TERMS Our fee to perform the entire task expressly described in Section 3 of this proposal is $4,210.00 (Four Thousand Two Hundred Ten Dollars). This fee remains constant regard- less of the number of hours necessary to complete the entire task described above. All project related expenses, including -but not limited to- purchase of supplies, long distance telephone calls, photographic developing and printing costs, xero- graphy, parking, tolls, etc. are included the the price mentioned above. We estimate a minimum of 80 hours will be needed to complete the project. Further, we forecast Mr. Kramer's time on the project to be no less than 60 hours of the minimum 80 hours projected. Communications Support Corp. Proposal PRP87000.003 - Page 13 r1^ CATV CONSULTING -PROPOSAL FOR THE CITY OF EHERMOSA BEACH Should the City wish to have Communications Support Corporation perform additional work exceeding, extending*, or modifying the scope of the work proposed herein, the City will be billed at our normal hourly fee of $50.00 (Sixty Dollars) and any directly related expenses billed at cost plus 10% (ten percent). Invoices for work performed will be submitted to the City monthly and will be due and payable 30 days after sub- mission, subject to usual the City accounting procedures. 4.1 Local Vendor Preference We certify that all purchased physical goods and materials consumed during the course of the project, including photographic supplies, developing services, xerographic (copying) services, etc., shal]. be purchas- ed from vendors operating within the City. 4.2 Liability insurance CSC maintains comprehensive liability insurance in force. Should the City request it, we will add the Cit-:; to our coverage a:-: an "additional insured" with respects to our operations within the City on a form acceptable to the City. 5.0 LIFE OF PROPOSAL This proposal shal.] remain valid, firm, and in force until 11:50 P.M. PST on December 31, 1987 at which time it shall automatically be withdrawn unless extended by CSC. <Enct of Proposes] Communications Supt ort. Corp. Proposal l 11 J'87000 O0 - Page 14 Attachment "A" -Present & Previous Consulting Assignments ATTACHMENT "A" MUNICIPAL AND PRIVATE CONSULTING ASSIGNMENTS Communications Consultant for: CITY OF SANTA ANA, CALIFORNIA (Allen Doby, Executive Director, Rec. and Community Services) Services: For the pact three years, CSC has completed a comprehen- sive test and technical evaluation of the Group W Cable system in Santa Ana. The purpose of the tests is to determine the cable operator's level of compliance with the terms of it franchise agreement. The City has re- quested that CSC advise and assist the operator in cor- recting problems documented by our firm. CSC also provides on-going professional support to City management in administering the City's cable franchise. Communications Consultant for: CITY Off' DUARTT:, ('AF. ! WORN TA (Don Pruyn, Assistant City Manager) Services: CSC is currently conducting a comprehensive analysis of the City's cable company. Multifaceted audits are being performed in the following four areas: Financial; Contract Compliance; Management; and Marketing. Services also include presentation:: before the City's cable television advisory board. Communications Consultant for: COUNTY OF ORANGE, CALIFORNIA (Vicki Gray, Cable Television Administrator) Services: CSC is entering into a contract to provide technical evaluation services in unincorporated county areas. The purpose of the tests is to determine cable operator's level of compliance with the terms of their franchise agreements for each of the next three years. Communications Support Corp. - Page A-1 Attachment "A" -Present & Previous Consulting Assignments The County has also directed CSC to advise and assist the County in compiling a county -wide cable television fact book. Communications Consultant for: THE CITY OF CYPRESS, CALIFORNIA (Howard Crisp, Central Services Manager) Services: CSC provided the City and it's council with a technical evaluation and design specifications for an RFP to con- struct and install television production and cablecasting facilities -in the city council chambers. Service includes evaluation of bids, selection of vendor, installation sign -off, and training of staff: Communications Consultant for: THE CITY OF ORANGE, CALIFORNIA (Teri Cable, Program Manager) Services: CSC provided the City and it's council with a technical evaluation of the franchise proposal received from the Irvine Company. Our review also analyzed the technical compatibility of the proposed system and the currently operating system in the City. Communications Consultant for: CITY OF CAPITOLA, CALIFORNIA (Steve Burrell, City Manager) Services: We are preparing a report detailing the technica]. feasibility of the City establishing a city owned cable television :system. Communieat;ions Support Corp. - Page A-2 Ijil':Attachment "A" -Present & Previous Consulting Assignments Communication:; Consultant, for: CITY OF SAN CLEMENTE, CALIFORNIA (Myrna Erway, City Clerk) Services: In support of the City's refranchising effort, Com[nuni-- Cable has been retained to assess and evaluate the technicaland administrative performance of the City':: cable television operator, Times Mirror Cable. Communication: Consultant: for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (`.1ike Little, Administrative Services Officer) Services: CSC is in the process of assessing) and evaluating the performance of the City's cable television operator, Time: Mirror. Additionally, CSC assists the City with the administration of it's franchise with the Grantee. We recently negotiated n substantial improvement, in enforceable technical standards with the Grantee. Communications Consultant for: CITY OF FULLERTON, CALIFORNIA (Chris Meyer, Assistant to the City Manager) Services: CSC has been retained by tt:e• City to inspect the tech- nical operations and administrative functions of the City's Grantee, Grout W Cable in connection with it's appl i cat:i on to transfer ownership. Communications; Consultant for: CITY Or WEST HOLLYWOOD, CALIFORNIA (Ian Tanaa, City Cagle Officer) Services: COC consulted with the City with regard to technical specifications issues in connection with the franchise transfer from Group W Cable to Century Cable. Communication:; Support Corn. - Page -A_' to 4 p to CI 1 1 iAttnchment "A" -- Pr- esent. & Previous Consulting; Assignments Communication::, Subcontractor for: MOTOROLA COMMUNICATIONS AND ELECTRONICS (Stuart Gray, Project Manager) Services: Motorola contracted with CSC to activate and optimize a city-wide Water District station monitoring system in the City of Santa Fe Springs, California. Communications Subcontractor for: MOTOROLA COMMUNICATIONS AND ELECTRONICS (Marc A. Nigro, Sr. Project Manager) Services: CSC, as a subcontractor, performs communications site pre -engineering for Motorola in support of the new County of Orange Fire Department; data and vehicle loca- ting communications system. Communications Consultant for: MISSION INTERNAL MEDICAL GROUP (Neal Bennioff, Adtninistrator) Services: : Working with 16 physicians in a group practice, wo have designed a telephone/data system for installation in their new offices. Communications Consultant for: UROLOGY ASSOCIATES, INCORPORATED (Dr. R. Cer. rui ti , Partner) Services: CSC is coordinating the engineering and installation of an integrated data/voice communications system for the practice. Comriun i. c^. ,, i or -- Suprglrt Corn. -- Pare A-'' 1: `Attachment "A"-Present & Previous Consulting Assignments tF TRANS -TEL, INC. (Fred Morell, Manager of PC Repair) Services: The client, was suffering serious data loss problem:: on the national Trans -Tel network. CSC was instructed inspect the PIE Trucking terminal in Irvine, California and recommend methods and hardware changes to the in- stallation in order to reduce data loss. Communications Consultant for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (Mike Little, Administrative Services Officer) Services: CSC assisted the City in it's review process for a minicomputer to fulfill it's in-house computing needs including Business Permits, Word Processing, Accounts Payable and Receivable, Capital Budgeting, and Payroll. Communications Consultant for: CITY OF SANTA ANA, CALIFORNIA (Rita Owens, Human Resources Analyst) Services: At the request of the City, CSC assisted in the selec- tion and screening process for a Video Engineer to assist the City's Cable Television Manager. Communications Consultant for: CUSTOM SOFTWARE ASSOCIATES ATES (G. R. Johnson, Sr. Programming Administrator) Services: As a subcontractor, CSC have been assigned to redesign the existing television distribution system within a CSA client: hospital to support television signals, data transmission, in-service training support, signaling, monitoring, and. alerting. Communications Support Corp_ - Page7K-5 101 Services: 1111 At the request of the City, CSC reviewed and commented on the proposed new franchise agreement between the 4dAttachment "A" -Present & Previous Consulting Assignments a As part of the same project, the hospital willbe equipped to receive satellite communications at a dedicated earth terminal station to be installed and integrated into the new data/television distribution system. Communications Consultant for: CITY OF SAN JUAN CAPISTRANO, CALIFORNIA (Mike Little, Administrative Services Officer) City and Times Mirror Cable. 111 tilCommunications Consultant for: CAPISTRANO NIGUEL COMiMMUNICATIONS, INC. (Mark Clancey, President) Services: As a subcontractor to Capistrano Niguel Communications, Inc., CSC assisted the coordinating agent (Shea Homes) til in the competitive bidding process to award cable tele- vision rights to serve several multiple dwelling units areas in Laguna Niguel. <END OF ATTACHMENT "A"> Communication:; Support Corp. - Page A-6 3 1 1 1 1 a 1 1 1 1 3 3 3 3 a 3 Attachment "A" -Present & Previous Consulting Assignments ATTACHMENT "B" CURRICULUM VITAE: JONATHAN L. KRAMER September, 1984 - Communications Support Corporation Communi/Cable Consultants Mission Viejo, California Position: President Communications Support Corporation and Communi/Cable, formed and headed by Mr. Kramer, was formed to provide unbiased inspection and performance analysis for it's private institutions and municipal clients. (Please see above.) September, 1982 - September, 1984 STORER CABLE TV, INC. Laguna Niguel, California Position: Southern California Area Technical Manager Mr. Kramer was Southern California Area Technical Mana- ger supervising the operations of 8 cable systems with over 100,000 subscribers. Prior to his appointment as Area Technical Manager, Mr. Kramer served as Technical Manager of Storer's 25,500 subscriber, 400 mile, 30 channel cable system in southern Orange County. Supervision over Chief Technician, Construction Super visor, Installation Supervisor, Warehouse Supervisor, and Dispatcher. Total staff in these departments: 24. Communication_: Sunnort Corn. - Page Ii -1 Curriculum Vitae: Jonathan L. Kramer & John Risk December, 1981 - August, 1982 WESTERN CABLE SERVICES, INC. Ventura, California Position: Engineering Manager Responsible for operation of 7 CATV and SMATV systems serving 3000 subscribers in 3 southern California coun- ties. Provided engineering support and quality control for an active construction division. October, 1979 - February, 1982 WARNER AMEX CABLE OI+ MALIBU Malibu, California Position: Technical Manager Technical and engineering supervision of the 4500 sub- scriber, 109 mile, 216 Mhz. cable system serving Malibu and Ventura County, California. June, 1978 - October, 1979 MALIBU COMMUNICATIONS GROUP Malibu, California Position: Design Consultant Consulting, design, and construction supervision of professional audio recording. srudios, multi -station telephony systems, and radio communications systems. Design Consultant on the following projects: 60/40 Company Malibu, California Main Studio: 32 x 24 track Key Telephone System Cash Recorders Compton, California Studios 1, 2, & 3: 24 x 24 track The Malibu Tracking Station Malibu, California Studio A: 32 x 24 track Key Telephone System Communications Support Corp. -- Page B-2 Curriculum Vitae: Jonathan L. Kramer & John Risk Zuma Recorders Malibu, California 8 track mix -down studio PABX Telephone System American National Red Cross - West Branch Westwood, California Radio frequency communications consultant for Disaster Van December, 1976 - September, 1978 MOTOROLA COMMUNICATIONS AND ELECTJZONICS, INC. San Diego, California Position: Field Engineering Representative Project Assignments: ANAHEIM POLICE COMMUNICATIONS PROJECT Anaheim, California 1 hop of 2 Ghz. microwave (repeated via a passive repeater), 3 channels of MUX, and baseband alarms con- necting the APD Dispatch Center with the transmitter site HOOVER DAM PROJECT Boulder, Nevada 2 hops of 6 Ghz. microwave, 6 channels of MUX using E&M signaling, and baseband alarms connecting the PABX at Hoover Dam with the telephone switching center in Boul- der, Nevada. UNITED NUCLEAR CORPORATION PROJECT Grants, New Mexico 5 hops of 2 Ghz. microwave, 12 channels of. MUX, base- band alarms, and telephone auto -patching equipment connecting mine sites telephone systems with the corpo- rate office PABX. Dial-up access to 2 450 Mhz. repea- ters used to reach field supervisors. MOTOROLA SERVICE CENTER Ventura, California Field andbench repair andinstallation of UHF and VHF communications systems in Ventura County area. Per- formed FCC comp].iance certifications. Communications Support Corp. - Page R-3 d r 1 1 1 1 1 1 1 1 1 Curriculum Vitae: Jonathan L. Kramer & John Risk VENTURA CO. FIRE DISPATCH CENTER PROJECT Camarillo, California Assisted Project manager in turn -on and debugging of newly installed communications dispatch center. KERN COUNTY SIMULCAST SYSTEM PROJECT Bakersfield, California 11 hops of 6 Ghz. microwave, 65 channels of MUX, 240 measured points of baseband alarms, 43 UHF repeaters in loop simulcast mode, 325 mobiles with data terminal:; in allvehicles, and 3 computerized dispatch centers con- nected to a PDP 11-35 mini computer. Backbone system for Sheriff, Fire, CHP, and Public Safety communica- tions in Kern County (8800 sq. miles). June, 1973 - July, 1974 ROVAPHONE OF LOS ANGELES, INC. Woodland Hills, California Position: Service Manager Supervision of the installation and service departments of a radio telephone equipment supplier. PROFESSIONAL.. LICENSES AND ASSOCIATIONS FCC General Radiotelephone License (radar endorse- ment) PG -11-35289. Originally issued as First Class Radiotelephone license. Contractors State License Board - Contractors License C61-433113 (Classification -05, Communications Equip- ment) Elected Member, Society of Cable Television Engineers Elected in 1981_ Identification: #0001031 Life Member, American Radio Relay League Elected in 1974. C:i mmur: ; r.t.;ren . Support CnrD. -- Fat*,-. 14-4 4 Curriculum Vitae: Jonathan L. Kramer & John Risk CURRICULUM VITAE: JOHN RISK June, 1987 - COMMUNICATIONS SUPPORT CORPORATION Director of Governmental Affairs Please refer to the full description of CSC, above. July, 1985 -- June, 1987 CITY OF SANTA ANA, CALIFORNIA Cable Television Manager Developed the City's Cable Television Division from its start. Under the Executive Director, Recreation and Community Services, primary duties were to: administer all cable television franchise regulatory matters; provide cable television consumer protection; originate cable television programs; coordinate use of community access channels by local non-profit and education institutions; develop cost effective uses of two-way institutional cable technology; supervise live coverage of City Council meetings; work with City agencies to assist in defining video programming objectives; create budgets and manage production facilities; supervise a full-time staff of six, anda part-time staff of 40; consult City Attorney and City Manager on matters re- lated to cable television franchise performance; princ- ipal City staff liaison to Council appointed Cable Advisory Board, Public Access Advisory Board, and I -Net Users Committee; and apply understanding of F.C.C. rules and other Federal regulation of cable matters to day to day Division operations. Winner of four Award for Cable Excellence (A. C. E.) for the City produced programming winner of N.F.L.C.P.'s Hometown Video Overall Excellence in Institutional Programming. Communications Support Corp. - Page 5 Curriculum Vitae: Jonathan L. Kramer & John Risk August, 1982 - July, 1985 GROUP W CABLE TELEVISION OF SANTA ANA, CA Programming Director Entered this "new -build" system at ground floor. Interpreted franchise agreement al:drafted capital uend. operating budgets. Designed organizational _.hart and job descriptions for 13 positions. Researcher! and ordered :£1.2 million in 3/4" broadcast and industrial grade video production equipment including 3 -tube plumbicon cameras, A/B editing system, and 27' mobile prc.duction vehicle. Primary management resp:,n:,ibilites included project development; production, marketing, and distribution of original programming; budgeting; facilities design! purchasing; inventory; advertising sales; pe :n_ ey , F. C.0. record-keeping a.a rules compliance; programming aqui:-itions. Also worked a' Producer andE:ceoutive Producer of several hour; of original local programming. Worked to conceptualize and manage a 55 mile two-way institutional/business communications network. Supervised eight employees and three college interns. Served on Santa Ana's Public Access Advisory Board. February, 1985 - August. 1985. FALCON CABLE TELEVISION OF OF CALIFORNIA, ALHAMBRA, CA Lceal Prngraiim_ng Directed the development an.d operation of a nine -city local .Programming, g and local origination operation. Designed facilities, ordered and purchased video equip- ment for portable and studio operations. Defined oper- ational parameter:. and olio]:,._ for public access and a f f local origination _~rogramr<�in Supervised a staff f o.. thirteen. Worked closely with City official.:, to assist their municipal programming operations. Supervised two local channels and an Asian "pay" channel. Conducted numerous public production workshops. 1980 - 1982 OZARK GUJIDANCE CENTER, FAYETTEVILLE, AR Video Programming Specialist Responsible for television and media outreach for pub- lic information and menta] health eductional program- ming. Producer/Director of thirty "live" viewer call- in programs on alcoholism and parenting education. Producer of over 70 hours of in-service and orientation Communications Suuport Corp. - Pag'e=C Curriculum Vitae: Jonathan L. Kramer & John Risk tapes. Grantswriter and project director for two pub- lic service television projects (totalling over $20,000) funded by the Arkansas Department for Drug Abuse Prevention. April 1980 - May 1981 FAYETTEVILLE OPEN CHANNEL, FAYETTEVILLE, AR Access Programming' Coordinator Worked twenty hours per week to schedule all weekly programming', helped teach video production workshops, solicited outside funding, supervised two CETA workers, wrote copy for news releases, and coordinated media publicity of station activities. APPLTED EXPERIENCE: PRESIDENT: Orange County Cable Association - 1985, 1986 Helped founded and volunteered hundred of hours to this non-profit programmers association serving all cities in Orange County. The 0. C. C.A. sponsored a Regional conference of the NFLCP, conducted a county -wide video contest and coordinated a twenty city tape exchange during this tenure. GUEST INSTFTJCT0i;.: (State Teaching Certificate No. 295404) - UCLA - Extension Service - Spring 198`, Fall 1984 Introduction tc, Mass Communications - Rancho Santiago Community College District - Spring 1988, Fall 1984, _ 1985, Fall1985, Fall 1986 Introduction to Mass Communications - Ca'iforni State University, Fullerton - Fall 1984. Br oad.oaSManagement PRESENTER: • - 1986 N. A. T.a. A. Annual Conference, Philadelphia - 1982 Vi _ u: ' CrImmunications Congress Annual Conference, LA - 1962 Cal-.-na Cable Television Assoc. Western Show, Anaheim, - 1982 ?981, 1986 N. F. L. C. P. National Conference hin;eas.:lis;Atlanta, San Francisco TASK FORCE x,•r=17. : Foundation for Community Service Cable Television. 198 8. Advised, researched, and helped t develop a state-widevideo programming infor- mation exchane e network. CfpCETLTA-�T " '7 October, 19E3 to January, anuary, 198 3. Assisted ed City ofioin.is and School L1`i3{l personnel plan and ;' e - i:':; :7C; joint municipal and educational programming El Segundo, Cl.. Cnmmun c.:a ti or::-: Support. Corp. - Page -B-7---- Curriculum Vitae: Jonathan L. Kramer & John Risk PROJECT DIRECT'P: March, 1931 to February, 1932. Produced a television series funded by the Arkansas Of rice on Alcohol and Drug Abuse Prevention. EDUCATION: : UNIVERSITY OF MICHIGAN - ANN ARBOR Code?.. - of Engineerin - Sept.. 1974 to M:-iy, 197t; - c:FA 3.3/4.0 Colleise of Literature, Science, and Arts Sept., 1976 - May, 1973 Bachelor of Art:; with High Honor:- in Social Ps:-ch_.1o. y, 1978. GPA 3.7/4.0 Thesis: "Social Influence in the Jury Room: Measuring the Effet^ of Leadership, Status, and Persuasion." MEMBERSHIP AND PROFESSIONAL AFFILIATIONS: National Association nf. Telecommunication Officer`: and Administrators -- 1985, 86, 87 National Federation of Local Cable Programmers - 1980 through 1987 Orange County Cable Association - Founding member 1983 through 1987 Foundation for Community Service Cable Television - Task Force 1983 Arkansas Conference on Children and Youth - Board of Directors 1980, 1981, 1982 <END OF ATTACHMENT "B": Communications Support Corp. - Page-B-8-- 1 Cable Communications Consultants A DIVISION OF 314 MANAGEMENT & CONSULTANTS, INC. -.4517 CALIFORNIA AVENUE SOUTHWEST, SUITE B 0 SEATTLE, WASHINGTON 98116 0 (206) 935-9040 C:. r• November 18, 1987 Joan Noon Director of General Services City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Dear Ms. Noon: • In accordance with your letter of October 29, 1987 and the accompanying Request for Proposal, we are pleased to submit the attached proposal. - In addition to the information you have requested we are attaching some other material which may be of interest. The Municipal Cable Regulator is published quarterly and has a national circulation. Our brochure also lists some addition references to the ones you have requested and gives some further information as to the experience and background of our firm. The prices quoted are for services to be provided and do not include expenses. We appreciate this opportunity to respond to your RFP and look forward to the potential opportunity to be of service to your City. Sincerely, 3-H CABLE COMMUNICATIONS CONSULTANTS Lon A. Hurd Vice President/Director LAH:smw Attachments r City of Hermosa Beach Cable N Consulting Services Proposal I. Scope of Services Consulting services are to include: • Analysis and evaluation of the system technical upgrade as proposed by the operator. We propose to examine that proposal and, based on the observations of system performance, determine the extent the operator is in compliance with the conditions of the proposal. If necessary, observations and measurements will be made beyond the scope of those described elsewhere in this proposal to determine the extent of compliance. • Spot check of test locations. An examination will be made of the system operator's records and a spot check of system performance at a minimum of four already established test points. Any variances will be described in the report. • Distribution plant testing. A minimum of four test points will be established in the operating distribution plant to fairly represent: (a) the longest mainstation amplifier cascade, (b) the longest distribution amplifier cascade, (c) the longest total cascade. At these locations measurements and observations will be taken to determine the degree of operator compliance with the most severe standards among the Federal Communications Commission, the National Cable Television Association, the Society of Cable Television Engineers, and Industry Standards, as follows: (1) Visual signal level, (2) Visual signal level variation, (3) Visual -to -aural signal level, (4) Hum modulation, (5) In -channel response, (6) Carrier -to -noise ratio, (7) Terminal isolation, (8) In -channel beats, (9) Composite triple beat, 0 dBmV minimum 3 dB/Ch, 12 dB Ovl. 13-17 dB 5% maximum +/- 2 dB 43 dB minimum 18 dB minimum 60 dB minimum 51 dB minimum In addition, we will drive out 20% of the distribution plant, monitoring radiation. The FCC standard of 20 microvolts/meter below 216 MHz and 15 microvolts/meter above 216 MHz will be criteria for compliance. 1 r City of Hermosa Beach Cable 1V Consulting Services Proposal • Signal quality measurements at headend. Measurements and observations will be made at the headend to determine the following: (1) Visual carrier frequency for each operating channel, to determine compliance with applicable FCC standard, the particular standard to be determined on-site. (2) Aural carrier frequency tolerance, to be 4.5 MHz +/- 1 kHz above the visual carrier for each operating channel. (3) Carrier -to -noise ratio of each off -air signal, as measured at the processor output. (4) Baseband signal-to-noise ratio of each satellite signal. (5) Subjective determination of the presence of impulse noise on satellite channels. • Final Report. A report will be submitted on the findings, describing the degree of compliance with each measured or observed condition, and, where compliance is not met, recommendations made to achieve compliance. All measurements and observations will be made by a professional engineer or under his direct supervision. 2 r City of Hermosa Beach Cable TV Consulting Services Proposal II. Cost The estimated cost of the proposed technical services is $5,040.00, not to exceed $5,980.00. The costs are interrelated, but are allocated as follows: • Analysis and evaluation of operator's upgrade, $ 600.00 • Spot check of test locations, $ 840.00 • Testing of distribution plant, $ 1,200.00 • Headend measurements, $ 840.00 • Determination of compliance, $ 720.00 • Final report and recommendations, $ 840.00 • Total $ 5,040.00 3 III. Assignment Hours The estimated personnel hours are: City of Hermosa Beach Cable TV Consulting Services Proposal • Engineer, 52 hours, $80.00/hour • Technician, 28 hours, $20.00/hour 4 City of Hermosa Beach Cable N Consulting Services Proposal IV. Personnel The personnel to be assigned to this project are: • John C. Allen, P.E., registered engineer. Twenty-two years experience in CATV engineering, construction, maintenance, and operation. Registration numbers are Washington 20257 and Texas 52353. • Lonnie Guin, technician. Twenty-five years experience in CATV system maintenance, construction, and operation. Supervisory personnel on this project are: • Lon Hurd, Vice President. A graduate of Green River College, Lon Hurd was employed in Municipal Government before becoming associated with CATV municipal regulation. His special areas of expertise are in community needs evaluations and system performance comparisons. He is the producer of the award winning public access program, "Government Speaks". He has over nine years experience in cable regulation. • Miles Overholt, Senior Consultant. Miles Overholt is a graduate of Harvard. Following experience with Dun and Bradstreet, he was then an executive with RCA, a Vice President of Talley Industries and President of CPS, Inc. Prior to entering the field of municipal cable consulting, he was Vice President and General Manager of Northwest Entertainment Network. He has over six years experience in municipal cable TV regulation. He has been a speaker at the University of Wisconsin seminars as well as at conventions of the National Association of Telecommunications Officer and Advisors. He has been listed in Who's Who in the West since 1983 and is listed in Who's Who in Finance and Industry. References for similar work performed are: • Clay Holstine Assistant City Manager Reno City Hall P.O. Box 1900 Reno, NV 89501 (702) 785-2202 5 • Kathie Murray Community Information Coordinator Redmond City Hall 15670 N.E. 85th Street Redmond, WA 98052 (206) 882-6408 • Craig Knutson City Attorney Port Angeles City Hall P.O. Box 1150 Port Angeles, WA 98362 (206) 457-0411 6 City of Hermosa Beach Cable TV Consulting Services Proposal City of Hermosa Beach Cable N Consulting Services Proposal V. Time of Completion The technical work as proposed can be completed and the final report submitted within 30 days of the date of project approval. 7 Columbia Telecommunications Corporation Telecommunication System Engineers November 16, 1987 Ms. Joan Noon Director of General Civic Center 1315 Valley Drive Hermosa Beach, CA Dear Ms. Noon: Services 90254-3885 We are pleased to respond to your Request for Proposal for a Cable Television Consultant. Enclosed is our Statement of Work which is directed at providing the engineering services requested in your RFP. Our firm fixed price for the project as defined in the Statement of Work is $5,700. This cost includes $950 for travel expenses which possibly might be reduced if we were able to schedule travel concurrently with other projects within your area. We propose to complete the project within 30 days after approval of the contract by the City of Hermosa Beach. We have included four references for similar projects we are performing throughout the Country. In addition to the references included in the Proposal, I suggest you contact the following two local references. We are doing engineering for their Institutional Networks. Please contact: Mr. Larry Bender Cable Television Administrator Hawthorne, CA 970-7243 Ms. Paula Cone Assistant City Manager Lawndale, CA 973-4321 We appreciate the consideration that you and Michele have provided us in the preparation of require any additional information or require changes in our work statement, please do not hesitate to contact us. our response. Should you LA/tmh Enclosure 5550 Sterrett Place • Columbia, MD 21044 • 301.964.5700 MCI MAIL 288-1720 Telex 6502881720 (Via WUI) • • Yt � Columbia Telecommunications Corporation Response to Hermosa Beach, California Request for Proposal • -- Columbia Telecommunications Corporation -- Table of Contents Section I -- Introduction 1 Section II -- Task I - Task II Task III Task IV Task V - Task VI Statement of Work 3 - Design Review 3 - - Spot Check Test Locations 4 -- Distribution Plan Tests 5 - - Headend Tests 6 - Determine Compliance with Standards 6 -- Final Report 7 Section III -- Corporate Qualifications 8 Introduction 8 Fairfax County, Virginia 9 Montgomery County, Maryland 10 St. Paul, Minnesota 11 Tampa, Florida 12 Section IV -- Cost Proposal 15 Introduction 15 Fee Structure 15 Rate Schedule 16 APPENDIX Staff Resumes Course Brochures fl 0 -- Columbia Telecommunications Corporation -- SECTION I Introduction Hermosa Beach, California, has approved a request of its cable franchisee, ML Media, to upgrade their existing system using new components to increase capacity and improve system performance. The upgrade involves rebuilding the existing cable plant while providing continuous service to the residents of Hermosa Beach. Columbia Telecommunications Corporation (CTC) is an engineering services corporation specializing in supporting local government clients. CTC is currently assisting other local government clients on CATV projects similar to the Hermosa Beach rebuild. Our engineering staff proposes to assist City officials in overseeing ML Media's technical design, construction, and testing of the upgraded system. Hermosa Beach has prepared a Request for Proposal outlining the six technical support tasks to be performed by a contract engineering firm. The enclosed Statement of Work responds to the six tasks requested by the City. The cost estimate for this proposal is broken down by -- Columbia Telecommunications Corporation -- tasks based on the estimated number of hours for each activity. The qualification statement includes a list of other assignments in which CTC has performed similar support as requested by Hermosa Beach. i -- Columbia Telecommunications Corporation -- SECTION II Statement of Work Our Statement of Work responds to the six work tasks outlined in the City's Scope of Work. The approach presented in our Statement of Work represents the understanding of the needs of Hermosa Beach and our experience on similar projects with other local government clients. Task I. Design Review -- This task will examine whether or not the system design proposed by ML Media will adequately support the delivery of modern cable television services. Information relating to the specific engineering design parameters will be obtained from ML Media to analyze the system's theoretical performance capabilities. Parameters to be examined will include technical performance specifications of the electronic amplifiers and passive components, coaxial cable, headend, and subscriber coupling equipment. The operating parameters for the individual elements of the system such as amplifier output levels, physical spacing, and other operational characteristics define the expected performance r -- Columbia Telecommunications Corporation -- levels. An in-house mathematical computer model will be used to calculate the expected performance characteristics for the cable system based on the number of cascaded trunk amplifiers, distri- bution amplifiers, and subscriber tap levels. The purpose of this exercise will be to define expected performance levels for the system based on performance specifications as provided by individual equipment manufacturers. In Task III, Distribution Plan, the expected design performance will be used as a criterion for evaluating whether or not the system is properly adjusted to manufacturer's specifications. After completing the modeling analysis, the system's design maps will be reviewed to verify that the system design parameters have been properly specified in the construction plans of the individual design maps. Each of the maps will undergo a review to establish whether or not proper spacing, levels, and amplifier cascades have been maintained. Task II. Spot Check Test Locations -- Under this task, the areas comprising the design maps reviewed under Task I, will be field inspected to verify that the design details specified have been properly implemented by the field construction crews. In addi- tion to examining the adherence to the design maps, the inspect- ion process will verify that the system has been properly f r1 -- Columbia Telecommunications Corporation -- grounded and that construction work has been performed in a quality manner. We are recommend that a minimum of 10% of the cable plant undergo field inspection. Additional portions can be inspected by our staff with corresponding increase in cost for the additional labor necessary for this work. Task III. Distribution Plan Tests -- Under this task, CTC proposes a complete proof -of -performance in compliance with accepted industry test procedures. We recommend that the tests be conducted jointly with technical representatives from ML Media using test equipment provided by the company. Our past experi- ence with numerous cable systems indicates that this is the most desirable procedure since it affords us an opportunity not only to perform the test, but also to evaluate the ability of the cable system staff to perform regular tests. The approach verifies that adequate test equipment is available to perform regular system tests and support maintenance procedures. Prior to performing the tests, CTC will prepare a test procedure protocol which will outline the specific tests to be conducted, and equipment block diagrams for each test. Data sheets used to summarize the results of the testing at each test location will be prepared to serve as a permanent record of the test results. A total of 4 points will be used for purposes of testing. At minimum, tests for the following performance parameters will be - 5 i 7, -- Columbia Telecommunications Corporation -- performed as a part of the proof -of -performance testing: 1. Carrier amplitude levels 2. Peak -to -valley frequency response 3. Signal-to-noise measurements 4. Hum modulation 5. Composite triple beat tests 6. Intermodulation tests 7. System radiation 8. Subjective viewing tests Task IV. Headend Tests -- Inspection will be made of the headend facility for the major components used for receiving satellite and off -air broadcast signals. Equipment to be inspected includes antennas, satellite dishes, receivers, modulators, and demodulators. Tests will be performed using standard equipment to evaluate picture quality, clarity, and signal-to-noise characteristics. As a minimum, measurements will be made for each of the off -air UHF and VHF television stations along with satellite signals from each of the satellite systems received at the headend site. Task V. Determine Compliance with Standards -- A field inspection process, design map examination, and testing results will be compared with performance claims made by ML Media in the franchise agreement to determine whether or not the system as P r -- Columbia Telecommunications Corporation -- constructed meets the contractual standards. An evaluation will be made to determine compliance with generally accepted performance standards suggested by the NCTA, SCTE, and the FCC. Task VI. Final Report -- CTC will prepare a report documenting the entire upgrading process which will provide information in sufficient detail to ensure that future changes or modifications may be made readily. The report will include definitive findings on the upgraded system: its technical performance, the quality of installation, and the expected operating performance of the system relating to reliability and longevity. 6' r -- Columbia Telecommunications Corporation -- SECTION III Corporate Qualifications Introduction Columbia Telecommunications Corporation is an engineering con- sulting firm which specializes in providing telecommunications engineering support to local government and public agencies. The firm has been in business for nearly five years. Several of the senior staff members have been involved in supporting local government communications systems individually for over 20 years. The specific experience of the individual members assigned to this project are contained in the resumes included in the Appendix. CTC has assisted numerous municipal governments in the fran- chising of CATV systems, technical enforcement, design review, and institutional networks implementation. The following is a list of local government clients which we have supported over the last five years. o Fairfax County, Virginia o Montgomery County, Maryland ✓ i -- Columbia Telecommunications Corporation -- o City of St. Paul, Minnesota o City of Tampa, Florida o Northern Dakota County, Minnesota o City of Hawthorne, California o City of Cincinnati, Ohio o Baltimore, Maryland o Lawndale, California o Austin, Texas o Plano, Texas o Wilmington, Delaware* o Altoona, Pennsylvania* o Los Angeles, California* o Cambridge, Massachusetts* *Work performed as a subcontractor in support of a larger study. The following four CTC work assignments represent the types of activities that will be required for the Hermosa Beach project. o Fairfax County, Virginia o Montgomery County, Maryland o St. Paul, Minnesota o Tampa, Florida Fairfax County, Virginia -- This assignment involves the upgrade of an existing 24 -channel cable system to an 80 -channel, dual - cable system. The original Reston system commenced operation in the early 1970s. CTC was retained by Fairfax County, Virginia, to evaluate the proposal prepared by Warner Communications to up- grade the system. The initial study raised serious questions about whether or not the system could be upgraded as proposed by the cable operator. A series of field tests was conducted to verify whether or not the original proposal would meet the County's performance requirements. Testing results indicated - 9 - M -- Columbia Telecommunications Corporation -- that substantial modification of the initial design was required to establish satisfactory performance. Of major concern to the County was a desire to upgrade performance while minimizing the disruption of existing cable services to Reston. The project was further complicated by the fact that the total system was con- structed underground, much of the construction taking place on private easements. Montgomery County, Maryland -- Montgomery County, Maryland, had originally franchised a dual -cable 450 MHz system in 1983. The system was constructed utilizing a unique off -premise subscriber converter in the installation. The system proved to have many serious technical difficulties resulting in unreliable system delivery and poor -quality pictures. Further complicating the problem was the desire of the franchisee, Tribune -United, to sell the system to a new cable operator. CTC has worked with the County for the past three years to examine the technical problems associated with the existing system and to establish, with the new operator, a modified system design which provides reliable CATV service. CTC has assisted the County in establishing a technical enforce- - 10 - r -- Columbia Telecommunications Corporation -- ment plan for the system redesign, construction, and testing. The CTC staff are involved with construction, inspection, and acceptance testing on a continuing basis. In addition to our work for the Montgomery County on the CATV system, CTC has been involved in the system -level design and detailed implementation of the Institutional Network which currently provides data and video transmission capability to individual County facilities. St. Paul, Minnesota -- Columbia Telecommunications Corporation has worked with the City of St. Paul to establish a plan for the use of their Institutional Network. In addition to our work on the Institutional Network, our staff has been involved in reviewing the design standards for the Subscriber Network and has performed a complete proof -of -performance for acceptance of the Subscriber Network. CTC has designed and tested a multi -building local network serving the City Hall, City Hall Annex, and two Public Safety facilities in the City of St. Paul. Tampa, Florida -- Columbia Telecommunications Corporation has -- Columbia Telecommunications Corporation -- worked for the Tampa Cable Office to provide technical super- vision in the rebuild of their cable system. CTC staff have assisted the City in their technical negotiations with the cable operator (Jones Intercable). CTC staff have worked with the cable company technical staff to perform a proof -of -performance on the existing system and to review cut -over plans for conver- sion to the new system. The above paragraphs provide a brief description of the support activities performed for each of the organizations. Table 1. is a matrix comparing the specific tasks requested by Hermosa Beach in the RFP and work assignments we currently are undertaking for these four clients. For additional information, we suggest that you contact the individual project officers at the following addresses and telephone numbers: Mr. Thomas G. Robinson, Manager Department of Consumer Affairs Cable Regulatory Division 3959 Pender Drive --Suite 200 Fairfax, VA 22030-6093 Telephone 703/691-2366 Mr. Alexander J. Greene Special Assistant to the County Executive Office of the County Executive 101 Monroe Street --2nd Floor Rockville, MD 20850 Telephone 301/251-2509 - 12 - -- Columbia Telecommunications Corporation -- Project officers -- Continued Ms. Linda Camp Office of Cable Communications 901 Commerce Building 8 East 4th Street St. Paul, MN 55101 Telephone 612/298-5095 Robert F. Sepe, Ph.D., Director Telecommunications & Cable Communications 306 East Jackson Street, 5N Tampa, FL 33602 Telephone 813/223-8217 r -- Columbia Telecommunications Corporation -- Table 1. SUMMARY OF PROJECT -RELATED EXPERIENCE Task No. Description Montgomery Fairfax County St. Paul Tampa I. Design Review X X II. Spot Check Test Locations X X X X III. Distribution Plan Tests X X X X IV. Headend Tests X X X V. Evaluation Compliance X X X X VI. Final Report X X X X -- Columbia Telecommunications Corporation -- corporation are word processing support, computer simulation models, computer-aided design models, domestic telephone calls, duplication, and local automobile travel. Special exceptions are made for these expenses if excessive demands are made by a specific contract. Reimbursable expenses are recovered at our direct cost. Such reimbursable expenses include out-of-town travel, report art work, report printing costs, test equipment leases, and equipment purchases for one-time use on specific projects. Such special equipment purchases often include specific computer programs or specialized measurement equipment. Rate Schedule Professional staff is billed to clients on an hourly rate schedule uniformly applied to all projects. Table 2. specifies the current rate schedule that will prevail on the Hermosa Beach • project. r 1 -- Columbia Telecommunications Corporation -- Table 2. Columbia Telecommunications Corporation Rate Schedule Position Principal Engineer Staff Engineer Engineering Aide Rate/Hour $ 80 $ 55 $ 23 We bill all clients monthly for services rendered on a time and materials basis. Payment is expected within 30 days of the invoice date. The cost estimate for this project is based on our experience with other municipalities requiring similar support. Table 3. provides a breakdown of the anticipated number of billable hours that will be required to complete each of the six (6) tasks outlined in the RFP. We believe that this estimate should be satisfactory to complete the project and recommend the contract be adopted to define the hourly rates incorporated in Table 2., the total contract value is not to exceed the total amount in Table 3. Should the City wish to expand or reduce the level of effort, we are willing to negotiate the level of effort for each task, consistent with the hourly rate schedule. -- Columbia Telecommunications Corporation -- Table 3. PROFESSIONAL SERVICE COST ESTIMATE Projected Staff Utilization in Hours Principal Staff Engineering Task No. Description Engineer Engineer Aide I. Design Review 4 6 16 II. Spot Check Test Locations 6 -- 5 III. Distribution Plan Tests 8 -- 4 IV. Headend Tests 6 -- -- V. Determine Compliance with Standards 4 5 4 VI. Report 8 6 10 Projected Hours Estimated Staff Hours -- 92 Professional Fee 36 17 39 $ 4,712 Reimbursable Expense Travel (Airfare, Hotel Rental Car) 950 Total Estimate $ 5,662 APPENDIX Staff Resumes Course Brochures LEE AFFLERBACH Principal Engineer SUMMARY OF EXPERIENCE Mr. Afflerbach is a telecommunications systems engineer with over 20 years of experience serving local government clients. Mr. Afflerbach's expertise is in the field of broadband coaxial technology. He has been responsible for the design, testing, and planning of numerous CATV networks for municipal government clients. He serves as the Engineering Director of Columbia Telecommunications Corporation (CTC) and is in this position is responsible for directly overseeing all technical projects. In addition to his responsibilities at CTC, Mr. Afflerbach is on the faculty of George Washington University School of Engineering and Applied Science. Over the last five years, he has taught several courses in the United States and in Europe on CATV and broadband local area networks. SPECIFIC QUALIFICATIONS/EXPERIENCE Cable Television Technology As a consultant to local government, Mr. Afflerbach has conducted a wide range of technical studies relating system design, implementation procedures, and field testing. As a staff member of the MITRE Corporation, Mr. Afflerbach was responsible for evaluating the design modern CATV systems constructed in the early 1970s. With MITRE he assisted the following cities: o Montgomery, Alabama o Portsmouth, Virginia o Palm Springs, California At CTC Mr. Afflerbach is responsible for supporting local governments in issues relating to evaluation of system operators' technical performance. He has plan- ned and overseen numerous proof -of -performance tests for existing cable systems. He has developed many computer models which are used to evaluate the perform- ance of cable systems and to provide automated procedures for designing broadband coaxial networks. Under Mr. Afflerbach's direction, CTC has designed broadband local area networks for Montgomery County, Maryland, Tampa, Florida, and St. Paul, Minnesota. These stand-alone broadband networks employ CATV technology to provide a broadband voice, data, and video capability within municipal facilities. Real -Time Data Processing Systems Served as an on-site technical advisor to the West German Federal Aviation Administration in Frankfurt, West Germany for five (5) years in support of a major engineering project. The ZKSD program developed a new high-speed flight data processing system for the Federal Republic. Support activities included feasi- bility studies, requirements analysis, and specifica- tion program phases. Land -Mobile Communications System Design Under funding provided by the Law Enforcement Assistance Administration (LEAA), performed and managed communications design studies for federal, state, and local law enforcement agencies. Tasks involved user requirements analysis, system design, and specification preparation for land -mobile radio, computer-assisted dispatching, and 911 emergency telephone systems. o Federal Bureau of Investigation (FBI) o Drug Enforcement Administration (DEA) o New York State Police o Georgia State Police Broadcast Engineering Conducted feasibility analysis to support the authori- zation of new broadcast facilities. Activities includ- ed the study of groundwave and skywave propagation in the 550 kHz - 900 MHz spectrum range. Evaluation of potential interference areas, service area losses, and compliance with international treaties. 1 EMPLOYMENT HISTORY Date 1983 - Present 1981 - 1983 1971 - 1981 1969 - 1971 1966 - 1969 EDUCATION Bachelor 1966. Business 1971. Position Director of Engineering Vice President of Engineering Group Leader Project Manager Staff Engineer Organization Columbia Telecommunications Corporation Columbia, Maryland The Bertman Group, Inc. Vienna, Virginia MITRE Corporation McLean, Virginia Kelly Scientific Corporation Washington, D.C. Federal Communications Commission (FCC) Washington, D.C. of Science in Electrical Engineering, Drexel University, Management Courses George Washington University, 1970 - PROFESSIONAL AFFILIATIONS o Institute of Electrical and Electronic Engineers (IEEE) o IEEE -- Broadcast Society o IEEE -- Computer Society o National Society of Professional Engineers (NSPE) o Maryland Society of Professional Engineers (MSPE) o Licensed Professional Engineer: Maryland and District of Columbia o National Association of Telecommunications Officers and Advisors (NATOA) O' 1 WILLIAM H. HALL Senior Engineer SUMMARY OF EXPERIENCE Mr. Hall has more than 30 years of experience in the communica- tions and electronics field including circuit development, field engineering, and technical writing as well as consulting on a wide variety of communications systems. He is an experienced programmer analyst with extensive practical experience in communications equipment installation and testing. Mr. Hall is specializing in broadband cable technology in the areas of LAN design and CATV technical enforcement testing. SPECIFIC QUALIFICATIONS/EXPERIENCE Broadband Cable Systems LAN Design -- Prepared detailed design of broadband LAN systems for the City of St. Paul, Minnesota, Montgomery County, Maryland, and the City of Tampa, Florida. CATV Network Tests -- Conducted proof -of -performance testing for Altoona, Pennsylvania, St. Paul, Minnesota, Northern Dakota County, Minnesota, Reston, Virginia, and Wilmington, Delaware. Technical Enforcement -- Performed construction monitoring and technical enforcement for Wilmington, Delaware and Montgomery County, Maryland. Video Microwave System Design Planned and wrote detailed specifications for an inter- active television network linking the Ohio State University Medical facility to other medical facilities in southeastern Ohio. Conducted field surveys and detailed design for a microwave network to interconnect health facilities on Indian Reservations in Arizona. Conducted a feasibility study and system design using microwave and cable to connect a medical practice in Silver City to a clinic in Playas Lake. Conducted a feasibility study for the use of broadband systems to support medical education in North Dakota. . 0 Equipment Installation Installed, made operational, and tested portions of the Vermont/New Hampshire Interactive Medical Microwave Network for Dartmouth Medical School. Installed and tested the inside plant portions of a two-way video microwave system linking Veterans Administration facility in Temple, Marlin, and Waco, Texas. Performed construction over -sight of contractors for outside plant portions of the same system. As a full-time assistant to the Communications Advisor of His Majesty King Hussein of Jordan, performed installation of communication facilities for the Royal Palace. Troubleshooting, engineering modification, and repair of equipment and systems. Overseeing of cable and communications system installation by contractors and technical personnel. Land -Mobile System Test Prepared test plans for and conducted land -mobile propagation and impulse noise level tests throughout the State of Florida for the State Communications Agency. Wrote standard procurement specifications for use by State agencies in implementing new mobile radio systems. Programmer/Analyst As a member of the Eighth Army Tunnel Neutralization Team: Operated a computer to analyze field data. Designed and implemented a database system to record intelligence data. Developed computer programs: To analyze real-time input data, detect occurrence of seismic events by relationships between long-term and short-term signal averages, and store data before and after the trigger time for later plotting and analysis. To operate a 16 -channel digitizer with associated trigger system and write data to cassette tape. To read and plot the captured events, measure times of arrival, and produce hard copies of the results. EMPLOYMENT HISTORY Date 1986 - Present 1978 - 1986 1976 - 1978 1974 - 1976 1972 - 1974 1968 - 1972 1956 - 1968 1951 - 1952 EDUCATION Position Senior Engineer Senior Project Engineer Installation Technician Technical Staff Project Engineer Research Analyst Laboratory Technician Field Radio Mechanic Organization Columbia Telecommunications Corporation Columbia, Maryland VSE Corporation Alexandria, Virginia TELCOM Corporation Vienna, Virginia MITRE Corporation McLean, Virginia Atlantic Research Corporation Alexandria, Virginia Kelly Scientific Corporation Washington, D.C. Schlumberger Corporation Ridgefield, Connecticut United State Army RCA Institutes, Incorporated, 1947-1950, Electronic Engineering. PROFESSIONAL AFFILIATIONS Member Society of Cable Television Engineers. * THOMAS P. SAYLOR, III Staff Engineer SUMMARY OF EXPERIENCE Mr. Saylor has nine years of experience in CATV operations. At Columbia Telecommunications Corporation he is responsible for evaluating headend and cable network distribution designs. His work not only includes theoretical analysis, but also involves the testing and adjustment of existing cable systems to conform to design and criteria. SPECIFIC QUALIFICATIONS/EXPERIENCE System Design Evaluation Mr. Saylor is currently working with Montgomery County, Maryland monitor the installation and operation of the Institutional Network. The Institutional Network facility is a 25 -mile dedicated network constructed by the cable operator in accordance with the County rout- ing and technical performance specifications. In this capacity, Mr. Saylor is responsible for overseeing the design and installation of the Network along with acceptance testing and installation of pilot projects for voice, video, and data terminal equipment. Technical Operations Manager Mr. Saylor managed a department charged with main- tenance of field plant, demand service for 127,000 subscribers; operation of headend, interconnect, and studio facilities. Directed staff of 68. Prepared and administered $2,300,000 annual budget. Analyzed outage and service -call data to minimize technician trips and system downtime. Reduced no - access calls by 9%. Reduced outage downtime 40%. Increased dispatcher -cleared calls by 400%. 1 • Directed innovative project to reconfigure fiber optic advertising interconnect to improve reliability and quality. General engineering operations: construction, instal- lation, inventory, fleet maintenance, plant design, radiation control, customer service, dispatch. Signal Processing Manager Designed and activated inside plant including four headends, 50 Km fiber optic trunk, FM microwave. One headend facility designed to occupy only 1,100 square feet including earth stations and tower. Utilized mix of technologies to achieve network objectives: RF and VF modems, video switching, distributed -control computers. Managed in-house repair lab for all line, test, and headend equipment. Supervised eight technicians. Teleproduction Technical Supervisor Provided technical direction of television production facility in support of Catonsville Community College's commitment to produce instructional programing. Supervised four technicians. EMPLOYMENT HISTORY Date 9/87 - Present 12/85 - 6/87 8/79 - 12/85 11/75 - 8/79 Position Organization Staff Engineer Technical Operations Manager Signal Processing Manager Teleproduction Tech- nical Supervisor Columbia Telecommunications Corporation Columbia, Maryland ComCast Cablevision Baltimore, Maryland ComCast Cablevision Baltimore, Maryland Catonsville Community College Catonsville, Maryland r EDUCATION Enrolled at Towson State University, Baltimore, Maryland Junior in Business Administration. Associate in Arts Degree, 1980, Catonsville Community College. Various management and technical seminars including Microwave Systems, George Washington University, Washington, D.C., 1983. PROFESSIONAL AFFILIATIONS AND CERTIFICATIONS o Member SCTE, NARTE, SBE o Member SCTE Technical Certification Curriculum Committee o FCC General License o NARTE Certified Engineer o SCTE Broadband Communications Engineer o SBE Certified Television Engineer o NCTI Master Technician Course No. 1 3940C LARGE MULTJUSER LOCAL AREA NETWORKS: Using Broadband LANs to Distribute Voice, Data, and Video Transmissions August 24-26, 1987 (Washington, D.C. BACKGROUND The local area network (LAN) has become an important part of the communications environment, providing a backbone trans- mission system capable of replacing many individual distribution systems. Broadband systems (also known as wideband systems) are data (inks with information -transfer capabilities greater than those of voice -grade telephone lines and characterized by speeds of 10,000-50,000 bauds per second. Broadband technology en- ables local area networks to distribute large amounts of informa- tion in a variety of forms, including voice. high-speed data. and video transmissions. It is particularly suited to self-contained envi- ronments, such as office complexes, industrial parks, hospitals, and universities. Broadband LANs offer the multiuser environ- ment an integrated support system for office automation, video distribution, and a wide range of telecommunications systems and functions. OBJECTIVE Completion of this course should enable participants to • Evaluate the suitability of telecommunications applications for broadband local area network implementation • Make informed selections of applications software and hardware • Estimate network implementation and operating costs WHO SHOULD ATTEND Facilities planners. managers. and engineers involved in feasi- bility studies or design, implementation, and maintenance of large multiuser local area networks. DESCRIPTION The course concentrates on the technical and practical aspects of installing large local area networks. Modeling and design prob- lems and case studies are used to provide basic understanding of the technology. Participants are shown how to determine system design requirements, how to find system components, and how to implement system designs. PREREQUISITE There is no prerequisite for this course. OUTLINE Local Area Network Technology System definition Functional requirements Design parameters—rings and buses, transmission media, signaling access. data rates Multiplexing techniques—frequency division, time division Interface devices User Requirements Analysis Office automation, voice, video, and data transmission Telemetry Broadband Network Components Cable Taps Couplers Amplifiers Control equipment Interface equipment IEEE 802.7 standards Transmission Protocol Carrier sense multiple access (CSMA)—IEEE 802.3 Token bus—IEEE 802.4 Datagram and virtual circuits Gateways Performance modeling Commercial Products Data interface units Video Voice trunking Satellite interface Network Design Transmission and signal characteristics Design methodology Automated design techniques (laboratory) Performance evaluation Computer graphics Implementation System design Construction Acceptance testing Maintenance Network development INSTRUCTOR Lee Afflerbach is engineering director of Columbia Tele- communications Corporation, a consulting firm spe- cializing in the design of local area networks. Mr. Afflerbach has over 20 years of experience in broad- cast engineering, the design of antenna systems. and the design of communications networks for data pro- cessing, video, and voice transmission applications. He has served as a consultant to local governments for the design of broadband local area networks and has served as an on-site technical adviser to the West German Federal Aviation Administration for devel- opment of a high-speed flight data-processing system. Mr. Afflerbach has also headed local area network design studies for a variety of envi- ronments, including campuses, hospitals, and office complexes, and for land -mobile communications systems and computer-assisted dispatching and telephone systems. Before joining Columbia Telecommunications. he was a group leader at the MITRE Corporation, a project manager at Kelly Scientific. and a staff engineer with the Federal Communications Commission. Mr. Afflerbach is a graduate of Drexel University and is a licensed professional engineer in Maryland and the District of Columbia. FEE The fee for this course is 5775 and includes all course materials. For multiple registration discount rates, see the back page COURSE COORDINATOR For further information. contact Chip Blown at (202)994-8527 or toll free at (800)424.9773 (within the U.S.), (8001535-4567 (within Canada) Course No I I88LE • LOCAL AREA NETWORK APPLICATIONS AND IMPLEMENTATION: Design and Installation of Local Area Networks Supporting Voice, Data, and Video Applications May 18-20, 1987 OBJECTIVE To provide participants with • Understanding of the procedures for evaluating telecommunications requirements for local area network installation • Knowledge of typical local area network systems and the WHO SHOULD ATTEND Facilities planners, managers, architects, and engineers who need understanding of the user -requirements analysis. design, Implementation, and operation of local area networks. DESCRIPTION The local area network. rapidly emerging as a major compo- nent of the facilities environment. provides a backbone transmis- sion system that can replace many individual distribution systems. A variety of technologies enables the local area network to dis- tribute large amounts IN information in a number of communica- tion modes, such as voice, data transmission, and video. A local area network with a multi-user environment can pro vide support for office automation, video distribution, and a wide range of future telecommunications needs. For organizations cur- rently examining telecommunications needs now met by tele- phone, data transmission, and other automated systems. local area networks offer communications systems that can meet pres- ent needs and provide reserve capacity to support future services. PREREQUISITE There is no prerequiske for this course; however. understand- ing of fundamental data processing would be helpful. OUTUNE Definition of the Local Area Network IMANfl Technology System Desgn requirements Design parameters—rings and buses. transmission medium, signaling access, data rates Multiplexing techniques—frequency division. time division Interface devices lher•Requrements Analysis Office automaton Vole Video Data Telemetry LAN Faaltks•Requrernena Analysis Leased office space Office park Factory Hosptal Campus /Yip/rcatnn of Existing IAN Technology Electronic PBX Baseband coaxial cable eroadbartd coaxial cable Fiber optics Aktw+ork Components Cable Taps Amplifiers Control equipment Interface equipment criteria for selecting the best technologies and interface equipment for network application • Understanding of various local area network technologies, interface devices, and installation procedures • Hands-on experience with design software • Ability to evaluate the designs and performance and estimate the cost of networks Commercial Products Data interface units Video Voice trunking Satellite interface Interface Standards •International Standards Organization Network standards IEEE LAN technology standards -802.3. 802.4. 802.5 External gateways Packet networks Fiber optics standards Network Design Transmission characteristics Signal parameters Design methodology Automated design techniques LAN System Management Planning—requirements analysis Design team approach System specification preparation Procurement process Installation and testing System operation Maintenance Modification and upgrade Lee Afflerbach is president of Columbia Telecommuni- cations Corporation. a consulting firm specializing in the design of local area networks. Mr Afflerbach has 10 years of experience in the design of communica- tions networks for data processing and video and voice transmission He has headed numerous local area network design uui,vs for campus communica- tions environments. worked as a consultant to local governments in Maryland. Minnesota, Ohio. and Texas. and has served as an on-site technical adviser to the West German Federal Aviation Administration. working on the development of a high-speed flight data-processing system. Before forming Columbia Telecommunications, he served as a group leader at the MITRE Corporation. a project manager at Kelly Scientific. and a staff engineer with the Federal Communications Com- mission. Mr Afflerbach is a graduate of Drexel University and is a h- censed professional engineer in Maryland and the District of Columbia. He is a member of the IEEE, NSPE, and the IEEE Broadcast Group. CTIC Associates Affiliated with The Cable Television Information Center November 19, 1987 Ms. Joan Noon General Services Director City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Dear Ms. Noon: CTIC Associates is pleased to submit the enclosed proposal to the City of Hermosa Beach to verify completion of the requir— ed upgrade of the cable system serving the City. We continue to serve as cable consultant to many municipali— ties in the Los Angeles area including Redondo Beach, Beverly Hills, Santa Paula, Fillmore and Brea. We look forward to also being of service to Hermosa Beach. Please contact me should you need further information about CITC Associates and our proposed services. Bes regards, 1 /)/:/,:, Harold E. Horn President Enclosure: as stated 1500 NORTH BEAUREGARD STREET. SUITE 205. ALEXANDRIA VA 22311 (703) 845-1700 PROPOSAL CABLE TELEVISION CONSULTING SERVICES FOR THE CITY OF HERMOSA BEACH, CALIFORNIA November 19, 1987 PREPARED BY CTIC ASSOCIATES 1500 North Beauregard Street Suite 205 Algxandria, VA 2311 (703} 8 —17 Harold E. Horn President a CTIC Associates ii PROPOSAL CABLE TELEVISION CONSULTING SERVICES TABLE OF CONTENTS Page I. INTRODUCTION 1 II. PROPOSED SCOPE OF WORK 2 A. Analysis and evaluation of system technical upgrade as proposed by cable operator 3 B. Spot check of test locations 3 C. Conduct distribution plant testing 3 D. Conduct signal quality measurements at the headend for satellite services and off—the—air broadcast TV 3 E. Determination of full compliance with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards 3 F. Submit final report of findings and recommendations 4 III. ESTIMATE OF COSTS 4 IV. SCHEDULING 5 V. EXPERIENCE, QUALIFICATIONS AND REFERENCES 5 A. Corporate Experience 5 B. Personnel Responsibilities and Qualifications 9 C. References 11 APPENDICES Resumes 1. CTIC Associates 2. Burke Technology Limited Client Lists 1. CTIC Associates 2. Burke Technology Limited CTIC Associates PROPOSAL CABLE TELEVISION CONSULTING SERVICES I. INTRODUCTION CTIC Associates is pleased to have this opportunity to respond to the request for proposals of the City of Hermosa Beach for cable TV consulting servcies. The Cable Television Information Center and CTIC Associates have been analyzing cable television system operations for municipal clients for over 15 years and are actively engaged in techni— cal evaluations and compliance checks with many of our clients. Our engineers are currently doing periodic technical compliance checks during construction of the new cable systems in Detroit and Philadelphia, and in technical compliance checks in Prince Georges County, Maryland and in Pinellas County, Florida. We are also assisting Beverly Hills, California as they establish their organizational effort to monitor the rebuilding and upgrading of the cable system serving their City. Dur— ing the renegotiation of franchises that we are engaged in we have also thoroughly examined the technical performance of the existing cable operations to ascertain what, if any, problems exist and to establish what requirements may be needed in system improvements. Some of the systems we have recently examined have included Lynchburg, VA; Rochester, NY; Brea, CA; Redondo Beach, CA; El Paso, TX, Santa Paula and Fillmore, CA; Thousand Oaks, CA; Denton, TX; San Bernardino, California; Cape Girardeau, MO; and Danville, VA. 2 CTIC Associates Principal investigator for this project will be Mr. James Reeve who is President of Burke Technology Limited of Waterford, Virginia and a valued CTIC associate. Mr. Harold Horn, as President of CTIC Associates, will be in overall charge of the project and will coordinate and critique its various tasks. Mr. Reeve will be responsible for the conduct of all field work and for preparation of the final report and all interim reports 341 to be submitted to the City of Hermosa Beach. 111 II. PROPOSED SCOPE OF WORK According to the City's request for proposals, Hermosa Beach is seeking the services of a qualified consulting firm to conduct a field investigation of the ML Media Partners cable system serving 13,000 subscribers in the City that was recently purchased from Storer Cable Communications. The system also serves adjacent Manhattan Beach. The consultant will review the present technical performance of the cable system and determine whether the company has completed its upgrade.of the system in full accordance with the plans submitted to and approved by the City. A report is to be prepared and submitted presenting the findings of the consultant. Specifically, upon authorization CTIC Associates will provide the following services. CTIC Associates — 3 A. Analysis and evaluation of system technical upgrade as proposed by cable operator. The CTIC Associates engineer will begin the project by reviewing all relevant documents, including the company's upgrade proposal, con— struction drawings, material lists and the franchise agreement sections relating to performance and plant modernization. He will then conduct a field inspection of the cable system, including sample sections of the outside plant, to verify that the upgrade work, as proposed, has actually been done. B. Spot check of test locations. C. Conduct distribution plant testing. D. Conduct signal quality measurements at the headend for satellite services and off—the—air broadcast TV. CTIC Associates engineer will observe all testing as conducted by technical staff of cable company at test points at the headend and along the distribution plant selected by CTIC and the City. E. Determination of full compliance with industry standards, generally the National Cable Television Association and the Society of Cable Television Engineers standards. The CTIC Associates engineer will analyze all documents and field data collected to determine the extent of compliance by the operator with respect to the franchise, the upgrade plan, industry standards and good engineering practices. Ula CTIC Associates 4 F. Submit final report of findings and recommendations CTIC Associates will prepare a final report documenting all of the above, presenting conclusions and, as applicable, providing recommenda- tions for future courses of action. III. ESTIMATE OF COSTS Harold E. Horn, Project Supervisor: James E. Reeve, Principal Investigator: Word Processing: Expenses (travel and production): 10 hours @ $90 70 hours @ $85 15 hours @ $30 Total estimate $ 900 $ 5,950 $ 450 $ 1,800 - $ 9,100 CTIC Associates agrees to complete all tasks as defined by the City and lsited in Section II for a total cost not to exceed $9,100. Following, as requested is an estimated breakdown of costs by Task. A. Analysis and evaluation of system technical upgrade as proposed by cable operator B. Spot check of test locations C. Distribution plant testing D. Signal quality measurements to be made at the headend for satellite services and off -the -air broadcast TV E. Determination of full compliance with industry standards, generally the NCTA and SCTE F. Final report of findings and recommendations $ 1,500 $ 3,000 $ 1,000 $ 3,600 Note that CTIC Associates is also serving as cable consultant to the cities of Redondo Beach, Beverly Hills, Santa Paula, Fillmore and 5 CTIC Associates Brea. In the event that our visit to Hermosa Beach can be scheduled to coincide with a trip to any of these other clients, travel expenses will be saved which will reduce our cost to the City of Hermosa Beach. 311 IV. SCHEDULING Subject only to the reasonable cooperation of the cable company, CTIC Associates will submit its report to the City of Hermosa Beach within 31 days of execution of a contract and authorization to proceed. V. EXPERIENCE, QUALIFICATIONS AND REFERENCES A. Corporate Experience The Cable Television Information Center of the Urban Institute was created in 1972 to advise and assist local governments on public policy issues pertaining to cable television. A nonprofit organization funded by grants from the Ford and Markle Foundations and by consulting con- tracts with client communities, the Center has helped more than 3,000 local governments understand and make objective decisions about the complex questions surrounding cable television. Upon completion of the grant program, the Center --in a major deci- sion to continue its educational mission --became an independent non- profit corporation on January 1, 1980. During that year, the Center was supported by member communities, educational services and contract work performed exclusively for local governments. mid CTIC Associates 6 Due to a decision by the Internal Revenue Service that the Cable Television Information Center could no longer continue its nonprofit status while it received most of its financial support for consulting services, the Center reorganized into two groups. The major distinction between the two organizations is that when- ever there is a contract to perform work for local governments, the contract must be performed by CTIC Associates and any earnings will be subject to income taxes. CTIC Associates continues to provide high quality, objective, technical and consulting assistance to local governments in the same spirit and dedication as evidenced in the Cable Television Information Center. CTIC Associates is staffed by highly with many years of service working in and past fifteen years of The experienced professionals for local and state govern- ments. This type of background provides local officials with expert assistance grounded in a full understanding of local issues and the local decisionmaking process. CTIC Associates also has some of the top talent in cable engineer- ing, cable finance, communications law and community programming whose sole objective is to represent the interests of municipalities in these highly complex matters. The Center and CTIC Associates work exclusively for local govern- ments, yet maintain an up-to-date and thorough understanding of all aspects of the cable television industry. They have acquired a unique it] CTIC Associates -7 status as being highly objective and well-regarded by the Federal Com- munications Commission (FCC), local officials and members of the cable industry itself. In addition to helping individual communities, the Center has worked with several state municipal leagues by serving on panels, conducting seminars and preparing articles for league publications. In a similar role, the Center often has appeared on conference programs for the National League of Cities, the International City Management Association, the National Association of Counties and the National Association of Telecom- munication Officers and Advisors. Center personnel assisted the National League of Cities in the preparation and review of a pamphlet for public officials on the local regulation of cable television, and served on the FCC's Federal, State, Local Advisory Committee on cable regulation. The Center has also published a comprehensive two -volume handbook on cable for local officials that is being widely utilized across the country. In addition, the Center recently cooperated with the International City Man- agement Association in the development of a new book on telecommunications for local government officials and has assisted the ICMA Committee on Telecommunications. The Center is regularly asked to testify before the Senate and House Subcommittees on Communications on local officials' views with regard to cable regulation and local policy issues. The Center and CTIC Associates offer several levels of service to local officials. The Center's information service consists of a monthly newsletter to member local governments which analyzes issues of immediate �I m le a CTIC Associates — 8 interest, plus a variety of publications containing basic information on cable, including: federal regulation, how to plan an ordinance, how to select a cable system operator and reports on the technology, economics, uses and technical standards of cable television. CTIC Associates, the consulting group, is available to local govern— ments to examine specific problems they may be experiencing. This examination may entail: (1) drafting and/or reviewing regulatory documents; (2) evaluating requests for subscriber rate increases; (3) reviewing franchise fee assessments and uses; (4) preparing franchise ordinances and contracts; (5) providing assistance with legal and practical issues relating to the issuance of a Request for Proposals; (6) preparing instructions and proposal documents for franchise bidding; (7) assisting in all phases of evaluation of applica— tions, for the cable television franchise, including evaluation of competing proposals for eventual fran— chise award; (8) evaluating public ownership of cable television systems; (9) assisting in renegotiating franchises; (10) evaluating the technical performance of an existing cable system; (11) assisting in establishing local government channels and identifying local uses of this technology. In addition, the staff of CTIC Associates is available for field visits, public presentations and work sessions with communities. rig CTIC Associates 9 CTIC maintains up-to-date resources and knowledge pertaining to Federal and state legislation as well as federal and state judicial ac- tions pertaining to cable television. Our staff recently offered two very successful seminars on the new Federal legislation, the Cable Communications Policy Act of 1984, in Chicago and Dallas. For addi- tional assistance we require regarding specific State and local legis- lation, we use the law firm of Fisher, Wayland, Cooper and Leader. Martin Leader of Fisher, Wayland, Cooper and Leader is one of the prin- cipal shareholders of CTIC Associates. It is CTIC Associates' policy to provide these services at the lowest possible cost, consistent with the need for professional excel- lence. Costs depend on a detailed evaluation of a community's require- ments, the persons assigned to the tasks and the number and length of the tasks. Local governments which have had contacts with the Center over the last fifteen years know they can rely on CTIC Associates to be up-to-date on all aspects of the federal, state and local regulatory process and to have an indepth perspective on current industry trends and new developments. B. Personnel Responsibilities and Qualifications Mr. Horn, as President of CTIC Associates, will be in overall charge of the prbject and will coordinate and critique each of the various tasks being performed by our Engineer James Reeve. Mr. Horn has been with the llio CTIC Associates - 10 - • Center and CTIC Associates since they were organized and will be examining the project from the perspective of the public policy issues that may be involved or result from the technical and engineering tasks to be performed. The major engineering role and the primary activity for this assign- ment will be performed by Mr. James Reeve, President of Burk Technology Limited. Mr. Reeve has long been affiliated with CTIC Associates. As manager of the Telecommunications Division of Atlantic Research, Mr. Reeve and his staff performed a substantial amount of work as a subcontractor to CTIC in our evaluations of proposals and operating cable systems. He was directly involved in more than 15 CTIC Associates projects for such cities as Minneapolis, Milwaukee, Kansas City, and Tucson. He left Atlantic Research in 1981 to form his own consulting company, Burke Technology Limited serving the cable industry. For a short while, he continued to work for CTIC. Eventually we severed our relationship due to conflicts of interest between our public and his private sector clients. Jim is now in semi -retirement and is again available to CTIC for selected projects. Jim has had extensive experience in the design, installation and opera- tion of cable television systems, and he has also been responsible for the 111 conduct of several microwave communication projects. Recent assignments ail n in this area include the Vermont -New Hampshire Interactive Medical Network and the Bay Area (San Francisco) Teleport. More detailed resumes and lists of clients for both CTIC Associates and Burke Technology Incorporated can be found in the following section. 119 -11- C. 11- C. References CTIC Associates The references that are pertinent to the proposed assignment are listed as follows: Mr. John E. Askew, Sr. Executive Director Cable Television Commission The Prince George's County Government County Administration Building Upper Marlboro, Maryland 20772 301/952-3990 Mr. Clayton Hamilton Cable Administrator City of Tucson Tucson, Arizona 602/791-2609 Mr. Robert LaSala Chief Assistant County Administrator Pinellas County 315 Court Street, 6th Floor Clearwater, Florida 33516 (813) 462-3485 More extensive client lists of CTIC Associates and Burke Technology are presented in the following Appendix. CTIC Associates APPENDICES RESUMES 1. CTIC ASSOCIATES Harold E. Horn President CTIC Associates CTIC Associates HAROLD E. HORN President CTIC Associates Harold E. Horn joined the Cable Television Information Center in 1972 when it was part of the Urban Institute. Prior to his current appointment to President, Mr. Horn served as the Center's deputy director and director of field services, where he was responsible for overseeing the provision of assistance to local governments. Mr. Horn now also serves as the President of CTIC Associates and manages and directs CTIC's consulting and research activities. He maintains ongoing relations with franchising authorities throughout the country and monitors the development of telecommunications issues that affect local governments. He is also responsible for represent— ing the viewpoint of local officials in rulemakings before the Federal Com— munications Commission and is often asked to testify before Congress on these issues. Before joining CTIC, Mr. Horn was Vice President of Doxiadis Associates, consultants on urban planning and development. He also served as Senior Associate with the management consulting firm of Booz, Allen and Hamilton, where he directed local government services. As Associate Executive Direc— tor of the International City Management Association, Mr. Horn was primarily responsible for liaison between the ICMA and 150 federal departments and private organizations concerned with urban problems. A former local govern— ment administrator, he has served as City Manager of Lawrence and Concordia, Kansas, and has maintained active participation in local government issues for 37 years. Mr. Horn holds an AB degree from Baker University and an MPA from the University of Kansas where he was admitted to the National Honor Society of Pi Sigma Alpha. He is a member of the International City Managers Associa— tion and the American Society for Public Administration. Mr. Horn has served as Project Director for many of CTIC's clients, in— cluding Tucson, Ariz; Cincinnati, Ohio; Austin, Fort Worth, Dallas, Wichita Falls, Plano, Diboll, Grand Prairie, Bellaire, Longview, Lubbock, Mesquite, Richardson, Rockwall, Corpus Christi, Irving, Arlington and Lewisville, Denton, Texas; Denver, Colo; Santa Barbara, Beverly Hills, Redondo Beach, Brea, Thousand Oaks, Torrance, Burbank, Glendale, Pasadena, Loma Linda, Claremont, and San Dimas, San Bernardino, Santa Paula, Fillmore, Lodi, and Carlsbad, Calif; Farmington, Farmington Hills and Novi, Mich; Jackson, Mississippi; Des Moines, Iowa; Salem, Virginia; West Palm Beach, Greenacres City, Florida; Ponca City, Oklahoma; Mt. Lebanon, Pennsylvania; Rochester, and Scarsdale, New York;.Danville, and Lynchburg, Virginia; and Cape Girardeau, Missouri. at RESUMES 2. BURKE TECHNOLOGY LIMITED James E. Reeve, President Cable Television Engineering CTIC Associates CTIC Associates RESUME JAMES E. REEVE Burke Technology Limited Box 37 Waterford, Virginia 22190 (703)882-3032 311 an PROFESSIONAL HISTORY 1981 -Present. Burke Technology Limited, Waterford, Virginia. President. Providing consulting and planning services to a variety of clients, including cable television companies and franchising authorities. Typical assignments have involved franchise application preparation, system appraisals, application evaluation and renewal programs. 1970-1981. Atlantic Research Corporation, Alexandria, Virginia. 1973-1981. Manager, Telecommunications. Direct profit and loss 31 responsibility for a professional services group engaged in electronic communications engineering, system construction and telecommunications consulting. Personal responsibility for the provision of services related to closed circuit and cable television. Assignments involved CATV system design, franchise application preparation, franchise application evaluation and general operational tasks. Clients included both foreign and domestic government agencies as well as private concerns. 1970-1973. Senior Engineer. Program management responsibility for various telecommunications planning and implementation projects in the fields of cable television, broadcasting and telemedicine. 1967-1970. Multichannel Cable Company, Portsmouth, Ohio. General Manaaer and Chief Engineer. Responsible for administrative and technical operation of the Dalton, Georgia cable television system. Improved transmission quality; upgraded sales and technical staff; initiated local programming. including remote telecasts; and expanded subscriber penetration. 1966-1967. Reeves Broadcasting Company, Charleston, South Carolina. Resident Engineer (Portsmouth. Ohio). In charge of a major rebuilding program for the outside plant of the Portsmouth, Ohio cable television system. Duties involved both system engineering and contractor 33 supervision. 1962-1966. Hawaiian Telephone Company, Honolulu, Hawaii. 1965-1966. Transmission Maintenance Supervisor (Video). Supervision of technical staff responsible for the maintenance, repair and quality control of all television circuits and video systems provided by Hawaiian Telephone Company, including lease -back CATV systems. • BUR :E TECHNOLOGY OOLOGY LIM1rED 111 James E. Reeve 2 CTIC Associates — it 1962-1965• etworks installedEngaged on thethe islandaoti0ahu. of closed circuit and cable television it1964-1966. KTRG-TV, Honolulu, Hawaii. Director, Sunday Operations. Directed two line studio programs and was responsible for studio operation from sign -on to sign -off. (Work was supplemental to and concurrent with muHawaiian Telephone Company position.) 1957-1962. WISC-TV, Madison, Wisconsin. Control Room Operator. Camera, control and transmitter operating duties. Assisted as Technical Director. it(Part time/full time employment; concurrent with attendance at the University of Wisconsin.) AIEDUCATIONAL BACKGROUND 41 Bachelor of Science, Applied Mathematics and Engineering Physics, 1962. The University of Wisconsin, Madison, Wisconsin. SPECIAL INTERESTS & QUALIFICATIONS - -First Class Commercial Radio -Telephone Operators License --Private Pilot License - -Continuing interest in photography and astronomy 110 DIU U3 CLIENT LISTS 1. CTIC Associates (1981-1987) CTIC Associates CTIC Associates LIST OF CTIC ASSOCIATES CLIENTS 1981 - 1987 RENEGOTIATIONS, TECHNICAL PERFORMANCE EVALUATIONS, COMPLIANCE, ORDINANCE AND FINANCIAL REVIEWS Diboll, TX Longview, TX Parsons, KS Long Beach, CA Pocatello, ID Santa Barbara, CA Portsmouth, OH Palestine, TX Columbus, NE San Dimas, CA Lubbock, TX Jackson, MS Winston-Salem, NC Oakland, CA San Juan Capistrano, CA Tallahassee, FL Gainesville, FL Ponca City, OK Tuscaloosa, AL Des Moines, IA Marin County, CA Oakland, CA Virginia Beach, VA Wichita Falls, TX Denton, TX Ripon, WI Grand Prairie, TX Chesterfield, VA Southwest Suburban Conference, Lower Merion Twp., PA Ft. Wayne, IN Manitowoc, WI Omaha, NB West Palm Beach, FL Roanoke, VA Suffolk, VA Beverly Hills, CA Littleton, CO Missouri City, TX Paragould, AR Muskegon, MI Claremont, CA Brea, CA Prince George's County, MD ICCA, MI Thousand Oaks, CA Flint, MI Bellaire, TX Carlsbad, CA Xenia, Ohio Wadsworth, OH Colorado Springs, CO St. Louis Park, MN Bloomington, MN Mt. Lebanon, PA Port Huron, MI Storm Lake, IA Long Beach, CA Rockville, MD Roanoke, VA Charlottesville, VA Austin, TX Ft. Worth, TX Dallas, TX Lodi, CA Palm Beach, FL South West Oakland Cable Commission, Farmington, MI Greenville, SC Greenacres City, FL Niles, IL Detroit, MI Philadelphia, PA Atlanta, GA MN Dunedin, FL Phoenix, AZ Mesquite, TX Santa Barbara, CA Beloit, WI Fridley, MN Denver, CO Norman, OK Chapel Hill, NC Arlington, TX Loma Linda, CA San Bernardino, CA El Paso, TX Issaquah, WA Cape Girardeau, MO Redondo Beach, CA Jackson, MO Scarsdale, NY Danville, VA LIST OF CTIC ASSOCIATES CLIENTS (continued) 1981 — 1987 FRANCHISING Prince Georges County, MD Lakewood, CA Government of Israel Los Angeles, CA (East Valley) Los Angeles, CA (South Central) Falls Church, VA Palm Desert, CA Tucson, AZ • Brunswick, OH Mt. Clemens, MI Philadelphia, PA (Four Areas) Thornton, CO Lake County, IL Chardon, OH Germantown, TN Skokie, IL Scottsdale, AZ Plano, TX Chaska, MN No. Suburbs 10 Cities St. Paul, MN Area Glendale, AZ Farmington, Farmington Hills, Novi, MI Wadsworth, OH Burnsville/Eagan, MN Ramsey/Washington, MN Suffolk, VA North Dakota County, MN Garland, TX (Application for overbuild) Chapel Hill, NC CTIC Associates Page 2 Storm Lake, IA Salem, VA Torrance, CA Milwaukee, WI Blount County, TN Fairfax County, VA Pinellas County, FL (Three Areas) Longmont, CO Garden City, MI Pontiac, MI Jamaica, W.I. Columbia Heights, MN Rockwall, TX Richardson, TX Denver, CO Lewisville, TX Shakopee, MN Campbell County, KY Detroit, MI Pasadena, CA Fairfax City, VA Hastings, MN Claremont, CA Waysata, MN Hanover County, VA Manassas, VA Loudon County, VA Garfield Heights, OH Central St. Croix Valley, MN South Dakota County, MN Falls Church, VA HU HO w 0 CTIC Associates CLIENT LISTS 2. Burke Technology Limited Representative Client Listing Rti m le BURKE TECHNOLOGY LIMITED Representative Client Listing Bay Area Teleport Booth Communications Bradley Associates Cable Alabama Cablevision Systems City of Boca Raton, FL City of Fort Myers, FL City of Raleigh, NC City of Tucson, AZ Command Cable Corporation County of Campbell, VA Council of Governments, Metro Washington, DC CTIC Associates District Cablevision Doric Development Elders IXL, Australia The ELRA Group Fairfax Telecommunications Fuqua Associates Greater Sacramento Cable Company Ministry of Communications, Israel Northern Communications Associates Pacific Telecom Starburst Realty TeleCable Corporation Tele—Communications Telesystems Development Tribune Company Cable Tribune—United Cable of Montgomery County, MD United Cable Television U.S. Cable CTIC Associates h 3 December 1987 553 -21st St. Hermosa Beach, CA 90254 Hermosa Beach City Council Hermosa Beach, CA 90254 Dear Madame Mayor and Councilmembers: The Cable TV Board which you appointed has convened and held preliminary discussions concerning issues of of the Board's charter, public access, and community needs. The purpose of this letter is to articulate the Board's concerns relative to the issue of hiring consultants to verify ML's technical performance, which is on your agenda for 15 December 1987. It is not clear that hiring consultants to perform the tasks outlined in the request for proposal will contribute a significant amount of meaningful information. My experience is that the cost of thorough test and evaluation of a large signal processing and distribution system (whict cable TV is) is about 3% of the total system cost, or several hundred thousand dollars in the case of the Hermosa Beach cable TV system. The expenditure of $5000-10000 cannot do anything more than provide a few isolated test measurements, whichare basically meaningless, because the system performance is a function of hundreds of variables while the consultants propose to measure a few variables (which is all the city can a'ford). This is especially true in the case of our cable TV system, whict is twenty years old and a complicated mixture of new, old and modified equipments whose performance specifications are not well documented or understood. It is the consensus of the Board that the agreement between the City and the cable franchise grantee (i.e., ML Media) is one of providing a certain level of service, independent of the details of what the signal-to-noise ratio happens to be at any particular point in the system (which, in any case, the City has no means of monitoring). The simpliest way to determine whether the level of service is acceptable is to ask the users, the cable TV subscribers. It is then the job of the grantee to take the feedback from the users and interpret this feedback in technical terms such as better signal level or balancing, equipment upgrade, replacement or modification, etc., to achieve and maintain an acceptable level of service. Therefore, at this time, it is the feeling of the Board that the best and lowest cost way to proceed from this point is to initiate a subscribers survey to ascertain the experienced level of service, recent trends in the grantee's performance, deficiencies, users needs and desires, and other information would provide direction for both the grantee and the City. SUPPLEMENTAL INFORMATION It .0 Preliminary estimates indicate that such a survey would cost $1000-2000 and clearly would provide an enormous amount of quantitative information on the subscribers experience, perceptions, and needs, and form a basis for articulating community requirements to the grantee. We are prepared to have an outline and plan for such a survey for your review in January, and urge you to pospone any decision on hiring technical consultants until that time. If you have any further questions about this, please feel free to call me or any member of the Board. I would be glad to appear at your meeting of 15 December to discuss this further if you believe that you need more information. Respectfully C p, S. Roy Schubert Chairman, Cable TV Board CITY OF HERMOSA BEACH MEMORANDUM DECEMBER 15, 1987 TO: CITY COUNCIL FROM: Robert A. Blackwood Personnel Administrator Re: Agenda item 1W Councilmember Williams has brought to my attention that the council agenda item 1W, contract for special services with Liebert, Cassidy & Frierson, incorrectly specified a fee of $15,000 on page two of the contract. The total fee for the cities involved is $15,000. Each city will pay an equal portion of that fee. l=iven the minimum number of cities (6) to be involved, this City's fee will not exceed $2,500. The appropriate change has been made on the contract, and a cony of that amended contract is attached. SUPPLEMENTAL INFORMATION lw; 1 CITY OF HERMOSA BEACH CITY MANAGER SALARY SURVEY DECEMBER 15, 1987 CITY POPULATION SALARY YR/MO REDONDO BEACH 61,120 84,768/7,064 HAWTHORNE 58,222 72,192/6,016 GARDENA 47,885 90,276/7,523 CLAREMONT 33,605 79,272/6,606 MANHATTAN BEACH 33,125 76,000/6,333 SAN CLEMENTE 29,799 84,984/7,082 SEAL BEACH 26,133 70,404/5,867 SAN JUAN CAPISTRANO 21,506 81,996/6,833 CORONDO 19,736 72,900/6,075 LAGUNA BEACH 18,473 80,220/6,685 LA PALMA 15,892 62,400/5,200 EL SEGUNDO 14,486 69,600/5,800 CATON CURRENT SALARY: HERMOSA PRE. CM. WITH 107 PREM. WITH 57 PREM. PUBLIC SAFETY DIRECTOR: 67,800/5,650 66,079/5,506 72,687/6,057 69,383/5,781 63,072/5,256 VALUE OF PRE. CM CONTRACT S76,317 (107 MERIT & TOP STEP PS DIR) 1 AGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the City of Hermosa Beach, A Municipal Corporation, hereinafter referred to as "City", and the law firm of LIEBERT, CASSIDY & FRIERSON, A Professional Corporation, hereinafter referred to as "Consultant". WHEREAS City has the need to secure expert training and consultative services to assist City in its relations and negotiations with its employee organizations; and WHEREAS City has determined that no less than six (6) other public agencies in Los Angeles County have the same need and have agreed to enter into identical agreements with Consultant; and WHEREAS Consultant is specially experienced and qualified to perform the special services desired by the City and is willing to perform such services: NOW, THEREFORE, City and Consultant agree as follows: Consultant's Services During the year beginning January 1, 1988, Consultant will provide the following services to City (and the other aforesaid public agencies): 1. Five (5) days of group training workshops covering such employment relations subjects as negotiations strategies, employment discrimination and affirmative action, employment 1 relations from the perspective of elected officials, grievance and discipline administration for supervisors and managers, for an responding to concerted job actions, current court, administrative and legislative developements in the personnel relations area, etc., with the specific subjects covered and lengths and individual workshop presentations to be determined by City and the other said local agencies; 2. Availability of Consultant on an unlimited basis, for City to consult by telephone. Fee: Consultant will provide these special services to City for a Fee not to exceed two -thousand five hundred dollars ($2,500), payable in one payment on or before January 1, 1988. Said fee mill cover Consultant's time in providing said training and consultative services. Additional Services: Consultant shall, as and when requested by City, make itself available to City to provide representational and other employment relations services at its normal hourly fees. Independent Contractor: It is understood and agreed that consultant is and shall remain and independent contractor under this Agreement. Term: The term of this Agreement is twelve (12) months commencing January 1, 1988. The term may be extended for additional periods of time by the wriiten consent of the parties. Conditional Precedent: It is understood and agreed that the parties' aforesaid rights and obligations are contingent on no less than six (6) local agency employers entering into a substantially identical Agreement with Consultant prior to January 1, 1988. Dated: Dated: LIEBERT, CASSIDY & FRIERSON A Professional Corporation By By 3 CITY OF HERMOSA BEACH A Municipal Corporation Gayle T. Martin Interim City Manager December 7, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 APPROVAL OF AGREEMENT WITH THE FIRM OF LIEBERT, CASSIDY & FRIERSON TO CONDUCT TRAINING AND CONSULTATION SERVICES RECOMMENDED ACTION: It is recommended that the City Council: 1. Authorize the City Manager to sign the attached agreement for special services with the law firm of Liebert, Cassidy & Frierson, and 2. Transfer S2,000 from the Prospective Expenditures to Per- sonnel Training Account No. 001-400-1203-4316 to pay for the services. BACKGROUND: In December 1986, Personnel Directors of the South Bay formed a coalition to address areas of common concern within the various communities. Among these concerns are matters of Labor Rela- tions, wage and salary surveys, and training. In July of 1987, in order to further the the needs of the cities to provide cost effective professional training to management and supervisory personnel, the concept of an Employment Relations Consortium for offering training seminars was proposed. This concept arose following one of the City's experience with con- tracting for a one and one-half days of supervisory training at a cost of $2,250. While the cost to a city for a single training session for its managers and supervisors ranges from $1,500 to 52,500, the law firm of Liebert, Cassidy & Frierson charges a fee of $15,000 to form a consortium. This fee is divided equally between those cities belonging to the consortium. For this fee, the firm will provide the consortium with five full-day training sessions. The fee also provides each member city unlimited telephone consulta- tion with the firm. This consultation service will be valuable for those labor situations which arise during the course of ad- ministering discipline and to answer questions relating to work- ers' compensation, drug/alcohol testing, etc. There are currently thirty (30) employees serving in management or supervisory positions which will be eligible to attend these training sessions. Assuming that only half of these would be scheduled to attend any one session, the cost of each training session would be $33.33 per employee for each session. The cost of sending one employee to a supervisory training seminar ranges from $98.00 to S225.00. ANALYSIS: To date, five other cities have either committed to the training consortium or have expressed a strong interest in it. Addition- ally, there are three other cities considering joining. The at- tached contract expressly states that this City's involvement is contingent upon a minimum of six cities joining the consortium. If six cities join, the cost to each will be S2,500. The recom- mended action requests that S2,000 be appropriated to offset the fee. Any remaining fee will be taken from previously budgeted monies in the Personnel Department conference account. Respectfully submit Robert A. Blackwood Personnel Administrator Noted for fiscal impact: Viki Copeland Finance Administrator Noted: Gay 'e T. Martin Interim City Manager AGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the City of Hermosa Beach, A Municipal Corporation, hereinafter referred to as "City", and the law firm of LIEBERT, CASSIDY & FRIERSON, A Professional Corporation, hereinafter referred to as "Consultant". WHEREAS City has the need to secure expert training and consultative services to assist City in its relations and negotiations with its employee organizations; and WHEREAS City has determined that no less than six (6) other public agencies in Los Angeles County have the same need and have agreed to enter into identical agreements with Consultant; and WHEREAS Consultant is specially experienced and qualified to perform the special services desired by the City and is willing to perform such services: NOW, THEREFORE, City and Consultant agree as follows: Consultant's_ Services During the year beginning January 1, 1988, Consultant will provide the following services to City (and the other aforesaid public agencies): 1. Five (5) days of group training workshops covering such employment relations subjects as negotiations strategies, employment discrimination and affirmative action, employment relations from the perspective of elected officials, grievance and discipline administration for supervisors and managers, for an responding to concerted job actions, current court, administrative and legislative developements in the personnel relations area, etc., with the specific subjects covered and lengths and individual workshop presentations to be determined by City and the other said local agencies; 2. Availability of Consultant on an unlimited basis, for City to consult by telephone. Fee: Consultant will provide these special services to City for a Fee of Fifteen Thousand Dollars ($15,000), payable in one payment on or before January 1, 1988. Said fee will cover Consultant's time in providing said training and consultative services. Addltional,,$er.vices: Consultant shall, as and when requested by City, make itself available to City to provide representational and other employment relations services at its normal hourly fees. ndependent,contractor: It is understood and agreed that consultant is and shall remain and independent contractor under this Agreement. 2 Term: The term of this Agreement is twelve (12) months commencing January 1, 1988. The term may be extended for additional periods of time by the wriiten consent of the parties. Conditional Precedent: It is understood and agreed that the parties' aforesaid rights and obligations are contingent on no less than six (6) local agency employers entering into a substantially identical Agreement with Consultant prior to January 1, 1988. Dated: LIEBERT, CASSIDY & FRIERSON A Professional Corporation By Dated: ,. CITY OF HERMOSA BEACH A Municipal Corporation Approved As To Form By City Attorney Gayle T. Martin Interim City Manager 0 19401 ROBERT PARKER MILLS•t JOHN SCHROEDERtt WILLIAM R. FRANCIS ROONEY J. HAHN KATHLEEN M. MCCAIN t t t CHRISTOPHER A. CARR .DENOTES PROFESSIONAL CORPORATION 'ALSO • MEMBER OF WASHINGTON. O.C. BAR 'tALSO • MEMBER OF NEW YORK STATE BAR f T TALSO • MEMBER OF ILLINOIS AND INDIANA STATE BARS ROBERT PARKER MILLS A Low CORPORATION COUNSELLORS AT LAW 911 EAST COLORADO BOULEVARD THIRD FLOOR PASADENA, CALIFORNIA 91106-9930 November 25, 1987 AMENDED CLAIM AGAINST PUBLIC ENTITY (MADE AT PUBLIC ENTITY'S REQUEST) TELEPHONE: (818) 356-99A6 (213) 681-0452 aECiJ 164 DEC 7 1997.. 1 :k City Clerk n. or, of Hermosa Beach City of Hermosa Beach 1315 Valley Drive. Hermosa Beach, California 90254 Attention: City Clerk Re: KEMMER MATTESON V. CITY OF HERMOSA BEACH, et al. Los Angeles Superior Court Case Number SWC 092446 PIER 52 hereby presents this claim to the City of Hermosa Beach pursuant to Section 910 of the California Government Code. Claimant's address is 52 Pier Avenue, Hermosa Beach, California 91403 Notices concerning the claim should be sent to claimant's attorney, ROBERT PARKER MILLS, A Law Corporation, 911 East Colorado Boulevard, Third Floor, Pasadena, California 91106. The date and place of the occurrence giving rise to this clam: is August 16, 1986 at Pier 52, 52 Pier Avenue in the City of Hermosa Beach, State of California. The circumstances giving rise to this claim are as follows: Plaintiff has sued claimant under premises liability and general negligence theories alleging that plaintiff was a customer at claimant's place of business and was injured when a bouncer pushed him outside and plaintiff was thereafter attacked by two other customers he believes were off duty police officers (presumably of the Hermosa Beach police department). Claimant was served with the summons and complaint in the above case on September 28, 1987. 1 X(s) City of Hermosa Beach Claim Against Public Entity Re: MATTESON V. CITY OF HERMOSA BEACH November 25, 1987 Page 2 Plaintiff has sued this claimant and therefore this claimant has a right to partial, total, or total equitable indemnity against the City of Hermosa Beach Police Department. Claimant's damageslif any, will result upon the finding of liability on behalf of plaintiff against claimant in the above referenced Superior Court action. The public entity causing a claimant's injuries is the City -,of Hermosa Ile ch, Hermosa Beach Police Department, Police officer Hoge of the Hermosa Beach Police Department, as well as off-duty police officers unknown to claimant at the present time. DATED: November 25, 1987 ROBERT PARKER MILLS A Law Corporation WILLIAM R. FRANCI WRF:sm • ROBERT PARKER MILLS t JOHN SCHROEDERt$ WILLIAM R. FRANCIS ROONEY J. HAHN KATHLEEN M. MCCAINftt CHRISTOPHER A. CARR *DENOTES PROFESSIONAL CORPORATION +ALSO A MEMBER OF WASHINGTON. O.C. BAR t +ALSO A MEMBER OF NEW YORK STATE BAR t++ALSO A MEMBER OF ILLINOIS AND INDIANA STATE BARS ROBERT PARKER MILLS A LAW CORPORATION COUNSELLORS AT LAW 911 EAST COLORADO BOULEVARD THIRD FLOOR PASADENA, CALIFORNIA 91106-9930 December 4, 1987 Kathleen Midstokke City Clerk CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA 90254-3885 Re: KEMMER MATTESON V. HERMOSA BEACH Dear Ms. Midstokke: TELEPHONE: (816) 356-9946 (213) 681-0452 �Rf r tiLL i1TVL7 --7 DEC 7 1987• ?, .•: City Clerk ) City of Hermosa Beuren Enclosed herein please find an Amended Claim Against Public Entity with the revised information you requested in your letter of November 18, 1987. Thank you. WRF:sm Enclosure Very truly yours, ROBERT PARKER MILLS A Law Corporation WILLIAM R. FRANCIS December 3, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 15, 1987 APPROVAL OF DESIGN - HIGHLAND AVENUE WIDENING, CIP 85-102 Recommendation: It is recommended that City Council authorize staff to submit the plans & specifications for CIP 85-102 to Caltrans for approval. Background: On October 13, 1987, City Council authorized the completion of the plans and specifications for the widening of Highland Avenue. Historical Background Highland Avenue in Manhattan Beach, immediately north of the Hermosa/Manhattan boundary is 40 feet wide. The concept of widening Highland Avenue in Hermosa Beach originated several years ago when an accident history study indicated a number of side -swipe type accidents on Highland Avenue from Longfellow to 35th Street. By widening Highland Avenue in Hermosa Beach to match the width of Highland Avenue in Manhattan Beach, the likelihood of accidents should be reduced. After obtaining Federal and State approval and a commitment for Federal Aid Urban (FAU) funding for the project, City Council approved the budget for the widening of Highland Avenue in the FY 86-87 Capital Improvement Budget. Analysis: The plans and specifications for CIP 85-102 have been completed by Barrett Consulting Group, and are on file in the Office of the City Clerk. Because construction of this project is to be FAU funded, these plans and specifications must be submitted to Caltrans for design check and approval. After design approval by Caltrans, staff will return to Council for authorization to solicit bids for construction. Fiscal Impact: The Engineer's Estimate for construction is attached as Exhibit A, as follows: Engineer's Estimate: $97,355 Budgeted Amount: $95,700 There is no fiscal impact at this time. After the bids are received, if the lowest responsible bid is greater than the 1 ly 1 budgeted amount, staff will return to Council to request additional funding. Alternatives: Other alternatives available to City Council and considered by staff are: 1. Drop the project. 2. Modify the project. Respectfully submitted, bora Deborah M. Murphy Assistant Engineer C•hcur Gay T. Martin Int- im City Manager DMM:mv Concur: III An 'ony Antich Director of P b Attachments: Exhibit A - Engineer's Estimate Exhibit B - Project Budget 2 Works Exhibit A Engineer's Estimate Item No. Description Unit Total Quantity Unit Price Price 1. Removal of Street Improvements LS LS $ $ 7,700 2. Aggregate Base 100 CY $42.00 $ 4,200 3. Asphalt Concrete Pavement 350 Tons $56.00 $19,600 4. Cement Concrete Curb and Gutter 1,000 • LF $14.00 $14,000 5. Cement Concrete Sidewalk 5,000 SF $ 2.80 $14,000 6. Furnish Install and Test _ Street Lights 4 EA $6,000 $24,000 7. Furnish and Install Manholes 3 .EA ...$1,5.00 $ 4,500 8. Eight (8) inch gravity sewer 170 LF $31.50 $ 5,355 9. Channelization and Signing LS LS $ $ 4,000 TOTAL AMOUNT : $ 97, 355.00 1 Prepared by Barrett Consulting Group Inc., December 7, 1987 ILA 1 ur. 111=1111/1UWA LICAI.1i • • CAPITAL IMPROVEMENT PROGRAM FY86-87 THRU FY88-89 SECOND YEAR OF THREE YEAR CAPITAL IMPROVEMENT PROGRAM PROJECT NAME: PROJECT NUMBER: ACCOUNT NUMBER: 150-401-8102-4201 PROGRAM AREA: FAU Widen Highland Ave. from Longfellow to 35th Street. CIP 85-102 Street & Safety Improvements PROJECT DESCRIPTION: WORK PROPOSED: This project proposes to widen the roadway from 30' to 40' there- by providing an 8' parking lane on each side of the street. The proposed work will consist of utility undergroundina. sanitary sewer relocation, new curb, gutter and sidewalks. drainage improve- ments and new pavement. Design services were approved by the.City in Aoril. 1987. Construction should begin in Fall. 1987. and is funded 86.22% Federal (FAU) and 13.78% local. No City funds will be expended on this pro.iect until approved by City and State (Caltrans) and after staff is authorized to oroceed by Council. BUDGET SCHEDULE Col 1 Col 2 Col 3 Col 4 Col 5 •Col 6 Col 7 EXPENDED EST'ED EST'ED TOTAL PROJECT ELEMENTS BUDGET THRU THRU FY86-87 PROJECT FY86-87 2/28/87 6/30/87 BALANCE FY87-88 FY88-89 BUDGET 1 1 1 I I 1 I I PRELIMINARY ENGINEERING PLANS, SPECS & ESTIMATESI 1 1 I I I 1 I CONSTRUCTION INSPECTION OTHER DIRECT COSTS 1 6 ,,0001 Q I -- 6 6001 01 I I.. 11..6001 I-Y1_L$21 41 01_111.82Z1 49_7..4001 3.7‘4001 I. Q.4401 QI 41 _- _Q4001 $.$2941 I -- $.2991 1 1 1 I 1 I 1 1 1 1 1 1 1 1 1 1 1• SUBTOTAL CONTINGENCY ======e ---..Q=4268 TOTAL EXPENDITURE 84,240 176�872_I FUNDING SCHEDULE (Q1 __ ,.5QO1 _LQL8721 _9_5_, 29Q1 1.41.1.8901 Q 0 . 368......9...529 e7�MrrJ� 0 6,600 78,240 104,819 FUND NO. FUNDING SOURCES 150 ,Grant Fund (1) 115 ,State Gas Tax (2) 160 Sewer Fund 105 ,Lighting Fund (2) 1 ****************** 164,872 6,000 112,368 1 1,000 111,419 FUNDING DISTRIBUTION ************** TOTAL 1 1 1 1 1 1 01 01 64,872, 64,0001 1 01 3,6001 3,0001 15,8191 1 01 2,0001 10;3681 20,0001 1 22,0001 O1 ° 1,0001 01 5.0001 1 6,0001 64,0001 19,4191 TOTAL FUNDING • (1) FAU (86.22%) (2) City Match (3.78%) 84,240 0 6,600 75,240 104,819 December 4, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 REVISION TO THE NOISE SECTION OF THE ATSF E.I.R. RECOMMENDED ACTION It is recommended that the City Council approve the attached es- timate of Mestre Greve Associates of up to $840.00 to revise the figures for traffic noise in the ATSF E.I.R. to reflect the re- vised traffic volume reported in the final E.I.R. BACKGROUND The traffic volumes reported in the preliminary E.I.R. on the proposed changes in zoning and General Plan covering the ATSF Railroad right-of-way by the consulting firm of Sanchez & Talari- co were found to be grossly in error. Unfortunately, the Sub - consultant, Mestre Greve Associates, used those figures in the preparation of the figures for traffic noise reported in the pre- liminary E.I.R. and those figures were not corrected to reflect the changes in noise levels generated by the larger traffic vo- lumes used in the final E.I.R. The final E.I.R. was therefore published with erroneous data regarding traffic noise levels. This was no fault of the firm of Mestre Greve Associates as they were inadvertantly not asked to revise their figures which stemmed from the erroneous traffic counts. That analysis using the revised traffic figures should now be made and incorporated in the final E.I.R. AYL T. MARTIN Int im City Manager GTM/ld Noted for Fiscal Impact: Viki Copeland Finance Administrator lz It kr • NVy Isrr . Erma 11 ro\-R:r�:a � Ca - .t.dir`ly�d t W !Jr � 4•;\tYt t t9i{Jp � I �v y� I ' at £�tFvy �1h�e°y�K{ iglu j� �r - .,ie �tr \3� F4�Ic�y `t+�� taI a�tp.Ftl. x;' g :.. gid, � •r.�ld, r. 5t. a p�f' I, F '6"lag d #{rg11�r11• r 1 � aIA�.F_plh ;y ,�&vA ^q Kane, Ballmer & Berkman ' pFa gcq li ?t4 r i� r �rk I4 tC} Fadt rT V Isb m �'Il� k 1354 South Spring Street, Suite 420 F ` Los Angeles, CA .90013 v ,II-, y' I I �1 .y.,qy�i-1 ..rig. y 4 "�. � r.t.. i . � � Yr"15 g" 1 11 yr i1 i o T ifhf f v v s srg �!t4i �i"Ci'sq I f1., 41w il�rivf: p', ttG �.: � tarot{ ,a I r�`�l 8 � �.�.'� .� �, r �t .I' x r I v r a, i IrII E9XCyr...ti�ry,..-.1.lar r ,'S� \.+... Subject: Proposal to' U date Noise 'Assessment for�M A.T. t& S.F. Railroad , � �,e � t :, �v ruri�aarl 1 it al I eI`! I ,; a 4 �}' Right of Way IR It� p kl ff l vt }t 'j v-� ..iii- 1.11'11'. l �s YFFt 3 C ji;N...i.�l',1,11,1,.1.4. pp y Ir: gr. {I r [ d 4 i 'it ry r < Pi _is'. it. t t M` � 14 f � I�° � -r '!a v raC 1r r f 4 r 1 1 t i c { Jc j r r ity FFFt h 1 ill i r fit•4• i4s LSV i _�'1 (I IIyy (i n S i rP 4 1 �r� {its JJ a 4 t� � , 7 fii apJig.. bfi I .0 �' a i 'd��1 f 1: I pI� y f-� Iv' ({ $S � iv � �� v7�r Ir t yr I.q I' sd.7.��_tl [ i i,'L t' t jp7�°Ffi-w'.�5t d xt Ftrf. s I ' I 'I tp .,40 .011—J1,0:44�PiCF�tµ';t..� ' �t� r�' T�°6 •� .�4� t t `f 1- � > �i. rl.� a +3igK s71 IJ j a t r}n r :� ,! 4 1 • I .. rl ;, �` � i� ... , ... 1 .:,{� ,�9i� Bks€��'al.,� t t � ; � , E` �: am pleased to submit this proposal to update the noise assessment for 'tine A.T, & S.F. a , r ,Railroad Right of Way EIR, City of Hermosa Beach. Our work effort would include providing t,o.a�rti�a noise assessment for the worst case traffic conditions contained in the revised traffic„report. 99 Both on -sift { grY� oQ tr�1�6y� on sie as well as off-site impacts will be addressed. ..tAr�11111 rt :1^7folyii4s{•4:00!p4yV 'Ri Yk10t�1.0a.4ra410 k$.., i We propose to conduct, the above work on a tune and materials basis with a cost not to exceed x$840. Attendance at public hearings is not included in our cost, but can be accommodated on a a4 ,tune and materials basis if desired. Our hourly rates are $70 for Registered Engineers,5 for }'staff engineers, and $30 for technicians. lt, I E ' ;r ' Vit` ` i ig ' '` afd gst ” •moi{;t t:'..; n 11. Y Tfy .I ' ilt.a I;��!ri ' i`I•p '�;llf t �i041.bh!l411e4 ck,iii,:.F �40:o k?1 I � ravel'. I I � �;�I� 1,!!..111,. R iP• . �dr 44 'i ill i t t � dr% [al t' � kAI 4� " w,c tf you have any questions please do not hesitate to , yy(d:.nl;it.wlt,;aifP tg. i i 4 L questions, r r ,I c, �(}.rtYct/�Ia, I �[r�r' y�•R �f,.b I�4 {a�9. �f ( j�a l��+� �� f� � t �j1yl' �" r�. - \kml'• ,.t .':d .. 5 ri iI., K a ika ye `� tib �tty 6. �r�y + a.` l 4 �tItr3[14.. !Sr• llG �=_[ '��f�h,f4•y t.� it yi1..J'F.+1 a''. Ai .� I 4'4�iM'y'YE ':' ..' Sincerel �rj[[['iJ 110:,pp,;1.4�'Y, ,�r y Y, '10�4��) Y,..F�,a ,��,� .I "f estre Greve Associates" �rap1 r '' Irf liti"TI'��'i l ti 1 114 1-1' fii qli it if, December 8, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 15, 1987 APPROVAL OF GRADING PLAN REVISION TO ACCOMMODATE STREET IMPROVEMENTS 532, 534 - 540 20TH STREET Recommendation: It is recommended that City Council approve a revision to the conceptual grading plan to accommodate street improvements at 532, 534 - 540 Twentieth Street. Background: On March 24, 1987 City Council adopted Resolution No. 87-5026, (Attachment I) approving the conceptual grading plan for an 8 lot subdivision at 532, 534-540 20th Street with certain conditions. One of these conditions is that "development shall be substantially in conformance with the submitted plans " - this includes the conceptual grading plan. Analysis: The developer and his engineer (Westco Engineering) have been developing working drawings for this subdivision. On Nov. 4, 1987 the Director of Public Works received a submittal from Westco Engineering illustrating the proposed storm drain and street improvements. (This submittal is on file in the Office of the City Clerk). The drawings indicate a street elevation 1.69 ft. higher than that indicated on the conceptual grading plan. Staff considers this to be a substantial change, and City Council approval is being requested by the engineer to deviate from the conceptual grading plan. The remainder of this analysis discusses the following: I. Engineering Requirements II. Effect on Conceptual Grading Plan III. Final Approval Process IV. Summary and Conclusions V. Alternatives I. Engineering Requirements The proposed storm drain profile requires the street elevation to be raised 1.69 ft above that which was originally proposed by the developer on the conceptual grading plan. This engineering constraint is necessary for proper drainage of storm water. lbh II. Effect on Conceptual Grading Plan 1. The revised street elevation will require that a small "block wall" be constructed along the easterly boundary of the subdivision. The revised elevation along the easterly property line must be raised up to 16.25 inches higher than the properties immediately east of the subdivision. To prevent drainage from a public street onto private property (those along the Power St. easterly boundary), a "block wall" must be constructed along the easterly Power St. property line. This may restrict vehicular access (via curb cuts) on Power Street for properties east of the subdivision that fronts on Valley Park Drive. III. Final Approval Process If Council approves the grading plan revision to raise the street elevation up to 1.69 ft, the developer will: 1. Submit a final grading plan to the Building Dept. for approval. If this fine grading plan represents any substantial changes to the original (conceptual) grading plan, or if the street elevation is raised any greater than 1.69 ft, the final grading plan will be resubmitted to City Council for approval. 2. Complete the design drawings for the storm drain and street improvements. 3. Submit the following to City Staff for submittal to Los Angeles County Department of Public Works for approval: a. Storm Drain/Street Improvements design b. Complete hydraulic/hydrology calculation. c. Final grading plan. Because the proposed storm drain on Power St. will "dump into" the County storm drain on 20th St, the County will review the above plans before issuing a permit for construction. If Council denies the grading plan revision, the developer will have a difficult time designing the street since the engineering may not work given the grading and inability to dispose of the storm water. IV. Summary and Conclusions The preliminary engineering calculations determined by Westco Engineering indicate that proper drainage on the proposed Power Street cannot be attained without raising the street elevation by up to 1.69 ft. Because Council has already approved the tentative tract map for this project, staff recommends City Council approval of this grading plan revision so that the developer can proceed with completion of the subdivision. V. Alternates Other alternatives considered by staff and availible to City Council are: 1. Refer this matter to the Planning Commission. Respectfully submitted: Deb ie Murphy Assist Engineer Concur: Gay T. Martin Inte im City Manager Concur: Bil Grove Building & Safety Director Attachment: Resolution No. 87-5026 DMM:cc rgp/m Concur: 1111 Aiga ony Antic Director of P'blic Works Concur: Mike Schubach Planning Director 1 2 3 4 5 G 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c � RESOLUTION NO. 87- 5026 Attachment I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE GRADING PLAN FOR AN EIGHT LOT SUBDIVISION LOCATED AT 532,534-540 TWENTIETH STREET SUBJECT TO CONDITIONS. WHEREAS, the City Council of the City of Hermosa Beach, California, held a meeting on March 24, 1987 and made the following Findings: A. The grading plan is adequate; B. The impact to the sandhill will be minimized. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY APPROVE the grading plan subject to the following conditions: . Development shall be substantially in conformance with the submitted plans and the following conditions: ▪ All Lot 5 retaining walls parallel to Power Street shall be located a minimum of 45 feet from the front property line; . The small terraced areas located in the northwest corner of Lots 6 and 7 shall be landscaped in a manner so as to minimize the visual impact of the retaining walls; a. Plans shall be submitted to the Planning Director for reiew and approval. . The soils report prepared for the project shall be amended to address the revised grading plan; . Three (3) copies of the revised grading plan and landscaping plan in conformance with all conditions approved shall be submitted to the Planning Department for approval prior to obtaining Building Permits. PASSED, AP ROVED and -'PT this 24th day of March, 1987. PRESIDEN of the City j ouncil and MAYOR of the City of Hermon4 each, Califo 'a. ATTEST: PPROVED A FORM: CLERK CITY ATTORNEY 1 December 7, 1987 City Council Meeting December 15, 1987 Mayor and Members of the City Council AUTHORIZATION TO PAY CLAIM RON BONE - DATE OF LOSS 10-29-87 RECOMMENDATION It is recommended that the City Council authorize Self Insurers Services, the City's self-insured insurance adjuster, to pay the claim of Ron Bone, 610 Loma Drive, Hermosa Beach in the amount not to exceed $2,500. BACKGROUND On April 9, 1985, the City Council adopted Resolution No. 85-4818 which established procedures for a self-insured program and also entered into an agreement with Self Insured Insurance for self- insurance administration services. Per Resolution No. 85-4818, the City Council must approve claims in excess of $1,500 after approval for settlement by the ad- ministrator of the City's self-insured program, and authorization by the City Attorney. Attached is a copy of a letter from Kristy Miller, Self Insurers Service, recommending settlement of this claim, and the claim itself. �o AUTHORIZED: ij KATH N MID TOKKE, 'City Clt:k ONCUR: /, 14....ii. AL. IIIL, Ce_ littri71.:—". f 'S P. LOGH, arty Att• hey GAYLE. MARTIN, Interim City Manager ED FOR FISCAL IMPACT: VIKI COPELAND, Finance Admin. ROBERT BLACKWOOD, Risk Manager fro SELF L SElty CE � A ROLLINS BURDICK HUNTER CORP. SELF -INSURERS SERVICE, INC. 17880 SKYPARK CIRCLE IRVINE, CALIFORNIA 92714 714 • 261 • 1900 December 1, 1987 City of Hermosa Beach 1315 Valley Dr. Hermosa Beach, CA 90254 Attn: Kathleen Midstokke City Clerk Re: Claimant: Ron Bone Our File No: 0239-88-9 Date of Loss: 10-29-87 City Employee: Henry Tubbs Dear Ms. Midstokke: This letter acknowledges receipt of the above -referenced claim. Our office assigned an outside appraiser to inspect the damages sustained to the claimant's vehicle. I spoke with our appraiser, Property Damage Appraisers on November 24, 1987 and was advised the cost of repairs will be $1,833.13 with H&H body shop. Since the claimant's vehicle is not drivable, a rental vehicle was authorized. Therefore, depending on when repairs can be initiated on claimant's vehicle, it may be necessary to extend authorization for three weeks rental. There- fore, our office is requesting $2,500 authorization from the City of Hermosa Beach to settle the above -referenced claim. I am estimating a cost of $200 per week for the rental vehicle to obtained by Mr. Bone. Your prompt response in extending authorization for the above -referenced matter will be appreciated. Should you have any questions, please do not hesitate to contact the undersigned. Thank you. Very truly yours, 2.61, Kr sty Mi ler Liability Claims Administrator KM/bh 1A23 . Cm. ea) APO° ME PDA Property Damage Appraisers AUTOMOBILE CONDITION ,- INSURANCE CO. ADJUSTER �^ S C/4- EHICLE OWNER B .271 %� �, f 1_ % A ASSIGNMENT NO. L, T 9 0(7, 7 -1/ PAGE f OF/ LAIM k REPAIR Jt^ TOTAL LOSS BORDER LINE TOTAL CONSTRUCTIVE TOTAL RECOMMENDATIONS TYPE LOSS' COLLISION x THEFT r HAIL FIRE . WATER VANDALISM OTHER Power Power WWI " Air Cruse Tit Rear Def Other Up oga: Stereo Tape- Steer r Brakes " Top Upholsters O:escl ' MnrorsV6 6 Cyl 5 Cy: 4 CY%C TRANS. Auto' _ 3•Speed 4 -Speed - 5•Spee(ENGINE D•sp:acement — ELECTRIC Windows • . Locks Sea:e _IPAINT. Very Good Average 4- Fair Poor - Comments ITl tTREAD LF.1.32 LR�32 r. a Spare _ 32 WSW - Radia 1! Sae INTERIOR Very Good Averagr%� Far Poor R F 32 R R Z ? r/ I `Special Eo upment Remarks IAp:.rcx Cos* LOSS RECAP qY 75 - i- J -ti I �S t ESTIrrt.?E:. — / 0 s IArprox. ACV 5 !,'t% 70 Aoreed Pnce 5 / � ,3 3 , I � SALVAGE VALUE 5 �j RePa•r Snot CSEE APPRAISAL S.,y gngerment S q I1 JCves Yee Old Damage 5 Aporo< Days to Repair s( �) IDrtvable / No Pars Delay No i BETTERMENT IEXPLAINI OLD DAMAGE (DETAILED) L K O. REPL. ASSY. (SALVAGE YARD & PHONE) Remarks ti e- Gt / ci 1 l`: cl:ti—t,r ` S LU: r IC . G� {�'�� LJ SEE ATTACHMENTS rrnn', Pm.irnrl G/1:27 Pont and Angle of Impact 90 / 270 t e; - Appraiser: yl DU -J 3 'AGE --_ OF PDA Property Damage Appraisers inured Policy:Claim No. -/ �f f/e �1� .hc• 4 _3 9 -S.E c. �1Assignment icNo. 71/ eft ala Owner Address % / o L ,) kri. Ds - 4 /-71. '17 t•--; ocation of Inspection 1 Repair Firm Below ear .i J c 0 0 E 1 Re- pair Mak.. Re- place 4 1- Mocr—Fc711 License Number, > DESCRIPTION Insurance Co. 5-e./7( .7 f City / EST. NO. 154795 PDA OFFICE State C� Mileage ` Insured 0 Date of Loss _ Ly 7 c� S Claimant ❑ /1+,- _) 1" Serial Number - rY .4 /CI \i!- L_ %/c I o C Mitchell C -77,12, Adjuster /+ Pnone2 / 3 ' I 7 -- Paint Labor Parts // tom ' • $.- r- r .- ;: r 0 Sublet 47 47 /5- 5- rr `f r^"-‘ i' c '..- .s%4�c1 0.1. . r. /f // _/. c L /5"- /r S� s • 5 / c k l 1- S L o 0 2— /, 0 7� 3i, g3 ''-- • -mc•4L r sty c• a �-- :1 L'_ 3.o /, kh-ea4'L iGNATED REP. FORM SIGNED NO SUPPLEMENTS WITHOUT INSPECTION ES 0 NO. # AND PRIOR APPROVAL OF THE APPRAISER +. SPECIFIES THAT ALL REPAIRS AND'OR PART REPLACEMENTS LISTED VE BE MADE IN STRICT ACCORDANCE WITH MANUFACTURER'S SPECIFICATIONS ir Furn' G' sit ,,f J �7 c y r ott �D � �J� StC Address 7 / 7i //1 KY:* Pa -t Zip 1.;...7 77 tis 'TACHMENTS 6/87. Date Appraised —_G S'7 License Number 4 Totals 77 .7�. S-3 / yJ Jam. L Phone ,7 r 3 Date Assigned �L-/,t :3 '7 Phone . / 3 a—733A LBR.Y. 7 HRS Cu 4A-1-74.7 S 717.2 .SZ PTS LESS °ii. $ 3 74,11 %/ SUB & NET �-� �$ TAX („6 9oON$.5.2. 3`l33- TOW $ Si� TOTAL 1t' vT o '� Bettecment C(Afa ? a /4.. L I+<d 1k33 .13 AM& EKE Caurjr616 _RDA Property Damage Appraisers P 2 EST. NO. 488343 Insur dp rH'Z-cJ0 13-e13-e,,-�L L C; 7c.., Policy/Claim No. /1 C117 -.s;�—�' Assignment No. L ►9 7// , A ' (.19S Insurance Co. Adjuster l= // lki' Ci sty Vehicle Owner ' n i'‘.....0 Address City State phone Location of Inspection Mileage Insured 0 ClaimantI Date' of Loss / C'—.)— 3-7 Year C'‹'N Make],,r , �7 L� I v, Modell, e `7'}—G �f / c• F-4-7 el License Number Serial Number v %� 7 s'S Motor 0 Mitchell Q-- o E Re- pair Re- place L DESCRIPTION Paint Labor Parts Sublet 1 u i'Lt L-. ,e. CZ) C:.. _ ,.- 0 c— .--- j s- -- w 241 J kt 4- I:c i L4-",/ r _ ---- 3 - 5 /1 -e --,e,( /L &lZotc?�_� r 6 G— - 5 ` - —c es -i4 /-e..4--, (7 22. 1 Yd, �.0 7 .A._,99 f? '-ril 5'v it '° f-- / sl7 741 9 � (LL� X,1�� 7v� = =//), i e r 11 - -1 ` `- ` 12 L e S5 a)k,j: ?d X 13 �, 1_1 gr. s•L ye /urL t ...et ----,2 3 / ` Sy 14 15 l ?L C i r / 16 - 17 ¢` 18 .t..„,- 19 20 Y-. 21 22 -�_ 23 • 24 ' 25 . DESIGNATED 0 YES REP. FORM SIGNED ONO # NO SUPPLEMENTS WITHOUT INSPECTION • AND PRIOR APPROVAL OF THE APPRAISER Totals _. LBR HRS@ $ P.D.A. SPECIFIES THAT ALL REPAIRSi'"N, AND/OR PART REPLACEMENTS LISTED • i _`. 1 PTS LESS% $ ABOVE BE MADE IN STRICT ACCORDANCE WITH MANUFACTURER'S SPECIF ICATIONS r SUB &NET $ Flrm,. Address TOW $ {-C �L Ad, �_' // 7 l l ✓ i"e-k City State ✓ Zip Phone 7 (3 --. TAX@ % $ b Ck_ 9037-7 ilr-444 -6 TOTAL $ ,J(, By l �( rey ph-c--.� Date Appraised (f.-...7..,-.1 7 Date Assigned //—/C- .7 . Apprefser -�l License Number Phone(3 Betterment _ __- ..-.. A OA ims PDA Property Damage Appraisers EQUIPMENT PHOTO REPORT ISURED , ASSIGNMENT NO. CLAIM NO. POLICY NO. ...i , ( , II' .; ..,;.• e .-, P.-_:—. ., ; / 6 (2: ,• / ''' 1 / •I _A1MANT ' 'DATE '' / ' ' / LOCATION .--, .. . i 1 ..., 1.. ! ty,17.• r t. .omments 1 ;omments 3 Comments 2 Comments 4 Coco- AM. 'resin PDA Property Damage ApprNis6rs EQUIPMENT PHOTO REPORT Comments 4 CITY OF ATTE NT 1 ON: LIABILITY — CITY CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY HERMOSA BEACH City Clerk ADDRESS: 1315 V - 11. - . - - • • 10000 lolia Depart: 20000 'Firs Departmer 30000 !Public Works/i 50000 tAdministratior 60000 Miscellaneous 9 ameta1 Servic COPIES TO: - 1. CLAIMS FOR DEATH INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED NO LATER THAN 100 DAYS AFTER THE OCCURRENCE (GOV. CODE, SEC. 911.2). .�"rte s•�c* -.. 2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER T t,t1 .I- PEAR AFTER OCCURRENCE (GOV. CODE, SEC. 911.2). . 4' 3. READ ENTIRE CLAIM FORM BEFORE FJLING. pp 4. ATTACH SEPARATE SHEETS, IF NECESSARY, TO GIVE FULL DETAILS. NOV city Ck.tk * .. city of Hettocs• Bee:.lt NAME OF CLAIMANT: :ion Bone AGE•: _4 b (-I"- '' 610 Loma Drive HOME ADDRESS OF CLAIMANT (STREET, CITY AND STATE) Hermosa Beach, CA 90254 T LEPHONE NUMBER: 372-2289 I3USINESS ADDRESS OF CLAIMANT (STREET, CITY AND STATE) City of Torrance Employee ID #11341 3231 Torrance Blvd. Torrance 90503-5055 TELEPHONE NUMBER: 618-2956 GIVE ADDRESS TO WHICH YOU DESIRE NOTICES OR COMMUNICATIONS TO BE SENT REGARDING CLAIM: 610 Loma Drive Hermosa Beach, 90254 GATE OF ACCIDENT: 10/29/87 TIME: •7:20 A.M. PLACE OF ACCIDENT (BE SPECIFIC) 6th and valley Hermosa Beach HOW DID DAMAGE OR INJURY OCCUR? (BE SPECIFIC) Pulled to stop fifteen feet behind other party at stop sign. Other car went into reverse to back up and didn't see me. SMASH! WERE POLICE AT SCENE? YES XX NO Accident Report #874930 NAME OF CITY EMPLOYEE CAUSING THE INJURY OR DAMAGE, IF KNOWN cw n /'ENg`% I UES11 s GIVE TOTAL AMO NT OF CLAIM (INCLUDE ESTIMATE AMOUNT OF ANY PROSPECTIVE INJURY C DAMAGE). HOW WAS AMOUNT OF CLAIM COMPUTED? (BE SPECIFIC. LIST DOCTOR BILL, WAGE RATE, REF • ESTIMATES, ETC.). PLEASE ATTACH TV/0 ESTIMATES:• Repair estimates eil. Z M3 DUIZING EEri/ AIMS Q UCTC x ZWX .••• • •• • 4 e• or.. wr ••/'►IL IPet. • w...._.._•_ -...- .304i. 4POR TIO.C. CF i ICER /vo _vviz/ees. E .. . . c°"'NuAT'°N°F. • EJ CRIVE REPORT r i MX 417.,:y) stxr,z/ cr: .. _ , -a-der ei.1 Af 2.0 77A/ ae / 4/4 - - a .... 5 - 4.(74,5_ //0 72/___z_______.__r__:_____ _.'/27,A) 7---_4/k7:97t /i-A/P / ._„ e _i C.__5.-P_zeJ _,P_____ _. ... Aled Zi z/ %/ • y / iii/ A ___-_ _ _ 'ppZY /0 / /71}/./e7/,,7"C1 zraci 4--. -al i D/6/‘, ___,___-&//C5-/..D /--(- i- /./i7 /--m,ffz_•/r .ciZei72L- ,z5c,4a..,---7, 7//, 7z5/(91/4eL /1#- -a7 --- . ,r/71J Ar Ai,nr --,,•,,, i/2,z, ,i -77-4- 77-•._ 27 77/;fecf a $T/+TE OF CAUPOII SA Tiyi:Fi'IC COLLISION REPORT SPECIAL cONDITIONB el 71' NUMBER INJURES Hff & RUN FELONY UMBER KI HIT & RUN 1.1150. .' aTY JUDICIAL DISTINCT NUMBER c;fc%'iorw 2;510v Sc/w COUHIT BEAT REPORTING DISTINCT / PAGE .627- «tgd COLUDON OCCURRED ON � ? /s _ T MILEPOST INFORMATION F 1. M0. DAY YEAR /O !Zq '07 DAY OF WEEK SMTW®FS TIME WOO) NCIC 07/1- 927 0 AT INTERSECTION WITH / v FEETPSRCES a OF ow OFFICER L0. ash TOW AWAY ) PHOTOGRAPHS BY: ❑ YES 6040 ISTATE NWtRR(EL 1 1 YES I�WO PARTY 1 DRIVER'S UCENSE NUMBER �/ ea /U' � STATE e� CLASS 3 SAFETY Eet e— VER. YR. MAKE / MODEL / COLOR �rf�.� la�u UCENSE NUMBER • STATE 49-7.57124 DRIVER NAME (FIRST. MOLE, LAS1) PEDES. 0 STREET ADDRESS - 2qc e c o'zr'r - OWNER'S NAME SAME AS DRIVER c/T r 0% efrztA 'ICI./ , PARKED PARKED 1:1�G WY /STATE / ZIP_ ''o•jjJeo 8Lr'9c v c q OWNER'S ADDRESS /3/r v6'Lt ■ eY SAME AS DRIVER .. .. .. .. .bAP - • A BICY. CUSST 0 SEX fit HAIR .v EYES 0,4 HEIGHT 8- WEIGHT' /3 BIRTMOAIE 0. ) DAY ) 'AM 9' I g- Y RACE W DISPOSRION OF VESICLE ON ORDERS OR ❑ OFRCER (� OI5VER a OTHER - (Q� j))?/ v5,4r?L OTHER II(2/3 HOME PHONE BUSINESS PHONE ) 27 O - 7 Z q.0 (2`/ 3 ) 276 -.79 2/ PRIOR MECHANICAL DEFECTS. NONE APPARENT ARR REFER TO NATIVE ❑ CRP USE VESICLE TYPEY DESCRIBE VEHICLE DAMAGE SHADE N DMIAGIO AREA p(NKNONE DMINOR INSURANCE CARRIER POUCY NUMBER.e I jJMOD. MAJOR TOTAL -.. DIR. OP ON STREET OORRIINUINRIN TIIAVE /' ! i'7/..i IPVC SPEEOEUICC G PCF - 22/ O C 0 O .._ .- - .._ • OM CMP PARTY 2 DRIVER 5 LICENSE NUMBER / /g/Z 247/•7 STATE 6/9 CLASS 7 SAFETY cr VEIL YR. Frs' MAKE/MODEL/COLOR 7"p f/OT.4 • �« ,- GG UCENSE NUMBER STATE :1P0Z3 4119 CA • •DRIVER c'I NAME (RBST, MIDDLE, LAST) /ZbN 1 t7 rear We PEDES TRiAN • STREET ADDRESS e /e L e./N9 .0.A. OWNER'S NAME Ei SAME AS DRIVER PARKED VEHICLE ❑ CRY / STATE / 21P �/ �/,� ��/e/y1 0 /,4"1.4W el/ OWNER'S ADDRESS SAME AS DRIVER - - .. (OCT. CAST ❑ SEX ,ii MMR EYES n� GU HEIGHT • -/a WEIGHT /7e M0. BIRTHDATE • 9'i /9 DAY : iS? TEAR RACE GJ DiSPOSTION OF VEHICLE ON ORDERS D/7/1/er..0 OF: ❑ OFFICER K /G'' DRIVER ❑ OTHER OTNER • NOME PRONE BUSINESS PHONE (2 t.7)372 • ZZ S29 (213).5179.32..Z • PRIOR MECHANICAL DEFECTS. NONE APPARENT g REFER TO NARRATIVE ■ VCRP EHICLE E. ON DESCRIBE VEHICLE DAMAGE ❑ URIC ❑ NONE ISMINOR SHADE N DAMAGED AREA INSURANCE CARRIER POUCY NUMBER I❑ MOO. MAJOR ❑ TOTAL • DIR OF TRAVEL� G,. ON STREET OR4AIGASII !» 7-61%r� SPE EO MIT PCP ! // /� 0./ J ICC 0 CHP 0 PARTY 3 DRIVER'S UCENSE NUMBER STATE CLASS SAFETY EOUIP. VEIL YR. MAKE I MODEL / COLOR UCENSE NUMBER STATE DRIVER NAME (FIRST, MIDDLE. LAST) PEDES TRAM II STREET ADDRESS OWNERS NAME ❑ SAME AS DRIVER . PARKED VEHICLE---. CTY /STATE / ZIP ,1 OWNER'S ADDRESS O SAME AS DRIVER BIO CAST ❑ SEX NMR EYES WEIGHT WEIGHT M0. • BIRTYATE : , YEAR RACE DISPOSITION OF VEHICLE ON ORDERS OF: D OFFICER a WAVER [] OTHER OTHER ❑ NOME PHONE BUSINESS PHONE ( , ,) ( ) PRIOR MECHANICAL DEFECTS. NONE APPARENT 0 REFER TO NARRATIVE ❑ CHP USE ONLY VEHICLE TYPE • DESCRIBE VEHICLE DAMAGE LINK NONE MINOR SHADE N DAMAGED AREA NSURANCE CARRIER POUCY NUMBER • •• MOO. ❑ MAJOR ❑ TOTAL OIR. OF TRAVEL ON STREET OR HIGHWAY SPEED LIMIT PC! ICC 0 PUC 0 (Ile CHP O PREPARER'S NAME /e, -../� , REVIEWEr N E #02Z DATE REVIEWED 1V-21-- 4S-1 HP 555 -Page 1 (Rev. 7-87) OPI 042 es care ETATES,OP C,ALsFORNIA NARA TIV'E/SUPPLEMENTAL PAGE DATEOF OI5.GINAL INCIDENT Mar/ // V DAY C," YR. r7 al TIME (Se) o '/ - NCIC NUMBER OPF ICI.D. /926 �(►sER '3 NUMBER f��/ P7- / 9-0o "%" ONE Ia NARRATIVE '.QX""ONE eJSCOLL18ION REPORT 0 OTHER: TYPE EUPPl L ("x" APPLICABLE) ❑ BA UPDATE 0 HAZ. MATERIALS UPDATE 111 FATAL III MIT & RUN In SUPPLEMENTAL II SCHOOL BUS III OTHER: CITY/COUNTY/JUDICIAL DISTRICT ,�rP f A/ 1 -s0 aO r-- .•V� 1ij.rPyy�I�. RPT. DISTRICT/BEAT / _._ -. CITATION NUMBER • HIGHWAY 0 YES yL�r O LOCATION/ U BBJJECT 47"i'J'r /�T 1. 01) /D- Z 9- e7 iv r ,-,9/z ox 0-7 3 60 ,y/Zr . d / ,19,c/%7 D- z re -ie t/Agei ✓e ..97" T,ve Sc crivec Ar.C%fr Re -4479.2. 2. G✓ eifee i•v 3. r;(7/2. r�GeOLJ/4J( 4. 5. P - / ..r:.lfGed y4e l.! •,s 4 _e o.c/ e 7-4. /s7.- .STo ,o,per9 ,0-4,./, 6. PV -C713/ S/421 •VT "4 L L 6T a.e• P / PLS c'F.v 7q 7•1/Wy. /A1 feeve/zs4 #4•4.1dSAL'/'/ ' /.t/7 ' t/ -Z . 8. 9. 0- 2 57-017-8%;7 J/ 1,47s e'/1 o.v 6 ?"/$f 5.7-2:,0,49er s'sr/iu.0 10.//-/, 14/ 7'7/ ) 22 QCA-ed JIJTo 1/-2.... _ 11. 12. 22/6We j✓lg_r Ato b'4W _ow Jil7'f� [r %o 1/- / 13. 7W 1r tPL ' /ed AIS` I77/d O iL .0',7/yl0,1 Le r 0 i/- $ 14. 15. . 16. 17. 18. 19. 20. 21. 22. 23. 24. • 25. 26. 27. 28. 29. 30. 31. PREPARER'E NAME ,�..t/, ,/ice I.D. NUMBER MO. DAV YR. ex:7 /6 f Z�'_ V; . REVI 'E NAME MO. DAY YR. sv�/J #`OZ2 ,/ o -.Z9'- $7 , CHP 556 (Rev 12-84) OPI 042 Use previous editions until depleted. es 40474 December 3, 1987 Honorable Mayor and Members City Council Meeting of of the City Council December 15, 1987 REPORT IN RESPONSE TO LETTER OF COMPLAINT FROM J. R. REVICZKY RE. BARRING DOGS AT ANIMAL CONTROL HOLDING FACILITY Recommendation: It is recommended that this report be received and filed. Background: At your regularly scheduled meeting of November 10, 1987, the City Council received the attached letter of complaint from J. R. Reviczky. Basically, the substance of the complaint deals with dogs barking, while incarcerated in the city's temporary holding facility, at the city yard. In addition to the correspondence, Mr. Reviczky addressed the Council reiterating comments made in his letter and suggesting soundproofing. The City Council referred the matter to staff for a report back to Council, Mr. Reviczky to be notified of the date that the item would be on the agenda. (Copy of this report has been mailed to Mr. Reviczky]. Analysis: It is the policy of the General Services Department to take all animals, picked up during the day, to the County Shelter in the evening of the same day. However, on occasion, extenuating circumstances prevent us from doing this. The most common occurence is that the dog is picked up late at night, after the shelter run has been made and another run would cause an overtime situation. Some of the more unusual reasons in recent months have been; 10/21 - Officer left message on owner's answering machine, owner called officer in late afternoon, working on location (movie industry), please do not take to pound, will pick up as soon as possible. Owner picked up dog at 6:00 a.m. next morning. 11/11 - H.B.P.D. requested that dog be kept overnight due to the fact that the it had been taken by Police from stolen vehicle, wanted to see if owner was the registered owner of the vehicle. Apparently, the dog belonged to those who stole the vehicle lee since it has not yet been claimed or reported lost or stolen. 11/21 - H.B.P.D. arrested owner of dog, asked us to keep dog until owner released. Owner released next morning. Lastly, there is the human factor. Some of the individual General Services Officers assigned to work animal control will procrastinate taking a dog to the county shelter if they feel the dog will be picked up the following day, for the following reasons; 1. It costs the owner more money - county impound fees. 2. Inconvenience to the owner. 3. Exposure of the animal to various diseases i.e. kennel cough, ear mites, mange, etc. Of the thirty two (32) dogs picked up in October, thirteen (13) were kept overnight, eleven (11) of these were returned to the owner the next day. After reiteration of department policy, during the month of November, of the thirty three (33) dogs that were picked up, five (5) were held overnight, two of these at the request of the Police Department, the other three due to the late hour that they were picked up. Four of the five were returned to the owner the next day. Action taken: 1. Reinforced department policy of making daily shelter runs to deliver all animals picked up that day. 2. Reassigned personnel to insure that the shelter run would be made as late as possible. Due to budget constraints, assigned animal control duties had been cut back from 112 hours per week to 77 hours per week. This was with the understanding that officers assigned to parking, until 11 p.m., would be able to handle any emergency situation since all officers are trained in both functions. With the alternate scheduling (4/10), we have more officers working a mid -shift and we are able to assign more hours to animal control functions. 3. Investigated the feasibility and cost of soundproofing the temporary holding facility at the city yard. Results: Our statistics indicate that there has been a dramatic reduction in the number of animals being kept at the holding facility 2 overnight. Note that there were 13 out of 32 in the month of October and only 5 out of 33 in the month of November. However, we still have the human factor as demonstrated in the following instance; As you are aware, we have a twenty dollar redemption fee to the owner, when picking up the animal. In one particular incident, when the officer contacted the owners of a dog, a very young couple, she was informed that they could not come up with the money until the following morning. The officer advised the couple that she would have to take the dog to the county shelter. When the wife started crying, the officer loaned the couple the twenty dollars so that they could redeem the dog. Please remember that these officers are also the hard hearted, uncaring, people that issue parking citations. We have been advised that it is feasible to reduce the noise by 60-65% by installing a plastic coated (washable) acoustical ceiling to the existing drywall ceiling, at a cost of approximately $950.00. Complete soundproofing would be much more costly since we would have to cover all of the existing air vents and provide a controlled climate, heating and air conditioning. It is my understanding that sometime in the near future, the facility is going to have to be moved due to the oil drilling that will take place at the city yard. Regardless of the future location of the facility, it is almost certain that, in this small densely -populated city, someone will be disturbed by the barking of dogs temporarily held. The question is, should the expense of soundproofing the facility be made now or when the facility is moved. 6 an Noon General Services Director Concur: Gayl- . Martin City anager 600 Ardmore Avenue Hermosa Beach, CA 90254 November 4, 1987 The City Council of Hermosa Beach Hermosa Beach, CA 90254 Dear Mr. Mayor and Honorable Council Members: I live at 600 Ardmore Avenue, Hermosa Beach, which as you know is directly across from the City Yard. The City Yard also houses the Animal Control Kennel for lost and/or stray animals. On many occasions dogs that are held there bark at all times of the day and night. This is particularly annoying on weekends. I have been told that if an animal has been picked up on Friday and the owner cannot be found, the animal is not transferred to a county facility until Monday morning. Animal Control is not staffed at all hours of the day or night; and the Police Department says nothing can be done about the noise. Apparently Hermosa Beach does not have a "barking dog ordinance;" or if they do, it does not apply to the City. I have complained to the Police Department, General Services, and the City Manager's Office. For over a year my complaints have fallen on deaf or uncaring ears. Please put this item on the agenda for the next regular Council meeting so that this issue can be resolved. Sleepily yours, .R. Reviczky JR/nd C December 1, 1987 City Council Meeting December 15, 1987 Mayor and Members of the City Council ORDINANCE NO. 87-910 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING ADDING PERSONALIZED MINI -STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. Submitted for waiver of further reading and adoption is Ordinance No. 87-910 relating to the above subject. At the regular meeting of November 24, 1987, this ordinance was introduced by the following vote: AYES: NOES: ABSENT: ABSTAIN: Concur: Creighton, Rosenberger, Sheldon, Williams, Mayor Simpson None None None `� �� wie, Kathleen Midstokke, City Clerk *GAYLE MARTIN, Interim City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE 87- 910 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING ADDING PERSONALIZED MINI -STORAGE TO THE M -ZONE AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on November 24, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. Personalized mini -storage is similar in intensity to other uses in the M-1 Zone; B. The external effect of said use on adjacent uses will not be significant as long as dangerous materials are not stored; C. Personalizied mini -storage will be a benefit to the community by providing residents with convenient storage facilites; NOW, THEREFORE, The City Council of the City of Hermosa Beach, California does hereby ordain the following Amendment to the Zoning Ordinance: SECTION 1. Add to Article 2, Definitions, the following new section: "Section 282. Mini -storage, Personal. Mini -storage shall mean an establishment which rents storage space for personal use by the rentee, and no materials of a hazardous nature, i.e. toxics, highly inflammable, and/or similar are stored; nor shall there be warehousing of whole -sale and/or retail materials and/or products." SECTION 2. Add to Article 9, Section 9-2, Permitted Uses, in alphabetical order the following: "Mini -storage, Personal (see Definitions, Article 2)" SECTION 3. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 4. 'Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. SECTION 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same - 1 - 1 2 3 4 5 6 1 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this Day of PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY December 1, 1987 City Council Meeting December 15, 1987 Mayor and Members of the City Council ORDINANCE NO. 87-911 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PERMITTING RECYCLING FACILITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILITIES, AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. Submitted for waiver of further reading and adoption is Ordinance No. 87-911 relating to the above subject. At the regular meeting of November 24, 1987, introduced by the following vote: AYES: NOES: ABSENT: ABSTAIN: Concur: Creighton, Rosenberger, Sheldon, None None None this ordinance was Williams, Mayor Simpson 4c/6*A} Kathleen Midstokke, City Clerk GAYLE /. MARTIN, Interim City Manager 2 b •• • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87-911 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, PERMITTING RECYCLING FACILITIES IN VARIOUS ZONES AND REQUIRING A CONDITIONAL USE PERMIT FOR CERTAIN FACILITIES, AND APPROVING AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on November 24, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The City Council desires to make redemption and recycling of re -usable materials convenient to the consumer in order to reduce litter and increase the recycling of re -usable materials; B. The City Council desires to encourage the provision of recycling services by adopting a comprehensive and easily understood program of permitting and regulating such uses; C. This ordinance is found by the City Council to be necessary to provide for implementation of the California Beverage Container and Litter Reduction Act; D. In order to protect the health, safety, and welfare related to odors, noise, and aesthetics, the City Council deems this ordinance necessary; E. The City of Hermosa Beach has unique and persistent parking problems in the commercial district. NOW, THEREFORE, the City of Hermosa Beach, California, does hereby ordain the following: Section 1: Add the following to Article 2, Definitions, of the Zoning Ordinance: "Section 278. Recyclable Material. Recyclable material is re -usable material including but not limited to metals, glass, and paper, which are intended for re -use, remanufacture, or reconstitution for the purpose of using the altered form. Recyclable material does not include refuse or hazardous material. Recyclable material may include used motor - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 oil collected and transported in accordance with Sections 25250.11 and 25143.2(b)(4) of the California Health and Safety Code. Section 279. Reverse Vending Machine(s). A reverse vending machine is an automated mechanical device which accepts at least one or more types of empty beverage containers including but not limited to aluminum cans, glass and plastic bottles, and issues a cash refund or a redeemable credit slip with a value not less than the container's redemption value as determined by the State. A reverse vending machine may sort and process containers mechanically provided that the entire process is enclosed within the machine. In order to accept and temporarily store all three container types in a proportion commensurate with their relative redemption rates and to meet the requirements of certification as a recycling facility, multiple grouping of reverse vending machines may be necessary. Section 280. Mobile Recycling Unit. A mobile recycling unit means an automobile, truck, trailer or van, licensed by the Department of Motor Vehicles which is used for the collection of recyclable materials. A mobile recycling unit also means the bins, boxes or container transported by trucks, vans, or trailers, and used for the collection of recyclable materials. Section 281. Recycling Collection Facilities. A collection facility is a center for the acceptance by donation, redemption, or purchase of recyclable materials from the public. Such a facility does not use power -driven processing equipment except as permitted by Conditional Use Permit. Collection facilities may include the following: 1. Reverse vending machines(s); 2. Small collection facilities which occupy an area of not __.mmte_ than 500 square feet, and include: - 6 a. A mobile unit; b. Bulk reverse vending machines or a •grouping of reverse vending machines occupying"more than 50 square feet; c. Kiosk type units which may include structures; d. Unattended containers placed for the recyclable materials. 3. Large collection facilities which may occupy an area of more than 500 square feet, may include permanent structures and is not appurtenant to a host use." 1 2 3 4 5 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ection 2. Add the following to Article 8, Section 8-2, Neighborhood Commercial Zone, in alphabetical order: "Reverse vending machine(s); subject to Article 10, Section 10-10." ection 3. Add the folowing to Article 8, Section 8-4, General Commercial Zone, in alphabetical order: "Recycling, small collection facilities; Article 10, Section 10-11; Conditional required. Recycling, large collection facility; Article 10, Section 10-11; Conditional required." ection 4. Add the following new section to Article 10, Conditional Use Permit Standards: "Section 10-10. Reverse Vending Machines(s). Reverse vending machine(s), single feed, may be installed without a Conditional Use Permit when the following criteria and standards are met; any variation to such standards or criteria shall require a Conditional Use Permit. Violation of the standards and criteria shall be deemed a misdemeanor offense, and grounds for removal of the use as determined by the Planning Commission. 1. Established in conjunction with a commercial use or community service facility which is in compliance with the zoning, building and fire codes of the City; subject to Use Permit subject to Use Permit 2. Located within 30 feet of the entrance to the commercial structure and shall not obstruct pedestrian or vehicular circulation; 3. Parking spaces required by the primary use are not occupied; 4. No more than 50 square feet of floor space per installation, including any protective enclosure, and shall be no more than eight (8) feet in height; 5. Constructed of durable waterproof and rustproof material; 6. Clearly marked to identify the type material to be deposited, operating instructions, and the identity and phone number of the operator or responsible person to call if the machine is inoperative; 7. Sign area of a maximum of four (4) square feet per machine, exclusive of operating instructions; 3 air 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of County Health Department for persons to contact in case of an immediate threat to public health and safety caused by debris or any other health hazards; 8. Maintained in a clean, litter -free condition on a daily basis; 9. Operating hours shall be at least the operating hours of the host use; 10. Illuminated to ensure comfortable and safe operation if operating hours are between dusk and dawn. 11. An annual business license shall be obtained. Section 10-11. Recycling, Small Collection Facilities. Small collection facilities may be sited in the C-3 and M-1 zones with a conditional use permit provided they shall comply with the following conditions: 1. Established in conjunction with an existing commercial use or community service facility which is in compliance with the zoning, building and fire codes of the City; 2. No larger than 500 square feet; 3. Set back at least ten (10) feet from any street line and shall not obstruct pedestrian or vehicular circulation; 4. Accept only glass, metals, plastic containers, papers and other items as deemed acceptable by the Planning Commission; 5. No power -driven processing equipment except for reverse vending machines; 6. Containers constructed and maintained with durable waterproof and rustproof material, covered when site is not attended, secured from unauthorized entry or removal of material, and of a capacity sufficient to acomodate materials collected in conjunction with the collection schedule; 7. Store all recyclable material in containers or in the mobile unit vehicle, and no materials outside of containers when attendant is not present; 8. Maintained free of litter and any other undesirable materials, and mobile facilities, when truck or containers are removed at the end of each collection day, shall be swept at the end of each collection day; - 4 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9. Maximum noise levels of 60 dBA as measured at the property line of residentially zoned or occupied property; a maximum of 70 dBA in all other cases; 10. Attended facilities located within 100 feet of a property zoned or occupied for residential use shall operate only during the hours between 9:00 a.m. and 7:30 p.m.; 11. Containers for the 24-hour donation of materials shall be at least 100 feet from any property occupied for residential use unless there is a recognized service corridor and acoustical sheilding between the container and the residential use; 12. Containers shall be clearly marked to identify the type of material which may be deposited; the facility shall be clearly marked to identify the name and telephone number of the facility operator and the hours of operation, and display a notice stating that no material shall be left outside the recycling enclosure of containers; a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of the County Health Department for persons to contact in case of an immediate threat to public health and safety caused by debris and/or any other health hazards; 13. Signs may be established as follows: a. Recycling facilities may have identification signs with a maximum of 20 percent per side or 16 square feet, whichever is larger, in addition to informational signs required in condition 12; in the case of a wheeled facility, the side will be measured from the pavement to the top of the container; 14. The facility shall not encroach into any landscaping; 15. Mobile recycling units shall have an area clearly marked to prohibit other vehicular parking during hours when the mobile unit is scheduled to be present; 16. Occupation of parking spaces by the facility and the attendant may not reduce available parking spaces below the minimum number required for the primary host use; 17. If the permit expires without renewal, the collection facility shall be removed from the site on the day following permit expiration. Section 10-12. Recycling, Large Collection Facilities. - 5 - 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Large collection facilities may be sited in the C-3 and M-1 Zones with a Conditional Use Permit provided they comply with the following conditions: 1. Facility does not abut a property zoned or planned for residential use; 2. Facility will be screened from the public right-of-way by operating in an enclosed building or: a. Within an area enclosed by an opaque block wall at least six (6) feet in height with landscaping. b. At least 150 feet from the property zoned or planned for residential use; and c. Meets all applicable noise standards. 3. Setbacks and landscape requirements shall be reviewed and approved by the Planning Commission; 4. All exterior storage of material shall be in sturdy containers which are covered, secured, and maintained in good condition. Storage containers for flammable material shall be constructed of nonflammable material. Oil storage must be in containers approved by the Fire Department. No storage, excluding truck trailers and overseas containers, will be visible above the height of the fencing; 5. Site shall be maintained free of litter and any other undesirable materials, and will be cleaned of loose debris on a daily basis; 6. A minimum of six (6) vehicle parking spaces, or one space per 1000 square feet of land area, whichever is greater, shall be provided; 7. One (1) parking space will be provided for each commercial vehicle operated by the recycling facility. 8. Noise levels shall not exceed 60 dBA as measured at the property line of residentially zoned property, or otherwise shall not exceed 70 dBA; 9. If the facility is located within 500 feet of property zoned, planned or occupied for residential use, it shall not be in operation between 7:00 p.m. and 7:00 a.m.; 10. Any containers provided for after-hours donation of recyclable materials will be at least 100 feet from any property zoned or occupied for residential use, shall be of sturdy, rustproof construction, shall have sufficient capacity_ to accommodate materials - 6 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 collected, and shall be secure from unauthorized entry or removal of materials. 11. Donation areas will be kept free of litter and any other undesirable material, and containers will be clearly marked to indentify the type of material that may be deposited; facility shall display a notice stating that no material shall be left outside the recycling containers; 12. Facility will be clearly marked with the same name and phone number of the facility operator and the hours of operation; identification and informational signs will meet the standards of the zone; and directional signs, bearing no advertising message, may be installed, if necessary, to facilitate traffic circulation or if the facility is not visible from the public right-of-way; a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of County Health Department for persons to contact in case of an immediate threat to public health and safety caused by debris or any other health hazards. 13. Power -driven processing, including aluminum foil and can compacting, baling, plastic shredding, or other light processing activities necessary for efficient temporary storage and shipment of material, may be approved if noise and other conditions are met. Section 5. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. Section 6. The City Council shall designate the City Attorney to prepare a summary of this ordinance to be published pursuant to Government Code Section 36933(c) (1) in lieu of the full text of said ordinance. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. Section 7. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of 1987. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY 8 Law Offices of James P. Lough JAMES P. LOUGH TO: FROM: JAMES P. LOUGH, City Attorney Linda LeVanway, Paralegal RE: Repeal of Hermosa Beach City Code Section 2-8, Residency Requirement for City Manager RECOMMENDATION: It is recommended that the City Council approve the attached ordinance repealing Section 2-8 of the Hermosa Beach Municipal Code. December 8, 1987 CITY OF HERMOSA BEACH MEMORANDUM REGULAR CITY COUNCIL MEETING OF DECEMBER 15, Mayor and Members of the City Council 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 3816131 (818) 792-4728 (818) 792-4776 1987 BACKGROUND: Pursuant to Council action at the meeting of November 30, 1987, Article XI, Section 10 of the California Constitution, and Government Code section 50083 prohibiting residency requirements of city employees, this office has prepared the attached ordinance repealing Section 2-8 of the Hermosa Beach City Code. In short, Section 2-8 mandates the following requirement for the position of City Manager, it reads: Residence in the city at the time of appointment of a city manager shall not be required as a condition of the appointment, but within one hundred eightly (180) days thereafter the city manager must become a resident of the city, or the city council shall declare the office of the city manager to be vacant. Article XI, Section 10 of the California Constitution prohibits a city from requiring its employees be residents of such city, except that such employees may be required to reside within a reasonable distance of their place of employment. More specifically, Government Code section 50083 states: No local agency, or district, shall require that its employees be residents of such local agency or district. CONCLUSION: Therefore, this office advises the City Council to approve the attached ordinance repealing this code section and further bringing the Hermosa Beach Municipal Code into compliance with current law. Respectfull ES P. LOUGH, ity A torney TY OF HERMOSA BEACH 2 d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING HERMOSA BEACH CITY CODE SECTION 2-8, RESIDENCY REQUIREMENT FOR CITY MANAGER. WHEREAS, the City Council of the City of Hermosa Beach desires to bring the Hermosa Beach City Code up to date with current statutory provisions; WHEREAS, Section 2-8 of the Hermosa Beach City Code, requiring the City Manager to be a resident of the City is illegal because it conflicts with Article XI, Section 10 of the California Constitution and Government Code Section 50083; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. That Section 2-8 of the Hermosa Beach City Code is now therefore repealed. Section 2. That the City Clerk certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, shall make minutes of the passage and adoption thereof in the records of proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED ON THE DAY OF ATTEST: KATHLEEN MIDSTOKKE, CITY LERK APPROVED AS_TO FORM: S P. L UGH, C TY ATT RNEY PRESIDENT OF THE CITY COUNCIL AND MAYOR OF THE CITY OF HERMOSA BEACH, CALIFORNIA November 12, 1987 CITY OF HERMOSA BEACH MEMORANDUM TO: Mayor and Members of the City Council FROM: JAMES P. LOUGH, City Attorney Linda LeVanway, Paralegal RE: Repeal of Hermosa Beach City Code Section 2-8, Residency Requirement for City Manager RECOMMENDATION: That the City Council repeal the above - referenced City Code section as it has come to our attention that an ordinance of this type is prohibited by the California Constitution and the Government Code. ANALYSIS: Section 2-8 of the Hermosa Beach City Code reads: Residence in the city at the time of appoint- ment of a city manager shall not be required as a condition of the appointment, but within one hundred eighty (180) days thereafter the city manager must beome a resident of the city, or the city council shall declare the office of city manager to be vacant." Article XI, Section 10 of the California Constitution prohibits a city from requiring its employees be residents of such city, except that such employees may be required to reside within a reasonable distance of their place of employment. Further, Government Code section 50083 states: No local agency, or district, shall require that its employees be residents of such local agency or district. There have been several California Attorney General Opinions written on this subject from 1973 to present. In of all the opinions, the Attorney General has stated that a requirement that an employee reside within the city or district in which he/she is employed is prohibited. However, a residentiary requirement based on time, mileage, or some other criterion reasonably related to the needs and demands of a particular type of employment, so that emergency employees are readily available to perform their duties, would probably be upheld as not being within the scope of section 50083. (Atty Gen Ops 72-213) A perfect example of this type of requirement was upheld in Marabuto v. Town of Emeryville (1960) 183 Cal App 2d 406, 410, L13/repcm -1- November 12, 1987 TO: Mayor and Members of the City Council FROM: JAMES P. LOUGH, City Attorney Linda LeVanway, Paralegal RE: Repeal of Hermosa Beach City Code Section 2-8, Residency Requirement for City Manager where the court upheld a geographic residentiary requirement for policemen and firemen because of the need for them to respond quickly to recall orders when an emergency strikes the city. Still, a requirement that police or firepersons live within the city where they are employed would be unreasonable and prohibited. CONCLUSION: In light of the foregoing state law, we recommend that the City Council direct this office to prepare the neces- sary devices to repeal Section 2-8 for the Hermosa Beach City Code. L13/repcm -2- Respectfully submitted, JAMES P. LOUGH, City Attorney CITY OF HERMOSA BEACH Law Offices of James P. Lough JAMES P. LOUGH December 8, 1987 MEMORANDUM CITY OF HERMOSA BEACH 30 NORTH RAYMOND AVENUE SUITE 708 PASADENA, CALIFORNIA 91103 (213) 381-6131 (818) 792-4728 (818) 792-4776 REGULAR CITY COUNCIL MEETING OF DECEMBER 15, 1987 TO: Mayor and Members of the City Council FROM: James P. Lough, City Attorney RE: Resolution of Intention to Repeal the Biltmore Site Specific Plan RECOMMENDATION: It is recommended that the City Council adopt the attached resolution of intention sending this matter to the Planning Commission. BACKGROUND: This item has been placed on the agenda at the request of the City Manager after several requests were received and consultation with the Planning Department. The Biltmore Site currently is subject to a specific plan covering the actual Biltmore Site and surrounding areas. This plan was adopted in 1984 and has remained in effect, subject to the specific plan which was on the June 11, 1985 ballot. Currently, as you know, the ballot in question is still subject to dispute in the courts. ANALYSIS: Any repeal of the 1984 specific plan should be made contingent upon the invalidation of the 1985 initiative specific plan by the courts. If this specific plan is repealed, the underlying zone would remain in effect for the parcel in question. This would keep the property in question consistent with the general plan and local coastal plan that control the land use for the area. NOTED: CA, Respectful ubmitt=• AMES P. LOUGH, City A'torney ITY OF HERMOSA BEACH 'GAYLE ..MARTIN, City Manager 19/SR1215A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 RESOLUTION NO. 87- A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO STUDY REPEALING THE BILTMORE SITE SPECIFIC PLAN LOCATED BETWEEN 15TH STREET AND 13TH STREET, AND THE STRAND AND HERMOSA AVENUE; COMMONLY KNOWN AS THE "BILTMORE SITE". WHEREAS, the City Council held a hearing on December 15, 1987; and WHEREAS, the City Council is desirous of repealing the Specific Plan approved in 1984 for the "Biltmore Site"; and WHEREAS, the repeal of the 1984 Specific Plan will allow the underlying zoning to remain in effect for the subject parcels. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, California, does hereby direct staff to study repealing the 1984 Specific Plan for the Biltmore Site. PASSED, APPROVED, and ADOPTED this day of December, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: PPROVED AS Tt FORMv CITY CLERK 23 26 27 28 CITY ATTORNEY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 87- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DENOUNCING THE POSITION TAKEN BY THE CITY OF LOS ANGELES AND SUGGESTING INTERIM MITIGATION WITH RESPECT TO SEWAGE DIVERSION PRACTICES WHEREAS, the City of Los Angeles sewer system is in- creasingly demonstrating operational failures which have caused inadequately treated sanitary sewage spills to pollute Santa Monica Bay; and WHEREAS, the introduction of rainwater into Los Angeles sewer lines further overextends the sewer system, requiring the periodic diversion of partially treated sewage into the ocean, such as the October 22, 1987 diversion of 2.7 million gallons of partially treated clorinated sewage into the ocean and the ap- proximately 4 million gallon release approximately one week later; and WHEREAS, the City of Los Angeles' identification of such an operation as "normal" only serves to diminish the urgent need to enhance the Los Angeles sewer system and does not recog- nize control measures which could curtail the amount of sewage by imposing caps on the amount of new sewer hookup permits, and thus curtail the unwarranted pollution of the ocean; and WHEREAS, the diversion of partially treated sewage into the ocean introduces a significant health and safety hazard for Hermosa Beach residents and visitors, requiring the periodic clo- sure of beaches throughout Southern California, and the City of Los Angeles' reference to sewage diversion practices as "a normal operation" diminishes the significance of such hazards; and WHEREAS, the further pollution of the Santa Monica Bay is of particular concern to the City of Hermosa Beach as the City 2f 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20. 1 22 23 24 25 26 27 28 is entrusted with certain tidelands and the beach, which coastal resources are held as marine/recreational environmental heritages; and WHEREAS, the City of San Diego has proposed to the Cal- ifornia Coastal Commission construction of an emergency sewer storage facility in the Pacific Beach/Mission Bay Area, intended to handle sewer overflows when the main sewer lines are at full capacity; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hermosa Beach, that the City formally denounces the irresponsible position of the City of Los Angeles which neglects immediate action to remediate the harmful practice of diverting partially treated sewage into the ocean; and FURTHER BE IT RESOLVED that the City of Hermosa Beach urges the City of Los Angeles to commit whatever resources are necessary to complete the North Outfall Replacement Sewer Project prior to its 1993 scheduled date; and FURTHER BE IT RESOLVED that the City of Hermosa Beach urges the City of Los Angeles to build additional storage tanks to hold overflow while a replacement sewer is being constructed; and FURTHER BE IT RESOLVED that copies of this resolution be forwarded to all cities located in the Santa Monica Bay drainage basin area encouraging them to express urgency consider- ation to obtain full, responsible, timely actions by the City of Los Angeles which will restore and enhance the environment of Santa Monica Bay. /1 /1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED and ADOPTED this day of December, 1987. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS T1a% FORM: CITY CLERK ,O y _ $ITY ATTORNEY S 0/ DIANE L. GREENWHLV 32 l ENTH S1 I41. 7 - HEhMO iA bE►;LH, CA. - 9 254 October 31, , 1987 Hermosa reach City Council Members: John C:ioffi, Etta Simpson, Tony Del.{ellis Jim Rosenberger and June Williams 131'6 Valley Drive Hermosa beach, Ca. 90254 Re: Paring ate `1645.:Val l ey_bll vd '_ Uermosa ° Val l e c oo ' Dear Council Members, As a Parent of three children, two who are attending the newly opened Hermosa Valley school, I need to bring up a problem you may be able to help dissipate to some degree. ** PARKING ** At certain times duri ng school hours, there is not enough parking for both teaching staff and parents dropping off or picking up children. This problem exists even though a lot of parents walk to school, to pick up or drop off the younger children (K thru 2nd grade) who must be attended to in this wanner. Those of us with younger children must leave our cars, sometimes blocking other waiting parents, to. walk into the classroom, thus allowing the teacher to release our child to us. This rule is a good ane, so young children are not running around unsupervised. But without proper parking, We must cause problems to other waiting parents, who are ready to leave the blocked parking area. On rainy days, the parking problem is unbelievable! If it is in your power, could you please have the West section of 1645 Valley Drive, from one end of the school to the other, open up for 10 Minute parking during school hours. I believe that is when the curb is painted green to allow limited time in parking. Correct me if I am wrong. • Doing this won't totally solve our Parking:problem, but I am sure it will help in a positive manner. Thank you for taking the time to look into this matter. Respectfully, Diane L. Greenwald Parent/Resident/Businesswoman 7 ) i DIANE L . UNLENWALD 32 Tenth St. - Hermosa Beach, Ca. 90254 Ui: tuber- 31, 1'/u Hermosa Valley School lai4:, Valley Drive Hermosa Beach, Ca. 90254 Superintendent's Office P'r.nccipal's Office Dear School Officers, being the parent of three children going through the Hermosa Beacn School cyst eat, may I say how happy I an with most aspects of our New t•: thr u Ut.ti grade school. Nothing in life is without it's little problems, and it 1 may mention the three simple to correct ones I have run up against since school opened in September, perhaps they could be corrected to the betterment of all concerned. 1. -PARKING There simply is not enough! The two small lots on the school grounds do not supply both Teacher's and parent's needs during certain times in the school day. This also applies to after school hour functions such as out Halloween Carnival held last night. Perhaps more parking could be had by shortening the play field North of the Main buildings by a few dozen feet. PLrhaps in other areas to the rear of the school. t is a thought, and .will also .write to the....Ci ty Council -this evening, asking. them -to allow a,-lu-.dpi to one -{it 3gast3 n Valley _Dri ve #rom .one = end of the school to the tither 1:144r ng school 711 our otoaidy p j arenfs' lira; filoup _tt ,- mal3er�- hi_ldren :and thase-bei:rig,pit:ked ;up. on rainy deilys. KINDS GABTEN PLeVGROUND AREA There should really be a separate, enclosed play area for the smaller children. It should alto be right in the same area as their classrooms. When the new Kindergarten area was under construction last year, I recall it being mentioned that there. would be such an area by the classroom. 1 • e I do When I drop illy Kristen off at school in the morniig ng, I do ea not {eael. good of theang hor walk off school with olderUkidrs r�running all ir, the rear She can't arten evenaround. Hhc.rer F brackpgck by ner"class is Gfor dsafety. even leave I really do feel uncomfortable with this situation. ,- �, the We have the space to create a safe play arca Y younger children's classroom, can we please allocate the money to install i t. SPECIAL SERVICE ROOMS - CUBBY HOLED IN THE LrBRARY 3. need of sound (hese three rooms are in desperate roan proofing. 1 have been in the ;speech room many, 1 even 1 can always here outside. noise, and once times. behind down, heard a movie being played two classrooms ra student to the library itself. It i o Y concentrate_ on Speech (or whatever henori seshe in from the Special_Service. rooms for), study arra. outside i-... always entering his/her Wall, Irsc' i.� it.. "hese things have been bugging me for anner awhile nc;w. Please �lG�c cire� as:et trJn(tih,ow1 to improve rimprave�l our c]alrrO9which is as t it -?t f t•ct sc•.:hhoul - HERMOSA VALLEY SCHOOL ! ! '• ! (hank you, Diane Greenwald Parent (21 3) 376-5446 or 376--5416 Nfi cc/Hermosa Beach •City Council Members Dency and Moira Nelson 2415 Silverstrand Avenue Hermosa Beach, CA 90254 December 8, 1987 Hermosa Beach City Council City of Hermosa Beach City Hall Dear Councilmembers: The purpose of this letter is to ask the City Council to review and consider revising a new Fire Department/City policy that has resulted in our single-family household's being required to install a new fire hydrant for the benefit of all the houses in our vicinity. We have been informed that if we want permission from the city to build a new single-family dwelling on the site of the structure we presently occupy at 2415 Silverstrand Avenue, we must buy the city a new fire hydrant and pay for its installa- tion. We have been told that this will cost at least $15,000. This is a galling prospect for numerous reasons, among them our belief that even if we could afford such an unconscionable fee on top of the other taxes and fees we are paying for the privilege of building a new home, it is patently unfair for a single family to have to shoulder the total financial responsibility for upgrading the fire -protection system in their neighborhood. We hope you will consider the following arguments, both general and specific: 1. Before launching into the project of building a new house, we were careful to educate ourselves about what such a project would cost. We spoke to architects, contractors, city Building Department representatives, banks, and a number of people who had recently built themselves homes in Hermosa Beach, and we developed what we hoped was a realistic idea of the various costs involved: services, mater- ials, fees, taxes, etc. On the basis of this research, we decided we could afford to build a new home of a certain type, and we proceeded to plan the house in accordance with what we could afford to spend on each aspect of its construction. If we had known about the $15,000 (or more) fire hydrant at the start, we might have dropped the entire project then and there. At the least, we would have planned differently, to ensure that we could afford both the house and the hydrant. Interestingly, if we understand the situation correctly, this dilemma would not have arisen for us if we had obtained our permit before October 16 of this year. Until that date, the only builders ever required to improve water supply as necessary to an area, or to upgrade or install fire hydrants, were those whose proposed construc- tion projects consisted of three dwelling units or more. If this is true, we are victims of a new policy implemented eight months after we contracted an architect and started to design our house, and after we had already been through our first plan -check. 4d 2 If this newly implemented policy continues --if the City Council does not take action as a result of our appeal --it will have the same dire consequences for other unlucky small -property owners in Hermosa Beach. At the very, very least, we would sug- gest that, if the mechanism is not overhauled --and we think it should be --the Fire Department ought to be asked to inspect the site of a proposed new home much earlier in the planning stages than is presently the case --say, at the time of concept approval. This way, home builders would receive the bad news at a time when they can still adjust their plans and budget their building expenses accordingly. 2. But there is a far bigger issue here than the problem of timing. The Fire Department's stipulation indicates that fire protection on our street is inadequate. The shocking corollary to this conclusion is that if we decide not to rebuild and if no one else builds a new home in our vicinity, our current home and those of our neighbors will continue to be underprotected in case of fire. It seems that the Fire Department has no other recourse, that the ,City of Hermosa Beach has no other mechanism for inspecting hydrants and emergency water delivery or for financing and implementing needed improvements than to lie in wait for and victimize the first person in each neighborhood who applies for a building permit. That person is expected to pay single-handedly for improvements from which all his neigh- bors (in this case, somewhere between fifty and one hundred residences) will benefit and which are necessary whether he builds a new home or not. 3. As much as we appreciate that there may be a need for an- other fire hydrant on our street, we cannot refrain from commenting on the sheer unfairness of the fact that none of the builders of the many duplexes recently constructed in our area were re- quired to make any such contribution to the fire safety of the neighborhood. Now that our street and adjacent ones have been down -zoned, all future new buildings will be single-family dwellings, like ours, and it is the builders of these smaller, more modest structures who are being required to install and upgrade fire hydrants. The people who built the duplexes and who have therefore added more to the pressure of density in our area have escaped scot-free. The flip -side of this complaint is how unfair it is for the first person who applies for a permit under the new policy to bear the full brunt of the expense of fire -protection improvements in his area. The next applicant through the door will not be required to contribute a cent. Moreover, it is our understanding that in the course of its history this policy has been applied erratically and inconsistently. Some of the other home builders who have been in the same difficult situation we are in have hired attorneys, appealed to the Fire Department, and been let off the hook. Isn't it time to stop and take stock of a policy that seems to fail every test of reason and application? Any number of fairer approaches come to mind. One possibil- ity might be to set up a fund to pay for routine, systematic maintenance of emergency fire -protection systems throughout the • city and require all home builders to contribute a modest amount. Perhaps the Council can come with an even better solution --one that does not depend on construction activity as the only source of these monies. 4. If you detect a note of injured virtue in our protests, it is partly because what we are attempting to do --to replace an ancient, decrepit, substandard, and barely habitable single-family dwelling with another single-family dwelling that is solid and handsome and that conforms with or exceeds all safety requirements -- will be advantageous to our neighborhood for many reasons. (Need we point out that the new house will be much less likely to catch fire than the house we intend to replace?) We are asking nothing from the city. We have requested no variances. On the other hand, we are providing four to six off-street parking spaces where there were none before; we will be increasing the tax base of the property by almost 300= and we have already made the substantial contributions to our community represented by the building permit fee and the school board fee. Why would the city and Fire Department want to penalize us? In sum, the situation we, personally, find ourselves in and the current state of fire safety in northern Hermosa Beach do not at all resemble the vision the City Council has proclaimed for this city. There must be a less haphazard way of promoting the city's well-being. It is our fervent hope that the City Council will see fit to develop a new set of policies that will ensure maintenance of adequate fire protection for all Hermosa Beach residents and fair distribution of the financial burden thereby incurred. To that end, we request that you hold a public hearing, after first notifying everyone who lives in those areas of Hermosa Beach where the fire protection is substandard. If no hearing is held, we may be forced to seek a referendum on this vital issue. Very truly yours,Zz--"-c6 (• f Y �X.d�1L Dency L. Nelson Moira L. Nelson ccs William Grove, Director of the Building Department Michael Schubach, Director of the Planning Department Steve Wisniewski, Director of Public Safety • December 7, 1987 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 15, 1987 SUBJECT: ZONE CHANGE 87-3 LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF THE SUBJECT PARCEL FROM R-2, C -POTENTIAL TO C-3 AND APPROVE A PRECISE PLAN Recommendation The Planning Commission and Staff recommend the following: 1. Approval of the proposed zone change and Precise Plan subject to the conditions noted in the attached Resolution. 2. Direct Staff to prepare a text amendment which will require a Conditional Use Permit for establishments which sell special event tickets, e.g. concerts, sporting events, etc. Background The Staff Environmental Review Committee, at their meeting of August 6, 1987, recommended a Negative Declaration with mitigation measures. The Planning Commission, at their meetings of October 20, 1987 and November 4, 1987 received public testimony regarding this project and recommended that the City Council approve a Zone Change and Precise Plan subject to the Conditions listed in Resolutions P.C. 87-61 and P.C. 87-62. Analysis The applicant is requesting a Zone Change and Precise Plan to development a parcel into a parking lot. The subject parcel is adjacent to the Music Plus store and parking lot. The proposed Precise Plan will increase the number of parking spaces from sixteen (16) parking spaces to thirty-four (34) spaces. The Planning Department has received over 250 petitions from Hermosa Beach residents who are supportive of the proposed project. Refer to the Staff Reports dated October 20, 1987 and November 4, 1987 for further analysis Attachments 1. City Council Ordinance approving Zone Change 2. City Council Resolution approving Precise Plan 3. P.C. Resolution 87-61 recommending Zone Change 4. P.C. Resolution 87-62 recommending approval of Precise Plan 5. Background Materials a. P.C. Staff Reports dated 10/20/87 and 11/4/87 b. P.C. Minutes of 10/20/87 and 11/4/87 c. Petitions for and against Zone Change d. Staff Review Minutes e. Map of subject property f. Copy of Petition g. Application CONCUR:4/eV/I;;P///' Michael Sc ubach anning Director Gayl T. Martin Inte m City Manager 2 Resp + tful Submitted, Andrew Pe =a Associate Tanner 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND A NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 720 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the City Council held a public hearing on December 15,'1987 to receive oral and written testimony on this matter and made the following Findings: A. The City Council wishes to expand commercially zoned property within the Multi -Use Corridor; B. The C -Potential designation indicates that this property's ultimate use is commercial; and C. The proposed zone change is consistent with the General Plan; NOW, THEREFORE, THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY ORDAIN A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3, GENERAL COMMERCIAL FOR PROPERTY LOCATED AT 720 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT. PASSED, APPROVED, and ADOPTED this day of December, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: PPROVED AS . FORM/ CITY CLERK CITY ATTORNEY .t 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 87- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING OF A PRECISE PLAN FOR 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the City Council held a public hearing on December 15, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. This Precise Plan is approved in conjunction with a zone change from R-2, C -Potential to C-3 at 720 - 8th Street; B. The Zoning Ordinance requires properties designated "C -Potential" to submit a Precise Plan for approval; C. The applicant proposes to develop the site as a parking lot in conjunction with an adjacent retail business at 729 Pacific Coast Highway; D. The proposed parking lot will provide additional parking for the business and therefore, be a benefit to the community by reducing the demand for the already impacted on -street parking; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, California, does hereby approve a Precise Plan for property at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract subject to the following conditions; 1. A lot merger prohibiting the separation, sale, and/or lease of individual lots which constitute the overall subject property as shown on submitted plans shall be recorded prior to the issuance of Building Permits. 2. The existing residential structure shall be completely removed within one year of approval of this Conditonal Use Permit. 3. Parking spaces shall be striped in conformance with the Zoning Code. 4. The entire parking area shall be paved, and/or resurfaced. a. Any cracks and/or potholes shall be repaired. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. Lighting, either existing or proposed, for the parking lot shall comply with all of the following: a. Conform to building regulations. b. Directed away from all residential properties to avoid all glare. c. Placed on a timer and timed to coincide with the hours of operation of the business except for security lighting which shall be provided and maintained after normal business hours. 6. Fencing along the north side of the parking area shall be a maximum of 5 feet wrought iron to provide visibility into the entire parking lot and set back 3 or 4 feet from property line to reduce the impact of it's height. 7. Security gates shall be provided. a. The security gates shall be closed after normal business hours. 8. Landscaped areas shall be as shown modified plans and shall be subject to approval by the Planning Director a. Landscaped areas shall be maintained in a heat and clean manner. b. An automatic landscape sprinkler system shall be provided. c. 6 inch, raised concrete curbing along the perimeter of all landscaped areas shall be provided. d. Minimum size of trees shall be 15 gallon with locations as specified on plans. e. A minimum of three to four, 24 inch boxed trees along the north side. 9. Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood. 10 The proposed block wall shall be of a split -face, earth tone block, other than grey, and shall be maintained in undamaged condition free of graffiti. 11. Circulation of the parking lot shall be as follows: a. The westerly driveway shall be designated as the entrance. b. The easterly driveway shall be designated as the exit. c. Painted arrows and signs shall be provided to direct circulation. 12. Two trash can locations shall be provided subject to approval by the Planning Director. 13. Development shall substantially conform with approved revised plans and shall conform to all of the conditions set forth in this resolution. Any modifications are subject to approval by the Planning Director. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 4 25 26 27 28 14. Owner management shall implement effective strategies to control loitering at the site due to special event ticket sales. a. Ticket sales shall be prohibited prior to 11:00 a.m. daily for special events, or other acceptable methods to eliminate overnight camping, loitering, or similar behavior of patrons shall be provided. b. Regular event, low demand, ticket sales may commence if no problems arise. c. Any alternate method shall be subject to approval of the Planning Director prior to implementation. d. Signage shall be placed clearly stating "No loitering, camping, or trespassing on neighborhood property". 15. Owner shall request a Conditional Use Permit for ticket sales. a. A Conditional Use Permit application shall be submitted within 90 days of the adoption of the proposed Text Amendment. 16. Owner shall obtain a Businesss License for special event ticket sales. 17. Three (3) copies of the revised site plan conforming to the conditions set forth herein shall be submitted to the Planning Director for review and approval prior to issuance of any Building Permits. 18. This Precise Plan shall become null and void unless substantial effort to implement said plan has occurred within one year. PASSED, APPROVED, and ADOPTED this day of December, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: /CITY CLERK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2 4- 25 26 27 28 RESOLUTION P.C. 87-61 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING APPROVAL OF A ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 ZONE AND AN ENVIRONMENTAL NEGATIVE DECLARATION FOR PROPERTY LOCATED AT 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 7 AND 6, BLOCK A, REDONDO HERMOSA TRACT. WHEREAS, the Planning Commission held a public hearing on October 20, 1987 and November 4, 1987 to receive oral and written testimony on this matter and made the following Findings: A. The Planning Commission wishes to expand commercially zoned property within the Multi -Use Corridor; B. The C -Potential designation indicates taht this property's ultimate use is a commercial use; and C. The proposed zone change is consistent with the General Plan; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission does hereby recommend a zone change from R-2, C -Potential to C-3, General Commercial for property located at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract and approves an Environmental Negative Declaration. VOTE: AYES: Comms.Peirce,Rue,Chmn.Compton NOES: None ABSTAIN: Comm.Ingell ABSENT: Comm.Sheldon CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-61 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regularimee Th of -,November 4, 1987. 4 / e< Z/4-'% L-2//� Gerald Compton,, Vice Chairman Michael Schubach, Secretary 4,fi 7 Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION P.C. 87-62 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING APPROVAL OF A PRECISE PLAN FOR 720 - 8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT AND APPROVE AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public bearing on October 20, 1987 and November 4, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. This Precise Plan is approved in conjunction with a zone change from R-2, C -Potential to C-3 at 720 - 8th Street; B. The Zoning Ordinance requires properties designated "C -Potential" to submit a Precise Plan for approval; C. The applicant proposes to develop the site as a parking lot in conjunction with an adjacent retail business at 729 Pacific Coast Highway; D. The proposed parking lot will provide additional parking for the business and therefore, be a benefit to the community by reducing the demand for the already impacted on -street parking; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Hermosa Beach, California, does hereby recommend approval of a Precise Plan for property at 720 - 8th Street, legally described as Lots 5 and 6, Block A, Redondo Hermosa Tract, and approve an Environmental Negative Declaration subject to the following conditions: 1. A lot merger prohibiting the separation, sale, and/or lease of individual lots which constitute the overall subject property as shown on submitted plans shall be recorded prior to the issuance of Building Permits. 2. The existing residential structure shall be completely removed within one year of approval of this Conditonal Use Permit. 3. Parking spaces shall be striped in conformance with the Zoning Code. 4. The entire parking area shall be paved, and/or resurfaced. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a. Any cracks and/or potholes shall be repaired. 5. Lighting, either existing or proposed, for the parking lot shall comply with all of the following: a. Conform to building regulations. b. Directed away from all residential properties to avoid all glare. c. Placed on a timer and timed to coincide with the hours of operation of the business except for security lighting which shall be provided and maintained after normal business hours. 6. Fencing along the north side of the parking area shall be a maximum of 5 feet wrought iron to provide visibility into the entire parking lot and set back 3 or 4 feet from property line to reduce the impact of it's height. 7. Security gates shall be provided. a. The security gates shall be closed after normal business hours. 8. Landscaped areas shall be as shown modified plans and shall be subject to approval by the Planning Director a. Landscaped areas shall be maintained in a heat and clean manner. b. An automatic landscape sprinkler system shall be provided. c. 6 inch, raised concrete curbing along the perimeter of all landscaped areas shall be provided. d. Minimum size of trees shall be 15 gallon with locations as specified on plans. e. A minimum of three to four, 24 inch boxed trees along the north side. 9. Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood. 10 The proposed block wall shall be of a split -face, earth tone block, other than grey, and shall be maintained in undamaged condition free of graffiti. 11. Circulation of the parking lot shall be as follows: a. The westerly driveway shall be designated as the entrance. b. The easterly driveway shall be designated as the exit. c. Painted arrows and signs shall be provided to direct circulation. 12. Two trash can locations shall be provided subject to approval by the Planning Director. 13. Development shall substantially conform with approved revised plans and shall conform to all of the conditions set forth in .t 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 this resolution. Any modifications are subject to approval by the Planning Director. 14. Owner management shall implement effective strategies to control loitering at the site due to special event ticket sales. a. Ticket sales shall be prohibited prior to 11:00 a.m. daily for special events, or other acceptable methods to eliminate overnight camping, loitering, or similar behavior of patrons shall be provided. b. Regular event, low demand, ticket sales may commence if no problems arise. c. Any alternate method shall be subject to approval of the Planning Director prior to implementation. d. Signage shall be placed clearly stating "No loitering, camping, or trespassing on neighborhood property". 15. Owner shall request a Conditional Use Permit for ticket sales. a. A Conditional Use Permit application shall be submitted within 90 days of the adoption of the proposed Text Amendment. 16. Owner shall obtain a Businesss License for special event ticket sales. 17. Three (3) copies of the revised site plan conforming to the conditions set forth herein shall be submitted to the Planning Director for review and approval prior to issuance of any Building Permits. 18. This Precise Plan shall become null and void unless substantial effort to implement said plan has occurred within one year. VOTE: AYES: Comms.Peirce,Rue,Chmn.Compton NOES: None ABSTAIN: Comm.Ingell ABSENT: Comm.Sheldon CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-62 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regular meeting of November 4, 1987. Gerald Compton, Vice Chairman Michael Schubach, Secretary Date C C October 14,1987 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission October 20, 1987 SUBJECT: ZONE CHANGE 87-3 AND PRECISE PLAN LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF 720 -8TH STREET FROM R-2, C -POTENTIAL TO C-3 FOR THE CONSTRUCTION OF A PARKING LOT Recommendation Staff recommends approval of the proposed Zone Change and Precise Plan subject to the conditions listed in the attached Resolutions. Background The Staff Environmental Review Committee, at their meeting of August 6, 1987, recommended a Negative Declaration with mitigation measures. Analysis The applicant is requesting a zone change and precise plan to expand an existing parking lot adjacent to a retail business, Music Plus. The site is zoned R-2, C -Potential and is in the Multi -Use Corridor. The existing use of the site is old single family dwelling which has been converted to a commercial use. A commercial use is a nonconforming use within an R-2 zone. The Music Plus store is in need of more parking. The proposed parking spaces will help alleviate some of the parking problems. within the adjacent residential areas near the intersection of 8th Street and Pacific Coast Highway. The existing parking lot provides the business with 16 parking spaces. The proposed zone change will provide the site with a total of 34 parking spaces. The Music Plus building is 4000 square feet. The total required number of parking spaces for the site is 16, of which 5 may be compact parking spaces. The new parking lot design will 34 parking spaces, 16 standard spaces and 18 compact parking spaces. At the Staff Environmental Review Committee meeting concerns were raised about lighting at the site. A recommended mitigation measure of this concern is to place the light system on a timer to concur with the hours of operation of the store. After normal business hours, a night light is recommended for security reasons. The recommended conditions of approval also require that the lighting be oriented away from adjacent residences, so that glare onto adjacent properties is avoided. The Staff Environmental Review Committee is also recommending that security gates be placed at the entrances to the parking lot. A recommended condition of approval is to require the gates to be closed after business hours to prevent loitering. The applicant will provide a 6' masonary wall and a 6' landscaped buffer along the west property line which is adjacent to residential property. The proposed project conforms with all zoning regulations and is consistent with toe General Plan Multi -Use Corridor designation. CONFER: Michael Schubach Planning Director An•rew-Per Associate P,anner C t October 27, 1987 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission November 4, 1987 (CONTINUED FROM OCTOBER 20, 1987) SUBJECT: ZONE CHANGE 87-3 AND PRECISE PLAN LOCATION: 720 -8TH STREET, LEGALLY DESCRIBED AS LOTS 5 AND 6, BLOCK A, REDONDO HERMOSA TRACT APPLICANT: TERRY PRINGLE WESTWOOD MUSIC INC. 2551 ALAMEDA STREET LOS ANGELES, CA 90058 REQUEST: TO CHANGE THE ZONING OF 720 -8TH STREET FROM R-2, C -POTENTIAL TO C-3 FOR THE CONSTRUCTION OF A PARKING LOT Recommendation Staff recommends approval of the proposed Zone Change and Precise Plan subject to the conditions listed in the attached Resolutions. Staff also recommends that the Planning Commission direct Staff to prepare a text amendment which will require a Conditional Use Permit for establishments which sell special event tickets, e.g. concerts, sporting events, etc. Background The Planning Commission, at their meeting of October 20, 1987, continued this item to allow staff time to review police records of disturbances at Music Plus. In particular, the Planning Commission was concerned about loitering and other disturbances related to the sale of special event tickets. Analysis The Planning Department requested the Police Department to prepare a report of recorded disturbances at the Music Plus site. In their report, the Police Department state they have received six calls regarding the Music Plus address since January 1987. Of the six calls received, five were made by the Music Plus staff reqeusting extra patrol for assistance in disbursing lines which gathered to purchase tickets. The other call was from a resident reporting a suspicious person in the parking lot. The staff has met with the applicants in an attempt to solve the problems related to tickets sales. As a solution, Music Plus will not sell tickets from their Hermosa Beach store until 11:00 a.m. Since other Ticketron outlets open at 10:00 a.m., patrons will go to other stores in an attempt to obtain choice seats, thus eliminating the problems of the "over night campers". Staff is recommending that the Planning Commission direct staff to prepare a text amendment to require a Conditonal Use Permit for special event ticket sales. This will allow staff to place conditions on ticket outlets which will control problems associated with the ticket sales. As a conditon of approval of the Precise Plan request, Staff is recommending that Music Plus shall obtain a Conditional Use Permit for their ticket sales upon completion of the text amendment. They must also obtain a business license for tickets sales since they are at this time operating without one. Additional background information and analysis is provided in the attached staff report dated October 20, 1987 Michael chu•ach Planning Director Attachments An Pero Associate Planner 1. Planning Commission report dated 10/20/87 2. Resolutions P.C. 87-61 and P.C. 87-62 3. Memo from Police Department dated 10/28/87 4. Staff Review Minutes 8/6/87 5. Background Information PLANNING COMMCION MINUTES - OCTOBER 20, 19870 PAGE 4 ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3, GENERAL COMMERCIAL OR TO SUCH OTHER ZONE AS DEEMED APPROPRIATE BY THE PLANNING COMMISSION AND A PRECISE PLAN FOR PROPERTY LOCATED AT 720 8TH STREET Mr. Schubach gave staff report dated October 14, 1987. The•applicant is requesting a zone change and precise plan to expand an existing parking lot adjacent to a retail business, Music Plus. The site is zoned R-2, C -Potential and is in the multi -use corridor. The existing use of the site is an old single-family dwelling which has been converted to a commercial use. A commercial use is a nonconforming use within an R-2 zone. The Music Plus store is in need of more parking. The proposed parking spaces will help alleviate some of the parking problems within the adjacent residential areas near the intersection of 8th Street and Pacific Coast Highway. The existing parking lot provides the business with 16 parking spaces. The proposed zone change will provide the site with a total of 34 spaces. The Music Plus building is 4000 square feet. The total required number of parking spaces for the site is 16, of which five may be compact parking spaces. The new parking lot design will have 34 parking spaces of which 16 will be standard spaces, and 18 will be compact spaces. At the staff environmental review committee meeting, concerns were raised about lighting at the site. A recommended mitigation measure of this concern is to place the light system on a timer to concur with the hours of operation of the store. After normal business hours, a night light is recommended for security reasons. The recommended conditions of approval also require that the lighting be oriented away from adjacent residences, so that glare onto adjacent properties is avoided. The staff environmental review committee is also recommending that security gates be placed at the entrances to the parking lot. A recommended condition of approval is to require the gates to be closed after business hours to prevent loitering. PLANNING COMLION MINUTES - OCTOBER 20, 1987( PAGE 5 The applicant will provide a six-foot masonry wall and a six-foot landscaped buffer along the west property line which is adjacent to residential property. The proposed project conforms with all zoning regulations and is consistent with the general plan multi -use corridor designation. Mr. Schubach stressed that there is no further development being proposed for this site. A precise plan is required for the project, with conditions in the plan to ensure that the business stays within the parameters proposed. Comm. Peirce asked whether any on -street parking will be lost. Mr. Schubach replied in the negative, stating that there is already a curb cut at the lot and a curb cut at the house next door. Comm. Rue asked whether the Public Works Director has given traffic consideration to this proposal. Mr. Schubach replied that he had, stating that the Public Works Director was present at the staff environmental review meeting. The Fire Department, Police Department, and Planning Staff were also present. There were found to be no problems during the review meeting. Comm. Peirce asked what would happen if the applicant decides to change the use from a parking lot to build something. Mr. Schubach stated that the applicant would then be required to appear before the Planning Commission for approval, stating that this is a requirement of the precise plan. Public Hearing opened at 8:04 P.M. by Chmn. Compton. Mark Westley, 3324 Colorado, Long Beach, Music Plus employee, addressed the Commission. He noted that surrounding residents have complained about various incidents near the Music Plus store; however, he felt that these problems are generated by the adult bookstore, not Music Plus. He noted that Music Plus has been at this location for 13 years and has tried to serve the neighborhood well. He assumed that the problems happening at night are the result of transients loitering in the area. He felt that managing the problem will correct the problem. Mr. Westley stated that several years ago poles and a chain fence were installed at the parking area in an attempt to discourage problems. This method failed, however, because people continually broke the chain and pulled out the poles. He stressed that it is the intention of Music Plus to protect the property and reduce problems. Tim Syvar, 19725 Sherman Way, Canoga Park, architect for Music Plus, addressed the Commission. He displayed a color rendering of the proposed project and available parking. He continued by discussing the drawing and describing the location of the current and proposed parking. Mr. Syvar stated that in order to reduce environmental impacts, landscaping is being proposed for the perimeter of the parking area which is adjacent to residential. He stated that there will be eucalyptus trees and a ground covering. He stated that a wrought iron fence is being proposed so that there is visual contact and people can see what is happening in the parking lot. He stated that the fence will be six feet in order to prevent people from jumping over into the parking lot after Music Plus has closed. PLANNING COMM?,,SION MINUTES - OCTOBER 20, 198( PAGE 6 Mr. Syvar continued by discussing the proposed security lighting system. He said the system will emit approximately one foot candle of light over the parking area. Mr. Syvar stated that the required parking for the Music Plus store is 16 spaces; it is being proposed that there be 34 parking spaces, which is over and above the code requirements. He felt that this project would be of benefit to the neighborhood in that it will provide much needed parking for the area. Comm. Rue asked about the lighting plan. Mr. Syvar stated that initially the parking lot light fixture was going to be turned off one hour after Music Plus closed; however, several residents felt that they should remain on all night for security purposes. He stated that there is no problem with leaving the lights on all night. He noted that with this system, there will be no dark areas in the parking lot. Comm. Peirce noted concern over glare from the lights into the adjacent residential area. He asked whether, the applicant would be amenable to a condition requiring that the illumination be kept low so as not to disturb the surrounding residences. Mr. Syvar stated that there would be no problem with such a request. Mr. Syvar continued by discussing the proposed six-foot sliding gates and their locations. He stated that the gates would be closed after the store has closed and the employees have left. Comm. Peirce asked whether any thought has been given to having one opening as an exit only and one opening as an entrance only. Mr. Syvar stated that such an arrangement would be possible. He stated that the traffic flow would permit such a configuration. Comm. Peirce noted that concern has been raised over the fact that people make right- hand turns off of Pacific Coast Highway then try to make left-hand turns into the current parking lot which is difficult because traffic is backed up to 8th Street. He felt that if there was a left -turn area into the entrance on the west and an exit to the east, the problem would be alleviated. Mr. Syvar agreed and stated that something needs to be done about the traffic situation and the entrance/exit to the parking lot. He noted that signage could be provided at the parking lot stating "entrance only" and "exit only." Chmn. Compton discussed the proposed fence and stated that he felt a four -foot fence would be more attractive than a six-foot fence. Mr. Syvar stated that it is much easier for someone to jump over a four -foot fence; therefore, a six-foot fence has been proposed for security reasons to keep people out. He stressed that it is desired to make the fence secure yet visually attractive. Chmn. Compton noted concern over the appearance of the fence. Mr. Syvar explained the location of the block wall and the wrought iron fence. PLANNING COM vCSION MINUTES - OCTOBER 20, 198C PAGE 7 Mr. Schubach noted that if the block wall is to be everywhere except where the wrought iron gates will be, Condition No. 6D would be omitted from the resolution and a Condition No. 7 would be added stating that the fence would be wrought iron on the north side. He stated that Condition 6D requires landscaping on the outside of the wall. He noted that if the fence is wrought iron, it would make no difference whether the landscaping is on the inside or the outside. Terry Pringle, 2551 South Alameda Street, Los Angeles, one of the owners of Music Plus and one of the owners of the property, addressed the Commission. He felt that the project speaks for itself. He stated that he has a copy of the petition signed by the neighbors, and he stated that he has tried to address their concerns. He noted that the concerns of the neighbors are also the concerns of Music Plus. He felt that there will always be occasional problems, but with the addition of the new parking lot, the lighting system, fence, and gates, the problems should be alleviated. Mr. Pringle stated that it is his intention to address the concerns of the neighbors so that the problems can be corrected. Rick Learned, 1727 Monterey Boulevard, Hermosa Beach, addressed the Commission, stating that he favors approval of the project. He felt that the additional parking is necessary and that the traffic circulation will be improved by the parking lot. He urged the Commissions' approval of the project. Lew Xenos, 1720 Ardmore, Hermosa Beach, addressed the Commission, favoring approval of the project because he agrees that parking is a problem. But he noted concern over the rowdiness of the customers of Music Plus. He noted that his motel is near Music Plus, and when people are waiting for concert tickets to be sold, people come into the motel and party all night long, leaving trash everywhere. Thepeople also defecate and urinate on his property. This unsavory behavior prompts motel patrons to demand their money back. Mr. Xenos suggested that Music Plus consider leaving their gate open when tickets are being sold so that customers can hang out in the Music Plus lot rather than at the motel and other surrounding areas. Mr. Xenos stated that ticket sales for concerts occur on a regular basis; meanwhile, these problems continue for the surrounding neighbors. Pat Price, 719/721 8th Street, Hermosa Beach, directly across the street from the proposed parking lot, opposed the project because of the severe traffic problems in the area, rowdiness of the Music Plus clientele, urinating customers, loss of views, noise, trash, and parking. She stated that homeowners on 8th Street have improved their property, and this parking lot would diminish the improvements. She vehemently opposed approval of the parking lot on a residential street. Ms. Price noted that the police have no effect on quelling the disturbances caused by the young people, explaining that as soon as the police leave, the customers immediately return to stand in line for tickets and party while they wait. Ms. Price felt that adding the additional parking would only accommodate more customers who will come to party at Music Plus. She stated that if there are more people, there will be more trash, more noise, and more rowdiness. PLANNING COMMCION MINUTES - OCTOBER 20, 198( PAGE 8 Chmn. Compton noted that this is a commercial area abutting residential, which always has some potential for problems. Ms. Price stated that if she had known of these problems, she would have never purchased her property. She stated that Music Plus has done nothing to alleviate the problems caused by their customers. Marianne Bright, 731 8th Street, Hermosa Beach, opposed the parking lot. She stated that Music Plus has promised to chain their gates at night in the past, but many times they have been left open. She passed out photographs that she took at 5:00 A.M. which depict the crowds swarming around Music Plus while waiting to purchase concert tickets. She stated that many of these people actually come to homeowners asking to use their bathrooms. Ms. Bright further opposed the request based on increased traffic, parking problems, trash, noise, and rowdiness of the crowds. She also noted concern for public safety. She felt that a traffic study should be done before any decision is made on this request. Ms. Bright was under the impression that there is currently a proposal before the City Council to downzone 7th, 8th, and 9th Streets. Mr. Schubach stated that the area is now R-2 medium density. He stated that this area will come before the Commission for study sometime in 1988. However, the applicant still has the right to request a zone change. Mr. Lough discussed the zoning as it applies to this particular application. Ms. Bright stressed that this area is residential, and approval.of the request would change the caliber of the neighborhood and the City. Mr. Schubach stated that staff was not aware of the problems as explained by the neighbors, noting that there seems to be a police problem of which the Planning Department was not aware. He expressed concern also that Music Plus seems to be operating a ticket agency, noting that he was not certain if they have a permit or license to conduct such a business at ,his location. He felt that a conditional use permit should be required if this is the case. He noted that there will be problems whether or not this parking lot is expanded. He stated that staff should look into this matter before a decision is made on the request. Comm. Peirce agreed that it should be determined whether or not Music Plus needs a conditional use permit to operate the ticket agency. Further, the curfew hours should be enforced by the Police Department. Peter Bond, 918 Manhattan Avenue, felt that if this request is approved, approval should be contingent upon the merger of the lot that is currently owned by Music Plus so that there is a single lot in the future. He felt that the current situation of the City would not be improved by making this lot C-3. He felt that it should be rezoned to C-1. Mr. Bond stated that it is imperative to maintain a quality residential area as a buffer zone along the Pacific Coast Highway commercial zone. He felt that if this project degrades the residential zone, it is not worth it. He opposed the encroachment of commercial down 8th Street. He further noted concern for the greenbelt. He noted that 8th Street is very busy, and he hoped that in the future it may be widened. PLANNING COMM]CSION MINUTES - OCTOBER 20, 198 r PAGE 9 Mr. Bond felt that, even though the parking lot may be beneficial for the present, it could be very detrimental in the future. Bill Oswald, 609 8th Street, Hermosa Beach, opposed the parking lot. He stated that 8th Street has the worst traffic problems in the City. He noted that there are already too many trucks on the street. He felt that Music Plus should relocate to an area that has adequate parking, rather than encroaching into the residential neighborhood. Dave Schmidt, 641 8th Street, Hermosa Beach, opposed the parking lot. He agreed with the comments expressed by Ms. Price. He opposed the creeping commercialism down 8th Street. He questioned how safe his neighborhood actually is. He did not feel that Music Plus will in any way benefit the neighborhood. He felt that Music Plus should do more for the neighborhood. He stated that the area surrounding Music Plus is very littered with trash. He concluded by stating that he does not feel a six-foot fence is necessary at this location. Kate Phillip, 647 8th Street, Hermosa Beach, opposed the parking lot. She stated that she has made many improvements on her property, but she now feels that the effort was a total waste. She noted that everyone on the street opposed the project; therefore, the Commission should take note of that fact and deny the request. She said if the project is approved, she will move out of town. Christy Gonzales and Robert Webb, 633 8th Street, Hermosa Beach, opposed the parking lot. She stated that the traffic is terrible on 8th Street. She suggested that a traffic study be done before a decision is made on this matter. Lew Xenos, 1720 Ardmore Avenue, Hermosa Beach, noted that traffic will exist whether or not this plan is approved. He felt that approval will help alleviate the problem, though. He questioned whether a conditional use permit could be required for this business. He noted that he is most concerned with ticket sales at this location. Mr. Lough stated that there can be no conditional use permit required for the parking lot; that issue is dealt with by the precise plan. To require a conditional use permit for the ticket sales would be a different issue. Mr. Schubach stated that the issue of requiring a conditional use permit for ticket sales should be addressed. Terry Pringle, applicant, again addressed the Commission. He stated that there are occasionally rock groups which tendto draw an unruly -type crowd to the ticket sales. However, the disturbances caused by such crowds are of concern to Music Plus as well as to the neighbors. He noted, though, that tickets are also sold to less offensive crowds for other types of activities. He stated that Music Plus does not have a choice as to what tickets they will or will not sell. He stated that there are test stores which are experimenting with various methods by which to sell tickets in order to reduce the problems associated with the crowds. He stated that attempts are being made to eliminate the lines of customers outside the stores. Mr. Pringle continued by discussing the various methods which the store has used to alleviate the problems. He noted, however, that there has not been much success with using various security guard services. He explained that some stores issue numbers at random to customers to determine who will be able to purchase the tickets. He stressed that he does not wish to have problems with the neighbors. PLANNING COMMMSION MINUTES - OCTOBER 20, 198( PAGE 10 Mr. Pringle stated that Music Plus is a ticket outlet for Ticket Master. He stated that the contract states that Music Plus will sell tickets to all events. He stated that Music Plus has tried to negotiate a new contract whereby Music Plus could pick and choose which tickets they will sell, but that has not happened. He stated, though, that choosing would not help altogether because there are always new groups appearing, and it is hard to determine which groups will cause problems. Comm. Peirce noted that the residents perceive Music Plus as a bad neighbor because of the problems created by unruly crowds waiting to purchase tickets. He suggested that attempts be made to alleviate these problems, noting that it would be a matter of good business for Music Plus to take such steps. He stated that the ticket outlets should form a cartel in an attempt to halt the ticket sales to objectionable activities. Jerry Cohen, 1429 4th Street, real estate representative for Music Plus, addressed the Commission. He suggested that the discussion center on the issue of ticket sales. He suggested that security be beefed up at Music Plus in order to alleviate problems. In addition, a different method of ticket sales should help the problem. Comm. Rue noted that it has been stated that security guards have been unable to control the large crowds in the past. He stated that a solution seems to be advance ticket sales which would alleviate the long lines of people. Chmn. Compton felt that the only method of enforcement by the City would be through the conditional use permit process. He noted, though, that Music Plus has been unable to control the problems in the past. Chmn. Compton suggested that this issue be continued so that representatives from Music Plus could meet with the neighbors to discuss possible solutions. Recess taken from 9:33 P.M. until 9:39 P.M. Mr. Pringle stated that the applicant would agree to a continuance of this matter in order to discuss the issues with the surrounding neighbors. He agreed that action needs to be taken to solve these problems. Mr. Pringle discussed various ways that tickets could be sold to reduce the problems. Chmn. Compton asked whether the problems associated with the ticket sales could be used as a basis for denial of the requested zone change. Mr. Lough stated that there is nothing to preclude the Commission from denying a zone change request. He explained that a zone change is a legislative act, one that is before the Commission to advise the City Council as to what would be the best decision. He stated that the request can be denied on the basis of health, safety, or public welfare issues. Mr. Lough suggested that the matter be continued so that staff could more fully study the matter. He noted that if the City Council makes a decision on something that the Planning Commission has not studied, the zone change could become invalid. Chmn. Compton noted that if this matter is continued, he would like to see any police reports based on activity at this location. He also felt that the traffic situation needs to be addressed. Also, the height and location of the fence should be studied further by the Planning Department. Based on these issues, he stated he would favor a continuance of PLANNING COMLSION MINUTES - OCTOBER 20, 198( PAGE 11 the matter. He noted the importance of all the issues being addressed before this item is sent on to the City Council. Mr. Pringle stated that he had no objection to the matter being continued. Chmn. Compton suggested that Mr. Pringle publicize a meeting to be held with the neighbors in order to discuss the problems. Marianne Bright, 731 8th Street, Hermosa Beach, stated that the applicants in the past had promised landscaping at 710 8th Street, but so far nothing has been done. She also felt that a traffic study is necessary. MOTION by Comm. Rue, seconded by Comm. Peirce, to continue this public hearing to the next regularly scheduled meeting of the Planning Commission to be held on Wednesday, November 4, 1987. Comm. Rue asked about the enforcement ability of the police department. He noted concern over enforcement. Mr. Schubach stated that he would obtain copies of any available police reports. AYES: Comms. Peirce, Rue, Chmn. Compton NOES: None ABSTAIN: None ABSENT: Comms. Ingell, Sheldon Chmn. Compton requested further information on the issue of ticket sales within the City as it relates to conditional use permits. Chmn. Compton suggested to Mr. Pringle that the manager of the Music Plus store be made aware of what is happening on this issue. Robert Webb, 633 8th Street, Hermosa Beach, suggested that 8th Street be made one- way going east in order to alleviate some of the traffic problems. PLANNING COMMCSION MINUTES - NOVEMBER 4, 198( PAGE 12 ZONE CHANGE FROM R-2, C -POTENTIAL, GENERAL COMMERCIAL OR TO SUCH OTHER ZONE AS DEEMED APPROPRIATE BY THE PLANNING COMMISSION AND PRECISE PLAN FOR PROPERTY LOCATED AT 720 8TH STREET, AND ENVIRONMENTAL NEGATIVE DECLARATION (CONTINUED FROM 10 20/87 MEETING) Comm. IngelI noted that he would be abstaining from discussion on this matter, since he was absent from the previous meeting at which this item was first addressed. Comm. Ingell noted that each of the Commissioners had received letters inviting them to a discussion to take place between the applicants and surrounding neighbors. He asked whether attendance at such an event would be in violation of the Brown Act. Comm. Peirce stated that there would be a violation only if the Commissioners discussed the issue. Commissioners *can be in the same place without violating the provisions of the Brown Act. Mr. Schubach gave staff .report dated October 27, 1987. The Planning Commission, at their meeting of October 20, 1987, continued this item to allow staff time to review police records of disturbances at Music Plus. In particular, the Planning Commission was concerned about loitering and other disturbances related to the sale of special event tickets. The Planning Commission requested the Police Department to prepare a report of recorded disturbances at the Music Plus site. In their report, the Police Department states that they have received six calls regarding the Music Plus address since January of 1987. Of the six calls received, five were made by Music Plus staff requesting extra patrol for assistance in dispersing lines which had gathered -to -purchase tickets. The other call was from a resident reporting a suspicious person in the parking lot. The staff has met with the applicants in an attempt to solve the problems related to ticket sales. As a solution, Music Plus will not sell tickets from thoir Hermosa Beach store until 11:00 A.M. Since other Ticketron outlets open at 10:00 A.M., patrons will go to other stores in an attempt to obtain choice seats, thus eliminating tho problems of the overnight campers. Staff is recommending that the Planning Commission direct staff to prepare a text amendment to require a conditional use permit for special event ticket sales. This will allow staff to impose conditions on ticket outlets which will control problems associated with the ticket sales. As a condition of approval of the precise plan request, staff is recommending that Music Plus shall obtain a conditional use permit for their ticket sales upon completion of the text amendment. They must also obtain a business license for ticket sales since they are at this time operating without one. Mr. Schubach stated that this parking lot will not generate more traffic; rather, it will provide more parking. The applicant has proposed lighting and wrought iron gates. Also, the landscaping should make the parking lot more attractive. Staff recommended approval of the proposed zone change and precise plan, subject to conditions specified in the resolution. Mr. Schubach concluded by stating that staff recommends that the Planning Commission direct staff to prepare a text amendment which will require a conditional use permit for establishments which sell special event tickets, e.g., concerts, sporting events, et PLANNING COMMCION MINUTES - NOVEMBER 4, 198r PAGE 13 cetera. He stated that with a conditional use permit, the City will better be able to monitor this establishment. Furthermore, problems can be addressed during the six- month review process. Comm. Peirce asked whether there are any changes between these plans and the plans presented at the meeting two weeks ago. Mr. Schubach replied that they are the same plans as proposed previously. Chmn. Compton asked whether any staff members attended the meeting between the applicants and the neighbors. Mr. Schubach stated that no staff members attended the meeting. Comm. Ingell asked about Planning Commissioners attending meetings such as this. Mr. Lough stated that if a quorum were present at such a meeting, and they made any kind of decision, they would be in violation of the Brown Act. He cautioned the Commissioners against attending such meetings. Public Hearing opened by Chmn. Compton at 9:13 P.M. Terry Pringle, 2551 South Alameda Street, applicant, addressed the Commission. He stated that he was unable to attend the meeting with the neighbors; however, his colleague attended. He described what happened at the meeting, explaining that several issues were addressed. He stated that once Music Plus took action on the ticket sales, that was no longer an issue. He stated that concern was raised over traffic on 8th Street. Mr. Pringle stated that one of the major problems for the residents was in regard to gridlock and traffic at the corner of 8th Street. He did not see how that problem would be improved by not approving this parking lot. He stated that Music Plus has been at this location for 13 years, and they are in no way contemplating leaving that location. He felt that the only solution would be to add the parking lot and configure the design so that the parking lot has a westerly entrance and easterly exit. He fel t that this would eliminate congestion on the corner. Mr. Pringle stated that doubling the parking lot would not double the business; however, he hoped that there would be a growth in the business. Mr. Pringle stated that he has already agreed to approximately 20 conditions. He has worked hard to try to eliminate problems with the ticket sales. He said that by not offering tickets until 11:00 A.M., choice tickets are eliminated; therefore, it does not behoove people to line up to wait for tickets. Mr. Pringle stated that he has no objection to conditions being imposed on special event tickets. However, he noted that some customers can come in only before 11:00 A.M. to buy tickets to such activities as the Hollywood Bowl and Ice Capades. He felt that by limiting choice ticket sales to sale after 11:00 A.M. long lines will be eliminated. Mr. Pringle noted that it is being proposed in the City to eliminate parking along P.C.H. during certain hours of the day. He felt that that is all the more reason to approve this additional parking. PLANNING COMM1 ION MINUTES - NOVEMBER 4, 198/ PAGE 14 Mr. Pringle stated that he has met with staff and other people to discuss this parking situation, and they have done everything possible to reach a mutual agreement. Mr. Pringle stated that ticket sales should be available at 10:00 A.M. to non-objectional attractions. He stated that he did not object to wording stating that ticket sales to objectional events shall not take place before 11:00 A.M. He asked that the definition of "special events" be clarified. Comm. Peirce asked about the design of the fence. Mr. Pringle said that it would behoove the store to put in a fence which would be open and spacious so that activities could be observed in the lot, so that undesirables would not be hanging out there. Chmn. Compton asked if there would be any objection to a condition requiring the fence to be set back from the curb, rather than having it right at the curb. Also, he suggested that there be wider planting strips. Mr. Pringle questioned whether that could be accomplished without losing any parking spaces. Chmn. Compton stated that he would be willing to approve more compact -size stalls if these things, including the additional landscaping, could be accomplished. Mr. Pringle stated that he would not object if the planting material used is not something which grows too large. Chmn. Compton suggested the addition of three or four street trees in order to mitigate having a parking lot in this location. Mr. Pringle did not feel that this would be a problem. Chmn. Compton suggested a five-foot fence rather than a six-foot fence. Mr. Pringle stated that a five-foot fence would be acceptable. Mark Westley, 3324 Colorado, Long Beach, addressed the Commission. He stated that he was in attendance at the meeting with the neighbors. He noted that ticket sales did not seem to be the major concern at that meeting. He said that six or seven people were in attendance, and the major concerns involved parking and possible additional traffic on 8th Street. He could recall no comments regarding the proposed fence. Tim Syvar, 19725 Sherman Way, Canoga Park, architect for the project, addressed the Commission. He stated that it would be possible to slightly widen the landscaped area by the addition of more compact stalls. He saw no problems with having a five-foot fence. He noted, however, that the sidewalk is very narrow and it might be difficult to put in street trees. He saw no problem, however, with planting trees in the landscape area. Chmn. Compton discussed possibilities for redesigning the parking lot, particularly by relocating the handicapped space. Mr. Syvar stated that the handicapped space is located in the best possible position for a handicapped person to exit with ease. PLANNING COMMCION MINUTES - NOVEMBER 4, 198/ PAGE 15 Mr. Syvar displayed a rendering of the proposed parking lot, and discussed the configuration for the lot. He continued by discussing the issue of compact spaces, noting that most people prefer to park in the standard -size stalls. Chmn. Compton stressed the importance of attractive landscaping at this parking lot. Marianne Wright, 731 8th Street, Hermosa Beach, opposed the parking lot, stating that fences tend to become collection areas for litter. She noted that there is still no trash can in the parking lot. Ms. Wright noted that there is a .proposal before the City to determine the zoning of areas which would include the property in question. She felt that it is inappropriate to change this property to C -Potential because it would totally change the character of the neighborhood. She noted that neighbors have called the Police Department many, many times, and the neighbors have received no satisfaction. She stated that the addition of video sales and rentals has increased the business at this establishment. She stressed that the neighbors do not want the neighborhood changed. Pat Price, 719 8th Street, Hermosa Beach, opposed the project based on severe traffic problems. She stated that the fence across the street will create more problems as far as her being able to get into her garage. She stated that the applicants are doing absolutely nothing for the neighborhood. She noted that the applicants have stated that the residents will not be able to park in the parking lot. She further opposed the project based on noise pollution and problems with unruly customers. Ms. Price opposed commercial taking over in a residential neighborhood. She noted that this project will add to the parking problems on 8th Street. She stressed that the location of the entrance will interfere with access to her driveway and garage because of the traffic which will back up. Tim Isler, 647 8th Street, Hermosa Beach, opposed the project because he does not favor commercial encroachment into the residential neighborhood. He stated that two petitions have been signed by the neighbors opposing this project, and he requested the Commission to take note of that strong opposition. Mr. Isler stated that traffic is already a severe problem on 8th Street. He stated that if this project is approved, he will consider renting out his house and he will move elsewhere. Chmn. Compton explained that this area is designated as commercial potential. It is the responsibility of the Commission to determine the best use for this area from a planning standpoint. Dave Schmidt, 641 8th Street, Hermosa Beach, addressed the Commission and handed out a package of information he prepared in regard to this project. He stated that the information covers some areas already discussed. He stated that this project will create additional noise and traffic. He noted concern that the new parking lot will be unsightly. Comm. Rue noted that there are some fairly onerous requirements being imposed on this applicant in order to mitigate adverse effects of this project. Mr. Schmidt discussed traffic flow in the area, particularly on 8th Street. PLANNING COMMCION MINUTES - NOVEMBER 4, 198/ PAGE 16 Comm. Rue noted that the Commission will be reviewing the circulation, traffic, and parking elements which are currently being revised. He noted that there will be public hearings, and residents will be notified as to when those hearings will occur. Mr. Schubach stated that the elements will be reviewed by the Commission in January of 1988. He stated that interested citizens could call the Planning Department if they would like to be added to the mailing list for notification. Mr. Schmidt noted that there are no trash cans at the parking lot currently. He suggested that there be attractive cement trash receptacles at the new lot. Margo Allen, 721 8th Street, Hermosa Beach, addressed the Commission and opposed this project. She cited problems with traffic and parking. She stressed that she is concerned with maintaining the area as a neighborhood. She noted concern over, access to her garage because of increased traffic if this project is approved. She stated that Music Plus has not been chaining the lot as they have promised to do in the past. She wanted to be certain that Music Plus will maintain the property if this project is approved. Lew Xenos, 1720 Ardmore Avenue, Hermosa Beach, favored the proposed parking lot because he felt it will benefit not only Music Plus but also the neighborhood. He also favored the open wrought iron fence. He stated that there have been many calls placed to the Police Department, but the police seem to be unable to take care of the problems. Mr. Xenos wanted to ensure that Music Plus complies with the requirements imposed in the conditional use permit. Chmn. Compton noted that citizens can complain if there are problems; and those problems will be addressed at the six-month review hearing. Shirley Myer, 654 8th Street, Hermosa Beach, noted that Music Plus stated the problems with ticket sale lines had been corrected. She felt that this is not the case because their survey was done on a weekend when it rained. Of course, there would be no people camping out in the heavy rains. She noted concern that there is no sign posted advising that camping is illegal. She felt that the traffic and noise are already excessive in the area. She felt that Music Plus is giving nothing to the neighborhood. She felt that this project would only bring more people, traffic, and noise. Ms. Myer stressed that many people have signed petitions against this project. She asked that the Commission take notice of this fact. Public Hearing closed at 10:21 P.M. by Chmn. Compton. Comm. Peirce felt that Music Plus has attempted to correct the problrw with the unruly customers and ticket problems. He had nothing to add to the resolution as submitted by staff. Comm. Rue felt that some of the suggestions made during the public hearing were good, such as the addition of decorative trash cans, having a separate entrance and exit to the parking lot, and maintaining the parking lot in an attractive manner. Comm. Rue suggested that the trash cans be placed near the entrance and exit. The receptacle should be of the concrete or decorative type, with a removal canister. Mr. Schubach stated that the trash cans should be secured. PLANNING COMMCION MINUTES - NOVEMBER 4, 198f PAGE 17 Comm. Rue favored the requirement of adding of street trees; however, he did not feel it necessary to include a definite number. Comm. Rue questioned whether a left -turn lane could be added on 8th Street, so that the traffic is not as congested. Mr. Schubach stated that that issue could be discussed with the consultant who is doing the traffic circulation report; however, he stated it would not be appropriate to add such a requirement to this conditional use permit. Chmn. Compton suggested a number of modifications to the Resolution: No. 5 Lighting either existing or proposed for the parking lot shall comply with all of the following.... No. 6 Fencing along the north side of the parking area shall be a maximum five-foot wrought iron to provide visibility into the entire parking lot and should be set back a minimum of four feet from the sidewalk line to reduce the impact of its height. No. 8 Landscaped areas shall be modified to include wide planted areas the deeper the project intrudes into the existing residential neighborhood, with either three or four 24 -inch boxed street trees to be included in those planted areas along the west side. No. 8(a) Minimum size trees other than street trees shall be 15 gallon with locations as depicted on the plans dated August 10. No. 10 Circulation of the parking lot shall be designated by permanent signs and arrows as follows.... No. 11 No. 11(a) No. 12(a) No. 12(c) No. 13 No. 15 Development shall substantially conform with approved plans as modified and shall conform.... (To be added) Two trash locations to be provided as approved by the Planning Director. Ticket sales shall be prohibited prior to 11:00 A.M. daily for special events, and regular event ticket sales may commence at 10:00 A.M..... (To be added) Signage shall be provided that clearly states "No loitering, camping, or trespassing on neighborhood property." Music Plus shall request a Conditional Use Permit for ticket sales. (Delete the words "special event.") Three copies of the revised site plan conforming to the conditions set forth herein shall be submitted and approved by the Planning Director.... Chmn. Compton noted that significant improvements have been made to the front of this store within the past year. MOTION by Chmn. Compton, seconded by Comm. Rue, to accept staff's recommendation, with the modifications as noted above. PLANNING COMM'1)SION MINUTES - NOVEMBER 4, 198? PAGE 18 Comm. Rue asked about enforcement of conditions of the CUP. Mr. Schubach stated that problems could be addressed at the six-month review hearing. Comm. Rue asked whether Music Plus would be required to replace the public right of way if there is damage incurred as a result of construction. AMENDMENT TO THE MOTION by Chmn. Compton as maker, and agreed to by Comm. Rue as second, to add a condition requiring that Music Plus shall replace the public right of way if damage is incurred as a result of construction. AYES: Comms. Peirce, Rue, Chmn. Compton NOES: None ABSTAIN: Comm.Inge11 ABSENT: Comm. Sheldon Recess taken from 10:40 P.M. until 10:51 P.M. Honorable Mayor Etta Simpson and City Council Members Mr. Chuck Sheldon Mr. Roger Creighton Ms. June Williams Mr. Jim Rosenbeyer City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mayor Simpson and Members of the Council, I am a resident of Hermosa Beach and am sending you this letter to inform you of my feelings regarding the proposed parking lot addition for Music Plus, 729 Pacific Coast Hwy., Hermosa Beach. I am very strongly IN FAVOR of this addition of badly needed parking space. "I feel that if more businesses like Music Plus added parking, it would greatly enhance our community by reducing the congestion and the amount of driving time needed to currently find adequate parking. Thank you. :ct (Sig rya�4 re) / (Address) (Date) SAMPLE - oo.1E of i - c t‘.it-Tz> ,3e -A LeuLktA 4,t)z,;-e 0G�/?of !off 37 -44zegx.2 4.zete,s41_ ¢.1 F aiJ ,A1±0d4 4,. _ .tic& _mac `i''yhf _ 7l - 4 AV" / ..411% IRMA 4 I --31- l� 6 -W4 s-4 / ttf A l- 1 CA S[ dudhaol'cA. CS, (ek mos &-k f9 3-z- A - ./X -7-6, ti,•4k 1 pa -t i °L. vQ -J,., Odwje (3: c . A ti ?X�' ,_2 C-- 3 ),e-tA->1-- oy /lacy -3z- ?5/Lf54,. 7// -__ TS 775 &,a _st t7 97057- - � l3 715 4 =•- . ‘s/ 371 14, L3 Gas an/s i H . /3, --033 3 ` S-. -_ . (P35j s+ 14 2-7 J'A ,s" sit t B.-- a.a,„,„4,) / fr fit, 707 kee.5)L. %'e `�,� 75/ F `sq: tt - 703 f 5?5 /7 6. 7-v/ A 7a 3 /J 7/9 i , - fr 7L -/.4i PCH 1-( b . T-444 TO: THE PLANNING COMMISSION - CITY OF HERMOSA BEACH RE: CITY OF HERNOSA BEACH PUBLIC NOTICE - 720 - 8TH STREET WE, THE RESIDENTS OF 8TH STREET, STRONGLY PROTEST THE ENCROACHMENT OF COMMERCIAL DEVELOPMENT INTO OUR NEIGHBORHOOD, AS PROPOSED FOR THE PROPERTY AT 720 - 8TH STREET. THE ZONING CHANGE TO C3 WILL INCREASE TRAFFIC CONGESTION. CURRENTLY TRAFFIC BACKS UP TO PCH AS MUSIC PLUS CUSTOMERS WAIT TO MAKE A LEFT TURN INTO THE PARKING LOT THUS BRINGING TRAFFIC TO A STANDSTILL: THIS SITUATION WILL ONLY WORSEN. NOISE ALREADY APPROACHES AN UNBEARABLE LEVEL AS 3000 PLUS CARS A DAY TRAVEL THIS VERY NARROW AND STEEPLY GRADED STREET. FURTHER EXTENSION OF THE PARKING IAT OR OTHER COMMERCIAL ACTIVITY INTO OUR RESIDENTIAL NEIGHBOR- HOOD WILL DIRECTLY ADJOIN THE PROPERTIES OF SIX ADDITIONAL HOUSEHOLDS. ASIA THROUGH ROUTE TO THE EEACH, 8TH STREET BEARS MUCH MORE TRAFFIC THEN IT WAS EVER INTENDED TO HANDLE: ITS EXTREME NARROWNESS AND STEEP GRADE MAKE THE EXISTING NOISE AND TRAFFIC CONDITIONS STRESSFUL -AND UNSAFE. THE SEVERITY OF THIS PROBLEM tit • �. S HAS FORCED THE CITY TO DESIGNATE 8TH STREET EAST OF PCH AS A ONE-WAY STREET.' APPROV_AL,OF.THIS COMMERCIAL EXPANSION DOES NOT REPRESENT THE BEST INTERESTS OF I'HOSE..OF US WHO LIVE ON 8TH STREET. --WE LOOK. TO THE PLANNING COMMISSION TO \ - PROTECT US FROM.CERTAIN DETERIORATION OF OUR QUALITY OF LIFE. N. :,.••� . !. _ ' `\ 't r G� Gs 8'46 1-, &Y7 itc +4 - 7/Cf Fi,ct s� It I 7/38' 1%fr'. 7/ if g 7c yam' trfeki.(_ 7v' 41 s' a 4. -x Y AL- 5C)C6 R.141 ST _ 33- v-\-= Z i� -3 CKVi 7 t I/m 37y- 6i;.7-- 347gieZ) J �� .2LLgefltyv,eLaic, CmuC �zk�Ott 441.1-4‘;°-,`71 -aeee_- --P/0/0 tatkimo_e. 04:11,.:_k-44fiva 372-?zz� ,71 312--82,,3)7 3 7 z.- 6 3 l` -G(-1 7( 37 / : /Y2 3 E---577/ 3 79 c2/ J77 -i,4' -47 315-C 41/76 • Staff Review Committe Meeting August 6, 1987 C PROJECT 87-35 720- 8TH STREET ZONE CHANGE FROM R-2, C -POTENTIAL TO C-3 AND PRE- CISE PLAN APPLICANTS: Jerry Cohen, Terry Pringle, Mark Westley, Tim Sign Mr. Peres explained that the applicants are proposing a zone change at 8th street from R2, C potential to C3 and develop the site as a parking facility for Music Plus on the corner of PCA and 8th street. The existing zone is R2 with a C potential. Mr. Antich requested additional information on lighting in the lot. Applicants explained that lights would be focused into the park- ing lots, and the glare would be focused away from the residen- tial area. Mr. Antich requested that the lights be on a timer as a condition of the zone change. Applicants agreed. Mr. Grove asked if the lot would still be chained at night. Applicants stated that as far as they were concerned, the lot should always be secured. Capt. Straser requested that a barrier for security reasons be a condition. Applicants agreed. Mr. Perea requested anyone who wishes to speak on the matter to step foward. Ms. Maryann Wright came forward and presented a petition from the residents of the area in questions. She complained about the noise and general problems they are experiencing at night in the existing parking lot, and the potential loss of parking spaces. Mr. Perea asked which parking spaces she was referring to. Mr. Sign explained that they would actually be gaining 2 addi- tional on street parking spaces. In addition, they will be in- stalling 2 driveways for easier access to the lot. Mr. Perea asked for any other comments on the matter. - 35- • Staff Review Committee Meeting August 6, 1987 Motion by Mr. Antich to recommend to the planning commission a negative declaration for this project. Mr. Peres amended the motion to include a mitigating measure that the lighting be di- rected away from residential properties and constructed to city lighting regulations and that a night light be placed on the lot. In additon, the lot shall be adequatley secured. Capt. Straser seconded the motion. No objections, so ordered. -36- • 8-16 ST. 15 :V,46. 33 � 14 13 5 4 12 As 10 0 3 JO 0 11 B AA 10 LK 9 8 7 A/ t 35 /1 i 2 14.s Is AO !0 S T. 6 ;'9f) s!; LOT 28 PoR BLK. 78 '90 33 DR. DOUGH E R T Y 'S HERMOSA BAY VIEW TRACT M.B. 10-140 SECOND ADDITION TO HERMOSA BEACH 33 23 2 I P..9 33 Z 3 .It1! 148711 4L1 1. 1 28 October 1987 Mr. Andy Perea Planning Department Civic Center Hermosa Beach, CA 90254 P.O. BOX 58900 2551 SOUTH ALAMEDA STREET LOS ANGELES, CALIFORNIA 90058 (213) 234-3336 TWX 910-321-2947 Re: Plan of Action to control ticket sale lines at Music Plus, 729 Pacific Coast Hwy., Hermosa Beach Dear Mr. Perea, Per our meeting with yourself and Mr. Schubach, please allow this letter to confirm our intent and plan to control our ticket lines. We have been lucky enough to experience our new policy being successfully applied to two major ticket offerings over this past weekend. As common sense might tell us (and as our past experiment proved), the reason people wait in line is to either get the best seats or to avoid a "sell-out° (sometimes shows will sell out within the first hour the tickets go on sale). All ticket agencies are authorized only to begin selling tickets at a predetermined time. This is typically 10 AM and all agencies open simultaneously via computer (this affords the agencies parity in competition). The new policy, now in effect, states that THE MUSIC PLUS HERMOSA BEACH TICKET SALES WILL BEGIN AT 11 AM, UPON ANY WEEKEND WHERE WE ARE EXPECTING OVERNIGHT TICKET CUSTOMERS. This is one full hour after all the other agencies have begun selling tickets. Preprinted signs stating this policy are already posted in prominent locations within our store. Prior to any major ticket event, we will provide a security guard throughout the night to inform, or reiterate this new policy to, any arriving, prospective ticket purchasers. As stated earlier, we have put this policy in Hermosa into effect, as of Friday, October 23rd, and experienced no lines throughout either Friday or Saturday night. whatsoever. As Music Plus is one of the exclusive Ticketmaster outlets, upon instituting this new policy, our Hermosa Beach store has become no longer competitive for quality seats. The Hermosa Beach ticket customer has been redirected to other Ticketmaster outlets, such as Music Plus Torrance, and Music Plus Redondo Beach. (cont'd) ^x' 2 1987 c Page 2 28 October 1987 Mr. Andy Perea Planning Dept. Hermosa Beach, CA 90254 As a chain, we are dedicated to correcting the problem in its entirity, for all of our stores. We are currently experimenting with a few different concepts in various Music Plus stores, and should decide upon a more permanent solution for our entire chain. We feel the policy instituted in our Hermosa store directly and successfully addresses the problem of lines, without completely withdrawing this service from the community of Hermosa altogether. We're interested in your comments. Thank you. Very ruly yours, M• k Wesley rector of Execut ve Administration MW:ct cc: Lou Fogelman Terry Pringle Michael Epsteen Gerry Cohen Alex Byer Kevin Sutlick Rochelle Seidman Steve Moore Kevin Rezak TO: MICHAEL SCHUBACH, PLANNING DIRECTOR FROM: LT. MICHAEL LAVIN DATE: OCTOBER 28, 1987 SUBJECT: MUSIC PLUS STORE I have checked our records in regards to all police responses to the Music Plus Store at 729 Pacific Coast Highway. There have been six (6) incidents recorded since January 1987. They are as follows: 1. March 13, 1987 - Incident #1068. There was a "Patrol Request" from the manager at the Music Plus Store advising that the following day there was to be a major ticket sales at 1000 hours. The manager requested that people lining up before 0600 hours, be dispersed. 2. May 21, 1987 - Incident #1063. This was a call from the manager of Music Plus regarding a customer inside the store causing a disturbance. It did not appear that this call had anything to do with the sales of tickets. 3. June 12, 1987 - Incident #1059. The manager of the Music Plus called at 2345 hours to advise that people were lining up for ticket sales that weren't going to be available until the next day. He requested that units respond and disperse the group. Units did respond and did just that. 4. June 18, 1987 - Incident #1072. The manager of Music Plus called at 2328 hours to advise that people were lining up in front of the store for ticket sales that would not be available until the next day. He requested that units respond and disperse the group that was forming. Units did respond. 5. July 12, 1987 - Incident #1031. The manager of the Music Plus called and requested "Extra Patrol" due to approx. 150 people that had lined up in front of the store to purchase "Pink Floyd" tickets. 6. August 2, 1987 - Incident #1067. The manager of the Music Plus called at 1940 hours and requested "Extra Patrol" during the hours from 2330 to 0600 the next day. This was due to possible vandalism activity by people loitering in the area awaiting upcoming ticket sales. It should be realized that if there were additional responses to the above calls for service or if arrests had been made etc., there would have been additional entries made into the computer system. If you have an que tion: •lease give me a call at 346. LT. MICHAEL AVIN - OPERATIONS DIVISION HERMOSA BEACH POLICE DEPARTMENT Application for Zone Change Page 3 OWNER'S AFFIDAVIT State of California ) County of Los Angeles ) ss. City of Hermosa Beach ) I, VIOLETTE M. ISGREEN being duly sworn, (Print Name in Full) depose and say that I am the owner, part (or all) of the property involved and that this application has been prepared in compliance with the requirements of the Hermosa Beach Planning Commission as printed herein and that the foregoing information thoroughly and completely, to be the best oz my ability, presents the argument in behalf of the application herewith submitted and that the statements and information above referred to are in all respects true and correct to the best of my knowledge and belief. Telephone Number Signed X A6 Mailing Address efore me this O MILTON S. KATZFFICIAL SEAL Notary Public -California ► Loa Ahs=LES COUNTY My Comm. Exp. FC. 1;,. 1- , r i -- e foregoing application has been inspected by me and found to be complete and acceptable for filing with the Hermosa Beach Planning Commission. day of Notary Public ,!,( (''.�t'.?'; • Date Received By ' Receipt Number (For the Hermosa Beach Planning Commission) OFFICIAL SEAL MILTON S. KATZ O NANGELES COUNTY MY Comm. Ev. Feb. 13,1991 J _J � 0? Application for Zone Change Page 2 3. Would the uses permitted by the proposed zone be detrimental in any way to surrounding property? (Explain reasons supporting your answer.) 4. What were the original deed restrictions, if any, concerning the type and class of uses permitted on the property involved? Give the expiration date of these restrictions. (You may attach a copy of these restrictions, after properly underscoring the portions that apply.) We, the undersigned property owners, herewith request that our respective properties, which are included in the reclassification petitioned for, be reclassified for the reasons herein enumerated. (This space is for signatures of owners of property actually included in the proposed reclassification. Attach extra sheets if necessary and separate sheets for neighboring property owners and residents.) No. On Map Name Address Lot Block Tract 1726 1 VIOLETTE M. ISGREEN 8th StriPt 5g _3' 41117 S 1 GNATURE : Ake:9,q,gJ APPLICATION FOR ZONE CHANGE TO THE CITY OF HERMOSA BEACH PLANNING COMMISSION: in Escrow We, the owners/6f real property set opposite our respective names, hereby petition to have the City Zoning Ordinance amended by reclassifying from Zone R-2 (C Potential)t0 Zone C-3.— , the following described property: (exact legal description) Attached hereto as Exhibit 'A' said property is shown in colored cross -hatching on the attached map, which is made a part of this petition. The property is situated on the South side of 8th Street between Pacific Coast Highway and Ardmore Avenue 1. Is public necessity served by the proposed change? Is there a real need in the community for more of the types of uses permitted by the zone requested than can be accommodated in the areas already zoned for such uses? (Fully explain your answer, considering the surrounding property as well as the property proposed to be reclassified.) There exists a strong need for increased parking_ in this area. The amount of existing parking spaces is inadequate to meet the public's need. Existing residential and commercial properties surrounding the property are at maximum capacity, with no opportunity for increased parking. short of demolition. 2. Is the property involved in the proposed reclassification more suitable for the purposes permitted in the proposed zone than for the purposes permitted in the present zone? (Answer completely, give all reasons for your answer.) a) The property is already identified by its zoning classification R-2 (C potential); • as having commercial characteristics b). The contiguous property to the East already is a parking lot; rezoning•would maximize the parking potential of the existing parking. c) The existing structure is functionally and economically obsolete; continued residential use, especially with R-2 use, would substantially impact city services. • -43 - it • OD Application for Zone Change Page 2 3. Would the uses permitted by the proposed zone be detrimental in any way to surrounding property? (Explain reasons supporting your answer.) No. The surrounding properties are already subject to'regional traffic flow from Pacific Coast Highway and heavy commuter traffic on 8th Street. Property adjacent on the -West and across the street to the North are surrounded by zoned R-2 single family,and multi family dwellings; multifamily residential property adjacent on the West will abut the parking and adequate building and lighting measures, as per city requirement, will be taken to negate effects; multifamily residential property across the street to the North will be slightly impacted by increased parking; commercial property abutinq to the South will have no impact. 4. What were the original deed restrictions, if any, concerning the type and class of uses permitted on the property involved? Give the expiration date of these restrictions. (You may attach a copy of these restrictions, after properly underscoring the portions that apply.) • None We, the undersigned property owners, herewith request that our respective properties, which are included in the reclassification petitioned for, be reclassified for the reasons herein enumerated. (This space is for signatures of -owners of property actually included in the proposed reclassification. Attach extra sheets if necessary and separate sheets for neighboring property owners and residents.) No. On Map Name Address Lot Block Tract Terry Pringle 2551 Alameda Street • c/o Westwood Music Inc. Los Angeles, CA 90058 5-6 32 4187 Owner in Escrow .Terry Fringle Owner in Escrow Application for Zone Change Page 3 State of California County of Los Angeles ) ss. City of Hermosa Beach ) OWNER'S AFFIDAVIT I, Terry Pringle w being duly sworn, • (Print Name in Full) depose and say that I am the owner; in Es all) of the property involved and that this application has been prepared in compliance with the requirements of the Hermosa Beach Planning Commission as printed herein.and.that the foregoing information thoroughly and completely, to be the best of my ability, presents the argument in behalf of the application herewith submitted and that the statements and information above referred to are in all respects true and correct to the best of my knowledge and belief. • Telephone Number (213)234-3336 .Signed 4.„ .e► Terry.Pringle Mailing Address 2551 Alameda Street, Los Angeles, Ck 90058 j. en' ot'{�p'before me this //) --et day of ,)'vrly • ��=dS-c:.b•+"). pi+;+:G::..:)�rL_;: ;$ Notary Public `' OS �;� :?•.'� Gly Casm.'sw'._r. G^.1 ir:] 4'hIY-is"' dert y'thatthe foregoing application has been inspected by me and found to be complete and acceptable for filing with the Hermosa Beach Planning Commission. Date Received By -Receipt Number (For the Hermosa Beach Planning Commission) MUMLARIM PG OM 00111Mb1t01MMYAl wMumma,.6141414.•t.rMr.r014. ..ww.IrlMw FOWN. MOO •10rw•* 01*i141/4• 4.4 0.•••••1...•••• Yam= of 4wYt IFMA t T ��.•t•.MY✓.1 w.w•Y4•..•r•4•�..e 4 �•�r • IM.•.e...Y_M_M1\w.r•••.M•F&fin_ • Aw•.4M/.M1•r YN•M•.• t �JYYt*Y•1Ft M*Y114 P.V•.yrr•.w4Y•.A•MMr •..••s 1.44M•.tSem 411.......•••••••••••••• • `IM• fon M•••Y.404 MS.S.' M r •••••••••••••••••••••••••••••••••• 444 M.Msm:r Y.. Y.. •••••ka.rk•.w^1b MOO*I._ mow Yr•rp.m inm i�• MM1t*•r••r4'.•1•r • 110 m•.prMYY.amil.nW4.n •Y tM•s•I'.r •••.•1a•M✓••Y.MMAM•.M 4144. M•.1rf••MM•14 444...••Y41....1.. • • •100.••••••••••••• F..•7r••Ye./r • •a.4��r MM.. 144_..14 rM...•A•Mm �14l. ,.rrt*db*.... • N O.••.•ra•1.11.. Y4.•r•• 14 T••••M•.•w4• Y 41.w1.1.1F..w•.•1M4'.•� •IsmamsgmmoS 15.• •Ymb• OM. • 044•11m ••41•Momm.Immammsmomm....• • Wonr.YM 14.1.14t1.yIIO*a•44. •M 4.444 • r•. •.pati rd•► Nb A•r••..�.••Y�p•IMPS *1.1• A t M•�woF•Y4.M•4- 114.1•rr I•••1. • I... M .•.. /1. Y•*.••6•Y�111•.t1..•re....•• • `Ir`I.w••Ie1M.�..Y•a✓•r•Mrw••M 11 Mos 4.41••w•r•.ITrms. �•a•wM•••. r.+. M t4I•.•• 14.41•••••••••M.4.•m•4r.•Mw..Mr r* •••• /ler 4•✓ 1,1* SITE PLAN A4•V ••MI 11Y•MIM 1••0.+.- (*40 *-*p MOL' M41 *.*ttl*Z{..Itr �__.1!••A �/ 4 I1Mh•. M.* -1 .1*IOt 0.4I ` t I•MM 'Of t4: tont 4 it •4.4.41 t•1w*ml H tlwt /401.0111 4.1. •t. �*p1YpVC11o40 ts p0rrr. aA O.Wb al aM 11...• 1 M.•. . 1 .4•12,ssp rPOIXAD f 441121I0 1(/+=• MINIM C1►0/1.. (MLPs.) 4617141• 1:1111I011A (16 P••••) Mob G**4*4Mn 1t461414' EXISTING 0 144414• 'Meilen M MN mama 14.1 Me M1tIN1t1 Ms NNW 4011w14M. t1m19e 4u 1•tM w N *11414114. M wl •INMIMI A tMNt1.* M tow •M to MIM111* 19*t N W'11* M Mt 141114* Ito t* MMMIM1 W 114111414/ 44*. NMN 14014141, 11 404,u 4* 141 *14It .44.44 UM 1441414_ MI* .WIM11M T.W. LAYMAN ASSOCIATES pl.nMy sod .ecMltt(aet ("KW a f....80.0. ••., Oen. efok tn.M • c.W A.a1.11 C••M 4AM.INp•t e4 IM• ween* Ii0111/.•i SOO soomsuls. Cs woe •411.01 to•*MI.M wrtt14• 511E PLAN •414. 1•*«•v .4.0 6107.. 4904* 0'4 0.144•• t•w0*0 A December 1, 1987 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 15, 1987 SUBJECT: SPECIAL STUDY 87-15 & TEXT AMENDMENT -- PERMITTING BREWPUB RESTAURANT IN THE C-2 ZONE LOCATION: 1106 HERMOSA AVENUE/ALL C-2 ZONES CITY-WIDE APPLICANT: MICHAEL ZISLIS, WESTERN BREWING SYSTEMS INC. 1825 LOMITA BLVD., SUITE 200 LOMITA, CA 90717 REQUEST: TO ADD BREWPUB RESTAURANT TO THE C-2 ZONE PERMITTED USE LIST, AND TO CONSTRUCT AND OPERATE A BREWPUB RESTAURANT AT THE NOTED LOCATION Recommendation Adopt the attached Ordinance adding Brewpub Restaurant to the C-2 Zone subject to a Conditional Use Permit. The use of the proposed location as a Brewpub Restaurant is prohibited unless the applicant can either provide minimum parking for a restaurant or a $6,000 in lieu fee per space is paid to the City. Background The Planning Commission held a public hearing on November 17, 1987 and recommended approval. Analysis Refer to Staff Report to Planning Commission for analysis. Attachments 1. Proposed Ordinance 2. Planning Commission Resolution 87-68 3. Planning Commission Minutes of November 17, 1987 4. Staff Report of November 17, 1987 (9NCUR: 'Gay1 1T. Martin Inte im City Manager Respectfully ,9ub ittecJ, Michael Schubach Planning Director s • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING ADDING "BREWPUB RESTAURANT" TO THE C-2 ZONE PERMITTED USE LIST SUBJECT TO A CONDITIONAL USE PERMIT AND AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on December 15, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. Brewpub Restaurants are similar in intensity and impact as other uses in the C-2 zone; B. Requirement of a Conditional Use Permit and the imposition of conditions will mitigate any problems that may arise in conjunction with the said use; NOW, THEREFORE, The City Council of the City of Hermosa Beach, California does hereby ordain the following: Section 1. Amend Article 2, Definitions as follows: "Brewpub Restaurant. An establishment which meets the definition of restaurant and bonafide eating place, meals and guests, as defined in this Article. And brews beer for on -sale consumption only; distribution and/or off -sale consumption is strictly prohibited." Section 2. Amend Article 8, Section 8-3, Restricted Commercial Zone. by adding in alphabetical order the following: "Brewpub Restaurant, Conditional Use Permit required subject to Article 10, Section 10-7." Section 3. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. Section 4. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. Section 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption - 2 - 1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of December, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: e-liciTtOVED AS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION P.C. 87-68 RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING APPROVAL OF ADDING "BREWPUB ESTAURANT" TO THE C-2 ZONE PERMITTED USE LIST SUBJECT TO THE CONDITIONS OF ARTICLE 10, SECTION 10-7. WHEREAS, the Planning Commission held a public hearing on November 17, 1987 to receive oral and written testimony regarding this matter and made the following Findings: A. Brewpub Restaurant are similar in intensity and impact as other uses in the C-2 zone; B. Requirement of a Conditional Use Permit and the imposition of conditions will mitigate any problems that may arise in conjunction with the said use; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission recommends the following: Section 1. Amend Article 2, Definitions as follows: "Brewpub Restaurant. An establishment which meets the definition of restaurant and bonafide eating place, meals and guests, as defined in this Article. And brews beer for on -sale consumption only; distribution and/or off -sale consumption is strictly prohibited." Section 2. Amend Article 8, Section 8-3, Restricted Commercial Zone. by adding in alphabetical order the following: "Brewpub Restaurant, Conditional Use Permit required subject to Article 10, Section 10-7." VOTE: AYES: Comms.Ingell,Peirce,Rue,Chmn.Compton NOES: None ABSTAIN: None ABSENT: None CERTIFICATION I hereby certify that the foregoing Resolution P.C. 87-68 is a true and complete record of the action taken by the Planning Commission -j of the City of Hermosa Beach, California at their regular erring of November 17, 198 _. �' •� Gera Compton, Vice C ai�'rman Michael Scubach, Secretary /7-1-1P7 Date PLANNING COMMISCN MINUTES - NOVEMBER 17, 1987 PAGE 16 TEXT AMENDMENT TO ZONING ORDINANCE AND ENVIRONMENTAL NEGATIVE DECLARATION TO ADD "BREWPUB RESTAURANT" TO THE C-2 ZONE PERMITTED USE LIST Mr. Schubach gave staff report dated November 10, 1987. He stated that the Environmental Review Committee recommended a negative declaration with the tqc4m4 PLANNING COMMI tON MINUTES - NOVEMBER 17, 198r PAGE 17 following mitigation measures: (1) to limit the number of brews to three, or 150 gallons per week, whichever is less; (2) off -sale distribution of beer is prohibited. Staff contacted several other cities where brewpubs already exist or are proposed. Hayward and Berkeley have existing brewpubs; more are proposed in Santa Monica and Manhattan Beach. Odors from brewing were not found to be a problem in either Hayward or Berkeley. Santa Monica conditioned the approval of the brewpub so that if odors become a problem, the conditional use permit could be revoked. The County Sanitation Department was also contacted. The District does not require a discharge permit for the proposed use and does not find a problem from the type of discharge from the type of use. Staff recommended approval of the proposed resolution permitting brewpubs/restaurants with a conditional use permit in the C-2 zone; the use of the proposed location is prohibited unless the applicant can either provide minimum parking for a restaurant or an in -lieu fee of $6,000 per space is paid to the City's parking fund. Public Hearing opened and closed at 10:24 P.M. by Chmn. Compton, as there were no citizens who appeared to speak on this issue. Comm. Rue stated that he would prefer to have more information from the applicant on this type of use. Chmn. Compton noted that no application is actually being made; the question is whether or not the City wishes to allow this use in the C-2 zone. He stated that he had no problem with this usage. Obviously, the merits of each individual application would need to be addressed at the appropriate time. MOTION by Comm. Peirce, seconded by Comm. Rue, to accept staff's recommendation and Resolution P.C. 87-68. Comm. Rue wanted to ensure that such use would not place an unnecessary burden on City facilities or environmental issues such air quality. Mr. Schubach stated that there are no such problems. AYES: Comms. Ingell, Peirce, Rue, Chmn. Compton NOES: None ABSTAIN: None ABSENT: None November 10, 1987 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission November 17, 1987 SUBJECT: SPECIAL STUDY 87 - 15 & TEXT AMENDMENT -- PERMITTING BREWPUB IN THE C-2 ZONE LOCATION: 1106 HERMOSA AVENUE/ALL C-2 ZONES CITY-WIDE APPLICANT: MICHAEL ZISLIS, WESTERN BREWING SYSTEMS INC. 1825 LOMITA BLVD., SUITE 200 LOMITA, CA 90717 REQUEST: TO PERMIT CONSTRUCTION AND OPERATION OF BREWPUB/RESTAURANT Recommendation Staff recommends approval of the attached resolution permitting brewpubs/restaurants with a Conditional Use Permit in the C-2 Zone; the use of the proposed location is prohibited unless the applicant can either provide minimum parking for a restaurant or an in -lieu fee of $6,000 per space is paid to the City's parking fund. Background The Environmental Review Committee recommended a Negative Declaration with the following mitigation measures: 1. Limit number of brews to 3, or 150 gallon per week, whichever is less. 2. Off -sale distribution of beer is prohibited. Statistical Data: The following specific data regarding the proposed brewpub was received from the applicant: ZONING: The request is to permit contruction and operation of a brewpub/restaurant in C-2 zoning. SIZE OF BREWPUB/REST: Brewery - 700 square geet (approx.) Kitchen - 500 square feet (approx.) Restaurant & Pub - 2800 square feet (approx.). SEATING: 75 seats (approx.). GAS REQUIREMENTS: 440,000 BTU. WATER REQUIREMENTS: 750 gallons per cycle (one cycle per day). INGREDIENTS: QUANTITY OF PRODUCT PRODUCED: DISTRIBUTION: ODORS & OTHER EMISSIONS: WASTE & SEWAGE: Water, barley, hops, and yeast. 50 kegs per week. All draft beer will be sold on-site as part of pub/restaurant. No beer will be bottled for outside retail sale. The odor produced by brewing is the light aroma of hops and yeast. The odor is similar to that of a bakery or a Marie Calander's. Small amount of CO2 are emitted into the atmosphere. CHLORINE - 15 parts per million (less than a washing machine). SODIUM HYDROXIDE - 1 part per million. Small amounts of yeast (which helps clean public sewer lines). Analysis Staff contacted several other cities where brewpubs already exist or are proposed. Hayward and Berkley have existing brewpubs; brewpubs are proposed in Santa Monica and Manhattan Beach. Odors from brewing were not found to be a problem in the City of Hayward or Berkley. Santa Monica conditioned the approval of the brewpub so that if odors became a problem, the Conditional Use Permit could be revoked. The County Sanitation District was also contacted. The District does not require a discharge permit for the proposed use, and does not find a problem from the type of discharge from this kind of use. re Mic ae Sc u•ac Planning Director MUNICIPAL MATTERS AGENDA ITEM 7, Dec. 15, 1987 To: City Council City Manager From: Etta Simpson ESTABLISHMENT OF THE RIGIIT-of=W Y BLUE RIBBON COMMITTEE CHARGE No. 1: To identify and pursue all available public and private fundrwhich are or could be avail- able to ASSIST in acquisition of the r.o.w. Such funds would serve to SUPPLEMENT the cost reduction of the primary financial obligation incurred by the City in acquisition of the r.o.w. Charge No. 2: To review and report to the City Council the outdoor recreational and greenbelt park potential opportunities the r.o.w. should provide. ( note: the Blue Ribbon Committee would IsT be charged with review and recommendation of the primary source of nor the structure of the primary funding for the acquisition of the r.o.w.) • 4-- (offs opal) 3 < 4 o rt. P1e t o it r S O 191• 4/ • mush ipy/i/6 foo .E416/31il s r» r(J s R s cy pv (P#S 5-11//,SEM e,+Tg ki November 4, 1987 Honorable Mayor and Members City Council Meeting of of the City Council November 10, 1987 ESTABLISHMENT OF THE OPEN SPACE BLUE RIBBON COMMITTEE RECOMMENDATION It is recommended City Council approve and/or modify Attachment A which reflects the method for establishing an Open Space Blue Ribbon Committee. BACKGROUND This item was brought before the City Council at it''s October 27, 1987 meeting by Mayor Pro Tem Simpson. At that meeting Council referred the item to staff to report back with a method for accomplishng the establishment of an Open Space Blue Ribbon Committee. ANALYSIS The establishment of a "Blue Ribbon Committee" has been done in the past by other City Councils. The most notable, at least in this staff person's mind is the Blue Ribbon Committee established for the purchase of the former Pier Avenue Junior High School now known as the Hermosa Beach Community Center. A "Blue Ribbon Committee" essentially takes the lead in a project and amasses as much information as possible referencing their subject matter. City Staff is used primarily for secretarial/informational support. Once all the information has been gathered and analyzed, the committee then recommends a course of action for the City Council to pursue. It is suggested the City Council: 1) Establish the goal of the committee and the means of achieving that goal. 2) Establish the committee itself by determining the number of people to comprise it, method of selection and method by which the interested citizens may apply. 3) Establish a general operating format for the committee. Attachment A reflects staff suggestions regarding the above. City Council may choose to change, modify, delete or add to any and/or all of the suggestions listed. cur: / 4�iv✓ Gay].) T. Martin Inte im City Manager Respectfully submi Alana M. Mastrian, Director Dept. of Community Resources Attachment A OPEN SPACE BLUE RIBBON COMMITTEE I GOAL: TO IDENTIFY ALL SOURCES OF FUNDING THAT WILL ENABLE THE CITY COUNCIL TO PURCHASE THE RAILROAD RIGHT OF WAY. The Committee shall develop a comprehensive list of all state and federal funding sources and the guidelines for submissions of applications. The committee shall review all viable sources of funding and make specific recommendations to the City Council as to which sources to pursue. II GOAL: TO ESTABLISH AN OPEN SPACE BLUE RIBBON COMMITTEE. The committee shall be comprised of ten (10) members. Each Councilperson shall select two (2) citizens at large. The City Clerk shall place an ad in the Easy Reader requesting interested citizens to apply for consideration to sit on the Committee. The appointments shall be made at the second Council meeting in December. III GOAL: TO ESTABLISH A GENERAL OPERATING FORMAT FOR THE BLUE RIBBON COMMITTEE. • The committee shall `meet a minimum of once a month (more as needed). . The committee shall elect a chairperson and secretary. . The Director of the Department of Community shall be the staff liaison between the City and the committee. recording Resources Council • The committee shall submit progress reports to the City Council monthly. The committee, upon thorough review of all available sources of funding, shall make a recommendation to the City Council as to what funding source(s) to pursue. ESTIMATE OF COSTS TO STAFF THE PROPOSED "BLUE RIBBON COMMITTEE ON FINANCING THE PURCHASE OF THE ATSF RIGHT-OF-WAY" In order for this committee to be effective, a great deal of pre- liminary work will have to be done by the City staff. This would involve researching the methods of financing that might be avail- able for consideration under the particular circumstances sur- rounding this project. Among the early considerations would be the recognition of the severe restraints imposed on municipal general obligation bond financing by Proposition 13. Another important early consideration would be that the increase in the Utility Users Tax, approved by the voters at the November 3 elec- tion, did not specifically dedicate the revenue to financing the purchase of the ATSF right-of-way for a set period of time. This might render it virtually useless as a dedicated source of revenue to retire indebtedness in the form of "Certificates of Participation" as another initiative at any time could remove that source of revenue. This question will require some study by the City Attorney or by special bond counsel. Some study will also have to be given to the limitation placed on expenditure of funds derived from hydrocarbon recovery by Propo- sition "L" at the November 3 election. The drilling and pumping operations at the City Yard site will severely limit, if not to- tally preclude, the use of that site as a City Yard. Therefore, a method of financing the acquisition and development of another City Yard will take a high priority in the City's financial plan- ning. This may significantly impact the City's ability to finance the ATSF right-of-way acquisition. For it to be effective, it will take a considerable amount of study by the Blue Ribbon Committee to determine the City's long range growth in operating costs. Likewise, the Committee should also be made aware of the City's long range capital improvement needs in order that it may make well -considered recommendations regarding the financing of the ATSF right-of-way acquisition. I have been researching various methods of financing municipal capital improvements and have collected a considerable amount of data which will have to be analyzed. It is my plan to complete this study and issue a report to City Council during my tenure as Interim City Manager. This job should be done regardless of whether or not a Blue Ribbon Committee is selected as the infor- mation will be needed in making determinations on a method of financing the right-of-way acquisition. Therefore, the cost of preparing the report on methods of financing is not included in the following estimate. SUPPLEMENTAL 11 INFORMATION 0 i I do not envision the role of the Blue Ribbon Committee as coming up with a viable means of financing the acquisition of the ATSF right-of-way as it is very unlikely that such a committee could be made up of citizens with the very specialized know-how in the complicated field of financing municipal public improvements. Rather, I would envision this committee's function as being a sounding board to consider the various methods of financing available and determining the way that would be most acceptable to the citizens of Hermosa Beach. The problem of promoting public understanding and gaining public acceptance of the recom- mended method to be used is very important to the overall success of the program selected. The steps that I would propose to be taken in the process of evolving a method of financing the acquisition of the ATSF right- of-way are: 1. The City Manager's office, with the aid of staff including the City Attorney, prepare a report to City Council setting forth the methods available to California cities for financ- ing the project. This report would have to make some esti- mates on appraised value which would very likely have to be adjusted when the appraisal figures come in next March. 2. City Council would name the Blue Ribbon Committee and charge it with the responsibility of reviewing the City Manager's report, and making recommendations as to the method or meth- ods of financing that most nearly meet public acceptance. This will take a great deal of study and understanding on the part of the Committee and a considerable amount of staff time to furnish the Committee with the information on which to make their judgment. 3. City Council would receive and study the Committee's recom- mendation, refer it to staff for additional input and com- ments, and make the final determination. Hopefully, in the course of the Committee's study and publication of its find- ings and the public discussions at City Council meetings, the public will arrive at a well-informed understanding of the decisions reached. Estimate of Costs to Staff the Proposed Blue Ribbon Committee on Financing the Purchase of the ATSF Right -of -Way: 1. City Manager's attendance at 3 meetings of the Committee to explain his report and take part in discussions 9 hours @ $30.50 say $275.00 2. City Attorney's attendance at one meeting of the Committee to answer legal questions 3 hours @ $100.00 $300.00 3. Staff member (Department Head status) to work with the Committee and attend all meetings 20 hours @ $24.00 $480.00 4. Clerk typist to type final report 8 hours @ $10.75 $ 86.00 5. Duplication of report 25 copies @ $4.00 GAYLF, T. MARTIN Inte im City Manager GTM/ld $100.00 Total $1241.00 t November 30, 1987 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 15, 1987 ORDINANCE TO REPEAL THE USE OF LEAFBLOWERS Recommendation: It is recommended that City Council: 1) Introduce Ordinance No. 87- , repealing Municipal Code Section 19 1/2-10, Article II, Chapter 19 1/2; Regulating the use of Backpack/Leafblowers within the City Limits (Ordinance No. 86-867). Background: At the October 27, 1987 meeting, City Council directed staff as follows: 1) to draft an ordinance banning leafblowers with the following provisions: a. the ordinance is to be effective throughout the City with no exceptions, b. to be effective at the end of the current contract period with California Landscape Maintenance, Inc. The current contract will expire June 30, 1988. 2) Staff was further directed to present options for regulating leafblowers. This report was presented to Council at the November 10, 1987 meeting. On November 10, 1987, City Council, after discussion, then directed staff to prepare a final Ordinance amending Noise Regulations, Chapter 19 1/2, Article II, Section 19 1/2-10 of the Hermosa Beach Municipal Code to ban leafblowers. Copies of proposed Ordinance have been sent to various gardening and landscape contractors. Analysis: The Ordinance has been prepared and is ready for introduction. Alternatives: Other alternatives available to City Council and considered bystaff are: 1. Drop the matter. 2. Modify the Ordinance. Respectfully submitted, Mere yn an. e Administrative Aide Concur: "kJ( ' GaylelT. Martin Interim City Manager Concur: ony Antich Director of Fubic Works Attachment: Ordinance No. 87 - List of Gardeners & Landscape Contractors proleaf/1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 87 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING MUNICIPAL CODE SECTION 19 1/2-10, ARTICLE II, CHAPTER 19 1/2; REGULATING THE USE OF BACKPACK/LEAFBLOWERS WITHIN THE CITY LIMITS. WHEREAS, the use of electrical or gasoline powered backpack/leafblowers creates debris, noise and fumes which is bothersome to nearby residents; and WHEREAS, regulatory guidelines have been tried; and WHEREAS, the use of said blowers causes dust and other debris to be blown onto adjoining properties and onto public streets. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES ORDAIN AS FOLLOWS: SECTION 1. Chapter 19 1/2, Article II, of Section 19 1/2-10 Subsection (1) of the Municipal Code of the City of Hermosa Beach (Ord. No. 86-867) shall be deleted and replaced with the following: "(1) It shall be unlawful to use within the Hermosa Beach City limits or cause to be used electrical or gasoline powered backpack/leafblowers, such as commonly used by gardeners, landscapers and other persons. SECTION 2. EFFECTIVE DATE. This ordinance shall become effective and be in full force and operation from and after July 1, 1988. SECTION 3. PUBLICATION. That prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 4. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this ordinance; shall enter the same in the book of original ordinances of said City; shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at a which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of 1987. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPROVED 0 FORM: vr TY ATTORNEY Magic Garden 1038 Duncan Avenue Manhattan Beach, CA 90266 - Peter's Garden Center 814 N. Pacific Coast Highway Redondo Beach, CA 90277 Miyamoto Gardening 2029 W. 161st Street Torrance, CA 90504 Terry Fujizawa Garden 1625 W. 146th Street Gardena, CA 90247 Pacific Coast Landscaping 1544 1st Street Mantattan Beach, CA 90266 Shin Honda, Inc. 2250 Woodlyn Road Pasadena, CA 91107 Javier Rangel Landscaping 2706 Artesia Boulevard Redondo Beach, CA 90278 Speciality Maintenance Co. 131 W. Torrance Blvd. Redondo Beach, CA 90277 GARDENERS Hamada Gardening 21410 S. Halldale Avenue Torrance, CA 90503 Hiromoto Gardening 18130 Bailey Drive Torrance, CA 90504 Miyamoto Gardening 22645 Iris Avenue Torrance, CA 90504 Juan Flores Gardening 459 E. 219th Street Carson, CA 90749 LANDSCAPE CONTRACTORS Yanase Landscaping 24265 Park Street Torrance, CA 90505 Rolling Hills Landscaping 25633 Crenshaw Blvd. Torrance, CA 90505 Lou Mascola Landscaping 25836 Quilla Road Valencia, CA 91355 Roy K. Imazu, Legis. Analyst So. CA Gardnerers' Federation 333 South San Pedro Street Los Angeles, CA 90013 Mimura Gardening Service 16922 Harvard Boulevard Gardena, CA 90247 . Chavez Nursery 1903 Plant Avenue Redondo Beach, CA 90278 Mike Fujizawa Gardening 1820 Harper Redondo Beach, CA 90278 Bennett Enterprises ., 26302 S. Western Avenue Lomita, CA 90717 California Landscape Maint. 7745 Deering Avenue Canoga Park, CA 91304 Landscape Development 15327 Roxford Street Sylmar, CA 91342 December 3, 1987 HONORABLE MAYOR and MEMBERS of the Regular Meeting of HERMOSA BEACH CITY COUNCIL December 15, 1987 FY 87-88 PROPOSITION A BUDGET AMENDMENT REQUEST FOR THE COMMUTER TRANSPORTATION IMPLEMENTATION PLAN RECOMMENDATION Staff recommends that the City Council take the following actions: 1. To appropriate additional funds in the amount of $66,755 from the Proposition A Fund for the Commuter Transportation Implementation Plan. CURRENT BUDGET ADDITIONAL FUNDS AMENDED BUDGET $15,745 $66,755 $82,500 2. To revise revenue estimates to reflect $40,000 in the Subregional Incentive Fund account to be received from LACTC and $30,000 to be received from the other participating Cities. BACKGROUND On August 25, 1987, City Council approved Ekistic consulting firm to conduct the Commuter Transportation Implementation Plan. ANALYSIS According to the adopted budget, City Council approved an allocation of $15,745 for the Commuter Transportation Implmentation Plan for FY 87-88. This figure represents only Hermosa Beach's contribution. The Finance Department indicated that since other cities and LACTC are contributing funds, those funds should be recorded as estimated revenue and the full amount of the contract to be paid should reflect in the appropriation. Each participating city is contributing $5,000 to total $30,000 LACTC is contributing $40,000. This budget amendment will increase the expenditures for Hermosa Beach. It will only reflect amount revenue received from the participating cities and LACTC. Resp-ctfully submitted, C C J L CONCUR: 7• Michael Schubach .anning D rec r ,t.L. Gayle T. Martin Interim City Manager isa Breisacher Planning Aide and not the NOTED FOR FISCAL IMPACT: Vicki Copelan Finance Administrator 9 November 19, 1987 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of November 24, 1987 ESTABLISHMENT OF A RESIDENTIAL SOURCE SEPARATION PROGRAM FOR THE CITY OF HERMOSA BEACH Recommendation It is recommended that the City Council: 1. Instruct City staff to determine what can be worked out with the City of Redondo Beach toward creation of a joint powers agreement providing for joint use of the Redondo Beach Recycling Center; and 2. Hold in abeyance any further action toward the es- tablishment of a residential source separation (recy- cling) program for the City of Hermosa Beach until the full extent of other potential programs such as compost- ing and commercial waste recovery are proposed by the County Sanitation Districts. Background The enormous problem of solid waste disposal, complicated by en- vironmental considerations, rapidly diminishing landfill disposal sites and the vast avalanche of disposable material being gener- ated by our way of life, has become one of the most complex and vital problems facing our urban society today. The rapid use of national resources is also of great concern and presents a prob- lem that must also be addressed by public officials and the American public. Naturally, the process of residential source separation (recy- cling) immediately comes to mind as a possible means of reducing the volume of material now going into landfill disposal sites and as a method of conserving our national resources. Public awareness about solid waste management and recycling has been heightened by the recent enactment and implementation of the California Beverage Container Recycling and Litter Reduction Act (AB 2020 embodied in the Public Resources Code Section 14500, et seq.) as well as the controversy surrounding proposed construc- tion of refuse -to -energy facilities. Pursuant to the require- ments of AB 2020, the Hermosa Beach City Council has just intro- duced an interim ordinance allowing recycling facilities in the commercial and manufacturing zones. According to the State law, there are three types of recycling facilities that cities must permit: (1) reverse vending machines, (2) small collection facilities, and (3) large collection. facilities. However, cities may regulate these_facilit.ies on -grounds of health, safety and welfare. Based on the State's -model ordinance, large collection V eI facilities may be virtually prohibited in this City since such 1 - 1 - facilities may be restricted within 150 feet of any residential use or zone and our newly enacted ordinance makes this provision. Our ordinance, therefore, provides guidelines and requirements for establishing the types of facilities required by State law although it may be very difficult or next to impossible for any- one to establish a large collection facility in this City. This problem will be addressed in the following paragraphs of this report. Attached hereto is a staff report by our Planning Direc- tor dated November 3, 1987, which includes the interim ordinance which describes the three types of recycling facilities that state law prescribes that cities must permit. To date our Plan- ning Department, has reaceived indications from Lucky Market and Von's Market that they intend to estabish Reverse Vending Ma- chines on their premises. No inquiries have been made regarding the installation of Small Collection Facilities or Large Collec- tion Facilities. Redondo Beach Recycling Center - at a recent meeting of the Beach Cities, Mayor Doerr of the City of Redondo Beach stated that Re- dondo Beach is willing to share the use of their Recycling Center with citizens of other nearby cities and that Redondo Beach would probably be interested in establishing a joint powers agreement which would formally permit the joint use of their facility by other cities. This possibility has not been further explored by our staff but it presents a possibility of satisfying our needs for a Large Collection Facility. County Sanitation Districts of Los Angeles County report entitled "Residential Source Separation Feasibility in Los Angeles County" dated September 1987. This massive report containing 83 pages of text plus approximately 250 pages of Appendices has been just recently received. The letter of transmittal states that the report recommends that cities implement mandatory multi -service residential source separation programs comprised of curbside col- lection, a buy-back recycle center and a donation center. The establishment of such programs will be a mammoth undertaking which will involve a great amount of study of this report plus a great amount of know-how and time to design a system to carry out the recommended programs. The curbside collection of recyclables would be integrally related to the regular collection of refuse and would likely require major changes to the current methods of refuse collection. A great deal of public acceptance would have to be engendered if a mandatory system were to be established as this would require separation of recyclable items by the resi- dents and placement at the curb in separate containers for sepa- rate pickup. In addition, the creation and manning of recycling facilities will undoubtedly be a huge and expensive undertaking which very probably will require public subsidization. The establishment of a comprehensive residential source separa- tio? (recycling) program for the City of Hermosa Beach is not a simple undertaking. It involves some very complex considerations and the design of a completely new system of -refuse handling. We do not have the experienced staff with_which to design the neces- sary systems and make the necessary recommendations to enable 1 policy decisions; therefore, this would require employment of a consultant to handle these matters. All in all, we are getting into a very expensive project if you wish to proceed full bore on the design and implementation of a complete residential source recycling program. And to complicate matters further, the County Sanitation Districts have indicated that other potential recycling technologies, such as composting and commercial waste recovery will be covered in a separate re- port in the near future. 7 41/LAtt:T-4' GAYLE' . MARTIN City Manager GTM/ld Attachment Honorable Mayor and Members of the Hermosa Beach City Council November 3, 1987 Regular Meeting of November 10, 1987 SUBJECT: STATUS REPORT, AND EXTENSION OF INTERIM ORDINANCE #87-907 INITIATED BY STAFF Recommendation Staff recommends adoption of the attached Extension of Interim Ordinance #87-907. Background Pursuant to State law, the City Council adopted Interim Ordinance allowing recycling facilities in the Commercial and Manufacturing Zones on October 13, 1987. The Planning Commision, at their October 20, 1987 meeting, held a public hearing and adopted resolution recommending approval of a permanant recycling ordinance. Analysis The City Council will be receiving the Planning Commision recommended recycling ordinance at their November 24, 1987 meeting. If the ordinance is adopted at that time, the ordinance will become effective in 45 days. After the 45 days, the -City Council could rescind the interim ordinance. CUR: Gayl-,.T. Martin Inte m City Manager 1 Rctfully �s�ubm'tted, y MicHael Schubtich Planning Director 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26� 27 28 ORDINANCE NO. 87 - AN INTERIM ORDINANCE OF THE CITY OF HERMOSA BEACH TO EXTEND ORDINANCE NO. 87-907 PERMITTING RECYCLING FACILITIES IN THE COMMERCIAL AND MANUFACTURING ZONES SUBJECT TO A CONDITIONAL USE PERMIT WITH CONDITIONS OF APPROVAL WHEREAS, the City Council desires to make redemption and recycling of reusable materials convenient to the consumer in order to reduce litter and increase the recycling of reusable materials; and WHEREAS, the City Council desires to encourage the provision of recycling services by adopting a comprehensive and easily understood program of permitting and regulating such uses; and WHEREAS, this ordinance is found by the City Council to be necessary to provide for implementation of the California Beverage Container and Litter Reduction Act; and WHEREAS, in order to protect the health, safety, and welfare related to odors, noise, and aesthetics, the City Council deems this ordinance immediately necessary; and WHEREAS, the City of Hermosa Beach has unique and persistent parking problems in the commercial district; NOW, THEREFORE, the City Council of the City of Hermosa Beach, California does hereby ordain as folows: Section 1. Definitions A. Recyclable Material Recyclable material is reusable material including but not limited to metals, glass, and paper, which are intended for reuse, remanufacture, or reconstitution for the purpose of using the altered form. Recyclable material does not include refuse or hazardous materials Recyclable material may include used motor_ oil -collected and transported in accordance with Section 25250.11 and 25143.2(b)(4) of the California Health and SafetyCode. - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 261 27 28 B. Reverse Vending Machine(s) A reverse vending machine is an automated mechanical device which accepts at least one or more types of empty beverage containers including, but not limited to aluminum cans, glass and plastic bottles, and issues a cash refund or a redeemable credit slip with a value not less than the container's redemption value as determined by the state. A reverse vending machine may sort and process containers mechanically provided that the entire process is enclosed within the machine. In order to accept and temporarily store all three container types in a proportion commensurate with their relative redemption rates, and to meet the requirements of certification as a recycling facility, multiple grouping of reverse vending machines may be necessary. A bulk reverse vending machine is a reverse vending machine that is larger than 50 square feet; is designed to accept more than one container at a time; and will pay by weight instead of by container. C. Mobile Recycling Unit A mobile recycling unit means an automobile, truck, trailer or van, licensed by the Department of Motor Vehicles which is used for the collection of recyclable materials. A mobile recycling unit also means the bins, boxes or container transported by trucks, vans, or trailers, and used for the collection of recyclable materials. D. Collection Facilities A collection facility is a center for the acceptance by donation, redemption, or purchase, of recyclable materials from the public. Such a facility does not use power -driven processing equipment except as indicated in Section 2 Criteria and Standards. Collection facilities may include the following: 1. Reverse Vending Machine(s); 2. Small collection facilities which occupy an area of. not more than 500 square feet, and may include: a. A mobile unit; b. Bulk reverse vending machines or a grouping of reverse vending machines •occupying more than 50 square feet; c. Kiosk type units which may include structures; d. Unattended containers placed for the recyclable materials. 3. Large collect -ion- facilities which may occupy an area of more than -500 -square feet and may include permanent structures. . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26' 27 28 Section 2. Criteria and Standards All recycling facilities shall require a Conditional Use Pemrit and shall meet the applicable criteria and standards provided that such standards may be relaxed, or stricter standards may be imposed as an exercise of discretion upon a finding that such modifications are reasonably necessary in order to implement the general intent of this ordinance. This Conditional Use Permit shall be revokable when there is lack of compliance with the Conditions of Approval pursuant to Section 1800 of the Zoning Ordinance. A. Reverse Vending Machine(s) Reverse vending machine(s) located within a commercial structure do not require discretionary permits. Reverse vending machines do not require additional parking spaces for recycling customers and may be permitted in all commercial and industrial zones with a conditional use permit provided that they comply with the following standards: 1. Established in conjunction with a commercial use or community service facility which is in compliance with the zoning, building and fire codes of the City; 2. Located within 30 feet of the entrance to the commercial structure and shall not obstruct pedestrian or vehicular circulation; 3. Parking spaces required by the primary use are not occupied; 4. No more than 50 square feet of floor space per installation, including any protective enclosure, and shall be no more than eight (8) feet in height; 5. Constructed of durable watrerproof and rustproof material; 6. Clearly marked to identify the type material to be deposited, operating instructions, and the identity and phone number of the operator or responsible person to call if the machine is inoperative; 7. Sign area of a maximum of four (4) square feet per machine, exclusive of operating instructions; a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of County Health Department for persons to contact in case of an immediate threat to public health and safety caused by debris or any other -. health -hazards- B. Maintained in a -clean, litter -free condition on a daily basis; - - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • 9. Operating hours shall be at least the operating hours of the host use; 10. Illuminated to ensure comfortable and safe operation if operating hours are between dusk and dawn. B. Small Collection Facilities Small collection facilities may be sited in commercial and industrial zones with a conditional use permit provided they shall comply with the following conditions: 1. Established in conjunction with an existing commercial use or community service facility which is in compliance with the zoning, building and fire codes of the City; 2. No larger than 500 square feet; 3. Set back at least ten (10) feet from any street line and shall not obstruct pedestrian or vehicular circulation; 4. Accept only glass, metals, plastic containers, papers and other items as deemed acceptable by the Planning Commission; 5. No power -driven processing equipment except for reverse vending machines; 6. Containers constructed and maintained with durable waterproof and rustproof material, covered when site is not attended, secured from unauthorized entry or removal of material, and of a capacity sufficient to acomodate materials collected in conjunction with the collection schedule; 7. Store all recyclable material in containers or in the mobile unit vehicle, and no materials outside of containers when attendant is not present; 8. Maintained free of litter and any other undesirable materials, and mobile facilities, when truck or containers are removed at the end of each collection day, shall be swept at the end of each collection day; 9. Maximum noise levels of 60 dBA as measured at the property line of residentially zoned or occupied property; a maximum of 70 dBA in all other cases; 10. Attended facilities located within 100 feet of a property zoned.. -or occupied for residential use shall 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 operate only during the hours between 9:00 a.m. and 7:30 p.m.; 11. Containers for the 24-hour donation of materials shall be at least 100 feet from any property occupied for residential use unless there is a recognized service corridor and acoustical sheilding between the container and the residential use; 12. Containers shall be clearly marked to identify the type of material which may be deposited; the facility shall be clearly marked to identify the name and telephone number of the facility operator and the hours of operation, and display a notice stating that no material shall be left outside the recycling enclosure of containers; a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of County Health Department for persons to contact in case of an immediate threat to public health and safety caused by debris or any other health hazards; 13. Signs may be provide as follows: a. Recycling facilities may have identification signs with a maximum of 20 percent per side or 16 square feet, whichever is larger, in addition to informational signs required in condition 12; in the case of a wheeled facility, the side will be measured from the pavement to the top of the container; 14. The facility shall not impair the landscaping; 15. Mobile recycling units shall have an area clearly marked to prohibit other vehicular parking during hours when the mobile unit is scheduled to be present. 16. Occupation of parking spaces by the facility and the attendant may not reduce available parking spaces below the minimum number required for the primary host use. 17. If the permit expires without renewal, the collection facility shall be removed from the site on the day following permit expiration. C. Large Collection Facilities A large collection facility is one that is larger than 500 square feet, or is on a separate property not appurtenant to a host use, and which may have'a permanent building. A large collection facility is permitted in commercial and industrial - 5 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 zones with a conditional use permit, provided the facility meets the following standards: 1. Facility does not abut a property zoned 'r planned for residential use; 2. Facility will be screened from the public right-of-way by operating in an enclosed building or: a. Within an area enclosed by an opaque block wall at least six (6) feet in height with landscaping. b. At least 150 feet from the property zoned or planned for residential use; and c. Meets all applicable noise standards. 3. Setbacks and landscape requirements shall be reviewed and approved by the Planning Commission; 4. All exterior storage of material shall be in sturdy containers which are covered, secured, and maintained in good condition. Storage containers for flammable material shall be constructed of nonflammable material. Oil storage must be in containers approved by the Fire Department. No storage, excluding truck trailers and overseas containers, will be visible above the height of the fencing; 5. Site shall be maintained free of litter and any other undesirable materials, and will be cleaned of loose debris on a daily basis; 6. Space will be provided on site for six (6) vehicles or the anticipated peak customer load, whichever is higher, to circulate and to deposit recyclable materials; 7. One (1) parking space will be provided for each commercial vehicle operated by the recycling facility. 8. Noise levels shall not exceed 60 dBA as measured at the property line of residentially zoned property, or otherwise shall not exceed 70 dBA; 9. If the facility is located within 500 feet of property zoned, planned or occupied for residential use, it shall not be in operation between 7:00 p.m. and .7:00 a.m.; 10. Any containers provided for after-hours donation of recyclable materials will be at least 100 feet from any property zoned or occupied for residential use, shall be of sturdy, rustproof construction, shall have sufficient capacity to accommodate materials 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 collected, and shall be secure from unauthorized entry or removal of materials. 11. Donation areas will be kept free of litter and any other undesirable material, and containers will be clearly marked to indentify the type of material that may be deposited; flcility shall display a notice stating that no material shall be left outside the recycling containers; 12. Facility will be clearly marked with the same name and phone number of the facility operator and the hours of operation; identification and informatinal signs will meet the standards of the zone; and directional signs, bearing no advertising message, may be installed, if necessary, to facilitate traffic circulation or if the facility is not visible from the public right-of-way; a. The facility shall be clearly marked with signage that lists the appropriate emergency telephone number of County Health Department for persons to contact in case of an immediate thret to public health and safety caused by debris or any other health hazards. 13. Power -driven processing, including aluminum foil and can compacting, baling, plastic shredding, or other light processing activities necessary for efficient temporary storage and shipment of material, may be approved if noise and other conditions are met. • Section 3. Time Frames and Procedures A. This ordinance shall take effect immediately upon adoption by a four-fifths (4/5) vote of the City Council of the City of Hermosa Beach. B. This extension ordinance shall be effective for a period ^1(�•of ten (10) months and fifiteen (15) days from the date V ', of expiration of Ordinance No. 87-907 unless extended pursuant to the provisions of California Government Code Section 65858. C. The City Council shall draft a report for presentation to the public at its second meeting in August, 1988. Such report shall state what steps are being taken by the City to correct the problems referenced in this ordinance and what steps are planned to be taken in the future. to remedy the situation, unless a remedy has already been implemented. D. The City Council shall designate the City Attorney to prepare a summary -of this ordinance to be published pursuant to Government Code Section 36933(c) (1) in lieu of the full text of said ordinance. Prior to the expiration of fifteen (15) days after the date of its - 7 - 1 2 3 4 5 6 7 8 9 10 11 12 13 1� 15 16 17 18 19 20 21 22 23 24 25 26 27 28 adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. E. The City Clerk shall certify to the passage and adoption of this ordinance, shall make minutes of the passage and adoption therof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of November, 1987. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. ATTEST: PROVED ASFO CITY CLERK CITY ATTORNEY Mayor and Members of the City Council December 14, 1987 City Council Meeting December 15, 1987 CITY COUNCIL REORGANIZATION COMMITTEE APPOINTMENTS Attached for your information is an updated list of suggested committee appointments as recommended by Mayor Simpson. A number of additional recommendations have been made by Mayor Simpson since the original agenda item went to the Council for the November 24, 1987 City Council meeting. Appointments should be made at the December 15 meeting. 1p Concur: 'Aii ) KATHLEEN MIDSTOKKE, City Clerk GAYLY T. MARTIN, Interim City Manager Attachment Date: February 10, 1987 CITY COUNCIL REORGANIZATION OF DELEGATES, ALTERNATE APPOINTMENTS AND/OR REAPPOINTMENT Appointments made: Beach Cities Committee Delegate Ciotti. (Simpson) Delegate Rosenberger Independent Cities Association Delegate DeBeItis (Simpson) Alternate C-irrfd. (Rosenberger) Independent Cities Risk Management Association Delegate De•B'e-l+±-s (Sheldon) Alternate Blackwood Inglewood Fire Training Authority Commission Delegate Williams Alternate Simpson (Sheldon) League of California Cities - Board of Directors Delegate Rosenberger Alternate Si-mprson (Creighton) Los Angeles County/City Selection Committee (must appoint alter- nate separately each time if unable to attend when meeting is called.) Mayor Simpson (11-10-87) Sister City Association, Inc. Delegate Williams Alternate DeBe-4-1-is (Sheldon) South Bay Cities Association Delegate Cicrrf4 (Simpson) Delegate Williams 1 South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles County Delegate Simpson (11-10-87) Alternate Rosenberger South Bay Corridor Study Steering Committee Delegate C -orf --i (Williams) Alternate Wi]-lias- (Creighton) South Bay Juvenile Diversion Project Delegate (Sheldon) Si-mpsorr, alternate Rosenberger South Bay Regional Public Communications Authority Delegate Rosenberger Primary Alternate De8ett±s (Sheldon) (other three councilmembers are back-up alternates Southern California Association of Governments (SCAG) Delegate DeDe-1-lis (Simpson) Alternate Si-mps n- (Sheldon) Southern California Rapid Transit District (by Resolution) Delegate Simpson Resolution No. 87-5085 Alternate Rosenberger (11-10-87) West Basin Water Association Delegate Simpson SUBCOMMITTEES Business Relations Councilmember Rosenberger Councilmember DeB+s-1-less (Williams) City Community Relations Committee of the Council Councilmember Ci -o i (Creighton) Councilmember S±mpson (Sheldon) 2 City -County Relations Councilmember Williams Councilmember Rosenberger City -School District Relations Councilmember DcIIclli� (Creighton) Councilmember Simpson Coordinating Council Councilmember Williams Councilmember C -if -i (Sheldon) Fire and Police Relations Councilmember Williams Councilmember (Creighton) Planning Councilmember DeBe -ice (Sheldon) Councilmember Rosenberger Railroad Right -of -Way Councilmember Dctc1-I- -s (Rosenberger) Councilmember Simpson State Legislation Review/Recommendation Councilmember Simpson (Williams) Councilmember CLief- -i. (Creighton) Transportation & Parking Subcommittee Councilmember Williams Councilmember De$eli-i-s (Rosenberger) Strand Safety Committee Councilmember Williams Councilmember Rosenberger Litigation (Temporary) Councilmember Creighton Councilmember Sheldon 4 ^•. November 13, 1987 City Council Meeting November 24, 1987 Mayor and Members of the City Council CITY COUNCIL REORGANIZATION - NOVEMBER 1987 At the November 10, 1987 City Council appoint the following: Mayor Mayor Pro Tempore Los Angeles County/City Selection Committee South Bay Sanitation District Southern Calif. Rapid Transit District meeting, Council acted Etta Simpson Jim Rosenberger Delegate - Mayor Delegate - Alternate Delegate - Alternate Simpson Mayor Simpson - Jim Rosenberger Mayor Simpson - Jim Rosenberger to Appointments may be made this evening for the remainder of the committee assignments. Attached for your information is the current committee assignment listing as of February 1987 noting changes made on November 10 and recommendations for other assignments. 1 Concur: 4,-7)-(466-Ak KA LEEN MIDSTOKKE, City Clerk GAYLEMARTIN, Interim City Manager Attachment At, Date: February 10, 1987 CITY COUNCIL REORGANIZATION OF DELEGATES, ALTERNATE APPOINTMENTS AND/OR REAPPOINTMENT Appointments made: Beach Cities Committee Delegate Cloffi- (Simpson) Delegate Rosenberger Independent Cities Association Delegate DcBc144s- (Simpson) Alternate E4e€43- (Rosenberger) Independent Cities Risk Management Association Delegate BeBei-i s- (Sheldon) Alternate Blackwood Inglewood Fire Training Authority Commission Delegate Williams Alternate Simpson - League of California Cities - Board of Directors Delegate Rosenberger Alternate sispeee- Los Angeles County/City Selection Committee (must appoint alter- nate separately each time if unable to attend when meeting is called.) Mayor Simpson (11-10-87) Sister City Association, Inc. Delegate Williams Alternate Be$eaals- (Sheldon) South Bay Cities Association Delegate eioffi- (Simpson) Delegate Williams 1 South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles County Delegate Simpson (11-10-87) Alternate South Bay Delegate Rosenberger Corridor Study Steering Committee Cioffi- (Williams) Alternate WiiifamM- South Bay Juvenile Diversion Project Delegate (Sheldon) Simpson, alternate Rosenberger South Bay Regional Public Communications Authority Delegate Rosenberger Primary Alternate BeBeitts (other three councilmembers are back-up alternates Southern California Association of Governments (SCAG) Delegate Bebekkrs Alternate Simpson Southern California Rapid Transit District (by Resolution) Delegate Alternate Simpson Resolution No. 87-5085 Rosenberger (11-10-87) West Basin Water Delegate Association Simpson SUBCOMMITTEES Business Relations Councilmember Rosenberger Councilmember i3 -is - City Community Relations Committee of the Council Councilmember 'Cit.) f r1 Councilmember Simpson 2 City -County Relations Councilmember Williams Councilmember Rosenberger City -School District Relations Councilmember BeBeIlis (Creighton) Councilmember Simpson Coordinating Council Councilmember Williams Councilmember hie€fi- Fire and Police Relations Councilmember Williams Councilmember Reseftberger (Creighton) Planning Councilmember BeBeklks (Sheldon) Councilmember Rosenberger Railroad Right -of -Way Councilmember BeBellks (Rosenberger) Councilmember Simpson State Legislation Review/Recommendation Councilmember Simpson Councilmember C-io-€€r (Creighton) Transportation & Parking Subcommittee Councilmember Williams Councilmember (Rosenberger) Strand Safety Committee Councilmember Williams Councilmember Rosenberger December 7, 1987 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 15, 1987 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO APPOINT SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY Recommended Action: It is recommended that the City Council adopt the attached resolution to appoint Councilmember Chuck Sheldon and Personnel Administrator Robert A. Blackwood to the Independent Cities Risk Management Authority (ICRMA). Background: With the departure of Mr. Tony DeBellis from the City Council, the City must appoint a new representative to the ICRMA Governing Board. The By -Laws of the ICRMA require that an elected official must be appointed as a primary representative and that an employee of the municipality may be appointed as the alternate to act in the primary member's absence. Additionally, the City is represented on the ICRMA Liability Risk Management Committee as well as on the Governing Board. Since 1985 Mr. DeBellis was the primary representative to the Governing Board and Robert A. Blackwood was the designated alter- nate to the Governing Board and the representative to the Liability Risk Management Committee. Analysis: The attached Resolution accomplishes the appointment of Council - member Chuck Sheldon as the primary representative to the ICRMA Governing Board, and Personnel Administrator Robert A. Blackwood as alternate to the Board and representative to the Liability Risk Management Committee. Respectfully submi Robert A. Blackwood Personnel Administrator • Concur: Gayl T. Martin Interim City Manager 11a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO APPOINT SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY. WHEREAS, the City of Hermosa Beach is a member of the Independent Cities Risk Mangement Authority; and Whereas, the City of Hermosa Beach is a member of the Liability Risk Management Committee; and Whereas, the Amendment to Joint Exercise of Powers Agreement For Insurance And Risk Management Purposes dated May 13, 1987 and the Risk Management Committee By -Laws require that an elected official be appointed by resolution to the Governing Board of the Authority and an alternate be appointed by resolution to act in the primary member's absence; and Whereas, the Amemdment to Joint Exercise of Powers Agreement For Insurance And Risk Management Purposes dated May 13, 1987 and the Risk Management Committee By -Laws require that a staff member be appointed as a voting member of each Risk Management Committee that the City is a member of and another representative to act in the primary member's absence. Now, THEREFORE, The City Council of the City of Hermosa Beach does resolve as follows: // // // // 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 1. That the City of Hermosa Beach appoints the Honorable Chuck Sheldon to serve on the Governing Board of the Independent Cities Risk Management Authority. Section 2. That the City of Hermosa Beach appoints Robert A. Blackwood to serve on the Governing Board of the Independent Cities Risk Management Authority in the absence of the primary member noted in Section 1. above. Section. 3. That the City of Hermosa Beach appoints Robert A. Blackwood to serve on the Liability Risk Management Committee. Section 4. That the individuals previously designated by this Council as the City's representative and alternate to the ICRMA Governing Board and to the Liability Risk Management Committee of the ICRMA, are hereby confirmed and designated as the City's delegate to the ICRMA Governing Board for all purposes of representing the City's interests and exercising the authority of the City with respect to the Coverage and the program and to the Governing Board and signing such amemdments as are contemplated to be approved by the Governing Board Trust Agreement, and such individuals shall keep this Council informed of such matters on a timely basis. Section 5. That the City Clerk shall certify to the adoption of this resolution and thenceforth and thereafter the same shall be in full force and effect. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 APPROVED AND ADOPTED THIS DAY OF , 1987. PRESIDENT of the City Council, and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FO Ilk A City Clerk ity Attorne December 1, 1987 Honorable Mayor and Members of Regular Meeting of Hermosa Beach City Council December 15, 1987 SUBJECT: C.C./P.C. WORKSHOPS AND/OR SUBCOMMITTEE MEETINGS CITY COUNCIL INITIATED Recommendation It is recommended that the City Council set a policy for regular Council/Commission workshop meetings. Staff suggests that quarterly meetings may be beneficial for discussing issues of mutual concern. Background At the June 9, 1987 meeting, the City Council requested a future discussion of having workshops on a regular basis. At the August 11, 1987 meeting, the City Council continued this matter to the first meeting in December. Analysis The following matters should be considered by the City Council: 1. Should the C.C./P.C. meet as a whole in a workshop fashion or should there be a subcommittee? 2. If there is to be a subcommittee, who should be on the subcommittee? 3. How often should there be a workshop or subcommittee meeting? 4. What projects should be discussed, e.g. State of the General Plan, Capital Improvement Projects, Downtown Plan, Lot Mergers, Growth Control? Attachments 1. C.0 Minutes of 6/9/87 2. C.C. Minutes of 8/11/87 3. Subcommittee Staff Report of 5/26/87 NCUR: Gayle /. Martin Inter City Manager ectu lly yjabmit ed, Micbae Sc ubac Planning Director 11b Eatitgrounb -h. (1) Report of City Council/Planning Subcommittee meeting. Memorandum from Planning Director Michael Schubach dated May 19, 1987. Action: To receive and file. Motion DeBellis, second Rosenberger. So ordered. Further Action: To put on a future agenda a discussion of having workshops with the entire City Council and Planning Commission on a regular basis. Motion Williams, second Rosenberger. So ordered, noting the objections of Cioffi and DeBellis. - 3 - Minutes 6-9-87 10. MISCELLANEOUS. ITEMS AND.REPORTS-CITY.000NCIL. (a) Discussion of Planning„Commission/City,Council.$ubcom- mittees or.PlanningCommission/City_Council Workshoe Meetings. Memorandum from Planning Director Michael Schubach dated July 20, 1987. Supplemental information - memorandum from Andrew Peres, Associate Planner dated August 7, 1987. 4etion; To continue this item to the first meeting in December. Motion Rosenberger, second Williams. So ordered noting the absence of DeBellis. - 12 - Minutes 8-11-87 Honorable Mayor and Members of the Hermosa Beach City Council REPORT OF CITY COUNCIL/PLANNING COMMISSION SUBCOMMITTEE MEETING May 19, 1987 Regular Meeting of May 26, 1987 The City Council/Planning Commission Subcommittee met May 13, 1987 at 6:00 p.m. as scheduled. The two areas of discussion were prioritization and upgrading costs to developers. In an hour and a half much was accomplished and it was decided that in the future, this Subcommittee should meet on a regular basis every two months, beginning in August. The following is a summary of what occurred. PRIORITIZATION 1. Reduction in Density: It was decided that this issue should first be addressed through resolving zoning/General Plan inconsistency areas (City Council -requested study of lot square footage required per dwelling unit in all residential zones would be addressed later). It was requested that the 3rd Quarter General Plan amendment (beginning in August) include redesignating the Multi -Use Corridor to General Commercial. 2. Prohibition of on -shore facilities for off -shore oil drilling: This has been scheduled for the 6/2/87 Planning Commission meeting and the 7/14/87 City council meeting. 3. Maximum height allowed in all zones: This has been scheduled for Staff Review on 5/21/87, Planning Commission on 6/2/87 and the City Council on 7/14/87. 4. Expansion of existing nonconforming use or building: It was agreed that this was an urgent priority. Staff will do a survey of how other cities address this issue and submit an interim operating ordinance to City Council on 6/23/87 and refer this matter to the Planning Commission for review and recommendations. 5. Public right-of-way & residential uses: This pertained to walls or fences on walk -street properties. It was agreeed that this was more a matter of enforcement rather thatn study since the Zoning Ordinance has rules pertaining to this problem. 6. Restaurant Expansion without required parking: It was agreed that, especially in the downtown area, there were often unique characteristicis not considered in the general commercial parking requirements. This has been scheduled for 1 llm Staff Review in September, Planning Commission in October and City Council in November, 1987. 7. Downtown Revitalization: The grant application for this is March, 1988. The report and application for this grant will be submitted to the Planning Commission for review in January, 1988 and City Council in February, 1988. UPGRADE COSTS TO DEVELOPERS After some discussion, the Subcommittee members understood that due to the Jarvis/Gann initiatives, the financial burden of upgrading such City services as sewer lines, fire flow, etc. necessitated by development, may have to be the responsibility of the developer. FUTURE MEETINGS Everyone agreed that 6:00 p.m. was a good time for the future meetings which will be scheduled every two months, beginning in August; however, no firm day was set. The Planning Commission, at their May 19th meeting, has been requested to consider Mondays or Wednesdays of whichever week of the month mutually agreeable to them. Their preferences will be made known to you after their meeting which you can then negotiate to your mutual convenience. August may be a difficult month to begin a pattern because of vacations. Also because of the Brown Act requiring the posting of an Agenda for all such meetings, possible topics of interest should be considered prior to each meeting. CONCUR: Gre;,orylT. Cit Manager ecleirl:Q11 -�L - 2 -s•ectfully -ubu''tted, Michael Schu•ach Planning Director December 15, 1987 ALTERNATIVE SCHEDULE FOR REZONING Areas (Number correspond to attached map) Planning Commission Public Hearing City Council Public Hearing #1 January February 1st Planning Commission meeting in March General Plan & Rezoning of 6th Street - llth Street/Pacific Coast Highway - Ardmore and 1st City Council meeting of April. #2 March (2nd meeting) April (2nd meeting) #3 April May #4, 5 & 6 May June #7 July August #8 August September #9 October November #10 November December SUPPLEMENTAL INFORMATION 1s November 30, 1987 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 15, 1987 SUBJECT: DOWNZONING MAP AND SCHEDULE OF IMPLEMENTATION INITIATED BY CITY COUNCIL Recommendation Receive and file. Background The City Council has requested a map of the areas of potential rezoning and a schedule as to when the rezoning will be completed. Analysis The attached map and schedule indicate the areas for rezoning and the tentative time frames. Unforseen complications may result in delays. For instance the Planning Commission or City Council continuing the matter, or other issues taking priority and staff not having enough manhours to accomplish the rezoning as well as the other tasks simultaneously. There are some additional areas not shown on the attached map which will need some form of amendment; these areas are small in size, and have some unusual characteristics which require special consideration. In most instance there are areas which had been designated as Commercial, but had Residential zoning. Since the General Plan was revised in. 1979, these areas have been developed based on their existing zoning; to rezone them now to be consistent with the General Plan designation is probably not viable any longer. Because some of the areas to be downzoned are rather large, the Planning Department will need some additional funds for Public Noticing. NCUR: " Gayl_ T. Martin Interim City Manager Respectfully submitted, "CL!'/ M chael Schubach Planning Director is rr -4' SCHEDULE OF REZONING PLAN Areas (Numbers correspond to attached map) Planning Commission Public Hearing City Council Public Hearing #1 January February #2 March April #3 May June #4, 5 & 6 July August #7 September October #8 October November #9 December January #10 February March PROPOSED AREAS TO BE REZONED 1 FRCIAL GENERAL PLAN MAP M AMENDED RMOSA BEACH, CAILIEFORMA,.. Prepared by the Planning Department 0 en R-2 1::‘ R-1 (7) gg R-3 fo R-? R-3 fo'R-1 b.° Jo C-3 ',AGAIN, • •-4'1. • //' 4/ 4 • 1 • -° -\\--e\G\ a. D ..) pLD • •.1- • ,. • . • 4 •q -`1 " Ado. • - 0.10 1.3 0 r- • 1.0 itt L t 0 • rt(oAct 1.-L7 ..,...4.. t............1 . , ,, c_i i-- L.-.11 I • i PA ,,,, ',2..'.. j•JC P 1'44 r........ 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OS 1. 10/ iJ 110 -• 113 pop GC ,,,,, 1131 .4.;--17(—. 110 "0 I : • 1 : I HO : 40 .10 - _____, _...; i Pit. it j. 1 ! • ' hC-- t---C-A t t.._..., 1 . 40.00 i, ii.—NO:47070 : _If ---,!i;-.:----:---., , +•••.-- --,s-ThEzr---1- 113 CITY OF HERMOSA BEACH MEMORANDUM TO: CITY COUNCIL DATE: DEC. 10, 1987 FROM: CITY CLERK MIDSTOKKE RE: INTERACTION BETWEEN COUNCILMEMBERS & STAFF Attached for your information is City Code Section 2-15. dealing with Council-manager relations and staff. K - hleen City Cl dstokke, cc: City Manager City Attorney StlPPLEMATjON INF1 AL ORM 12 s § 2-15 ADMINISTRATION § 2-15 posed annual salary plan to the city council for its approval. 9. Purchasing. It shall be the duty of the city manager and he shall be responsible for the purchase of all supplies for all of the departments or divisions of the city. No expenditures shall be submitted or recommended to the city council except on report and approval of the city manager. 10. Investigations. It shall be the duty of the city man- ager to make investigations into the affairs of the city and any department or division thereof, and any contract or the proper performance of any obligations of the city. 11. Public utilities and franchises. It shall be the duty of the city manager to investigate all complaints in relation to matters concerning the administration of the city government and in regard to the service maintained by public utilities in the city, and to see that all franchises and permits granted by the city are faithfully performed and observed. 12. Public buildings. It shall be the duty of the city man- ager and he shall exercise general supervision over all public buildings, public parks and all other public property which are under the control and jurisdiction of the city council. 13. Hours of employment. It shall be the duty of the city manager to devote his entire time to the duties of his office in the interests of the city. 14. Additional duties. It shall be the duty of the city man- ager to perform such other duties and exercise such other powers as may be delegated to him from time to time by ordinance or resolution or other action of the city council. (Ord. No. 153 N. S., § 7.) Sec. 2-15. Council-manager relations. The city council and its members shall deal with the admin- istrative service of the city only through the city manager, except for the purpose of inquiry, and neither the city council nor any member thereof shall give orders to any subordinates of the city manager. The city manager shall take his orders and instructions from the city council only when sitting in 15 J § 2-16 HERMOSA BEACH CITY CODE § 2-18 a duly held meeting of the city council and no individual councilman shall give any orders or instructions to the city manager. (Ord. No. 153 N. S., § 7.15.) Sec. 2-16. Cooperation of other city officers with city manager. It shall be the duty of all subordinate officers and the city clerk, city treasurer and city attorney to assist the city man- ager in administering the affairs of the city efficiently, eco- nomically and harmoniously so far as may be consistent with their duties as prescribed by law and ordinances of the city. (Ord. No. 153 N. S., § 7.16.) See. 2-17. Attendance at commission meetings. The city manager may attend any and all meetings of the planning commission, civil service board, recreation commis- sion, and any other commission, boards or committees here- after created by the city council, upon his own volition or upon direction of the city council. At such meetings which the city manager attends, he shall be heard by such commis- sions, boards or committees as to all matters upon which he wishes to address the members thereof, and he shall inform the members as to the status of any matter being considered by the city council and he shall cooperate to the fullest extent with the members of ail commissions, boards or committees appointed by the city council. (Ord. No. 153 N. S., § 7.17.) Sec. 2-18. Removal—Vote required; notice of intention to remove. The removal of the city manager shall be only upon a three member vote of the whole council in a regular council meet- ing, subject, however, to the provisions of the next succeeding sections. In case of his intended removal by the city council, the city manager shall be furnished with a written notice stating the council's intention to remove him and the reason therefor at least thirty days before the effective date of his removal. (Ord. No. 153 N. S., § 7.18.) 16