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Home My WebLink About06/08/92AGENDA SPECIAL MEETING HERMOSA BEACH CITY COUNCIL Monday, June 8, 1992 - Council Chambers, City Hall YOR Robert Essertier MAYOR PRO TEM Albert Wiemans COUNCILMEMBERS i Robert Benz Sam Y. Edgerton Kathleen Midstokke All Council meetings 7:30 p.m. 7; 3 CITY CLERK Elaine Doerfling CITY TREASURER Gary L. Brutsch CITY MANAGER Frederick R. Ferrin CITY ATTORNEY Charles S. Vose are open to the public. PLEASE ATTEND. PLEDGE OF ALLEGIANCE 4 ROLL CALL: 1. CONSIDERATION OF PRELIMINARY 1992-1993 BUDGET. a. b. c. Overview o_f/ budget y Revenue ,4 Review of City Department Budgets 2. CONSIDERATION OF FY 92-93 - FY 96-97 FIVE YEAR CAPITAL IMPROVEMENT PROGRAM PRELIMINARY BUDGET. CITIZEN COMMENTS Citizens wishing to address the Council within the Coun- cil's jurisdiction may do so at this time. ADJOURNMENT DIVISION FUND 1121 CITY CLERK 001 GENERAL FUND PERSONAL SERVICES 4102 CITY CLERK REGULAR SALARIES/MISC 4110 CITY CLERK VACATION/SICK PAY OFF 4111 CITY CLERK ACCRUAL CASH IN 4112 CITY CLERK PART TIME/TEMPORARY 4185 CITY CLERK SOCIAL SF_CURITY(F I C 4189 CITY CLERK MEDICARE BENEFITS CITY OF HERMOSA BEACH BUDGET YE'- 1992/93 90 - 91 91 - 91 ACTUAL BUDGET 542 273 0 38,136 A 0 0 CONTRACT SERVICES 4201 CITY CLERK CONTRACT SERVICE/PRIVAT MATERIALS/SUPPL 4304 CITY CLERK 4303 CITY CLERK 4315 CITY CLERK 4316 CITY CLERK 4317 CITY CLERK 4323 CITY CLERK IES/OTHER TELEPHONE OFFICE OPER SUPPLIES MEMBERSHIP TRAINING CONFERENCE EXPENSE PUBLIC NOTICING OBJECT CLASS TOTALS : EQUIPMENT 5401 CITY CLERK 5402 CITY CLERK EQUIPMENT -LESS THAN $50 EQUIPMENT -MORE THAN $50 OBJECT CLASS TOTALS : FUND TOTALS : 38,405 22, 084 68 6B 25,759 0 678 48,657 128 26,285 128 26,285 564 2,497 100 196 0 11,167 14,324 53,007 668 2,220 297 0 620 10. 185 13, 990 88,932 O 1.400 O 0 O 1.400 O 1,400 53,057 90,332 91 - 92 91 - 92 92 - 93 92 - 93 ACTUAL ESTIMATE BDGT RAST MGR RCMD (02/28/92) 14,679 0 0 17,007 327 425 32,438 10, 351 10, 351 504 1,280 220 0 619 7,714 10. 337 53,126 16 O O 0 0 53. 126 23. 060 0 0 25. 759 327 646 49,800 26. 285 26,285 670 2. 220 220 0 619 10. 300 14. 029 90. 114 1. 400 0 1. 400 1.400 91, 514 30,202 30. 202 453 493 453 493 16,788 16,788 0 0 681 681 48,577 48,377 37,776 37,776 670 670 2,220 2,220 250 250 300 300 620 0 10, 500 10,300 14,360 13.940 100,913 100,293 O 0 0 0 40,000 100,913 140. 293 • • • CITY OF HERMOSA BEACH BUDGET 1992-1993 DEPARTMENT: City Clerk/Administration & Records SOURCE OF FUNDS: General Fund DEPARTMENT DESCRIPTION: The City Clerk is the custodian of City records and keeper of the City Seal. Among statutory duties are: conduct elections; record proceedings of Council meetings; publish and post legal notices; maintain City Code books; filing officer; Fair Political Practices Commission filing official. OBJECT CODES 4102 REGULAR SALARIES Deputy City Clerk TOTALS 4112 PART TIME/TEMPORARY City Clerk TOTALS POSITION SUMMARY AUTHORIZED 91-92 1.00 1.00 DEPARTMENT CITY MANAGER RECOMMENDATION RECOMMENDATION 92-93 92-93 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 OBJECT ACCOUNT CODES TITLE OBJECT CODE EXPLANATIONS 4201 Contract Services/ .1992-93 Private EXPLANATION Records management consultant ($28,576), Municipal and Zoning Code sup lem I:224111z ($7,500), St reprints ($1,500), storage of microfilm off-site ($100), office equipment maintenance ($100). 4315 Membership 1992-93 International Institute of Municipal Clerks and California City Clerks Association ($250) 14 4316 Training 1992-93 Southern California City Clerks Association meetings ($300) 4317 Conference 1992-93 Annual State conference (-0-) Expense Due to budgetary constraints no monies are being allocated for this account. 5402 Equipment 1992-93 Estimate of minimum required filing equipment More than $500 and supplies for citywide records management program ($40,000). budget/clkbl 15 DIVISION 1122 ELECTIONS FUND 001 GENERAL FUND CITY OF HERMOSA BEACH BUDGET YE 1992/93 90 - 91 91 - 92 91 - 92 91 - 92 92 - 93 92 - 93 ACTUAL BUDGET ACTUAL ESTIMATE BDGT ROST MGR RCMD (02/28/92) • • • • PERSONAL SERVICES 11 4112 ELECTIONS 4185 ELECTIONS PART TIME/TEMPORARY SOCIAL SECURITY(F I C A 0 O 1,100 0 260 0 1,120 1,120 )7/% 74,...) %/ 7 • 4189 ELECTIONS MEDICARE BENEFITS 0 0 69 0, O 0 0 -28 0 .16 16 1.2 ,L 5/ • O 1,100 0 7.21 0 1,203 1,205 9 G/Se3 • CONTRACT SERVICES 4201 ELECTIONS CONTRACT 4251 ELECTIONS AT • 23,319 CONTRACT SERVICE/GOVT3, 467 2,181 2,181 19.681 18,900 18,900 10)06'0 g 0ZU • 3, 467 23, 300 398 21.264 20,500 20,300 / J1 9 SO 8 sso • MATERIALS/SUPPLIES/OTHER -�9 4304 ELECTIONS TELEPHONE 0 72 3 10 72 72 pj` • 4303 ELECTIONS OFFICE OPER SUPPLIES�i 178 1, 331 1.370 _.�2, 000 1,000 1,000 !7C(.4-44"-.444- ,-(;) L�-,• 4316 ELECTIONS TRAINING 144 0 0 4317 ELECTIONS CONFERENCE EXPENSE 0 367 367 3677 367 2000 ^',4:Lof,0 • 322 1,770 1,749 2.377 1,639 1.272 /0'72" •/ 7 • OBJECT CLASS TOTALS : 3.789 213,370 2.347 23. 641 23,344 22. 977 • FUND TOTALS : 3. 789 28. 370 2,347 23,641 23. 344 22,977 / °Pa o.WJG9 • • 19 • 4.3!9/ • • • • • • CITY OF HERMOSA BEACH BUDGET 1992-1993 DEPARTMENT: Elections SOURCE OF FUNDS: General Fund DEPARTMENT DESCRIPTION: The City Clerk is charged with conducting all City elections, including the processing of initiative, referendum and recall petitions. In consolidated municipal elections, the City Clerk coordinates with the County and is responsible for performing the tasks associated with candidates and ballot measures, which include publishing required notices and processing nomination papers, candidate statements, ballot arguments and rebuttals, financial statements, campaign expenditure statements, and other related matters. OBJECT CODES 4112 PART TIME/TEMPORARY TOTALS POSITION SUMMARY DEPARTMENT AUTHORIZED RECOMMENDATION 91-92 92-93 1.00 1.00 CITY MANAGER RECOMMENDATION 92-93 1.00 1.00 1.00 1.00 OBJECT CODES 4112 Part Time/ Temporary ACCOUNT TITLE OBJECT CODE EXPLANATIONS 1992-93 4201 Contract Service/ 1992-93 Private 4251 Contract Service/ 1992-93 Govt. 4316 Training 1992-93 EXPLANATION One month part time, 20 hours per week, needed approximately 90 days before election ($1,120) Election information and consultation ($1,600) Election consolidation with Los Angeles County ($18,900) Elections law seminar ($200) 17 4317 Conference 1992-93 Annual State conference (-0-) Expense Due to budgetary constraints no monies are being allocated for this account. budget/elecbl 18