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Home My WebLink About12/14/93ACTION SHEET ACTION SHEET REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, December 14, 1993 - Council Chambers, City Hall Regular Session - 7:00 p.m. PLEDGE OF ALLEGIANCE: LED BY JULIE OAKES ROLL CALL: ALL PRESENT PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Cathy McCurdy: Requested blood donations for a Hermosa student who has leukemia: types B+, B-, and O. Parker Herriott: Questioned what were the topics of the 12/2/93 Closed Session and if there were any decisions made on the issues. Also requested that the City contact Caltrans re: a study of PCH in light of the recent accident at 16th Street. June Williams: Stated that items listed under "Other Matters" require a vote to even discuss the item and that council should take these votes prior to wasting time in discussing an item. Matthew Kruse: Representing Beach Cities Toy Drive, collecting new and used toys to be brought to the bin located in the City Hall parking lot. Wrapping party will be held on 12/23/93 12:OOpm in the Clark Building. Dave Reimer: Spoke re: traffic study to close 2nd & 8th west of highway. Money should not be spent on this, will only redirect traffic to other streets. (b) WRITTEN COMMUNICATIONS (1) Letter from Ralph C. Turkolu dated November 17, 1993 regarding difficulties encountered in the repair/replacement of a fence on his property. 1 Ralph Turkolu: Requesting to be permitted to replace the old fence. CITY ATTORNEY: STATED THAT THIS WOULD REQUIRE A CODE AMENDMENT. COUNCIL VOTED 5-0 TO AGENDIZE WITH STAFF TO PROVIDE RESEARCH ON DATE OF CHANGE FOR FENCE HEIGHT REQUIREMENT. (2) Letter from Parker Herriott dated December 7, 1993 regarding request that Mayor Sam Y. Edgerton not serve on City Council since he is no longer allegedly a registered voter in Hermosa Beach, pursuant to Government Code Section 36502. Parker Herriott: Asked for City Attorney comments. CITY ATTORNEY:: STATED THAT, TO HIS KNOWLEDGE, MR EDGERTON WAS A REGISTERED VOTER. MOTION RB/JB TO RECEIVE AND FILE. OK 5-0 1. CONSENT CALENDAR: (a) Recommendation to approve the following minutes: 1) Minutes of the regular meeting held on November 23, 1993; and, 2) Minutes of the adjourned regular meeting held on December 2, 1993. (b) Recommendation to ratify Demands and Warrants Nos. through inclusive, and to approve cancellation of certain warrants as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file the November 1993 investment report. Memorandum from City Treasurer John M. Workman dated December 1, 1993. (e) Request for 30 day extension of temporary appointment of three community service officers. Memorandum from Personnel Director Robert Blackwood dated December 1, 1993. PULLED BY JO JO: QUESTIONED WHY THIS IS BEING BROUGHT TO COUNCIL FOR APPROVAL. 2 ROBERT BLACKWOOD: STATED THAT ORDINANCE REQUIRES COUNCIL APPROVAL EVERY 30 DAYS. MOTION RB/JO FOR STAFF RECOMMENDATION, SO ORDERED (1) Recommendation to approve lease agreement between City of Hermosa Beach and Project Touch. Memorandum from Community Resources Department dated November 18, 1993. (g) Recommendation for approval of 1994 appointments list of all regular and ongoing city board, commissions and committees. Memorandum from City Clerk Elaine Doerfling dated November 28, 1993. (h) Recommendation to approve request from the Redondo Beach Chamber of Commerce and Mark Conte Productions to allow them to utilize Hermosa Ave. at Eighth St. for the 3rd Annual Super Bowl Run on January 30, 1994. Memorandum from Community Resources Director Mary Rooney dated December 8, 1993. (i) (I) Recommendation for award of contract for the Downtown Trash Enclosure Project (CIP 92-148). Memorandum from Public Works Director Amy Amirani dated November 29, 1993. Recommendation for award of construction contract for the Biltmore Park Site Demolition Project (CIP 92-523). Memorandum from Public Works Director Amy Amirani dated November 30, 1993. (k) Recommendation for approval of a resolution approving the application for grant funds from the Environmental Enhancement and Mitigation Program for the Pacific Coast Highway Median Enhancement Project - Artesia Blvd. to Pier Ave. Memorandum from Public Works Director Amy Amirani dated November 30, 1993. PULLED BY SE SE: QUESTIONED THE IMPACT THIS WOULD HAVE ON PCH AMYAMIRANI: RESPONDED CITING THAT THE IMPACT OF THE CALTRANS DECISION TO CLOSE OFF A PARKING LANE TO CREATE AN ADDITIONAL TRAVEL LANE MAY QUALIFY THE CITY TO RECEIVE THIS GRANT MONEY TO FUND A MEDIAN ENHANCEMENT PROJECT ON PCH TO MITIGATE THE NEGATIVE INFLUENCE OF INCREASED TRAFFIC VOLUMES AND INCREASE VEHICULAR SAFETY. MOTION SE/JO FOR APPROVAL. VOTE 5-0 3 (I) (m) -'R Recommendation for award of construction contract for the Edith Rodaway Friendship Park Expansion CIP 92-513. Memorandum from Public Works Director Amy Amirani dated December 6, 1993. Recommendation to rescind the bid awarded to L.A. Micro for six Laserjet Series 4 Printers and thirty-seven (37) DX33 computers and award bid to Infosystems Computer Center for the printers and award bid to Comtrade. Inc. for the computers. Memorandum from Data Processing Technician Joe Duckett dated December 9, 1993. MOTION JR/JO TO APPROVE BALANCE OF CONSENT CALENDAR, SO_ ORDERED. 2. CONSENT RESOLUTIONS/ORDINANCES. a. RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (P.E.R.S.) AND THE CITY OF HERMOSA BEACH. Memorandum from Personnel Director Robert Blackwood dated December 6, 1993. MOTION RB/JR TO ADOPT. OK 5-0 b. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (P.E.R.S.) TO PROVIDE SECTION 21382.4 THIRD LEVEL OF 1959 SURVIVOR BENEFIT. For introduction and waiver of full reading. Memorandum from Personnel Director Robert Blackwood dated December 6, 1993. MOTION RB/JO TO INTRODUCE. OK 5-0 MOTION RB/JO WAIVE READING. OK 5-0 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. 4 PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. APPEAL OF THE PLANNING COMMISSION'S DECISION TO IMPOSE SPECIFIC CONDITIONS TO A C.U.P. TO AUTHORIZE AN EXISTING ADULT THEATRE AND BOOKSTORE AT 809 PACIFIC COAST HIGHWAY, THE TENDER BOX. Memorandum from Planning Director Michael Schubach dated December 6, 1993. Public Hearing opened at 7:37 Jack Wood: Representing Jump, Inc.. Stated that the Planning Commission made no findings as to why there was a need for these two specific conditions. No CUP conditions should put a business out of business. City should provide analysis that this would not create a loss of business. Vada Klein: Stated that there have been no violations, arrests or complaints in 20 years. Would like to continue operations as usual. Warren Barr: Site specific CUP is the issue in this matter. Phyllis Pennings: No problems from Tender Box in the 20 years she has lived in neighborhood Richard Sullivan: Opposes appeal and supports Planning Commission's recommendations for public health, safety and welfare reasons & the need to have consistent standards for these types of businesses (specifically citing Fantasy Arcade). Questioned whether Ms. Klein is a Hermosa Beach resident. Parker Herriott: Supports Planning Commission's recommendations and feels appeal should be denied June Williams: Opposes Planning Commission's recommedation re: hours since there has been no apparent reports of complaints. Recommended windows be placed in the viewing booth doors rather than removal of doors. Jerry Newton: CUP for problems that don't exist seems wrong. Mark Woodward: Patronizes Tender Box. Opposes conditions. George Schmeltzer: Ms. Klein has contributed to the community in many charitable ways through the success of the business. Dave Reimer: 15 year resident in neighborhood and stated that the Tender Box has been good neighbor. If there's nothing wrong don't fix it. Mike Newfield: Feels it would be an extreme hardship for the business if it had to close at 10pm., and stated that the public has a right to privacy in the viewing booths. Jim Rosenberger: Clarified previous question of Ms. Klein's residency in Hermosa and stated that she does own the two properties directly behind business. Dennis Kelly: Landlord for property occupied by Jump, Inc. Opposes CUP conditions stating that these conditions would not only be detrimental to Ms. Klein but would also have a "trickle down" effect on others. Maryann Wright: Cited a past federal drug bust at that property. Stated that patrons of business leave items from store on lawns and in trash where children can be exposed. Steve Fortney: Not in favor of promoting this type of material. Public Hearing closed 8:20pm SE: QUESTIONED VAL STRAUSER AS TO WHETHER THERE WERE ANY PUBLIC SAFETY ISSUES IN GRANTING THIS APPEAL. VAL STRASER: STATED THAT THERE HAVE BEEN NO VIOLATIONS SINCE 1988, AND THE ONLY COMPLAINT HE CAN RECALL OCCURRED 4 OR 5 YEARS AGO CONCERNING THE LIPIERING OF LITERATURE ON NEIGHBORHOOD LAWNS. JO: CLARIFIED PLANNING COMMISSIONS POSITION, STATING THAT THE TENDER BOX CUP CAME BEFORE THE COMMISSION AT THE SAME TIME AS THE FANTASY ARCADE CUP (WHICH HAD RECEIVED NUMEROUS COMPLAINTS) AND RECOMMENDING THESE CONDITIONS FOR TENDER BOX WAS AN ATTEMPT BY THE COMMISSION TO PROMOTE A SENSE OF FAIRNESS, HOWEVER, AT THIS TIME, IT DOES APPEAR THAT THESE CONDITIONS ARE NOT NECESSARILY "FAIR" TO THIS BUSINESS. MOTION RB/JB TO GRANT APPEAL AND REFER BACK TO PLANNING COMMISSION. OK 5-0 5. AMENDMENTS TO THE POLICIES OF THE COASTAL COMMISSION CERTIFIED LAND USE PLAN IN REGARDS TO PARKING IN THE DOWNTOWN AREA AND TEXT AMENDMENTS TO COMMERCIAL PARKING REQUIREMENTS AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. THE SPECIFIC AMENDMENTS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: 6 TO NOT REQUIRE PARKING ON BUILDING SITES OF 10,000 SQUARE FEET OR LESS WITH A FLOOR AREA RATIO OF 1:1 OR LESS WITHIN THE DOWNTOWN AREA; TO REQUIRE PARKING IN DOWNTOWN AREA SITES AT 65% OF THE ZONING ORDINANCE STANDARD APPLIED OUTSIDE THE DOWNTOWN AREA; TO ALLOW IN -LIEU FEES TO BE PAID FOR BY THE CITY AS AN OPTION; FOR CASES OF EXPANSIONS OR CHANGES OF USES TO EXISTING BUILDINGS, TO CALCULATE PARKING REQUIREMENTS FOR THE INCREASED INTENSITY (RATHER THAN REQUIRING THAT THE ENTIRE BUILDING BE BROUGHT UP TO CODE). Memorandum from Planning Director Michael Schubach dated December 6, 1993. Open public hearing at 8:55pm Parker Herriott: Questioned whether this item includes parking structures. MS.'RESPONSE STATING THAT THIS ITEM DOES NOT STATE SPECIFICALLY PARKING STRUCTURES, THIS ITEM JUST ADDRESSES THE REQUIREMENT FOR PARKING. Jerry Newton: Questioned page 10,Section 1 (1152.5) and Section 2, confusion regarding Section 1 precluding Section 2. ...after "expansion", line ??, add: "subject to the provisions of Section 1152.5" (e) after "demand", line 26, add "there shall be no addtional parking requirement except to the extent there is a change in the floor area to lot area ratio in buildings in excess of 10,000 square feet which exceeds the ratio of 1:1. " Capitalize next sentence... "The requirement" (Also change page 17 to conform with this revision) Page 11, Section 4, line 8, after "private party," add "shall pay said fee under the terms as are approved by the planning commission and adopted by the City Council." Page 7, line 7, Program: eliminate last four lines in this paragraph (line 12) through end of next paragraph (line 15). Dean Nota: Supports Planning Commissions recommendations. Stated that Page 2, Item 3 was not discussed at DBAED Commission, questioned staff intent. Also questioned the reduction in in -lieu fee. 7 Warren Barr: Chamber supports Planning Commissions recommendations. June Williams: Cost to build a parking space was studied previously, should be considered now. Feels the reason no in -lieu fees are currently paid is because there is not a statement of what would be done with the in -lieu fees. Closed public hearing at 9:20 pm RB: RECOMMENDED ASKING COASTAL COMMISSION TO REDUCE AMOUNT OF IN -LIEU FEE. JR: CLARIFIED THAT COLLECTING IN -LIEU FEES CONTAINS THE CONDITION THAT YOU, AT SOME TIME, PROVIDE THAT PARKING. THEREFORE, IN -LIEU FEES SHOULD BE REPRESENTATIVE OF AMOUNT NEEDED TO BUILD THIS PARKING IN FUTURE. QUESTIONED ITEM 3 IN ANALYSIS OF IN -LIEU FEES TO BE PAID BY THE CITY RATHER THAN DEVELOPER.. WOULD LIKE TO SEE PLAN ON DISTRIBUTION OF 20 SPACES MENTIONED IN "COMMENTS FROM THE DBAEDC" SECTION, PAGE 3. CLEAN UP LANGUAGE ON "10,000 SQUARE FOOT" SECTION, CAN EASILY BE MISINTERPRETED, MAY BE A BETTER TO WAY SAY IT. MS: PLANNING COMMISSION WILL CONSIDER CHANGES TO CLEAR THIS UP. JO: WOULD LIKE TO SEE DBAED COMMISSION ENTERTAIN DIFFERENT SCENARIOS THAT MIGHT OCCUR. ALSO CONCERNED WITH 20 SPACES, WHAT CRITERIA FOR HOW A BUSINESS WILL BE DEEMED APPRORIATE. RB: FEELS ITEM IS STEP IN RIGHT DIRECTION "BUT NOT FAR ENOUGH". IN - LIEU FEES WON'T WORK. PARKING LOTS PAY FOR THEMSELVES. MOTION RB/SE TO ADOPT RESOLUTION WITH CHANGES NOTED BY JERRY NEWTON. OK 5-0 MOTION TO RB/JB INTRODUCE ORDINANCE WITH CHANGES. OK 5-0 MOTION RB/JO TO WAIVE READING OF ORDINANCE. OK 5-0 MOTION RB REDUCE IN -LIEU FEE TO $1500, SECONDED BY JO FOR PURPOSE OF DISCUSSION RB: FEELS IN -LIEU FEE IS OBSTACLE TO NEW BUSINESS JO: LOOK INTO AN ASSESSMENT RATHER THAN A SET REDUCTION IN FEE. RECOMMEND AMENDING MOTION TO REQUEST THE DBAED TO CONSIDER THIS OPTION. 8 JR: UNCOMFORTABLE WITH SETTING AN UNREALISTICALLY LOW IN -LIEU FEE AND GET CAUGHT FOR IT LATER. LOOK TO UTILIZE LOTS MORE EFFECTIVELY, DIRECT COMMISSION TO LOOK AT MORE OPTIONS. JB: QUESTIONED WHERE THE IN -LIEU FEE AMOUNT ORIGINATED. Jerry Newton: $6,500 assocated with price of building parking space without land purchase. SE: QUESTIONED DBAED CONFERING WITH PLANNING REGARDING FEE, WHY NOT MAKE THAT DETERMINATION THEMSELVES. Jerry Newton: If this is council's direction they will do this, however, would still like to confer with Planning Commission for suggestions on types of businesses to receive the 20 spaces. .MOTION RB/JO TO SEND BACK TO DBAED COMMISSION FOR REASONABLE FUNDING LEVEL FOR IN -LIEU FEE, AND INCLUDE STUDY OF OTHER FINANCIAL ALTERNATIVES. AND DIRECT THAT THIS IS THEIR PRIMARY JURISDICTION. OK 5-0 6. SPECIAL STUDY 93-9 AND MUNICIPAL AND ZONING CODE TEXT AMENDMENTS TO ALLOW TEMPORARY OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING, INCLUDING IN THE PUBLIC RIGHT- OF-WAY, FOR SIDEWALK SALES AND STREET FESTIVALS. Memorandum from Planning Director Michael Schubach and Public Works Director Amy Amirani dated December 8, 1993. AMYAMIRANI: STATED THAT STAFF WILL RETURN AT NEXT MEETING WITH COSTS ASSOCIATED WITH THIS RECOMMENDATION. Opened public hearing at 10:00pm Parker Herriott: Opposes use of public sidewalks for this use. Questioned whether alcohol would be served at establishments providing outdoor dining. Closed public hearing at 10:??pm JB: CLARIFIED THAT A PERMIT FROM ABC WOULD BE NECESSARY TO ALLOW THE SERVING OF ALCOHOL DURING THIS USE. JR: WOULD LIKE TO SEE REQUESTS FOR PERMIT COME BEFORE COUNCIL AS A CONSENT CALENDAR ITEM. RECOMMENDED CHANGES BY COUNCIL: PAGE 4, LINE 14 ADD "FEES, CONDITIONS AND GUIDELINES BASED ON UNIFORM OBJECTIVE CRITERIA"... NEXT LINE, DELETE "CITY COUNCIL" AND ADD "PUBLIC WORKS DIRECTOR" PAGE 6, LINE 11, ADD... SUBJECT TO APPROVAL "OF POLICY" BY CITY. COUNCIL. MOTION JO/RB TO INTRODUCE ORDINANCE WITH AMENDMENT FOR PUBLIC WORKS DIRECTOR TO GRANT PERMITS AND FOR STAFF TO RETURN WITH POLICY. OK 5-0 MOTION RB/SE FOR WAIVER OF FULL READING. OK 5-0 MUNICIPAL MATTERS 7. RECOMMENDATION TO APPROVE AWARD OF CONTRACT TO CONDUCT A SEWER AND STORM DRAIN STUDY, FOR AN AMOUNT OF $44,000 AND AUTHORIZE DIRECTOR OF PUBLIC WORKS TO MAKE NECESSARY CHANGES WITHIN THE APPROVED BUDGET. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. MOTION JB/SE FOR STAFF RECOMMENDATION. VOTE 4-1 (RB -NO) 8. ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, OFFICERS AND SERGEANTS' BARGAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. MOTION JR/JO TO ADOPT. OK 5-0 9. ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, CAPTAINS' BARGAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. MOTION JR/JO TO ADOPT. OK 5-0 10 10. AWARD OF CONTRACT TO CONDUCT AN AUDIT OF THE ALLRIGHT PARKING CONTRACT. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. MOTION JR/JB FOR STAFF RECOMMENDATION, SO ORDERED 11. BUDGET ALLOCATION FOR STUDY OF CONSOLIDATION OF FIRE DEPARTMENTS FOR HERMOSA BEACH, MANHATTAN BEACH AND REDONDO BEACH. Memorandum from Acting City Manager Mary Rooney dated December 7, 1993. MOTION JR/JB FOR STAFF RECOMMENDATION, SO ORDERED 12. L.A. COUNTY LIFEGUARD AND BEACH MAINTENANCE SERVICES CONTRACT. Memorandum from Acting City Manager Mary Rooney dated December 6, 1993.. MARY ROONEY: RECOMMENDED FORMALLY REMOVING REDUCTION IN SERVICE LEVELS FROM PACKAGE. JR: HAVE PARKS & REC. COMMISSION STUDY PLACEMENT OF SHELTERS. MOTION JR/RB TO PRESENT PROPOSAL TO COUNTY WITH NEW MARKETING PROGRAMS, REMOVE REDUCTION IN SERVICE LEVELS FROM PACKAGE, CONTINUE TO NEGOTIATE FOR LONG TERM CONTRACT, SEND SUN SHELTER PLACEMENT TO PARKS AND REC COMM. FOR RECOMMENDATION. OK 5-0 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. DATE FOR JOINT MEETING OF CHAMBER/COUNCIL COUNCIL SUGGESTED MEETING BE HELD IN FEBRUARY. CHAMBER TO BE CONTACTED FOR DATE PREFERENCES. SAND SNOWMAN CONTEST, SATURDAY 12/18 11 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) CITY COUNCIL COMMI1"1LE ASSIGNMENTS - DECEMBER 1993. Memorandum from City Clerk Elaine Doerfling dated November 29, 1993. BEACH CITIES COALITION FOR DRUG FREE YOUTH: Delegate: Benz BEACH CITIES COMMITTEE Delegate: Bowler Delegate: Edgerton COORDINATING COUNCIL Delegate: Edgerton INDEPENDENT CITIES ASSOCIATION Delegate: Oakes Alternate: Bowler INDEPENDENT CITIES LEASE FINANCE AUTHORITY Delegate: Edgerton Alternate: Copeland INDEPENDENT CITIES RISK MANAGEMENT ASSOCIATION Delegate: Edgerton Alternate: Blackwood INGLEWOOD FIRE TRAINING AUTHORITY COMMISSION Delegate: Edgerton Alternate: Benz LEAGUE OF CALIFORNIA CITIES - BOARD OF DIRECTOR Delegate: Edgerton Alternate: Oakes LOS ANGELES COUNTY/CITY SELECTION COMMITTEE Delegate (Mayor): Edgerton SISTER CITY ASSOCIATION, INC. Delegate: Bowler Alternate: Reviczky 12 r SOUTH BAY CITIES ASSOCIATION Delegate: Reviczky Alternate: Oakes SOUTH BAY CITIES SANITATION DISTRICT Delegate (Mayor): Edgerton Alternate: Benz SOUTH BAY CORRIDOR STUDY STEERING COMMITTEE Delegate: Reviczky Alternate: Oakes SOUTH BAY JUVENILE DIVERSION PROJECT Delegate: Reviczky Alternate: Edgerton SO. CALIF. MTA Delegate: Oakes Alternate: Benz WEST BASIN WATER ASSOCIATION Delegate: Benz SANTA MONICA BAY RESTORATION PROJECT Delegate: Benz Alternate: Etta Simpson SUB -COMMITTEES: DATA PROCESSING: BENZ, BOWLER P.C.H. PARKING LOT (VASEK POLAK): BENZ, EDGERTON BEACH DRIVE ENCROACHMENTS: OAKES, REVICZKY LIABILITY ATTORNEY REVIEW: BENZ, EDGERTON PIER RENOVATION: OAKES, BOWLER LIFEGUARD NEGOTIATIONS: EDGERTON, REVICZKY MOTION RB/JB TO APPROVE APPOINTMENTS., SO ORDERED N 15. OTHER MATTERS - CITY COUNCIL (a) Request by Council member Benz for consideration of removing requirements of a Conditional Use Permit for all businesses allowed in the C-1 through C-3 zones. Those uses which require a C.U.P. should be eliminated from the allowable use list. CONTINUED TO MEETING OF 1/11/94 (b) Request by Council member Benz for consideration of the elimination of sign permit regulations within the confines of a property; the elimination of sign restrictions on building frontage, signs within buildings, and window signs; the elimination of restrictions on replacing signs which are dilapidated; and, the elimination of the requirement that signs must be painted by a licensed contractor. MOTION RB TO BRING BACK TO COUNCIL. MOTION WITHDRAWN DUE TO THE FACT THAT THE ISSUE WILL BE COMING TO THE COUNCIL FROM THE PLANNING COMMISSION. (c) Request by Council member Benz for consideration of bringing City Attorney services in-house. The City of Manhattan Beach recently proposed this due, in part, to a study by the Anderson Group. The analysis indicated that the city could realize up to a 40% savings in attorney costs. CONTINUED TO MEETING OF 1/11/94 (d) Request by Council member Benz for consideration of providing an incentive program for grocery stores to install emergency power generation capability, either through a rebate or abatement of the utility tax due by the grocer, to supply Hermosa with substantial food storage capability during periods of prolong power outages. MOTION RB/JB TO REFER TO STAFF FOR REPORT, SO ORDERED CITIZEN COMMENTS NONE ADJOURNMENT TO REGULAR ADJOURNED MEETING ON DECEMBER 20, 1993 AT 7:00PM FOR THE PURPOSE OF ADJOURNING TO CLOSED SESSION. 14 1 >2- - o—Lo(* 93 -7` "ti O It "An optimist stays up until midnight to see the new year in. A pessimist stays up to make sure the old year leaves." - Bill Vaughn AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, December 14, 1993 - Council Chambers, City Hall Regular Session - 7:00 p.m. MAYOR Sam Y. Edgerton MAYOR PRO TEM Robert Benz COUNCIL MEMBERS John Bowler Julie Oakes J. R. Reviczky CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman INTERIM CITY MANAGER Mary C. Rooney CITY ATTORNEY Charles S. Vose All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, the Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council foyer. PLEDGE OF ALLEGIANCE: ROLL CALL: PUBLIC PARTICIPATION: Under the provisions of the California Government Code, the City Council is prohibited by law from taking immediate action on any Public Participation unagendized item unless it can be demonstrated to be of an emergency nature. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings; 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 3) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) WRITTEN COMMUNICATIONS (1) Letter from Ralph C. Turkolu dated November 17, 1993 regarding difficulties encountered in the repair/replacement of a fence on his property. (2) Letter from Parker Herriott dated December 7, 1993 regarding request that Mayor Sam Y. Edgerton not serve on City Council since he is no longer allegedly a registered voter in Hermosa Beach, pursuant to Government Code Section 36502. 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (a) * Council member requests to remove items from the Consent Calendar. (Items removed will be considered under Agenda Item 3.) * Public comments on the Consent Calendar. Recommendation to approve the following minutes: 1) Minutes of the regular meeting held on November 23, 1993; and, 2) Minutes of the adjourned regular meeting held on December 2, 1993. (b) Recommendation to ratify Demands and Warrants Nos. through inclusive, and to approve cancellation of certain warrants as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file the November 1993 investment report. Memorandum from City Treasurer John M. Workman dated December 1, 1993. (e) Request for 30 day extension of temporary appointment of three community service officers. Memorandum from Personnel Director Robert Blackwood dated December 1, 1993. 2 (f) Recommendation to approv lease agreement etween City of Hermosa Beach and Project Touch, orandum fro Community Resources Department dated November 18, 1993. (g) Recommendation for approval of 1994 appointments list of all regular and ongoing city board, commissions and committees. Memorandum from City Clerk Elaine Doerfling dated November 28, 1993. (h) Recommendation to approve request from the Redondo Beach Chamber of Commerce and Mark Conte Productions to allow them to utilize Hermosa Ave. at Eighth St. for the 3rd Annual Super Bowl Run on January 30, 1994. Memorandum from Community Resources Director Mary Rooney dated December 8, 1993. (i) (i) Recommendation foaward of contract or the Downtown Trash Enclosure Project (CIP 92-148). Memorandum fr m Public Works Director Amy Amirani dated November 29, 1993. ,, ol ,) Recommendation fo award of construction contrac for the Biltmore Park ti /3 Site Demolition Project (CIP 92-523). Memoranda from Public Works +0 V Director Amy Amirani dated November 30, 1993. (k) Recommendation fodapproval of a resolution) approving the application for grant funds from the nvironmental Enhan ement and Mitigation Program for the Pacific Coast Highway Median Enhancement Project - Artesia Blvd. to Pier Ave. Memorandum from Public Works Director Amy Amirani dated November 30, 1993. (I) (m) Recommendation fo award of construction contract)for the Edith Rodaway Friendship Park Exp nsion CIP 92-513. Memoranm from Public Works Director Amy Amirani dated December 6, 1993. Recommendation to rescind the bid awarded to L.A. Micro for six Laserjet Series 4 Printers and thirty-seven (37) DX33 computers and award bid to Infosystems Computer Center for the printers and award bid to Comtrade. Inc. for the computers. Memorandum from Data Processing Technician Joe Duckett dated December 9, 1993. 2. CONSENT RESOLUTIONS/ORDINANCES. a. (GESOLUTION)OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (P.E.R.S.) AND THE CITY OF HERMOSA BEACH. Memorandum from Personnel Director Robert Blackwood dated December 6, 1993. b. AN ( RDINANCE F THE CITY COUNCIL OF THE CITY OF HERMOSA BEA H AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (P.E.R.S.) TO PROVIDE SECTION 21382.4 THIRD LEVEL OF 1959 SURVIVOR BENEFIT. For introduction and waiver of full reading. Memorandum from Personnel Director Robert Blackwood dated December 6, 1993. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. APPEAL OF THE PLANNING COMMISSION'S DECISION TO IMPOSE SPECIFIC CONDITIONS TO A C.U.P. TO AUTHORIZE AN EXISTING ADULT THEATRE AND BOOKSTORE AT 809 PACIFIC COAST HIGHWAY, THE TENDER BOX. Memorandum from Planning Director Michael Schubach dated December 6, 1993. fro) 5. AMENDMENTS TO THE POLICIES OF THE COASTAL COMMISSION CERTIFIED LAND USE PLAN IN REGARDS TO PARKING IN THE DOWNTOWN AREA AND TEXT AMENDMENTS TO COMMERCIAL PARKING REQUIREMENTS AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. THE SPECIFIC X AMENDMENTS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: TO NOT REQUIRE PARKING ON BUILDING SITES OF 10,000 SQUARE FEET OR LESS WITH A FLOOR AREA RATIO OF 1:1 OR LESS WITHIN THE DOWNTOWN AREA; TO REQUIRE PARKING IN DOWNTOWN AREA SITES AT 65% OF THE ZONING ORDINANCE STANDARD APPLIED OUTSIDE THE DOWNTOWN AREA; TO ALLOW IN -LIEU FEES TO BE PAID FOR BY THE CITY AS AN OPTION; 4 FOR CASES OF EXPANSIONS OR CHANGES OF USES TO EXISTING BUILDINGS, TO CALCULATE PARKING REQUIREMENTS FOR THE INCREASED INTENSITY (RATHER THAN REQUIRING THAT THE ENTIRE BUILDING BE BROUGHT UP TO CODE). Memorandum from Planning Director Michael Schubach dated December 6, 1993. 6. SPECIAL STUDY 93-9 AND MUNICIPAL AND ZONING CODE TEXT AMENDMENTS TO ALLOW TEMPORARY OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING, INCLUDING IN THE PUBLIC RIGHT- OF-WAY, FOR SIDEWALK SALES AND STREET FESTIVALS. Memorandum from Planning Director Michael Schubach and Public Works Director Amy Amirani dated December 8, 1993. MUNICIPAL MATTERS D1 Se? 7. RECOMMENDATION TO APPROVE AWARD OF CONTRAC)TO K., '- CONDUCT A SEWER AND STORM DRAIN STUDY, FOR AN AMOUNT v OF $44,000 AND AUTHORIZE DIRECTOR OF PUBLIC WORKS TO MAKE NECESSARY CHANGES WITHIN THE APPROVED BUDGET. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. 8. PiDOPTION OF RESOLUTIO APPROVING A MEMORANDUM OF DERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, OFFICERS AND SERGEANTS' BARGAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. 9. ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEE THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, CAPTAINS' BARGAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. 10. WARD OF CONTRACyTO CONDUCT AN AUDIT OF THE LLRIGHT PARKING CONTRACT. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. 11. BUDGET ALLOCATION FOR STUDY OF CONSOLIDATION OF FIRE DEPARTMENTS FOR HERMOSA BEACH, MANHATTAN BEACH AND REDONDO BEACH. Memorandum from Acting City Manager Mary Rooney dated December 7, 1993. 12. L.A. COUNTLIFEGUARD AND BEACH MAINTENANCE SERVICES „0-p CCONTRACT Memorandum from Acting City Manager Mary Rooney dated (" December 6, 993.. 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. DATE FOR JOINT MEETING OF CHAMBER/COUNCIL 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) CITY COUNCIL COMMITTEE ASSIGNMENTS - DECEMBER 1993. Memorandum from City Clerk Elaine Doerfling dated November 29, 1993. 15. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Council action tonight. (a) Request by Council member Benz for consideration of removing requirements of a Conditional Use Permit for all businesses allowed in the C-1 through C-3 zones. Those uses which require a C.U.P. should be eliminated from the allowable use list. (b) Request by Council member Benz for consideration of the elimination of sign permit regulations within the confines of a property; the elimination of sign restrictions on building frontage, signs within buildings, and window signs; the elimination of restrictions on replacing signs which are dilapidated; and, the elimination of the requirement that signs must be painted by a licensed contractor. (c) Request by Council member Benz for consideration of bringing City Attorney services in-house. The City of Manhattan Beach recently proposed this due, in part, to a study by the Anderson Group. The analysis indicated that the city could realize up to a 40% savings in attorney costs. (d) Request by Council member Benz for consideration of providing an incentive program for grocery stores to install emergency power generation capability, either through a rebate or abatement of the utility tax due by the grocer, to supply Hermosa with substantial food storage capability during periods of prolong power outages. 6 CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ADJOURNMENT TO REGULAR ADJOURNED MEETING ON DECEMBER 20, 1993 AT 7:00PM FOR THE PURPOSE OF ADJOURNING TO CLOSED SESSION. 7 Cek' CJjxKi Where there is no vision the people perish... HERMOSA BEACH CITY COUNCIL AGENDA WELCOME! By your presence in the City Council Chambers you are participating' in the process of representative._government. Your government welcomes your interest and hopes you will attend the City Council meetings often. Meetings are televised live on Multivision Cable Channel 3 and replayed the next day (Wednesday) at noon. Agendas for meetings are shown on_Channel 3 the weekend before the meetings. Opportunities for Public Comments Citizens may provide input to their elected Councilmembers in writing or orally. Letters on agenda matters should be sent or delivered to the City Clerk's or City Manager's Office. If sent one week in advance, they will be included in the Council's agen- da packet with the item. If received after packet compilation, they will be distributed prior to the Council meeting. Oral communications with Councilmembers may be accomplished on an individual basis in person or by telephone, or at the Council meeting. Please see the notice under "Public Participation" for opportunities to speak before the Council. It is the policy of the City Council that no discussion of new items will begin after 11:30 p.m., unless this rule is waived by the Council. The agendas are developed with the intent to have all matters covered within the time allowed. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 318-0204. Please provide enough time to enable us to make reasonable arrangements to assure accessibility to this meeting. Note: City offices are open 7 A.M. to 6 P.M., Mon. - Thurs.; Closed Fridays. There is no smoking allowed in the Council Chambers. (over) THE HERMOSA BEACH FORM OF GOVERNMENT Hermosa Beach has the Council -Manager form of government, with a City Manager appointed by and responsible to the City Council for carrying out Council policy. The Mayor and Council decide what is to be done. The City Manager, operating through the entire City staff, does it. This separation of policy making and administration is considered the most economical and efficient form of City government in the United States today. GLOSSARY The following explanations may help you to understand the terms found on most agendas for meetings of the Hermosa Beach City Council. Consent Items ... A compilation of all routine matters to be acted upon by one vote; approval requires a majority affirmative vote. Any Councilmember may remove an item from this listing, thereby causing that matter to be considered under the catq ory Consent Calendar items Removed For Separate Discussion. Public Hearings ... Public Hearings are held on certain matters as required by law or by direction of Council. The Hearings afford the public the opportuni- ty to appear and formally express their views regarding the matter being heard. Additionally, letters may be filed with the City Clerk, prior to the Hearing. Ordinances ... An ordinance is a law that regulates government revenues and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least 5 days later Council may adopt, reject or hold over the ordinance to a subsequent meeting. Most or- dinances take effect 30 days after the second reading. Emergency ordinances are governed by different provisions and waive the time requirements. Written Communications ... The public, members of advisory boards/commissions or organizations may formally communicate to or make a request of Council by letter; said letters should be filed with the City Clerk by Noon the Tuesday preceding the Regular City Council meeting and request they be placed on the Council agenda. Municipal Matters ... Non-public Hearing items predicted to warrant discussion by the City Council are placed here. Miscellaneous Items and Reports - City Manager ... The City Manager coordi- nates departmental reports and brings items to the attention of, or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports - City Council ... Members of the City Council may place items on the agenda for consideration by the full Council. Other Matters - City Council ... These are matters that come to the attention of a Council member after publication of the Agenda. • SPREAD 1z - P4 "q3 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on December 14, 1993, at the hour of 7:4tP.M. ***** start page = 8364 ****** PLEDGE OF ALLEGIANCE - ROLL CALL Present: Benz, Bowler, Oakes, Reviczky, Mayor Edgerton Absent: None ANNOUNCEMENTS - PUBLIC PARTICIPATION - Under the provisions of the California Government Code, the City Council is prohibited by law from taking immediate action on any Public Participation unagendized item unless it can be demonstrated to be of an emergency nature. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at his time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings; 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 3) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. .;,f Coming forward to address the Council at this time were: CA7:4/ qe- 4-- (5 11 V Howard Longacre - 1221 Seventh Place, June Williams - 2065 Manhattan Avenue, 9„ (7„,e. V \ �ity Council Minutes 12-14-93 a -c'`--rrvJ a) Page 1 ___„, eto,, ,_ re2.,_25,z, -5 •- )e .-11' Dave Reimer - 802 Monterey Blvd., /0'r-/-1--") _ Jerry Compton - 1200 Artesia Blvd., Shirley Cassell - 611 Monterey Blvd., `r Parker Herriott - 224 Twenty-fourth Street, Jim Lissner - 2715 El Oeste Drive, le Jim Rosenberger - 1121 Bayview Drive, Tom Morley - 516 Loma Drive, 7 Richard Sullivan - 824 Third Street, Edie Webber - 1210 Eleventh Street, Gene Dreher - 1222 Seventh Place, Joseph Di Monda - 610 Ninth Street, Martin Moreno - 1326 Corona Street, c� / ,` ka--,, _ Marc Freeman - 1937 Palm Drive, aL� , '� �Betty Martin - 257 27th Street, ')---) ✓ d'< K ----d Merna Marshall - 360 33rd Place, John McHugh - 718 First Place, Patty Egerer - 925 15th Place, Eleanor Lynn - 2432 Park Avenue, /36 N 4/---2 ic,-,,,, , e -,-----A-- ‘___>• 4 k --L-7--,----0- , e2, n)I)-- 0-b-A,,,, ,(1....,_:q1.- yldr- .1.__ "70_,L14 „../ )7,-, „ _ _ _ - - ( 16-1 y - pe_x/ ,_.) (b) WRITTEN COMMUNICATIONS (1) Letter from Ralph C. Turkolu dated November 17, 1993 regarding difficulties encountered in the repair/replacement of a fence on his property. Coming forward to address the Council on this item was: Action: To , A-- 014-4- (2) (2) Letter from Parker Herriott dated December 7, 1993 regarding request that Mayor Sam Y. Edgerton not serve on the City Council since he is no longer allegedly a registered voter in Hermosa Beach, pur- suant to Govert` odSection 36502 . � / ) �t/� City Council Minutes 12-14-93 Page 2 CA E1f Coming forward to address the Council on this item was: Parker Herriott - 224 24th Street, Action: To 81t,) -- 1. CONSENT CALENDAR The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. * Council member requests to remove items from th Consent Calendar. (Items removed will be con- sidered under Agenda Item 3.) * Public comments on the Consent Calendar. Action: To approve the consent calendar recommendations (a) through (m), with the exception of the following items which were removed for discussion in item 3, but are shown in order fore clarity; (a), Motion , second . So ordered. Coming forward to address the Council on items not removed from the consent calendar were: No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: (1) Minutes of the Regular Meeting of November 23, 1993; and, (2) Minutes of the Regular Adjourned Meeting of Decem- ber 2, 1993. This item was removed from the consent calendar by Coun- cilmember Benz for separate discussion later in the meeting. Action: To approve the minutes of the Regular Meeting of as Motion , second . So ordered. City Council Minutes 12-14-93 Page 3 • (b) RECOMMENDATION TO RATIFY DEMANDS AND WARRANTS Nos. Action: To ratify the demands and warrants as presented. (C) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE NOVEMBER, 1993 INVESTMENT REPORT. Memorandum from City Treasurer John M. Workman dated December 1, 1993. Action: To receive and file the November, 1993 invest- ment report as presented. e) REQUEST FOR 30 DAY EXTENSION OF TEMPORARY APPOINTMENT OF THREE COMMUNITY SERVICE OFFICERS. Memorandum from Per- sonnel Director Robert Blackwood dated December 1, 1993. Action: To approve the staff recommendation to approve the 30 day extension of the temporary appointment of three Community Services Officers. (f) RECOMMENDATION TO APPROVE THE 7LEASE AGREEMENTS BETWEEN THE CITY OF HERMOSA BEACH AND PROJECT TOUCH. Memorandum from Community Resources Department dated November 18, 1993. City Council Minutes 12-14-93 Page 4 • Action: To approve the Parks, Recreation and Community Resources Advisory Commission and staff recommendation to approve a one year lease agreement between the City of Hermosa Beach and Project Touch for the lease of Room "C" at the Community Center to begin January 1, 1994, at a cost of $271 per month (312 sq.ft. X $.87 per sq.ft.) through June 30, 1994, and then at $281 per month (312 sq.ft. X $.90 per sq.ft.) from July 1, 1992 through De- cember 31, 1994 for a total revenue to the City of $3,312. (g) RECOMMENDATION FOR APPROVAL OF 1994 APPOINTMENTS LIST OF ALL REGULAR AND ONGOING CITY BOARDS, COMMISSIONS AND COMMITTEES. Memorandum from City Clerk Elaine Doerfling dated November 28, 1993. Action: To approve the staff recommendation to approve the 1994 appointments list of all regular and ongoing City Boards, Commissions and Committees whose members are appointed by the City Council and direct that the notice be posted in the City Clerk's office and the Her- mosa Beach Library as required by State law. (h) RECOMMENDATION TO APPROVE REQUEST FROM THE REDONDO BEACH CHAMBER OF COMMERCE AND MARX CONTE PRODUCTIONS TO ALLOW THEM TO TO UTILIZE HERMOSA AVENUE AT EIGHTH STREET FOR THE 3RD ANNUAL SUPER BOWL RUN ON JANUARY 30, 1994. Memorandum from Community Resources Director Mary Rooney dated December 8, 1993. Action: To approve the Parks, Recreation and Community Resources Advisory Commission and staff recommendation to approve the request from the Redondo Beach Chamber of Commerce and Mark Conte Productions to allow them to utilize Hermosa Avenue at Eighth Street for approximate- ly 30 minutes on Sunday, January 30, 1994 for a one mile elite race with the following conditions to be provided by the event organizers and approved by Community Resources staff: 1) certificate of insurance; City Council Minutes 12-14-93 Page 5 • 2) payment for an off duty police officer (two hour minimum) while the event is within City limits; 3) written notification to all affected residents; 4) radio for City staff communication; 5) vehicle identification by placard; 6) starting gun examination and operator briefing by H.B.P.D.; and, 7) City approval of all commercial sponsors, banners, etc. and film permits (if any). (i) RECOMMENDATION FOR AWARD OF CONTRACT FOR THE DOWNTOWN TRASH ENCLOSURE PROJECT, CIP 92-148. Memorandum from Public Works Director Amy Amirani dated November 29, 1993. Action: To approve the staff recommendation to: 1) award the construction contract for the downtown trash enclosure project to Aiph-Omenga Builders in the amount of $35,222; 2) authorize the Mayor to execute and the City Clerk to attest the construction_contract.subject to ap- proval by the City Attorney; 3) direct the City Clerk to reject all other bids and release all bid bonds, and authorize the Director of Public Works to accept the project as complete on behalf of the City Council, upon completion of work; and, 4) authorize the Director of Public Works to make minor changes as necessary within budget. (j) RECOMMENDATION FOR AWARD OF CONSTRUCTION CONTRACT FOR THE BILTMORE PARK SITE DEMOLITION PROJECT, CIP 92-523. Memorandum from Public Works Director Amy Amirani dated November 30, 1993. Action: To approve the staff recommendation to: 1) award the Biltmore Park site demolition contract to City Council Minutes 12-14-93 Page 6 • J & G Industries in the amount of $13,815; 2) authorize the Mayor to execute and the City Clerk to attest the t,construction-contractlsubject to ap- proval by the City Attorney; 3) direct the City Clerk to reject all other bids and release all bid bonds, and authorize the Director of Public Works to accept the project as complete on behalf of the City Council, upon completion of work; and, 4) authorize the Director of Public Works to make minor changes as necessary within budget. (k) RECOMMENDATION FOR APPROVAL OF A RESOLUTION'APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FOR THE PACIFIC COAST HIGHWAY MEDIAN ENHANCEMENT PROJECT - ARTESIA BOULEVARD TO PIER AVENUE. Memorandum from Public Works Director Amy Amirani dated November 30, 1993, with Resolution for adoption. Action: -To._approve the staff recommendation to approve Resolution -No. -93-56 �f 9,' entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE EN- VIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER THE SECTION 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE FOLLOWING PROJECT IDENTIFIED AS 'PACIFIC COAST HIGHWAY MEDIAN ENHANCEMENT,". (1) RECOMMENDATION FOR AWARD OF CONSTRUCTION CONTRACT FOR EDITH RODAWAY FRIENDSHIP PARR EXPANSION, CIP 92-513. Memorandum from Public Works Director Amy Amirani dated December 6, 1993. Action: To approve the staff recommendation to: 1) authorize the award of the construction contract for the Edith Rodaway Friendship Park Expansion project to Alpha Omega Builders in the amount of City Council Minutes 12-14-93 Page 7 • $41,900; 2) authorize the transfer of $16,900 from the park irrigation improvement project budget CIP 88-508 to the Edith Rodaway Park Expansion, CIP 92-513, to pay for the irrigation portion of the park improvements; 2) authorize the Mayor to execute and the City Clerk to attest the Lconstruction contract subject to ap- proval by the City Attorney; 3) direct the City Clerk to reject all other bids and release all bid bonds, and upon completion of work, authorize the Director of Public Works to accept the project as complete on behalf of the City Coun- cil and release all contract bonds; and, 4) authorize the Director of Public Works to make minor changes as necessary within budget. (m) RECOMMENDATION TO RESCIND THE BID AWARDED TO L.A. MICRO FOR SIX LASERJET SERIES 4 PRINTERS AND THIRTY SEVEN (37) DX33 COMPUTERS AND AWARD THE BID TO INFOSYSTEMS COMPUTER CENTER FOR THE PRINTERS AND AWARD THE BID TO COMTRADE, INC. FOR THE COMPUTERS. Memorandum from Data Processing Technician Joe Duckett dated December 9, 1993. Action: To approve the staff recommendation to: 1) rescind the bid awarded to L.A. Micro for computers and printers; 2) award the bid for thirty-seven (37) 486 DX33 com- puters to Comtrade, Inc. at a bid price of $1,640 each including tax for a total of $60,680; and, 3) award the bid for six Laserjet Series 4 printers to Infosystems Computer Center at the bid price of $1,387 each including tax for a total of $8,322. 2. CONSENT RESOLUTIONS/ORDINANCES (a) RESOLUTIONLOF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES/ RETIREMENT SYSTEM (P.E.R.S.) City Council Minutes 12-14-93 Page 8 • AND THE CITY OF HERMOSA BEACH. Memorandum from Personnel Director Robert Blackwood dated December 6, 1993. Personnel Director Blackwood presented the staff report and responded, to Council questions. e- 0P - Action: To: — ® 1) adopt '-Resolution No. 93=56 �Q;, entitled, "A RESOLU- TION OF -INTENTION TO-APPROVE'AN AMENDMENT TO CON- TRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES, RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA.", for third level of 1959 Survivor Benefits, which would provide higher benefits for surviving family members at no additional cost to the City for at least 25 years; and, 2) authorize the Mayor to execute the attached agree- ment authorizing the release of 1959 Survivor Bene- fits Assets and liabilities into the P.E.R.S. sur- vivor benefit pool. Motion , second . The motion carried, noting the dissenting votes of (b) AN 'ORDINANCBOF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AUTHORIZING AN AMENDMENT TO THE CON- TRACT WITH THE PUBLIC EMPLOYEES, RETIREMENT SYSTEM (P.E.R.S.) TO PROVIDE SECTION 21382.4 THIRD LEVEL OF 1959 SURVIVOR BENEFIT. Memorandum from Person- nel Director Robert Blackwood dated December 6, 1993. Personnel Director Blackwood presented the staff report and responded to Council questions. Action: To introduce fOrd' nance No: 94-1 I 0 Motion 41-+`-4, second The -motion carried, noting the dissenting votes of City Council Minutes 12-14-93 Page 9 Final_ Action: To waive further reading of -Ordinance Altq S94-1Io/, entitled, "AN ORDINANCE OF THE CITY -COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AND THE BOARD OF ADMINISTRA- TION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM." Motion secon•ti, AYES: Benz, Bowler, Oakes, Reviczky, Mayor Edgerton NOES: None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(a) and (z) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calen- dar are shown under the appropriate items. /0: a.7 /0;35 PUBLIC HEARINGS to begin at 7:30 P.M. 4. APPEAL OF THE PLANNING COMMISSION'S DECISION TO IMPOSE SPECIFIC CONDITIONS TO A C.U.P. TO AUTHORIZE AN EXISTING ADULT THEATRE AND BOOKSTORE AT 8090 PACIFIC COAST HIGH- WAY, "THE TENDER BOX"". Memorandum from Planning Direc- tor Michael Schubach dated December 6, 1993. Planning Director Schubach presented the staff report and responded to Council questions. The public hearing opened at %::4 P.M. Coming forward to address the Council on this item were: r r., 1 ) .��✓- /1 /74 G � :?;) e". / a -z- �` � 450,,_0( C4/(c ip Council Minutes 12-14-93 Page 10 .26 -e--e c\Jca-\ '4 1.c\ --''',\\k 0 i A ' ' \', ),°)'z) 0\\, •\i/i l'' 'I \l 1 c.. \,)1 - \\)\ NII\I-s\ ; \,111,, '‘,1 VA, f% 1 ) -) P. / i.") t x)Th\ ,..1 \Th i (,) ) liii q , t; \*-3 ‘')/ \ \ / 'A ) Z ? A ) 11. /m-c-rh ,%r / '' 1)-A1' 1\ \\\I)Nk \)\\n/ t) XA--cmv1/47- ) C/99-) 9'-) ( ( ,,) --y er.„ c � / 717x-2- >7 w x ti G�_- r U�r Phi /' ,,i____..1,1,-0) -. �. -----#ro • ose • - c on: o • - • e appea ,_ sustain the Plan- ning Commission decision, and adopt�Resolution it-&-44--56it-&-44--56v s.— r+"w g° , entitled, DA RESOLUTION OF THE CITY COUNCIL OF -THE �� CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLAN - t a. (/t NING COMMISSION DECISION TO APPROVE A CONDITIONAL USE PERMIT WITH CONDITIONS, FOR AN EXISTING ADULT BUSINESS (SALE OF ADULT BOORS, VIDEOS, MAGAZINES AND PARAPHERNA- LIA AND ADULT THEATRE/ARCADE) AT 809 PACIFIC COAST HIGH- WAY AND LEGALLY DESCRIBED AS LOT 2 AND LOT 6 REDONDO HERMOSA TRACT." ? 2 -Motion , second The motion carried, noting the di senting votes of 0,v)/A //1 e- -- ..Y.i iC' r,_2_, _ -, ..2-tio. .,;- .,._, fi. 2 2 7-----? I/ --1/ er___,.___ e_tot 2 -c -- Proposed Action: To grant the appeal, overturn the Planning Commission decision, modify the conditions and refer the matter back to the Planning Com- mission for review and comment Motion , second . The motion carried, noting the dissenting votes of 5. AMENDMENTS TO THE POLICIES OF THE COASTAL COMMISSION CERTIFIED LAND USE PLAN IN REGARDS TO PARKING IN THE DOWNTOWN AREA AND TEXT AMENDMENTS TO COMMERCIAL PARKING REQUIREMENTS AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. Memorandum from Planning directo Wchael Schubach dated December 6,_1993 -�-� Planning Director Schubach presented the staff report and responded to Council questions. Mr. Schubach reported that the specific amendments in- cluded (but not limited to): City Council Minutes 12-14-93 Page 11 ir, -7, t‘=. c D 0 /e/f/L-y idA4kel 6Cco ).1--ci-t)?7L4---E7 / S /,1,\71 - • )/. /4- ,io-¢-e( )(6`.".� f y,,,�� v fid/ dcf/�cx g-oL1,204 ' 2c � J q� . e -a_47) - ‘`).(-6/1)\ ^ aid41-Ci.�� City council xi 1', (%L . -- 1) 2 not requiring parking on building sites of 10,000 sq. ft. or less with a floor area ration of 1:1 or less within the downtown area; requiring parking in downtown area sites at 65% of the zoning Ordinance standard applied outside the downtown area; 3) allowing parking in -lieu fees to be paid by the City rather than the developer as an option, and to allow a monthly payment schedule; 4) for cases of expansion or changes of uses to exist- ing commercial buildings, to calculate parking re- quirements for expansion or the added intensity only; 5) more intense or new development will require bicy- cle racks; and, 6) adding new criteria to the Parking Plan provisions to allow other methods for proving for parking based on shared parking in the downtown area or multiple tenant buildings, particularly for small restaurants. The public hearing opened at J:5 'P.M. Coming forward to address the Council on this item were: f )4 utas 12-14-93 Page 12 1 J ;1,- "----K (»Li,o--) _k5ter_lg y 0_,,_, j, ..9,- fr-/A-Y ,e_.,0 // �1�" ///o. ( a> `� ff A) kg_c___.--- )0.--7::A_) ,?5/ 7 /6,,____4, s,_,0 ----„----s >4/--, '. .-' y' '7_42, _> ..,. ,,___-, ,-,_-__y v .0d6/9 7- ,-7 ._-,0 0), - tr_3 -d---,e, .. li Y) --7 ---- --( d'' - / 11,-r-) Atf),L,v( (--to/./ 67-4 ri -1' ? y i> _ a d-, — --� _ ,/i/°,, -c-_----.. ((.,_=,-,,.,)) N r The public hearing closed at / : •1-'P. M. v``®' d' /:71 F/9,0 Proposed Action: To receive and file. (Alternative #1) /pLMotion , second The motion carried, noting the dissenting votes of Proposed Action: To delay for further review of the issue, and preparation and review of an Environmental Impact Report (E.I.R.). (Alternative #2) Motion , second . The motion carried, noting the '' dissenting votes of ,3c) l'tr(Le'"A) (11-1-2 Proposed Action: To approve the Planning Commission and staff recommendation to: _ _ adopti.Resolution No:�93-56 �p, entitled, "A RESOLU- TION OF -THE CITY_COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE POLICIES OF THE CITY'S COASTAL LAND USE PLAN IN REGARDS TO PARKING, AND ADOPTING AN ENVIRONMENTAL NEGATIVE DECLARATION, PENDING APPROVAL OF SAID AMENDMENT BY THE COASTAL COMMISSION."; 1) introduce Ordinance No. 94-1 • waive further reading of -Ordinance N0794.-109% 9?, entitled, 'IAN ORDINANCE OF THE—CITY OF - HERMOSA BEACH, CALIFORNIA, TO AMEND THE ZONING ORDINANCE TEXT, IN REGARDS TO OFF-STREET PARKING REQUIRE- MENTS, TO ESTABLISH NEW AND LESS RESTRICTIVE PARK- ING REQUIREMENTS FOR THE DOWNTOWN AREA, AND OTHER MODIFICATIONS REGARDING BUILDING EXPANSIONS AND CHANGES OF USE, AND RECOMMENDING AN ENVIRONMENTAL NEGATIVE DECLARATION."; and, 06;1 - adopt an Environmental Negative Declaration (a finding that the amendments will have a less than significant impact on the environment) pending con- firmation from the City Attorney on its adequacy (City Attorney's opinion not yet received). /1 i Council Minae:>12-14-93 Page 13 74/ /e> i" • o -dr) Motion , second . The motion carried, noting the dissenting votes of 6. SPECIAL STUDY 93-9 AND MUNICIPAL AND BONING CODE TEXT AMENDMENTS TO ALLOW TEMPORARY OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING, INCLUDING IN THE PUBLIC RIGHT-OF- WAY, FOR SIDEWALK SALES AND STREET FESTIVALS. Memoran- dum from Planning Director Michael Schubach and Public Works Director Amy Amirani dated December 8, 1993. )/c.,> ' ,- 7 Planning Director Schubach gresented the staff report and responded to Council questions. Public Works Director Amirani presented the staff report and responded to Council questions. The public hearing opened at JD:05P.M. Coming forward to ad- dress the Council on this item were:fiLrLe/-4!". The public hearing closed at /v:0; P.M. /`tel) / `J .1 —7/ 9, City Council Minutes 12-14-93 Page 14 • Proposed Action: To staff recommendation Motion , second dissenting votes of approve the Planning Commission and to introduce Ordinance No. 94-1)00. . The motion carried, noting the Proposed, Action: To waive further reading oftOrdinance No. 94-1).04 entitled, "AN ORDINANCE OF THE CITY OF HER= MOSA BEACH, CALIFORNIA, TO AMEND THE MUNICIPAL CODE AND THE ZONING ORDINANCE TEXT TO ALLOW TEMPORARY USE OF THE PUBLIC SIDEWALK AND OTHER OUTDOOR AREAS FOR MERCHANDISE DISPLAY AND OUTDOOR DINING FOR SIDEWALK SALES AUTHORIZED BY THE CITY COUNCIL AND THE ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion n, i-Msecond AYES: Benz, Bowler, Oakes, Reviczky, Mayor Edgerton NOES: None Proposed Action: To adopt4Resolution No._93-56Venti- tled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO ESTABLISH PROCEDURES AND MINIMUM RE- QUIREMENTS FOR PERMITS TO ALLOW TEMPORARY USE OF SIDE- WALKS FOR MERCHANDISE DISPLAY AND OUTDOOR DINING AS PART OF SIDEWALK SALES." Motion , second . The motion carried, noting he dissenting votes of J ,,e)MUNICIPAL MATTERS 7. RECOMMENDATION TO APPROVE AWARD OF CONTRACT TO CONDUCT A SEWER AND STORM DRAIN STUDY, FOR AN AMOUNT OF $44,000 AND AUTHORIZE DIRECTOR OF PUBLIC WORKS TO MAKE NECESSARY CHANGES WITHIN THE APPROVED BUDGET. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. Public Works Director Amirani presented the staff report and responded to Council questions. City Council Minutes 12-14-93 Page 15 I Coming forward to address the Council on this item were: Action: To approve the staff recommendation to; 1) award the contract to ITX Technologies to conduct a sewer and storm drain study, for an amount of $44,000 and authorize the director of Public Works to make necessary changes within the approved bud- get; and, 2) authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney. Motion , second . The motion carried, noting the dissenting votes of /17 61/4-1L- y_s 8. ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDER- STANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HER- MOSA BEACH POLICE OFFICERS, ASSOCIATION, OFFICERS AND SERGEANTS, BARGAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. Personnel Director Blackwood presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: n )2- aff Action: To approve the staff recommendation to adopt :Resolution No. 93-56 O, -;entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS, ASSOCIATION OFFICERS AND SER- GEANTS BARGAINING UNIT.", that includes negotiated changes of: 1) no cost of living increase in base salary; 2) educational incentive program to allow sworn of- ficers hired after 1984 access to same level of City Council Minutes 12-14-93 Page 16 • benefit as other officers and to recognize Police Officers Standards and Training (P.O.S.T.) Cer- tification (costs: $12,000 to FY 1992-93; $48,760 for FY 1993-94; and anticipated $9,000 for FY 1994- 95); 3) longevity step of 5% at 21 years (cost: $8,748 for FY 1993-94; and $4,200 for FY 1994-95); and, 4) term of contract from March 1993 through September 30, 1994 (18 months). Motion , second . The motion carried, noting the dissenting votes of 9. ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDER- STANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HER- MOSA BEACH POLICE OFFICERS, ASSOCIATION, CAPTAINS, BAR- GAINING UNIT. Memorandum from Personnel Director Robert Blackwood dated December 8, 1993. Personnel Director Blackwood presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Action: To approve the staff recommendation to adopt iResolution No. 93=5651;\ entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS, ASSOCIATION CAPTAINS, BARGAINING UNIT.", that includes negotiated changes of: 1) no cost of living increase in base salary; 2) retitle the position from Commander to Captain. (cost: none); 3) placement of 5% quarterly merit pay into base sala- ry (cost: no additional cost to City); and, 4) longevity step of 5% at 21 years (cost: $3,458 for the one Captain currently eligible). Motion , second . The motion carried, noting the dissenting votes of City Council Minutes 12-14-93 Page 17 • 10. AWARD OF CONTRACT TO CONDUCT AN AUDIT OF THE ALLRIGHT PARKING CONTRACT. Memorandum from Public Works Director Amy Amirani dated December 7, 1993. Public Works Director Amirani presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Action: To approve the staff recommendation to: 1) award the contract to the lowest responsive pro- posal, the firm of Paul G. Joseph and Robert I. Mayeri, C.P.A., for an amount of $2,250 to conduct an audit, of the Allright Parking contract; and, 2) authorize the Public Works Director to make neces- sary changes within budget. Motion , second . The motion carried, noting the dissenting votes of 11. BUDGET ALLOCATION FOR STUDY OF CONSOLIDATION OF FIRE DEPARTMENTS FOR HERMOSA BEACH, MANHATTAN BEACH AND RE- DONDO BEACH. Memorandum from Acting City Manager Mary Rooney dated December 7, 1993. Acting City Manager Rooney presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Action: To approve the staff recommendation to: 1) approve the Request for Proposal (RFP) for the Fire Department Consolidation Study; and, I City Council Minutes 12-14-93 Page 18 • 2) approve an allocation of up to $15,000 from the prospective expenditures to fund Hermosa Beach's share of the study. Motion , second . The motion carried, noting the dissenting votes of 12. L.A. COUNTY LIFEGUARD AND BEACH MAINTENANCE SERVICE CON- TRACT. Memorandum from Acting City Manager Mary Rooney dated December 6, 1993. Acting City Manager Rooney presented the staff report and responded to Council questions. /1 3r. Olga Coming`" forward to address the Council on this item wer e 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a) Date for 1oint meeting of Chamber of Commerce and City Council. Action: of Commerce. Motion To approve for a , second the date of 7 at the hour joint meeting with the Chamber of . So ordered. City Council Minutes 12-14-93 Page 19 • 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) City Council Committee Assignments - December, 1993. Memorandum from City Clerk Elaine Doerfling dated November 29 1993. City Clerk Doerfling presented the staff report and re- sponded to Council questions. Action: To: _ 1) adopt Resolution No. 93-56.s entitled, 'IA RESOLU- TION OF-THE—CITY—COUNCIL—OF' COUNCILOF' THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING RESOLUTION NO. 89-5336 AND AMENDING RESOLUTION NO. 89-5256, CHANGING THE CITY'S REPRESENTATIVE TO THE_BOARD OF DIRECTORS OF THE INDEPENDENT CITIES _LEASE FINANCE AUTHORITY.", which- names Councilmember -"-----to—replace Councilmember Midstokke as the City representative; 2 ) 3) adopt Resolu TION OF -THE- CI -CO BEACH, CALIFORNIA, TIVEB TO THE -IND AUTHORITY.", wh. replace Mayor ge select 93= 6 -; entitled, u A RESOLD - IL OFA THE CITY OF HERMOSA APPOINT SPECIFIC__REPRESENTA- END=, CITIES RISK MANAGEMENT names-Councilmember to rton as th- ity representative; OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items: City Council Minutes 12-14-93 Page 20 • Recommended Action: 1) Vote by Council whether to dis- cuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. (a) Request by Councilmember Bens for consideration of removing requirements of a Conditional Use Permit (C.U.P.) for all businesses allowed in C-1 through C-3 zones. Those uses which require a C.U.P. should be eliminated from the allowable use list. Councilmember Benz discussed his request. (b) Request by Councilmember Bens for consideration of the elimination of sign permit regulations within the confines of a property; the elimination of sign restrictions on building frontage, signs within buildings, and window signs; the elimination of restrictions on replacing signs which are dilapi- dated; and the elimination of the requirement that signs must be painted by a licensed contractor. Councilmember Benz discussed his request. Action: To City Council Minutes 12-14-93 Page 21 (c) Request by Councilmember Bens for consideration of bringing City Attorney services in-house. The City of Manhattan Beach recently proposed this due, in part, to a study by the Anderson Group. The analy- sis of that study indicated that Manhattan Beach could realise up to 'a 40% savings in attorney costs. Councilmember Benz discussed his request. Action: To (d) Request by Councilmember Bens for consideration of providing an incentive program for grocery stores to install emergency power generation capability, either through a rebate or abatement of the Utility User Tax due by the grocer, to supply Hermosa with substantial food storage capability during periods of prolong power outages. Councilmember Benz discussed his request. Action: 6(6-1A'jj r)-)7 • City Council Minutes 12-14-93 Page 22 • CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. Coming forward at this time to address the Council were: 0 ,d -tet -44,,D 44A J\JAJL(' ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach, California a Mourned on Wednesday, December 14, 1993, at the hour of fi: :M. to a Regular Adjourned Meet- ing of December 20, 1993 at the hour of : P.M. for the pur- pose of a closed session for the purpose of discussion of matters of Personnel, pursuant to Government Code Section 54957: Meet and Confer; Real Estate negotiations, pursuant to Government Code Section 54956.8: Vasek Polak parking lot sale/exchange; Litiga- tion, pursuant to Government Code Section 54956.9(a): Hamilton vs City of Hermosa Beach; Potential Litigation, pursuant to Govern- ment Code Section 54956.9(b); and for matters of Pending Litiga- tion, pursuant to Government Code Section 54956.9(a): Attorney/ client privilege issue in sharing legal opinion on ownership of public right-of-ways with Planning Commission. The closed -ses- sion adjourned at the hour of : A.M. to the Regular Meeting of Tuesday, October 26, 1993, at the hour of 7:00 P.M. Deputy City Clerk City Council Minutes 12-14-93 Page 23 11107 The Honorable Mayor and City Council of Hermosa Beach RECEIVED 1 JYA DEC - 1 1993 CITY MGR. OFFICE November 27 1993 624 Gould Ave. Hermosa Beach, Ca. Phone 372 0807 I am writing you in hopes of scheduling a hearing and resolving an ongoing problem with the City Public Works Department since August of this year.The events we have encountered are summarized below for your consideration: o In 1962 a 6 ft. fence was constructed on all sides of our property to enclose a swimming pool built in that year in compliance with safety regulations. The set -back requirements for easements and right-of-ways were strictly complied with. o In 1986 the City Council apparently voted to reduce the height limit of fencing on its property along Gould Ave.to 36 inches, with a proviso to grandfather existing fencing including ours. Neither we nor any of our neighbors on Gould Ave. were notified or had an inkling of the new restrictions or the grandfathered status. o Over the years since 1962 our fence, which was one of the first to be built in the neighborhood, started to decay and began to weaken. In June of this year during a recent remodel,a section of the front fence collapsed completely due to a workman leaning on it! We immediately began to refurbish it as well,in the belief that now it had not only become an eye sore in the neighborhood, but more importantly it no longer provided us with protection from a possible law suit due to an accidental drowning. o In August we were informed by Public Works that the repair and replacement of the fence was illegal and the old fence should not have been replaced all at once. In other words,if the collapsed and rotting posts and boards had been replaced slowly over a period of time, nobody would have been the wiser! At this point we have stopped all refurbishment completely to comply with the wishes of the Public Works Deopartment. Our vulnerability however has not been reduced one bit. Let me add that sections of the old collapsing fence still exist to prove its previous existence and to demonstrate the unsoundness of the temporary patch work we have had to resort to. In c1osing,I am requesting that the previously enacted grandfather clause be allowed to cover the repairs and refurbishment of the • fencing on the North side of Lot 12,Tract 16915 otherwise known as 624 Gould Ave. Hermosa Beach per the attached survey performed at my request in 1992. Respectfully yours Ralph C. Turkolu bl J.M. NEGRETE & ASSOCIATES 1303 AvlatIon Blvd, Sults E Redondo S3ach, CA. (2133) 372.7703 JOEL NO. 17 71— DATE SHT. NO. L SURVEY OF: /.244 1JL C' iLAS LEGAL: Lo -r 12, Tf?��:, . iC.0.1 ( 5 YVn-L.0Lau) NOTE: all tags sot with R.C.E. 25407 Surveyed by: J ren r l / (,,-C . Surveyed on: <.'/5J9 Iije�12.11.49L THIS MAP CORRECTLY'REPRESENTS A SURVEY MADE ON THE DATE SHOWN. THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST AND THEIR POSITIONS ARE CORRECTLY SHOWN, THIS SURVEY DOES NOT INCLUDE EASEMENTS EXCEPT THOSE SPECIFICALLY DELINEATED HEREON. FED SET PK Pli 52.08' _FND. SW 4 T Ka 7191 GOULD AVENUE BENCHMARK cf? .d% 14.43 MO. NAIL O 0 FWD, L&TAC RCE 7191 ii ne • r 1 AG PV1a I(/ w . r3 4M3 .4ar asr V I 'D, FFL 94.9 1 STORY e PP /COMM .m, m.., It 82 33 4r W 02.00•:4, Flv O rJT1-� til CI `tet 'r ti Tl rJ .7 ✓ al. f i Hermosa Beach City:Council Civic Center Drive Hermosa Beach, Calif. 90254 Re: RECEIVED DEC - 7 1993 CITY :.:01 OFFICE /1%////91i Parker Herrifott 224 24th Street :ermosa Beach Cal. 90254 December 7, 1993 Regj.e t:A: Mayor Sam Y. Edgerton to not serve on the city council, since he is no longer allegedly a registered voter in Hermosa Beach, pursuant to Government Code Section 36502., Dear Mayor Sam Edgerton, City Councilmembers, Gity Attorney Charles Vose, City Manager, Ms. Mary Rooney,City Clerk, Ms,Elaine Doerfling, At your December 2, l993(4641ciLmeeti4g, after your closed session, under citizen comments, please see attached and marked as Exhibit a copy of transcription of a portion of my citizen comments, etc. Mr. Vose Would you please advise the city clerk to ask Mayor Edgerton to vacate his officeptmant to Government Code Sectidn 36502? It appears Mr. Edgerton has allegedly violated the foregoing Government Section and his office is now vacant, because the section states in important part as follows: I spoke "A" -pa, Section 3 . Councilman, clerk or treasurer; qualifications; vacancy upon nonresidence... If during his term of office, he moves his place of residence outside of the city limits or ceases to be an elector of the city, his office shall immediately become vacant." (Emphasis added). I request Mr. Vose to investigate my allegation against Mr. Edgerton as soon as possible in order to resolve this matter immediately. Pleasefind attached and marked Exhibit "B" the current affidavit of regis- tration of Samuel Youngs Ederton, III, with his apparently incorrect present address of I11.18 2nd Street Hermosa Beach, Calif. Please find attached and marked as Exhibit "C", a copy of a Mr. Edgerton's Officeholder and Candidate Campaign Statement -Short Form recieved by the City Clerk of Hermosa Beach, dated August 2, 1993, with the date!:.of July 31, 1993 ::being the date Mr. Edgertoan signed the document. His address on the document is listed as 1216 21St. I attempted find out from Mr. Edgerton when he moved from his house at 1118 2nd St. in Hermosa Beach, at the Dec. 2, 1993 citizen comments period mention ed above, but Mr. Edgerton declined to give the information, in thelmeetin. I believe the city council has to voteto request our city attorney Mr. Vose to investigate this matter or possibly the city clerk has to ask Mr. ,4)()...for his opinion. Whatever has to be done I hope it will be done quickly. Thank you, VRe ec�tffully, arkeer err t P.S. Please have this letter placed on the next city council agenda, under written communications. b2 Unofficial Transcript of Po±tion of Regular City Council Meeting After Closed Session, Citizen Comments, at Approximately 8:30 P.M. Dec.2, 1993 (City Council Chambers wasein the dark. except for a small light during this time) Mayor Edgerton• real estate negotiations Herriott: Was any decisions reached? Don't you have to tell aoubt that? Edgerton: I just (inaudible) Do you have anthing you want to share with us? Herriott: Ya I would to ask...I have a letter I have written -I would like to find out - Mr. Edgertonwould you please state for the record when you moved from your 2nd Street house in Hermosa Beach, Calif Edgerton: I will tell you that off the record. It is you know, not somet.. thing.- I'm not here to engage ina dialogue with you. I don't think this it ks releveant. Herriott: I'm just asking you if you would - Edgerton: I'm sorry, I'm going to decline. erriott: Alright. A/hen did you move into your present address, if it is your present address at 1216 21st. Hermosa Beach, California? I'm just Edgerton: I'm not here to engage in dialogue. Counciman Bowler: Point of Order. Is the last three minutes-regards.to comments or questions? City Manager Ms. Mary Rooney: Citizen Comments and at the pleasure of the council Edgerton: (Inaudible) Herriott: I hereby request that you vacate your office of Mayor of Hermosa Beach, because your are apparently not currently properly reg- istered to vote in Hermosa Beach, pursuant to the requirements of Government Code Section 36502 because you have allegedly be- EXIBIT "A" become a non registered voter. Respectfully Parker Herriott and I'll read you the Section I am talking about, Section 36502, the important part is- if during his term of office, he moves his place of residence outside of the city limits or ceases to be an elector of the city, his office shall immediately become vacant. And that is something I guess- I have to wait for the city attorney to respond to, but I believe, well I am requesting you to vacate your officeoof Mayor because you are allegedly not properly registered, and especially since you won't answer the question Coucilman Benz: It is three minutes. imp Herriott: All I can do, we don't know how many minutes it is really. Edgerton: O.K. Herriott All we can do is ask you and I'll have to put it writting-see you at the next council meeting. Edgerton: Alright, thank you very much. I just want to tell you- I still have the city (inaudible). Herriott: What? Unidentified Speakers: Motion to adjourn. Motion to adjourn Benz: Second. Hey Parker now that we are adjourned what about me? Are you going to request that I.leavetoo or vacate? Rooney: Bye guys. Herriott: That's another thing. Benz: Now that is a whole other issue isn't it? Laughing loudly). We can go -over d1ltover that one. Herriott: Yep. Benz: Oh darn, actually I would, but you know now that everyone want me to. x� t !/ For U.S. Optional 0 Mr. 0 Mn. 0 Mna0 Ms. Norse (Fuss Middle � A� �sa/4,c,0r /04/8PC'/c/' 3 b 0 3 3 2 0 b 2 Residence (Number - Streit�cA+p�a est No.) (� J Have you ever been registered to vote? Yes No 0 If yes. complete this section to the best of your knowledge concerning your most recent registration. //18' �,4(1 5=6' City County ZIP Code "4.5 -Gk erix4 (i.A /r. 1"02.5 Nome (as registered) <t 1,,�✓ 4 f �Qv � 3 If no street address, describe locution of residences (croot. streets. route, x, Former Address % 1/P _ D e �;7 section. township. range, etc.) `elY County 1f14rs �eq4 c Cs'PeZen Political Porty 4 Moiling Address (if different from residence) Srfile- READ THIS STATEMENT AND WA1 W.:,9tiCalae- I am a citizen of the United States and will be of eas(I y age at the time of the next election. 1 am not imprisorAl r e for the conviction of a felony. I certify under penalty of genua u er the of the State of California, that the information on this affidavit is true and correct. WARNING Perjury is punishable by imprisonment in stole prison for two, three or four years. §126 Penol Code City State ZIP Code 5 Date of Birth q /7 e U Occupation 47,17e,' % / (Month-`2Day`s— e`orr)sti/ Birthplace (Nome of U.S. State or Foreign Country) % IG4ti(t r k SIGNATURE—Sign on line below. oPolitical Party (check ony ❑ American Independent Party ❑ Democratic Party ❑ libertarian Party ❑ Peoce and Freedom Party X Republican Party ❑ Decline to State ❑ Other (Specify) la Telephone (Optional) Area Code (A Q) 3F y_D f g // • � , y JfJ ► / s / �j 1t Not Applicable in this County 1. !..:. , . , I , —Tl ' ► Date 19 HZ 7 8 8177 13 Signature of person ossisting (if ony) This is a true copy to the record cenified for voting purposes 1111 bears the seal, trnpnnlod in purple ink, oI the Registrar-Recorder/County Clerk DEC 021 0 • a' REGISTRAR•RECORDERrCOUNTY CLERK LOS ANGELES COUNTY. CALIFORNIA Officeholder and Candidate Campaign Statement — Short Form (Government Code Section 84206) Type N Print In Ink For use by officeholders and Candidates who do not have a controlled committee and who do not anticipate receiving 31000 or more in contributions and do not anticipate spending $1000 or more during the entire calendar year. Officeholders whose salary is less than 3100 per month and judges who have a controlled committee may use this fo under certain circumstances. See the appropriate Information Manual on Campaign Disclosure Provisions of thti Political Reform Act (Manual A) for furthcr information. Statement covers Calendar Year 19 ! 3 . 1 Officeholder or Candidate Information MAME OF OFFICEHOLDER OR CAMDATEA 5 am w�1 •'CGP RESIDENTIAL OR BUSINESS ADDRESS: (NO. ANO E�iE i) ia1(40.a.4sr5 Nt KAWS AREACODEQAYrIME RHONE NUMBER CITY SIO) a.0.5 sA`, STATE ZIP CODE CA �ioas�f • SHORT FORM • _• '•••• at. i 1.kiki }. 64 • t'5 aur° woo C11Y 11 Information on Office Held or Sought OFFICE LD s011142 SOICTION(LTA N) ua� & DATE OF ELTIONN 114 DAY, YEAR)(IF APPLK',ABIE) A For Official Use Only DISTRICT NUMBER (IF APPLICABLE) ID Committee Information List all committees of which you have knowledge that are primarily formed to receive contributions or to make expenditures on behalf of your candidacy. COMMITTEE NAME AND I.D. NUMBER COMMITTEE ADDRESS NAME OF TREASURER IV Verification I declare under penalty of perjury that to the best of my knowledge. I anticipate that 1 will receive less than 31000 an and that I have used all reasonable diligence in preparing this statement. I certify under penalty of perjury under COMM Exea,I.d on E93 a Afil44440, . e71' OTY ANO SIATE By will spend less than 31 f the State of California SIGNATURE OF Of FOR INFORMATION REQUIRED TO BE PROVIDED TO YOU PURSUANT TO THE INFORMATION PRACTICES ACT OF 1977, SEE INFORMATION MANUAL ON CAMPAIGN uring the calendar year the foregoing is true and 4 OSURE PROVISIONS OF THE POLITICALREFORuAjT State of Calltornla Fair Political Practices Commission. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on November 23, 1993, at the hour of 7:20 P.M. PLEDGE OF ALLEGIANCE - Lisa Steinmetz, Mira Costa High School Drum Major Roger Bacon introduced the Mira Costa Marching Band and thanked them for attending; suggested that contributions could be made to the High School for the band. The band then played for the audience. ROLL CALL Present: Benz, Edgerton, Essertier, Midstokke, Mayor Wiemans Absent: None PRESENTATION OF CERTIFICATE OF APPRECIATION - Julie Oakes, Planning Commission Mayor Wiemans presented a Certificate of Appreciation to Julie Oakes, and thanked her for her service on the Planning Commission. APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Mayor Wiemans asked the outgoing Councilmembers if they had any comments. Councilmember Kathleen Midstokke thanked everyone who had sup- ported her for the past 9 1/2 years that she had served as an elected official; thanked the voters for their confidence in her; thanked her family, employers, friends and former elected officials. Councilmember Robert Essertier spoke of changes and improvements that had occurred in the City during his term on the Council; thanked City Attorney Vose, City Clerk Doerfling and Acting City Manager Rooney for their help; asked the new Council not to spend the City's reserves and thanked everyone. Mayor Albert Wiemans thanked members of the staff and the public; asked the new Council not to "micro -manage" the City; thanked his family and friends; thanked the "gad -flys" for their time and comments; wished the new members of the Council the best of luck and thanked everyone. (A) Designate Mayor for a term ending September 13, 1993. Action: To designate Sam Y. Edgerton as Mayor for a term ending September 13, 1993. Mayor Wiemans made the motion, and with no objections, the motion carried unanimously. City Council Minutes 11-23-93 Page 8351 1a) • (B) Designate Mayor Pro Tempore for a term ending Sep- tember 13, 1994. Action: To designate Robert Benz as Mayor for a term ending September 13, 1994. Mayor Wiemans made the motion, and with no the motion carried unanimously. At this time outgoing Mayor Wiemans presented the gavel to incom- ing Mayor Edgerton and the Council rotated seats on the dais. Incoming Mayor Edgerton presented a Mayor's plaque to outgoing Mayor Wiemans in appreciation for his service as Mayor. He then thanked Roger Bacon for arranging for the Mira Costa band; spoke of problems and budget cuts for the City; thanked his wife and his mother who were in attendance in the audience; thanked the outgoing Council; and, introduced the new City Manager, Steve Burrell, who was in attendance in the audience and will assume his duties January 3, 1994. (C) Intergovernmental agencies requiring appointment of Mayor as delegate. Memorandum from City Clerk Elaine Doerfling dated November 2, 1993. Action: To appoint Mayor Edgerton to the Los Angeles County -City Selection Committee. Motion Wiemans, second Mayor Edgerton. So ordered. Further Action: To appoint Mayor Edgerton to the South Bay Sanitation District Board of Directors, and Mayor Pro Tem Benz as alternate director. Motion Wiemans, second Mayor Edgerton. So ordered. Final Action: To appoint Mayor Edgerton as delegate to the Inglewood Fire Training Authority, and Mayor Pro Tem Benz as alternate delegate. Motion Wiemans, second Mayor Edgerton. So ordered. City Attorney Vose asked the Council to remove item 1(a), the approval of the minutes, from the consent calendar, as they needed to be approved by the Council sitting at the time of the meetings. Pro Tempore objections, Action: To approve the minutes of the Regular Meetings of October 26, 1993; the Regular Adjourned meeting of November 4, 1993; and, the Regular Meeting of November 9, 1993 as presented. Motion Essertier, second Benz. So ordered. CANVASS OF VOTES AND INSTALLATION OF OFFICERS Action: To adopt Resolution No. 93-5641, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 2, 1993, DECLARING City Council Minutes 11-23-93 Page 8352 THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW."" Motion Mayor Edgerton, second Midstokke. So ordered. PRESENTATIONS TO OUTGOING OFFICIALS (A) Leah Jeffries, representing Supervisor Deanne Dana of the Fourth District of the Los Angeles County Board of Supervisors, presented Resolutions to out- going Mayor Wiemans and outgoing Councilmembers Essertier and Midstokke. (B) Arlene Pinzler, representing State Assemblywoman Debra Bowen of the 53rd District of the California State Assembly, made presentations to outgoing Mayor Wiemans and outgoing Councilmembers Essertier and Midstokke. (C) Mayor Edgerton presented tile plaques to outgoing Councilmembers Essertier, Midstokke and Wiemans for their service as members of the City Council. OATH OF OFFICE City Clerk Doerfling administered the Oath of Office to incoming City Councilmembers John Bowler, Julie Oakes, and J.R. Reviczky. After photographs were taken, the new Councilmembers took their seats on the dais. Mayor Edgerton invited the new Councilmembers to give their comments. Councilmember John Bowler thanked the retiring Councilmembers for their service, thanked the voters for their confidence in him and spoke of the opportunities that were ahead for the City. Councilmember Julie Oakes thanked the departing Councilmembers and thanked her supporters, the voters, and her friends and family. Councilmember J.R. Reviczky thanked the departing Councilmembers, congratulated fellow new Councilmembers on being elected, con- gratulated all candidates who ran for election for their involve- ment and fair campaigning, and thanked his supporters, voters and family. The meeting recessed at 8:30 P.M. The meeting reconvened at 8:57 P.M. PUBLIC PARTICIPATION (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time was: Tom Allen - 1602 The Strand, suggested that the new Council might wish to reconsider the policy that had been adopted by the previous Council, in regard to encroachment permits for parking City Council Minutes 11-23-93 Page 8353 on Strand corner lots, that had brought about a lawsuit and possibly save the City some legal fees. (b) WRITTEN COMMUNICATIONS (1) Letter from Douglas King, received November 4, 1993, regarding auxiliary police, firemen, paramedics and back-up teams. Action: To receive and file the letter and to direct staff to investigate the feasibility of purchasing di- saster preparedness supplies through government surplus sales. Motion Benz, second Oakes. The motion carried unanimously. Final Action: To approve a strict Council policy that allows only the writer of a letter to speak during this portion of the agenda in regard to any written communications. Motion Benz, second Reviczky. So ordered. 1. CONSENT CALENDAR Action: To approve the consent calendar recommendations (a) through (j), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity; (h) Benz, and (j) Bowler. (Noting that item 1(a) had been approved ear- lier in the meeting by the former Council.) Motion Benz, second Mayor Edgerton. So ordered. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: (1) Minutes of the Regular Meeting of October 26, 1993 (continued from November 9, 1993); (2) Minutes of the Regular Adjourned Meeting of Novem- ber 4, 1993; and, (3) Minutes of the Regular Meeting of November 9, 1993. This item had been moved forward on the agenda earlier in the meeting in order be considered and approved by the previous Council. It is shown in order for clarity. (b) RECOMMENDATION TO RATIFY DEMANDS AND WARRANTS No. 45667 and Nos. 45725 through 45851 inclusive, noting voided warrants Nos. 45727, 45728, 45729, 45745, 45775, 45776, 45798, and 45811. Action: To ratify the demands and warrants as presented. City Council Minutes 11-23-93 Page 8354 (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE OCTOBER, 1993 FINANCIAL REPORTS. (1) Revenue and expenditure report; and, (2) City Treasurer's report. Action: To receive and file the October, 1993, finan- cial reports as presented. (e) REQUEST FOR 30 DAY EXTENSION OF TEMPORARY APPOINTMENT OF TWO COMMUNITY SERVICES OFFICERS. Memorandum from Per- sonnel Director Robert Blackwood dated November 16, 1993. Action: To approve the staff recommendation for a 30 day extension of the temporary appointment of two General Services Officers due to current medical leaves and one recent retirement. (f) RECOMMENDATION TO ACCEPT WORK AS COMPLETE ON CIP 93-180, PEDESTRIAN SIGNAL AT HERMOSA VIEW SCHOOL. Memorandum from Public Works Director Amy Amirani dated November 15, 1993. Action: To approve the staff recommendation to: 1) accept as complete the FY 93-94 project to install a pedestrian signal at Hermosa View School, CIP 93- 180; and, 2) amend the budget to provide funding of $6,304 from the Transportation Development Act (TDA) and reduce the $15,000 appropriation from the State Gas Tax Funds to $8,696. (g) RECOMMENDATION FOR APPROVAL OF THE SUBCOMMITTEE FOR MUNICIPAL PIER RENOVATION PROJECT. Memorandum from Act- ing City Manager Mary Rooney dated November 16, 1993. Action: To approve the staff recommendation to approve the selection of: 1) John Bowler, City Council; 2) Julie Oakes, City Council; 3) Joseph Di Monda, Planning Commission; 4) Dean Nota, Downtown Business Area Enhancement Dis- trict Advisory Commission; and, 5) Brian Mitchell, Parks, Recreation and Community Resources Advisory Commission, to serve as the City's Municipal Pier Renovation subcommittee. City Council Minutes 11-23-93 Page 8355 (h) RECOMMENDATION TO ALLOCATE $55,000 FROM THE ASSET FOR- FEITURE FUND TO CAPITAL IMPROVEMENT PROJECT 92-619. Memorandum from Police Chief Val Strasser dated November 9, 1993. This item was removed from the consent calendar by Coun- cilmember Benz for separate discussion later in the meeting. Police Chief Straser responded to Council questions; explained that added supervision time was for week -ends and overtime only. Acting City Manager Rooney and City Attorney Vose also responded to Council questions. Action: To approve the staff recommendation to: 1) authorize the budget amendment of $55,000 from the (police) Asset Forfeiture Fund to Capital Improve- ment Project (CIP) 92-619 for a total remodel amount of $315,368; 2) ratify Change Order #1 in the amount of $48,811; and, 3) approve the additional amount of $6,189 to be used for water heater cost and other contingencies, due to unforeseen problems which required correction in order to rid the area of asbestos and bring plumbing and electrical wiring up to the present code. Motion Benz, second Oakes. The motion carried unanimously. Mayor Edgerton directed, with the consensus of the Coun- cil, that staff supply examples of what other cities do with similar projects, regarding change order rates, giving a range of various amounts such as $250,000, $500,000, $1,000,000, etc. (i) RECOMMENDATION TO ADOPT A RESOLUTION AUTHORIZING A DESIGNATED AGENT FOR ALL MATTERS PERTAINING TO FEDERAL AND STATE DISASTER ASSISTANCE. Memorandum from Finance Director Viki Copeland dated November 9, 1993. Action: To adopt Resolution No. 93-5642, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, STATE OF CALIFORNIA, AUTHORIZING THE FINANCE DI- RECTOR AS DESIGNATED AGENT TO PROVIDE, TO THE STATE OF- FICE OF EMERGENCY SERVICES, FOR ALL MATTERS PERTAINING TO SUCH STATE DISASTER ASSISTANCE THE ASSURANCES AND AGREEMENTS REQUIRED." (j) RECOMMENDATION TO ADOPT A RESOLUTION TO ENDORSE THE RECOMMENDATIONS SET FORTH IN THE SUBREGIONAL STRATEGY FOR INCLUSION IN THE REGIONAL COMPREHENSIVE PLAN. Memo- randum from Planning Director Michael Schubach dated November 15, 1993. City Council Minutes 11-23-93 Page 8356 This item was removed from the consent calendar by Coun- cilmember Bowler for separate discussion later in the meeting. Action: To adopt Resolution No. 93-5643, entitled, HA_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ENDORSING THE SOUTH BAY CITIES AS- SOCIATION'S RECOMMENDATIONS TO THE REGIONAL COMPREHEN- SIVE PLAN (RCP), AND AUTHORIZING CONTINUED PARTICIPATION BY THE CITY OF HERMOSA BEACH IN THE SUBREGIONAL PLANNING PROCESS.“ Motion Benz, second Mayor Edgerton. The motion carried unanimously. Final Action: To direct staff to monitor the planning process, in particular the elements of special interest to the City such as air quality and mobility (in regard to bike paths, bike transit and a possible South Bay electric shuttle), and keep the Council apprised of developments. Motion Bowler, second Benz. The motion carried unanimously. 2. CONSENT ORDINANCES - None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(h) and (j) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calen- dar are shown under the appropriate items. PUBLIC HEARINGS - None HEARINGS 4. SPECIAL STUDY TO CONSIDER REDUCING OPEN SPACE REQUIRE- MENTS FOR SMALL LOTS. Memorandum from Planning Director Michael Schubach dated November 16, 1993. Planning Director Schubach presented the staff report and responded to Council questions, explaining that this study would apply to lots of 2,100 square feet and under, and look at all standards, not just open space. Mr. Schubach said the study would probably return to the Council in February of 1994. The hearing opened at 9:45 P.M. As no one came forward to ad- dress the Council on this item, the hearing closed at 9:45 P.M. Action: To approve the staff recommendation and adopt Resolution No. 93-5644, entitled, 'IA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, City Council Minutes 11-23-93 Page 8357 TO DIRECT THE PLANNING COMMISSION TO CONDUCT A COMPLETE STUDY OF ZONING REQUIREMENTS AS THEY APPLY TO SMALL LOTS, AND TO STUDY POSSIBLE CHANGES THAT WOULD ALLOW THE BUILDING OF LARGER HOMES ON THESE LOTS." Motion Oakes, second Benz. The motion carried unanimously. MUNICIPAL MATTERS 5. REQUEST FOR APPROVAL TO AMEND CONTRACT WITH P.E.R.S. TO PROVIDE THIRD LEVEL OF 1959 SURVIVOR BENEFITS FOR POLICE, FIRE AND MISCELLANEOUS MEMBERS. Memorandum form Personnel Director Robert Blackwood dated November 16, 1993. Personnel Director Blackwood presented the staff report and responded to Council questions, explaining that there was a surplus in the City account held by P.E.R.S. that would pay this benefit for the next 25 years, and, if the surplus were used up by that time, the City's liability would be $2 per employee per month for a total of $3,580 per year. Action: To approve the staff recommendation to au- thorize staff to proceed with an amendment to the City's P.E.R.S. contract to provide Section 21382.4 - Third Level of 1959 Survivor Benefits which will provide high- er survivor benefits, at no additional cost to the City for the next 25 years. Motion Bowler, second Oakes. The motion carried unanimously. 6. RECOMMENDATION TO ADOPT A RESOLUTION CERTIFYING THE EN- GINEERING. AND TRAFFIC SURVEY WHICH SETS SPEED LIMITS ON CITY STREETS. Memorandum from Public Works Director Amy Amirani dated November 4, 1993. Public Works Director Amirani presented the staff report and responded to Council questions. City Attorney Vose also responded to Council questions. Coming forward to address the Council on this item was: Jim Lissner - 2715 El Oeste Drive, said there were some serious errors in the traffic survey; cit- ed the portion of Valley Drive between Pier Avenue and Gould that was posted at 25 M.P.H. but the survey had that section listed at 30 M.P.H.; said local streets don't need to be radar surveyed; suggested taking the streets out of the report that contained errors, such as those portions of Valley Drive and Gould Avenue. Action: To approve the staff recommendation to adopt Resolution No. 93-5645, entitled, "A RESOLUTION OF THE City Council Minutes 11-23-93 Page 8358 CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CERTIFYING THE ENGINEERING AND TRAFFIC SURVEY.", (which sets speed limits on City streets; is required to be certified every five years; and sets the recommended speed the same as the posted speed), with the under- standing that staff will verify, and correct if neces- sary, all speed limit postings and send to the Municipal Court for certification. Motion Oakes, second Benz. The motion carried unanimously. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER (a) CLARIFICATION: DOWNTOWN SILVER METERS WILL BE BAGGED BEGINNING NOVEMBER 24, 1993. Acting City Manager Rooney said that she wished to clarify that the downtown meters would be bagged start- ing November 24, 1993, in time for the post Thanksgiving sales period. (b) REQUEST TO CONTINUE LAND USE ELEMENT REVISION TO THE JANUARY 25, 1994 CITY COUNCIL MEETING. Memo- randum from Acting City Manager Mary Rooney dated November 15, 1993. City Attorney Vose responded to Council questions. Action: To approve continuing the Land Use Element revisions to the meeting of January 25, 1993, with the understanding that those portions of the Land Use Ele- ment that had not been reviewed by the previous Council would be discussed first, then previously discussed por- tions could be reviewed, if requested by one of the new Councilmembers. Motion Mayor Edgerton, second Oakes. The motion carried unanimously. (c) LIBRARY SERVICES TO BE MAINTAINED THROUGH END OF FY 93-94. Acting City Manager Rooney reported on the public hear- ing held by State Senator Ralph Dills on November 15, 1993 in the Hermosa Beach City Council Chamber, to gather input from residents of Hermosa and Manhattan Beach in regard to the effect of County Library reduc- tions. Ms. Rooney also reported that the County will continue staffing the Public Libraries at the current level (two days a week for Hermosa Beach) through the end of the 1993-94 fiscal year. Mayor Edgerton directed, with the consensus of the Coun- cil, that staff gather information regarding all options available to the City. City Council Minutes 11-23-93 Page 8359 (d) OTHER MATTERS Acting City Manager Rooney announced to the public that there would be a closed session on Thursday, December 2, 1993, at the hour of 6:00 P.M., for the purpose of dis- cussing matters of Personnel and Real Estate negotia- tions. Ms. Rooney also announced that there would be only one regular City Council Meeting next month, on December 14, 1993, at 7:00 P.M. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) VACANCIES - BOARDS AND COMMISSIONS Planning Commission: One unexpired term ending June 30, 1996. Memorandum from City Clerk Elaine Doerfling dated November 17, 1993. City Clerk Doerfling presented the staff report and re- sponded to Council questions. Action: To approve the staff recommendation to direct the City Clerk to advertise the vacancy with the news- paper and other normal posting procedures and to bring the item back for the meeting of January 11, 1994, with applicant interviews scheduled for 6:00 P.M., prior to the regular meeting. Motion Benz, second Oakes. So ordered. 9. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Benz for business license customer service reports. (Continued from 10/26/93 and 11/09/93 meetings.) Councilmember Benz discussed his request; felt an in- dependent body (other than the City) should initiate and compile reports. Acting City Manager Rooney said that business license customer evaluation reports had been implemented, -with the completed forms sent to the City Manager's Office; questioned if the Council wished a tabulation of those forms. The consensus of the Council was that no action was needed as stamped, self-addressed envelopes were to be provided to applicants for their comments, with the gua- rantee of confidentiality. City Council Minutes 11-23-93 Page 8360 (b) Request by Councilmember Benz for consideration of getting Council approval before special studies initiated by Planning Commission. Councilmember Benz discussed his request. City Attorney Vose said that the Hermosa Beach Municipal Code, Section 1501, allowed the Planning Commission the right to initiate an amendment of the zoning code, and if the Council did not wish the Commission to have this right, the Code would have to be changed. Proposed Action: rection regarding Manager. Motion Benz. The second. To direct that staff be given no di - special studies except by the City motion died due to the lack of a Proposed Action: To direct that Council approval be obtained, through a consent calendar item on the agenda, before any study is initiated by the Planning Commission. Motion Benz, second Mayor Edgerton. The motion died when the second was withdrawn. Acting City Manager Rooney said that "Tentative Future Agenda Items" could be a part of all Commission agendas and could be included with the information given to the Council. Mayor Edgerton directed that this be done. (c) Request by Councilmember Reviczky to discuss L.A. County Lifeguard and Beach Maintenance Contract. Councilmember Reviczky discussed his request, suggested that the new Council might have different ideas than the previous Council. Acting City Manager Rooney reported on negotiations to date and responded to Council questions. Action: To appoint Councilmember Reviczky to serve with Mayor Edgerton on the Lifeguard negotiation sub- committee. Motion Mayor Edgerton, second Oakes. The motion carried unanimously. Final Action: To direct staff to set a meeting with the County staff and Council sub -committee (prior to the next Council meeting) and to agendize this item for the Regular Meeting of December 14, 1993. Motion Reviczky, second Benz. The motion carried unanimously. Councilmember Reviczky thanked the Fire Department for its efforts during the recent fire devastation in City Council Minutes 11-23-93 Page 8361 Southern California and expressed the gratitude of the community and the Council. CITIZEN COMMENTS Coming forward to address the Council at this time were: June Williams - 2065 Manhattan Avenue, said the Coastal Commission had mandated that beaches be open and questioned if this did not require the State to pay this mandated cost; questioned the announced closed session for real estate negotiations for the Downtown Business Area Enhancement District Advisory Commission; and, Gene Dreher - 1222 Seventh Place, expressed his congratulations to the new Council. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Tuesday, November 23, 1993, in memory of Eric Rafter, age 78, Hermosa Beach resident for 47 years and lawyer for the past 40 years. The meeting ad- journed at the hour of 11:37 P.M. to a Regular Adjourned Meeting on Thursday, December 2, 1993 at the hour of 6:00 P.M. for the purpose of adjourning to a closed session for the purpose of dis- cussion of matters of Personnel, pursuant to Government Code Sec- tion 54957: Meet and Confer; and Real Estate negotiations, pur- suant to Government Code Section 54956.8: Vasek Polak parking lot sale/exchange. City Council Minutes 11-23-93 Page 8362 j -/ V-53 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on December 2, 1993, at the hour of 6:12 P.M. ROLL CALL Present: Benz, Bowler, Oakes, Reviczky, Mayor Edgerton Absent: None PUBLIC PARTICIPATION No one came forward to address the Council at this time. CLOSED SESSION - At the hour of 6:17 P.M., the Council adjourned to a closed session for the purpose of discussion of matters of Personnel, pursuant to Government Code Section 54957: Meet and Confer; and Real Estate negotiations, pursuant to Government Code Section 54956.8: Vasek Polak parking lot sale/exchange. At the hour of 8:17 P.M., the Council adjourned the closed session to the Adjourned Regular Meeting. CITIZEN COMMENTS Coming forward to address the Council at this time was: Parker Herriott - 224 24th Street, questioned the previous and current resident addresses of Mayor Edgerton and asked if he had reregistered when he moved, as required in order to vote; questioned if Mayor Edgerton should resign if he were not a qualified electorate of the City. ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Thursday, December 2, 1993, at the hour of 8:27 P.M. to the Regular Meeting of Tuesday, December 14, 1993, at the hour of 7:00 P.M. d/a-Mo_ Deputy City Clerk la(Z) City Council Minutes 12-02-93 Page 8363 CITY OF HERMOSA BEACH /G -/Y FINANCE-SFA340 DEMAND LIST PAGE 0001 FOR 11/24/93 DATE 11/24/93 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT ADV/OCT 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 H PUB EMPLOYEES RETIREMENT SYS. RETIREMENT/OCTOBER 93 VND M ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROJ * ACCOUNT DESCRIPTION 00026 001-400-1213-4180 00726 11/22/93 RETIREMENT 00026 001-400-1213-4180 00727 11/22/93 RETIREMENT 00026 105-400-2601-4180 00222 11/22/93 STREET LIGHTING 00026 109-400-3301-4180 00087 11/22/93 VEH PKC DIST 00026 110-400-1204-4180 00024 11/22/93 FINANCE CASHIER 00026 110-400-3302-4180 00228 11/22/93 PARKING ENF 00026 155-400-2102-4180 00192 11/22/93 CROSSING GUARD 00026 160-400-3102-4180 00224 11/22/93 SEWER/ST DRAIN 00026 170-400-2103-4180 00090 11/22/93 SPEC INVESTGTNS 00026 705-400-1209-4180 00142 11/22/93 LIABILITY INS 00026 705-400-1217-4180 00144 11/22/93 WORKERS COMP $83.635.80 /RETIREMENT $87. 036. 34CR /RETIREMENT $1, 115.09 /RETIREMENT $91.33 /RETIREMENT $1.780.96 /RETIREMENT $2,260.54 /RETIREMENT $63.67 /RETIREMENT $1,044.87 /RETIREMENT $2,897.62 /RETIREMENT $186. 85 /RETIREMENT $263. 18 /RETIREMENT *** VENDOR TOTAL******************************************************************** *** PAY CODE TOTAL****************************************************************** R A & E TROPHIES PLAGUES/OUTGOING COUNCIL 12093 INV/REF PO # CHK AMOUNT UNENC DATE EXP $6,303.57 $6,303.57 02744 001-400-1101-4319 00173 $77.13 11/17/93 CITY COUNCIL /SPECIAL EVENTS *** VENDOR TOTAL******************************************************************** $77.13 R A -A BACKFLOW TESTING & MAINT. ANNUAL BACKFLOW TESTING 21178 04912 001-400-3101-4201 00139 11/02/93 MEDIANS $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 $0. 00 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 45852 11/24/93 12093 00102 45856 $0.00 11/24/93 $342.25 21178 07359 45857 /CONTRACT SERVICE/PRIVAT $360.75 11/24/93 lh FINANCE-SFA340 TIME 17:19:41 CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 PAGE 0002 DATE 11/24/93 PAY VENDOR NAME VND * ACCOUNT NUMBER TRN * AMOUNT INV/REF PO * CHK # DESCRIPTION DATE INVC PROJ * ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP R A -A BACKFLOW TESTING & MAINT. 04912 001-400-6101-4201 00340 $342.25 21178 07359 45857 ANNUAL BACKFLOW TESTING 21178 11/02/93 PARKS /CONTRACT SERVICE/PRIVAT $360.75 11/24/93 *** VENDOR TOTAL $684.50 R ADAMSON INDUSTRIES 00138 001-400-2201-4309 01543 $119.08 13094 00103 45858 RADIO BATTERIES/NOV 93 13094 11/08/93 FIRE /MAINTENANCE MATERIALS $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** R BROWNING FERRIS INDUSTRIES SPECIAL DUMP CHGS/OCT 93 R BROWNING FERRIS INDUSTRIES SPECIAL DUMP CHCS/OCT 93 R DROWNING FERRIS INDUSTRIES SPECIAL DUMP CHGS/OCT 93 $119.08 00158 105-400-2601-4201 00078 $463.92 11/24/93 STREET LIGHTING /CONTRACT SERVICE/PRIVAT 00158 125-400-8511-4201 00009 $998.54 11/24/93 CIP 90-511 /CONTRACT SERVICE/PRIVAT 00158 170-400-8619-4201 00021 $463.91 11/24/93 PD REMODEL III /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** $1,926.37 00004 45859 $0.00 11/24/93 00004 45859 $0.00 11/24/93 00004 45859 $0.00 11/24/93 R DRANDY*BUSTAMANTE 05476 110-300-0000-3302 55219 $85.00 986913 06954 45860 CITE REFUND/ADMIN REVIEW 86913 11/23/93 /COURT FINES/PARKING $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** $85.00 R CAL STATE UNIV/DOMINGUEZ HILLS 03358 001-400-1202-4316 00473 $803.00 567-74-3321 07810 45861 TUITION/V. MOHLER/SPR 93 -3321 11/23/93 FINANCE ADMIN /TRAINING $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** $803.00 R DOD*CHAMBERS LASER GUN HOLSTER 05472 001-400-2101-5401 00092 $119.07 27913 11/05/93 POLICE /EQUIP -LESS THAN $500 *** VENDOR TOTAL******************************************************************** R COLEN AND LEE LIAB ADMIN/DEC 93 4. $119.07 27913 06880 45862 $119.07 11/24/93 04713 705-400-1209-4201 00420 41,470.00 00042 45863 11/23/93 LIABILITY INS /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 u FINANCE-SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION *** VENDOR TOTAL R COOPERS & LYBRAND FY 92-93 AUDIT SERV/OCT 01623 CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 PAGE 0003 DATE 11/24/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP 03498 001-400-1202-4201 00381 10/25/93 FINANCE ADMIN $1,470.00 $3,530.00 1726-001623 07812 /CONTRACT SERVICE/PRIVAT $0.00 *** VENDOR TOTAL******************************************************************** $3,530.00 45864 11/24/93 R DAILY NEWS 05466 001-400-1203-4201 01135 $219.75 TD500914 07143 45865 EMPLOYEE AD/DISPATCHER 00914 11/08/93 PERSONNEL /CONTRACT SERVICE/PRIVAT $219.75 11/24/93 *** VENDOR TOTAL******************************************************************** R J. F. *DAVIDSON ASSOC., INC. RODAWAY PARK EXPANSION 37182 $219. 75 05355 125-400-8513-4201 00009 $1,400.00 37182 07395 45866 11/05/93 CIP 89-513 /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** R DEPARTMENT OF ANIMAL CARE & SHELTER COSTS/OCT 93 $1,400.00 00154 001-400-2401-4251 00234 $281.64 11/10/93 ANIMAL CONTROL /CONTRACT SERVICE/GOVT *** VENDOR TOTAL******************************************************************** R DIVERSIFIED PHOTO SUPPLY FILM PURCHASE/NOV 93 91789 $281. 64 04394 001-400-2101-4306 01462 $126.98 11/03/93 POLICE /PRISONER MAINTENANCE *** VENDOR TOTAL******************************************************************** R EASTMAN KODAK COMPANY COPIER MAINT/OCT 93 R EASTMAN KODAK COMPANY METER USE/SEP 93 02840 001-400-1208-4201 01073 93087 11/07/93 GEN APPROP 02840 001-400-1208-4201 01074 93087 11/07/93 GEN APPROP $126. 98 00014 45867 $0.00 11/24/93 91789 01022 45868 $0.00 11/24/93 $314.00 006M93087 /CONTRACT SERVICE/PRIVAT $215.96 006M93087 /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** $529.96 R H.H.P.C. TICKETS/COMM RES TRIP 01025 45869 $0.00 11/24/93 01025 45869 $0.00 11/24/93 05240 001-400-4601-4201 02037 $320.00 CHARTER -44 07929 ER -44 11/22/93 COMM RESOURCES /CONTRACT SERVICE/PRIVAT $0.00 45870 11/24/93 FINANCE-SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0004 FOR 11/24/93 DATE 11/24/93 VND * ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE INVC PROJ * ACCOUNT DESCRIPTION *** VENDOR TOTAL******************************************************************** $320. 00 AMOUNT UNENC DATE EXP R MS BETTY*HOLLADAY 05471 001-300-0000-3202 05302 $4.10 71892 06953 45871 ANIMAL LICENSE REFUND 71892 11/22/93 /DOG LICENSES $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** $4.10 R CINDY*HUNT 05141 001-210-0000-2110 05558 $50.00 71117 07660 45872 ANIMAL TRAP REFVND 71117 11/22/93 /DEPOSITS/WORK GUARANTEE $0.00 11/24/93 R CINDY*HUNT ANIMAL TRAP USE FEES *** VENDOR TOTAL 05141 001-300-0000-3895 71117 11/22/93 00152 $6. 70CR /ANIMAL TRAP FEE $43.30 71117 07660 45872 $0.00 11/24/93 R INFINITE COMPUTER GROUP, INC. 05254 001-400-2101-4201 01409 $137.00 308834-1293 00080 45873 MAC PC MAINT/DEC 93 -1293 11/24/93 POLICE /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 R INFINITE COMPUTER GROUP, INC. 05254 001-400-2101-4201 01410 $457.80 306835-1293 00077 45873 COMP MAINT/PD/DEC 93 -1293 11/24/93 POLICE /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 R INFINITE COMPUTER GROUP, INC. 05254 001-400-2201-4201 00442 $305.20 306835-1293 00077 45873 COMP MAINT/PD/DEC 93 -1293 11/24/93 FIRE /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** $900.00 R INTERNATIONAL BAKING CO, INC 05474 001-210-0000-2110 05556 $5,000.00 32862 07663 45874 CASH DEPOSIT REFUND 32862 11/22/93 /DEPOSITS/WORK GUARANTEE $0.00 11/24/93 *** VENDOR TOTAL******************************************************************** $5,000.00 R JADE COMPUTER DESKJET PRINTER/PUB WKS 98 -IN *** VENDOR TOTAL 05463 001-400-4202-5402 00012 $648.26 1006898 -IN 07381 45875 11/04/93 PUB WKS ADMIN /EQUIP MORE THAN $500 $633.26 11/24/93 $648. 26 R EDWARD 5.*KREINS 04439 001-400-1203-4201 01134 $654.22 07150 45876 BACKGROUND CHECKS/CM 11/17/93 PERSONNEL /CONTRACT SERVICE/PRIVAT $0.00 11/24/93 • • O 0 1 1 • 1 FINANCE—SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION *** VENDOR TOTAL R MAC WAREHOUSE PRINTER INK CARTRIDGES CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 VND N ACCOUNT NUMBER TRN N AMOUNT DATE INVC PROJ 0 ACCOUNT DESCRIPTION 03810 001-400-2101-4305 36651 11/08/93 POLICE PAGE 0005 DATE 11/24/93 INV/REF PO 0 CHK N AMOUNT UNENC DATE EXP $654.22 02088 $192.00 A8436651 01043 /OFFICE OPER SUPPLIES $0.00 *** VENDOR TOTAL******************************************************************** R MONARCH BROOM STREET SWEEPER PARTS *** VENDOR TOTAL *192.00 00084 001-400-3103-4309 01589 $1,667.05 10/31/93 ST MAINTENANCE /MAINTENANCE MATERIALS R JOHN*NEWELL TICKETS/COMM RES TRIP $1,667.05 05473 001-400-4601-4201 02034 $100.00 11/22/93 COMM RESOURCES /CONTRACT SERVICE/PRIVAT 1 *** VENDOR TOTAL******************************************************************** 1 1 R OLYMPIC AUTO CENTER BODY WORK/POLICE UNITS $100. 00 00093 001-400-2101-4311 01736 $920.59 10/31/93 POLICE /AUTO MAINTENANCE *** VENDOR TOTAL******************************************************************** R OUTDOOR ADVENTURES DEPOSIT/COMM RES TRIP $920.59 05470 001-400-4601-4201 02035 $500.00 11/22/93 COMM RESOURCES /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R PHOENIX GROUP CITE PROG MAINT/JUL—SEP 08-00 $500.00 01049 $0.00 45877 11/24/93 45878 11/24/93 07926 45879 $0.00 11/24/93 01052 45880 $0.00 11/24/93 07931 $0.00 02530 001-400-1206-4201 01194 $600.00 7108-00 00075 11/03/93 DATA PROCESSING /CONTRACT SERVICE/PRIVAT $0.00 *** VENDOR TOTAL******************************************************************** R SYLVIA*ROOT MINUTES SEC/11-16-93 R SYLVIA*ROOT MINUTES SEC/11-17-93 $600.00 04061 001-400-4102-4201 00440 $105.50 1116 11/17/93 PLANNING COMM /CONTRACT SERVICE/PRIVAT 04061 109-400-3301-4201 00213 $224.50 1117 11/22/93 VEH PKG DIST /CONTRACT SERVICE/PRIVAT 45881 11/24/93 45882 11/24/93 1116 05846 45883 $0.00 11/24/93 1117 08002 45883 $0.00 11/24/93 ✓ W ill • • • • • • • • • • to, Ivo FINANCE-SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION *** VENDOR TOTAL R SHARP SEATING COMPANY TICKETS/COMM RES TRIP CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 VND * ACCOUNT NUMBER TRN N AMOUNT DATE INVC PROJ N ACCOUNT DESCRIPTION PAGE 0006 DATE 11/24/93 INV/REF PO * CHK N AMOUNT UNENC DATE EXP *330. 00 04187 001-400-4601-4201 02033 *1,620.00 204 11/18/93 COMM RESOURCES /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL *****+r+r+***********airir************+r******** **+ri ************+t******* R SIGN-A-R.AMA HALLOWEEN HOWL SIGN *** VENDOR TOTAL $1,620.00 05416 001-400-4601-4308 00940 $75.78 0715 10/27/93 COMM RESOURCES /PROGRAM MATERIALS R SMART & FINAL IRIS COMPANY SUPPLIES/COMM RES EVENT 19886 *75. 78 00114 001-400-4601-4308 00941 $41.27 10/28/93 COMM RESOURCES /PROGRAM MATERIALS *** VENDOR TOTAL******************************************************************** R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 R SMOG EXPRESS SMOG CHECKS/OCT-NOV 93 04987 001-400-1207-4311 00080 11/24/93 BUS LICENSE 04987 001-400-2101-4311 01737 11/24/93 POLICE 04987 001-400-2401-4311 00320 11/24/93 ANIMAL CONTROL 04987 001-400-3103-4311 00942 11/24/93 ST MAINTENANCE 04987 001-400-4201-4311 00361 11/24/93 BUILDING 04987 001-400-4202-4311 00281 11/24/93 PUB WKS ADMIN 04987 001-400-4204-4311 00255 11/24/93 BLDG MAINT 04987 110-400-3302-4311 00911 11/24/93 PARKING ENF $41. 27 $19.95 /AUTO MAINTENANCE $99.75 /AUTO MAINTENANCE $19.95 /AUTO MAINTENANCE $39.90 /AUTO MAINTENANCE $19.95 /AUTO MAINTENANCE $19.95 /AUTO MAINTENANCE $19.95 /AUTO MAINTENANCE $99.75 /AUTO MAINTENANCE 204 07925 45884 $0.00 11/24/93 0715 07580 45885 *75.78 11/24/93 5219886 01062 45886 *0.00 11/24/93 01082 45887 *0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 01082 45887 $0.00 11/24/93 J a U w • • • • • J • 10 • • p FINANCE-SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 VND M ACCOUNT NUMBER TRN * AMOUNT DATE INVC PROJ N ACCOUNT DESCRIPTION *** VENDOR TOTAL***********************************•********************************* R SOUTH BAY HOSPITAL DISCOUNT OFFERED R SOUTH DAY HOSPITAL DISCOUNT TAKEN R SOUTH BAY HOSPITAL BLOOD ALCOHOL TESTING 00107 001-202-0000-2021 00529 11/22/93 00107 001-202-0000-2021 00530 11/22/93 00107 001-400-2101-4201 11/22/93 POLICE PAGE 0007 DATE 11/24/93 INV/REF PO * CHK li AMOUNT UNENC DATE EXP $339.15 $41.66 DISCOUNTS OFFERED $41. 66CR DISCOUNTS OFFERED 01407 $77.37 /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R SOUTH DAY MUNICIPAL COURT CITE SURCHARGES/OCT 93 $77.37 00118 110-300-0000-3302 55220 $23,099.00 11/17/93 /COURT FINES/PARKING *** VENDOR TOTAL******************************************************************** R SOUTH DAY WELDERS TANK REFILLS/NOV 93 *** VENDOR TOTAL $23.099. 00 00018 001-400-2201-4309 01542 $35.18 9495 11/01/93 FIRE /MAINTENANCE MATERIALS R SOUTHERN CALIFORNIA GAS CO. GAS BILLINGS/NOV 93 $35.18 00170 001-400-4204-4303 00732 $415.02 11/24/93 BLDG MAINT /UTILITIES *** VENDOR TOTAL******************************************************************** R R R STANDARD CONCRETE PRODUCTS DISCOUNT OFFERED 77423 STANDARD CONCRETE PRODUCTS DISCOUNT TAKEN 77423 STANDARD CONCRETE PRODUCTS CEMENT/PROSPECT SIGNAL 77423 *** VENDOR TOTAL 05195 001-202-0000-2021 00531 11/03/93 $415.02 $1.50 DISCOUNTS OFFERED 05195 001-202-0000-2022 00526 $1.50CR 11/03/93 /DISCOUNTS TAKEN 05195 115-400-8180-4309 00023 $230.23 11/03/93 MISC TR SIGNALS /MAINTENANCE MATERIALS R JAMES*STELLY 05475 001-210-0000-2110 ANIMAL TRAP REFUND 70804 11/22/93 /DEPOSITS/WORK GUARANTEE $0.00 $230.23 07714 45888 $0.00 11/24/93 07714 45888 $0.00 11/24/93 07714 45888 $0.00 11/24/93 06952 45889 $0.00 11/24/93 9495 01065 45890 $0.00 11/24/93 01067 45891 $0.00 11/24/93 177423 01014 45892 $0.00 11/24/93 177423 01014 45892 $0.00 11/24/93 177423 01014 45892 $0.00 11/24/93 05557 $50.00 70804 07661 45893 11/24/93 • • • • • • • • • • • b •, • • FINANCE—SFA340 TIME 17: 19:41 PAY VENDOR NAME DESCRIPTION R JAMES*STELLY ANIMAL TRAP USE FEES 70804 CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 VND N ACCOUNT NUMBER TRN * AMOUNT DATE INVC PROJ * ACCOUNT DESCRIPTION 05475 001-300-0000-3895 11/22/93 00151 $6. 70CR /ANIMAL TRAP FEE *** VENDOR TOTAL******************************************************************** R SUPERIOR MEDICAL EQUIPMENT TANK REFILLS/NOV 93 98454 *** VENDOR TOTAL 00425 001-400-2201-4309 11/01/93 FIRE PAGE 0008 DATE 11/24/93 INV/REF PO 11 CHK * AMOUNT UNENC DATE EXP $43. 30 70804 07661 45893 $0.00 11/24/93 01541 $27.00 98454 01071 45894 /MAINTENANCE MATERIALS $0.00 11/24/93 R J. E.*TALLERICO $27.00 04247 001-400-1206-4201 01195 $25.00 COMPUTER SERV/FINANCE 348 11/17/93 DATA PROCESSING /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL R TARGET CHEMICAL WEED KILLER/MEDIANS DEPT 61130 R TARGET CHEMICAL WEED KILLER/PARKS DEPT $25.00 03467 001-400-3101-4309 00198 $287.44 10/29/93 MEDIANS /MAINTENANCE MATERIALS 05467 001-400-6101-4309 01466 61130 10/29/93 PARKS $287. 45 /MAINTENANCE MATERIALS *** VENDOR TOTAL******************************************************************** R TECHNOLOGY SOLUTION, INC. COMPUTER TUNING/OCT 93 1199 03421 001-400-2101-4201 10/31/93 POLICE 01408 $574. 89 $200. 00 /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R TRANSPORTATION CHARTER SERV. BUS/COMM RES TRIPS 10918 R TRANSPORTATION CHARTER SERV. BUS/COMM RES TRIP 10950 05018 11/22/93 001-400-4601-4201 02036 $200. 00 348 07811 45895 $0.00 11/24/93 161130 07385 45896 $287.44 11/24/93 161130 07385 45896 $287.45 11/24/93 1199 00069 45897 $0.00 11/24/93 $110.00 10948/10918 COMM RESOURCES /CONTRACT SERVICE/PRIVAT 05018 145-400-3409-4201 00093 $590.00 11/22/93 REC TRANSPTN /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R UPTIME COMPUTER SERVICE FALL CLASS REFUND 69499 $700. 00 07927 45898 $0.00 11/24/93 10950 07930 45898 $0.00 11/24/93 04768 001-300-0000-3893 03513 $58.00 69499 05469 45899 11/22/93 /CONTR RECREATION CLASSES $0.00 11/24/93 sj a 1 FINANCE-SFA340 TIME 17:19:41 PAY VENDOR NAME DESCRIPTION R UPTIME COMPUTER SERVICE COMPUTER SYS MAINT/DEC93 9795 CITY OF HERMOSA BEACH DEMAND LIST FOR 11/24/93 VND k ACCOUNT NUMBER TRN 0 AMOUNT DATE INVC PROJ 5 ACCOUNT DESCRIPTION PAGE 0009 DATE 11/24/93 INV/REF PO 0 CHK N AMOUNT UNENC DATE EXP 04768 001-400-1206-4201 01196 51,080.00 11/24/93 DATA PROCESSING /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL*****r**********************************************+t*************** R JOHN M. *WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M. *WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M. *WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH QETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 R JOHN M. *WORKMAN, PETTY CASH PETTY CASH/11-9 TO 11-22 05123 001-400-1121-4303 00265 11/22/93 CITY CLERK 05125 001-400-2101-4305 02089 11/22/93 POLICE 05125 001-400-2101-4316 01071 11/22/93 POLICE 05125 001-400-2201-4309 01540 11/22/93 FIRE 05125 001-400-2201-4311 00493 11/22/93 FIRE 05125 11/22/93 05125 11/22/93 001-400-3101-4309 00197 MEDIANS 001-400-4202-4305 00821 PUB WKS ADMIN 05125 001-400-6101-4309 01465 11/22/93 PARKS 05125 11/22/93 05125 11/22/93 110-400-3302-4305 01028 PARKING ENF 170-400-2103-4322 00076 SPEC INVESTGTNS 51, 138. 00 9795 00009 45899 40.00 11/24/93 422.73 07659 45900 /OFFICE OPER SUPPLIES 40.00 11/24/93 490.09 /OFFICE OPER SUPPLIES 07659 45900 50.00 11/24/93 419.16 07659 45900 /TRAINING 40.00 11/24/93 418.39 /MAINTENANCE MATERIALS 07659 45900 40.00 11/24/93 411.06 07659 45900 /AUTO MAINTENANCE 40.00 11/24/93 $27.12 /MAINTENANCE MATERIALS 440.51 /OFFICE OPER SUPPLIES 07659 45900 40.00 11/24/93 07659 45900 40.00 11/24/93 45.16 07659 45900 /MAINTENANCE MATERIALS 40.00 11/24/93 423.70 07659 45900 /OFFICE OPER SUPPLIES 40.00 11/24/93 440.00 07659 45900 /UNCLASSIFIED 40.00 11/24/93 *** VENDOR TOTAL******************************************************************** 4297.92 R XEROX CORPORATION 00135 001-400-1208-4201 01072 4307.99 039638042 00007 METER USE/MAINT-OCT 93 38042 11/11/93 GEN APPROP /CONTRACT SERVICE/PRIVAT $0.00 *** VENDOR TOTAL******************************************************************** *** PAY CODE TOTAL****************************************************************** *** TOTAL WARRANTS****************************************************************** 4 $307.99 552, 499. 10 458, 802. 67 45901 11/24/93 I HEREBY CERTIFY THAT THE DEMANDS OR THE WARRANTS LISTED ON PAGES ��- WARRANT REGISTER FOR FUNDS ARE AVAILABLE FOR PAYMENT, AND TO THE�BUDGET. • • CLAIMS COVERED BY T % INCLUSIVE,`^F' ARE ACCURATE, AkE. IN CONFORMANCF 8Y FINANCE D RECTOR // 3p 9j DATE • FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 VND # ACCOUNT NUMBER TRN ## AMOUNT DATE INVC PROJ ## ACCOUNT DESCRIPTION H HERMOSA BEACH PAYROLL ACCOUNT 00243 001-202-0000-2030 ------PAYROLL/11--16-T0-11-30 •- ---- --11 /30/93 00598 $6,500.94 /ACCRUED -PAYROLL *** VENDOR TOTAL*****************************************•*************************** PAGE 0001 DATE 12/02/93 INV/REF PO M CHK ## AMOUNT UNENC DATE EXP $6,500.94 *** PAY CODE TOTAL****************************************************************** $6,500.94 R AUTOMOTIVE DIAGNOSTICS -ENGINE ANALYZER -PARTS 49799 05461 001-400-4205-4309 00763 11/15/93 --- -- EQUIP SERVICE 45902 $0. 00 - - 12/02/93 --- $75.53 749799 07390 45907 /MAINTENANCE MATERIALS- - $79.15 12/02/93 *** VENDOR TOTAL******************************************************************** $75. 53 R BANK OF AMERICA - - BANK CHARGES/OCT-93---------99999 01195 001-400-1141-4201 00183 11/29/93 - CITY TREASURER $1,758.01 1-91102-99999 07664 /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** $1,758.01 $0.00 R BANK OF AMERICA, NT & SA CAFEKEEPING FEES/OCT-93 ----5005 - 04677 001-400-1141-4201 00182 $250.00 10/31/93--- - - CITY TREASURER /CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** $250. 00 45908 12/02/93 5005 07665 45909 $0. 00 12/02/93 R BELL & HOWELL 00563 001-400-4201-4201 00881 MICROFILM READER--MAINT---- 91461 -- --11/18/93 BUILDING J J J $646.00 191461 07221 45910 /CONTRACT SERVICE/PRIVAT- $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $646. 00 rl R TAMY*BEN-EPRA 05487 110-300-0000-3302 CITE REFUND/ADMIN REVIEW 00859 -------12/01/93 55285 $20.00 5200859 06958 45911 /COURT FINES/PARKING $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** r R BLUE SHIELD OF CALIFORNIA CITY HEALTH-INS/DEC 93------ $20. 00 01308 001-400-1212-4188 02904 11/30/93--- - EMP BENEFITS - R BLUE SHIELD OF CALIFORNIA 01308 CITY-HEALTH-INS/DEC-93------ --- 11/30/93- 110-400-1204-4188 00189 -- -- FINANCE- CASHIER - $25. 76 -/EMPLOYEE-BENEFITS $1.04 -/EMPLOYEE-BENEFITS 00055 45912 - $0.00 12/02/93 00055 45912 $0.00- 12/02/93 • -I • • FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 ----^-- VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT *** VENDOR TOTAL **ii*** it/ ►►******************iFi►************* 1*******************1►i *** R JOANN*BOOMGAARD 05399 001-300-0000-3893 REPLACE LOST - WARRANT- --- --45457 - - -- 12/02/93 $26.80 PAGE 0002 DATE 12/02/93 PO # CHK # UNENC DATE EXP 03553 $30.00 45457 07813 /CONTR RECREATION CLASSES $0.00 *** VENDOR TOTAL******************************************************************** $30.00 R C. M. B. T. A. -- SEMINAR REG/M. FEHSKENS 04388 001-400-1207-4316 00138 $20.00 11/30/93 BUS LICENSE -/TRAINING- - *** VENDOR TOTAL******************************************************************** $20. 00 ;• 45913 12/02/93 • 04364 45914 $0. 00 12/02/93 R CA PSYCHOLOGICAL HEALTH PLAN CITY -HEALTH INS/DEC 93 - R CA PSYCHOLOGICAL HEALTH PLAN CITY HEALTH INS/DEC-93 R CA PSYCHOLOGICAL HEALTH PLAN CITY HEALTH INS/DEC-93 --- -- - R CA PSYCHOLOGICAL HEALTH PLAN CITY HEALTH INS/DEC-93 R CA PSYCHOLOGICAL HEALTH PLAN CITY HEALTH INS/DEC-93 ----- - R CA PSYCHOLOGICAL HEALTH PLAN C I-THEALTH-INS/DEC-93- R CA PSYCHOLOGICAL HEALTH PLAN CITY HEALTH INS/DEC 93 - CA PSYCHOLOGICAL HEALTH PLAN CITY-HEALTH-INS/DEC 93 *** VENDOR TOTAL • .,, • 00238 001-400-1212-4188 02903 $830.54 - 11/30/93 - EMP BENEFITS /EMPLOYEE BENEFITS -- -- 00041 - $0.00 00238 105-400-2601-4188 01560 $35.27 11/30/93 STREET -LIGHTING -/EMPLOYEE ---BENEFITS 00238 109-400-3301-4188 00481 $1.38 11/30/93- - VEH PKG DIST /EMPLOYEE BENEFITS 00238 110-400-1204-4188 00188 $45.93 11/30/93 FINANCE --CASHIER-/EMPLOYEE- BENEFITS - 00238 110-400-3302-4188 01829 $75.13 11/30/93 - PARKING ENF -/EMPLOYEE BENEFITS 00238 160-400-3102-4188 01542 $26.55 11/30/93 SEWER/ST--DRAIN /EMPLOYEE -BENEFITS 00238 705-400-1209-4188 00808 $4.58 11/30/93 LIABILITY INS --/EMPLOYEE BENEFITS -------- 00238 705-400-1217-4188 00905 $6.87 11/30/93- - --- - WORKERS -COMP /EMPLOYEE -BENEFITS ******************************************************************** R CALIFORNIA MARKING DEVICE VOTING MACHINE-NAME--SIGN--37054- 45915 12/02/93 00041 45915 $0. 00----- 12/02/93- 00041 $0.00 45915 12/02/93 00041 45915 $0.00 ----12/02/93-1 00041 45915 $0.00 - 12/02/93 00041 45915 $0. 00---12/02/93---" 00041 - $0.00 $1,026.25 00262 001-400-1101-4305 00518 $64.95 11/22/93------ CITY- COUNCIL /OFFICE OPER--SUPPLIES 45915 12/02/93 00041 45915 $0.00---12/02/93- $1,026.25 0.00---12/02/93- 37054 07398 45916 $64.95---12/02/93 4 • • • FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0003 FOR 12/02/93 DATE 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # . I DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL******************************************************************** $64.95 R FAYE*CALLEN FALL CLASS REFUND --- --- 69499 05469 001-300-0000-3893 03548 $58.00 69499 07928 45917 11/22/93 /CONTR RECREATION -CLASSES ------- - - - $0.00 *** VENDOR TOTAL******************************************************************** $58. 00 R . MONA JEAN*CEDAR FALL CLASS -INSTRUCTOR 03159 001-400-4601-4221 00370 $171.50 11/30/93----- -- - COMM RESOURCES /CONTRACT-REC CLASS/PRGR--- *** VENDOR TOTAL******************************************************************** $171.50 12/02/93 07938 45918 $0.00 12/02/93 , (•1 II • R DALE*CODY 05488 110-300-0000-3302 ---CITE REFUND/ADMIN REVIEW 00377 -- - 12/01/93 55291 $60.00 6800377 06960 45919 /COURT FINES/PARKING $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $60. 00 R STAN D.*CORZINE 05486 110-300-0000-3302 55292 $22.00 2707942 06964 CITE-REFUND/ADMIN REVIEW0794212/01/93----- - - - $0. 00• - - -- - $0.00 *** VENDOR TOTAL******************************************************************** $22. 00 45920 12/02/93 R R DEPARTMENT OF TRANSPORTATION HIGHWAY- MAINT/SEP -93 ------ 27732 00267 001-400-3104-4251 00149 $333.98 127732 08010 10/22/93 TRAFFIC -SAFETY /CONTRACT SERVICE/GOVT DEPARTMENT OF TRANSPORTATION 00267 105-400-2601-4251 00212 $333.99 HIGHWAY MAINT/SEP-93 27732 10/22/93- STREET -LIGHTING -/CONTRACT SERVICE/GOVT *** VENDOR TOTAL******************************************************************** R $667.97 E & T CONSTRUCTORS 05386 170-400-8619-4201 00024 387,485.67 PROC-PMT-2/PD-REMODEL $0.00 45921 12/02/93 I 127732 08010 45921 "i- $0.-00-.12/02/93-- $667.97 0.-00- 12/02/93--- 11/24/93 PD -REMODEL -III --/CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R EMMA CORPORATION STRAND-PROJECT/NOV-93 387. 485. 67 07721 45922 $0. 00---12/02/93 --- . 05181 115-400-8144-4201 00059 $8,391.59 11/30/-93 STRAND-WALL/CONTRACT-SERVICE/PRIVATE 07396 45923 $0. 00-12/02/93- :11••: 0---12/02/93- FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0004 FOR 12/02/93 DATE 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE INVC PROD # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL******************************************************************** 38,391.09 R EVENT MEDICAL SERVICES AMBULANCE COT PARTS------ 11022 03908 001-400-2201-4309 11/08/93 . - FIRE 01548 $37.25 311022 06212 45924 /MAINTENANCE MATERIALS--- . $32.74 12/02/93 *** VENDOR TOTAL******************************************************************** $37.25 R FRANKLIN*FONG ----FALL - FALL CLASS REFUND.------ 05431 EFUND----------- 05431 001-300-0000-3893 11/23/93 03552 $30.00 /CONTR RECREATION CLASSES *** VENDOR TOTAL******************************************************************** R FOUNDATION HEALTH PLAN -- --------------CITY HEALTH-INS/DEC 93 r,d . .41 ITY-HEALTH--INS/DEC-93- •'41 • R FOUNDATION HEALTH PLAN CITY-HEALTH-INS/DEC-93 R FOUNDATION HEALTH PLAN CITY HEALTH-INS/DEC 93 R FOUNDATION HEALTH PLAN CITY HEALTH-INS/DEC-93 R FOUNDATION HEALTH PLAN CITY HEALTH INS/DEC-93 -- • FOUNDATION HEALTH PLAN CITY-HEALTH-INS/DEC-93 R FOUNDATION HEALTH PLAN CITY HEALTH-INS/DEC-93 R FOUNDATION HEALTH PLAN CITY-HEALTH-INS/DEC-93- 04963 001-400-1212-4188 02905 11/30/93 -- - EMP BENEFITS 04963 105-400-2601-4188 01561 11/30/93 STREET --LIGHTING 04963 109-400-3301-4188 00482' 11/30/93--• - VEH PKG DIST 04963 110-400-1204-4188 00190 11/30/93 ---- FINANCECASHIER 04963 110-400-3302-4188 01830 11/30/93-- PARKING ENF 04963 160-400-3102-4188 01543 11/30/93 SEWER/ST DRAIN 04963 170-400-2103-4188 00512 11/30/93--- - -- SPEC INVESTGTNS 04963 705-400-1217-4188 00906 11/30/93 — - WORKERS --COMP $30.00 07933 45925 $0.00 12/02/93 $11,068.33 /EMPLOYEE BENEFITS $113.94 --/EMPLOYEE-BENEFITS $28.49 /EMPLOYEE BENEFITS $379.80 /EMPLOYEE --BENEFITS $189.80 /EMPLOYEE BENEFITS - $161.42 /EMPLOYEE BENEFITS $331.87 /EMPLOYEE BENEFITS ---------- $94. 95 /EMPLOYEE --BENEFITS *** VENDOR TOTAL******************************************************************** R SUE*FRANKLIN FALL --CLASS REFUND $12,368.60 00056 45926 $0.00 12/02/93 00056 45926 $0.00---42/02/93 00056 45926 $0.00 12/02/93 00056 45926 $0.00 --12/02/93 00056 45926 $0.00 12/02/93 00056 45926 I $0.00---112/02/93 ..' 00056 45926 $0.00 12/02/93 00056 45926 $0.00 -- 12/02/93 -- 05480 001-300-0000-3893 03550 $20.00 07600 45927 12/01-193 /CONTR RECREATION CLASSES-------- $0.00 12/02/93 ✓ FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROJ # ACCOUNT DESCRIPTION *** VENDOR TOTAL *************************************** ►•I ************ ******** F***** PAGE 0005 DATE 12/02/93 INV/REF PO # CHK # AMOUNT UNENC DATE EXP $20.00 FRANKSONS, INC. CUSHMAN PARTS ---- - 12671 R FRANKSONS, INC. CUSHMAN PARTS 12672 00010 110-400-3302-4311 00913 $77.16 -11/09/93 PARKING ENF - -- /AUTO- MAINTENANCE ------- 00010 110-400-3302-4311 00914 $351.31 11/10/93--------PARKING--ENF -----/AUTO-MAINTENANCE- *** VENDOR TOTAL******************************************************************** $428.47 R GUARDIAN DENTAL TY -HEALTH INS/DEC-93 b- R GUARDIAN DENTAL CITY -HEALTH INS/DEC--93-------------- R GUARDIAN DENTAL CITY HEALTH INS/DEC-93 R GUARDIAN DENTAL CITY -HEALTH INS/DEC-93 R GUARDIAN DENTAL CITY HEALTH INS/DEC-93 R GUARDIAN DENTAL CITY -HEALTH INS/DEC-93 R GUARDIAN DENTAL 12671 06877 $72.66 45928 12/02/93 I 12672 06856 45928 $342.81- -- 12/02/93--I, .I 02623 001-400-1212-4188 02902 $2,869.17 11,30/93 EMP -BENEFITS---- -/EMPLOYEE BENEFITS 02623 105-400-2601-4188 01559 $21.29 -11/30/93---- - STREET LIGHTING /EMPLOYEE BENEFITS- 02623 109-400-3301-4188 00480 $3.95 11/30/93 VEH PKC -DIST /EMPLOYEE -BENEFITS 02623 110-400-1204-4188 00187 $122.07 11/30/93---- ---- - -- -- FINANCE -CASHIER /EMPLOYEE-BENEFITS.--- 02623 EMPLOYEE-BENEFITS ----- 02623 110-400-3302-4188 01828 $23.54 11/30/93 PARKING-ENF /EMPLOYEE BENEFITS 02623 155-400-2102-4188 00977 $5.65 --- 11/30/93 - -CROSSING GUARD /EMPLOYEE BENEFITS --- 02623 160-400-3102-4188 01541 $29.31 C-ITY-HEALTH-INS/DEG-93 11/30/93 SEWER/ST-DRAIN- /EMPLOYEE -BENEFITS R GUARDIAN DENTAL CITY HEALTH-INS/DEC-93- GUARDIAN NS/DEC-93- GUARDIAN DENTAL G-ITY HEALTH INS/DEC-93 R GUARDIAN DENTAL -CITY HEALTH-INS/DEC-93- 02623 170-400-2103-4188 00511 $41.42 11/30/93 SPEC-.INVESTGTNS -/EMPLOYEE- BENEFITS ----------- 02623 705-400-1209-4188 00807 11/30/93- LIABILITY -INS - 02623 705-400-1217-4188 00904 -11/30/93 WORKERS COMP $33. 52 /EMPLOYEE -BENEFITS $50. 28 /EMPLOYEE BENEFITS 00001 45929 $0.00 --12/02/93 02623 45929 $0. 00 12/02/93 00001 45929 $0.00---12/02/93 00001 45929 $0.00 12/02/93 00001 45929 $0.00 ---12/02 /93 - 02623 0.00---12/02/93- 00001 45929 $0. 00 12/02/93 J 00001 45929 �'I $0.00--712/02/93-- I 00001 45929 $0. 00 12/02/93 00001 45929 $0.00-- 12/02/93 ---J ' J *** VENDOR TOTAL******************************************************************** $3,200.20 I 00001 45929 $0.00 12/02/93 Ir ` R JANICE*GUERRERO FALL CLASS INSTRUCTOR 04331 001-400-4601-4221 00368 $913.50 07934 11/23/93 - COMM RESOURCES - /CONTRACT REC CLASS/PRGR $0.00 45930 12/02/93 p • 'I FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0006 FOR 12/02/93 DATE 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE INVC PROD # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL ******************M*NMA*****M*************************************** $913.50 • • • R JULIUS*HAUSER 05489 110-300-0000-3302 55284 $20.00 7200387 06956 45931 CITE REFUND/ADMIN REVIEW 00387-- ---12/01/93-- - /COURT FINES/PARKING $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $20.00 R CITY OF*HERMOSA BEACH 04075 705-400-1217-4182 00330 $9.272.27 WORK COMP CLAIMS/NOV 93 12/01/93 WORKERS COMP /WORKERS COMP CURRENT YR *** VENDOR TOTAL******************************************************************** $9,272.27 07157 45932 $0. 00 12/02/93 • R ALICIA*HERRIOTT 05128 001-300-0000-3893 03549 $50.00 69556 07912 45933 - FALL CLASS REFUND---------- 69556 - 12/01/93.- - - /CONTR RECREATION CLASSES - $0.00 12/02/93 0 *** VENDOR TOTAL******************************************************************** $50.00 R INTERNATIONAL CONF OF BUILDING 00667 001-400-4201-4315 00134 $175.00 M55536 07222 45934 - -ANNUAL DUES/BLDG DIRE----- 55536 --- -- -11/05/93 - BUILDING /MEMBERSHIP -- $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $175.00 R L.A. COUNTY METROPOLITAN 00843 145-400-3403-4251 00176 $944.00 CR111368 06945 45935 BUS PASS SALES/NOV 93 ,.11368 - --11/24/93--- - - BUS PASS SUBSDY /CONTRACT SERVICE/GOVT ------ $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $944.00 R L.A. MICRO 05465 001-400-1206-5402 00067 $5.092.08 20 04062 45936 3 PC'S/NETWORK-BID 20 -------11/11/93 DATA PROCESSING /EQUIP -MORE THAN $500--------------$5, 092.08 12/02/93 *** VENDOR TOTAL******************************************************************** $5. 092. 08 R KEVIN & HEIKE*LEASON 05477 001-210-0000-2110 05562 $1,600.00 66476 07666 45937 WORK GUARANTEE REFUND --- 66476 11/30/93 /DEPOSITS/WORK GUARANTEE --------- $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $1.600.00 R LIEBERT, CASSIDY & FRIERSON 02175 001-400-1203-4201 01138 $1.031.56 07153 45938 LEGAL SERVICES/OCT 93 - - 11/19/93 ---- PERSONNEL - --/CONTRACT SERVICE/PRIVAT------ $0.00 12/02/93 • FINANCE-SFA340 TIME 16:24:28 II PAY VENDOR NAME �-, DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROJ # ACCOUNT DESCRIPTION *** VENDOR TOTAL*******************•************************************************* PAGE 0007 DATE 12/02/93 INV/REF PO # CHK # AMOUNT UNENC DATE EXP $1,031.56 ! R DAVID*LYNN CITE-REFUND/ADMIN--REVIEW -01177 05490 110-300-0000-3302 12/01/93 55290 $20.00 6301177 06959 45939 /COURT-FINES/PARKING $0.00 -12/02/93 *** VENDOR TOTAL******************************************************************** R GREGORY*MELNYK CITE-REFUND/ADMIN-REVIEW 88512 $20. 00 05491 110-300-0000-3302 55289 $60.00 12/01/93 /COURT-FINES/PARKING *** VENDOR TOTAL******************************************************************** R MYERS STEVENS & COMPANY - CITY HEALTH INS/DEC--93- - $60. 00 00091 001-400-1212-4188 02900 $162.00 11/30/93-- - -- EMP BENEFITS -- /EMPLOYEE BENEFITS ---- *** VENDOR TOTAL******************************************************************** R NATL PUBLIC EMPLOYER LABOR ANNUAL DUES/BLACKWOOD 220 $162. 00 03148 001-400-1203-4315 00081 $160.00 11/15/93 ---- PERSONNEL- - /MEMBERSHIP--- *** VENDOR TOTAL******************************************************************** $160. 00 988512 06957 45940 $0.00 12/02/93 00013 45941 $0. 00 12/02/93 220 07152 $0.00 45942 12/02/93 I br I411 1' r. R JOHN*O'ROURKE -------FALL-CLASS INSTRUCTOR -- 04618 001-400-4601-4221 00369 $105.00 - 11/30/93 COMM RESOURCES /CONTRACT•REC CLASS/PRGR *** VENDOR TOTAL******************************************************************** $105. 00 R OLIVER, BARR & VOSE LEGAL-SERV/OCT-93 R OLIVER, BARR & VOSE LEGAL-SERV/OCT-93 R OLIVER, BARR & VOSE LEGAL- SERV/OCT 93 02892 001-210-0000-2110 05560 10/31/93 02892 001-400-1131-4201 00814 10/31/93 -- ----CITY ATTORNEY 02892 001-400-1131-4201 00815 10/31/93------ ------420001 CITY ATTORNEY $375. 00 -/DEPOSITS/WORK GUARANTEE- $8,908.25 UARANTEE-- $8,908.25 /CONTRACT-SERVICE/PRIVAT $4,840.00 --/CONTRACT- SERVICE/PRIVAT------- *** VENDOR TOTAL******************************************************************** $14,123.25 07937 45943 $0.00 12/02/93 07407 45944 $0. 00 12/02/93 07407 45944 $0. 00 —12/02/93- '! i 07407 45944 $0.00 12/02/93 R PACIFIC SAFETY EQUIPMENT 05481 001-400-2201-4187 00371 $52.00 73353-1 06216 45945 TURNOUT BOOTS/D.--HAHN-----353-1 - - 11/16/93 FIRE /UNIFORM ALLOWANCE ---- ------ - - - --- $0.00 12/02/93 J• FINANCE-SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION *** VENDOR TOTAL CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 VND * ACCOUNT NUMBER TRN * AMOUNT DATE INVC PROJ i! ACCOUNT DESCRIPTION R KATHY*RADLER - - CITE-REFUND/ADMIN REVIEW 00529 05483 110-300-0000-3302 12/01/93 PAGE 0008 DATE 12/02/93 INV/REF PO # CHK 4F AMOUNT UNENC DATE EXP $52. 00 55295 $20.00 7300529 06967 - /COURT-FINES/PARKING - --- $0. 00 *** VENDOR TOTAL******************************************************************** R SANDRA*RAMIREZ ----- - ----DAMAGE DEPOSIT-REFUND----71656- 05479 EPOSIT REFUND ----71656-- 05479 001-210-0000-2110 11/30/93 - $20. 00 05561 $250.00 71656 07668 /DEPOSITS/WORK GUARANTEE - $0.00 *** VENDOR TOTAL******************************************************************** R LAURA*ROBERTS ---- FALL -CLASS REFUND 05478 001-300-0000-3893 11/19/93 -- - - $250. 00 03551 $45.00 - - - /CONTR RECREATION CLASSES --- *** VENDOR TOTAL******************************************************************** R BETSY*RUBINO FALL--CLASS-INSTRUCTOR $45. 00 04966 001-400-4601-4221 00371 $745.50 11/30/93---- - COMM RESOURCES -/CONTRACT-REC CLASS/PRGR- *** VENDOR TOTAL******************************************************************** $745. 50 45946 12/02/93 45947 12/02/93 .J --1 -4 07932 45948 $0. 00 12/02/93 07939 45949 $0. 00 12/02/93 R SAFEGUARD HEALTH PLANS CITY HEALTH INS/DEC 93- R SAFEGUARD HEALTH PLANS CITY HEALTH-INS/DEC-93 04398 001-400-1212-4188 02901 11/30/93- ---- EMP BENEFITS -- 04398 105-400-2601-4188 01558 11/30/93 R SAFEGUARD HEALTH PLANS 04398 CITY HEALTH INS/DEC-93 - - - - 11/30/93 R SAFEGUARD HEALTH PLANS CITY HEALTH--INS/DEC-93 STREET -LIGHTING 110-400-1204-4188 00186 --- FINANCE CASHIER 04398 110-400-3302-4188 01827 11/30/93 - -- - - PARKING -ENF--- R SAFEGUARD HEALTH PLANS 04398 CITY HEALTH INS/DEC 93 ----------- 11/30/93 R SAFEGUARD HEALTH PLANS CITY HEALTH-INS/DEC--93 160-400-3102-4188 01540 SEWER/ST DRAIN 04398 170-400-2103-4188 00510 11/30/93 SPEC-INVESTGTNS $773.01 /EMPLOYEE BENEFITS $63. 78 -/EMPLOYEE-BENEFITS $20.94 -/EMPLOYEE BENEFITS- ----- -------- $142. 06 /EMPLOYEE BENEFITS $37. 07 /EMPLOYEE BENEFITS $21.70 /EMPLOYEE -BENEFITS 00019 45950 $0.00- 12/02/93 00019 45950 $0. 00--12/02/93--...;. 00019 45950. - 12/02/93- �, I -- $0.00 00019 45950 $0.00-12/02/93 00019 45950 $0.00 12/02/93 00019 45950 $0. 00- -12/02/93 -- -I AP FINANCE—SFA340 TIME 16:24:28 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0009 FOR 12/02/93 DATE 12/02/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL ************** ************** *********************** ********** *** $1.058.56 R SUSAN*SAXE—CLIFFORD,PH D 00839 001-400-1203-4320 00472 $275.00 3-1117-1 07154 45951 -------------APPLICANT- EVALUATION---- 117-1-- — 11/17/93 PERSONNEL--- •-- -/PRE—EMPLOYMENT-EXAMS------------- $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $275.00 R SCHOLL SIGNS 05382 160-400-8302-4309 00007 $225.00 050 07353 45952 STORM DRAIN SIGNS ---------050--- 11/09/93------ NPDES IMPROVE •/MAINTENANCE MATERIALS ------- $225.00 12/02/93 *** VENDOR TOTAL******************************************************************** $225.00 R SHORELINE PRINTING 03505 001-400-2101-4305 02093 $27.06 10225 07710 45953 BUS CARDS/R:---SALDANA ------10225-- -- 11/29/93 POLICE /OFFICE OPER SUPPLIES - $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $27.06 R ROBERT*SNYDER 04317 001-400-4601-4201 02052 $200.00 07935 45954 CHESS TOURNEY DIRECTOR 11/29/93 — - COMM RESOURCES /CONTRACT-SERVICE/PRIVAT $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** R ROBERT*THORNTON $200.00 05485 110-300-0000-3302 55293 $30.00 989654 06965 CITE REFUND/ADMIN REVIEW 89654 --- 12/01/93 /COURT FINES/PARKING ----- - - $0.00 *** VENDOR TOTAL******************************************************************** $30.00 45955 12/02/93 R EDWARD*TRGOVAC 05492 110-300-0000-3302 55288 $20.00 5100376 06962 45956 CITE-REFUND/ADMIN REVIEW -00376 -------- 12/01/93 /COURT--FINES/PARKING------------ $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $20.00 110 R UPTIME COMPUTER SERVICE 04768 001-400-1206-4201 01200 $1,080.00 9795 00009 45957 COMPUTER SYS MAINT/DEC93---9795 - ----- -11/22/93 -- -- — DATA PROCESSING /CONTRACT- SERVICE/PRIVAT--- — - $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** $1. 080. 00 R V & V MANUFACTURING 01938 001-400-1203-4201 01139 $1,757.13 1932 08087 45958 CITY- EMPLOYEE PINS 1932 ----11/10/93 -- PERSONNEL — -- /CONTRACT SERVICE/PRIVAT--- -- — $1,752.83 - 12/02/93 i_, • 411 FINANCE—SFA340 TIME 16:24:28 • PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/02/93 PAGE 0010 DATE 12/02/93 VND * ACCOUNT NUMBER TRN ii AMOUNT INV/REF PO it CHK ii DATE INVC PROJ ii ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL ******TETE******** ********IF****METE*********************************** Si, 757. 13 R MARLEEN*VITALE CITE REFUND/ADMIN REVIEW 01077 05484 110-300-0000-3302 55294 $22.00 12/01/93 - - /COURT FINES/PARKING *** VENDOR TOTAL******************************************************************** R HERB*WIELAND CITE REFUND/ADMIN REVIEW 03855 05493 110-300-0000-3302 12/01/93- $22. 00 6901077 06966 45959 $0. 00 12/02/93 55287 $20.00 3003855 06963 45960 /COURT FINES/PARKING------ $0.00 12/02/93 *** VENDOR TOTAL******************************************************************** R STEVE*WISNIEWSKI — ADV PENSION PMT/NOV-93 $20. 00 01364 001-400-1213-4180 00730 $3,408.00 11/30/93 - RETIREMENT /RETIREMENT *** VENDOR TOTAL******************************************************************** R ADAM*WOJTOWICH 05494 110-300-0000-3302 CITE REFUND/ADMIN-REVIEW 01517 --------12/01/93 $3,408.00 55286 $20.00 /COURT FINES/PARKING *** VENDOR TOTAL******************************************************************** $20. 00 07155 $0. 00 45961 12/02/93 6301517 06961 45962 $0.00 12/02/93 • ,c � I gs 'L• R JOHN M.*WORKMAN, PETTY CASH PETTY CASH -11/23-11/30 R JOHN M.*WORKMAN, PETTY CASH PETTY CASH-1-1-/23-11-f30— R JOHN M.*WORKMAN, PETTY CASH PETTY CASH -11/23-11/30 - R JOHN M.*WORKMAN, PETTY CASH PETTY--CASH-11-/23-11/30-- — R JOHN M.*WORKMAN, PETTY CASH PETTY CASH -11/23-11/30 -- -- R JOHN M.*WORKMAN, PETTY CASH PETTY--CASH-11/23-11/30 05125 001-300-0000-3904 00526 $4. 00CR 12/01/93 — -- /GENERAL MISCELLANEOUS 05125 001-400-1101-4305 00517 $23.93 12/01/93— — —CITY --COUNCIL —/OFFICE—OPER—SUPPLIES 05125 001-400-1205-4305 00166 12/01/93 — CABLE TV $16.23 /OFFICE OPER SUPPLIES 05125 001-400-2101-4305 02092 $62.79 -12/01-/93— — — POLICE---------/OFFICE—OPER—SUPPL-IES 05125 001-400-2101-4310 00431 $17.24 12/01/93 ----- POLICE -- /MOTOR FUELS- AND LUBES- 03123 UBES- 03125 001-400-2101-4312 02198 $24.00 12/01/93— — — POLICE 07669 45963 $0.00 12/02/93 07669 45963 50.00-- 12/02/93-- $16.23 2/02/93---- 07669 45963 $0.00- - 12/02/93 07669 45963 $0.00-12/02/93- 07669 0.00---12/02/93-- 07669 45963 $0. 00 12/02/93 07669 45963 /TRAVEL —EXPENSE--,-- POST --------- $0.00 -- 12/02/93 • CITY OF HERMOSA BEACH FINANCE—SFA340 DEMAND LIST PAGE 0011 TIME 16:24:28 FOR 12/02/93 DATE 12/02/93 PAY VENDOR NAME VND # ACCOUNT NUMBER TRN # - AMOUNT INV/REF PO # CHK # DESCRIPTION DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP • JOHN M.+WORKMAN, PETTY CASH 05125 001-400-2201-4305 00653 346.13 PETTY -CASH -11/23-11/30 12/01/93----- ----- ----- FIRE --------------- ---/OFFICE-OPER SUPPLIES 07669 45963 $0.00 12/02/93 R JOHN M.*WORKMAN, PETTY CASH 05125 001-400-4202-4305 00823 $33.64 07669 45963 PETTY CASH -11/23-11/30 -- -- 12/01/93-- PUB WKS ADMIN /OFFICE OPER SUPPLIES — - --- $0.00 12/02/93 R JOHN M.*WORKMAN, PETTY CASH 05125 170-400-8619-4201 00023 345.04 07669 45963 PETTY CASH -11/23-1-1/30 — ------ 12/01/93 — — PD REMODEL III /CONTRACT SERVICE/PRIVAT ----- $0.00 — 12/02/93 *** VENDOR TOTAL****•*•*****************************•******•**************************** $265.00 R ROGER*ZVOLANEK 05482 110-300-0000-3302 55296 $20.00 6300669 06955 45964 CITE PMT— REFUND 00669 11/24/93 — --- -- -/COURT—FINES/PARKING $0.00---- 12/02/93 — *** VENDOR TOTAL******************************************************************** $20. 00 *** PAY CODE TOTAL****************************************************************** $160,127.70 *** TOTAL WARRANTS****************************************************************** 3166,628.64 I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS`OF THE COVERED BY THE WARRANTS ED ---- - VARRANT REG STERTFOR N' P / 4-41' � ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND Ai2E IN CONFORMANCE TO THE D' DGET. BY FINANC DIRE OR /"'fq DATE— ‘/3 • • Ji • •; FINANCE-SFA34O TIME 16:07:52 PAY VENDOR NAME DESCRIPTION H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -11-16-T0-11-30 -- - H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL 11-16 TO 11-30 H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -11-16-T0-1-1-30 H HERMOSA BEACH PAYROLL ACCOUNT - -PAYROLL-11-16 TO 11-30 - H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -11 -16 -TO --1 1-30 H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL 11 -16 -TO 11-30------ H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -11 -16 -TO -11-30 H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL 11-16 TO 11-30 - - --- H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -1 -1 -16 -TO ---11-30 • HERMOSA BEACH PAYROLL ACCOUNT CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROJ # ACCOUNT DESCRIPTION PAGE 0001 DATE 12/09/93 INV/REF PO # CHK # I AMOUNT UNENC DATE EXP J 00243 001-202-0000-2030 00601 $209,118.17 12/01/93- -------- --- -- -/ACCRUED-PAYROLL------- 00243 105-202-0000-2030 12/01/93 - 00332 $9,769.73 /ACCRUED PAYROLL - 00243 109-202-0000-2030 00131 $443.95 12/01/93 ------------- - -- -------- - --------/ACCRUED -PAYROLL 00243 110-202-0000-2030 12/01/93 00243 115-202-0000-2030 12/01193 00243 125-202-0000-2030 12/01/93- 00243 145-202-0000-2030 12/01-/93 00243 146-202-0000-2030 •12/01/93 - 00243 152-202-0000-2030 12/01/93 00243 155-202-0000-2030 PAYROLL 11-16 TO 11-30 --- • - --- 12/01/93 H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -14-16-T0-11-30 HERMOSA BEACH PAYROLL ACCOUNT PAYROLL 11-16 TO 11-30 H HERMOSA BEACH PAYROLL ACCOUNT PAYROLL -11-16-T0-11-30 ---- - 00243 160-202-0000-2030 12/01/93 00243 170-202-0000-2030 12/01/93-- 00243 705-202-0000-2030 00336 $41,062.18 /ACCRUED PAYROLL 00190 $3,781.72 /ACCRUED PAYROLL - 00049 $1,744.78 /ACCRUED PAYROLL 00328 $306.22 -/ACCRUED --PAYROLL 45903 - $0.00 --- 12/09/93 - 45903 $0.00 12/09/93 • 45903 ' $0.00-- 12/09/93. 45903 J - $0.00 12/09/93 00051 $1,936.98 /ACCRUED PAYROLL -- 45903 50.00 --- 12/09/93 50. 00 45903 12/09/93 45903 50. 00--- 12/09/93 -- $0.00 45903 12/09/93 00014 $388.77 45903 /ACCRUED -PAYROLL 50. 00--12/09/93 ---- 00329 $7,076.84 /ACCRUED PAYROLL 00326 $10,224.03 -/ACCRUED-PAYROLL 00183 $16,985.26 /ACCRUED PAYROLL 00290 $7,735.25 -12/01/93------------- *** VENDOR TOTAL**********************************-*****************-***************** $310,573.88 H PUB EMPLOYEES RETIREMENT SYS. RET I REMENT--ADV-NOV.- 93 50. 00 45903 12/09/93 45903 I' • $0. 00 - 12/09/93--I' 50. 00 45903 12/09/93 45903 $0.00 ---- 12/09/93 -- 00026 001-400-1213-4180 00732 $81,434.70 45965 12/09/93- - --RETIREMENT ------/RETIREMENT--- $0.00- 12/09/93 - 1J -1 • • e • CITY OF HERMOSA BEACH FINANCE-SFA340 DEMAND LIST PAGE 0002 TIME 16:07:52 FOR 12/09/93 DATE 12/09/93 PAY VENDOR NAME VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DESCRIPTION DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL******************************************************************** $81,434.70 *** PAY CODE TOTAL****************************************************************** $392, 008. 58 R ADAMSON INDUSTRIES 00138 001-400-2101-4309 00661 $76.88 13294 00103 45969 IN-TOXILYZER--SUPP 13294 12/09/93 POLICE /MAINTENANCE -MATERIALS *** VENDOR TOTAL******************************************************************** $76. 88 $0.00- - 12/09/93 R ADVANCE ELEVATOR 00003 001-400-4204-4201 00632 $90.00 00003 45970 ELEVAT0R-1A I NT-/-DEG--93 12/09/-93- BLDG MAINT-----------/CONTRACT-SERVICE/PRIVAT- *** VENDOR TOTAL******************************************************************** $90. 00 $0.00 - - -- 12/09/93 - R ADVANCED ELECTRONICS 00935 001-400-2101-4201 01415 $2,381.50 86874 00048 45971 RADIO-MAINT:-/- DEC. 93-86874 12/09/-93 POLICE- ----/CONTRACT-SERVICE/PRIVAT------$0.00- --12/09/93---- R ADVANCED ELECTRONICS 00935 001-400-2201-4201 00444 $205.00 86874 00048 45971 ------RADIO MAINT. -- / DEC.- 93 --- 86874 - ---- 12/09/93 ----- FIRE /CONTRACT SERVICE/PR IVAT - - $0.00 12/09/93 R ADVANCED ELECTRONICS 00935 110-400-3302-4307 00103 $239.50 86767 00058 45971 RADIO- -MAINT--DEG,--93-86767 12/09/93 -----------PARKING- ENF------ /RADIO -MAINTENANCE $0. 00---12/09/93---- *** VENDOR TOTAL******************************************************************** $2, 826. 00 R ALL POINTS MAINTENANCE 05221 001-400-3103-4201 00513 $680.00 35089 00079 45972 FISHING PIER- MAINT-I-NOV-35089 12/09/93 ST MAINTENANCE -/CONTRAC-SERVICE/PR-IVAT $0.00---12/09/93- *** VENDOR TOTAL******************************************************************** $680.00 R AMERICAN MEDICAL 05182 001-400-2101-4306 01466 $113.81 1342/1343 06809 45973 LATEX EXAM GLOVES/POLICE-/-1343 11/24/93- - POLICE---------/PRISONER-MAINTENANCE $121.34----12/09/93---• 1 I *** VENDOR TOTAL******************************************************************** $113.81 R AMERICAN STYLE FOODS 00857 001-400-2101-4306 01464 $45.25 8213 00105 45974 iRISONER MEALS-/-NOV.-93--8213 - -12/09/93 POLICE-- ------/PRISONER-MAINTENANCE' $0. 00 -- 12/09/93 -- - FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT *** VENDOR TOTAL ***** r***************** **** **********************x*irait+rit****iri *** R AT&T FAX LONG DIST. - / NOV. 93 89001 05179 001-400-2101-4304 12/09/93 POLICE $45.25 01340 $18.07 /TELEPHONE - *** VENDOR TOTAL**-p--r***********-****************************-re****n******************* R AVIATION LOCK & KEY --LOCKSMITH SERV / NOV.93 - R AVIATION LOCK & KEY LOCKSMITH--SERV-/--NOV-93 00407 001-400-2101-4311 01743 - 12/09/93 POLICE 00407 001-400-2401-4309 00211 12/09/93- - ANIMALCONTROL R AVIATION LOCK & KEY 00407 LOCKSMITH SERV /-NOV:93- 12/09/93 - AVIATION LOCK & KEY 00407 LOCKSMITH--SERV-/-NOV-93 12/09/93- R AVIATION LOCK & KEY 00407 LOCKSMITH SERV / NOV. 93 - - --- ----12/09/93 R AVIATION LOCK & KEY 00407 LOCKSMITH-SERV-,L-NOV-93 12/09/93 R AVIATION LOCK & KEY --LOCKSMITH SERV /- NOV. 93- 001-400-2401-4311 00322 ANIMAL CONTROL 001-400-4204-4309 02743 BLDG MAINT 001-400-4601-4305 01212 COMM RESOURCES - 110 -400-3302-4309 00933 PARK INC -ENS --- 00407 160-400-3102-4309 00851 12/09/93 - SEWER/ST DRAIN PAGE 0003 DATE 12/09/93 PO UNENC 7320791389001 01087 $0. 00 $18. 07 $38. 97 /AUTO MAINTENANCE -. $11.71 /MAINTENANCE --MATERIALS $14. 61 /AUTO MAINTENANCE $99. 41 /MAINTENANCE -MATERIALS $6.77 /OFFICE OPER SUPPLIES --- $6. 50 /MAINTENANCE -MATERIALS $29.47 /MAINTENANCE MATERIALS *** VENDOR TOTAL******************************************************************** $207. 44 R BANC ONE LEASING CORPORATION LEASE PMTS -/--FY 93-94 --- 65-01 CHK # DATE EXP 45975 12/09/93 00107 45976 $0. 00 12/09/93 00107 45976 $0.00- 12/09/93- 00107 45976 $0. 00 12/09/93 00107 45976 $0.00---12/09/93- $6.77 0.00--12/09/93- 00107 45976 $0. 00 12/09/93 00107 45976 $0.00---12/09/93-- $29.47 0:00--12/09/93— 00107 45976 $0. 00 ----12/09/93 03422 170-400-2103-6900 00031 $23,219.38 51-2222065-01 00077 45977 12/09/93 SPEC - INVESTGTNS -/LEASE PAYMENTS----------- -- $0.00 ------12/09/93 *** VENDOR TOTAL******************************************************************** R BROWNING & FERRIS INDUSTRIES TRASH PICKUP / DEC. --93--- R BROWNING & FERRIS INDUSTRIES TRASH PICKUP-/--DEC.-93-31100 12/09/93 VEH PKG-DIST /CONTRACT--SERVICE/PRIVAT— $0.00-- $23,219.38 0.00--- $23,219.38 00155 001-400-1208-4201 01078 $610.13 12/09/93-- GEN APPROP-- --/CONTRACT SERVICE/PRIVAT 00005 45978 $0. 00 12/09/93- 00155 109-400-3301-4201 00215 $360.12 931100 00005 45978 12/09/93 0 l J j FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROJ # ACCOUNT DESCRIPTION PAGE 0004 DATE 12/09/93 INV/REF PO # CHK # AMOUNT UNENC DATE EXP R BROWNING & FERRIS INDUSTRIES 00155 115-400-8144-4201 00062 $434.21 DUMP-CHGS/STRAND-PROJECT------ -----11/30/93----- STRAND-WALL/CONTRACT-SERVICE/PRIVATE *** VENDOR TOTAL******************************************************************** R JAMES OR MARIA*CAMACHO CITATION -PMT -REFUND $1,404.46 05495 110-300-0000-3302 55477 $20.00 12/09/93 -------------------------- - /COURT FINES/PARKING *** VENDOR TOTAL******************************************************************** R CARE STATION EMP--HEPATITIS-"B=-SHOTS $20. 00 03972 001-400-1203-4320 00474 $4,420.00 12/09/93------ PERSONNEL - -----/PRE-EMPLOYMENT-EXAMS *** VENDOR TOTAL******************************************************************** R JEANNE*CARUSO REIMS-BOOKS--/-FALL-93 03293 001-400-2101-4316 12/09/90 POLICE $4, 420. 00 01074 $99.21 /TRAINING *** VENDOR TOTAL******************************************************************** R CENTER FOR CRIMINAL JUSTICE TUITION-/ T-BOHL---IN $99.21 03027 001-400-2101-4312 02200 $16.00 12/09/93 POLICE- ITRAVEL-EXPENSE-,-POST *** VENDOR TOTAL******************************************************************** R CHEVRON USA, INC. WESTNET GAS A-NOV. 93-84419 $16. 00 07364 45978 $0.00 - 12/09/93 06968 45979 $0. 00 - - 12/09/93- 01092 45980 $0. 00 --- 12/09/93 - 07722 45981 $0. 00 ----12/09/93--- 05986 45982 $0. 00----12/09/93-- 00634 170-400-2103-4310 00139 $255.99 1417284419 12/09/93--------SPEC-INVESTGTNS-/MOTOR--FUELS-AND-LUBES *** VENDOR TOTAL******************************************************************** R COLEN & LEE AS AGENT FOR CHECKING -ACCT -INTEREST R COLEN & LEE AS AGENT FOR LIAB CLIAMS--/- NOV:-- 93 R COLEN & LEE AS AGENT FOR LIAR CLIAMS--ADJ/-NOV-93 04928 705-300-0000-3401 12/09/93 $255. 99 00089 $11.38CR /INTEREST -INCOME 04928 705-400-1209-4201 00422 12/09/93 LIABILITY INS 04928 705-400-1209-4201 00423 01015 45983 $0.00---12/09/93- .116 0.00--12/09/93- • 4 07160 45984 $0. 00----I2/09/93-- I 0-..-.-.12/09/93.._- I."' y $12,303.50 07160 45984 /CONTRACT-SERVICE/PRIVAT---.--. .--- - $0. 00 -12/09/93 $4. 333. 50CR 07160 45984 12/09/93 LIABILITY -INS- /CONTRACT-SERVICE/PRIVAT ---$0.00 - 12/09/93- - ,I • • :I • FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION Or R COLEN & LEE AS AGENT FOR L-IAB-CLIAMS-/--NOV.--93 R R • COLEN & LEE AS AGENT FOR SETTLEMENT /-SHERRILL- COLEN & LEE AS AGENT FOR CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND k ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROD # ACCOUNT DESCRIPTION J.) PAGE 0005 DATE 12/09/93 INV/REF PO # CHK # AMOUNT UNENC DATE EXP 04928 705-400-1209-4324 00438 $2,290.74 12/09/93= -------- -------LIABILITY INS--/CLAIMS/SETTLEMENTS 04928 705-400-1209-4324 00439 $2,675.55 12/09/93--- LIABILITY INS /CLAIMS/SETTLEMENTS 04928 705-400-1209-4324 00440 $280.02 SETTLEMENT -/—COOPER R COLEN & LEE AS AGENT FOR SETTLEMENT /--•STONEMAN ----- R COLEN & LEE AS AGENT FOR LiAB CLIAMS-ADJ,-/-NOV-93 12/09/-93 ' LIABILITY --INS /CLAIMS/SET-TLEMENTS 04928 705-400-1209-4324 00441 $1,000.00 12/09/93 LIABILITY INS /CLAIMS/SETTLEMENTS 07160 45984 $0. 00 - 12/09/93 07160 45984 $0. 00 12/09/93 07160 45984 $0. 00 ----12/09/93-- 07160 45984 $0. 00 12/09/93 .J 04928 705-400-1209-4324 00442 $14.00CR 07160 45984 —12/09/93--- ----LIABILITY INS --/CLAIMS/SETTLEMENTS $0.00--12/09/93-- *** 0.00---12/09/93-- *** VENDOR TOTAL ************************************************** -tit**************** R CREATIVE JUICES SPRING -FLYER -PRINTING $14,190.93 04981 001-400-4601-4302 00229 $475.00 12/09/s73------ -COMM RESOURCES --/ADVERTISING *** VENDOR TOTAL******************************************************************** R THE*DAILY BREEZE EMPLOYEE-ADS-1---NOV-93--5 -400 $475.00 07943 45985 $0.00-12/09/93- $475.00 0.00---12/09/93- 00642 001-400-1203-4201 01142 $101.32 392205-100 01018 45986 12/09/93-- PERSONNEL ---------/CONTRACT SERVICE/PR-IVAT $0.00----12/09/93-- *** VENDOR TOTAL******************************************************************** • R DAPPER TIRE CO. TIRES-CITY-CARS-NOV,--93--00266 01390 001-400-2101-4311 12/09/93 POLICE $101.32 01740 $800.72 763000266 01019 45987 /AUTO -MAINTENANCE- $0.00---12/09/93— *** VENDOR TOTAL******************************************************************** R DIVE N' SURF PARAMEDIC -BOTTLE -REFILLS -45742 $800. 72 I:a 00604 001-400-2201-4309 01550 $56.29 45742 01021 45988 12/09/93 -- - FIRE /MAINTENANCE -MATERIALS $0.00-12/09/93— *** VENDOR TOTAL******************************************************************** $56.29 R EASTMAN, INC. OFFICE- SUPP—J-STOCK r 02514 001-400-1208-4305 01302 $100.56 12/09/93- GEN-APPROP ---/OFFICE-OPER-SUPPLIES 01024 45989 $0.00 --12/09/93-- FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND $1 ACCOUNT NUMBER TRN 4 AMOUNT DATE INVC PROJ 4$ ACCOUNT DESCRIPTION *** VENDOR TOTAL ************iter****************************************************** R EASY READER PUBLIC NOTICES--/- NOV 93-- - 0268 PAGE 0006 DATE 12/09/93 INV/REF PO N CHK 4$ AMOUNT UNENC DATE EXP $100. 56 00181 001-400-1121-4323 00260 $566.04 12/09/93--- CITY CLERK /PUBLIC NOTICING *** VENDOR TOTAL******************************************************************** $566. 04 R EFRAM MOBIL - — MOTORS GAS -/ NOV.--- 93 ---- 63815 01400 001-400-2101-4310 12/09/93 POLICE 0268 01026 45990 $0. 00 12/09/93 00433 $79.36 N363815 01028 45991 /MOTOR FUELS AND LUBES --- - $0.00 - 12/09/93 *** VENDOR TOTAL******************************************************************** $79. 36 R EXECUTIVE -SUITE SERVICES INC. 01294 001-400-4204-4201 00631 $1,325.00 -- JANITOR SERV -/- NOV. --93 12/09/93--- - BLDG MAINT -- -/CONTRACT SERVICE/PRIVAT- *** VENDOR TOTAL******************************************************************** $1, 325. 00 J J 00039 45992 $0.00 12/09/93 R GTEL 01340 001-400-2101-4304 EQUIP -RENT -/-NOV.--93------01251 -----12/09/93 - ---- POLICE 01341 $51.56 Z9800001251 01033 45993 /TELEPHONE ------- ..- . _ .._..__._. .... - $0. 00 - 12/09/93 *** VENDOR TOTAL******************************************************************** $51. 56 R HARRIS & ASSOCIATES SERV -/ STRAND PROJECT --- 02102 115-400-8144-4201 00061 $576.00 12/09/93 STRAND WALL/CONTRACT SERVICE/PRIVATE *** VENDOR TOTAL******************************************************************** R HEALTHNET 00241 CITY HEALTH-INS--/-DEC-93 --- —12/09/93 11 R HEALTHNET -CITY HEALTH-INS-/-DEC-93 R HEALTHNET CITY HEALTH -INS -A DEC -93 R HEALTHNET CITY -HEALTH INS -r -DEG -93 $576. 00 001-400-1212-4188 02914 $17,641.61 EMP BENEFITS----/EMPLOYEE-BENEFITS 00241 105-400-2601-4188 01567 $913.16 12/09/93 - STREET-L-IGHT-ING-/EMPLOYEE-BENEFITS 00241 110-400-1204-4188 00197 $556.20 12/09/93 FINANCE -CASHIER /EMPLOYEE BENEFITS 00241 110-400-3302-4188 01836 $1,534.37 08012 45994 $0.00 12/09/93 00016 45995 $0.00 ---- 12/09/93 00016 45995 $0.00- 12/09/93- 00016 45995 $0. 00 -12/09/93- 00016 45995 12/09/93 PARKING-ENF--/EMPLOYEE-BENEFI-TS $0. 00 --12/09/93--!' • f FINANCE-SFA340 TIME 16:07:52 CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 PAY VENDOR NAME DESCRIPTION R HEALTHNET CITY HEALTH-INS-/-DEC-93 R HEALTHNET -CITY--HEALTH-INS-/-DEC 93 R HEALTHNET PAGE 0007 DATE 12/09/93 J/ JJ ^ VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # 11 DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP 1.14) -- i 00241 12/09/93 00241 12/09/93 155-400-2102-4188 00979 CROSSINGGUARD 160-400-3102-4188 01549 SEWER/ST DRAIN 00241 170-400-2103-4188 00516 C-ITY HEALTH -INS -DEC -93 12/09/93 ' SPEC-INVESTGTNS R HEALTHNET CITY --HEALTH- INS--/--DEC-93 R HEALTHNET C -ITV HEALTH -INS -/DEC -93 00241 705-400-1209-4188 00812 12/09/93 LIABILITY INS 00241 12/09/93 705-400-1217-4188 00911 WORKERS COMP -- $23. 98 -/EMPLOYEE-BENEFITS $463.50 /EMPLOYEE BENEFITS $276. 72 --/EMPLOYEE-BENEFITS $169. 18 /EMPLOYEE BENEFITS $169. 18 /EMPLOYEE -BENEFITS *** VENDOR TOTAL*a+r*******a*****+r*+r************************************+r*****+r***** fir R HERMOSA CAR WASH CI TV -CAR-WASHES-/--NOV-93 R HERMOSA CAR WASH CITY CAR WASHES-/--NOV.-93---- R HERMOSA CAR WASH CITY -CAR -WASHES / NOV-93 00065 001-400-2101-4311 01741 12/09/93 -- -----POLICE--------- 00065 001-400-4101-4311 00186 ----12/09/93--- PLANNING 00065 001-400-4201-4311 00363 12/09/93- BUILDING R HERMOSA CAR WASH -------CITY CAR WASHES / NOV.93 R HERMOSA CAR WASH GIT/ CAR WASHES--1-NOVA 00065 001-400-4202-4311 00283 12/09/93 - - PUB WKS ADMIN 00065 110-400-3302-4311 00917 12/09193 PARKING -ENF-- $21.747.90 $266. 00 /AUTO -MAINTENANCE $5.00 /AUTO MAINTENANCE $5. 00 /AUTO -MAINTENANCE - 510. 00 /AUTO -MAINTENANCE - $5. 00 /AUTO -MAINTENANCE *** VENDOR TOTAL******************************************************************** R HEWLETT-PACKARD COMPANY OOFTWARE-MAINT-f-NOV-93 00016 45995 ' ' 4/ $0.00 -- 12/09/93 ---I-- 00016 45995 $0.00 12/09/93 !/ 00016 45995 $0.00-- --12/09/93 00016 45995 1,-1/ $0. 00 12/09/93 00016 45995 $0.00-- 12/09/93 01036 45996 $0. 00 --12/09/93-- $5.00 --12/09/93-- J/ 01036 45996 $0. 00 12/09/93 -. ;.I 01036 45996 ' - 'J/ $0.-00 12/09/93-- 01036 45996 ,119 $0.00 12/09/93 01036 45996 $291. 00 00149 001-400-1206-4201 01204 $701.34 12/09/93 DATA-PROCESSING-ICONTRACT-SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** $701.34 R HMC GROUP EIMB. COST- -PD:-REMODEL--1804R $0. 00— 12/09/93- 00032 45997 $0.00---12/09/93-- 05222 170-400-8619-4201 00027 $335.97 1804R 07726 45998 12/09/93--- PD- REMODEL -III —/CONTRACT-SERVICE/PRIVAT $0.00--12/09/93 r' 1 -I •. FINANCE-SFA340 TIME 16:07:52 CITY OF HERMOSA BEACH DEMAND LIST PAGE 0008 FOR 12/09/93 DATE 12/09/93 --- --- PAY VENDOR NAME VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DESCRIPTION DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL $335. 97 R INGLEWOOD WHOLESALE ELECTRIC 02458 001-202-0000-2021 00537 $0.65 095157 01037 • 45999 - -DISCOUNT OFFERED ------ - 95157 - - 12/09/93 ------ - DISCOUNTS OFFERED - - $0. 00 12/09/93 • .i R INGLEWOOD WHOLESALE ELECTRIC 02458 001-202-0000-2022 00530 $0.65CR 095157 01037 45999 ' DISCOUNT --TAKEN 95157- -12/09/93------- --- -- --.-.-..-..- _.__.._ /DISCOUNTS -TAKEN -------------- - $0.00 12/09/93 - i R INGLEWOOD WHOLESALE ELECTRIC 02458 105-400-2601-4309 00953 $270.63 095157 01037 45999 -----MISC. ELEC SUPP. -/ NOV- 95157 12/09/93 STREET LIGHTING /MAINTENANCE MATERIALS - $0.00 12/09/93 - R INGLEWOOD WHOLESALE ELECTRIC 02458 115-400-8180-4309 00026 $32.25 095157 01037 45999 MISC-ELEC-SUPP-/-NOV-95157 12/09/93 MISC-TR- SIGNALS /MAINTENANCE- MATERIALS $0. 00 ---- 12/09/93 -- *** VENDOR TOTAL******************************************************************** $302.88 R J C PAPER 03083 001-202-0000-2021 00540 $17.32 80922430 07803 46000 DISCOUNT -OFFERED 22430. 11/30/93 DISCOUNTS OFFERED $0.00----12/09/93 R J C PAPER 03083 001-202-0000-2022 00533 $17.32CR 80922430 07803 46000 ------- DISCOUNT- TAKEN --- --- 22430 - - 11/30/93 /DISCOUNTS TAKEN $0.00 12/09/93 R J C PAPER 03083 001-400-1208-4305 01303 $848.68 80922430 07803 46000 COPIER-PAPER/STACK 22430 11/30/93- ----.- GEN APPROP- ----/OFFICE-OPER-SUPPLIES $866.00-12/09/93- .; 866.00---12/09/93- *** VENDOR TOTAL******************************************************************** $848. 68 R LANDSCAPE WEST, INC. 04303 001-400-6101-4201 00342 $8,585.50 • 00073 46001 PARKS -.MAINT-.--4 NOV--9q 12/09193 PARKS-/CONTRACT-SERVICE/PRIVAT $0 00----12/09/93- *** VENDOR TOTAL******************************************************************** $8,585.50 I., R SHERRIA*LAWRENCE 03044 001-400-1207-4316 00140 $500.00 04366 46002 REIMB--TUITION SPR --94 12/09/93- --BUS-LICENSE /TRAINING $0.00-12/09/93--' *** VENDOR TOTAL******************************************************************** $500.00 R LEARNED LUMBER 00167 001-400-3103-4309 01591 $6.41 LUMBER--NEEDS--1-NOV:----93- 1126 12/09/-93 ST MAINTENANCE---(MAINTENANCE-MATERIALS • 1126 01038 46003 $0. 00--12/09/93 - FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION R LEARNED LUMBER LUMBER- NEEDS-/--NOV-93 CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND $* ACCOUNT NUMBER TRN M AMOUNT DATE INVC PROJ k ACCOUNT DESCRIPTION PAGE 0009 DATE 12/09/93 INV/REF PO * CHK k i AMOUNT UNENC DATE EXP 00167 001-400-4204-4309 02742 $241.31 1126 ------ 12/09/93-- -- - BLDG -MAINT - -- --/MAINTENANCE-• MATERIALS R LEARNED LUMBER -- -LUMBER NEEDS / NOV. - 93 --- 1126 R LEARNED LUMBER LUMBER -NEEDS-4-NOV-93-1-126- R LEARNED LUMBER - -LUMBER NEEDS /- NOV: 93---- 1126 R LEARNED LUMBER LUMBER -NEEDS-/-NOV-93-1 126 00167 105-400-2601-4309 00952 $43.30 12/09/93 STREET LIGHTING /MAINTENANCE MATERIALS 00167 105-400-8201-4309 00090 $49.32 12/09/93 -----------CIP 85-201 --- /MAINTENANCE -MATERIALS 1126 01038 46003 ci $0.00-- -12/09/93 - �r 1126 01038 46003 $0.00 12/09/93 1126 01038 46003 $0.00 - 12/09/93- 00167 2/09/93- 00167 115-400-8180-4309 00025 $18.54 1126 01038 46003 12/09/93- MISC TR SIGNALS /MAINTENANCE MATERIALS ---- - $0.00 12/09/93 00167 160-400-3102-4309 00850 $10.57 12/09/93--- - -----SEWER/ST-DRAIN- /MAINTENANCE -MATERIALS *** VENDOR TOTAL ******************iter************************************************ $369.45 R LOMITA BLUEPRINT SERVICE, INC. DISCOUNT -OFFERED 10 7B R LOMITA BLUEPRINT SERVICE, INC. •I„ trt.. 00077 001-202-0000-2021 12/09/93 00077 001-202-0000-2022 DISCOUNT TAKEN - 12/09/93- LOMITA BLUEPRINT SERVICE, INC. DRAFTING-SUPP--NOV-93 LOMITA BLUEPRINT SERVICE, INC. DRAFTING SUPP. /-NOV. 93 00535 $3.27 -- DISCOUNTS OFFERED 00528 $3. 27CR /DISCOUNTS TAKEN 1126 01038 46003 $0.00 -- 12/09/93 - 10-78 01040 46004 $0:00 ---42/09/93--i, 01040 46004 $0.00 12/09/93 00077 001-400-4202-4305 00825 $153.76 01040 46004 12/09/93- PUB-WKS—ADMIN---/OFFICE—OPER—SUPPLIED $0:00---12/09/93-- LOMITA 0 00---12/09/93-- 00077 160-400-3102-4309 00849 $6.26 -12/09/93 - SEWER/ST DRAIN -/MAINTENANCE MATERIALS------ *** VENDOR TOTAL******************************************************************** $160.02 01040 46004 $0.00 12/09/93 R LOS ANGELES CLIPPERS 05497 001-400-4601-4201 02058 $169.20 5911 07940 TICKETS/COMM RES TRIP ------5911-------12/02/93--- - COMM RESOURCES -/CONTRACT SERVICE/PRIVAT-------- --- $0.00 *** VENDOR TOTAL******************************************************************** $169.20 46005 12/09/93 - COUNTY OF*LOS ANGELES RECERT-3 PARAMEDICS ---- 03390 001-400-2201-4316 00378 $300.00 12/09/93- FIRE -- - - - /TRAINING----- - *** VENDOR TOTAL******************************************************************** $300.00 06226 46006 $0.00 -12/09/93 R LOS ANGELES TIMES 00213 EMPLOYEE ADS -/ NOV. 93 —06808 -- -----12/09/93 001-400-1203-4201 01143 $327.10 48-006808 01041 46007 PERSONNEL - - /CONTRACT SERVICE/PRIVAT -- ---- $0.00 --12/09/93- _/ m 00 CITY OF HERMOSA BEACH FINANCE-SFA340 DEMAND LIST PAGE 0010 TIME 16:07:52 FOR 12/09/93 DATE 12/09/93 PAY VENDOR NAME VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DESCRIPTION DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL +********************************-n*************************-r******** $327.10 R LOUIS THE TAILOR, INC. 00079 110-400-3302-4187 00453 $381.74 01042 4600B --- UNIFORM /-G.--SEVILLA ----- 12/09/93---- - PARKING ENF -/UNIFORM-ALLOWANCE--- ------ $0.00 12/09/93 - R LOUIS THE TAILOR, INC. 00079 155-400-2102-4187 00100 *559.84 06896 46008 CROSSING--GUARD-UNIFORMS 12/09/93--=----- CROSSING GUARD ---/UNIFORM-ALLOWANCE-------- ----- ---$545.54-- 12/09/93 *** VENDOR TOTAL******************************************************************** $941.58 R MANHATTAN FORD 00605 001-400-2101-4311 01742 $273.83 4098 01046 46009 AUTO PARTS -/-NCV 93 4098 12/09/93 POLICE----------/AUTO-MAINTENANCE $0.00----12/09/93--- *** VENDOR TOTAL******************************************************************** $273.83 R MOBIL OIL CREDIT CORPORATION 00388 170-400-2103-4310 00140 $15.41 01050 46010 GASOLINE / NOV-93 12/09/--93 SPEC-INVESTGTNS-/MOTOR-FUELS-AND-LUBES $0.00 12/09/93--- *** VENDOR TOTAL******************************************************************** $15.41 R NATIONAL FIRE PROTECTION ASSOC 00399 001-400-2201-4315 00111 $95.00 M686150 06221 46011 ANNUAL-DUES/E.-CHESSON--86150- 1-1/24/93 FIRE-----------/MEMBERSHIF---- $0.00-----12/09/93- *** VENDOR TOTAL******************************************************************** $95.00 R NEW PACIFIC LUMBER CO. 00606 001-400-3103-4309 01592 $81.19 01051 46012 CEMENT--/- NOV-93 12/09/93 ST -MAINTENANCE -/MAINTENANCE --MATERIALS -il *** VENDOR TOTAL******************************************************************** $81.19 c4 $0.00 12/09/93 R OWNERSHIP LISTING SERVICE 05107 001-400-1121-4323 00261 , $104.00 01064 46013 300-FT.--NOTICING-111-30 12/09/93 - CITYCLERK--/PUBLIC-NOT-ICING $0.00 --12/09/93 *** VENDOR TOTAL******************************************************************** $104.00 R PACTEL CELLULAR - LA 03209 170-400-2103-4304 00119 $172.13 MOBILE- PHONE--CHGS-1-NOV 12/09/93 - SPEC--INVESTGTNS-/TELEPHONE 01053 46014 $0.00 - - 12/09/93 r i FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROD # ACCOUNT DESCRIPTION *** VENDOR TOTAL ****r***raw***www************************w************************* v PAGENET PAGING SERV -.-- DEC -93 R PAGENET PAGING -SERV— DEC: -93 R PAGENET - PAGING SERV -7- DEC. --93 R PAGENET AG I NG -SERV . DEG. --93 R PAGENET PAGING SERV --DEC. 93 R PAGENET L. 02487 001-400-1201-4201 00191 PAGE 0011 DATE 12/09/93 INV/REF PO # CHK # !• AMOUNT UNENC DATE EXP $172. 13 $11. 00 12/09/93-- - -- - CITY MANAGER---/CONTRACT-SERVICE/PRIVAT-- •- 02487 001-400-1203-4201 01144 $11.00 12/09/93------- -----PERSONNEL -----------/CONTRACT -SERVICE/PRIVAT 02487 001-400-1206-4201 01203 $11.00 -12/09/93-- DATA PROCESSING /CONTRACT SERVICE/PRIVAT - 02487 001-400-2101-4201 12/09/93----------- POLICE 00094 46015 $0.00 12/09/93 00049 46015 $0.00 - 12/09/93 00049 46015 $0. 00 12/09/93 01416 $199.00 00049 46015 /CONTRAC-T-SERVICE/PRIVAT------ $0. 00 ---- 12/09/93 02487 001-400-2401-4201 00408 12/09/93 ------ - ANIMAL CONTROL $11.00 00049 46015 /CONTRACT SERVICE/PRIVAT $0.00 12/09/93 ' 02487 001-400-4202-4201 00431 $110.00 00049 46015 AGING SERV-;--DEG-:---93 12/09/93 PUB WKS-ADMIN---/CONTRACT-SERVICE/PRIVAT $0:00-12/09/93- PAGENET 0:00----12/09/93- PAGENET -----------PAGING SERV---DEC:-93 02487 001-400-4601-4201 02057 $22.00 --12/09/93 • COMM RESOURCES -/CONTRACT SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R PAK WEST JANITOR SUPP--/-OCTA --93 -- $375. 00 00519 001-400-4204-4309 02745 $219.75 12/09/93 BLDG MAINT /MAINTENANCE MATERIALS *** VENDOR TOTAL******************************************************************** R PHOENIX GROUP CITE SOFTWARE-MAINT-20T, R PHOENIX GROUP UT OF -STATE -C I-7ES-OG-T-93 $219. 75 00049 46015 $0. 00 12/09/93 01054 $0.00 • I •i 46016 12/09/93 02530 001-400-1206-4201 01202 $600.00 00075 46017 12/09/93 DATA PROCESSING-/CONTRACT--SERVICE/PRIVAT $0.00 -- 12/09/93- 02530 110-400-1204-4201 00038 $154.20 00063 46017 12/09/93 ---- --FINANCE-CASHIER- /CONTRACT-SERVICE/PRIVAT $0. 00 12/09/93- *** VENDOR TOTAL******************************************************************** I, V M R PHONE SOURCE HONE COSTS/PD-REMODEL 2778 $754. 20 05496 001-400-2101-4304 01342 $580.00 10/21-/93-- -- - -POLICE /TELEPHONE 2778 07719 $0. 00 46018 12/09/93-- V FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST PAGE 0012 FOR 12/09/93 DATE 12/09/93 VND * ACCOUNT NUMBER TRN 4$ AMOUNT INV/REF PO * CHK 4$ DATE INVC PROJ # ACCOUNT DESCRIPTION AMOUNT UNENC DATE EXP *** VENDOR TOTAL*********************************ire********spa********************** R RADIO SHACK METAL-DETECTOR/SEWERS-----30334 $580. 00 01429 160-400-3102-5401 00008 $97.41 130334 08011 11/01/93 -- SEWER/ST DRAIN -/EQUIP-LESS THAN $500 $0.00 *** VENDOR TOTAL*****************************-*************************************** $97. 41 R REGENTS OF UNIV OF CALIFORNIA 02456 001-400-2101-4316 01073 $335.00 TUITION /--J.-CARUSO 12/09/93 -- -- ---- - POLICE -- - ..-- /TRAINING - *** VENDOR TOTAL******************************************************************** R SINCLAIR PAINT CO. $335. 00 01399 001-400-4204-4309 02744 $244.11 PAINT---SUPP / NOV.-93 ------- 3418-- - -12/09/93 BLDG MAINT - /MAINTENANCE MATERIALS *** VENDOR TOTAL******************************************************************** $244. 11 46019 12/09/93 07720 46020 $0. 00 12/09/93 3418 01061 $0. 00 46021 12/09/93 -. R SMART & FINAL IRIS COMPANY COFFEE-- CUPS COUNCIL----- R SMART & FINAL IRIS COMPANY f R ISONER SUPP-/-POL-ICC 00114 001-400-1101-4305 00521 $60.39 12/09/93---- -- CITY COUNCIL - /OFFICE OPER-SUPPLIES--- 00114 001-400-2101-4306 12/09/93 POL-ICE 01465 $99.94 01062 46022 $0. 00 12/09/93 -I, 01062 46022 ;1 12/09/93--- /PRISONER-MAINTENANCE $0.00 *** VENDOR TOTAL******************************************************************** 7,1 R SMOG EXPRESS SMOG-TESTING-/-NQY-93- R SMOG EXPRESS SMOG -TESTING 1—NOV.— 93 R SMOG EXPRESS SMOG -TEST I NG -ANO V-93 • I.,, Jl :. I •� 14 $160. 33 04987 001-400-2101-4311 01744 $19.95 12/09/93 POLICE /AUTO -MAINTENANCE 04987 001-400-3104-4311 00141 $19.95 12/09/93 — --TRAFFIC SAFETY—/AUTO-MAINTENANCE • 01082 46023 14 7 I $0.-00-12/09/93-- ,,,I 01082 46023 $0.00 - 12/09/93 04987 160-400-3102-4311 00244 $19.95 01082 46023 12/09/93 SEWER/ST-DRAIN--/AUTO-MAINTENANCE $0.00---12/09/93-- *** VENDOR TOTAL******************************************************************** R SO BAY FIRE CHIEFS ASSOC. TIRE -PREVENTION --DISPLAY 00786 001-400-2201-4305 09/16/93 FIRE $59.85 00655 $50.00 /OFFICE -OPER -SUPPLIES 06220 46024 $0. 00-- --12/09/93 - a, v FINANCE-SFA340 TIME 16:07:52 CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 PAY VENDOR NAME DESCRIPTION R SO BAY FIRE CHIEFS ASSOC. ANNUAL DUES/E.- CHESSON -- VND * ACCOUNT NUMBER TRN Si AMOUNT DATE INVC PROJ ft ACCOUNT DESCRIPTION 00786 001-400-2201-4315 00112 $150.00 11/24/93 ----- - --- ---- FIRE - /MEMBERSHIP PAGE 0013 DATE 12/09/93 INV/REF PO ti CHK f AMOUNT UNENC DATE EXP I' *** VENDOR TOTAL******************************************************************** $200. 00 06219 46024 1: $0. 00 -- 12/09/93 -- SOUTH R SOUTH BAY HEATING 02535 001-400-4204-4201 00634 $63.25 22833 08006 46025 COMPUTER -RM -AIR -GOND -REP -22833-----11/301-93 BLDG-MAINT-------- /CONTRACT -SERVICE/PRIVAT---- ---$0.00---12/09/93-- *** VENDOR TOTAL******************************************************************** R SOUTH BAY WELDERS TANK RENTAL--/ NOV,--93---09306 R SOUTH BAY WELDERS TANK RENTAL-/ NOV.---93 --- 09306 $63. 25 I'I I 00018 001-400-3103-4309 01593 $16.50 009306 01065 46026‘- 12/09/-93-----_--__._-__ ST-- MAINTENANCE---/MAINTENANCE-MATER IALS---------$0.00 --12/09/93:---I '' ,'I 1 00018 001-400-3104-4309 01120 $16.50 009306 01065 12/09/93- - TRAFFIC SAFETY /MAINTENANCE MATERIALS $0.00 *** VENDOR TOTAL******************************************************************** $33. 00 46026 12/09/93 I 42 R SPECIALTY MAINTENANCE CO SWEEPING SERV. ---/ NOV. -- 93 - 00115 109-400-3301-4201 -00216 $2,625.00 12/09/93 ---- VEH PKG DIST - /CONTRACT SERVICE/PRIVAT- *** VENDOR TOTAL******************************************************************** $2, 625. 00 00027 46027 $0. 00 12/09/93 R STANDARD FUSEE CORPORATION DISCOUNT OFFERED R STANDARD FUSEE CORPORATION DISCOUNT -TAKEN STANDARD FUSEE CORPORATION FLARES/POLICE DEPT - -------- 02993 001-202-0000-2021 00538 12/09/93 - 02993 001-202-0000-2022 00531 12/09/93---- STANDARD 2/09/-93- 02993 001-400-2101-4309 00662 12/09/93 POLICE------ -- - $5. 99 DISCOUNTS OFFERED $5. 99CR /DISCOUNTS TAKEN 07706 46028 - $0.00 12/09/93 07706 46028 $0.00 ---12/09/93 $593.04 0.00-12/09/93 $593.04 07706 46028 /MAINTENANCE MATERIALS --------$605. 00 -- 12/09/93 *** VENDOR TOTAL******************************************************************** $593. 04 4T R STANLEY SURFACING RESURFACING/RODAWAY--PARK- --- 05468 125-400-8506-4201 00033 $3,100.00 --12/09/93 PRK, REC IMPROV/CONTRACT SERVICE/PRIVATE *** VENDOR TOTAL******************************************************************** $3,100.00 07397 46029 ---$3,100.00 12/09/93 R STATE OF CALIFORNIA 00364 001-400-2101-4251 FINGERPRINT APPS /OCT -93 ----- - ---12/09/93 - POLICE 00528 $96.00 /CONTRACT SERVICE/GOVT ---- 00023 46030 $0. 00 12/09/93 FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION *** VENDOR TOTAL CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND # ACCOUNT NUMBER TRN # AMOUNT DATE INVC PROD # ACCOUNT DESCRIPTION PAGE 0014 DATE 12/09/93 INV/REF PO # CHK # AMOUNT UNENC DATE EXP I I" I,I $96.00 R STEVE'S LOCK & SAFE REPAIR -CITY HALL -DOORS-- 42391 05498 001-400-4204-4201 00633 $203.00 41748/42391 07814 -12/02/93 . • --- BLDG MAINT - /CONTRACT SERVICE/PRIVAT ---- $0.00 *** VENDOR TOTAL *************************grit***************************************** R J. E.*TALLERICO COMPUTER SERV / NOV.-93 $203.00 04247 001-400-1206-4201 01205 $8.51 --- 12/09/93-- DATA PROCESSING /CONTRACT SERVICE/PRIVAT- *** VENDOR TOTAL******************************************************************** $8.51 46031 12/09/93 07816 46032 $0.00 - 12/09/93 I"; r.! • I R TODD PIPE & SUPPLY DISCOUNT OFFERED ----- R TODD PIPE & SUPPLY DISCOUNT -OFFERED R TODD PIPE & SUPPLY DISCOUNT -TAKEN R TODD PIPE & SUPPLY DISCOUNT -TAKEN- 00124 001-202-0000-2021 6103 ----- --- 12/09/93- - - 00536 $2.74 - DISCOUNTS OFFERED --- 00124 001-202-0000-2021 00539 $9.85 12/09193 DISCOUNTS -OFFERED 00124 001-202-0000-2022 00529 $2.74CR 6103 ---- -- 12/09/93 R TODD PIPE & SUPPLY PLUMBING SUPP.- / NOV. 93 6103 R TODD PIPE & SUPPLY PLUMBING -FIXTURES -/PD -REM 00124 001-202-0000-2022 12/09/93 /DISCOUNTS TAKEN - 00532 $9. 85CR /DISCOUNTS -TAKEN 6103 01073 46033 $0.00 12/09/93 i I 07713 46033 30.00-12/09/93--- ' 6103 01073 46033 $0.00 12/09/93 00124 160-400-3102-4309 00852 $137.16 12/09/93 SEWER/ST DRAIN /MAINTENANCE MATERIALS 07713 46033 ' $0.00---12/09/93--:- 6103 0.00---12/09/93- 6103 01073 46033 $0.00 12/09/93 00124 170-400-8619-4201 00028 $482.76 12/09/-93 PD--REMODEL-III--/CONTRAGT- SERVICE/PRIVAT *** VENDOR TOTAL******************************************************************** R TRANSAMERICA LIFE COMPANIES CITY LIFE-INS/-JUL---NOV-93 $619.92 07713 46033 $492.64 ---12/09/93-- 05210 001-400-1212-4188 02915 $62.70 12/01-/93 EMP -BENEFITS /EMPLOYEE -BENEFITS *** VENDOR TOTAL******************************************************************** $62.70 R TRANSAMERICA OCCIDENTAL CITY-HEALTH-INS/DEC-93 00240 001-400-1212-4188 02916 $880.55 12/01/93- EMP-BENEFITS-----/EMPLOYEE-BENEFITS 07156 46034 $0. 00--12/09/93--I I I p' 00029 46035 $0.00---12/09/93 ft' 0.00-12/09/93 FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION 1" i.l ItA v I R TRANSAMERICA OCCIDENTAL CITY -HEALTH INS/DEC 93 R TRANSAMERICA OCCIDENTAL CITY HEALTH INS/DEC-93- - VND # DATE INVC CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 ACCOUNT NUMBER TRN # AMOUNT PROJ # ACCOUNT DESCRIPTION J PAGE 0015 DATE 12/09/93 INV/REF PO # CHK # I:) AMOUNT UNENC DATE EXP 00240 105-400-2601-4188 01568 *18.19 12/01/93---------- --- STREET- LIGHTING- /EMPLOYEE BENEFITS 00240 109-400-3301-4188 00487 $1.91 12/01/93- - - VEH PKG DIST --/EMPLOYEE BENEFITS --- TRANSAMERICA OCCIDENTAL 00240 110-400-1204-4188 00198 $24.51 CITY HEALTH-INS/DEC-93 12/01/93----------.FINANCE--CASHIER-/EMPLOYEE-BENEFITS R TRANSAMERICA OCCIDENTAL —CITY- HEALTH INS/DEC--93 -- R TRANSAMERICA OCCIDENTAL CITY HEALTH-INS/DEC-93 R TRANSAMERICA OCCIDENTAL CITY- HEALTH-INS/DEC 93 - R TRANSAMERICA OCCIDENTAL CITY-HEALTH--INS/DEC-93 R TRANSAMERICA OCCIDENTAL CITY HEALTH INS/DEC 93 -- R TRANSAMERICA OCCIDENTAL G -I -TY HEALTH-INS/DEC-93 00240 110-400-3302-4188 01837 $43.08 12/01/93- - PARKING ENF /EMPLOYEE BENEFITS - 00029 46035 $0.00 --12/09/93-- 00029 46035 $0.00 12/09/93 00029 46035 $0. 00--- 12/09/93--- 00029 46035 $0.00 12/09/93 - 00240 155-400-2102-4188 00980 $1.08 00029 46035 12/01/-93--------------- CROSSING-GUARD--/EMPLOYEE-BENEFITS $0.00 ---12/09/93.. .: 00240 160-400-3102-4188 01550 *14.76 ----12/01/93---- -• - SEWER/ST DRAIN /EMPLOYEE BENEFITS -- 00029 46035 $0. 00 12/09/93 00240 170-400-2103-4188 00517 $21.60 00029 46035 12/01-F93 SPEC---INVESTGTNS-/EMPLOYEE-BENEFITS $0: 00------12/09/93 - 00240 705-400-1209-4188 00813 *4.66 12/01/93-- LIABILITY INS /EMPLOYEE BENEFITS 00029 46035 $0.00 12/09/93 00240 705-400-1217-4188 00912 $5.81 00029 46035 12/01/93- WORKERS-COMP-----/EMPLOYEE-BENEFITS $0. 00 -----12/09/93--- *** VENDOR TOTAL**********+r*******************x********************a*r************** R UNUM LONG TERM DISABILITY INS. CI -TY HEALTH -INS -4 DEG -93 R UNUM LONG TERM DISABILITY I CITY--HEALTH-INS-/-DEC-93 — $1.016.15 03790 001-400-1212-4188 02913 $1.730.19 00022 46036 12/09/93— EMP BENEFITS —/EMPLOYEE-BENEF ITS $0.00-12/09/93 NS. 03790 105-400-2601-4188 01966 $128.96 -- 12/09/93 - STREET -LIGHTING -/EMPLOYEE BENEFITS R UNUM LONG TERM DISABILITY INS. CITY -HEALTH INS-/-DEC-93 R UNUM LONG TERM DISABILITY INS. CITY HEALTH INS / DEC 93--- R UNUM LONG TERM DISABILITY INS. CITY HEALTH-INS-/-DEC-93 00022 46036 $0.00 -- 12/09/93 12/09/93 - 00022 46036 1 $0.00 -- 12/09/93 • 03790 109-400-3301-4188 00486 $4.19 00022 12/09/93 VEH -PKG-DIST--/EMPLOYEE-BENEFI-TS $0.00 03790 110-400-1204-4188 00196 $117.81 -12/09/93 - ---- FINANCE CASHIER /EMPLOYEE BENEFITS 46036 • 03790 110-400-3302-4168 01835 $207.65 00022 46036 12/09/93 — — -- - PARKING-ENF- /EMPLOYEE -BENEFITS $0. 00- —12/09/93- ,11 FINANCE-SFA340 TIME 16:07:52 PAY VENDOR NAME DESCRIPTION R UNUM LONG TERM DISABILITY I CITY HEALTH INS -/-DEC-93 CITY -DEC--93 CITY OF HERMOSA BEACH DEMAND LIST FOR 12/09/93 VND K ACCOUNT NUMBER TRN 0 AMOUNT DATE INVC PROJ 0 ACCOUNT DESCRIPTION NS. 03790 160-400-3102-4188 01548 - — 12/09/93 ----- --- --- - SEWER/ST DRAIN R UNUM LONG TERM DISABILITY INS. CITY HEALTH INS /-DEC 93 R UNUM LONG TERM DISABILITY I CITY-HEALTH--INS--/-DEC-93 --- - 03790 705-400-1209-4188 00811 12/09/93 LIABILITY INS NS. 03790 705-400-1217-4188 00910 — 12/09/93- --- - WORKERS COMP - PAGE 0016 DATE 12/09/93 INV/REF PO 0 CHK # AMOUNT UNENC DATE EXP $73.47 00022 46036 -/EMPLOYEE BENEFITS -$0.00 -- 12/09/93 $18.75 00022 46036 /EMPLOYEE BENEFITS - -- $0.00 12/09/93 $24.42 00022 46036 /EMPLOYEE BENEFITS--- ----- $0.00- 12/09/93 *** VENDOR TOTAL *+r-air**+F•Ira-air•r****it•xir*****************a•a*a**a•******tr+t+r********ir******* *** PAY CODE TOTAL*************a***************a************************************ *** TOTAL WARRANTS****************************************************************** $2,305.44 $101,889.11 $493,897.69 I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE WARRANTS LISTED ON PA�GG//E�SS / TO �% INCLUSIVE, OF THE WARRANT REGISTER FOR .4 tRE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGE BY '"✓ FINANCE DIRECTOR DATE /-3(Il 15 IN: vo December 1, 1993 Honorable Mayor and For the Meeting of Members of the City Council December 14, 1993 CANCELLATION OF WARRANTS Please consider the following request for cancellation of the warrants listed below. #045027 - 09/02/93 - Diversified Photo Supply - $110.96 - Account Number 001-400-2101-4306. Payment stopped per vendor request. Lost by bank courier. #045457 - 10/25/93 - Joann Boomgaard - $30.00 - Account Number 001-300-0000-3893. Payment stopped. Warrant lost in mail. #045899 - 11/24/93 - Uptime Computer Service - $1,138.00 - Account Number 001-400-1206-4201 for $1,000.00, 001-300-0000-3893 for $58.00. Payments to two vendors combined. Warrant was never mailed. Concur: Mar fi=r-*'` ey Interim City Manager Jo 7: Workman ty/Treasurer Noted for fiscal impact Viki Copeland December 8, 1993 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of December 14, 1993 TENTATIVE FUTURE AGENDA ITEMS January 11, 1994 INTERVIEWS: PLANNING COMMISSION VACANCY - 6:00PM Consumer Protection Ordinance (MOVED FROM 12/14/93 AGENDA TO REDUCE AGENDA LOAD) 1992-93 Annual Financial Statements and Audit Reports (MOVED FROM 12/14/93 AGENDA TO REDUCE AGENDA LOAD) Community Resources Director Finance Director Update on Board of Supervisors' decision regarding Lifeguards City Manager PUBLIC HEARING: Text amendment to zoning ordinance regarding walls and fences Sand & Strand Run parking waiver HEARING: Historical signs January 25, 1994 Review of commercial events policy Request for approval of Tenant/Users Liability Insurance Program (TULIP) and establishment of an administrative fee for processing TULIP applications Planning Director Community Resources Director Planning Director Community Resources Director Personnel Director Minimum job expectations for civil service employees Personnel Director Payroll software selection Finance Director Memo re: Imposing 17' setback on remodels of nonconforming structures Planning Commission Ic January 25, 1994 (Continued) PUBLIC HEARING: (Continued) 3rd Quarter General Plan Amendments: Land Use Element February 8. 1994 February 22, 1994 Mid -year budget review FY 1993-94 Approval of litigation defense firm list Special study of the zoning ordinance and enforcement ordinance re: parking in front yard setback Ordinance for new Chapter 19 of HBMC entitled "Motor Vehicles and Traffic" Award of bid for irrigation South School March 8, 1994 Caltrans utility maintenance agreement March 22, 1994 Design alternatives -Biltmore Site April 12, 1994 April 26, 1994 June 14, 1994 Storm drain/sewer tie-in June 28, 1994 July 12, 1994 2nd Quarter General Plan Amendments: 1st St. & 1st Place closure 2nd Quarter General Plan Amendments: Air Quality Element 2 Planning Director Finance Director Council Subcommittee/Risk Manager Planning Director Public Works Director Public Works Director Public Works Director Public Works Director Public Works Director Planning Director Planning Director UPCOMING ITEMS NOT YET CALENDARED Initiated by: PBM Council Revision of HBMC provisions pertaining to construction of public street improvements (Public Hearing) Staff County Safe Neighborhood Park Act (Grant -Prop A) application for municipal pier renovation Public Works Director Community Resources Director Chamber Farmer's Market: move to Pier Avenue Chamber of Commerce Council Bring back Ordinance on Fire Flow condition and consider revision or abolishment of Fire Flow Fee. 3 Public Works Director Honorable Mayor and Members of the City Council December 1, 1993 City Council Meeting of December 14, 1993 MONTHLY STATUS REPORT OF INACTIVE PUBLIC DEPOSITS FOR HERMOSA BEACH Attached is report of all Inactive Public Deposits for the month of November 1993. This is the most current available investment information. Respectfully submitted, o M. Workman Treasurer y NOTED: Mary ••o -y Int= im City Manager 0-3 id INVESTMENT REPORT - NOVEMBER 1993 DATE OF DATE OF ASKING MARKET INSTITUTION TOTAL INVESTMENT MATURITY PRICE VALUE INTEREST LAIF BALANCE 11/1/93 $7,360,000.00 BALANCE 11/30/93 LACPIF Railroad Right -of -Way Account $7,360,000.00 4.380% BALANCE 11/1/93 $1,630,210.55 BALANCE 11/30/93 $1,630,210.55 3.53% U.S. TREASURY BOND Investment $1,005,937.50 09/14/90 06/30/94 $1,005,937.50 $1,044,060.00 8.50% Investment $989,687.50 12/03/92 11/30/97 S 989,687.50 $1,038,440.00 6.24% Investment 1,008,437.50 02/18/93 01/31/98 $1,008,437.50 $1,022,810.00 5.625% INVESTMENT TOTAL $11,994,273.05 SEATTLE 1ST NATL. BANK TRUST BALANCE 8/01/93 $527,814.40 BALANCE 8/31/91 $527,814.40 8.625% CHICAGO TITLE BALANCE 6/30/93 $12,232.83 BALANCE 6/30/93 $12,232.83 2.594% TRUSTEE TOTAL $540,047.23 GRAND TOTAL $12,534,320.28 Respectfully Submitted, . Workman City Treasurer December 1, 1993 Honorable Mayor and Members of Regular Meeting The Hermosa Beach City Council December 14, 1993 REQUEST FOR 30 DAY EXTENSION OF TEMPORARY APPOINTMENT OF THREE COMMUNITY SERVICE OFFICERS Recommendation: It is recommended that the City Council extend for thirty days (30) days the temporary appointment of three Community Service Officers. Background: This action is necessary as there are currently three absences due to two industrial medical leaves and one non -industrial medical leave. Analysis: Section 2-33 of the Hermosa Beach City Code precludes a temporary appointment of an individual to a permanent Civil Service position for more than six months without approval from the City Council every thirty days. Respectfully submitted, Robert A. Blackwood Personnel Director wp/extend Concur: M. • ooney Interim City Manager to November 18, 1993 Honorable Mayor and Members Regular Meeting of of the City Council December 14, 1993 PROJECT TOUCH LEASE RENEWAL RECOMMENDATION The Parks, Recreation and Community Resources Commission and staff recommend that the City Council approve the attached agreement between the City of Hermosa Beach and Project Touch to lease Room C in the Community Center and authorize the Mayor to sign the lease agreement. BACKGROUND Project Touch presently leases Room C, 3 and 11 in the Community Center. They have been tenants in the Center since October, 1979. Project Touch is a juvenile diversion program whose services include social and educational enrichment, counseling, meals, wilderness challenge camping and stepteen/stepfamily groups. They have served the needs of the South Bay Community's high risk youth and their families for over 15 years. ANALYSIS The lease space for Room C is 312 sq. ft. with a monthly rental of $271 ($.87 sq. ft.). The attached lease conforms to the present square footage rental policy (approved by Council on February 9, 1993) with all other conditions of the former lease remaining the same. Their residency in the Community Center has been of great value in addressing a vital social service function in Hermosa Beach. FISCAL IMPACT: $3,312 Estimated revenue for 1993-94. Concur: Ma Act ey City Manager Respectfully submitte Marsha Ernst Administrative Aide Community Resources Dept. Noted for Fiscal Impact: Viki Copeland, Director Finance Department 1f HERMOSA BEACH COMMUNITY CENTER LEASE AGREEMENT This Leasing Agreement is made and entered into on this, the 14th day of December, 192x, by and between the City of Hermosa Beach, a Municipal Corporation (City) and Project Touch (Lessee). A. Recitals: 1. The City is the owner of a recreational/civic service facility generally referred to as the Hermosa Beach Community Center (referred to herein as the "facility"). The facility is subject to certain agreements and deed restrictions entered into on the 28th day of February 1978, between the City and the Hermosa Beach City School District and is further subject to certain provisions imposed by the Department of Housing and Urban Development as set forth in a document entitled Agreement for Sale and Purchase of Real Property and dated the 28th day of February 1978. These documents are on file in the office of the City Clerk of the City and are public documents and by reference are incorporated into this leasing agreement and are referred to herein as the HUD and SCHOOL DISTRICT AGREEMENTS. 3. The Lessee desires to use a portion of the facility on the terms and conditions set out herein. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. The term of this lease shall be for a period of One (1) year commencing on the 1st day of January , 1994, and ending on the 31th day of December , 1994.. Description of Premises. The Lessee is leasing from the City that portion of the facility described as: 3. Rent. Lessee agrees to pay to the City rent according to the following schedule: Jan. 1, 1994 through June 30, 1994: $271 per month ($.87 sq. ft.) July 1, 1994 through Dec. 31. 1994: $281 per month ($.90 sq. ft.) Payable on the first day of the month. If this lease commences on a day other than the first day of the month, then the Lessee shall pay upon the commencement of the lease the rental on a pro rata basis for the remainder of that month and commence a full rental payment on the first day of the following month. 3A. Other Conditions. The following additional conditions are agreed to by the Lessee: 1. Lessee shall not mark, drill or deface any walls, ceilings, floors, wood or iron work without Lessor's written consent. 2. No signs or awning shall be erected or maintained upon or attached to the outside of the premises/building or placed in any windows. 3. All window treatments must receive prior approval of the Lessor. 4. All remodel work shall receive prior approval of the Lessor. 4. Use. The Lessee agrees to use the premises only for the following purpose or purposes: Any lawful purpose of Project Touch And for no other purpose without the express written consent of the City. Lessee also agrees the premises shall not be used in violation of the Department of Housing and Urban Development (HUD) or School District Agreements as those agreements are interpreted by either the City or the Hermosa Beach City School District or the Department of Housing and Urban Development. 5. Insurance Liability. Lessee shall obtain and maintain at all times during the term of this agreement Comprehensive General and Automobile Liability insurance protecting Lessee in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of any one occurrence, and $1,000,000 for property damage or a combined single limit of $1,000,000. Such insurance shall name City of Hermosa Beach and their officers, employees, elected officials and members of Boards or Commissions as additional insured parties. Coverage shall be in accordance with the sample certificates and endorsements attached hereto and must include the coverage and provisions indicated. Lessee shall file and maintain the required certificate(s) of insurance with the other party to this agreement at all times during the term of this agreement. The certificate(s) is to be filed prior to the commencement of the work or event and should state clearly: (1) The additional insured requested; (2) Thirty day prior notice of change or cancellation to the City of Hermosa Beach; (3) Insurance is primary to that of the Additional Insured; (4) Coverage included; (5) Cross -liability clause. Worker's Compensation Insurance. Lessee shall obtain and maintain at all times during the term of this agreement Worker's Compensation and Employers Liability insurance and furnish the City (or Agency) with a certificate showing proof of such coverage. Such insurance shall not be cancelled or materially changed without a thirty (30) day prior written notice to: City Manager, City of Hermosa Beach. Insurance Companies. Insurance companies must be rated (B:XIR) or better in Best's Insurance Rating Guide. 6. Condition of the Premises Upon Termination of the Lease. Lessee agrees to keep and maintain the premises in good condition and repair and to return to the City the premises upon termination of this lease in the same condition as when Lessee took possession of the premises excepting any repairs or alterations which were approved by the City, reasonable wear and tear excepted, and does promise to pay the City upon demand the reasonable sums to repair the premises in the event of a violation of this provision. 7. Construction. Lessee is prohibited from making any alterations performing any construction whatsoever on the premises without the expressed written approval of the City. Any such approval shall include provisions to protect the City from potential liens of labor and material persons. 8. Destruction, Partial Destruction or Necessity to Repair because of Conditions Caused by Other than Lessee. The City has no duty or obligation to reconstruct the premises in the event of destruction or partial destruction of the premises. The City at its option may reconstruct or repair the premises, whereupon this lease shall remain in full force and effect except that no rent will be owing to the City during said period of reconstruction of repair if such reconstruction or repair interferes with the tenancy created herein to the extent that the premises cannot be used for the purposes intended. In the event the City at its sole discretion determines not to reconstruct or repair the premises then either party at its option may cause this lease to be terminated and neither party shall have any liability each to each other. 9. Hold Harmless. Lessee shall hold harmless and indemnify the City, its officers, agents and employees from every claim or demand which m ay be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of the Lessee, its officers, agents and employees arising out of the Lessee's use of said premises. The Lessee, at its own cost, expense and risk shall defend any and all action, suits or other proceedings that may be brought or instituted against the City on any such claim or demand, and pay or satisfy any judgment that may be rendered against the Lessor on any such action, suit, or legal proceedings as a result hereof 10. Rules, Regulations and Ordinances. The Lessee agrees to comply strictly with all applicable laws and any uniform Community Center rules and regulations adopted by the City Council. 11. Taxes and Charges. Lessee agrees to pay when due any and all taxes, assessments or charges levied by any governmental agency on or to the lease -hold premises. 12. Default. Should Lessee fail to pay any monies due pursuant to this lease within three days after written notice from the City or to perform any other obligation required pursuant to the terms of this lease within thirty days after notice from the City, City may immediately cause this lease to be terminated and thereafter take any action and pursue all remedies available under the laws then existent in the State of California. 13. Notice. Any notice required to be made or given pursuant to the provisions of this lease may be either personally served upon the party or deposited in the United States mail, postage prepaid. Lessor: CITY OF HERMOSA BEACH CITY HALL 1315 VALLEY DRIVE HERMOSA BEACH, CA. 90254 Lessee: PROJECT TOUCH 710 PIER AVENUE HERMOSA BEACH, CA 90254 Attn: Julie Feys Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four hours after the deposit thereof in the United States maiL 14. Attorneys Fees. The parties agree that in the event any action is instituted concerning any of the provisions of this lease agreement, the prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys fees. 15. Assignment and Subletting. Lessee may not assign of sublease all or any portion of the premises without the written consent of the City, which consent may be granted or denied at the exchisive and total discretion of the City. 16. Successors. Subject to prior provisions, this lease is binding upon the heirs, assigns and successors of interest of the parties. In Witness Whereof, the parties have executed this Hermosa Beach Community Center Lease Agreement at Hermosa Beach on the day first herein above set forth. ATTEST: APPROVED AS TO FORM: ia..z tilr.„-a, DATE: 0 71 ICS 5j 3 CITY OF HERMOSA BEACH a Municipal Corporation, Lessor By Mayor CITY CLERK CITY ATTORNEY November 28, 1993 City Council Meeting December 14, 1993 Mayor and Members of the City Council APPROVAL OF 1994 APPOINTMENTS LIST OF ALL REGULAR AND ONGOING CITY BOARDS, COMMISSIONS AND COMMITTEES Recommendation: It is recommended that the City Council approve the attached appointment list of all regular and ongoing Hermosa Beach boards, commissions and committees whose members are appointed by the City Council and direct that the notice be posted in the City Clerk's office and the Hermosa Beach Library, as required by State law. Background: Government Code Section 54972 requires, on or before December 31 of each year, the preparation of a Local Appointments List of all regular and ongoing boards, commissions and committees whose members are appointed by the City Council. The list must contain pertinent information on all appointive terms that will expire during the next calendar year, as well information on the boards, commissions and committees whose members serve strictly at the pleasure of the City Council, without set terms. State law further requires that the list be posted in the City Clerk's office and in the public library within the jurisdiction for public viewing purposes. Attached is the 1994 appointments list for Council approval. As the list indicates, the only term due to expire in 1994 is one seat on the Civil Service Board. Elaine Doerfling, ity erk Noted: Aer Mary ey, Interim City Manager ig CITY OF HERMOSA BEACH LOCAL APPOINTMENTS LIST In accordance with Government Code Sec. 54972 (Maddy Act) dealing with open lists of local appointive positions, the following is: 1. A list of all appointive terms which will expire during the next calendar year, with the names of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. 2. A list of all boards, commissions and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position. INCUMBENT COMMISSION APPOINTEE APPT. DATE TERM EXPIRES QUALIFICATIONS CIVIL John Wisdom SERVICE BOARD 4 -yr. terms, no term limit 08/07/89 07/15/94 Qualified Elector of City (See HBMC 2-29) DOWNTOWN No terms expiring in 1994 BUSINESS AREA ENHANCEMENT DISTRICT COMMISSION 4 -yr. terms, two consecutive term limit PARKS, RECREATION & COMMUNITY RESOURCES COMMISSION 4 -yr. terms, no term limit No terms expiring in 1994 PLANNING COMMISSION 4 -yr. terms, no term limit Business Experience and Ability (See HBMC 2-140 -- Ord 93-1096) Bona Fide Resident of City (See HBMC 2-63) No terms expiring in 1994 Qualified Elector of City (See HBMC 2-73) BOARD OF APPEALS (Serve at the pleasure of Council - qualified to act on building construction matters - U.B.C. - See HBMC 7-1.1) David Garrett, Robert Lininger, Mike Ludwig, D.B. (Bud) Murray, Larry Peha CABLE TELEVISION ADVISORY BOARD (Serve at the pleasure of Council - must be resident of City - See HBMC 7.5-10) David Acosta, Rick Learned, Dave Reimer, Gerry Schweitzer, Scott Tollefsen ELAINE DOERFLING City Clerk Dated and posted 12/15/93 December 8, 1993 Honorable Mayor and Members of the Regular Meeting of City Council December 14, 1993 Request from Redondo Beach Chamber of Commerce and Mark Conte Productions Regarding 3rd Annual Super Bowl Mile Run Recommendation The Parks, Recreation and Community Resources Advisory Commision and staff recommend that Council approve the attached request from the Redondo Beach Chamber of Commerce and Mark Conte Productions to allow them to utilize Hermosa Avenue at Eighth Street for approximately 30 minutes on Sunday, January 30, 1994 for a one mile elite race with the following conditions: Certificate of insurance to be provided by event organizers. Event organizers to pay for an off duty police officer (2 hour minimum) while the event is held within City limits. Affected area residents will be notified in writing by event organizers. Notification letter to be approved by Community Resources staff. Event organizers shall provide City staff with a radio for communication purposes. All event organizers vehicles will be identified with placards. Starting gun shall to be examined and operator briefed prior to race start, by Hermosa Beach Police Officer. Commercial sponsors, banners and the like shall be approved by City. Film permits, if any, to be approved by the City. Background The attached request from the Super Bowl 10K Race in Redondo Beach asks that the City of Hermosa Beach approve the use of Hermosa Avenue from Eighth Street to Herondo for the start of the Elite Mile demonstration race. This portion of the race will be an exclusive invitational sprint race. Event organizers will invite twelve elite racers to compete in this exhibition prior to the start of the 10K race. 1h rw Analysis This request was approved last year by the City with the same conditions as stated above. Because of the conditions imposed, there was minimal negative impact associated with the event. Event organizers are willing to work within the requirements that are set forth in this recommendation. Last year these requirements allowed for the event to be a success and staff believes that the event organizers will work within these requirements and produce a quality event. With the minimal impact this activity has on the City and the cooperation that these kinds of efforts foster between the cities (ie. the bicycle portion of the Hermosa Beach Triathlon traversed Redondo Beach), approval of the above will be a positive move for the City of Hermosa Beach. Respectfully submitted, Mary M7!ney Inte II City Manager doc. 10krunjn October 26, 1993 Mary Rooney Acting City Manager City of Hermosa Beach Civic Center 710 Pier Avenue Hermosa Beach, CA 90254 RE:. Redondo Beach Super Bowl Sunday Mile Dear Mary: This is an official request from the Redondo Beach Chamber of Commerce and Conte Productions to gain approval for use of a portion of Hermosa Avenue in the City of Hermosa Beach to facilitate the start of a 3rd Annual Super Bowl Mile which is the opening event of the upcoming Redondo Beach Super Bowl Sunday 10K Run/5K Walk. The event will take place on Sunday, January 30, 1994. As with last year's event, the "Mile" will be an exclusive invitational one mile sprint race. We will invite twelve elite athletes, both men and women, to compete in this prestigious race. The straight away format we established provided a world class course which will finish in a southerly direction at the 10K Run START banner on Harbor Drive at the corner of Beryl Street in Redondo Beach. The race will finish 30 minutes prior to the start of the 10K run in front of the 10K participants and spectators. Of course, in order to conduct the event again, we will need the assistance from the City of Hermosa Beach by allowing the event to start in the City of Hermosa Beach at 8th Street. We would utilize the west side of the median only for approximately .0 minutes beginning at 7:00 a.m. and opening the street to traffic at 7:30 a.m.. The Redondo Beach Police will close Harbor Drive at Herondo at 5:30 a.m. and the east bound lanes of Herondo will be closed for the 10K Pun at 7:00 a.m.. All streets will be re -opened immediately following the Mile event. Redondo Beach Chamber of Commerce 1215 N. Catalina Ave., Redondo Beach, CA 90277 Phone: 310/376-6911 Fax: 310/374-7373 Mark Conte Productions 212 Yacht Club Way, Suite D, Redondo Beach, CA 90277 Phone: 310/798-2488 Fax: 310/798-2577 Super Bowl Sunday Mile October 26, 1993 Page 2 The Mile event men's race will start at 7:15 a.m. and the women will start 5 minutes later with the races taking approximately 5 minutes to complete. The first half mile of the race will be in Hermosa Beach which means our course crew will be clearing your streets of traffic cones and Hermosa Avenue will be re -opened immediately following the race. We will include the City of Hermosa Beach as additionally insured on our Super Bowl Sunday Race policy. We will secure all arteries leading into the affected area on Hermosa Avenue with traffic cone. Hermosa Beach Police assistance at 8th Street to manage traffic at the start of the mile would be appreciated. We will provide personnel to manage all the logistics of the run and will plan the event in coordination with City staff and policies as deemed appropriate. We would like to start the race with a starting gun again this year and will certainly notify residents and businesses in the affected area by letter 10 days before the event. As before, we will invite an appointed representative of the Hermosa Beach Police Department to participate in planning meetings for the 1994 event. Included is a map which details the street closure and a race application for your review. Should you have any questions I will be available at your convenience to discuss the matter. We appreciate your continued support and assistance in this endeavor. Mark Conte Race Director Enclosures Redondo Beach Chamber of Commerce 1215 N. Catalina Ave., Redondo Beach, CA 90277 Phone: 310/376-6911 Fax: 310/374-7373 Mark Conte Productions 212 Yacht Club Way, Suite D, Redondo Beach, CA 90277 Phone: 310/798-2488 Fax: 310/798-2577 8 st 8 s+ - Mite Start 8 Cf x 7 sr: 'c 7 Ct. X b St. X 6 C4. x S .6r. x 5 ct. K 4I 6'4'. x '/cr. x 3 5+. x 3 Cr. x S+ . x 1110.-;" 0. WQ` X Pc) r*oco:46 (kioy 1 x x x x n 0 4) 6 St. '/ St. a St. REDONDO BEACH SUPER BOWL MILE Men Start Women Start 7:15 a.m. 7:20 a.m. Personnel: All personnel must be transported to the Mile Start Line at 6:45 a.m. Split Timers: Transported to 1/2 mile location at 7:00 a.m. Operations: Hermosa Ave. closed and secured at 7:00 a.m. Harbor Drive must be coned immediately following closure of the street. Harbor Drive will be closed to vehicle traffic at approximately 6:30 a.m. All cones must be removed following the last runner in the Women's race for the 10K Run Starts. 1-I aronci0 Si. (90'N) Yacht C I 6 Itiet / X100' /nefa Beryl �)'. November 29, 1993 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1993 DOWNTOWN TRASH ENCLOSURES C.I.P. 92-148 Recommendation: 1. Award of the construction contract for the downtown trash enclosure project to Alpha -Omega Builders in the amount of $35,222. 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney. 3. Direct the City Clerk to reject all other bids and release all bid bonds; and authorize the Director of Public Works to accept the project as complete on behalf of the City Council, upon completion of work. 4. Authorize the Director of Public Works to make minor changes as necessary within budget. Commission Recommendation: The Downtown Business Area Enhancement District Commission recommends City Council approve the plans and specifications for the Downtown Trash Enclosures project pursuant upon staff's investigation relative to: 1. Having the proposed steel gates galvanized and left unpainted. 2. The installation of trash cans outside of the enclosure areas for passersby to use. Staff agrees that the saltwater beach environment promotes corrosion. Staff recommends galvanizing, priming with a rust inhibiting primer and painting with a quality epoxy paint as the best method to prevent rust on the steel enclosure gates. The staff believes that installation of trash cans outside the enclosures may encourage what we are trying to prevent, mainly piles of visible trash. Staff recommends leaving the merchant gates unlocked so that passersby can use the enclosed trash bins. - 1 - li Background: The City Council in its FY 93-94 budget had set aside $37,000 for the construction of concrete block trash enclosures in the downtown area. A trash enclosure was previously built in Lot A in FY 90-91. In house design of trash enclosures for Lots B and C began on September 14,1993 and a preliminary design was completed by September 16th. Meetings with BFI and Allright Parking gained their input and general approval of the preliminary design. Final design was completed on September 24. The Downtown Business Area Enhancement District Commission in their inaugural meeting on October 7, 1993 reviewed and recommended approval of these plans and specifications. On November 4, 1993 the city advertised for closed bids and on November 18, 1993 five bids were received and opened by the City Clerk. The results of the bid opening are as follows: 1. Alpha -Omega Builders 2. DJ Construction 3. Seasand Construction 4. Excel Paving 5. Ryco Construction $35,222.00 $35,515.50 $49,178.65 $56,634.00 $61,486.00 The Public Works Department has reviewed the low bidders documents and find them to be in order. Phone calls to previous clients of Alpha -Omega Builders has revealed them to be competent and expedient contractors. The Public Works Department therefor recommends award of the Downtown Trash Enclosure project to Alpha -Omega Builders in the amount of $35,222. Analysis: The design of the two new enclosures employs some of the best features of the original Lot A enclosure while reducing the visual impact that such a "huge" structure creates. The wall of the new enclosures will be constructed of split -faced block and their height will be reduced 1' - 4" to combat the institutional look of the existing enclosure. Landscaped planters will further soften the overall impression. The enclosures are designed to be large enough to accommodate heavy use days such as the Friday Farmers Market, volleyball tournaments and the Fiesta De Las Artes. The Lot B enclosure is designed to hold a maximum of four 4 -yard bins. The Lot C enclosure shall be capable of handling a maximum of six 4 -yard bins. In addition, each is designed to accommodate two recycling cans. A hose bib will be provided at each enclosure to ease cleaning. The construction of the enclosures will require the loss of one parking space in each of the parking lots. (The Lot B space is a substandard space - 7.7' X 12.5'.) These final plans have considered design recommendations from each of the affected agencies and changes have been made to accommodate their suggestions where practical. The Downtown Trash Enclosures project represents an important step in the - 2 - revitalization of the downtown business area. The new enclosures will protect the health and well-being of Hermosa Beach residents and guests while improving the aesthetics of the City streetscape. Copies of the plans and specifications are available for review at the Department of Public Works. Fiscal Impact: The City Council has provided $37,000 of VPD Funds in the FY 93-94 budget to construct these two enclosures. The construction of the designed enclosures will fall within the budgeted allocation. Respectfully submitted, awt,y CLw4 Amy Amirani Director of Public Works Noted For Fiscal Impact: Viki Copeland Director of Finance pworks/cip148 Concur: Amp Mar, Edney Ac 'ng City Manager November 30, 1993 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1993 BILTMORE PARK SITE DEMOLITION CIP 92-523 Recommendation: It is recommended that the City Council: 1. Award the Biltmore Park site demolition contract to J&G Industries in the amount of $13,815.00. 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney. 3. Direct the City Clerk to reject all other bids and release the bid bonds; and authorize the Director of Public Works to accept the project as complete on behalf of the City Council, upon completion of work. 4. Authorize the Director of Public Works to make minor changes as necessary within budget. Background: At the City Council meeting of September 28, 1993 the City Council motioned to have the Biltmore Park site cleared of existing improvements in preparation for future park landscaping and enhancements. The Public Works Department completed plans and specifications for the Biltmore Park demolition project on October 21, 1993. Bids were advertised for and the bid opening on November 18, 1993 revealed the following results: 1. J&G Industries 2. Sergio Lopez 3. William L. Olson 4. Clarke Contracting 5. Alpha.Omega Builders 6. Nugget Construction 7. Ryco Construction $13,815.00 $13,981.00 $16,250.25 $17,807.50 $20,060.00 $24,020.00 $29,492.00 Public Works Department review of J&G Industries bid documents showed them to be in order. Phone calls to previous clients produced positive references. J&G Industries specializes in the type of work required for this project and should prove to be an efficient and reliable contractor. For this reason the Public Works Department recommends award of the Biltmore Park demolition project to J&G Industries in the amount of $13,815.00. - 1 - 1j Analysis: The Public Works Department at the regular City Council meeting of September 28, 1993 presented to the Council three alternatives for the development of Biltmore Park. As none of the three alternatives met with Council's favor it was their desire that additional studies be made. The City Council requested that in the mean time work on the removal of Beach Drive and 15th Court should begin. Acting upon Council's recommendation Public Works staff have prepared plans and received bids for the demolition, clearing and rough grading of the Biltmore Park site. Additional studies for the improvement of the park will be forthcoming. The Biltmore Park site demolition project represents the first step in the development of the old Biltmore Hotel Site, a step which has been long-awaited. Fiscal Impact: The Biltmore Park project (CIP 92-523) currently has $38,000.00 budgeted in FY 93-94. The site demolition, if approved, will cost $13,815.00 leaving a balance of $24,185.00 in the Biltmore Park fund. Respectfully submitted, Ct Aik c C O ti tt. Amy Amirani Director of Public Works NOTED FOR FISCAL IMPACT: Viki Copeland Director of Finance pworks/CIP523BD 2 Concur: ne ting City Manager 9.04 9 November 30, 1993 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1993 RESOLUTION NO. 93 - APPROVING APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM Recommendation: It is recommended that the City Council: 1. Approve Resolution No. 93- , a Resolution of the City Council of the City of Hermosa Beach approving the application for grant funds for the Environmental Enhancement and Mitigation Program under the Section 164.56 of the Streets and Highways Code for the project identified as Pacific Coast Highway Median Enhancement. Background: The Environmental Enhancement and Mitigation program was established by the enactment of the Transportation Blueprint Legislation of 1989 (AB 471 Katz). This legislation states that it is the intent of the Legislature to allocate $10,000,000 annually to the program for grant purposes for a 10 -year period from fiscal year 1991-92 to fiscal year 2000-01. This program provides grants to Local, State and Federal Agencies and non-profit entities to mitigate the environmental impact of modified or new public transportation facilities. Analysis: On February 12, 1991 the City Council adopted Resolution No. 91-5434 establishing a "NO PARKING" zone on the west side of Pacific Coast Highway between the hours of 3:00 p.m. and 7:00 p.m. Monday through Friday, except holidays. Caltrans' implementation of this Resolution has created a peak -hour traffic volume increase of approximately 750 vehicles/hour along Pacific Coast Highway. As the Caltrans project did not, in any way, propose to mitigate the impact of those additional volumes, the City of Hermosa Beach Public Works Department is now applying to the Resource Agency for consideration in the 1994-95 Environmental Enhancement and Mitigation Program. The proposed project intends to mitigate the negative influence of increased traffic volumes by providing landscaped medians. These medians will provide a buffer to the increased noise and pollution while enhancing the scenic value of the area. Of a particular concern is that portion of Pacific Coast Highway between Artesia Boulevard and Pier Avenue. Much of the property fronting Pacific Coast Highway in this area is zoned multi -family residential. The Caltrans parking elimination project undoubtedly has had an - 1 - 1k impact on the quality of life for those residents. The proposed median project concentrates its mitigation efforts in this area. The project would have the additional effect of increasing vehicular safety by creating protected left turn pockets and reducing speeds due to driver perception of a "narrower" roadway. If the grant application is approved the Public Works Department plan envisions a median improvement reminiscent of neighboring Manhattan Beach's Manhattan Beach Boulevard median between Aviation Boulevard and Sepulveda Boulevard. Three tree groupings of 2 species of palm trees will be planted at regular intervals within a 14' wide grass bermed median. Silk trees will be spaced occasionally between the palms. The plant materials were selected for their drought tolerance and ease of maintenance. The projected construction, engineering and contract administration costs for the Pacific Coast Highway median project are $338,100.00. The Public Works Department has submitted a grant request for $321,800.00. The City's contribution towards this project would be $16,300.00. Fiscal Impact: If the environmental enhancement and mitigation program grant is awarded to the City of Hermosa Beach for the Pacific Coast Highway median enhancement project the cost to the City is projected to be $16,300.00. The FY 93-94 CIP budget has allotted $10,000 for street median upgrades (CIP 89-146). The additional $6,300.00 is suggested to be funded through the Street Rehabilitation Project (CIP 89-141) which has a FY 93-94 budget of $235,000.00 Respectfully submitted, Amy Amirani Director of Public Works NOTED FOR FISCAL IMPACT: Concur: Viki Copeland Director of Finance pworks/ENVIRON Mary loo r Acting City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACI CALIFORNIA APPROVING THE APPLICATION FOR GRANT FUNDS FOR THI ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM UNDER THE SECTIOI 164.56 OF THE STREETS AND HIGHWAYS CODE FOR THE FOLLOWING PROJECT IDENTIFIED AS "PACIFIC COAST HIGHWAY MEDIAN ENHANCEMENT". WHEREAS, the Legislature of the State of California ha: enacted AB 471 (Chapter 106 of the Statutes of 1989), which i= intended to provide $10 million annually for a period of 10 year= for grant funds to local, state and federal agencies and nonprofit entities for projects to enhance and mitigate the environmental impacts of modified or new public transportation facilities; WHEREAS, the Resources Agency has established the procedures and criteria for reviewing grant proposals and is required tc submit to the California Transportation Commission a list of recommended projects from which the grant recipients will bE selected; WHEREAS, said procedures and criteria established by the Resources Agency require a resolution certifying the approval of application by the applicant's governing body before submission of said application to the State; WHEREAS, application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the environmental enhancement and mitigation project; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA: 1. Approves the filing of an application for the Environmental Enhancement and Mitigation Program for grant assistance. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. Certifies that said applicant will make adequate provision, for operation and maintenance of the project. 3. Appoints Amy Amirani, Director of Public Works, as agent o? the City of Hermosa Beach to conduct all negotiations, executE and submit all documents, including, but not limited tc applications, agreements, amendments, payment requests and s( on, which may be necessary for the completion of the aforementioned project. - PASSED, APPROVED and ADOPTED this day of December, 1993. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: /j,1`;„ CITY CLERK CITY ATTORNE pworks/ pchmedrs December 6, 1993 Honorable Mayor and Members of Regular Meeting the Hermosa Beach City Council December 14, 1993 EDITH RODAWAY FRIENDSHIP PARK EXPANSION CIP 92-513 Recommendation: It is recommended that the City Council: 1. Authorize the award of the construction contract for the Edith Rodaway Friendship Park Expansion project to Alpha Omega Builders in the amount of $41,900. 2. Authorize the transfer of $16,900.00 from the park irrigation improvement project budget CIP 88-508 to the Edith Rodaway Park Expansion, CIP 92-513 to pay for the irrigation portion of the park improvements. 3. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by, the City Attorney. 4. Direct the City Clerk to reject all other bids and release all bid bonds after award by the City Council. Upon completion of work, direct the Director of Public Works to accept the project as completed on behalf of the City Council and release all contract bonds. 5. Authorize the Director of Public Works to make minor changes as necessary within budget. Background: The City Council in the FY 1993/94 budget appropriated $40,000 for the Edith Rodaway Friendship Park Expansion project. The plans and specifications for the project were approved on November 10, 1993. On November 17, the City advertised for closed bids and on December 2, 1993 five bids were received and opened by the City Clerk. The results of the bid opening are as follows: 1. Alpha Omega Builders 2. S & M Landscape 3. Green Coast 4. Sunrise Landscape 5. Ryco Construction - 1 - $59,900.00 $77,730.00 $78,559.00 $84,760.33 $91,119.00 11 Analysis: The Public Works Department analysis of the bids revealed that an inordinate percentage of the project bid cost went toward the replacement of the existing fencing surrounding the park. The average bid price for this fencing replacement was $26,000. Upon further review of the condition of the existing fence the Public Works Department recommends that this item be subtracted from the contract. It is the Public Works Department opinion that the savings could be better applied to other improvements. The revised bid amounts after removal of the fence item are: 1. Alpha Omega Builders $41,900.00 2. ,S & M Landscape $52,530.00 3. Sunrise Landscape $50,567.53 4. Green Coast $58,399.00 5. Ryco Construction $58,719.00 The low bidder, Alpha Omega Builders, was contacted regarding the elimination of the fence bid item and has agreed to the lower contract amount. Alpha - Omega's other bid documents have been reviewed and are in order. Phone calls to previous clients has revealed them to be competent and expedient contractors. The Public Works Department therefor recommends award of the Edith Rodaway Park Expansion project to Alpha Omega Builders in the amount of $41,900. Funding: The actual costs for the Edith Rodaway Friendship Park expansion are projected to be: Design Engineering Construction Contract Contract Administration Contract Inspection Contingencies - 15% of Contract $ 2,950 41,900 2,860 2,860 6.330 Total $56,900 As the amount funded in the FY 93-94 budget was $40,000, there remains an shortfall of $16,900. It is suggested that these funds be transferred from the Park Irrigation Improvement Project (CIP 88-508) to the Edith Rodaway Friendship Park Expansion Project. There presently remains $29,236.73 left of the original $46,000 Park Irrigation Improvement budget amount. The balance after transfer of funds shall be $12,336.73. Fiscal Impact: With the transfer of $16,900 from the Park Irrigation Improvement project the revised budget amount for the Edith Rodaway Park Expansion will be 56,900. The design, construction and administration of the contract will fall within the new budget allocation. Respectfully submitted, aryl Amy Amirani Director of Public Works Fiscal Impact: Viki Copeland Director of Finance ty/eraward Concur: Mary ey Act' g City Manager December 9, 1993 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1993 AWARD OF BID FOR COMPUTERS AND PRINTERS Recommendation: It is recommended that City Council: 1. rescind the bid awarded to L.A. Micro for computers and printers. 2. award the bid for thirty-seven (37) 486 DX33 computers to Comtrade, Inc. at a bid price of $1,640 each including tax. 3. award the bid for six Laserjet Series 4 printers to Infosystem Computer Center at the bid price of $1,387 each including tax. Background: On September 23, 1993, the City received 10 bids for a new computer system in response to the Request For Bid released in August, 1993. Only one (1) company offered all items listed; three other companies withdrew. The City elected to split the bids as allowed in the bid instructions. At the City Council meeting of October 26, 1993, the City Council approved L.A. Micro as supplier of 40 computers, six printers and 2 concentrators. L.A. Micro has withdrawn its original bid on the printers stating that they cannot supply the printers at the price quoted - $1,285 each. Additionally, the first of the computers received were not according to specifications. Three had 106 MB hard drives and five had 127 MB hard drives when the specifications called for 130 MB hard drives. Other agreements such as meeting times and dates to receive specific products and services have been continuously delayed by the vendor. The second lowest bidder for the computers is Comtrade, Inc. at $1,640 each including tax. The second lowest bidder for the printers is the Infosystems Computer Center at $1,387 each including tax. Analysis: The price difference between the lowest bid and the second lowest bid is inconsequential in light of the fact that the computers to be supplied by Comtrade Inc. meet the City's specifications and more. They will supply computers with 210 MB hard drives and staff recommends that the City approve this purchase. lm The price from Infosystems Computer Center is a very good price for the printers, therefore it is recommended that the City proceed with the purchase. Data Processing Technician Noted for Fiscal Impact Viki Copeland Finance Director Concur: Ma $fey In rim City Manager h/dpjdcc2 ,'L / y 9__? December 6, 1993 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 14, 1993 RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS) AND THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH Recommended Action: It is recommended that the City Council: 1) ADOPT the attached Resolution; and, 2) Authorize the Mayor to execute the attached agreement authorizing the release of 1959 Survivor Benefits Assests and liabilities into the PERS survivor benefit pool. Background: At the November 23, 1993 City Council meeting, the Council authorized staff to proceed with an amendment to the City's P.E.R.S. contract to provide Section 21382.4 - Third Level of 1959 Survivor Benefit. As noted at that meeting, the City has contracted with P.E.R.S. for retirement benefits since 1952. In 1964 the City amended the contract to include the basic Survivor Benefit. This benefit provides for a monthly allowance to survivors of a covered employee who dies prior to retirement. the Third Level benefit provides for a higher level benefit. The existing and recommended level of benefit are as follows: Existing Third level 1) Spouse with two or more children or three or more children alone: $430/mo $840/mo 2) Spouse with one dependent child or two dependent children alone: $360/mo $700/mo 3) Widow(er), alone, age 62 or over or one dependent child •$180/mo $350/mo Analysis: The cost to the employee for all three levels of the Survivor Benefit is $2.00/month (the same amount as currently paid for the existing level of benefit). For the immediate future, there is no additional cost to the City as we currently have a projected surplus of assets for this Third Level of benefit credited to our P.E.R.S. account. P.E.R.S. actuaries have projected that the City's credit is sufficient to fund the City's cost for 25+ years. Should the credit be exhausted at some point in the future, the City would be billed annually at a rate of $2.00/month/employee. At our current staffing level of 145.5 employees, the cost would be $3,480 annually. In addition to this Resolution of Intent and the following Ordinance, it is also required to have the attached Agreement executed. This is necessary because the legislation creating the Level 3 benefit established a risk pool consisting of all public agency employers who elect to provide that level of benefits; separate accounts are maintained for agencies who participate in either of the other two levels of survivor benefit. The funds which are credited to the City cannot be utilized for any other purpose but the survivor benefit. Res ectfully submit -•: Concu • Robert A. Blackwood, Dir-ctor Mari Rooney Interim City Manager Personnel & Risk Manager Noted for fiscal impact: Viki Copeland Finance Director 1 RESOLUTION NO. 93- 2 3 �I RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA 4 5 WHEREAS, the Public Employees' Retirement Law permits the 6 participation of public agencies and their employees in the Public 7 Employees' Retirement System by the execution of a contract, and 8 II sets forth the procedure by which said public agencies may elect to 9II subject themselves and their employees to amendments to said Law; 10 11 12 13 14 15 16 17 18 19 20 21 and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 21382.4 (Third Level of 1959 Survivor Benefits) for local miscellaneous members and local safety members. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between the said governing body and the 22 Board of Administration of the Public Employees' Retirement System, 23 a copy of said amendment being attached hereto, as an "Exhibit" and 24 by this reference made a part hereof. 25 BE IT FURTHER RESOLVED that the City Clerk shall certify to 26 the passage and adoption of this resolution; shall cause the same 27 to be entered among the original resolutions of said City; and 28 shall make a minute of the passage and adoption in the records of 1 the proceedings of the City Council of said City in the minutes of 2II the meeting at which time same is passed and adopted. 3II PASSED, APPROVED and ADOPTED this 14th day of December 1993. 4 5 6 7 8 9 10 11 12 13 14 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: , City Clerk APPROVED AS TO FORM: 15 16 / 17 / 18 / 19 / 20 / 21 / 22 23 24 25 26 27 28 ./ , City Attorney AGREEMENT AUTHORIZING THE RELEASE OF 1959 SURVIVOR BENEFITS ASSETS AND LIABILITIES INTO THE THIRD LEVEL 1959 SURVIVOR BENEFIT POOL BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH WHEREAS, the City Council of the City of Hermosa Beach has adopted a Resolution of Intention to include in its contract with the Board of Administration, Public Employees' Retirement System, pursuant to Government Code Sections 21380-21387, including Government Code Section 21382.4, the Third Level of 1959 Survivor Benefits for local miscellaneous members and local safety members; and WHEREAS, Government Code Section 21382.4, requires all assets and liabilities of all contracting agencies subject to this section, and their employees who are covered by this section, to be pooled into a single account; NOW, THEREFORE BE IT AGREED, accumulated and/or future contributions required of the City of Hermosa Beach and its covered employees are to be released, pursuant to the provisions of Government Code Section 21382.4, to a single account referred to herein as the Third Level 1959 Survivor Benefits Pool. BOARD OF ADMINISTRATION PUBLIC EMPLOYEES' RETIREMENT SYSTEM By CHIEF, CONTRACT SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM C0505 (Rev. 11/93) CITY COUNCIL OF THE CITY OF HERMOSA BEACH By Presiding Officer Date • lig 9Y— // a / 1a y-93 December 6, 1993 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 14, 1993 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS) TO PROVIDE SECTION 21382.4 THIRD LEVEL OF 1959 SURVIVOR BENEFIT Recommended Action: It is recommended that the City Council WAIVE further reading and INTRODUCE the attached Ordinance. Background: A preceding item on this agenda was a Resolution of Intent regarding amending the City's contract with PERS to include Section 21382.4 - Third Level of Survivor Benefit. As stated in that item, on November 23, 1993 the Council authorized staff to proceed with an amendment to the City's P.E.R.S. contract to provide Section 21382.4 - Third Level of 1959 Survivor Benefit. The existing and Third level of benefit are described in the staff report which accompanies the preceding item. PERS procedure requires the Public Agency to adopt a Resolution of Intent and an Ordinance as attached to accomplish the contract amendment. PERS allows that the Resolution of Intent may be adopted the same day as the first reading of the Ordinance. This Ordinance will be scheduled for final adoption at the January 11, 1994 meeting. Analysis: There is no additional cost to the City at this time to provide this Third Level of Survivor Benefit because PERS has projected a surplus of assets credited to this PERS account sufficient to fund the benefit for 25+ years. Should the credit be exhausted - 1 - 2b at some point in the future, the City would be billed annually at a rate of $2.00/month/employee. At our current staffing level of 145.5 employees, the cost would be $3,480 annually. Resp-ctfully submitted: Robert A. Blackwood, Director Personnel & Risk Manager Noted for fiscal impact: Viki Copeland Finance Director Concur: Ma ney I erim City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. WHEREAS, the City Council of the City of Hermosa Beach does ordain as follows: SECTION 1. That an amendment to the contract between the City Council of the City of Hermosa Beach and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full. SECTION 2. The President of the City Council and Mayor of the City of Hermosa Beach is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said agency. SECTION 3. This Ordinance shall take effect after the passage of 30 days from the date of its adoption, and prior to the expiration of 15 days from the passage thereof shall be published at least once in the Easy Reader, a newspaper of general circulation, published and circulated in the City of Hermosa Beach 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 and thenceforth and thereafter the same shall be in full force and effect. ADOPTED and APPROVED this day of , 199 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: City Clerk APPROVED AS TO FORM: (rt-a_L A'e City Attorney / / 26 / 27 / 28 / EXHIBIT "LEASE DO NOT SIGN "EXHIBIT ONLY" AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH The Board of Administration, Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of above public agency, hereinafter referred to as Public Agency, having entered into a contract effective July 1, 1952, and witnessed June 24, 1952, and as amended effective December 1, 1956, August 1, 1962, October 1, 1964, June 1, 1979, April 1, 1980, October 1, 1981, February 1, 1983, January 1, 1986, April 14, 1993 and September 10, 1993, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 12 are hereby stricken from said contract as executed effective September 10, 1993, and hereby replaced by the following paragraphs numbered 1 through 12 inclusive: 1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 60 for local miscellaneous members and age 50 for local safety members. 2. Public Agency shall participate in the Public Employees' Retirement System from and after July 1, 1952 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. 3. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members). c. Employees other than local safety members (herein referred to as local miscellaneous members). 01E.ASE DO NOT SIGN "EXHIBIT ONLY^ 4. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. SCHOOL CROSSING GUARDS HIRED ON OR AFTER DECEMBER 1, 1956; AND b. PERSONS COMPENSATED ON AN HOURLY BASIS EMPLOYED ON OR AFTER OCTOBER 1, 1964. 5. The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member shall be determined in accordance with Section 21251.13 of said Retirement Law (2% at age 60 Full). 6. The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21252.01 of said Retirement Law (2% at age 50 Full). 7. Public Agency elected to be subject to the following optional provisions: a. Sections 21380-21387 (1959 Survivor Benefits) including Section 21382.4 (Third Level of 1959 Survivor Benefits). b. Sections 21263, 21263.1 and 21263.3 (Post -Retirement Survivor Allowance) for local safety members only. c. Section 20930.3 (Military Service Credit as Public Service), Statutes of 1976. d. Section 20024.2 (One -Year Final Compensation). 8. Public Agency, in accordance with Government Code Section 20740, ceased to be an "employer" for purposes of Section 20759 effective on April 1, 1980. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20759, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20759. 9. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. 10. Public Agency shall also contribute to said Retirement System as follows: a. Public Agency shall contribute $2.00 per employee, per month on account of the liability for the 1959 Survivor Benefits provided under Section 21382.4 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members and local safety members. b. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. c. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. - 11. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 12. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effective on the day of , 19 BOARD OF ADMINISTRATION PUBLIC EMPLOYEES' RETIREMENT SYSTEM BY CHIEF, CO PUBLIC EMP CT SERVICES DIVISION EES' RETIREMENT SYSTEM <kt. PERS-CON-702 (AMENDMENT) (Rev. 10/92) CITY COUNCIL OF THE CITY OFMOSA BEACH BY Presiding •r er Witness Date Attest: Clerk 7>4.0A -V" —21-1/4^) k >//93 December 6, 1993 Honorable Chairman and Members of Regular Meeting of the Hermosa City Council December 14, 1993 SUBJECT: CONDITIONAL USE PERMIT - CUP 92-33 (AMORTIZED) LOCATION: 809 PACIFIC COAST HIGHWAY - "THE TENDER BOX" APPELLANT/: JUMP INC. APPLICANT 809 PACIFIC COAST HIGHWAY HERMOSA BEACH, CA 90254 REQUEST: TO APPEAL TWO OF THE CONDITIONS IMPOSED BY THE PLANNING COMMISSION TO REQUIRE THE FOLLOWING: - A NEW LIMIT ON HOURS OF OPERATION, 10:00 A.M. TO 10:00 P.M. - REMOVAL OF THE DOORS ON THE VIDEO BOOTHS Planning Commission Recommendation To sustain the decision of the Planning Commission to approve the Conditional Use Permit subject to the conditions as contained in the attached resolution, including new limits on hours (10:00 to 10:00 P.M.) and to require the complete removal of doors on the video viewing booths. An alternative would be to modify these conditions as deemed appropriate, and to refer back to the Planning Commission for comment per zoning ordinance requirements. Background At the meeting of September 7, 1993 the Planning Commission voted 4:0 to approve the subject C.U.P. subject to specific conditions. The applicant has no objection to the majority of the conditions, which establish such requirements as brightly lighted and visible interior areas, interior surveillance cameras, and an attendant for the video viewing booths, amongst several other standard conditions for adult businesses. The applicant objects to two standard conditions, noted above, which would change the hours of the business and require the doors to be removed on the individual video viewing booths. For further background please refer to the attached minutes and staff reports. Analysis The conditions imposed by the Planning Commission were based on the standard conditions of the recently adopted adult use ordinance and are consistent with the conditions placed on the other adult business being amortized (Fantasy Arcade). According to the adult use ordinance (Section 10-5) exceptions may be made from the standard conditions for existing adult business being amortized. In this case, most standard conditions were imposed. The only exceptions were the distance requirements from - 1 - 4 residential uses, and the parking requirements, where'compliance was not possible, unless the business was moved to a new site. The standard condition requiring that every interior portion of the business be visible upon entrance and the entire body of every patron be visible upon entrance (Sec. 10-5(6)) was modified to state "The public interior areas shall be fully and brightly lighted and arrange so that every portion of the premises is visible upon entrance by direct sight or by surveillance cameras...and so that any patron is also easily visible to anyone walking_ through the premises. This modification was made in recognition that significant interior modifications would have to be made to comply with the standard condition. Additional site specific conditions beyond the standard condition were imposed to limit the viewing booths to the current number of eight, and to require an attendant at the booth; to require surveillance cameras; and to require management to prevent lewd acts and any loitering. While the Tender Box already complies with several of the standard conditions, the imposition of these standard conditions will require the following significant changes to the business: - Removal of all doors on the private viewing booths - Limiting operation hours to between 10:00 A.M. and 10:00 P.M. (currently the business is open from 10:00 A.M. until 2:00 A.M. Monday through Saturday, Noon to Midnight on Sundays) Staff presented another option to the Commission that would not have required these two changes. The Commission chose the more restrictive alternatives, however, i.e., to change its hours, and remove all the doors to the viewing booths. These requirements were based on the concerns of late night activities causing a nuisance in residential areas, and because of concerns that the individual booths with doors closed allow lewd acts to occur without any possible intervention. For further analysis and discussion please refer to the attached August 30, 1993, Planning Commission staff report, and also the previous staff reports. / CONCUR : ichae Se ubach Planning Director Marney Int im City Manager Attachments Ken Robertson Associate Planner 1. Proposed Resolution to sustain the Commission's decision 2. Applicant's appeal letter 3. P.C. Staff Reports and Minutes 4. Correspondence p/pcsr809 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE PLANNING COMMISSION DECISION TO APPROVE A CONDITIONAL USE PERMIT WITH CONDITIONS, FOR AN EXISTING ADULT BUSINESS (SALE OF ADULT BOOKS, VIDEOS, MAGAZINES AND PARAPHERNALIA AND ADULT THEATER/ARCADE) AT 809 PACIFIC COAST HIGHWAY AND LEGALLY DESCRIBED AS LOT 2 AND LOT 4 REDONDO HERMOSA TRACT WHEREAS, the City Council held a public hearing on December 14, 1993, to consider an appeal of the decision of the Planning Commission to approve said conditional use permit subject to certain conditions and to receive oral and written testimony on the matter, and; WHEREAS, after considering the decision of the Planning Commission, and the testimony at the public hearing, the City Council agrees with the Planning Commission, and agrees with the findings of the Planning Commission, as contained in P.C. Resolution 93-35 which are hereby incorporated by reference; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hermosa Beach, California, does hereby sustain the decision of the Planning Commission to approve a conditional use permit subject to the conditions as contained in P.C. Resolution 93-35, which is hereby incorporated by reference. PASSED, APPROVED, and ADOPTED this day of 1993. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: p/ccrs809 CITY CLERK CITY ATTORNEY 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 P.C. RESOLUTION 93-35 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO APPROVE A CONDITIONAL USE PERMIT WITH CONDITIONS, FOR AN EXISTING ADULT BUSINESS (SALE OF ADULT BOOKS, VIDEOS, MAGAZINES AND PARAPHERNALIA AND ADULT THEATER/ARCADE) AT 809 PACIFIC COAST HIGHWAY AND LEGALLY DESCRIBED AS LOT 2 AND LOT 4 REDONDO HERMOSA TRACT WHEREAS, the Planning Commission held public hearings on May 18, July 20, and September 7, 1993, to consider a conditional use permit for an existing- adult business, and to receive oral and written testimony on the matter, and made the following findings; A. The applicant is requesting a cofiditional use permit for an existing adult business, including sales of adult books, videos, magazines and paraphernalia and an adult theater/arcade, as required by Section 13.5(b) of the zoning ordinance; - B. The inherent nature of adult businesses are recognized as having potentially objectionable and deleterious operational characteristics; C. The regulation of adult business operations and locations is in the interest of the general public health, _safety, and welfare; - D. The conditions and required interior modifications as set forth below are necessary to mitigate the potential threat to the public safety and welfare to the maximum possible from acts occurring on the premises and in the vicinity; E. Nuisances, violations, and police responses to various complaints from surrounding residential areas caused by this 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C business are more disrupting to nearby residents during the otherwise quieter hours in the late night and early morning hours; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Hermosa Beach, California, does hereby approve a Conditional Use Permit to allow the adult business at 809 Pacific Coast Highway subject to the following: SECTION I (CONDITIONS OF APPROVAL) Standard Operating Conditions 1. Clearly visible signs shall be posted at the entrance to the premises stating "Adults Only - No Minors Permitted" or equivalent wording. 2. All building openings, entries; and windows shall be designed or screened so that the contents of the building may not be seen from the public sidewalk or equivalent public areas accessible to minors. 3. The public interior areas shall be fully and brightly lighted and arranged so that every portion of the premises is visible upon entrance by direct sight or by surveillance cameras, but shall notbe viewed from outside, and so that any patron is also easily visible to anyone walking through the premises. 4. There shall be no door or other closable or film viewing booths. 5. No alcoholic beverages shall be sold premises and appropriate notification shall be displayed on the premises. screens on the video or consumed on the of this -restriction 6. The business shall not operate or be open to the public between the hours of 10:00 P.M. and 10:00 A.M. 7. Advertisements, displays, or other promotional materials shall not be shown or exhibited so as to be visible to the public from exterior areas. 8. No loudspeakers or sound equipment shall be used on the premises that can be discerned from exterior areas. 9. Outdoor signs or similar displays showing nude bodies, topless or bottomless female bodies, or bottomless male bodies shall be prohibited. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 10. The establishment shall not adversely affect the welfare of residents and/or nearby commercial establishments. 11. No home delivery of any materials that are distinguished or characterized by the depiction or description of specified anatomical areas or specified sexual activities. 12. The exterior and interior of the premises shall be maintained in a neat and clean manner at all times. 13. All signs must comply with the City Sign Ordinance. Proper sign permits, where necessary, shall be obtained from the Department of Building and Safety. 14. A manager or employee who is aware of the conditions of this conditional use permit shall be on the premises during business hours. (a) The conditional use permit conditions shall be placed on the property in a location where employees can easily read the conditions. Site Specific Conditions 15. The final floor layout shall be substantially consistent with submitted plans. Modification to the plan__needs review and may be approved by the Planning Director. 16. The number..of film or video viewing machines or booths shall not exceed eight (8) individual viewing booths. 17. There shall be only one individual per viewing booth at time with appropriate signage indicating this condition. 18. All surveillance cameras. -_shall be maintained in operational order, and operating during business hours. 19. An attendant shall be present in the theater area monitoring use of the theater booths at all hours the business is open, and shall be made aware of the rules as stated in this C.U.P. 20. The business shall provide adequate management and supervisory techniques to prevent lewd and lascivious acts, and any other loitering, loud, boisterous, or illegal activity of patrons inside the business or in the immediate area. 21. The police chief may determine that a continuing police problem exists, and may authorize the presence of a police approved doorman and/or security personnel to eliminate the problem, and shall submit a report to the Planning Commission, which will automatically initiate a review of_ this conditional use permit by the Commission. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22. A sign shall be permanently displayed at the entrance requesting that patrons -be considerate of the residential neighbors and not park in residential areas, or equivalent wording. 23. The existing trash dumpster used in conjunction with the business shall be maintained in the south side yard, enclosed within locked 6 -foot high gates, and shall be maintained in accordance with Chapter 27A of the municipal code. 24. It shall be verified that the interior stairway is permanently sealed and that interior access to the second floor is permanently eliminated. 25. The north side yard shall have a 6 -foot high gate,maintained locked, and prohibiting public access. SECTION II This grant shall not be effective for any purposes until_ the permittee and the owner of the property involved have filed at the office of the Department of Planning their affidavit stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit shall be recorded with Los Angeles County, and proof of recordation shall be submitted to the Planning Department. Each of the above conditions is separately enforced, and if any of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. Permittee shall defend, indemnify and hold harmless the City, its agents, officers, and employees from any claim,' -taction, or proceeding against the City or its agents, officers, or employees to attack, set aside, void or annul this permit approval, which action is brought within the applicable time period of Government Code Section 65907. The City shall promptly notify the permittee of any claim, action, or proceeding and the_City shall cooperate fully in the defense. If the City fails to promptly notify the permittee of any claim, action or proceeding, or if the City fails to cooperate fully in the defense, the permittee shall not thereafter be responsible to defend, indemnify,- or hold harmless the City. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in,..interest in_ an action, the City may, at itssole discretion, participate at 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 its own expense in. the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. SECTION III Any violation of the conditions of approval and/or violation of the Hermosa Beach Municipal Code may be grounds for a public hearing for the revocation of the Conditional Use Permit. The Planning Commission may review this Conditional Use Permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. VOTE: AYES: Comms.Marks,Oakes,Suard,Chmn.DiMonda NOES: None ABSTAIN: None ABSENT: Comm.Merl CERTIFICATION I hereby certify the foregoing P.C. Resolution 93-35 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regi- ming of September -7, 1993. i da, Chairman �v[ -Date p/pers809a 8 Michael Schubach, Secretary A Retail Entertainment Business JUMP INC. September 20, 1993 809 Pacific Coast Hwy., Hermosa Beach, CA 90254 • 213/318-2882 City Council City of Hermosa Beach Civic Center Hermosa Beach, CA 90254 RE: Appeal of Specific Conditions Imposed on CUP (Tender Box) . City Council: RECEIVED SEP2 f 1993 PLANNING DEPT. On the seventh of September the Planning Commission imposed two conditions that will seriously affect my ability to conduct business. 1. Revising my open for business hours to 10am to 10pm from my present 10am to 2am daily; 12am to 12pm Sundays. 2. Requiring removal of the doors on the video booths. Either of these conditions will so seriously reduce my business that I must fight too keep them from being imposed. I feel I must resist these restrictions at all costs. HOURS OF OPERATION To me it is difficult to understand the concern regarding the hours of operation. They have been in effect for twenty years. I stay open those hours as they have proven to work for my business in this location. I assure you I would not stay open hours that were not in my long term best interest. My hours are in keeping with the needs of my customers, competitors in other cities, and my industry in general. It is hard for me to understand what the intent of the condition to revise my hours is based on. It appears punitive rather than constructive. No "findings" were made to substantiate the need. (One of the requirements of good evenhanded justice that need to be in place if it is to stand up to court scrutiny. Not to mention the requirement of your own ordinance.) The highway operates 24 hours a day and drowns out any noise or customer activity created by my operation. Between 10pm and 2am parking is readily available on the highway. No adjacent resident would have any awareness of the comings and goings at my store from their property unless they make an undue effort. The Planning Department's own investigation of complaints (about other businesses as my business has had none these twenty years) showed no coorelation between hours and problems. Many other businesses in similar vicinity and zone operate in excess of the proposed hours. Revising my present hours will not right any perceived moral wrong. Any product I carry is easily purchased a short auto ride away. This condition appears intended to "control" me with the clear intent of putting me out of business. That aim is clearly prohibited even by your own local ordinance. Any business should be allowed to operate the hours needed to maximize its opportunity. Zoning and Conditional Use Permits were not created or intended as vehicles for the enforcement of moral values on a community. To use them as such is to violate trust placed in government by its governed. REMOVAL OF THE BOOTH DOORS The activity of watching a video is different than shopping in a store. There really is no reason not to allow one person to enter a booth and close a door. It is done in clothing stores, audio stores and many others. The customer wishes and needs the privacy to watch and listen. There are sufficient selections so that each booth often has a different video playing at the same time. Hence great audio confusion without the doors. If we showed any other type of material no one would think a thing of it. But because of the nature of the videos and what some perceive might happen (that they apparently wish to prevent) our customers are denied common expected convinces. No other store would get a deaf ear on their plea to allow quiet peaceful space to their customers. No one paying to watch and listen to a video should have to be disturbed by others entering and leaving or competing sound from other videos playing in other booths. Nor should they have to listen to the retail store activities, the cleaning or interference from other patrons. These are simple expectations any customer would have; that this perceived "sinful" person cannot have because I located in Hermosa Beach 20 years ago. THIS TYPE OF STORE IN GENERAL The simple fact is this store is legal; found so by laws higher than Hermosa Beach and protected by those higher C C laws. To use a subterfuge to put some one out of business is wrong. Any community that has commercial zoning must accept all who wish to open legal operations. The City cannot pick and choose each business. Excluding some on the basis of acceptabilty. We all are allowed equal protection from a taking of our property without compensation. I do not owe you the donation of several hundred dollars a month in revenue each month because my customers go elsewhere to watch videos in a booth with a door. That amount may well be the difference between profit and a loss. This store is my sole support of my family and my life's work. This little business built with my blood, sweat and tears is just as important to me as anyone else's is to them. I am a single woman who has raised two children, educated them and have tried to make their life better by working hard. I still have one in Graduate School. I now must try to build up my reserves for my fast approaching retirement. I suffered in silence when the parking was taken off the highway during my busiest hours. I have worked hard to move that business to later hours and I am now being attacked again. And not for good reasons. I suffer the parking to help the traffic. C.U.P.s are intended to focus use and meld it into the community. I melded 20 years ago. My customers know where I am; no one else cares. None of the naysayers at the commission meeting has ever made a complaint to any City Department. I have never had a complaint. Pacific Coast Highway is the most intense use of commerical property in the city. My store is allowed there by zoning. It is also allowed under the laws of the State and Federal Government. Nearly half of the merchandise for sale in my store comes from the L.A. Gift Mart. Many of the items I sell are available in K Mart, clothing stores, video stores, and department stores throughout the community. These so called amortized C.U.P.s are by your own statement not intended to restrict or interfere with existing business nor are they to put one out of business. I am not about to let these conditions stand without a long fight. This will be wasteful to both of us. I feel you should allow me to continue as I have. If there are complaints then deal with them as they appear. This is much ado about nothing. Very ru y you Vada Kle President, Jump Inc. copy: Mr. Sanford Kaufman, Corporate Attorney 84CHOROUND MATER/AC l August 30, 1993 Honorable Chairman and Members of Regular Meeting of the Hermosa Planning Commission September 7, 1993 (CONTINUED FROM MAY 18, AND JULY 20, 1993) SUBJECT: CONDITIONAL USE PERMIT - CUP 92-33 (AMORTIZED) LOCATION: 809 PACIFIC COAST HIGHWAY - "THE TENDER BOX" APPLICANT: JUMP INC. 809 PACIFIC COAST HIGHWAY HERMOSA BEACH, CA 90254 REQUEST: TO AUTHORIZE AN ADULT BUSINESS (BOOKSTORE SELLING VIDEOS AND ADULT PARAPHERNALIA, AND THEATER/ARCADE) SUBJECT TO CONDITIONS Recommendation To approve the C.U.P. subject to conditions as contained in one of the attached alternative resolutions: Alternative A would allow the business to continue to operate under its current hours (10:00 A.M. to 2:00 A.M.) and to keep doors on the viewing booths (without locks). Alternative B would impose new limits on hours (10:00 to 10:00 P.M.) and require the complete removal of doors on the viewing booths. Background At the meeting of July 20, 1993, the Commission continued this request so it could be heard after the joint Planning Commission and City Council meeting. At the meeting of May 18, 1993, the Commission continued this request for the conditions to be revised to more closely resemble the Council's comments made relating to adult use ordinance and how it should be applied to amortized C.U.P's. Also, the Commission suggested that this issue be discussed at the joint meeting in relation to the National City court ruling. For further background please refer to the previous minutes and reports. Analysis If the conditions are based on discussions at the joint Council/Commission meeting, and are made consistent with the final action taken in regards to the other adult business being amortized (Fantasy Arcade), most of the standard conditions of the adult use ordinance would have to be imposed. The only exceptions would be the distance requirement from residential uses, and the parking requirements. While the Tender Box already 9 complies with several of the standard conditions, if these standard conditions were imposed it would require the following significant changes to the business: - Removal of all doors on the private viewing booths - Limiting operation hours to between 10:00 A.M. and 10:00 P.M. (currently the business is open until 2:00 A.M.) - Adjustments in the interior layout and possibly the floor plan to make "every portion of the premises" and the "entire body of any patron" visible upon entrance. Staff believes, however, that the distinguishing characteristics of the Tender Box should be considered before imposing these three changes that might cause a significant hardship to the business, as previously discussed in the May 18 staff report. The subject location has not been associated with arrests for lewd and lascivious acts in at least three years, and has an interior surveillance system in place to prevent such activity. Also, in further checking police reports in the neighborhood, no reports of lewd and lascivious acts or other violations associated with the Tender Box have been reported, according to the Police Department. Further, an attendant monitors the use of the individual viewing booths to limit them to one individual at a time. As such, staff is suggesting in Alternative A that the conditions be written to allow doors in the viewing booths (with the locks removed, allowing access at all times to employees, security personnel or the police, if necessary), and that the business be allowed to maintain its current hours. Also, the standard condition requiring bright lighting and to have every portion and every patron be visible upon entrance is proposed to be modified, in recognition that costly and difficult modifications to the existing floor plan would be required. While most of the premises is visible, there is a hidden area around the stairway (see the attached floor plan). Also some of the display shelves block direct sight to all areas. However, areas which are not visible are monitored from the front desk by surveillance cameras, and the booth area is also staffed with an attendant. As such, the modified condition reads "...public interior areas shall be fully and brightly lighted and arrange so that the public portions of the premises are visible to anyone walking through the premises. All portions of the premises shall be visible at all hours to an employee or security personnel on the premises by direct sight and/or surveillance cameras (booths excluded while in use)". In addition, another condition is included to require the continued use of surveillance cameras for all areas not visible upon entrance, connected to a video monitor at the front desk. Alternative B, would impose all of the more restrictive conditions, and force the business to change its hours, remove all the doors to the viewing booths, and to make some significant interior design changes as noted above. For further analysis and discussion please refer to the attached May 18, 1993, staff report. CONCU : MichaelSchubaC Planning Director Attachments 1. Alternative Resolutions 2. Minutes from 7/20 p/pcsr809 /Ken ober son Associate Planner A ' Comms. Marks, Oakes, Suard, Chmn. Di Monda NOES: None ABSENT: Comm. Merl ABSTAIN: None i Monda noted this item could be appealed to the City Council within 10 days from e. CUP 92-33 -- CONDITIONAL USE PERMIT TO AUTHORIZE AN EXISTING ADULT THEATER AND BOOKSTORE AT 809 PACIFIC COAST HIGHWAY, THE TENDER BOX (continued from May 18 and July 20, 1993 meetings) Staff Recommended Action- To approve said Conditional Use Permit. Chmn. Di Monda commented a supplemental had been received and that Staff suggested that this item should perhaps be continued once again due to the lack of posting of the agenda by MultiVision. Mr. Schubach presented the Staff Report, stating standard, legal noticing had been completed, but expressed concern that residents might not be aware of this particular hearing. He described Alternatives A and B for consideration by the Commission, expressing concern regarding the doors, hours of operation and facility total visibility from the front door. Chmn. Di Monda discussed Alternative B, paragraph D, asking if the City Attorney had reviewed this item. Mr. Schubach responded the City Attorney had received the material. Chmn. Di Monda commented he felt the recommendation for CONTINUANCE was unusual and contrary to previous actions. Chmn. Di Monda opened the Public Hearing at 7:36 p.m. The applicant or his representative was not in attendance. Richard Sullivan, Hermosa Beach, felt there were two justifications for this Hearing: Jack Wood and the applicant's money. He felt Mr. Wood would lobby to get special privileges and stated he felt all businesses of a similar nature should be governed by the same conditions, objecting to the City giving other options. He felt doors should not be allowed on the booths and the view should be clear from the main entrance. Mary Ann Wright, 731 8th Street, stating no parking was available except on the street, residents did not have available parking on the street and objected to the noise, trash and perfume emissions resulting from the business. She discussed the banners on the front of the businesses and asked if the Commission wished to allow Pacific Coast Highway to look like a bazaar. She stated the Police Dept., had been called but did not do anything. She noted the problems that had been experienced with this establishment within the previous years.: P.C. Minutes 9-07-93 Jan McHugh, Hermosa Beach, felt the business was "trashy", stated her opposition to C.U.P. approval of the C.U.P. and requesting that if it were approved, the C.U.P. be especially strict. Jack Wood, 200 Pier Avenue, noted support and agreement to Alternative A, stating Alternative B was unacceptable. He noted the business has been in existence for 20 years, prior to C.U.P.s, stated legal requirements allow businesses to continue substantially as they previously had, morality was not the issue and noted several important issues had been lost during the consideration. Mr. Wood stated the police took good reports, the lots were narrow and shallow, allowing no parking and no complaints had been found by the Planning Dept. He addressed the hours of operation, the theaters and the doors and noted 30 to 35% of the sale items were purchased as gifts. He felt conditions should be based upon hard. fact, stating specific problems would then be addressed. Mr. Wood confirmed the stairway was closed off from the second floor, noting the upstairs unit was used only by security personnel. Comm. Marks felt the stairwell could be easily opened for visual control, to which Mr. Wood disagreed. No one else wished to speak relating to this issue, and Chmn. Di Monda closed the Public Hearing at 8:02 p.m. Comm. Oakes confirmed that Alternative B had been imposed on a similar business and expressed concern relating to closure of the stairway and the ease in which it could be reopened. Mr. Schubach confirmed the stairway was sealed off by flooring on the second floor, the C.U.P. was amortized and parking on the lot was an impossibility. Comm. Oakes noted the requirement for a trash enclosure had not been included in the draft Resolution. Mr. Wood responded the lot was land locked and explained the location of the current trash bin. The Commission and Mr. Schubach discussed the lots, building location and property access with Mr. Wood. The Commission agreed a Condition should be added requiring maintenance of the trash enclosure as shown within the originally -submitted plan. Comm. Suard felt similar businesses should adhere to the current Ordinance and have the same Conditions imposed. He supported Alternative B, but felt cameras should cover all areas and suggested an additional Condition allowing the option of camera arrangement to remove viewing obstacles and that six-foot high locked gates should also be required. MOTION by Comm. Suard, Seconded by Comm. Oakes, to APPROVE Staffs recommended Alternative B, with the option allowing arrangement of cameras to allow immediate monitor access by the Police Dept. or the removal of any viewing obstacles, adding Conditions pertaining to trash enclosures requiring 6 -foot high gates on the north and south to be locked at all times, require verification that the stairs are permanent and permanently closed, change draft Resolution Page 9, paragraph D to read, "...are necessary to mitigate the potential threat to the public safety and welfare to the maximum possible from acts occurring on the premises and in the vicinity.", Page 10, Paragraph E to read, "...violations and police response to various complaints from nearby residential areas caused by this business, are more..." and Section I, #3 to read, "...is visible by camera upon...". P.C. Minutes 9-07-93 I� C AYES: Comms. Marks, Oakes, Suard, Chmn. Di Monda NOES: None ABSENT: Comm. Merl ABSTAIN: None Chmn. Di Monda noted this item could be appealed to the City Council within 10 days from this date. - A break was taken at 8:27 p.m. Chmn. Di Monda reconvened the meeting at 8:35 p.m. GP 91-2 -- GENERAL PLAN LAND USE ELEMENT : To review and recommend approval of said Land Use Elemen Mr. Schubac 'resented the Staff Report, noting supplemental information from Mr. Newton had been received by the ' .mmission. He explained this revision was part of the mandated Land/Use Element and covered the Ci 's future land use. Chmn. Di -Monda opene• the Public Hearing at 8:40 p.m. Jerry Compton, 1200 Artesia lvd., referenced Mr. Newton's posi)on as stated in his letter. Mr. Compton stressed the importanc that all the statements contained within the document be true, suggesting the document be careTully - viewed as to the accurac, of all its statements. No one else wished to speak relating to this ' sue, and C Di Monda closed the Public Hearing at 8:41 p.m. Comm. Oakes requested more time to review they -m notingthe large scale implications and that the document was riddled with negative implications. A MOTION was made by Comm. Oakes, Seconded by Chm Di Monda to CONTINUE GP 91-2 to a special public meeting of the Planing Commission's on Sep - ber 16, 1993. AYES: Comm. Marksakes, Suard, Chmn. Di Monda NOES: None ABSENT: Comm. e'rl ABSTAIN: None Chmn. Di Monda - quested Staff forward the meeting information and data to Co m. Merl. 11. GP ' -2 -- AMENDMENT TO THE CIRCULATION ELEMENT • F THE G ' ERAL PLAN TO FULLY OR PARTIALLY CLOSE FIRST PLAC .. AND IRST STREET AT THE WEST SIDE OFPACIFICCOAST HIGHWAY. P.C. Minutes 9-07-93 July 14, 1993 Honorable Chairman and Members of Regular Meeting of the Hermosa Planning Commission July 20, 1993 (CONTINUED FROM THE MAY 18, 1993, MEETING) SUBJECT: CONDITIONAL USE PERMIT - CUP 92-33 (AMORTIZED) LOCATION: 809 PACIFIC COAST HIGHWAY - "THE TENDER BOX" APPLICANT: VADA KLEIN 809 PACIFIC COAST HIGHWAY HERMOSA BEACH, CA 90254 REQUEST: TO AUTHORIZE AN ADULT BUSINESS (BOOKSTORE SELLING VIDEOS AND ADULT PARAPHERNALIA, AND THEATER/ARCADE) SUBJECT TO CONDITIONS Recommendation To continue this request to a specific date after the joint Planning Commission and City Council meeting. Background At the meeting of May 18, 1993, the Commission continued this request for the conditions to be revised to more closely resemble the Council's comments made relating to adult use ordinance and how it should be applied to amortized C.U.P's. Also, the Commission suggested that this issue be discussed at the joint meeting in relation to the National City court ruling. For further background please refer to the attached minutes and reports. Analysis Since the Commission requested that the conditions resemble comments of the Council, staff believes it would be premature to make a decision on this request when the Planning Commission/City Council joint meeting is pending (scheduled for Thursday, July 22), and when the Council's final decision on the Commission's recommendation on Fantasy Arcade is also pending (scheduled for their July 27 meeting). For the analysis please refer to the previous Planning Commission staff report. CONCUR: Michael Schubach Planning Director d( .!% .-'\ Ken Roser son Associate Planner 7 PUBLIC HEARINGS 7. CUP ' 92-33 -- CONDITIONAL USE PERMIT TO AUTHORIZE AN EXISTING ADULT THEATER AND BOOKSTORE AT 809 PACIFIC COAST HIGHWAY, THE TENDER BOX (continued from May 18, 1993 meeting). Staff Recommended Action. To continue to a specific date. Mr. Schubach recommended this item be continued to the August 17, 1993 meeting. Chmn. Di Monda opened the Public Hearing at 7:20 p.m. Jack Wood, 200 Pier Avenue, concurred with the request for continuance, stating the applicant preferred a continuance to September 1993. Richard Sullivan, 3rd Street, distributed his letter to the Commission and read a portion of this letter of protest into the record, noting he had already issued an appeal to the City Council. He felt "the Commission had given every break" to the adult entertainment businesses. He requested if the CUP was approved, a Condition be added requiring The Tenderbox to clean up the interior and exterior of its facility as well as improve safety. Jack Wood rebutted by stating that Mr. Sullivan seemed to make statements based upon emotion and a personal vendetta, rather than facts. He stated no reports had been received to support Mr. Sullivan's accusations and felt this type of accusation should be curtailed. No one else wished to speak relating to this issue, and Chmn. Di Monda closed the Public Hearing at 7:30 p.m. MOTION by Chmn. Di Monda, Seconded by Comm. Suard, to CONTINUE CUP 92-33 to the September 7, 1993 meeting. AYES: Comm. Marks, Oakes, Suard, Chmn. Di Monda NOES: None ABSENT: Comm. Merl ABSTAIN: None 2_o — P.C. Minutes 7-20-93 Honorable Chairman and Members of the Hermosa Planning Commission SUBJECT: LOCATION: APPLICANT: REQUEST: May 10, 1993 Regular Meeting of May 18, 1993 CONDITIONAL USE PERMIT - CUP 92-33 (AMORTIZED) 809 PACIFIC COAST HIGHWAY - "THE TENDER BOX" VADA KLEIN 809 PACIFIC COAST HIGHWAY HERMOSA BEACH, CA 90254 TO AUTHORIZE AN ADULT BUSINESS (BOOKSTORE SELLING VIDgOS AND" ADULT PARAPHERNALIA, AND THEATER/ARCADE) SUBJECT TO CONDITIONS Recommendation To approve the Conditional Use Permit, subject to the conditions as contained in the attached resolution. Background PROJECT INFORMATION: Zoning: SPA 7 General Plan Designation: Commercial Corridor Site Area: 2360 square feet Retail Store Area: 900 square feet Current Uses: Adult Business (sales of Adult Paraphernalia and Videos) and Adult Theater/Arcade // Residential on 2nd Floor Parking: 2 spaces in tandem (off 8th Street) for employees Environmental Determination: Categorically Exempt The Tender Box is located on the west side of Pacific Coast Highway between 8th Street and 8th Place, and has been in operation at this location since 1973. In 1985 the owner applied to relocate the business to the larger building on the corner to the south, but subsequently withdrew the request. Analysis The C.U.P. would authorize the continued use of the lower floor of the building for an adult business, subject to conditions. This business was established prior to the revision of the Zoning - ZI - 10 c C Ordinance which established the requirement for C.U.P.'s for adult businesses in the C-3 zone. Therefore, this request was required to be submitted in accordance with the amortization ordinance, Section 13-5(b), adopted in 1990. The business currently includes the sales of adult paraphernalia, books, magazines, and videos and includes 8 individual video viewing booths. The individual viewing booths include full length lockable doors. The exterior and interior of the premises are in good condition and appear to be maintained in a clean and orderly manner. Also, there is nothing on the exterior of the business (signs or symbols) which advertise or promote that this location as an adult business. As discussed in the report on the "Fantasy Arcade," the joint Hermosa/Redondo Special Investigations Unit has conducted "decoy" operations at adult business locations. While several arrests have been made as a result of the decoy operations, according to Police Records the Tender Box has had no arrests in the past three years for lewd conduct. This indicates that the management has responded to past problems and requests of the Police Department, and through proper supervision and surveillance have taken steps to prevent lewd acts from occurring. While staff recognizes that this business has in the past been a nuisance and the source of problems and violations, staff does not believe this business can be abated or severely restricted as part of this C.U.P. amortization process. Further, as noted, the business has responded to past problems by upgrading the facility and by making reasonable efforts to prevent customers from violating laws. This includes keeping an attendant in the theater area, keeping a person monitoring surveillance cameras during all hours the business is open, and using stainless steel between the adjacent individual booths. Another issue which has generated complaints in the past is that customers tend to park on nearby residential streets. In order to address this concern the business owner has placed a sign on the front door to request that patrons not park in these areas. However, given the limited parking at the site and on P.C.H., this problem has not been resolved. In regards to the new adult ordinance, the business is already complying with provisions that the entrance be signed for "adults only"; that the interior be brightly lit, but not visible from the outside; and that no outdoor displays depict adult uses. However, in regards to the remaining requirements of the adult ordinance (copy attached), some of them cannot be applied without closing the business (i.e. the requirements for minimum distances from residential and other uses). Also limiting hours of operation may not be applicable since these hours may diminish the amount of business, potentially causing the demise of the business which is not the intent of the ordinance. The adult ordinance would require limiting hours on a new business to between 10:00 A.M. and 10:00 P.M. The current hours for the Tender Box are from 10:00 A.M. to 2:00 A.M., Monday through -22- c C Saturday (and from Noon to Midnight on Sundays) and the applicant has indicated strongly that 40% of the business occurs between 10:00 P.M. and 2:00 A.M. Staff has included conditions to reflect the existing Monday through Saturday hours, to prevent any expansion of the hours. Also the current internal security measures and use of surveillance cameras, and an attendant in the theater area, are being included as conditions to continue to prevent any problems or violations. Staff has taken a conservative view of what conditions should be imposed on this business based on the police reports, findings, the current measures already being taken by the business, and with discussions with the applicant. For example, given the apparent effective monitoring and surveillance it does not seem necessary to require removal or partial removal of the doors on the individual booths. The Commission, on the other hand, may believe more stringent conditions should be applied. For example, the following could be a reason to further restrict hours but staff is only noting it since it was brought up as a possible problem at the City Council level in conjunction with a similar use (no official complaints have been received): ** The lack of on-site parking resulting in parking in the neighborhood causes a significant disturbance to residents during the otherwise quieter hours late at night, due to patrons coming and going and starting and stopping their vehicles. C CUR: Michael Schub 7' h Planning Director Attachments: �/ ,Ke oYSeerts `Associate Planner 1. Proposed Resolution 2. Area Map 3. Photographs 4. Copy of adult ordinance standard conditions 5. Public Notice Affidavit -z3 - p/pcsr809 § 10-5 HERMOSA BEACH CITY CODE § 10-5 twe (20) feet from any property line unless separated fro the adjoin • • location by a six (6) foot masonry wall, (iii) are st. . in a required for off-street automobile parki • • , (iv) do not exceed a totof ten (10) rental trailers, and are limited to units which do .t exceed four feet by twel - eet (4x12) in body size. (4) Body and fender w. and au - obile painting are prohibited. (5) Repair of trucks is Ii . . d to trucks one and one-half (11/2) tons or less in size. (6) A service st on abutting prop zoned for residential uses shall be s-.arated therefrom by a con to block wall six (6) feet in he' _ t, excepting that the wall shal 2) inches " height for a distance equal to the requi forty-two nt yl yard se ck in the residential zone. (Ord. No. 86-865, § 1, 6-86) Sec. 10-5. Adult businesses (over 20% of -in- consisting of materials exclusively intended for stocktrad adults onl in accordance with Section 313 et. seq. of the Californi Penal Code), excluding adult newsracks. The Planning Commission shall deny, approve or a conditions to insure the public health, safety ppelfa with and protected, a conditional use permit subject to welfare is specific conditions. Appropriate and reasonable following may be made by the Planning Commission and/or City Council for conditional use permits imposed in the amortizing of existing adult businesses and/or where not applicable. (1) The exterior walls of the establishment are located more than two hundred (200) feet from the exterior boundaries of any lot or parcel of residentially zoned property. (2) The exterior walls of the establishment are located more than one thousand (1,000) feet from the exterior boundaries of any property zoned or used for school, church or park purposes. (3) The exterior walls of the establishment are located more than one thousand (1,000) feet from the exterior boundaries of any lot or parcel of land upon which any other such adult business establishment is located. (4) Every establishment shall have clearly visible signs at all entrances stating "Adults Only - N inors Permitted" or equivalent wording. - • (5) All building openings, entries, and windows shall be designed or screened so that the contents may not be seen from the public sidewalk or equivalent public areas accessible to minors. (6) The public interior areas shall be fully and brightly lighted and arranged so that every portion of the premises is visible upon entrance, but shall not be viewed from outside of the premises, and so that the entire body of any patron is also visible immediately upon entrance to the premises. (7) The number of film or video viewing machines or booths shall not exceed one machine per thirty square feet of floor area. All adult businesses that include film or video viewing machines or booths shall provide one off-street parking space for every such machine or booth. (8) There shall be no doors or other similar closable screens on video or film viewing booths. (9) No alcoholic beverages shall be sold or consumed on the premises and appropriate notification of this restriction shall be displayed on the premises. (10) No adult business, except large screen motion picture theaters/arcades which shall be closed at midnight, shall operate or be open to the public between the hours of 10:00 p.m. and 10:00 a.m. of the following day. (11) Advertisements, displays, or other promotional materials shall not be shown or exhibited so as to be visible to the public from exterior areas, and such displays shall be considered signs. (12) No loudspeakers or sound equipment shall be used on the premises that can be discerned from exterior areas. (13) Outdoor signs or similar displays showing nude bodies, topless or bottomless female bodies, or bottomless male bodies shall be prohibited. (14) The establishment shall not adversely affect the welfare of residents and/or nearby commercial establishments. (15) No home delivery of any materials that are distinguished or characterized by the depiction or description of specified anatomical areas or specified sexual activities. -25- Recommended Action: To approve said Conditional Use Permit. Mr. Subach stated Staff recommended approval, subject to Conditions. He detailed Staffs) relatingl• he business operation and its appearance, resulting in recommendation of Conditions, which he also detai .•. Comm. Suard discussed parking requirements noted within the C.0 , determining this C.U.P. wou of address the parking problems and current parking practice hmn. Di Monda objected to Conditio - 20, as being a condition which might restrict a person fo ossible future actions on property not owned . the applicant. Mr. Schubach stated this situatn was current. Chmn. Di Monda felt the problem sho s 4 be addressed at its source. Chmn. Di Monda opened the Public earing at 7:33 p.m. Fernando Yanez, 511 Cypress Ave., discuss : custo continued use of designated parking in front of h trash bin with Mr. Schubach and explained hi No one else wished to speak regardin 7:38 p.m. MOTION by Comm. Sua of Condition #20, in S AYES: NOES: ABSE AB AIN: • tora • r parking with the Commission, including the usiness. He discussed the possible location of a and work area with Comm. Marks. • is item, and Chm Monda closed the Public Hearing at , seconded by Comm. Merl, to APPROVE t ion I. omms. Marks, Merl, Suard, Chmn. Di Monda None Comm. Oakes None item, with DELETION CUP 92-33 CONDITIONAL USE PERMIT TO AUTHORIZE AN EXISTING ADULT THEATER AND BOOKSTORE AT 809 PACIFIC COAST HIGHWAY, THE TENDER BOX. Recommended Action- To approve said Conditional Use Permit Mr. Schubach stated the C.U.P. would authorize continued use of the lower floor, subject to Conditions. He described the exterior/interior premises, noting the management had responded to past problems and requests by the Police Dept. and stated confirmation by the Police Chief that this business had the same and equal treatment as the other adult business being addressed at this time. Limiting hours of operation may not be applicable as they might result in business closure. The lack of on-site parking could be a reason for further restriction of hours. He outlined the suggested conditions and the reasons for them, as well as the options available to the Commission. Chmn. Di Monda requested the second page of the newspaper article be given to the Commission. He discussed incorporation of relating Conditions in this C.U.P., as had been in the other adult bookstore C.U.P. Comm. Marks discussed parking provisions with Mr. Schubach. Chmn. Di Monda opened the Public Hearing at 7:50 p.m. P.C. Minutes 5-18-93 • Jack Wood, 200 Pier Ave., requested this item be CONTINUED into July, 1993, requested that Conditions be provided within a reasonable period of time, objected to Staff's remarks which he felt appeared to be significant, requested the opportunity to address those remarks, stated the application was flawed and erroneous, there were legal questions which needed research. He stated there was a misunderstanding, explained who the property owner and tenants were, as well as the separation of the various businesses within the buildings. Mr. Wood discussed customer parking provisions and posted signs with Comm. Suard. Churn. Di Monda commented the Staff Report was a good one and stated his surprise with Mr. Wood's objections. Jim Webber, 8th Place property owner, 60863 Natoma Trail, Joshea Tree, stated the customers did park on 8th Place and in residents' driveways. He objected to the business being allowed to be open 24 hours and the patrons relieving themselves on his property. Richard Sullivan, Hermosa Beach, supported continuance of this item. He read the initial stated within the "Adult Ordinance"; noting the Conditions did not address the health and welfare of residents. He felt porno shops should be location in the "war zone" or the Pavilion. Wilma Burt, Hermosa Beach, stated the other units on the property were not rented and parking was available to the back of the lot. She stated teenagers passing the store tried to see into the interior and objected to the nature of the business. She referenced recent Supreme Court rulings relating to small towns and advocated waiting for further legal review and application, feeling this type of business should be abolished. She requested the C.U.P. be strict to protect residents. Jan McHugh, Hermosa Beach, stated the business did not abide by the C.U.P. Conditions, noting this type of business was a disgrace. She suggested the adjacent residents be contacted to find what their specific complaints were. Albert Wiemans, called attention to the plight of the adjacent residents, noting the quality of their lives and properties were diminished and restrictions must be made. He stated the businesses could not live in peace with their neighbors while in their present locations and felt review of the hours of operation were necessary, as the residents were entitled to reasonable period of rest. REBUTTAL Jack Wood stated Pacific Coast Hwy., was the busiest street and the area was the most intense zoning use. He stated the City had refused to do its duty, which resulted in this conflict. He discussed the past history of the area and the particular property owner (a 20 -year resident). He stated public parking was for any vehicle, not just residents. He stated the arguments presented did not pertain to Ms. Klein, noting other businesses were not afraid of her. He stated children could not see inside the building and residents simply did not like the type of business, itself. He stated this business had no negative record. He discussed what he felt was wrong with Hermosa Beach and the Staff Report. He felt residents could not tell where the vehicle owners were going after they parked their cars. He stated C.U.P.s are supposed to be site specific, commented upon Condition #7 as to the method of enforcement, Condition #8 is in opposition to the applicant's mail order operation and is difficult to understand. Condition #9 P.C. Minutes 5-18-93 was difficult to enforce because other people made disrupt the area neatness, #10 should be deleted; she needed no permit for her signs as they were covered under the grandfather clause, #11 represents a problem in that a trained employee might inadvertently make a mistake (Mr. Wood requested rewording) and, finally, the doors should be allowed to remain as is. He objected to the Conditions from the City Attorney, feeling they were difficult to understand'and the City was providing itself protection. Mr. Wood discussed the floor plan with the Commission and again requested a CONTINUANCE. Mr. Wood requested the revised C.U.P. be received by him 14 days prior to the meeting. Comm. Suard felt seven days was sufficient. No one else wished to speak regarding this item, and Chmn. Di Monda closed the Public Hearing at 8:46 p.m. Comm. Marks felt the parking situation was terrible, with no endeavor to correct the situation. Only one building exit was shown; this situation should be reviewed. Comm. Suard felt a continuance was necessary to allow the attorney's opinion to be obtained, and to assure that both arcades' C.U.P.'s be as similar as possible with the inclusion that if violations occur, the Commission would immediately review the C.U.P.s for possible revocation. He felt the conditions should be changed to closely reflect the recently adopted Adult Use Ordinance. Comm. Suard objected to one of these businesses having advantages over the other, noting the applicant's site location was very poor. MOTION by Comm. Suard, seconded by Chmn. Di Monda, to CONTINUE this item to the July 20, 1993 meeting to allow the C.U.P.s to be revised to more closely resemble the Council's comments made relating to the Adult Use Ordinance and to allow the applicant sufficient time to review the revised C.U.P. . An amendment is to be added requiring Staff to review exiting and public restroom requirements and to request an explanation, via memorandum, by the City Attorney relating to the National City Court ruling, with the suggestion that this item be discussed at a joint meeting of the Council and Commission. AYES: Comm. Merl, Suard, Chmn. Di Monda NOES: Comm. Marks ABSENT: Comm. Oakes ABSTAIN: None Mr. Schubach stated Staff would explain to the Commission at that same meeting the nonconforming ordinance, in terms of removing uses, which is not in the Code at this time. Chmn. Di Monda requested a decision response by the Council as to the date of a joint meeting. A break was taken at 8:55 p.m. Chmn. Di Monda reconvened the meeting with Commissioners seated at 9:05 p.m. CUP 93-8 CONDI E PERMIT TO AUTHORIZE IE:3fIS'I`ING AUTO UPHOLSTERY SHOP AT s LVD., HERMOSA AUTO UPHOLSTERY. ecommended Actioi• To approve said Conditional Use Permit. • _Zg P.C. Minutes 5-18-93 ADDRESS: ( Sc'9 Pic_, 14 DATE: 5 / I°/ c12J DENNIS E. KELLY 138 Ardmore Avenue - Ste 26, Hermosa Beach, CA 90254 (310) 374-9722 Planning Commission City of Hermosa Beach Civic Center Hermosa Beach, CA 90254 June 30, 1993 RE: 809 Pacific Coast Highway Conditional Use Permit for Jump, Inc. Ladies and Gentlemen of the Planning Commission: I am writing to inform you that I have been the landlord for Jump, Inc. at 809 Pacific Coast Highway, Hermosa Beach for 5 years. I have found the Jump, Inc. tenancy conducted by Vada Klein to be an exemplary. I have received no complaints from anyone whatsoever regarding the tenancy, nor have I received 'any complaints regarding activities at the business or the general area around the business. I consider Ms. Klein to be a superior tenant who is very businesslike in all of her dealings and have found that she is very community minded as well. She operates her business in a clean, attractive, and responsible manner. I encourage you to approve her Conditional Use Permit. I am sure that she will continue to be a good neighbor in the City of Hermosa Beach. Sincerely yours, Dennis E. Kel RECEIVED JUL 61993 PLANNING DEPT. C � City Council Hermosa Beach 1315 Dalley Drive Hermosa Beach CA RECEIVED JUL2 6 1993 PLANNING DEPT. Dear Councilmembers: July 21, 1993 During the month of July, 1993 the Hermosa Beach Planning ,Commission completed the Conditional Use Permits CCUPs) For both the "Tender Box" and the "Fantasy Arcade" which are located in the C-3 zone on the Pacific Coast Highway. Both pornographic shops will be issued CUPs under the City's "amortization of use" program which was mandated in 1988. Both CUPs are presently awaiting City Council review and approval. On October 13, 1992 the City Council amended the Hermosa's Zoning Ordinance with the "Adult Business Ordinance" (No 92- 1075). The Ordinance declares "The inherent nature of adult businesses are recognized as having potentially objectionable and deleterious operational characteristics;" It also states, that this resolution is considered "Findings" taken from open public hearings. In addition, it specifically stated that: Appropriate and reasonable exceptions may be made by the Planning Commission and/or City Council For conditional use permits imposed in the amortizing of existing adult businesses and/or where not applicable." In a letter dated March 15, 1990, the City Attorney's office concluded that "The underlying presumption, is that the City is not in a position to deny the conditional use permit to such existing uses but can impose reasonable conditions on the continued use for public health, safety or welfare reasons. The Attorney's letter also states: "The general rule of law is that a zoning ordinance must operate uniformly and standards established under the ordinance must be applied consistently." The letter also warns that the intent of the new ordinance's can not be to terminate existing nonconforming businesses because that in effect would be taking without due process or just compensation. 1 of 1 i C C Councilmembers, the conditional use permits submitted to you should be amended to include each and every condition of the approved adult ordinance which has a significant impact on the public health, safety and welfare of your constituents. In order to violate the mandated city ordinance, calling for standards being applied uniformly and consistently, a Finding should be made that the "condition" is unreasonable and would show intent to terminate the subject business. Obviously requiring an existing business to move to avoid churches or distances to residential properties could be considered unreasonable and might Fail the findings test. Considering that many individuals Cnot couples) masturbate and ejaculate on their hands, on the coins in their hands, on the walls and on the Floor of poorly placed, partially enclosed, and poorly lite video viewing booths, it would seem to be a reasonable health and safety finding to require conformity to CUP conditions No. 6 and 8 which would require every viewing booth to be completely open, well lite and visible to any police officer immediately upon entering the establishment. Presently the Tender Box provides an employee that cleans -up the video viewing booths after each and every customer leaves. unfortunately, the attendant isn't always present and the booths are dark and are out of immediate view and have looked doors. Light, openness and visability will also reduce the possibility of being stuck by a disgarded HIU infected needle. Considering that the experts expect that by the year 2000, 30 to '10 million people will be infected by the HIU virus and that persently one in six adults are infected with other STD infections such as herpes and genital warts, the council should take a hard look at the suggested conditions as approved in Adult Ordinance No. 92-1075. Richard J. Sullivan 82'1 3rd Street Hermosa Beach CA For a better city, CITY OF HERMOSA BEACH I the undersigned, do declare under penalty of perjury that I did on the Ui^- day of t. -)V ,cin.icr_ , 191?_,, mail a notice of the public hearing before the City Council to all residents and property owners within a 300 foot radius of the subject property. I understand and agree that it is my responsibility to cause these mailings to be made in an accurate and timely fashion and agree to hold the city harmless against any liability whatsoever for any defect of said mailing. I declare, under penalty of perjury that the foregoing is true and correct. I have executed this declaration on this the ?jc9.71'. day of AlcVer77he r , 19 722, a Hermosa Beach, California. t,11' Aco-tc, ce-Yr t-LIA (Project Location) ` (Name) (Signature) C4 -77-P-1 02 c-/22 m 0 i7 Application for: (Capacity) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No. 519S State of �1-� -C U� ) OPTIONAL SECTION Immo r 1 r f County of On ! 1 30 - CP) before me, DATE NAME, TITLE OF OFFICER - E.G.. 'JANE DOE. NOTARY PUBLIC' personally appeared Cc \\y IL!lc e r,M o -\ NAME(S) OF SIGNER(S) ['personally known to me - OR - ['proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. OFFICIAL SEAL ELIZABETH (OLE NOTARY PUBLIC - CALIFORNIA RIVERSIDE COUNTY My Comm. Expires Oct. 31, 1995 WITNESSmy ha any{'gfficial se SIGNATURE OF NOTARY OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invaluable to persons relying on the document. r 0 INDIVIDUAL 1 o CORPORATE OFFICER(S) r TITLE(S) PARTNER(S) 0 LIMITED 0 GENERAL El ATTORNEY-IN-FACT El TRUSTEE(S) El GUARDIAN/CONSERVATOR El OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) 1 r THIS CERTIFICATE MUST BE ATTACHED TO TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT f Though the data requested here is not required by law, r it could prevent fraudulent reattachment of this form. SIGNER(S) OTHER THAN NAMED ABOVE THE DOCUMENT DESCRIBED AT RIGHT: DENNIS E. KELLY 138 Ardmore Avenue - Ste 26, Hermosa Beach, CA 90254 (310) 374-9722 December 8, 1993 Planning Department City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RE: "The Tender Box" Conditional Use Permit for Jump, Inc. Ladies and gentlemen of the City Council of Hermosa Beach: I am writing to inform you that I have been the landlord for Jump, Inc. at 801-809 Pacific Coast Highway, Hermosa Beach for over 5 years. I am concerned that the conditions which the Planning Commission has proposed for the subject Conditional Use Permit application will adversely affect the economic viability of "The Tender Box" business. I have received a letter from my tenant stating that the proposed constraints will cause serious financial damages to the business. I want to be very clear that if the constraints imposed by the Planning Commission are adopted which cause my leasehold rents to decrease, then I will suffer damages as well. These damages come in two forms: 1) Loss of rents for a 5 year leasehold, and 2) Reduction of property value. The baseline valuations for'both of these items have been established and documented. I remain puzzled about the need to constrain this legitimate, 20 year old business at this time. To the best of my knowledge, "The Tender Box" business has not violated any laws or created any problems. As such, it appears that it is being treated unfairly. In any case, I will not stand by and allow your actions to be implemented at my expense. I will take appropriate legal action to insure that my investment and income will not be damaged by the Hermosa Beach City Council's decision to impose new, disabling restrictions on this existing business. RECENEO DEC 9 1993 Very truly yours, 4046 PLANNING DEPT. Dennis E. Kelly Id GANG • p PACIFIC 0 f SITE 7G • 3!� 3-0 N 4 I 'v b I I L -K • COAST HW Y• PURPOSE: OWNER: .a u1r' 1 tt\I:1; SITE PLAN fiSu_I1-00 d R.W N by - . S2I-.1; •-1 `r DATE : C'+ j - C' V. - Er3 Joe. t:. t', '- ?:I Iv) SUBDIVIDER JOB SITE 8c,c;) Ft c,. LEGAL DESCRIPTION:; RECEIVED PLANNING DEPT. •'. • -CiUlLO(NG- DESIGN AND ., READ DESIGN ASSOCIATES INC NGINEERING;CiVIL:'' . Rtngil'net-561j471\IG 200 PIER AMAUE,GT.30,,HEIZMOSA BEACH CA. • 9025. F- Lii uJ F - (f) Vi NG - CAT -14 • ercpf,a5 VNIV-Y It - PACIFIC COAST HIGHWAY F I R ST F L R. PURPOSE OWNER: -Jump No - DR/Mw W tiq ; (7t•1 N' 1' loAT5 : e.70 - e, '1._ - Joe. to. e'l -- SUBDIVIDER : JOB SITE 809 riNcino 6„a6.r LEGAL DESCRIPTION; TRIAD DESIGN -ASSOCIATES • •-••••-•13011LOING'pEGIGN AND I N al.:ENGit,MERING;CIVR:•;-• • . EN GIN EERI NG et suRvEYY46 200 PIER AV tNIUE 30,HmKAOSA BEACH . • 90Z S4- TtL,3io) 37G -8S49 . - .._, - if -----1— , , . . i411-641mi --rAlo II m7reekt • . . 0 1 • t) 11-i 10 6 1 ' L_AV 10 6 •• i . • . R'F 1-61.....vv . .' . J - • ...__ ___— ---- ---- - - - ------- - . )i-tsr'6 /AA 1,110 G • . -,! - ._, i ' UPSTAIRS..APARTMENT 1,5, / 1 oo PURPOSE • DRAW f4 Es't : Got-it-Ir •!DATE : o 9 - 02 - 93 JO. 90 -3)13 OWNER: Jump N. SUBDIVIDER: JOB SITE Soo 1.--)A I Fl C., c..-,c),.3-1— /4V\I'r , LEGAL DESCRIPTION.: TRIAD DESIGN ASSOCIATES , •.. INP. _43011:DING' IDESIGN „ r...NG11,1ERIAND ENGINEERIIJC, gl SURvEYVIG 200 PIER AN/INIIJE Gi-.30,HEP.AOSA BEACH CA\ . • 9 0 254.- TEL.310) 370, - 8849 RECEIVED DEC 14 1993 CITY MGR. OFFICE Immediate attention supplemental communication for Hermosa Beach Council meeting of 14 December 1993 7PM. C/O City Clerk: Attention: Mayor, Councilmembers, City Manager, City Clerk, City Attorney, Members of the Public and Press Reporters: Today's date is 14 December 1993. The deputy city clerk has made me aware of the fact that in our city when a member of the public, or the press is reviewing a Council Agenda Packet he or she can not be certain that they are looking at the same material including continents of the public and the staff that the councilmembers are viewing. It is with that in mind that I request that henceforth ALL PACKETS contain precisely the same data whatever that data may- be. My Research shows that this is how we compare to neighboring cities. Hawthorne Manhattan Beach El Segundo Redondo Beach Hermosa Beach 30 Packets (all identical) 18 Packets (all identical) 35 Packets (all identical) 36 Packets (all identical) 20 Packets (selective deletions made by staff to the following 9 packets as furnished to: Easyreader (a defacto public packet) Daily Breeze (a defacto public packet) Beach Reporter (a defacto public packet) Page 1 of 2 SUPPLEMENT INFORMATION 43''12/14/5315:36:46 Fax from Page 2 of 2 L A Times (a defacto public packet) Chamber of Commerce (a public packet) Fire Department (a public packet) City Treasurer (a public packet) Deputy City Clerk (a public packet) Staff I request specifically that the minutes and public testimony material and any other missing material that is in the council's packets of tonight's meeting be supplied to the Press for their packets for all public hearings on tonight's agenda. I request that the council direct that in the future all packets are to be identical. In other words direct again what previous councils have so directed. If the council is to see something, why is not the public to see it also? I have no doubt in my mind that there has been no saving of money by what has been taking place. The cost of closed government no matter how slight is the most expensive kind of government. I would appreciate a written response from the city as to what change the council has directed regarding this matter. Sincerely. Howard Longacre. 1221 7th Place. Hermosa Beach. 90254 Page 2 of 2 Honorable Mayor and Members of the Hermosa City Council 9 A-144 # V - 9 December 6, 1993 )',- )V Regular Meeting of December 14, 1993 SUBJECT: SPECIAL STUDY 93-2 LOCATION: DOWNTOWN AREA AND CITYWIDE INITIATED BY CITY COUNCIL AND PLANNING COMMISSION PURPOSE: AMENDMENT TO THE COASTAL COMMISSION CERTIFIED LAND USE PLAN REGARDING POLICIES FOR PARKING IN THE DOWNTOWN AREA TEXT AMENDMENTS TO MODIFY PARKING REQUIREMENTS TO IMPLEMENT DOWNTOWN PARKING RECOMMENDATIONS Planning Commission Recommendation 1. Adopt the attached resolution to amend the Coastal Commission Certified Land Use Plan policies and programs relating to parking, pending approval from the Coastal Commission. 2. Adopt the attached zoning ordinance text amendments to allow parking requirement exemptions for the downtown area, and also regarding expansions and changes of uses citywide 3. Adoption of an Environmental Negative Declaration (a finding that the amendments will have a less than significant impact on the environment) pending confirmation from the City Attorney on its adequacy (City Attorney's opinion not yet received). NOTE: The additional recommendations as proposed by the Downtown Area Business Enhancement District Area Commission, in regards to in -lieu fees for parking, must be referred back to the Planning Commission for review and comment prior to making it a part of the amendment request to the Coastal Commission (refer to analysis for details). Alternatives 1. Delay for further review of the issue, and preparation and review of an Environmental Impact Report (E.I.R.). 2. Receive and file (maintain existing parking requirements). Background At their meeting of October 19, 1993, the Planning Commission recommended that the Certified Coastal Land Use Plan be amended in regards to parking standards for commercial uses in the downtown area and further recommended text amendments to - 1 - 5 commercial parking requirements and adoption of an environmental negative declaration. The study of parking requirements, and the issue of parking downtown, was initiated by the City Council as part of the update to the Land Use Element of the General Plan. The Planning Commission upon reviewing the first draft of the Land Use Element update, which included downtown parking strategies, decided to expedite some of the suggested strategies. As such, the Commission initiated the strategy of reducing downtown parking requirements as an official text amendment, by adopting P.C. Resolution 93-12. For further background please refer to the attached staff reports. Analysis The proposed amendments to the Coastal L.U.P. policies are in regards commercial parking policies and programs to recognize the unique parking needs of the pedestrian oriented downtown area, and to modify the current in -lieu fee program. The specific zoning ordinance text amendments are summarized as follows: 1. To not require parking on building sites of 10,000 square feet or less with a floor area ratio of 1:1 or less within the downtown area. 2. To require parking in downtown area sites at 65% of the zoning ordinance standard applied outside the downtown area 3. To allow parking in -lieu fees to be paid by the City rather than the developer as an option, and to allow a monthly payment schedule. 4. For cases of expansion or changes of uses to existing commercial buildings, to calculate parking requirements for expansion or the added intensity only. 5. More intense or new development will require bicycle racks 6. Add new criteria to the Parking Plan provisions to allow other methods for providing for parking based on shared parking in the downtown area or multiple tenant buildings, particularly for small restaurants. For a more complete analysis of these text amendments please refer to the attached Planning Commission staff reports. For a more complete review of the issue of parking as it relates to land use, and specifically to downtown please refer to the "Parking Vis-a-vis Land Use" in the draft Land Use Element revision, the follow-up "Downtown Parking Improvement Study (attached), and the R/UDAT study. Comments from the DBAEDAC in regards to in -lieu fees - 2 - 1 The Downtown Business Area Enhancement District Advisory Commission, at their meeting of December 1, 1993, made recommendations in regards to the cost and method of payment for parking in -lieu fees as follows. - Change the current cost of an in -lieu parking fee to $6,500 with an annual review (currently the cost is about $8,500 based on a 1985 City Council resolution which established the cost at $6,000 to adjust with the Consumer Price Index) - Permit the fees to paid for by a 10 -year amortization period at a reasonable interest rate of 10% secured by a lien of the property or by cash - Allow the DBAEDAC to purchase 20 in -lieu space and the allow the Commission to give those spaces to new developers as an enhancement measure (criteria for donation would be established by the DBAEDAC and the Planning Commission) These recommendations can eventually be incorporated by resolution by the City Council as a modificatin to the Coastal Land Use Plan. Prior to making these part of the request to amend the L.U.P., however, these recommendations must be referred to the Planning Commission for review and comment. ich`ael Schubach Planning Director Mar In rim City Manager Attachments Respectfully submitted, Ken Robertson Associate Planner 1. Resolution to amend Coastal L.U.P. 2. Ordinance to amend the zoning ordinance text (map incl. 3. P.C. Resolution 93-66 4. P.C. minutes and staff report w/attachments 10/19/93 5. "Downtown Parking Improvement Strategies" 6. P.C. Resolution to initiate text amendments p/pcsrpark 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION P.C. 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE POLICIES OF THE CITY'S COASTAL LAND USE PLAN IN REGARDS TO PARKING, AND ADOPTING AN ENVIRONMENTAL NEGATIVE DECLARATION, PENDING APPROVAL OF SAID AMENDMENT BY THE COASTAL COMMISSION WHEREAS, the City Council held a public hearing on December 14, 1993, to consider oral and written testimony and made the following Findings: A. Current parking policies, as contained in the Coastal Commission Certified Land Use Plan, and current parking requirements of the zoning ordinance, do not adequately recognize the unique circumstances, historic development and ownership patterns, and the parking needs of the downtown commercial area and are thus too stringent. As a result the current parking policies and requirements are unnecessarily discouraging potential business growth and new business activity; B. The downtown commercial district is unique in terms of its parking needs as compared to other commercial areas within the City for the following reasons: 1. Its location near and along a regional bike path along the beach, which means it is easily accessible to a large population by a significant alternative to a motor vehicle; 2. Its location near high density residential areas so that many people can reach downtown destinations on foot; 3. Its historic ownership and development patterns (small lots, small buildings, store fronts on the street, and pedestrian scale and orientation) for which 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 standardized modern parking standards do not apply; 4. The availability of public parking on the street and in public parking lots which are rarely used to capacity; 5. The variety and mix of commercial uses in a concentrated area which encourages shared parking trips; 6. The evening and nighttime orientation of many of the businesses (restaurants, night clubs, coffee houses, bars) which differ from beach users peak use of parking facilities; 7. Its established history as a commercial district where users are willing to walk or ride bikes, and if driving, who do not necessarily expect to park near their specific intended destination, and thus plan ahead to visit more than one destination within the district; 8. Its location along existing and proposed public transit routes; C. Since the downtown district comparatively unique parking demand is affected by a variety of complex factors, the amount of increase in parking demand, if any, and the potential loss of beach access parking is difficult to determine. However, it can be mitigated with a commitment by the city to construct parking to off -set measured increases in demand; D. When expansion or changes of use are proposed, businesses and commercial uses throughout the city should only be responsible for providing parking for the increased parking demand, and no longer required to bring the entire site up to current codes; E. The proposed amendments will result in a less than significant impact on the environment, and more specifically will have a less than significant impact on parking in the downtown based on the findings noted above in section B and C; NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, hereby amends the Coastal Commission certified Land Use Plan, subject to final approval by the Coastal Commission as follows: SECTION I: Amend the policies of the certified Land Use Plan Section III to read as follows: Under B. Goals and Objectives add the following: "6. To recognize the unique parking needs of the pedestrian oriented downtown business area --which are less than a typical commercial area because of its proximity to a regional bike path and to high density residential areas --in order to maximize improvements and expansions to visitor serving business activities without the burden of unnecessary parking regulations and, further, to encourage alternatives to motorized vehicles in reaching downtown destinations." Under C.(1.) Existing Policies and Programs; amend the first policy to read as follows "Policy: The City should not allow the elimination of existing on -street parking or off-street parking spaces within the coastal zone. Future residential and commercial construction should provide the actual parking necessary to meet the demand generated. In the pedestrian oriented downtown commercial district alternatives to providing parking to meet increased demands for use should be allowed, to encourage alternatives to using motorized vehicles and to encourage improvement and enhancement of visitor serving business activities. " SECION 2. Amend the policies and programs relating to downtown parking to read as follows (replacing the last paragraph on page 4, the entire page 5, and the first two paragraphs of page 5a): "Program: The City has established the Downtown Business Area Enhancement District Commission (DBAEDC) to determine the best use of revenue funds for the downtown district which will be recommended to the City Council. The proposed uses are for the acquisition, construction of new parking facilities, and/or the maintenance and operation of existing parking facilities for the benefit of the area; for other improvements and enhancements including, but not limited to: street, landscaping, and pedestrian sidewalk improvements; public events; and the general promotion of business activities in the area" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 7 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Program: To recognize the unique parking needs and constraints in the downtown district, parking requirements for new buildings, expansions, and/or intensification of uses within the downtown district shall be less than required elsewhere in the City. i. When parking is required, it shall be 65% of the requirement as set forth for other areas within the City ii. Projects on smaller lots within the downtown district, because of the physical constraints to providing parking and the desire to promote a pedestrian orientation shall not be required to provide any parking when the floor area to building ratio is proposed to be 1:1 or less. Program: In order to mitigate the impacts of increased parking demand that is created by new development, but is not compensated for by requiring additional parking spaces, the DBAEDC, or its successor agency or the private party, shall provide an in -lieu fund transfer or an in -lieu fee to an improvement fund earmarked specifically for creating parking, in an amount determined to be sufficient to off -set the increase in required parking spaces caused by the expansion, intensification, or new construction not provided on site; or, the in -lieu fee shall be $8,500 for each parking space not provided, said amount to increase in-line with the consumer price index in the Los Angeles -Long Beach starting from the adoption of this program. If the DBAEDC determines that the private party is responsible for the in -lieu fee, the private party may request a monthly payment schedule. Program: The improvement fund to mitigate increased parking demand shall be geared to a threshold limit of increased parking demand. The threshold limit shall be established at 100 parking spaces." PASSED, APPROVED, and ADOPTED this day of 1993. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: p/perspark CITY CLERK CITY ATTORNEY Ti ORDINANCE NO. 94 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE ZONING ORDINANCE TEXT, IN REGARDS TO OFF-STREET PARKING REQUIREMENTS, TO ESTABLISH NEW AND LESS RESTRICTIVE PARKING REQUIREMENTS FOR THE DOWNTOWN AREA, AND OTHER MODIFICATIONS REGARDING BUILDING EXPANSIONS AND CHANGES OF USE, AND RECOMMENDING AN ENVIRONMENTAL NEGATIVE DECLARATION WHEREAS, the City Council held a public hearing on December 14, 1993, to consider oral and written testimony and made the following Findings: A. Current parking policies, as contained in the Coastal Commission Certified Land Use Plan, and current parking requirements of the zoning ordinance, do not adequately recognize the unique circumstances, historic development and ownership patterns, and the parking needs of the downtown commercial area and are thus too stringent. As a result the current parking policies and requirements are unnecessarily discouraging potential business growth and new business activity; B. The downtown commercial district is unique in terms of its parking needs as compared to other commercial areas within the City for the following reasons: 1. Its location near and along a regional bike path along the beach, which means it is easily accessible to a large population by a significant alternative to a motor vehicle; 2. Its location near high density residential areas so that many people can reach downtown destinations on foot; 3. Its historic ownership and development patterns (small lots, small buildings, store fronts on 'the street, and pedestrian scale and orientation) for which 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17, 18 19 20 21 22 23 24 25 26 27 28 standardized modern parking standards do not apply; 4. The availability of public parking on the street and in public parking lots which are rarely used to capacity; 5. The variety and mix of commercial uses in a concentrated area which encourages shared parking trips; 6. The evening and nighttime orientation of many of the businesses (restaurants, night clubs, coffee houses, bars) which differ from beach users peak use of parking facilities; 7. Its established history as a commercial district where users are willing to walk or ride bikes, and if driving, who do not necessarily expect to park near their specific intended destination, and thus plan ahead to visit more than one destination within the district; 8. Its location along existing and proposed public transit routes; C. Since the demand is amount of potential determine. downtown district comparatively unique parking affected by a variety of complex factors, the increase in parking demand, if any, and the loss of beach access parking is difficult to However, it can be mitigated with a commitment by the city to construct parking to off -set measured increases in demand; D.. When expansion or changes of use are proposed, businesses and commercial uses throughout the city should only be responsible for providing parking for the increased parking demand, and no longer required to bring the entire site up to current codes; r. E. The proposed amendments will result in a less than 1 2 3 4 qI 5 6 significant impact on the environment, and more specifically will have a less than significant impact on parking in the downtown based on the findings noted above in section B and C; NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, hereby ordains that the zoning ordinance text be amended as follows: SECTION 1: Add Section 1152.5 to the zoning ordinance: "Sec. 1152.5 Parking Requirements for the Downtown Area 8 The following requirements apply within in the boundary of 9 the downtown area, as defined by the map incorporated herein. 10 A. The amount of parking shall be calculated at 65% of the 11 parking required for each particular use as set forth in Section 1152. 12 B. Building sites equal to or less than 10,000 square feet: 13 If the floor area to lot area ratio is 1:1 or less no parking is required. If the the floor area to lot area 14 ratio exceeds 1:1 only the excess floor area over the 1:1 ratio shall be considered in determining the required 15 parking pursuant to subsection A." 16 C. Bicycle racks/facilities shall be provided and/or maintained in conjunction with any intensification of 17 �y use, or new construction, in an amount and location to the 'V satisfaction of the Planning Director." 18 A SECTION 2. Amend Sections 1162(d) and 1162(e) regarding parking 1 requirements for expansion and changing existing uses by adding '' the underlined text, as follows : "(d) For every building in a "C" or "M" zone hereafter erected, 2l or reconstructed, or expanded, the parking requirements and turning area for the entire building shall be as set forth in this ordinance. However for an expansion of an �„ 22 existing building legally nonconforming to parking ---?3 requirements, parking requirements shall only be applied to the amount of expansion. In no case shall new construction reduce the parking serving an existing use "`�� 24 below the requirements of this ordinance. P) 25 (e) When the use of an existing building or structure is changed to a more intense use with a higher parking ;,6 demand,' the requirement for additional parking, shall be \, k 27 calculated as the difference between the required parking as stated in this Article for that particular use as 28 compared to the requirement for the existing or previous -10 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 use which shall be met prior to occupying the building unless otherwise specified in this Article." SECTION 3. Amend Section 1169 (b), factore to consider for Parking Plans, to add the following underlined text, and sub -section (7) to (8).: "7. Peak hours of the proposed use as compared with other uses sharing the same parking facilities especially in the case of small restaurants or snack shops in the downtown area or in multi -tenant buildings" SECTION 4: Insert the following paragraph after paragraph 1 of Section 1167 (a): "If the Downtown Business Area Enhancement District Commission determines that the private party is responsible for the in -lieu fee, the private partyvmay request a monthly payment schedule." / 5 • SECTION 5. Amend Article 11.5 by including the attached map identifying the downtown area. SECTION 6. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 7. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. SECTION 8. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of 1994, by following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNE p/ccrspark MOBIL HOME PARK ZONE R-3 MAP Hi QP'11W as o QacIff1 Downtown Parking Study Arm P e r O.S. Bard St. o.s. A0 ✓ Cypress Ave. os. M-1 R-3 e n' u R-3 e Loma Dr. 1 ‘ V--1 R-3 Sunset Dr. R-3 LEGEND Commercial (C-2) Downtown Parking Study Area R-3 R-3 1 5 h s R - .S. -2 Manhattan Hermosa 1 3 h s The Strand Beach Avenue P e r A v e n u e R-3 Avenue R-3 The Strand 1 0 h s R-2 R-2 R-2 R-2 R-2 Pier Beach Scale: NTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C RESOLUTION P.C. 93-66 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECOMMENDING AMENDING THE POLICIES OF COASTAL COMMISSION CERTIFIED LAND USE PLAN IN REGARDS TO PARKING, AND RECOMMENDING AMENDING ARTICLE 11.5 OF THE ZONING ORDINANCE TEXT, OFF-STREET PARKING REQUIREMENTS, TO ESTABLISH NEW AND LESS RESTRICTIVE PARKING REQUIREMENTS FOR THE DOWNTOWN AREA, AND OTHE• MODIFICATIONS REGARDING BUILDING EXPANSIONS AND CHANGES OF USE, AND RECOMMENDING AN ENVIRONMENTAL NEGATIVE DECLARATION WHEREAS, the Planning Commission held a public hearing on October 19, 1993, to consider oral and written testimony and made the following Findings: A. Current parking policies, as contained in the Coastal Commission Certified Land Use Plan, and current -parking requirements of the zoning ordinance, do not adequately recognize the unique circumstances, historic development and ownership patterns, and the parking needs of the downtown commercial area and are thus too stringent. As a result the current parking policies and requirements are unnecessaril discouraging potential business growth and new business activity; B. The downtown commercial district is unique in terms of its parking needs as compared to other commercial areas within the City for the following reasons: 1. Its location near and along a regional bike path along the beach, which means it is easily accessible to a large population by a significant alternative to a moto vehicle; 2. Its location near high density residential areas so tha many people can reach downtown destinations on foot; 3. Its historic ownership and development patterns (small 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c c lots, small buildings, store fronts on the street, and pedestrian scale and orientation) for which standardized modern parking standards do not apply; 4. The availability of public parking on the street and in public parking lots which are rarely used to capacity; 5. The variety and mix of commercial uses in a concentrated area which encourages shared parking trips; 6. The evening and nighttime orientation of many of the businesses (restaurants, night clubs, coffee houses, bars) which differ from beach users peak use of parking facilities; 7. Its established history as a commercial district where users are willing to walk or ride bikes, and if driving, who do not necessarily expect to park near their specific intended destination, and thus plan ahead to visit more than one destination within the district; 8. Its location along existing and proposed public transit routes; C. Since the downtown district comparatively unique parking demand is amount of potential determine. affected by a variety of complex factors, the increase in parking demand, if any, and the loss of beach access parking is difficult to However, it can be mitigated with a commitment by the city to construct parking to off -set measured increases in demand; D. When expansion or changes of use are proposed, businesses and commercial uses throughout the city should only be responsible for providing parking for the increased parking demand, and no longer required to bring the entire site up to 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 current codes; E. The proposed amendments will result in a less than significant impact on the environment, and more specifically will have a less than significant impact on parking in the downtown based on the findings noted above in section B and C; NOW,, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, recommends that Coastal Commission certified Land Use Plan and the zoning ordinance text be amended as follows: SECTION I: Amend the policies of the certified Land Use Plan Section III to read as follows: Under B. Goals and Objectives add the following: "6. To recognize the unique parking needs of the pedestrian oriented downtown business area --which are less than a typical commercial area because of its proximity to a regional bike path and to high density residential areas --in order to maximize improvements and expansions to visitor serving business activities without the burden of unnecessary parking regulations and, further, to encourage alternatives to motorized vehicles in reaching downtown destinations. Under C.(1.). Existing Policies and Programs; amend the first policy to read as follows "Policy: The City should not allow the elimination of existing on -street parking or off-street parking spaces within the coastal zone. Future residential and commercial construction should provide the actual parking necessary to meet the demand generated. In the pedestrian oriented downtown commercial district alternatives to providing parking to meet increased demands for use should be allowed, to encourage alternatives to using motorized vehicles and to encourage improvement and enhancement of visitor serving business activities. Amend the policies and programs relating to downtown parking to read as follows (replacing the last paragraph on page 4, the entire page 5, and the first two paragraphs of page 5a): "Program: The City has established the Downtown Business Area Enhancement District Commission (DBAEDC) to determine the best use of revenue funds for the downtown district which will be recommended to the City Council. The proposed uses are for the acquisition, construction of new parking facilities, and/or the maintenance and operation of existing parking facilities for the benefit of the area; for other 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C C improvements and enhancements including, but not limited to: street, landscaping, and pedestrian sidewalk improvements; public events; and the general promotion of business activities in the area" Program: To recognize the unique parking needs and constraints in the downtown district, parking requirements for new buildings, expansions, and/or intensification of uses within the downtown district shall be less than required elsewhere in the City. i. When parking is required, it shall be 65% of the requirement as set forth for other areas within the City ii. Projects on smaller lots within the downtown district, because of the physical constraints to providing parking and the desire to promote a pedestrian orientation shall not be required to provide any parking when the floor area to building ratio is proposed to be 1:1 or less. OPTION 1: Delete any reference to an in -lieu fee. OPTION 2: Program: In order to mitigate the impacts of increased parking demand that is created by new development, but is not compensated for by requiring additional parking spaces, the DBAEDC, or its successor agency or the private party, shall provide an in -lieu fund transfer to an improvement fund earmarked specifically for creating parking, in amount determined to be sufficient to off -set the actual increase in parking demand caused by the expansion, intensification, or new construction allowed without parking. If the DBAEDC determines that the private party is responsible for the in -lieu fee, the private party may request a monthly payment schedule. Program: The improvement fund to mitigate increased parking demand shall be geared to a threshold limit of increased parking demand. The threshold limit shall be established at 100 parking spaces. SECTION II: Add Section 1152.5 to the zoning ordinance: "Sec. 1152.5 Parking Requirements for the Downtown Area A. In the C-2, Restricted Commercial zoning district within the downtown area the amount of parking shall be calculated at 65% of the parking required for each particular use as set forth in Section 1152. B. Building Sites equal to or less than 10,000 square feet: If the Floor Area Ratio is 1:1 orless no parking is required. If the the Floor Area Ratio exceeds 1:1 only excess floor area over the 1:1 ratio shall be considered 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C in determining the required parking pursuant to subsection A." C. Bicycle racks/facilities shall be provided and or maintained in conjunction with any change of use, intensification of use, or new construction in an amount and location to the satisfaction of the Planning Director. SECTION III. Amend Sections 1162(d) and 1162(e) regarding parking requirements for expansion and changing existing uses as follows: "(d) For every building in a "C" or "M" zone hereafter erected, or reconstructed, or expanded, the parking requirements and turning area for the entire building shall be as set forth in this ordinance. However for an expansion of an existing building legally nonconforming to parking requirements, parking requirements shall only be applied to the amount of expansion. In no case shall new construction reduce the parking serving an existing use below the requirements of this ordinance. (e) When the use of an existing building or structure is changed to a more intense use with a higher parking demand, the requirement for additional parking, shall be calculated as the difference between the required parking as stated in this Article for that particular use as compared to the requirement for the existing or previous use which shall be met prior to occupying the building unless otherwise specified in this Article. SECTION IV. Amend Section 1169, Parking Plans, to read as follows: "(a) A parking plan may be approved by the planning commission to allow for a reduction in the number of parking spaces required. The applicant shall provide the information necessary to show that adequate parking will be provided for customer, clients, visitors, and employees or. when located in a vehicle parking district, the applicant shall propose an in -lieu fee according to requirements of this article. (b) Factors such as the following shall be taken into consideration: 1. Van pools; 2. Bicycle and foot traffic; 3. Common parking facilities; 4. Varied work shifts; 5. Valet parking; 6. Unique features of the proposed use; • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 yC C 7. Peak hours of the proposed use as compared with other uses sharing the same parking facilities especially in the case of small restaurants or snack shops in the downtown area or in multi -tenant buildings 8. Other methods of reducing parking demand OPTION 1: Delete Section 1167. Off-street parking within vehicle parking districts. OPTION 2% SECTION V: Amend Section 1167, Off-street parking within vehicle parking districts, to read as follows: Insert the following paragraph after paragraph 1 of Section 1167 (a) : "If the Downtown Business Area Enhancement District Commission determines that the private party is responsible for the in -lieu fee, the private party may request a monthly payment schedule." SECTION VI. Amend Article 11.5 by including the attached map identifying the downtown area. VOTE: AYES: Comms.Marks,Merl,Oakes,Chmn.Di Monda NOES: None ABSTAIN: None ABSENT: Comm.Suard CERTIFICATION I hereby certify the foregoing Resolution P.C. 93-66 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California, at their g l., eting of October 19,_1 J.se h D'iMonda, Chairman Date p/perspark ichael Schubach, Secretary 84CHCROUND AMTERML 9. SS 93-2 -- TEXT AMENDMENT TO CHANGE PARKING REQUIREMENTS IN THE DOWNTOWN AREA AND AMENDMENT TO COASTAL LAND USE PLAN IN REGARDS TO DOWNTOWN PARKING. Staff Recommended Action: To recommend approval of Coastal Land Use Plan amendments and zoning ordinance amendments. Mr. Schubach stated Comm. Suard had provided input which Mr. Schubach would provide unless this item were to be continued to another meeting which Comm. Suard could attend. Churn. Di Monda opened the Public Hearing at 7:20 p.m. Jerry Newton, 241 Circle Drive, spoke in support of Staff's recommendation. He discussed the history of parking provisions and requirements in the downtown area, including the construction of parking structures and the continued requirement for on-site parking provision. There is no on-site parking in the downtown area, with parking provided off site. Mr. Newton reviewed current and proposed parking standards, using a case study. He stated the proposed change would result in increased property values, additional construction and remodeling, increased property taxes, increase building daytime use, payment of in -lieu parking fees and provide economical reasons for revitalization within the downtown area. This would be a Win -Win -Win situation. He discussed the new downtown business enhancement commission, which will review the in -lieu fee parking structure, prices and payment methods. He stated attempts to resolve the parking problems were in progress, noting parking was not a question of finances, but rather one of politics. He stated parking requirements which mandate on-site parking in the downtown area was unrealistic, as only off-site parking was available. Mr. Newton discussed with Comm. Marks the offers to build parking structures in return for long-term leases. Mr. Newton felt in -lieu fees were a reasonable requirement, noting how the payment would be made deserved study. Warren Barr, president, Chamber of Commerce, agreed with Mr. Newton's statements, commenting the Chamber wholeheartedly endorsed staff recommendation and urged approval. Howard Longacre, felt careful consideration should be given before changing the General Plan, Zoning Ordinance and Local Coastal Plan. He objected to a "massive give away of downtown property to commercial property owners", stating Hermosa Beach was being made into another downtown Los Angeles. He questioned the reasons for change, objected to the lack of planning and projections relating to the downtown area, compared this City to others, explained how the sale tax revenue was disbursed and the impact upon residents and City -furnished services. No one wished to speak relating to this issue, and Chmn. Di Monda closed the Public Hearing at 7:50 p.m. P.C. Minutes 10-19-93 19 Responding to Comm. Oakes question, Mr. Schubach stated the Commission would make recommen- dation to the Council, who would make the final decision regarding this item. Comm. Oakes felt the determination should be made "up front" who pays the in -lieu fees and that this item could move forward rather than continuing it at this time. Mr. Schubach noted the Business Enhancement Commission should be involved in that type of decision. Comm. Oakes thought this action could be a very positive step towards providing incentives to businesses in the downtown area. Mr. Schubach stated a report had been sent to the downtown business enhancement commission, with comments requested. Chmn. Di Monda suggested those comments, as well as the City Attorney's comments giving insight as to the best method of implementation (E.I.R.) be brought back to the Planning Commission for review, with possible production of one document, of which all agree upon, to be sent to the Council. Chmn. Di Monda stated the City was not trying to give away any downtown property, nor was taking anything away from the residents. Rather, the Commission is making modifications in a slow, rational manner, making only modifications which are necessary. He felt the discretion in the in -lieu fee could be a benefit and could be very appropriate. Comm. Marks felt an overall concept was necessary and the issue was being handled on a piece -meal basis. Chmn. Di Monda agreed, but stated the market would determine what was to happen rather than developing a grand design. Comm. Oakes noted other cities were currently adopting this type of program. Mr. Schubach summarized Comm. Suard's comments stating his position: (1) If this was being done in a commercial area, the residential parking permit program should be revamped, (2) opposed the elimination of parking exemption for lack of square footage, (3) old structures would be more competitive than new due to the exemptions, (4) the 65% parking was all right and (5) suggested charging property owners, based upon the amount of parking they didn't have and how much they needed, on a monthly, quarterly or annual basis; monies of which would be put into the in -lieu fee parking fund. MOTION by Comm. Oakes, Seconded by Comm. Merl, to APPROVE Staffs recommended report, with alternative to Recommendation #3 and a comment by the City Attorney, making sure that he has reviewed the Negative Declaration under the California Environmental Quality Act (CEQA) requirements, that it is appropriate and can be used. AYES: Comm. Marks, Merl, Oakes, Chmn. Di Monda NOES: None ABSENT: Comm. Suard ABSTAIN: None P.C. Minutes 10-19-93 d c /„-; /e^i. 716 93- _ -- t-tta C.c-actrjerb-t, 4 ytt,46.4,(L, cam,s-vic)-ift. 44,-"-ece4,110i4 Ae.A!22 at_ cs4/244..,74 tvte:4 er24-nt; ,Z;t4"_LA.d.1-e_alltrtv- _ $,''4ra: 44- 0x, 44, zde_. "—Tad ( I 0 Vq- ./g^^ 77 fAX:441 P_44.12-6-ai 13 (-1„8,61.714^-,4-e-4.-J Cst g-ert• Totk ad.Y 4ttes-ee 4:44, 0• tic -be 91A-v4A-v4A: io-otL i2 adEgiamiciE4,7;r#4./ I 4 4 4 4 AAaGe eLte:e4. r41 4744 - ______________ • _ Poll', 0# ot 1L2 —2 -I -- — 2-1 -- RECEIVED RECEIVED OCT 1 9 1993 ---•PLANNING DEPT.-- /7 6)) u) IA) 11Itiii/T6_ Cf /c -0- 93 T 61;77 Av670F Liu, A)0Arc (C1/1/1Page 1�iss' /4,,v.A 1- (wc ecAr Statement made in planning commission 10/19/93. J (64/1 There are three things that have to be done carefully in our community. Changes to the General Plan, changes to the Zoning Ordinance, and changes to the Local Coastal Plan. What is being proposed tonight is without question, going to lead to the biggest giveaway of the downtown to commercial business and commercial property owners, in the history of Hermosa Beach. Just imagine if a group of homeowners got organized, came here, and said we cannot build enough bedrooms on our property so as to have more children and adults live in our homes, because the parking requirements take up the space we need for living and bedrooms. We want the city to eliminate the requirements which force us to put in parking space on our own property. We want the city at its expense to build us parking structures and we want the city to build them on the city's property and then we want to have total control of the ticket money and use of those parking structures. Well this appears to me to be exactly what is being called for by those who primarily have alcohol serving businesses in the downtown along with the Hermosa Beach Chamber of Commerce and perhaps some others who have been so propagandized that they can not see downtown LA in the making, right here in Hermosa Beach. From day one RU/DAT sounded so good, but it has always been in fact 95% parking garages and 5% cosmetics for the downtown. In the current council election just about all we are hearing about is downtown. The RU/DAT design that came out of the 72 hour weekend was nothing more than a legitimizing of what has been wanted forever. Total control of the downtown at any expense to P(.0s.6,'r; c.S�; -zi-- //✓C t- 6- / !, i T, = - 'TNS MA 7-6;(21/}CS Tr/77 - ev'70 Page 2/ the bedroom community, which for those who have forgotten is known as Hermosa Beach. What you do not have before you tonight is any kind of a plan that says how much business you are trying to achieve in the daytime 8am to 8pm period, or the nighttime 8pm to 2am period, or the afterhours 2am to Sam period. Or what kind of business mix.. There is no specification of how much alcohol business, common retail business, or low impact daytime business. Nothing. You have no information showing what are the projected goals, expected city license revenue, expected 1% sales tax revenue, the number of people to be in city to produce this business, the number of vehicles going in and out of town, and at what hours, the number of delivery trucks, the number of cabs, the amount of additional noise, air pollution, trash hauling, the projected additional amount of crime, the projected additional police and city service requirements. You have nothing before you. You do not have an environmental impact report for the conditions that I speak of. You only have the cart before the horse. Yet we are talking about massively reducing the parking requirements for virtually every kind of business in downtown and in the adjoining commercial areas as apparently now newly connected to downtown with regard to parking. And in doing this there is the mention of the ubiquitous parking garages. The parking garages. Just like Redondo Beach with all the associated problems. Just like Manhattan Beach where someone just recently was kidnapped from one of their parking garages after leaving a barroom, I believe. I don't know the specifics there, but you must know that going back to a parking garage in an inebriated condition has got to be a very dangerous thing to do. Now once this giveaway is done and certified by the Coastal commission, if that should be the unfortunate outcome, we are Page 3/y going to forever hear a new line in city hall. "Oh didn't you know? The reason we are building these parking garages is because we are required to by our local coastal plan." I forever hear the reasons for all this attention to increasing business in the downtown, and I hope you all know that per square foot of commercial business property in downtown we have about as much business, or even more business than other beach towns. We have no more vacancies than anywhere else, the way I see it. But we hear this thing, sales tax revenue. Everyone has got to get educated on sales taxrevenue to the city. Here's the way it works. Listen up. The city gets 1 penny for each dollar of taxable sales. That's it 1 Penny. So if there is $4000 of taxable sales the city gets 40 dollars. To get that 40 dollars we need 250 people in downtown having 4 drinks each at $4 a drink. They will be 250 happy people with 4 drinks in them and the city will have 40 dollars. So to get 160 dollars we need to have 4 times as many people having 4 drinks. That's 1000 people having 4 drinks each at $4 a drink. And we get 160 dollars. The merchants of course get 16,000 dollars. We get 160 dollars and we have given them the parking places for their customers, and we have supplied the policing, and fire protection, etc. I doubt 160 dollars will police 1000 people having 4 drinks each. The bottom line is that with no specifications as to how many businesses you desire, or of what kind of business, operating at what times, can you just change parking requirements. You have no information. And assuming you are trying to double or triple the activity in downtown at night, what is the projected cost in degradation to the residential property. I see no information, no projections, no impact studies, nothing of significance. I see only the most massive giveaway in Hermosa history. Page 4/t( You know?, unlike virtually every other city with the wealth in residential property that this city has, we have no residents association, or residential property owners organization to look out for the interests of the residents, so thus you have the downtown well organized business group, with dollars and cents motivation, and this Hermosa Beach Chamber of Commerce, that in my mind does more damage than good, just running wild taking advantage of the whole situation. Who in this town is looking out for the residents and the residential property owners? I hear nothing from virtually all the candidates on this issue but you on the planning commission have got to remember that there are 19,000 men, women, and children who have their homes here and would like a little tranquility and a little improvement to the quality of their lives. You have to understand that for every new $1 of revenue coming from downtown business, the cost is at least $15 in increased city expenses and degradation to the residential community. The downtown is nice, it will never support itself, we have to recognize that, and not give the commercial property owners a giant windfall in free parking and increased commercial density which is only going to put city hall more into a financial quagmire, and further ruin the residential quality of life in the process. I hope the Hermosa Beach residents wake up soon to what is a steam roller in motion. 5 .P o c"! a cc r (-A - UC'gIC 1 6� • C October 12, 1993 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission October 19, 1993 SUBJECT: SPECIAL STUDY 93-2 LOCATION: DOWNTOWN AREA AND CITYWIDE INITIATED BY PLANNING COMMISSION PURPOSE: AMENDENT TO THE COASTAL COMMISSION CERTIFIED LAND USE PLAN REGARDING POLICIES FOR PARKING IN THE DOWNTOWN AREA TEXT AMENDMENTS TO MODIFY PARKING REQUIREMENTS TO IMPLEMENT DOWNTOWN PARKING RECOMMENDATIONS Recommendations If immediate action is desired: 1. Recommend amendments to the Coastal Commission Certified Land Use Plan to modify policies and programs regarding parking 2. Recommend that the Council amend the zoning ordinance to modify parking requirements for the downtown area, and regarding expansions and changes of uses citywide 3. Direct staff to prepare a "Program" Environmental Impact Report (E.I.R.) prior to forwarding recommendations to City Council to meet requirements of the California Environmental Quality Act (CEQA) Alternative to Recommendation No. 3 In regards to CEQA, recommend an environmental negative declaration, with findings clearly establishing that there will be no significant environmental impacts. Other Alternatives 1. Delay the recommendation to City Council until after further review of the issue, and preparation and review of the E.I.R. 2. Given the recommendation from the R/UDAT study, and the potential impacts on coastal access parking, reduce the scope and magnitude of the parking requirement changes and reductions as deemed appropriate. 3. Receive and file (maintain existing parking requirements) 9 Background At the meeting of August 17, 1993, the Planning Commission set this matter for public hearing, and directed staff to limit the scope of the amendments to commercial parking requirements at this time. The Staff Environmental Review Committee, at their meeting of September 23, 1993, recommended that a focused E.I.R. be prepared because of the potential impacts on the downtown area if the demand for parking is increased from expansion and intensification of uses without parking being required. Analysis The discussions and proposed text amendments below address the following items as requested by the Commission: 1. Amendments to the Coastal L.U.P. regarding commercial parking policies and programs including the current in -lieu fee program 2. Reduce commercial parking requirements in the downtown 3. Exempt buildings with F.A.R.'s of 1:1 or less on lots 10,000 square feet or less in the downtown 4. To allow more intense uses with only the required parking for the difference over and above the requirement for the previous use throughout the city 5. Provide incentives for private construction of public parking lots 6. Require bicycle racks/facilities for all businesses 7. Exempt small restaurants or other uses that do not operate during peak periods. The primary reason behind these proposed changes is based on the belief that easing parking requirements will encourage business growth and new business activity. The issue of parking as it relates to land use, and specifically to downtown is already extensively discussed in the draft Land Use Element revision, the follow-up downtown parking study, and the R/UDAT study. COASTAL COMMISSION L.U.P. AMENDMENTS As the Planning Commission is aware, the recommended changes in the parking requirements are subject to Coastal Commission approval. In this case, the changes require amending the policies and programs contained in the Coastal Commission Certified Land Use Plan relating to parking (excerpt attached). In short, existing policies and programs state that parking cannot be reduced, and that parking demand created by residential and commercial development must not interfere with beach access parking. It only allows for a complete waiving of commercial parking requirements in the V.P.D. (1 space for each 250 square feet of commercial use) when an in -lieu fee is paid for each required parking space. The fees go into a fund that would be used to construct parking when a threshold limit on the increased parking deficiency is exceeded (established at 100 spaces). (For further background please refer to the discussion in the Parking section of draft Land Use Element revision.) The policies and programs in the current Land Use Plan are based on the mandates of the Coastal Act, which require that coastal areas be accessible to the public. In the case of developed beach cities like Hermosa Beach, the Coastal Commission has equated the mandate for public access with public parking. As such, it is very difficult to justify programs that might have the effect of reducing beach access public parking by increasing the demand for commercial parking. Staff is suggesting modifications that would add language to treat the downtown area differently in regards to parking access provisions of the Certified Land Use Plan. This differential treatment is justified on the basis that increasing the business activity in the downtown area will actually result in more use of our downtown area for activities indirectly related to coastal use such as shopping, dining and entertainment for visitors. Further, coastal access is not only acheived through parking since other means of access are readily available from the regional bicycle path, pedestrian routes, and existing and proposed public transit alternatives. The amendment also needs to eliminate or address the existing inplieu fee program for what is an expanded downtown district. Staff has identified the following options for the city in its request to the Coastal Commission: 1. Establish an in -lieu fee fund for whereby current parking revenues controlled by the City are used to off -set increases in parking deficiencies (in other words, the cost of the in -lieu fee is paid by the City instead of the private developer or owner, and the money is rolled into a special account earmarked for construction of parking spaces) 2. Continue to charge an in -lieu fee to the private party responsible for increasing the deficiency, but prorate such charges into a more affordable monthly rate. 3. Eliminate the in -lieu fee program Obviously it would be easier to justify the parking requirement reductions if some sort of in -lieu fee program is maintained, which represents a commitment by the City that public parking will be provided to compensate for increased parking demand at some time in the future. Otherwise, substantial justification will have to be provided to lower parking requirements based on other reasons, as noted above. The three options will be submitted to the Coastal Commission. However, eliminating the in -lieu fee does not seem to be a benefit, when considering all the other proposed amendments. It is actually an option for those without any other alternative allowed by the City and./ or Coastal Commission. Amending the Coastal L.U.P. is the necessary first step before the recommended text amendments can be implemented. REDUCE COMMERCIAL PARKING REQUIREMENTS / EXEMPT LOTS LESS THAN 10,000 SQUARE FEET Based on the direction by the Planning Commission the following is suggested to be added to the zoning ordinance. Add Section 1152.5: "Sec. 1152.5 Parking Requirements for the Downtown Area A. In the C-2, Restricted Commercial zoning district in the downtown area the amount of parking shall be calculated at 65% of the parking required for each particular use as set forth in Section 1152. B. **Building Sites equal to or less than 10,000 square feet: If the Floor Area Ratio is less than 1:1 no parking is required. If the the Floor Area Ratio exceeds 1:1 only excess floor area over the 1:1 ratio shall be considered in determining the required parking pursuant to subsection A." **"Building Site" is defined by the zoning code as follows: " "Building site" means (a) the ground area of one (1) lot, or (b) the ground area of two (2) or more lots when used in combination for a building or group of buildings, together with all open spaces as required by this ordinance. These proposed changes are based on previous input from the Planning Commission in response to the downtown parking study, which was a follow up to more general parking/land use discussions within the Land Use Element Revision. Originally these were presented as alternatives. Using both approaches results in a much more significant reduction in parking requirements. The Commission may ultimately wish to choose one approach or the other and/or modify the numbers. The 65% figure in A, while not scientific, is derived from the market survey for the downtown area where it was found that 65% of respondents drove to the downtown area. Also, the number is consistent with a recommendation from a Manhattan Beach downtown parking study which recommended 50-75% of code required parking would be appropriate for the downtown area. Further it is consistent with studies on shared parking for mixed use areas (i.e. a mix of retail, restaurant, and office) which generally show that only 40-75% of required parking is necessary when different uses with different peak time demands share the same parking. The more serious provision to not require parking at all on building sites of 10,000 square feet or less for buildings with a 1:1 F.A.R. or less, is based on the City of Manhattan Beach's parking requirements for downtown. This standard, however, will have a different result in Hermosa Beach. There are higher percentage of lots under 10,000 square feet in our downtown (140 out of 154 assessors parcels) and the downtown is less built -out (approximately 0.46 F.A.R. for the entire downtown area). Also the supply of public parking is less. (see the attached preliminary impact analysis). The basic premise behind this standard is that smaller or substandard lots have limited potential to provide parking, especially a basic one-story building. Larger sites, or building sites combined for larger projects, however, should be responsible for providing parking. Given that most lots in downtown Hermosa Beach are less than 10,000 square feet, a smaller threshold than 10,000 square feet is probably appropriate --especially since the minimum lot size is 4,000 square feet and an owner of a lot greater than 10,000 could conceivably subdivide his lot into more than one building site to avoid any parking requirement unless the subdivision was conditioned to require parking at a larger amount. These proposed changes represent a significant change in city policy towards parking, moving it away from strict regulations to more of a free-market approach. Especially sub -section B, which would not only allow a use to expand or intensify in existing structures without any parking, but would allow completely new construction without requiring any parking, and potentially allow the elimination of some existing on-site parking space, although a developer may choose to supply on-site parking for his/her own reasons. These reductions go beyond what was recommended by the R/UDAT study. When addressing the issue of parking, the R/UDAT report only recommends that sufficient parking be provided to support commercial uses and their proposed growth. The only suggestion for reductions, is to allow intensifications and expansions only to be responsible for the increase in demand. However, going beyond the recommendations or R/UDAT may be justified because of the unique attributes of downtown: the availability of public parking (which is not currently used to capacity during certain times); the sharing of parking amongst a mix of uses and destinations with different peak usages; its location which encourages alternatives to using a car --it is next to a regional bike way, and within walking and biking distance to high density residential areas; and the historic and pre-existing ownership and development patterns (small lots, pedestrian scale) for which standardized parking requirements do not apply. Also, it could be further argued that the changes will thus encourage a maximum use of downtown parking --which may have the effect of further encouraging alternatives to driving to reach downtown destinations. CHANGE REQUIREMENTS FOR CHANGES OF USE OR EXPANSIONS Additional changes being proposed are to amend Sections 1162(d) and 1162(e) regarding parking requirements for expansion and changing existing uses as follows: "(d) For every building in a "C" or "M" zone hereafter erected, or reconstructed, or expanded, the parking requirements and turning area for the entire building shall be as set forth in this ordinance. However for an expansion of an existing building legally nonconforming to parking requirements, parking requirements shall only be applied to the amount of expansion. In no case shall new construction reduce the parking serving an existing use below the requirements of this ordinance. (e) When the use of an existing building or structure is changed to a more intense use with a higher parking demand, the requirement for additional parking, shall be calculated as the difference between the required parking as stated in this Article for that particular use as compared to the requirement for the existing or previous use which, shall be met prior to occupying the building unless otherwise specified in this Article. These proposed changes will have a negligible impact in downtown if the other amendments above are adopted, because in most cases expansions or changes in use will occur on existing lots under 10,000 square feet, and will not result in a greater than 1:1 F.A.R. Thus these provisions would not apply, and no parking would be required anyway. Further, existing parking could be eliminated in some cases to allow for an expansion. In other cases and other locations in the city, this provision is simply more fair than the current provision which requires any more intense use or expansion to bring the entire building up to code required parking. Its effect will also be negligible, however, because the Planning Commission has been allowing changes of use and expansions to occur by waiving the more strict requirement, through the use of Section 1169, Parking Plans. This change is recommended by both the R/UDAT study and the revised Land Use Element Revision. INCENTIVES FOR PRIVATE CONSTRUCTION OF PUBLIC PARKING Providing incentives in the form of regulatory relief to encourage the construction of public parking in downtown is a difficult proposition --especially with the proposed text changes above which would significantly deregulate commercial building as it relates to parking requirements. A developer can expand, intensify the use, or reconstruct buildings with no or very little parking in the downtown area. Further, the C-2 zone allows buildings to be constructed to the lot lines (unless it borders residential) and up to 30 feet. What incentives are left? This approach was originally suggested as an alternative, not necessarily as a supplement to the modified and reduced parking requirements. If the Commission wishes to emphasize the incentive approach, the proposed easing of parking restrictions should possibly be reconsidered. The only possible incentives for construction of public parking in downtown could be the following: - A complete waiver of private parking requirements for larger projects. - Allowing mixed use projects (commercial with residential on upper floor) in the commercial zone - Allow a building to exceed the height limit (is this desirable?) - Grant some use of the public right-of-way, without charge, for outside uses such as merchandise display or outside dining. REQUIRE BICYCLE RACKS The following is proposed for addition to the zoning ordinance: "Bicycle racks/facilities shall be provided in conjunction with any change of use, intensification of use, or new construction in a location and amount to the satisfaction of the Planning Director." EXEMPT SMALL RESTAURANTS Exempting small restaurants will not be necessary for building sites' of 10,000 square feet or less, in buildings with less than a 1:1 F.A.R, since the exemption from all parking does not relate to the use of the building. Thus the exemption would only make sense on larger lots and larger multi -tenant buildings or new projects in the downtown area (Again, there are currently only 13 assessors parcels over 10,000 square feet) Staff suggests that small restaurants and snack shops be considered for exemption from any added parking requirement in these limited situations subject to Planning Commission approval --since the operation hours of the restaurant, as related to the hours of other business in the multi -tenant building would have to be compared and evaluated on a case by case basis. As such, the proposed text amendment only suggests adding an additional justification for granting a reduction in parking requirements pursuant to Section 1169, Parking Plans, as follows: "7. Peak hours of the proposed use as compared with other uses sharing the same parking facilities, especially in the case of small restaurants and snack shops in the downtown area or in multi -tenant buildings." Compliance With C.E.Q.A Under the terms of the California Environmental Quality Act, these proposed text amendments are considered a "project". As such, it must comply with the provisions of CEQA. In staff's judgement based on the initial study checklist, the proposed text changes will potentially result in significant impacts that will increase demand for parking. Thus an E.I.R. must be prepared and certified prior to approval of the text amendment (A copy of the initial study checklist is attached.) The type of E.I.R. would be a "program" E.I.R. which can only make general estimates of impacts based on hypothetical assumptions, and generally discuss the various possible consequences of the changes and how they can be mitigated. The only alternative to the "program EIR" is the adoption of a negative declaration. If this approach is chosen the lead agency (the City) must make supportable findings that the "project" will not have significant environmental impacts, or, that any significant impacts will be mitigated to be less than significant. A possibility for a mitigated negative declaration would be mitigation measures that would commit the City to construct additional public parking should significant increases in parking needs result from the deregulation of parking, or, would commit the City to return to its previous policies. The Commission needs to confirm staff's determination that an E.I.R. should be prepared, or, alternatively recommend a mitigated negative declaration. C�1C Michae Schubach Planning Director Respectfully submitted, Ken Robertson Associate Planner Attachments 1. Resolution recommending the L.U.P. amendment and the text changes 2. Downtown Area Map 3. Preliminary environmental impact discussion and initial study checklist 4. Current policies of Coastal L.U.P. related to parking 5. August 17, 1993 minutes p/pcsrpark c PRELIMINARY DISCUSSION OF PARKING IMPACTS This document represents a preliminary analysis of the parking impacts that would be potentially associated with a reduction of parking requirements in the downtown area. Given that the private sector response to the change in parking requirement cannot be predicted and would only be significant over a long period of time, this analysis is only general discussion, and is based on several assumptions as to the anticipated impacts. I. AREA OF STUDY Downtown commercial area, portion zoned C-2, along Hermosa Avenue between 8th Street on the south and 15th Court on the North, and Pier Avenue between Valley Drive on the east and the Strand on the west (see attached map). II. PROPOSAL Apply a different set of parking requirements in the subject area as follows: 1. Require only 65% of parking as required for each type of use for other areas in the City 2. Exempt lots of 10,000 square feet or less with buildings with a 1:1 floor area to lot area ratio from any parking requirements III. CURRENT SITUATION Based on a recent study conducted by the Planning Department the following summarizes the existing amount of building area, the types of uses; -and the number of off-street and public parking spaces within the study area (for further information see the attached Area 1 and Area 2 studies from 1991). Existing Downtown (sum of areas 1 & 2 of attached data) Total Land Area: 750,234 sq. ft. Building Square Footage: 350,776 sq. ft. (approx. 75% retail/office & 25% restaurant) Floor Area/Lot Area Ratio (F.A.R.): 0.47 Existing Public and Private Parking: Public On -Street Public Parking Lots Private Off -Street 528 *347 775 Total Parking 1650 *67 spaces added since study by restriping lots A&C Parking Ratio: 1 per 212 square feet Also attached is a study conducted in the summer of 1991, which gathered information on the use of existing parking within the downtown area. It shows that street parking was almost always nearly used to capacity. However the public parking lots frequently have a high amount of unused supply. IV. BASIC ASSUMPTIONS 1. With the easing of parking restrictions, commercial uses will intensify, and buildings will be expanded and or replaced with more square footage at a faster rate of intensification/expansion than expected with current parking requirements. 2. Most developers, business owners and/or property owners making the changes, expansions, or new construction, will not choose to provide parking or will provide only a very limited amount of parking. 3. The overall demand for use of the downtown area from customers/users of the businesses will increase, and thus the overall demand for parking will increase (although not at the same rate or percentage as the increase in general demand for use of the downtown area). 4. A "maximum reasonable development scenario" would be achieving a 1:1 floor area ratio. (While something greater could conceivable happen, it is far beyond the foreseeable future. Given the location of downtown and the market area it serves anything beyond a 1:1 would seem completely unrealistic) 5. Beach access parking will continue to be provided in the remote parking lots. V. GENERAL DESCRIPTION/PROJECTIONS OF EXPECTED IMPACTS ON PARKING 1. If current parking requirements are maintained Even with the current stringent parking requirements some expansion and intensification of the downtown area could be expected. If recent trends continue, it will mostly consist of intensification of the use of existing buildings, by changing from retail to restaurants or coffee houses. These changes are allowed through approval of parking plans, and are not being required to provide more parking to compensate for the intensification. Any other expansion (which given current trends will not be substantial in the foreseeable future) will be required to provide parking to compensate for the increased square footage. As such, it is projected that only a moderate increase in the intensity of uses downtown would occur without substantial increase in square footage. This may result in an incremental increase in actual parking demand, but the existing parking ratio 212 square feet per parking space would not be anticipated to increase. Even in a maximum development scenario where a F.A.R. of 1:1 is achieved, since parking generally would have to be required to compensate for expansions 2. With proposed new parking requirements The intent of the new parking requirements is to encourage business growth and increased business activity. While the effectiveness of this approach is debatable, it is reasonable to anticipate that expansions and intensifications will occur and a faster rate than with the existing parking requirements. Thus the maximum development scenario will be reached or approached much sooner than with current parking requirements. If it is reached the amount of square footage in downtown would effectively double. Parking supply would only marginally increase. As such, the parking ratio would increase to nearly 400 square feet of building per parking space. This could obviously be reduced if public parking supplies were increased. AREA 1 ars i on -street parking spaces 4,280 spaces in public parking lots 4406 off-street. park inn spaces 1067 Total Parking Spaces PARKING REQUIRED BY USE 40.571 sq. ft. of office use / 250 sq. ft. = 162 required parking 6, i 53 sq. ft of medical office / 200 sq. ft. = 31 required parking 21 1,394 sq. ft. of retail use / 250 sq. ft. = 489 required parking 67,918 sq. ft , of restaurant use / 100 sq. ft. = 677 required parking 4,950 sq. ft of bar use / 80 sq. ft. = 62 required parking 7,760 sq. ft. of entertainment use / 50 sq. ft. = 155 required parking 3,625 sq. ft. of gymnasium use / 100 sq. ft. = 37 required parking 8,550 sq. ft. of theater use = 171 required parking 85 units of residential use = 199 required parking 17 rooms of hotel use = 17 required parking if a strict interpretation of our parking requirements were applied, AREA 1 woulii require 9,000 pari 1nq spaces, (See attached data) The downtown !s therefore 933 parking spaces deficient. AREA 2 147 on -street parking spaces *369 off-street parking s.paces .516 Total Parking Spaces PARKING REQUIRED BY USE 17 units of residential use = 42 required parking 5,000 sq. ft. of government office use / = 67 required parking 6,580 sq. ft. of library use / 75 sq. ft. = 88 required parking 6,955 sq.ft. of medical office / 200 sq. ft. = 35 required parking 934 sq. ft. of chapel area for mortuary use / 75 sq. ft. = 12 required parking 45, 196 sq. ft, of office use / 250 sq. ft. = 181 required parking 7,279 sq. ft of restaurant use / 100 sq. ft. = 73 required parking 43,646 sq, ft of retail use / 250 sq. ft. = 173 required parking There are a total of 671 parking spaces required by current parking standards. There are currently 516 existing parking spaces in this area resulting in a 155 parking space deficiency. LAND USE CODE A. B. C. D. F. 6. J. K. L. M. N. 0. P. R. V. LAND USE CATEGORY -. Ven. I ier'chantdise/ Dep. Store Food off -Sole (groceries) Food 0n-Sa&P (PeSt.aurant1 Clothing & Acc. (Includes shoes;( Home Appliances/Electronics Building Materials Hobby /Novelty - Gifts/ Jewelry (Liquor 11Personal Services {Fn+ertainmntr Pecreation 1 Soortina Goods/ Gym 10r ice 'Hotel/ Motel 65 units PPsidendtial 57 units Vacant 2 s PER USE i R I 3 1.907; 21 1.272 34 21.592 19 12.0321 �+ 2.535 1 0,632 1 0.632 9i 5.702 2 1.277; 17 10.762 8 S.062 9 5.702 47 29.752; 1.272 SQ. FT. I 60101 3700 70017 34903 4097 4000 1425 154081 4026 14196 32571. 148511 46479 1800 R 3.140 1.452 27.412 13.662 1.602 1.572 0.567 6.032 1.550 5.562 12.757 5.812 18.192 0.002 0.007 0.702 TOTALS 158 100.00R 255483 100.00R ♦. :1.� : •r•. / ♦ ♦ ♦ ti•%titi•tijti ti1..V. ♦e i f•i.;••;1.;•.•f ••• ,:i .+f'+'r,+♦r+_+ •.+r.r�r`r +`f�'St:til~`~'S•t:�i~itii~:ti� Ir `r • r`r'r + r`+.:40{ r•,.,,,.,_,.r 31 Food off -Sale (groceries) food On -Sale (Restaurant) Clothing g: Acc. (Includes shoes) Home Appliances/Electronics Building Materials Hobby /Novelty Gifts,' Jewelry Liquor Personal Services Entertainment/ Recreation Sporting Goods/ Gym Orrice !facant 1.32 21.`bio 12.32 2.65 0.6?; 0.65 5.82 1.3 11.05 5,25 5.82 30.35 762 C C 0 S aottaletam LAND USE I LAND USE * CODE i CATEGORY PER USE C r 1 _, ec 1 r.,i:u Off. C. ,,..erieS: 1 nI C . U. F. G. .1. K. L. M. 0. k. V. Fond 0o-5elp rrpgti,rant. 1 Llothlna / Accessories Hulot Appiiani:e5 r' Eiectrunii:5 Building 1'"i.terial (?ifts / .Ipwplru Liquor Per stinal SelviLt$ Entertainment Recreation Office Residential vaLant 1? TOTALSI f SQ. FT. 7. n ono L.VtIV 1 1 27°7 41 5.63% 1 1.41io 1 4 t f : 11 u 7 7 F57 11 1.41% 13 10.31% 1 1,41 35 50 70% units I 0.00% 2 2.62/0 71 1.0011 nn`C v- J 10405 .0u onn Jv•� 3,41 ft 1938 13451 +Ann 39075 3'000 893691 Foud Orf-3uie (groceries) 1,,b$1 Food On -Sale (rt5i.gur>!rnt) C!othinry / AccBeSnries ET, Home Appliances / Electronics rill Building Materials • rifts .' ..1e+�.e1r•.i Liquor lth Person& bervlces 110 Ent?rtminnnent) R.rreltien m Office fil vacant n AAO) Q )10 11.'1% + +nm 4_IV 43 72 0.00% i (3.95 01 1.0011 T C L i?OLICIE.S (ZoM 114E GF-R-TIFIeD f4ST16‘1— LAND VSE. PLAN1 -3- III. Parking Access Summary A. Statement of Philosophy To preserve and increase, where feasible, residential, commercial, and general public parking within the Coastal Zone. B. Goals and Objectives 1. To provide adequate residential parking. 2. To maintain adequate parking space for both visitor and shoppers. 3. To provide easy access to work-related parking for merchants. 4. To maximize the safety and accessibility of parking while minimizing noise, traffic congestion and negative visual impacts. 5. To provide an equitable distribution and allocation of parking resources. C. Policies and Programs Hermosa's particular history of development is reflected in the following policies and programs. Policies have been divided into those policies that are now in force and currently supported by codes and ordinance and those policies that the City should consider for enactment. 1. Existing Policies and Programs Policy: That the City should not allow the elimination of existing on -street parking or off-street parking spaces within the coastal zone. Future residential and commercial construction should provide the actual parking necessary to meet the demand generated. -4- Program: Current City Building Codes and Ordinances support the current policy Two on-site parking spaces are required for each residence that is constructed, with an additional guest space provided per every three units constructed. Replacement of parking spaces is mandatory for all new developments in which on -street parking spaces are eliminated or the total number of on -street parking spaces are reduced. Policy: That the City should control congestion through the granting of parking permits through an allocation plan which reflects actual need and supply. Program: The City has enacted a permit plan to control parking congestion. Permits are available to both residents on a long-term basis and non-residents on a short-term basis. Program: Free parking will be provided to beach visitors on the railroad right-of-way. Policy: That a separation of long-term (beach user) and short-term (shoppers) parking be created in the downtown area to provide adequate and flexible number of parking spaces for commercial demand. Program: A study is being done by the VPD to develop a downtown parking plan. Program: The manner in which time is purchased in each of the downtown parking lots determines how the lots will be used. Policy: The City has enacted the Parking & Improvement District to determine the best use of revenue funds for the downtown district which will be recommended to the City Council. The proposed uses are for acquisition, construction, or maintenance of parking facilities for the benefit• of the area; decoration of any public events which are to take place in public places in the area; furnishing of music in any public place in the area and the general promotion of business activities in the area. -5a - Acceptance of in -lieu fees for parking mitigation shall be geared to a threshold limit on the increased parking deficit. This threshold limit shall be established at 100 spaces greater than the existing deficit of 76 spaces in the VPD. iv. Accurate records shall be maintained regarding all parking spaces available in the City. The City may designate the VPD or its successor agency to maintain an accurate record of spaces within its jurisdiction. At such time as the threshold limit has been reached, the City shall embark on a program to reduce the parking deficit below the threshold limit. Policy: That the city has the responsibility to insure the safety of its citizens by removing vehicles which are parked in illegal parking spaces and may pose a threat to the safety of its citizens and/or guests. Program: Within the Motor Vehicles and Traffic Codes of the City and the State, specific regulations have been outlined for curbing violations regarding illegal parking of vehicles 2. Future Policies That the City should investigate and, where feasible, enact the following policies. Policy: City should consider land donations or equivalent for parking as part of a condominium conversion. Policy: City should consider establishing a fee in lieu of providing additional parking on-site for curb cuts. Policy: That the City should investigate the possibility of lease or purchase of parking lots dispersed throughout the City so as to minimize the impact on the parking demand to the City and its residents. Policy: City should examine the current status of public lands leased and the rents received. Program: All new buildings or additions to existing buildings within the Vehicle Parking. District (VPD) No. 1 are currently required to provide parking in a ratio of one (1) space per two hundred fifty (250) square feeet of commercial uses. In lieu of providing space on-site for new construction, development projects will deposit in the VPD No. 1 improvement Fund, one thousand five hundred dollars ($1,500.00) for each required space not provided. This one thousand five hundred dollar amount is to increase in line with consumer price index percentage for construction in the Los Angeles-Long Beach SMSA starting with a base from January 1, 1980. This program is to be re-examined by PAID and/or the VPD in order to ascertain placing a limit on the amount of dollars or parking spaces to be granted in the future. The following policies shall apply in the admini- stration of the VPD program: i. _ New commercial development or expansion' or intensification of existing commer- cial facilities shall be permitted only if the applicant on such a project has committed himself/herself to participate in a program which would function to provide parking spaces on site, in the . amount of 1 space per 250 sq. ft. of commercial area. With respect to restau- rants and other uses which generate greater than usual demand for parking, the LUP shall specify: additional miti- gation measures such as bicycle parking spaces or additional off-site parking within a convenient distance and the like. Exceptions may be made for small restaurants or other uses that do not operate during peak parking demand periods which would assure that beach parking/access in the commercial area would not be impaired. Such a program shall assure that the number of parking spaces available to beach users after the development is completed is equal to or greater than the number of spaces avail- able prior to the development. ii. If physical constraints limit the provi- sion of commercial parking spaces on site, the applicant shall commit himself/herself to a program of mitigation for the number of parking spaces not provided. Such a program shall be the payment of in-lieu fees to the Vehicle Parking District (VPD) or its successor agency. - �3 OTION by Comm. Merl, Seconded by Comm. Oakes, to make the FINDING that the intent of the origi I hearing was being followed and APPROVE this item, subject to review and approvalby the City Attorney to assure this action may be taken. AYES: Cord s. Marks, Merl, Oakes, Suard, Chmn. Di Monda NOES: None ABSENT: . None ABSTAIN: None Mr. Schubach stated the applicants could contact the Plating Dept. tomorrow, to which they agreed. MOTION byComm. Merl Seconded byChmacknowledge ohda, to that the current ordinance does not adequately address this type o ituation ander quest a Resolution of Intent to study the ordinance to enable a study of the tire -issue; looking at requirements for the older residents and determine fairness for both the, pplicants and the City. AYES: Comics Maris, Merl, Oakes, Suard, Churn. Di Monda NOES: one ABSENT- None ABS N: None REARINGS (continued) 12. SS 93-2 -- SPECIAL STUDY OF DOWNTOWN PARKING Staff Recommended Actior,: To initiate text amendments. Mr. Schubach stated Staff had provided the additional requested information to the Commission. He stated studies were conducted, resulting in text amendment Resolution of Intent recommendations, detailed by Mr. Schubach. The Commissioners discussed with Mr. Schubach the requirements and applications of the various recommendations. Churn. Di Monda invited public input at 10:13 p.m. Jerry Newton, 412 Circle Drive, Parking Commissioner, first addressed Item 1.B., stating his understanding was the intent was to exempt buildings floor area ratio, both existing and new. He stated the existing parking requirements must be brought up to Code and requested this item be reviewed. He felt the issue was a business one, noting lack of business was the problem; not lack of parking. He requested the process produce public hearings that would examine, review and study whether or not any P.C. Minutes 7-6-93 change in the downtown business use should trigger a change in- the parking requirements. He requested that under Text Amendments, Section I, consideration be given to the creation of a downtown parking district and consideration to the fact that the downtown area is a unique parking area, detailing the parking requirements. Items 2.a.and 2.b. addressed parking fees, which are written into the current lease, current until July 1, 1996. He suggested a parking structure be studied to determine feasibility in the downtown area, which probably should have a three-year time line. He commended the Planning Dept. for the important first step that had been taken. He stated the current parking lots had been restriped and more spaces added. Mr. Newton stated on-site parking in the downtown area was not possible and the fiction of in -lieu parking fees should be eliminated. He recommended planning toward parking structures on lots A and C. Mr. Schubach clarified that Items B and D worked in conjunction with each other and explained how they would function. Dean Nota, Chairman, Downtown Improvement Board, noted that parking was a fundamental part of the RUDAT study. He stated the Board was pleased that Planning had addressed this study. He discussed Items 1.B and 1.D., noting the older downtown buildings should be maintained, discussed the - -- development pattern of the downtown area and thought many older buildings should be preserved; not destroyed. He felt Item 1.B. did not really make sense as it related to new buildings and should be clarified. He felt care should be taken in changing the current rate structure (Items 2.a. and 2.b.)., in that the lots were to serve the businesses. He observed that the requirement of new structures having three parking spaces should not be included in this document, noting residential parking or commercial overflow parking problems cannot be solved on the backs of residential developments. He explained the realities of residential zone requirements, noting the completely different type of development and voiced his opposition to this item. Churn. Di Monda opened Commission discussion at 10:34 p.m. Comm. Suard felt fairness was necessary in terms of old and new buildings; parking requirement equal treatment. The cost of parking should be shared and the new buildings should have the same benefits as the older ones. He felt a reasonable, annual in -lieu fee could be incorporated, paid by both new and old building property owners, Item 1.D should use an absolute figure, Item G is too onerous for condominiums or apartments, 2.A. the parking lot fee should be consistent throughout the year, 2.E. needs to have a lower fee on a pay-as-you-go basis, the feasibility of a parking structure needed to be determined and a portion of the in -lieu fees applied toward that study and structure, 2.H. reduce the number of parking meters accommodating the parking permit within the downtown area and'include a boundary map of the "downtown area". - Comm. Oakes felt the downtown parking area should be examined geographically, proceeding based on the availability of parking. She felt Dusty's parking lot should be included and more definition should be given in order to encourage new businesses. She felt Item 1.D. needed further investigation in terms of parking needs. P.C. Minutes 7-6-93 Chmn. Di Monda felt Item 1.B. should be clarified that it does include the existing buildings, expressed concern relating to the density addressed by 1.C., bicycle rights can: be handled by a C.U.P., three parking spaces are not needed and noted there were a limited number of parking spaces and exemption of parking resulted in cars being parked on the street. He suggested that residential nonconforming remodels of 25% or more meet current parking standards. He supported elimination of the window stickers for new development. After further discussion, a MOTION was made by the Commission to clarify the report items and: Item 1.G. Delete from this document Item 2.A. & B. Delete Item 2.C. & D. should remain Item 2.E. retain, but change to include a non -punitive monthly, reasonable in -lieu fee Item 2.F. shall remain Item 2.G. retain, but review the community center, former church site including private property (behind Besties'). Item 2.H. Study this item further and bring back to the Commission, to include how the preferential parking functions, why it was put into place, further details. No objections, so ordered. $TA'F ITEMS (continued) 13.c. Planning Department Activity of May, 1993. RECEIVE AND FILE 13.d. Memorandum regard meeting. g Planning Commission liaison to July 13, 1993 City Council Churn. Di Monda felt the advertise - nt was misleading and requested it be reviewed. RECEIVE AND FILE 13.e. Tentative future Planning Commission agen RECEIVE AND FILE 13.f. City Council minutes May 20 and June 8, 1993. RECEIVE AND -FILE COMMISSIONER ITEMS Comm: %;arks asked status of the pier project. Chmn. Di Monda stated it would be finalized tomorro and ailed this coming Saturday. P.C. Minutes 7-6-93 Ilonorable Chairman and Members of the Hermosa Beach Planning Commission June 29, 1993 Regular Meeting of July 6, 1993 SUBJECT: DOWNTOWN PARKING STUDY LOCATION: DOWNTOWN / CITYWIDE INIATED BY THE PLANNING COMMISSION PURPOSE: STUDY / EXAMINE DOWNTOWN PARKING REQUIREMENTS Recommendations: Staff recommends the following: 1. Initiate Text Amendments by adopting the attached resolution of intent for the following recommendations: A. To reduce parking requirements in the downtown. The new parking standards could be 65-75% of the current code requirements for commercial establishments based on the transportation mode study. B. Exempt buildings with an FAR's of 1:1 or less on lots 10,000 square feet or less. C. To provide incentives for private construction of parking structures on private, property, involving land use incentives such as density bonuses but not bulk incentives such as height variances. D. To allow more "intense" commercial uses to locate into commercial properties if the required spaces over and above the parking requirement for the previous use can be provided, subject to discretionary review by the Planning Commission. E. Require bicycle racks / facilities for all new development. F. Exempt small restaurants or other uses that do not operate during peak parking demand periods. G . Require new residential development to three (3) parking spaces per unit. 2. Recommend the following to the City Council by minute order: A. Lower the parking lot fees to about half of the current summer peak demand rate to be more competitive with on -street metered spaces. B . Revise the validation program to allow for a minimum one hour validation rather than the current 30 minutes. C. Assist future "intense" use applicants to identify potential methods of satisfying the parking requirement from land use intensification, including off-site shared parking and tandem parking, subject to discretionary review by the Planning Commission. 12 —��_ C D. Explore joint venture between Manhattan, Redondo, and Hermosa Beach for an electric trolley fixed route system. E. Provide the in -lieu fee from parking revenue for qualifying businesses and create a trust fund which would ultimately be used for a parking structure. F. Create a Capital Improvement Program for providing public bicycle racks throughout the downtown. G . The 1984 Parking Structure Study be restudied to focus in on the downtown and not include the Community Center. Also update the expendtures and revenues to todays dollars. H . Reduce or eliminate the number of preferential parking passes per unit as for new development with required on-site parking available. In addition, the preferential fee could be increased to better reflect the cost of a public parking space. Background: The Planning Commission at their March 16, 1993 meeting approved a resolution of intent to study methods of reducing parking requirements and lower the in -lieu fee for commercial properties located within the Vehicle Parking District. The Planning Commission at their April 6, 1993 meeting reviewed Part I of a downtown parking improvement strategies report. Staff was instructed to collect additional data. The Planning Commission at their May 18, 1993 meeting received and filed a memorandum regarding revenue generated from yellow meters and a 1984 parking structure feasibility study. Analysis: Staff has formulated the above recommendations based on the following attachments: a. Draft Downtown Parking Improvement Strategies b. Excerpts from the Draft 1993 Land Use Element - Parking Vis -A -Vis Land Use 1. Parking Demand Studies 2. 1990 Market Study c. The 1984 Feasibility Study for Lot B and Community Center Parking Structures d. Excerpt from Manhattan Beach's Draft Local Coastal Program e. Excerpt from Hermosa Beach's Certified Coastal Land Use Plan f. Excerpt from Hermosa Beachs Circulation, Parking, & Transportation Element g. Santa Barbara electric trolley information h. Excerpt from the 1990 Housing Element Staff would like to remind the Planning Commission that adoption of any of these recommendations will require amending the Zoning Code and the Certified Land Use Plan and will require Coastal Commission approval. In addition to the attached studies staff was instructed to research the number of parking spaces in the downtown parking lots. There appears to be an increase of 67 parking spaces. Please refer to the table below for the parking lot data. Field Survey Conducted Lot A - 119 Lot B - 44 Lot C - 135 Lot D - 20 Lot F - 20 Lot H - 10 348 Total PARKING LOT INVENTORY on 6117193 Location llth St &Hermosa Ave. Behind Bijou Theatre 13th & Hermosa Ave. Adjacent to Besties Behind Biltmore Site Behind Beach Market Aerial Photos Flown on 6130186 Lot A - 101 Lot B - 40 Lot C - 101 Lot D - 20 Lot F - 20 Lot H - Non Existent 282 Total Please refer previous attached reports for further clarification and explanation. Michael Sc ubach Planning Director Attachments Lindsay L. Hirsh Planning Aide 1. Resolution of Intent to Initiate Downtown Parking Related Amendments 2. Draft Downtown Parking Improvement Strategies 3. Excerpts from the Draft 1993 Land Use Element - Parking Vis -A -Vis Land Use 4. The 1984 Feasibility Study for Lot B and Community Center Parking Structures 5. Excerpt from Manhattan Beach's Draft Local Coastal Program 6. Excerpt from Hermosa Beach's Certified Coastal Land Use Plan 7. Excerpt from Hermosa Beachs Circulation, Parking, & Transportation Element 8. Santa Barbara electric trolley information 9. Excerpt from 1990 Hosing Element 44,z ATTACHMENT A DOWNTOWN PARKING IMPROVEMENT STRATEGIES Downtown Hermosa Beach has a long-standing reputation for public parking shortages, particularly during the warm weather tourist months (roughly from April through September). Both beach visitors and local merchants have registered complaints of inadequate parking supplies and overzealous parking enforcement. While the City's commercial parking requirements are fairly representative of most modern standards (one space per 250 gross square feet of general retail space, one space per 100 gross square feet of restaurant space), the historic downtown subdivision and development practices has restricted provision of off-street private parking spaces (approximately 62% of the total 1,067 downtown parking spaces are public on -street and public parking lot spaces). The existing commercial parking regulations have had the unintended effect of inhibiting the expansion of commercial space rather than enhance the private parking supply. Despite the popular perception that peak demands exceed the downtown parking supply, the discrepancy appears to be more closely related to code requirements than observed demand. As noted in the Land Use Element under Table 3 of the Parking Vis -A -Vis Land Use Section (p. 87-8), the parking requirements for all existing downtown commercial land uses would total 2,372 private off-street spaces, which is 1,305 spaces more than the present 1,067 space supply (containing only 406 private off-street spaces). By the City's zoning code, downtown provides only 45% of its required parking supply. However, a downtown walking survey conducted from July 22 through August 1, 1992 found that while on -street parking demands were at or near full capacity on weekdays and weekends, off-street parking areas were surprisingly underutilized,particularly public parking lots (p. 84-6 of Land Use Element). On the surface, the survey results could be interpreted as indicating that the downtown parking supply is more than adequate for existing demand. However, these survey results also raise a number of troublesome questions. These issues, mentioned on p. 86 of the Land Use Element, are worth re-emphasizing: - Are metered on -street parking spaces preferable to shoppers and beach visitors due to lower cost? - Are the public parking lots so expensive that shoppers and beach visitors prefer to search for on -street spaces in the residential areas, even if it results in a considerably longer distance to the intended destination? - Are the public parking lots so expensive that some shoppers and beach visitors are discouraged from even patronizing downtown, thereby artificially creating the impression that downtown has an adequate parking supply even during peak summer months? ( tdmtaila Are downtown patrons taking advantage of the parking validation program? Do businesses let customers know they can get validation? These questions cannot be fully addressed without further study into the various factors regarding the downtown parking supply, e.g. code requirements, parking lot fees, parking supply and charges at competing beach shopping districts. It is clear that these factors need to be examined in the context of alternative approaches. POTENTIAL PARKING STRATEGIES There are basically three general types of methods for implementing revisions/improvements to the downtown parking situation: (1) operational changes; (2) physical improvements; and (3) code revisions. Operational changes could involve such measures as arranging for restriping existing parking lots to create more compact spaces or encouraging public use of private parking spaces during non -business hours. Physical improvements would mostly involve construction of new parking facilities, such as parking structures on the existing VPD lots. The greatest potential for change involves code revisions, such as preferential parking program amendments, parking lot fee changes, or in -lieu fee revisions. Revise Downtown Parking Requirements The downtown commercial district could be subject to its own special parking standards. For example, Manhattan Beach allows for reduced parking requirements in the Central Downtown (CD) zoning district. For building sites equal to or less than 10,000 square feet, there is no parking requirement if the floor area ratio (FAR) does not exceed 1:1, with the general commercial parking standards enforced only for the excess floor area over the 1:1 ratio. For building sites greater than 10,000 square feet, the parking requirement is determined by first excluding 5,000 square feet from the buildable floor area and then calculating the required number of spaces. Also, the Planning Commission may approve a use permit that allows less than the code required number of spaces for any location in Manhattan Beach if the following findings are made: (1) the parking demand will be less than the code requirements; and (2) the probable long-term occupancy of the structure, based on its design, will not generate additional parking demand. This use permit provision is essentially the same as the Parking Plan provisions in Hermosa Beach's zoning ordinance. However, it must be noted that the Coastal Commission approved Manhattan Beach's plan of no required parking as noted above, based on the higher amount of public parking available. Adopting regulations of this nature are obviously related more to promoting business development/expansion than parking supply expansion. In its 1990 Downtown Parking Study Update, the Manhattan Beach Public Works Department notes that while the general commercial parking requirements are too stringent for - 2 - -51-- yap `�A downtown parking demands (the actual downtown demand was calculated to be only 69% of what would be required if the general commercial parking requirements were applied to downtown), the existing reduced parking standards "perpetuate the parking deficiencies by allowing certain buildings to be constructed and businesses to be operated without providing for the parking needs." This report concludes that a compromise strategy would be more appropriate for downtown, and recommends a special set of parking standards for downtown formulated at 50-75% of the standard code requirement. Revise In -Lieu Fee The City presently allows payment of an in -lieu fee for all new commercial construction that cannot meet the parking requirement. This program is a Coastal Commission requirement if the City wants to allow development without parking. This fee, originally set at $1,500 per required parking space in 1980 and allowed to increase with the consumer price index, is now at $8,107 per required space as of December 1991. Payments into this program have been practically nonexistent. The Manhattan Beach downtown in -lieu fee program, which is set at $18,577 per required space, has had no private sector participation to date. While the intent of the in -lieu fee program is commendable, the practical reality is that business interests will simply choose to apply fora Parking Plan to reduce the parking requirement. The aggregate Parking Plan fees (application fee, environmental assessment, LA County Fish & Game fee, and 300 foot radius noticing) totals to only $1,716.50, which represents about only 21% of the in -lieu fee for just one space. The current City in -lieu fee represents a small percentage of the actual cost of a parking space, which is about $20,000-25,000 including land acquisition costs. Lowering the in -lieu fee could eventually obligate the City to construct additional parking spaces, pursuant to the Local Coastal Land Use Plan, with severely inadequate funding, or prohibit any new development until funding is available. A method of providing in -lieu fees would be for the VPD to set aside a certain amount of money for each space needed by proposed businesses. The Coastal Commission does require that after in -lieu fees are paid for 100 parking spaces, these 100 spaces must be provided. Construct New Parking Facilities Various City studies throughout the years, including the Parking Element and proposed Land Use Element, have recommended the construction of a public parking facility in the downtown. The potential downtown locations and funding mechanisms, including the 1987 proposal by Ridgemont Parking Systems, were discussed in the Land Use Element (p. 99-101) as follows: "While the City could choose among any of the public parking lots around the downtown, the Civic Center parking facilities, or the Community Center lot for a parking structure site and thereby avoid property acquisition costs, C:. pt the City would still face substantial construction costs without private sector participation. The primary obstacle to this approach is the current City budget situation, which has constrained spending even for regular municipal operations. The current financial condition of the City renders public financing infeasible without private sector participation or resorting to mechanisms that have been politically unpopular, e.g. special assessment districts, redevelopment. Although the City is not presently in a position to fund a parking structure, it is still worthwhile to consider the level of operating revenues necessary to support this type of construction. A study prepared by Economics Research Associates (ERA) in 1986 indicated that a City financed parking structure could be financially feasible under certain conditions. This report states that based on a parking demand analysis, which included downtown and Plaza Hermosa employees, and a parking rate of $0.25 per half-hour, the level of earned income would be sufficient for debt service on 275 parking spaces. Two alternative parking structure concepts were then analyzed, based on the assumption that supplemental funds would be provided from the City Parking Fund. Alternative A would provide an estimated 390 spaces in a partially subterranean structure at a total cost of approximately $3.3 million, while Alternative B would provide 440 spaces in an all above -ground structure for about $3.2 million. The resulting annual debt service would be $327,000 for Alternative A and $309,000 for Alternative B, requiring a first-year Parking Fund subsidy of $154,000 for Alternative A and $136,000 for Alternative B. Although ERA concludes that a Community Center parking structure would be feasible, this conclusion is based on generous revenue assumptions. For instance, it is assumed that revenue from parking meter violations would be sufficient to provide over one-third of the parking structure operating revenues. In addition, monthly permit revenue was projected on the basis of $25 per permit per month, which considering that this study is in 1986 dollars, could be considered excessively high in comparison with other parking options. Since construction financing is the single largest constraint to providing a public parking structure, a more realistic approach would be to allow a private interest to fund the construction. This type of arrangement typically involves leasing public property to a parking management company in return for allowing the company to build and operate the structure pursuant to a lease agreement. In 1987, Ridgemont Parking Systems (RPS) prepared a downtown parking structure proposal based on a "parking privatization" financing vehicle. RPS proposed to manage by contract downtown Parking Lots A, B and C for a period of 30 years. As part of this management agreement, RPS would finance, construct and operate a three-level, 450 car parking garage on Lot C. This agreement would also require RPS to upgrade and operate Lots A and B. The contract would be in the form of a lease agreement in which RPS would pay to the City a $100 per year in base rent and a percentage of the gross parking revenues it collects above a base revenue figure of $900,000 after the fourth year. In return, RPS would also receive a percentage of all fines levied on parking violations that occur on the subject properties. At the expiration of the 30 year lease, title would return to the City, lien free. This proposal was forwarded to the City Council in 1989, at which time it was received and filed. Some publicly owned undeveloped properties have locational benefits for use as a parking lot/structure, but are restricted in use potential. The Greenbelt open space strip between Valley and Ardmore is restricted in public parking use to the existing paved area on Valley Drive. The Biltmore site, barren since the hotel demolition approximately 25 years ago, has been redesignated to Open Space as the result of an initiative approved by local voters in November 1992. City acquisition of private property would be a potentially expensive and unnecessary approach. With the availability of publicly owned parking lots, the additional expense of land acquisition is not justifiable. The other possible approach to increasing the public parking supply would be to encourage commercial development that includes a parking lot/structure open to the general public. As mentioned above, most commercial properties are limited in proportions and are under separate ownership. Of the few commercial properties large enough to support a commercial development with a parking structure, the property at the northwest corner of Pier and Manhattan Avenues is probably the best known candidate. A vacant site located adjacent to this corner property on Manhattan Avenue is presently the subject of a Chamber of Commerce economic feasibility study. The City's ability to offer various land use incentives for private construction of public parking facilities is to some extent limited. The recent trend in the City has been oriented toward reducing building mass and bulk, as demonstrated by the November 1991 voter initiative to lower commercial building heights (Proposition I), which passed by nearly a two -to -one margin. Given this context, it may be difficult to justify granting one development a building density bonus when other developments are being scaled back. However, land use incentives, such as allowing mixed uses on a parking structure site, could be considered." Downtown District Override Fee Manhattan Beach presently charges all downtown businesses an 80% override fee on their annual business license taxes. This fee, known as the 80% Downtown District Tax, is held in a special City account that may only be used for downtown maintenance expenditures such as parking meter replacement, street cleaning, and streetscape maintenance. This annual fee may not exceed $500 per business license. A similar type of override fee cold be used for this City as a source of parking improvement funds. An override fee should be studied with caution, however, since this could have more negative consequences in terms of potential business flight than beneficial parking revenue enhancement. Revise Preferential Parking Program The preferential parking program, which rightfully provides some relief to local residents competing for a limited supply of on -street parking spaces, has the unfortunate side-effect of reducing available on -street spaces to downtown patrons. This conflict is not particularly significant except for the peak summer months, when just the perception of severe parking shortages can discourage downtown patronage. This situation could be alleviated by eliminating the preferential use of yellow meter spaces during peak demand months, e.g. May through September, for designated areas in and around downtown, e.g. Hermosa Avenue between 8th and 15th Streets and Manhattan Avenue between 10th and 14th Streets. In addition, the preferential permit fee could be increased to better reflect the cost of a public parking space. Further, as new development occurs with required on-site parking, the number of parking permits could be reduced or eliminated for that particular resident. Shared and Off -Site Parking Facilities As mentioned in the Land Use Element, shared parking would permit more, businesses to meet current parking needs. The possible options for shared and off-site facilities were analyzed on p. 96-8 and p. 105-6 of the proposed Land Use Element, as provided below: "Shared parking facilities is a concept that is commonly used in dense urban areas. In shopping centers and other multi -tenant commercial developments, shared parking can adequately accommodate parking demands since the combining of land uses results in a demand for parking space that is less than the demand generated by the individual commercial uses. This condition is typically the result of two factors: 1. Variations in the peak accumulation of parked vehicles which results from different peak parking demand patterns for the land uses served by a shared parking facility, e.g. general retailers with mid-day peak demands sharing parking spaces with restaurants that have evening peak demands. 2. Relationships among land uses sharing parking facilities which would encourage shoppers to patronize more than one business on a single trip, e.g. visit grocery store, apparel shop and video store in one trip. oak Shared, or common, parking facilities are permitted with the approval of a parking plan by the Planning Commission under Section 1154 of the zoning code. The provisions of this section are intended for two or more uses when one or more of these uses will "only infrequently generate use of such parking area at times when it will ordinarily be needed by the patrons or employees of the other uses(s)." Factors such as the location, accessibility, and intended land uses are all taken into consideration for each parking plan application for sharing parking facilities. For a shared parking facility to adequately serve all participating land uses, the peak demands for the individual uses must occur at different times of the day. The typical peak parking demand periods for the various types of commercial land uses are as follows: Land Use Office Retail Period of Peak Demand Weekday Weekday Weekend Hotel/Motel Weekday Weekend Restaurant Weekday Weekend Entertainment Weekday Weekend - Daytime - Daytime - Daytime - Evening - Evening - Evening - Daytime and Evening - Evening - Evening Given a mix of land uses sharing a parking facility, certain land uses could potentially reduce their parking requirement by as much as the following percentages: Land Use Retail Hotel/Motel Restaurant Entertainment Percentage of Required Parking 60% 75% 50% 40% A theater, for example, could provide just 40% of its code required parking in a shared parking facility. A parking demand reduction schedule assumes that none of the spaces would be reserved for any particular use(s) on a 24 hour basis. Office uses are not included in this parking reduction schedule since this parking demand is employee -generated and would therefore remain at full peak demand during regular office hours. Most of the drawbacks to shared parking relates to the size, location, and operating characteristics of a particular facility. The facility must be large enough to adequately r accommodate, at a minimum, the reduced parking demands for all permitted and/or anticipated users. The facility should be in close proximity to all users, which is generally interpreted as within 500 feet of the users. A public parking structure intended to serve an entire commercial area, e.g. downtown, would probably not be able to meet this requirement. For this reason, a public parking facility such as a downtown parking structure is more appropriate as a general facility intended to augment existing parking rather than a shared parking facility for specific uses. Shared parking arrangements work best for a specified number of land uses located close to a facility that can adequately accommodate the highest aggregate peak demand period for all uses. Potential difficulties related to the operating characteristics of shared parking facilities involve the following issues: 1. Ownership of the shared parking facility. If the facility is located off-site from the land uses it serves, many communities require common ownership of the properties containing the parking facility and the land uses it serves. Alternatively, the owner of the parking facility could enter into a legal agreement with the City assuring the continued availability of the parking facility for the intended uses. 2. Protection of rights to use shared parking facilities. This would probably require a legal agreement among the participating businesses authorized to use the facility for employee and/or customer parking. 3. Sharing of maintenance costs. Again, this would probably require legal agreement among the participating businesses to set up a maintenance fund and specify the contributions from each participating land use. 4. Changes in property ownership, land uses, or hours of operation for existing businesses. Some provision should be made in the legal agreement that would restrict use of the shared parking facility to certain types of uses. If a future use intensification is proposed, the property owner would be required to obtain additional off-street parking space or a new parking plan approval prior to commencement of the new use." "Allowances for shared parking facilities would permit more businesses to meet current parking standards by utilizing off-site facilities. For commercial areas with small, scattered private parking lots, such as the Aviation Boulevard and Pacific Coast Highway corridors, some existing =,Ys!fr FL'�i_� lots may be utilized by off-site businesses. For the downtown and Pier Avenue corridors, current conditions would require the construction of a parking structure to accommodate increased demand from land use intensification and/or strict enforcement of current parking requirements on existing businesses. It is important that any off-site parking facility be in a location that will adequately serve the targeted land uses. In making this determination, the following factors should be considered: 1. Proximity of the off-site parking facility. A generally accepted rule -of -thumb is that the facility should be within 500 feet of the properties. 2. Ease of pedestrian access to the off-site parking facility. 3. The type of commercial uses the off-site parking facility is intended to serve. For example, off-site parking would not be appropriate for high turnover uses such as fast food restaurants. It may also be inappropriate for supermarkets and other retail uses that are heavily dependent on convenient automobile access. Shared parking arrangements, both on-site and off-site, offer a great deal of flexibility for providing adequate parking space. The specific provisions could vary considerably depending upon the size and location of the facility and the uses it is intended to serve. A shared parking facility intended to meet the code requirements for a few specified businesses is better suited for new construction where the property can adequately support both a parking structure and retail space. Given the small dimensions of most commercial properties in the City, new construction of this magnitude would require lot consolidation or, less likely, a height variance. Overall, the advantages to shared parking arrangements for new construction are significant enough to warrant flexibility in code requirements by permitting a reduced parking schedule for certain types of uses. For existing uses on properties with inadequate parking space, it would probably be difficult to find a parking facility location close enough to the intended uses to justify limiting the facility to those specific uses. This is particularly true in the downtown and the Pier Avenue corridor. The most appropriate use for any new parking facility in these commercial areas would be a general public facility serving the entire area. Shared parking for either an on-site or off-site facility within 500 feet of the intended uses is generally more suited to new commercial development along the Pacific Coast Highway and Aviation Boulevard corridors." • (or- aguii Revise Parking Standards for Changes in Intensity The Land Use Element considers several alternatives to current City policy regarding the intensification of commercial properties, including the enforcement of only the additional required number of spaces resulting from intensification, thereby creating no additional negative impacts to the downtown parking supply. This issue was addressed on p. 107-8 of the proposed Land Use Element as provided below: "Under current City parking policy, if a business vacates a commercial lot with inadequate on-site parking space, the same type of commercial use, or a different commercial use with a parking requirement equal to or less than the previous use, may subsequently occupy that location and retain the parking exemption. However, if a more "intensive" use is established (defined as any use with a greater parking requirement), the new land use must provide all code required parking. The justification for this practice is that since the City is already deficient in code required parking, allowing an exemption for more intensive uses would just exacerbate the situation. Unfortunately, this policy has an inhibiting effect on local economic development by restricting commercial properties to a limited selection of potential uses, e.g. former Mrs. Gooche's property. This situation is prevalent throughout the downtown and Pier Avenue corridor properties, and may also be found in scattered locations throughout the Aviation Boulevard and Pacific Coast Highway corridors. Among the possible alternative approaches to the current policy on more intensive uses, the City could consider the following options: 1. Extend the parking exemption for substandard commercial lots to all uses permitted for that zoning district. This is based on the belief that the parking exemption should be for the property rather than the type of land use, since the deficiency results from inadequate lot dimensions. While extending this privilege to more intensive uses is positive from a business development perspective, the potential for negative parking and circulation impacts would be greatly increased and would most likely be prohibited by the Coastal Commission. 2. Rather than requiring a more intensive use to fully comply with current parking standards, enforce only the additional required parking resulting from the land use intensification. Although a parking deficiency would still exist, there would be no additional negative impacts on parking demand. This option acknowledges that businesses should not be penalized for locating to substandard commercial lots, while also preventing any increases in ( parking impacts. This approach may be acceptable to the Coastal Commission. 3. Retain current City policy on more intensive uses, but extend in -lieu fee district boundaries. This would primarily apply to properties along the Pier Avenue corridor, since most commercial properties in this area do not have on-site parking. Allowing more intensive uses to pay in -lieu fees would give these uses the opportunity to locate on substandard lots, and also provide contributions to the parking structure fund. However, this approach may only be effective if the in -lieu fee is either substantially reduced or spread out through a multi-year payment schedule. The current fee of $8,107 per required parking space appears to be cost prohibitive for nearly all local businesses. This action would also require Coastal Commission approval. The current policy on more intensive uses, which effectively reduces the market value of old substandard lots, discourages local economic development and should be revised. Extending the parking exemption simply worsens local parking problems, and the in -lieu fee program, if not substantially revised, is too expensive for small business participation. Requiring a more intensive use to provide for only the additional number of spaces above the previous parking requirement may be the most fair approach since it addresses the increased parking impacts." Additional Metered Parking Spaces Installing meters in existing parking spaces could serve to enhance parking revenues and encourage greater parking space turnover. Since most public parking spaces are either already metered or subject to fee charges, i.e. VPD Lots, the options would be limited to facilities such as the City Hall or Community Center lots. Metering the City Hall lot would require amendment to the Preferential Parking Permit program with the Coastal Commission, and may be approved in conjunction with reducing parking permits to residents. Another option would be to meter the existing VPD lots and amend the Preferential Parking Permit program to allow permit holders and the general public equal access on a first-come, first -serve basis, except during the peak summer months when permit holder access should be restricted. Under this scenario, which has also been recommended in the Manhattan Beach Downtown Parking Study Update, the general public would be required to pay meter fees while permit holders would be exempt from the meter fees and posted time limits. Metering these perpetually underutilized VPD lots would undoubtedly result in greater parking revenues than currently provided by the hourly fees, although it would impact the merchant validation program (parking meters cannot process validation passes). A compromise solution would be to only • z. r partially install meters and provide open access to this portion of the VPD lots, which could represent the portion of the lots unused even in peak demand months (about 15-30% on summer weekends). Reduce Public Parking Lot Fees The observed underutilization of the VPD public parking lots raises the issue of whether these lot fees are too expensive, and perhaps as a consequence, impeding local business development. As discussed on p. 86-7 of the Land Use Element, the validation program does not always eliminate the cost differential of public lots over metered spaces. A more generous validation period, e.g. minimum one hour validated parking from each participating merchant with a minimum purchase price, or a lower parking lot fee, e.g. $1.25 for every hour instead the current 30 minutes, appears necessary to make the VPD lots more attractive to the public. After -Hours Public Parking in Private Lots Evening and weekend downtown parking supplies could be augmented if private parking lots were permitted for use by the general public during non -business hours, e.g. Citibank, Rea's Hardware site., The City could potentially offer incentives to businesses that allow after-hours parking lot use, e.g. joint maintenance agreements. New downtown businesses could also be required to allow after-hours public parking. However, the potential liability risks associated with security/law enforcement/damage to private property problems would need to be examined. Restripe Existing Parking Lots The downtown parking supply could also be increased by restriping existing public parking lots to create more spaces. This could be accomplished by creating more compact spaces, realigning the ingress/egress patterns to allow for angle parking, and/or replacing existing motorcycle spaces with auto spaces. This option is a minor consideration, however, since it would probably create only a few additional parking spaces. RECOMMENDATIONS Based on the current downtown economic climate and existing parking demand patterns, the following downtown parking strategies are recommended: Create a new downtown zoning district that incorporates the C-2 development standards and allows for reduced parking standards. These new parking standards could be in the range of 65-75% of the current code requirements for commercial establishments. Alternatively, these new standards could be similar to the Manhattan Beach downtown parking regulations, which exempts buildings with an FAR of 1:1 or less for any parking requirement. This proposal requires Coastal Commission approval. r il#2 - Distribute Requests for Proposals (RFPs) to parking lot management companies, and owners of downtown properties with parking structure use potential, for the construction and operation of a parking structure facility. The City should also formulate potential incentives for private construction of parking structures on private property, involving land use incentives such as density bonuses for mixed use ventures, but not bulk incentives, e.g. height variances. - Investigate potential revisions to the in -lieu fee program to make it more attractive, at least in-kind matching funds from various sources, e.g. VPD, City. Lower the VPD parking lot fees to about half of the current summer peak demand rate to make these lots more competitive with on -street metered spaces. Also, the validation program could be revised to allow for minimum one hour validation passes rather than the current 30 minutes. - Subject to discretionary approval by the Planning Commission, allow more "intense" commercial uses to locate into commercial properties previously occupied by uses exempt from parking regulations if the required spaces over and above the parking requirement for the previous use can be provided. - Subject to discretionary approval by the Planning Commission, assist future "intense" use applicants to identify potential methods of satisfying the parking requirement from land use intensification, including off-site shared parking and tandem parking. p/dntnpkg 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION P.C. 93-12 A RESOLUTION OF INTENT OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO INITIATE A STUDY TO REDUCE PARKING REQUIREMENTS AND LOWER THE IN -LIEU FEE FOR COMMERCIAL PROPERTIES LOCATED WITHIN THE VEHICLE PARKING DISTRICT, AND REVISE THE PREFERENTIAL PARKING PROGRAM WHEREAS, the Planning Commission held a public meeting on March 16, 1993, and made the following findings: A. The historical subdivision and development patterns of the City's downtown commercial district have resulted in many commercial properties that have inadequate dimensions for the provision of off-street parking spaces; B. The application of modern parking standards to commercial properties that were not subdivided to allow for adequate off-street parking areas has hindered the economic revitalization of downtown; C. The current in -lieu parking program for the Vehicle Parking District is so cost -prohibitive that it discourages downtown business development, thereby encouraging applications for parking plans as an alternative means of reducing the parking requirement without providing new parking facilities construction funds; D. Greater stimulation of downtown business development would enable the City to provide funding for more visitor facilities, putting the City in closer conformity with the Coastal Commission's public access requirements; and • E. The Preferential Parking Program has had an impact on the availability of parking -spaces in and around the downtown area. NOW, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, directs staff to conduct the environmental assessment and set a public hearing for purpose of studying the feasibility of lowering parking requirements and reducing the in -lieu fee for properties located within the Vehicle Parking District, and revising the Preferential Parking Program. VOTE: AYES: Comms.Merl,Oakes,Suard,Chmn.Di Monda NOES: None ABSTAIN: None ABSENT: Comm.Marks CERTIFICATION I hereby certify the foregoing Resolution P.C. 93-12 is a true and complete record of the action taken by the Planning Comm'-sion of the City of Hermosa Beach, California at their r - r - eting of March 16, 1991----7 J:seph ii onda, Chairman Michael Schubach, Secretary Date p/perspkg .P� 93-56v7 N#0-71--5c=r) 9,--11e0 December 8, 1993 Honorable Mayor and Members of the Regular Meeting Hermosa Beach City Council December 14, 1993 SUBJECT: SPECIAL STUDY 93-9 AND MUNICIPAL AND ZONING CODE TEXT AMENDMENTS PURPOSE: TO ALLOW TEMPORARY OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING INCLUDING IN THE PUBLIC RIGHT-OF-WAY FOR SIDEWALK SALES AND STREET FESTIVALS INITIATED BY CITY COUNCIL Planning Commission and Staff Recommendations 1. To introduce the attached ordinance to amend the Municipal Code to allow temporary use of public sidewalks for sidewalk sales and to amend the zoning ordinance to allow temporary outdoor uses on private property in conjunction with such events. 2. To adopt the attached resolution setting forth the minimum requirements to be included in permits issued for a sidewalk sales. 3. To further amend the Municipal Code to address the use of streets for major street festivals (e.g. "Fiesta De Las Artes") . Background The Planning Commission, at their meeting of December 7, 1993, based on input from the Downtown Business Area Enhancement District Advisory Commission recommended the establishment of procedures and text amendments to allow sidewalk sales subject to a permit. This includes text amendments to Municipal Code and the zoning code. The Commission further recommended that amendments to the Municipal Code be added to address the temporary use of streets for such events as street festivals (e.g. the biannual "Fiesta De Las Artes.") The City Council, at their meeting of October 12, 1993, adopted a resolution of intent to direct the Planning Commission, with input from the DBAEDAC, to study the request of the Chamber of Commerce to allow sidewalk sales. For further background please refer to the attached minutes and staff reports. Analysis The proposed Ordinance would amend the Municipal Code, Section 29-7, to allow temporary use of streets and sidewalks subject to a permit obtained from the City Council for sidewalk sales. Further, it would amend the zoning ordinance, Section 8-5(2), to - 1 - alloNY temporary outdoor uses on private property in conjunction with authorized sidewalk sales. In regards to the additional amendments requested by the Planning Commission to address street festivals, the Public Works Department did not have the time to investigate the appropriate way to amend the Streets and Sidewalks section of the Municipal code. Staff believes this should be addressed at a later date so as not to delay these provisions to allow sidewalk sales. For further analysis please refer to the Commission Staff Report. Michael Schubach Planning Director an/AA te. Amy Ainirani Public Works Director Int= im City Manager attached Planning Associate Planner Attachment 1. Proposed Ordinance 2. Proposed Resolution 3. P.C. Staff Report and Minutes 4. DBAEBAC Report and Minutes 5. C.C. Resolution of Intent 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE 94 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE MUNICIPAL CODE AND THE ZONING ORDINANCE TEXT TO ALLOW TEMPORARY USE OF THE PUBLIC SIDEWALK AND OTHER OUTDOOR AREAS FOR MERCHANDISE DISPLAY AND OUTDOOR DINING FOR SIDEWALK SALES AUTHORIZED BY THE CITY COUNCIL AND THE ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION WHEREAS, the City Council held a public hearing on December 14, 1993, to consider oral and written testimony and made the following Findings: A. The Chamber of Commerce has requested the City to study the possibility of allowing sidewalk sales for local business to display merchandise and serve food as part of their efforts to promote business activity and attract customers to the downtown area; B. Said sidewalk sales or festivals would only occur on a temporary basis; C. Amending both the Municipal Code to allow use of the public sidewalk and the zoning ordinance to allow outside uses on private property is necessary to allow these temporary events; D. While the City should support such temporary events; in order to protect the interests of the City, in terms coverage, maintaining emergency access and pedestrians and vehicles, and aesthetics, it of liability circulation is necessary of to regulate the use of the public sidewalk for these temporary events, and thus to require the issuance of a permit; E. An environmental assessment has been conducted, and the 3 2 3 4 5 6 7 8 9 10 11 12 13 14 1 16 17 8 9 20 21 22 23 24 25 26 27 28 proposed amendments have been found to qualify for an environmental negative declaration. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, hereby ordains that that the Municipal Code, including the zoning ordinance, be amended as follows: SECTION 1. Amend Section 29-7 of the Municipal Code to add the following exception as a second paragraph: "Exception. Temporary use of the public sidewalk may be allowed for established local businesses for merchandise display and outside dining when authorized by the Gi otrne 1 by special permit as part of a temporary event, such as a sidewalk sale. A permit shall be obtained by each participating usiness, or a blanket permit may be obtained by a sponsoring organization specifically listing all participants. The participating businesses and the sponsoring organization shall take responsibility for liana w th the terms of said permit. tVAPe-49 Fees,nfor obtaining s a permit shall be set by the City Council, by resolution, sufficient to cover the City's cost of issuing the permit. Th City Council shall further.establish, by resolution, the standard conditions of said permit to protect the public health, safety, and welfare." ION 2. Amend Section 8-5(2) of the zoning ordinance to add the following exception: "d. Temporary outdoor merchandise display and outside dining in conjunction with a temporary outdoor event such as a sidewalk sale, authorized by the City Council by special permit as set forth in Section 29-7 of the Municipal Code." SECTION 3. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 4. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. Lf 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of 1994, by following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY p/ccrsff 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH TO ESTABLISH PROCEDURES AND MINIMUM REQUIREMENTS FOR PERMITS TO ALLOW TEMPORARY USE OF SIDEWALKS FOR MERCHANDISE DISPLAY AND OUTDOOR DINING AS PART OF SIDEWALK SALES WHEREAS, the City Council held a public meeting on December 14, 1993, to determine the procedures and minimum requirements for issuing permits for the temporary use of sidewalks: NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, hereby established the following permit procedures and minimum requirements for sidewalk sales: Permits shall be 4ssued by the Director of Public Works subject to approval }ay, the City Council to allow temporary use of public sidewalks for local businesses for merchandise display and dining, in conjunction with a sidewalk sale, or weekly sidewalk sales, which shall include, at a minimum, the following requirements to protect the public health, safety, and welfare: a. A hold harmless agreement shall be executed b. Certificate of insurance of $1,000,000 shall be provided adding the City as one of the insured. Each participating business shall carry public liability, personal injury and property damage insurance, or blanket liability coverage for all participating businesses shall be provided by a responsible organization. c. All sale transactions shall be conducted within the building of the participating business. d. Emergency access to all property and fire hydrants shall be maintained. e. A minimum of five foot passage shall be maintained at all times. f. Vehicular circulation to be maintained at all times g. The public right-of-way including the sidewalk areas shall be maintained and cleaned by each participant at the end of the days sidewalk sale. h. All exits from each business shall remain clear and unobstructed. i. Racks of clothes, signs, merchandise, or other items shall not be placed over or obstruct the parking meters. j. There shall be approval by the majority of the businesses on the side of the block where the sidewalk sale is to occur. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, and ADOPTED this day of 1993: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK p/ccordff rl CITYEY 84CHORaIND AM TER/4L December 1, 1993 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission December 7, 1993 SUBJECT: SPECIAL STUDY 93-9 AND MUNICIPAL CODE AND ZONING CODE TEXT AMENDMENTS PURPOSE: TO ALLOW OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING, INCLUDING ON PUBLIC SIDEWALKS, ON A WEEKLY BASIS ("FRIDAY FESTIVALS") INITIATED BY CITY COUNCIL Recommendation To recommend that the City Council establish a procedure for issuing permits for sidewalk sales; to amend the Municipal Code to allow temporary use of the public sidewalk; and to amend the zoning ordinance to allow temporary outdoor uses. Background The Planning Commission, at their meeting of November 16, 1993, continued this matter to obtain input from the Downtown Business Area District Advisory Commission and also set it for public hearing. The DBAEDAC, at their meeting of November 17, 1993, recommended that the Municipal Code be amended to allow businesses to obtain temporary encroachment for sidewalk sales. The Commission further recommended the provision that the ordinance include an option that the Chamber of Commerce may obtain a "blanket" permit and insurance coverage for all participating businesses. Analysis The attached resolution would recommend that the City Council amend the Municipal Code, Section 29-7, to add an exception to allow businesses temporary use of public sidewalk subject to a permit as part of authorized temporary event, such as a sidewalk sale. Further, it recommends that the zoning ordinance be amended add an exception to Section 8-5(2), to allow temporary outdoor uses on private property in conjunction with authorized sidewalk sales. It is further recommended that procedures and fees be established setting forth how a permit would be obtained. Either each individual business must obtain a permit or a "blanket" permit could be obtained by a sponsoring organization such as the Chamber of Commerce. The recommended language would limit sidewalk sales to a maximum of one day per week, and the permit would include requirements for minimum clearance for pedestrian circulation, maintaining emergency access to fire hydrants, and requiring sales transactions to be conducted inside the businesses. CONCJ,JR : Michael 'S`chubach Planning Director /. 6 ' Amy A irani Public Works Director Attachments i Robertson Associate Planner 1. Proposed Resolution 2. P.C. Minutes/Staff Report 11/16/93 4 q November 9, 1993 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission November 16, 1993 SUBJECT: SPECIAL STUDY 93-9 PURPOSE: TO STUDY ALLOWING OUTSIDE MERCHANDISE SALES AND OUTSIDE DINING ON PUBLIC SIDEWALKS INITIATED BY CITY COUNCIL Recommendation Continue to the meeting of December 7, 1993, to receive input from the Downtown Business Area Enhancement District Advisory Commission (DBAEDAC), and to set for public hearing to consider a text amendment to the zoning ordinance. Background The City Council, at their meeting of October 12, 1993, directed the Planning Commission, with input from the DBAEDAC, to study the issue of allowing use of the public sidewalks for temporary sidewalk sales on Fridays. Analysis As stated in the attached staff report scheduled for the DBAEDAC meeting on November 17, an amendment to the Municipal Code, Section 29-7, would be necessary to allow temporary encroachment into the sidewalk. Also, in order to allow an exceptions for outdoor temporary outdoor uses on property not located within the public right-of-way but within the C-2 zone, Section 8-5(2) of the zoning ordinance would need to be amended. Staff would suggest an amendment that would allow such temporary uses subject to a permit from the City Council. The proposed amendments will provide the opportunity for sidewalk sales/outdoor dining on a temporary basis pursuant to the request of the Chamber of Commerce. Pursuant to the direction of the City Council, the Commission needs to consider the input of the DBAEDAC before making their recommendation to the City Council on,:this matt n Rober . - on Associate Planner ichael Schubach Planning Director Attachments 1. Memo to DBAEDAC from Public Works Director 2. 10/12/93 Council Minutes 3. City Council Resolution of Intent 4. Section 8-5(2) --10- 10 HEARINGS 10. SS 93-9 -- SPECIAL STUDY TO ALLOW OUTDOOR MERCHANDISE SALES AND OUTDOOR DINING ON PUBLIC SIDEWALKS. Staff Recommended Action: To set for public hearing. Mr. Schubach stated this item was more a Public Work's issue than a zoning issue. He stated there are small privately -owned areas within the downtown area that was of concern to the Commission. Staff suggests an exception be made in these areas to allow outdoor displays in conjunction with the possibility that right-of-way areas may also be used once a week on a limited basis. Staff recommended this item be continued to the December 7, 1993 meeting to allow a public hearing to be held. He commented the Chamber of Commerce preferred that a blanket permit be issued. Churn. Di Monda invited audience comment at 8:30 p.m. Warren Barr, Chamber of Commerce President, preferred the concept of issuing a single permit to the Chamber of Commerce, noting it would police the area and provide riders to the insurance. Chmn. Di Monda stated this item had started as an opportunity to close the street for a few hours on a Friday to note and resolve any problems, moving the Farmers' Market on a trial basis. He felt with the street not being closed, nothing will be learned, the narrow sidewalks would not allow placement tables and chairs and questioned what was being accomplished. Comm. Oakes felt people gravitated to establishments that did have tables and chairs outside their establishments. She supported moving forward with that concept. Mr. Barr responded the Chamber of Commerce could not recommend something that was objected to by a number business owners, noting nine owners had stated objections to moving the Farmers' Market. Comm. Suard agreed the market should be kept at its present location, but favored testing closure of Pier Avenue for impact prior to funding any renovation. Comm. Merl felt it was logical to have a Master Permit and unified policy as to how things are handled and that the Chamber should have that responsibility. Churn. Di Monda questioned the hesitancy to implement the direction the Commission and others had stated. Jerry Newton, 2041 Circle Drive, felt a project must begin with the first step. He stated in order to have something as simple as a sidewalk sale, the wheel (or government) had to be invented. He explained the problems he and his wife have experienced in trying to have a side walk sale due to the City's ordinances. These impediments must be addressed to allow use of the sidewalks and the streets. He felt the concept had to start somewhere, and this proposal addressed that start. He explained the problems with moving Farmers' Market, suggested allowance of displays in the downtown area and monitoring of the benefits for the business owners. He stated to do this, the Code must be changed. Page 6 P.C. Minutes 11-16-93 Mr. Schubach stated Staff was fast tracking this item, explaining when this item could be heard by City Council. Mr. Lee stated that with respect to changing the ordinances on the use of public streets, it would take first and second readings, becoming effective 30 days after the second reading. Mr. Newton felt that the participants were all trying to "get the ball rolling" to allow merchants to utilize the side walk for a limited period of time. He felt the Chamber was trying to incorporate Farmers' Market and side walk sales in conjunction with each other. Comm. Marks supported a test period in December 1993 to allow businesses to derive as many benefits as possible and to test the concept. Chmn. Di Monda confirmed that this item would be presented to the Downtown Area Enhancement District Commission and then be returned to the Commission on December 7, 1993, being presented to the Council December 14, 1993. Mr. Schubach stated on November 23, 1993, he would request Council to withhold any enforcement for the time being, to allow this concept to be started immediately. Mr. Lee addressed liability concerns as to placement of tables and chairs. He felt the "non -enforcement policy" should be requested, nor should the concept be authorized at this point until the liability had been addressed. Mr. Newton stated the liability could probably be met (as it had been in the past) by the Chamber of Commerce. Chmn. Di Monda's closing comment was that he hoped the Downtown Business Area Enhancement Commission would look at the boundaries and give input to this Commission. Comm. Suard suggested recommending to the Chamber moving Farmers' Market to the pier head during the month of December, 1993. MOTION by Comm. Merl, Seconded by Comm. Suard, to send this item to the Downtown Business Area Enhancement District Commission for review on November 17, 1993, and set for Public Hearing on December 7, 1993. AYES: Comms. Marks, Merl, Oakes, Suard, Chmn. Di Monda NOES: None ABSENT: None ABSTAIN: None aoh 11.a. Determination of natural g or project at 1 October 19, and November 3, 1993 Mr. Schubach sta ., . rospect Avenue (continued from plicant was not in the audience. mn. Di Monda invited public comment. Page 7 P.C. Minutes 11-16-93 c Chairperson and Members of the Downtown Business Area Enhancement District Advisory Commission FRIDAY FESTIVAL Recommendation: November 8, 1993 Regular meeting of November 17, 1993 It is recommended that the Downtown Business Area Enhancement District Commission recommend to the City Council: 1. Approval of amending section 29-7 of the city of Hermosa Beach Municipal Code to allow temporary encroachment into sidewalk areas. Background: At the City Council meeting of October 12, 1993, a request was made by the Chamber of Commerce that tables be allowed in the sidewalk areas on Pier Avenue and Hermosa Drive so that business owners could extend their businesses into sidewalk area for the purposes of sidewalk sale, called "Friday Festival". Analysis: The current HBMC does not permit placing any type of obstruction in the sidewalks. In order to permit such events, the city code must be amended. Our neighboring city of Manhattan Beach does permit such activities with the following requirements: 1. A hold harmless agreement be executed. 2. Insurance of $1,000,000 be provided. Each participating business shall carry public liability, personal injury and property damage insurance. 3. All sale transactions shall be conducted within each business establishment. 4. Emergency access to all property and fire hydrants shall be maintained. 5. A minimum of five foot passage shall be maintained at all times. 6. Vehicular circulation to be maintained at all times. 7. The public right-of-way including the sidewalk areashall be maintained and cleaned by each participant at the end of the day's sidewalk sale. 8. All exits from the store must remain clear and obstructed. 9. Racks of cloths or other items should not be placed over or obstruct the parking meters. C 10. Vendors shall not stand or place tables and clothes racks in the planted areas. 11. No. portable signs shall be placed in sidewalk areas. Staff is recommending a similar permit procedure and requirements for this activity. Staff also recommends amending section 29-7 of the City of Hermosa Beach Municipal Code be modified to allow for the temporary encroachment into sidewalk areas. Alternatives Considered: Not changing the HBMC will eliminate the opportunity of allowing sidewalk sales. Fiscal Impact: None. Approval of change of the HBMC will require business owners to obtain a permit for these services. This will require staff time and supplies which could be reimbursable by a set permit fee. Respectfully submitted: Amy Amirani Director of Public Works aa/budget.dib par ' ipants to assure they were participating in the customer parking validation program. She sugges - d placement of signs stating, "merchants validate parking". Comm. Spiritus explained the did pay . sidewalk maintenance and suggested Staff check the status. Comm. Pizer explore • with Director • ani the possibility of changing parking to one-hour parking on an annual bas' Gary Wayland, 14 grant proposals o major bank to pursue th to be added to the Commis hiring a business recruiter. He 7 Aviation Blvd., presented Vision Hermosa status, stating there tanding, approximately $18,000 in available funds and incr $250,000 small business loan program. He requested t on's goal statement, noting many of the propos ggested this person be hired by Vision He by Vision Hermosa, the Chamber .f Commerce, this Commission and a Responding to Comm. Spiritus's req . est, Mr. Wayland explained th business recruiter and explored possibl- unding sources. No one else wished to address the Commissi CONSENT CALENDAR Comm. Spiritus pulled Items 3.1, Monthly Trea rer's R ere currently sed interest by a e business recruiter grants centered upon sa with funding provided itional grants or proposals. roposed responsibilities of the ort, and 3.3, All Right Report. MOTION by Comm. Dewey, Seconded . Comm. Pizer, to ' CEIVE AND FILE the following Consent Calendar items: 3.2. Mont, y Finance Department ' eport and 3.4. Minutes. No objections, so ordered. Comm. Spiritus, referencing # .1, asked if parking revenues would be a line i : or a general fund item. After discussion with Ms. Irani, Comm. Spiritus stated she would bring up . oth subjects at a later time. Comm. Dewey as . - d about the missing months in Item 3.1, determining the ' ad been received, with the exception of 'd ctober 1993. MOTION by Consent Ca objectio mm. Dewey, Seconded by Comm. Spiritus, to RECEIVE AND FILE th- ollowing ndar items: 3.1. Monthly Treasurer's Report and 3.3. All Right Repo . No so ordered. CALENDARED ITEMS 4.1. FRIDAY FESTIVAL Director Amirani presented the Staff Report, noting the Chamber had requested consideration of sidewalk sales on Pier Avenue. Amendment of Code Section 29-7 would be necessary. This item was being presented to this Commission's and the Planning Commission's consideration, with recommenda- tions being forwarded to the Council. DBAEDC Minutes 11-17-93 — 1 a — Chmn. Newton suggested sidewalk sales and the Farmers' Market be held during the same time. and that this be a one permit process. An encroachment permit allowing the side walk sale could be issued to the Chamber of Commerce or another agency or organization, who would provide insurances, fees and policing the public right-of-way access requirements. He discussed with Ms. Arirani particulars of the suggested blanket permit processing and the necessity of requesting the permit, noting the Chamber appeared to be willing to accept the responsibility for meeting permit conditions. Comm. Pizer suggested a large event be held each Friday to include both the Festival and Farmers' Market, discussing the implementation problems with Chmn. Newton. Ms. Amirani confirmed that if group sponsorship were withdrawn, businesses could obtain individual permits. She suggested the permit could be changed to allow permit issuance on a group or individual basis. Comm. Nota discussed with Ms. Amirani the effect upon restaurants, commenting food was an integral part of a festive event. Restaurants were not being precluded from participation, but are required to complete additional processing. Comm. Pizer said to have outside dining, the Code required a C.U.P., which was a significant issue. He felt the entire concept would be more successful if food were available. Chmn. Newton suggested discussing this with the Planning Commission. Chmn. Newton opened the Public Hearing at 6:52 p.m. Hellene Frost, owner of Coast Drug Store, stated the City was citing businesses if displays were put in front of the stores, but not within the public right-of-way. Chmn. Newton responded that current Zoning Code stated that nothing can be displayed within that space. However, the Planning Commis- sion is proposing a Text Amendment to allow such display. No one else wished to speak relating to this item, and Chmn. Newton closed the Public Hearing at 6:55 p.m. MOTION by Chmn. Newton, Seconded by Comm. Spiritus, to APPROVE Staff's recommendation, with an Amendment including a provision to allow a single sponsor in lieu of requiring businesses to obtain individual permits. AYES: Comms. Dewey, Nota, Spiritus, Pizer, Chmn. Newton NOES: None ABSENT: None ABSTAIN: None 4.2. OP TO DISCUSS VISION, MISSION AND STRATEGI COMMISSION Chmn. Newton explained the Commissios'. . ' ary response and business enhancemen in the downtown area. He asked the Commi i, • - to outline their proposed pro . nd future agenda items, establishing priorities for each. Comm. Spiritus su a '. ' ation of three/four items each. s arking, capital improvements DBAEDCMinutes 11-17-93 — I (� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 93-5638 A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO DIRECT THE PLANNING COMMISSION, WITH INPUT FROM THE DOWNTOWN AREA ENHANCEMENT DISTRICT COMMISSION, TO STUDY THE POSSIBILITY OF ALLOWING OUTDOOR MERCHANDISE SALES AND OUTDOOR DINING ON PUBLIC SIDEWALKS WHEREAS, the City Council held a hearing on October 12, 1993, to discuss the request of the Chamber of Commerce to allow downtown business to extend their services and products onto the public sidewalk areas during the same time as the Farmer's Market, on a temporary basis, and made the following findings: A. The City Council is willing to consider the request, however, because it brings up concerns about maintenance of public areas; potential public costs for cleanup; interference with competing uses of sidewalk areas; appearance of the downtown area; and inconsistencies with current codes; further study is necessary; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hermosa Beach, California, hereby directs the Planning Commission, with input from the Downtown Area Enhancement District Commission, to study allowing outdoor merchandise sales and outdoor dining on public sidewalks; PASSED, P QVED, and ADOPTED this 12th day of October, 1993. PRESIDEN the City Council and MAYOR of the City of Hermosa ch, California ATTEST: p/ccrsint CITY CLERK APPROVED AS TO FORM: Cj%, j I Z( CITY ATTORNEY release Taylor Tennis Courts from the Faithful Performance Bond and the Labor and Materials Bond. (g) RECOMMENDATION TO ADOPT RESOLUTION OF INTENT TO DIRECT THE PLANNING COMMISSION, WITH INPUT FROM THE DOWNTOWN BUSINESS AREA ENHANCEMENT DISTRICT ADVISORY COMMISSION, TO STUDY THE CHAMBER OF COMMERCE'S REQUEST FOR "FRIDAY FESTIVALS". Memorandum from Planning Director Michael Schubach, dated October 6, 1993. Action: To adopt Resolution No. 93-5638, entitled, "A RESOLUTION OF INTENT OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO DIRECT THE PLANNING COM- MISSION, WITH INPUT FROM THE DOWNTOWN AREA ENHANCEMENT DISTRICT ADVISORY COMMISSION, TO STUDY THE POSSIBILITY OF ALLOWING OUTDOOR MERCHANDISE SALES AND OUTDOOR DINING ON PUBLIC SIDEWALKS." (h) RECOMMENDATION TO RECEIVE AND FILE REPORT REGARDING PAINTING ""T's" AND "L's" ON MONTEREY BOULEVARD AND MAN- HATTAN AVENUE IN NON -METERED AREAS. Memorandum from Public Works Director Amy Amirani dated September 28,-- 1993. This item was removed from the consent calendar by Coun- cilmember Benz for separate discussion later in the meeting. Public Works Director Amirani responded to Council questions. Coming forward to address the Council on this item was: Howard Longacre - 1221 Seventh Place, said he also wanted the T's and L's painted on the streets. (i) Action: To paint the these areas. Motion Benz, second unanimously. T's and L's to maximize parking in Essertier. The motion carried In response to a question by Acting City Manager Rooney, the Council clarified that the motion applied to residential areas only. REQUEST FOR CITY COUNCIL TO CONSIDER ESTABLISHING A DI- SASTER PREPAREDNESS COMMITTEE TO REVIEW AND IMPLEMENT AN EMERGENCY PREPAREDNESS PLAN. Memorandum from Police Chief Val Straser, dated October 4, 1993. This item was removed from the consent calendar by Coun- cilmember Benz for. separate discussion later in the meeting. City Council Minutes 10-12-93 Page 8312 _18 e, CITY OF HERMOSA BEACH PLANNING DEPARTMENT MEMORANDUM TO:_ Honorable Mayor and Members of the Hermosa Beach City Council FROM: The Planning Commission SUBJECT: R/UDAT Recommendations for Pier Avenue DATE: December 9, 1993 The Planning Commission would like to see the City move forward with the recommendations from the R/UDAT report to improve Pier Avenue and make it a more pedestrian friendly street. - 1 - SUPPLEMEN H! . U INFORMATION DRAFT PUBLIC HEARINGS 7. SS 93-9 -- SPECIAL STUDY AND TEXT AMENDMENT TO ALLOW OUTDOOR MERCHANDISE SALES AND OUTDOOR DINING ON PUBLIC AND PRIVATE AREAS ON A TEMPORARY BASIS, AND ADOPTION OF AN ENVIRON- MENTAL NEGATIVE DECLARATION. Staff Recommended Action: To recommend approval of said text amendment and adoption of the Environmental Negative Declaration. Mr. Schubach stated the Chamber of Commerce wished approval of this item to allow downtown area businesses to conduct outdoor sales from time to time. Both the Planning and Public Works Departments' Staff recommended approval, with conditions. Mr. Schubach recommended two changes to this report: (1) perhaps increasing the outdoor activities to more than one day per week, with control, and (2) leave the authority for approval open, allowing approval by the Public Works Director or City Council. Chmn. Merl opened the Public Hearing at 7:12 p.m. Carol Hunt, Executive Director, Chamber of Commerce, requested exclusion of"not to exceed one day per week" in Sections 1 and 2.d of the recommended text amendments, based upon the fact that sidewalk sales could be held in conjunction with other events and activities in the downtown area. She stated blocking off an entire street from time to time would be a positive option, in conjunction with significant events. She stated the Chamber's goal was to stimulate business within the downtown area. Responding to Comm. Marks, Mr. Schubach confirmed that approval would allow any business owner in the downtown area could display wares any day of the week, after approval of a permit. Aureliano Ugolini, 39 Pier Avenue, Il Boccaccio, recommended that Pier Avenue be closed and enhanced, which would provide an area in the downtown area for residents to walk. He suggested it be closed on a temporary basis as a trial. He felt this action would bring people and money to the downtown area, providing a pretty area for people to enjoy. No one wished to speak relating to this item, and Chmn. Merl closed the Public Hearing at 7:20 p.m. Comm. Di Monda discussed with Mr. Schubach the actions necessary to include street closure proce- dure on Pier Avenue, west of Hermosa Avenue, including referral to the Public Works Director. SUPPLEMENTAL INFORMATION Page 2 P.C. Minutes 12-7-93 of ) Q Mr. Schubach recommended a provision be added to the text amendment. MOTION by Comm. Di Monda, Seconded by Comm. Suard, to ADOPT this Resolution with the following changes: 1. 2. 3. 4. 5. 6. 7. 8. 9. AYES: NOES: ABSENT: ABSTAIN: DELETION of the words, "a maximum of one day a week" and "not to exceed one day per week", ADDITION of language by Staff to establish procedures for street closures within the downtown area, INCLUSION of a memorandum from the Planning Commission stating it would like to move forward with the RU/DAT recommendations for Pier Avenue, CHANGE Item 3.b to read, "A Certificate of Liability Insurance in the amount of S1,000,COO, with the City of Hermosa Beach as the additionally insured, shall be provided ...", DELETION OF Item 3.c, CHANGE Item 3.i to read, "Merchandise, signs and other items shall not be...", ADD a provision that the majority of the businesses upon the block must approve the particular activity, CHANGE Paragraph 1, Page 5 to read, "Said sponsoring organization shall jointly with the business take full responsibility..." and Staff is to reword the Resolution, as necessary, to include Fiesta activities and concepts expressed by the Commission during this motion. Comm. Di Monda, Marks, Suard, Chmn. Merl None None None Page 3 P.C. Minutes 12-7-93 Honorable Mayor and Members of the Hermosa Beach City Council Recommendation: December 7, 1993 Regular meeting of December 14, 1993 SEWER MANAGEMENT SYSTEM CIP 92-408 It is recommended that the City Council approve: 1. Award the contract to ITX Technologies to conduct a sewer and storm drain study, for an amount of $44,000 and authorize the Director of Public Works to make necessary changes within the approved budget. 2. Authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney. Background: In April 1984, Management Services Institute (MSI) prepared a report for the City of Hermosa Beach that indicated the City sewer system required upgrading in order to best protect the City's initial investment. A review of the depreciation schedule led to a strong recommendation for action by the City to take a business approach toward establishing a cost recovery program. Subsequent to MSI report, the City hired Santina and Thompson to analyze the existing sewer system for deficiencies and make recommendations for improvements. Based on the recommendation of the Santina and Thompson Study, the following projects were established and constructed: 1. CIP 85-403 2. CIP 87-401, 402 and 403 Sewer line on Valley Dr. from 8th to 16th street 3. CIP 87-405 Downtown sewer, Hermosa Ave and Beach Dr. Reconstruct segments of Hermosa Ave sewer and Beach Dr sewer. 4. CIP 88-406 Reconstruct failed segments of sewer lines throughout the City. I 7 The above projects completed the recommendations of the Santina Study. In order to proceed with the remaining of the sewer project a comprehensive study of the existing sewer system is required. Analysis: A Request For Proposal (RFP) to conduct a study of the City of Hermosa Beach's Infrastructure system was prepared and distributed. The RFP included a request to implement an infrastructure management system to aid in the managing and monitoring of the City's sanitary sewer, storm drain, sidewalk and pavement systems. Two proposals were received. The first proposal from ITX Technologies included implementing a multi -departmental integrated infrastructure management utilizing the best resources. The ITX proposal will cost $39,500 for sanitary sewer, $8,900 for pavement management system , and $4,500 for storm drain management system. The second proposal included only the Pavement Management System for an amount of $16,200. Due to the urgency of the sewer project and the recent sewer problems that the City is experiencing, staff is requesting to move forward with the sewer management study. At the same time staff will work towards establishing a complete infrastructure management program. In addition, due to the recent storm drain problems and compliance with the National Pollutant Discharge Elimination System (NPDES) Program, staff is recommending inclusion of the storm drain system with the sewer study. Fiscal Impact: Total available funds: CIP 92-408 FY 93-94 Sewer Fund $2.4 million This will reduce the available funds in CIP 408 by $44,000. Respectfully submitted, Amy Amirani Mari Rooney Director of Public Works Noted for Fiscal Impact: itu,444) Viki Copeland Director of Finance aa/sewerinf. cc Acting City Manager SECTION PHASE 1 SANITARY SEWER MANAGEMENT SYSTEM (SANS) Task Group 1 - Network Definition Of critical importance in the functionality of the Sanitary Sewer Management System (SANS) is the need to uniquely identify each structure within the sewer network (pipes, manholes, etc.). This requirement is important because the structures adjoining each sewermain section define the location of the sewermain itself. Hermosa Beach has already undertaken this task, in part, by numbering each manhole in the sewer network. Proprietary and Confidential Proposal to Hermosa Beach, California, //X Technologies Ltd. ATTACHMENT 1 2(a) Phase 1 SANS Numbers in themselves are not necessarily the preferred method of accessing the management system to obtain answers to the user's questions. A Zink to the City's street names and pavement management system will permit logical queries on infrastructure locations which mean something to the user. One example might be -give me all the information in the management system on the sewers on -Hermosa Avenue from 19th Street to 16th Street". This would eliminate the task of having to look on a map to obtain all of the structure numbers on the desired reach of pipe and specifically entering them to be queried. In the case of Hermosa Beach, a link to the pavement management sections will permit both a review of the sanitary sewer and pavements on a particular pavement segment. A link to an overall network definition will be required to achieve these intuitive queries on the sanitary sewer. Ideally, this link will be related in the Sanitary, Pavement, Storm and Sidewalk Management Systems. The way in which these structures are identified can impact association with other applications in the future. For example, once the connectivity of the sewermains in the network have been established, all pertinent data associated with the sanitary sewer can be transferred to hydraulic models such as SANSYS, and SANITY, directly from the management system. This obviously will save considerable time and money in future master plans as it will not be necessary to recapture and compile data every time a model is to be built. In addition, the unique identification of each reach of sewer will permit the data stored on each segment to be ported directly to a GIS at some point in the future. Without the use of these identifiers, it can be extremely difficult to correlate a specific pipe section with it's associated data. This becomes even more difficult when trying to manipulate data electronically. In addition, an effective numbering scheme will provide the flexibility to permit additional sewermains and manholes to be added without disrupting the unique structure numbers of the existing mains and manholes. As a result, the review of the existing structure numbering schemes Hermosa Beach presently uses will be one of the first tasks undertaken. Recommendations will be made on how to maximize the effectiveness of these existing structure numbering schemes. If required, TTX will develop alternatives for an improved numbering Proprietary and Confidential Proposal to Hermosa Beach, California, /TX Technologies Ltd. 2(a) Phase I SANS Task Group 2 - Mapping scheme based on the work Hermosa Beach has already completed. Once the methodology is approved by the City, ITX will complete the network definition. In addition, ffX will link the sanitary sewer system to the City's street names and pavement segments if the existing pavement numbering schemes are deemed appropriate. To facilitate Hermosa Beach adding new infrastructure to the system. AXX will provide a detailed document specifying the appropriate methodology. I1X will also provide hands-on instruction on the procedures outlined in this document The SANS application has the capability of utilizing Automated Maps to view and access information about the infrastructure. The benefit of this approach is that it provides a valuable tool for compiling and understanding the large amounts of infrastructure data that can be acquired and stored within an infrastructure management system. The electronic map will be developed in such a way that it will be linked to the management system and the data it contains. In addition, the digital maps will be compatible with future mapping -related initiatives such as the implementation of GtS. It is our understanding that Hermosa Beach does not presently possess sanitary sewer maps in electronic format. Consequently, ffX will develop digitized maps for use with the infrastructure management system. These maps will include a schematic sewer network map situated in its approximate position within the right- of-way with features such as pipes, manholes and flow directions as well as appropriate structure numbers. Each reach of sanitary sewer on the electronic map will be linked to the database containing the infrastructure data. The segmentation of these maps will be such that both the map itself, and the tabular (database associated with the structure( data, may be ported directly to other applications such as GIS, in the future. Task Group 3 - Inventory The heart of any management system is the data which is manipulated, sorted, analyzed and displayed to give the user the answers he/she requires. Data collection for the purpose of infrastructure management can be extremely variable in cost as a result of factors related to the extent of data which is presently available, the reliability of the existing data, as well as the level of effort to capture/convert the desired data. ITX will minimize the cost of obtaining this information by maximizing the use of existing data wherever possible. Proprietary and Confidential Proposal to Hermosa Beach, California, !TX Technologies Ltd. Program ManagerL'I#i mi ft Acceiti:,:N=R1'.:.,-5,1.:c-1711'i.1 File Edit View Records Window Help • .... ICILB1E10410.:1 ;Z'••;',htventiitif Ltpi SOWA:DR 1"•' Ct4rdttitelieliDatik. • it1/65 Erase NENGALEST . ' triz !IMPALE ST tratentfirec: 11-4tRitac1. I0251:4:760 . ---- ----- ---- CS2SOV74E1 ....... ISOMER — %ffnin•Mtil tj:114f . : 1-!1 Program Manager I" t File Edit View Records Window Help Microsoft Access LJ Inventory Surftinan.) Defect A—, • ""9 OLVA DR Tape Nurrt 'MTV Date: Cf1I3-93-0G3 3/20193f - 1' :Oiled:: • • • 1)4ect DetIctiPeTt parnterertral Crackirg 5 1 Langitucinel Cracking ...... • • - Spber Web:Crocking 4.0 diet:Mork -1 39 Open :Wirt Calcite ... • • • • • • ...... Close .f!mPtry mitre : f :Taco 14 14 Recoc1:1 Ilk 011 Sample Defect Images I' Technologies SANITARY SEWER CCTV DEFECT DATA 2(a) Phase 1 SANS Specifically, there is significant data residing in hard copy form throughout the Public Works Department. This data exists in particular in the form of a sanitary sewer network plan, as -built plans, as well as in the form of CCN video tapes for a small portion of the sanitary sewer network. Converting this existing data into an electronic form is a much more cost effective approach than dispatching field crews to collect the data from scratch. Once the base data has been loaded, it may be updated with field data as this new data is collected through both day-to-day activities and planned programs. We propose the following data collection program: A. Sanitary Sewer Study In 1985, Hermosa Beach commissioned Santina & Thompson to complete a sanitary sewer study. This study involved collecting basic inventory information on the system, such as inverts, lengths, and diameters, as well as anticipated flow contribution data. A computer hydraulic model was constructed utilizing this data to indicate theoretical flows and velocities. Much of this data is still very relevant and will be utilized where appropriate in the Sanitary Sewer Management System (SANS). We understand that unfortunately, this data is no longer available in an electronic format. Therefore, ITX will convert the data from it's hard copy form, as found in the Appendix associated with the study's final report, to an electronic form. Structure identifiers for manholes, pipes, etc. will be revised as required to conform with the methodology established in Task Group 1 - Network Definition. These revised structure numbers and their associated data will then be loaded into the SANS database. B. Atlas Plans: We understand that the City has an overall plan of the sanitary sewer network at a scale of approximately 1- = 40. We also understand that this plan shows the manholes, sewer main, lateral connections and flow directions. This plan will serve as an excellent base to digitize the sanitary sewer network and collect basic inventory. In addition, it will serve as a confirmation in pipe connectivity. C. CCN Conversion: We understand that the City has CCN inspection video tapes for approximately 10,000 feet of the sanitary sewer network. Converting basic inventory data, as well as completing a defect survey of the individual reaches of pipes from this existing source of data is a very efficient and expedient method of obtaining sanitary sewer data. We also understand that updated data is available for the particular sections Proprietary and Confidential Proposal to Hermosa Beach, California, fTX Technologies Ltd. 2(a) Phase 1 SANS which have been rehabilitated since the CCN inspection occurred. For sections which have not been televised, we suggest collecting data for these sections on an as -become -available basis. That is, as the mains are televised through the City's annual CCTV inspection program, or through ad-hoc inspection activities the city utilizes this process to collect the necessary inventory and condition data. Over a period of time, all of the required inventory and structural condition data will be collected at little, if any additional cost. D. Construction Drawings Data conversion from the City's construction drawings will be completed for those areas of the sanitary network for which data cannot be collected from the other existing sources. Task Group 4 - Field Surveys It is anticipated that existing hard copy plans and existing tabular data may conflict for portions of the sanitary sewer network. ITX will work to correlate between existing plans and existing modelling data. In the event that this data cannot be related, field verification will be completed to verify connectivity and flow direction. In addition, to calibrate the hydraulic model to reflect actual conditions (not just theoretical), flow monitors will be placed strategically throughout the network to measure actual flows at peak and non -peak times. Task Group 5 - Analysis Our analysis of the sanitary sewer systems will be comprised of two (2) primary analyses and three (3) secondary analyses. They are as follows: 1. Structural Condition 2. Hydraulic Performance 3. Environmental 4. Strategic Importance 5. Conformance to Standards All five (5) of these analyses are considered when developing the sanitary sewer priority program. These analyses are as follows: Proprietary and Confidential Proposal to Hermosa Beach, California, 17X Technologies Ltd. Technologies COMPREHENSIVE FIELD DATA CAPTURE PROGRAMS 1 1 1 1 1 2(a) Phase 1 SANS A. Structural Condition During the data conversion of existing CCTV tapes for inventory data, fTX will 2150 complete a structural condition survey to identify structural deficiencies in the syste!n mains which have been televised. Using this data, an objective structural assessment will be conducted. Given that different video operators/contractors may vary on establishing the existence of and seventy of particular defects and deficiencies, as well as in the manner in which they are noted consistency is of key importance. Subjectiveness makes it difficult to compare the relative deterioration of sewers inspected by operators of different experience and interpretive abilities. To eliminate this subjectiveness and to introduce consistency throughout the CCTV inspection, fiX, in conjunction with Hermosa Beach staff, will develop a detailed list of defects and/or deficiencies generally encountered in sewerrnain inspections in Hermosa Beach. These defects will be quantitatively noted by the inspection operator only; that is they either exist or they do not. This methodology will result in consistent and repeatable survey results regardless of the video operator. This inspection philosophy will result in the ability to compare the relative condition of sewers inspected by different operators in different parts of the City. Using the SANS application, fTX will generate a Structural Condition index for each reach of pipe for which CCTV data exists. This Index reflects the overall structural condition of the pipe on a scale of "0" to "10" ("0" being structurally failed and "10" being basically a new pipe). This type of approach will permit any pipe in the network to be compared to any other pipe in the network on a comparable structural basis. To facilitate a more consistent CCTV inspection of the sanitary sewers in the future, ITX will also review Hermosa Beach's existing CCTV inspection specifications and offer enhancements to them. These enhancements will provide for objective structural distress surveys and inventory data collection by the Citys contracted CCTV inspectors. ffX will also provide coding forms, if desired, for the contractors to use to streamline input of the CCTV inventory and defect data to enter into the SANS in the future. Proprietary and Confidential Proposal to Hermosa Beach, California, /TX Technologies Ltd. CITY O NEPEAN LEGEND : :)c iri; - om .2. :c ,..J Rc,tin' _ From v.0 :v 7.° Ratings From 8.0 to 10.0 CRYSTAL BEACH STUDY AREA STRUCTURAL CONDITION INDEX - SANITARY Figure 2.3 2(a) Phase 1 SANS B. Hydraulic Performance Based on the inventory and flow contribution data loaded into the SANS in the previous Task Groups, UD< will port the data to a computerized hydraulic model (SANITY static) of the City's network. This theoretical model will be calibrated to actual flow conditions using the results of the flow monitoring program. Using the SANS application, ffX will generate a Hydraulic Performance Index (HPI) for each reach of pipe. This index reflects the overall hydraulic performance (based on it's capacity and velocity) of the pipe on a scale of '0" to "10" ("0" being completely unable to operate and "10' being able to operate at 100% effectiveness. This type of approach will permit any pipe in the network to be compared to any other pipe in the network on a comparable hydraulic basis. C. Additional Considerations In addition to evaluating the structural condition and hydraulic performance of the individual reaches of pipe comprising the sanitary sewer network, ITX will evaluate the sewermains based on additional considerations. These additional considerations, though not as important as the structural and hydraulic considerations, can offer insight into issues which may weigh in the decision to rehabilitate/replace. These considerations include: C.1 - Environmental Impact The environmental impact is a measure of the relative public and environmental impact of a failure on the surrounding environment. It assesses relative potential safety hazards, health problems, environmental impact through pollution and potential private and public property damage for the various segments of the sanitary sewer system. C.2 - Strategic importance Strategic importance is an indicator of disruption should maintenance or repair activities become necessary for a pipe section. Thus it is a measure of the one pipes importance relative to the other pipes in the system. Generally, this disruption is proportional to the number of people affected by the interruption of service or the amount of traffic inconvenience due to repairs. The number of people to be impacted can generally be estimated by pipe capacity; the greater the pipe capacity, Proprietary and Confidential Proposal to Hermosa Beach, California, ITX Technologies Ltd ) 2(a) Phase 1 SANS the greater the number of users served. It also reflects the level of use the roadway above the sewer receives. Major arterial roads with high traffic volume impact the public substantially more than residential streets carrying local traffic. C.3 - Conformance to Standards As demands being placed on wastewater systems change over time, standards are modified to meet these changes. A comparison of the existing system against current standards may indicate an area of potentially poor service. A review of Hermosa Beach's design standards will include the following criteria: • Size: - Minimum diameter • Material: - Allowable materials and strength requirements • Depth: - Minimum cover from proposed road grade • Location: - Relative to the centerline of road allowance • Position of Structures: - Manhole spacing Task Group 6 - Priority Program Based on the work completed in the analysis (Task Group 5), ITX will utilize the SANS application to develop an overall Sewermain Quality Index (SAQI) for each reach of pipe. This Index, or SAQI, will act as an overall indicator of the sewers need of attention. As with each analysis parameter, the SAQI will be indicated on a scale of '0' to -10' ('0' being a main requiring immediate attention and '10" being a main which is in new condition). This type of approach will permit any pipe in the network to be compared very readily to any other pipe in the network. Based on the SAQI, the five (5) individual indices comprising the SAQI, a review of the needs of sewers in the vicinity, and the sewers expected remaining lifespan, a prioritized rehabilitation program will be developed. Associated with this prioritized rehabilitation program will be approximate costs and technology to complete the work. This program will be plotted on the sanitary sewer map for ease of review. If the Pavement Management System is to be implemented concurrently with the SANS, the Pavement Management Priority Program will be integrated with the SANS Priority Program. The overall most cost effective program considering the relative needs of both the sanitary sewer and pavements will be provided. In addition to considering the individual infrastructure needs, the most cost/resource efficient schedule of completion will be developed. Proprietary and Confidential Proposal to Hermosa Beach, California, 17X Technologies Ltd. December 8, 1993 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 14, 1993 ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, OFFICERS' AND SERGEANTS' BARGAINING UNIT Recommended Action: It is recommended that the City Council adopt the attached Resolution approving a Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers' Association (POA), Officers' and Sergeants' Bargaining Unit for the period March 1, 1993 through September 30, 1994. Background: The previous Memorandum of Understanding (MOU) with the Police Officers' Association, Officers' and Sergeants' Unit expired February 28, 1993. Although negotiations began in February, it was mutually agreed to delay active negotiations until after the City had a clearer understanding of the negative financial impact that the State's budget negotiations would have on the City and until the Fiscal Year 1993/94 budget had been adopted. Further delays developed as a result of the resignation of the City Manager and the Council elections. Following resolution of all the above, negotiations have now been concluded. On December 2, 1993 the City Council authorized certain modifications to the MOU and forwarded those to the POA representatives. The POA held a special general membership meeting on December 6, 1993 and ratified the proposed MOU changes (please refer to the attached POA notice of meeting and ratification acknowledgment). The attached successor MOU establishes the wages, hours and other terms and conditions of employment for the period March 1, 1993 through September 30, 1994. Analysis: Negotiated changes to the MOU include the following: 1. No cost of living increase in base salary. 2. Modification of educational incentive program to allow sworn officers hired after 1984 access to same level of benefit as other officers and to recognize P.O.S.T. (Police Officers Standards and Training) Certification. Cost: This fiscal year will be $42,200 for Sworn Officers; $6,560 for Sergeants. Since there is retroactivity to March 1993, there is an additional $12,000 cost attributable to last fiscal year. Because of two scheduled retirements and attrition the cost is anticipated to reduce next fiscal year by approximately $9,000. 3. Longevity step of 5% at 21 years. Cost: This fiscal year will be $8,748; because of scheduled retirements, the cost next fiscal year will be $4,200. 4. Term of contract March 1, 1993 through September 30, 1994 (18 months). A copy of the Memorandum of Understanding is available in the Personnel Office for review by the public. Respectfully submi Robert A. Blackwood, Director Personnel & Risk Manager Nooted�l for �fiscal impact: 44(-. Viki Copeland Finance Director 2 Concur: Mas �oney Interim City Manager 1 RESOLUTION NO. 93- 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA 3 BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION OFFICERS 4 AND SERGEANTS BARGAINING UNIT. 5 WHEREAS, the Hermosa Beach Police Officers and Sergeants 6 have elected to meet and confer with theCityof Hermosa 7 Beach on matters concerning wages, hours, and working 8 conditions; and 9 WHEREAS, the above personnel have selected certain 10 individuals to represent them; and 11 WHEREAS, Employee and Management representatives have 12 jointly negotiated a Memorandum of Understanding which has 13 been ratified by a majority vote of the members of the 14 Police Officers' and Sergeants' Bargaining Unit. Said 15 Memorandum of Understanding is attached hereto as "Exhibit 16 A"; and, 17 WHEREAS, the Employee Representatives and the City 18 Manager have mutually agreed to recommend that the City 19 Council adopt this Memorandum of Understanding. 20 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA 21 BEACH RESOLVES to enter into said Memorandum of 22 Understanding to be dated December 14, 1993, and to be 23 effective for the period March 1, 1993 through and including 24 September 30, 1994. 25 BE IT FURTHER RESOLVED that the City Clerk shall certify 26 to the passage and adoption of this resolution; shall cause 27 the same to be entered among the original resolutions of 28 said City; and shall make a minute of the passage and 4. 1 adoption thereof in the records of the proceedings of the 2 City Council of said City in the minutes of the meeting at 3 which time same is passed and adopted. 4 5 6 7 PASSED, APPROVED and ADOPTED this 14th day of December, 1993. PRESIDENT of the City Council and MAYOR of the City of 8 Hermosa Beach, California 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 • 27 28 ATTEST: , City Clerk APPROVED AS TO FORM: , City Attorney HERMOSA BEACH POLICE OFFICERS' ASSOCIATION P.O. Box 722 Hermosa Beach, California 90254 December 6, 1993 TO: ALL HPBOA MEMBERS SUBJ.: SPECIAL HBPOA GENERAL MEMBERSHIP MEETING TO DISCUSS THE CITY'S CONTRACT PROPOSAL INTERNATIONAL UNION OF POLICE ASSOCIATIONS A special POA MEETING has been called for Wednesday, 12/8/93 at 1:00 pm in the City Council chambers to discuss the city's latest proposal in contract negotiations. Telephone calls have been placed this date to all members urging them to attend. This is perhaps one of the most im- portant meetings in recent years. I urge you to attend, or provide your written proxy vote to another member in good standing. There have been numerous rumors regarding the state of neg- otiations. Currently, we are at a declared impasse with the city based on the prior city council's position and failure to negotiate in good faith. The new city council met for the first time and has attempted to make a "good faith" offer. We shall consider their offer 12/8/93. It is important that each member attend this meeting. We will be discussing not only the current proposal but the implications to future negotiations. We regret the short notice but it is imperative we answer the city by Wednesday afternoon in order for the item to be placed on the agenda for the 12/14/93 meeting. Happy holidays, Wally Moore, President HBPOA - AFL - CIO LOCAL 1985 AFL-CIO LOCAL 1985 MARCH 1, 1993 - September 30, 1994 MEMORANDUM OF UNDERSTANDING CITY OF HERMOSA BEACH A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION POLICE OFFICERS AND SERGEANTS BARGAINING UNIT MEMORANDUM OF UNDERSTANDING FOR THE HERMOSA BEACH POLICE OFFICERS AND POLICE SERGEANTS BARGAINING GROUP 1. PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." 2. RECOGNITION Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the clas- sifications of POLICE OFFICER AND POLICE SERGEANT of the City of Hermosa Beach. 3. SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING This memorandum of understanding constitutes the joint recommen- dation of Management and the Association. It shall not be bind- ing in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good -faith negotiations, by the authorized Management representative of the City Coun- cil and the authorized representative for the Hermosa Beach Police Officers Association. 4. MONTHLY MEETINGS In the interest of fostering and continuing a spirit and atmo- sphere of harmonious employer-employee relationships, it is agreed that the Association Board of Directors shall meet once a month at a designated time and place with administrative officers of the Department. There shall be no less than two (2) Board members present for each such meeting. It is further agreed that the Association and the City Manager shall meet when requested by the Association to best effect im- plementation of this document. 5. JOB ACTION The Association and its members agree that during the term of this MOU there shall be no strike. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association pro- vided the Association promptly and publicly disavows such unau- thorized action; orders the employees to return to work and at- tempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. 6. NON-DISCRIMINATION The City shall not discriminate against any employee because of race, color, age, creed, national origin, sex, handicap, medical condition, marital status, or union activities in any matter. 7. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, depart- ments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of per- forming work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures 12. Determine the administrative organization of the system. 13. Determine selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards 2 and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service train- ing courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of over- time required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memo- randum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory law. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on em- ployees of the bargaining unit, the City agrees to meet and con- fer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 8. PROVISIONS OF LAW - INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such ap- plicable provisions of federal, state or local law, or is other- wise held to be invalid, or unenforceable by any court of compe- tent jurisdiction by final decree, such article, part or provi- sion thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. 9. FULL UNDERSTANDING, MODIFICATION, WAIVER It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior or existing understanding or agree- ments by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. Except as specifically provided herein, it is agreed and under- stood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this agreement. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and exe- cuted in writing by all parties hereto, and if required, approved and implemented by the City Council. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future en- forcement of all its terms and provisions. 10. GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. 11. WORK SCHEDULE The City agrees to continue the utilization of the 3/12 plan for officers and sergeants assigned to patrol; the 4/10 plan for of- ficers and sergeants assigned to investigation. The City may cancel this scheduling plan, without cause, at any time during the term of this Memorandum of Understanding by giving the Association three (3) months written notice. Upon such notice, the City shall, at the request of the Association, meet and confer on a new scheduling plan. Absent mutual agree- ment, the City shall revert to the 5/8 plan in effect prior to the experimental work plan. In the event of an emergency situation, the City may cancel, al- ter or amend the work schedule as necessary, immediately. 12. COMPENSATION - METHODS OF COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless other- wise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements Within Base Pay Range: 1. Step advancement: a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. Merit increases shall be effective at the beginning of the next pay period (1ST or 16TH of the month). b. Upon the successful and satisfactory completion of twelve (12) months service (exclusive of police recruit status), employees shall be advanced one step within their range and yearly thereafter until the maximum within the range achieved. 2. Promotion Anemployee who is promoted to a position in a class with a high- er"salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary rate by at least 5%. C. Compensatory Time: Employees may accrue up to 175 hours of compensatory time and may cash out all or part of such accrued time at any time, subject to the budgetary constraints of the department. 5 13. BASE SALARY Effective March 1, 1993, the base salary range for the clas- sifications in the bargaining unit shall be: Step: A B C D POLICE OFFICER 2999 3149 3307 3472 POLICE SERGEANT : 3508 3683 3868 4061 Effective December 1, 1993*: Step A B C D POLICE OFFICER 3017 3167 3326 3492 POLICE SERGEANT 3525 3702 3887 4081 (* Effective 12/01/93 $20 added to salary due to POA pick-up of administration of Long Term Disability insurance coverage) 14. OVERTIME PRACTICES A. 7K Exemption - The City of Hermosa Beach has exercised its ability to take a statutory "7K" exemption for sworn police personnel. The work period for such employees shall be 28 days in length commencing on Sunday, May 22, 1988, at 12:01 A.M. B. F.L.S.A. Overtime - All employees required to perform in ex- cess of the standard work shift, or at times other than their regularly scheduled work shift, shall receive compensation at the rate of time and one-half their regular rate of pay. The regular rate of pay shall include the following components in addition to base salary. 1. Educational incentive. 2. Assignment Pay. 3. Longevity Pay. C. Paid Leave Exclusions - In determining an employee's eligibility for overtime compensation in a work day, paid leaves of absence and unpaid leaves of absence shall be ex- cluded from the total hours worked. For this purpose, paid leaves of absences include, but are not limited to the following: 1. Vacation 2. Holiday Leave 3. Sick Leave 4. Compensatory Leave 5. 4850 Time 6. Jury Duty 7. Military Leave D. Compensatory Time In lieu of receiving cash payment for overtime hours, an em- ployee may elect the option of taking compensatory time off. Compensatory time shall be earned at the time and one-half rate for each hour worked. An employee may accrue up to a maximum of 175 hours (after conversion at time and one-half) compensatory time. This maximum accumulation also includes holiday compensatory time. E. Overtime Authorization All overtime requests must have prior written authorization of a supervisor prior to the commencement of such overtime work. Where prior written authorization is not feasible, explicit verbal authorization must be obtained. Where verbal authorization is obtained, written authorization must be ob- tained as soon thereafter as practicable. Dispatched calls beyond the end of duty time are considered as authorized. An employee's failure to obtain prior written approval, or ex- plicit verbal authorization followed by written authoriza- tion, will result in the denial of the overtime request. F. Shift Trades The practice of shift trading shall be voluntary on behalf of each employee involved in the trade. The trade must be due to the employee's desire or need to attend to a personal mat- ter and not due to the department's operations. The employee providing the trade shall not have his/her compensable hours increased as a result of the trade; nor shall the employee receiving the trade have their compensable hours decreased as a result of the trade. Any premium pay or other extra com- pensation shall continue to accrue only to the person originally entitled to the premium pay or extra compensation. Any hours worked beyond the normal work day will be credited to the individual actually doing work. "Paybacks" of shift trade are the obligation of the two employees involved in the trade. Paybacks are to be completed within one (1) calendar year of the date of the initial shift trade. Any dispute as to the paybacks is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the in- volved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. A record of all initial shift trades and "paybacks" shall be maintained by the involved employees on forms pro- vided by the department ("shift trade log.") If one individual fails to appear for the other (regardless of the reason), the person who was scheduled as a result of the shift trade will be listed as absent without leave and may be subject to disciplinary action. G. Early Relief Policy The practice of early shift release shall be voluntary on behalf of each employee involved in the relief. The employee providing the early relief shall not have his/her compensable hours increased as a result of the early relief, nor shall the employee relieved early have their compensable hours de- creased as a result of the early relief. "Paybacks" of early relief hours are the sole obligation of the two employees involved in the early relief. Any dispute is to be resolved by the involved employees, and under no circumstances will the department be obligated for any further compensation whatsoever to any of the involved employees. The department is not responsible in any manner for hours owed to employees by other employees that leave the employment of the City or are assigned other duties. H. Training Time Attendance at training school/facilities (including the academy) which improves the performance of regular tasks and/ or prepares for job advancement are not compensable for hours in excess of the employee's normal work shift. Any time spent in excess of the normal work shift will not be counted as working time and is not compensable in any manner whatsoever. Time spent in studying and other personal pursuits is not compensable hours of work. I. City Vehicle Use Except as otherwise herein provided, employees who are pro- vided with a City vehicle to travel to and from work shall not be compensated in any manner whatsoever for travel time to and from work. This provision also applies in those situations where the radio must be left on and monitored. J. City Motorcycle Use Employees assigned to motor duty may, with the approval of the Director of Public Safety, use the city assigned motorcy- cle to travel to and from work. Such travel time will not be compensated in any manner whatsoever (even when the employee is required to leave the radio on and monitor the radio.) Any work the employee performs on the motorcycle while away from the police facility will not be considered hours worked and will not be compensated in any manner whatsoever. K. Clothes Changing Employees are not authorized to wear their uniforms or any part thereof that is distinguishable as such unless on duty. Each employee is provided with a locker for their personal convenience. Any employee may or may not utilize the locker for storage and changing purposes at their own discretion. Nothing herein prevents an employee from wearing their uni- form to and/or from their residence to work as long as the badge and insignia are covered in a non -police issued garment such as a windbreaker. Employees choosing to wear their uni- forms covered to and/or from work should not wear their "Sam - Browne" belt. Time spent in changing clothes before or after shift, is not considered hours worked and is not compensable in any manner whatsoever. L. Call Backs Call Back duty occurs when an employee is ordered to return to duty on a non -regularly scheduled work shift. Call back does not occur when an employee is held over from their prior shift or is working prior to their regularly scheduled shift. An employee called back to duty shall be credited with a minimum of two hours work commencing when the employee reports to work. Any hours worked in excess of two hours shall be credited on an hour -for -hour basis for actual time worked. This provision is to be distinguished from Court pay which is to be used when an employee is called back to court. M. Court Time When an officer is physically called to court, they shall be credited on an hour -for -hour basis for the time actually spent in court. They shall receive a minimum three (3) hours for a morning appearance with a minimum three (3) hours for an afternoon appearance. Travel time shall be included for any subpoenaed appearance other than to the Torrance Courthouse. N. Standby Court Time An employee who while off duty is on court standby status may leave a telephone number where they may be reached while on court standby. Such time is not considered hours worked under the Fair Labor Standards Act. The employee will receive straight time pay, up to a maximum of 8.5 hours per day, for standby during the pendency of the case. 15. INSURANCE COVERAGE A. LIFE City shall provide a life insurance policy for each employee, payable in the amount of $40,000 upon such employee's death. B. MENTAL HEALTH City shall make such a plan available to city employees; the full cost to be paid by the employee. C. VISION City shall make such a plan available to city employees; the full cost to be paid by the employee. D. HEALTH City shall provide for Association members a health insurance plan to include a choice of an indemnity plan with $250.00 deductible or an HMO plan; both plans to include maternity care and prescription benefits. Current health, or their equivalent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. City agrees to indemnify the employee for co -pay amounts in- curred in excess of the level of benefit in effect on Novem- ber 30, 1990 for the HMO and Indemnity medical plans. City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. E. DENTAL City shall provide for Association members a dental insurance plan to include a choice of an annuity plan or a HMO plan. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. 16. DEFERRED COMPENSATION City agrees to make available to all employees in the Unit the citywide Deferred Compensation Plan. All participants being then eligible to vote on decisions of the Deferred Compensation Com- mittee. Members of the Association may participate in either of the Deferred Compensation plans provided for City employees. 17. SALARY CONTINUATION PLAN Effective December 1, 1993 the POA assumes all responsibility for the provision/administration of, and premium payment for, the LTD plan, the City's contribution of $14.40/month/employee toward the LDT plan shall cease and the base pay of the Officer and Sergeant classification shall be increased by $20.00/month. 18. RETIREMENT A. The City shall maintain the 2% @ 50/PERS contract with "ONE YEAR FINAL COMPENSATION" in effect at the time of this contract. B. DELETE C. The City will pay the FULL employee's 9% contribution to the PERS retirement system credited to the employee's portion. C. Retirement Conversion of Accruals: 1. Upon service retirement from the City, an employee may elect to receive the cash value of their monthly accrual for vacation, sick, and holiday comp. included as part of their base monthly salary in lieu of receiving any further accrual during their final twelve (12) months of service. No conver- sion of accruals which were accrued prior to the conversion period shall be allowed. 2. In addition to "1" above, the employee may elect to receive the employee's 9% contribution to PERS credited to base salary. Upon such election, the employee shall commence payment of the 9% PERS contribution from their salary. 3. In order to be eligible for conversion of monthly ac- cruals and the PERS 9% provision, the employee must announce their service retirement twelve (12) months in advance. 4. The value of the converted leave (sick, vacation, holiday comp.) shall be calculated at the employees regular rate of pay.. 5. At no time shall this additional compensation so received act in any way to increase any other premium pays (e.g. as- signment pay, longevity pay, etc.) which are computed as a percentage of base pay, nor shall the cash value of the ac- crual conversion be included in the computation of the value of any accrual cash -outs. 6. All compensation currently calculated for retirement pur- poses shall be included in the final year conversion formula. 7. Should PERS change or otherwise amend the stated policy of not allowing the retrospective application of benefits to salary, the language of Article 22 of the March 1, 1988 MOU shall be reinstated regarding the conversion of all unused sick leave. 19. LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave subject to approval of the Public Safety Direc- tor and subject to the needs of the department. Any request for such leave must be delivered to the Director a minimum of 30 days in advance. This provision shall not reduce any leave entitle- ment an employee may have under the Military and Veterans Code. 20. VACATION Vacation accrual rates shall be as follows: A. For employees initially hired before May 2, 1984. 1. Upon hire, at the rate of 96 hours/year. 2. Commencing with the 7th year, at the rate of 112 hours/year. 3. Commencing with the 8th year, at the rate of 136 hours/year. 4. Commencing with the 15th year, at the rate of 160 hours/year. 5. Commencing with the 16th year, at the rate of 168 hours/year. 6. Commencing with the 17th year, at the rate of 176 hours/year. B. For employees hired after May 1, 1984. 1. No accrual during time served as a Police Recruit. 2. Upon graduation from the Academy, or upon hire as a Lateral Entry, at the rate of 96 hours/yr. 3. At the rate of 112 hours/year commencing with the 7th year after (2) above. 4. At the rate of 128 hours/year commencing with the 10th year after (2) above. 5. At the rate of eight additional hours/year commencing with the 11th year after (2) above to a maximum of 160 hours/year. C. Each member of the bargaining unit will be required to use the number of hours accumulated for vacation purposes during each fiscal year. During the fiscal year, if within ninety (90) days following completion of the fiscal year the indi- vidual has not utilized these vacation hours off, they shall then be paid for them. An individual may accumulate and hold as unused vacation hours an amount equal to the total number of hours that can be accrued in an 18 -month period. 21. HOLIDAYS The following holidays shall be considered as paid: New Year's Day; Martin Luther King, Jr's. Birthday; Presidents Day; Memorial Day; Independence Day; Labor Day; Admissions Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving; Christmas Day; Birthday. Additionally, each employee shall be credited 1.33 hours per month additional compensatory time. Said time off not to conflict with departmental scheduling. 22. SICK LEAVE Sick leave accrual shall be as follows: 1. For all employees initially hired before May 2, 1984: A. Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. B. A once a year cash -in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hun- dred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of March 1, 1991 shall be frozen at that accumulation; any earned sick time in ex- cess of that amount shall be cashed out. 2. For employees hired after May 1, 1984: A. Zero during academy. B. Upon graduation from the Academy or upon hire as a lateral entry, 4 hours per month for the initial 12 months. C. 5 hours per month for the next 12 months. D. 6 hours per month thereafter and subject to all of (1) above. 3. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate fami- ly for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may predesig- nate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the definition of "immediate family" or to increase paid leave opportunities, but, rather to recognize variation in family structure (e.g. stepmother for mother). 4. Upon termination from City employment, sick leave will be paid at the current hourly pay rate, on the following ,,conditions: 1. One-quarter pay from 5 to 10 years of continuous service. 2. One-half pay from 10 years until termination. 23. BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calen- dar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 22 - SICK LEAVE. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Director may grant one (1) additional shift in the event of a death which requires extended travel. 24. LONGEVITY PAY Effective March 1, 1993, upon commencement of 21 years service as a sworn police officer in Hermosa Beach, employee will receive an additional 5% base salary. 25. EDUCATIONAL INCENTIVE COMPENSATION & MAINTENANCE OF BENEFITS In recognition of formal professional training, obtained from either an accredited educational institution or through P.O.S.T. sanctioned training, or a combination of both, City agrees to a concept of pay as an adjunct to base monthly salary for achieving various levels of professional proficiency certification as follows: 1. For employees hired before May 2, 1984: A. Payable at the rate of 5% above base salary for an Inter- mediate P.O.S.T. Certificate or A.A. Degree; B. Payable at the rate of 10% above base salary for an Advanced P.O.S.T. Certificate or a B.A. or B.S. degree; C. Payable at the rate of 5% above base salary for employees who were employed after July 1, 1976 upon commencment of 5 years as a sworn peace officer in Hermosa Beach and who obtain an A.A. degree or P.O.S.T. Intermediate Certificate; D. Payable at the rate of 10% above base salary for em- ployees who were employed after July 1, 1976 and commenc- ment of 14 years as a sworn peace officer in Hermosa Beach and who obtain a B.A. or B.S. degree or P.O.S.T. Advanced Certificate. 2. For employees hired after May 2, 1984: A. Payable at the rate of $150/month for an A.A. degree or Intermediate P.O.S.T. Certificate; $300/month for a B.A. or B.S. degree or Advanced P.O.S.T. Certificate, until commencement of their 5th year of service with the City, then revert to schedule 1 above. B. Until commencement of the employees 5th year, such compensation shall not exceed $300/month. Employees receiving such compensation are obligated to maintain the educational level required for P.O.S.T. Certification, at the city's expense and at the direction of the Police Department. 26. UNIFORM ALLOWANCE Said allowance for Officers and Sergeants to be $700/year, pay- able through the regular payroll schedule. An absence due to sick leave, injury on duty, or leave of absence without pay, exceeding sixty days (60) days shall result in a pro -rata reduction in uniform allowance for the time of the absence. 27. AMMUNITION REPLACEMENT In addition to the quarterly qualification ammunition, each of- ficer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will be- come more proficient with their service weapons. The City will not compensate officers for the time spent to uti- lize this ammunition. Officers must use the allotted ammunition each month, it does not accumulate. 28. ASSIGNMENT PAY A. The City shall pay as Detective compensation two hundred and twenty dollars ($220.00) per month to each officer assigned to a detective position. That compensation shall be for the additional time detectives are "on-call." This sum shall be included in total compensation calculations for retirement purposes. B. The City agrees to pay the officer assigned as Crime Preven- tion Officer the sum of two hundred and twenty dollars ($220.00) per month as special duty pay, that sum shall be included in total compensation calculations for retirement purposes. C. The City agrees to pay to each officer assigned to field training or acting watch commander duties the sum of one dol- lar eighty eight cents ($1.88) per hour as special duty pay. That sum shall be included in total compensation calculations for retirement purposes. D. The City agrees to pay each officer assigned to Motorcycle Duty the sum of two hundred and eighty dollars ($280.00) per - month. This sum shall be payable when on duty, during haz- ardous duty disability leaves, and during absences from work of less than one month. This sum shall be included in total compensation calculations for retirement purposes. E. It is the intent of these provisions that such assignments will be for career development, and generally will be limited to an assignment of twenty-four (24) months. The right to assign and reassign shall be vested solely with the Director of Public Safety. The parties understand and agree that all assignments to ex- tra -pay positions are temporary assignments, and that of- ficers will be rotated into and out of these assignments as part of the department's job enrichment and career develop- ment program. In conformity with this understanding, each officer who ac- cepts an assignment shall sign a statement indicating that they understand the temporary nature of the assignment. Nothing herein shall abrogate an employee's appeal rights as set forth in Government Code Section 3304. F. The City agrees to pay each Officer assigned to the Police Service Dog Program as a Police Service Dog handler the sum of two -hundred and twenty dollars ($220.00) per month. This amount shall be considered as full compensation for the addi- tional incidental hours required for the animal's veterinary care; routine care for the K -9's physical health, welfare and grooming; daily and routine maintenance to the K-9 patrol vehicle and field equipment. This sum shall be included in total compensation calculations for retirement purposes. Time spent "on-call" shall not be considered hours worked for FLSA purposes and is not compensated in any manner. Employees assigned full time to the Department's Police Ser- vice Dog Program are subject to schedule changes contingent on meeting Police Dog Program priorities and Department needs. 29. YEARLY SHIFT CHANGES A. There will be four (4) quarterly shift changes per twelve (12) month period. These quarterly shift changes shall begin on the first Sunday of the first month of each quarter. The quarters shall run as follows: 1. June, July, August 2. September, October, November 3. December, January, February 4. March, April, May Although there will be four (4) shift changes in a twelve month period, employees shall bid on a semi-annual basis for two consecutive shifts at a time. B. For shift bidding purposes, the schedule will be posted on October 1, for the quarters December -February and March -May and on April 1 for the quarters June -August and September -November. The sign-up schedule will remain posted for thirty (30) days from the date of posting for employee shift bidding. Management will then have thirty (30) days to finalize the schedule in advance of the schedule change. C. Employees are not mandated to rotate between day and night shifts. Bidding for shifts and days off shall be made on a seniority basis. Management will continue to assign new hire employees to shifts only, without regard to days off, through completion of their probation. D. With regard to new hire employees, following the successful completion of their probationary period, and provided they have worked all shifts in the Patrol Bureau exclusive of shifts worked while assigned to the Field Training Program, the employee will be allowed to bid for shift and days off on a seniority basis. E. In order to provide scheduling protections to less senior employees, those without sufficient longevity to bid for an alternate shift assignment may request, via the Field Services Division Commander, a shift rotation for one (1) deployment quarter in a twelve (12) month period. It shall be the sole responsibility of the junior employee wishing such a shift rotation to notify the Field Services Division Commander immediately upon posting of each shift bidding schedule. F. In the event that a less junior employee qualifies for a shift rotation an desires to exercise their prerogative to rotate to another shift, the employee with the least seniority in the bidding process who has bid on a shift will be "bumped" to an alternate shift in order to provide a shift opening for the junior employee. The senior employee shall retain the right to select the deployment quarter in which they will be displaced in the rotation. All other seniority rights shall remain in full force and effect. 30. EXTRA JOB SIGN-UPS Regular officers of the Hermosa Beach Police Department will be given priority over reserve officers in the assignment of extra jobs. No restrictions on the number of regular officers who can sign up for extra jobs shall be imposed. Regular officers will be compensated for all hours worked on extra jobs at their regu- lar rate of pay. To be eligible for an extra job, an officer must have completed their probationary period. The officer must have signed up for the job at least five (5) days prior to the date listed on the job posting. If no regular officer has signed up for the job five (5) days prior to the listed date, the job may be assigned to a reserve officer. Available extra jobs will be posted on the bulletin board at least ten (10) days in advance of the job date. In the matter of foot patrol and beach patrol jobs, a monthly schedule will be posted, when possible, at least five (5) days prior to the first day of the month. A sign-up list for foot patrol and beach patrol extra jobs will be posted at least ten (10) days prior to the date of the job for the following month. Failure to work a job assignment after having been selected to do so will be deemed to be a violation of general orders. For emer- gency reasons, an officer may provide a replacement for the extra job from one of the other regular officers to cover the assigned job. For the same reasons, and with the permission of the Divi- sion Commander, a reserve officer may be used as a replacement in an emergency situation. Nothing herein shall prohibit the City from hiring temporary civilian employees to perform police related duties in the en- forcement of Municipal Code provisions relating to bicycles and skateboards. Any additional assignments of temporary civilian employees shall be subject to the meet and confer process. 31. SHIFT COVERAGE If for any reason the Police Department cannot meet a minimum three-person staffing standard requirement, the Department shall have the right to fill positions with qualified reserve officers. This may be done only when all regular officers have been con- tacted to determine their availability to cover the shift or a portion of the shift which will be understaffed. 32. WATCH COMMANDER SELECTION The Director of Public Safety shall have the right to establish criteria for selection of officers to be placed on the Watch Commander's list. The Director shall select any number to be placed on the list and may remove officers or add officers to the list at any time. 33. PERFORMANCE REVIEW Upon completion of probation, each employee shall thereafter be reviewed annually; said review to be constructive in nature and designated to point out areas of strengths, weakness, methods for improvement, etc. 34. DISCIPLINARY ACTIONS For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Disciplinary actions are defined as: a. Dismissal b. Demotion c. Suspension d. Reductions in pay e. Reprimand (written) 2. Reductions in pay are governed by the "Blue Section" of the Police Manual. 3. Appeals from the disciplinary actions shall only be sub- ject to the "Blue" section of the Police Manual entitled "Rules and Regulations." 4. Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pur- suant to Section 3300, et.seq., of the California Govern- ment Code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. 5. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employee's personnel package is a written reprimand. 6. Inclusionary periods as currently set forth in the Police Department Rules and Regulations shall remain in effect during this M.O.U. 7. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensa- tory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. 35. LAYOFF A. Hermosa Beach Municipal Code Section 2-42, as currently en- acted, is the governing provision regarding layoff. However, City further agrees that, prior to implementation of any such layoff, discussions shall be held to explore other alternatives, mitigation, etc. B. :It is further agreed that in the event the City should con- tract with another agency for provision of police services, the Association shall receive six (6) months advance written notice prior to the effective date of any such change. 36. NO SMOKING The parties agree that the City shall amend its class specifica- tions for unit positions to provide that employees who become unit employees after the date this MOU goes into effect shall, as a condition of their continued employment, refrain from smoking tobacco or any other non -tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. 37. ASSOCIATION DIRECTORS TIME A maximum of two Board members shall be allowed to attend out of town meetings on City time up to and including a cumulative total of five (5) working days per calendar year provided such out of town meetings are for purposes of Association business. With the permission of the Director of Public Safety additional days may be granted. 38. DURATION OF CONTRACT This MOU is effective March 1, 1993 and shall remain in full force and effect for 18 months thereafter, ending September 30, 1993. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Under- standing this day of , 1993. HERMOSA BEACH POLICE OFFICERS' ASSOCIATION CITY OF HERMOSA BEACH Wallace Moore Mary Rooney President, HBPOA Interim City Manager Vice President, HBPOA Secretary, HBPOA Treasurer, HBPOA Member At Large, HBPOA gA_.75193-5C, S) December 8, 1993 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of December 14, 1993 ADOPTION OF RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HERMOSA BEACH AND THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION, CAPTAINS BARGAINING UNIT Recommended Action: It is recommended that the City Council adopt the attached Resolution approving a Memorandum of Understanding (MOU) between the City of Hermosa Beach and the Hermosa Beach Police Officers' Association, Captains' Bargaining Unit for the period March 1, 1993 through September 30, 1994. Background: The previous Memorandum of Understanding (MOU) with the Police Officers' Association, Captains' Unit expired February 28, 1993. Although negotiations began in February, it was mutually agreed to delay active negotiations until after the City had a clearer understanding of the negative financial impact that the State's budget negotiations would have on the City and until the Fiscal Year 1993/94 budget had been adopted. Further delays developed as a result of the resignation of the City Manager and the Council elections. Following resolution of all the above, negotiations have now been concluded and the attached successor MOU establishes the wages, hours and other terms and conditions of employment for the period March 1, 1993 through September 30, 1994. Analysis: Negotiated changes to the MOU include the following: 1. No cost -of -living increase in base salary. 2. Agreement to retitle position from Commander to Captain. Cost: None. The Captain title is consistent with similar positions in other municipal jurisdictions. 3. Placement of 5% quarterly merit pay into base salary. Cost: No additional cost to City. For budget purposes the 5% quarterly merit pay is budgeted in the salary account. 1 9 4. Longevity step of 5% at 21 years. Cost: One (of two) Captains eligible. is $3,458 annually A copy of the Memorandum of Understanding is Personnel Office for review by the public. Respectfully subted: Robert A. Blackwood, Director Personnel & Risk Manager Noted for fiscal impact: alt Viki Copeland Finance Director 2 Concur: Additional cost available in the M;f' ooney Interim City Manager 1 RESOLUTION NO. 93- 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OP HERMOSA 3 BEACH, CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION 4 CAPTAINS' BARGAINING UNIT. 5 WHEREAS, the Hermosa Beach Police Captains' have elected 6 to meet and confer with the City of Hermosa Beach on matters 7 concerning wages, hours, and working conditions; and 8 WHEREAS, the above personnel have selected certain 9 individuals to represent them; and 10 WHEREAS, Employee and Management representatives have 11 jointly negotiated a Memorandum of Understanding which has 12 been ratified by a majority vote of the members of the 13 Police Captains' Bargaining Unit. Said Memorandum of 14 Understanding is attached hereto as "Exhibit A"; and, 15 WHEREAS, the Employee Representatives and the City 16 Manager have mutually agreed to recommend that the City 17 Council adopt this Memorandum of Understanding. 18 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA 19 BEACH RESOLVES to enter into said Memorandum of 20 Understanding to be dated December 14, 1993, and to be 21 effective for the period March 1, 1992 through and including 22 September 30, 1993. 23 BE IT FURTHER RESOLVED that the City Clerk shall certify 24 to the passage and adoption of this resolution; shall cause 25 the same to be entered among the original resolutions of 26 said City; and shall make a minute of the passage and 27 adoption thereof in the records of the proceedings of the 28 1 City Council of said City in the minutes of the meeting at 2 which time same is passed and adopted. 3 4 PASSED, APPROVED and ADOPTED this 14th day of December 5 6 7 8 9 10 11 12 1993. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: , City Clerk APPROVED AS TO FORM: 13 14 (_L_ _ g700' , City Attorney 15 16 17 18 19 20 21 22 23 24 25 26 27 28 MARCH 1, 1993 - SEPTEMBER 30, 1994 MEMORANDUM OF UNDERSTANDING CITY OF HERMOSA BEACH A FORMAL MEMORANDUM OF UNDERSTANDING SETTING FORTH THE HOURS, WAGES, AND WORKING CONDITIONS FOR EMPLOYEES REPRESENTED BY THE HERMOSA BEACH POLICE OFFICERS' ASSOCIATION. POLICE CAPTAINS BARGAINING GROUP MEMORANDUM OF UNDERSTANDING FOR THE POLICE CAPTAINS BARGAINING GROUP 1. PARTIES TO THE MEMORANDUM This Memorandum of Understanding, hereinafter referred to as the "MOU" or the "Agreement," has been entered into, pursuant to the laws of the State of California and the City of Hermosa Beach, California, by and between the CITY OF HERMOSA BEACH, hereinafter referred to as the "City" or as "Management," and the HERMOSA BEACH POLICE OFFICERS ASSOCIATION, hereinafter referred to as the "Association." 2. RECOGNITION 1. Effective December 16, 1993 the title of Police Commander is hereby abolished and replaced with the title, "Police Captain" 2. Current incumbents in the classification of Police Commander shall be retitled as Police Captain, a civil service desig- nated position. Such retitling shall not operate to divest incumbents of any vested property right in their jobs. 3. Pursuant to the provisions of the Meyers-Milias-Brown Act, (Government Code 3500, et seq.), the City agrees to, and does, recognize the Hermosa Beach Police Officers Association as the exclusive representative of the full-time positions in the classification of Police Commander of the City of Hermosa Beach. 3. SCOPE & IMPLEMENTATION OF THE MEMORANDUM OF UNDERSTANDING This memorandum of understanding constitutes the joint recommen- dation of Management and the Association. It shall not be bind- ing in whole or in part upon the parties unless and until the following conditions have been complied with: 1. The association shall notify the City Council in writing that it has formally approved the Memorandum of Understanding in its entirety. 2. The City Council shall approve this Memorandum of Understanding. 3. This MOU has been reached following good -faith negotiations, by the authorized Management representative of the City Coun- cil and the authorized representative for the Hermosa Beach Police Officers Association. 2 4. JOB ACTION The Association and its members agree that during the term of this MOU there shall be no strike. In the event of an unauthorized strike, the City agrees that there will be no liability on the part of the Association pro- vided the Association promptly and publicly disavows such unau- thorized action; orders the employees to return to work and at- tempts to bring about a prompt resumption of normal operations; and provided further, that the Association notifies the City in writing, within 48 hours after the commencement of such strike, what measures it has taken to comply with the provisions of this strike. In the event such strike by the Association has not affected resumption of normal work practices, the City shall have the right to take appropriate disciplinary action. 5. NON-DISCRIMINATION The City shall not discriminate against any employee because of race, color, age, creed, national origin, sex, handicap, medical condition, marital status, or union activities in any matter. 6. MANAGEMENT RIGHTS 1. Manage the City. 2. Schedule working hours. 3. Establish, modify or change work schedules or standards. 4. Institute changes in procedures. 5. Direct the work force, including the right to hire, promote, demote, transfer, suspend, discipline or discharge any employee. 6. Determine the location of any new facilities, building, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing or closing of facilities, depart- ments, divisions, or subdivisions thereof. 7. Determine services to be rendered. 8. Determine the layout of buildings and equipment and materials to be used herein. 9. Determine processes, techniques, methods and means of per- forming work. 10. Determine the size, character and use of inventories. 11. Determine the financial policy including accounting procedures. 12. Determine the administrative organization of the system. 13. Determine the selection, promotion, or transfer of employees. 14. Determine the size and characteristics of the work force. 15. Determine the allocation and assignment of work to employees. 16. Determine policy affecting the selection of new employees. 17. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required. 18. Determine administration of discipline. 19. Determine control and use of City property, materials and equipment. 3 20. Schedule work periods and determine the number and duration of work periods. 21. Establish, modify, eliminate or enforce rules and regulations. 22. Place work with outside firms. 23. Determine the kinds and numbers of personnel necessary. 24. Determine the methods and means by which such operations are to be conducted. 25. Require employees, where necessary, to take in-service train- ing courses during working hours. 26. Determine duties to be included in any job classifications. 27. Determine the necessity of overtime and the amount of over- time required. 28. Take any necessary action to carry out the mission of the City in cases of an emergency. The exercise of the foregoing powers, rights authority, duties and responsibilities by the City, the adoption of policies, rules, regulations and practices in furtherance thereof, and the use of judgment and the discretion in connection therewith, shall be limited only by the specific and express terms of this Memo- randum of Understanding, City Personnel Ordinance and Personnel Rules and Regulations, the Public Safety Officers Procedural Bill of Rights, and other statutory laws. Except in emergencies, or where the City is required to make changes in its operations because of the requirements of law, whenever the exercise of management's rights shall impact on em- ployees of the bargaining unit, the City agrees to meet and con- fer with representatives of the Association, upon request by the Association, regarding the impact of the exercise of such rights unless the matter of the exercise of such rights is provided for in this Memorandum of Understanding. 7. PROVISIONS OF LAW - INSEPARABILITY It is mutually understood that this MOU is, and shall be, subject to all current and future applicable state, federal and local laws. If any article, part, provision or segment of this MOU is, or shall be, in conflict with or inconsistent with such ap- plicable provisions of federal, state or local law, or is other- wise held to be invalid, or unenforceable by any court of compe- tent jurisdiction by final decree, such article, part or provi- sion thereof shall be superseded by such applicable law and the remainder of this MOU shall in no way be affected thereby. 8. FULL UNDERSTANDING, MODIFICATION, WAIVER It is intended that this Agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein, and any other prior to existing understanding or agree- ments by the parties whether formal or informal, regarding any such matters are hereby superseded or terminated in their entirety. Except as specifically provided herein, it is agreed and under- stood that each party hereto voluntarily and unqualifiedly waives its right, and agrees that the other shall not be required to negotiate with respect to any subject or matter covered herein during the term of this agreement. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and exe- cuted in writing by all parties hereto, and if required, approved and implemented by the City Council. The waiver of any breach, term or condition of this Agreement by either party shall not constitute a precedent in the future en- forcement of all its terms and provisions. 9. GRIEVANCE PROCEDURE The Grievance Procedure is attached as Exhibit A and incorporated herein by reference. 10. WORK SCHEDULE Police Captains shall have the choice of working a ten (10) hour day, four (4) days per work week; or an eight (8) hour day, five (5) days per work week. The City may cancel this scheduling plan, without cause, at any time during the term of this Memorandum of Understanding by giving the Association three (3) months written notice. Upon such notice, the City shall, at the request of the Association, meet and confer on a new scheduling plan. Absent mutual agreement, the City shall revert to the 5/8 plan in effect prior to the ex- perimental work plan. In the event of an emergency situation, the City may cancel, al- ter or amend the work schedule as necessary immediately. 11. COMPENSATION - METHODS OF COMPENSATION A. Methods of compensation: 1. Compensation shall be determined on an hourly basis. 2. Payments due shall be paid on a bimonthly basis unless other- wise mutually agreed. By mutual consent early payments and other modifications can be made. 3. Base hourly salary shall be considered the rate of pay for a particular classification without consideration of any other form of compensation. B. Salary Advancements Within Base Pay Range: 1. Step Advancement: 5 a. All salary advances shall be based on merit and fitness. All increases shall be recommended by the Department Head and approved by the Personnel Officer/City Manager. In the cases of exceptional merit, and upon the recommenda- tion of the Department Director, an employee may, with the approval of the City Manager, be advanced a step within the salary range at other than one year intervals. Such advancements shall establish a new anniversary date for future advancements. Merit increases shall be effec- tive at the beginning of the next pay period (1st or 16 of month). b. Upon the successful and satisfactory completion of twelve (12) months service, employees shall be advanced one step within their range and yearly thereafter until the maxi- mum within the range achieved. 3. Promotion An employee who is promoted to a position in a class with a high- er salary rate shall be entitled to the lowest step in the higher range which exceeds the present rate of pay with the intent of increasing the base salary rate by at least 5%. 12. BASE SALARY 1. Effective March 1, 1992, the base salary range for the clas- sifications in the bargaining unit shall be as follows: STEP: A B C D E Effective March 1, 1993 5210 5470 5744 6031 Effective December 1, 1993* 5227 5488 5763 6051 (* Effective 12/01/93 $20 added to salary range due to POA pick- up of administration of Long Term Disability insurance coverage) 2. Upon commencement of 21 years service as a sworn peace of- ficer in Hermosa Beach, employee will receive an additional 5% salary. 13. EXEMPT EMPLOYEES The Classification of Police Captain is designated as exempt under FSLA. 14. INSURANCE COVERAGE A. LIFE City shall provide a life insurance policy for each employee, payable in the amount of $50,000 upon such employee's death. B. MENTAL HEALTH City shall make such a plan available to city employees; the full cost to be paid by the employee. C. VISION City shall make such a plan available to city employees; the full cost to be paid by the employee. D. HEALTH City shall provide for Association members a health insurance plan to include a choice of an annuity plan with $250.00 de- ductible or an HMO plan; both plans to include maternity care and prescription benefits. Current health, or their equiva- lent, to remain in force during the term of this MOU. City shall meet and consult should there be a change in providers. City agrees to indemnify the employee for co -pay amounts incurred in excess of the level of benefit in effect on November 30, 1990 for the HMO and Indemnity medical plans. City to pay employee costs and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. E. DENTAL City shall provide for Association members a dental insurance plan to include a choice of an annuity plan or an HMO plan. City to pay employee cost and current dependent rate with any future increased dependent costs to be borne 80% City and 20% employee. 15. DEFERRED COMPENSATION City agrees to make available to all employees in the Unit either of the citywide Deferred Compensation Plans. All participants being then eligible to vote on decisions of the Deferred Compen- sation Committee. 16. SALARY CONTINUATION PLAN A. Effective December 1, 1993 the POA assumes all responsibility for the provision/administration of, and premium payment for, the LTD plan, the City's contribution of $14.40/month/employee toward the LDT plan shall cease and the base pay of the Captain clas- sification shall be increased by $20.00/month. 17. RETIREMENT A. The City shall maintain the 2% @ 50 PERS contract with "One Year Final Compensation" in effect at the time of this contract. B. DELETE C. The City will pay the employee's 9% contribution to the PERS retirement system credited to the employee's portion. D. Retirement Conversion of Accruals: 1. Upon service retirement from the City, an employee may elect to receive the cash value of their monthly accrual for vacation, sick, and holiday compensation included as part of their base monthly salary in lieu of receiving any further accrual during their final twelve (12) months of service. No conversion of accruals which were accrued prior to the con- version period shall be allowed. 2. In addition to "1" above, the employee may elect to receive the employee's 9% contribution to PERS credited to base salary. Upon such election, the employee shall commence payment of the 9% PERS contribution from their salary. 3. In order to be eligible for conversion of monthly ac- cruals and the PERS 9% provision, the employee must announce their service retirement twelve (12) months in advance of their retirement date. 4. The value of the converted leave (sick, vacation, holiday compensation) shall be calculated at the employee's regular rate of pay. 5. At no time shall this additional compensation so received act in any way to increase any other premium pays (e.g. as- signment pay, longevity pay, etc.) which are computed as a percentage of base pay, nor shall the cash value of the ac- crual conversation be included in the computation of the value of any accrual cash -outs. 6. All compensation currently calculated for retirement pur- poses shall be included in the final year conversion formula. 7. Should PERS change or otherwise amend the stated policy of not allowing the retrospective application of benefits to salary, the language of Article 21 of the March 1, 1988 MOU shall be reinstated regarding the conversion of all unused sick leave. 18. LEAVE OF ABSENCE Management agrees to allow all employees covered by this MOU to take a leave of absence without pay, not to exceed 60 days, in conjunction with, or in addition to, their regular vacation time. This leave will only be allowed every other year. Timing and duration of leave is subject to approval of the Public Safety Director and subject to the needs of the department. This pro- vision shall not reduce any leave entitlement an employee may have under the Military and Veterans Code. 19. VACATION Vacation accrual rates shall be as follows: A. For employees initially hired before May 2, 1984. 1. Upon hire, 2. Commencing 3. Commencing 4. Commencing 5. Commencing 6. Commencing at the rate of 96 hours/year. with the 7th year, at the rate of 112 hours/year. with the 8th year, at the rate of 136 hours/year. with the 15th year, at the rate of 160 hours/year. with the 16th year, at the rate of 168 hours/year. with the 17th year, at the rate of 176 hours/year. B. For employees hired after May 1, 1984. 1. At the rate of 96 hours/year commencing with appointment. 2. At the rate of 112 hours/year commencing with the 7th year after (1) above. 5. At the rate of eight additional hours/year commencing with the 11th year after (1) above to a maximum of 20 days/year. 6. At the rate of eight additional hours/year commencing with the llth year after (1) above to a maximum of 20 days/year. C. Each member of the bargaining unit will be required to use the number of hours accumulated for vacation purposes during each fiscal year. During the fiscal year, if within ninety (90) days following completion of the fiscal year the indi- vidual has not utilized these vacation hours off, they shall then be paid for them. An individual may accumulate and hold as unused vacation hours an amount equal to the total number of hours that can be accrued in an 18 -month period. 20. HOLIDAYS The following holidays shall be considered as paid: New Year's Day; Martin Luther King, Jr's Birthday; Presidents' Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day after Thanksgiving; Christmas Day 21. SICK LEAVE Sick leave accrual shall be as follows: 1. For all employees initially hired before May 2, 1984: A. Those employees having less than 176 accrued hours of sick leave shall accrue sick leave at the rate of 6 hours per month until their accrual accumulates to 176 hours at which time their accrual shall be 8 hours per month. B. A once a year cash -in can be up to 100% of the unused sick leave as long as at least 176 accrued hours remains on hand. An employee may accrue a maximum of three hun- dred and fifty hours (350); thereafter any excess shall be cashed out. Employees who have more than 350 hours of sick time on the books as of June 1, 1988 shall be frozen at that accumulation; any sick time in excess of that amount shall be cashed out. 2. For employees hired after May 1, 1984: A. Zero during academy. B. Upon graduation from the Academy or upon hire as a lateral entry, 4 hours per month for the initial 12 months. C. 5 hours per month for the next 12 months. D. 6 hours per month thereafter and subject to all of (1) above. 3. Upon termination from City employment, sick leave will be paid at the current hourly rate, on the following conditions: A. One-quarter pay from 5 to 10 years of continuous service. B. One-half pay from 10 years until termination. 4. In the case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate fami- ly for the purpose of this section shall be defined as: father; mother; father-in-law; mother-in-law; brother; sister; spouse; or legal dependent. Employees may pre- designate and substitute other members for those members defined as "immediate family." The intent of this provision is not to expand the number of persons included in the defi- nition of "immediate family" nor to increase paid leave op- portunities, but, rather, to recognize variation in family structure (e.g. stepmother for mother). 22. BEREAVEMENT LEAVE Each employee shall receive a maximum of three shifts per calen- dar year to be utilized for bereavement leave because of a death in their immediate family. Immediate family shall be defined as in Article 21 - Sick Leave. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. The Director may grant one (1) additional shift in the event of a death which requires extended travel. 23. MANAGEMENT LEAVE A. Police Commanders shall be allowed 60 hours of additional leave each calendar year in addition to the fixed holidays and bereavement leave. Management leave does not accumulate or carry over, it must be used each year. B. The practice of earning compensatory time for holidays worked has been eliminated effective March 1, 1992. C. Should a Captain be required to work on a scheduled holiday, those hours worked shall be added to the individuals Management Leave bank. Management Leave and any additional hours do not carry over and must be used in the calendar year during which it was accrued. Management Leave, and any hours added for holidays worked, shall have no cash value. 24. EDUCATIONAL REIMBURSEMENT The City agrees that Police Captains who desire to enroll in training and academic courses that may provide the employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances pro- motional opportunities, shall have their course fees (up to CSU rate), books, materials, and tuition (CSU rate) paid by the City, in advance, subject to the approval of the City Manager. The employee will reimburse the City for all expenses if the employee fails or does not complete the courses. 25. UNIFORM ALLOWANCE Said allowance for Police Captains to be $600 per year, payable through the regular payroll schedule. An absence due to sick leave, injury on duty, or leave of absence without pay, exceeding sixty (60) days shall result in a pro -rata reduction in uniform allowance for the time of the absence. 26. AMMUNITION REPLACEMENT In addition to the quarterly qualification ammunition, each of- ficer will be allowed to utilize fifty (50) rounds of ammunition for their primary duty weapon, at City expense, each month at the firing range used by the Department. The City will also pay for the expense of using the range. The ammunition will be used to practice on an approved course of fire so that officers will be- come more proficient with their service weapons. The City will not compensate officers for the time spent to uti- lize this ammunition. Officers must use the allotted ammunition each month, it does not accumulate. 27. PERFORMANCE EVALUATION AND MERIT PAY A. Effective March 1, 1993 merit pay is eliminated and the base salary for Captain is increased 5%. 28. DISCIPLINARY ACTIONS For the purpose of defining disciplinary actions, the following definitions shall be applicable: 1. Disciplinary actions are defined as: a. Dismissal. b. Demotion. c. Suspension. d. Reductions in pay. e. Reprimand (written) 2. Reductions in pay are governed by the "Blue Section" of the Police Manual. 3. Appeals from the disciplinary actions shall only be sub- ject to the "Blue" section of the Police Manual entitled "Rules and Regulations." 4. Prior to the commencement of any internal investigation which is likely to subject the officer to disciplinary action, the officer shall be advised of their rights pur- suant to Section 3300, et. seq., of the California Government Code as amended. All rights contained therein shall be applicable to the disciplinary actions and shall be used as a minimum guideline only. 5. Any reprimand record or other writing containing negative comments (with the exception of Performance Evaluations) included in the employees personnel package is a written reprimand. 6. Inclusionary periods as currently set forth in the Police Department Rules and Regulations shall remain in effect during this M.O.U. 7. Any officer receiving time off dispensed as a result of disciplinary action can use either accumulated compensa- tory time or vacation time at their discretion. However, when exceptional circumstances arise and the City feels that it is in the best interest to keep an officer off duty for a limited period of time (not to exceed five (5) working days), the City may exercise this right. 29. LAYOFF Hermosa Beach Municipal Code Section 2-42 as currently enacted, is the governing provision regarding layoff. However, City fur- ther agrees that prior to implementation of any such layoff, dis- cussions shall be held to explore other alternatives, mitigation, etc. It is further agreed that in the event the City should contract with another agency for provision of police services, the As- sociation shall receive six (6) months advance notice prior to the effective date of any such change. 30. NO SMOKING The parties agree that the City shall amend its class specifica- tions for unit positions to provide that employees who become unit employees after March 1, 1988 shall, as a condition of their continued employment, refrain from smoking tobacco or any other non -tobacco substance at any time on or off duty. Violation of this condition of employment shall be deemed good cause for dismissal. 31. ANNUAL PHYSICAL A. Effective March 1, 1991, all employees covered by this agreement shall be provided with a complete physical examination (participation is voluntary) according to the following schedule: 1. Every two (2) years up to and including age 38; 2. Annually at age 39 and thereafter. B. Said physical to be at a location of the City's choice and at the City's expense. C. The physical exam is to include at least the following: Review of medical history, physical examination; Urinalysis; VDRL; X -Rays (Chest PA, Lumbar Spine and Cervical) only if indicated; Blood groupings, CBC, Chem Panel 17; EKG and Treadmill; Lipid Analysis; Pulmonary Function Test; Hearing test; Strength and Flexibility testing. 32. DURATION OF CONTRACT This MOU is effective March 1, 1993 and shall remain in full force and effect for 18 months thereafter, ending September 30, 1994. In witness whereof, the parties hereto have caused their duly authorized representatives to execute this Memorandum of Under- standing this day of , 1993. HERMOSA BEACH POLICE OFFICERS' ASSOCIATION CITY OF HERMOSA BEACH John J. Mebius Mary Rooney Captain Interim City Manager Michael J. Lavin Captain e Honorable Mayor and Members of the Hermosa Beach City Council r—� 93 December 7, 1993 Regular meeting of December 14, 1993 AWARD OF CONTRACT TO CONDUCT AN AUDIT OF THE ALLRIGHT PARKING CONTRACT Recommendation: It is recommended that the City Council: 1. Award the contract to the firm of Paul G. Joseph and Robert I. Mayeri, CPA for an amount of $2,250.00 to conduct an audit of the Allright parking contract. 2. Authorize the Public Works Director to make necessary changes within budget. Background: The Downtown Business Area Enhancement District (DBAED) Commission determined in their inaugural meeting of October 7, 1993, that in order to determine if the City is receiving fair share of the contract amount, we need to conduct an annual audit of the Allright contract. The DBAED's recommendation was received by the City Council at their meeting of October 26, 1993. At that meeting the City Council approved appropriation of $5,000 from the VPD account to conduct an audit. Analysis: A Request For Proposal was prepared and distributed to over thirty accounting firms. Two proposals were received. The lowest responsive proposal is from the firm of Paul G. Joseph and Robert I, Mayeri, CPA for an amount not to exceed $2,250.00 (attachment 1). An interview was conducted by a member of the DBAED Commission, Mr. Ron Pizer, the Finance Director, Ms. Viki Copeland and the Director of Public Works, Ms. Amy Amirani. Alternatives Considered: Not contracting for these services will result in reduced level of control. Fiscal Impact: Recommended approval of the audit contract is within the original budget of $5,000. 1 0 Respectfully submitted: antm c6mtv,,, Amy Amirani Mey Director of Public Works Ac g City Manager Concur: Noted for Fiscal Impact: dLicazigait-h.A) Viki Copeland Director of Finance aa/audit.cc PROPOSAL TO CITY OF HERMOSA BEACH DOWNTOWN BUSINESS AREA ENHANCEMENT DISTRICT COMMISSION To Provide Audit Services Pertaining to the Agreement with Aliright Parking, Cal., Inc. For the Year Ended June 30, 1993 ATTACHMENT 1 PAUL G. JOSEPH, CPA ROBERT I. MAYERI, CPA A Joint Venture of Certified Public Accounting Firms November 22, 1993 City of Hermosa Beach Downtown Business Area Enhancement District Commission 1315 Valley Drive Hermosa Beach, California 90254-3885 Thank you for considering our joint venture in your solicitation for firms providing audit services to the City of Hermosa Beach. Please accept this letter as our proposal to provide audit services to the City of Hermosa Beach, Downtown Business Area Enhancement District Commission (DBAED) as described in your request for proposal dated November 9, 1993. In assisting the City of Hermosa Beach, we will perform the following: 1) Read and understand agreement(s) between the City of Hermosa Beach and Allright Parking Cal., Inc. 2) Review the system of internal control of Allright Parking, Cal., Inc. 3) Review internal collection and operations of Allright Parking, Cal., Inc. 4) Review monthly collection reports issued to the City by Allright Parking, Cal., Inc. 5) Compare monthly reports issued to the City by Allright Parking to internal accounting records of Allright. 6) On a test basis, perform detailed test of accounting records of Allright which will include: a) examination of parking tickets to determine all customers are properly charged. b) agreeing daily cash collections reports to bank deposits. c) determination that prior year reportable conditions have been corrected. Upon performing the above procedures we will discuss our findings and conclusions with the City of Hermosa Beach personnel, prior to issuing our written report. Our report will state the procedures performed, our findings and we will express an overall conclusion as to whether we believe that Allright Parking Cal., Inc. was in compliance with the relevant terms of the agreements and whether parking income was properly reported. Our report will indicate adjustments necessary, if any, to correct previously reported parking income. i Our engagement cannot be relied upon to disclose (1) inconsequential acts of noncompliance with relevant terms of the aforementioned agreements, (2) errors, (3) irregularities, or (4) illegal acts, including fraud or defalcations, that may exist. Furthermore, our engagement will not constitute an audit of financial statements, the objective of which is the expression of an opinion regarding the overall financial statements. Accordingly, we will not be expressing such an opinion. �t 1250 Fourth Street, Suite 350 • S.inta Monica. (:alitOrnia 90401 • TEL (310) 393-3086 FAX (310) 393-3417 16030 Ventura Boulevard. Suite 350 • Encino. (:alitornia 91436 • TEL (81817'83-577(1 FAX (818) 783-5530 Our fee for these services will be based on the actual time spent by the individuals assigned to the engagement and will not exceed $2,250. Our estimated fee is based on our anticipated reliance on Allright's system of internal control and receiving adequate assistance, including preparation of necessary schedules and analyses from Allright's staff. If for any reason we are unable to complete our engagement, we will not issue a report. We shall be pleased to discuss this letter with you at any time. If the foregoing is in accordance with your understanding, please sign the copy of this letter in the space provided and return it to us. Paul G. Joseph for the Joint Venture Acknowledged: for The City of Hermosa Beach, Downtown Business Area Enhancement District Commission Date December 7, 1993 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council of December 14, 1993 FIRE DEPARTMENT CONSOLIDATION STUDY HERMOSA BEACH - MANHATTAN BEACH - REDONDO BEACH Recommendation It is recommended by staff that Council approve the attached RFP (Attachment A) for the Fire Department Consolidation Study and approve an allocation of up to $15,000 from prospective expenditures to fund Hermosa Beach's share of the study. Background At the October 12, 1993 meeting, City Council approved the concept of funding a joint study with Manhattan and Redondo Beach to determine the feasibility of combining Fire and Paramedic services in the three (3) cities (Attachment B). Analysis Since that time, a draft RFP was prepared by the City Managers which attempts to divide the study into two (2) phases so that if the cost/benefit analysis from the initial phase does not prove to be favorable, funds will not be expended on an implementation plan. The RFP also attempts to incorporate substantial input from the City and employee groups early in the process both from an important informational gathering standpoint and as a gage of the political viability of consolidation. To that end, the consultant selected to conduct the study will be accountable to a Steering Committee comprised of representatives from the three Councils; City Managers or designees; and Fire Department employees. As indicated in the October 12, 1993 report, it is prudent for the City to study all viable alternatives for service delivery during these tough fiscal times. If Council has any interest in pursuing consolidation, an objective professional study will be the cornerstone to making it a possibility. 1 1 Fiscal Impact: Staff will return with award of bid. Allocation not to exceed $15,000 1 from prospective expenditures for Phase I and Phase II of the study. Consultants will be asked to list costs for each Phase separately so that an election not to proceed with Phase II would reduce the $15,000 allocation. Balance in prospective expenditures as of 11/30/93 is $464,647.00. Respectfully Submitted, Ma C 1*.ney Act' g City Manager Noted for Fiscal Impact: Viki Copeland Finance Director 2 Respectfully Submitted, Ma C 1*.ney Act' g City Manager Noted for Fiscal Impact: Viki Copeland Finance Director 2 • iii. i..i. �: 1'J JZU'JUJL ..... .. .... 1 . JL DRAFT REQUEST FOR PROPOSALS A Feasibility Study for the Establishment of a Consolidated Beach Cities Fire Department A Joint Project of Manhattan Beach, Hermosa Beach and R.edondo Beach. A. INTRODUCTION The three Los Angeles County Beach Cities, Manhattan Beach, Hermosa Beach and Redondo Beach are seeking proposals from qualified consultants to conduct a feasibility analysis on establishing a Beach Cities Fire Department by merging the three existing city departments. The three cities have a combined population of approximately 120,000 and cover some 11 square miles of contiguous territory. The primary objectives of this study are: Phase 1. Determine if consolidating the three existing departments is feasible and will provide improvements in services and/or reductions in costs. 1 v .� ... .....i.1..i . v._..11 1.1.1 .\\.. 1 . VJ Phase 2. Develop a detailed implementation program. The Beach Cities reserve the right to reject any, and all submittals and to waive irregularities and informalities in the selection process. A not to exceed fee of $45,000 is available for this project. B. BUDGET AND FINANCIAL INFORMATION The 1993-94 budgets for the combined fire departments indicate in expenditures. The Beach Cities want each member of the existing departments to know that no loss of pay or position will occur without cause under any consolidation plan approved as part of this project. An evolutionary approach to the recommended • consolidated department is expected. Cr. SCOPE' OF WORK The analysis should evaluate all appropriate issues to determine if a consolidated department could provide fire and life safety services at a higher level of effectiveness and/or efficiency than currently provided through the three existing, separate departments. The consultant's scope of work should include, but is not limited to the following: 1. Review the current. service levels of each city and prepare a summary of the similarities and differences. 2. Review the current policies, proccdiires and operating practices of each department and prepare a summary of the similarities and differences. 3. l:n.terview/survey members of the councils, staffs, officers of the fire services and association officers to elicit their ideas on consolidation. 4. Establish employee committees from each department to maintain open communications on. all aspects of the study. 3 1..•1 11,:o to 5. Evaluate facilities and major items of equipment for redundancies /needs under a consolidated department. 6. Review and evaluate the current communications systems of the three departments and prepare recommendations on consolidation. 7. Evaluate legal requirements to accomplish consolidation with timelines. Include. options, (IPA/District/Contract-Out/etc.) and provide pros/cons. 8. Evaluate any partial consolidations which would make economic/service delivery sense. 9. Evaluate real or perceived concerns of employees to include: employee labor agreements, salary scales, rules & regulations, operating procedure, equipment, command structure, promotional opportunities and retirement programs. UV. 10. Review existing fire codes i.n each city and prepare a summary of the similarities and differences. 11, Analyze the current insurance rating of each city and determine if consolidation could or would Lead to reduced premiums to residents. 12. Prepare and present the Phase. 1 report on the feasibility, service improvements and cost reductions of a consolidated department. 13. if Phase 2 of the study is authorized, recom..mend the following: a. The legal structure. b. The organizational structure. c. An implementation plan and schedule. d. A cost sharing plan. e. A complete analysis of the cost and benefits consolidation would provide for each individual. city. 5 D. PROPOSAL FORMAT AM) CONTENT Proposals should not include any elaborate or unnecessary promotional material.. The following format and content should be adhered to by each respondent and presented in the following order: 1, Executive Summary An executive summary not to exceed three pages in length should include the key elements of the respondent's proposal. The letter must be signed by an individual authorized to bind the respondent. The letter must stipulate that the proposal will be valid tar a period of at least 90 days. Indicate the office from which the project will be managed. 2. Background and Approach The Background and Approach Section should describe your understanding of the 6 fire departments, the communities serviced, the work to be done, and the objectives to be accomplished in the analysis. 3, Methodoloi y This section should describe the methodology you plan to use to carry out the specific tasks described in the scope of work. 4. WA rk Plan Describe the sequential tasks you plan to carry out in accomplishing this project. Identify how inuch of the work will be done on site. 5. Project Organization., and Staffing Describe your approach to managing the project. Provide an organization chart 7 ✓ J• t 111111111111111 1: LI1V 11 1 Vi1`Jl1 I 1111 .1Vt •J 1'JU`tUU U'JL showing all proposed project team members. Describe the responsibilities of each person on the project team. Identify the Project Director and/or Manager and the person who will be the key contact with the Steering Committee. Include resumes for each member of the project team. 6. Related Experience Describe recent, directly related experience. Include on each listing the name of the client, description of work done, primary client contact, address and telephone number, dates for the project, and the name of the Project Director. Copies of recently completed reports should be provided. 7, Projet Schedule Provide a schedule for completing each task in the work program, including deadlines for preparing all project deliverables, 8 8. Cost Data Indicate the total cost for which you will conduct the project by phase. E. PROPOSAL EVALUATION CRITERIA Proposals will be evaluated on the basis of their response to all provisions of the RFP. The Steer ii g Committee and City Councils may also use some or all of the following criteria in its evaluation and comparison of proposals submitted: a. Responsiveness to the requirements of the project as set forth in the R?. b. A demonstrated understanding of the project's objectives, scope and goals. c. A .logical., proven methodology for carrying out the tasks described in the respondent's proposal and developing project deliverables. 9 d. Recent experience in conducting projects of similar scope, complexity and magnitude, e. Fee structure of the proposal. f, Demonstrated familiarity with the policies and procedures and in the consolidation/merge process for fire departments. g. The quality and background of personnel assigned to the project, including educational background, work experience and directly related recent consulting experience. h. The organization structure of the proposed project team. ' F. ASSISTANCE AVAILABLE The Beach) Cities will provide all possible assistance to the consultant to minimize Costs. 10 Contact persons, in-house project managers and interview schedules will be made available to the selected consultant on an as required basis. The Beach Cities will appoint a steering committee for this study to include a single point of contact for the consultant. G. MEETINGS The selected consultant shall meet with the Beach Cities Steering Committee periodically to discuss progress and issues. At the conclusion of both Phase 1 and Phase 2 of the project, the consultant shall present a report on the findings and recommendations at either a Joint. City Council Meeting, or at a Joint Council Subcommittees' meeting. 11. DELIVERABLES The selected consultant is responsible for the following deliverables: 11 vv I.:l1 II1111 Illll L'l..l lVll 1 Vl1Vll 1IIi l:V'l V1 V V'IVV1'Vi_ l l 1J 1. Monthly written progress reports to the Steering Committee commencing on the date of acceptance of the contract by consultant. This progress report shall include: * A summary of works completed during the previous month. • Discussion of any significant problems encountered or issues arising from the project, * Percentage of project completion by tasks. 2. Periodic meetings with the Steering Committee. 3. Thirty (30) copies of the draft report for Phase 1, and thirty (30) copies of the draft report for Phase 2 (if authorized), both to include Executive Summaries. 4. Thirty (3) copies of the final report for Phase 1 and thirty (30) copies of the final 12 report. for Phase 2 (if authorized), both to include Executive Summaries. 5. Oral presentation of findings and recommendations to the Steering Committee/Joint City Council as outlined above, Additional separate presentations to employee groups of each of the Beach Cities may be required. 1. TARGET SCHEDULE The following are expected key dates for the project: * Project Start 02/15/94 * Progress Reports Monthly Meetings Upon Request (may be monthly) Briefings on findings 12 weeks from project start 13 V .11 X1111111 11111 _.'L:1\'1: l 411.111 1 1111 ilV1 ...,11,1,1-1 VV1,VL 1 1 • V • Draft Report 14 weeks from project start * Feedback from Steering Committee 16 weeks from project start * Final Report 18 weeks from project start * Oral. Presentation 20 weeks from project start * Additional Oral Presentations As needed SUBMITTAL DEADLINE All proposals must be submitted to the City Manager's Office, 1400 Highland Avenue, Manhdltan Beach, CA 90266, not later than 5:00 p.m. oh January 21, 1994. We request fifteen (15) copies of all material. The proposals will be evaluated by a Steering Committee of the Beach Cities and the most qualified firms may be invited to an interview in early February, 1994. 14 111..\taa 11 11111 .tL 1.V 11 1 'v'1•J11 11111 11 _V If there are any questions, please contact City Manager Bill Smith of Manhattan Beach, at 310- 545-5621 X405. 15 October 5, 1993 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council October 12, 1993 STUDY: CONSOLIDATION OF FIRE DEPARTMENTS IN HERMOSA , MANHATTAN AND REDONDO BEACH Recommendation It is recommended by staff that Council approve the concept of funding a joint study with the cities of Hermosa, Manhattan, and Redondo Beach to determine the feasibility of combining Fire and Paramedic services in the three cities. Background The notion of consolidating departments in the three cities while not a new idea, has been given additional attention recently due to the current and projected budget outlook for the beach cities. In an effort to initiate formal discussions about this topic, the City Managers and Mayors from the three cities were invited by the City of Redondo Beach to a preliminary meeting on October 3, 1993. Analysis There was a consensus among the city representatives at the meeting that this topic warranted further exploration. It was thought that a tri -City department may save dollars and more importantly, may provide an opportunity for more streamlined services and improved safety in all three cities. The potential consolidation of services has been viewed rather favorably by employees in the individual fire departments, making the pursuit of a study a rather non -controversial topic. The City Managers agreed that the study would be undertaken with the understanding that no existing jobs or salaries would be in jeopardy through the potential merger. In order to provide the cities with an objective study, it was determined that the best approach would be to jointly hire a consultant who could undertake the comprehensive analysis necessary for the Councils and Managers to understand the costs and benefits of such a transition. This would not only facilitate the auditing of the three operations but would also take the initial study out of the political arena. It is projected that the cost to each City for the study would be approximately $15,000. In these tough fiscal times, it is prudent to study all viable alternatives for service delivery including regional approaches. This regional concept is especially attractive due to the fact that the service delivery area would be of a manageable size and local control would remain relatively strong (as opposed to larger scale regional efforts which can prove to be bureaucratic and less responsive to residents). Another significant potential benefit of the consolidation of departments would come in the form of a regional disaster preparedness plan. With a cohesive unit (i.e., the single department) and more employees, Hermosa Beach would fare well in having additional resources directly available to residents in the event of a disaster. If the combination of the departments proves feasible and desirable, Hermosa Beach (as the smallest City in the formula) may stand to gain the most in terms of additional equipment and staff resources. With Council's conceptual approval, staff will proceed in cooperation with the other cities to hammer out the details of the study. Details regarding procedures and costs associated with the consultant will be forwarded to the Council for review and approvals as required. Fiscal Impact: None at this time. Will request approximately $15,000 in the future for feasibility study. Respectfully Submitted, Act • City Manager 2 December 6, 1993 Honorable Mayor and Members Regular Meeting of of the City Council December 14, 1993 LA COUNTY LIFEGUARD AND BEACH MAINTENANCE SERVICES CONTRACT Recommendation It is recommended by the negotiating subcommittee and staff that Council review the attached package to be presented to the Board of Supervisors at their December 28th meeting and make adjustments to the offer as desired after Council discussion. Background The City and County have been negotiating the terms of this contractual agreement over the past several months. At center stage in these discussions, is the City's willingness to provide additional subsidies to the County to assist them in meeting their current funding shortfalls. To date, the City Council has held firm in the position that these beach services are a regional responsibility. As such, while they agreed to participate in additional County marketing programs to maintain beach restrooms and to accept reduced maintenance service levels, there has been no offer from the City for cash subsidy. Since the City's proposal was submitted, the passage of Proposition 172 has improved the financial outlook for Beaches and Harbors. With this promising news and in an effort to allow for discussions between the newly elected Council and the Board of Supervisors, the County imposed deadline for service withdrawal (previously November 9th) has been extended to December 28, 1993. To that end, the City Council Subcommittee (Edgerton, Reviczky) and staff met with representatives from Deane Dana's office on December 3rd in an attempt to assess what the expectations of the Board of Supervisors are in light of current budget constraints. Analysis With the passage of the half cent sales tax measure, Dana's representatives stated that the County would be looking for a total of $100,000 in subsidies from the City. This figure is substantially lower than those discussed previously ($200,000-250,000) as a result of the more favorable funding outlook. 12 While the proposal on the table lists a total of $114,000 in newly proposed subsidies from the City, County staff has reiterated that the reduction in maintenance service levels would not be a viable cost savings measure for them. Absent that portion of the offer, the County considers that the City has a total of $60,900 on the table at this time. That total includes $14,000 in new marketing programs; $16,900 in existing marketing programs; and $30,000 for the City's agreement to pay for the restroom maintenance contract. To make up the difference to achieve the $100,000 threshold, the subcommittee recommends that Council eliminate the maintenance reduction request and re-examine the following marketing programs : Sun Shelters (City locations TBD): $30,000 Event Banners: $10,000 In the attachment you will also find long term programs offered by the City. From previous Council meetings, one long term program that failed to reach a majority vote was an offer to consider dedicating oil drilling revenues should the MacPherson project be initiated in the City. The subcommittee wanted to bring this topic forward to the Council for additional consideration as well. Ifthe Council votes to enhance the current package, staff will prepare a new item for the Board of Supervisors. Unless otherwise directed by Council, the City will continue to request a five (5) year contract from the County as was negotiated prior to the County's budget crisis. Clearly the resolution of this issue is critical to the health and welfare of the millions of beach visitors Hermosa Beach enjoys each year. With a successful package on December 28th, the future of this visitorship will be ensured. Fiscal Impact: $30,000 from Prospective Expenditures for restroom maintenance Balance in Fund as of 11/30/93: $464,647 All other revenues - No cost to General Fund ATTACHMENTS: 1. Oct. 13, 1993 letter to LA County Supervisor Edmund Edelman 2. Marketing Package Respectfully submitted, Noted for Fiscal Impact: Viki Copeland, Director Finance Dept. City of 2lermosa ¶i3eacL) October 13, 1993 Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 Honorable Edmund Edelman, Chairman County of Los Angeles Board of Supervisors Hall of Administration 500 W. Temple Street Los Angeles, California 90012 Dear Chairman Edelman: The City of Hermosa Beach respectfully requests your approval for a renewal of our contract for Lifeguard and beach maintenance services for a period of five (5) years. Attached you will find a list of subsidies the City offers to assist the County in meeting the Beaches and Harbors budget shortfall. The items listed include new revenue sources; subsidies the City will continue to provide (per the previous contract); and projected long term revenue options. The package includes $114,000 in newly proposed items. The City would continue to provide existing subsidies and services that represent over $297,000 in direct cost to the City. The potential annual impacts of the proposed long term items have not been calculated. Preserving lifeguard services became the primary objective of discussions between the City and County, therefore, we spent considerable time exploring beach maintenance services and marketing programs to see what we could afford to add to the expense side for the City without compromising safety services. Due to our own grim budget outlook, we recognized that we also needed to look at long term solutions (such as the Pier concession and parking lot revenues) that may provide ongoing funding sources for beach services. While these items will not provide an immediate benefit to the County (i.e., FY 93-94), we wanted to present them to you so that they could be considered by the Supervisors as representative of the City's willingness to identify renewable funding sources that would impact beach services for more than an isolated fiscal year. At the Board's request, the City is prepared to address these items contractually to solidify our commitment to the County. We understand that the City's current offer may fall short of what would meet the County's anticipated funding gap. In light of that, while we ask for your most serious consideration in accepting what we can provide in the short term, if you require additional cost savings for FY 93-94, we urge you to direct Beaches and Harbors ATTACHMENT "A" Honorable Edmund Edelman, Chairman October 13, 1993 Page Two staff to reduce service levels to the extent necessary to meet the shortfall in lieu of a total withdrawal of County services. Like the County, this fiscal year has been disheartening for our City. After cutting City services and putting to bed what was a difficult budget to balance, we were immediately faced with the threat of library closure and beach service withdrawal from the County. We are grateful that the Board took decisive action to sustain our library services at a reduced level as a good faith effort to continue serving communities. We ask for similar consideration here and have confidence that you will see fit to preserve the best level of service possible to all beaches in the County in the short term so we can work together to find innovative ways to seek more permanent solutions to this funding problem in the long term. As we have expressed in previous correspondence, we applaud the County for providing this exemplary regional service. We also commend the Supervisors for working with the City on this contract in the best interests of public safety. Over a half a century ago, Hermosa Beach was the birthplace of what has evolved to be perhaps the best ocean lifeguard operation in the world. As ever, we are committed to working with you now and in years to come to ensure that future generations of LA County residents have safe and clean beaches to visit. Thank you for your consideration of our request. We anxiously await your response and direction. Sincerely, . • ooney A ing City Manager cc: Board of Supervisors City Council Beach Advisory Committee Stan Wisniewski, Director Beaches and Harbors Department CITY OF HERMOSA BEACH LIFEGUARD AND BEACH MAINTENANCE CONTRACT NEW SUBSIDIES/COST SAVINGS: PROPOSED $114,000 ANNUALLY • RESTROOM CLEANING: The City will take over the contract currently paid for by the County. SAVINGS TO THE COUNTY (CONTRACT COST) $ 30,000 • SERVICE REDUCTIONS: The City requested that Beaches and Harbors staff provide cost saving figures accounting for service reduction scenarios (attached) the City would agree to a 50% maintenance service reduction to reduce the cost of services in Hermosa Beach. County staff stated that they would not achieve true cost reductions with service changes solely in Hermosa Beach. Due to the fact that negotiations with other cities are still in progress, the City requests that maintenance service reductions be considered in other contract negotiations in order to successfully recover costs. SAVINGS TO THE COUNTY $ 70,000 • MARKETING PROGRAMS: The City agrees to participate in additional County marketing programs to include: BIKE RACKS $ 2,000 BENCHES $ 2,000 VOLLEYBALL NETS $ 2,000 SAFETY SIGNS $ 8,000 ANNUAL TOTAL $114,000 10/13/93 Page 3 LONG TERM PROGRAMS TO BE CONSIDERED BY COUNTY: REVENUES/SAVINGS TO BE DETERMINED • PIER CONCESSION: The City is currently involved in planning for Municipal Pier renovation. We have received $1.5 million in Proposition A funds to renovate the Pier and would request that the County assist us with Prop A monies to work on the lifeguard headquarters as part of the project. Once completed (we are already well into the design phase) we would propose to dedicate Pier Concession revenues to beach services. • PARKING LOT REVENUES: During negotiations, County staff initiated discussions regarding the use of some City owned property for beach parking with fees dedicated to beach services. The City is dedicating substantial resources to downtown revitalization. If the County could assist the City with some capital funds for beach parking lot construction, the City could commit parking revenues to the County for beach services on a long term basis. • VOLUNTEER PILOT PROGRAM (RESERVES): Understanding that the budget shortfall may be felt for years to come, the City would like to work in partnership with the County to develop a reserve program for lifeguards and beach clean-up programs. Hermosa Beach would provide meeting facilities and support for a training center to initiate the program which could be developed County wide. • SERVICE FEES PILOT PROGRAM: Cities have initiated ambulance service fees for calls as a means to assist with cost recovery. If Beaches and Harbors could design a program for Lifeguard calls, the City would be willing to serve as a pilot project for this type of effort. • CITY OPERATED SERVICES: With due respect to the outstanding services the County provides, if Lifeguard and maintenance work cannot be delivered within the diminishing budget parameters, the City would ask that the County allocate funds to the City to allow the City to contract or operate services within the budget constraints. This option is emphasized as a last resort as the City is most interested in continued County services. ANNUAL TOTAL TO BE DETERMINED 10/13/93 Page 2 SUBSIDIES ALREADY PROVIDED BY THE CITY FOR BEACH SERVICES (WILL BE CONTINUED): • CURRENT PARTICIPATION IN COUNTY MARKETING PROGRAMS: $16,900 ANNUALLY • LONG TERM LEASE AGREEMENT FOR LIFEGUARD HEADQUARTERS: The existing contract for the use of the City's land by the County expires in 1996. The City would continue to provide this land to the County at no cost on a matching basis for each year of the contract renewal. ESTIMATED ANNUAL LEASE RATE VALUE @ .87 PER SQUARE FOOT (OUR CURRENT PUBLIC FACILITY LEASE RATE): • STRAND FOOT PATROL • PIER MAINTENANCE • RESTROOM/SHOWER REPAIRS • STRAND MAINTENANCE ANNUAL TOTAL $ 16,900 $ 30,694 $250,000 $ 22,000 $ 16,000 $ 32,000 $297,664 CCT 1 '93 14:47 FROM LACO BEACHES/HARBORS TO nO Department of Beaches and Harbors Hermosa Beach • Maintenance Frequencies and Coats Exhibit 2 PAGE.004 . Current 10% 20% 50% Season/Function Frequency Reduction Reduction Reduction SUMMER Refuse 5/Week N/A 4/Week 3/Week Pick Up Raking 7/Week 6/Week 5/Week 3/Week Sanitizing 7/Week 6/Week 5/Week 3/Week Restroom 28/Week 25/Week 21/Week 14/Week Cleaning WINTER Refuse 3/Week N/A 2/Week 2/Week Pick Up Raking 7/Week 6/Week 5/Week 3/Week Sanitizing 7/Week 6/Week 5/Week 3/Week Restroom 7/Week 6/Week 5/Week 3/Week Cleaning TOTAL ESTIMATED $149,000 $134,000 $119,000 $75,000 DIRECT COST DRS:be 7/13/93 ** TOTAL PAGE.004 ** Page Program, 1. 2. 3. 6. 7. 8. 9. 10. 11. Goals Telephone Panels SunShelters Banners Volleyball Nets Vending Machines* Vending Carts* Bench/Bike Racks Lifeguard Tower Signs 5 Free Standing Signs Beach Event Permits Time and Temperature Boards Items 5-8 3 30% of $.75 100,000 sodas 8-10 Currency, $ 3,500 30,000 10,000 2,000 10,000 8,000 4,000 5,000 5,000 10,000 2.000 Total $89,500 * All vending agreements will be combined with a sponsorship agreement, i.e. Time and Temperature Boards or Volleyball Nets. ATTACHMENT "B"