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01/23/96
► `7/e /t'e_ VI. ? -- 5789 "2Vecessitij never made a good bargain." - 'Benjamin 3ranklin AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, January 23, 1996 - Council Chambers, City Hall Regular Session - 7:00 p.m. MAYOR John Bowler MAYOR PRO TEM Julie Oakes COUNCIL MEMBERS Robert Benz Sam Y. Edgerton J. R. Reviczky CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, the Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATION: PRESENTED TO BEACH CITIES HEALTH DISTRICT & CALIFORNIA YOUTH TO YOUTH ALLIANCE, INC. FOR THE STAYIN' ALIVE YOUTH TO YOUTH CONFERENCE WEEK OF FEBRUARY 10, 1996 v. F i i. - i' �7..:y%///////.C/.!!//,G:l,G'/.G"!:!r%!V%//.!!✓�fi,2�.yfi ::�' CP/ ".6G..�...w: � Where there is no vision the people perish HEIZMOSA BEACH CITY COUNCIL AGENDA WELCOMEI By your presence in the City Council Chambers you are participating in the process of representative government. Your government welcomes your interest and hopes you will attend the City Council meetings often. Meetings are televised live on Multivision Cable Channel 3 and replayed the next day (Wednesday) at noon. Agendas for meetings are shown on Channel 3 the weekend before the meetings. Opportunities for Public Comments Citizens may provide input to their elected Councilmembers in writing or orally. Letters on agenda matters should be sent or delivered to the City Clerk's or City Manager's Office. If sent one week in advance, they will be included in the Council's agenda packet with the item. If received after packet compilation, they will be distributed prior to the Council meeting. Oral communications with Councilmembers may be accomplished on an individual basis in person or by telephone, or at the Council meeting. Please see the notice under "Public. Participation" for opportunities to speak before the Council. It is the policy of the City Council that no discussion of new items will begin after 11:30 p.m., unless this rule is waived by the Council. The agenda is developed with the intent to have all matters covered within the time allotted. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 318-0204. Please provide enough time to enable us to make reasonable arrangements to assure accessibility to this meeting. Note: City offices are open 7 A.M. to 6 P.M., Mon. - Thurs.; Closed Fridays. There is no smoking allowed in the Council Chambers (over) THE HERMOSA BEACH FORM OF GOVERNMENT Hermosa Beach has the Council -Manager form of government, with a City Manager appointed by and responsible to the City Council for carrying out Council policy. The Mayor and Council decide what is to be done. The City Manager, operating through the entire City staff, does it. This separation of policy making and administration is considered the most economical and efficient form of City government in the United States today. The following explanations may help you to understand the terms found on most agendas for meetings of the Hermosa Beach City Council. GLOSSARY Consent Items ... A compilation of all routine matters to be acted upon by one vote; approval requires a majority affirmative vote. Any Councilmember may remove an item from this listing, thereby causing that matter to be considered under the category Consent Calendar `items Removed For Separate Discussion. Public Hearings ... Public Hearings are held on certain matters as required by law -or by direction of Council. The Hearings afford the public the opportunity to appear and formally express their views regarding the matter being heard. Additionally, letters may be filed with the City Clerk, prior to the Hearing. Ordinances ... An ordinance is a law that regulates government revenues 'and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least 5 days later Council may adopt, reject or hold over the ordinance to a subsequent meeting. Most ordinances take effect 30 days after the second reading. Emergency ordinances are governed by different provisions and waive the time requirements. Written Communications ... The public, members of advisory boards/commissions or organizations may formally communicate to or make a request of Council by letter; said letters should be filed with the City Clerk by Noon the Tuesday preceding the Regular City Council meeting and request they be placed on the Council agenda. Municipal Matters ... Non-public Hearing items predicted to warrant discussion by the City Council are placed here. Miscellaneous Items and Reports - City Manager... The City Manager coordinates departmental reports and brings items to the attention of, or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports - City Council ... Members of the City Council may place items on the agenda for consideration by the full Council. Other Matters - City Council ... These are matters that come to the attention of a Council member after publication of the Agenda. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings; 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 3) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. 0(b) WRITTEN COMMUNICATIONS 1) Letter from Kenneth Conklin, Antonia Taylor and Maria Aurora Del Rio dated January 8, 1996 regarding vacation of parts of Lots 57, 58, 60, 61 and 62 of Tract No. 451. RECOMMENDATION: Consider request and provide direction to staff. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. * Council member requests to remove items from the Consent Calendar. (Items removed will be considered under Agenda Item 3.) * Public comments on the Consent Calendar. (a) Recommendation to approve minutes of the regular meeting of the City Council held on January 9, 1996. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. 2 (d) Recommendation to receive and file the December 1995 financial reports: (e) 1) Investment report; and, 2) City Treasurer's report. Recommendation to extend existing towing contract with Frank Scotto's Towing for another 3 -year period and authorize the requested rate increases for these towing services. Memorandum from Police Chief Val Straser dated January 16, 1996. (f) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator: (g) Claimant: Joseph R. Beaulieu Date of Loss: 10/13/95 Date Filed: 01/11/96 Memorandum from Risk Manager Robert Blackwood dated January 16, 1996. Recommendation to waive parking fees and time limits for meters along Pier Avenue from Manhattan Ave. to the Pier and on Hermosa Avenue between 8th and 16th Streets during the Sand and Strand Run on Sunday, February 18, 1996 from 7:O0am to 12:00 noon. Memorandum from Community Resources Director Mary Rooney dated January 16, 1996. (h) Recommendation to receive and file action minutes from the Planning Commission meeting of 1/16/96. (i) Recommendation to approve amendment to employment agreement for City Manager. Memorandum from Mayor Pro Tempore Oakes and Councilmember Reviczky dated January 18, 1996. 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO THE ZONING ORDINANCE REGARDING DEFINITION OF HOTEL/MOTEL. Memorandum from Community Development Director Sol Blumenfeld dated January 17, 1996. RECOMMENDATION: Introduce ordinance to change the definition of hotel. 5. TEXT AMENDMENTS TO SECTION 7-6.2 AND ARTICLE VI SECTION 7-6 OF THE MUNICIPAL CODE REGARDING WAIVER OF UTILITY UNDERGROUNDING REQUIREMENTS. Memorandum from Community Development Director Sol Blumenfeld dated January 16, 1996. RECOMMENDATION: Introduce ordinance relating to waiver of utility underground requirements and direct staff to prepare a Municipal Code amendment relative to requirements for installation of new service panels with capability for service feed from top and bottom of the panel to accommodate future underground of electrical service. MUNICIPAL MATTERS 6. 1994-95 ANNUAL FINANCIAL STATEMENTS AND AUDIT REPORTS Memorandum from Finance Director Viki Copeland dated December 19, 1995. (Continued from the meeting of January 9, 1996) a. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) 1994-95, INCLUDING REPORT FROM INDEPENDENT AUDITOR. b. RECOMMENDATION TO MANAGEMENT FROM INDEPENDENT AUDITOR. RECOMMENDATION: Receive and file. 7. SOUTH PARK - ROLLER HOCKEY FACILITY AND PROGRAMMING. Memorandum from Community Resources Director Mary Rooney dated January 16, 1996. RECOMMENDATION: 1) Accept contribution from Gravity Research, Inc. and Rollerblade of fiends and construction services to build a 160' x 180' Roller Hockey Rink, team boxes and scorers bench at South Park (valued at $40,000); 2) Direct City Attorney to draft an agreement between the City and Gravity Research/Rollerblade; and, 3) Receive and file the skate and roller hockey program recommendations. 4 • 8. DOWNTOWN STREETSCAPE - LOWER PIER AVENUE CONSTRUCTION. Memorandum from Public Works Director Amy Amirani dated January 16, 1996. RECOMMENDATION: Award a contract for preparation of construction documents and specifications for lower Pier Avenue to IBI Group in the amount of $141,762, appropriate $152,000 from the Downtown Enhancement Commission Fund to CIP 96-152, and reject all other proposals. 9. VENDOR CARTS. Memorandum from City Manager Stephen Burrell dated January 18, 1996. RECOMMENDATION: Provide direction to staff. 10. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 11. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 12. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a) Request from Councilmember Benz for an evaluation of the Planning Commission to determine whether they are meeting the City Council's goals. (Continued from meetings of December 12, 1995 and January 9, 1996.) CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ADJOURNMENT 5 A:\AGN 096\U 123reg.doc ACTION SHEET REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, January 23, 1996 - 7:00 p.m. CALL TO ORDER: 7:10PM PLEDGE OF ALLEGIANCE: Charlotte Lesser; Beach Cities Health District ROLL CALL: BENZ, OAKES, REVICZKY, BOWLER ABSENT: EDGERTON (ARRIVED AT 7:33PM) JB REQUESTED THAT 1111, FOLLOWING ISSUE BE ADDED TO THE AGENDA ON AN URGENCY BASIS: AB855, TOURISM BILL: DEVELOPMENT OF AN ASSESSMENT DISTRICT TO PROMOTE TOURISM. OPPOSITION TO THIS BILL IS BEING SUPPORTED BY THE HERMOSA BEACH CHAMBER OF COMMERCE AND THE HERMOSA BEACH RESTAURANT AND TAVERN OWNERS ASSOCIATION. CONCERN IS THAT MONEY COLLECTED WOULD BE USED TO PROMOTE TOURISM IN LOS ANGELES AND WOULD NOT FILTER DOWN TO OTHER CITIES IN THE COUNTY. JB/RB MOTION TO ADD TO AGENDA ON AN URGENCY BASIS. VOTE: 4-0 (SE -ABSENT) JR/RB MOTION TO CONTINUE ITEM #8 TO FIRST MEETING FOLLOWING SPECIAL ELECTION. DIRECTION TO STAFF TO COMMUNICATE THIS TO THE CONSULTANTS. VOTE: 3-1 (JO -NO, SE :ABSENT) PROCLAMATION: STAYIN' ALIVE YOUTH TO YOUTH CONFERENCE FEBRUARY 10, 1996 Proclamation accepted by Charlotte Lesser; Beach Cities Health District. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS SE ARRIVED AT 733PM (b) WRITTEN COMMUNICATIONS 1) Letter from Kenneth Conldin, Antonia Taylor and Maria Aurora Del Rio dated January 8, 1996 regarding vacation of parts of Lots 57, 58, 60, 61 and 62 of Tract No. 451. MR. CONKLIIV WAS REFERRED TO THE CITY MANAGER FOR FURTHER DISCUSSION OF THIS ISSUE AND STAFF WAS`' DIRECTED TO RETURN WITH MORE INFORMATION ON THIS REQUEST FOR COUNCIL ACTION. 1. CONSENT CALENDAR: (a) Recommendation to approve minutes of the regular meeting of the City Council held on January 9, 1996. (b) Recommendation to ratify check register. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to receive and file the December 1995 financial reports: 1) Investment report; and, 2) City Treasurer's report. (e) Recommendation to extend existing towing contract with Frank Scotto's Towing for another 3 -year period and authorize the requested rate increases for these towing services. Memorandum from Police Chief Val Straser dated January 16, 1996. PULLED BY JR CORRECT PAGE 6, SECTION 7 TO READ "7' OOAM TO 7:00PM". JR/JO MOTION FOR STAFF RECOMMENDATION. VOTE: 5-0 2 (f) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator: (g) Claimant: Joseph R. Beaulieu Date of Loss: 10/13/95 Date Filed: 01/11/96 Memorandum from Risk Manager Robert Blackwood dated January 16, 1996. Recommendation to waive parking fees and time limits for meters along Pier Avenue from Manhattan Ave. to the Pier and on Hermosa Avenue between 8th and 16th Streets during the Sand and Strand Run on Sunday, February 18, 1996 from 7:OOam to 12:00 noon. Memorandum from Community Resources Director Mary Rooney dated January 16, 1996. (h) Recommendation to receive and file action minutes from the Planning Commission meeting of 1/16/96. PULLED BY JO RB/SE APPEAL TO REVIEW '1HE PLANNING COMMISSION ACTION REGARDING THE: STRAWBERRY PATCH FOLLOWING NOTICING FOR A PUBLIC HEARING. (i) Recommendation to approve amendment to employment agreement for City Manager. Memorandum from Mayor Pro Tempore Oakes and Councilmember Reviczky dated January 18, 1996. SE/JO MOTION FOR STAFF RECOMMENDATION ON BALANCE OF CONSENT CALENDAR. VOTE: 5-0 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO THE ZONING ORDINANCE REGARDING DEFINITION OF HOTEL/MOTEL. Memorandum from Community Development Director Sol Blumenfeld dated January 17, 1996. RB/JR MOTION TO INTRODUCE ORDINANCE TO CHANGE THE DEFINITION OF HOTEL. VOTE: 4-1 (SE -NO);, RB/JR MOTION TO WAIVE FURTHER READING. VOTE: 5-0 5. TEXT AMENDMENTS TO SECTION 7-6.2 AND ARTICLE VI SECTION 7-6 OF THE MUNICIPAL CODE REGARDING WAIVER OF UTILITY UNDERGROUNDING REQUIREMENTS. Memorandum from Community Development Director Sol Blumenfeld dated January 16, 1996. JO/SE MOTION TO INTRODUCE ORDINANCE RELATING TO WAIVER OF UTILITY UNDERGROUND REQUIREMENTS WITH AMENDMENT TO SECTION 11-4.6 TO CHANGE S40,000 TO 50% OF VALUATION, AND DIRECT STAFF TO PREPARE A MUNICIPAL CODE AMENDMENT RELATIVE TO REQUIREMENTS FOR INSTALLATION OF NEW SERVICE PANELS 'WITH CAPABILITY FOR SERVICE FEED FROM TOP AND BOTTOM OF THE PANEL TO ACCOMMODATE FUTURE UNDERGROUND OF ELECTRICAL SERVICE. VOTE: 5-0 SE/JO WAIVE OF FURTHER READING.. VOTE: 5-0 MUNICIPAL MATTERS 6. 1994-95 ANNUAL FINANCIAL STATEMENTS AND AUDIT REPORTS Memorandum from Finance Director Viki Copeland dated December 19, 1995. (Continued from the meeting of January 9, 1996) a. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) 1994-95, INCLUDING REPORT FROM INDEPENDENT AUDITOR b. RECOMMENDATION TO MANAGEMENT FROM INDEPENDENT AUDITOR JR/SE MOTION TO RECEIVE AND FILE. VOTE: 5-0 4 4-4 7. SOUTH PARK - ROLLER HOCKEY FACILITY AND PROGRAMMING. Memorandum from Community Resources Director Mary Rooney dated January 16, 1996. JR/JO MOTION TO 1) ACCEPT CONTRIBUTION FROM GRAVITY RESEARCH, INC. AND ROLLERBLADE OF FUNDS AND CONSTRUCTION SERVICES TO BUILD A 160' X 80' ROLLER HOCKEY RINK, TEAM BOXES AND SCORER'S BENCH AT SOUTH PARK (VALUED. AT $40,000); 2) DIRECT CITY ATTORNEY TO DRAFT AN AGREEMENT BETWEEN THE CITY AND GRAVITY RESEARCH/ROLLERBLADE AND, 3) RECEIVE AND FILE THE SKATE AND ROLLER HOCKEY PROGRAM RECOM1VIENDATIONS.. DIRECT STAFF TO RETURN WITH SUGGESTIONS FOR SPECIFIC ALLOCATION OF REVENUES. VOTE: 5-0 8. DOWNTOWN STREETSCAPE - LOWER PIER AVENUE CONSTRUCTION. Memorandum from Public Works Director Amy Amirani dated January 16, 1996. JR/RB MOTION TO CONTINUE TO FIRST MEETING FOLLOWING SPECIAL ELECTION. DIRECTION TO STAFF TO COMMUNICATE THIS TO THE CONSULTANTS. VOTE: 3-1 (JO -NO, SE -ABSENT) 9. VENDOR CARTS. Memorandum from City Manager Stephen Burrell dated January 18, 1996. JR/JO MOTION TO DIRECT THIS ISSUE TO THE D.E.C. FOR REVIEW. VOTE: 5-0 ................ 10. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 11. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 5 DISCUSSION OF ITEM ADDED ON AN URGENCY BASIS AT BEGINNING'' OF MEETING. JB/JR MOTION TO SUPPORT OPPOSITION TO AB855. VOTE: 5-0 12. OTHER MATTERS - CITY COUNCIL a) Request from Councilmember Benz for an evaluation of the Planning Commission to determine whether they are meeting the City Council's goals. (Continued from meetings of December 12, 1995 and January 9, 1996.) RB/SE MOTION TO REVIEW THE PLANNING COMMISSION . VOTE: 2-3 (JB/JO/JR-NO) MOTION FAILS. CITIZEN COMMENTS ADJOURNMENT: 10:00pm 6 SPIRER ( • -23-c?z, MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, January 23, 1996, at the hour of 7:10 P.M. PLEDGE OF ALLEGIANCE - ROLL CALL: Present: Benz, Absent: 4,r mr AeciumeiL ANNOUNCEMENT: 0.5 psi Reviczky, Mayor Bowler c'ac)'- 4. 1:6 0.J248'1";e4 *lc 3 Od(Ls- colecoriska PROCLAMATION: /1141191 PRESENTED TO BEACH CITIES HEALTH DISTRICT & CALIFORNIA YOUTH TO YOUTH ALLIANCE, INC. FOR THE STAYIN' ALIVE YOUTH TO YOUTH C•.FERENCE WEEK OF EBRDU RY1 1) / 4 PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens may also speak: during Consent Calendar consideration or Public Hearings; with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management of departmental operations are requested to submit those comments to the City Manager. Coming forward to address the Council at this time were: City Council Minutes 01-23-96 Page 9012 Rer7304-w °CI 3:44tA '04 if ado cP°. :41 04. Pt4 too -C ,e M -A• 1 cd/ ado! .--� 64444a its ,i!-n:12,ci At 7: P.M. the order of the agenda was suspended to go to the public hearings starting with item 4. (b) WRITTEN COMMUNICATION 1) Letter from Kenneth Conklin, Antonia Taylor and Maria Aurora Del Rio dated January 8, 1996 regarding vacation of parts of Lots 57, 58, 60, 61 and 62 of Tract No. 451. Coming forward to address the Council on this item were:, / • 33 , Kenneth F. Conklin - 501 Fourth Street, - . ' 10.4 RECOMMENDATION: Consider direction to staff. Action: To direct this property and agenda. Motion , second staff to examine return with a . The motion request and provide the need, if any, for report for a future carried 1. CONSENT CALENDAR The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. Councilmember requests to remove items from the consent calendar will be considered under Agenda Item 3.) and the public may comment on the Consent Calendar items that have not been removed at this time. City Council Minutes 01-23-96 Page 9013 • • Action: To (a) through items which are shown in Motion J Ic unanimous vo approve the consent calendar recommendations (i), with the exception of the following were removed for discussion in item 3, but order for-arity: (a) , second j� The motion carried by a te. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular Meeting held on January 9, 1996. Action: ,To approve the minutes of the Regular Meeting of January 9, 1996 as ******** (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 5322 THROUGH 5328 INCLUSIVE, NOS. 5528 THROUGH 5533 INCLUSIVE, AND NOS. 5541 THROUGH 5602 INCLUSIVE, NOTING VOIDED CHECK NOS. 5537 THROUGH 5540 INCLUSIVE. Action: To ratify the check register as presented. (C) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE DECEMBER 1995 FINANCIAL REPORTS: 1) Investment report; and, 2) City Treasurer's report. City Council Minutes 01-23-96 Page 9014 Action: To receive and file the December, 1995 Financial 410 Reports as presented. • • (e) RECOMMENDATION TO EXTEND EXISTING TOWING CONTRACT WITH FRANK SCOTTO'S TOWING FOR ANOTHER 3 -YEAR PERIOD AND AUTHORIZE THE REQUESTED RATE INCREASES FOR THESE TOWING SERVICES. Memorandum from Police Chief Val Straser dated January 16, 1996. ch — 't 4 his item was ouncilmember J R meeting. removed from the consent calendar for separate 'discussion later in �.,...._I ! - �'s�_ Action: To approve the staff recommendation to extend the existing towing contract with Frank Scotto's Towing of Torrance for an additional three year period, to end on December 8, 1998. And, to approve the rate increases from $65 per hour to $69.50 per hour for towing passenger cars, additional labor and dolly charges; from $100 per hour to $109.75 per hour for towing vehicles over one ton; and, from $32.50 to $34.25 for night vehicle release. Motion J R , second JO . The motion carried by a unanimous vote. 5/a (f) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Risk Manager Robert Blackwood dated January 16, 1996. Claimant: Joseph R. Beaulieu Date of Loss: 10/13/95 Date Filed: 01/11/96 Allegation: Alleges that a City employee was at fault for automobile accident resulting in property damage to claimant's vehicle. (g) RECOMMENDATION TO WAIVE PARKING FEES AND TIME LIMITS FOR METERS ALONG PIER AVENUE FROM MANHATTAN AVE. TO THE PIER AND ON HERMOSA AVENUE BETWEEN 8TH AND 16TH STREETS DURING THE SAND AND STRAND RUN ON SUNDAY, FEBRUARY 18, 1996 FROM City Council Minutes 01-23-96 Page 9015 kbAsA V"� • ��iY'W ► � . �vt/ Y_ 4 . y.d ate 0" cbAL -k, .0 41( . 04,_L€0.0. 6\frdi-<2 C r Vu-Le- (A4 k A-4t 6 jlr�- • • • 7:00 AM TO 12:00 NOON. Memorandum from Community 411 Resources Director Mary Rooney dated January 16, 1996. • Action: To approve the staff recommendation to waive the parking fees and time limits for meters along Pier Avenue (from Manhattan Avenue to the Pier) and on Hermosa Avenue between 8th and 16th Streets during the Sand and Strand Run on Sunday, February 18, 1996 from 7:00 A.M. until 12:00 noon. (h) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF 1/16/96. Supplemental letter from Fahad Dandah, "Strawberry Patch" owner, dated January 19, 1996. s Pig Action: To receive and file the action minutes from the Planning Commission meeting of January 16, 1996. (i) RECOMMENDATION TO APPROVE AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER. Memorandum from Mayor Pro Tempore Oakes and Councilmember Reviczky dated January 18, 1996. Action: To approve the First Amendment to the Employment Contract with City Manager Stephen R. Burrell as follows: 1. Section 2 of the agreement is amended by amending paragraph a) thereof to read: a) The salary compensation of MANAGER as City Manager shall be Ninety-six Thousand Three - hundred Twenty-two Dollars ($96,322) per annum. Compensation thereof shall be made in equal payments twice a month consistent with employee payroll periods of CITY. City Council Minutes 01-23-96 Page 9016 • 2. Section g) is hereby added to the agreement to read as follows: g) The CITY shall pay up to $3,750 as a match for the MANAGER's participation in one of the CITY's deferred compensation programs. 2. CONSENT ORDINANCES - None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(E), (ff), , were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. PUBLIC HEARINGS TEXT AMENDMENT TO THE ZONING ORDINANCE REGARDING DEFINITION OF HOTEL/MOTEL. Memorandum from Community Development Director Sol Blumenfeld dated January 17, 1996. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 7: 7'a P.M. Coming forward to address the Council_ oln this item was: c YYL AlSalltAtt4 CSeril VIss""°gb"liFi-t. • l-ye:t--"i 444467tA' aut The public hearing closed at 7:1/5 P.M. Action: To introduce Ordinance No. 96-114 . 'g3 (-)R City Council Minutes 01-23-96 Page 9017 •• Motion , second unanimous vote. The motion carried by a Final Action: To waive further reading of Ordinance No. 96-114 , entitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE ZONING ORDINANCE DEFINITIONS OF -HOTEL'. AND "MOTEL""." Motion Ri3, , second Jk AYES: Bowler, Edgerton, Oakes, Reviczky, Mayor Benz NOES: None 5. TEXT AMENDMENTS TO SECTION 7-6.2 AND ARTICLE VI SECTION 7-6 OF THE MUNICIPAL CODE REGARDING WAIVER OF UTILITY UNDERGROUNDING REOUIREMENTS. Memorandum from Community Development Director Sol Blumenfeld dated January 16, 1996. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing address the Council At'ss:vtg". opened at 7:Sq P.M. Coming forward to on thistitem was: UVt4,d rpt A �®L1td c" 44 411444"r44Jam' Otawe:uS lf 14-01'1- The public hearing closed at 8:0T -P.M. • sem. i i LK, - '16 itc4c-eQ 5667a Action: To introduce Ordinance No. 96-114 , and to direct staff to prepare a Municipal Code Amendment relative to requirements for installation of new service panels with capability for service feed from top and bottom of the panel to accommodate future underground of electrical service.. SiO City Council Minutes 01-23-96 Page 9018 • • Motion , second The motion carried by a unanimous vote. Final Action: To waive further reading of Ordinance No. 96-114 , entitled, HAN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 11 SECTIONS 11-4.2 AND 11-4.6 OF THE MUNICIPAL CODE REGARDING UNDERGROUND UTILITY REOUIREMENTS." Motion SE , second j ( AYES: Bowler, Edgerton, Oakes, Reviczky, Mayor Benz NOES: None MUNICIPAL MATTERS `(l 9' 6. 1994-95 ANNUAL FINANCIAL STATEMENTS AND AUDIT REPORTS Copeland dated the meeting of Memorandum from Finance Director Viki December 19, 1995. (Continued from January�O (4441.(.6a44-- 19 9 6 ) /371,;(aitas etictOALdroof • Finance Director Copeland presented responded to Council questions. ,°f a otsc.t. 4vo% u^ cetic% Public participation opened at address the Council were: JR/Jo the staff report an GJ/ GU%&1,-4- P.M. c/a Public participation closed at P.M. Coming forward to a. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) 1994-95, INCLUDING REPORT FROM INDEPENDENT AUDITOR. City Council Minutes 01-23-96 Page 9019 • cev` 66 • b. RECOMMENDATION TO MANAGEMENT FROM INDEPENDENT AUDITOR. RECOMMENDATION: Receive and file. 7. SOUTH PARK - ROLLER HOCKEY FACILITY AND PROGRAMMING. Memorandum from Community Resources Director Mary Rooney dated January 16, 1996. Supplemental memorandum from the Community nt Department dated January 23, 1996. Community Resources Director R ooney presented report an. responded to Council questions. heA, , (Ytk-- /WB*q ,r.o at,e,Ls a.fii.s- Ca/ Public participation opened at 1 :a.O P.M. address the Council were: Public participation closed at P.M. the staff $14.- •mr Coming forward to Action: To approve the staff recommendation to: 1) Accept contribution from Gravity Research, Inc. and Rollerblade of funds and construction services to build a 160' x #80' Roller Hockey Rink, team boxes and scorers bench at South Park (valued at $40,000); 2) Direct City Attorney to draft an agreement between the City and Gravity Research/Rollerblade; and, 3) Receive and file the skate and roller hockey program reco mendations. Motion J f , second J) The motion carried by a o-7& dA;LatkiVi, :6</Li&M'L Atar_ - 0/ Cle4it";(- / unanimous vote. City Council Minutes 01-23-96 Page 9020 8. DOWNTOWN STREETSCAPE - LOWER PIER AVENUE CONSTRUCTION. Memorandum from Public Works Director Amy Amirani dated January 16, 1996. Public Works Director Amy Amirani presented the staff report and responded to Council questions. Public participation opened at P.M. Coming forward to address the Council were: Public participation closed at P.M. ACTION: To approve the staff recommendation to: 1) Award a contract for preparation of construction documents and specifications for lower Pier Avenue to IBI Group in the amount of $141,762; 2) appropriate $152,000 from the Downtown Enhancement Commission Fund to CIP 96-152; and, 3) reject all other proposals. Motion , second The motion carried by a unanimous vote. 9. VENDOR CARTS. Memorandum from City Manager Stephen Burrell dated January 18, 1996. City Manager Burrell presented the staff report and responded to Council questions. RECOMMENDATION: Provide direction to staff. City Council Minutes 01-23-96 Page 9021 • 0 • • _ .ma c v t° MaK- —Otuticef p o '-6U..z/.-' ostbjcei vt ACTION: To approve option no. 1) direct staff to develop a process to select vendors, detailing all of the City's requirements (including locations, products, size, hours of operation) and solicit proposals from interested parties. The Downtown Enhancement Commission may wish to have some input into this process. This would probably take about 90 days before it would be returned to the City Council. 2) Direct staff and Downtown Enhancement Commission, as part of the next phase of the IBI contract, to determine whether or not this is a feature that is desired in the downtown area. This would probably mean that no permits would be available until the construction is completed and the area designated. 3) Defer any action on the idea of vendor carts until the downtown plan is completed and then ask the Downtown Enhancement Commission and staff to develop a program if it is desired at that time. s.pte( c_ 64-1- JR/J0 Aceoninta-rtittlx4-r• _ 10. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None 11. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 11, 12. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Council action tonight. a) Request from Councilmember Benz for an evaluation of the Planning Commission to determine whether they City Council Minutes 01-23-96 Page 9022 • are meeting the City Council's goals. (Continued from meetings of December 12, 1995 and January 9, 1996.) Councilmember Benz spoke to his request. Action: CITIZEN COMMENTS 3 Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. Coming forward to address the Council at this time were: art, ct.)/ ADJOURNMENT - The Regular ee ing of the City Council of the City of Hermosa Beach adjourned on Tuesday, January 23, 1996 at the hour of •P.M. to Regular Meeting of Tuesday, February 13, 1996 at the hour of 7:00 P.M. Deputy City Clerk City Council Minutes 01-23-96 Page 9023 • L ;Y is kthAAA,_-40 PROCX,F1MRTION WheiReeH,B, the week of jebruary 10, 1996, commemorates the Stayin' v`4live )Jouth to )3outh Conference, to be held at tJblira Costa 2iigh School, in J1anhattan Beach, California and, upon this occasion, the participants in this event and all of those persons affiliated f liated with "Youth to Youth are deserving of special honors and the highest commendations; and, WheRefI5, the conference, which is being supported bb City of 93 cdondo Teach, Cl Segundo 'Unified School District, 3riday Might ,Cine, & 1anhattan'Beach 2olice Department, !Redondo Teach 'Unified School District, South Tay Coalition, South Tay 'Youth 2roject, rTorrance darks and !Recreation Department, and `Torrance rUni f ied-School District, is presented for anyone wishing to take action against alcohol and other drug problems in his or her community and will consist of 125 students and 75 student and adult staff f members working together to design positive prevention programs; and, WheiRe m,s, adults and teens together in small groups will discuss ideas and activities which are vital to creating teamwork that will be effective in !ping drug and alcohol abuse, and factual data on drug and alcohol abuse will be presented by local and national groups; and, WheiRem,B, the theme for the conference, 'Stayin' alive" reflects the conference's celebration of a renewed commitment to be a tremendous learning experience for all parties involved therein; and, Whe REVI,S, California "Youth to )3outh valiance, organizations which are committed to increasing the number of drug-free youth in California by sharing information and providing workshops, conferences, and partnerships with those who share common concerns, has established an outstanding record of service to the people of California, and its leadership of the Stayin' dive )3outh to 'Youth Conference, as well as its many other positive efforts throughout the state, have earned the organization great respect and admiration; NOW, TheiRef011e,13ei IT Re ,OTVein, that the City Council of the City of 2lermosa Teach takes great pride in commending Teach Cities 2lealth District and California -Youth to "Youth 4.q1liance for this positive effort in the struggle against alcohol and other drug abuse among our nation's youth, and extends sincere best wishes for every success in the Stayin' "Youth to )3outh Conference and in all future endeavors. Dated: 3anuary 23, 1996 3ohn ,C- Dowler, eJNayor January 8, 1996 The City Council Members City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 OI -023-7J' RECEIVED JAN 1 i 1996 CITY. MGR. OFFICE Subject: Vacation of parts of Lots 57, 58, 60, 61, and 62 of Tract No. 451 We, the undersigned, are the owners of the properties located at the addresses presented below. We are requesting with this letter that vacation proceedings be commenced for those portions of the described lots which are currently part of an undeveloped public right-of-way. The subject properties are: 501 Fourth Street Owned by Mr. and Mrs. Kenneth F. Conklin Lots 57 and 58 405 Ardmore Avenue Owned by Antonia Taylor Lot 60 425 Ardmore Avenue Owned by Maria Aurora Del Rio Lots 61 and 62 Currently these properties are described in Book 15, page 43 of Maps in the Office of the County Recorder as lots 57, 58, 60,61, and 62 of Tract 451 "except there from those portions ... lying westerly of a line parallel to and distant, measured radially, 30 feet easterly from the easterly boundary line of the Atchison, Topeka and Santa Fe Railway Co.". We are requesting that the City of Hermosa Beach vacate that portion of these properties described after the word "except" and grant title of those portions to the respective owners of the subject lots. The City originally was planning to use the land as a right-of-way for the extension of Cochise Avenue. The plans for Cochise Avenue were not implemented and it is impractical to consider putting a street there today with the Greenbelt Park occupying the former Atchison, Topeka and Santa Fe Railway Co. land. Today, the subject land represents a hazard to the City and to the residents if allowed to remain in its current status. Homeless people often setup camps and temporary shelter in 1 the brush that is on the property. Within the past few months the police removed such a person who had started a camp fire. We requested the police because we feared that the fire would spread to the surrounding brush and ignite a larger fire. If the City vacates the land each of the owners will be responsible for keeping their respective portions of the property clear of the brush and other potential hazards. Please advise us of your receipt of this request and as to any further information or details you require. Ken Conklin can be contacted at home at (310) 372-0144 or during business at (310) 517-6536 should you need to discuss any issues related to this request. Sincerely, Kenneth F. Conklin 501 Fourth Street Hermosa Beach, CA. 90254 cc: Antonia Taylor 1800 Armour Lane Redondo Beach, CA. 90278 Maria Aurora Del Rio 4530 London Ave. Alta Loma, CA. 91737 Stephen R. Burrell, City Manager Amy Amirani, Director of Public Works OI-23-ct MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, January 9, 1996, at the hour of 7:15 P.M. PLEDGE OF ALLEGIANCE - Robert Essertier, resident ROLL CALL: Present: Benz, Oakes, Reviczky, Mayor Bowler Absent: Edgerton PRESENTATIONS: OUTSTANDING EMPLOYEE AWARD Robert Thomas, Meter Technician Mayor Bowler presented the Outstanding Employee Award for the 1st Quarter FY 1995-96 to Robert Thomas, Community Services Department Meter Technician, for his sustained job performance, which has been well above set standards, and his willingness to volunteer in emergency situations. Mr. Thomas thanked everyone for the honor and gave special thanks to Police Chief Straser and Sergeant Tom Thompson. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time were: Robert Essertier - Hermosa Beach, said he had sent a letter to the Council explaining an inexpensive E-mail service that he had created using the internet; said he would be willing to give every Hermosa citizen a free account if the City could subsidize the out-of-pocket phone costs estimated at $10,000 per year; said if the Council was interested he would prepare a more formal and detailed proposal for a future agendized item (Mayor Bowler said that he would like to speak with Mr. Essertier on an informal basis before a proposal is brought forth and invited all other Councilmembers to do the same.); Doris Nicholson - Kenny Nicholson Foundation, presented a plaque to Mayor Bowler for the City's involvement in the 1995 Christmas Toy Drive which had produced donated toys for 350 homeless children and thanked the citizens and the Councilmembers who had volunteered toys, time and services; and, Dragana Balalovic - FirstNight Director, said she wished to thank everyone for the wonderful support they had given to FirstNight 96, that the event had doubled from the last year; gave special thanks to Mayor Bowler, the Police, Fire and Public Works Departments and to Mike Flaherty, Public Works Superintendent. City Council Minutes 01-09-96 Page 9001 la P` • ANNOUNCEMENTS: Councilmember Reviczky •said that this year's toy drive had been the most successful to date and that toys had been given to nine organizations for distribution to needy children; thanked the Fire Department and all who had collected toys; thanked the 40 people who had helped to wrap the toys; and thanked the Women's Club, B.F.I., Pacific Screen Print and the Chamber of Commerce for cash donations. Mayor Bowler announced that there would be a Grand Opening Celebration for South Park this Saturday, January 13, 1996 starting at 10:00 A.M. Community Resources Director Mary Rooney said that everyone was invited to the park at 425 Valley Drive and there would be in-line skating instructions and demonstrations sponsored by ROLLERBLADE (with equipment provided), games and a picnic. (b) WRITTEN COMMUNICATION - None 1. CONSENT CALENDAR Action: To approve the consent calendar recommendations (a) through (g), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (b) Benz, (d) Benz and (e) Oakes. Motion Benz, second Reviczky. The motion carried by a unanimous vote, noting the absence of Edgerton. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular meeting held on December 12, 1995. Action: To approve the minutes of the Regular Meeting of December 12, 1995 as presented. (Edgerton absent) (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 5027 THROUGH 5033 INCLUSIVE, NOS. 5156 THROUGH 5162 INCLUSIVE AND NOS. 5329 THROUGH 5527 INCLUSIVE, NOTING VOIDED CHECK NOS. 5031, 5032, 5329 THROUGH 5346 INCLUSIVE AND 5347 THROUGH 5418 INCLUSIVE. AND, TO APPROVE CANCELLATION OF CERTAIN CHECKS AS RECOMMENDED BY THE CITY TREASURER. This item was removed from the consent calendar by Councilmember Benz for separate discussion later in the meeting due to questions regarding the worker's compensation payment and private ambulance transport payment. City Manager Stephen Burrell responded to Council questions saying the worker's cpmpensation payment was City Council Minutes 01-09-96 Page 9002 into the trust fund account and he would return with an answer regarding the private ambulance transport payment. Action: To ratify the check register as presented. Motion Benz, second Reviczky. The motion carried, noting the absence of Edgerton. (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (Edgerton absent) (d) RECOMMENDATION TO RECEIVE AND FILE THE NOVEMBER 1995 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and, (3) Investment report. This item was removed from the consent calendar by Councilmember Benz for separate discussion later in the meeting due to a question regarding the $35,000 phone charges for the Police Department, but said that he would speak to the City Manager at a later time for a response. Action: To receive and file the November, 1995 Financial Reports as presented. Motion Benz, second Oakes. The motion carried, noting the absence of Edgerton. (e) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES FROM THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF DECEMBER 20, 1995. This item was removed from the consent calendar by Councilmember Oakes for separate discussion later in the meeting due to questions regarding removal of the barbecues at Valley Park and the review of CIP projects by some Commission. Community Resources Director Mary Rooney responded to Council questions saying that the barbecues were to be repaired and then replaced in areas that would not impinge upon current sports fields. City Manager Burrell said that currently the Commission does review CIP projects as required law. Action: To receive and file the Action Minutes Parks, Recreation and Community Resources Commission meeting of December 20, 1995. Motion Oakes, second Reviczky. The motion noting the absence of Edgerton. Planning by State from the Advisory carried, City Council Minutes 01-09-96 Page 9003 JP'• (f) Recommendation to receive and file the action minutes from the Downtown Enhancement Commission meeting of January 3, 1996. Action: To receive and file the Action Minutes from the Downtown Business Area Enhancement District Advisory Commission meeting of January 3, 1996. (Edgerton absent) (g) Recommendation to adopt a resolution acknowledging the receipt and filing of the Annual Statement of Investment Policy for the City of Hermosa Beach. Memorandum from City Treasurer John Workman dated January 3, 1996. Action: To approve the staff recommendation to adopt Resolution No. 96-5788, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ACKNOWLEDGING THE RECEIPT AND FILING OF THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE YEAR 1996." (Edgerton absent) 2. CONSENT ORDINANCES (a) ORDINANCE NO. 96-1146 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DESIGN STANDARDS FOR COMMERCIAL CONDOMINIUMS." For adoption. Memorandum from City Clerk Elaine Doerfling dated December 20, 1995. Action: To adopt Ordinance No. 96-1146. Motion Reviczky, second Oakes. AYES: Benz, Oakes, Reviczky, Mayor Bowler NOES: None ABSENT: Edgerton b. ORDINANCE NO. 96-1147 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DESIGNATING CITY HOLIDAYS AND AMENDING THE HERMOSA BEACH MUNICIPAL CODE." For adoption. Memorandum from City Clerk Elaine Doerfling dated December 20, 1995. Action: To adopt Ordinance No. 96-1147. Motion Reviczky, second Oakes. AYES: Benz, Oakes, Reviczky, Mayor Bowler NOES: None ABSENT: Edgerton 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(b) , (d) , and (e) were heard at this time but are shown in order for clarity. City Council Minutes 01-09-96 Page 9004 Public comments on items removed from the consent calendar are shown under the appropriate item. PUBLIC HEARINGS - None MUNICIPAL MATTERS 4. 1994-95 ANNUAL FINANCIAL STATEMENTS AND AUDIT REPORTS Memorandum from Finance Director Viki Copeland dated December 19, 1995. a. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) 1994- 95, INCLUDING REPORT FROM INDEPENDENT AUDITOR. b. RECOMMENDATION TO MANAGEMENT FROM INDEPENDENT AUDITOR. This item was continued to the Regular Meeting of January 23, 1996 at the request of staff. 5. STUDY OF PIER AVENUE PARKING FROM PACIFIC COAST HIGHWAY TO HERMOSA AVENUE. Memorandum from Public Works Director Amy Amirani dated December 27, 1995. Public Works Director Amirani presented the staff report and responded to Council questions. Public participation opened at 7:55 P.M. As no one came forward to address the Council at this time public participation closed at 7:55 P.M. Action: To receive and file the report. Motion Oakes, second Reviczky. The motion carried, noting the absence of Edgerton. 6. DOWNTOWN MAINTENANCE AND MUNICIPAL PIER MAINTENANCE CONTRACTS FOR THE CITY OF HERMOSA BEACH. Memorandum from Public Works Director Amy Amirani dated December 27, 1995. Public Works Director Amirani presented the staff report and responded to Council questions saying that the City had the option of stopping the contract at any time and that there were daily inspection reports given to the City by the work crews of any problem that they had encountered that needed the City's attention. City Manager Burrell also responded to Council questions saying that it was possible to coordinate these contracts and the City street sweeping contract to end at the same time and be bid together in the future. Public participation opened at 8:10 P.M., As no one came forward to, address the Council on this item, the public participation closed at 8:10 P.M. City Council Minutes 01-09-96 Page 9005 Action: To approve the staff recommendation to: 1) Approve and authorize the Mayor to sign a contract for the above maintenance work with Allpoints Maintenance and Specialty Maintenance, Inc. for two and one half years, starting January 1, 1996, until June 30, 1998, for total amounts of $24,230.00 and $118,975.00 respectively; 2) Appropriate an additional $3,871.00 to cover additional expenses: $645.00 to Street Maintenance/Traffic Safety, Account #001-3104-4201 and $3,226.00 to Downtown Enhancement, Account #109- 3301-4201; 3) Direct the City Clerk to reject all bids after the City Council awards the contract; 4) With the addition of two amendments to the contract of: a) a clause that would allow the suspension of work (and payments) during the period that the downtown area is under construction or allow the work to be transferred to another area, if available, during construction in the downtown area; and, b) a clause that would allow the contracts to end concurrently with the street sweeping contract; and, 5) With the direction to staff to develop the special event contracts to include steam cleaning of the sidewalks after the events. Motion Reviczky, second Benz. The motion carried, noting the absence of Edgerton. 7. AGREEMENT WITH HERMOSA BEACH CHAMBER OF COMMERCE FOR FIESTA DE LAS ARTES. Memorandum from City Manager Stephen Burrell dated January 4, 1996. City Manager Burrell presented the staff report and responded to Council questions. Public participation opened at 8:14 P.M. Coming forward to address the Council on this item were: Jerry Newton - 53 Pier Avenue, Chamber of Commerce President, asked that it be made clear that that Fiesta vendors with a current Hermosa Beach Business License also were excluded from the $25 fee to the City, as it was not listed in item 1(c) of the contract; Patricia Spiritus - 58 Eleventh Street, said she was presenting a petition to the Chamber to have no vendors directly in front of a business' door and to change the flow of the pedestrians in order to open the sidewalks more; Susan Blaco Fiesta volunteer, said that the Chamber brought in the largest crowds of the year and it was in everyone's best interests to City Council Minutes 01-09-96 Page 9006 have the Fiestas be successful; asked when the Council had last seen a merchant sweep in front of his store; Carol Hunt - Chamber of Commerce Executive Director, said that downtown merchants were given first chance to have a space in front of their stores and that many did so; and said that it was in the best interests of not only the visitors but also the vendors to have the sidewalks clear behind the booths and that volunteers tried to monitor this but were not always successful. Public participation closed at 8:20 P.M. City Attorney Michael Jenkins responded to Council questions saying that this was a change that could be included in the contract if it was the Council's intent to exclude Hermosa businesses from the $25 fee. Action: To approve the staff recommendation to: 1) Approve the agreement between the City and the Hermosa Beach Chamber of Commerce for the Chamber to produce two "Fiesta de las Artes" per year from 1996 to 2000, provide for annual review, provide for payment by the Chamber of $25 per for profit vendor to a maximum of $10,000 and payment of all direct costs to the City of Police , Public Works and sidewalk steam cleaning, with all other permits required to stage the events obtained annually through the Community Resources Department; and, 2) authorize the Mayor to execute the contract on behalf of the City as amended in Section 1, paragraph (c), second sentence to read, "...who provides CHAMBER written proof of its non-profit status or current Hermosa Beach business license." Motion Oakes, second Mayor Bowler. The motion carried, noting the absence of Edgerton. 8. DOWNTOWN IMPLEMENTATION STATUS REPORT. Memorandum from City Manager Stephen Burrell dated January 4, 1996. City Manager Burrell presented the staff report and responded to Council questions.. Action: To approve the staff recommendation to: 1) Receive and file report; and, 2) Direct City Manager to return to the City Council with draft agreements with L.A. County and hotel developers as soon as possible. Motion Benz, second Oakes. The motion carried, noting the absence of Edgerton. 9. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None 10. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL City Council Minutes 01-09-96 Page 9007 a. REQUEST FROM THE AMERICAN LUNG ASSOCIATION TO ADOPT RESOLUTION SUPPORTING PLAN TO REDUCE SMOKING AMONG CHILDREN. Memorandum from City Manager Stephen Burrell dated January 2, 1996. City Manager Burrell said this item was on the agenda for the Council's consideration. Action: To receive and file the request. Motion Reviczky, second Benz. The motion carried, noting the absence of Edgerton. 11. OTHER MATTERS - CITY COUNCIL - None Councilmember Benz said that his item from the last meeting of December 12, 1995, regarding the re-evaluation of the Planning Commission and possible appointment of new members had been continued to this meeting, but had inadvertently been left off of the agenda. Mr. Benz asked the City Attorney if this matter could be discussed tonight. City Attorney Jenkins said that it could not be discussed tonight and that it would have to be placed on the agenda of the Regular Meeting of January 23, 1995. Councilmember Reviczky reported on the progress of the three temporary sub -committees, of which he is a member, as: 1) the Crossing Guard sub -committee will meet with a sub -committee from the Hermosa Beach School District as soon as a date can be finalized; 2) the Beach Cities Health District sub -committee will meet with members from Redondo Beach and Manhattan Beach next week; and, 3) the Water District sub -committee had met with California Water Service representatives and had attended the PUC meeting held in Hermosa Beach. Mr. Reviczky said the Water District had reduced its rate increase request from 18 percent to 7.7 percent for the first year. CITIZEN COMMENTS Coming forward to address the Council at this time was: John Burt - 1152 Seventh Street, said that new people were needed on the Planning Commission; asked that Beach Drive be kept open; and said that two paramedic units should be sent out on emergency calls rather than one paramedic unit and the Fire truck ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: City Council Minutes 01-09-96 Page 9008 CONFERENCE WITH LABOR NEGOTIATOR: pursuant to Government Code Section 54957.6 - City Manager Stephen Burrell, negotiating for the City with: a) Hermosa Beach Firefighters Association; and, b) Teamsters Local 911. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, January 9, 1996 at the hour of 9:00 P.M. to the closed session. At the hour of 9:49 P.M. the closed session reconvened to the Regular Meeting. ORAL ANNOUNCEMENTS: There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, January 9, 1996 at the hour of 9:50 P.M. to the Regular Meeting of Tuesday, January 23, 1996 at the hour of 7:00 P.M. Deputy City Clerk City Council Minutes 01-09-96 Page 9009 VOUCHRE2 01/12/96 13:55 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 5322 12/04/95 005052 ROGER E. BACON CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TRAFF SIGNAL-AVIATION/OCEAN 5323 12/05/95 000243 HERMOSA BEACH PAYROLL A SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 SALARIES 11/16-11/30 5324 12/07/95 004928 COLEN & LEE AS AGENT FO 5325 12/12/95 006200 ARTS HERMOSA 5326 12/13/95 000059 GOVERNMENT FINANCE OFCR 5327 12/18/95 006563 CONSTRUCTION MGMT INSPE 5328 12/20/95 000243 HERMOSA BEACH PAYROLL LIABILITY CLAIMS-NOV'95 FUNDING FIRST NIGHT'96 FILING FEE -AWARD PROGRAM '95 INSPEC-MONTEREY BLVD 11/12-24 INSPEC-MONTEREY BLVD 11/27-12/ A SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 SALARIES -12/1-12/15 5528 12/20/95 003432 HOME DEPOT 5529 12/20/95 002458 INGLEWOOD WHOLESALE ELE 5530 12/21/95 006230 ADVANCED CONSTRUCTION 5531 12/27/95 005535 CSMFO ANNUAL 1996 SEMIN 5532 12/27/95 000740 UNITED STATES POSTMASTE 5533 12/27/95 006163 SELF-INSURANCE PLANS BLDG MATERIALS BLDG MATERIALS BLDG MATERIALS BLDG MATRIALS BLDG MATERIALS BLDG MATERIALS ELECTRICAL ELECTRICAL ELECTRICAL ELECTRICAL ELECTRICAL SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SOUTH PARK PROGRESS PMT #7 CONF REG-V.COPELAND 2/25-27 BULK POSTAGE-SPRG FLYER'96 ANNUAL LIC. FEE ASSESSMENT TOTAL CHECKS ACCOUNT NUMBER 105-8152-4201 001-1103 105-1103 109-1103 110-1103 145-1103 152-1103 155-1103 160-1103 705-1103 705-1209-4324 109-3301-4201 001-1202-4201 160-8408-4201 160-8408-4201 001-1103 105-1103 109-1103 110-1103 140-1103 145-1103 152-1103 155-1103 160-1103 705-1103 001-4204-4309 105-2601-4309 105-2601-4309 001-4204-4309 001-2201-4309 001-4204-4309 105-2601-4309 105-2601-4309 105-2601-4309 105-2601-4309 105-2601-4309 121-8515-4201 001-1202-4317 001-4601-4305 705-1217-4251 ITEM AMOUNT 20,000.00 342,627.88 11,785.88 890.34 34,004.73 1,335.29 .88 679.98 15,128.82 4,394.28 21,692.09 5,000.00 415.00 4,901.00 6,844.00 279,126.85 8,124.40 789.81 26,920.70 131.17 1,020.82 64.28 531.79 11,489.91 2,591.56 197.50 65.66 161.74 58.29 176.04 62.09 242.26 87.68 121.13 191.60 268.89 97,808.03 180.00 1,150.00 1,556.39 lb PAGE 1 CHECK AMOUNT 20,000.00 410,848.08 21,692.09 5,000.00 415.00 11,745.00 330,791.29 721.32 911.56 97,808.03 180.00 1,150.00 1,556.39 902,818.76 i.. VOUCHRE2 CITY OF HERMOSA BEACH 01/12/96 13:55 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 623,993.65 105 LIGHTG/LANDSCAPG DIST FUND 41,049.24 109 DOWNTOWN ENHANCEMENT FUND 6,680.15 110 PARKING FUND 60,925.43 121 PROP A OPEN SPACE FUND 97,808.03 140 COMMUNITY DEV BLOCK GRANT 131.17 145 PROPOSITION 'A FUND 2,356.11 152 AIR QUALITY MGMT DIST FUND 65.16 155 CROSSING GUARD DIST FUND 1,211.77 160 SEWER FUND 38,363.73 705 INSURANCE FUND 30,234.32 TOTAL 902,818.76 i PAGE 2 VOUCHRE2 CITY OF HERMOSA BEACH 01/12/96 13:55 VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES / TO / INCLUSIVE, OF THE VOUCHER REGISTER FOR /244/"" (2/27�q -ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. � � w BY FINANCE DIRECTOR DATE if2i(ff 5'' PAGE 3 -VOUCHRE2 CITY OF HERMOSA BEACH 01/08/96 13:49 VOUCHER/CHECK REGISTER FOR ALL PERIODS ---> VOID CHECKS CHECK NUMBERS COMMENTS 005537 TO 005540 VOID/PRINTER SETUP PAGE 1 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 5541 01/08/96 000003 ADVANCE ELEVATOR 5542 01/08/96 000935 ADVANCED ELECTRONICS 5543 01/08/96 006827 ALL CITY MANAGEMENT CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ELEVATOR MAINT/DEC'95 RADIO EQUIP MAINT/NOV'95 RADIO EQUIP MAINT/NOV'95 RADIO EQUIP MAINT/NOV'95 RADIO PARTS/NOV'95 SONY CAMERA/POLICE CRSSG GD SERV/11-12-12-25-95 CRSSG GD SERV/11-26-12-9-95 5544 01/08/96 005221 ALL POINTS MAINTENANCE PIER MAINT/NOV'95 5545 01/08/96 006421 ALL STAR FIRE EQUIPMENT BLK DIAMOND BOOTS/FIRE DEPT LADDER REPAIR/FIRE DEPT REFUND CLARK BLDG RENT/NOV'95 CITE REFUND/ADM REVIEW 5546 01/08/96 006870 JEFFEREY ANDERSON 5547 01/08/96 006871 SUZANNE ANDERSON 5548 01/08/96 005179 AT&T LG DIST PHONE CHGS/OCT &NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 LG DIST CHGS/NOV'95 TELEPHONE CHGS/NOV'95 TELEPHONE CHGS/OCT'95 TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON TELEPHON E CHGS/OCT & NOV'95 E CHGS/NOV'95 E CHGS/OCT'95 E CHGS/OCT & NOV'95 E CHGS/OCT & NOV'95 E CHGS/NOV'95 E CHGS/SEP & OCT'95 E CHGS/OCT & NOV'95 E CHGS/OCT & NOV'95 E CHGS/OCT & NOV'95 5549 01/08/96 000857 ATLAS FOODS INTERNATION PRISONER MEALS/DEC'95 5550 01/08/96 000407 AVIATION LOCK & KEY 5551 01/08/96 006329 BERRYMAN & HENIGAR 5552 01/08/96 000163 BRAUN LINEN SERVICE LOCKSMITH SERV/DEC'95 PLAN CHECK SERV/NOV'95 PRISONER LAUNDRY/DEC'95 PRISONER LAUNDRY/DEC'95 ACCOUNT NUMBER 001-4204-4201 110-3302-4307 001-2101-4201 001-2201-4201 001-2101-4307 001-2101-5401 155-2102-4201 155-2102-4201 001-3104-4201 001-2201-5401 001-2201-4309 001-3411 110-3302 001-1208-4304 001-1101-4304 001-1121-4304 001-1141-4304 001-1202-4304 001-1203-4304 001-1206-4304 001-4101-4304 001-4202-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-1206-4304 001-2201-4304 001-2101-4304 001-2101-4304 001-4202-4304 001-4204-4321 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4306 001-4202-4309 001-4201-4201 001-2101-4306 001-2101-4306 ITEM AMOUNT 100.00 239.50 2,387.50 205.00 70.15 325.98 3,471.73 4,511.18 680.00 497.13 125.00 100.00 20.00 493.19 4.42 1.18 .35 3.84 2.35 1.70 2.40 4.29 5.00 5.00 4.98 5.00 7.88 10.00 10.00 5.14 10.00 10.01 10.00 23.83 56.79 14.07 327.80 26.30 PAGE 2 CHECK AMOUNT 100.00 3,228.13 7,982.91 680.00 622.13 100.00 20.00 620.56 56.79 14.07 327.80 24.45 50.75 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 5553 01/08/96 000155 BROWNING & FERRIS INDUS TRASH PICKUP SERV/DEC'95 5554 01/08/96 005621 STEPHEN R. BURRELL REIMS NOV &DEC'95 EXP/CITY MGR 5555 01/08/96 000411 CALIFORNIA BUILDING OFF REGISTRATION/C.SWARTZ 5556 01/08/96 000590 CALIFORNIA SOCIETY OF M ANNL DUES/V.COPELAND 5557 01/08/96 000016 CALIFORNIA WATER SERVIC WATER SERVICE CHGS/NOV'95 WATER SERVICE CHGS/NOV'95 WATER SERVICE CHGS/NOV'95 5558 01/08/96 000148 CAREERTRACK, INC. 5559 01/08/96 000014 CHAMPION CHEVROLET 5560 01/08/96 000354 COAST IRRIGATION CO. 5561 01/08/96 006175 COLOR TILE Aimitommar a -. 5562 01/08/96 004689 DATA TICKET, INC. 5563 01/08/96 006215 DECALCOMANIA 5564 01/08/96 000303 DEL AMO MOTORS 5565 01/08/96 005094 DENN ENGINEERS REGISTRATION/G.SEVILLA DEALER AUTO REPAIR/DEC'95 DEALER AUTO PARTS/DEC'95 DEALER AUTO PARTS/DEC'95 DEALER AUTO PARTS/DEC'95 DEALER AUTO PARTS/DEC'95 IRRIGATION SUPPLIES/DEC'95 VINYL TILES GROUT TILES/NOV'95 MORTAR, PRIMER&TROWEL DMV RECORDS RETRIEVAL/NOV'95 DMV RECORDS RETRIEVAL/NOV'95 DMV RECORDS RETRIEVAL/NOV'95 POLICE VEHICLE DECALS MOTORCYCLE REPAIR/NOV'95 MOTORCYCLE PARTS& SERV/NOV'95 SURVEY SERV/MONTEREY BLVD SURVEY SERVICE OF IMPROVEMENTS 5566 01/08/96 000154 DEPARTMENT OF ANIMAL CA SHELTER SERVICES/NOV'95 5567 01/08/96 000147 THE DEVELOPMENT 5568 01/08/96 000726 DFM ASSOCIATES 5569 01/08/96 006537 FRANK DONALDSON 5570 01/08/96 006872 OLIVER LEE DRUMMOND FILM PROCESSING/NM/195 PUBLICATIONS/CITY CLERK SOUND TECH SERV/12-1-95 ADMIN INVEST SERVICES/OCT'95 5571 01/08/96 000165 EDDINGS BROTHERS AUTO P AUTO PARTS/DEC'95 DISCOUNTS OFFERED ACCOUNT NUMBER 109-3301-4201 001-1201-4317 001-4201-4317 001-1202-4315 001-4202-4303 001-4204-4303 105-2601-4303 001-2101-4317 001-2101-4311 001-2101-4311 110-3302-4311 001-2101-4311 001-2101-4311 105-2601-4309 001-4204-4309 001-4204-4309 001-4204-4309 001-4204-4309 110-3302-4201 110-3302-4201 110-3302-4201 001-2101-4311 001-2101-4311 001-2101-4311 160-8408-4201 160-8408-4201 110-3302-4251 001-2101-4306 001-1121-4305 001-4601-4201 001-1203-4201 001-2101-4311 001-2021 ITEM AMOUNT 375.17 23.00 110.00 100.00 4,272.52 559.49 1,251.93 79.00 46.82 199.01 99.50 2.38 64.52 90.92 17.55 33.33 172.77 59.83 46.76 99.05 21.56 559.26 111.51 244.06 960.00 227.33 96.38 31.18 78.57 40.00 1,608.90 88.01 1.79 PAGE 3 CHECK AMOUNT 375.17 23.00 110.00 100.00 6,083.94 79.00 412.23 90.92 283.48 167.37 559.26 355.57 1,187.33 96.38 31.18 78.57 40.00 1,608.90 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR NAME 5572 01/08/96 001400 EFRAM MOBIL 5573 01/08/96 001962 FEDERAL EXPRESS CORP. 5574 01/08/96 003169 STEVE FILLMAN 5575 01/08/96 004993 FISHER SCIENTIFIC 5576 01/08/96 000015 GTE CALIFORNIA, INCORPO CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN AUTO PARTS/DEC'95 DISCOUNTS OFFERED DISCOUNTS TAKEN GASOLINE CHGS/NOV'95 DELIVERY SERV/11-27-95 COMM RES CLASS INSTRUCTOR CREDIT SEAL&SAFETY KITS/FIRE AIR BOTTLES/FIRE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 CHGS/OCT'95 ACCOUNT ITEM NUMBER AMOUNT 001-2022 1.79- 001-2101-4311 52.11 001-2021 1.06 001-2022 1.06- 001-4204-4309 7.46 001-2021 .15 001-2022 .15- 001-4601-4311 38.22 001-2021 .77 001-2022 .77- 110-3302-4311 3.89 001-2021 .07 001-2022 .07- 105-2601-4311 37.13 001-2021 .75 001-2022 .75- 001-4204-4309 15.06 001-2021 .30 001-2022 .30- 001-2101-4311 47.32 001-2021 .96 001-2022 .96- 001-4204-4309 23.40 001-2021 .47 001-2022 .47- 001-4201-4311 58.57 001-2021 1.19 001-2022 1.19- 001-2101-4310 64.70 001-1202-4201 15.50 001-4601-4221 70.00 001-2201-4309 59.85- 001-2201-4309 153.75 001-1101-4304 9.79 001-1121-4304 20.80 001-1131-4304 11.01 001-1132-4304 9.79 001-1141-4304 20.80 001-1201-4304 20.80 001-1202-4304 62.40 001-1203-4304 31.81 001-1206-4304 31.81 001-1208-4304 11.01 001-2101-4304 491.93 001-2201-4304 73.42 001-4101-4304 62.40 PAGE 4 CHECK AMOUNT 371.17 64.70 15.50 70.00 93.90 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 5578 01/08/96 004075 CITY OF HERMOSA BEACH 5579 01/08/96 000277 HOZIES RADIATOR SERVICE 5580 01/08/96 005528 INTERNAT'L ASSOC OF PLU 5581 01/08/96 000781 INTERNATIONAL CONF OF B 5582 01/08/96 006233 L.A. CO DEPT OF HEALTH CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TELEPHONE CHGS/OCT'95 TELEPHONE CHGS/OCT'95 TELEPHONE CHGS/OCT'95 TELEPHONE CHGS/OCT'95 TELEPHONE CHGS/OCT'95 FAX CHGS/NOV'95 FAX CHGS/NOV'95 FAX FAX FAX FAX FAX FAX FAX FAX CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE, TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV SERV CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 CHGS/NOV'95 SERV CHGS/NOV'95 SERV CHGS/NOV'95 SERV CHGS/NOV'95 WORKERS COMP CLAIMS/DEC'95 WORKERS COMP CLAIMS/DEC'95 RADIATOR REPAIR/OCT'95 RADIATOR REPAIR/NOV'95 ANNL DUES/S. BLUMENFELD PUBLICATIONS/COMM DEV PUBLICATION/COMM DEV PUBLICTN/BLDG CODES/COMM DEV RECERT FEES/BRIDGES RECERT FEES/LICKHALTER RECERT FEES/CLAWSON ACCOUNT NUMBER 001-4201-4304 001-4202-4304 001-4601-4304 110-1204-4304 110-3302-4304 001-1101-4304 001-1121-4304 001-1141-4304 001-1202-4304 001-1203-4304 001-1206-4304 110-1204-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-1101-4304 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 001-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 001-4204-4321 110-1204-4304 110-3302-4304 705-1217-4324 705-1217-4324 001-2101-4311 001-2101-4311 001-4201-4315 001-4201-4305 001-4201-4305 001-4201-4305 001-2201-4317 001-2201-4317 001-2201-4317 ITEM AMOUNT PAGE 5 CHECK AMOUNT 62.40 126.03 31.81 73.42 72.19 .96 2.13 .41 6.11 7.07 .76 3.13 9.76 .99 21.52 23.88 50.73 26.85 23.88 50.73 50.73 152.20 77.59 461.79 C 7 444, 9S 697.12 2,916.81 2,159.07 152.20 152.20 463.69 419.64 198.44 179.05 333.43 / 9,866.49 29,097.62 8,513.32 20,584.30 172.93 345.86 518.79 100.00 100.00 59.54 39.98 54.13 100.00 100.00 100.00 153.65 300.00 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 5583 01/08/96 000151 L.A. CO SHERIFF'S DEPAR ADDT'L BKKG SERV/FY 94-95 5584 01/08/96 000167 LEARNED LUMBER 5585 01/08/96 000079 LOUIS THE TAILOR, INC. 5586 01/08/96 003810 MAC WAREHOUSE 5587 01/08/96 000605 MANHATTAN FORD 5588 01/08/96 004138 KENNETH A. MEERSAND 5589 01/08/96 004142 OFFICE DEPOT vOgoltitiomakietur LUMBER SUPPLIES/NOV'95 LUMBER SUPPLIES/NOV'95 LUMBER SUPPLIES/NOV'95 BLDG MATERIALS/DEC'95 FLASHLIGHT/BATTERIES/FIRE POLICE HELMET/JONES FIREBOOTS/CARROLL COMPUTER MEMORY CHIPS/POLICE DEALER AUTO PARTS/DEC'95 DEALER AUTO PARTS/DEC'95 PROSECUTOR SERV/NOV'95 OFFICE SUPPLIES STOCK/OCT'95 OFFICE SUPPLIES STOCK/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 CALENDARS/NM/195 CALENDARS/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 CALENDARS/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 OFFICE SUPPLIES STOCK/NOV'95 5590 01/08/96 006667 OHODO L & C ENGINEERING SOILS TESTING/MONTEREY BLVD 5591 01/08/96 5592 01/08/96 5593 01/08/96 5594 01/08/96 5595 01/08/96 000321 PACIFIC BELL TELEPHONE 001054 PHYSICIANS' DESK REFERE 006221 ROX CONSULTING GROUP, I 000839 SUSAN SAXE-CLIFFORD PH 000114 SMART & FINAL IRIS COMP 5596 01/08/96 000018 SOUTH BAY WELDERS SERVICE CHGS/NOV'95 SERVICE CHGS/DEC'95 SERVICE CHGS/NOV'95 SERVICE CHGS/DEC'95 SERVICE CHGS/NOV'95 SERVICE CHGS/DEC'95 PUBLICATION/POLICE ENG SERV/LOMA ST -11TH --6TH ST ENGINEERING-SWR&PAVEMNT REHAB CONSULTATION/12-5-95 PRISONER SUPPLIES/NOV'95 JANITORIAL SUPPLIES/DEC'951276 TANK RENTAL/SEPT'95 TANK RENTAL/OCT'95 ACCOUNT NUMBER 001-2101-4251 001-4202-4309 001-4204-4309 001-4202-4309 001-4202-4305 001-2201-4309 001-2101-4187 001-2201-4187 001-2101-4305 001-2101-4311 001-4201-4311 001-1132-4201 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 160-8408-4201 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4305 160-8408-4201 160-8408-4201 001-1203-4201 001-2101-4306 001-2201-4309 001-3104-4309 001-3104-4309 PAGE 6 ITEM CHECK AMOUNT AMOUNT 80.96 80.96 133.65 35.13 44.54 14.60 - 227.92 93.96 207.79 162.38 464.13 202.80 202.80 30.46 47.89 78.35 5,600.00 5,600.00 69.79 25.33 24.68- 8.48 35.08 136.26 9.07 46.41 4.10 83.24 38.47 431.55 610.00 610.00 59.99 60.60 3.64 3.64 123.69 124.91 376.47 257.60 257.60 3,220.00 688.00 3,908.00 187.50 187.50 91.54 178.53 270.07 30.00 31.00 VOUCHRE2 01/08/96 13:49 VOUCHER/ CHECK CHECK • NUMBER DATE VENDOR VENDOR NUMBER NAME 5597 01/08/96 000159 SOUTHERN CALIFORNIA EDI 5598 01/08/96 000442 SOUTHERN CALIFORNIA EDI 5599 01/08/96 002281 SPECIALTY MAINTENANCE C W.. 5600 01/08/96 003749 TAKATA NURSERY 5601 01/08/96 003286 CYNTHIA TRAVAGLIO 5602 01/08/96 004768 UPTIME COMPUTER SERVICE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TANK RENTAL/NOV'95 ELECTRICAL CHGS/NOV'95 ELECTRICAL CHGS/NOV'95 ELECTRICAL CHGS/NOV'95 ELECTRICAL CHGS/NOV'95 ELECTRICAL CHGS/NOV'95 ELECTRICAL CHGS/NOV'95 ST.LITE BILLINGS/NOV'95 ST. ST. ST. ST. ST. ST. ST. ST. ST. LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 LITE BILLINGS/NOV'95 ST. LITE BILLINGS/NOV'95 ST. LITE BILLIINGS/NOV'95 ST. LITE BILLING/OCT'95 SERVICE CHGS/NOV'95 ST. LITE BILLINGS/NOV'95 DOWNTOWN AREA MAINT/NOV'95 NURSERY SUPPLIES/DEC'95 NURSERY SUPPLIES/DEC'95 CITE REFUND/ADM REVIEW LASERJET PRINTER TOTAL CHECKS ACCOUNT ITEM NUMBER AMOUNT 001-3104-4309 30.00 PAGE 7 CHECK AMOUNT 91.00 105-2601-4303 336.43 001-4204-4303 7,982.35 001-4202-4303 1,954.55 160-3102-4303 96.40 001-3104-4303 823.44 001-4202-4303 17.74 11,210.91 105-2601-4303 118.62 105-2601-4303 102.12 105-2601-4303 117.66 105-2601-4303 117.60 105-2601-4303 95.62 105-2601-4303 26:19 105-2601-4303 61.19 105-2601-4303 54.62 105-2601-4303 44.92 105-2601-4303 94.24 105-2601-4303 114.11 105-2601-4303 108.00 105-2601-4303 66.27 105-2601-4303 18.60 105-2601-4303 7,377.54 109-3301-4201 2,330.00 105-2601-4309 292.28 105-2601-4309 265.21 110-3302 20.00 001-1206-5402 974.25 8,517.30 2,330.00 557.49 20.00 974.25 102,533.56 VOUCHRE2 CITY OF HERMOSA BEACH 01/08/96 13:49 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 44,847.07 105 LIGHTG/LANDSCAPG DIST FUND 10,791.20 109 DOWNTOWN ENHANCEMENT FUND 2,705.17 110 PARKING FUND 1,307.86 155 CROSSING GUARD DIST FUND 7,982.91 160 SEWER FUND 5,801.73 705 INSURANCE FUND 29,097.62 TOTAL 102,533.56 PAGE 8 VOUCHRE2 CITY OF HERMOSA BEACH 01/08/96 13:49 VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON RAGES I TO I INCLUSIVE, OF THE VOUCHER REGISTER 44/46 --FOR �4� ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE PAGE 9 January 18, 1996 Honorable Mayor and Members of the Hermosa Beach City Council quAioc412e. o -.2a -34, Regular Meeting of January 23, 1996 TENTATIVE FUTURE AGENDA ITEMS February 13, 1996 Mid -year budget review Finance Director Equipment Replacement / Building Repair and Replacement Fund City Manager Hermosa Avenue street and sewer rehabilitation project update. Public Works Director Text amendment to the Municipal Code to simplify the language of the encroachment permit code. Public Works Director . Memorandum regarding vacancies on the Downtown Business Area Enhancement District Commission City Clerk Public Hearing: Strand Ordinance and settlement Community Development Director Recommendation to deny claims Risk Manager February 27, 1996 Resolution ordering the preparation of a report for the formation of the Hermosa Beach Landscaping and Street Lighting District Public Works Director Recommendation to deny claims Risk Manager Monthly Activity Reports - January, 1996 All Departments March 12, 1996 Lease renewal: South Bay Free Clinic (Room 11) Community Resources Director Lease renewal: South Bay Coalition Community Resources Director Recommendation to deny claims Risk Manager March 26, 1996 RPPOI1VZ7t10NT 017.11111YOR AND MAYOR PRO TEYMPORO Recommendation to deny claims Risk Manager Monthly Activity Reports - February, 1996 All Departments January 17, 1996 • Honorable Mayor City Council Meeting and Members of the City Council of January 23, 1996 MONTHLY STATUS REPORT OF INACTIVE PUBLIC DEPOSITS FOR HERMOSA BEACH Attached is a report of all Inactive Public Deposits for the month of December 1995. This is the most current available investment information. Respectfully submitted, NOTED: City Manager • INSTTTUTION L.AIF INVESTMENT REPORT • DECEMBER '96 DATE OF DATE OF ASKING MARKET TOTAL INVESTMENTS MATURITY PRICE VALUE INTEREST BALANCE 12/1/95 $6,621,950.07 BALANCE 12/31/96 LACPIF $7.421,950.07 6.008% Railroad right -o( -Way Account BALANCE 12/1/95 $2,856,728.56 BALANCE 12/31/96 $0.00 CORPORATE NOTES: S & S Finan International $535,000.00 9116/94 12/16/96 $572,960.75 $504,156.00 6.008% U.S.GOVERNMENT NOTES: Federal Nall Mtge Assoc Nis. $500,000.00 10/27/95 10/27/97 $500,000.00 $500,000.00 6.150% Federal Nall Mtge Assn Deb $514,531.25 7/6/94 9/10/96 $526,936.81 $507,656.00 6.245% Federal Home Loan Mortgage $500,468.75 2/3/95 2/5/96 $500,468.75 $502,500.00 10.995% U.S.TRREASURY BOND: Investment $989,687.50 12/3/92 11/30/97 $989,687.50 $1,002,500.00 6243% Investment $1,008,437.50 2/18/93 1/31/98 $1,008,437.50 $994,060.00 5.429% Investment $497,469.43 5/11/94 4/30/96 _1497,469.43 $499,375.00 5.849% Investment $499,062.50 8/30194 8)30/96 $499,062.50 $500,780.00 6.100% Investment $489,375.00 12/28/94 1/31/97 —$500,414.40 $503,125.00 6.250% INVESTMENT TOTAL $12,955,982.00 Invested Cash Resoles $13,750.00 "CASH RESERVES FROM FEDERAL HOME LOAN BANK PAYOFF DEPOSITED WITH BANK OF NEW YORK TRUST. SEATTLE 1ST NAIL BANK TRUST BALANCE 12/01196 ADJUSTMENT BALANCE 12(31/96 CHICAGO Tf11.E BALANCE 06(30/96 BAI ANC.E 12/31/96 TRUSTEE TOTAL GRAND TOTAL RESPECTFULLY SUBMITTED. 60.00 60.00 60.00 $12.947.26 $13266.84 $13266.84 612,969,248.84 TREASURER'S REPORT - DECEMBER '96 FUND GENERAL NUMBE ACCOUNT WA.0-e-;A).€- ©1 12/1/96 12/31196 BALANCE CASH ADJUSTMENT CHECKS ADJUSTMENT BALANCE 001 GENERAL $1,467,711.78 $1,611,449.94 $136,277.74 (1823,337.31) ($144,479.14) $2,247,623.01 105 LIG $750,741.90 $237,589.88 $2,834.14 (144,652.55) ($5,227.84) $941,285.53 109 DOWNTOWN ENHANCEMENT $738,632.63 $11,255.16 $32.82 ($19,235.32) ($248.83) $730,436.46 110 PARKING $193,743.48 $71,038.79 $0.00 ($63,643.96) ($85,180.20) $115,958.11 115 STATE GAS TAX $214,308.68 $0.00 $0.00 $0.00 ($29,512.92) $184,795.76 117 AB939 $20,212.89 $0.00 $0.00 $0.00 $0.00 $20,212.89 120 COUNTY GAS TAX $9,601.30 $0.00 $0.00 $0.00 $0.00 $9,601.30 121 PROP A OPEN SPACE $19,637.24 $0.00 $0.00 ($97,808.03) $0.00 ($78,170.79) 125 PARK REC FAC TAX $80,659.66 $0.00 $0.00 ($5,407.09) $0.00 $75,252.57 126 RAILROAD RIGHT OF WAY $2,595,527.58 $105,707.01 $0.00 ($7,755.05) $0.00 $2,693,479.54 127 6% UTILITY USER TAX $467,540.24 $0.00 $0.00 $0.00 $0.00 $467,540.24 140 COMM DEVELOP. BLOCK GRANT ($180.32) $0.00 $0.00 ($131.17) $0.00 ($311.49) 146 PROPOSITION A FUND $109,596.95 $156.40 $0.00 ($3,907.64) $0.00 $105,845.71 146 PROPOSITION C FUND $212,009.49 $14,335.00 $0.00 $0.00 $0.00 $226,344.49 150 GRANT FUND $153,848.97 $0.00 $0.00 $0.00 $0.00 $153,848.97 152 MR QUALITY MGMT DISTRICT $35,638.56 14,984.61 $0.00 ($65.16) $0.00 $40,558.01 155 CROSSING GUARD DISTRICT $29,284.32 $0.00 $829.69 ($13,777.75) ($1,051.00) $15,285.26 160 SEWER MAINTENANCE $3,824,461.57 $0.00 $66,666.67 ($298,488.67) ($1,551.92) $3,591,087.65 170 ASSET SEIZURE FUND $292,178.75 $0.00 $0.00 $0.00 $0.00 $292,178.75 180 FIRE PROTECTION FUND $504,948.55 $807.00 $0.00 $0.00 $0.00 $505,755.55 705 INSURANCE FUND $699,130.50 $22,095.00 $82,624.00 ($86,271.74) ($22,119.53) $695,458.23 $12,419,234.72 $2,079,418.79 $289,265.06 ($1,464,481.44) ($289,371.38) $13,034,065.75 TRUST BALANCE ACCOUNTS DEPOSITS CHARGES 12/31/95 $3,000.00 $12,955,982.00 INACTIVE DEPOSIT $0.00 INACTIVE DEPOSIT RAILROAD RIGHT OF WAY $0.00 INTEREST RECEIVED TO DATE $741,639.37 $741,639.37 $3,000.00 $13,266.84 HEW BY FISCAL AGENT $13,034,065.75 GENERAL $234,588.50 PAYROLL $6,797.40 $241,385.90 OUTSTANDING CHECKS $163,302.15 $78,083.75 INACTIVE DEPOSIT $12,955,982.00 WORKMAN, CITY TREASURER Y 17, 1996 BALANCE $13,034,065.75 td�2� January 16, 1996 Honorable Mayor and Members of the Hermosa Beach City Council Id1? 5/v of -.2 -9k City Council Meeting of January 23, 1996 REQUEST TO EXTEND EXISTING TOWING CONTRACT WITH FRANK SCOTTO'S TOWING OF TORRANCE, CALIFORNIA RECOMMENDATION: It is recommended that the City Council authorize an extension of the existing towing contract with Frank Scotto Towing for another 3 -year period. It is recommended that the City Council authorize the requested rate increases for these towing services. BACKGROUND: Our police officers and parking enforcement officers routinely in the performance of their daily duties, tow vehicles as 'required by the Califomia Vehicle-eode and the Hermosa Beach Municipal Code. We have always had a towing agency under contract to provide these services to the City. The City obtains a $38.00 service fee from the owner of each vehicle that is towed. On December 8, 1992, the City of Hermosa Beach entered into a contract with Frank Scotto Towing to provide the towing services to the City. On December 8, 1995, our contract with Frank Scotto Towing expired. ANALYSIS: Over the past several years, the City has utilized a variety of different towing companies. Our experience with the service levels that these companies have provided the City has been mediocre and terrible. As a result, we have had to spend considerable time investigating complaints regarding damage, theft, rudeness, and dishonesty. Three years ago we went through considerable effort to try and locate a towing company that was honest and professional. Mr. Frank Scotto runs a first rate, honest, and professional towing company. We have enjoyed an outstanding relationship with this towing firm. I reviewed our files regarding Frank Scotto Towing and found only 2 minor complaints for the past three years regarding their services. These complaints were reviewed and we found Mr. Scotto's company not to be at fault. Considering the fact that this City tows approximately 60-90 cars per month, this is outstanding. We have obviously received very few complaints about their operation. le Frank Scotto Towing also services the cities of Manhattan and Redondo Beach. Redondo Beach has been using Scotto Towing for a number of years and are very pleased with their service. Our officers have been very happy with the two drivers and their response times. Scotto trucks and equipment are well maintained. Frank Scotto Towing has been very timely in providing us with the records and revenue checks at the beginning of each month. Frank Scotto Towing is an MA certified towing agency. Over the past three years they have always been more than accommodating to our needs. Mr. Scotto has requested that his company be granted a modest increase in towing fees as outlined in the attached letter. (See Attachment A.) These increases are in keeping with Section 10 of the contract and are not higher than those fees determined by the Los Angeles Police Commission, the standard in the industry for this area. The fees he is requesting are consistent with those fees currently being charged for towed vehicles in Redondo and Manhattan Beach. It is recommended that the City Council authorize these modest rate increases. Frank Scotto Towing has been providing outstanding service to this community for the past three years. It is certainly in the best interests of the City and the citizens of Hermosa Beach to renew our contract with Frank Scotto Towing in order to continue this high level of service in the years to come. w,/.Af)‹ckie2 VAL SRASER, CHIEF OF POLICE HERMOSA BEACH POLICE DEPARTMENT Stephv(R. Burrell, City Manager Noted for fiscal impact: Viki Copeland, Finance Director January 3, 1996 Hermosa Beach City Council 1315 Valley Dr. Hermosa Beach, Ca. 90254 Dear Council Member, FRANK SCOTTO TOWING 1750 W. 223rd Street Torrance, CA. 90501 (310) 787-0208 FAX: (310) 212-5714 I would like to request your consideration of a rate increase for towing services provided by Frank Scotto Towing for the City of Hermosa Beach. The current rates have been in affect since December 1992 and the rates I am purposing are con- sistant with Redondo Beach and Manhattan Beach. Towing (passenger cars) Towing (Over 1 -ton) Additional labor Dolly charges Night Vehicles Release Current Rate $65.00/hour $100.00/hour $65.00/hour $65.00/hour Proposed Rate $69.50/hour $109.75/hour $69.50/hour $69.50/hour $32.50 $34.25 I feel that these rates are fair and adequate. They are also lower than those of L.A. Sheriff and L.A. Official Police Garage rates of $71.25 for passenger cars. Thank you for your consideration. Please feel free to call me if you have any questions or concerns. Very sincerely, Frank Scotto TOW SERVICE CONTRACT THIS AGREEEMENT is made and entered into this TN day of Der ER , 1992 by and between the City of Hermosa Beach, a chartered municipal corporation ("City") and Frank Scot- to doing business as Frank Scotto's Towing ("Garage Owner.") NOW THEREFORE, in consideration of the mutual promises made between the parties, City hereby engages the services of Garage Owner and Garage Owner agrees to perform the following services. 1. Scope of Services. In consideration for the exclusive right to receive calls for towing from City on a 24-hour basis and the exclusive right to store cars impounded or otherwise stored at the direction of the City, Garage Owner agrees to per- form the following services. In compliance with the terms and conditions of this agreement, Garage Owner shall perform such towing and storage of vehicles as directed by the City Manager or his designeee or the Police Chief or his designee. In addition, it shall be the duty of Garage Owner to provide emergency service for City vehicles within 50 miles of City limits at no charge to the City at all times including weekends and holidays. Emergency services shall include but not be limited to tire changes, bat- tery jump starts and towing of inoperable vehicles. Garage Owner shall perform the duties of this agreement in a professional, ethical, courteous and orderly manner as a best effort to obtain and keep the confidence of the community. 2. Term of Agreement. Either party may terminate this Agreement without cause, by serving thirty days written notice on the other. 1 3. Exclusive Right. Garage Owner shall have the exclusive right to receive calls from City to provide towing and storage services for vehicles which are involved in accidents, disabled, abandoned in public places or on private property, impounded for evidence, impeding the flow of traffic, are located within an- other city but subject to the jurisdiction of City or which are otherwise subject to being towed and stored at the direction of City; provided, however, that nothing contained herein shall deprive the owner or operator of a vehicle from requesting and receiving towing and storage service from a person or association other than Garage Owner. Notwithstanding the foregoing, City shall have the right to call other tow services for the handling of large trucks, trail- ers, tractors, and other heavy vehicles and equipment as necessary. 4. Manner of Performing Towing Service Duties. a. Debris Removal. It shall be the duty of the Garage Owner, when so directed by the City, to provide prompt tow service for vehicles taken into custody by the Police Department either because in an accident or disabled by other cause, or abandoned in public places or on private property, impounded for evidence, impeding the flow of traffic, or for any other reason are within the jurisdiction of the City. In each instance in which a vehicle is towed, Garage Owner shall remove from the street all debris resulting from the related accident and clean the immediate area of such street, leaving the area in a broom - clean condition. b. Reports. The Garage Owner shall be responsible 2 to complete proper reports and to notify the Police Department on all private property impounds and storage of vehicles. c. Response Time. After receipt of a request to respond, the response time for arrival shall not exceed thirty (30) minutes. 1. The Garage Owner shall notify the Police Communications Center when a tow unit cannot respond immediately and shall give the reason and an estimated time of arrival. 2. In the event of an additional delay, the Garage Owner shall promptly notify the Police Communications Center and give the next estimated time of arrival. 3. In the event the Garage Owner receives an addi- tional call to remove a disabled vehicle that is interrupting traffic flow while he is processing an earlier call, he shall clear the vehicle specified in the earliest call sufficiently to restore normal and safe traffic movement; secure it from theft, damage, or loss; and immediately proceed to the site specified in the additional call; or shall cause a second tow truck to be dispatched to the second site. 4. All disabled vehicles deposited or parked by the Garage Owner shall be towed to storage at the earliest opportunity after Garage Owner has complied with the above provisions for restoring traffic movements at all specified sites. 5. If the Garage Owner indicates he is unable to respond within the thirty (30) minutes, and the estimated 3 time of arrival is not satisfactory, the Police Department may elect to call another tow service. 5.Manner of Performing Storage Duties. Garage Owner shall be solely responsible for all vehicles stored or impounded on his premises pursuant to the provisions of this Agreement, together with all accessories and equipment thereon and all per- sonal property therein. It shall be his duty to protect such stored vehicles, accessories, equipment and property against all loss or damage by fire, theft or other caused. The decision to release any article from the interior of a stored or impounded vehicle shall be made by the Police Supervisor on duty at the time of the request. a. Spacing. Vehicles stored shall be systematically spaced to provide easy access and spacing shall be adequate to prevent damage. b. Loss or Damage. 1. In the event of loss or damage to a stored vehi cle, its accessories or personal property contained therein, Garage Owner shall make reasonable restitution to the owner for all losses or damage. c. Records. All property left in any vehicle shall be listed on the Vehicle Impound Inventory Report by the person - making the impound or storage. Any article removed from any vehicle for any reason shall be property identified and ac- counted for. The decision to release any article from the interior of a stored or impounded vehicle shall be made by the Police supervisor on duty at the time of the request. d. Disposition of Unclaimed Property. Personal property in vehicles stored by Garage Owner shall not be disposed of to defray any towing or storage charges; and, if not called 5 for by the owner, or his legal representative with the owner's written consent within sixty (60) days from the date of impound, shall be delivered to City's police department property section. 6. Personnel. All tow truck operators employed by Garage Owner shall be subject to the following terms and conditions: a. All tow truck operations engaged in performing their duties under the provision of this contract shall take direction in performing such duties from the senior City Police Officer at the scene. b. All tow truck operators must possess the proper State of California Driving License required to operate all vehi- cles and equipment required to be used in the performance of this Agreement and shall have received sufficient training to operate without direct supervision. c. Tow truck operators should maintain acceptable stan- dards of dress and cleanliness while in the field. 7. Rules of Operation. a. Hours for Release of Vehicles. Gara g0•,im� available_. to a ease 'veli c eS aiYy_ from: 7 UtT1--4:ve.. ( , Aad . amT - 7.;Q Garage Owner shall: 1) be available to release any vehicle which has been determined by the Chief of Police or his designee to require release and 2) be available on an on-call basis to release any property in any vehicle when the Chief of Police or his designee determines that there is an emergency warranting the immediate release of said property. b. Advertising. Garage Owner shall not display or use 6 any signs, advertising materials, or logos which indicate that he is an official towing service of City without the prior written permission of the Chief of Police. c. Removal of Vehicles. Except for private impounds, Garage Owner shall not remove any vehicle without first being instructed to do so by an authorized officer. d. Vehicles Involved in Damage to City Property. If Garage Owner notes that any vehicle to be towed was invoklved in any damage to City property, such as knockdown of a lighting standard, then prior to removal of the vehicle from the scene Garage Owner shall notify the Chief of Police or his designee of the location of the damage, nature of the damage and identifica- tion of the vehicle suspected of causing the damage. e. Release of Impounded Vehicles. The following condi- tions shall apply to the release of impounded vehicles: 1. A vehicle impounded by order of the Police Department must have a written release from the Department to be presented at the time of release. 2. No repair work shall be performed on any impounded vehicle unless released. 3. In the event the Police Department errs on impound notification, said vehicle shall be released by Garage Owner without charge to the City or other persons over and above the charges that would have been levied if proper notification (five calendar days) had been made. The owner of the vehicle will be responsible for any storage fees over and above the period of time deemed necessary for appropriate notification. f. Records. The following conditions shall apply concerning the maintenance of records: 1. The Garage Owner shall keep at his principal place of business complete and accurate records of all vehicles towed, impounded, or stored at the request of the City and the amount of charges on each vehicle. 2. The record system should be adequate to enable Garage Owner to locate the vehicle and/or provide written report of storage or tow by: i. From DR number only. ii. From license number only. ill From the make, color, date, and location of impound. 3. All records required to be kept by the Garage Owner shall be available for inspection at all reasonable times by rep- resentatives of the Hermosa Beach Police Department. g. Compliance with all Laws. Garage Owner shall keep himself fully informed of and comply with all state and federal laws and all ordinances and regulations of City, which in any manner affect Garage Owner or those engaged or employed by him in performing the services to be rendered by Garage Owner pursuant to this Agreement. Garage Owner shall procure and obtain all permits and licenses, pay all charges and fees, and give all notices required by City ordinances or other laws relating to the performance of the sevices to be performed pursuant to this Agreement. 8. Specifications. Garage Owner must at all times during the term of the Agreement maintain his place of business within an eight (8) mile radius of the Hermosa Beach City Hall. No transfer of business location shall be authorixed without written permission of the City Manager. Vehicles impounded for long term storage may be moved to a location outside the ten (10) mile radius with prior permission of the Chief of Police or his desig- nee. In addition, Garage Owner must comply with the following specifications and conditions relating to towing equipment and storage facilities. a. Towing Equipment. Garage Owner must own or lease not less than three (3) tow trucks that will be based at his prin- cipal or places of business and will be avilable to perform the towing required under this Agreement. Said tow trucks shall com- ply with all of the following conditions: 1. Garage Owner, at his expense, shall install and maintain at all times during the term of this Agreement all necessary communication equipment for radio transmission and reception contract with each town truck and shall comply with all FCC Regulations and requirements. 2. Each tow truck must be equipped in compliance with the provisions of the California Vehicle Code. 3. Each tow truck must have an original manufacturer's rating of at least one ton and be equipped with dual rear wheels and be clean in appearance. 4. Each tow truck must have a cable winch of sufficient size and capacity to retrieve vehicles which have gone over embankments or off travelled portions of roadways into inundated areas or other inaccesible locations. b. Storage Facilities. Storage facilities utilized in the performance of this Agreement shall comply with all of the folowing conditions: 1. All vehicles shall be stored in a building or in an area or areas that are secure and enclosed by a substan- tial masonry wall or walls or other approved enclosure. 2. There shall be one or more gates, equipped with adequate security locks. Gates shall be of adequate size and height. 3. Any damage to any wall or fence must be repaired within twenty-four (24) hours to ensure proper protection to stored vehicles. 4. Storage facilities must be constructed prior to approval of contract. 5. The entire storage facilities must be illuminated to such a degree that normal and reasonable visual observa- tion of the area may be made during the hours of darkness. 6. Garage Owner shall meet all fire suppression standards required by the City and county. 7. Said storage facilities must be capable of hold- ing a minimum of 100 vehicles, parked in such a manner as to provide accessibility and to prevent damage. 8. The lot or lots used for storage shall be located or constructed in such a way that all vehicles impounded shall be secured either within a building or shall be con- cealed from the view of adjoining property when viewed from the street or ground level. 9. The Garage Owner shall maintain at his own expense separate and enclosed garage facilities for a minimum of four (4) vehicles ordered impounded by the Police for in- volvement in commission of crimes or for other reasons. The Garage Owner must protect said vehicles from dirt or mois- ture, as well as from any other substances. All structures shall conform with the applicable building and fire codes. c. Maintenance of Equipment and Facilities. Throughout the term of this Agreement, Garage Owner shall maintain in a neat and clean manner and in good condition all real property and improve- ments thereon and all vehicles, facilities, equipment and materials required by the provisions of this Agreement. 9 ch s charciestoxing r414:�" e re mitts fir fiS is' fe ittrsitairili es ....,4,1. ccirl The towing charge shall include the services of the tow truck driver and any other required personnel. The towing charge shall also include clean- ing up and clearing of any accident site. Approved storage charges shall be made for the following categories: 1) Pas- senger cars; 2) trucks and trailers up to one ton; 3) motorcy- cles; 4) trucks and trailers over one ton; 5) all other vehicles. Approved miscellaneous charges shall be made for the folowing categories: 1) opening locked vehicles; (2) disconnecting and reconnecting driveshaft; 3) uprighting overturned vehicle; 4) all other services other than towing and storage. All charges im- posed by Garage Owner in the performance of this Agreement shall be subject to the following conditions: a. All rates and charges.shll be conspicuously posted in Garage Owner's office or other area viewable by the public. b. All bills shall be itemized. c. City shall not be liable to pay Garage Owner or any- one else, any charge or other fee for a call which does not result in a chargeable service being rendered by Garage Owner -(a "dry run). d. In the event any vehicle is towed or impounded, or both, through any error of the Garage Owner or City, neither the vehicle owner or City shall have the duty to pay any towing, storage or other fees or charges. e. In the event that any dispute shall arise concerning any charge made to any person in performing services under this Agreement, the dispute shall be decided by the Chief of Police or his designee, pursuant to California Vehicle Code Section 22852. The decision shall be binding on all parties involved. f. Garage Owner shall not make any demand on the vehicle owner or driver for a sum in excess of the amount established by the Hermosa Beach City Council. g. Garage Owner shall accept a valid bank credit card for payment of charges incurred. • 10. Review of Rates and Charges. Upon petition of Garage Owner for a rate increase, the Chief of Police or his designee will evaluate the performance of the services being provided pur- suant to this Agreement. This review will then be forwarded.to the City Council with a recommendation to grant or deny the pro- posed rate increase. In no case will the increase be greater than those fees determined by the Los Angeles Police Commission. Nothing contained herein shall obligate City to grant any rate increase. 11. Inspection. All real property and improvements thereon, and all vehicle facilities, equipment, and materials used by the Garage Owner in the performance os this Agreement shall be open to inspection by the Chief of Police or his au- thorized representative and will be subject to periodic checks. 12. Indemnification. The Garage Owner shall defend, indemnify and hold harmless the City of Hermosa Beach, each of its elected and appointed officials, officers, agents, employees, Board and Commission members and representatives from any liability of any kind whatsoever, including attorney fees and court costs, arising in any manner whatsoever from or in any man- ner attributable to the performance of this Agreement. 13. Insurance. Garage Owner shall neither commence work under this Agreement until it has obtained all insurance required hereunder by a company or companies acceptable to City nor shall Garage Owners allow any subcontractor to commence work on a sub- contract until all insurance required of the subcontractor has been obtained. Garage Owners shall take out and maintain at all times during the term of this Agreement the following policies of insurance: a. Workers Compensation Insurance. Before beginning work, Garage Owners shall furnish to City a certificate of in- surance as proof that it has in effect full workers' compensation insurance, or other proof that Garage Owner has adequate self- insurance, covering all persons whom it may employ directly or through subcontractors in carrying out the work speciied herein, in accordance with the laws of th State of California. In accordance with the provisions of California Labor - Code Section 3700, every employer shall secure the payment of compensation to his employees. Garage Owner prior to commencing work shall sign and file with City certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to under- take self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Agreement." b. Garage Liability. Throughout the term of this Agree- ment, at Garage Owner's sole cost and expense, Garage Owners shall keep or cause to be kept, in full force and effect, for the mutual benefit of City and Garage Owners a garage liability poli- cy, including personal injury, with limits of not less than $1,000,000 (one million) per accident. The policy shall also include Garage Keepers Legal liability including collision, in the amount of not less than $200,000 (two hundred thousand). c. General Insurance Requirements. All of the following terms and conditions shall apply to each of the insurance poli- cies required under this Agreement. 1. Each policy shall be issued by an insurer rated in Best's Insurance Guide with a financial rating of Class A+. 2. Each policy shall provide that the insurance coverage provided shall not be cancelled, reduced or materially changed by the insurance carrier without the carrier providing 30 (thirty) days written notice thereof to the City Clerk of the City of Hermosa Beach by cer- tified mail. 3. Each policy shall name as additional insured City, each of its elected officials, oficers, Board and Commission members, employees, agents and representatives. 4. Garage Owner agrees that he will not cancel, reduce, or materially change any insurance coverage re- quired under this Agreement without approval of the City Manager or other authorized City official. 5. Each policy shall contain language to the effect that the insurer waives the right of subrogation against City and City's elected officials, officers, Board and Commission members, employees, agents and representatives. 6. Each policy shall contain language to the effect that it is primary noncontributing with any insurance that may be carried by the City. 7. All insurance coverage must be approved by the Risk Manger. 8. Duplicates of all policies must be filed with the City Clerk's office prior to the beginning date of this Agreement. 9. At all times during the term of the Agreement, Garage Owner shall maintain on file with the City Clerk of the City of Hermosa Beach a certificate of the in- surance carrier or carriers showing that all insurance required under this Agreement is operative and in effect in the amounts required by this Agreement. This Agree- ment shall not be effective unless and until such cer- tificates are filed with the City Clerk. 14. Assignment. The Agreement is personal to the Garage Owner and he shall not assign or transfer, in whole or in part, his interest in the Agreement, or subcontract all or any part of the services to be performed by the provisions of the Agreement without the written approval of the City being first obtained. 15. Insolvency. The Garage Owner shall not suffer either the appointment of a receiver to take possession of all or substantially all of the assets of Garage Owner or make a general assignment of such assets for the benefits of creditors. Any such action taken or suffered by Garage Owner under any insolvency of bankruptcy proceedings constitute a breach of this contract by the Garage Owner, and all property assigned by the City of Hermosa Beach for safe care shall be "released" to a new assigned Garage Owner as specified by the City Manager, with a reimbursement for towing and storage borne by company assuming the new responsibility. Should the Garage Owner become insolvent, as de- fined in this section, the City Manager may, by giving five (5) days notice to the Garage Owner or to the person appointed to manage the Garage Owner or to the person appointed to manage the Garage Owner's affairs at the address for such person appearing in the official records of the Court that appointed him, terminate this Agreement. For the purposes of this section, the Garage Owner shall be conclusively presumed to have become insolvent if Garage Owner should: 1. Have a Receiver appointed to take possession of all or substantially all of the Garage Owner's property because of insolvency. 2. Make general assignment for the benefit of creditors; or 3. Allow any judgement against Garage Owner to re- main unsatisfied and unbonded for a period of thirty (30) days or longer. 16. Default. If at any time the Garage Owner is in de- fault in the performance of any of the terms, covenants, and con- ditions of this Agreement, the City shall without prejudice to any other remedy it may have, send notice of such default to the Garage Owner; and, if such default is not remedied within five (5) days thereafter, may terminate the Agreement by sending writ- ten notice thereof to the Garage Owner. Any failure by the City at any time, or from time to time to enforce or require strict keeping and performance of any of the terms, covenants, or condi- tions, in effect shall not impair in any way the right of the City to avail itself of such remedies as it may have for any breach of breaches of such terms, covenants, or conditions. 17. Notices. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be served by registered mail or personal deliv- ery, addressed to the City Clerk of the City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, California 90254, or to Garage Owner addressed to Frank Scotto at 1750 West 223rd Street, Tor- rance, California 90501. Different addresses may be furnished in writing by either party to the other. Such notice shall be deemed to have been served within seventy-two (72) hours after' the same has been deposited in the United States Post Office by registered or certified mail. Said notice may be personally de livered. This shall be a valid and sufficient service of notice for all purposes. 19. Bid Requirements. A copy of the Bid Requirements is attached hereto and incorporated herein by this reference. Un- less otherwise modified by the terms of this contract, all bid. requirements must be complied with by the Garage Owner. In witness whereof, the parties have caused this Agree- ment greement to be executed by their duly authorized officers. APPRO S 0 FORM: CIT 0 Y CITY OF HERMOSA BEACH A chartered municipality MAYOR CITY CLERK (SEAL) FRANK SCOTTO, dba FRANK SCOTTO'S TOWING iffem-ae._ oliz.donoltd-tidieteivt, 0I-23-% January 16, 1996 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council Recommendation: January 23, 1996 RECOMMENDATION TO DENY CLAIM It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator. 1. Claimant : Joseph R. Beaulieu Date of Loss : 10/13/95 Date Filed : 01/11/96 Allegation : Alleges City employee at fault for automobile accident, resulting in property damage to claimant's vehicle. A copy of the claim is available in the Office of the City Clerk for review. Respectfully Submi ed, oncur: Robert A. Blackwood Stephen R. Burrell Risk Manager City Manager cc: Bill Fuentes, Colen & Lee mw/deny 1f • CITY OF HERMOSA BEACH CLAIM REPORTING FORM FOR ALL PERSONS OR PROPER', FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not ;War u*Sf s:X rOntris atter :he oc iirrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of Accident 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. Name of Claimant Joseph navmone. Beaulieu RESERVE FOF LING STAMP DEPT. NO. C iFill3t Y - FiFi ... JAN 1 1 1996 _. carr cLERF. CITY OF HERMOSA BEACI: Date Of Birth Of Claimant august 16, 1933 Home Address Of Claimant Occupation of Claimant 19329 Sturcess, T-rrance, California 90503 Business Address of Claimant 7000 World 'gray ^Jest, Los Angeles, California 90045 Home Telephone Number (310 ) 542-4715 Give address and telephone number to which you desire notices or Business Telephone Number communications to be sent regarding this claim. 310 646-6578 Claimant's Social Security No. Date of Damage/Loss/Injury October 13, 1995 Time r AM. 11:21 P.M. Face of Damage/Loss/Injury Pacific Ooast Highway at or near its intersection with 3th St., Hermosa Beach, Calif. How did damage/loss/injury occur? (Be specific) Please see P.! ACTT "A" Were Police at scene? Were Paramedics at scene? Yes ❑ Yes ❑ No 0 No ❑ Report No. What particular act or omission do you claim caused the damage/loss/injury. Please see ATTAC-= "E" Name of City employee(s) causing the damage/loss/injury: Officer Kim E. Mitchel of the ?ermosa Beach Police Deoartnent THIS CLAIM MUST BE SIGNED ON REVERSE SIDE. daimfrm. doc r � I The amount claimed, as of the date of presentation Damages incurred to date (exact): Expenses for medical and hospital care $ Loss of earnings $ $ Special damages for 1• of this claim, is computed as follows: (please attach estimates/receipts) Estimated expenses for medical and hospital care Future expenses for medical and hospital care General damages S Total damages incurred to date $ i Future loss of earnings $ Other prospective special damages .Insurance Deducti b e 250.00 Prospective general damages $ Total estimate prospective damages $ 250.00 WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: Name Name Jennifer Ann Clar:: Address 1904 Barnest Ave. 4C Phone Ret or:cido Beach, CA. 9027£ Address Phone Name Address Phone (310) 376-2726 DOCTORS and HOSPITALS: Hospital Doctor Doctor Address Address Address Date Hospitalized Date of Treatment Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by X' and showing house number or distances to street corners. If City vehicle was involved, designate by letter A' location of City vehicle when you first saw it, and by 'B' location of yourself or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by 14-1' and location of yourself or your vehicle at the time of the accident by 13 -rand the point of impact by .r. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. SIDEWALK b114--erioti rtAJcz_ PARKWAY SIOEWALK UCS CURi37 Signature of claimant or person filing on his behalf givin. rela,• . - ip to Claimant Typed Name: Joseph Raymond nd Beaulieu Date: '--9 %6 NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72) clfn ATTACHEMENT A I was traveling south in the number one lane of Pacific Coast Highway. I started to decelerate almost to a stop as I approached a red traffic signal at 8th Street. The traffic signal then phased to green and I started to accelerate. As I was entering the intersection I heard noises like a siren. I glanced to my right and saw a jeep with emergency lights on moving in the east direction. I veered to my left but was unable to clear my vehicle and was struck on the right rear fender by the left front bumper of the jeep. ATTACHMENT B I contend that Officer Kim E. Mitchel, operating the 1995 Jeep Cherokee, California license plate number E360434 caused the automobile accident by being in violation of California Vehicle Code Section 21807 which states "the provisions of Section 21806 shall not operate to relieve the driver of an authorized emergency vehicle from the duty to drive with due regard for the safety of all persons and property. January 16, 1996 Honorable Mayor and Members of the Hermosa Beach City Council 6+016 - Regular Meeting of January 23, 1996 SAND AND STRAND RUN PARKING WAIVER RECOMMENDATION It is recommended by staff that City Council waive parking fees and time limits for meters along Pier Avenue (from Manhattan Avenue to the Pier) and on Hermosa Avenue between 8th and 16th Streets during the Sand and Strand Run on Sunday; February 18, 1996, from 7:00 am - 12:00 Noon. BACKGROUND The Sand and Strand Run is an annual Hermosa Beach event now in its 44th year and runs from 7:00 am to 12:00 Noon. The run is unique, consisting of 55 percent sand and 45 percent Strand terrain. Please see attached flyer for this year's race. The run is co-sponsored by the City and Project Touch, with proceeds being divided equally. Analysis It is hoped that free parking will encourage more participants. A similar request to waive parking fees has been made of the City Council over the past several years and has been approved. The request to approve this would maintain the integrity of one of Hermosa Beach's consistently popular community events. Fiscal Impact: Undetermined (At maximum potential usage $512) Resident: 87 meters X 6 hrs. X $.50/hr. = $261 Commercial: 167 meters X 3 hrs. X $.50/hr. = $251 Estimated event revenue: $1,000 Respectfully submitted, �� J Clark R creation Specialist Department of Community Resources S&Swav/Clark Concur: Mary C. Depart , Director ent of Community Resources Stephen :jr:VI City Manager ig 1996 44th ANNUAL HERMOSA BEACH Strand 2.5mile & 5 mile RUN 44th Annual Sand & Strand Run Walkers Welcome DATE/TIME Sunday, February 18, 1996 (rain or shine) 2.5 Mile Run -- 8:00 AM 5.0 Mile Run -- 9:00 AM COURSE/SITE Sand (55%) and Strand (45%). South side of Hermosa Beach Municipal Pier at the water's edge - start/finish line. REGISTRATION 2 OPTIONS Make check payable to: HBSS -- PROJECT TOUCH 1. MAIL-IN/DROP OFF -- must be postmarked by February 14, 1996 Mail to : HB S & S, c/o Project Touch, 710 Pier Ave., Hermosa Beach, CA 90254 2. WALK-UP Day of race, starting at 7:00 AM at the base of the Hermosa Beach Pier. RACE NUMBERS Race Numbers for both races available starting at 7:00 AM. Base of Pier. T-SHIRTS T-shirts will be distributed on race day. A designated table will be set up at the base of the Pier. RACE FEATURES AWARDS -- Medals given at the conclusion of each race for 1st and 2nd place, in each division. Family discounts available. Race results posted at base of pier at conclusion of each race. On course entertainment. All youths under 9 who complete each race will receive a ribbon. 9 44th Annual Sand & Strand Run Entry Form Official Use only Race No. • FIRST NAME LAST NAME REGISTRATION: Checks payable to: Name HBSS-PROJECT TOUCH (Fees are non-refundable) Address Mail -In (By 2/14/96) 2.5 5.0 City One Race $12.00 $ $ State Zip Both races $13.00 $ Home Phone Please accept my donation Emergency Phone (other than home) for Project Touch $ Sex M ❑ F ❑ Birthdate Age (on race day) Division (check one) Family Discount (By 2/14/96) Four or more in same family, one race. 2.5 5.0 $9.00 each race. ($9.00 x ) = $ $ a ❑ 12 & under f ❑ 30-39 b ❑ 13-15 g ❑ 40-49 Walk -Up (Race Day 2/18/96) 2.5 5.0 c ❑ 16-18 h 0 50-59 Race $14.00 $ $ d 0 19-21 i 0 60-59 Both races $15.00 $ e 0 22-29 j 0 70 plus TOTAL $ T-SHIRT SIZE (Check One): ADULT 0 Medium 0 Large 0 X -Large 0 XX Large WAIVER MUST BE SIGNED BY ALL ENTRANTS: In consideration of the acceptance of my entry in the Hermosa Beach Sand & Strand Run to be held on February 18, 1996, in Hermosa Beach, Califomia, 1 myself, my heirs, executors, administrators and assigns, we the undersigned participant and parent or guardian (if participant under 18 years of age ) hereby waive and release any and all rights, claims or damages 1 have against the City of Hermosa Beach, Project Touch, South Bay Distance Runners, Delay's Printing, its officers, agents and employees; together with their representatives, successors, assigns and/or sponsors for any and all damages which may be sustained or suffered by us in connection with or entry in and/or arising out of or traveling to, participation in retuming from said Hermosa Beach Sand & Strand Run. I/We attest and verify that I have full knowledge of the risks involved in this event and that, to the best of my knowledge, my physical condition and fitness are adequate for me to compete in said event and that no physician or other qualified individual has advised me against competing in this event or any other run. PLEASE SIGN WAIVER BEFORE SENDING APPLICATION Signature Date Parent or Legal Guardian Date (Parent or guardian if under 18) -- -- -- -- -- -- -- -- -- -- -- -- CUT HERE -- SAVE INFORMATION BELOW -- --- -- -- -- -- -- -- -- -- -- -- -- -- Parking • On race day FREE parking will be available from 7:00 AM to 12 Noon along Pier Avenue (from Manhattan Avenue to the Municipal Pier) and on Hermosa Avenue between 8th and 16th Streets. • Additional FREE parking available East of City Hall in City Lot between Valley and Ardmore. • Allright parking lots A, B, & C available for a small fee. WATER'S EDGE it _t WATER'S EDGE 1 I• THE STRAND ADDITIONAL RACE APPLICATIONS AND INFORMATION AVAILABLE AT: City of Hermosa Beach 710 Pier Avenue 318-0280 Community Resources Department Waste Systems - BROWNING -FERRIS INDUSTRIES THE PRINT NETWORK 13494, G. EasyReaderhoodoo d rrErr77-19 0401/10,1.11% NII. MRS FA STSIGNS 310.374.2334 The One Day Sign & Lettering Experts - P 1OfESS ONW. DOC JOCKEY SERVICE (310) 376-5834 JIM ewn...Y "..IMO..a It ;11- 01-a,3-9' // tot.) ACTION SHEET AGENDA PLANNING COMMISSION MEETING CITY OF HERMOSA BEACH CITY HALL COUNCIL CHAMBERS January 16, 19% 7:00 P.M. Peter Tucker Chairperson Alan M. Dettelbach Vice Chairperson Joseph Di Monda Rod Merl Sam Perrotti 1. Pledge of Allegiance 2. Roll Call ALL PRESENT WITH COMM. MERL ARRIVED AT 7:17 P.M. Section I -- Consent Calendar Any Planning Commissioner or public wishing to pull an item from below may request to do so at this time. 3. Approval of November 21 and December 5, 1995 minutes. ACTION: 1) CONTINUED 11/21/95 MINUTES TO 2/20/96 MEETING FOR MODIFICATIONS (5-0). 2) APPROVED 12/5/95 MINUTES (3-0, COMM. PERROTTI & CHMN. TUCKER ABSTAINED). 4. Resolution(s) for adoption NONE 5. Item(s) for consideration NONE Section II. -- Oral / Written Communications 6. Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. NONE Section III -- Public Hearing(s) 7. CUP 95-15 -- Conditional Use Permit to allow a snack shop (coffee house) with less than required parking at 1036 Aviation Boulevard., Turning Point. ]h r - Staff Recommended Action: To approve said Conditional Use Permit. ACTION: APPROVED (5-0). CUP 95-14 -- Conditional Use Permit amendment to allow on -sale general alcohol, live entertainment and dancing in conjunction with an existing restaurant, and adoption of an Environmental Negative Declaration, at 1332 Hermosa Avenue, Strawberry Patch Cafe. Staff Recommended Action: To approve said Conditional Use Permit amendment and adopt the Negative Declaration. ACTION: APPROVED WITH MODIFICATIONS TO LIMIT OPERATION HOURS FROM 8 A.M. TO 11 P.M.. AND ENTERTAINMENT HOURS FROM 4 P.M. TO 11 P.M. & LIMITED TO THEME ENTERTAINMENT SUCH AS BELLY DANCING ONLY (5-0). 9. CUP 95-16/PARK 95-4 -- Parking Plan for a 360 square foot mezzanine addition; Conditional Use Permit amendment for a seating/floor plan change, including the addition of a sushi bar, to an existing restaurant with on -sale alcohol, and adoption of an Environmental Negative Declaration at 1200 Hermosa Avenue, Club Sushi. Staff Recommended Action: To approve said Parking Plan and Conditional Use Permit amendment, and adopt the Negative Declaration. ACTION: APPROVED (5-0) 10. ZON 95-2/CON 95-5/PDP 95-7/VAR 95-3 -- Zone change from M-1 to R-2; Conditional Use Permit, Precise Development Plan and Vesting Tentative Tract Map # 52122 for a 9 -unit detached condominium; Variance for fence height; and adoption of an Environmental Negative Declaration at 330 and 342 Ardmore Avenue and 615 3rd Street. Staff Recommended Action: To continue the zone change, Conditional Use Permit, Precise Development Plan and Vesting Tentative Tract Map to February 20, 1996 meeting to expand the area of consideration, and deny the variance request. ACTION: 1) RECOMMENDED APPROVAL OF THE ZONE CHANGE AS REQUESTED AND FORWARD TO COUNCIL. 2) CONTINUED 9 -UNIT CONDO PROJECT TO 2/20/96 MEETING FOR THE APPLICANT TO REDESIGN OPEN SPACE AREA AND WORK OUT EASEMENT WITH NEIGHBORS. 3) DENIED THE VARIANCE FOR FENCE HEIGHT. (5-0) 11. TEXT 95-9 -- Text amendment to sign ordinance regarding the definition of roof signs (Continued from December 5, 1995 meeting). Staff Recommended Action: To recommend approval of said text amendment. ACTION: CONTINUED TO 2/20/96 MEETING. 12. TEXT 95-8 -- Text amendment to open space requirements in the R-1 zone, and adoption of an Environmental Negative Declaration (continued from November 21, 1995 meeting): a) To make open space requirements a percentage of lot size (10%) rather than 400 square feet minimum. b) To allow all open space to be on decks on small lots (2100 square feet or less). (Continued from December 5, 1995 meeting). Staff Recommended Action: To recommend approval of said text amendment and adoption of an Environmental Negative Declaration. ACTION: RECOMMENDED APPROVAL (5-0). 2 R 13. TEXT 95-5 -- Text amendment to the zoning ordinance regarding definition of hotel/motel (continued from November 21 and December 5, 1995 meetings). Staff Recommended Action: To recommend approval of said text amendment. ACTION: RECOMMENDED APPROVAL (5-0). Section IV Hearing(s) 14. Request for a twelve month extension of a Precise Development Plan at 840 15th Street. Staff Recommended Action: To grand a one year extension ACTION: APPROVED FOR A ONE YEAR EXTENSION (4-0, COMM. MERL ABSENT) Section V 15. Staff Items a. Memorandum regarding deferral of parking lot restripping, outside dining, and bollards adding at 1100 Pacific Coast Highway, Starbucks Coffee. ACTION: APPROVED (5-0) Community Development Department activity report of November, 1995. Tentative future Planning Commission agenda. City Council minutes of November 28 and December 12, 1995. e. Memorandum regarding proposed amendment to the commercial permitted use list. ACTION: RECEIVED AND FILED ABOVE STAFF ITEMS 15b -e (5-0). C: d. 16. Commissioner Items REQUESTED A JOINT MEETING WITH CITY COUNCIL AND DOWNTOWN ENHANCEMENT COMMISSION BE SCHEDULED AS SOON AS POSSIBLE. 17. Adjournment 3 January 19,1996 Strawberry Patch Cafe 1332 Hermosa Avenue Hermosa Beach, CA 90254 Honorary Mayor and members of the City Council, Dear Sirs and Madam, RECEIVED JAN 2 2 1996 CITY MGR. OFFICE This letter is written in response to the decision concerning the Strawberry Patch Restaurant rendered by the Hermosa Beach, City Planning Commission Meeting, on January 16,1996. We respectfully request that the City Council remove the restriction of hours for entertainment & restricted entertainment, that the Planning Commission included in their ruling. We would like to have the same opportunities that all other like businesses have. As you are aware, The Strawberry Patch Restaurant has been in operation for fourteen years, throughout these years, we have developed a strong track record of responsibility within the community. It has been and continues to be, our goal to provide a quality dinning environment for the Hermosa Beach community. We want our business to be profitable yet we are facing difficult times. Other local restaurants have improved their dinning atmospheres over the past two years and our sales and profit margins have declined. Our business survival requires the flexibility to be able to expand our hours and offer choices of entertainment, to increase and maintain our current, loyal, customer base. This restaurant has provided our livelihood for the past fourteen years in Hermosa Beach and we fear that if the restrictions remain, it will result in our inability to remain open for operation. Very try yours, Fahed Dandah Owner, Strawberry Patch Cafe SUPPLEMENTAL ih I1,FORMATION CITY OF HERMOSA BEACH MEMORANDUM DATE: JANUARY 18, 1996 TO: MAYOR AND CITY COUNCILMEMBERS FROM: JULIE OAKES, MAYOR PRO TEMPORE J. R. REVICZKY, COUNCILMEMBER RE: RENEWAL OF CITY MANAGER'S EMPLOYMENT AGREEMENT r RECOMMENDATION: Approve amendment to employment agreement effective January 1, 1996 to December 31, 1996. BACKGROUND: A committee of the City Council was appointed to review the employment agreement and performance of the City Manager. The attached employment agreement amendment reflects the changes that were agreed to as a result of the negotiations. It is the intent of the parties that an annual review of performance be performed each November. FIRST AMENDMENT TO EMPLOYMENT CONTRACT This first amendment to employment agreement is made and entered into as of the 1st day of January 1996 by and between the City of Hermosa Beach, State of California, a Municipal Corporation (hereinafter "CITY") and Stephen R. Burrell (hereinafter "MANAGER") RECITALS A. CITY and MANAGER entered into an employment agreement as of October 26, 1993 providing for employment of the MANAGER, and revised as of January 1, 1995. B. The parties now desire to modify the revised agreement to provide a merit adjustment to the MANAGER effective January 1, 1996 to reflect the results of the MANAGER's annual review. NOW, THEREFORE, in consideration of the foregoing, the parties agree to amend the agreement as follows: 1. Section 2 of the agreement is amended by amending paragraph a) thereof to read: a) The salary compensation of MANAGER as City Manager shall be Ninety-six Thousand Three -hundred Twenty-two Dollars ($96,322) per annum. Compensation thereof shall be made in equal payments twice a month consistent with employee payroll periods of CITY. 2. Section g) is hereby added to the agreement to read as follows: g) The CITY shall pay up to $3,750 as a match for the MANAGER's participation in one of the CITY's deferred compensation programs. In all other respects, the agreement, as amended, is hereby reaffirmed and in full force and effect. In witness thereof, the parties hereto have caused this first amendment to employment agreement to be executed, in duplicate, on the day and year first above written. Attest: City Clerk City of Hermosa Beach Approved as to form: City Attorney Stephen R. Burrell, City Manager AilAitrci,aa, 0''964 (4113 (,vat- (67o� p , 3 9co January 17, 1996 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council SUBJECT: TEXT AMENDMENT 95-5 January 23, 1996 PURPOSE: TO CONSIDER AMENDMENTS TO ZONING ORDINANCE DEFINITIONS OF "HOTEL" AND "MO EEL" INITIATED BY CITY COUNCIL Recommendation The Planning Commission and staff recommend that the City Council introduce the attached ordinance to change the definition of hotel. Background The City Council, at their meeting of October 10, 1995, directed staff to proceed with this text amendment, which originated relative to the proposed development of a hotel between 13th and 14th Street on the Strand. In reviewing the requirements for the project at that time, it became apparent to staff that the definition of a hotel relative to the number of units which may have kitchen facilities, and the required size of a lobby, did not have bearing on the quality of the project and, therefore, should be considered for amendment. The Council agreed with this assessment and directed staff to set the matter for public hearing, noting that the definition should continue to state that the registration lobby be manned on a 24-hour basis. The Planning Commission considered the subject amendment at their meetings of November 21, 1995, and January 16, 1996, and recommends that the definition be amended as set forth in the attached ordinance. The current definition for "hotel" and "motel" are as follows: Hotel. One4.1)_or-more-buildings-c-ontaining-si-x-(6)-or-more-guest-rooms; wittsucfi rooms being designed. intended to be used or are used, rented or hired out as temporary or overnight accommodations for guests. WI h the requirement that daily services of linen change, towel change, soap change and general clean-up be provided by the management. Access is to be provided through a common entrance; the registration lobby is to be a minimum of eight hundred (800) square feet in area and is to be manned on a twenty -four-hour basis. Kitchen facilities shall be permitted in the following manner: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20, 000) square feet. 4 (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20.000) square feet. This definition excludes jails, hospitals, asylums, sanitariums. orphanages. prisons. detention homes and similar buildings where human beings are housed and detained under legal restraint.- Motel: estraint. - Motel: One (1) or more buildings containing guest rooms where each room is used for guest sleeping purposes. with the requirement that daily services of linen change, towel change, soap change and general clean-up be provided by the management. Such facilities are designed, and used for temporary or overnight accommodations for guests, and are offered to automobile tourists or transients. Management shall provide a registration/checkout service on a twenty -four-hour basis. Kitchen facilities shall be permitted in the following fashion: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20, 000) square Ji.'et. (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20.000) square feet. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint. Analysis The two parts of the hotel and motel definitions relating to minimum lobby size, and maximum percentage of kitchen units, limit design options and are arbitrary. This situation also applies to the motel definition relative the limit on kitchen units. Also, they are regulations rather than valid parts of a definition. Therefore, staff proposed a definition which excluded these items, and added a 90 -day maximum on the.duration of occupancy. With respect to the current kitchen facilities limitation, it is unclear what the utility of the 80% limit on kitchens might be, given trends in the industry (i.e. Residence Inns, and Executive Suites), where hotel/motel operators want full flexibility to offer kitchen facilities. Also, staff is concerned about the difficulty and potential ambiguity of what might constitute kitchen facilities given current technology (does a small refrigerator, and/or wet bar, and/or a small microwave oven mean a room has "kitchen facilities"?). With respect to the 800 square -foot minimum lobby size of hotels, there is no valid reason to limit design flexibility in this way, and 800 square feet appears to be arbitrary. A functional lobby could be much smaller, freeing up space for other common uses. Additionally outside common area could partially serve this purpose. In short, it seems to be an inflexible restriction, especially considering that a determination as to whether a registration lobby is adequate can be made when reviewing development plans. The origination of these definitions was due to concerns about hotels and motels turning into residential efficiency units. Also, these were adopted at a time when hotels and motels were permitted uses without any City discretionary review, which is now required through a Precise Development Plan. These concerns, are addressed by the other provisions which actually Z define a type of use (distinguishing hotels and motels from each other and from efficiency residences) by addressing valid and foreseeable issues of overnight accommodations, management, common entry, and daily service, without infringing on design flexibility or invoking regulations. The issue of lobby size or kitchen units can be is more appropriately addressed in the Precise Development Plan review process. The Planning Commission supported the proposed definition, and added a third paragraph to specify that the decision-making body has the authority to set limitations on the number and/or type of kitchenette facilities on hotel projects on lots greater than 20,000 square, feet CONCUR: Sol Blumen ld, ) irector Community I► .velopment Department Stephen R. ur City Manager ZRobertson Associate Planner Attachments 1. Proposed Ordinance 2. Correspondence from the D.E.C. and Chamber 3. Planning Commission Staff Reports/Minutes w/attachments /cc/srhote 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDINANCE. 96 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE ZONING ORDINANCE DEFINITIONS OF "HOTEL" AND "MOTEL." WHEREAS, the City Council held a public hearing on January 23, 1996 to consider the recommendation of the Planning Commission to amend the definition of "hotel" and to receive oral and written testimony and made the following Findings: A. The current definition of hotel includes reference to standards which state that only a limited number of rooms may have kitchen facilities, and specifies a minimum lobby size; B. These parts of the definition act as development standards, which are not typically included in a definition of a type of land use; C. These standards may unnecessarily limit design flexibility and, further, it is questionable whether they serve a legitimate public purpose given that the ultimate design and development of a hotel project is subject to review and approval through the Precise Development Plan review process; D. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that the modification to the hotel definition may have a significant effect on the environment. NOW, THEREFORE. the City Council of the City of Hermosa Beach does hereby ordain that the Municipal Code, Appendix A, Zoning Ordinance, be amended as follows: SECTION 1. Amend the definitions of Hotel and Motel, contained in the alphabetical list of commercial land use definitions in Article 2.1, to read as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 "Hotel. One (1) or more buildings containing six (6) or more guest rooms, with such rooms being designed, intended to be used or are used, rented or hired out as temporary or overnight accommodations for guests in which daily services of linen change, towel change, soap change and general clean-up are provided by the management. No room may be used, rented or hired out by the same person or persons for a period exceeding 90 days per year, whether or not consecutive. Access to all rooms is provided through a common entrance; and the project shall include a registration lobby manned on a twenty- four -hour basis. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons. detention homes and similar buildings where human beings are housed and detained under legal restraint. The decision-making body shall have the authority to the set any limitation on the number and/or type of kitchenette facilities provided in the guest rooms for projects located on parcels of greater than 20,000 square feet. Motel: One (1) or more buildings containing guest rooms with such rooms being designed, intended to be used or are used, rented or hired out as temporary or overni�lht accommodations for guests, in which daily services of linen change, towel change, soap change and general clean-up are provided by the management. No room may be used, rented or hired out by the same person or persons for a period exceeding 90 days per year, whether or not consecutive. Such facilities are designed, and used for automobile tourists or transients and shall include a registration/checkout service on a twenty -four-hour basis. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint The decision-making body shall have the authority to the set any limitation on the number and/or type of kitchenette facilities provided in the guest rooms for projects located on parcels of greater than 20,000 square feet." SECTION 2. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. 25 26 27 28 29 SECTION 3. Prior to the expiration of fifteen (15) days after the date of its adoption. the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach, in the manner provided by law. SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of , 1996, by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY F:b95\trans\cclerk\ordins\new\hotel 6 MEMORANDUM To: Honorable Chairman and Members of the City Planning Commission From: Downtown Enhancement Commission Subject: Recommendation to Approve Text Amendment Modifying the Definition of Hotels & Motels Date: January 4, 1996 The Downtown Enhancement Commission regularly reviews status of new development proposals in the downtown, and discussed the subject text amendment at our meeting in January. We understand that the Planning Commission is considering a Text Amendment to the Zoning Ordinance modifying the definition of hotels and motels. The proposed amendment will eliminate the restriction on the number of hotel and motel units containing kitchen facilities in new hotel/motel development projects. The Downtown Enhancement Commission is recommending adoption of the subject Text Amendment which will permit hotel development on an important downtown development site. Although the hotel project has not yet been • scheduled for review by your Commission, the proposed text amendment is a prerequisite to developing the project which the DEC strongly endorses. Without enactment of the proposed modification, the development will not go forward. Your Commission has discretion at this time to make a determination critical to the revitalization of downtown. We believe that the addition of kitchen facilities in hotel units will not be detrimental to the quality or operation of hotel facilities in the downtown and urge your favorable consideration of this text amendment. 7 13 HERMOSA BEACH CHAMBER OF COMMERCE January 11, 1996 Mr. Sol Blumenfeld, Community Development Director City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 I'i = rP _ ice- i�1 • 96 �'1 tAN :! 7 19 96 `1 P.,y And for Distribution to Members of the Planning Commission r: Dear Mr. Blumenfeld and Planning Commissioners, I am writing on behalf of the Board of Directors of the Hermosa Beach Chamber of Commerce in support of the text amendment change to the Zoning Ordinance regarding the definition of Hotel/Motel Uses. We would urge you to delete the restrictive language relating to kitchens from the definition, allowing the proposed hotel project on The Strand to proceed. We feel that the arbitrary definition in question is dated and no longer appropriate to the kinds of hotel/motel projects being developed today. The Hermosa Beach Chamber of Commerce enthusiastically supports this change, allowing quality projects such as the Strand Hotel to proceed. Thanks for your consideration. Sincerely, Diane "Missy" Sheldon, V.P., Economic Development Hermosa Beach Chamber of Commerce — TOW 1007 Hermosa Avenue • Hermosa Beach, California 90254 • (310) 376-0951 • FAX (310) 798-2594 •F,;, d 3e si Vic- , s Dettelbach opened the Public Hearing at 7:25 p.m. No one wished to speak, and Vice- Chmn. Dette .: closed the Public Hearing at 7:25 p.m. MOTION by Vice-Chmn. De - :. h. Merl, Seconded by Comm. DyM6nda, to CONTINUE this item to the January 16, 1996 meeting. AYES: Comms. Di Monda, Merl, Vice -C . • . it ettelbach NOES:None ABSENT: Comm. P-rroffi, Chmn. Tucker ABSTAIN: ► : e 9. TEXT 95-5 -- TEXT AMENDMENT TO THE ZONING ORDINANCE REGARDING DEFINITION OF HOTEL/MOTEL (continued from November 21, 1995 meeting). Staff Recommended Action: To recommend approval of said text amendment. Director Blumenfeld suggested the proposed Text Amendment be continued to the next scheduled meeting to allow the entire Commission to be present. Vice -Churn. Dettelbach opened the Public Hearing at 7:26 p.m. No one wished to speak, and Vice- Chmn. Dettelbach closed the Public Hearing at 7:26 p.m. MOTION by Comm. Di Monda, Seconded by Comm. Merl, to CONTINUE this item to the January 16, 1996 meeting. AYES: Comms. Di Monda, Merl, Vice-Chmn. Dettelbach NOES:None ABSENT: Comm. Perrotti, Churn. Tucker ABSTAIN: None -S1AFF ITEMS 10.a. Communi1Development Department priority list review. Director Blumenfeld commente new priorities will need -to be set for the new year. One priority item to be pushed forward iso taining Coastal"authority relative to the City's land use element --He -said -that-many-of-the-items - on the for y -list -have -either -been completed -or are currently in progress. Comm. Di Morida, referenc ni g—item #4, requested a copy of the settlement agreement. Director. -Blumenfeld said the Commission had approved a draft ordinance implementingthe-agreement, but this settlement is not yet completely resolved. 10.b. Memorandum -regarding confiscate sign on public right-of-ways. Receive and File Page 3 PC Minutes 12-5-95 November 28, 1995 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission December 5, 1995 (CONTINUED FROM NOVEMBER 21, 1995) SUBJECT: TEXT AMENDMENT 95-5 PURPOSE: TO CONSIDER AMENDMENTS TO ZONING ORDINANCE DEFINITIONS OF "HOTEL" AND "MOTEL" INITIATED BY CITY COUNCIL Recommendation To recommend that the City Council modify the definition of hotel and motel by adopting the attached resolution. Background At the meeting of November 21, 1995, the Commission requested staff to expand the research of other city's definitions relative to the allowance of kitchens/cooking facilities in hotels and parking requirements. Staff is proposing to remove some unnecessary regulatory requirements that are contained in the hotel definition. It is not intended to be a major change in City policy. The proposal will make the definition more flexible, allowing the consideration of more possible types of resort lodging facilities to fit under the definition, while still containing a clear distinction from permanent lodging. Since a Precise Development Plan review is required for any new hotel project, the overall design of the hotel; including whether or not cooking facilities are included in the rooms; the size of the lobby; and other design features; will be subject to the review of the Commission. This review will include evaluation of whether the design is appropriate for temporary lodging and, also, if parking is adequate, Analysis Attached is a summary of several cities' definitions and parking requirements for hotels, including the existing and proposed for Hermosa Beach. Some cities specifically exclude or limit the number rooms with cooking facilities or kitchens, however, the majority do not include any reference to cooking or kitchen facilities within the rooms. PARKING Parking requirements also vary from city to city, with the typical ratio being 1 space per room, with additional parking required for ancillary or associated uses. A graduated scale, similar to the requirements for Hermosa Beach is used in El Segundo and the City of Los Angeles, (0 9 i while Culver City requires only one space for every two rooms. Staff is not proposing any changes in parking requirements for hotel projects at this time. KITCHEN/COOKING° If the Commission believes that kitchen facilities should be included in the hotel and motel definitions another option would be to maintain the exclusion of kitchens on smaller hotel projects (lots of 20,000 square feet or less) and modify the current 80% limit on kitchen facilities to read as follows: • (2) The decision-making body shall have the authority to the set any limitation on the number and/or type of kitchen facilities provided in the guest rooms for projects located on parcels of greater than 20,000 square feet. This will ensure that the Commission has authority to make site specific determination about the inclusion of kitchen facilities on a project by project basis. t»The zoning ordinance defines a "kitchen" as follows: "Any room or space used or intended or designed to be used for cooking or the preparation of food. The installation of a cooking appliance constitutes a kitchen within the meaning of this definition, and where such a kitchen is installed or maintained in a room or suite of rooms said room or suite or rooms shall constitute a dwelling unit." This definition accomplishes two objectives related to residential occupancy specifically connected to the use of the term "kitchen" in defining a residential dwelling unit. The first paragraph establishes a simple, easily understood definition for kitchen, which is very inclusive; and, the second paragraph complements and helps clarify the definition of "dwelling unit" for purposes of effectively administering other sections of the zoning ordinance relating to residential density, and illegal conversions of existing dwellings to add units. This definition is not relevant to commercial uses, including hotels. •If a kitchen facility definition is desired to deal with commercial uses, it could be the subject of another text amendment, ., however staff is not proposing a change at this time. CO U Michael chubach Planning Director Ken Robertson Associate Planner Sol : umenf Id, II irector Community Y evelopment Department Attachments 1. Proposed Resolution 2. Hotel definitions/Parking requirements from other cities srhotel (1 City Definition of Hotel Parking Required* Hermosa Beach Redondo Beach Manhattan Beach El Segundo Huntington Beach Santa Monica EXISTING Hotel. One (1) or more buildings containing six (6) or more guest rooms, with such rooms being designed, intended to be used or are used, rented or hired out as temporary or overnight accommodations for guests, with the requirement that daily services of linen change, towel change, soap change and general clean-up be provided by the management. Access is to be provided through a common entrance; the registration lobby is to be a minimum of eight hundred (800) square feet in area and is to be manned on a twenty -four-hour basis. Kitchen facilities shall be permitted in the following manner: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20,000) square feet. (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20,000) square feet. PROPOSED Hotel. One (1) or more buildings containing six (6) or more guest rooms, with such rooms being designed, intended to be used or are . used, rented or hired out as temporary or overnight accommodations for guests in which daily services of linen change, towel change, soap change and general clean-up are provided by the management. No room may be used, rented or hired out by the same person or persons for a period exceeding 90 days per year, whether or not consecutive. Access to all rooms is provided through a common entrance; and the project shall include a registration lobby manned on a twenty -four-hour basis. Hotel or Motel shall mean an establishment offering lodging on a less than weekly basis, and having kitchens in no more than 50 percent of the guest units. This definition includes public meeting rooms and eating, drinking and banquet services associated with the facility. HOTELS, MOTELS, AND TIME SHARE FACILITIES: Establishments offering lodging on a weekly or less than weekly basis, and having kitchens in no more than 60 percent of guest units. HOTEL: Any building containing six or more guest rooms intended or designed to be used, or which are used, rented or hired out to be occupied, or which are occupied for sleeping purposes by guests. Said use may also contain such ancillary facilities as conference facilities, personal services or food preparation and dispensing. Said definition shall also apply to a bed -and -breakfast operation. HOTEL: A building designed for or occupied as a temporary abiding place for individuals who are lodged with or without meals in which there are six (6) or more guest rooms and in which no provision for cooking is made in any individual suite. HOTEL: A building, group of buildings, or a portion of a building which is designed for or occupied as the temporary lodging place of individuals for less than 30 consecutive days, including but not limited to, an establishment held out to the public as an apartment, hotel, hostel, inn, time share project, tourist court or other similar. use. 1 /Room 1st 50 rooms 1/1.5 rooms 51-100 1/2 rooms 101+ Maximum: 1/room w/o kitchens 1.5/room with kitchens (The City may require less depending on project) 1.1/Unit + 1 for each transport vehicle 1/room 1st 100 rooms; 0.75 / room 101-200, 0.5 / room 200 + 1.1 /Room + 1 for each transport vehicle 1/room Laguna Beach Carson Culver City Pasadena San Buenaventura Los Angeles Pismo Beach C C HOTEL: Any building or portion thereof used arranged or designed so as to provide six or more rooms or suites of rooms used for transient lodging purposes on a daily basis. HOTEL, TRANSIENT: A building containing rooming units and designed for or occupied as an abiding place for transients. This definition does not include institutions where person are housed under legal restraint, nor does it include health care facilities or community care facilities HOTEL, RESIDENTIAL: A building containing rooming units and designed for or occupied as a permanent abiding place for persons, with common living facilities, with or without meals. This definition does not include institutions where person are housed under legal restraint, nor does it include health care facilities or community care facilities HOTEL: A building designed for occupancy as the more or less temporary abiding place of individuals who are lodged with or without meal, in which there are six (6) or more guest rooms, and in which no provision is made for cooking in any -individual room or suite HOTELS AND MOTELS: Establishments offering overnight visitor accommodations on a commercial basis. The classification includes facilities available to the general public, including without limitation meeting and dining facilities, provided these are an integral part of hotel or motel operations. A building containing six(6) or more rooms occupied as a temporary abiding place for persons who, for compensation, are lodged with or without meals. "Hotel," as used in the Zoning Ordinance, includes without limitation, a timeshare facility, a hostel, or a motel A building containing guest rooms or apartments used primarily for the accomodation of transient guests. 1/unit + 1 for every 15 units 1/unit + 2 for resident manager 1/2 rooms 1/room 1 / room 1/room 1-30 rooms 1/2 rooms 31-60 rooms 1/3 rooms 61+ rooms 1/room *parking required for the guest rooms only, all cities also require additional parking for any ancillary or associated meeting rooms, restaurants, and/ or retail functions. 13 November 14, 1995 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission November 21, 1995 SUBJECT: TEXT AMENDMENT 95-5 PURPOSE: TO CONSIDER AMENDMENTS TO ZONING ORDINANCE DEFINITIONS OF "HOTEL" AND "MOTEL" INITIATED BY CITY COUNCIL Recommendation To recommend that the City Council modify the definition of hotel. Background The City Council, at their meeting of October 10, 1995, directed staff to proceed with this text amendment. Staff is currently discussing the potential development of a hotel between 13th and 14th Street on the Strand with a developer. In reviewing the requirements for the project, it became apparent to staff that the definition of a hotel relative to the number of units which may have kitchen facilities, and the required size of a lobby, do not have bearing on the quality of the project and, therefore, should be considered for amendment. The Council agreed with this assessment and directed staff to set the matter for public hearing, noting that the definition should continue to state that the registration lobby be manned on a 24-hour basis. While a project has not been submitted for review, the prospective hotel developer has indicated in preliminary discussions that limited kitchen facilities are necessary for all units, and that similar hotel facilities operate with occupancy of up to 90 days in a calendar year. The current definition for "hotel" and "motel" are as follows: Hotel. One (1) or more buildings containing six (6) or more guest rooms, with such rooms being designed, intended to be used or are used, rented or hired out as temporary or overnight accommodations for guests, with the requirement that daily services of linen change, towel change, soap change and general clean-up be . provided by the management. Access is to be provided through a common entrance; the registration lobby is to be a minimum of eight hundred (800) square feet in area and is to be manned on a twenty -four-hour basis. Kitchen facilities shall be permitted in the following manner: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20, 000) square feet. 9 1`f (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20, 000) square feet. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint." Motel: One (1) or more buildings containing guest rooms where each room is used for guest sleeping purposes, with the requirement that daily services of linen change, towel change, soap change and general clean-up be provided by the management. Such facilities are designed, and used for temporary or overnight accommodations for guests, and are offered to automobile tourists or transients. Management shall provide a registration/checkout service on a twenty -four-hour basis. Kitchen facilities shall be permitted in the following fashion: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20, 000) square feet. (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20, 000) square feet. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint. Analysis The two parts of the hotel definition relating to minimum lobby size, and maximum percentage of kitchen units, limit design options and are arbitrary. This situation also applies to the motel definition relative the limit on kitchen units. Also, they are regulations rather than valid parts of a definition. Therefore, staff is proposing a definition which excludes these items, and adds a 90 -day maximum on the duration of occupancy, as set forth in the attached resolution. With respect to the current kitchen facilities limitation, it is unclear what the utility of the 80% limit on kitchens might be, given trends in the industry (i.e. Residence Inns, and Executive Suites), where hotel/motel operators want full flexibility to offer kitchen facilities. Also, staff is concerned about the difficulty and potential ambiguity of what might constitute kitchen facilities given current technology (does a small refrigerator, and/or wet bar, and/or a small microwave oven mean a room has "kitchen facilities"?). With respect to the 800 square -foot minimum lobby size of hotels, there is no valid reason to limit design -flexibility rthis way, and -800 square feet appears to be arbitrary. A functional lobby could be much smaller, freeing up space for other common uses. Additionally outside common area could partially serve this purpose. In short, it seems to be an inflexible restriction, especially considering that a determination as to whether a registration lobby is adequate can be made when reviewing development plans. The origination of these definitions was due to concerns about hotels and motels turning into residential efficiency units. Also, these were adopted at a time when hotels and motels were permitted uses without any City discretionary review, which is now required through a Precise (5 ( c Development Plan. These concerns are addressed by the other provisions which actually define a type of use (distinguishing hotels and motels from each other and from efficiency residences) by addressing valid and foreseeable issues of overnight accommodations, management, common entry, and daily service, without infringing on design flexibility or invoking regulations. The issue of lobby size or kitchen units can be more appropriately addressed in the Precise Development Plan review process. "I0en Robertson CONCUR: Associate Planner Mi ael Schubach Planning Director Sol Blumenf ld..) irector Community evelopment Department Attachments 1. Proposed Resolution 2. City Council Staff Report/Minutes 3. Examples of Hotel definitions I6 pcsrhote October 3, 1995 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council • October 10, 1995 SUBJECT: ZONING ORDINANCE DEFINITION OF "HOTEL" Recommendation To initiate a text amendment to consider changing the definition of hotel, and to direct staff to set the matter for public hearing. Background . Staff is currently meeting with a project developer in connection with potential development of a hotel between 13th and 14th Street on the Strand. In reviewing the requirements for project development, it has come to staff's attention that the definition of a hotel relative to the number of units. which may have kitchen facilities, the duration of occupancy of the hotel, and the required size of a lobby does not have bearing on the quality of the development project and that revision to the Zoning Ordinance should be considered by the City Council relative to future development of the site. While a project has not been submitted for review, the developer has indicated in preliminary discussions that limited kitchen facilities are necessary for all units and that hotel facilities similar to the one considered for the Biltmore site operate with occupancy of up to 90 days in a calendar year. --_ The definition for "hotel" is as follows: Hotel. One (1) or more buildings containing six (6) or more guest rooms, with such rooms being designed, intended to be used or are used, rented or hired out as temporary or overnight accommodations for guests, with the requirement that daily services of linen change, towel change, soap change and general clean-up be provided by the management. Access is to be provided through a common entrance; the registration lobby is to be a minimum of eight hundred (800) square feet in area and is to be manned on a twenty -four- hour -basis. Kitchen facilities shall be permitted in the following manner: (1) No kitchen facilities shall be permitted on parcels of less than twenty thousand (20,000) square feet. (2) Eighty (80) percent of the units may have kitchen facilities on parcels over twenty thousand (20,000) square feet. li • (ovsfe) 1 j C � This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint Analysis The two parts of the definition relating to minimum lobby size, and maximum percentage of kitchen units, limit design options and appear to be arbitrary. Also, they are regulations rather than valid parts of a definition. With respect to the current kitchenfacilities limitation, it is unclear what the utility of the 80% limit on kitchens might be, given trends in the industry (i.e. Residence Inns, and Executive Suites), where hotel operators want full flexibility to offer kitchen facilities. Also, staff is concerned about the difficulty and potential ambiguity of what might constitute kitchen facilities given current technology (does a small refrigerator, and/or wet bar, and/or a small microwave oven mean a room has "kitchen facilities"?). With respect to the 800 square -foot minimum lobby size, which realistically is not a large area and probably would be exceeded in most cases, there is no valid reason to limit.design flexibility. A functional lobby could be much smaller, freeing up space for other common uses. Additionally outside common area could partially serve this purpose. In short, it seems to be an inflexible restriction, especially considering that a determination as to whether a registration lobby is adequate can be made when reviewing development plans. The origination of this definition was due to concerns about hotels turning into the residential efficiency units. Also, these were adopted at a time when hotels were permitted uses without any City discretionary review, which is now required through a Precise Development Plan.. These concerns are addressed by the other provisions which actually define a type of use (distinguishing hotels from motels and efficiency residences) by addressing valid and foreseeable issues of overnight accommodations, common entry, and daily service, without infringing on design flexibility or invoking regulations. If the issue of lobby size or kitchen units is a concern it is more appropriately addressed in the Precise Development Plan review process or by the adoption of specific development standards for hotels. CONC Stephen City Manager of : lumen d Community I evelopment Director (8' KRkcsr M) RECOMMENDATION TO RELY ON THE CURRENT MUTUAL AID SYST AND PURCHASE A 501 TELESOUIRT IN RESPONSE TO THE ST F EPORT REGARDING THE EMERGENCY WATER SUPPLY AND 'IRE EPARTMENT ANALYSIS. Memorandum from Fire Chief Pete Bonano dated October 2, 1995. This item was removed from the consent ca endar by Counci'.member Reviczky for separate discussio later in the mee ng to question the inclusion of a n- fire truck in this -commendation. Fire Chief. Bonano presented the st..f-f report and responded to ouncil questions and sai• there is room in the Fire Station to contain three Fire Trucks, also, said that the State as a weight limit • 3,000 gallons for the water tender. Action: To direct taff to come •ack with an analysis of the type of Fire Track needed and to do a feasibility study regarding propos =d fundi g. Motion Benz, second Re czk . The motion carried by a unanimous vote. Final Action: To dire relief team, of volunte-rs fr during emergency situ. ions. Motion Benz, second dgerton unanimous vote. t taff to develop a disaster m within the City, to serve RECOMMENDATION $5,000 TO TH FOUNDATION FO AND PROTOTYP URBAN RUNOF Public Wo The motion carried by a T. APPROVE A CONTRIB SANTA MONICA BAY EVALUATING THE EFFECT CAL PRACTICES AND DEVICE POLLUTANTS AT CATCH BASINS. s Director Amy Amirani dated Oc ION IN THE AMOUNT OF ESTORATION PROJECT ENESS OF EXISTING FOR CONTROLLING Memorandum from ber 5, 1995. Action: To approve the staff recommendation o -approve a contr'•ution in the amount of $5,000, from he amount budgted for compliance with the NPDES Stormwat Permit, to he Santa Monica Bay Restoration Project Foun•=tion as a portion of the matching fund grant for the pilot rogram to evaluate the effectiveness of existing and prototypical practices and devices for controlling u ban runoff pollutants at catch basins. (j) RECOMMENDATION TO INITIATE A TEXT AMENDMENT TO CONSIDER CHANGING THE DEFINITION OF HOTEL, AND TO DIRECT STAFF TO SET THE MATTER FOR PUBLIC HEARING. Memorandum from Community Development Director Sol Blumenfeld dated October 3, 1995. This item was removed from the consent calendar by Councilmember Oakes for separate discussion later in the meeting in order ensure that the requirement that the City Council Minutes 10-10-9.5 Page 8946 /9 c c registration desk be staffed 24 hours per day was not removed. Community Development Director Blumenfeld responded to Council questions and said this item would be returned to the Council for final approval. Action: To approve the recommendation to direct staff to initiate a text amendment to consider changing the definition of hotel and set the matter for a public hearing. Motion Oakes, second Edgerton. The motion carried by a unanimous vote. (k) RECOMMENDATION TO RECEIVE AND FILE MINUTES FROM T E PARKS, RECREATION AND COMMUNITY RESOURCES ADVI •RY COMMISSION MEETING OF SEPTEMBER 20, 1995. Memor••ndum from City Manager Stephen Burrell dated October 5, •95. is item was removed from the consent ca ndar by C•'ncilmember Edgerton for separate discussio• later in the meeting in order to question parking estrictions near lark field. Coming forwa.d to address the Council o Councilmember Edgerton's que ions regarding parking near ark Field were: Ron Za a•oza - President of Litt - League, spoke of par ing problems at Clark Field; Ken Libo ti - Little Leag -, gave a recap of parkin • use on the old b•-sketball courts; and, Ray Lindles - Little Le-gue, spoke of parking problems. Community Resource Di -ctor Mary Rooney said that area had been unstriped due to unsafe turning radii. City Manager Burrell spoke reg- ding the issue. Action: To direct concerns regarding basketball courts a Council for its the interim. Motion Edgerto , second Benz. unanimous vot taff o rking on Clark Fiel termination, investigate the safety the site of the former and return the item to bit to allow parking in The otion carried by a (1) ACCEPT $500 DONATION FROM THE HERMOSA BEACH LAWN BOWLING CLUB, APPROPRIATE FUNDS TO THE GENERAL FU a, AND DIRECT THAT A ETTER OF THANKS BE PREPARED FOR HE MAYOR'S SIGNAT E. Memorandum from City Manager Steph n Burrell dated October 5, 1995. Th s item was removed from the consent calendby uncilmember Edgerton for separate discussion late in he meeting to give public information to the citizens .y 'reading the Hermosa Beach Lawn Bowling Club's playin City Council Minutes 10-10-95 Page 8947 ZD Honorable Mayor and Members of the Hermosa Beach City Council January 23, 1996 X6 -11‘t9 o% Ko oe615 4- JS/0 1510) 16,11996 (A)°" anuary 01 --d-3 -9% Regular Meeting of Subject: MUNICIPAL CODE AMENDMENTS Purpose: TO CONSIDER AMENDMENTS TO SECTION 7-6.2 AND ARTICLE VI SECTION 7-6 OF THE MUNICIPAL CODE REGARDING WAIVER OF UTILITY UNDERGROUND REQUIREMENTS Recommendation: That the City Council: 1. Introduce the attached ordinance relating to waiver of utility underground requirements. 2. Direct staff to prepare a Municipal Code Amendment relative to requirements for installation of new service panels with capability for service feed from top and bottom of the panel to accommodate future underground of electrical service Background: On October 5, 1995 the City Council directed staff to revise the Municipal Code relative to appeal procedures and construction values in connection with requirements for underground utilities. The Council directed staff to examine the appeal process currently utilized and the valuation figures established for undergrounding requirements. Analysis: The current valuation figure for undergrounding requirements is $30,000 which was established by ordinance in 1982. The valuation figure was based upon a wood frame single family dwelling construction value of $41.20 per square foot. The current construction value for a single family dwelling wood frame construction is $93.48 per square foot. Underground utility install tion typically is required when there is a major change in electrical service demand such as might occur with a room addition. The cost for large family room or bedroom of 400 square feet is typically closer to $40,000 rather than $30,000 which is the current value used for undergrounding. Thus a 321 square foot addition could necessitate undergrounding utility service given the current valuation figures of $93.48 for wood frame single family construction. The proposed change would require undergrounding with an improvement of 428 square feet which is consistent with typical additions in the City. Proposal: All construction in excess of $40,000 would require undergrounding expect where Southern California Edison deems such infeasible due to service requirements or where an adjoining property owner will not grant an easement required for undergrounding. The proposal will only require undergrounding based upon a dollar figure and not based upon the nature of construction. This method for implementing underground installation requirements would be easy to administer as all projects would uniformly be subject to undergrounding if they exceed the construction value of $40,000 and there would be no appeal to waive the requirement. As is currently required, all new single family construction would be required to provide undergrounding from the service panel to the connection point nearest to the utility pole. In addition the current requirement that a cumulative total for construction (exceeding $40,000) would be maintained in establishing electrical service undergrounding. Cost Impacts: The costs associated with undergrounding for a single family home are typically $2000. This cost varies considerably if the required underground trenching involves concrete driveways, patios or unusual runs from the nearest utility pole. Trench shoring may also be required due to proximity to structures and sandy soil which increases undergrounding costs. Staff surveyed several surrounding communities regarding municipal undergrounding requirements for electrical service as summarized on the attachment: The survey indicates that there is disparity among South Bay cities with respect to undergrounding requirements. Related Undergrouding Issues: The City will be involved with undergrounding along Beach Drive, Pier Avenue and Pacific Coast Highway. In order to facilitate these undergrounding projects, all property owners involved with changing an electrical service prior to scheduled undergrounding dates should be required to accommodate the proposed undergrounding through the following: • Meet with Southern California Edison to spot meter relocation as required • Require that new service panel installations accept conduit feed from the top and bottom to simplify future undergrounding as required by the City. 2 The Community Development Department can post a notice for contractors and property owners about the above requirements with a map indicating the areas of proposed undergrounding locations in the City in order to help implement future undergrounding projects. Sol :1umenf: d, 1 irector Community evelopment Department Concur: Stephen R. 'urrell, City Manager Attachments 1. Survey of Surrounding Cities 2. Ordinance SURVEY OF UNDERGROUNDING REQUIREMENTS City Dollar Valuation Requiring Underground* Types of Projects Effected Blanket Exception Criteria Agency Granting Waivers Requirements for Future Undergrounding Applicable Time Limits Hermosa Beach $30,000 Residential & commercial - new & existing None Board of Appeals Stub to property line in all cases waived Construction within 5 year period Torrance $20,000 Where poles not on property & no easements may be granted. City Under- grounding Utility Committee (Appeal to PI. Comm.) No future stub requirements Construction within any calendar year El Segundo N/A New construction 1) If SCE unable to serve underground. 2) Street cuts required 3) If deemed impractical Building Official. Board of Appeals (new construction) - Stub to property line in all cases N/A only (Residential & Commercial) Manhattan Beach 50% of $ valuation of existing New & existing - residential & commercial 1) Street cuts required. 2) Pole not within 5' of side lot lines Building Official Provide stub for future in all cases N/A Hawthorne Has no undergrounding ordinance *As used by Building Division for permit fee purposes 1/18/95 f:\b95\trans\misc\surveyug AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING CHAPTER 11 SECTIONS MEM, 11-4.2 AND 11-4.6 OF THE MUNICIPAL CODE REGARDING EEEttrffTJNDERGROUND UTILITY REQUIREMENTS WHEREAS, Section 11-4.1 of the Municipal Code requires that all new buildings and structures in the City shall provide underground electrical and communications services on the premises to be served; and WHEREAS, Section 11-4.2 of the Municipal Code provides that electrical service also be placed underground when existing buildings or structures are repaired, remodeled or expanded, where the value (as determined for building permit fee purposes in a five year period for such buildings or structures does not exceed thirty thousand ($30,000); and WHEREAS, the valuation for building permit fees has been adjusted relative to current local construction costs pursuant to Section 107 of the Municipal Code; and WHEREAS, the Section 11-4.6 of the Municipal Code provides that the Board of Appeals may grant a waiver of underground requirements if topographical, soil or any other conditions make such underground installations unreasonable or impractical. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1 Section 11-4.2 of the Hermosa Beach Municipal Code shall be amended to read as follows: Such service wires shall also be placed underground when existing building or structures are repaired, remodeled or expanded , except where no new dwelling units are created and ,or,1 where the value (as determined for building permit fee purposes as provided by Section qB13. of this Code) of such repairs or remodeling in a five year period .fit exceeds f . 50% of VAWE of E)QISr'IN6 STRoc ru&e_ Section 11-4.6 shall be amended to read: l oq,1 All construction valued in excess of pursuant to Section g=i;; of this Code shall require underground installations except where Southern California Edison deems in writing such underground installations infeasible based upon it's service requirements or to unavailability of necessary easements. SECTION 2 This ordinance shall be effective and be in full force and effect from and after thirty (30) days of its final passage and adoption.. SECTION 3 Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach, in the manner provided by law. SECTION 4 The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. - PASSED, APPROVED AND ADOPTED THIS DAY OF , 1996. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 6 OenrL �c Alethe;tr Asz-e-• iz-editoeitf .64 Of P:3 —9fo December 19, 1995 Honorable Mayor and Members of City Council Meeting of the Hermosa Beach City Council January 9, 1996 1994-95 COMPREHENSIVE ANNUAL FINANCIAL REPORT (Including Report from Independent Auditor) Recommendation: It is recommended that the City Council receive and file the 1994-95 Comprehensive Annual Financial Report (CAFR), which includes the report from Caporicci and Larson, our independent auditors. Background: Annually the City has a financial audit performed by an independent certified public accounting firm. The City selected new auditors this year, the firm of Caporicci and Larson. The auditor's report is found behind the second divider labeled Financial Section" The City again received an unqualified opinion, which indicates that the auditor believes the financial statements present a fair picture of the financial position of the City, as opposed to a qualified opinion, in which the auditor 'qualifies" or limits his opinion for specific reasons, such as lack of fixed asset accounting or significant internal control deficiencies. With the auditor's assistance, the layout of the report was changed this year to make it more readable. The report is a comprehensive report (as opposed to just financial statements) prepared in accordance with guidelines provided by the Government Finance Officers Association (GFOA) and all applicable accounting standards. The City has received the Certificate of Achievement for Excellence in Financial Reporting from the GFOA for the last five years and the Certificate of Award for Outstanding Financial Reporting from the California Society of Municipal Finance Officers (CSMFO) for six years. The award programs require a high level of compliance with governmental standards,. inclusion of information well beyond the general purpose financial statements and an unqualified audit opinion. The 1994-95 CAFR will again be submitted to both of the associations for consideration in the award programs since the certificates are valid for one year only. Analysis: The following analysis deals with the General Fund, which is the main operating fund of the City. Additional analysis of all governmental funds is included in the Transmittal Letter which begins on page i at the front of the CAFR. 1 Genera/ Fund Revenue General Fund revenue received was 2% higher than budget and 1.5% higher than revenue received in 1993-94. Adjusting the revenue for one-time funds received from a property swap results in an increase of 1% in revenue over 1992-93. REVENUE SOURCE Revenue FY 94-95 Amount Increase (Decrease) over FY 93-94 Property Taxes Sales Tax Other Taxes Licenses & Permits Fines & Forfeitures Use of Money and Property Intergovernmental Revenue Charges for Services Miscellaneous Interest. Total $ 3,038,420 1,486,193 1,458,082 139,758 100,668 375,670 726,262 455,935 109,452 111,819 $ 8,002,259 $ 11,253 111,203 (58,421) 15,680 18,164 6,884 (124,161) 67,158 77,804 (8,204) $ 117,359 % Of Inc. Percent (Dec.) of Total 0.37% 8.09 (3.85) 12.64 22.02 1.87 (14.60) 17.27 245.84 (6.84) 37.97% 18.57 18.22 1.75 1.25 4.69 9.08 5.70 1.37 1.40 1.49% 100.00% Although the increase in revenue is slight, any increase is a positive sign in the current economy. Current property taxes stabilized after a three year decline due to State reductions. Sales tax receipts in Hermosa Beach grew by a healthy 8% as compared to .1% for Los Angeles County. The table below displays information for the top ten classes of business (representing 72% of sales tax) and the changes from the previous year. 1994-95 SALES TAX BY CLASS TOP TEN CATEGORIES RANK/BUSINESS CLASS Sales Tax % Of 1994-95 Inc/(Dec) Change Prey. Yr % Of Rank Total Previous Year 1. Eating/Drinking Places 2. Auto Dealers 3. Grocery Stores 4. Lumber/Building Materials 5. Sporting Goods /Bicycles 6. Service Stations 7. Specialty Stores 8. Wholesale Textiles/ Furnishings 9. Auto Repair Shops/Garages 10. Non -Store Retailers (Full -Time) $317,380 22,339 7.57% 240,423 5,056 2.15% 170,378 914 0.54% 73,576 (1,885) (2.50) 62,286 3,754 6.41% 55,008 7,594 16.02% 53,200 811 1.55% 35,460 (309) -0.86% 34,927 5,796 19.90% 31,721 4,465 16.38% 28.76% 22.94% 16.52% 7.36% 5.71% 4.62% 5.11% 3.49% 2.84% 2.66% 1 2 3 4 5 7 6 9 8 10 The Other Tax category declined due to lower countywide collections of prior year property taxes. Lower motor vehicle fees caused a decline in the Intergovernmental Revenue category. The state provided one time funds to this account in 1993-94 to offset property tax losses; the funding discontinued in 1994-95. 2 General Fund Expenditures General Fund expenditures were 1% under budget and 2% less than last year. Beginning in 1994-95, employee benefit and retirement costs were departmentalized which causes an increase in each functional category and a decrease in the General Government category (where costs were shown previously). The percentage change, exclusive of benefits, is shown below. GENERAL FUND Expenditures FY 94-95 Amount Increase (Decrease) Due to Benefit/ Retirement Distribution Legislative & Legal General Government Public Safety Community Development Culture & Recreation Public Works Debt Service: Principal Interest Capital Outlay $ 550,721 912,615 6,091,543 437,203 731,466 1,293,955 -0- -0- 67,002 $ 35,542 (1,370,028) 1,075,727 65,795 57,605 135,359 Increase (Decrease) over FY 93-94 after Benefit/ Retirement Adjustment $ 17,484 (1,682,151) 1,293 ,937 (32,869) % Of Inc. (Dec.) Percent of Total (03.28)% 5.46% (12.03) 9.05 4.55 60.40 (20.99) 4.35 30,993 (1.75) 7.25 161,461 2.30 12.83 (60, 700) (7,433) 40,048 (100.00) (100.00) 148.58 0.00 0.00 0.66 Total $10,084,505 ($ 224,036) (2.17)% 100.00% Most expenditure categories declined due to cost cutting and personnel reductions implemented with the 1994-95 budget. Staffing levels were reduced by 6% in addition to the 10% reduction in the previous year. Public Safety expenditures were higher due to costs associated with several retirements of long term employees. 3 General Fund Comparison 9984-95 The chart below shows a graphic presentation of revenue/expenditure trends for 1985-1995 and the fund balance as a percent of expenditures. GENERAL FUND COMPARISON 1984 - 1995 REVENUE, EXPENDITURES, FUND BALANCE 0.3% 24.7% 29.8% 24.4% 27.6% • ••• •�• •••• •�•• •� • • •�i• 14.4% > .9% 15.3% 17.7% 84-85 86-87 88-89 90-91 92-93 94-95 85-86 87-88 89-90 91-92 93-94 FUND BALANCE o REVENUE x EXPENDITURES i General Fund Fund Balance Fund balance as a percent of expenditures is a measure of the City's cushion against economic uncertainties or revenue shortfalls. Bond rating agencies have commonly considered at least a 5% reserve I)rudent', level of reserves is, of course, a subjective and individual decision for each city, particularly in the economic climate of the past few years. As the chart shows, the fund balance is 17.7% of expenditures in the General Fund. Midyear Budget Review is just around the corner and will provide the next opportunity to review our financial picture. Gary Caporicci, one of the partners in charge of our audit, will be present at the meeting. CONCUR: Stephen urrell, Viki Copeland, City Manager Finance Director The report is available for review in the library and the Finance Department. 5 ■ OI -2.3— (o City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Caporicci & Larson Certified Public Accountants N N 1 1 ■ 1 1 N N Caporicci & Larson Certified Public Accountants October 5, 1995 To the Honorable Mayor and City Council City of Hermosa Beach, California Offices located in: Newport Beach, California Walnut Creek, California In planning and performing our audit of the financial statements of the City of Hermosa Beach (the City) for the year ended June 30, 1995, we considered the City's internal control structure to plan our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control structure. Generally, the internal control structure does exhibit proper controls over City financial activities and transactions. However, during our audit, we noted certain matters involving the internal control structure and other operational matters that are presented for your consideration. This letter does not affect our report dated October 5, 1995, on the financial statements of the City. We will review the status of these comments during our next audit engagement. Our comments and recommendations, all of which have been discussed with management, are intended to improve the internal control structure or result in other operating efficiencies. We will be pleased to discuss these comments in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations. We wish to thank members of the finance staff and City management for their efforts during our audit. This report is intended solely for the information and use of the City Council, management, and others within the City. Caporicci & Larson Newport Beach, California 1401 Dove Street, Suite 610 Newport Beach_ cAlicnr,,;0,1K4(1 -r-I. p7.1 At A n� 1 A 1 ■ City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Table of Contents Page Cash and Investments 1 Accounts Payable and Payroll 2 Citation Department 4 a U 1 1 ■ ■ ■ City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Cash and Investments 1) Observation: The City follows a "pool" approach in its investment of excess cash. Cash balances from each fund are pooled together to provide the City with an efficient investment process. Earnings from the investment pool are distributed to the funds based on the percentage of cash contributed to the pool. Cash balances of each fund are tracked separately in the financial records of the City. However, investments acquired by the pool are not listed separately in the financial records of the City but are reported as Cash resulting in additional reconciliation efforts by staff. Additionally, investment related premiums and discounts are not separately tracked in the financial records nor are they amortized over the life of the investment. Recommendation: We recommend that the City proceed with its plan to implement the investment system and report the balance of investments separate from Cash in its financial records. This action will reduce reconciliation efforts performed by staff, provide easy identification of actual investment balances, and centralize investment results within the financial records of the City. We also recommend, as required by Generally Accepted Accounting Principles, that the City amortize premiums and discounts over the remaining life of the issue. Additionally, accumulated amortization and periodic amortization should be separately detailed in the financial records of the City. This action will properly reflect, in the financial records of the City, carrying values of owned investments and actual yields of investments City Response: Eden Financial Software, which was installed last year, includes an investment management module. The investment module was scheduled as a phase two installation since the systems which were already in use had the highest priority. Now that the other financial systems are fully operational, management plans to implement the investment software in 1995-96 and begin recording premiums and discounts as recommended. Page 1 City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Cash and Investments, continued 2) Observation: There exists within the Treasury Department a significant backlog of unfiled daily cash receipt slips. The Treasury Department clerk uses these receipts to record the amount of cash collected during the day and should file them in an orderly manner so that retrieval can be assured when reconciliation activities take place. In actuality, receipts are not filed timely, resulting in additional staff time to search for and locate the daily cash receipts slips and the possibility of misplacing or losing them. Recommendation: We recommend that the daily cash receipts slips be filed immediately after completion of the data retrieval process. This action will insure that receipt slips are kept intact, not misplaced or lost, available for subsequent review, if necessary, and reduce staff time in reconciliation efforts. City Response: The backlog in the Treasurer's Office no longer exists. The employee in that office was having difficulty handling the workload; a time study was underway to address the problem. The employee has since retired, a new employee is on board and the workload is being managed well. No future backlog is anticipated. In fact, as noted above and in later comments, new investment software will be installed, as well as a computerized cash register program. Accounts Payable and Payroll 3) Observation: Accounts Payable checks require three signatures - Mayor (stamp), City Clerk (manual), and Treasurer (manual). Payroll checks require two signatures - Treasurer (manual) and the Finance Director (manual). Approximately 100 Accounts Payable checks are prepared weekly and 300 Payroll checks are prepared monthly. The Accounts payable clerk delivers the checks to the appropriate individuals. A significant amount of time is required to obtain these signatures by all parties involved. Page 2 City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Accounts Payable, Purchase Commitments, and Payroll, continued Recommendation: We recommend that the City proceed with its plan to implement the automated signature process using the check signature cartridge on the laser printer. The signature cartridge should be retained by the Finance Director. When a group of checks requires signature, the appropriate clerk would provide a list of checks and the actual checks to be signed to the Finance Director. The Finance Director would give to another staff member within the Department the checks to be signed and the signature cartridge. This person would process the checks, enter into a log the beginning and ending quantity number form the check signer, and return the signature cartridge with quantity log to the Finance Director for review. This action would reduce staff time, speed up the check preparation process, and provide control over negotiable checks. City Response: The laser check system, which creates and signs the checks, is ready to be implemented as soon as one last alignment problem is solved. At that time, the process described by the auditors will be implemented. 4) Observation: Currently, signed Payroll checks are returned to the Payroll clerk for distribution. This situation allows an employee with control over the master file to potentially alter or misappropriate checks without detection. Recommendation: We recommend that all checks (Payroll and Accounts Payable) once signed, be distributed by a person other that the clerk who controls the master file of data. This action would enhance control over checks. Page 3 City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Accounts Payable, Purchase Commitments, and Payroll, continued City Response: With installation of the payroll system last year, checks are printed in-house and put into envelopes for distribution. Previously this was done by ADP, our processor. Because of a confidentiality concern, the payroll clerk was performing these functions. To improve our internal controls, the procedure will be changed so that checks are distributed by another employee who is not involved with the master file data. Cashier Division 5) Observation: The Cashier Division processes daily cash receipts manually and performs multiple balancing steps requiring significant staff tithe to complete the process. For example, we observed a Cashier Division clerk totaling the same day's receipts for citations four different times. Though this particular task was changed, the clerk still is required to total the same batch of daily receipts twice requiring significant staff time. Recommendation: Existing staff levels appear reasonable to support current workload. However, we recommend automating the Cashier Division's daily cash receipts at the point of receipt in such a way as to automatically prepare the daily deposit information, prepare the distribution to the general ledger, prepare journal entries, and be interfaced to the citation tracking system. A P.C. based cash register with receipting and reporting capabilities is available through the City's current financial system software vendor. Additionally, receipts received through the mail should be batched and processed through the citation tracking system. Once processing of the mail receipts is completed, the total of the receipts could be entered into the P.C. based cash register along with daily total information from other software systems including Recreation and Business Licenses. Page 4 li Gi City of Hermosa Beach Recommendations to Management For the year ended June 30, 1995 Cashier Division, continued This system, or one of similar design, and interfaced into both the citation tracking system and the financial system of the City would reduce balancing efforts by focusing the Cashier Division clerks on daily counting of receipts and reconciling to the daily deposit information provided by the automated cash register. City Response: A modification to the citation system has already been made which will reduce time required to balance batch postings and will address the auditor's comments regarding totaling receipts. Funds are budgeted this year for a computerized cash register. The register, which is essentially a PC, will allow receipts to be entered only once, with peripheral systems updated by the computer, rather than the entry into two or three systems necessary to update multiple systems. Staff will be working with the vendors for the financial, citation and cash register systems to determine the most efficient way to integrate the systems. Staff plans to implement the systems in 1995-96. Page 5 ITEM #6 1994-96 ANNUAL FINANCIAL STATEMENTS AND AUDIT REPORTS THIS ITEM WAS CONTINUED FROM THE CITY COUNCIL MEETING OF JANUARY 9, 1996. TO REVIEW THE STAFF REPORT ON THIS ITEM, PLEASE REFER TO ITEM #4 FROM THE JANUARY 9, 1996 AGENDA PACKET. 6 i i City of Hermosa Beach, California Comprehensive Annual Financial Report For the year ended June 30, 1995 City of Hermosa Beach, California Comprehensive Annual Financial Report For the year ended June 30, 1995 PREPARED BY THE CITY OF HERMOSA BEACH, CALIFORNIA FINANCE DEPARTMENT VIKI L. COPELAND, FINANCE DIRECTOR City of Hermosa Beach Comprehensive Annual Financial Report For the year ended June 30, 1995 Table of Contents Introductory Section Letter of Transmittal Page i Certificate of Achievement for Excellence in Financial Reporting - Government Finance Officers Association xi Certificate of Award for Outstanding Financial Reporting - California Society of Municipal Finance Officers xii Organization Chart xiii Principal Officials of the City of Hermosa Beach, California xiv Financial Section Independent Auditors' Report 1 General Purpose Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups 3 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types 7 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Funds 10 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual - All Proprietary Funds 11 Combined Statement of Cash Flows - All Proprietary Fund Types 13 Notes to Financial Statements 14 City of Hermosa Beach Comprehensive Annual Financial Report, Continued For the year ended June 30, 1995 Table of Contents, Continued Page Financial Section, Continued Combining , Individual Funds and Account Groups Financial Statements and Schedules: General Fund: 1 1 1 1 1 1 Comparative Balance Sheets - General Fund 37 I Comparative Statements of Revenues, Expenditures 1 and Changes in Fund Balances 38 Special Revenue Funds: 1 Combining Balance Sheet 41 II Combining Statement of Revenues, Expenditures and Changes in Fund Balances 43 1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 45 1 Enterprise Funds: Combining Balance Sheet 53 Combining Statement of Revenues, Expenses 1 and Changes in Retained Earnings 54 Combining Statement of Revenues, Expenses 11 and Changes in Retained Earnings - Budget and Actual 55 Combining Statement of Cash Flows 57 III 1 1 1 City of Hermosa Beach Comprehensive Annual Financial Report, Continued For the year ended June 30,1995 Table of Contents, Continued Page Financial Section, Continued Combining , Individual Funds and Account Groups Financial Statements and Schedules, Continued: Downtown Enhancement Fund: Comparative Balance Sheets 59 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings 60 Comparative Statements of Cash Flows 61 Parking Fund: Comparative Balance Sheets 62 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings 63 Comparative Statements of Cash Flows 64 Proposition "A" Transit Fund: Comparative Balance Sheets 65 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings 66 Comparative Statements of Cash Flows 67 Proposition "C" Transit Fund: Comparative Balance Sheets 68 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings 69 City of Hermosa Beach Comprehensive Annual Financial Report, Continued For the year ended June 30,1995 Table of Contents, Continued Financial Section, Continued Combining , Individual Funds and Account Groups Financial Statements and Schedules, Continued: Proposition "C" Transit Fund, Continued: Comparative Statements of Cash Flows Internal Service Fund: Comparative Balance Sheets Comparative Statements of Revenues, Expenses and Changes in Retained Earnings (Deficit) Comparative Statements of Cash Flows Fiduciary Fund - Agency Fund: Comparative Balance Sheets General Fixed Assets Account Group: Comparative Schedule of General Fixed Assets by Source Schedule of General Fixed Assets - by Function and Activity Schedule of Changes in General Fixed Assets by Function and Activity General Long -Term Debt Account Group: Schedule of General Long -Term Debt Page 70 73 74 75 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 79 80 81 83 City of Hermosa Beach Comprehensive Annual Financial Report, Continued For the year ended June 30, 1995 Table of Contents, Continued Statistical Section (Unaudited) General Fund Revenues by Source - Last Ten Fiscal Years General Fund Expenditures by Function - Last Ten Fiscal Years Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years Property Tax Rates and Tax Levies - All Overlapping Governments - Last Ten Fiscal Years Property Tax Levies and Collections - Last Ten Fiscal Years Computation of Legal Debt Margin Statement of Direct and Overlapping Debt Demographic Statistics - Last Ten Fiscal Years Page 85 86 87 88 89 90 91 92 Construction Value, Property Value and Bank Deposits - Last Ten Fiscal Years 93 Schedule of Insurance 94 Principal Taxpayers 95 Major Employers 96 Taxable Sales by Category - Calendar Years 1985-1994 97 Miscellaneous Statistics 98 Introductory Section N! E EN 1111 I— N NS— — In UM UN MN i MN NM 111111 1 1 1 November 30, 1995 City of 2lermosa BeacL Honorable Mayor and City Council Hermosa Beach, California Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 am pleased to submit the Comprehensive Annual Financial Report for the City of Hermosa Beach ("City"). The report covers the period July 1, 1994 through June 30, 1995. Responsibility for the accuracy and fairness of presentation, including all disclosures, rests with the City. We believe the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to set forth the financial position and results of operations of the City as measured by the financial activity of its various funds; and that all disclosures necessary for the reader's maximum understanding of the City's financial affairs are included. The City prepared this report following the guidelines recommended by the Government Finance Officers Association of the United States and Canada (GFOA). The GFOA and the California Society of Municipal Finance Officers both have award programs for reports that substantially conform to high standards of reporting set by various standard-setting bodies, including the Governmental Accounting Standards Board. In accordance with these standards, the report contains three distinct sections: 1 Introductory Section - letter of transmittal, listing of principal officers, and organization chart. 2. Financial Section - general purpose financial statements, notes to the general purpose financial statements, combining and individual fund and account group statements and schedules. 3. Statistical Section - a variety of financial, physical, economic and social data presenting trends and other information intended to give users a broader understanding of the City. The Reporting Entity and Its Services The City of Hermosa Beach is a general law city that incorporated on January 14, 1907. The City operates under the Council -Manager form of government. Hermosa Beach offers a full range of municipal services, including police and fire protection, planning and zoning, recreation and parks, maintenance of public works, enforcement of building codes, parking and animal control, public improvements and general administration. Financial information for the Downtown Business Area Enhancement District (formerly the Vehicle Parking District) and the Lighting and Crossing Guard Districts are included in the City's financial statements as required by governmental accounting standards. Funds of the Lighting and Crossing Guard Districts are shown as Special Revenue Funds; the Downtown Enhancement District is an Enterprise Fund. A separate Downtown Business Enhancement Commission sets policy for the public parking lots, subject to review by the City Council. The Lighting and Crossing Guard Districts were created as separate assessment districts pursuant to Street and Highway Code §22500-22679 and Government Code §55530-70, respectively, to fund those functional activities. Economic Condition and Outlook The City of Hermosa Beach is a beachfront, bedroom community with a stable population located four miles south of Los Angeles International Airport. The State's latest population estimate for Hermosa Beach is 18,598, however as a beach city, Hermosa experiences a high visitor population and the associated costs. During the 1994-95 year, beach attendance ranged from a low of 42,300 in November 1994 to a high of 529,000 in August 1994, with an average of 163,833. For the fourth consecutive year, the Califomia economy trails behind the national economy. In June, national unemployment was 5.8%; Califomia, 7.7%; Los Angeles County, 7.4%. Los Angeles County does show marked improvement over the previous year however, with a decrease of almost 3% as compared to only a .5% decrease at the state and national level. Another indication of the gradually improving economy in Los Angeles County is the 4.5% increase in taxable sales over the previous year. The City's revenue base is largely dependent on property taxes (38% of General Fund revenue) and sales tax (19% of General Fund revenue). The passage of Proposition 13 in 1978, which limited property taxes county -wide, virtually eliminated local control of property tax. Property taxes are assessed at 1% of market value and are capped at 2% growth per year. The City's total assessed valuation rose 2% for the second year in a row. While the increase is not significant, the trend is very positive at a time when many cities in Califomia are experiencing declining values. There is some local control over sales tax through City Council policy -setting. Sales tax receipts in Hermosa Beach increased by 8%, largely due to an improved approach to business relations and a new outlook on business regulation. Cities in Califomia experienced high revenue losses due to State legislative action in the past four years. No new losses were sustained in 1994-95, however, funds previously taken were not restored. These losses prompted Hermosa Beach to begin a process of reorganizing and restructuring to create sustainable levels of service given the revenue base. Altemative methods of service delivery, consolidation of services and elimination of non-essential services have been and will continue to be considered. Permanent staffing levels were reduced 6%, in addition to the 10% reduction made the year before. At the same time, the City managed to maintain a reasonable fund balance in the General Fund, representing 18% of annual expenditures; 16% of that balance is designated for contingencies and serves as a hedge against economic uncertainties. With a lot of focus at the state and national level on govemment restructuring as well, particularly in the face of the failure of Orange County, Hermosa Beach will continue the efforts begun to create the most efficient means of service delivery possible, while working to enhance and secure local sources of revenue. Major Initiatives Some of the most significant activities in progress or completed are listed below, grouped according to functional activity. General Govemment County of Los Angeles funding for libraries, including the sole library in Hermosa Beach, is now an annual uncertainty due to County budget -balancing problems. Funding has been removed and then restored several times in the past years. As a result of this frustration, the City has researched the process required to withdraw from the County system, if necessary, and is participating in a League of Califomia Cities study on library resources and local options in an attempt to maximize library services for the public. The City successfully completed franchise renewal with the existing cable television operator. Included in the contract is an allocation of funds for renovating the City Council Chambers and purchasing a new camera system. Migration from a mini -based computer system to a PC based system was completed. All existing software applications were converted to the PC platform and several new applications were installed. The City plans to install recreation programming, facilities management, computerized cash register and fire department record management systems next year. The City contracted with two consulting firms to perform audits of transient occupancy tax, transfer tax, utility user tax and franchise taxes to ensure that all amounts due the city are being collected. Community Development The City is implementing the state mandated seismic retrofit of unreinforced masonry buildings. Approximately half of the fifty (50) buildings designated citywide have completed work or are in the process of complying. The City streamlined the conditional use permit (CUP) process by simplifying categories of uses and standardizing conditions for certain CUP's. Public Safety In cooperation with the neighboring cities of Manhattan Beach and El Segundo, Hermosa Beach hired the Aerospace Corporation to conduct a design study for a public safety dispatching center as a cost saving measure. The City of El Segundo would house and operate the center. Currently, Hermosa Beach dispatches emergency calls in-house and the other two cities are members of a joint powers authority. The City developed and published for all employees, a new Emergency Response Plan. The plan changes the regular order of command for operating personnel and defines and lll assigns functions during an emergency. The document provides an outline to be used in a variety of situations and provides guidance with respect to the City's emergency policies. The City hired a Fire Chief for the first time since 1986. The position was combined with Police Chief into Public Safety Director and is now two separate positions again.. Culture/Recreation A .42 acre city -owned beachfront property, which voters designated as open space in 1992, opened as a City park after remaining vacant for over twenty-five years. Phase I of a park development project was completed for a 4.8 acre site that the City purchased from the School District in 1992. The completed park will have volleyball and roller hockey facilities. Public Works An underground utility district has been formed and construction documents are being prepared to complete undergrounding of the business district. $2 million from Southern California Edison is funding the project. Construction is expected to commence in March 1996. For the Future For the first time in five years, the City will be participating in the Community Development Block Grant program. Funds will be used in 1995-96 for compliance with the American Disabilities Act (ADA) by removing architectural barriers to the disabled at City Hall. The City plans to defease a bond issue used to acquire 19.5 acres of open space with $2.48 million in County Proposition A funds received for the project. Defeasance of the issue will allow the City Council to abolish a 4% utility user tax enacted to pay for the property. $1.5 million will also be received from the County Proposition A Bond Act for municipal pier renovation. An engineering firm has been hired to suggest structural improvements necessary to bring the pier up to state earthquake standards. A Downtown Improvement Plan approved by City Council will provide roadway, streetscape and infrastructure improvements in the downtown area. A multi-level parking structure on one of the city's downtown lots is also part of the plan. Parking and traffic studies are underway. Funding alternatives will be considered in the early part of 1995. Accounting System and Budgetary Control All governmental fund types and the Agency Fund are maintained on a modified accrual basis of accounting, with revenue recognized when measurable/available and expenditures recognized when incurred. Proprietary fund types are accounted for on an iv accrual basis of accounting, with revenue recognized when earned and expenses recognized when incurred. Internal controls, an integral part of the accounting system, are the methods and procedures used to safeguard and maintain accountability over assets and to provide reasonable assurance that transactions are recorded properly to support preparation of reliable reports. The City Council adopts an annual budget by June 30th of each year as required by the Hermosa Beach Municipal Code. A midyear review of the budget is conducted after the first six months of the fiscal year to ensure estimates are on target. Other budgetary amendments are made as needed. Budgetary control is maintained at the fund level, however, departments are responsible for oversight of their budget. The City Manager may transfer budgeted amounts between departments within each fund; transfers between funds require City Council approval. Revenue and expenditure reports, with budget to actual comparisons, are distributed to the City Council and department heads monthly. An encumbrance system is used to record obligations prior to payment as an aid in controlling expenditures. General Government Operations Revenue The following schedule summarizes General and Special Revenue Fund revenue for the fiscal year ending June 30, 1995 presenting the amount and percentage of increases and decreases in relation to prior year revenue. Revenue Source Property Taxes Other Taxes Licenses & Permits Fines & Forfeitures Use of Money and Property Intergovernmental Charges for Services Miscellaneous Interest Total FY 94-95 Amount $3,264,300 5,376,696 139,758 117,384 375,670 2,062,111 467,405 156,519 657,155 Percent Of Total Increase (Decrease) From FY 93-94 28.28% $17,053 46.59 29,014 1.08 15,680 1.56 (61,972) 3.21 6,884 10.84 817,074 3.40 77,546 .38 112,490 4.66 121,962 % Of Inc. (Dec.) .53% .54 12.64 -34.55 1.87 65.63 19.89 255.49 22.79 $12,616,998 100.00% $1.135.731 9.89% Revenue for the General and Special Revenue Funds increased 9.89% from 1993-94. The two tax categories, Property Tax and Other Taxes, represent the largest source of revenue at 75% of the total. Both categories were stable, with increases of approximately .5% each. Increases in Licenses and Permits of 12.64% and Charges for Services of 19.89% are primarily due to increased building activity and security charges for an increased level of special events in the city. The Fines and Forfeitures category includes funds seized by the Police Department as a result of illegal activity. The City's share of seizures has decreased as more cities participate in the drug interdiction program and as the City has reduced personnel assigned to drug interdiction task forces. Intergovernmental Revenue increased 65% due to funds received from the County of Los Angeles Parks Bond Act. Almost $1 million was received in 1994-95 as reimbursement for funds used to purchase 19 1/2 acres of open space land , the development of a new park and renovation of the municipal pier. Over $3 million more will be received for the same projects in the future. Miscellaneous Revenue reflects the revenue received from a swap of properties which provided better access for some businesses in the commercial district. Interest Earnings were higher to due better interest rates. Expenditures The following schedule summarizes General and Special Revenue Fund expenditures by functional category for the fiscal year ending June 30, 1995, presenting the percentage of increases and decreases in relation to prior year expenditures. Function Increase % Of FY 94-95 Percent (Decrease) Inc. Amount Of Total From FY 93-94 (Dec.) Current: Legislative & Legal $ 550,721 4.09% $18,058 3.39% General Government 912,615 19.93 (1,682,151) -64.83 Public Safety 6,382,332 43.00 784,882 14.02 Community Development 437,203 3.83 (61,430) -12.32 Culture & Recreation 731,466 5.27 45,613 6.65 Public Works 2,020,106 12.40 406,280 25.17 Capital Outlay 1,191,483 6.04 405,702 51.63 Debt Service: Principal 285,276 3.27 (140,196) -32.95 Interest 248,935 2.17 (33,283) -11.79 Total $12,760,137 100.00% ($256,525) -1.97% vi Expenditures in the General and Special Revenue Funds decreased by 1.97% overall. The General Government category reflects a large decrease because employee benefits and retirement costs for General Fund operating departments were not distributed to each department in 1994 but were included in a lump sum in this category. Beginning in 1994- 95, those costs are reflected in each department, therefore each category shows an increase attributable to the inclusion of employee benefits . Adjusting for the change, the decrease in the General Government category from the prior year would be 9%, primarily due to one-time data processing purchases in the prior year. Public Safety, representing the largest area of expenditure at 43% of total expenditures, increased by 14.02%. After adjusting for the inclusion of employee benefits, the increase would be 4%. The increase in attributable to one time costs for several retirements which occurred in public safety departments. After adjusting for employee benefits, Public Works increased by 17%, due primarily to one-time equipment and software purchases. The increase in Capital Outlay reflects sewer, storm drain and park projects begun in 1994-95. Proprietary Operations Proprietary funds account for operations which are financed and operated in a manner similar to business enterprises. The City uses both enterprise and internal service funds. The Downtown Enhancement Fund, Parking Fund, Proposition A and Proposition C Transit Funds are enterprise funds. The Insurance Fund, an internal service fund, accounts for insurance costs which are funded by charges to user departments. Downtown Enhancement Fund The Downtown Business Area Enhancement District Commission oversees downtown parking lots which are operated by an independent contractor. Funds of the Downtown Enhancement Area Fund are generated primarily by these lots. The goal of the commission and the purpose of the funds is to promote economic revitalization of businesses in general and improve the physical appearance of the downtown business district in order to create jobs, attract new businesses and expand the existing tax base. The Downtown Enhancement Fund had net income of $102,676 for the fiscal year 1994- 95. Parking Fund All street parking permit, fine and meter revenue is deposited to the Parking Fund to finance parking operations and capital improvements. In accordance with the municipal code, any excess funds are transferred to the General Fund at the end of the year. vii Total revenue in the Parking Fund was flat, declining by less than 1 %. Because of new citation processing software installed in 1994-95, the City expects revenue collection to increase as the system becomes fully operational. Transit Funds Transit funds consist of the Proposition A Fund (the one cent sales tax for Los Angeles County transportation purposes) and the Proposition C Fund, which is an additional 1/2 cent sales tax approved by the voters. Both Proposition A and Proposition C funds must be used for transit purposes; Proposition C uses are a bit less restrictive and can be used for some street purposes. The City participates in the following programs: a Dial -A -Ride program with the City of Redondo Beach; a commuter freeway express bus to downtown Los Angeles with four other cities; subsidized bus passes for senior citizens and students. The City also exchanged surplus Proposition A funds with another City in return for unrestricted General Funds. The Proposition A fund had retained earnings of $48,028 at year end; the Proposition C fund had retained earnings of $162,724. Insurance Fund The Insurance Internal Service Fund was created to account for costs associated with the City's insurance: liability, worker's compensation, unemployment, auto, property and officials' bonds. These costs are distributed to all operating departments in the form of a service charge. Formulas are designed to capture each departments fair share of the insurance cost. Fund liabilities include estimates of amounts needed to pay prior and current year claims and claims which are assumed to be incurred by not reported (IBNR). The fund ended the year with equity of ($446,280). The negative equity position is due to an increase in actuarially determined IBNR claims. The City expects to increase fund equity by collecting additional funds from operating departments and possibly transferring excess funds from the General or Special Revenue Funds. Fiduciary Operations An agency fund is used to account for assets held for other funds, govemments or individuals. The City offers two deferred compensation plans for employees, which are accounted for in an agency fund. The increase in fund assets of $319,615 represents an increase in participants and contributions. Debt Administration The City has no debt subject to the legal debt limit (as shown on the Computation of Legal Debt Margin, Statistical Section); however, descriptions and information regarding long- term debt are found in the Notes to the Financial Statements. viii Cash Management The City Treasurer invests temporarily idle funds in accordance with the State Government Code. The City's formal investment policy, as authored by the Treasurer and approved by the City Council, requires an even more cautious investment placement criteria. Institutions must have a minimum 5% net asset value to qualify for certificate of deposit investment consideration. Only government securities are accepted as collateral. Investments are limited to U.S. Treasury notes, certificates of deposit, corporate notes and the State and County Pooled Investment Funds. Shown below is the percentage of idle funds in each instrument category on June 30, 1995. U.S. Securities 39% Local Agency Investment Fund 43% Los Angeles County Pooled Investment Fund 18% Interest earned on investments for 1994-95 was $735,902, with an average interest rate of 6.19%. The average length of maturity on U.S. securities held was 1,008 days. Risk Management The City is self-insured up to $250,000 for liability claims.. Excess coverage up to $10 million is obtained through the Independent Cities Risk Management Authority (ICRMA), a joint powers authority consisting of medium-sized California municipalities. The cost of the insurance depends on both the loss experience of member cities and the loss experience of Hermosa Beach. The City is self-insured up to $300,000 for worker's compensation claims, with statutory limit excess coverage provided through a private insurance carrier. Claims defense and settlement are coordinated by third party administrators for both liability and worker's compensation, with oversight by the Risk Manager. High value vehicle and property insurance is placed with private insurance carriers. Independent Audit City financial records are audited annually by independent certified public accountants selected by the City Council. The Report of Independent Accountants is included in the Financial Section. The responsibility of the independent accountants is to express an opinion on the City's financial statements based on their audit. The "unqualified" opinion received by the city indicates that the independent accountants believe that the financial statements present fairly the financial position and results of operations of the city. Certificate of Achievement The Government Finance Officer's Association awards certificates of Achievement to those entities whose annual financial reports are judged to conform substantially with high ix standards of public financial reporting. The City of Hermosa Beach has been awarded the Certificate of Achievement for Excellence in Financial Reporting from the GFOA for its annual reports since fiscal year 1990 and the Certificate of Award for Outstanding Financial Reporting by the Califomia Society of Municipal Finance Officers since 1989. The certificates are valid for one year only. We believe our current report continues to meet high program standards and will be submitted to both award programs for review. Acknowledgments I would like to express my appreciation to the staff of the Finance Department, the City Manager, all department heads and their staff members and our auditors, Caporicci & Larson, for their assistance and contributions to this report. I would also like to thank the City Council, City Treasurer and City Clerk for their support and continuing service to the community. Respectfully submitted, Viki Copeland Finance Director Certificate of Achievement for Excellence in Financial Reporting Presented to City of Hermosa Beach, California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1994 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to govemment units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. b., ;),__, President Y117 a/f4 Executive Director xi NE ma r Ns an um N ow an in um l In it i ma me am NO California Societyof cA4unicipal Jinance Ojjicers Certificate of Award Outstanding jinancial Teporting 1993-94. Presented to City of ULermosa 'Beach .is certificate is issued in recognition of meeting professional standards and criteria in reporting which reflect a high level of quality in the annual financial statements and in the underlying accounting system from which the reports were prepared. February 27,1995 Chair, o s—:Cat &nud Standards Committee Dedicated to Excellence in aunicipal financial ?lanajement CITY OF HERMOSA BEACH ORGANIZATIONAL CHART ELECTORATE CITY CLERK CITY COUNCIL CITY TREASURER PLANNING COMMISSION CIVIL SERVICE BOARD BOARD OF APPEALS PARKS & RECREATION ADVISORY COMMISSION I CITY PROSECUTOR CITY MANAGER DATA PROCESSING I CITY ATTORNEY COMMUNITY RESOURCES Parks& Recreation Facilities / Management Cultural /Recreational Athletic Programming Special Events Cable T.V Liaison PUBLIC WORKS Engineering Capital Improvement Maintenance Traffic Engineering POLICE Police Enforcement Investigation Detention Emergency Dispatch Reserves Special Investigations Record Bureau FIRE PERSONNEL RISK MANAGEMENT Fire Fire Suppression Prevention Rescue Public Education Community Services Parking Enforcement Animal Control Crossing Guards Coordination Meter Maintenance Personnel Recruitment Training Labor Relations Workers' Comp Claims Liability Claims City Insurance Secretarial Support FINANCE COMMUNITY DEVELOPMENT Budget Accounting Payroll Citation Processing Animal Licenses Parking Permits Bus Passes I BUILDING & SAFETY Business License Plan Checking Field Inspection Code Enforcement Refuse Contractor Liaison PLANNING Current Planning Advanced Planning Environmental Assessment C.U.P. Enforcement PRINCIPAL OFFICIALS OF THE CITY OF HERMOSA BEACH, CALIFORNIA June 30, 1995 Elected and Administrative Officials City Council John Bowler Julie Oakes J. R. Reviczky Sam Edgerton Robert Benz John Workman Elaine Doerfling Stephen Burrell Amy Amirani Robert Blackwood Viki Copeland Sol Blumenfeld Mary Rooney Val Straser Pete Bonano Mayor Mayor Pro Tempore Councilmember Councilmember Councilmembers Other Elected Officials City Treasurer City Clerk Administrative Officials xiv City Manager Public Works Director Personnel Director/ Risk Manager Finance Director Community Development Director Community Resources Director Police Chief Fire Chief Financial Section NS NM NM 111111 MI I NM M NM 11111111 In EN ' NM UM all 11111 BM I Caporicci & Larson Certified Public Accountants Independent Auditors' Report To the Honorable Mayor and City Council City of Hermosa Beach, California Offices located in: Newport Beach, California Walnut Creek, California We have audited the accompanying general purpose financial statements of the City of Hermosa Beach, California (the City), as of June 30, 1995, and for the year then ended, as listed in the foregoing table of contents. These general purpose financial statements are the responsibility of the management of the City. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether that general purpose financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, such general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City as of June 30, 1995, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. As discussed in Note 15 of Notes to the General Purpose Financial Statements, the City changed its method of accounting for accumulated depreciation for its General Fixed Assets Account Group as of July 1, 1994. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The accompanying combining and individual funds and account groups financial statements and schedules listed in the foregoing table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City. This additional information is the responsibility of the management of the City. Such additional information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects when considered in relation to the general purpose financial statements taken as a whole. The statistical section listed in the foregoing table of contents is presented for purposes of additional analysis and is not a required part of the general purpose financial statements of the City. Such information had not been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and, accordingly, we express no opinion on the statistical section. Ne • ort Beach, California October 5, 1995 1401 Dove Street, Suite 610 Newport Beach, California 92660 Tel: (714) 436-0927 Fax: (714) 260-1141 General Purpose Financial Statements III E MI M- E M M- - M i- -- M- N- GENERAL PURPOSE FINANCIAL STATEMENTS City of Hermosa Beach Combined Balance Sheet - All Fund Types and Account Groups As of June 30, 1995 (With comparative totals for June 30, 1994) ASSETS Cash and investments Cash held by trustee Reimbursable grants receivable Interest receivable on investments Other receivables Property taxes receivable Deposits Deferred compensation plans investments Inventory and other assets Property and equipment, net Amount available for retirement of general long-term debt Amount to be provided for retirement of general long-term debt TOTAL ASSETS LIABILITIES AND FUND EQUITY LIABILITIES : Workers' compensation claims payable General liability claims payable Accounts payable Accrued liabilities Accrued wages and compensated absences Certificates of participation payable Refundable deposits Deferred compensation plans liability Deferred revenue TOTAL LIABILITIES FUND EQUITY : Contributed capital Investment in general fixed assets Retained earnings (deficit) (Note 7) Fund balances (Note 7) TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUITY Governmental Fund Types General Special Revenue $ 2,323,515 $ 10,113,070 508,542 106,611 41,381 131,930 491,327 39,560 645,386 21,545 12,947 6,646 Proprietary Fund Types Internal Enterprise Service $ 1,166,547 $ 667,580 21,584 382 253,164 1,647,697 1,327,990 $ 3,508,255 $ 10,934,205 $ 3,088,992 $ 1,995,952 $ 222,519 $ 121,693 508,542 665,769 57,279 190,430 645,386 21,545 1,724,104 709,059 1,784,151 10,225,146 1,784,151 10,225,146 $ 1,479,684 942,665 $ 252,909 8,847 67,523 11,036 320,432 2,442,232 22,250 159,165 2,746,310 (605,445) 2,768,560 (446,280) $ 3,508,255 $ 10,934,205 $ 3,088,992 $ 1,995,952 See accompanying notes to general purpose financial statements. 3 Fiduciary Totals Fund Type Account Groups (Memorandum Only) General General Agency Fixed Assets Long -Term Debt 1995 1994 $ 1,562,391 $ 23,736,933 $ 14,270,712 $ 13,292,498 508,542 549,377 106,611 17,600 195,277 121,682 784,051 606,885 666,931 677,410 1,340,937 1,601,496 1,562,391 1,242,776 6,646 24,796 25,384,630 25,572,011 $ 508,542 508,542 508,542 3,594,809 3,594,809 4,109,255 $ 1,562,391 $ 23,736,933 $ 4,103,351 $ 48,930,079 $ 48,324,328 $ 1,562,391 1,562,391 $ 23,736,933 23,736,933 $ 1,479,684 $ 1,021,704 942,665 677,295 605,968 821,367 508,542 613,256 $ 728,351 1,529,958 1,173,901 3,375,000 3,375,000 3,740,000 190,430 223,921 1,562,391 1,242,776 666,931 677,411 4,103,351 10,861,569 10,191,631 181,415 509,009 23,736,933 23,584,958 2,140,865 2,916,788 12,009,297 11,121,942 38,068,510 38,132,697 $ 1,562,391 $ 23,736,933 $ 4,103,351 $ 48,930,079 $ 48,324,328 4 INTENTIONALLY BLANK City of Hermosa Beach Combined Statement of Revenues, Expenditures and Changes in Fund Balances All Governmental Fund Types For the year ended June 30, 1995 (With comparative totals for year ended June 30, 1994) Governmental Fund Types Totals (Memorandum Only) Special General Revenue 1995 1994 REVENUES : Property taxes $ 3,038,421 $ 275,879 $ 3,264,300 $ 3,247,247 Other taxes 2,944,274 2,432,422 5,376,696 5,347,682 Licenses and permits 139,758 139,758 124,078 Fines and forfeitures 100,668 16,716 117,384 179,356 Use of money and property 375,670 375,670 368,786 Intergovernmental 726,262 1,335,849 2,062,111 1,245,037 Charges for services 455,935 11,470 467,405 389,859 Miscellaneous 109,452 47,067 156,519 44,029 Interest earned on investments 111,819 545,336 657,155 535,193 TOTAL REVENUES 8,002,259 4,614,739 12,616,998 11,481,267 EXPENDITURES : Current : Legislative and legal 550,721 550,721 532,663 General government 912,615 912,615 2,594,766 Public safety 6,091,543 290,789 6,382,332 5,597,450 Community development 437,203 437,203 498,633 Culture and recreation 731,466 731,466 685,853 Public works 1,293,955 726,151 2,020,106 1,613,826 Capital outlay 67,002 1,124,481 1,191,483 785,781 Debt service : Principal 285,276 285,276 425,472 Interest 248,935 248,935 282,218 TOTAL EXPENDITURES 10,084,505 2,675,632 12,760,137 13,016,662 Excess of revenues over (under) expenditures (2,082,246) 1,939,107 (143,139) (1,535,395) Other financing sources (uses) : Operating transfers in 2,287,710 800,000 3,087,710 2,842,395 Operating transfers out (2,057,216) (2,057,216) (1,850,780) Total other financing sources (uses) Excess of revenues and other financing sources over (under) expenditures and other financing (uses) 2,287,710 (1,257,216) 1,030,494 991,615 205,464 681,891 887,355 (543,780) FUND BALANCES : Beginning of year 1,578,687 9,543,255 11,121,942 11,665,722 End of year $ 1,784,151 $ 10,225,146 $ 12,009,297 $ 11,121,942 See accompanying notes to general purpose financial statements. 6 City of Hermosa Beach Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types For the year ended June 30, 1995 REVENUES: Property taxes Other taxes Licenses and permits Fines and forfeitures Use of money and property Intergovernmental Charges for services Miscellaneous Interest earned on investments TOTAL REVENUES EXPENDITURES : Current : Legislative and legal General government Public safety Community development Culture and recreation Public works Capital outlay Debt service : Principal Interest General Fund Budget Actual $ 3,021,068 $ 3,038,421 2,962,052 2,944,274 130,377 139,758 110,000 100,668 376,630 375,670 704,168 726,262 424,277 455,935 41,108 109,452 85,472 111,819 7,855,152 8,002,259 561,131 925,807 6,081,666 467,642 772,545 1,313,297 107,750 TOTAL EXPENDITURES 10,229,838 Excess of revenues over (under) expenditures (2,374,686) Other financing sources (uses) : Operating transfers in Operating transfers out 2,287,710 Total other financing sources (uses) 2,287,710 Excess of revenues and other financing sources over (under) expenditures and and other financing (uses) $ (86,976) FUND BALANCES : Beginning of year 550,721 912,615 6,091,543 437,203 731,466 1,293,955 67,002 10,084,505 (2,082,246) 2,287,710 2,287,710 Variance Favorable (Unfavorable) $ 17,353 (17,778) 9,381 (9,332) (960) 22,094 31,658 68,344 26,347 147,107 10,410 13,192 (9,877) 30,439 41,079 19,342 40,748 145,333 292,440 205,464 $ 292,440 1,578,687 End of year $ 1,784,151 See accompanying notes to general purpose financial statements. 7 Special Revenue Funds Totals (Memorandum Only) Budget $ 220,535 2,404,250 75,000 2,260,914 19,426 10,000 457,353 5,447,478 Actual $ 275,879 2,432,422 16,716 1,335,849 11,470 47,067 545,336 4,614,739 440,029 290,789 736,424 726,151 5,858,598 1,124,481 613,935 285,276 248,935 7,648,986 2,675,632 (2,201,508) 1,939,107 800,000 800,000 (2,057,216) (2,057,216) (1,257,216) (1,257,216) Variance Favorable (Unfavorable) $ 5,344 28.172 (58,284) (925,065) (7,956) 37,067 87,983 (832,739) Budget $ 3,241,603 5,366,302 130,377 185,000 376,630 2,965,082 443,703 51,108 542,825 13,302,630 Actual $ 3,264,300 5,376,696 139,758 117,384 375,670 2,062,111 467,405 156,519 657,155 12,616,998 561,131 550,721 925,807 912,615 149,240 6,521,695 6,382,332 467,642 437,203 772,545 731,466 10,273 2,049,721 2,020,106 4,734,117 5,966,348 1,191,483 328,659 613,935 285,276 (248,935) 248,935 4,973,354 17,878,824 12,760,137 4,140,615 (4,576,194) (143,139) 3,087,710 3,087,710 (2,057,216) (2,057,216) 1,030,494 1,030,494 Variance Favorable (Unfavorable) $ 22,697 10,394 9,381 (67,616) (960) (902,971) 23,702 105,411 114,330 (685,632) 10,410 13,192 139,363 30,439 41,079 29,615 4,774,865 328,659 (248,935) 5,118,687 4,433,055 $ (3,458,724) 681,891 $ 4,140,615 $ (3,545,700) 887,355 $ 4,433,055 9,543,255 11,121,942 $ 10,225,146 8 $ 12,009,297 MN I NM I I I ON I I N INNII NIN MN ON 111111 N MN EN 111111 rn City of Hermosa Beach Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types For the year ended June 30,1995 (With comparative totals for the year ended June 30, 1994) Proprietary Fund Types Totals (Memorandum Only) Internal Enterprise Service Funds Fund 1995 1994 OPERATING REVENUES : Taxes $ 363,823 $ 363,823 Fines and forfeitures 917,943 917,943 $ 933,637 Use of money and property 200,720 200,720 202,125 Charges for services 914,987 $ 991,482 1,906,469 1,942,035 Miscellaneous 20,268 5,836 26,104 41,099 TOTAL OPERATING REVENUES OPERATING EXPENSES : Salaries and wages Contractor services Supplies Other Depreciation TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) NON-OPERATING REVENUES : Local assistance Interest earned on investments TOTAL NON-OPERATING REVENUES INCOME (LOSS) BEFORE OPERATING TRANSFERS Operating transfers in Operating transfers out NET INCOME (LOSS) RETAINED EARNINGS (DEFICIT) : Beginning of year : As previously reported Prior period adjustment (Note 15) As restated 2,417,741 997,318 3,415,059 3,118,896 779,944 1,084,104 1,864,048 1,258,260 463,519 704,810 1,168,329 935,265 132,420 374,276 506,696 57,113 83,330 13,817 13,817 9,388 1,389,700 2,163,190 3,552,890 2,343,356 1,028,041 (1,165,872) (137,831) 775,540 350,519 64,296 513 64,809 46,758 64,296 513 64,809 397,277 1,092,337 (1,165,359) (73,022) 1,172,817 12,787 (1,030,494) (1,030,494) (1,004,402) 61,843 (1,165,359) (1,103,516) 181,202 2,671,874 244,914 2,916,788 2,735,586 12,593 315,000 327,593 2,684,467 559,914 3,244,381 2,735,586 End of year $ 2,746,310 $ (605,445) $ 2,140,865 $ 2,916,788 See accompanying notes to general purpose financial statements. 10 City of Hermosa Beach Combined Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual - All Proprietary Funds For the year ended June 30,1995 Enterprise Funds Variance Favorable Budget Actual (Unfavorable) OPERATING REVENUES : Taxes $ 357,025 $ 363,823 $ 6,798 Fines and forfeitures 950,000 917,943 (32,057) Use of money and property 253,851 200,720 (53,131) Charges for services 934,500 914,987 (19,513) Miscellaneous 5,276 20,268 14,992 TOTAL OPERATING REVENUES 2,500,652 2,417,741 (82,911) OPERATING EXPENSES : Salaries and wages 813,508 779,944 33,564 Contractor services 689,865 463,519 226,346 Supplies 155,854 132,420 23,434 Other 8,600 8,600 Depreciation 19,260 13,817 5,443 TOTAL OPERATING EXPENSES 1,687,087 1,389,700 297,387 OPERATING INCOME (LOSS) 813,565 1,028,041 214,476 NON-OPERATING REVENUES : Interest earned on investments 53,335 64,296 10,961 TOTAL NON-OPERATING REVENUES 53,335 64,296 10,961 INCOME (LOSS) BEFORE OPERATING TRANSFERS 866,900 1,092,337 225,437 Operating transfers out (1,030,494) (1,030,494) NET INCOME (LOSS) $ (163,594) 61,843 $ 225,437 RETAINED EARNINGS (DEFICIT) : Beginning of year : As previously reported 2,671,874 Prior period adjustment (Note15) 12,593 As restated 2,684,467 End of year $ 2,746,310 See accompanying notes to general purpose financial statements. 11 Internal Service Fund Totals (Memorandum Only) Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 991,482 $ 991,482 $ 5,836 5,836 $ 357,025 $ 363,823 $ 6,798 950,000 917,943 (32,057) 253,851 200,720 (53,131) 1,925,982 1,906,469 (19,513) 5,276 26,104 20,828 991,482 997,318 5,836 3,492,134 3,415,059 (77,075) 396,451 1,084,104 (687,653) 1,209,959 1,864,048 (654,089) 475,950 704,810 (228,860) 1,165,815 1,168,329 (2,514) 118,650 374,276 (255,626) 274,504 506,696 (232,192) 1,500 1,500 10,100 - 10,100 19,260 13,817 5,443 992,551 2,163,190 (1,170,639) 2,679,638 3,552,890 (873,252) (1,069) (1,165,872) (1,164,803) 812,496 (137,831) (950,327) 131 513 382 53,466 64,809 11,343 131 513 382 53,466 64,809 11,343 (938) (1,165,359) (1,164,421) 865,962 (73,022) (938,984) (1,030,494) (1,030,494) $ (938) (1,165,359) $ (1,164,421) $ (164,532) (1,103,516) $ (938,984) 244,914 315,000 2,916,788 327,593 559,914 3,244,381 $ (605,445) $ 2,140,865 12 City of Hermosa Beach Combined Statement of Cash Flows - All Proprietary Fund Types For the year ended June 30, 1995 (With comparative totas for the year ended June 30, 1994) CASH FLOWS FROM OPERATING ACTIVITIES : Operating income (loss) Adjustments to reconcile operating income to net cash provided by operating activities : Depreciation Changes in assets and liabilities : Receivables Deposits Other assets General liability claims payable Accounts payable Accrued wages and compensated absences NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Local assistance Operating transfers in Operating transfers out Proprietary Fund Types Totals (Memorandum Only) Enterprise Internal Service Funds Fund 1995 1994 $ 1,028,041 $ (1,165,872) $ (137,831) $ 775,540 13,817 13,817 9,388 (215,242) (28) (215,270) (3,682) 273,506 273,506 (319,356) 2,293 2,293 (295) 723,350 723,350 342,207 18,203 (36,832) (18,629) 146,898 37,525 3,245 40,770 (54,050) 882,344 (200,338) 682,006 896,650 (1,030,494) 350,519 12,787 (1,030,494) (1,004,402) NET CASH USED BY NON -CAPITAL FINANCING ACTIVITES (1,030,494) (1,030,494) (641,096) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES : Retirement of fixed assets 325,539 325,539 (50,056) Residual equity transfer (85,000) NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES 325,539 325,539 (135,056) CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments 64,296 513 64,809 46,758 NET CASH PROVIDED BY INVESTING ACTIVITIES 64,296 513 64,809 46,758 NET INCREASE (DECREASE) IN CASH 241,685 (199,825) 41,860 167,256 CASH AND INVESTMENTS : Beginning of year End of year 924,904 867,405 1,792,309 1,625,053 $ 1,166,589 $ 667,580 $ 1,834,169 $ 1,792,309 See accompanying notes to general purpose financial statements. 13 City of Hermosa Beach Notes to General Purpose Financial Statements For the year ended June 30,1995 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity - The financial reporting entity consists of (a) the primary government, City of Hermosa Beach (the City), (b) organizations for which the primary government is financially accountable, and (c) other organizations for which the primary government is not accountable, but for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. Component units are legally separate organizations for which the elected officials of the primary government are financially accountable. In addition, component units can be other organizations for which the primary government's exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The following is a brief review of the component units included in the accompanying general purpose financial statements of the City. Downtown Business Area Enhancement District All parking lot revenues are deposited to the Downtown Fund in order to finance parking operations in the downtown area. Hermosa Beach Crossing Guard District This fund is used to account for the funds of the assessment district, which was created pursuant to Government Code 55530-70 for provision of crossing guards. Hermosa Beach Street Lighting District This fund is used to account for the Lighting Assessment District, which was created for street lighting purposes pursuant to Street and Highway Code 22500-22679. The above component units are included in the City's general purpose financial statements using the blended method since the governing body of these component units are substantially the same as the governing body of the City and these component units provided services entirely to the City. Detailed financial statements are available for the above component units from the City's Finance Department. 14 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 1. Summary of Significant Accounting Policies, Continued Description of Funds - The accounts of the City are organized and operated on the basis of funds and account groups, each of which is defined as a separate fiscal and accounting entity with a self -balancing set of accounts. These funds and account groups are established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitatibns. In accordance with the City's municipal code and budget, several different types of funds and account groups are used to record the City's financial transactions. For financial reporting purposes, the City's funds and account groups have been grouped and are presented in the accompanying general purpose financial statements as follows : Governmental Fund Types General Fund - The purpose of this fund is to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds - The purpose of these funds is to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Proprietary Fund Types Enterprise Funds - The purpose of these funds is to account for those operations that are financed and operated in a manner similar to private business or where the governing body has decided that the determination of revenues earned, costs incurred and net income is necessary for management accountability. Internal Service Fund - The purpose of this fund is to account for the financing of goods and services provided by one department to other departments of the City on a cost -reimbursement basis. Fiduciary Fund Type Agency Fund - The purpose of this fund is to account for assets which are held by the City as an agency for individuals, private organizations and other governmental units or other funds. This fund is custodial in nature and does not involve the measurement of results of operations. 15 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 1. Summary of Significant Accounting Policies, Continued Account Groups General Fixed Assets Account Group - The purpose of this account group is to maintain control and cost information on capital assets owned by the City, other than those accounted for in proprietary funds. General Long -Term Debt Account Group - The purpose of this account group is to account for the unmatured long-term obligations of the City, other than those accounted for in proprietary funds. Basis of Accounting - The accounting and reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for on a spending or "financial flow" measurement focus. Accordingly, only current assets and current liabilities generally are included on the balance sheets. Operating statements of governmental funds present increases (revenues and other financial sources) and decreases (expenditures and other financial uses) in net current assets. All Governmental and Fiduciary Funds Types are accounted for using the modified accrual basis of accounting wherein revenues are recognized in the accounting period in which they become measurable and available to pay liabilities of the current period. Revenues considered susceptible to accrual include property taxes collected generally within 60 days of year-end, charges for services, federal and state grants, sales taxes and interest. Expenditures are recognized in the accounting period in which the fund liability is incurred, if measurable, except for principal and interest on general long-term debt which is recognized when due. All Proprietary Fund Types are accounted for on a flow of economic resources measurement focus, meaning that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Reported fund equity (net total assets) is segregated into contributed capital and retained earnings components. Operating statements of the Proprietary Fund Types present increases (revenues) and decreases (expenses) in net total assets. Proprietary Fund Types are maintained on the accrual basis of accounting wherein revenues are recognized in the accounting period in which they are earned and expenses are recognized in the accounting period incurred. 16 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30,1995 1. Summary of Significant Accounting Policies, Continued Budgetary Principles - The City is required by its municipal code to adopt an annual budget on or before June 30 for the ensuing fiscal year. From the effective date of the budget, the amounts become the "annual appropriated budget." The City Council may amend the budget by motion during the fiscal year. The City Manager is authorized to transfer budgeted amounts within an activity, within any fund. However, any revisions that alter total expenditures of any fund must be approved by the City Council. Expenditures may not legally exceed appropriations at the fund level. Appropriations lapse at the end of the fiscal year. Supplemental appropriations, which increase appropriations, may be made during the fiscal year. Budget information is presented for the General and Special Revenue Funds and Proprietary Fund Types on a consistent basis with generally accepted accounting principles. Budgeted revenue and expenditure amounts represent the original budget modified for adjustments during the year. Encumbrances - Under encumbrance accounting, purchase orders, contracts and other commitments for expenditures are recorded to reserve that portion of the applicable appropriation. Encumbrance accounting is employed as an extension of formal budgetary accounting. Since encumbrances do not yet constitute expenditures or liabilities, encumbrances outstanding at year-end are reported as reservations of fund balances. Unexpended appropriations lapse at year-end. Cash and Investments - The City pools cash resources from all funds in order to facilitate the management of cash and achieve the goal of obtaining the highest yield with the greatest safety and least risk. The balance in the pooled cash account is available to meet current operating requirements. Cash in excess of current requirements is invested in various interest-bearing accounts and other investments for varying terms. Cash in the special revenue funds, including the Asset Seizure and Forfeiture Fund, is restricted to use for purposes stipulated by the fund. The Assets Seizure and Forfeiture Fund is used for law enforcement purposes and is intended to supplement, not replace or reduce, normal appropriations for the operations of the City's Police Department. 17 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 1. Summary of Significant Accounting Policies, Continued Investments are carried at cost, except for investments in the deferred compensation agency fund which are reported at market value. Unrealized losses on investments are not recorded when their market values decline below cost unless such declines are considered permanent. The City intends to either hold the investments until maturity or until market values equal or exceed cost. Interest earned on investments is allocated to all funds on the basis of monthly cash and investments balances. Cash equivalents are considered amounts in demand deposits and short-term investments with a maturity date within three months of the date acquired by the City and are presented as "Cash and Investments" in the accompanying general purpose financial statements. Inventory - Inventory, consisting of gasoline, is stated at cost on an average cost basis and is controlled by a perpetual inventory system and adjusted to reflect periodic physical counts. These inventories are recorded as expenditures when consumed. Property and Equipment - General fixed assets are not capitalized in the funds used to acquire or construct them. Instead, capital acquisition and construction are reflected as expenditures in governmental funds, and the related assets are reported in the General Fixed Assets Account Group. Fixed assets acquired or constructed for proprietary funds are capitalized in their respective individual funds. All purchased fixed assets are valued at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Public domain ("infrastructure") general fixed assets consisting of roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems are not capitalized, as these assets are immovable and of value only to the City. Depreciation of property and equipment is provided using the straight-line method over the following estimated useful lives : Building and structures 50 years Improvements 20 years Equipment, machinery and vehicles 7-10 years 18 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 1 1. Summary of Significant Accounting Policies, Continued Depreciation of all exhaustible property and equipment used by proprietary funds is 1 charged as an expense against their respective operations. No interest costs were capitalized during the fiscal year. The City has elected not to depreciate the assets in the General Fixed Assets Account Group. See Note 15 for further discussion. 1 Long -Term Liabilities - Liabilities for long-term debt are recognized as a liability of a governmental fund when due. For other long-term obligations, only the portion expected to be financed from expendable available financial resources is reported as a fund liability I of a governmental fund. The remaining portion of the obligation is reported in the General Long -Term Debt Account Group. Long-term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. 1 Fund Equity - Reservations of fund balances of governmental funds and retained earnings 1 of proprietary funds are created to either satisfy legal covenants, including state laws, that require a portion of the fund balance be segregated or identify the portion of the fund 1 balance not available for future expenditures. Compensated Absences - City employees have vested interests in varying levels of 1 vacation, sick leave and compensatory time based on their length of employment. It is the policy of the City to pay all accumulated vacation pay and a portion of sick pay when an I employee retires or terminates. The liabilities for compensated absences are recorded in the governmental fund types (current portion) and in the General Long -Term Debt Account Group (long-term portion). The liabilities for compensated absences of I proprietary funds are recorded in those funds when incurred. Property Taxes - Property taxes attach as an enforceable lien on property as of July 1 each year. Taxes are levied on March 1 and are payable in two installments : December 10 and April 10 of each year. The County of Los Angeles, California (the County) bills and collects the property taxes and remits them to the City according to a payment schedule established by the County. City property tax revenues are recognized when received in I cash except at year-end when they are accrued pursuant to the modified accrual basis of accounting. The City recognizes as revenues at June 30 available taxes or those collected within 60 days. ' 19 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 1. Summary of Significant Accounting Policies, Continued The County is permitted by State law to levy taxes at 1% of full market value (at time of purchase) and can increase the property tax rate no more then 2% per year. The City receives a share of this basic levy proportionate to what it received during the years 1976 to 1978. Interfund Transactions - Quasi -external transactions are accounted for as revenues, expenditures (governmental fund types) or expenses (proprietary fund types). Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund are recovered as a reduction in expenditures/ expenses in the user fund. All other interfund transactions are reported as operating transfers. Non-recurring or non -routine permanent transfers of equity are reported as residual equity transfers. "Totals (Memorandum Only)" Columns - Columns of the accompanying general purpose financial statements captioned "Total (memorandum only)" do not present consolidated financial information and are presented only to facilitate financial analysis. The data in these columns do not present financial position, results of operations, cash flows in conformity with generally accepted accounting principles. Interfund eliminations have not been made in the aggregation of this data. Reclassifications - Certain reclassifications have been made to prior year financial data in order conform to the current year presentation. 2. CASH AND INVESTMENTS The City pools its cash and investments of all funds with the City Treasurer for investing, except for certain restricted funds which are held and invested by independent outside custodians through contractual agreements. These restricted funds include cash held by trustee and deferred compensation plan deposits. 20 City of Hermosa Beach I Notes to General Purpose Financial Statements, Continued 1 For the year ended June 30,1995 2. Cash and Investments, Continued The investments made by the City Treasurer are limited to those allowable under State I statutes as incorporated into the City's Investment Policy that is more conservative than that allowed by State statute. The City's Investment Policy allows investing in U.S. Treasury obligations, obligations of state and local agencies, investment funds of state and local agencies, certificates of deposit, medium-term notes, and Banker's acceptances. Cash Deposits 1 At June 30, 1995, the carrying amount of the City's deposits was $683,377 and the I bank balances were $1,166,148. Of the bank balance, $757,606 was covered by federal depository insurance or by collateral held by the City's agent in the City's name, and $408,542 was covered by collateral held in a pledging bank's trust I department in the City's name. The California Government Code requires California financial institutions to secure 1 a City's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of the City's deposits. I Investments The City's investments at year-end are categorized below to give an indication of the level of credit risk assumed by the City. Category 1 - Insured or registered, or securities held by the City or its agent in the I City's name. Category 2 - Uninsured and unregistered, with securities held bythe counter ar 's I g Y � � P tY trust department or agent in the City's name. I Category 3 - Uninsured and unregistered securities held by the counterparty, or by its trust department or agent but not in the City's name. 1 Uncategorized - Certain cash deposits and investments are not subject to categorization under GASB Statement No. 3 and are identified as "uncategorized". 1 1 1 21 1 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 2. Cash and Investments, Continued At June 30, 1995, the City's pooled cash and investments, including restricted funds, classified by risk category consisted of the following : Carrying Market Category 1 Uncategorized Amount Value Cash Deposits: Demand Accounts $ 161,060 $ 161,060 $ 161,060 Investments: U.S. Treasury Notes $ 3,483,360 3,483,360 3,499,220 Los Angeles County Pooled Investment Fund 2,585,291 2,585,291 2,585,291 Local Agency Investment Fund 5,991,000 5,991,000 5,991,000 U.S. Government Notes 1,515,000 1,515,000 1,518,250 Corporate Notes 535,000 535,000 504,155 Total Cash and Investments Cash Held by Trustee $ 5,533,360 $ 8,737,351 $ 14,270,711 $ 14,258,976 $ 508,542 $ 508,542 $ 508,542 Investment for Deferred Compensation Plan $ 1,562,391 $ 1,562,391 $ 1,562,391 3. LEASE RECEIVABLES The City leases a portion of the Hermosa Beach Community Center to civic and cultural organizations. These leases are accounted for as operating leases by the City. The future minimum rental receivables under these noncancelable operating leases as follows : Years Ending June 30, 1996 1997 $250,095 18,984 $269,079 Lease income for fiscal year 1995 was $302,547, with $122,547 reflected in the General Fund and $180,000 in the Downtown Enhancement Fund, an Enterprise Fund. 22 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 4. PROPERTY AND EQUIPMENT Property and equipment of the Enterprise Funds (Parking and Downtown Enhancement Funds) at June 30, 1995, consisted of the following: Land $ 1,569,864 Buildings 37,845 Improved 91,473 Machinery and equipment 142,383 Vehicles 106,113 Less accumulated depreciation 1,947,678 (299,981) $ 1,647,697 Depreciation expense of the Proprietary Funds was $13,817 for the year ended June 30, 1995. Proposition "A" and Proposition "C" Transit Enterprise Funds had no fixed assets at June 30, 1995. Activity in the General Fixed Assets Account Group for the year ended June 30, 1995, was as follows : Balance as of July 1,1994 As Prior Period Previously Adjustment As Balance Reported (Note 15) Restated Additions Deletions June 30, 1995 Land $ 15,943,218 $ 15,943,218 $ 15,943,218 Buildings, structures and improvements 3,852,341 3,852,341 $ 26,369 3,878,710 Machinery and equipment 2,328,468 2,328,468 91,184 $ (19,236) 2,400,416 Vehicles 1,460,931 1,460,931 183,081 (129,423) 1,514,589 23,584,958 23,584,958 300,634 (148,659) 23,736,933 Less accumulated depreciation : Buildings, structures and improvements (1,832,322) $ 1,832,322 Machinery and equipment (1,366,154) 1,366,154 Vehicles (910,176) 910,176 (4,108,652) 4,108,652 Total $ 19,476,306 $ 4,108,652 $ 23,584,958 $ 300,634 $ (148,659) $ 23,736,933 23 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30,1995 4. Property and Equipment, Continued 1 As of July 1, 1994, the City changed its method of recording and disclosing accumulated depreciation for the General Fixed Asset Account Group. As a result of a computer system change, the City is no longer able to calculate and track depreciation on assets maintained in the General Fixed Assets Account Group. Accordingly, accumulated depreciation of $4,108,652 has been removed and is not presented in the accompanying general purpose 1 financial statements. 5. OBLIGATIONS UNDER CAPITAL LEASES & CERTIFICATES OF PARTICIPATION During fiscal year 1990, the City entered into an agreement with the Atchison, Topeka and 1 Santa Fe Railway Company for the purchase of 19.5 acres of railroad right-of-way property which bisects the City. The property is restricted for open space use. Parcel A (80% of the property) was purchased for $6 million; $4.6 million of the $6 million was financed through a pooled issue of Certificates of Participations (COPs). Payments on the COPs are made from proceeds of the voter -approved 4% Utility User Tax (UUT). The agreement stipulates an interest rate ranging from 6.20% to 7.40% and is scheduled to mature in 2009. The remaining 20%, Parcel B, will be purchased with accumulated UUT funds, if available, or with other City Special Revenue funds. 1 The annual debt service requirements for the COPs are as follows : ' Years Ending June 30, 1996 $ 613,825 1997 611,650 1998 612,187 1999 610,210 2000 610,480 Thereafter 1,223,963 ' 4,282,315 Less amounts representing interest (907,315) iPresent value of COPs obligation $ 3,375,000 ' In relation to the COPs, the City has a deposit of $508,542 held by a trustee which is a requirement of the COPs agreement and will act as the final payment on the certificates. r 1 24 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30,1995 6. GENERAL LONG TERM DEBT ACCOUNT GROUP Activity in the General Long -Term Debt Account Group for the year ended June 30, 1995, was as follows : Capital Lease Obligations to be Provided by Accrued COPs General Special Vacation (UUT Fund) Fund Revenue Total Balance - July 1, 1994 $ 831,518 $ 3,740,000 $ 24,395 $ 21,884 $ 4,617,797 Retirements (103,167) (365,000) (24,395) (21,884) (514,446) Balance - June 30,1995 $ 728,351 $ 3,375,000 $ - $ - $ 4,103,351 7. FUND EQUITY Fund Reserves and Designations Fund balances and retained earnings at June 30, 1995, have been reserved or designated for the following purposes : General Special Enterprise Internal Fund Revenue Funds Funds Service Fund Reserved for: Bike paths $ 39,071 Strand walkways 63,681 Downtown improvements $ 144,795 VPD land acquisition 105,000 Capital outlay 9,592 Parking facility 5,254 Designated for: Affordable housing $ 111,831 Contingencies 1,605,809 Lot swap proceeds 59,664 Disaster preparations 6,847 Sewer contingencies Unreserved, undesignated 102,752 264,641 100,000 1,784,151 100,000 10,022,394 2,481,669 $ (605,445) Total $ 1,784,151 $ 10,225,146 $ 2,746,310 $ (605,445) 25 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 7. Fund Equity, Continued Excess of expenditures over appropriations For the year ended June 30, 1995, expenditures exceeded budget in the Internal Service Fund, Insurance Fund, by $1,170,639 because of an increase in estimate of Incurred But Not Reported (IBNR) claims during the period. Deficit Retained Earnings The Insurance Fund has a deficit retained earnings balance of $(605,445) because of an increase in estimate of IBNR claims during the period. 8. CONTRIBUTED CAPITAL Contributed capital changed for the year ended June 30, 1995, by the following amounts : As of July 1,1994 As Prior Period Previously Adjustment As Reported (Note 15) Restated Additions Deletions June 30, 1995 Enterprise Fund Parking $ 34,843 $ (12,593) $ 22,250 $ 22,250 Internal Service Fund 474,165 (315,000) 159,165 159,165 Total $ 509,008 $ (327,593) $ 181,415 $ - $ - $ 181,415 9. RISK MANAGEMENT The City maintains an internal service fund to account for the City's general liability and workers' compensation claims, automobile, property, unemployment, and Medicare insurance. The City is self-insured for individual workers' compensation claims up to $300,000 and for each general liability claims up to $250,000. The City is insured above the self-insured retention for general liability insurance coverage, up to a maximum of $10,000,000 per occurrence, as a member of the Independent Cities Risk Management Authority (ICRMA). Settled claims have not exceeded this coverage in any of the past four years. 26 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30,1995 9. Risk Management, Continued ICRMA is a joint exercise of powers authority organized and operating pursuant to the California Government Code. ICRMA was formed in 1980 pursuant to joint exercise of power agreements for insurance and risk management purposes, which, as amended, enable ICRMA to provide programs of risk sharing, insurance and risk management services in connection with liability, property, and workers' compensation claims and to assist members in establishing financial reserves through the sale of Certificates of Participation. In January 1987, Certificates of Participation in an aggregate principal amount of $30,210,000 were sold by ICRMA to fund the joint self-insurance programs. Under the coverage agreement, member cities are assessed annual premiums based on an actuarially determined amount. Principal and interest due with respect to the certificates will be repaid from the premiums assessed. The participation percentage that the City has in ICRMA is as follows : 2.89% for losses occurring July 1, 1994 to July 1, 1995 2.99% for losses occurring July 1, 1993 to July 1, 1994 3.64% for losses occurring July 1, 1992 to July 1, 1993 4.53% for losses occurring July 1, 1991 to July 1, 1992 3.71 % for losses occurring July 1, 1990 to July 1, 1991 3.95% for losses occurring prior to that date The City's payments to ICRMA in the amount of $209,261 for the fiscal year 1994-1995 are in accordance with formulas established by ICRMA. The City is liable for possible subsequent assessments and withdrawal costs under terms of the membership agreement. The City has entered into contracts with service agents who supervise and administer the City's general liability and workers' compensation insurance program. Claim loss estimates are determined by the service agent based on the nature of an individual claim. The loss estimates includes amounts for future compensation, medical, legal and administrative fees. The City also includes in loss estimates claims Incurred But Not Reported using an IBNR factor which is developed utilizing historical claims data. Reimbursement requests are submitted to the City on a monthly basis as claims are paid. 27 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 12. PUBLIC EMPLOYEE RETIREMENT SYSTEM Plan Description The City contributes to the California Public Employees' Retirement System (PERS), an agent multiple -employer public employee retirement system that acts as a common investment and administrative agent for participating public entities within the State of California. The City's payroll for employees covered by the PERS for the year ended June 30, 1995, was $6,047,849 compared with a total payroll of $8,442,158. All full-time City employees are eligible to participate in the PERS. Benefits vest after five years of service. Public safety and other employees who retire at or after age 50 and 60, respectively, with five years of credited service, are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 2% of their average salary during their last year of employment for each year of credited service. PERS also provides death and disability benefits. These benefits provisions and all other requirements are established by contract with PERS. City employees are required to contribute to the PERS on the basis of 9% of PERS reportable salary for public safety employees and 7% for all other employees; however, the City, on behalf of the employees, makes this contribution. The City is required to contribute the remaining amounts to fund PERS, using the actuarial basis recommended by the PERS actuaries and actuarial consultants and adopted by the Board of Administration, with the contribution rate at June 30, 1995, for police safety employees at 13.228%, fire safety employees at 12.279% and other employees at 6.356%. These benefit provisions and contributed obligations are established under the contract with PERS. Membership date on number of total participants in the Plan is currently not available. Funding Status and Progress The amount shown below as the "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases and step -rate benefits, estimated to be payable in the future as a result of employee service to date. The measure is intended to help users assess the funding status of PERS on a going -concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among employers. The measure is the actuarial present value of credited projected benefits and is independent of the funding methods used to determine contributions to the PERS. 30 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 12. Public Employee Retirement System, Continued The pension benefit obligation was computed as part of an actuarial valuation performed as of June 30, 1994 (date of most recent actuarial valuation). Significant actuarial assumptions used in the valuation include (a) a compounded annual rate of return on the investment of present and future assets of 8.50%, (b) projected compounded annual salary increases of 4.50%, attributable to inflation and (c) across the board real salary increases of 0.00%. The total unfunded pension benefit obligation applicable to the City's employees was $372,742 at June 30, 1994 and is as follows: Pension benefit obligation: Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits Current employees: Accumulated employee contributions including allocated investment earnings Employer -financed vested Employer -financed non -vested $ 14,704,992 6,843,967 6,716,659 163,297 Total pension benefit obligation 28,428,915 Net assets available for benefits, at cost (market value = $31,508,409) 28,056,173 Unfunded pension benefit obligation $ (372,742) Changes in actuarial methods and assumptions $ (730,339) Actuarially Determined Contribution Requirements and Contributions Made PERS uses the Entry Age Normal Actuarial Cost Method, which is a projected benefit cost method that takes into account those benefits that are expected to be earned in the future as well as those already accrued. Under this method the normal cost for an employee is the level amount which would fund the projected benefit if it were paid annually from the date of employment until retirement. PERS uses a modification of the Entry Age Cost Method 31 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30,1995 12. Public Employee Retirement System, Continued in which the employer's total normal cost is expressed as a level percentage of payroll. PERS also uses the level percentage of payroll method to amortize any unfunded actuarial liabilities over a period which expires in the year 2011. The significant actuarial assumptions used to compute the actuarially determined contributions used to compute the actuarially determined contribution requirement are the same as those used to compute the pension benefit obligation, as previously described. The total employer contribution to PERS for the fiscal year ended June 30, 1995, amounted to $588,717, which was entirely paid by the City. The contribution was made in accordance with the actuarially determined requirements computed through an actuarial valuation performed as of July 1, 1994. The contribution consisted of $568,578 for normal cost (9.401 % of current covered payroll) and $20,139 for amortization of the unfunded actuarial accrued liability (0.333% of current covered payroll). Trend Information Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. Ten-year trend information is available with fiscal year 1987-88 and, therefore, eight year historical trend information is presented as follows : Unfunded Contribution Net Assets Pension Available for Pension Annual Unfunded as a % of Available for Benefit Benefits as a Benefit Covered PBO as a % Employer Annual Year Benefits (1) Obligation % of PBO Obligation Payroll of Payroll Contribution (2) Covered Payroll 1994-95 $ 28,056,173 $ 28,428,915 98.69% $ 372,742 $ 6,047,849 6.16% $ 588,717 (3) 9.73% 1993-94 26,378,630 26,467,174 99.67% 88,544 6,015,864 1.47% 727,844 (3) 12.10% 1992-93 23,775,722 25,965,631 91.57% 2,189,909 6,589,133 33.24% 752,487 (3) 11.42% 1991-92 21,496,517 23,422,116 91.78% 1,925,599 6,523,609 29.52% 793,147 12.16% 1990-91 19,715,715 21,596,014 91.29% 1,880,299 6,226,990 30.20% 698,860 11.22% 1989-90 17,590,626 19,287,551 91.20% 1,696,925 5,756,456 29.48% 683,262 11.87% 1988-89 5,287,585 17,562,971 87.04% 2,275,386 5,069,070 44.89% 607,200 (3) 11.98% 1987-88 3,483,690 6,165,521 83.41% 2,681,831 4,575,684 58.61% 660,347 14.43% (1) At cost. (2) Contributions were made m accordance with actuarially determined requirements. (3) Employer rates decreased overall, therefore contributions were less than the previous year even though covered payroll increased. 32 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 12. Public Employee Retirement System, Continued Other Post -Employment Benefits In addition to the pension benefits described above, the City provides post -employment health care benefits, in accordance with negotiated Memoranda of Understanding, for employees represented by the Management Association and General, Supervisory or Administrative Bargaining Units represented by the California Teamsters Public, Professional and Medical Employees' Union. Eligible employees are service retirees, age 55 or over, with a minimum of ten years continuous service with the City. An amount of (1) $60 (or cost of policy, whichever is less) is provided for a minimum of ten years continuous service with the City, or (2) $80 (or cost of policy, whichever is less) is provided for a minimum of twenty years continuous service with the City, payable directly to the medical insurance provider. Estimated benefits payable are budgeted each fiscal year. For fiscal year 1994-1995, 6 retirees received benefits at a total cost of $3,600. 13. SEGMENT INFORMATION FOR ENTERPRISE FUNDS The City maintains four Enterprise Funds which provide parking and transit services. Segment information for the year ended June 30, 1995, is as follows : Downtown Prop "A" Prop "C" Total Enhancement Parking Transit Transit Enterprise Fund Fund Fund Fund Fund Operating revenue $ 215,452 $ 1,824,263 $ 188,417 $ 189,609 $ 2,417,741 Depreciation 56 13,761 13,817 Operating income (loss) 75,310 %7,954 (15,118) (105) 1,028,041 Non-operating revenues : Interest earned on investments 32,743 11,776 9,443 10,334 64,296 Transfers : Operating transfers out (5,377) (1,025,117) (1,030,494) Net income (loss) 102,676 (45,387) (5,675) 10,229 61,843 Current contributed capital 22,250 22,250 Property and equipment : Retirements 334,313 (8,774) 325,539 Net working capital 873,015 37,096 48,028 162,724 1,120,863 Total assets 1,157,725 1,503,180 229,211 198,876 3,088,992 Total equity 1,155,176 1,402,632 48,028 162,724 2,768,560 33 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 14. COMMITMENTS AND CONTINGENCIES Commitments - In 1983, the Parking Authority issued $6,400,000 of 1983 Series Floating Rate Monthly Demand Certificates of Participation. The proceeds of the Certificates of Participation (COPs) were used for payment and/or reimbursement of costs incurred by a private partnership for construction of the parking facilities ("Project"). Concurrently with the issuance of the COPs, the Parking Authority purchased the Project under an Installment Purchase Agreement (IPA) and simultaneously resold it to the partnership under an Installment Sales Agreement (ISA). No gain or loss was recognized on the sale and repurchase. The COPs represent proportionate interests in the ISA, are collateralized by a deed of trust on the Project, and are an obligation of the partnership. The COPs and associated transactions are not reflected in the accompanying general purpose financial statements as neither the faith and credit, nor the taxing authority of the Parking Authority or the City are pledged or obligated in any manner to repay the COPs. Contingencies - The City is a defendant in a number of lawsuits which have arisen in the normal course of business. While substantial damages are alleged in some of these actions, their outcome cannot be predicted with certainty. In the opinion of the City Attorney, these actions when finally adjudicated will not have material adverse effect on the financial position of the City. 15. RESTATEMENT OF PRIOR PERIOD BALANCES As of July 1, 1994, certain accounting corrections were recorded in the Internal Service Fund (Insurance Fund) and an Enterprise Fund (Parking Fund) and a change in accounting principle was recorded in the General Fixed Asset Account Group. Accordingly, the accompanying general purpose financial statements have been restated. The Insurance Fund restatement corrected the accounting treatment of funds remitted to the Insurance Fund by the Governmental Fund Types for insurance coverage which were erroneously accounted for as contributed capital. Accordingly, as of July 1, 1994, contributed capital was decreased and retained earnings increased by $315,000 in the accompanying general purpose financial statements. The Parking Fund restatement corrected the accounting treatment of certain funds recorded erroneously as contributed capital. Accordingly, as of July 1, 1994, contributed capital was decreased and retained earnings increased by $12,593 in the accompanying general purpose financial statements. 34 City of Hermosa Beach Notes to General Purpose Financial Statements, Continued For the year ended June 30, 1995 15. Restatement of Prior Period Balances, Continued This restatement also reflects a change in accounting principle concerning recording and disclosing accumulated depreciation for the General Fixed Assets Account Group. As a result of a computer system change, the City is no longer able to calculate and track depreciation on assets maintained in the General Fixed Assets Account Group. Accordingly, as of July 1, 1994, accumulated depreciation of $4,108,652 has been removed and is not presented in the accompanying general purpose financial statements. A summary of the effects of the above restatements are as follows : Reported Adjustments Restated Internal Service Fund (Insurance Fund) : Correct previously recorded error as follows : Contributed capital $ 474,165 $ (315,000) $ 159,165 Retained earnings $ 244,914 $ 315,000 $ 559,914 Enterprise Fund (Parking Fund) : Correct previously recorded error as follows : Contributed capital $ 34,843 $ (12,593) $ 22,250 Retained earnings $ 1,413,176 $ 12,593 $ 1,425,769 General Fixed Assets Account Group : Change in accounting principle as follows : Accumulated depreciation $ (4,108,652) $ 4,108,652 $ 16. SUBSEQUENT EVENT On September 13, 1995, the City entered into an agreement to cause the advance refunding and defeasance of the portion of Certificates of Participation representing lease payments to be made by the City. On October 4, 1995, the City deposited approximately $3,100,000, including cash held by the trustee of $500,000, to defease $5,000,000 of Certificates of Participation issued on September 1, 1989, to purchase 19.5 acres of railroad right-of-way property. Funds were provided by a voter -approved 4% Utility User Tax and $2,400,000 in County of Los Angeles Proposition A Funds enacted by voters for the purpose of improving parks and recreational facilities. See Note 5 for further discussion. 35 Combining, Individual Fund, & Account Group Statements SIM 10111 I 611111 111111 M E UN MN IIIIII IIIIII UM M Ell GENERAL FUND The General Fund accounts for all revenues and expenditures used to finance the traditional services associated with a municipal government which are not accounted for in the other funds. In Hermosa Beach, these services include general government safety, community development, culture and recreation, public works, and sanitation. 36 City of Hermosa Beach Comparative Balance Sheets - General Fund As of June 30, 1995 and 1994 ASSETS Cash and investments Interest receivable on investments Other receivables Property taxes receivable Other assets 1995 1994 $ 2,323,515 $ 1,940,627 41,381 22,319 491,327 544,331 645,386 658,265 6,646 4,903 TOTAL ASSETS $ 3,508,255 $ 3,170,445 LIABILITIES AND FUND EQUITY LIABILITIES : Accounts payable $ 722,519 $ 421,725 Accrued wages and compensated absences 665,769 287,846 Refundable deposits 190,430 223,921 Deferred revenue 645,386 658,266 TOTAL LIABILITIES FUND EQUITY : Fund balances TOTAL FUND EQUITY 1,724,104 1,591,758 1,784,151 1,578,687 1,784,151 1,578,687 TOTAL LIABILITIES AND FUND EQUITY $ 3,508,255 $ 3,170,445 37 City of Hermosa Beach Comparative Statements of Revenues, Expenditures and Changes in Fund Balances - General Fund For the years ended June 30,1995 and 1994 REVENUES: Property taxes Other taxes Licenses and permits Fines and forfeitures Use of money and property Intergovernmental Charges for services Miscellaneous Interest earned on investments TOTAL REVENUES EXPENDITURES : Current : Legislative and legal General government Public safety Community development Culture and recreation Public works Capital outlay Debt service : Principal Interest TOTAL EXPENDITURES Excess of revenues over (under) expenditures Other financing sources (uses) : Operating transfers in Operating transfers out Total other financing sources Excess of revenues and other financing sources over expenditures and other financing (uses) Residual equity transfer FUND BALANCES : Beginning of year 1995 $ 3,038,421 2,944,274 139,758 100,668 375,670 726,262 455,935 109,452 111,819 8,002,259 550,721 912,615 6,091,543 437,203 731,466 1,293,955 67,002 10,084,505 (2,082,246) 2,287,710 2,287,710 205,464 1994 $ 3,027,168 2,891,493 124,078 82,504 368,786 850,423 388,777 31,648 120,023 7,884,900 532,663 2,594,766 4,797,606 470,072 685,853 1,132,494 26,954 60,700 7,433 10,308,541 (2,423,641) 2,040,862 (14,320) 2,026,542 (397,099) 85,000 1,578,687 1,890,786 End of year $ 1,784,151 $ 1,578,687 38 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from the specific taxes or other earmarked revenue sources. They are usually required by statute, charter provision, local ordinance, of Federal grant regulation to record particular operating or capital functions of the City. Special Revenue Funds of the City of Hermosa Beach are outlined below : Lighting Fund - This fund is used to account for the Lighting Assessment District, which was created for street lighting purposes pursuant to Street and Highway Code 22500-22679. State Gas Tax Fund - This fund is used to account for the City's share of state gasoline tax, which is restricted for use on public streets. Restricted Transportation Development Act funds from Los Angeles County Transportation Commission for the Strand Walkway Project and Bicycle Path Project are also accounted for in this fund. County Gas Tax Fund - This fund is used to account for County Aid to Cities funds for use on eligible streets of general countywide interest. Prop A Open Space - Funds generated by passage of the L.A. County Safe Neighborhood Parks Bond Act by county voters for the purpose of improving parks and recreational facilities. Park Recreation Facility Tax Fund - This fund is used to account for revenue from subdivision fees and park or recreation facility tax fees on new dwellings. Generally, the funds are to be used for acquisition, improvements and expansion of park or recreational facilities. Utility Users Tax Railroad Right of Way Fund - This fund is used to account for 4% of the 10% utility users tax which is pledged for lease payments relating to certificates of participation for the purchase of open space enforcement. 6% UUT Fund - This fund is used to account for 6% of the 10% utility users tax which is used for sewer maintenance/construction, foot patrol and code enforcement. Air Quality Improvement Fund - This fund is used to account for funds distributed by the South Coast Air Quality Management District. The revenues are restricted to programs which promote reduction in air pollution from motor vehicles. 39 Asset Forfeiture Fund - This fund is used to account for property seized as a result of illegal activity and forfeited to the Police Department. Funds must be used for law enforcement purposes to supplement, not replace or decrease, existing appropriations. Budgeted amounts are currently funding narcotics enforcement activities. Fire Protection Fund - This fund is used to account for fire flow fees which are used to upgrade and enhance the fire flow capabilities of the fire protection system. Grant Fund - This fund is used to account for State and Federal grants for specific projects. Crossing Guard Fund - The fund is used to account for the funds of the assessment district, which was created pursuant to Government Code 55530-70 for provision of crossing guards. Sewer Fund - This fund is used to account for funds derived from a portion of the 6% utility user tax and miscellaneous services charges. Funds are spent on the Sewer/Storm Drain and capital sewer projects. 40 City of Hermosa Beach Combining Balance Sheet - All Special Revenue Funds As of June 30, 1995 Prop A Parks and Utility User Lighting State County Open Recreation Tax Railroad District Gas Tax Gas Tax Space Facilities Right/ Way ASSETS Cash and investments $ 924,792 $ 215,445 $ 9,502 $ 664,264 $ 74,838 $ 2,760,953 Cash held by trustee 508,542 Reimbursable grants receivable 106,611 Interest receivable on investments 16,889 3,966 173 18,722 Other receivables 26,415 Property tax receivable 14,860 Deposits 12,947 TOTAL ASSETS LIABILITIES AND FUND EQUITY $ 982,956 $ 219,411 $ 9,675 $ 789,597 $ 74,838 $ 3,282,442 LIABILITIES : Accounts payable $ 19,116 $ 864 $ 48,657 $ 1,401 Accrued liabilities $ 508,542 Accrued wages and compensated absences 9,540 1 Deferred revenue 14,860 TOTAL LIABILITIES 43,516 865 48,657 1,401 508,542 FUND EQUITY : Fund balances 939,440 218,546 $ 9,675 740,940 73,437 2,773,900 TOTAL FUND EQUITY 939,440 218,546 9,675 740,940 73,437 2,773,900 TOTAL LIABILITIES AND FUND EQUITY $ 982,956 $ 219,411 $ 9,675 $ 789,597 $ 74,838 $ 3,282,442 41 Air Crossing Utility Quality Guard User Tax Grants Improvement District Sewer Asset Seizure and Fire Forfeiture Protection Total $ 497,543 $ 154,170 $ 30,128 $ 8,641 $ 3,997,099 $ 287,725 $ 487,970 $ 10,113,070 508,542 106,611 8,858 549 157 68,481 5,243 8,892 131,930 5,535 1,011 6,599 39,560 6,685 21,545 12,947 $ 506,401 $ 154,170 $ 36,212 $ 16,494 $ 4,072,179 $ 292,968 $ 496,862 $ 10,934,205 $ 48,176 $ 3,479 $ 121,693 508,542 $ 131 $ (5) $ 3,693 20,194 23,725 57,279 6,685 21,545 131 (5) 10,378 68,370 27,204 709,059 $ 506,401 154,039 36,217 6,116 4,003,809 265,764 $ 496,862 10,225,146 506,401 154,039 36,217 6,116 4,003,809 265,764 496,862 10,225,146 $ 506,401 $ 154,170 $ 36,212 $ 16,494 $ 4,072,179 $ 292,968 $ 496,862 $ 10,934,205 42 City of Hermosa Beach Combining Statement of Revenues, Expenditures and Changes in Fund Balances - All Special Revenue Funds For the year ended June 30,1995 Prop A Parks and Utility User Lighting State County Open Recreation Tax Railroad District Gas Tax Gas Tax Space Facilities Right/ Way REVENUES: Property taxes $ 173,762 Other taxes 11,061 $ 3,500 $ 965,968 Fines and forfeitures Intergovernmental $ 338,853 $ 956,413 Charges for services Miscellaneous 21,396 Interest earned on investments 66,838 19,550 $ 581 40,639 7,911 85,604 TOTAL REVENUES 251,661 358,403 581 997,052 32,807 1,051,572 EXPENDITURES : Current : Public safety Public works 406,785 67 1 21 31 2,045 Capital outlay 59,820 154,196 256,091 155,028 Debt service : Principal 285,276 Interest 248,935 TOTAL EXPENDITURES Excess of revenues over (under) expenditures 466,605 154,263 1 256,112 155,059 536,256 (214,944) 204,140 580 740,940 (122,252) 515,316 Other financing sources (uses) : Operating transfers in Operating transfers out (159,300) (434,391) Total other financing sources (uses) (159,300) (434,391) Excess of revenues and other financing sources over (under) expenditures and other financing (uses) (374,244) (230,251) 580 740,940 (122,252) 515,316 FUND BALANCES : Beginning of year 1,313,684 448,797 9,095 195,689 2,258,584 End of year $ 939,440 $ 218,546 $ 9,675 $ 740,940 $ 73,437 $ 2,773,900 43 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Air Crossing Utility Quality Guard User Tax Grants Improvement District Sewer Asset Seizure and Fire Forfeiture Protection Total $ 52,117 $ 225,879 $ 1,448,953 2,940 2,432,422 $ 16,716 16,716 $ 25,844 $ 14,739 1,335,849 11,470 11,470 7,500 $ 18,171 47,067 31,048 1,601 1,040 238,805 22,418 29,301 545,336 1,480,001 27,445 56,097 272,514 39,134 47,472 4,614,739 78,579 212,139 71 290,789 79 22,479 294,643 726,151 40,587 $ 250 436,075 22,434 1,124,481 285,276 248,935 40,666 250 22,479 78,579 730,718 234,573 71 2,675,632 1,439,335 (250) 4,966 (22,482) (458,204) (195,439) 47,401 1,939,107 (1,448,083) (1,448,083) 800,000 800,000 (7,201) (8,241) (2,057,216) (7,201) 800,000 (8,241) - (1,257,216) (8,748) (250) 4,966 (29,683) 341,796 (203,680) 47,401 681,891 515,149 154,289 31,251 35,799 3,662,013 469,444 449,461 9,543,255 $ 506,401 $ 154,039 $ 36,217 $ 6,116 $ 4,003,809 $ 265,764 $ 496,862 $ 10,225,146 44 City of Hermosa Beach Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Special Revenue Funds, Continued For the year ended June 30,1995 REVENUES: Property taxes Other taxes Fines and forfeitures Intergovernmental Charges for services Miscellaneous Interest earned on investments TOTAL REVENUES Lighting District State Gas Tax Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable $ 169,658 $ 173,762 $ 4,104 11,876 11,061 (815) $ 332,587 $ 338,853 $ 6,266 68,912 66,838 (2,074) 23,617 19,550 (4,067) 250,446 251,661 1,215 356,204 358,403 2,199 EXPENDITURES : Current : Public safety Public works 414,351 406,785 7,566 1,167 67 1,100 Capital outlay 137,364 59,820 77,544 224,225 154,196 70,029 Debt service : Principal Interest TOTAL EXPENDITURES Excess of revenues over (under) expenditures 551,715 466,605 85,110 225,392 154,263 71,129 (301,269) (214,944) 86,325 130,812 204,140 73,328 Other financing sources (uses) : Operating transfers in Operating transfers out (159,300) (159,300) (434,391) (434,391) Total other financing sources (uses) (159,300) (159,300) Excess of revenues and other financing sources over (under) expenditures and other financing (uses) (434,391) (434,391) $ (460,569) (374,244) $ 86,325 $ (303,579) (230,251) $ 73,328 FUND BALANCES : Beginning of year 1,313,684 448,797 End of year $ 939,440 $ 218,546 45 County Gas Tax Prop A Open Space Parks and Recreation Facilities Variance Variance Variance Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 89,299 $ - $ (89,299) $ 929,729 $ 956,413 $ 26,684 $ $ 3,500 $ 3,500 21,396 21,396 509 581 72 6,674 40,639 33,965 10,000 7,911 (2,089) 89,808 581 (89,227) 936,403 997,052 60,649 10,000 32,807 22,807 10 1 9 - 21 (21) 351 31 320 89,299 89,299 461,229 256,091 205,138 217,390 155,028 62,362 89,309 1 89,308 461,229 256,112 205,117 217,741 155,059 62,682 499 580 81 475,174 740,940 265,766 (207,741) (122,252) 85,489 $ 499 580 $ 81 $ 475,174 740,940 $ 265,766 $ (207,741) (122,252) $ 85,489 9,095 195,689 $ 9,675 $ 740,940 $ 73,437 46 City of Hermosa Beach Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Special Revenue Funds, Continued For the year ended June 30,1995 REVENUES: Property taxes Other taxes Fines and forfeitures Intergovernmental Charges for services Miscellaneous Interest earned on investments TOTAL REVENUES Utility User Tax Railroad Right/ Way Utility User Tax Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 955,418 $ 965,968 $ 10,550 $ 1,433,127 $ 1,448,953 $ 15,826 56,160 85,604 29,444 28,398 31,048 2,650 1,011,578 1,051,572 39,994 1,461,525 1,480,001 18,476 EXPENDITURES : Current : Public Safety Public Works 2,200 2,045 155 446 79 367 Capital outlay 40,587 40,587 - Debt service : Principal 613,935 285,276 328,659 Interest 248,935 (248,935) TOTAL EXPENDITURES Excess of revenues over (under) expenditures Other financing sources (uses) : Operating transfers in Operating transfers out Total other financing sources (uses) 616,135 536,256 79,879 41,033 40,666 367 395,443 515,316 119,873 1,420,492 1,439,335 18,843 (1,448,083) (1,448,083) (1,448,083) (1,448,083) Excess of revenues and other financing sources over (under) expenditures and other financing (uses) $ 395,443 515,316 $ 119,873 $ (27,591) (8,748) $ 18,843 FUND BALANCES : Beginning of year 2,258,584 515,149 End of year $ 2,773,900 $ 506,401 47 Grants Air Quality Improvement Crossing Guard District Variance Variance Variance Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 872,951 872,951 $ (872,951) $ 26,348 $ 25,844 $ (504) $ 50,877 $ 52,117 $ 1,240 3,829 2,940 (889) 1,531 1,601 70 1,563 1,040 (523) (872,951) 27,879 27,445 (434) 56,269 56,097 (172) 587,215 $ 250 586,965 24,568 22,479 2,089 86,426 78,579 7,847 587,215 250 586,965 24,568 22,479 2,089 86,426 78,579 7,847 285,736 (250) (285,986) 3,311 4,966 1,655 (30,157) (22,482) 7,675 (7,201) (7,201) (7,201) (7,201) $ 285,736 (250) $ (285,986) $ 3,311 4,966 $ 1,655 $ (37,358) (29,683) $ 7,675 154,289 31,251 35,799 $ 154,039 $ 36,217 $ 6,116 48 City of Hermosa Beach Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Special Revenue Funds, Continued For the year ended June 30,1995 Sewer Asset Seizure and Forfeiture Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) REVENUES: Property taxes Other taxes Fines and forfeitures $ 75,000 $ 16,716 $ (58,284) Intergovernmental $ 10,000 $ 14,739 $ 4,739 Charges for services 19,426 11,470 (7,956) Miscellaneous - 7,500 7,500 Interest earned on investments 209,505 238,805 29,300 25,197 22,418 (2,779) TOTAL REVENUES 238,931 272,514 33,583 100,197 39,134 (61,063) EXPENDITURES : Current: Public Safety 253,000 212,139 40,861 Public Works 293,331 294,643 (1,312) Capital outlay 4,073,283 436,075 3,637,208 28,006 22,434 5,572 Debt service : Principal Interest TOTAL EXPENDITURES Excess of revenues over (under) expenditures 4,366,614 730,718 3,635,896 281,006 234,573 46,433 (4,127,683) (458,204) 3,669,479 (180,809) (195,439) (14,630) Other financing sources (uses) : Operating transfers in 800,000 800,000 Operating transfers out (8,241) (8,241) Total other financing sources (uses) 800,000 800,000 (8,241) (8,241) Excess of revenues and other financing sources over (under) expenditures and other financing (uses) $ (3,327,683) 341,796 $ 3,669,479 $ (189,050) (203,680) $ (14,630) FUND BALANCES : Beginning of year 3,662,013 469,444 End of year $ 4,003,809 $ 265,764 49 Fire Protection Totals Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 220,535 $ 225,879 $ 5,344 2,404,250 2,432,422 28,172 75,000 16,716 (58,284) 2,260,914 1,335,849 (925,065) 1 19,426 11,470 (7,956) $ 10,000 $ 18,171 $ 8,171 10,000 47,067 37,067 25,287 29,301 4,014 457,353 545,336 87,983 35,287 47,472 12,185 5,447,478 4,614,739 (832,739) 100,603 71 100,532 440,029 290,789 149,240 736,424 726,151 10,273 5,858,598 1,124,481 4,734,117 613,935 285,276 328,659 248,935 (248,935) 100,603 71 100,532 7,648,986 2,675,632 4,973,354 (65,316) 47,401 112,717 (2,201,508) 1,939,107 4,140,615 800,000 800,000 (2,057,216) (2,057,216) (1,257,216) (1,257,216) $ (65,316) 47,401 $ 112,717 $ (3,458,724) 681,891 $ 4,140,615 449,461 9,543,255 $ 496,862 $ 10,225,146 50 INTENTIONALLY BLANK ENTERPRISE FUNDS Enterprise Funds are established to account for operations that are financed and operated in a manner similar to private business enterprises and where periodic determinations of net income is desired. Expenses, including depreciation, of providing goods or services to the general public are recovered primarily through user charges. Enterprise funds of the City of Hermosa Beach include the following : Downtown Enhancement Fund - All parking lot revenues are deposited to the Downtown Enhancement Fund in order to finance parking operations in the downtown area. Parking Fund - All meter, fine and parking permit revenues are deposited to the Parking Fund in order to finance parking operations and capital improvements. Proposition "A" Transit Fund - Transit revenue consists primarily of Proposition A fund (the 1/2 cent sales tax for Los Angeles County transportation purposes). The City currently operates a Dial -a -Ride program, a commuter bus and subsidizes bus passes for senior citizens and students. Proposition "C" Transit Fund - The Proposition C Fund is a new fund which was added during 1992 to account for funds allocated from the voter -approved 1/2 cent sales tax. Funds must be used for transit purposes. 52 City of Hermosa Beach Combining Balance Sheet - All Enterprise Funds As of June 30, 1995 (With comparative totals for June 30, 1994) ASSETS CURRENT ASSETS: Cash and investments Interest receivable on investments Other receivables TOTAL CURRENT ASSETS Property and equipment, net of accumulated depreciation Totals Downtown Prop A Prop C Enhancement Parking Transit Transit 1995 1994 $ 665,002 $ 121,935 $ 210,043 $ 169,567 $ 1,166,547 $ 924,904 11,810 2,882 3,802 3,090 21,584 11,594 198,752 12,827 15,366 26,219 253,164 47,912 875,564 137,644 229,211 198,876 1,441,295 984,410 282,161 1,365,536 1,647,697 1,987,053 TOTAL ASSETS $ 1,157,725 $ 1,503,180 $ 229,211 $ 198,876 $ 3,088,992 $ 2,971,463 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES : Accounts payable $ 361 $ 36,708 $ 180,925 $ 34,915 $ 252,909 $ 234,749 Accrued wages and compensated absences 2,188 63,840 258 1,237 67,523 29,997 TOTAL CURRENT LIABILITIES 2,549 100,548 181,183 36,152 320,432 264,746 FUND EQUITY : Contributed capital 22,250 22,250 34,843 Retained earnings 1,155,176 1,380,382 48,028 162,724 2,746,310 2,671,874 TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUTTY 1,155,176 1,402,632 48,028 162,724 2,768,560 2,706,717 $ 1,157,725 $ 1,503,180 $ 229,211 $ 198,876 $ 3,088,992 $ 2,971,463 53 City of Hermosa Beach Combining Statement of Revenues, Expenses, and Changes in Retained Earnings - All Enterprise Funds For the year ended June 30, 1995 (With comparative totals for the year ended June 30, 1994) Totals Downtown Prop A Prop C Enhancement Parking Transit Transit 1995 1994 OPERATING REVENUES : Other taxes $ 185,354 $ 178,469 $ 363,823 Fines and forfeitures $ 917,943 917,943 $ 933,637 Use of money and property $ 197,920 2,800 - 200,720 202,125 Charges for services 901,286 2,561 11,140 914,987 915,495 Miscellaneous 17,532 2,234 502 20,268 2,865 TOTAL OPERATING REVENUES 215,452 1,824,263 188,417 189,609 2,417,741 2,054,122 OPERATING EXPENSES : Salaries and wages 26,287 724,208 5,489 23,960 779,944 638,290 Contractor services 96,539 3,293 198,046 165,641 463,519 501,226 Supplies 17,260 115,047 113 132,420 57,113 Other 83,330 Depreciation 56 13,761 13,817 9,388 TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) 140,142 856,309 203,535 189,714 1,389,700 1,289,347 75,310 967,954 (15,118) (105) 1,028,041 764,775 NON-OPERATING REVENUES : Local assistance 350,519 Interest earned on investments 32,743 11,776 9,443 10,334 64,296 46,221 TOTAL NON-OPERATING REVENUES INCOME (LOSS) BEFORE OPERATING TRANSFERS Operating transfers in Operating transfers out NET INCOME (LOSS) 32,743 11,776 9,443 10,334 64,296 396,740 108,053 979,730 (5,675) 10,229 1,092,337 1,161,515 12,052 (5,377) (1,025,117) (1,030,494) (1,004,402) 102,676 (45,387) (5,675) 10,229 61,843 169,165 RETAINED EARNINGS : Beginning of year : As previously reported 1,052,500 1,413,176 53,703 152,495 2,671,874 2,502,709 Prior period adjustment (Note 15) 12,593 12,593 As restated 1,052,500 1,425,769 53,703 152,495 2,684,467 2,502,709 End of year $ 1,155,176 $ 1,380,382 $ 48,028 $ 162,724 $ 2,746,310 $ 2,671,874 54 City of Hermosa Beach Combining Statement of Revenues, Expenses and Changes in Retained Earnings - Budget and Actual - All Enterprise Funds For the year ended June 30, 1995 Downtown Enhancement Parking Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) OPERATING REVENUES: Other taxes Fines and forfeitures $ 950,000 $ 917,943 $ (32,057) Use of money and property $ 224,274 $ 197,920 $ (26,354) 16,108 2,800 (13,308) Charges for services 919,000 901,286 (17,714) Miscellaneous 2,540 17,532 14,992 2,234 2,234 TOTAL OPERATING REVENUES 226,814 215,452 (11,362) 1,887,342 1,824,263 (63,079) OPERATING EXPENSES : Salaries and wages 34,503 26,287 8,216 748,407 724,208 24,199 Contractor services 192,559 96,539 96,020 20,914 3,293 17,621 Supplies 24,883 17,260 7,623 130,421 115,047 15,374 Other 8,600 - 8,600 Depreciation 1,700 56 1,644 17,560 13,761 3,799 TOTAL OPERATING EXPENSES 253,645 140,142 113,503 925,902 856,309 69,593 OPERATING INCOME (LOSS) (26,831) 75,310 102,141 961,440 967,954 6,514 NON-OPERATING REVENUES : Interest earned on investments TOTAL NON-OPERATING REVENUES INCOME (LOSS) BEFORE OPERATING TRANSFERS Operating transfers out NET INCOME (LOSS) RETAINED EARNINGS : Beginning of year : As previously reported Prior period adjustment As restated End of year 26,158 32,743 6,585 13,708 11,776 (1,932) 26,158 32,743 6,585 13,708 11,776 (1,932) (673) 108,053 108,726 975,148 979,730 4,582 (5,377) (5,377) (1,025,117) (1,025,117) $ (6,050) 102,676 $ 108,726 $ (49,969) (45,387) $ 4,582 1,052,500 1,413,176 12,593 1,052,500 1,425,769 $ 1,155,176 $ 1,380,382 55 Proposition A Transit Proposition C Transit Totals Variance Variance Variance Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 184,186 $ 185,354 $ 1,168 $ 172,839 $ 178,469 $ 5,630 $ 357,025 $ 363,823 $ 6,798 950,000 917,943 (32,057) 4,597 - (4,597) 8,872 - (8,872) 253,851 200,720 (53,131) ) 4,000 2,561 (1,439) 11,500 11,140 (360) 934,500 914,987 (19,513) 502 502 5,276 20,268 14,992 193,285 188,417 (4,868) 193,211 189,609 (3,602) 2,500,652 2,417,741 (82,911) 5,277 5,489 (212) 25,321 23,960 1,361 813,508 779,944 33,564 203,207 198,046 5,161 273,185 165,641 107,544 689,865 463,519 226,346 550 113 437 155,854 132,420 23,434 8,600 8,600 19,260 13,817 5,443 208,484 203,535 4,949 299,056 189,714 109,342 1,687,087 1,389,700 297,387 (15,199) (15,118) 81 (105,845) (105) 105,740 813,565 1,028,041 214,476 4,597 9,443 4,846 8,872 10,334 1,462 53,335 64,296 10,961 4,597 9,443 4,846 8,872 10,334 1,462 53,335 64,296 10,961 (10,602) (5,675) 4,927 (96,973) 10,229 107,202 866,900 1,092,337 225,437 (1,030,494) (1,030,494) $ (10,602) (5,675) $ 4,927 $ (96,973) 10,229 $ 107,202 $ (163,594) 61,843 $ 225,437 53,703 152,495 2,671,874 12,593 53,703 152,495 $ 2,684,467 $ 48,028 $ 162,724 $ 2,746,310 56 City of Hermosa Beach Combining Statement of Cash Flows - All Enterprise Funds For the year ended June 30,1995 (With comparative totals for the year ended June 30,1994) Totals Downtown Prop A Prop C Enhancement Parking Transit Transit 1995 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating income (loss) $ 75,310 $ 967,954 $ (15,118) $ (105) $1,028,041 $ 764,775 Adjustments to reconcile operating income to net cash provided by operating activities : Depreciation 56 13,761 13,817 9,388 Changes in current assets and liabilities : Interest receivable on investments (6,095) 529 (3,232) (1,192) (9,990) (2,256) Other receivables (198,752) 5,335 1,102 (12,937) (205,252) (1,072) Accounts payable (44,586) (120,951) 170,026 13,671 18,160 142,298 Accrued wages and compensated absences 1,449 34,591 258 1,227 37,525 (48,604) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES (172,618) 901,219 153,036 664 882,301 864,529 CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Local assistance 350,519 Operating transfers in 12,052 Operating transfers out (5,377) (1,025,117) (1,030,494) (1,004,402) NET CASH USED BY NON -CAPITAL FINANCING ACTIVITIES (5,377) (1,025,117) (1,030,494) (641,831) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES : Retirement (acquisition) of fixed assets 334,313 (8,774) 325,539 (50,056) NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES 334,313 (8,774) 325,539 (50,056) CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments 32,743 11,776 9,443 10,334 64,296 46,221 NET CASH PROVIDED BY INVESTING ACTIVITIES 32,743 11,776 9,443 10,334 64,296 46,221 NET INCREASE (DECREASE) IN CASH 189,061 (120,896) 162,479 10,998 241,642 218,863 CASH AND INVESTMENTS : Beginning of year 475,941 242,830 47,564 158,569 924,904 706,041 End of year 5 665,002 $ 121,934 $ 210,043 $ 169,567 51,166,546 $ 924,904 57 414 (1) Po Q Q EwZ 2 AN z .. - .. MI N .. - - .. M .. E = SE - - .. NM - City of Hermosa Beach Comparative Balance Sheets - Downtown Enhancement Fund As of June 30, 1995 and 1994 1995 1994 ASSETS CURRENT ASSETS : Cash and investments $ 665,002 $ 475,941 Interest receivable on investments 11,810 5,715 Other receivables 198,752 TOTAL CURRENT ASSETS Property and equipment, net of accumulated depreciation TOTAL ASSETS LIABILITIES AND FUND EQUITY 875,564 481,656 282,161 616,530 $ 1,157,725 $ 1,098,186 CURRENT LIABILITIES : Accounts payable $ 361 $ 44,947 Accrued wages and compensated absences 2,188 739 TOTAL CURRENT LIABILITIES 2,549 45,686 FUND EQUITY : Retained earnings : Reserved for land acquisition 105,000 105,000 Reserved for downtown improvements 144,795 Unreserved 905,381 947,500 TOTAL FUND EQUITY 1,155,176 1,052,500 TOTAL LIABILITIES AND FUND EQUITY $ 1,157,725 $ 1,098,186 59 City of Hermosa Beach Comparative Statements of Revenues, Expenses, and Changes in Retained Earnings - Downtown Enhancement Fund For the years ended June 30, 1995 and 1994 OPERATING REVENUES : Use of money and property Miscellaneous TOTAL OPERATING REVENUES 1995 1994 $ 197,920 $ 197,325 17,532 215,452 197,325 OPERATING EXPENSES : Salaries and wages 26,287 11,071 Contractor services 96,539 123,012 Supplies 17,260 446 Other 810 Depreciation 56 1,955 TOTAL OPERATING EXPENSES 140,142 137,294 OPERATING INCOME 75,310 60,031 NON-OPERATING REVENUES : Interest earned on investments 32,743 22,159 TOTAL NON-OPERATING REVENUES INCOME BEFORE OPERATING TRANSFERS 32,743 22,159 108,053 82,190 Operating transfers in 137 Operating transfers out (5,377) (1,160) NET INCOME RETAINED EARNINGS : Beginning of year 102,676 81,167 1,052,500 971,333 End of year $ 1,155,176 $ 1,052,500 60 City of Hermosa Beach Comparative Statements of Cash Flows - Downtown Enhancement Fund For the years ended June 30,1995 and 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating income Adjustments to reconcile net operating income to net cash provided by operating activities : Depreciation Changes in current assets and liabilities : Interest receivable on investments Other receivables Accounts payable Accrued wages NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 1995 1994 $ 75,310 $ 60,031 56 1,955 (6,095) (1,941) (198,752) (44,586) 44,208 1,449 (2,918) (172,618) 101,335 CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Operating transfers in 137 Operating transfers out (5,377) (1,160) NET CASH USED BY NON -CAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES : Retirement of fixed assets (5,377) (1,023) 334,313 NET CASH PROVIDED BY CAPITAL AND RELATED FINANCING ACTIVITIES 334,313 CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments NET CASH PROVIDED BY INVESTING ACTIVITIES NET INCREASE IN CASH CASH AND INVESTMENTS : Beginning of year 32,743 22,159 32,743 22,159 189,061 122,471 475,941 353,470 End of year $ 665,002 $ 475,941 61 City of Hermosa Beach Comparative Balance Sheets - Parking Fund As of June 30, 1995 and 1994 1995 1994 ASSETS CURRENT ASSETS : Cash and investments $ 121,935 $ 242,830 Interest receivable on investments 2,882 3,411 Other receivables 12,827 18,162 TOTAL CURRENT ASSETS 137,644 264,403 Property and equipment, net of accumulated depreciation 1,365,536 1,370,523 TOTAL ASSETS $ 1,503,180 $ 1,634,926 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES : Accounts payable $ 36,708 $ 157,659 Accrued wages and compensated absences 63,840 29,248 TOTAL CURRENT LIABILITIES 100,548 186,907 FUND EQUITY : Contributed capital 22,250 34,843 Retained earnings : Reserved for capital projects 14,846 14,846 Unreserved 1,365,536 1,398,330 TOTAL FUND EQUITY 1,402,632 1,448,019 TOTAL LIABILITIES AND FUND EQUITY $ 1,503,180 $ 1,634,926 62 City of Hermosa Beach Comparative Statements of Revenues, Expenses, and Changes in Retained Earnings - Parking Fund For the years ended June 30, 1995 and 1994 OPERATING REVENUES : Fines and forfeitures Use of money and property Charges for services Miscellaneous TOTAL OPERATING REVENUES OPERATING EXPENSES : Salaries and wages Contractor services Supplies Other Depreciation TOTAL OPERATING EXPENSES OPERATING INCOME NON-OPERATING REVENUES : Interest earned on investments TOTAL NON-OPERATING REVENUES INCOME BEFORE OPERATING TRANSFERS Operating transfers in Operating transfers out NET INCOME (LOSS) RETAINED EARNINGS : Beginning of year : As previously reported Prior period adjustment As restated 1995 $ 917,943 2,800 901,286 2,234 1994 $ 933,637 4,800 900,871 2,825 1,824,263 1,842,133 724,208 598,476 3,293 10,420 115,047 55,989 82,520 13,761 7,433 856,309 754,838 967,954 1,087,295 11,776 9,635 11,776 9,635 979,730 1,096,930 11,787 (1,025,117) (1,003,242) (45,387) 105,475 1,413,176 1,307,701 12,593 1,425,769 1,307,701 End of year $ 1,380,382 $ 1,413,176 63 City of Hermosa Beach Comparative Statements of Cash Flows - Parking Fund For the years ended June 30, 1995 and 1994 1995 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating income $ 967,954 $ 1,087,295 Adjustments to reconcile net operating income to net cash provided by operating activities : Depreciation 13,761 7,433 Changes in current assets and liabilities : Interest receivable on investments 529 (209) Other receivable 5,335 (2,666) Accounts payable (120,951) 93,981 Accrued wages 34,591 (43,341) NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Operating transfers in Operating transfers out NET CASH USED BY NON -CAPITAL FINANCING ACTIVITIES 901,219 1,142,493 (1,025,117) 11,787 (1,003,242) (1,025,117) (991,455) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES : Acquisition of fixed assets (8,774) (50,056) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments (8,774) (50,056) 11,776 9,635 NET CASH PROVIDED BY INVESTING ACTIVITIES 11,776 9,635 NET INCREASE (DECREASE) IN CASH (120,896) 110,617 CASH AND INVESTMENTS : Begmning of year 242,830 132,213 End of year $ 121,934 $ 242,830 64 City of Hermosa Beach Comparative Balance Sheets - Proposition A Transit Fund As of June 30,1995 and 1994 ASSETS CURRENT ASSETS : Cash and investments Interest receivable on investments Other receivables TOTAL CURRENT ASSETS TOTAL ASSETS LIABILITIES AND FUND EQUITY CURRENT LIABILITIES : Accounts payable Accrued wages and compensated absences TOTAL CURRENT LIABILITIES FUND EQUITY : Retained earnings TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUITY 65 1 1 1 1 1995 1994 1 1 $ 210,043 $ 47,564 I 3,802 570 15,366 16,468 229,211 64,602 1 $ 229,211 $ 64,602 1 1 $ 180,925 $ 10,899 I 258 181,183 10,899 I 1 48,028 53,703 48,028 53,703 I $ 229,211 $ 64,602 1 1 1 1 1 City of Hermosa Beach Comparative Statements of Revenues, Expenses, and Changes in Retained Earnings - Proposition A Transit Fund For the years ended June 30, 1995 and 1994 1995 1994 OPERATING REVENUES : Other taxes $ 185,354 Charges for services 2,561 $ 3,630 Miscellaneous 502 40 TOTAL OPERATING REVENUES 188,417 3,670 OPERATING EXPENSES : Salaries and wages 5,489 5,104 Contractor services 198,046 200,506 Other 607 TOTAL OPERATING EXPENSES OPERATING LOSS 203,535 206,217 (15,118) (202,547) NON-OPERATING REVENUES : Local assistance 175,523 Interest earned on investments 9,443 6,377 TOTAL NON-OPERATING REVENUES 9,443 181,900 LOSS BEFORE OPERATING TRANSFERS (5,675) (20,647) Operating transfers in 22 NET LOSS (5,675) (20,625) RETAINED EARNINGS : Beginning of year 53,703 74,328 End of year $ 48,028 $ 53,703 66 City of Hermosa Beach Comparative Statements of Cash Flows - Proposition A Transit Fund For the years ended June 30, 1995 and 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating loss Adjustments to reconcile net operating income to net cash provided by operating activities : Changes in current assets and liabilities : Interest receivable on investments Other receivable Accounts payable Accrued wages NET CASH PROVIDED (USED) BY OPERATING ACTIVITIE 1995 1994 $ (15,118) $ (202,547) (3,232) 74 1,102 233 170,026 8,732 258 (318) 153,036 (193,826) CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Local assistance 175,523 Operating transfers in 22 NET CASH PROVIDED BY NON -CAPITAL FINANCING ACTIVITIES 175,545 CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments NET CASH PROVIDED BY INVESTING ACTIVITIES NET INCREASE (DECREASE) IN CASH CASH AND INVESTMENTS : Beginning of year 9,443 6,377 9,443 6,377 162,479 (11,904) 47,564 59,468 End of year $ 210,043 $ 47,564 67 City of Hermosa Beach Comparative Balance Sheets As of June 30, 1995 and 1994 Proposition C Transit Fund 1995 1994 ASSETS CURRENT ASSETS : Cash and investments $ 169,567 $ 158,569 Interest receivable on investments 3,090 1,898 Other receivables 26,219 13,282 TOTAL CURRENT ASSETS 198,876 173,749 TOTAL ASSETS $ 198,876 $ 173,749 LIABILITIES AND FUND EQUITY CURRENT LIABILITIES : Accounts payable $ 34,915 $ 21,244 Accrued wages and compensated absences 1,237 10 TOTAL CURRENT LIABILITIES FUND EQUITY : Retained earnings TOTAL FUND EQUITY 36,152 21,254 162,724 152,495 162,724 152,495 TOTAL LIABILITIES AND FUND EQUITY $ 198,876 $ 173,749 68 City of Hermosa Beach Comparative Statements of Revenues, Expenses, and Changes in Retained Earnings - Proposition C Transit Fund For the years ended June 30, 1995 and 1994 OPERATING REVENUES : Other taxes Charges for services TOTAL OPERATING REVENUES 1995 1994 $ 178,469 11,140 $ 10,994 189,609 10,994 OPERATING EXPENSES : Salaries and wages 23,960 23,639 Contractor services 165,641 167,288 Supplies 113 678 Other (607) TOTAL OPERATING EXPENSES 189,714 190,998 OPERATING LOSS (105) (180,004) NON-OPERATING REVENUES : Local assistance 174,996 Interest earned on investments 10,334 8,050 TOTAL NON-OPERATING REVENUES 10,334 183,046 INCOME BEFORE OPERATING TRANSFERS 10,229 3,042 111 Operating transfers in 106 NET INCOME 10,229 3,148 , RETAINED EARNINGS : Beginning of year 152,495 149,347 End of year $ 162,724 $ 152,495 69 City of Hermosa Beach Comparative Statements of Cash Flows - Proposition C Transit Fund For the years ended June 30,1995 and 1994 1995 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating loss $ (105) $ (180,004) Adjustments to reconcile net operating income to net cash provided by operating activities : Changes in current assets and liabilities : Interest receivable on investments (1,192) (180) Other receivables (12,937) 1,361 Accounts payable 13,671 (4,623) Accrued wages 1,227 (2,027) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Local assistance Operating transfers in 664 (185,473) 174,996 106 NET CASH PROVIDED BY NON -CAPITAL FINANCING ACTIVITIES - 175,102 CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments NET CASH PROVIDED BY INVESTING ACTIVITIES NET INCREASE (DECREASE) IN CASH CASH AND INVESTMENTS : Beginning of year 10,334 8,050 10,334 8,050 10,998 (2,321) 158,569 160,890 End of year $ 169,567 $ 158,569 70 INTENTIONALLY BLANK INTERNAL SERVICE FUND Insurance Fund - The Insurance Fund was created to account for costs associated with the City's insurances : liability workers' compensation, unemployment, auto, property and officials' bonds. 72 City of Hermosa Beach Comparative Balance Sheets - Insurance Fund As of June 30,1995 and 1994 ASSETS CURRENT ASSETS : Cash and investments Interest receivable on investments Deposits Prepaid expenses TOTAL CURRENT ASSETS TOTAL ASSETS LIABILITIES AND FUND EQUITY CURRENT LIABILITIES : Current portion of long-term liabilities Accounts payable Accrued wages and compensated absences TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES : Workers' compensation claims payable General liability claims payable Less current portion above TOTAL LONG-TERM LIABILITIES TOTAL LIABILITIES FUND EQUITY : Contributed capital Retained earnings TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUITY 73 1995 $ 667,580 382 1,327,990 1,995,952 1994 $ 867,405 354 1,601,496 2,293 2,471,548 $ 1,995,952 $ 2,471,548 $ 400,000 8,847 11,036 $ 400,000 45,679 7,791 419,883 453,470 1,479,684 1,021,704 942,665 677,295 2,422,349 1,698,999 (400,000) (400,000) 2,022,349 1,298,999 2,442,232 1,752,469 159,165 (605,445) (446,280) $ 1,995,952 474,165 244,914 719,079 $ 2,471,548 City of Hermosa Beach Comparative Statements of Revenues, Expenses, and Changes in Retained Earnings - Insurance Fund For the years ended June 30, 1995 and 1994 1995 1994 OPERATING REVENUES : Charges for service $ 991,482 $ 1,026,540 Miscellaneous 5,836 38,234 TOTAL OPERATING REVENUES 997,318 1,064,774 OPERATING EXPENSES : Salaries and wages 1,084,104 619,970 Contractor services 704,810 434,039 Other 374,276 TOTAL OPERATING EXPENSES 2,163,190 1,054,009 OPERATING INCOME (LOSS) (1,165,872) 10,765 NON-OPERATING REVENUES : Interest earned on investments TOTAL NON-OPERATING REVENUES 513 537 513 537 INCOME (LOSS) BEFORE OPERATING TRANSFERS (1,165,359) 11,302 Operating transfers in 735 NET INCOME (LOSS) (1,165,359) 12,037 RETAINED EARNINGS : Beginning of year : As previously reported 244,914 232,877 Prior period adjustment 315,000 As restated 559,914 232,877 End of year $ (605,445) $ 244,914 74 City of Hermosa Beach Comparative Statements of Cash Flows - Insurance Fund For the years ended June 30, 1995 and 1994 CASH FLOWS FROM OPERATING ACTIVITIES : Operating income (loss) Adjustments to reconcile net operating income to net cash provided by operating activities : Changes in current assets and liabilities : Interest receivable on investments Deposits Prepaid expenses Current portion of long-term liabilities Accounts payable Accrued wages NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 1995 1994 $ (1,165,872) $ 10,765 (28) (354) 273,506 (319,356) 2,293 (295) 723,350 342,207 (36,832) 4,600 3,245 (5,446) (200,338) 32,121 CASH FLOWS FROM NON -CAPITAL FINANCING ACTIVITIES : Operating transfers in 735 NET CASH PROVIDED BY NON -CAPITAL FINANCING ACTIVITIES 735 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES : Residual equity transfer (85,000) NET CASH USED BY CAPITAL AND RELATED FINANCING ACTIVITIES (85,000) CASH FLOWS FROM INVESTING ACTIVITIES : Interest earned on investments NET PROVIDED BY INVESTING ACTIVITIES NET DECREASE IN CASH CASH AND INVESTMENTS : Beginning of year 513 537 513 537 (199,825) (51,607) 867,405 919,012 End of year $ 667,580 $ 867,405 75 AGENCY FUND The Agency Fund is used to account for assets held by the City in the capacity of agent for individuals. Agency Fund spending is controlled primarily through legal agreements and applicable State and Federal laws. The Agency Fund of the City was established for the two deferred compensation plans offered to employees. 76 City of Hermosa Beach Comparative Balance Sheets - Agency Fund As of June 30, 1995 and 1994 1995 1994 ASSETS Deferred compensation plans $ 1,562,391 $ 1,242,776 LIABILITIES Deferred compensation plans liability $ 1,562,391 $ 1,242,776 77 GENERAL FIXED ASSETS ACCOUNT GROUP The General Fixed Assets Account Group is comprised of those fixed assets of a government jurisdiction which are not accounted for in a Proprietary Fund. 78 City of Hermosa Beach Comparative Schedule of General Fixed Assets - By Source As of June 30,1995 and 1994 1995 1994 GENERAL FIXED ASSETS Land $ 15,943,218 $ 15,943,218 Buildings and improvements 1,642,643 1,642,643 Improvements other than buildings 2,236,067 2,209,698 Machinery and equipment 2,400,416 2,328,468 Vehicles 1,514,589 1,460,931 TOTAL GENERAL FIXED ASSETS $ 23,736,933 $ 23,584,958 INVESTMENTS IN GENERAL FIXED ASSETS BY SOURCE General fund $ 16,552,429 $ 16,766,083 Special revenue fund 7,181,351 6,815,722 Donations 3,153 3,153 TOTAL INVESTMENT IN GENERAL FIXED ASSETS $ 23,736,933 $ 23,584,958 79 City of Hermosa Beach Schedule of General Fixed Assets - By Function and Activity As of June 30, 1995 Buildings Structures Machinery and Other and Land Improvements Equipment Vehicles Total FUNCTION AND ACTIVITY : General government : City Council $ 52,784 $ 52,784 City Clerk 35,285 35,285 City Treasurer 3,933 3,933 City Manager 10,306 10,306 Personnel 25,491 25,491 Finance and administration 394,367 $ 19,434 413,801 Other $ 60,000 $ 249,024 21,068 330,092 TOTAL GENERAL GOVERNMENT 60,000 249,024 522,166 40,502 871,692 Public safety.: Police Fire Animal control Civil defense TOTAL PUBLIC SAFETY Streets and highways : Maintenance Traffic safety TOTAL STREETS AND HIGHWAYS 556,578 1,131,706 571,433 2,259,717 11,103 182,209 343,400 536,712 5,406 2,335 31,272 39,013 32,620 32,620 573,087 1,348,870 946,105 2,868,062 8,200 85,556 93,756 2,780 31,785 34,565 10,980 117,341 128,321 Community development 55,419 48,136 103,555 Culture and recreation 650,000 766,505 147,588 18,377 1,582,470 Public works 15,233,218 2,290,094 280,188 235,732 18,039,232 Sanitation 35,205 108,396 143,601 TOTAL GENERAL FIXED ASSETS $ 15,943,218 $ 3,878,710 $ 2,400,416 $ 1,514,589 $ 23,736,933 80 City of Hermosa Beach Schedule of Changes in General Fixed Assets - By Function and Activity As of June 30, 1995 General Fixed Disposals, General Fixed Assets Transfers and Assets July 1,1994 Additions Adjustments June 30,1995 FUNCTION AND ACTIVITY : General government : City Council $ 52,459 $ 325 $ 52,784 City Clerk 17,486 17,799 35,285 City Treasurer 3,933 3,933 City Manager 11,701 $ (1,395) 10,306 Personnel 24,467 1,024 25,491 Finance and administration 416,215 12,437 (14,851) 413,801 Other 309,024 21,068 330,092 TOTAL GENERAL GOVERNMENT 835,285 52,653 (16,246) 871,692 Public safety : Police 2,178,574 100,119 (18,976) 2,259,717 Fire 500,642 40,070 (4,000) 536,712 Animal control 39,013 39,013 Civil defense 21,113 11,507 32,620 TOTAL PUBLIC SAFETY 2,739,342 151,696 (22,976) 2,868,062 Streets and highways : Maintenance 93,184 572 93,756 Traffic safety 34,565 34,565 TOTAL STREETS AND HIGHWAYS 127,749 572 128,321 Community development 136,954 167 (33,566) 103,555 Culture and recreation 1,581,201 1,269 1,582,470 Public works 18,047,495 67,608 (75,871) 18,039,232 Sanitation 116,932 26,669 143,601 TOTAL GENERAL FIXED ASSETS $ 23,584,958 $ 300,634 $ (148,659) $ 23,736,933 81 GENERAL LONG-TERM DEBT ACCOUNT GROUP Capital lease obligations and other forms of general long-term debt are secured by the full faith and credit of the City, and not its individual funds. The amount of such unmatured long-term indebtedness is accounted for in this separate self -balancing account group. 82 City of Hermosa Beach Schedule of General Long -Term Debt As of June 30, 1995 Amount available for retirement of general long-term debt Amount to be provided for retirement of general long-term debt TOTAL General long-term debt payable : Accrued vacation and sick leave Capital lease obligations : Original cost Retired Balance Outstanding Certificates of Participation : Original cost Retired Balance Outstanding Special Revenue General Fund Funds $ 508,542 $ 695,653 2,899,156 $ 695,653 $ 3,407,698 $ 695,653 $ 32,698 1,046,564 1,128,246 (1,046,564) (1,128,246) 5,000,000 (1,625,000) 3,375,000 TOTAL $ 695,653 $ 3,407,698 83 Total $ 508,542 3,594,809 $ 4,103,351 $ 728,351 2,174,810 (2,174,810) 5,000,000 (1,625,000) 3,375,000 $ 4,103,351 Statistical Section r�r r or r it ■r r r .m am am Is r it an r in as STATISTICAL SECTION (unaudited) City of Hermosa Beach General Fund Revenues by Source June 30,1995 Last Ten Fiscal Years (Unaudited) Fiscal Year 1985-1986 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 (a) Property and Other Taxes $ 4,796,911 5,695,518 6,255,374 5,384,338 5,883,863 6,143,200 6,499,648 6,177,473 5,918,661 5,982,695 Licenses and Permits $ 305,714 421,167 245,318 (a) 296,808 290,080 272,944 212,552 170,913 124,078 139,758 Fines and Forfeitures $ 194,970 155,355 113,001 152,503 170,056 235,604 116,221 89,454 82,504 100,668 Interest Earned on Investments and Use of Money and Inter - Property governmental $ 317,960 $ 752,928 396,295 760,873 344,399 801,348 449,822 866,705 508,047 861,688 493,645 844,380 598,248 755,049 566,017 747,175 488,809 850,423 487,489 726,262 Charges for Services $ 370,917 370,786 343,258 384,459 371,940 460,617 466,897 461,567 388,777 455,935 Other $ 13,600 55,958 43,260 612,511 1,095,516 100,071 48,192 890,893 31,648 109,452 Total $ 6,753,000 7,855,952 8,145,958 8,147,146 9,181,190 8,550,461 8,696,807 9,103,492 7,884,900 8,002,259 Decrease in revenues due to the transfer of Utility User's Tax from the General Fund to Special Revenue Funds. 85 City of Hermosa Beach General Fund Expenditures by Function June 30, 1995 Last Ten Fiscal Years (Unaudited) General Fiscal Year Government 1985-1986 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 $ 2,562,746 2,327,537 2,580,491 2,533,553 2,479,185 2,591,973 3,127,798 3,042,827 3,127,429 1,463,336 Public Safety $ 3,481,558 3,566,172 3,508,521 3,727,294 4,376,722 4,684,990 4,983,285 4,835,261 4,797,606 6,091,543 Community Developmen $ 321,701 357,954 395,680 451,296 505,760 561,823 619,210 547,702 470,072 437,203 Culture and Recreation $ 369,802 390,314 469,179 567,715 685,447 662,225 647,304 659,848 685,853 731,466 Public Works $ 708,618 871,457 743,995 1,076,830 1,260,654 1,350,711 1,434,065 1,303,805 1,159,448 1,293,955 Debt Service Capital Outlay Total $ 7,444,425 7,513,434 $ 3,700 $ 387,717 8,089,283 (a) 287,948 318,267 8,962,903 319,296 455,469 10,082,533 252,056 (15,275) 10,088,503 220,509 39,064 11,071,235 73,808 109,852 10,573,103 68,133 10,308,541 67,002 10,084,505 (a) Decrease between 1988-89 and previous years due to the fact that two departments previously included in the State Gas Tax Fund were changed to the General Fund. 86 City of Hermosa Beach Assessed and Estimated Actual Value of Taxable Property June 30, 1995 Last Ten Fiscal Years (Unaudited) Ratio of Net Assessed Value to Secured Unsecured Less Net Assessed Estimated Percentage Estimated Actual Value Fiscal Year Property Property Exemptions Value Valuation Increase (%) 1985-1986 $ 847,632,033 $ 10,615,051 $ 26,147,817 $ 832,099,267 $ 858,247,084 3% 96.95% 1986-1987 915,271,404 14,659,074 26,214,828 903,715,650 929,930,478 13% 97.18% 1987-1988 1,035,361,083 15,256,377 26,884,210 1,023,733,250 1,050,617,460 13% 97.44% 1988-1989 1,096,285,305 16,683,718 26,858,358 1,086,110,665 1,112,969,023 6% 97.59% 1989-1990 1,242,162,411 16,320,177 26,505,493 1,231,977,095 1,258,482,588 13% 97.89% 1990-1991 1,396,957,667 17,441,110 25,462,161 1,388,936,616 1,414,398,777 12% 98.20% 1991-1992 1,522,814,681 18,746,473 26,600,457 1,514,960,697 1,541,561,154 9% 98.27% 1992-1993 1,618,671,580 18,116,386 27,465,403 1,609,322,563 1,636,787,966 6% 98.32% 1993-1994 1,650,477,510 19,319,218 28,473,523 1,641,323,205 1,669,796,728 2% 98.29% 1994-1995 1,676,451,518 19,406,553 27,445,557 1,668,412,514 1,695,858,071 2% 98.38% Source : County of Los Angeles Auditor -Controller Note: Assessed valuations available from the County of Los Angeles are based on 100% of full value per Section 135 of the California Revenue and Taxation Code. 87 City of Hermosa Beach Property Tax Rates and. Tax Levies - All Overlapping Governments (per $100 of assessed valuation) June 30, 1995 Last Ten Fiscal Years (Unaudited) Fiscal Year General Metropolitan Los Angeles High Flood Water Hospital County Schools Control District District Total 1985-1986 1.000000 0.000442 0.004877 0.016081 0.016400 0.000658 1.038016 1986-1987 1.000000 0.004288 0.013598 0.014800 0.000517 1.033203 1987-1988 1.000000 0.005051 0.0C)2928 0.012257 0.011200 1.026385 1988-1989 1.000000 0.002781 0.010487 0.011000 1.021487 1989-1990 1.000000 0.002242 0.006944 0.012100 1.019044 1990-1991 1.000000 0.002104 0.005786 0.009700 1.015486 1991-1992 1.000000 0.0018881 0.005376 0.008900 1.014276 1992-1993 1.000000 0.0014090 0.003397 0.008900 1.012297 1993-1994 1.000000 0.001713 0.004212 0.008900 1.013112 1994-1995 1.000000 0.001993 0.006041 0.008900 1.014941 Source :.County of Los Angeles Auditor -Controller Note : Assessed valuations available from the County of Los Angeles are based on 100% of full value per Section 135 of the California Revenue and Taxation Code. 88 City of Hermosa Beach Property Tax Levies and Collections June 30,1995 Last Ten Fiscal Years (Unaudited) Fiscal Year Total Total Percentage Current Current of Levy Levy Collection Collected 1985-1986 $ 1,787,221 $ 1,714,190 95.91% 1986-1987 1,950,766 1,865,700 95.64% 1987-1988 2,219,729 2,131,984 96.6% 1988-1989 2,472,402 2,351,021 95.09% 1989-1990 2,825,903 2,663,696 94.26% 1990-1991 3,058,008 3,014,162 98.57% 1991-1992 3,401,500 3,255,834 95.72% 1992-1993 3,352,349 3,090,078 92.18% 1993-1994 3,296,519 3,027,168 91.83% 1994-1995 3,321,595 3,038,420 91.47% Source : County of Los Angeles Auditor -Controller 89 City of Hermosa Beach Computation of Legal Debt Margin June 30,1995 (Unaudited) Total assessed value of all real and personal property $ 1,695,858,071 Legal debt limit - 15% of total assessed valuation (a) 254,378,711 Amount of debt applicable to limit (b) Legal debt margin 254,378,711 Percentage of legal debt limit authorized 0% Source : City of Hermosa Beach - Finance Department (a) Per California Government Code Section 43605 (b) The City has no debt payable from taxes levied upon property in the City. 90 City of Hermosa Beach Statement of Direct and Overlapping Debt June 30, 1995 (Unaudited) 1994-1995 Assessed Valuation : $ 1,669,489,954 DIRECT AND OVERLAPPING BONDED DEBT : % Applicable Debt 6/30/95 Los Angeles County 0.365 $ 257,672 Los Angeles County Building Authorities 0.365 7,605,152 Los Angeles County Building Obligations 0.365 9,296,095 Los Angeles County Superintendent of Schools Certificate of Participation 0.365 48,653 Los Angeles County Flood Control District 0.382 267,094 Los Angeles County Flood Control District Certificate of Participation 0.382 860,245 Metropolitan Water District 0.207 1,297,693 City of Hermosa Beach Certificate of Participation 100.000 4,180,537 Los Angeles County Sanitation District South Bay Cities Authority 15.267 1,162,063 Los Angeles County West Mosquito Abatement District Certificates of Participation 1.006 4,451 TOTAL GROSS DIRECT AND OVERLAPPING BONDED DEBT Less : Los Angeles County Certificates of Participation (100% self-supporting from leasehold revenues on properties in Marina Del Rey) TOTAL NET DIRECT AND OVERLAPPING BONDED DEBT Ratios to Assessed Valuation : Direct Debt 0.25% Total Gross Debt 1.50% Total Net Debt 1.47% SHARE OF AUTHORIZED AND UNSOLD BONDS : Metropolitan Water District Los Angeles County Flood Control District $ 103,500 $ 70,479 STATE SCHOOL BUILDING AND REPAYABLE AS OF 6/30/95: None Source : California Municipal Statistics, Inc. 24,979,655 (a) 491,965 $ 24,487,690 (a) Excludes tax and revenue anticipation notes, revenue, mortgage revenue and tax allocation bonds and non -bonded capital lease obligations. 91 City of Hermosa Beach Demographic Statistics June 30, 1995 Last Ten Fiscal Years (Unaudited) Fiscal Year (b) (c) (d) (a) Per Capita Unemployment School Population Income Rate Enrollment 1985-1986 19,142 $ 21,588 4.7 712 1986-1987 19,383 4.1 1,107 1987-1988 19,757 25,950 3.4 1,108 1988-1989 19,764 3.3 1,159 1989-1990 19,673 33,510 3.8 1,173 1990-1991 18,286 6.0 993 1991-1992 18,414 7.0 798 1992-1993 18,595 6.8 732 1993-1994 18,714 2.6 778 1994-1995 18,598 1.9 760 Data Source : (a) State of California Department of Finance, estimated population. (b) U.S. Department of Commerce, Bureau of the Census, estimated per capita income available approximately every two years through 1989-90. Next scheduled available will be the year 2000. (c) State of California Employment Development Department, City's rates unavailable prior to 1983. Expressed as a percentage, estimated based on ratio to County movement since 1990 Census. (d) Hermosa Beach School District, resident enrollment. 92 City of Hermosa Beach Construction Value, Property Value and Bank Deposits June 30, 1995 Last Ten Fiscal Years (Unaudited) Residential Number of Fiscal Year Permits Valuation 1985-1986 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 264 286 234 229 293 254 242 265 259 236 $ 14,686,577 19,943,665 13,735,644 15,911,529 17,707,285 21,057,952 10,587,184 6,162,969 3,085,519 3,681,282 Commercial Number of Permits Valuation 50 $ 5,040,953 49 13,176,147 33 867,180 38 3,630,235 38 397,350 46 530,150 72 686,949 65 986,546 47 1,124,332 71 1,296,815 Total Assessed Valuation $ 858,247,084 929,930,478 1,050,617,460 1,112,969,023 1,258,482,588 1,414,398,777 1,541,561,154 1,636,787,966 1,669,796,728 1,695,858,071 Bank Deposits (in thousands) $ 90,368 107,421 109,485 144,798 148,834 155,121 173,714 134,562 128,161 129,866 Source : Construction values - City of Hermosa Beach Department of Building and Safety. Bank Deposits - Findley Reports (includes Savings and Loans) 93 City of Hermosa Beach Schedule of Insurance June 30, 1995 (Unaudited) Company & Policy Number Fidelity Sr Deposit Merchant Bonding Co. CA 207053 Fidelity & Deposit #09569182-1 Fidelity & Deposit #30487083 Fidelity & Deposit #30486336 General Reinsurance XD083C (limit $10 million) Fireman's Fund XLX-165-8054 (limit statutory above $20 million) Independent Cities Risk Management Authority (ICRMA) # CAPL 1009 Federal Insurance Company #659-30-07 Federal Insurance Company #659-30-03 Fidelity & Deposit #30285086 Policy Period 11-12-91/95 1-17-92/1-16-96 7-1-95/98 1-3-94/97 11-24-94/95 7-1-94/95 7-1-94/95 7-1-94/95 7-1-94/95 11-7-94/95 Limits & Coverages $10,000 Public officials bond for Elaine Doerfling as City CIerk. $10,000 Notary bond for Naome Valdes, Deputy City Clerk. $25,000 Public Employee dishonest clause (blanket bond) $2,500 deductible. $100,000 Public officials bond for Stephen R. Burrell as City Manager. $100,000 Public officials bond for John Workman as City Treasurer. Statutory Excess Workers' Compensation $1 million Employers' Liability $300,000 S.I.R. Annual Premium $ 355 (4 yr. prepaid) $ 35 (4 yr. prepaid) $ 1,617 (3 yr. prepaid) $ 946 (3 yr. prepaid) $ 500 $ 11,335 Excess Liability Insurance $250,000 S.I.R. $ 209,080 $10 million limit for Bodily Injury or Property Damage or Personal Injury or Public Officials' E&Q. Comprehensive & Collision Coverage with $5;000 deductible for Scheduled High Value Vehicles. "All risk" of Direct Physical Loss or Damage, excluding Flood and Earthquake, to Real and Personal Property, EDP Equipment, Media and Extra Expense, Rents and Mobile Equipment. 2,325 $ 15,362 $100,000 Public Official Bond for Viki $ Copeland as Finance Director. 94 500 City of Hermosa Beach Principal Property Tax Payers June 30, 1995 (Unaudited) Owner Percentage of Total Assessed Assessed Value Value JMB Income Properties Limited XII 1.39 $ 23,648,860 Merchants Asset Management Corporation 1.32 22,422,700 Playa Pacifica Limited 0.59 10,054,140 Allen H. Ginsburg Trust 0.55 9,363,846 Cheng Yi Chang 0.37 6,270,569 George L. Schuler Trust 0.30 5,156,157 ML Media Partners Limited Partnership 0.29 4,978,671 Roger E. Bacon 0.28 4,673,619 Sea Financial Inc. 0.25 4,250,000 Vasek Polak 0.24 4,083,952 Source : Hinderliter, de Llamas and Associates. Note : Reported data believed to be reliable but accuracy is not guaranteed. 95 City of Hermosa Beach Major Employers June 30,1995 (Unaudited) Name City of Hermosa Beach Vasek Polak, Inc. Hope Chapel Von's Descanso Hermosa Beach Unified School District Body Glove Ralph's Learned Lumber Lucky Supermarket Type of Business Local Government Automobile Sales/Service Church Grocery Store Restaurant Public Schools Sports Apparel/Manufacturer Grocery Store Wholesale/Retail Lumber Grocery Store City of Hermosa Beach Taxable Sales by Category (in thousands) June 30, 1995 Last Ten Fiscal Years (Unaudited) Sales 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 Retail Stores : Apparel Stores $ 2,187 $ 2,174 $ 2,110 $ 2,093 $ 2,482 $ 2,272 $ 2,474 $ 2,506 $ 2,017 $ 2,873 Food Stores 13,979 16,828 17,876 17,166 18,053 17,970 18,516 18,318 15,824 17,529 Packaged liquor stores 2,585 2,436 2,110 2,212 2,400 2,385 2,127 1,955 1,808 1,728 Eating and drinking places 21,267 24,973 28,364 30,805 30,917 30,718 28,437 28,459 27,766 30,499 Home furnishing and appliances 3,295 3,215 2,877 1,852 2,199 2,203 1,721 1,668 1,636 1,892 Building materials and farm tools 5,663 6,671 8,140 9,402 10,971 9,813 8,449 7,296 7,517 8,663 Automobile dealers and supplies 46,230 47,912 33,464 44,948 48,628 42,510 28,487 24,911 24,968 24,584 Service stations 5,743 4,752 5,085 (a) 4,919 5,284 5,623 (a) (a) (a) Other, including drug stores 12,581 16,648 20,914 27,892 23,796 24,125 22,103 26,796 22,710 23,498 TOTAL RETAIL STORES 113,530 125,609 120,940 136,370 144,365 137,280 117,937 111,909 104,246 111,266 All other outlets 15,495 13,643 14,946 14,136 16,028 17,333 16,681 15,635 16,774 16,760 TOTAL ALL OUTLETS $129,025 $139,252 $135,886 $150,506 $160,393 $154,613 $134,618 $127,544 $121,020 $128,026 Source : State Board of Equalization. (a) Service stations were not separately identified. 97 City of Hermosa Beach Miscellaneous Statistics June 30,1995 (Unaudited) Date of Incorporation January 14, 1907 Form of Government Council -Member Area 1.3 square miles Miles of streets 41 Number of street lights 588 (city owned) 818 (electric utility) Fire Protection : Number of stations 1 Number of firefighters and paramedics 18 Police Protection : Number of stations 1 Number of sworn officers 41 Sanitary sewers 24 miles Buildings permits issued 330 Recreation and culture : Number of parks 20 with 21.70 acres Beach 36.52 acres Hermosa Valley Green Belt (open space park) 19.50 acres Community Theatre 1 Employees : Full-time 162 January 16, 1996 Honorable Mayor and Members of the Hermosa Beach City Council A-12104--o-e st ,1tlermnta-iwt e`ce?‘ Gail* Juriktrt, Mae ‘,:, . 0044444 644gent. AigtiC .5/0 01-�3-glo Regular Meeting of January 23, 1996 ROLLER HOCKEY FACILITY AND PROGRAMMING I Recommendation It is recommended by staff that Council: 1. Accept the contribution from Gravity Research, Inc. and Rollerblade of funds and construction services to build a 160' XX80' Roller Hockey Rink, team boxes and scorers bench at South Park (valued at $40,000). 2. Direct the City Attorney to draft an agreement between the City and Gravity Research/Rollerblade containing the items listed in the analysis below. 3. Receive and file the skate and roller hockey program recommendations as provided in the analysis below. Background At the December 12, 1995 meeting, City Council directed staff to proceed with the construction of rink borders for the new roller hockey facility at South Park. It was further requested that staff provide the Council with a report outlining programming objectives for the rink. Analysis RINK BORDERS Staff has been meeting with Gravity Research, Inc., the Southern California Sales, Marketing and Promotional Agency for Rollerblade, regarding the possibility of securing sponsorship funds for the construction of rink borders which would enhance the safe operation and attractiveness of the South Park facility. The borders would also provide a potential revenue source for the City with the inside panels being available for advertising. Gravity Research, Inc. and Rollerblade have jointly agreed to fund the entire project and to construct the rink as indicated in Attachment A. The specifications for the rink were developed (and City construction requirements reviewed) with the assistance of Public Works staff. Descriptively, the borders will provide an 8' barrier to hockey play with 12' fencing behind each goal. The borders will be plywood (painted white) with plastic used in making some of the rink curves. Players boxes and gated entry will provide the City with a means to lock the facility during hours that the park is closed or for maintenance hours. There will be a total of 62 plywood panels used to complete the rink. Rollerblade will use 10 of these with the remaining 52 fully under the City's control. It is notable that the panels are typically valued at $500-1,000 annually so that the City could generate considerable annual revenues from the rink both from sponsors and renters (see below). The conditions of the Gravity Research/Rollerblade donation are as follows: • Gravity Research/Rollerblade shall have access to 10 panels on the rink for the duration of the rink life to use for advertising purposes. Advertising shall be limited to the inside panels of the rink. The City agrees not to "cover" the 10 panels for any purpose other than for maintenance purposes. The City will retain the right of final approval of all advertisers and of advertising content. The City will have the right to solicit or advertise on the remaining panels. • Gravity Research/Rollerblade will have sole responsibility of paying for advertising decals for the 10 panels and for ensuring they are well maintained and do not detract from the aesthetics of the rink or park. • The City and Gravity Research/Rollerblade agree to meet at least annually to discuss potential mutually beneficial City recreation programs including: tournaments, clinics, skating instruction and fund-raisers. • For a period of one (1) year after the rink opens (projected by February 20, 1996), Team Rollerblade will practice on the rink for up to 2 hours per month, scheduled during times when City programs are not in place. Proper insurance shall be provided to the City for this use by Rollerblade. • Per the above, the City shall be allowed to designate the rink as the official practice rink of Team Rollerblade. With Council's approval, Gravity Research/Rollerblade will complete rink construction before the end of February, 1996 to enable the City's programs to begin in March as scheduled in the brochure. PROGRAMMING Attachment B outlines programs as recommended by staff and the Commission. The Spring, 1996 offerings are attached in draft form from the "soon to be printed" Recreation Brochure. Facility use hours will be from 9:00 am - dusk and will include structured programs and supervised informal play. The primary focus favored by the Commission is youth • (leagues, clinics, instruction) with some time reserved for family activities (e.g. skating instruction and summer skate nights) and limited adult rentals. Hermosa Beach youth will be given priority registration for all programs and leagues to ensure that our local demand is accommodated prior to opening spaces for non-residents. The rental hours will be supervised by City staff to ensure that proper safety equipment and player's adherence to rink courtesy and play rules. City staff has also prepared and will post safety equipment regulations and rules for facility use at the rink. Due to the increased demand for roller hockey rinks, this facility will undoubtedly be a strong focal point for the park. Once constructed, it will be one of only two rinks in the local South Bay area. This demand is essential to recognize in planning for rink use and programming. With City sponsored leagues and activities, roller hockey and skating programs can be scheduled to be responsive to other park needs and to be compatible with the neighborhood. With that, and the popularity of the country's fastest growing sport (growing by 400% annually) the City can be successful in providing its youngsters with an exciting new opportunity --playing Roller Hockey at the new South Park. Fiscal Impact: None Rink - No cost to General Fund Revenue: (Estimated) Rentals: $50,000 annually (3 hours rental per day) Advertisements: $500 - $1,000 per panel annually Leagues/programs: TBD Attachments: A: Hockey Rink B: Program outline Respectfully submitted, s Mary ,'money Co unity Resources Director Concur; Stephen ' Burrell City Manager Amy Amirani Public Works Director ATTACHMENT A ROLLER HOCKEY FACILITY ••••••••••• .,, •••••••••• irNO" , , '.. I 1===n=111C2==Lel2ECFrlOrlli"I"lmlv3nlos"2"n"" 1!;:, im ?I -"'"isoirs••••••■•"'- ..ir.311•••—.1.1.1 • .r tql . ! 4? Pr/ /ill. 7 ' ''''''''''''' • " ''''"?;.9i//:'(`.:;;I: ''' if If!,„., 4if 0$ • • • • ,karip • COMPLETED HOCKEY RINK HERMOSA BEACH SOUTH PARK ROLLER HOCKEY RINK SPECIFICATIONS 160' X 80' rink size 4' high dasher board ply wood siding 6" high plastic kick board 6" hand rails on straight sections 8' puck containment fencing 12' fencing behind goals 2 18' X 4' team boxes and benches with doors to rink 1 6' X 4' scores bench 8-4 Hot -es 1 l Ga- l ?ca. Assertfsk.t< V1/4) E1 -u C.1) TO: C�+JTB-e. 12." �A- A c£ 'S b STRA 4 K -t- SJECti Oils l- CLAgvcp Sac-11oMS 0 0 4' X 8' SECTION OF HOCKEY RINK THAT BOLT TO ONE ANOTHER ATTACHMENT B ROLLER HOCKEY PROGRAMS ROLLER HOCKEY RINK - SOUTH PARK PROGRAMS Program/ Use Special Considerations Recommended Fees Safety/Supervis ion Intensity of use Priority rating Free Play Park safety and supervision. Use of safety - equipment. Adult/youth use conflicts. Neighborhood impact. Minimal with supervised play. Punch cards by age group Good with staffing. Rules to be posted for non- staffed hours. Medium to high. High Priority where youth are concerned. Youth Leagues Resident versus non-resident use. Hours of facility use. Availability of parking. TBD Good with City staff supervision. High High Priority. Skate activities and Instruction Summer scheduling for family skate nights with music. Ensuring availability of use with high demand hockey programs Instruction : $45 / 4 weeks Family fun: free or minimal fee. On site rentals potential Good with instruction and supervised skate events. High Medium Priority. Rink Rental Intensity of use. Adult use over youth use. Unauthorized informal use. $60 per hour. $50 per hour for youth teams Good with City staff (approximately $10 per hour). Medium to high. Depends on scheduling. Medium to low priority but will subsidize other uses. Clinics Instruction and Camps Selecting good instructors. Program cost and design. City run TBD. Good Medium High Priority. Street Hockey Popularity of Roller Hockey over street Hockey. May be good program for younger children who cannot skate. City run TBD. Good Medium Low Priority. YOUTWHOCKEY= CLASSES. Learn the fundamentals of the game of roller hockey. You can have fun learning power skating, stick handling, shooting, passing, play making, defensive and offensive strategy and positioning. Full safety equipment is required.' Class # Axes Instructor p_ai Times Dates at Beginners HC -01 6.8 Hughes TH 3:30-4:30pm March 7 HC -02 6.8 Hughes TH 3:30.4:30pm April 18 HC -03 9.12 Hughes TH 4:30-5:30pm March 7 HC -04 9-12 Hughes TH 4:30-5:30pm April 18 HC -05 13.15 Hughes TH 5:30-6:30pm April 18 Intermediate HC -06 6-8 Hughes SA 4:00-5:OOpm HC -07 6-8 Hughes SU 11:00.12noon HC -08 9-12 Hughes SA 3:00.4:OOpm HC -09 9-12 Hughes SU 10:00-11:00am All Levels HC -10 7.10 O'Rourke T HC -11 11-14 O'Rourke W All Girls HC -12 6-15 Hughes SU 12:00-I:OOpm Marchi $45/4weeks March 2 March 3 March 2 March 3 $45/4weeks $45/4weeks $45/4weeks $45/4weeks $45/4weeks $45/4weeks $45/4weeks $45/4weeks $45/4weeks 4:00-5:OOpm April 16 $45/4weeks 4:00.5:OOpm April 17 $45/4weeks , YOUTH*: HNCKEYI CAMPS: The daily schedule includes a warm-up, skills instruction covering team play, shooting, stick handling, passing, play making, defensive & offensive strategy, positioning, conditioning and scrimmage play. Fee is $95 for residents and $100 for non-residents. Full safety equipment is required.' Camo # Ares Instructor Pays Times Pates HP -10 6.15 Morsk M -F 9:00-12 Noon April 8-12 HP -11 7.12 0 -Rourke M -F 2:00-5:00 pm April 8-12 RINERENTALI Youth Teams $50 per hour Adults $60 per hour All reservations must be requested in person at the Community Center, 710 Pier Avenue, Monday through Thursday. All youths under the age of 18 must have a parent or guardian complete the rental agreement and waiver/release in advance. Full safety equipment is required.' { YOUTH HOCKEY' CLINIC: Tune up for the next season! Get three hours of intense training. • Improve skating skills: proper start, stride and turning • Puck control techniques: dribbling, 1 on 1, stick handling. • Passing and shooting • Game situation drills comilias Instructions will be provided by experienced college,players. Participants will he divided into groups based on age and ability. Each participant must provide their own in-line skates and hockey stick. Full safety equipment is required.• Clinic # A= D x Dates Times Fee 72.01 8-14 SA Mar. 30 10:00.1:00pm $25 Residents $30 Non-residents Sponsored by Motiv Sport, Inc.* P, RIVATE SKATING LESSONS' To arrange for a private or semi -private lesson, call the Department of Community Resources at 318-0280. All levels are welcome. YOUTIE PICK=UP' HOCKEY.,. Each youth pick-up hockey session is scheduled for 1 1/2 hours each. Youths must have parents complete the waiver / release form in advance. At the time of payment you will receive a punch card good for up to 8 sessions. Fee is $25 for residents and $30 for non-residents. Goalies skate for free. Full safety equipment is required.* Session # Age j)ayim Pates HP -01 7.9 SA 9:30-11:00am March 2 - May 4 HP -02 10-13 SA 11:00-12:30pm March 2 - May 4 HP -03 14-17 F 4:00-5:30pm March 1 - May 3 'No pick-up hockey sessions during the week of April 8-12. !„YOUTH HOCKEWTOURNAMENF We invite your team to our 1st annual Youth Roller Hockey Toumament.,Every team is guaranteed two games! Each game will last 30 minutes (two 15 minute periods with a 1 minute break between periods). First place teams will be determined by best record. Each participant must provide their own jn-lint skates and hockey stick. Full safety equipment is required.' Rollerblade• equipment will be available on a limited basis. Date: Saturday, April 27 Divisions A & B Sunday, April 28 Divisions C & D Time: Games begin at 9:00 am and go no later than dusk. Divisions: A 6.8 years of age B 9-11 years of age C 12-14 years of age ROLLER2LADE L D 15-17 years of age Fees: $15 Residents and $20 Non-residents Deadline: Thursday, April 18, 5:00 pm. • Rosters are limited to 12 players with a minimum of 5. Players may play one age division up, but may not play in a lower division. - • Each team must have the same color jersey with numbers on the back. • Each team must have a coach 18 years old or older. • Waivers must be signed by parents or guardian if under age 18. Sponsored by ROLLERBLADE• Prizes are provided by Rollerblade*, Blackhole, Bearings, Gatorade*, and Hyper Wheels. INSTRUCTORS Tom Hughes is currently a hockey school director and has over 7 years experience as a professional power skating instructor, over 12 years experience as a professional hockey instructor and has taught hockey clinics at over 32 hockey schools. John O'Rourke is currently the director of a local South Bay roller hockey club and has played organized hockey for 15 years. He has 10 years experience coaching and officiating youth hockey. For the last five years he has coached hundreds of kids at camps and clinics and has instructed referees. Dan Morsk is currently the director of a hockey facility. He runs youth and adult leagues, clinics, camps, pick-ups and tournaments. He has over 25 years of experience playing hockey and 8 years of coaching and officiating experience. ROLLER HOCKEY LEAGUES-STARTAPalL + ,$afety equipment includes apptov roller hockey helmmets with full cage protection, elbow pads, knee and shin n mouth pieces protective dips (for boys) gloves in fine skates and a hockey stick 'All activities listed aliov`e will be held at the South Park Roller Hockey Runk y located at 425 Valley'"Drive. The Departtnent of Community Resources will provide all youtii'goalie equiprnent goals, and Hockey' 'cks if needed. _.-:,.34ti...�.irL3;£.Y.i.. �.: t.✓,:..,w t,',: .. a.,.S... ,.u.i61,.::.Li...+w�.c -e ,..5-.......,....n 1r. ..,.<.+..t..�... .. .. ... ,.� 'ntr. rwk"%2..,..w.. For more information call (310) 318-0280 EBATE ON STREET LIGHTING & . ;, = rs ;,,`"OUR NEWEST.PARK!'z;;,k,` ',iyrl ii Y 5} „,4 On Januarry3; 1996; Cityformation proudly dedidited Hermosa:Beacha newest' ., LANDSCAPING ASSESSMENT r } i .r park: South Park Located at 4Valley Drive the 4acre neighborhood park If youlare 62 years of age or older,'you are eligible for a partial rebate of the ,. frarures r �d v �,� f street' lighting and landscaping portion Ia ound dwellin dna where ou reside r ss t y i }kF3f }}t4,P ygr g Y M ? = �, + • ' `' k� gr v f rye rV.-an ' After`.you have paid your atuival assessment in full obtain an apphcauon in + F �*� �7 'd4^ • an open grassf eIdl }T t�F A 90 rtm t aiCi Haab R or 201�� Valley Dnp .Herm Ji y } . yt a iollerhockeynnk and Youii''44r 5 �� rtr�L.'i7 t�: �..a,�r..:Z'i''•la•willneed ro ubbinnit a copy of your tax biil and proof o paymentifor tlu , fhe City acqu red the property form the Behoof District �fonnallythe South:': • site)iin order to'devglop a beautiful park on the south side of RESIDENTIAL PARKING PEtown:' ANNUAL RMITS r °Body Glove helped the City to maximise the open space available for` „ recreaiion by donating a parcel of rhesr lantd io be used for the parlung lot e: Renewals for the 1996/97 Residential Parking Permits (which expire February City thanks Body Gloyve for their community;spinti �r�J .YY s n' 29, 1996) have been -mailed. Residents are encouraged to renew'by mail.:Over , .»- Ah• ost of recreation ro ms will take place at the news —some are' the counter sales begin February 13 1996.A SET GRACE PERIOD OF ,,:r _ lsted_in this brochure We welcome ou to articipate in them and/or ' MARCH 20TH WILL BE ENFORCED a ely tit r'r t� 'iz F ) .+ v Let+ tyoti w` -'ii. air rite new park soon . x �s.r.�,"� 4 �y , • f`�' 4,�' J;S;iJ'.A:+ft4..s::+.ati.LL..A.✓.'..a.:s_'�r.��[./�s'T-Sl'�3°;{-dt4”:tt Page 6 SKATING CLASSES Whether you own in-line skates, or have never been on a pair before, this program is a great chance to learn beginner to intermediate in-line skating skills from certified instructors. Have fun and get a great workout while you team how to stride, stop and turn. More experienced skaters will learn crossovers, backwards skating, transitions, power skating and much more. Bring your skates and protective gear, or use Rollerblade' equipment (available on a first come, first served basis) at no extra charge. Protective gear (elbow and knee pads, wrist guards and helmet) is mandatory. Class# Day Times Rate Etc Ages 7-12 ZZ -02 M 3:30-5:30pm Mar. 4 $45/4weeks ZZ -03 M 3:30.5:30pm Apr. 15 $45/4weeks Ages 13 & up ZZ -04 M 5:30.7:30pm Apr. 15 $50/4weeks Location: South Park Hockey Rink, 425 Valley Drive Registration: Department of Community Resources, 710 Pier Avenue A 55 non-resident fee will be added at time of registration. Call 318-0280 for additional information. SPRING B EAK DAY CAMP FOR KIDS School's out for the Spring Break! Our experienced staff has the entire week planned with exciting events to include sports, games, crafts and a surprise excursion. Campers need to bring a sack lunch, snacks and a drink daily. All this packed into one exciting week. What a great way to beat the school bluest Date: Time: Place: Age: Cost: Monday - Friday, April 8-12 8:30 am - 3:00 pm Hermosa Valley Park & Kiwanis Club Building 6.12 years old $40. Residents $45 - Non -Residents Reminder to Parents: This is a drop-in recreation program. Staff will not take custody of your child. Please ensure that your child understands where you expect him/her to he at the close of each camp day. We want to work with you to assure the safety of all camp members. Additional information will be required. Forms may be obtained at the Department of Community Resources. SPRING TENNIS CAMP If you want to improve your tennis game or just play till you drop, our Spring Tennis Camp is for you. The camp will provide instruction and give you a chance to play in your own mini tennis olympics. Coach Adam Burt is a certified USPTA Professional 1 instructor and has over 6 years of experience. This Spring Break is the time for you to become the tennis player you always wanted to be. Date: Monday - Friday, April 8-12 Ages: 8 - 17 years old Times: 3:30 - 530 pm Location: Community Center Tennis Courts r5 & 6 Fees: Residents: $40 Non -Residents: $45 DRILL TEAM Join the Dazzlers Drill Team for K -6th graders. Learn jazz, ballet, hip hop and modern dance. Dazzlers is designed to teach team work and community pride in a fun and non- compettive environment. The drill team will also perform at community vents in the South Bay. There will be a $10 material fee due at the first class meeting. Class will meet at the Clark Building, 861 Valley Drive. Instructor. Dawn Mack. Mini Dazzlers Aces 3--' Time: Monday 3:00-3:30pm Saturday 10:00.10:30am Fee: 550.00 for 10 weeks Dazzlers Aces 5-12 Time: Monday 330-5:00pm Saturday 10:00.I1:30am Fee: 570.00 for 10 weeks Date: Session 1: Begins Saturday, February 10 "Registration accepted through February 24th Session 11: Begins Monday, April 15th For questions please call Dawn Mack at (310) 730.4410. PAINT THE TOWN SPRING Spring Window Painting Tuesday, April 9 10:30 am Co-sponsored by the Hermosa Beach Chamber of Commerce Are you a budding Picasso? If you have a desire to become an artist or just like to paint, come on down and join us at the Chamber of Commerce (1007 Hermosa Avenue). We will he painting store windows of the merchants in downtown Hermosa Beach with festive spnng scenes. All supplies will he provided. Don't wear your Sunday best because there are sure to be a few spills! Monday - Friday, April 8-12 3:30-5:30 pm Hermosa Valley Park 540 - Residents $45 - Non -Residents This intensive sports camp will provide youths with expert instruction in baseball, basketball, and soccer. Participants are asked to hring a baseball glove and tennis shoes along with a snack and a drink each day. Designed for campers ages 6-12. Instructor Corky Bell, attended Loyola University in Illinois and played basketball professionally in Europe for 14 years. He has coached youth programs throughout the South Bay for eight years. S R0 N G Egg-Stravaganza Saturday, April 6 11:00 am Co-sponsored by the Hermosa Beach Chamber of Commerce All Hermosa Beach kids up to age 8 are invited to hop on down to Valley Park and enjoy the spring time tradition of egg hunting. Get your face painted, make a spring time craft and hunt for those tasty eggs. Of course Hermosa's own Hunny Bunny will be on hand to meet and greet. Bring a camera to capture all these special moments. We suggest you bring a basket to use during the egg hunt at 12 Noon. FRSE THEATER SHOWS FOR KIDS! Turn off the television and head on down to the beautiful Hermosa Civic Theater, 710 Pier Avenue for a fun filled afternoon of entertainment. This year we have two popular shows that are sure to delight young children. Wednesday, April 10 • 3:30 pm Dan Crow. Yes, he is hack! A unique entertainer, Dan uses humor, stories, and songs that allow the audience to become part of the show. He brings you the songs and stories from his acclaimed videos "Oops!" and "Are you ready?" Tuesday, May 7 • 3:30 pm Let Them Eat Books. We Tell Stories performance troupe acts out'some of your favorite stories and invites you to be a part of them. If you have ever wanted to hecome your favorite storybook character now is your chance. We provide the props and costumes, you provide the imagination. JPage 1 MEMORANDUM DATE: January 23, 1996 TO: HONORABLE MAYOR AND COUNCIL MEMBERS FROM: MARSHA ERNST, COMMUNITY RESOURCES DEPTJ)I RE: COUNCIL AGENDA ITEM #7 "ROLLER HOCKEY FACILITY AND PROGRAMMING" UNDER THE RECOMMENDATION ON COUNCIL AGENDA ITEM # 7 TITLED "ROLLER HOCKEY FACILITY AND PROGRAMMING" THE HOCKEY RINK SIZE SHOULD BE 160' x 80' INSTEAD OF 160' X 180'. I APOLOGIZE FOR ANY CONFUSION THIS MAY HAVE CAUSED. SUPPLEMENTAL I'c nhAA In► Iti: 0,,:M,,T.0.d -15 6,I' 3/ata!q � efzew 3/I(Joh/I ('se) 01 - 23 - fib January 16, 1996 Honorable Mayor and Members of the Regular meeting of Hermosa Beach City Council Downtown Streetscape Lower Pier Avenue Construction Recommendation: It is recommended that the City Council: January 23, 1996 1. Award a contract for preparation of construction documents and specification for the Lower Pier Avenue to 181 Group in the amount of $141,762. 2. Appropriate $152,000 from the Downtown Enhancement Commission Fund to CIP # 96-152. 3. Reject all other proposals. Background: The Hermosa Beach City Council, acting upon the recommendation of the Downtown Enhancement Commission(DEC), awarded a contract to the firm IBI Group for the preparation of the Downtown Implementation Plan. The Downtown Implementation Plan has been completed and approved by the City Council at their meeting of November 22, 1994. The original IBI's contract included the preparation of detailed construction documents for Lower Pier Avenue and Hermosa Avenue from Pier Avenue to 16th Street. However, after close examination of the tasks involved, preparation of the documents for the downtown could not have been accomplished for the price allocated. Several funding scenarios were also introduced to the City Council at various meetings since the completion of the Downtown Implementation Plan. It is determined that the funding to design phase one of the total Downtown Plan is now available. Staff proceeded with advertising and soliciting proposals for the preparation of construction documents and specifications for the Downtown area. Six proposals were received on December 14, 1995. Analysis: Six proposals were received for the above project: 1. Barton Aschman $341,364 2. Greiner $160,560 3. Nolte and Associates $149,092 4. ASL $141,752 5. IBI Group $141,724 6. HLA $ 74,496 8 After careful review of the proposals, it has been determined that the 1BI proposal is complete and provides all the necessary information to prepare construction documents and specification for the Lower Pier Avenue project. Some of the tasks involved are as follows: o Field investigation o Detailed survey at every 10 feet o Soils report o Pavement report o Select materials o Prepare planting and irrigation plan o Cost estimates o Sign Plan o Signing and Striping, traffic control, and phasing plan o Specifications o Construction drawings for street and storm drain o Traffic Signal Plan o Obtain approvals Funding: Expenses are as follows: IBI Contract Plan Check Contingency at 3% $141,724 $ 6,000 $ 4,250 Total $151,974 This project is funded by the Downtown Enhancement Commission Fund. The total available fund balance is approximately $423,796. Respectfully submitted: Amy Ami ani Director of Public Works For Fiscal Impact: Viki Cope and Director of Finance Concur: Stephen R. urrell City Manager 1 January 18, 1996 Honorable Mayor and Members of the Hermosa Beach City Council `144 ke ss is iid— Co to . V- /v oIr23_9�0 Regular Meeting of January 23, 1996 VENDOR CARTS Purpose: To provide information for City Council decision on the process for granting a permit for a vendor cart in accordance with Section 19-71 of the Municipal Code. Back2round: The City Council received a request from Stephen Mouton, President, Mozart Coffee and Specialty Espresso to operate a coffee and espresso cart at the Pier Plaza. This item was referred to staff to develop a process for review by City Council to grant permits for this purpose. Mr. Mouton also provided another letter dated December 19, 1995 that was distributed to you concerning the process. In order to get an idea of how such a program might work, staff has obtained the program used in Redondo Beach. The process used in Redondo Beach is open to anyone that can meet the requirements. Based on a review of the program, it appears to be more of a service approach rather than revenue generating activity for the City. The locations, when the carts are permitted, are well away from commercial areas and offer food and beverage items that would cater to beach users. The permit costs are per year and those meeting the requirements are chosen by a lottery. There is no "vested right" to continue as the permit is good for only one year. This approach has been used by other cities and provides an open, competitive method of allowing the carts. The basic items that would need to be included in a Hermosa Beach program are as follows: 1. Reasonable time frame to apply - 30 days after notice in papers. 2. Insurance Certificate in the amount of $1,000,000 3. Selection Process - this might need to be left open depending on the number of vendors 4. Location of cart areas and hours of operation 5. Set minimum space rent plus a gross receipts percentage over the minimum 6. Product limitations - it would be best to set the limits by City action. 9 Competition Issues: Redondo Beach's program provides that the vendor must be away from competing commercial areas. Other downtown areas provide for vendor carts as a feature of the downtown area and allow them closer to completing businesses located in buildings. I believe the idea, with this approach, is to create a more active, busy environment that benefits all businesses in the area. The IBI conceptual plan did anticipate use of the public spaces through encroachment permits, it did not, however, get into detail about the use of vendor carts or kiosk's that might be an important feature of the overall lower Pier Avenue plan. The detailed work on the plan will begin next month, assuming the contract is approved. If the funding plan is approved and enough money is available, the project could begin next fall. This would mean that, most likely, the Pier Plaza location would not be available due to construction. Having a vendor cart would be another element to take into consideration while the project is under construction. Options: It seems that the City Council has the following options: 1. Direct staff to develop a process to select vendors, detailing all of the City's requirements (including locations, products, size, hours of operation) and solicit proposals from interested parties. The Downtown Enhancement Commission may wish to have some input into this process. This would probably take about 90 days before it would be returned to the City Council. 2. Direct staff and Downtown Enhancement Commission, as part of the next phase of the IBI contract, to determine whether or not this is a feature that is desired in the downtown area. This would probably mean that no permits would be available until the construction is completed and the area designated. 3. Defer any action on the idea of vendor carts until the downtown plan is completed and then ask the Downtown Enhancement Commission and staff to develop a program if it is desired at that time. Recommendation: This is a policy issue that the City Council needs to decide. The process for being fair and open in awarding the permits can be easily developed and implemented. The revenue derived from such a program would not be great, however, it is possible to cover the costs of administering such a program. The competition issue is one that the merchants may be concerned about and, as a result, one that you may wish to consider. Respectful) submitted, i, Stephen R. Burrell City Manager . L Mozart Coffee & Speciality Espresso O December 19, 1995 Honorable Mayor and Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, California 902543885 Honorable Mayor and Members of the Hermosa Beach City Council: Please place this "request for permit" on the agenda under "written communication to review" for the January 9. 1996 Hermosa Beach City Council meeting. Thank you for taking the time to review our request for a permit to operate a Mozart Coffee & Speciality Espresso © cart at the base of the pier. We have spent a great deal of time researching this project, consulting with County health officials and visiting the site with a licensed Architect and business consultants. It was during our formal investigation of the permit process with Hermosa Beach city officials that we discovered the ordinance (with the help of the city clerk) which allows for the placement of a cart at the pier. The ordinance has been on the books for a longJi.me, The ordinance is not new. The ordinance is part of public records. Anyone interested in pursuing a similar project could have made a proposal before us. There may also be proposals after us since it is the procedure outlined in public records. The procedure requires asking and obtaining permission from the city council. It is a simple and easy to follow procedure. However, a strong, qualified, well composed working proposal takes much time, energy and research to develop. j was very surprised to fmd that no one had the initiative to ask the council for a permit for an espresso cart. With all of the businesses in Hermosa Beach operating out of their preferred locations, not a single business owner has written a formal proposal, surveyed the site with an Architect, contacted the County Health Board and proposed a lease arrangement with the city. The ordinance has always offered them or anyone else the option of going before city council. Why hasn't anyone put in a proposal? Perhaps because they did not have the time and energy to do the research which is required for a new and successful business? Or, because they were satisfied with their present method of doing business? Or, because they've thought about it but never done anything about it? A lot of people think about doing things, we actually do them. While the product offered from Mozart Coffee & Speciality Espresso © is the same as others sold in restaurants and cafes, it does not create an adverse relationship with existing cafes. Hermosa Beach has over one hundred restaurant and cafes providing the same services and products under different conditions. Mozart Coffee & Speciality Espresso © will be one more business offering a limited number of products to a specialized niche of the customer market, the "to go " customer. The majority of pedestrians on the strand, jog, walk or ride past the pier and the 139 So. Beverly Drive Suite 328 Beverly Hills, California 90212 Visa*Mastercard*AMEX Telephone & FAX (310) 546-3659 Internet: JWVF28A@prodigy.com P. 1 city of Hermosa Beach on their way to an end destination without stopping or pausing. We will capture customers who would ordinarily "pass through" on their way to somewhere else. We may make new customers and at the same time, make the Hermosa Beach pier a stop- over point in their future journeys. The additional "new customers" captured may actually generate more shoppers on pier avenue, bringing more revenue to the city and its merchants. The new customers would have otherwise jogged on by and not spent their money in clothing and speciality item shops, because there was no Mozart Coffee and Speciality Espresso © to slow them down and make them stop for a cappuccino -to -go. Most people who want to sit in a cafe, will go to their cafe. There are plenty of cafes for customers who want the ambiance of a coffee house. Our product is a "to go" product for people on the move. Our product appeals to a different customer, "on the go", rather than a customer who wants to sit at a table, have a cup of coffee and read the paper or converse with friends for 20 or 30 minutes. Once again, any person or business who may have identified the "to go" customer base as being neglected could have gone before the city council and make the same request we are making today. No other person or business has researched, studied and consulted with the necessary professionals to feel confident about making a proposal to the city council. We have gathered all of the pertinent information and professionals necessary to develop a business plan which takes advantage of the passing pedestrian who would not ordinarily leave the foot path of the strand to spend money. The proposal we have offered is logical and fair to the city. It will offer income to the city from a place where there is no income currently produced. It will cost the city nothing. Because we have initiated the proposal, we will absorb the cost of electrical and water hook-ups (around $800). We have also made arrangements to have the commissary located off of city property ($3,000) and we have also made arrangements for the Mozart Coffee & Speciality Espresso © to be stored off of city property ($3,000). And, we are offering a percentage of gross income after product costs only (see p3 of the proposal), regardless of our labor, equipment, storage or commissary costs. Our proposal is extremely fair and favorable to the city of Hermosa Beach. We feel we have anticipated delays and obstacles and prepared adequately for them, in order that the City Council would feel confident about giving us permission to locate at the pier. We are ready to open for business within 30 days from the Council's permission. If the council chooses to put out a formal request for proposals based on our idea which no one else has bothered to act upon, there would be at least 90 days delay while people hire Architects, consult with the County health department, research and draw up a business plan and raise capital. It will take at least another 30 days to evaluate the proposals and It would take another 90 days to have a cart built and approved by the county and obtain a health permit for a commissary. Additionally, the winter will have passed and the peak "espresso -drinking" season will have passed. In the meantime, the city of Hermosa Beach will have lost out on income that could have been generated from our business. We would like to proceed now. We are offering a quality product in a 139 So. Beverly Drive Suite 328 Beverly Hills, California 90212 Visa*Mastercard*AMEX Telephone & FAX (310) 546-3659 Internet: JWVF28A0prodigy.com P. 2 • _' professional manner. Much could be learned from our business in progress which could than be used to evaluate future proposals from other entrepreneurs. Now is the opportunity for the council to act. A fair income could be realized and put to good use. Additionally, the high end appearance of the Mozart Coffee & Speciality Espresso would be good for the city and its residents. The location may bring more of the "to go" customers into the city who would otherwise not pause from their journey and pass Hermosa Beach by without spending a cent. Granting permission does not preclude anyone else from making proposals before or after us. Everyone has the opportunity to make a proposal to the city council. But, it is now our proposal which is before the city council. Based on our proposal, which is a fair, just and professional proposal, we ask permission to establish a Mozart Coffee & Speciality Espresso © at the base of the pier, at no cost to the city to establish and additional revenue to the city as it succeeds. When and if anyone else takes the initiative to establish a cart, they can make a proposal, just as we did and we encourage the council to review it, just as it has reviewed ours. Once again, we ask the council's permission to establish a Mozart Coffee & Speciality Espresso © cart at the base of the pier. Sincerely, Stephen Mouton, Psy.D. President, Mozart Coffee & Speciality Espresso 139 So. Beverly Drive Suite 328 Beverly Hills, California 90212 Visa*Mastercard*AMEX Telephone & FAX (310) 546-3659 Internet: JWVF28A@prodigy.com P. 3 LOTTERY PROCEDURES PURSUANT TO ORDINANCE #2697 FOR THE RIGHT TO BE ASSIGNED A PERMIT FOR A VENDOR STAND LOCATION ON THE ESPLANADE LOTTERY WILL BE HELD: DATE: JANUARY 4, 1996 LOCATION: REDONDO BEACH CITY HALL, LICENSE AND COLLECTIONS DEPARTMENT The four (4) available locations are: Avenue C/Esplanade Avenue E/Esplanade Avenue I/Esplanade Vista del Mar/Esplanade * All complete applications submitted and paying a fee of $10.00 shall participate in the lottery. * All complete applications received have been assigned a number in sequential order as received. * A sealed envelope with a number representing the application number assigned when filed, shall be in the lottery canister at the time of drawing. * Four (4) sealed envelopes shall be drawn and assigned locations in the following manner: 1. The first envelope drawn shall be assigned the location at • Avenue C. 2. The second envelope drawn shall be assigned the location at Vista del Mar/Esplanade. 3. The third envelope drawn shall be assigned the location at Avenue I. 4. The fourth envelope drawn shall be assigned the location at Avenue E. After the first four (4) envelopes are drawn and assigned locations, envelopes #5, #6, #7, #8, #9, #10, #11 and #12 shall be drawn and assigned the drawn number. In the event a location assigned by lottery becomes available, the drawn number next in line shall be authorized to be issued a permit pursuant to Ordinance #2697. CITY OF REDONDO BEACH APPLICATION FOR A PUSHCART VENDOR PERMIT 1996 MUNICIPAL CODE SECTION 3-7.1312 FILING FEE: $10.00 PERMIT FEE (Lottery Winners only): $25.00 LAST DAY TO SUBMIT APPLICATIONS: &OOPM. DECEMBER 28. 1995 Answer.all questions truthfully. Use the back of this page if more space is needed. Any false statements will be sufficient cause for the denial of the application or revocation of the permit. PLEASE PRINT OR TYPE Name HOME ADDRESS Last First Middle No. Street City Business Address Phone No. Street City Social Security Number Driver's Lic. No. Is the applicant an individual? If yes, what business name do you intend to use? Is the applicant a partnership? If yes, what is the business name of the partnership? (NOTE: A separate application must be completed for each general partner of the partnership.) Is the applicant a corporation? If yes, what is the name of the corporation? Have you ever been convicted of a misdemeanor or felony? If yes, complete the following for each conviction: DATE COURT CASE NO. CHARGE List any permits issued by City of Redondo Beach within the last five years. Number of permits: Type of permits: List any permits issued by the Los Angeles Health Dept.: Please indicate the days of the week and hours that you intend to vend: Please describe the food products that you sell: Make/Year/Model of Vehicle used in vending: License plate number: I understand that if I am issued a vending permit, I will comply with all the requirements of the Redondo Beach Municipal Code and that I will conduct my operation pursuant to the law, in an ethical and moral manner. I further agree to make any necessary corrections to any violation, immediately if possible, or within a reasonable time. Failure to comply may result in the revocation of my permit. I further understand that this is only an application, not a permit. SIGNATURE DATE WITNESS § 3-7.1909 REDONDO BEACH MUNICIPAL CODE § 3-7.2001 Sec. 3-7.1909. Exemption. Unless directed otherwise by the City Council, the Police Department shall cause the highway, street, public way or portion thereof closed pursuant to Section 3-7.1904 to remain available open for use by public transportation vehicles having designated routes, and/or public safety or emergency vehicles. (§ 1, Ord. 2668 c.s., eff. August 20, 1992) Sec. 3-7.1910. Penalty. It shall be a misdemeanor for any person to violate any of the provisions of this chapter and upon conviction shall be punished as provided in Section 1-2.01 of the Redondo Beach Municipal Code. (§ 1, Ord. 2668 c.s., eff. August 20, 1992) Article 20. Vending from Stands in Public Ways Sec. 3-7.2001. Findings and purpose. The City Council finds as follows: (a) The primary purpose of the public streets, sidewalks, and other public ways is for use by vehicular and pedestrian traffic; (b) Vending from stands on public streets impedes the flow of both vehicular and pedestrian traffic; (c) Vending on public streets for commercial purposes is unnecessary because residents and tourists have ample commercial facilities from which to purchase food, beverages, wares and other merchandise; (d) However, there is a minimum of commercial facilities providing food and drink within easy walking distance from the County beach located west of and adjacent to the Esplanade: and it is in the public interest to permit a limited number of vendors to operate temporary stands, particularly during the summer season, on the west side of the Esplanade to supplement such facilities by providing food and drink for the convenience of those persons frequenting the public beach; (e) And the Redondo Beach Municipal Pier together with the adjacent Basin 3 area is a unique ocean oriented commercial -recreation attraction utilized by the entire Southern California community and in which vending from certain vending stands on City -owned leaseholds has historically been permitted as an addition to the festive ambience thereof; (f) And at such special events as designated by the City Council from time to time. (§ 1. Ord. 2702 c.s., eff. September 16, 1993) Reprint No. 76 - December 31, 1993 100-R § 3-7.2002 REDONDO BEACH MUNICIPAL CODE § 3-7.2005 • Sec. 3-7.2002. Definitions. For the purpose of this article the words set out in this section shall have the following meanings: "Public way" shall mean all areas legally open to public use such as public streets, sidewalks, roadways, highways, parkways, alleys, parks, as well as the interior and areas surrounding public buildings. "Stand" shall mean any table, bench, booth, rack, handcart, pushcart, or any other fixture or device which may or may not be required to be licensed and registered by the Department of Motor Vehicles and is used for the display, storage, or transportation of articles offered for sale by a vendor. - "Vendor" shaltmean any individual, including an employee or agent of a group of individuals, partnership, or corporation, who sells or offers to sell food, beverages, goods, wares, or merchandise on any public way from any stand, pushcart, other human powered device, or from any lunch truck or motor vehicle powered device. (§ 1, Ord. 2702 c.s.. eff. September 16, 1993) Sec. 3-7.2003. Business license and permit required. It shall be unlawful for any person to sell, display, or offer for sale any food, beverage, goods, wares, or merchandise from any stand on any public way within the City without fust obtaining a business license and vendor's permit therefor from the City Treasurer. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2004. Limitation of vending sales. No permit shall be issued for sales of food, beverage, goods, wares, or merchandise from any stand or vendor's vehicle other than for specifically designated areas. With regard to that area in the City on the west side of the Esplanade between Knob Hill and Paseo de la Playa; the four (4) locations within said area for which permits may be issued pursuant to Section 3-7.2008, will be designated by the City Manager's office. (§ 1. Ord. 2702 c.s., eff. September 16. 1993) Sec. 3-7.2005. Exceptions. The provisions of chapter shall not be applicable,to: (a) Newsracks permitted pursuant to Chapter 21 of Title 4 of the Redondo Beach Municipal Code; (b) Certified farmer's markets established under the provisions of Division 21 (Section 58001 et seq.) of the State Food and Agricultural Code; tnn_o Reprint No. 76 - December 31. 1993 . § 3-7.2005 REDONDO BEACH MUNICIPAL CODE § 3-7.2007 (c) The five (5) existing vending sites on City owned leaseholds on the Redondo Beach Municipal Pier and adjacent Basin 3 areas; (d) The County beach adjacent to the Esplanade pursuant to the provisions of Sections 10-2.1317 and 10-2.1318 of the Redondo Beach Municipal Code; (e) Fairs, shows, festivals, exhibitions, city-wide celebrations and other special events for which a permit allowing vendors' stands has been issued by the City. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2006. Application. (a) The application for a vending permit shall be filed with the City Treasurer and shall contain all information relevant and necessary to determine whether a particular permit may be issued, including but not limited to: (1) Full name, home address, permanent business address (if any), telephone number, and driver's license number, (2) A brief description of the nature, character, and quality of the food, beverages, goods, or merchandise to be sold; (3) If vendor is employed by or is an agent of another, the name and business address of the principal/hiring person, firm, association, organization, company or corporation; (4) A complete listing of any other permits or permits issued to applicant by the City within the past five (5) years; (5) Any permits issued or required by the Los Angeles County Health Department. (b) Except for the year 1993-94, all applications for a vending permit shall be received by the City Treasurer no later than December 15 of the year prior to which the permit is to be issued. (§ 1, Ord. 2702 c.s., eff. September 16, 1993, as amended by § 1, Ord. 2711 c.s., eff. November 18, 1993) Sec. 3-7.2007. Health permits. The application of any vendor engaged in the sale of food or beverages shall also be referred to the Los Angeles County Health Department for approval of a health permit in addition to the regular vending/license. Such vendor's equipment shall be subject to inspections by the-Iealth Department at the time of application and at periodic intervals thereafter. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Reprint No. 76 - December 31, 1993 § 3-7.2008 REDONDO BEACH MUNICIPAL CODE § 3-7.2011 Sec. 3-7.2008. Issuance of permit. (a) Vending permits shall be issued by the City Treasurer. (b) Applicants qualifying for a permit shall be chosen by lottery. Site location shall be made by the permittee in the order of their selection. (c) A vending permit shall be valid for the period from January 1 through December 31 of that year. (d) In the event that a space becomes available between annual selections, a vending permit shall be issued to an applicant therefor which shall be valid only until the following December 31. (§ 1, Ord. 2702 c.s., dff. September 16, 1993, as amended by § 1, Ord. 2711 cs., eff. November 18, 1993) Sec. 3-7.2009. Fees. (a) Each applicant for a vending permit shall pay to the City Treasurer a non-refundable application fee which shall be set by action of the City Council.' (b) Each vendor granted a vending permit shall pay to the City Treasurer an annual permit fee which shall be set by action of the City Council. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2010. Insurance of bond. No vending permit shall be issued to an applicant unless the applicant furnishes proof to the city of a public liability bond or insurance policy in an amount not less than One Million and no/100ths ($1,000,000.00) Dollars for property damage and injuries, including injury resulting in death, caused by the operation of the vending busincss. Said insurance shall provide that (1) the City is named as an insured, (2) that it cannot be canceled without thirty (30) days prior notice to the City. and (3) the insurance is primary to all other insurance. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2011. Display of permits. (a) The permit issued to a vendor shall be with the vendor at all times when he or she is engaged in the business of vending. If the vendor sells food or beverages, the health permit must be displayed. (b) Permits shall be displayed only by the person to whom they were issued and may not be transferred to any other person. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) D...,....• M.. . ... ,.., § 3-7.2013 REDONDO BEACH MUNICIPAL CODE § 3-1.2015 (e) Conviction of any crime involving moral turpitude while holding a vending permit from the City; (f) Cancellation of health department authorization for a food or beverage vending unit due to uncorrected health or sanitation violations; (g) Failure to pay sales taxes or other taxes payable by the permittee due to the operation of such stand; (h) Refusal toprovidesufficient records to the City Treasurer's office to verify by audit the proper collection of sales tax; (i) Violation of any of the provisions of this article. (§ 1, Ord. 2702 c.s.. eff. September 16, 1993) Sec. 3-7.2014. Revocation and suspension hearings. All hearings relating to and appeal of the revocation or suspension of any permit granted pursuant to this article shall be conducted by the City Council in accordance with the provisions of Redondo Beach Municipal Code, Sections 6-1.26 and 6-1.27. (§ 1, Ord.. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2015. Penalties. Any' person who violates any provision of this article shall be punished upon conviction by a fine not to exceed One Thousand and no/100ths ($1,000.00) Dollars or by imprisonment not to exceed six (6) months, or by both fine and imprisonment. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Reprint No. 76 • December 31, 1993 100-13 § 3-7.2012 REDONDO BEACH MUNICIPAL CODE § 3-7.2013 Sec. 3-7.2012. General regulations. The following regulations are applicable to vendors with vending permits: (a) Size of stands. Vendors stands shall not exceed six (6') feet in length, fifty-three (53") inches in width, or six (6') feet in height. Vendors are prohibited from blocking the public right-of-way beyond their area of immediate operation and are required to minimize their interference with pedestrian traffic. (b) Hours of operation. It is unlawful for vendors to engage in the business of vending between the hours of 8:00 p.m. and 10:00 a.m. When temporary vending permits are sought for special events, pursuant to Section 6-3.07, tht applicant may request from the City an exception to the usual hours of operation. All stands used for vendingmust be removed from public property during non-operating hours. (c) Removal of trash. All trash or debris accumulating within fifty (50') feet of any vending stand shall be collected by the vendor and deposited in a trash container. All vendors selling food or beverages must provide trash receptacles adjacent to a part of their stands. (d) Noise. No vendor may sound any device which produces a loud and raucous noise, or use or operate any loudspeaker, public address system, radio, sound amplifier, or similar device to attract public attention. (e) Glass containers. Vendors are not permitted to sell or dispense items of food or drink in glass containers which would be carried away by the customer after purchase. (f) Sale of food items only. Vendors are permitted to sell only items of food or drink. Additional goods, wares, or merchandise of non- food character will not be allowed sold from vendors' carts. (§ 1, Ord. 2702 c.s., eff. September 16, 1993) Sec. 3-7.2013. Suspension or revocation of permit. Any permit issued under this article may be suspended or revoked by the City Treasurer for any of the following reasons: (a) Fraud or misrepresentation in the application for the permit; (b) Fraud or misrepresentation in the course of conducting the business of vending: (c) Conducting _the business of vending contrary to the conditions of the permit: (d) Conducting the business of vending in such a manner as to create a public nuisance or constitute a danger to the public health, safety or welfare; 100-12 Reprint No. 76 • December 31. 1993 - 0 City of Redondo Beach 1 June 15, 1993 Pushcart Vendors. TO: Mayor and- City Council FROM: Jerry Goddard, City Attorney SUBJECT: REGULATION OF PUSHCART VENDORS ON THE ESPLANADE BACKGROUND: 3 . JUN 1 51993 Redondo Beach Municipal Code § 3-7.1312 currently restricts pushcart vendors city wide under a number of conditions: Note - the following does not include verbatim language from the ordinance but is offered as a summary statement. (a) Parking area restricted. Restricts stopping or standing for purpose of selling. (Restriction upon City Streets or Highways is considered to include restriction on sidewalks) (b) Peddler's vehicles: Permit required to park. Written permit issued by the License Department designating the specific location at which vehicle may stand. However, no permit shall be required for the stopping of any such vehicle at the request of a bona fide purchaser for a period of time not to exceed ten (10) minutes at any one place. No permit shall be granted for any location where the proposed use would restrict or interfere with access by a property owner, or be likely to create or increase traffic congestion or constitute a traffic hazard. (c) Lunch wagons: Permit required to park. Permits are obtained from the License Department and Chief of Police. (Current procedure is for the Police Department to designate the specific location) No permit shall be issued for any location within 200 feet of any intersection or school, or 500 feet of any established restaurant, cafeteria, lunch counter or eating place. 31. JUN 151993 City of Redondo Beach 2 June 15, 1993 Pushcart Vendors (d) Revocation of Permit. Language appears to require conviction in court for violation of the code prior to License Department revocation. Sections (d) Public transportation vehicles, and (f) Sale of merchandise near schools, do not appear to influence the pushcart issue. ANALYSIS: Although the existing ordinance is at best confusing and is arguably flawed, it is possible that large portions of the Esplanade are already prohibited to vendors by the terms and conditions set forth. Under the prohibition of no vending within 500 feet (measured from the property line) of an existing restaurant (eating place) it would appear that; a) all of Veterans Park is covered by the Elks Lodge Restaurant, the Esplanade between Avenues H, I, and the south border of the City by Millie Riera's Restaurant, b) a portion of the Esplanade at Avenue B based on 500 feet from the back of the Anderson store property line at Catalina and Ave B, c) a further prohibition against vending within 200 feet of any city intersection which represents 400 feet of prohibited space in each block of the Esplanade where a street comes to a "T" intersection. Information from the City Treasurer's Office indicates that enforcement of the existing ordinance has proven difficult and often confusing to staff, and the police department. Reference inter -office memorandum from City Treasurer to City Manager in 1987, 1991 and 1993. The License Department wishes only to be involved in the issuing of the permits, and not involved in the regulatory function overseeing pushcart activity. City of Redondo Beach 3 June 15, 1993 Pushcart Vendors The Council previously has directed staff to work with pushcart vendors as well as residents and merchants on the Esplanade in order to resolve continuing conflicts. The vendors compete for space, argue over location, disturb and congest the public walkways, and create sanitation problems. Staff from both the Police Department and Code Enforcement have had to respond to personal conflicts among the vendors along the;Esplanade, as well as to follow up on inquiries regarding safety and hazard issues along the public right-of-way. The final problem is time and money. This issue should have been resolved prior to the start of the first summer weekend (Memorial Day). My estimate is that the cost of staff time in the City Treasurer, City Attorney, City Manager and police department devoted to solving this problem exceeds several thousand dollars. RECOMMENDATION: Staff from the City Treasurer's Office, Planning, Code Enforcement and the City Attorney's Office have discussed the issue, and recommend that the Mayor and Council choose one of the following options: 1. Do nothing. (This is not a good idea for reasons previously expressed) 2. Adopt an ordinance prohibiting vending on public streets except on the west side of the Esplanade between Knob Hill and Paseo De La Playa, with the exception of the Pier, the County Beach, the Farmer's Market and special events. The ordinance would restrict the number of vendors and assign them to four specific locations along the Esplanade. The City Treasurer's Department will be responsible for all administrative functions related to the issuance of the permits. Locations would be selected by lottery for a one year period. Other requirements such as County Health City of Redondo Beach 4 June 15, 1993 Pushcart Vendors permits, insurance,- size of stand, hours of operation, removal of trash, and noise can be included. This ordinance would be an attempt to eliminate the territorial conflicts among the vendors as well as provide the City with the ability to set standards regulating location and operation. However there are inherent problems in drafting this type of ordinance: * Should the specific locations be named in the code or by resolution? * Will the vendors selected for a named location be limited to one cart? * What are penalties for violation of the ordinance? * Must violations be based only on citations by the police? * Who enforces revocation of permits? * Will any additional fees be collected beyond that of a business license? * Even though the County issues Health Permits is the city responsible for any degree of health enforcement? * What issues surrounding sidewalk obstruction? (The problem here is the narrowness of the Esplanade west walkway) * Should pushcarts be required to be in the street at the curb? * If the street is used should carts be located in a parking space or are red zones permissible. If this choice is selected by the Council the following motion and attached ordinance are provided. City of Redondo Beach 5 June 15, 1993 Pushcart Vendors Introduce and adopt by reading the title only and waiving further reading: An Ordinance of the City Council of the City of Redondo Beach Repealing Section 3-7.1312 of the Redondo Beach Municipal Code and Adding a new Article 20 to Chapter 7, Title 3 of the Redondo Beach Municipal Code Prohibiting Vending from Vending Carts on Public Streets, Except on the West Side of the Esplanade Between Knob Hill and Paseo De La Playa with a Vending Permit. 3. Adopt an ordinance which prohibits pushcart vendors throughout the City. Such an ordinance would allow exceptions for the Pier and Harbor areas held under lease, the County Beaches, and the Farmers Market. This option would eliminate vendors along the Esplanade, as well as in City Parks (a problem not previously contemplated by the council). If the Council elects this choice the City Attorney recommends that the ordinance be adopted under findings justifying the emergency exemption. This will allow the ordinance to go into effect immediately followed by adoption of the regular ordinance replacing the emergency ordinance in 30 days. The following motion (two parts) and attached ordinances are provided: Introduce and adopt by reading the title only and waiving further reading: An Emergency Ordinance of the City Council of the City of Redondo Beach Repealing Section 3- 7.1312 of the Redondo Beach Municipal Code and Adding a new Article 20 to Chapter 7, Title 3 of the Redondo Beach Municipal code Prohibiting Vending from Vending Carts on Public Streets, with certain exceptions, and Declaring the presence of an Emergency; and City of Redondo Beach 6 June 15, 1993 Pushcart Vendors Introduce and -adopt by reading the title only and waiving further reading: An Ordinance of the City Council of the City of Redondo Beach Repealing Section 3-7.1312 of the Redondo Beach Municipal Code and Adding a new Article 20 to Chapter 7, Title 3 of the Redondo Beach Municipal code Prohibiting Vending from Vending Carts on Public Streets, with certain exceptions, and repealing Emergency Ordinance No. Submi ted by: JE Ci j me Y GODDARD Attorney ;ferry\agenda\pushcart.rpt January 9, 1996 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of January 23, 1996 Department of Community Resources Activity Report for December 1995 The Department of Community Resources has been involved in the following activities for the month of December. RECREATION PROGRAMMING Sand Snowman Contest. Sunday, December 10. Family and friends started sculpting at 9:00 am and finished up in anticipation of the award ceremony. Entries included the traditional sand snowman and many other festive creations. Awards were g .ven for the Most Californian, Most Traditional, Funniest, Best Dressed and Best Couple. Huntington Harbor Cruise of Lights Excursion. Saturday, December 16. Once again we offered the holiday cruise through the Huntington Harbor channel. All enjoyed the fabulous waterfront homes decorated with amazing sparkling lights and animated displays. Winter Holiday Camp. December 18-29. School was out for the holiday break. Camp offered kids the opportunity to fill up their two weeks with a list of fun filled activities. The camp was open to kids between the ages of 6-12. All participants spent the two weeks doing arts & crafts, playing' sports, and organized games. They also spent a day at Wilderness park, received a demonstration from Pet Mart, had a party at the close of each week and much, much more. SPECIAL EVENTS FirstNight. Sunday, December 31, 1995. The new year came in with a bang this year in downtown Hermosa Beach as the City celebrated the second annual FirstNight festival. More than 10,000 people enjoyed the evening of art, theatre performances and music sponsored by Arts Hermosa. HERMOSA BEACH COMMUNITY CENTER FOUNDATION Be on the look out for the 1996 season to open in March. Details to follow in the nextedition of the Spring City Scene brochure available in early February. Upcoming Events: Blue Angels Snowboard Program Bear Mountain Ski Trip #1 January 20 January 21 Slow Pitch Registration Resident Mail-in/Walk-In Registration Begins 3 on 3 Youth Basketball Tournament #1 44th Annual Sand & Strand Run 3 on 3 Youth Basketball Tournament #2 Bear Mountain Ski Trip #2 Recreation Classes Begin Facility Field Theatre Clark Gym Room 8 Room 10 Room 12 February 5 February 6 February 12 February 18 February 19 February 25 February 26 12/94 User Hours 12/95 User Hours 105 111 200 215 90 98 85 *Gymnasium was closed for two weeks for resurfacing. DEPARTMENT REVENUE Current' .Month This Month FY Last Fv To Date $31,127 $25,256 $221,341 Revenue Projection: $424,000 156 117 135 102* 77 52- 116 Last Fy To Date $190,218 Community Resources Department general fund revenue for 50% of the fiscal year is $221,341 or 52.2% of the projected figure. Community Resources Department general fund expenditure for 50% of the fiscal year is $246,576 or 54.6% of the budget FY 1995-96. Respectfully Submitted, wsom Re -ation Supe Concur: Ma Co oney, Director munity Resources Dept. Steph R. Burrell City Manager oµvum es ermo The city of -Hermosa. Beach will hold its . •annual Sand Snowman Contest Sunday, Dec. 10, from 9 to 11 a.m. The event will take place on the north side of the Hermosa` pier..Awards will be given in five cite- . • 'gories = most Californian, most tradi- tional, funniest, best dressed and best cou • .. ple.The event is sponsored by Penguins. • For more information, Call 318-0280.. ' 't"4,•tt:. .7.4• Ud0.*. •a'•15 Ji., ran. Ur. Sandman - Come to the Hermosa Beach Pier and meet on the north side for the free sand snowman contest. Build thet funniest snowman you can. The sculpting be- gins at 9 a.m. and the winners w illll bye .i announced at 11 .m. Judges giving awards in five'categories: Most 'Californian," Most Traditional, Funni- est. n est. Best Dressed and Best Couple. !get your pall and shovel and come on down to the Hermosa Beach Pier. 318- 0280• >k 2 ja- �- . Journey to arnughtennser>f,.y Yahrzeit, a one-man play starring vet-. TVand stage actorFtichard Kllne,' directed byPanl Linke, and written by Richard Krevolin, will be performed tonight at 8 p.m. in the Hermosa Civic Theatre, 710 Pier Ave., Hermosa Beach.. Tickets, S15. Call 318-3452. ':i Sunday,,Dec. a0 E12 - Frosty the Sandman t - 15 Better than a sno-cone. Builds snowman out of sand, beginning at 9 a.m. just north of the Hermosa Beach Pier, which the snowman judges will evaluate at 11 a.m. Awards for. Moat Califormg Moat `I Daditio� rt, :Best Dressed and Best ►a� ' ►�:t�•At"�i.' Last weekend, dozens of children of all ages participated in Hermosa Beach's Sand Snowman contest which had prizes. • for the funniest design and the snowman that best typified California. The elves who constructed `Sandy the Snowman' attired him in baggy swim trunks, Hawaiian shirt with tomato buttons, a wreath hat and accessorized him with a surf- board. y (photo by Chris Miller) ThBeac N. .•1r.f.f. . • :• .:%`-tt;',V:•44.:r.1 1 :.....1,,i.A. 11. .,,,g, .• .‘.,,., VA:7v= ow oar ;*. 4 .07 gr ..._ vs--.4,4Actr:,.4.41.1.1 ro am -i:t2-,:,,..1,;-,v,---;,-,-;;f:t.:4;:_.,-, ..„. _„............„... s:..": , 1..P4'. t.. . ,•,.Yt*....-7..ri:;:•::`,.".",;:-:311::Zrin4.:'.."M''..-r•-:.! .„ .r,'-...,..r.";.`c..,,,-.,---"%'„-J"1-* ;-;-04...:'»;:r:•-• :.me Manhattan Beach and Hermosa -: 1 ' Beach Parks & Recreation departments are 7 offering a ski and snowboard program' in::: 1 • conjunction with the Blue Angels which .1 • provides five Saturdays of lift tickets and .. instruction at Bear Mountain Ski Resort, • roundtrip bus transportation, and adult su- pervision on and off the slopes. In Manhat7. ., ,tari.Beach,s,the cost is $340 for residents, ,. $350 for non-residents. In Hermosa Beach, ",-. i ..:,- the cost is $339 for iesiderits: $419 for . • ' ' 7 ' ideiiis •'ir.:,.;,-.!-t1,-.••;.v,,:,t-I-7,-.7:-.6,7.-r,•..,-;-,1 1 4, noP-res • :t.z6-N,W*. . • 7. '.'","'...* • '-41prierititiOn and parent information 1 nights Will be held Jan -.'3 at 7.p.iri:-it.•:.' -14:islyn Community Centei,-.:1601 ValleY11: ( Drive ':•••i 41.44,--•-•:r:&.e.- -,,z--..--rii,,,..:.a4...-c...1-••;-f.',--•:7: -:.•,,,...,,:; • li. . ,-1/••::•t•1.-Z17...11!.e2t'..- --'-•••••••'• 1•''' S- I i - ,Saturday -ski dates include Jan. 6, 20, 27, ': 1 _ Feb. 3 and 10. The bus will leave from „ 4 •-'Sport,Chalet, 21305 Hawthorne Blvd., at 6 „ 4 _. . am : andreturn iit 715 p:itl.'*--Nil.;•-ill."-..:',".!-.i,"-: 1 . , ...,-,-Ar.t.A,. •••• • - .:- ..-..:,..; Registration Includesit jacket with the_ .5.- :':.• ' BlueAngel logoand'IptiotomAD cardfor'f.: ., „ discOnnts On equipnient rentals. In Manhat- tan Belch, the deadline for FeliiiiitiOn is --. : Jan. 5 at noon. Sign up at City Hall, 1400 Highland Ave. In Hermosa Beach, the,: ' deadline is Jan. 4 at 5 p.m,' -!•••,•• •• •,..!•;•;-'.i: _ ; For more information, call 545-5621, . ext. 321, in Manhattan Beach; 318-6280 in j; •-: Hermosa Beach. t._,.....,....i. •-•,,I.:•; ..,..„.7,,,_fii,,,,•-,...._____ '''' '''', -.:::-... --.: ;... - -.1; „: ,.....• ,_ -,. ••••:: _ _ 1 11.116.11MW111161\MMIll\WIIIMZILMill .._ IMWWM16:101kWk11101M.M.W10 - • • •-; :WW111LNI&. 1.1.WW110\WMIMLWW. - ...01•••• 1 .._ Ne. .i...,.ti:,•.--, ;r :•,••:-.:•:.321,•,v,c..,•,4.,...„4.,i4.....c.75;:ir,i,..„.7.....,...,2.4,;:.1...,.. ermosa '-'-i'i,7,JJ 1 -74:-.•'..1_.•-:14-t:7t•,‘•,:ito.A%•;';_•;_z7i-.7....,.?•1-,•-••;;.-.7; ;•-.. • 4 ..-t-v.-"••-• :•••••,'•.•%,-!••:...,..-t, :,,, :".7.1,1,Thecity Of Hertnoia Beach will .be hold -.V Ie ing-Corkyla WinteilpOits,Ianiijor chil 6 n between'the ages of 6 to 1,2 during die J e...zt4*,jriteilWeik;':. Dec”) 8 through 29 The 4j I f* i'/Will..fnelUile-',Insirtietitin in, baskethilkk 13.ae..,. Q_....,Iind Fc"-"ce r.:. The.calit, PWillniet41 - I :j',:$4.6 per:Weiti for residenis' a week ..: .11°.84:YOCY:park,iront 3:31.9J111.141 4.3qp.ril: fratly.ecost_of the camp is and $45 _ I -....):•,/iity Center, 710 Ave. For more infor,-,. •-• 1,:for,non-iesident.;. Register at the :Commit:7 -1 I ":71ination,rtan 318-6280. --fi'',I-;•f',..-)-•le'il.it:r• • -i k;.;1'.: -•,..s? •••-,.. — e,-...0-.r,$),,v.p.i.t.,3'-•.•-•••.,"t-, ...ii;•.:kr•:'i -1 ;;;!-:- •:-'-':'-j. ,.• MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Sol Blumenfeld, Director, Community Development Department SUBJECT: Community Development Department Activity Report - December DATE: January 23, 1995 arinilrn�;EssQn, 8''Dawnt'�haeerne Cmm�ssa�n The Planning Commission continued Text Amendments to modify the definition of hotels and motels, revisions to the Sign Ordinance and development standards for small lots due to the absence of two Commissioners and considered policy issues relative to trash enclosures and confiscation of signs on the public right-of-way. The DEC reviewed the Subcommittee's selection of Synthesis Design for the Downtown Banner program and coordination of a joint meeting with the Recreation and Parks Commission in establishing a master schedule for Downtown events. Staff has received sections of the draft Downtown Parking and Circulation Study being prepared by Korve Engineers and Walker Parking Consultants. Staff comments are being prepared by the City Traffic Engineer, Public Works Department and Community Development Department in reviewing trip generation, parking demand, and parking management recommendations. The Division is continuing with CUP compliance and code enforcement activities and is working with the Police Department in setting up a citation component for the program and completing priority projects identified by the Planning Commission and City Council. The City Council has adopted the recodified City Building Code in connection with the 1994 Uniform Building Code as prepared by the Building Division. Staff is working with the owners of the Hermosa Hotel , 22-26 Pier Avenue, to issue a final Certificate of Occupancy after correction of unsafe building conditions and resolution of tenant occupancy issues. Plans have been submitted to complete seismic retro -fit of the building. Staff• has issued a memorandum to a business operator proposing to operate a youth hostel at the Hermosa Hotel. Outstanding life - safety and planning requirements must be addressed by the tenant in order to increase the occupancy of the building as proposed by the hostel operator and the property owner. Staff is proceeding with elimination of obsolete or redundant files and microfiche of plans as part of the Building Division's archiving efforts eanomic Development Dxvision Staff is working with the property owner of 1433 Manhattan Avenue in connection with the proposed development of 17,500 square feet of new restaurant, retail and office space with micro -brewery, outdoor dining deck and courtyard which is scheduled for hearing in February. Staff is reviewing a plan submittal by Keenan Land Company to develop a proposed 70,000 square foot 100 room hotel along Strand property between 13th and 14th Streets. Starbuck's Coffee opened as scheduled on December 15th at 1100 PCH. The Division's updated list of new project and properties available is attached. fa CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT/BUILDING & SAFETY DIVISION DECEMBER 1995 MONTHLY REVENUE REPORT NUMBER OF PERMITS CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE BUILDING 34 14 211 121 PLUMBING/MECHANICAL 11 10 101 94 ELECTRIC 6 7 71 61 PLAN CHECK 10 15 93 70 SEWER USE 0 1 3 3 RES. BLDG. REPORTS 15 21 110 131 COMM. INSPECTIONS - 21 9 111 PARKS & RECREATION 0 0 2 0 IN LIEU PARKING & REC 0 0 0 0 BOARD OF APPEALS 0 0 0 3 SIGN REVIEW 3 1 20 20 FIRE FLOW FEES 1 1 21 10 LEGAL DETERMINATION 0 0 0 0 ZONING APPEALS 0 0 0 0 TEMPORARY SIGN 1 2 13 14 TOTALS 81 93 654 638 PERMIT FEES CURRENT MONTH THIS MONTH LAST FY FY TO DATE LAST FY TO DATE BUILDING $6,389.68 $3,879.93 $57,452.74 $23,732.54 PLUMBING/MECHANICAL 625.10 517.65 7,438.15 7,688.90 ELECTRIC 288.50 388.20 4,589.40 5,209.40 PLAN CHECK 2,163.40 5,412.89 43,150.42 16,694.06 SEWER USE 0 3,220 2,223.62 4,553.73 RES. BLDG. REPORTS 652.50 913.50 4,785 5,742 COMM. INSPECTIONS - 913.50 391.50 4,928.50 PARKS & RECREATION 0 0 7,000 0 IN LIEU PARKING & REC. 0 0 0 0 BOARD OF APPEALS 0 0 0 488.25 SIGN REVIEW 260.25 86.75 1,673.75 1,604.75 FIRE FLOW FEES 807 2,323 12,640 5,509.50 LEGAL DETERMINATION 0 0 0 0 ZONING APPEALS 0 0 0 0 TEMPORARY SIGN 32.50 65 422.50 455 TOTALS $11,218.93 $17,720.42 $141,767.08 $76,606.63 2 CITY OF HERMOSA BEACH COMMUNITY DEVELOPMENT / BUILDING & SAFETY DIVISION BUILDING PERMITS ISSUED REPORT MONTH OF DECEMBER, 1995 TYPE OF STRUCTURE PERMITS DWELLING UNITS PROVIDED VALUATION 1 101 NEW SINGLE DWELLINGS 2 102 NEW SINGLE FAMILY ATTACHED 3 103 NEW TWO FAMILY BUILDING 4 104 NEW 3 OR 4 FAMILY BUILDING 5 105 NEW 5 OR MORE FAMILY BUILDING 6 213 NEW HOTEL/MOTEL 7 214 NEW OTHER NON HOUSEKEEPING 8 318 NEW AMUSEMENT & RECREATION 9 319 NEW CHURCH/OTHER 10 320 NEW INDUSTRIAL BUILDING 11 321 NEW PARKING GARAGE (PUBLIC) 12 322 NEW SERVICE SFR/REPAIR GARAGE 13 323 NEW HOSPITAL/OTHER INSTITUTIONAL 14 324 NEW OFFICE/BANK 15 325 NEW PUBLIC WORKS/UTILITY BLDG. 16 326 NEW SCHOOL/OTHER EDUCATIONAL 17 327 NEW STORE/OTHER MERCH BLDG. 18 328 NEW OTHER NON RESIDENTIAL BLDG. 19 329 NEW STRUCTURES OTHER THAN BLDG. 20 434 ADD/ALTER DWELLING/POOL 28 $249,291.16 21 437 ADD/ALTER NON RESIDENTIAL 6 $63,668 22 438 RESIDENTIAL GARAGES/CARPORTS 23 645 DEMOLITION -SFR 1 $500 24 646 DEMO 2 SFR 25 647 DEMO 3-4 SFR 26 648 DEMO 5+ BLDG. 27 649 DEMO ALL OTHER BLDG. spa, demo TOTAL PERMITS: 35 TOTAL VALUATION OF ALL PERMITS: $313,459.16 Total Dwelling Units Permitted• 0 Total Dwelling Units Demolished• 1 Net Change• 0 Net Dwelling Unit Change FY 95-96• 0 Cumulative Dwelling Unit Total- 0 (includes Permits Issued) 3 CITY OF HERMOSA BEACH ECONOMIC DEVELOPMENT DIVISION COMMERCIAL PROJECT STATUS - OCTOBER, 1995 NEW PROJECTS '1995=1996 • PROJECT LOCATION STATUS DOWNTOWN BREWSKI'S - RESTAURANT AND BREW -PUB SANGRIA - RESTAURANT AND DANCING CAFE BOOGALOO - RESTAURANT AND LIVE MUSIC CAFE SABROSO - RESTAURANT . REMODEL/EXPANSION OF OFFICE BUILDING LE BISTROOUET, BISTRO, SANDWICHES MIKES PHILADELPHIA CHEESE STEAKS, SANDWICHES NEW YORK PIZZA BUENO VITA PIZZA CLUB SUSHI - NEW OFFICE/RETAIL BUILDING HERMOSA INN, 50« ROOM HOTEL AND MEETING ROOMS BEACH MARKET -REMODEL, EXPANSION PACIFIC COAST HIGHWAY YOSHINAYA BEEF BOWL STARBUCKS COFFEE, NUMERO UNO PIZZA PIZZA HUT DELIVERY ONLY,,. 73 PIER AVENUE . 68 PIER AVENUE 1238 HERMOSA AVENUE 1150 HERMOSA AVENUE 1001 HERMOSA AVENUE 1128 HERMOSA AVENUE 1344 HERMOSA AVENUE 1138 HERMOSA AVENUE 425 PIER 1200 HERMOSA AVENUE 1215 MANHATTAN AVENUE OLD CHURCH SITE 13TH AND 14TH ST. AT THE STRAND 1325 HERMOSA AVENUE 459 P.C.H. 1100 P.C.H 502 P.C.H. 446 P.C.H POTENTIAL LOCATIONS BUSINESS NAME (OR PREVIOUS BUSINESS NAME) ADDRESS SEISMIC RETROFIT COMPLETE, PROJECT COMPLETE 8/95 SEISMIC RETROFIT COMPLETE, PROJECT COMPLETE 8/95 SEISMIC RETROFIT/PROJECT COMPLETE 9/95 PROJECT COMPLETE 8/95 COMPLET ED 6/95 LEASING CONTINUES TENANT IMPROVEMENT, CHANGE OF USE,COMPLETED 6/95 TENANT IMPROVEMENT. COMPLETED 6/95 TENANT IMPROVEMENT COMPLETED 5/95 TENANT IMPROVEMENT, IN PROGRESS PROPOSED MODIFICATION OF LA PASTA, IN CONCEPT PHASE PRELIMINARY PLANS IN PREPARATION FOR OFFICE COMPLEX WITH POSSIBLY SOME RETAIL FRONTAGE ARCHITECTURAL PLANS IN PREPARATION FOR FIRST PHASE. SUBMITTAL EXPECTED OCT. OR NOV. 1995 P.D.P. AND PARKING PLAN TO BE SUBMITTED. PLANS IN PRODUCTION NEW BUILDING - PROJECT COMPLETE 9/95 NEW BUILDING UNDER CONSTRUCTION TENANT IMPROVEMENT. IN PLAN CHECK TENANT IMPROVEMENT PROJECT COMPLETE 7/95 DOWNTOWN: COAST DRUG SUSHI SEI AND ADJACENT BUILDINT TO WEST DIANA'S MEXICAN RESTAURANT CAFE 50'S HANSEN PHOTOGRAPHY SCOTTY'S ON THE STRAND LORETO PLAZA (UPPER) PACIFIC COAST HIGHWAY: HERMOSA PAVILION NORTH HALF OF LOMELIS HERMOSA CAR WASH THE PITCHER HOUSE THE TICKET OUTLET VACANT PROPERTY; NEW BUSINESSES BUSINESS NAME 58 PIER AVE 36.50 PIER AVENUE 8 PIER AVE 140 PIER AVE 518 PIER AVENUE 1100 STRAND 53 PIER AVENUE 1617 PACIFIC COAST HWY 500 PACIFIC COAST HWY 1000 PACIFIC COAST HWY 136 PACIFIC COAST HWY 342 PACIFIC COAST HWY 105 P.C.H., 1530 P.C.H., 1845 P.C.H., 2105 P.C.H. ADDRESS DOWNTOWN • SURROUNDINGS • HERMOSA BEAUTY CENTER • RECORDS • PANDA EXPRESS • SOUTH BAY FUSION (RESTAURANT) • EC -LEC -TIC FURNISHINGS PACIFIC COAST HWY/AVIATION • SOFA DIRECT • PARKLANE CLEANERS • SOUTH BAY AUTO UPHOLSTERY • HOME AUTOMATOR • KLEANRITE CLEANERS 555 PIER AVENUE 711 PIER AVENUE 507 PIER AVENUE 715 PIER AVENUE 934 HERMOSA AVENUE 321 PIER 300 PACIFIC COAST HWY 1312 PACIFIC COAST HWY 845 PACIFIC COAST HWY 1060 AVIATION BLVD . 601 PACIFIC COAST HWY • �J. • I January 10, 1996 HONORABLE MAYOR and MEMBERS of Regular Meeting of HERMOSA BEACH CITY COUNCIL January 23, 1996 ACTIVITY REPORT COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION DECEMBER. 1995 STAFF REPORT PREPARED SUBJECT THIS MONTH THIS' MONTH LAST FY FY TO DATE LAST FY TO DATE APPEAL / RECONSIDERATION 0 0 1 1 CONDITIONAL USE PERMIT (CONDO) 0 0 3 0 CONDITIONAL USE PERMIT (COMMERCIAL) 0 0 0 6 CONDITIONAL USE PERMIT AMENDMENT 0 1 3 6 CONDITIONAL USE PERMIT MODIFICATION/REVOCATION 0 0 0 0 CONDITIONAL USE PERMIT/MAP EXTENSION 0 0 0 0 ENVIRONMENTAL IMPACT REPORT 0 0 0 0 FINAL MAP 0 ' 0 2 1 GENERAL PLAN AMENDMENT • 0 0 0 0 HEIGHT LIMIT EXCEPTION 0 0 0 0 LOT LINE ADJUSTMENT 0 0 0 0 NONCONFORMING REMODEL 0 0 6 2 •PRECISE DEVELOPMENT PLAN 0 0 0 1 PARKING PLAN 0 0 0 0 SPECIAL STUDY 0 0 5 11 SUBDIVISION 0 0 0 0 TEXT AMENDMENT 4 4 15 12 TRANSIT 0 0 4 1 VARIANCE 0 0 2 2 ZONE CHANGE 0 0 0 0 MISCELLANEOUS 3 5 25 23 TOTAL REPORT PREPARED 7 10 66 66 NOTE: A staff report may be written for one or more of the items listed above, but it will be listed and counted only once. WAVE DIAL -A -RIDE RIDERSHIP PASSENGERS THIS MONTH THIS' MONTH LAST FY FY TO DATE LAST FY TO DATE HERMOSA BEACH ' 752 613 5396 4359 REDONDO BEACH 4160 4181 32779 31730 SATELLITE 366 387 2613 2477 The following Activities were Undertaken for Transit Projects 1. Routine tasks. Upcoming Agenda Items to City Council / Initiated by 1. General Plan Circulation Element amendment to reclassify Pier Avenue from arterial to collector's street. (Downtown Implementation Plan) / Downtown Enhancement Commission 2. Special study of zoning requirements for small lots. / City Council and Planning Commission 3. Special study and text amendments to the sign ordinance regarding definition of roof signs. / Staff. 4. Text amendment re. setback & parking location for Strand properties / City Council 5. Text Amendment to relocate Municipal Code Chapter 7 Art. 9. Determination of Legality of Non -Conforming Building to zoning ordinance. / Staff 6. Text Amendment to relocate Municipal Code Art. 1, Sec. 201 re. moving buildings to zoning ordinance. / Staff 7. Abatement of dangerous buildings. / Staff CONCUR: .,, VtiY oI : umenfe d, irector Community D-velopment Department NOTED: Stephen R. Burrell City Manager Respectfully submitted, Yu-Ying Ting Administrative Aide f:\b95\trans\misc\activity Honorable Mayor and Members of the Hermosa Beach City Council FINANCE DEPARTMENT ACTIVITY REPORT, DECEMBER 1995 January 16, 1996 City Council Meeting of January 23, 1996 STATISTICAL4SECTION'h It'F' Finance Administration CURRENT MONTH THIS MONTH LAST FY FISCAL YEAR TO DATE LAST FISCAL YR TO DATE INVOICES/ACCOUNTS 55 RECEIVABLE 57 380 311 CASH RECEIPTS 822 941 7,615 9,329 CHECKS. ISSUED 295 253 1,384 1,817 PURCHASE ORDERS 129 257 817 1,882 DISCOUNTS TAKEN $185.84 $262.19 $1,818.56 $1,560.59 UUT EXEMPTIONS (14) 1,048 835 FILED TO DATE LANDSCAPE/ST. LIGHT 1 REBATES - FY 95/96 PAYROLL Full Time Employees 133 144 Part Time Employees 23 64 1 c:/actvty2.doc\Ill, r Finance Cashier CURRENT MONTH THIS MONTH LAST FY FISCAL YEAR TO DATE LAST FISCAL YR TO DATE CITATION PAYMENTS DMV PAYMENTS DELINQUENT NOTICES SENT: California Out of State DISMISSALS BOOTING REVENUE PARKING PERMITS: Driveway Guest Party Passes Contractor Daily Annual Preferential Transferable Vehicle MTA BUS PASSES ANIMAL LICENSES TRAPS RENTED BUSINESS LICENSES Licenses Issued Revenue 2,258 (converting) not available through new system yet 1,290 not available through new system yet 185 $4,985 0 418 0 0 18 55 24 27 2 42 $6,457.63 25,419 not available through new system yet 0 21,855 not available through new systemt 0 129 $0 0 424 1 0 19 63 39 40 1 136 $19,990.34 2,450 $22,157 19 2,162 39 37 296 642 187 905 19 527 $176,403.24 17,176 1,468 97 2,212 $17,849 6 2,198 6 7 290 637 227 845 22 884 $171,616.54 NOTED: Stephen R. B City Manager 2 Respectfully submitted: Viki Copeland, Finance Director ciactvty2.doc\ltl, HERMOSA BEACH FIRE DEPARTMENT MONTHLY ACTIVITY REPORT FOR THE MONTH OF DECEMBER 1995 • FIRE STATISTICS PARAMEDIC STATISTICS TOTAL RESPONSES THIS MONTH THIS MONTH LAST YEAR YEAR TO DATE LAST YEAR TO DATE TOTAL CALLS 88 _ 73 883 692 FALSE ALARMS 13 9 76 53 MUTUAL AID 0 2 5 16 PARAMEDIC ASSISTS 49 42 521 398 RESIDENCE FIRE 4 4 50 47 COMMERCIAL FIRE 6 1 24 29 VEHICLE FIRE 2 1 15 29 HAZARDOUS MILS. . 5 4 51 34 OTHER 9 10 141 86 EST. FIRE LOSS 7,150 75,700 381,320 307,650 PARAMEDIC STATISTICS TOTAL RESPONSES 50 65 766 739 NO PATIENT/AID 1 2 45 39 MEDICAL 25 28 360 330 TRAUMA 25 28 360 330 AUTO ACCIDENT 11 12 131 118 ASSAULT 6 8 64 79 JAIL CALL 2 0 . 38 28 TRANSPORTS_ 33 38 444 382 BASE HOSP. CON. 23 22 262 229 TRAUMA CENTER 1 4 14 12 W/O R-11 2 1 26 13 INSPECTIONS AND PREVENTION THIS MONTH _ THIS MONTH LAST YEAR YEAR TO DATE LAST YEAR TO DATE COMMERCIAL 12 187 280 542 ASSEMBLY 0 2 1 5 INSTITUTIONS 0 1 0 2 INDUSTRIAL 0 2 2 15 APARTMENTS 90 48 424 341 (RE -INSPECTIONS) COMMERCIAL _ 18 47 182 172 ASSEMBLY 0 0 2 0 INSTITUTIONS 0 0 ' 2 0 INDUSTRIAL 0 0 0 0 APARTMENTS 23 36 154 183 FUMIGATIONS 3 12 115 136 ........... . REVENUE FISCAL YEAR THIS MONTH YEAR TO DATE AMOUNT BILLED THLS MONTH AMOUNT BILLED YEAR TO DATE RES. TRANSPORT 19 124 $ 4,370.00 $ 28,500.00 NON -RES. TRANSPORT 10 84 $ 4,600.00 S 38,640.00 TOTAL 29 208 $ 8,970.00 $ 67,140.00 Noted: Steve Burrell, City Manager srVmonthlrpt Respectfully Submitted: Pete Bonano, Fire Chief Honorable Mayor and Members of the Hermosa Beach City Council PERSONNEL DEPARTMENT ACTIVITY REPORT -DECEMBER 1995 January 16, 1996 Regular Meeting of January 23, 1996 STATISTICS Worker Comp Claims CURRENT THIS MONTH FY TO LAST FY MONTH LAST YEAR DATE TO DATE Claims opened 3 1 26 21 Claims closed 0 1 24 20 Total open 61 70 Current Employee 24 22 Active Cases 1 3 Lost time (hours) Safety 84 60 1104 853 Non -Safety 0 170 114 870 Liability Claims Claims opened 1 2 14 20 Claims closed 4 6 31 24 Total open 21 20 Employee -Involved Vehicle Accidents Safety 0 0 2 2 Non -safety 0 0 2 2 Employee Turnover Safety 0 0 1 5 Non -safety 1 0 3 2 Respectfully sub ;;�; d •ted:. Robert A. Blackwood, Director Stephen R. Burrell Personnel & Risk Management City Manager ACT2 HERMOSA BEACH POLICE DEPARTMENT MONTHLY ACTIVITY REPORT FOR CALENDAR YEAR 1995 December POLICE OFFENSES REPORTED ' This Month This Month One Year Ago Year to Date Last Year To Date Murder 0 0 1 0 Rape 0 1 1 7 Robbery 0 2 18 40 Assault 8 12 65 88 Burglary (Total) 21 20 273 335 (Vehicle) 7 9 106 130 (Residential) 14 9 139 169 (Commercial) 0 2 32 36 Larceny 38 43 475 544 Motor Vehicle Theft 1 11 105 137 DUI 34 37 249 272 All Other Offenses 249 190 2364 3322 Disturbance Calls 213 147 3034 2954 PERSONS ARRESTED Adults 78 77 844 934 Juveniles 2 5 31 54 Criminal Citations 88 69 99 1209 Bicycle/Skateboard Cites 0 0 11 7 TRAFFIC REPORT ACCIDENTS Fatal 0 0 0 1 Injury 7 7 100 94 Property Damage Only 17 18 .266 274 CITATIONS Traffic 199 219 3616 3464 Parking 2 5 143 117 POLICE CALLS FOR SERVICE (Total Calls I 18101 18421-248651 23263 Pg 1 of 2 PARKING ENFORCEMENT MONTHLY ACTIVITY REPORT FOR CALENDAR YEAR 1995 (cont.) December This Month This Month One Year Ago Year to Date Last Year To Date Parking citations issued 3158 approx 3300 61351 approx 66051 Vehicle impounds 50 23 462 551 Vehicle boots 3 0 88 103 PARKING ENFORCEMENT CALLS FOR SERVICE Total Pkg Calls 1 991 981 15991 1456 ANIMAL CONTROL AIC citations issued 1 7J 211 2071 186 Total of Animal Pick ups 17 39 600 549 of these # returned to owner 6 14 140 151 # taken to shelter 2 25 101, 309 # Injured, taken to Vet 0 0 8 14 # Deceased 9 21 226 223 # returned to wild 0 76 • ANIMAL CONTROL CALLS FOR SERVICE Total AC Calls 1 37J 491 10831 9381 • indicates information not collected prior to 4/95 Steve Burrell, City Manager Rrespectfully Submitted, Yd�� Val Straser Chief of Police Pg 2 of 2 Honorable Mayor and Members of the Hermosa Beach City Council January 10, 1996 Regular Meeting of January 23, 1996 PUBLIC WORKS DEPARTMENT MONTHLY REPORT - DECEMBER 1995 The Public Works Department is divided into three (3) major functions: Administration, Engineering and Maintenance. ADMINISTRATION The administration function coordinates and blends the efforts of all divisions of the Public Works Department in accomplishing the directives of the City Council and City Manager, this includes engineering and management of Capital Improvements Projects. PERMITS ISSUED Type of Permit Current Month 95 - 96 To Date Last FY Month 94 - 95 To Date Sewer Demolition 0 5 0 2 Sewer Lateral 0 5 0 0 Street Excavation 4 17 1 14 Utility Companies Only 2 57 0 29 Dumpster/Misc. 4 19 2 11 Banner Permits 0 14 0 9 ENGINEERING The Capital Improvement Projects which are currently in progress are: CIP 92-141 Hermosa Ave. Sewer and Street Rehabilitation. CIP 94-144 Street Improvement at 14th & Strand. Construct sand wall at 35th Street. CIP 93-145 Utility Undergrounding. CIP 95-152 Reconfiguration of striping on Aviation Blvd. at Ocean Drive. CIP 94-160 Downtown Improvement Project. 1 CIP 93-302 NPDES Storm Water Management. CIP 92-408 Sanitary Sewer Improvement City-wide. CEP 92-515 Develop South Park Site. CIP 95-622 City Hall ADA Requirements. MAINTENANCE The maintenance function of the Public Works Department is divided into the following sections: • Parks/Medians • Street Maintenance/Building Maintenance • Sewers/Storm Drains • Street Lighting • Traffic Safety • Equipment Service Parks/Medians Division: Replace plants at City Hall and add new plants at 27th & Hermosa. Weed removal on Tennyson. Repair Gould & PCH irrigation. Assist in beach restroom repairs. Assist at Lyndon for street light repair. Street Maintenance/Building Maintenance Division: South Park - paint and refurbish park building, start remodel of restrooms, and graffiti removal. Community Center - repair thermostat and heater, build new drinking fountain, repair roof drains, assist with gym preparation and monthly marquee change. Install beach sand gates. Start sidewalk repair at 10th and Hermosa. Sewers/Storm Drain Division: Repair restrooms on the beach at 2nd Street. Open storm drain outfalls on the beach. Respond to emergency conditions of plugged sewers and flooded drains. Install Christmas decoration on windmill. Repair plumbing at South Park. Work with sewer contractors. Repair sewer line on Aviation. Street Lighting Division: Repair Clark field tower cables. Repair electrical problem at 2nd Street restrooms. Assist in Community Center gym preparation. Repair banners from storm damage. Relamp City Yard security lights. Repair Downtown lights on Pier and Hermosa. Repair 2nd Street and Lyndon electrical damage from sewer contractors. Traffic Safety Division: Sign repairs for street and sewer project on Monterey. Install survey markers on Monterey. Assist in Community Center gym preparation. Ongoing sign repair and replacement. Equipment Service Division: Ongoing vehicle repairs. 2 Graffiti Removal: FY 94-95 JULY 1994 AUGUST 1994 SEPTEMBER 1994 OCTOBER 1994 NOVEMBER 1994 DECEMBER 1994 JANUARY 1995 FEBRUARY 1995 MARCH 1995 APRIL 1995 MAY 1995 JUNE 1995 • YTD TOTAL: Respectfully submitted: 4; a/I/UM-4k-- Amy Amfk ani Director of Public Works 3.50 Hours 17.00 Hours 2.00 Hours 12.50 Hours 0 0 0 11.00 Hours 0 5.00 Hours 20.00 Hours 6.50 Hours 77.50 Hours FY 95-96 JULY 1995 AUGUST 1995 SEPTEMBER 1995 OCTOBER 1995 NOVEMBER 1995 DECEMBER 1995 Noted: 0.50 Hour 27.50 Hours 12.00 Hours 21.00 Hours 42.00 Hours 3.00 Hours YTD TOTAL: 106.00 Hours Ste pfib R. Burrell City Manager be/a/PWccitem/moact