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05/14/96
ACTION SHEET REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, May 14, 1996, 7:00 p.m. CALL TO ORDER: 7:14pm PLEDGE OF ALLEGIANCE: Carol Duff Hermosa Beach Chamber of Commerce ROLL CALL: OAKES, REVICZKY, BOWLER, BENZ, EDGERTON (ARRIVED LATE) ANNOUNCEMENT: WHAT: HERMOSA BEACH FIREFIGHTERS PANCAKE BREAKFAST WHEN: 5/26/96, 7AM TO 11AM WHERE: FIRE STATION COST: $3.00 ADULTS AND CHILDREN AGE 5 & UP $1.00 CHILDREN UNDER 5 PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS (b) WRITTEN COMMUNICATIONS 1) Letter from Roger Creighton dated April 29, 1996 regarding the purchase of the greenbelt and the elimination of the 4% UUT. .TRIRB ]Y TION TO RECELVE AND .E. VOTE: 2) Letter from Jim Lissner dated May 9, 1996 requesting a live telecast of the Environmental Scoping Meeting scheduled for May 16, 1996. JR/RB MOTION TO RECEIVE AND FILE. VOTE: 4-0 (SE -ABSENT) 1. CONSENT CALENDAR: (a) Recommendation to approve the following minutes: 1) Minutes of the Regular meeting held on April 23, 1996; 2) Minutes of the Adjourned Regular meeting held on April 25, 1996. PULLED BY RB STAFF DIRECTED TO TAKE IMMEDIATE ACTION TO BARRICADE PARKING AREA NORTH OF CLARKFIELD. RB/JB MOTION TO APPROVE MINUTES. VOTE: 5-0 (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to deny the following claim and refer to the City's Liability Claims Administrator. Memorandum from Personnel Director Robert Blackwood dated April 29, 1996. Claimant: Balog, Patricia Date of Loss: 10/22/95 Date Filed: 04/18/96 (e) Recommendation to receive and file the action minutes from the Downtown Enhancement Commission meeting of 5/1/96. (f) Recommendation to award contract for performance of an environmental investigation on the Lot C site to Leighton and Associates in the amount of $10,300.00. Memorandum from Public Works Director Amy Amirani dated May 2, 1996. (g) Recommendation to award a bid for the purchase of a 1996 extended cab pick-up truck to Downey Ford for a cost of $24,601.60. Memorandum from Public Works Director Amy Amirani dated April 18, 1996. (h) Recommendation to award bid to Uniform Express for the purchase of personal ballistic vests for the Police Department. Memorandum from Police Chief Val Straser dated May 6, 1996. 2 (i) (j) Recommendation to approve lease agreement between the City and the South Bay Free Clinic for the use of Room 7 in the Community Center and authorize the Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. Recommendation to approve lease agreement between the City and Project Touch for the use of Room 3 in the Community Center and authorize the Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. (k) Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of 4/17/96. (1) Recommendation to approve the agreement with GTE to underground overhead wiring crossing the Strand. Memorandum from -Public Works Director Amy Amirani dated May 7, 1996. 3'RIRB MOTION FOR STAFF RECOMMENDATION ON' BALANCE OF CONSENT CALENDAR VOTE: 4-Q (SE ABSENT) 2. CONSENT ORDINANCES a. ORDINANCE NO. 95-1156 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF SIGNS AND ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE PLANNING COMMISSION. For adoption. Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. JB/JR MOTION TO ADOPT ORDINANCE: NO, 9541$0, ViOTE 5-0 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. AN APPEAL OF'I'HE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW ON -SALE ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50(A) PIER AVENUE, "PATRICK MALLOY'S STEAK HOUSE". Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. SEIRB MON TO ADOPT RESOLUTION SUSTAINING '1')k :PLANNIN G COMMISSION'S APPROVAL, SCTBJE+CT TO CONDITIONS. VOTE S 8 5. TEXT AMENDMENT TO ADD "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES. Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. - SE/JB MOTION TO INTRODUCE ORDINANCE. VOTE: 5-0 RBIJO MOTION TO WAIVE FURTHER R READING, VOTE: 5-0 MUNICIPAL MATTERS 6. CITY-WIDE PUBLIC RIGHT-OF-WAY ENCROACHMENTS. Memorandum from Public Works Director Amy Amirani dated May 7, 1996. JO/JB .MOTION TO<DIRECT STAFF TO INVESTIGATE .ABILITY TO ............................................................................................................................................... DEMAND COMPLIANCE'BY NEW OWNERS WHEN CHANGE'OF OWNERSHIP OCCURS, AMEND ORDINANCE TO:REQ; ItE PROPERTIES WIT'H<E ISTIN'G NON CONFORMING ENCROACHMENTS TO COME INTO: COMPLIANCE WHEN:: 1) THE NON -CONFORMING ENCROACHMENT IS REMOVED FOR PURPOSES OF CAPITAL IMPROVEMENTS IN TILE VICROACMVENT AREA AND PROPERTY OWNER WISRES TO REBUILD 1N 'I TLE ENCROACHMENT AREA; OR. 2) 'I.H.E PROPERTY •OWNER REMODELS AT A COST 'WHI CH .EXCEEDS 50% VALUATION; OR 3) THERE ISA CHANGE OF OWNERSHIP OF 'I:HE PROPERTY. AGENDIZE ORDINANCE FOR:: INTRODUCTION AT` l IJ:E 5/28/96 COUNCIL MEETING, VOTE . 3R2 i(SE 4 7. BANNER PROGRAM - CONTRACT FOR FABRICATION, INSTALLATION AND MAINTENANCE. Memorandum from Community Development Director Sol Blumenfeld dated April 16, 1996. (Continued from meeting of April 23, 1996) SE/JB ABSTAINED FROM PARTICIPATION DUE TO 'THEIR INTENTION TO PURCHASE BANNERS. JO/ MOTIONTO 1) APPROVE AN AWARD OF CONTRACT FOR THE SERVICES OF AAA FLAG: AND<BAN:NER MANUFACTURING CO. IN THE AMOUNT OF $25,230 FOR FABRICATION AND INSTALLATION; 2). AUTHORIZE MAYOR TO EXECUTE AND CITYCLERK TO A H EST THE CONTRACT SUBJECT TO APPROVAL BY THE CITY ATTORNEY'; 3) AUTHORIZE THE DIRECTOR. OF COMMUNITY DEVELOPMENT TO ACCEPT` THE PROJECT AS COMPLETE ON BEHALFF OF' THE:CITY COUNCIL, UPON COMPLETION OF THE ?VORK; 4) :AUTHORIZE THE EXPENDITURE OF I NDS UPON RECEIPT OF' CONTRIBUTIONNS FROM VARIOUS; SPONSOR. S CURRENTLY BEING COLLECTED BY '1:HE CHAMBER.. OF COMMERAND, 5) AUTHORIZE TIM DIRECTOR OF COMMUNITY DEVELOPMENT TO INTAKE NI-14Nolt CHANGES AS. NECESSARY WITg BUDGET. VOTE 34!('BISE-ABSTAIll) 8. FIRE FLOW FEE ORDINANCE REVENUES. Memorandum from Fire Chief Pete Bonano dated April 15, 1996. (Continued from meeting of April 23, 1996) JBIJR MOTION TO INTRODUCE OI DINANCEAAMENDING' .IIS: FIRE FLOW FEE: ORDINANCE• (ORDINANCE NO.88-932) TO AUTHORIZE THE USAGE. OF` F'I Ei now FEE REVENUES TO PURCHASE AND/OR UPGRADE<FIRE FIGHTING EQUIPMENT AND VEHICLES. VOTE: 4-1. (RB -N0 JR/S. Oft TO WAIVEFIJ:11THEER, DIN .... VOTE: a 9. CONSIDERATION OF LEGAL NOTICE CONTRACT ALTERNATIVES. Memorandum from City Clerk Elaine Doerfling dated April 24, 1996. RB/JB MOTION TO APPROVE' `.HE :NOTICE INVITING SEALED BIDS AND THE:.$TD' FORM.FOR CITY ADVERTISING (LEGAL NOTICES AND D;I;SPLAY ADS) FOAL A Tam YEAR CONTRACT. VOTE .44 ($gtNo) 5 • 10. IMG TOURNAMENT STREET VENDOR PROPOSAL. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996 SE/RB MOTION TO 1) APPROVE PIOT STREET EVENTFOR:THE IMG INTERNATIONAL VOLLEYBALL EVENT SCHEDULED FOR JU LIE 20-23; 1996 THAT WOULD PERMIT 1,11E EVENT OPERATORS TO PLACE NON- FOOD AND PREPACKAGED FOOD./,BEVERAGE VENDORBOOTHS ON ` I LOWER PIERAVENUE MEDIAN; 2) PERMIT PIER AVENUE AND LOCA. MERCHANTS TO SELL ITEMSAND :FOOD ON `113L PERIMETEROF THE •STREET; AND, 3) ALLOCATE PER BOOTH FEES OFS200 TO ' 'HgDEC FUND. VOTE: 54). 11. REQUEST FOR GENERAL ADMISSION SEATING FROM THE ASSOCIATION OF VOLLEYBALL PROFESSIONALS. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. RB/SE MOTION TO APPROVE THE REQUEST FROM AVP TO SELL GENERAL ADMISSION SEATING FOR THE ENTIRE EVENT, PENDING COASTAL COMMISSrION APPROVAL, WIJ Ii 2$ PERCENT OF THE.GROSS' ADMISSION REVENUES TO BE PAID TO TIE CITY, VOTE: 44 (JR -NO) 12. REVISED CONFLICT OF INTEREST ORDINANCE. Memorandum from City Manager Stephen Burrell dated May 8, 1996. SE/JB MOTIONTO INTRODUCE ORDINANCE WITH AMENDMENT TO DELETE'. LINES 3, 4 & 5 ON PAGE 3, VOTE: 5-0> JR/SE MOTION TO WAIVE FUR I I ER READING, VOTE.; , -0 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. CONFIRMATION OF MAY 23, 1996 BUDGET STUDY SESSION. Memorandum from City Manager Stephen Burrell dated May 8, 1996. .......................................................................................................... ................................................................... ....................... .............................................................................................. CONFIRMED MEETING:ON 5/23/96.. ....................................................................................................... ......................................................................................................... 6 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. OFFICIAL CANVASS - SPECIAL MUNICIPAL ELECTION, MARCH 26, 1996. Memorandum from City Clerk Elaine Doerfling dated May 2, 1996. JB/,JR MOTION TO ADOPT RESOLUTION.VOTE: 5-0 .......................................................................................................................................................... b. VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. SE/JR,MOTION TO.DIRECT THE CITY CLERK TO IMMEDIATELY ADVERTISE AND REQUEST APPLICATIONS FROM`INTERESTED PARTIES FOR THREE PLANNING COMMISSION TERMS THAT WILL EXPIRE JUNE 30, 1996 AND FOR TWO CIVIL SERVICE BOARD TERMS THAT WILL EXPIRE JULY 15, 1996, WITH APPOINTMENTS>FOR. ALL FIVE!SEATS AT 111:E REGULAR COUNCIL. MEETING OF JUNE 25,1 996. VOTE: 9- 15. OTHER MATTERS - CITY COUNCIL a. Request by Councilmember Benz to direct staff to explore methods of curbing excessive appeals. (Continued from 4/23/96 meeting) NO ACTION TAKEN b. Request by Councilmember Edgerton to create a sub -committee to meet with officials in Redondo Beach, Manhattan Beach and; if necessary, Congresswoman Jane Harman, to discuss Century Cable's plans to implement rate increases for cable television service. (Continued from 4/23/96 meeting) NO ACTION TAKEN .................................. ................... c. Request by Councilmember Benz for placement of "NO STRESS ZONE" signs in the downtown area. Memorandum from Councilmember Benz dated April 30, 1996. NO ACTION TA .N ........................................................ ADJOURNMENT: 11:45PM 7 • • MINUTES OF•THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, May 14, 1996, at the hour of 745,P.M. PLEDGE OF ALLEGIANCE - C /L^) ROLL CALL: U Present: Benz, Bowler, Edgerton, Absent: Nene Reviczky, Mayor Oakes 7:372- ANNOUNCEMENT: =372- ANNOUNCEMENT: jam) m'`7 px, ��1 ) 40,)-6� 4k -�- // -Q 3 ) Li s n 5 PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens may also speak: during Consent Calendar consideration or Public Hearings; with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management of departmental operations are requested to submit those comments to the City Manager. Coming forward to address the Council at this time were: •LLa7'- • J / ' City Council Minutes 05- '^ 14-96 Page 9106 7'44l �'- f' >‘-, �c • y L� �o� `-r= ''x "19 • • At 7: P.M. the order of the agenda was suspended to go to the public hearings starting with item 4. (b) WRITTEN COMMUNICATION 1) Letter from Roger Creighton dated April 29, 1996 regarding the purchase of the greenbelt and the elimination of the 4% UUT. RECOMMENDATION: Receive and file. Action: To approve the staff recommendation to receive and file. ((11--,, Motion J) second 1''2 The motion carried by a unanimous vote. 2) Letter from Jim Lissner dated May 9, 1996 requesting a live telecast of the Environmental Scoping Meeting scheduled for May 16, 1996. RECOMMENDATION: Consider request and direct staff accordingly. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to his letter, • Action: To Motion , second . The motion CONSENT CALENDAR The following more routine matters will e acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. Councilmember requests to remove items from the consent calendar. (Items removed will be considered under Agenda Item 3.) and the public may comment on the Consent Calendar items that have not been removed at this time. City Council Minutes 05-14-96 Page 9107 • Action: To approve the consent calendar recommendations (a) through (1), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (a) Motion , second The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular Meeting held on April 23, 1996; and, ) Minutes of the Adjourned Regular Meeting held on April 25, 1996. tre�,'. ✓�•Action: To approve the minutes of the Regular Meeting of .o " April 23, 1996 and the Adjourned Regular Meeting 9f / April 25, 1996 as ******** �� �'� / 9 �/ �,,�`'/,�/� e�—� - 1p 4 R _ ECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 6586 THROUGH 6737 INCLUSIVE, NOTING VOIDED CHECK NO. 6728 AND TO APPROVE CANCELLATION OF CHECK NOS. 6699 AND 6419, IN A TOTAL MOUNT OF $230.00, AS RECOMMENDED BY THE CITY TREASURER. • id J2P1) • Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director Robert Blackwood dated April 29, 1996. City Council Minutes 05-14-96 Page 9108 • Action: To approve the staff recommendation to deny the following claim and refer it to the City's Liability Claims Administrator: Claimant: Balog, Patricia Date of Loss: 10/22/95 Date Filed: 04/18/96 Allegation: Alleges City negligence and dangerous condition on public property contributed to bodily injury caused by falling off bicycle. (e) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES FROM THE DOWNTOWN ENHANCEMENT COMMISSION MEETING OF 5/1/96. Action: To receive and file the action minutes from the Downtown Business Area Enhancement District Commission as presented. (f) RECOMMENDATION TO AWARD CONTRACT FOR PERFORMANCE OF AN ENVIRONMENTAL INVESTIGATION ON THE LOT C SITE TO LEIGHTON AND ASSOCIATES IN THE AMOUNT OF $10,300.00. Memorandum from Public Works Director Amy Amirani dated May 2, 1996. Action: To approve the staff recommendation to: 1) award contract for performance of an environmental investigation on Lot C site to Leighton and Associates in the amount of $10,300; 2) direct the Director of Public Works to reject all other bids; 3) authorize the Director of Public Works to make minor changes it the contract not to exceed 10 percent of the contract amount; and, 4) appropriate $10,300 from the Downtown Business Area Enhancement District fund to the Downtown Parking Structure Project -Lot C (CIP 96-624). (g) Recommendation to award a bid for the purchase of a 1996 extended cab pick-up truck to Downey Ford for a cost of $24,601.60. Memorandum from Public Works Director Amy Amirani dated April 18, 1996. City Council Minutes 05-14-96 Page 9109 • • Action: To approve the staff recommendation to award a bid for purchase of a 1996 extended cab pick-up truck to Downey Ford for a cost of $24,601.60. (h) Recommendation to award bid to Uniform Express for the purchase of personal ballistic vests for the Police Department. Memorandum from Police Chief Val Straser dated May 6, 1996. Action: To approve the staff recommendation to award a contract to Uniform Express of Montebello, California for the purchase of personal ballistic vests for the members of the Police Department at a cost of $369.50 per vest out of the budgeted amount of $14,000. (i) RECOMMENDATION TO APPROVE E SE—AGREEMENT) BETWEEN THE CITY AND THE SOUTH BAY FREE -CLINIC FOR THE USE OF ROOM 7 IN THE COMMUNITY CENTER AND AUTHORIZE THE MAYOR TO SIGN LEASE. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. Action: To approve the Park, Recreation and Community Resources Advisory Commission and staff recommendation to: 1) approve the one-year lease agreement between the Free Clinic_and the City for the use of the Community Center at a rate of $1,023 (1,100 sq.ft. X $.93 per sq.ft.) from June through June 14, 1997, for a total rental $12,276; and, the Mayor to sign the lease. South Bay Room 7 in per month 15, 1996, income of 2) authorize (j) Recommendation to approve Tease agreement between the City and Project Touch for`the use f Room 3 in the Community Center and authorize the Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. City Council Minutes 05-14-96 Page 9110 • Action: To approve the Park, Recreation and Community Resources Advisory Commission and staff recommendation to: 1) approve the one-year lease agreement between Project Touch and the City for the use of Room 3 in the Community Center at a rate of $492 per month (529 sq.ft. X $.93 per sq.ft.) from June 1, 1996, through May 31, 1997, for a total rental income of $5,904; and, 2) authorize the Mayor to sign the lease. (k) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF 4/17/96. Action: To receive and file the action minutes from the Parks, Recreation and Community Resources Advisory Commission as presented. (1) Recommendation to approve the lagreement--with GTE`s to underground overhead wiring crossing —the Strand. Memorandum from Public Works Director Amy Amirani dated May 7, 1996. This item was removed from the consent calendar by Councilmember for separate discussion later in the meeting. Public Works Director Amirani presented the staff report and responded to Council questions. Action: To approve the staff recommendation to: 1) approve and authorize the Mayor to sign the agreement with General Telephone (GTE) to underground overhead wiring now crossing over the Strand; and, 2) approve the appropriation of $16,500 from the available $30,000 of Metropolitan Transit Authority (MTA)funds to reimburse GTE for construction costs on this project. Motion , second . The motion carried City Council Minutes 05-14-96 Page 9111 • • 2. CONSENT ORDINANCES a. ORDINANCE NO. 4-1156 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF. SIGNS AND ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE. PLANNING COMMISSION". For adoption. Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. Action: To adoptOrdi an ce,No. 96-1156:, Motion second 0 AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None 3. ITEMS REMOVED FRO M THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1( ) , ( ) , ), and ( ) were heard at this are shown in order for clarity. Public comments on items removed from time but the consent calendar are shown under the appropriate item. PUBLIC HEARINGS 4. AN APPEAL OF THE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW ON -SALE ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50(A) PIER AVENUE, "PATRICK MALLOY'S STEAK HOUSE". Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. RECOMMENDATION: cAdopt resolution4sustaining the Planning Commission's approval, subject to conditions.. Community Development Director Blumenfeld presented the staff report and responded to Council questions. eo Y • 9('-' 0 , 4,__, /6_2.. \,_, ,_, _--11.- -/r0 0 ---- ,.,/�/' 4 v c, City Council Minutes 05-14-96 Page 9112 • j(t)fc%jA.k )Q.A“k5\j\)q.(44 • M4^-' e3 1 N.�6L ? i'� `' % • d The public hearing opened at 7: P.M. address the Council on this item was: Gam Jim Lissner - Hermosa Beach, Sheila Donohugh Miller - 77 17th --- Coming forward to Street, dig X4s:;:2) �f �. The public hearing closed 5;a6. at --71-* P.M. �-- Action: To deny the appeal, uphold hePlanning d commission decision, and to adopt—Resolution No. 96-580.5 L �r , entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION, ON APPEAL, TO APPROVE A CONDITIONAL USE PERMIT, AS AMENDED, TO ALLOW ON -SALE GENERAL ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50A PIER AVENUE, LEGALLY DESCRIBED AS LOTS 8, 9 AND 10, BLOCK 12, HERMOSA BEACH TRACT " Motion gyp( , second.���i�-5( . The motion carried by a unanimous vote. 5. TEXT AMENDMENT TO ADD "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES. Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. PLANNING COMMISSION RECOMMENDATION: Introduce ordinance and waive further reading. Community Development Director Blumenfeld presented theme staff report and responded to Council questions. The public hearing opened at ":33P.M. City Council Minutes 05-14-96 Page 9113 • • Seeing no one come forward to address the Council on this item, the public hearing closed at P.M. Action: To int oduce Ordinance No. 96-115'7.-7 Motion ' `"- �` Fes' , second ma. The motion carried by a unanimous vote. Final Action: To waive further reading of Ordinance No. c9-6-1151; entitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE COMMERCIAL PERMITTED USE LIST TO ADD 'YOUTH HOSTEL' AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES, AND TO ADD STANDARD CONDITIONS OF APPROVAL." Motion ,� , second b / AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None MUNICIPAL MATTERS 5-, So 6. CITY-WIDE PUBLIC RIGHT-OF-WAY ENCROACHMENTS. Memorandum from Public Works Director Amy Amirani dated May 7, 1996. Supplemental Letter from John and Cyndi Dembroski, 242 31st Street, dated May 14, 1996. Public Works Director Amirani presented the staff report and responded to Council questions. Public participation opened at 9':6,3 P.M. /k6 ) �-c /' - ,2 Public participa iog yclosed at P M. /J �� City Council Mvc2inutes 05-14-96 Page 9114 v�- ri(1/ (44 v -,d-r e_ te15 ;2 • • • Action; T.o_approvethe staff recommendation to: 1) -ink troducO rdinance?modifying the Municipal provide .a more` consistent and more implemented set of regulations for encroachments onto public right-of-ways and the height requirement to 42", and waive reading; 2) direct staff to amend the modifications to Article Municipal Code; 3) approve an appeal fee of $358.00 administration costs; and, 4) direct staff to revise the for City Attorney approval. �Motion, second). The motion Code to easily private increase further Zoning Code to agree with V of the Hermosa Beach to offset City encroachment agreement carried 7e37-- ( (6,1A) f:( (I" /'--17"/4 tryo 7. ANNER PROGRAM - CONTRACT FOR FABRICATION, INSTALLATION AND MAINTENANCE. Memorandum from Community Development _ p O - Director Sol Blumenfeld dated April 16, 1996. (Continued from meeting of April 23, 1996) /P- • J > E L ,-1PL.A Community Development Director Blumenfeld presented the staff report and responded to Council questions. Public participation opened at P.M. Public participa fil on closed at P.M. Action: To approve the staff recommendation to: 1) approve an award of contract for the services of AAA Flag and Banner Manufacturing Co. in the amount of $25,230 for fabrication and installation of banners for 60 poles with two banners per pole; 2) authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney; City Council Minutes 05-14-96 Page 9115 3- - T_Likt Ke) /2P - (5crei- (;e3iriD ?-2X'9 (36e- C°1 __X • 7y. b )1 • 7) L7), Cry 0 ) -77 -,/)7)Z - 0)z-0 /,f2) , „lc — /7 • • 3) authorize the director of Community Development to accept the project as complete on behalf of the City Council, upon completion of work; 4) authorize the expenditure of funds, up to a total of $36,000, upon receipt of contributions from various sponsors, currently being collected by the Chamber of Commerce; and, 5) authorize the Director of Community Development to make minor changes as necessary within budget. Motion , second The motion carried by a unanimous vote. Q- fie, �S - /o; 8. FIRE FLOW FEEIORDINANCE•. REVENUES. Memorandum from Fire Chief Pete Bonano dated' April 15, 1996. (Continued from meeting of April , 23, 1996) 6 oc,,/„, A.,-. /410.5 Fire Chief Bonano presented the staff report and responded to Council questions. Public participation opened at P.M. Public participation closed at P.M. Action: ZcOsTitroduce Ordinance.No. 96-115$,3 Motion second The motion carried by a unanimous vote. 66t-cy Final Action: To waive further,reading_of Ordinance No. 96_ 115$,Jentitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING ORDINANCE NUMBER 88-932 RELATING TO FIRE FLOW FEES.", which would authorize the usage of fire flow fee revenues to purchase and/or upgrade ire fighting equipment and vehicles. Motion , second 3_. AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None City Council Minutes 05-14-96 Page 9116 • • 9. CONSIDERATION OF LEGAL NOTICE CONTRACT ALTERNATIVES. Memorandum from City Clerk Elaine Doerfling dated April 24, 1996. City Clerk Doerfling presented the staff report and responded to Council questions. Public participation opened at P.M. Public participation closed at P.M. Action: To approve the staff recommendation to: 1) Direct the City Clerk to negotiate an extension to the current contract for legal and display advertising with the Easy Reader newspaper for a specified period of time (one, two or three years), as was previously done; or, approve the Notice Inviting Sealed Bids and the Bid Form for City Advertising (Legal Notices and Display Ads) = a— pecified period of time (one, two or ree years Mot±on , second . The motion carried by a unanimou vote.% 10. IMG TOURNAMENT STREET VENDOR PROPOSAL. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996 Community Resources Director Rooney presented the staff report and responded to Council questions. /f 2) 61--e 9 Public participation opened at /0:.: P.M. e:;e/ 15 • KIL7W I7ce Public participation closed at X): j P.M. ,,c/964-/-0( v c� City Council Minutes 05-14-96 Page 9117 • Action: To approve the staff recommendation to: 1) Approve pilot street event for the IMG International Volleyball event scheduled for June 20-23, 1996 that would permit the event operators to place non-food vendor booths on the lower Pier Avenue median; 2) Permit Pier Avenue and local merchants to sell items and food on the perimeter of the street; and, 3) Allocate per booth fees of $200 to the DEC fund. Motion , second The motion carried by a unanimous vote. 11. REOUEST FOR GENERAL ADMISSION SEATING ' FROM THE ASSOCIATION OF VOLLEYBALL PROFESSIONALS. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. Supplemental letter from Matt Gage, Vice President of Operations for AVP, dated May 13, 1996. • Community Resources Director Rooney presented the staff report and responded to Council questions . ‘,2_-.�� 2 1./ j�ublic participation opened at /0:'SP.M. 4.6.t„) Ca7/ ) ir'• 9 d >14 3o) -r (6/.°N. ublic participation closed at P.M. e-z"7r �" - % ,J44) Action: To approve the staff recommendation that Pending Coastal Commission approval, Council approve the request from AVP to charge admission fees for the AVP Tournament with the following stipulations: 1) Paid admission for Center Court seating only; and, • 2) Per the existing agreement, 25 percent of the gross admission revenues be paid to the City. Motion , second The motion carried by a - unanimous vote. ity Council Min tes 05-14-96 Page 9118 • • • 12. REVISED CONFLICT OF INTERESTVORDINANCE.) Memorandum from City Manager Stephen Burrell dated -May 8, 1996. City Manager Burrell presented the staff report and responded to Council questions. Public participation opened at P.M. Public participation closed at P.M. . Action: To'�introduce Ordinance No. 96-1159,�-�� Q'� Motion The motion—carried by a �� unanimous vote. Final Action: To waive further_reading of Ordinance N \96=1T57, --entitled, "AN ORDINANCE OF THE CITY—OF—HERMOSA BEACH-,--- CALIFORNIA, ADOPTING CONFLICT OF INTEREST PROHIBITIONS FOR CERTAIN CITY OFFICIALS." Motion, second - . AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. CONFIRMATION OF MAY 23, 1996 BUDGET STUDY SESSION. Memorandum from City Manager Stephen Burrell dated May 8, 1996. w ction: To confirm the date of May 1996 at 7:00 P.M. for a budget study workshop session. Motion , secondThe motion carried by a unanimous vote." City Council Minutes 05-14-96 Page 9119 • • • 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. OFFICIAL CANVASS - SPECIAL MUNICIPAL ELECTION, MARCH 26, 1996. Memorandum from City Clerk Elaine Doerfling dated May 2, 1996. City Clerk Elaine Doerfling presented the staff report. Action: To approve the staff recommendation to cadopt Resolution No7-96-58 06; entitled, ',A RESOLUTION OF—THE CITY CCITY OF HERMOSA BEACH, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON TUESDAY, MARCH 26, 1996, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW." Motion ¢54.0, second SeilL . The motion carried by a unanimous vote. b. VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. City Clerk Elaine Doerfling presented the staff report. Action: To approve the staff recommendation to: 1) direct the City Clerk to immediately advertise and request applications from interested parties for three Planning Commission terms that will expire June 30, 1996 and for two Civil Service Board terms that will expire July 15, 1996, with appointments for all five seats at the regular Council meeting of June 25, 1996; and, heduled a meeting for interviewing applicants el er prior to the regular scheduled meeting of Tues June 25, or at an earlier date, such as Monday, une 24, or Thursday, June 20. Motion , second The motion carried by a unanimous vote. City Council Minutes 05-14-96 Page 9120 • 15. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a) Request by Councilmember Benz to direct staff to explore methods of curbing excessive appeals. (Continued from 4/23/96 meeting) Councilmember Benz spoke to his request. Action: To g,v� v b) Request by Councilmember Edgerton to create a sub- committee to meet with officials in Redondo Beach, Manhattan Beach and, if necessary, Congresswoman Jane Harman, to discuss Century Cable's plans to implement rate increases for cable television service. (Continued from 4/23/96 meeting). Councilmember Edgerton spoke to his request. Action: To ,,eAr? c) Request by Councilmember Benz for placement of "NO STRESS ZONE', signs in the downtown area. Memorandum from Councilmember Benz dated April 30, 1996. Councilmember Benz spoke to his request. City Council Minutes 05-14-96 Page 9121 • Action: To CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. Coming forward to address the Council at this 1,7; •`- . /" / . k/ 3 • time were: 69 ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, May 14, 1996 at the hour of P.M. to the Regular Meeting of Tuesday, May 28, 1996 at the hour of 7:00 P.M. • Deputy City Clerk City Council Minutes 05-14-96 Page 9122 72(41.for-.5Y0%.' 7 a-24014`26— fiTs1 x$,95,9' (o e,,k1 "Pe careful of your thoughts; they may become words at any moment." •" AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, May 14, 1996 - Council Chambers, City Hall Regular Session - 7:00 p.m. MAYOR Julie Oakes MAYOR PRO TEM J. R. Reviczky COUNCIL MEMBERS Robert Benz John Bowler Sam Y. Edgerton CITY CLERK Elaine Doerfling CITY TREASURER John M. Workman CITY MANAGER Stephen R. Burrell CITY ATTORNEY Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, the Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings; 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 3) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) WRITTEN COMMUNICATIONS 1) Letter from Roger Creighton dated April 29, 1996 regarding the purchase of the greenbelt and the elimination of the 4% UUT. RECOMMENDATION: Receive and file. 2) Letter from Jim Lissner dated May 9, 1996 requesting a live telecast of the Environmental Scoping Meeting scheduled for May 16, 1996. RECOMMENDATION: Consider request and direct staff accordingly. 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. * Council member requests to remove items from the Consent Calendar. (Items removed will be considered under Agenda Item 3.) * Public comments on the Consent Calendar. (a) Recommendation to approve the following minutes: 1) Minutes of the Regular meeting held on April 23, 1996; 2) Minutes of the Adjourned Regular meeting held on April 25, 1996. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to deny the following claim and refer to the City's Liability Claims Administrator. Memorandum from Personnel Director Robert Blackwood dated April 29, 1996. Claimant: Balog, Patricia Date of Loss: 10/22/95 Date Filed: 04/18/96 2 (e) Recommendation to receive and file the action minutes from the Downtown Enhancement Commission meeting of 5/1/96. (f) Recommendation tows; contrat for performance of an environmental investigation on the Lot"C'site to Leighton and Associates in the amount of $10,300.00. Memorandum from Public Works Director Amy Amirani dated May 2, 1996. (g) Recommendation to award a bid ifor the purchase of a 1996 extended cab pick-up truck to Downey Ford for a cost of $24,601.60. Memorandum from Public Works Director Amy Amirani dated April 18, 1996. (h) Recommendation to aw d'bid‘:to Uniform Express for the purchase of personal ballistic vests for the Police Department. Memorandum from Police Chief Val Straser dated May 6, 1996. L(i) Recommendation to approve lease agreement between the City and the South Bay Free Clinic for'the use of Room 7 in the Community Center and authorize the Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. 1/W) Recommendation to approve lease agreement; between the City and Project Touch for the use of Room 3 in the Community Center and authorize the Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. (k) Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of 4/17/96. Recommendation to''app o the agreeme with GTE to underground overhead wiring crossing the Strand. Memorandum from Public Works Director Amy Amirani dated May 7, 1996. 2. CONSENT ORDINANCES ORDINANCE NO. 95-1156 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF SIGNS AND ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE PLANNING COMMISSION. For adoption. Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. 3 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. ✓4. AN APPEAL OF THE PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW ON -SALE ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50(A) PIER AVENUE, "PATRICK MALLOY'S STEAK HOUSE". Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. RECOMMENDATION: adopt resolutio'n1sustaining the Planning Commission's approval, subject to conditions. TEXT AMENDMENT TO ADD "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES. Memorandum from Community Development Director Sol Blumenfeld dated May 7, 1996. PLANNING COMMISSION RECOMMENDATION: Introduce ordinance and waive further reading. MUNICIPAL MATTERS 6. CITY-WIDE PUBLIC RIGHT-OF-WAY ENCROACHMENTS. Memorandum from Public Works Director Amy Amirani dated May 7, 1996. RECOMMENDATION: 1)Intr d e Ordr ina e.modifying the Municipal Code to provide a more consistent and more easily implemented set of regulations for private encroachments onto public right-of-ways and increase the height requirement to 42", and waive further reading; 2) Direct staff to amend the Zoning Code to agree with modifications to Article V of the Hermosa Beach Municipal Code; 3) Approve an appeal fee of $358.00 to offset City administration costs; and, 4) Direct staff to revise the encroachment agreement for City Attorney approval. 7. BANNER PROGRAM - CONTRACT FOR FABRICATION, INSTALLATION AND MAINTENANCE. Memorandum from Community Development Director Sol Blumenfeld dated April 16, 1996. (Continued from meeting of April 23, 1996) RECOMMENDATION: 1) Approve an as rd of con' tract':for the services of AAA Flag and Banner Manufacturing Co. in the amouno t f $25,230 for fabrication 4 and installation; 2) Authorize Mayor to execute and City Clerk to attest the contract subject to approval by the City Attorney; 3) Authorize the Director of Community Development to accept the project as complete on behalf of the City Council, upon completion of the work; 4) Authorize the expenditure of funds upon receipt of contributions from various sponsors currently being collected by the Chamber of Commerce; and, 5) Authorize the Director of Community Development to make minor changes as necessary within budget. FIRE FLOW FEE ORDINANCE REVENUES. Memorandum from Fire Chief Pete Bonano dated April 15, 1996. (Continued from meeting of April 23, 1996) RECOMMENDATION: Introduce and waive further reading of ordinance amending the Fire Flow Fee Ordinance (Ordinance No. 88-932) to authorize the usage of fire flow fee revenues to purchase and/or upgrade fire fighting equipment and vehicles. 9. CONSIDERATION OF LEGAL NOTICE CONTRACT ALTERNATIVES. Memorandum from City Clerk Elaine Doerfling dated April 24, 1996. RECOMMENDATION: Direct the City Clerk to negotiate an extension to the current contract for legal and display advertising with the Easy Reader newspaper for a specified period of time (one, two or three years), as was previously done; or, approve the Notice Inviting Sealed Bids and the Bid Form for City Advertising (Legal Notices and Display Ads) for a specified period of time (one, two or three years). 10. IMG TOURNAMENT STREET VENDOR PROPOSAL. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996 RECOMMENDATION: 1) Approve pilot street event for the 1MG International Volleyball event scheduled for June 20-23, 1996 that would permit the event operators to place non-food vendor booths on the lower Pier Avenue median; 2) Permit Pier Avenue and local merchants to sell items and food on the perimeter of the street; and, 3) Allocate per booth fees of $200 to the DEC fund. 11. REOUEST FOR GENERAL ADMISSION SEATING FROM THE ASSOCIATION OF VOLLEYBALL PROFESSIONALS. Memorandum from Community Resources Director Mary Rooney dated May 6, 1996. RECOMMENDATION: Pending Coastal Commission approval, Council approve the request from AVP to charge admission fees for the AVP Tournament with the following stipulations: 1) Paid admission for Center Court seating only; and, 2) Per the existing agreement, 25 percent of the gross admission revenues be paid to the City. 5 /12. REVISED CONFLICT OF INTEREST ORDINANCE. Memorandum from City Manager Stephen Burrell dated May 8, 1996. RECOMMENDATION: Iritroduceand waivefurther reading of ordinance 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. CONFIRMATION OF MAY 23, 1996 BUDGET STUDY SESSION. Memorandum from City Manager Stephen Burrell dated May 8, 1996. 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. OFFICIAL CANVASS - SPECIAL MUNICIPAL ELECTION, MARCH 26, 1996. Memorandum from City Clerk Elaine Doerfing dated May 2, 1996. RECOMMENDATION: Adopt ser ser olution. b. VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS Memorandum from City Clerk Elaine Doerfling dated April 25, 1996. RECOMMENDATION: Direct the City Clerk to immediately advertise and request applications from interested parties for three Planning Commission terms that will expire June 30, 1996 and for two Civil Service Board terms that will expire July 15, 1996, with appointments for all five seats at the regular Council meeting of June 25, 1996; and, scheduled a meeting for interviewing applicants either prior to the regular scheduled meeting of Tuesday, June 25, or at an earlier date, such as Monday, June 24, or Thursday, June 20.. 15. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request by Councilmember Benz to direct staff to explore methods of curbing excessive appeals. (Continuedfrom 4/23/96 meeting) b. Request by Councilmember Edgerton to create a sub -committee to meet with officials in Redondo Beach, Manhattan Beach and, if necessary, Congresswoman Jane Harman, to discuss Century Cable's plans to implement rate increases for cable television service. (Continuedfrom 4/23/96 meeting) 6 c. Request by Councilmember Benz for placement of "NO STRESS ZONE" signs in the downtown area. Memorandum from Councilmember Benz dated April 30, 1996. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ADJOURNMENT 7 ?0d 14101 April 29, 1996 Hermosa Beach City Council c/o Hermosa Beach City Clerk 1315 Valley Drive Hermosa Beach, CA 90254 /6-‹ 1070 - 3rd Street Hermosa Beach, CA 90254 To be included on City Council Agenda Dear Sirs: As all of you know, when the city was negotiating for the purchase of the railroad ROW A.T.& S.F. could only provide Title Insurance for the greenbelt from Porter.Avenue South. Therefore, the price of $7.5 million for the total greenbelt, or $8.83/sq.ft. was bonded by the city for the $5 million portion south of Porter Avenue. The Council was wise to stop the 4% UUT when the needed $8.83/sq.ft. amount of the balance was accumulated in the sinking fund for the purchase of the remaining portion. The facts are crystal clear: 1. The 4% UUT was for the purchase of the railroad ROW until the purchase was complete. 2. On April 25, 1996, the California Supreme Court filed its decision in the case of City of Manhattan Beach v. Superior Court of Los Angeles County, cited as 96 Daily Journal D.A.R. 4783, wherein the Atchison, Topeka & Santa Fe Railway Co. was determined to have fee simple rather than easement ownership of the subject property. The City of Hermosa Beach can now complete the purchase of the remaining portion pursuant to the original terms of purchase for the greenbelt from Porter Avenue North, at the rate of $8.83/sq.ft. 3. The balance and all interest earned on the sinking fund of the 4% UUT can not be used for any purpose, other than the purchase of the greenbelt, until the purchase, as voted for, has been completed. Roger D. Creighton Z0'd L0Tb66TLb8LE ZLE OTE bi WUSt:TT 966T -02-b0 1'IHT-107-7b I HU FACSIMILE COVER SHEET 510 5 CZ L46L P. 01 Total number of pages including this cover sheet Date rfrf •/ 9- 96 To CArtl 6'1'4f4• Time t-e-c/P-e) at fax number GZa0 voice phone number cW?-1 Y� Sender: James Lissner, Box 264, Manhattan Beach, CA 90267-0264 Fax number: (310) 372-2462 Voice number: (310) 376-4626. There is an answering machine on this line, and it picks up after 5 rings. Message/subject 4vz oo,��� y, 7,- J 7Yudy Lt' 7[-1L 4 \G�� lizt,b,f/--77 5-Iy- -76j IMPORTANT: The pages comprising this facsimile transmission contain confidential information from James Lissner. This information is intended solely for use by the individual or entity named as the recipient hereof. If you are not the intended recipient, be aware that any disclosure, copying, distribution, or use of the contents of this transmission is prohibited- If you'have received this transmission in error, please notify us by telephone immediately so that we may arrange to retrieve this transmission at no cost to you. b2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, April 23, 1996, at the hour of 7:09 P.M. PLEDGE OF ALLEGIANCE - Cathy McCurdy, Hermosa Beach School Board ROLL CALL: Present: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes Absent: None PROCLAMATION: PUBLIC SERVICE RECOGNITION WEEK May 1 - 7, 1996 Mayor Oakes read the proclamation, encouraged all citizens to recognize the accomplishments and contributions to the City of government employees at all levels, including, federal, state and municipal, and proclaimed the week of May 1 - 7, 1996 as Public Service Recognition Week. ANNOUNCEMENTS: Mayor Oakes announced that the Olympic Torch Relay would arrive in Hermosa Beach at a little after 10:00 P.M. on Saturday, April 27, 1996, and said there would be festivities from noon until midnight on lower Pier Avenue (Hermosa Avenue to the Strand) with a renowned chalk artist, children's drawings and the Mira Costa Matching Band. Mayor Oakes also announced that Wednesday, April 24, 1996 was Secretaries' Day; Thursday, April 25, 1996, was "Take your Daughter to Work Day"; and, Saturday, May 4, 1996, was a "Household Hazardous Waste Roundup" day from 9:00 A.M. to 3:00 P.M. at Marine and No. Redondo Avenues, TRW Space and Electronics, Gate 19. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time were: Merna Marshall - Past President of the Hermosa Beach Sister City with Loreto, Mexico announced that a Cinco de Mayo celebration would be held at the Kiwanis Club on Valley Drive near Gould Avenue on Saturday, May 4, 1996, from 6:00 to 10:00 P.M.; said this was to be a family affair, that everyone was invited and that the. admission price was $15.00 for adults and $5.00 for children 8 to 12 years old; and, gave the phone number 374-4072 for ticket information; Carol Risa - Beach Cities Health District, announced that a free screening for anxiety related problems will be available on Wednesday, May 1, 1996, from 10:00 A.M. until 8:00 P.M. at 514 N. Prospect in Redondo Beach at the South Bay Medical Center Hospital Auditorium and to call 374-4298 for more information; City Council Minutes 04-23-96 Page 9092 1 a 0:. Cindy Demboski - 242 31st Street, said that she has tried for over one and one-half years to rebuild a five foot high cedar fence on her property that had deteriorated, but had been prevented by City delays; said that the lack of a fence had caused her to lose her tenants due to the lack of privacy and the unsightly condition of the yard as it now collected all of the neighborhood trash and dog droppings; said that all of her neighbors had six to nine foot fences, some constructed without permits; asked that she be allowed to build a five foot high redwood fence, partially open; and submitted information; (City Manager Stephen Burrell said he hoped to have the Ordinance regarding fence height in this area back before the Council at the next meeting.); and, Margie Fish - 3233 Strand, spoke and showed photographs of cracks, broken concrete and unsightly conditions on the north end Strand walk and wall; asked that the Council set this repair as a priority item over downtown beautification; said that she and her husband had no objection if that portion of the Strand were declared a bike path as that was how it was used now. (City Manager Burrell said the approximate cost of these repairs was $600,000 and it would require a change of the General Plan and the Circulation Plan before funding could be sought.) (b) WRITTEN COMMUNICATION - None At 7:50 P.M. the order of the agenda was suspended to go to the public hearings starting with item 4. 1. CONSENT CALENDAR Action: To approve the consent calendar recommendations (a) through (f), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (f) Benz. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular Meeting held on April 9, 1996. Action: To approve the minutes of the Regular Meeting of April 9, 1996 as presented. City Council Minutes 04-23-96 Page 9093 (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 6443 THROUGH 6585 INCLUSIVE AND NO. 6963, AND TO APPROVE CANCELLATION OF CHECK NOS. 6268 AND 6368 AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE MARCH 1996 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and, (3) Investment report. Action: To receive and file the report that the March, 1996, Financial Reports are delayed due to preparation of the 1996-97 budget. (e) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF 4/16/96. Action: To receive and file the action minutes from the Planning Commission meeting of April 16, 1996. (f) RECOMMENDATION TO APPROVE THE MASTER PLAN OF DRAINAGE AND DIRECT STAFF TO SEEK OUTSIDE FUNDING FOR THE IMPLEMENTATION OF THE PLAN. Memorandum from Public Works Director Amy Amirani dated April 16, 1996. This item was removed from the consent calendar by Councilmember Benz for separate discussion later in the meeting. Public Works Director Amirani presented the staff report and responded to Council questions saying that the City was in the process of applying for grants from FEMA and the Los Angeles County Flood Control District as this was a ten year project at an estimated cost of eight million dollars. City Attorney Michael Jenkins also responded to Council questions saying that if the City has knowledge and does not act to correct a problem, the potential for liability increases. Action: To direct staff to explore the feasibility of an indemnity clause to limit future liability for the City due to flooding and to have the County accept the responsibility for the maintenance and liability of L.A. County owned storm drains. City Council Minutes 04-23-96 Page 9094 Motion Benz, second Edgerton. The motion carried by a unanimous vote. Further Action: To approve the Master Plan of Drainage and direct staff to seek outside funding for the implementation of the plan, with the added direction to staff to look at the possibility of utilizing emergency pumps to drain off storm water. Motion Benz, second Edgerton. The motion carried, noting the dissenting vote of Reviczky. Final Action: To direct staff that looking at the possibility of utilizing emergency pumps is not a high priority item with the Council and should only be done as time allows. Motion Reviczky, second Mayor Oakes. The motion carried, noting the dissenting vote of Benz. 2. CONSENT ORDINANCES (a) ORDINANCE NO. 96-1155- "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REPEALING CERTAIN ORDINANCES AND THEIR CORRESPONDING MUNICIPAL CODE SECTIONS OR AMENDING CERTAIN ORDINANCES AND THEIR CORRESPONDING MUNICIPAL CODE SECTIONS FOR THE PURPOSE OF DELETING OUT-OF-DATE MATERIAL FROM THE HERMOSA BEACH MUNICIPAL CODE." For adoption. Memorandum from City Clerk Elaine Doerfling dated April 15, 1996.. Action: To adopt Ordinance No. 96-1155 . Motion Reviczky, second Bowler. AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(f) was heard at this for clarity. time but is shown in order Public comments on items removed from the calendar are shown under the appropriate item. The meeting recessed at the hour of 8:32 P.M. The meeting reconvened at the hour of 8:49 P.M. PUBLIC HEARINGS consent 4. TEXT AMENDMENT TO SIGN ORDINANCE REGARDING THE DEFINITION OF ROOF SIGNS, AND TO ALLOW EXCEPTIONS TO THE PROHIBITION OF ROOF SIGNS FOR ARCHITECTURAL PROJECTIONS APPROVED BY City Council Minutes 04-23-96 Page 9095 THE PLANNING COMMISSION. Memorandum from Community Development Director Sol Blumenfeld dated April 15, 1996. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 7:53 P.M. Seeing no one come forward to address the Council on this item, the public hearing closed at 7:53 P.M. Action: To introduce Ordinance No. 96-1156. Motion Bowler, second Reviczky. The motion carried by a unanimous vote. Final Action: To waive further reading of Ordinance No. 96-1156, entitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF SIGNS, AND TO ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE PLANNING COMMISSION." Motion Edgerton, second Bowler. AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None 5. TEXT AMENDMENT TO MUNICIPAL CODE CHAPTER 7 TO ADD A SECTION REQUIRING RUST RESISTANT COATINGS FOR EXTERIOR METALLIC SURFACES. Memorandum from Community Development Director Sol Blumenfeld dated April 18, 1996. (Continued from meeting of March 26, 1996) Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 7:59 P.M. Coming forward to address the Council on this item was: Joe DiMonda - 9th Street, spoke regarding the need for an Ordinance of this type to prevent some builders from simply putting a coat of paint on the metal that will then rust out in a few years leaving the buildings unsightly and the railings unsafe; and, Jim Lissner - Hermosa Beach, said the idea of protective standards was good, but this Ordinance needed more work as epoxy did not withstand the salt air at the beach and cadmium was poisonous; also said the welds should be mechanically or electrically polished to prevent rust. The public hearing closed at 8:03 P.M. Action: To direct staff to return with a draft ordnance containing approved standards for rust protection for City Council Minutes 04-23-96 Page 9096 metal railings and surfaces, and to limit the requirement to structural or safety railings or surfaces only and not include decorative pieces. - Motion Reviczky, second Benz. The motion carried by a unanimous vote. At the hour of 8:08 P.M. the order of the agenda was returned to item 1. MUNICIPAL MATTERS 6. CONFLICT OF INTEREST ORDINANCE. Memorandum from City Manager Stephen Burrell dated April 2, 1996. Supplemental draft ordinance from Councilmember Edgerton received at 7:00 P.M. on April 23, 1996. Two supplemental draft ordinances from City Attorney Michael Jenkins received during consideration of this item. (Continued from meeting of April 9, 1996.) City Attorney Jenkins presented the staff report and responded to Council questions. A point of order was raised by Jim Lissner, Hermosa Beach, that the draft ordinances that were being referenced were not in the public information packet. Public participation opened at 9:16 P.M. Coming forward to address the Council on this item were: Joe DiMonda - 9th Street, Planning Commissioner, said that the inclusion of potential conflict of interest could deter many people from volunteering for public service and asked that it not be included unless a clear definition of potential conflict were included; and expressed concerns regarding the requirement that there be written notification within two business days of a conflict arising; Jerry Compton - 1200 Artesia Blvd., former Planning Commissioner, said he was speaking as President of the Cabrillo Chapter of the A.I.A. and that a part of his job was to encourage architects to become involved in Community Boards and Commissions in order to volunteer their time and expertise to try to help their communities, but an ordinance of this type would put an onerous burden on those who also gained their livelihood in the communities due to the lack of definition of potential conflict; and asked that the ordinance be limited to an actual conflict of interest and suggested that notice be given a certain amount of time prior to the item being heard rather than an amount of business days after the conflict arises; and, Jim Lissner - Hermosa Beach, questioned why the conflict of interest applied only to the City Council Minutes 04-23-96 Page 9097 Planning Commission rather than to all Commissions; questioned why three new versions of the ordinance had been referenced since discussion of the item had begun; said he felt notice of a conflict should be given both a specified period after the conflict arises (two days might be too long) and before it is heard. Public participation closed at 9:16 P.M. Action: To approve the changes to the proposed ordinance received from Councilmember Edgerton tonight as follows: 1) section 2, page 3, first line, "...matter by reason of potcntial conflict of intcrcst or actual a conflict of interest..."; 2) section 2, page 3, define the conflict in that paragraph as described in state law; 3) section 2, page 3, line 6, "...and City Attorney at the earliest possible time and in no event later than two (2) five (5) business days..."; 4) section 2, page 3, paragraph 2, line 2, "...particularity the potcntial or actual nature of the conflict, the scope of the member's..." 5) section 2, page 3, paragraph 2, line 3, "...involvement in the project or transaction at issue, and the gencral amount of financial or othcr that a monetary or other consideration is to be derived by the member from said project or transaction."; 6) section 3, page 3, paragraph 1, line 2, "...consistent with all applicable state and fcdcral laws."; and, 7) section 1, page 2, paragraph 1, line 9, "...ethical safeguards and guidelines are desirable to require the disclosure of a potcntial conflict of intcrcst ei" an actual conflict of interest at the earliest possible time.", And, to use the format that the City Attorney prefers and bring back an ordinance that includes the sections now in the Code that relate to conflict of interest, as well as these changes, in order for the Council to see the sections in total. Motion Mayor Oakes, second Benz. The motion carried by a unanimous vote. City Attorney Jenkins said that he would bring back an ordinance that contained all that was in the code plus the changes requested, but the format would be changed to conform to law and make the sections more readable. 7. CLARK FIELD MASTER PLAN: PARKING AND ENTRYWAY. Memorandum from Community Resources Director Mary Rooney dated April 1, 1996. (Continued from meeting of April 9, 1996) City Council Minutes 04-23-96 Page 9098 Community Resources Director Rooney presented the staff report and responded to Council questions. Public participation opened at 9:32 P.M. Coming forward to address the council on this item were: Robert Aronoff - Parks, Recreation and Community Resources Advisory Commissioner, spoke regarding the Master Parking Plan for Clark Field; said there was parking near the snack stand for deliveries and those staffing the stand; said the pylons barring driving on the field were retractable in order to allow access to emergency vehicles; said the plan increased parking, provided turn around areas, created better traffic flow and increased safety for the parking area; Joe DiMonda - 9th Street, said that the City needed beautification as it means higher real estate values and thus more income for the City; said this was a reasonable plan and alleviated the problems that arose when trying to park in the lot as it was now configured; said he lived across the street and had watched people drive across the field; and, said that the cost of replacing the irrigation system due to vehicular traffic should be considered; Jerry Compton - 1200 Artesia Blvd., said that the City should abide by the standard required of others and have a five foot landscaped strip next to the residential areas; said that this plan took away the grassy areas and put in paving; said a waiting area should be closer to the snack stand; and suggested that access should be taken off of Eleventh Street and placed on Valley Drive; and, Ron Zargosa - Little League, said that there had been no injuries due to parking on the north side of the field and that parking was needed there as the lot parking was taken by people playing basketball who were not even residents of Hermosa Beach; said rather than spend the money on the parking lot it should be used to put in another baseball field and to upgrade the press box and snack stand. Public participation closed at 9:58 P.M. Action: To approve in concept the Parking Plan for Clark Field as shown by the Parks, Recreation and Community Resources Advisory Commission with the suggestion of looking at a fourth baseball diamond, adding the five foot landscape strip without losing any parking spaces, eliminating the tot lot and the tree section, having the traffic engineer review the proposed plan to ensure that it is adequate regarding ingress and egress, and to City Council Minutes 04-23-96 Page 9099 direct staff to work on the problem of emergency access without allowing other vehicles onto the field. Motion Mayor Oakes, second Reviczky. The motion carried, noting the dissenting votes of Benz and Edgerton. Final Action: To eliminate parking on the north side of the field. Motion Mayor Oakes, second Edgerton. The motion carried, noting the dissenting votes of Bowler and Reviczky. The meeting recessed at the hour of 10:27 P.M. The Meeting reconvened at the hour of 10:50 P.M. 8. FIRE FLOW FEE ORDINANCE REVENUES. Memorandum from Fire Chief Pete Bonano dated April 15, 1996. Action: To continue this item to the Regular Meeting of May 14, 1996. Motion Mayor Oakes, second Edgerton. The motion carried by a unanimous vote. 9. DOWNTOWN BUSINESS AREA ENHANCEMENT DISTRICT COMMISSION REOUEST FOR LOWER PIER AVENUE STREET CLOSURE DURING AVP WORLD CHAMPIONSHIP WEEKEND AND AUTHORIZATION TO ISSUE R.F.P. TO EVENT PROMOTER TO MANAGE STREET CLOSURE EVENT. Memorandum from Community Development Director Sol Blumenfeld dated April 18, 1996. Community Development Director Blumenfeld presented the staff report and responded to Council questions by saying that the Commission estimated that the event promoter would cost $5,000.00. Public participation opened at 10:56 P.M. Coming forward to address the Council on this item were: Carol Duff - Chamber of Commerce, Chamber did a project of this ago and spent $15,000 on a one said that the Chamber had said that the type two years day event; and, not discussed sponsoring this event but would be happy to submit a bid as the event promoter; Dallas Yost - Pacific Screenprints, Downtown Business Area Enhancement District Commission, spoke in favor of the project; said that it had cost the Chamber $18,000 to promote their event two years ago; and suggested moving the AVP stadium northward in front of Noble Park to open the sea view to the businesses on the Strand and asking the AVP to be the street closure event promoter; and, Jim Dewey - 711 Manhattan Avenue, Downtown Business Area Enhancement District Commission, said that the Commission had had mixed results from events sponsored in the past, but none had been really successful; and, said that the City Council Minutes 04-23-96 Page 9100 Commission had decided to try a professional event promoter to see if this type of coordinated event could be successful before abandoning the effort. Public participation closed at 11:02 P.M. Action: To approve the staff recommendation to: 1) conceptually approve the request for a street closure of lower Pier Avenue from Hermosa Avenue to the Strand on Saturday August 24, 1996 and/or Sunday, August 25, 1996, during the AVP world championships; and, 2) authorize the Downtown Business Area Enhancement District Commission to issue a Request For Proposals (RFP) for an event promoter, with the added provision that this be accomplished at no cost to the City. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. 10. DOWNTOWN STREETSCAPE / LOWER PIER AVENUE CONSTRUCTION. Memorandum from Public Works Director Amy Amirani dated April 17, 1996. Public Works Director Amirani presented the staff report and responded to Council questions and said that she estimated that the total parking plan would be before Council in a month and that the plan for lower Pier Avenue was for one-way traffic, westbound, with two lanes. City Manager Burrell also responded to Council questions and said that he was currently working with the downtown property owners and expected a petition for a 1911 assessment district act in the amount of $400,000 (to be paid by the downtown property owners) to come before the Council soon, as it was close to the 51 percent needed. Public participation opened at 11:20 P.M. Missy Sheldon - 1800 Strand, said there was support by the downtown merchants for widening the sidewalks and for closing Pier Avenue west of Beach Drive, but there was also a lot of confusion regarding the circulation pattern on Pier Avenue between Hermosa Avenue and Beach Drive and asked that the City restate the traffic plan; Dallas Yost - Pacific Screenprints, Downtown Business Area Enhancement District Commission, said that many people did not want lower Pier Avenue to be one-way; said that he would like the sidewalk to be 22 feet wide rather than 26 feet wide; and that more study was needed to keep that area of the street two-way in order City Council Minutes 04-23-96 Page 9101 to allow people to travel through Hermosa Beach twice rather than to turn to Redondo or Manhattan Beach; Jim Dewey - 711 Manhattan Avenue, Downtown Business Area Enhancement District Commission, said that R/UDAT had started in 1991 and it had taken five years to progress to this point; said that the traffic plan was flexible so that if one- way traffic din not work it could be converted to two-way; said that if we make changes now it could be another five years before something is done; urged the Council to stick with the plan; and, Jim Lissner - Hermosa Beach, said that he would like lower Pier Avenue closed but he was most concerned with the financing; said of the list of monies available for the project, almost all had come from the community at large; said instead of paying a $400,000 assessment the downtown property owners, who would be the major beneficiary of this plan, should be assessed the whole amount; and, expressed concerns about a possible 5.1 million dollar bond issue. (City Manager Burrell said that no bond issue was planned.) Public participation closed at 11:38 P.M. Action: To approve the staff recommendation to: 1) Authorize the City Manager to negotiate a contract with IBI Group for preparation of construction documents and specifications for lower Pier Avenue; 2) Appropriate $152,000 from the Downtown Business Area Enhancement District Fund to CIP #96-160; 3) Reject all other proposals; 4) Direct staff to work with downtown property owners in developing an Assessment District; and, 5) Direct staff to return with a plan to install parking meters on upper Pier Avenue and create consistent hours of enforcement for all meters (in the City). Motion Bowler, second Reviczky. The motion carried, noting the dissenting vote of Benz. 11. BANNER PROGRAM. Memorandum from Community Development Director Sol Blumenfeld dated April 16, 1996. Action: To continue this item to the Regular Meeting of May 14, 1996. Motion Mayor Oakes, second Edgerton. The motion carried by a unanimous vote. 12. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Council Minutes 04-23-96 Page 9102 a. TELECOMMUNICATIONS, FEE LIMITATIONS (8B1896 - COSTA). Memorandum from City Manager Stephen Burrell dated April 17, 1996. Action: To approve the staff recommendation to authorize a letter of opposition to SB1896 in its present form. Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. b. REOUEST FOR ADDITIONAL AGENDA TOPICS FOR THE JOINT CITY COUNCIL & PLANNING COMMISSION MEETING SCHEDULED FOR APRIL 30, 1996. Memorandum from City Manager Stephen Burrell dated April 18, 1996. Action: Mayor Oakes directed, with the consensus of the Council, that the joint City Council and Planning Commission meeting of April 30, 1996 be rescheduled due to the fact that two Councilmembers could not attend on that date. 13. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 14. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: a. Request by Councilmember Benz to direct staff to explore methods of curbing excessive appeals. Action: Mayor Oakes directed, at the request of Councilmember Benz, that this item be continued to the Regular Meeting of May 14, 1996. b. Request by Councilmember Edgerton to create a sub- committee to meet with officials in Redondo Beach, Manhattan Beach and, if necessary, Congresswoman Jane Harmon to discuss Century Cable's plans to implement rate increases for cable television service. Action: Mayor Oakes directed, at the request of Councilmember Edgerton, that this item be continued to the Regular Meeting of May 14, 1996. CITIZEN COMMENTS Coming forward to address the Council at this time was: Jim Lissner - Hermosa Beach, referred to page three of the staff report for item 10, Downtown Streetscape - Lower Pier Avenue Construction, under Funding Strategy - Other Areas, "...could be constructed with the bond proceeds in advance." City Council Minutes 04-23-96 Page 9103 ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1) CONFERENCE WITH LEGAL COUNSEL: pursuant to Government Code 54956.9(a), Existing Litigation: a) Clark v. City of Hermosa Beach: Case No. YS002665, Superior Court - Torrance; and, b) Carrillo v. City of Hermosa Beach Case No. YCO20233. 2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: pursuant to Government Code 54957 - City Manager. Action: Mayor Oakes directed, with the consensus of the Council, to continue the closed session to an Adjourned Regular Meeting of Thursday, April 25, 1996 at the hour of 5:00 P.M. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, April 23, 1996 at the hour of 11:59 P.M. to the Adjourned Regular Meeting of Thursday, April 25, 1996 at the hour of 5:00 P.M. for the purpose of a closed session. Deputy City Clerk (_i tv Minutes 04-23-96 Page 9104 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Thursday, April 25, 1996, at the hour of 5:14 P.M. ROLL CALL: Present: Bowler, Reviczky, Mayor Oakes Absent: Benz, Edgerton CLOSED SESSION - At the hour of 5:15 P.M. the City Council adjourned to a closed session for the purpose of discussion of the following subjects, which the City Council finds, based on the advice of legal counsel, that discussion in open session will prejudice the position of the City in the litigation: 1) MATTER OF CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A): EXISTING LITIGATION: a) Name of Case: Clark v. City of Hermosa Beach Case Number: YS002665 b) Name of Case: Carrillo v. City of Hermosa Beach Case Number: YCO20233 2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957: Title: City Manager RECONVENE TO OPEN SESSION - At the hour of 5:30 P.M. the closed session adjourned to the Regular Meeting of May 14, 1996. ORAL ANNOUNCEMENTS - There were no decisions made requiring public disclosure. ADJOURNMENT - At the hour of 5:31 P.M. the Adjourned Regular Meeting adjourned to the Regular Meeting of Tuesday, May 14, 1996 at the hour of 7:00 P.M. _ddRIWA Deputy City Clerk City Council Closed Session Minutes 04-25-96 Page 9105 CZ) VOUCHRE2 CITY OF HERMOSA BEACH 04/22/96 08:25 VOUCHER/CHECK REGISTER FOR ALL PERIODS v- 9-6 PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 6586 04/22/96 002173 NANCY COOK MEALS/P.O.S.T. TRAINING 001-2101-4312 84.00 84.00 6587 04/22/96 007123 SAN BERNARDINO HILTON HOTEL/N. COOK P.O.S.T. CLASS 001-2101-4312 198.00 198.00 TOTAL CHECKS 282.00 lb VOUCHRE2 CITY OF HERMOSA BEACH 04/22/96 08:25 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 282.00 TOTAL 282.00 PAGE 2 VOUCHRE2 04/22/96 08:25 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT TH DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAgES / TO INCLUSIVE, OF THE VOUCHER REGISTER FOR 444);q744, cARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE «1»fq/_ PAGE 3 VOUCHRE2 CITY OF HERMOSA BEACH 04/25/96 12:21 VOUCHER/CHECK REGISTER FOR ALL PERIODS ---> VOID CHECKS CHECK NUMBERS COMMENTS 006728 VOID PAGE 1 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6588 04/25/96 002744 A & E TROPHIES 6589 04/25/96 007017 ACCOUNTEMPS 6590 04/25/96 000003 ADVANCE ELEVATOR CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ENGRAVING SERVICES/MAR 96 ENGRAVING SERV/APRIL 96 TEMP FINANCE CLERK/W/E 3/22 TEMP FINANCE CLERK/W/E 3/29 ELEVATOR MAINT/APRIL 96 6591 04/25/96 000935 ADVANCED ELECTRONICS RADIO MAINT/APRIL 96 RADIO MAINT/APRIL 96 RADIO MAINT/APRIL 96 6592 04/25/96 002185 ADVANCED ELECTRONICS FIRE ENGINE RADIO REPAIR MOBILE RADIOS/PUBLIC WORKS 6593 04/25/96 003209 AIR TOUCH CELLULAR CELLULAR CHGS/APR 96 CELLULAR CHGS/APRIL 96 6594 04/25/96 006827 ALL CITY MANAGEMENT CROSSING GUARD SVC/FEB-MAR 6595 04/25/96 005221 ALL POINTS MAINTENANCE PIER MAINT/ MAR 96 6596 04/25/96 007121 ANDERSON SUPPLY PUBLICATION/APR 96 DISCOUNT TAKEN DISCOUNT OFFERED 6597 04/25/96 000152 ARAMARK UNIFORM SERVICE UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 UTILITY RAGS/MAR 96 6598 04/25/96 003423 AT & T 6599 04/25/96 005179 AT&T CELL PHONE LONG DIST/JAN 96 CELL PHONE LONG DIST/JAN 96 LONG DIST LONG DIST LONG DIST LONG DIST LONG DIST LONG DIST LONG DIST LONG DIST LONG DIST CHGS/MAR 96 CHGS/APRIL 96 CHGS/MAR 96 CHGS/MAR 96 CHGS/MAR 96 CHGS/MAR 96 CHGS/MAR 96 CHGS/MAR 96 CHGS/MAR 96 6600 04/25/96 000857 ATLAS FOODS INTERNATION PRISONER MEALS/APRIL 96 ACCOUNT NUMBER 001-1101-4319 109-3301-4305 001-1202-4201 001-1202-4201 001-4204-4201 110-3302-4307 001-2101-4201 001-2201-4201 001-2201-4311 160-3102-5401 001-4202-4304 001-2201-4304 155-2102-4201 001-3104-4201 001-4201-4305 001-2022 001-2021 001-4204-4309 001-2101-4309 001-4204-4309 001-2201-4309 001-4204-4309 001-2101-4309 001-4204-4309 001-2201-4309 001-2101-4304 001-4202-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2201-4304 001-2101-4304 001-4202-4304 001-4204-4321 001-2101-4304 001-2101-4304 001-2101-4306 6601 04/25/96 000407 AVIATION LOCK & KEY LOCKSMITH SERV/FEB & MAR 96 001-4204-4309 ITEM AMOUNT 78.43 25.54 535.50 633.68 100.00 239.50 2,387.50 205.00 23.82 818.37 117.43 42.03 12,577.95 785.00 15.87 .32- .32 15.80 44.66 35.51 25.45 15.35 44.66 35.51 25.00 .31 4.38 5.00 5.00 5.00 5.18 5.00 11.08 5.00 5.00 8.71 56.79 190.34 PAGE 2 CHECK AMOUNT 103.97 1,169.18 100.00 2,832.00 842.19 159.46 12,577.95 785.00 15.87 241.94 4.69 54.97 56.79 190.34 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6602 04/25/96 000252 BEACH TRAVEL 6603 04/25/96 004540 BFI MEDICAL WASTE SYSTE 6604 04/25/96 006409 BLUE DIAMOND MATERIALS 6605 04/25/96 006306 BNI 6606 04/25/96 000163 BRAUN LINEN SERVICE 6607 04/25/96 007125 RANDALL BREITENBACH 6608 04/25/96 000155 BROWNING & FERRIS INDU 6609 04/25/96 003999 BSN SPORTS 6610 04/25/96 000034 BUSINESS SYSTEMS CORPO 6611 04/25/96 007126 JOHN CALDERON 6612 04/25/96 005631 CALIFORNIA CHARTER/K-T CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION AIRFARE/LIBRARY HEARING AIRFARE/LIBRARY HEARING MEDICAL WASTE SERV/FEB 96 ASPHALT PURCH/JAN & MAR 96 ASPHALT PURCH/ JAN & MAR 96 PUBLICATIONS/PUBLIC WORKS PRISONER LAUNDRY/MAR 96 CITATION PAYMENT REFUND S TRASH PICKUP/MAR 96 TRASH PICKUP/APRIL 96 CANOPY SHELTER/COMM RES R PAYROLL TIMESHEETS/STOCK CITATION PAYMENT REFUND BUS/COMM RES TRIP I SIGNATURE STAMP/CITY CLERK 6613 04/25/96 000262 CALIFORNIA MARKING DEV 6614 04/25/96 000016 CALIFORNIA WATER SERVI 6615 04/25/96 007149 CARSON TRAILER, INC. 6616 04/25/96 000389 CERTIFIED OFFICE EQUIP 6617 04/25/96 000014 CHAMPION CHEVROLET 6618 04/25/96 007127 JIM CHAPPELL 6619 04/25/96 000634 CHEVRON USA, INC. 6620 04/25/96 007124 CHUCK MC CONNELL CONST 6621 04/25/96 000153 CINTAS CORPORATION C WATER BILLINGS/MAR 96 WATER BILLINGS/MAR 96 WATER BILLINGS/MAR 96 TRAILER/PUBLIC WORKS M PRINTER TONER/POLICE DEALER AUTO PARTS/MAR 96 DEALER AUTO PARTS/MAR 96 CITATION PAYMENT REFUND GASOLINE PURCHASE/APRIL 96 R WORK GUARANTEE REFUND UNIFORM RENTAL/FEB 96 UNIFORM RENTAL/FEB 96 UNIFORM RENTAL/MAR 96 UNIFORM RENTAL/MAR 96 6622 04/25/96 004715 COLEN AND LEE LIABILITY ADMIN/APRIL 96 ACCOUNT NUMBER 001-1101-4317 001-1201-4317 001-2101-4201 001-3104-4309 001-3104-4309 001-3104-4309 001-2101-4306 110-3302 109-3301-4201 109-3301-4201 001-4601-5402 001-1202-4305 110-3302 145-3409-4201 001-1121-4305 105-2601-4303 001-4202-4303 001-4204-4303 001-4202-5401 001-2101-4305 001-2101-4311 110-3302-4311 110-3302 001-2101-4310 001-2110 001-4202-4187 110-3302-4187 001-4202-4187 110-3302-4187 705-1209-4201 PAGE 3 ITEM CHECK AMOUNT AMOUNT 122.00 61.00 183.00 31.90 31.90 88.56 61.23 149.79 58.54 58.54 125.50 125.50 3.00 3.00 375.17 375.17 750.34 626.41 626.41 205.37 205.37 5.00 5.00 456.21 456.21 30.31 30.31 715.79 1,184.20 368.29 2,268.28 481.82 481.82 32.42 32.42 1,188.73 17.67 1,206.40 50.00 50.00 151.32 151.32 1,600.00 1,600.00 365.78 22.08 364.28 22.08 774.22 1,470.00 1,470.00 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6623 04/25/96 005970 DENNIS COLLINS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION SPRING CLASS INSTRUCTOR 6624 04/25/96 006125 RALPH C. CRAWFORD CO., FORMS BURSTER/DATA PROC 6625 04/25/96 007139 CHARLES D'AGOSTINO 6626 04/25/96 000642 THE DAILY BREEZE 6627 04/25/96 004689 DATA TICKET, INC. 6628 04/25/96 006100 DATAVAULT 6629 04/25/96 000049 DEPARTMENT OF CONSERVAT 6630 04/25/96 005561 DEPARTMENT OF THE CORON 6631 04/25/96 000267 DEPARTMENT OF TRANSPORT 6632 04/25/96 000147 THE DEVELOPMENT CITATION PAYMENT REFUND EMPLOYEE ADS/MAR 96 DMV RECORDS RETRIEVAL/1-29 DMV RECORDS RETRIEVAL/2-14 DMV RECORDS RETRIEVAL/2-28 DMV RECORDS RETRIEVAL/3-22 DMV RECORDS RETRIEVAL/3-25 DMV RECORDS RETRIEVAL/MAR 96 OFF SITE STORAGE/MAR 96 DISCOUNT TAKE DISCOUNT OFFERED SEISMIC FEES/JAN - MAR 96 AUTOPSY RECORDS/POLICE HIGHWAY MAINT/FEB 96 FILM DEVELOPING/MAR 96 FILM DEVELOPING/MAR 96 6633 04/25/96 000269 DIGITAL EQUIPMENT CORPO COMPUTER MAINT/APRIL 96 COMPUTER MAINT/APRIL 96 6634 04/25/96 000604 DIVE N' SURF AIR BOTTLE REFILLS/FEB 96 AIR BOTTLE REFILLS/JAN 96 AIR BOTTLE REFILLS/MAR 96 6635 04/25/96 004394 DIVERSIFIED PHOTO SUPPL FILM PURCHASE/APRIL 96 6636 04/25/96 000181 EASY READER 6637 04/25/96 000165 EDDINGS BROTHERS AUTO PUBLIC NOTICE/MAR 96 P AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 AUTO PARTS PURCHASE/MAR 96 ACCOUNT ITEM NUMBER AMOUNT 001-4601-4221 840.00 001-1206-5402 2,836.83 110-3302 64.00 001-1203-4201 248.36 110-1204-4201 393.26 110-1204-4201 143.50 110-1204-4201 46.97 110-1204-4201 74.69 110-1204-4201 61.11 110-1204-4201 48.02 001-1206-4201 122.25 001-2022 2.50- 001-2021 2.50 001-3204 239.92 001-2101-4201 69.14 105-2601-4251 983.32 001-2101-4306 60.73 105-2601-4309 9.47 001-2101-4201 171.47 001-2201-4201 114.31 001-2201-4309 20.00 001-2201-4309 20.00 001-2201-4309 20.00 001-2101-4305 112.04 001-1121-4323 1,016.13 001-2101-4311 683.33 001-2201-4311 62.94 105-2601-4311 85.01 001-3104-4311 109.15 001-3104-4309 63.86 105-2601-4309 14.06 001-3104-4311 243.48 160-3102-4311 190.89 001-4202-4311 132.55 001-4204-4309 189.81 110-3302-4311 197.98 PAGE 4 CHECK AMOUNT 840.00 2,836.83 64.00 248.36 767.55 122.25 239.92 69.14 983.32 70.20 285.78 60.00 112.04 1,016.13 1,973.06 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6638 04/25/96 005626 EDEN SYSTEMS, INC. 6639 04/25/96 001400 EFRAM MOBIL 6640 04/25/96 005509 RICK ESCALANTE 6641 04/25/96 006349 ESCOM SOFTWARE SERVICES CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MODIFY FINANCE SOFTWARE MODIFY FINANCE SOFTWARE MODIFY FINANCE SOFTWARE GASOLINE PURCHASE/APR 96 SPRING CLASS INSTRUCTOR FACILITIES MGMT SOFTWARE 6642 04/25/96 001294 EXECUTIVE -SUITE SERVICE JANITORIAL SERV/MAR 96 6643 04/25/96 006048 FAST EDDIE PUBLISHING C PUBLICATIONS/CITY PROSECUTOR 6644 04/25/96 003169 STEVE FILLMAN 6645 04/25/96 005314 FRY'S ELECTRONICS 6646 04/25/96 007140 G&G GARAGE DOOR CO. 6647 04/25/96 006669 GBA ENGINEERING SPRING CLASS INSTRUCTOR INKJET PRINTER/J. KEARIN GARAGE DOOR/BARD ST. BLDG. DRAFTING SVC/HB STAND PLANS ACCOUNT NUMBER 001-1206-4201 001-1206-4201 001-1206-4201 001-2101-4310 001-4601-4221 001-1206-4201 001-4204-4201 001-1132-4305 001-4601-4221 110-3302-5401 001-4204-4309 001-4202-4201 6648 04/25/96 007115 GILLIS & ASSOCIATES ARC ARCHITECT SERV/ADA COMPLIANCE 140-8622-4201 6649 04/25/96 005185 GLOBE SATELLITE 6650 04/25/96 007145 MARIA GONZALEZ 6651 04/25/96 001340 GTEL 6652 04/25/96 004331 JANICE GUERRERO 6653 04/25/96 000878 HAINES AND COMPANY 6654 04/25/96 005965 HANSON ASSOCIATES SATELLITE DISH REPAIR DAMAGE DEPOSIT REFUND EQUIP RENT/MAR 96 SPRING CLASS INSTRUCTOR CRISS CROSS DIRECTORIES/P.D. SWING SET PARTS/PARKS 6655 04/25/96 006518 HAYER CONSULTANTS, INC. TEMP BUILDING INSP/2-20 2-28 TEMP BUILDING INSP/3-4 3-13 6656 04/25/96 003432 HOME DEPOT 6657 04/25/96 005204 ICE CHALET 6658 04/25/96 002458 INGLEWOOD WHOLESALE ELE BUILDING SUPPLIES/MAR 96 BUILDING SUPPLIES/MAR 96 SPRING CLASS INSTRUCTOR CLARK FIELD LIGHTS ELECTRICAL SUPP/MAR 96 DISCOUNT TAKEN DISCOUNT OFFERED ELECTRICAL SUPP/MAR 96 DISCOUNT TAKEN DISCOUNT OFFERED 001-2101-4309 001-2110 001-2101-4304 001-4601-4221 001-2101-4305 001-4202-4309 001-4201-4201 001-4201-4201 001-4204-4309 001-4202-4309 001-4601-4221 105-2601-4309 105-2601-4309 001-2022 001-2021 105-2601-4309 001-2022 001-2021 ITEM AMOUNT 270.00 720.00 900.00 45.00 168.00 5,250.00 5,380.00 112.34 1,120.00 229.43 945.00 1,155.00 2,530.00 120.00 250.00 51.56 1,008.00 695.30 440.27 1,980.00 1,980.00 17.84 132.22 98.70 1,636.09 212.60 4.33- 4.33 152.13 3.10- 3.10 PAGE 5 CHECK AMOUNT 1,890.00 45.00 168.00 5,250.00 5,380.00 112.34 1,120.00 229.43 945.00 1,155.00 2,530.00 120.00 250.00 51.56 1,008.00 695.30 440.27 3,960.00 150.06 98.70 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ELECTRICAL SUPP/APRIL 96 DISCOUNT OFFERED DISCOUNT TAKEN 6659 04/25/96 006140 INSTASHRED SECURITY SER SHREDDING SERV/MAR 96 6660 04/25/96 007138 BRADY JAMES 6661 04/25/96 007141 KAR PRODUCTS 6662 04/25/96 005873 LARRY KESSLER 6663 04/25/96 002833 STAN KIM CITATION PAYMENT REFUND AUTO PARTS/CITY GARAGE SPRING CLASS INSTRUCTOR SPRING CLASS INSTRUCTOR 6664 04/25/96 006803 KORVE ENGINEERING, INC PROG PMT #3/DWNTWN PKG STUDY PROG PMT #4/DWNTWN PKG STUDY 6665 04/25/96 000843 L.A. COUNTY METROPOLITA BUS PASS SALES/MAR 96 6666 04/25/96 007136 THE LAKES AT EL SEGUNDO SPRING CLASS INSTRUCTOR 6667 04/25/96 004303 LANDSCAPE WEST, INC. 6668 04/25/96 007137 ROBERT LASKOWSKI 6669 04/25/96 007135 CHRISANNE LAZAR 6670 04/25/96 000167 LEARNED LUMBER PARKS MAINT/ MAR 96 PARKING PERMIT REFUND CITATION PAYMENT REFUND LUMBER SUPPLIES/MAR 96 LUMBER SUPPLIES/MAR 96 6671 04/25/96 007114 LEASE GROUP RESOURCES COPIER LEASE PMTS/MAR 96 COPIER LEASE PMTS/APRIL 6672 04/25/96 002175 LIEBERT, CASSIDY & FRIE LEGAL SERVICES/MAR 96 6673 04/25/96 007148 LOS ANGELES COUNTY BAR PMT #1 / OCT - DEC 95 6674 04/25/96 007134 BRAD LOSSON 6675 04/25/96 003944 MAC'S LIFT GATE, INC. 6676 04/25/96 000605 MANHATTAN FORD CITATION PAYMENT REFUND LIFT GATE/METER MAINT. TRUCK DEALER AUTO PARTS/FEB & MAR 96 DEALER AUTO PARTS/FEB & MAR 96 DEALER AUTO PARTS/FEB & MAR 96 DEALER AUTO PARTS/FEB & MAR 96 6677 04/25/96 003972 MAPLE MEDICAL GROUP INC HEPATITIS "B" SHOTS EMPLOYEE MEDICAL EXAMS 6678 04/25/96 005449 GEOFF MARTINEZ SPRING CLASS INSTRUCTOR ACCOUNT NUMBER 105-2601-4309 001-2021 001-2022 001-2101-4201 110-3302 001-4204-4311 001-4601-4221 001-4601-4221 109-8160-4201 109-8160-4201 145-3403-4251 001-4601-4221 105-2601-4201 110-3843 110-3302 001-4204-4309 001-4204-4309 001-1208-6900 001-1208-6900 001-1203-4201 001-1132-4201 110-3302 110-3302-5403 001-2101-4311 001-4101-4311 001-4202-4311 001-3104-4311 001-1203-4320 001-1203-4320 ITEM AMOUNT 137.92 2.81 2.81- 56.00 52.00 113.76 346.50 231.00 17,697.50 3,614.00 454.00 318.50 7,910.00 27.00 20.00 13.00 17.93 842.90 842.90 619.50 1,350.00 20.00 1,151.53 597.57 96.13 36.96 39.51 181.00 86.00 001-4601-4221 147.00 PAGE 6 CHECK AMOUNT 2,138.74 56.00 52.00 113.76 346.50 231.00 21,311.50 454.00 318.50 7,910.00 27.00 20.00 30.93 1,685.80 619.50 1,350.00 20.00 1,151.53 770.17 267.00 147.00 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 6679 04/25/96 003183 MARX BROTHERS 6680 04/25/96 007133 ANN MATSINGER 6681 04/25/96 004138 KENNETH A. MEERSAND 6682 04/25/96 006668 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION SEMI-ANNUAL HOOD INSP. ASSESSMENT REBATE LEGAL SERVICES/MAR 96 MGMT INSPECTION & SERVI ENGINEERING SERV/MAR 96 ENGINEERING SERV/MAR 96 6683 04/25/96 007144 LEON C. MILLER 6684 04/25/96 007150 6685 04/25/96 000251 ASSESSMENT REBATE MIRAMAR TRUCK BODY & EQ REPLACE TRUCK BED/DUMP TRUCK MORTON TRAFFIC MARKINGS STREET STENCIL PAINT STREET PAINT/PUBLIC WORKS SPRING CLASS INSTRUCTOR SPRING CLASS INSTRUCTOR CEMENT PURCHASES/MAR 96 CEMENT PURCHASES/MAR 96 6686 04/25/96 007142 MOTIV SPORTS INC. 6687 04/25/96 002734 MICHAEL MURPHY 6688 04/25/96 000606 NEW PACIFIC LUMBER CO. 6689 04/25/96 002514 OFFICE DEPOT 6690 04/25/96 007132 LAURA OLSEN 6691 04/25/96 002487 PAGENET 6692 04/25/96 000608 PEP BOYS 6693 04/25/96 000600 PERFORMING TREE, INC. 6694 04/25/96 000097 POSTMASTER 6695 04/25/96 000740 UNITED STATES POSTMASTE 6696 04/25/96 000296 THE PRINT NETWORK OFFICE SUPPLIES/STOCK OFFICE SUPPLIES/STOCK OFFICE SUPPLIES/STOCK CITATION PAYMENT REFUND PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 PAGING SERV/APRIL 96 MAR 96 TOOL BOX/PUBLIC WORKS TRUCK AUTO PARTS/MARCH 96 CHILDN'S THEATRE SVC/COMM RES ANNUAL P.O. BOX RENT/POLICE CITATION NOTICE POSTAGE SPRING CAMP FLYERS/COMM RES YOUTH HOCKEY CLINIC FLYERS SPRING ACTIVITY FLYER/COMM RES 6697 04/25/96 007130 PUBLIC SAFETY EDUC. TEC TUITION/M. LAVIN ACCOUNT NUMBER 001-4204-4201 105-3105 001-1132-4201 160-8408-4201 160-8408-4201 105-3105 105-2601-4201 001-3104-4309 001-3104-4309 001-4601-4221 001-4601-4221 001-3104-4309 160-3102-4309 001-1208-4305 001-1208-4305 001-1208-4305 110-3302 001-2101-4201 001-1201-4201 001-1203-4201 110-3302-4201 001-4601-4201 001-4202-4201 001-1206-4201 105-2601-5403 110-3302-4311 001-4601-4201 001-2101-4305 110-1204-4305 001-4601-4308 001-4601-4308 001-4601-4308 001-2101-4312 ITEM AMOUNT 150.00 37.98 5,600.00 586.50 3,710.25 37.98 2,746.00 86.60 364.82 157.50 189.00 86.06 86.06 603.59 41.14- 320.42- 50.00 195.50 11.50 11.50 11.50 34.50 126.50 11.50 357.04 18.15 435.00 104.00 2,000.00 48:71 49.25 11.37 PAGE 7 CHECK AMOUNT 150.00 37.98 5,600.00 4,296.75 37.98 2,746.00 451.42 157.50 189.00 172.12 242.03 50.00 402.50 375.19 435.00 104.00 2,000.00 109.33 75.00 75.00 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6698 04/25/96 003182 QUARTERMASTER 6699 04/25/96 007131 MICHELE RAILING 6700 04/25/96 005379 RICHARDS, WATSON & GERS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION UNIFORM EXPENSE/POLICE UNIFORM EXPENSE/POLICE CITATION PAYMENT REFUND LEGAL SERVICES/FEB 96 LEGAL SERV/MAR 96 LEGAL SERV/MAR 96 LEGAL SERV/MAR 96 ,LEGAL SERV/ MAR 96 LEGAL SERV/MAR 96 LEGAL SERVICES/FEB 96 LEGAL SERVICES/FEB 96 LEGAL SERV/MAR 96 6701 04/25/96 005035 ROLLINS HUDIG HALL OF C TULIP INS CERTS/JAN-MAR 96 6702 04/25/96 004061 SYLVIA ROOT 6703 04/25/96 001578 ED RUZAK & ASSOC. 6704 04/25/96 006473 RxLASER, INC. 6705 04/25/96 001046 SEARS ROEBUCK & COMPANY 6706 04/25/96 003946 SHEPHERD MACHINERY COMP 6707 04/25/96 003505 SHORELINE PRINTING 6708 04/25/96 001399 SINCLAIR-AMERITONE PAIN 6709 04/25/96 000114 SMART & FINAL IRIS COMP 6710 04/25/96 000159 SOUTHERN CALIFORNIA EDI 6711 04/25/96 000170 SOUTHERN CALIFORNIA GAS 6712 04/25/96 000115 SPECIALTY MAINTENANCE C 6713 04/25/96 001207 SRECO FLEXIBLE SYSTEMS 6714 04/25/96 006325 ST. PATRICK'S DAY WEEKE MINUTES SEC/3-19-96 TRAFFIC ENGR SERV/MAR 96 MICR TONER/SIGNATURE CARTRIDGE WET/DRY SHOP VAC CRAWLER REPAIR PARTS BUS CARDS/CITY COUNCIL PAINT & SUPPLIES/MAR 96 PRISONER SUPPLIES/MAR 96 CLEANING SUPPLIES/MAR 96 ELECTRIC BILLS/MARCH 96 ELECTRIC BILLS/MARCH 96 ELECTRIC BILLS/MARCH 96 ELECTRIC BILLS/MARCH 96 ELECTRIC BILLS/MARCH 96 ELECTRIC BILLS/MARCH 96 GAS BILLING/ APRIL 96 DOWNTOWN AREA MAINT/MAR 96 SEWER RODDER PARTS SEWER RODDER PARTS POLICE FEE REFUND 6715 04/25/96 003962 STATE BOARD OF EQUALIZA UNDERGROUND TANK FEE/JAN-MAR ACCOUNT NUMBER 001-2101-4187 001-2101-4187 110-3302 001-1131-4201 001-1131-4201 105-2601-4201 001-1203-4201 126-8514-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-3897 001-4102-4201 001-3104-4201 001-1206-4305 001-3104-5402 160-3102-4311 001-1101-4305 001-4204-4309 001-2101-4306 110-3302-4305 001-4204-4303 001-4202-4303 105-2601-4303 160-3102-4303 105-2601-4303 001-3104-4303 001-4204-4303 109-3301-4201 160-3102-4309 160-3102-4309 001-3823 001-4204-4251 ITEM AMOUNT 209.42 50.67 PAGE 8 CHECK AMOUNT 260.09 20.00 20.00 10,414.79 225.00 146.25 332.50 10.00 30.00 157.50 2,062.80 4,102.50 17,481.34 1,317.73 1,317.73 105.88 105.88 465.00 465.00 346.99 346.99 107.17 107.17 815.94 815.94 151.55 151.55 130.85 130.85 92.41 40.52 132.93 8,071.47 1,890.16 74.94 114.54 209.92 795.51 11,156.54 245.71 245.71 4,190.00 4,190.00 163.89 96.23 260.12 320.00 320.00 80.74 80.74 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 6716 04/25/96 007129 H. LAWRENCE STEELE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CITATION PAYMENT REFUND 6717 04/25/96 001091 STEWART JACKSON SPRINKL BACKFLOW DEVICE TESTING 6718 04/25/96 006989 SYNTHESIS MARKETING & 6719 04/25/96 005869 T2 SYSTEMS, INC. 6720 04/25/96 000124 TODD PIPE & SUPPLY 6721 04/25/96 000123 TRIANGLE HARDWARE 6722 04/25/96 004768 UPTIME COMPUTER SERVICE 6723 04/25/96 007146 VALLEY SUN MEDICAL, INC 6724 04/25/96 007059 WALKER PARKING CONSULTA 6725 04/25/96 000141 WEST PUBLISHING COMPANY 6726 04/25/96 000131 WESTERN HIGHWAY PRODUCT 6727 04/25/96 005125 JOHN WORKMAN, PETTY CAS BANNER DESIGN SERVICES CITATION WRITER REPAIR CITATION WRITER REPAIR PLUMBING SUPPLIES/MAR 96 HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE HARDWARE PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 PURCHASES/MAR 96 DISCOUNT OFFERED DISCOUNT TAKEN TRAFFIC LIGHT BULBS PRINTER MAINT / APRIL 96 LATEX EXAM GLOVES/POLICE DOWNTOWN PARKING STUDY PUBLICATIONS/CITY PROSECUTOR STREET SIGN PARTS STREET SIGN PARTS STREET SIGN PARTS PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 -4/1-17/96 ACCOUNT NUMBER 110-3302 001-4202-4201 109-3301-4302 110-3302-4305 110-3302-4309 001-4202-4309 001-3104-4309 001-4202-4309 001-4204-4309 001-4601-4308 105-2601-4309 110-3302-4309 110-3302-4305 160-3102-4309 001-2021 001-2022 105-2601-4309 001-1206-4201 001-2101-4306 109-8160-4201 001-1132-4201 001-3104-4309 001-3104-4309 001-3104-4309 001-1202-4317 001-1202-4317 001-4204-4309 001-3104-4309 160-3102-4309 001-4202-4201 001-4101-4305 705-1209-4317 001-4201-4317 001-4601-4308 001-1121-4305 001-1101-4317 001-1201-4317 001-4202-4317 001-2201-4311 001-2101-4305 ITEM AMOUNT 10.00 196.00 2,500.00 489.50 390.00 71.46 91.93 205.18 237.85 65.23 291.01 81.10 7.76 230.68 134.53 134.53- 991.14 211.00 439.48 2,450.00 29.90 362.72 1,970.40 181.76 3.00 9.00 14.06 14.05 14.06 30.00 72.47 9.90 60.00 296.69 48.68 23.00 23.00 6.00 40.00 36.64 PAGE 9 CHECK AMOUNT 10.00 196.00 2,500.00 879.50 71.46 2,201.88 211.00 439.48 2,450.00 29.90 2,514.88 VOUCHRE2 04/25/96 12:21 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PETTY CASH -4/1-17/96 PETTY CASH -4/1-17/96 PETTY CASH -4/1-17/96 PETTY CASH -4/1-17/96 6729 04/25/96 007147 WORKS STRIPING & MARKIN RE -STRIPING SERVICES 6730 04/25/96 007128 SEAN WRIGHT 6731 04/25/96 000135 XEROX CORPORATION 6732 04/25/96 000315 YAMADA COMPANY INC. 6733 04/25/96 007107 CHRIS YOUNG 6734 04/25/96 001206 ZUMAR INDUSTRIES CITATION PAYMENT REFUND ACCOUNT NUMBER 001-2101-4306 001-2101-4317 001-2201-4311 001-2201-4309 001-3104-4201 110-3302 XEROX METER USE & MAINT/MAR 96 001-1208-4201 CHAINSAW PARTS/PARKS SPRING CLASS INSTRUCTOR TRAFFIC CONES/PUBLIC WORKS TOTAL CHECKS 001-4202-4309 001-4601-4221 001-3104-4309 ITEM AMOUNT PAGE 10 CHECK AMOUNT 6.48 31.20 19.38 5.83 763.44 3,648.88 3,648.88 5.00 5.00 414.69 414.69 38.71 38.71 373.10 373.10 437.62 437.62 176,508.27 VOUCHRE2 CITY OF HERMOSA BEACH r 04/25/96 12:21 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 105 LIGHTG/LANDSCAPG DIST FUND 109 DOWNTOWN ENHANCEMENT FUND 110 PARKING FUND 126 4% UTILITY USERS TAX FUND 140 COMMUNITY DEV BLOCK GRANT 145 PROPOSITION 'A FUND 155 CROSSING GUARD DIST FUND 160 SEWER FUND 705 INSURANCE FUND TOTAL 98,184.42 16,748.65 31,227.38 6,012.35 10.00 2,530.00 910.21 12,577.95 6,827.41 1,479.90 176,508.27 PAGE 11 VOUCHRE2 04/25/96 12:21 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY LISTED ON PAGES FOR PAYMENT, AND ARE THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS TO ! �-INCLUSIVE, OF THE VOUCHER REGISTER ARE ACCURATE, FUNDS ARE AVAILABLE FOR IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOOOR`5 DATE 657q,(0 PAGE 12 VOUCHRE2 CITY OF HERMOSA BEACH 05/02/96 13:02 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 6735 05/02/96 000243 HERMOSA BEACH PAYROLL A PAYROLL/4-16 TO 4-30-96 001-1103 286,960.76 PAYROLL/4-16 TO 4-30-96 001-1103 382.88- PAYROLL/4-16 TO 4-30-96 105-1103 8,986.63 PAYROLL/4-16 TO 4-30-96 105-1103 4.71- PAYROLL/4-16 TO 4-30-96 109-1103 780.64 PAYROLL/4-16 TO 4-30-96 109-1103 .29- PAYROLL/4-16 TO 4-30-96 110-1103 27,817.74 PAYROLL/4-16 TO 4-30-96 110-1103 16.12- PAYROLL/4-16 TO 4-30-96 140-1103 60.07 PAYROLL/4-16 TO 4-30-96 140-1103 .02- PAYROLL/4-16 TO 4-30-96 145-1103 1,222.94 PAYROLL/4-16 TO 4-30-96 145-1103 .64- PAYROLL/4-16 TO 4-30-96 152-1103 1.01 PAYROLL/4-16 TO 4-30-96 155-1103 487.45 PAYROLL/4-16 TO 4-30-96 155-1103 .19- PAYROLL/4-16 TO 4-30-96 160-1103 11,970.98 PAYROLL/4-16 TO 4-30-96 160-1103 5.14- PAYROLL/4-16 TO 4-30-96 705-1103 2,794.28 PAYROLL/4-16 TO 4-30-96 705-1103 1.00- 340,671.51 6736 05/02/96 000026 PUB EMPLOYEES RETIREMEN RETIREMENT/4-16 TO 4-30-96 001-2033 41,532.57 RETIREMENT/4-16 TO 4-30-96 105-2033 950.57 RETIREMENT/4-16 TO 4-30-96 109-2033 98.61 RETIREMENT/4-16 TO 4-30-96 110-2033 3,132.80 RETIREMENT/4-16 TO 4-30-96 140-2033 8.00 RETIREMENT/4-16 TO 4-30-96 155-2033 80.08 RETIREMENT/4-16 TO 4-30-96 160-2033 1,295.25 RETIREMENT/4-16 TO 4-30-96 705-2033 294.39 RETIREMENT/4-16 TO 4-30-96 001-2033 274.99 RETIREMENT/4-16 TO 4-30-96 001-2033 107.89 RETIREMENT/4-16 TO 4-30-96 105-2033 4.71 RETIREMENT/4-16 TO 4-30-96 109-2033 .29 RETIREMENT/4-16 TO 4-30-96 110-2033 16.12 RETIREMENT/4-16 TO 4-30-96 140-2033 .02 RETIREMENT/4-16 TO 4-30-96 145-2033 .64 RETIREMENT/4-16 TO 4-30-96 155-2033 .19 RETIREMENT/4-16 TO 4-30-96 160-2033 5.14 RETIREMENT/4-16 TO 4-30-96 705-2033 1.00 RETIREMENT/4-16 TO 4-30-96 001-3915 16,383.55- 31,419.71 TOTAL CHECKS 372,091.22 VOUCHRE2 05/02/96 13:02 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 312,109.78 105 LIGHTG/LANDSCAPG DIST FUND 9,937.20 109 DOWNTOWN ENHANCEMENT FUND 879.25 110 PARKING FUND 30,950.54 140 COMMUNITY DEV BLOCK GRANT 68.07 145 PROPOSITION 'A FUND 1,222.94 152 AIR QUALITY MGMT DIST FUND 1.01 155 CROSSING GUARD DIST FUND 567.53 160 SEWER FUND 13,266.23 705 INSURANCE FUND 3,088.67 TOTAL 372,091.22 PAGE 2 VOUCHRE2 05/02/96 13:02 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PitaS / TO 3 INCLUSIVE, OF THE VOUCHER REGISTER FOR *A TA° ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE ,C/a-/ PAGE 3 VOUCHRE2 05/02/96 13:57 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 6737 05/02/96 002568 CALIF STATE UNIV/LONG B TUITION/L. NEWSOM-SUMMER 96 001-4601-4317 533.00 533.00 TOTAL CHECKS 533.00 VOUCHRE2 05/02/96 13:57 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 533.00 TOTAL 533.00 PAGE 2 VOUCHRE2 05/02/96 13:57 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL 1 HEREBY CERTIFY THAT TH DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES TO _ INCLUSIVE, OF THE VOUCHER REGISTER FOR %1f{O ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE S/ PAGE 3 May 2, 1996 Honorable Mayor and For the Meeting of Members of the City Council May 28, 1996 CANCELLATION OF CHECKS Please consider the following request for cancellation of the checks listed below. #6699 - 04/25/96 - Michele Railing. $20.00. Account number 110-3302. Refund was not required. Check was never mailed. #6419 - 03/21/96 - Southwest Regional Training Center. $210.00. Account number 001-2101-4312. Amount and date of training changed. Check was never mailed. Concur: • \tiji Stephen R Burre , ty Manager M. Workman, City Treasurer CEozetigtig Noted for fiscal impact: Viki Copeland, Finance Director May 9, 1996 Honorable Mayor and Members of the Hermosa Beach City Council ,s6c—/—(262_) Regular Meeting of May 14, 1996 TENTATIVE FUTURE AGENDA ITEMS I ................................... May 23 1996 BUDGET STUDY SESSION - 7:OOPM May 28, 1996 .......... Status of Loma Drive sewer study. Public Works Director ADA City Hall Remodel Update Public Works Director Receipt of Surface Waters Release. Public Works Director Adopt resolution regarding Engineer's Report and setting a public hearing date for Landscaping and Street Lighting Assessment District Public Works Director Public Works Fees Public Works Director Drainage Acceptance Agreement Public Works Director Public Hearing: Text Amendment to relocate Sections 7-1.7, 7-1.8 & Article IX from the Building Code to the Zoning Ordinance Community Development Director Public Hearing: Appeal of Planning Commission. decision to grant a CUP minor amendment to extend the outside patio dining hours to 9:30 p.m. on Fri. & Sat. only, and remain Sat. - Mon. closure time at 9 p.m. at 26 22nd St., Bottle Inn Community Development Director Review of in -lieu parking program. / Hennessey's request for in -lieu parking funding. Community Development Director Recommendation to receive and file action minutes from the Planning Commission meeting of 5/21/96. Community Development Director Adopt resolution for renewal of C.D.B.G. agreement Community Development Director Hardship exemption waiver, Sec. 9.5-4 - Ord. No. 96-1153 - to Open Space Overlay zone. Community Development Director Recommendation to deny claims Risk Manager Monthly Activity Reports - April, 1996 All Departments June 6, 1996 BUDGET STUDY SESSION - 7:00PM June 11, 199E Lease renewal: Dispute Resolution Services Community Resources Director Lease renewal: Beach Cities Health District (Rooms 5/6A) Community Resources Director Recommendation to deny claims Risk Manager lc 1 April 29, 1996 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 14, 1996 RECOMMENDATION TO DENY CLAIM Recommendation: It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator. 1. Claimant : Balog, Patricia Date of Loss: 10/22/95 Date Filed : 04/18/96 Allegation : Alleges City negligence and dangerous condition on public property contributed to bodily injury caused by falling off bicycle. Copy of the claim is available in the Office of the City Clerk for review. In addition to the above, The City has received the following claims which have been resolved. 1. Claimant : Ruffer, Diana Date of Loss: 04/19/96 Date Filed : 04/20/96 Damage : Property damage caused when police officers entered residence in response to call Disposition : City paid $412 for cost of property damage. Respectfully Submitted, Co cur: P/A64 Robert A. Blackwood Risk Manager cc: Bill Fuentes, Colen & Lee mw/deny a Shen R. Burrell City Manager id 1 �� rri ';,, .�9ot.` CITY OF HERMOSA BEACH CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach RESERVE FOR FILING STAMP Si a 1315 Valley Drive DEPT. NO. co Hermosa Beach, CA 90254 S INSTRUCTIONS - 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. This bottom. rrrig/ ,,y s,. '1 rh �._ ;:. APR 18 1995 ERY Ern � cIEF Of LER BEACH 9 y° 5. claim form must be signed on page 2 at 6. Attach separate sheets, if necessary, to give full details. ill* N Name of Claimant PATRICIA BALOG Date Of Birth Of Claimant June 18, 1953 Home Address Of Claimant 329 1/2 N. Gertrude Ave., Redondo Beach., CA 90277 Occupation of Claimant ,. Business Address of Claimant Home Telephone Number ( 310) 379-9428 Give address and telephone number to which you desire notices or communications to be sent regarding this claim. McGaughey & Spirito Business Telephone Number (310) 787-8783 Attn: Steven Spitzer, Esq. 2377 Crenshaw Blvd., Suite 310, Torrance, CA 90501 Claimant's Social Security No. Date of Damage/Loss/Injury October 22, 1995 Time VAL P.M. Place of Damage/Loss/Injury At the intersection of the Strand & llth Street, Hermosa Beach, CA How did damage/loss/injury occur? (Be specific) Bicycle Accident Were Police at scene? Yes Were Paramedics at scene? Yes ■ N NoE No ■ Report No. What particular act or omission do you claim caused the damage/loss/injury. Please see. attachment "A" Name of City employee(s) causing the damage/loss/injury. Unknown at this time THIS CLAIM MUST BE SIGNED ON REVERSE SIDE. claimfrm I The amount claimed, as of the date of presentation of this claim, is Damages incurred to date (exact): Please see Expenses for medical Attachment and hospital care $ Loss of earnings $ Special damages for $ ttAtI General damages $ Total damages incurred to date computed as follows: (please attach estimates/receipts) Estimated expenses for medical and hospital care Future expenses for medical and hospital care Future loss of earnings $ Other prospective special damages Prospective general damages $ Total estimate prospective damages $ WITNESSES to DAMAGE or INJURY: LIST ALL PERSONS and addresses of persons known to have information: Name Address Phone Name Address Phone Phone Name Address DOCTORS and HOSPITALS: Hospital Little- Co.. of Mary Hosp.Address Doctor Other doctars who assistodldress tenth surgery anct are unknown at we will advise of same. Doctor Richard A. Shracler, /vimAddress 4101 TorrAnce-Blvd Torrance. CA 90503 Date of Treatment this time. When this information is ascertained 1ti4() [,7 Tnmi to Rl uml Date of Treatment 10/22/95 Torrance, CA 90505 Date Hospitalized 10/22/95 READ CAREFULLY when you first saw City vehicle; location of City vehicle at time of accident by 'A-1" and location of yourself or your vehicle at the time of the accident by B-1'and the point of impact by "X" NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by X' and showing house number or distances to street corners. If City vehicle was involved, designate by letter 74' location of City vehicle when you first saw it, and by '13" location of yourself or your vehicle SIDEWALK PARKWAY SIDEWALK CURB", C Signature of claimant or person filing on his behalf giving relationship to Claimant: Typed Name: STEVEN SPITZER Date: April 10, 1996 (Steven Spitzer -Attorney for Claimant) NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72) • clfrml ATTACHMENT "A" Claimant alleges that the City of Hermosa Beach and its agents and employees negligently employed, controlled, supervised, maintained and/or repaired that portion of the Strand, causing claimant bodily injury as a result of her falling off her vehicle on said date. The City of Hermosa Beach's negligence caused bodily damage to claimant, generally and special damages, including but not limited to pain and suffering, medical expenses, loss of income and property damage. Claimant has been damaged in the sum of $200,000.00. 3844\Attachme.A ACTION MINUTES DOWNTOWN ENHANCEMENT COMMISSION CITY OF HERMOSA BEACH CITY HALL CHAMBER May 1, 1996 6:00 P.M. 1 James H. Dewey 2. Jerry Newton 3. Dean Nota 4. Patricia Spiritus 5. Dallas Yost 1. Roll Call . Pledge of Allegiance COMMS. NEWTON AND SPIRITUS ABSENT 2. Public Comments: NONE. 3. Consent Calendar 3.1 Approval of Minutes 4/3/96 3.2 Finance Report - not available 3.3 Allright Parking Report 3.4 Upcoming Planning Commission Items ACTION: APPROVED 3:0 4. Calendared Items 4.1 Review of Downtown Maintenance Contract ACTION: TO CONTINUE TO NEXT MEETING, 3:0 AND TO PLACE FOLLOWING EMERGENCY ITEM REQUESTED BY COMMUNITY RESOURCES ON AGENDA 3:0 4.1 IMG Volleyball Tournament Street Vendors ACTION: APPROVE STAFF RECOMMENDATION FOR PILOT STREET EVENT ON JUNE 22-23, 1996 TO ALLOW THE EVENT OPERATORS TO PLACE NON -FOOT VENDOR BOOTHS ON LOWER PIER MEDIAN, AND LOCAL MERCHANTS TO SERVE FOOD ON PERIMETER OF STREET, WITH FEES TO BE NEGOTIATED BY STAFF, AND NOTICING TO DOWNTOWN MERCHANTS PROVIDED PRIOR TO COUNCIL CONSIDERATION, 3:0 4.2 R.F.P. for Street Festival in Conjunction with the AVP World Championship Volleyball Event ACTION: TO SEND OUT REQUEST FOR LETTERS OF INTENT RATHER THAN "R. F. P" AND TO MAKE CLEAR THAT INCLUDING A BEACH CONCERT IN AVP STADIUM IS OPTIONAL 4.3 All -Right Parking Audit Update Staff informed the Commission that the Citv's Finance Dept. is toforepare an audit of the last 3 fiscal years to close out contract. ACTION: RECEIVE AND FILE 3:0 4.4 No Parking Signs at Street Closures ACTION: CONTINUE TO NEXT MEETING le 4.5 Banner Program Update ACTION: RECEIVE AND FILE, MAINTAIN AS AGENDA ITEM NEXT MONTH FOR CURRENT UPDATE 4.6 Rotation of Chair ACTION: CHAIRMAN DEWEY NOMINATED COMM. NOTA, APPROVED 3:0 5. Staff Items 5.1 D.E.C. Meeting Schedule 5.2 D.E.C. Budget Update ACTION: BOTH ITEMS CONTINUED TO NEXT MEETING FOR FULL COMMISSION DISCUSSION 6. Commissioner Items Commissioner discussion of items not on agenda 7. Tentative Future Agenda 8. Next Meeting June 5, 1996 9. Adjournment May 2, 1996 Honorable Mayor and Members of Regular meeting of the Hermosa Beach City Council May 14, 1996 Environmental Investigation of Parking Lot C -Award of Contract Recommendation: It is recommended that City Council: 1. Award a contract for performance of an environmental investigation on the Lot C site to Leighton and Associates in the amount of $10,300. 2. Direct the Director of Public Works to reject all other bids. 3. Authorize the Director of Public Works to make minor changes to the contract not to exceed 10% of the contract amount. 4. Appropriate $10,300 from the DEC fund to the Downtown Parking Structure Project -Lot C (CIP 96-624). Background: The City of Hermosa Beach is currently negotiating with the County of Los Angeles on construction of a joint venture parking structure to be located on the existing Lot C site. In order to get a more accurate grasp on the scope of work and therefor the cost for such a project an environmental investigation is required. This investigation will confirm the presence or absence of soil contamination by selected chemicals at delineated boring locations. Analysis: The Department of Public Works sent out Requests for Proposal and on April 25, 1996 received three Proposals for Services from qualified environmental engineering firms: 1. Leighton and Associates $10,300 if 2. Entrix, Incorporated $15,250 3. Geomatrix Consultants, Inc. $23,500 The Public Works Department has reviewed the low bidders proposal and has found it to be in agreement with the scope of work as defined in the Request for Proposal. Interviews with previous clients of Leighton and Associates have revealed them to be competent and expedient consultants. The Public Works Department therefore recommends award of the Environmental Services contract for the Lot C Parking Structure to Leighton and Associates in the amount of $10,300. Fiscal Impact: Award of this contract will require funding in the amount of $10, 300 be appropriated from the DEC Fund (109) to the Downtown Parking Structure Project - Lot C (CIP 96- 624). Respectfully submitted, seph C. Mankawich Concur: anikki Amy Amirani Capital Improvement Program Engineer Direct Q r of Public Works Noted For Fiscal Impact: aicap Viki Copeland Director of Finance Stephen R. City Manag u1 IS :6 "S 4S $s,s a E'TRI1 t,LE'<D;LE MITEAUEti i!':iRiX P'ro ec_- 18 l' 06 Nis. Ai-nv :\'n r oni City of Hermosa Beach Civic Cen'er-Ciro Clerk's Office 131c Valley Drive Herrnesa Beach, C ii ,forma 90254 Re: Proposal for Subsurface Investigation 1 3th Street Parking Lot Hermosa each. California Dear Ms. Ameroni, 72nn: (H17 ENTRIX is pleased to present this proposal to conduct a subsurface investigation of Parking Lot C at 13th Street between Beach Dr. and Hermosa Ave. We have prepared this proposal based on your telephone r:quest for proposal (RFP) on January 4, 1996, and site plans and historical information .received on January 11, 1996. The site is currently a parking lot, owned by the City of Hermosa Beach, located on 13th Street between Beach Drive and Hermosa Avenue in Hennosa Beach, California. Parking lot access is provided on 13th Street. Prior to ownership by the City of Hermosa Beach, the site ownedwas an active service station and garage by StandardOil of California. In 1977, the service station infrastructure (four underground storage tanks, two pump islands, one waste oil sump, and one inground hydraulic lift) were removed and remaining' structtues was demolished. The three underground storage tanks (USTs) wer: used for fuel storage (presumably gasoline) to supply approximately five dispensers on two pump islands. One UST was used to store waste oil which was carried via subsurface piping from a sump located in the _iarage. The inzrroun i hydraulic lift was also located in the garage. The site history prior to service station demolition is unknown. • 111 _,, 46 E\TRIX G:LEND.ALE 0113 1)(17 Ms.An.eroni January 18. 1996 Page Scope of Work The s Jpe of . Jrk illr the is\ est1_atiur1 P.: is! tlt .:;C .:oc'rd1.1;::11)il; _; Jena} Lllol=apn .3?d historical review. :I �il''�ii n��� �'j; _:i:?. ,. _ 1jld c112r11C�1 an.aiysis: and 4) repor1irjc' Each oI thes.,= tai is U=scribe] :n rr,o e de::ui in this section. Project Coordination and Preparation Prior to cotluuC in ar.-J‘ tiel'i work, ENTRIX will prepare abite-specific. `[HeiJth and Safety Plan in accordance ‘vitI1 the Occupational Safety and Health Administration (OSHA) guidelines set forth in 29 CFR 1910.120. The document will be reviewed and signed by all ENTRIX personnel and subcontractors performing work on the site. Utility clearance will be obtained at the site prior to drilling. The Underground Services Alert network will he notified at least 48 hours prior to the start of work. ENTRIX personnel will inspect the area to assure that ro underground piping or other infrastructure obstructs the sample locations. Note that the cost estimate does not include the services of a third -parry utility -locating firm. The ENTRJX project manager will coordinate the field work with the normal operation of the parking lot to minimize, to the extent possible, disruptions and inconveniences. We assume no city or county permits will be required for the work. Aerial Photograph and Historical Review ENTRIX personnel will review historical aerial photographs for the site to define the extent of previous activities which may have occurred on or within the vicinity of the site prior to service station. The site vicinity is known to have been associated with petroleurn production activities. The aerial photograph review will be sun- anzed to identify the potential of past petroleum releases within the site vicinity. Subsurface Soil Sampling and Chemical Analysis We propose to install eight soil borings to define the presence and vertical extent of petroleum hydrocarbons in the vicinity of the service station infrastructure previously mentioned. All sample borings will be located as close as possible to the location of potential petroleum releases from the service station infrastructure (see the attached Figure). The depth of these borings is presumed to be 25 feet below �g'round surface (bgs). Field observations: however, may indicate that additional borings should be installed to define the extent of any contaminants encountered. The cost estimate assumes that only eight borings will be installed; additional borings would be a separate scope -of -work. ' 01 1> ?6 +i :4 /Still 532 2374 ENTRIX 1.LENIIALE "ts..Arneroni January 18, 1996 Pa e Ono tin; will be installed 1.):, li\-draulic harnjr1er mo:i t d on .1 piJ - 1r The use of t11; tl:•drirulic il`' provides considerable fie:<lbillt\ to rejp:l_; cull' as el'' cc'1u,:eriii, and iter samples 1 Tl:, n� rir.�s \will be sampled at iivc.-foot int r.itls by retrie' in`eet of ::: itcore. Ar. ENTRIX RJiX y`t; logi t `.\i11 record litliologic characteristics of ti-te $-oil core. .n' .,•:ate in evidence of p t olcurn hydrocarbons. Soil samples v.w;ll be screened \w:th 3 picloi'',_iz3Ilcn detector tPID). Samples will be collected in brass tubes, sealed, and placed on ice for de -livery to a state -certified iabc ratorl'. Proper chain -of -custody procedures %will be .ollov.wed at all lines. A minimum of two samples per boring will be analyzed at a slate -certified laboratory for TPH-G by EPA method 8015 modified for gasoline, and BTEX by EPA method 8020. The two samples near potential ‘vaste oil sources will be anlyzed for total recoverable petroleum hydrocarbons by EPA method 418.1, and for the 8 RCR!-1 metals by ICP. One field duplicate will also be prepared and subrllitted for analysis. Reporting Upon receiving the analytical data, a draft report will be prepared. The report will be comprehensive, and contain the following information, at a minimum: 1) descriptions of field procedures and sampling methods; 2) analytical methods; 3) subsurface soil and groundwater (if encountered) conditions; 4) aerial photo review; 5) local and regional hvdroaeologv: 6) tabulated soil and groundwater (if necessary) analytical results; 7) laboratory reports and chain -of -custody documentation; and 8) lithologic logs of borings and maps showing sample locations. A draft report will be submitted to the Department of Public Works for review, and mutually -agreed comments \\ill be incorporated into a final report. • \Is. Anieroni Januar. 18, 1996 Pak,.e 4 Cost Estimate and Schedule Ih: (.sosi for 7.h2_ SiOpr. Of Vlor'k is $15,250. br:ken Project Coordination and Health and Safct) Plan Preparation Labor 5'.100 F \penses 521)0 Aerial Photograph and Historical Review Labor Expenses SI .000 5200 Subsurface Soil Sample and Chemical Analysis Labor $2,000 Drilling 53,050 Laboratory S1,650 Expenses 5350 Reporting Labor 54,200 Expenses S500 PROJECT TOTAL S15,250 ENTRIX is prepared to begin the scope of work within two weeks of written authorization. Upon commencement of work, a total of 15 working days will be required to complete the field work, and an additional 21 days will be required to receive analytical results and complete the draft report If you have an questions resarding this proposal, please contact live at (818)552-5082. Sincerely, ENTRIX, Inc. Daniel R. Tourney, Ph.D., R.O. Senior Consultant • Oi IS 96 ()%,..7.1( '8 `SiS 552 237; ENTRIX •LE\ii.aLE ATTACHZIENT SITE PLAN AND SUBSURFACE SAMPLE LOCATIONS 4, mit, Oil; I11 1S �$ ,IS 1 L'S1S 55: 21-4 E\TRIX GLE\DALF Z'UUi UU' CHECKED 31 =„E susjECT I -+x-44. 15+iEyLri 1c1 -+?..E ZineA110 CA rE 1_G 11-Y o E ! I-4 �►� L 05A AVENiv� jI SHEET --. I40 1 Or 1 iOP 40 9 -03? -.03 taq r i_ - / sem �/ / k_ ; . _. ef6 /. \ %�> �I 4:sflid- i fkr/ 1 Z_ 6..41.64 1 - OST ec„ovie- Pkir W ;Say \Jlk;"Ig �1LSi)4' m 4.3 S 1' h 20201 S.W. Birch Street, Suite 150 Newport Beach, California 92660 [714] 474-9181 • FAX [714] 474-9064 April 23, 1996 96PS150 Ms. Amy Amirani City of Hermosa Beach Public Works & Engineering Hermosa Beach, California FAX: (310) 937-5015 RLLLIVtU APR 2 51996 LOUD WORKS DEPT. SUBJECT: PROPOSAL FOR SERVICES ENVIRONMENTAL AND GEOTECHNICAL INVESTIGATION Dear Ms. Amirani: GEOMATRIX Geomatrix Consultants, Inc. (Geomatrix) is pleased to respond to your request for a proposal to conduct an Environmental and Geotechnical site investigation at the proposed location of a three story parking structure. Our proposal is based only on a preliminary site plan by Walker Parking Consultants/Engineers, Inc. dated February 21, 1996 and a scope of work document that appears to have been prepared by Leighton and Associates. The scope of work outlined three tasks: Task 1 - a Phase I Environmental Site Assessment (ESA); Task 2 - Phase II Subsurface Investigation; and, Task 3 - a Geotechnical Investigation. Each of these tasks and our approach to conducting these tasks are discussed below. TASK 1: ENVIRONMENTAL SITE ASSESSMENT This site assessment will be conducted in accordance with ASTM 1527E-94 standards. The following subtasks are proposed. Task 1A: Review of Existing Reports and Historical Information Geomatrix will review available environmental or geotechnical reports, building or construction plans, title reports, or other data for the site as provided by Public Works & Engineering Department. As part of this task, we will also review selected maps or publications to obtain information regarding geologic and hydrogeologic conditions in the vicinity of the site. Historical resources include aerial photographs, Sanborn Insurance Maps, chain -of -title report and local business directions. Geomatrix Consultants, Inc. Engineers, Geologists, and Environmental Scientists GEOMATRIX Ms. Amy Amirani City of Hermosa Beach April 23, 1996 Page 2 Task 1B: Regulatory Agency Database and File Review Geomatrix will retain an environmental database review subconsultant to perform a review of selected available information relating to potential environmental impairment for the site property and for locations approximately one-half mile of the property for petroleum hydrocarbon releases and one mile for toxic release sites. The records review will include a review of available State and Federal Lists from regulatory agencies. This review provides information obtained from data bases including: • NPL - National Priorities List. List identifies the nation's highest priority sites for remedial action. • SPL - State Priorities List. List identifies the state's highest priority sites for remedial action. • RCRA-TSD - Resource Conversation and Recovery Act (RCRA) sites. Federal list of hazardous waste generators and hazardous waste treatment, storage, or disposal facilities. • CORRACTS - RCRA Corrective Action Sites. List includes all sites undergoing RCRA corrective action. • CERCLIS - List of potential and known hazardous material release sites; part of the EPA Superfund program. • SWIS - Solid Waste Information System. List includes active and known inactive landfills in California. • LUST - List of leaking underground fuel tanks known to the Regional Water Quality Control Boards. • UST - List of all registered underground storage tanks located in the state. • CORTESE - List of confirmed hazardous waste and hazardous substance sites throughout California. • CALSITES - California Abandoned Site Program Information System. Lists sites reported to the state. 401 \DOCS\P ROPOSAL\96PS I S0. DOC GEOM ATR IX Ms. Amy Amirani City of Hermosa Beach April 23, 1996 Page 3 • HWIS - Hazardous Waste Information System. State list of hazardous waste generator and hazardous waste treatment, storage, or disposal facilities. After the data base search results are received and reviewed, selected regulatory agencies may be contacted to request data regarding the site properties or nearby adjacent properties if found to be listed in the data bases. Most of the information will likely be obtained during discussions over the telephone, although in a few cases the regulatory agencies may respond in writing. These regulatory agencies may include the California Department of Toxic Substances Control, Regional Water Quality Control Board, or the Fire Department. As an optional task, we could visit agency offices in person and review files to obtain additional information regarding the site or nearby sites. Task 1C: Site Reconnaissance and Interview Geomatrix will visit the site to look for conspicuous evidence of potential environmental impacts by hazardous materials and to gather information on surface drainage, topography, building layout, and the general appearance of structures. We assume that this reconnaissance will focus on readily accessible portions of the site, and will be conducted within a single working day. We also assume that a person knowledgeable of the site will be available to accompany Geomatrix during the reconnaissance and for an interview or discussion of site history, features, and operations. We will also observe the readily accessible ground -level exterior portions of the site and adjacent properties for obvious evidence of past and present land use that may adversely affect the site, including underground or aboveground storage tanks, sumps, manufacturing facilities, storage areas, and settling ponds. Inspection for asbestos or other potentially hazardous building material, and testing for radon are not included within the proposed scope of work. Task 1D: Data Evaluation and Report Preparation At the conclusion of the activities listed above, Geomatrix will prepare a draft report to summarize findings of the ESA. The report will include: a description of the findings of each task listed above, copies of relevant documents attached as exhibits to the report, and conclusions regarding the potential presence of hazardous materials or petroleum products currently or previously reported on the subject site. If appropriate, we will include recommendations for additional tasks or sampling. The report will be finalized following receipt of review comments from you. The report will be utilized to refine the Phase II Site Investigation. 201\DOCS\PROPOSAL\96PS 150.DOC GEOMATRIX Ms. Amy Amirani City of Hermosa Beach April 23, 1996 Page 4 TASK 2: PHASE la SITE INVESTIGATION The information provided to us indicates that four underground storage tanks, two pump islands and one waste -oil sump were removed from the site in 1977. Geomatrix proposes to drill and sample at least one boring in each of these areas.. Although there is a hydraulic fuel tank exemption (effective January 1, 1996) by the State Water Resources Control Board, Geomatrix recommends that one boring be drilled adjacent to the former hydraulic lift, that was indicated to be at the site. The proposed site investigation is designed to confirm the presence or absence of soil contamination by selected chemicals at the selected boring locations. Geomatrix is not aware if the City of Hermosa Beach is working under an order or a requirement from a regulatory agency. Therefore, Subtask 2A is an optional requirement. If no agency is involved, there is no requirement for a work plan. However, if this work is required by an agency then a workplan is required. The following tasks are proposed: Task 2A: Work plan: Based on the data collected during the Phase I ESA and discussions with the City. Geomatrix will develop a draft work plan. The draft work plan will be submitted to the City for review. A final work plan, which incorporates comments from the City will be submitted to the RWQCB for review and approval (if required). Task 2B: Site Safety Plan: Geomatrix will prepare a Health and Safety Plan (HSP) in accordance with OSHA requirements. A copy of the HSP will be onsite during all field investigations. Task 2C: Utility Map Review: Utility maps supplied by the City (if available) will be reviewed for subsurface utilities and/or structures in the vicinity of the proposed boring locations. Task 2D: Underground Utility Clearance: Boring locations will be marked in accordance with Underground Service Alert (USA) requirements. USA will be notified at least 48 hours prior to initiating the field investigation. Task 2E: Drilling and Sampling Program: Eight borings are proposed for this phase of the project. Prior to drilling, each boring location will be concrete/asphalt cored (where applicable) and then cleared for possible underground utilities, to a depth of 5 feet below ground surface (bgs) using a hand auger. A Geoprobe® system will be used for obtaining soil samples. Each boring will be pushed to approximately 20 feet bgs, or immediately above the groundwater table. Samples will be collected at 5 -foot intervals, starting at 5 feet bgs, to the total depth of each 201\DOCS\PROPOSAL\96PS 150.DOC G EDM ATR IX Ms. Amy Amirani City of Hermosa Beach April 23, 1996 Page 5 boring. Soil samples for chemical analysis and lithologic description will be collected from each boring. A portion of each sample will be placed inside a ZiplockTM bag and allowed to volatize. The headspace of these sample bags will be measured in the field for the presence of VOCs. All borings will be logged by a Geomatrix geologist or engineer. under the direct supervision of a California Registered Geologist or Engineer. Samples will be collected according to standard Geomatrix procedures and sealed, labeled, placed in an ice cooled chest, and delivered to a California Department of Health Services (DHS) certified laboratory, under chain -of -custody procedures. Each boring will be backfilled with a bentonite slurry to within six inches of original finish grade. The remaining upper 6 inches of the boring will be filled with either soil, asphalt, or concrete, depending on the surrounding materials. Task 2F: Hydropunch Water Samples: Two groundwater samples will be taken from the Geoprobe® borings using a Hydropunch System. Task 2G: Waste Containment and Disposal: Soil cuttings and Decon water generated during the site investigation will be properly containerized in Department of Transportation (DOT) approval drums and will remain onsite pending chemical analyses. The drums will be properly labeled and stored in a location approved by the City. Task 21I: Chemical Analyses: Chemical analyses of soil and groundwater samples will be performed by a DHS -certified laboratory. Soil and ground -water samples will be analyzed using the following test methods: - Total volatile petroleum hydrocarbons (TVPH) using EPA Method 8015g (gasoline); - Benzene, toluene, ethylbenzene, and total xylenes (BTEX) using EPA Method 602; - Total extractable petroleum hydrocarbons (TEPH) using EPA Method 8015g (diesel); - Total recoverable petroleum hydrocarbons (TRPH) using EPA Method 418.1 and/or - Organic lead using the DHS Method. Soil samples collected adjacent to and/or beneath the waste -oil USTs and hydraulic lift, will be analyzed for TRPH (418.1) and VOCs (8020). Task 2I: Report: The data collected from the field investigation and the results of the chemical analysis will be used to prepare a report, which will include boring logs, results of chemical analysis, figures, tables, summary of findings, conclusions, and recommendations. A draft report will initially be prepared. Upon receipt of the City's comments, the draft report will be revised, as appropriate, and submitted to the City. 201 \DOCS\PROPOSAL\96PS 150. DOC GEOMATRIX Ms. Amy Amirani City of Hermosa Beach April 23, 1996 Page 6 TASK 3: GEOTECHNICAL INVESTIGATION: Our proposed geotechnical investigation is designed to evaluate the subsurface materials in the vicinity of the proposed above -ground three story parking structure and to provide recommendations for design and construction of the parking structure. The following scope of work is proposed. • Review existing geotechnical reports for the site if available from the city. • Clear underground utilities (Underground Service Alert) prior to commencement of field exploration. • Drill and sample three exploratory borings to depths ranging from 50 to 70 feet or to refusal. Representative undisturbed and bulk soil samples will be collected at selected depth intervals and transported to our laboratory for testing. • Perform laboratory testing of representative samples to determine in-place moisture and density, maximum dry density and optimum moisture content, consolidation and strength characteristics, expansion and corrosion potential. • Perform geotechnical engineering analysis of the collected data to develop recommendations for design of foundations, retaining walls, concrete slabs -on -grade and earthwork. • Provide commentary on construction considerations, including recently for dewatering, temporary slopes and shoring design parameters. • Prepare a report presenting our findings, conclusions, and recommendations. 201 \DOC S\PROPOSAL\96PS 150. DOC GEOMATRIX Ms. Amy Amirani City of Hermosa Beach April 24, 1996 Page 7 COST Geomatrix will perform the above outlined scope of work for the following costs: Phase I: Environmental Site Assessment $ 3,500 Phase II: Site investigation: (without the work plan)* $ 20,000 Phase III: Geotechnical Investigation $ 13,900 TOTAL COST: $ 37,400 *If work plan is required, add $4,000. Geomatrix appreciates this opportunity to submit this proposal to the City of Hermosa Beach. We would appreciate an opportunity to present our proposal in person to discuss our qualifications in more detail. If we are provided an opportunity to review additional data on the site, we may be able to adjust our cost estimate to a more favorable number. If you have any questions regarding the proposal, please contact either of the undersigned at (714) 474-9181. Sincerely, GEOMATRIX CONSULTANTS, INC. entamaver e President and / Vice President and Principal Hydrogeologist Principal Geotechnical Engineer Attachments: 1996 Schedule of Charges and Conditions Approval and Acceptance Form 201\DOCS\PROPOSAL\96PS 150.DOC GEOMATRIX APPROVAL AND ACCEPTANCE PROPOSAL FOR PHASE I AND GEOTECHNICAL INVESTIGATION AND PHASE II ENVIRONMENTAL SITE ASSESSMENT Estimated Cost: $ 37,400 Approval and acceptance of this proposal are acknowledged by the signatures of duly authorized representatives of City of Hermosa Beach and Geomatrix Consultants, Inc. City of Hermosa Beach signature title date Geomatrix Consultants, Inc. Vice President title date GEOMATRIX CONSULTANTS, INC. 1996 SCHEDULE OF CHARGES GEOMATRIX The Schedule of Charges applies to all services provided by and/or through Geomatrix Consultants. Charges for our services are divided into three categories: Personnel, Outside Services, and Equipment Rental/Reimbursables. A new schedule of charges is issued at the beginning of each year. The schedule of charges may also be revised during the year, as conditions require. Changes will not be made within a calendar year on a project in progress without prior authorization. PERSONNEL: Personnel charges are for technical work, including technical typing, editing, and graphics involved in the preparation of reports and correspondence and for the time associated with production of such documents. Direct charges are not made for secretarial service, office management, accounting, and maintenance, because these items are included in overhead. Personnel category charge rates for Geomatrix Consultants, Inc. in 1996 are as follows: Personnel Category Hourly Rate Principal Engineer/Scientist $125 - 195 Senior Engineer/Scientist II 115 Senior Engineer/Scientist I 105 Project Engineer/Scientist II 95 Project Engineer/Scientist I 85 Staff Engineer/Scientist II 75 Staff Engineer/Scientist I 68 Senior Technician 65 Field Technician 60 CAD/Graphic Designer 75 Project Assistant 52 Technical Editor 52 Technical Typist 45 Production Assistant 34 Time spent in travel in the interest of the client will be charged at hourly rates, except that no more than 8 hours of travel time will be charged in any day. When it is necessary for an employee to be away from the office overnight, actual costs, or a negotiated rate, will be charged for living expenses. A multiplier of 1.15 will be applied to all personnel expenses. Charges for expert witness services will be at the hourly rates shown. However, for depositions and for court appearances, the rate is twice the amount shown. There will be a 4 -hour minimum per -day charge for depositions and an 8 -hour minimum per -day charge for court appearances. Special accounting services will be billed at the Production Assistant rate. OUTSIDE SERVICES: Outside services will be charged at cost plus 15%. Common outside items to which this 1.15 multiplier applies include: drilling services, outside laboratory testing, equipment rental, printing and photographic work, special insurance, outside consultants, travel and transportation, vehicle usage, and long-distance communications. REIMBURSABLES: Photocopies 0.15/sheet Facsimile copies 1.00/page Geographic Information System (GIS) 20.00/hour CAD/Graphic Workstation 10.00/hour Rates for engineering and scientific field equipment (such as instrumentation equipment, water and soil sampling equipment, and geology equipment) and field vehicles may be obtained on request. INVOICES: Invoices will be rendered at least monthly, either as a final or partial billing, and will be payable upon receipt. An additional late payment charge of 1' % per month or the maximum charge allowed by law, whichever is less, will be payable on accounts not paid within 30 days from billing date. 277WDMIN\SCHD-C-C.96 CONDITIONS: Geomatrix will not be liable for damage or injury arising from damage to subterranean structures (pipes, tanks, telephone cables, etc.) which are not called to its attention and correctly shown on the plans furnished to it in connection with Geomatrix's work. Client will furnish right -of -entry and equipment access for Geomatrix to make borings, surveys, and/or explorations. While Geomatrix will operate with reasonable care not to damage property and plants, the cost of repairing any damage not reasonably avoidable is not included in the fee unless otherwise stated. Geomatrix's services shall be performed in a manner consistent with that level of care and skill ordinarily exercised by other professional consultants performing comparable services under comparable circumstances at the time services are performed under this Agreement. No other representations to Client, express or implied, and no warranty or guarantee not expressly stated herein are included or intended in this Agreement. No statements contained in any report, opinion, document, or otherwise, whether prepared prior to, at the same time, or subsequent to this Agreement, constitute any warranty or guarantee by Geomatrix as to the services performed under this Agreement. Geomatrix shall, to the fullest extent permitted by law, indemnify, defend and hold harmless Client, its affiliates and their respective directors, officers, employees and agents from all claims and actions, losses and attorneys' fees ("Losses") arising from Geomatrix's negligence or intentional misconduct in the performance of services pursuant to this Agreement, but only to the extent Geomatrix's negligence or intentional misconduct caused such Losses. Client shall, to the fullest extent permitted by law, indemnify, defend and hold harmless Geomatrix, its affiliates and their respective directors, officers, employees, agents and subcontractors from and against all Losses either (a) arising from Client's negligence or intentional misconduct or (b) based on, or arising out of, damages or injuries to persons or property caused by, or arising out of, any hazardous and/or toxic substances present at the site. To the fullest extent permitted by law and notwithstanding anything in the preceding paragraph to the contrary, the total cumulative liability of Geomatrix and its affiliates and their respective directors, officers, employees, agents, and subcontractors to Client and all third parties with respect to services performed or to be performed pursuant to this Agreement, whether for breach of contract, warranty, indemnity, contribution, tort, design defect, or otherwise, shall not exceed 100% of the gross compensation actually received by Geomatrix under this Agreement or $50,000, whichever is greater; provided however, for any damage caused by acts or omissions other than professional negligence, such liability shall not exceed the available coverage under Geomatrix's commercial general and automobile liability insurance coverage. Neither party shall be liable to the other party for special, incidental, consequential, or penal losses or damages, even if the parties have been advised of the possibility of such damages. The foregoing limitations shall apply to all actions of any character, whether in law or equity and whether sounding in contract, indemnity, contribution, warranty, tort, design defect, or otherwise. Client shall notify its contractors and their subcontractors of the foregoing limitations of liability and obtain, for the benefit of Geomatrix, their agreement to the foregoing limitations of liability. Client shall have the right to use the materials resulting from Geomatrix's efforts on the project (the "Materials") only for purposes expressly contemplated in this Agreement. The Materials shall not be used by Client for other projects, for additions to the subject project, for any portions of the project following any termination of Geomatrix, or for completion of the project by others (unless Geomatrix is in material breach of this Agreement), except by agreement in writing. Client agrees to indemnify, defend, and hold harmless Geomatrix against all losses resulting from any use of the Materials not expressly authorized by this Agreement. In the event of any dispute, action, or proceeding between Client and Geomatrix arising from this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees and expenses. Any action by Client against Qeomatrix relating to services hereunder shall be brought not later than one year following the earlier of termination or completion of Geomatrix's services. In the event of a civil action between the Client and Geomatrix, the parties knowingly and willingly waive, to the fullest extent permitted by law, any right to a trial of such action by a jury. Geomatrix and Client intend to submit disputes to alternative dispute resolution procedures. In the event of a dispute between Geomatrix and Client arising in connection with this Agreement, Geomatrix and Client shall make good faith efforts to agree on an alternative dispute resolution procedure to resolve the dispute. The cost of such procedure (excluding each party's attorneys' fees and expenses) shall be divided equally among the parties to the dispute. All provisions under the heading "CONDITIONS" shall survive termination or completion of this Agreement. ADMINSCHD-C-C.95 01/95 i......" ^ LEIGHTON AND ASSOCIATES, INC. Geotechnical and Environmental Engineering Consultants PROPOSAL FOR ENVIRONMENTAL AND GEOTECHNICAL SERVICES AT 1301 HERMOSA DRIVE, HERMOSA BEACH, CALIFORNIA January 23, 1996 Project No. P96-005-123 City of Hermosa Beach Public Works Department 1315 Valley Drive Hermosa Beach, California 90254-3885 (7 14) 250- 1421 • (800) 253-4567 :OWAN, IRVINE, CA 92714 FAX (714) 250-1 1 14 & 1 LEIGHTON AND ASSOCIATES, INC. LA To: January 24, 1996 City of Hermosa Beach Public Works Department 1315 Valley Drive Hermosa Beach, California 90254-3885 Geotechnical and Environmental Engineering Consultant Project No. P96-005-123 Attention: Ms. Amy Amirani, Director of Public Works Subject: Proposal for Environmental and Geotechnical Services at 1301 Hermosa Drive, Hermosa Beach, California Leighton and Associates, Inc. (Leighton) is pleased to present this proposal for environmental and geotechnical services for the subject site. The scope of work and associated cost described within this proposal are based on plans and site descriptions provided by the City of Hermosa Beach. The proposed scope of work is included as an attachment to this report. A brief history of Leighton, related experience, and client references are also provided. Leighton proposes to perform this study on a fixed -fee basis for a total cost of Nineteen Thousand Eight Hundred Dollars ($19,800). The cost of the environmental investigations have been estimated at Ten Thousand Three Hundred Dollars ($10,300). The cost of the geotechnical investigation has been estimated at Nine Thousand Five Hundred Dollars ($9,500). An attached Project Cost Estimate (Appendix E) presents a breakdown of Leighton's estimated charges for the environmental and geotechnical investigations of the subject site. Leighton will begin work immediately upon receipt of your authorization to proceed. We estimate that field work will start about 5 to 10 days from the start date of the project. Leighton's final report will be delivered to you within 15 to 20 working days after the completion of field work. If this proposal meets with your approval, please sign and return both copies of the Work Authorization and Agreement forms to our office. After execution of the Agreement, we will send one copy back to you. If a contract from the City of Hermosa Beach is to be used for this project, please send at your earliest convenience. (714) 250-1421 • (800) 253-4567 COWAN, IRVINE, CA 92714 FAX (714) 250-1 114 P96-005-123 If you have any questions or comments regarding our scope of work or associated costs, please contact the undersigned at (714) 250-1421. We appreciate this opportunity to be of service. Respectfully submitted, LEIGHTON AND ASSOCIATES, INC. Quin Kinnebrew, CEG Project Manager QK/DJC/ROK/kkg Distribution: (4) Addressee Attachments: Appendix A Appendix B Appendix C Appendix D Appendix E - ej55 Ross Khiabani, PE Director of Engineering - Scope of Work - Qualifications, Related Experience, and References - Staffing and Project Organization - Resumes Project Cost Estimate and Work Authorization and Agreement Forms 2 LEIGHTON AND ASSOCIATES, INC. P96 -005-123r APPENDIX A Scope of Work The project team is experienced in each task of the planned environmental and geotechnical services. We understand that the work will include a Phase I Environmental Site Assessment (ESA) and Phase II subsurface investigation as well as a geotechnical evaluation. A description of Leighton's technical approach for each of these tasks is provided below. Task 1 - Phase I Environmental Site Assessment (ESA) The Phase I ESA is intended to provide historical information of the present and past uses of the site with regard to the location of potential onsite hazardous materials/waste contamination, and to target areas for sampling and laboratory analyses, if needed. This site assessment will be conducted in accordance with ASTM 1527E-94 standards, and as modified by the PWD. The scope of work for this study will include: • Review of Local Geology and Hydrogeology Using Available Data: Leighton has conducted a number of subsurface soil and ground -water investigations on and adjacent to the subject site. The materials obtained from these investigations, as well as published and unpublished reports by others, will be reviewed and summarized. Geologic and hydrogeologic data will be utilized when considering likely contaminant transport directions and agency guidelines. • Review of Historical Conditions and Uses of the Site and the Immediate Vicinity: Historical conditions and uses of the site will be conducted via review of several sources, which will include: - Historical aerial photographs; - Available geotechnical and environmental reports; - Government databases; - Appropriate local, county, and state agencies; - Title documents; - Interview selected present and/or past owners, lessees, and employees; - Fire insurance maps; - Local business directories; and - USGS 7.5 minute topographic maps. • Onsite Observational Reconnaissance: Leighton will perform an onsite observational reconnaissance to note visual indications of contaminant releases and/or potential contaminant source areas. This includes observations of drum storage and chemical use areas, discolored ground surfaces, wells, underground storage tanks, sumps, electrical transformers, areas of solid waste disposal, and potential contamination from immediately adjacent properties (it present). Land use of immediately adjacent properties will be identified. Photograph of representative portions of the site as well as potential contaminant sources and/or spills will be taken. • Report Preparation: A report summarizing our findings, conclusions, and recommendations will be prepared and submitted to you. The information provided in this assessment will be used to refine the subsurface investigation described below. A-1 P96-005-123 APPENDIX A (cont'd) Scope of Work Task 2 - Phase II Subsurface Investigation Leighton's environmental subsurface investigation will meet the applicable standards set forth by local, state, and federal regulatory agencies. Written approval from the PWD will be obtained prior to initiation of work if there is any deviation from these standards. The investigation techniques (e.g., drilling methods, sampling collection and handling procedures, analytical methods, and equipment) will be procedurally acceptable to PWD and regulatory agencies. As stated in the materials provided by you, four underground storage tanks, two pump islands and one waste -oil sump were removed from the subject site in 1977. Leighton proposes to drill and sample at least one boring in each of these areas during our site assessment. Due to the permanent hydraulic fuel tank exemption (effective January 1, 1996) imposed by the State Water Resources Control Board, drilling and sampling will not be conducted adjacent to the former hydraulic lift. The site investigation is intended to confirm the presence or absence of suspected soil contamination at the site. The investigation is intended to establish the vertical and lateral extent of contamination at or above regulatory limits. The investigation will be conducted primarily via drilling, soil and ground -water sampling, and chemical analyses. A breakdown of the tasks to be completed during this investigation is presented in the following sections. • Work Plan: Based on a review of data collected during the Phase I ESA and discussions with the PWD and Regional Water Quality Control Board (RWQCB), Leighton will develop a draft work plan outlining the planned field investigation. The draft work plan will be submitted to the PWA and RWQCB for review. A final work plan, which incorporates comments from these parties, will be submitted. • Site Safety Plan: Leighton will prepare a Site Safety Plan (SSP) to protect the health and safety of Leighton's onsite personnel and subcontractors. The SSP will be prepared in accordance with OSHA requirements, and will be reviewed and signed by Leighton's personnel and subcontractors prior to commencement of field work. A copy of the SSP will be onsite during all field activities. • Utility Map Review: Utility maps supplied by the PWD (if available) will be reviewed for subsurface utilities and/or structures in the vicinity of the planned boring locations. • Underground Utility Clearance: Prior to the commencement of the field program, boring locations will be marked in accordance with Underground Service Alert (USA) requirements. Boring locations will be placed away from all known subsurface utilities and structures (based on supplied maps and other possible surface features). USA will be notified at least 48 hours prior to initiating the field investigation. The boring locations will also be reviewed by the PWA prior to drilling. • Notification of Drilling: The PWD project manager will be notified at least 48 hours prior to the initiation of field activities. A-2 P96-005-123 . APPENDIX A (cont'd) Scope of Work • Drilling and Sampling Program: The site investigation will include the drilling of seven borings within the site boundaries. Additional borings may be added upon completion of the Phase I ESA. Prior to drilling, each boring location will be concrete/asphalt cored (where applicable) and then cleared for possible underground utilities, structures, and/or other potential hazards to a depth of between 2 and 5 feet below ground surface (bgs) using an air knife and/or hand auger. Drilling will then continue with the drill rig to the minimum vertical proposed depth. A Geoprobe® system will be used for drilling at the subject site. This alternative to the traditional auger drilling is a proven EPA -accepted method of sampling that offers a safe working environment and rapid sample collection without the generation of soil cuttings. Both soil and ground -water samples can be collected by this method. Each boring will be drilled to approximately 20 feet bgs, or immediately above the ground -water table. Soil samples will not be collected beneath the ground -water table. Samples will be collected at 5 -foot intervals, starting at 5 feet bgs, to the total depth of each boring. If indications of soil contamination are encountered during drilling, additional borings will be conducted further from the contaminant source, until the zone of contamination has been established, based on field evidence. Evidence of soil contamination includes visual indications of contamination and/or HNU Photoionization Detector (PID) field headspace measurements of VOCs. Soil samples for chemical analysis and lithologic description will be collected from each boring. A portion of each sample will be placed inside a Ziplock' bag and allowed to volatilize. The headspace of these sample bags will be field measured for the presence of VOCs using a PID. All samples will be taken and borings logged under the direct supervision of a California Registered Geologist or Engineer. Samples will be gathered and handled according to EPA standard procedures and immediately sealed, labeled, placed in a ice cooled chest, and delivered to a California Department of Health Services (DHS) certified laboratory, accompanied by a standard chain -of -custody record. A trip blank will be collected for QA/QC purposes during each day of field sampling. • Hydropunch Water Samples: Two ground -water samples will be taken from the Geoprobe® borings using the patented Q.E.D., Inc. Hydropunch System. This device allows ground -water samples to be taken without the installation of ground -water monitoring wells. • Decontamination: To minimize the potential for cross contamination, sampling equipment will be decontaminated by washing with a mild solution of trisodium phosphate and; double rinsing with deionized water between each sampling interval. • Waste Containment and Disposal: Due to the use of the Geoprobe® system, soil cuttings and other solid waste will not be generated during the subsurface investigation. Decon water will be generated and properly containerized in Department of Transportation (DOT) Class 17-E drums and will remain onsite pending chemical analyses. The drums will be properly labelled and stored in an unobtrusive place approved by an onsite representative. Leighton will assist with the legal offsite transport and disposal of the contents of this drum. A-3 P96-005-123 APPENDIX A (cont'd) Scope of Work • Site Restoration: Following drilling, each boring will be backfilled with cement -bentonite (6 percent by weight) slurry to within six inches of original finish grade. The remaining upper 6 inches of the boring will be filled with either soil, asphalt, or concrete, depending on the surrounding surface materials. Prior to leaving the site, the areas of operation will be swept and/or washed clean of debris generated during drilling operations. • Chemical Analyses: Chemical analyses will be performed by Apache Analytical in Costa Mesa, California. Apache Laboratories, Inc. is a DHS -certified laboratory. The type of chemical analyses performed on the soil samples is based on the known contaminant types released at the specific sampling location. Soil and ground -water samples will be analyzed using the following test methods: - Total volatile petroleum hydrocarbons (TVPH) using EPA Method 8015m (gasoline); - Benzene, toluene, ethylbenzene, and total xylenes (BTEX) using EPA Method 602; - Total extractable petroleum hydrocarbons (TEPH) using EPA Method 8015m (diesel); - Total recoverable petroleum hydrocarbons (TRPH) using EPA Method 418.1; and/or - Organic lead using the DHS Method. Soil samples collected beneath and/or adjacent to the former gasoline USTs and dispensers will be analyzed for TVPH and BTEX. If one of the tanks is noted to have contained diesel fuel, soil collected adjacent to and/or beneath that UST will be analyzed for TEPH. Soil samples collected adjacent to and/or beneath the waste -oil USTs will be analyzed for TRPH. The sample with the highest TVPH concentration will be analyzed for organic lead. • Data Analyses and Report Preparation: The data collected from the field investigation and the results of the chemical analysis will be used to prepare Leighton's report, which will include appropriate figures and tables, and a summary of findings, conclusions, and recommendations. A draft report will initially be prepared. Upon receipt of the PWDs comments, the draft report will be revised, as appropriate, and seven copies will be submitted. Task 3 - Geotechnical Investigation Leighton proposed geotechnical investigation is designed for evaluating the subsurface materials with regard to the planned above -ground parking structure. The purpose of this geotechnical investigation is to evaluate the geotechnical engineering characteristics of the subsurface soils in order to provide recommendations for design and construction of the proposed project. Our scope of work for the proposed community center will be as follows: • Review in-house geotechnical reports and maps pertinent to the subject site to obtain background information for field exploration. • Obtain clearance of underground utilities from Underground Service Alert prior to commencement of field exploration. A-4 P96-005-12,3 APPENDIX A (cont'd) Scope of Work • Drill, log, and sample up to six exploratory borings to a maximum depth of 70 feet or to refusal. Representative undisturbed and bulk soil samples will be collected at selected depth intervals and transported to our laboratory for testing. • Perform laboratory testing of representative samples to determine in-place moisture and density, maximum dry density and optimum moisture content, consolidation and strength characteristics, expansion and corrosion potential. • Perform geotechnical engineering analysis of collected data for design and construction of the project, including evaluation of earth materials and ground -water level, recommendations for site preparation, general discussion of engineering seismology of the site, deterministic and probabilistic seismic analysis, bearing capacity, and evaluation of corrosion potential of concrete and metal in contact with onsite soils. • Prepare a report presenting our findings, conclusions, and recommendations. A-5 APPENDIX E Project Cost Estimate Task 1 - Phase I Environmental Site Assessment • Site Walk/Materials Review • Outside Services • Report Preparation Task 2 - Phase II Subsurface Investigation • Work Plan • Health and Safety Plan • Drilling and Sampling - Geoprobe Drilling Costs - Leighton Labor • Laboratory Analyses Soil - EPA Method 8020/8015 (BTEX/TVPH; gasoline) - EPA Method 8015 (TEPH; diesel) - EPA Method 418.1 (TRPH) - Organic Lead Water - EPA Method 602/8015 (BTEX/TVPH; gasoline) - EPA Method 8015 (TEPH; diesel) Unit Pricing P96-005-123 Extended Costs $ 1,820 280 1,000 Task 1 Subtotal: $ 3,100 1 day @ $1,850/day 10 samples 2 samples 4 samples 1 sample @ $80/sample @ $55/sample @ $46/sample @ $44/sample 1 sample @ $80/sample 1 sample @ $55/sample $ 700 $ 300 $ 1,850 780 $ 800 110 184 44 $ 80 55 • Report Preparation $ 2,297 Task 2 Subtotal: $ 7,200 Task 1 and Task 2 (Environmental) Subtotal: $10,300 Task 3 - Geotechnical Services Cost Estimate • Review of Maps and Reports $ 380 • Field Investigation (Leighton's labor) 1,000 • Drilling Equipment 2,080 • Laboratory Testing 2,130 • Engineering Analyses 1,700 • Report Preparation 2,210 Task 3 (Geotechnical) Subtotal: $ 9,500 PROJECT TOTAL: '19,800 E-1 Please sign and return one copy to: WORK AUTHORIZATION AND AGREEMENT LEIGHTON AND ASSOCIATES, INC. 17781 Cowan Irvine, California 92714 Date: January 24, 1996 Proposal No.: P96-005-123 This Agreement is made as of the date of the last authorization signature in Paragraph 11 below, between LEIGHTON AND ASSOCIATES, INC. (hereinafter "LEIGHTON") and the "CLIENT identified in Paragraph 1 below. 1. CLIENT: City of Hermosa Beach PHONE: (310) 318-0211 ADDRESS: 1315 Valley Drive,Hermosa Beach, CA 90254-3885 CONTACT: Ms. Amy Amirani PHONE: (310) 318-0211 OWNER: SAME ADDRESS: SAME 2. PROJECT LOCATION: 1301 Hermosa Avenue, Hermosa Beach, California 3. PROJECT DESCRIPTION: Environmental Investigation 4. SCOPE OF WORK: Please see attached proposal dated January 24, 1996. 5. FEE: $ 10,300 (fixed fee) (Valid for 30 days from above date) 6. PORTION OF FEE IN ADVANCE OF WORK $ -0- 7. INVOICE TO BE SENT TO: Client 8. REPORT DISTRIBUTION: CLIENT 2 copies OTHER 9. TERMS AND CONDITIONS: CLIENT has read the terms and conditions on the reverse side hereof, understands each condition and term of this Agreement and agrees to be bound thereby. 10. LIMITATION OF LIABILITY: CLIENT AGREES THAT THE LIABILITY OF LEIGHTON FOR ANY CLAIMS, CAUSES OF ACTION OR THEORIES OF RECOVERY INCLUDING, BUT NOT LIMITED TO, CLAIMS FOR PROFESSIONAL NEGLIGENCE, ERRORS, OR OMISSIONS, CLAIMS IN TORT, BREACH OF CONTRACT OR BREACH OF WARRANTY, EXPRESS OR IMPLIED, FOR DAMAGES, COSTS OF DEFENSE, ATTORNEYS' FEES, EXPENSES OR JUDGMENTS ARISING OUT OF THE SERVICES PROVIDED BY LEIGHTON TO CLIENT UNDER THIS AGREEMENT, SHALL BE LIMITED TO THE SUM OF $25,000 OR LEIGHTON'S COMPENSATION, AS SET FORTH IN PARAGRAPH 5 ABOVE, WHICHEVER SUM IS GREATER. LEIGHTON agrees to waive the limit of liability provided for in this paragraph, provided that the CLIENT pays an additional fee of five percent (5%) of the compensation in Paragraph 5 above, or $500, whichever is greater. CLIENT does not agree to the limit of liability set forth in the above paragraph and will pay the additional (initials) fee described in the above paragraph, in which case liability shall be limited to the full amount of LEIGHTON'S professional errors and omissions insurance coverage. 11. AUTHORIZATIONS: Signature of Authorized Agent of Client Date Signature of Leighton and Associates, Inc. Agent Date -K PM 9255-1 1293 ENVIRONMENTAL SERVICES TERMS AND CONDITIONS 1. PAYMENT FOR SERVICES. CLIENT agrees to pay all fees as rendered on monthly invoices within 30 days of the date therein. All past due invoices shall bear interest at the maximum legal rate provided by law. CLIENT agrees that LEIGHTON may suspend services pending receipt of any past due payment for fees. Should any invoice remain outstanding for 60 days or more, LEIGHTON may discontinue services and/or demand prepayment of fees at LEIGHTON'S option. In the event it shall become necessary for LEIGHTON to commence action to enforce payment of invoices, LEIGHTON shall be entitled to reasonable collection costs. 2. SITE CONDITIONS. CLIENT will grant or obtain free access to the site for all personnel and equipment required for LEIGHTON to perform the work. While LEIGHTON will take reasonable precautions to minimize damage to site, CLIENT is responsible for identifying underground structures and agrees to defend, indemnify and hold LEIGHTON harmless from all loss and damage resulting from underground structures not properly located and marked. 3. USE OF CONSULTING ADVICE CLIENT agrees that the consulting advice provided by LEIGHTON, including reports and drawings, is only applicable for immediate use on this project. The advice provided and this agreement are not intended to benefit anyone other than the parties hereto. CLIENT shall not use consulting advice on other projects without prior written review of LEIGHTON. Inventions conceived by employees of LEIGHTON in the course of this project shall belong exclusively to LEIGHTON. 4. DISCLOSURE CLIENT agrees to provide LEIGHTON all information in its possession that may be pertinent to the scope of work, including any information concerning actual or possible presence of hazardous materials. CLIENT agrees that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. LEIGHTON will immediately inform CLIENT of the detection of unanticipated hazardous materials. CLIENT will indemnify and save LEIGHTON harmless from any cost, claim, liability or injury, including delay of the project associated with the discovery of unanticipated hazardous materials or any disclosure of these conditions as required by governing law or regulation. All hazardous materials, including samples taken for testing will remain the property and responsibility of the CLIENT. 5. CONSEQUENTIAL DAMAGES. In no event shall either CLIENT or LEIGHTON be liable for consequential damages, including without limitation, damages for delay, acceleration, loss of use, loss of profits, or economic opportunity, incurred by either party, its subsidiaries, successors or assigns, regardless of whether such damages are caused by negligent act or omission, breach of contract, wrongful act, or any other theory of liability. 6. FEE SCHEDULE. Where LEIGHTON'S services are quoted or estimated on the basis of the current fee schedule, should the project extend beyond the end of the calendar year, the fee schedule then in use shall apply. 7. SCHEDULES AND DELAYS. All promises of services time are approximated by T FIGHTON subject to the CLIENT and his contractor's schedules, weather conditions, disputes with workmen or parties, accidents, strikes, natural disasters or other causes. In no event shall LEIGHTON be responsible for any damage or expenses due to delays from any cause, other than its own negligence after having been warned in writing by the CLIENT of a problem which may result in a delay. S. JURISDICTION. This agreement shall be administered and interpreted under the laws of the State of California. Any litigation arising from the agreement shall be in that state. CLIENT and LEIGHTON agree that any legal action with respect to the work to be done under this agreement shall not be brought against individual officers, employees or former employees of the parties. All legal actions by either party against the other for breach of this agreement or any addendum, or for the failure to perform in accordance with the applicable standard of care, however denominated, that are essentially based upon such breach or failure shall be barred two (2) years from the time claimant knew or should have known of its right to make a claim, but, in any event, not later than four (4) years from the substantial completion of the services. 9. SAFETY EQUIPMENT AND SAMPLES. If special safety equipment is required to protect personnel, such equipment will be purchased at the CLIENTS expense. Upon completion of the work, all such equipment shall remain CLIENTS property and shall be returned to CLIENT for proper disposal. All samples taken, including contaminated materials and decontamination fluids, shall remain the property of the CLIENT and shall be returned to the CLIENT at the conclusion of the project for proper disposal by the CLIENT. 10. CONTAMINATED MATERIALS. All materials removed from boreholes or trenches will be placed in suitable storage containers, if necessary, and left onsite. Contaminated materials will be stored separately from non -contaminated materials; if this determination can be made with appropriate field equipment. A Safety Specialist, Inc. (Stock. No. H2W-1) or equivalent Hazardous Waste Label will be attached to each container identified as holding contaminated or possibly contaminated materials. Proper disposal of the containers and their contents Is the sole responsibility of the CLIENT. 11. GROUND WATER. All ground water removed from a monitoring well will be stored in containers on site. A Safety Specialist, Inc. (Stock No. H2W-1) or equivalent Hazardous Waste Label will be attached to each container. Following chemical analysis of a sample from the monitoring well or container, LEIGHTON will notify the CLIENT of the contaminants, if any. Proper disposal of the containers and their contents is the sole responsibility of the CLIENT. 12. STANDBY COSTS. CLIENT shall pay LEIGHTON a standby rate of S for field personnel and S for drilling equipment for stoppage of work in the field due to: (1) request by CLIENT, or (2) governmental agency order, or (3) unreported or unanticipated conditions at the site which, in the sole opinion of LEIGHTON, constitute a hazard to personnel and/or equipment in the performance of the investigation. nnce 1' April 18, 1996 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 14, 1996 AWARD OF BID FOR ONE EXTENDED CAB PICK-UP TRUCK RECOMMENDATION: It is recommended that City Council: 1. Award a bid for the purchase of a 1996 extended cab pick-up truck to Downey Ford for a cost of $24,601.60. BACKGROUND: On February 13, 1996 the City Council approved the creation of the equipment replacement fund (ERF) and a program to replace all vehicles and equipment at the end of their useful life. Three police patrol vehicles were purchased from this fund as well as two compact trucks; one for the Public Works Inspector and the other for the Parking Control Officer. Other equipment to be purchased from the ERF is a 1996 extended cab pick-up truck for the Public Works Superintendent. Staff prepared specifications for purchase of the new truck and advertised the request for bids in the Easy Reader. Ten (10) packages were sent out. On April 18, 1996, five bids received by the City Clerk's office were publicly opened and read. ANALYSIS: The bid for the trucks, including all applicable fees, taxes and manufacturer rebates, is shown below: NAME TRUCK BID Downey Ford $24,601.60 Wonderies Ford $26,519.08 Manhattan Ford $26,699.81 Convention Center Ford $26,897.58 Peyton Cramer Ford $27,172.19 In summary, purchase of the new truck will reduce maintenance cost, improve the level of service, and improve the image of Hermosa Beach, by upgrading equipment. C ig fr FISCAL IMPACT: Purchase of this truck will impact the ERF balance is $391,171.00. Respectfully submitted, H Homayc(u'h Behboodi Capital Improvement Program Engineer Noted for Fiscal Impact: Viki Copeland Finance Director srl.ccitems.trkbid Concur: �yiC Amy Am rani Director Of Public Works Stephen R. Bu City Manager /£ May 6, 1996 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 14, 1996 RECOMMENDATION TO APPROVE PURCHASE OF PERSONAL BALLISTIC VESTS FOR THE POLICE DEPARTMENT Recommended Action: Staff recommends that the City Council award a bid to Uniform Express of Montebello, California for the purchase of personal ballistic vests for the members of the police department. Background: The police department made its last purchase of ballistic vests in June of 1991. The manufacturer warranty on the vests is good for five years. It is time to purchase new vests. Analysis: Staff has investigated different types of vests. Staff decided that the Powerflex Level 2 ballistic vest produced by Protective Apparel Corporation of America (P.A.C.A.) was an outstanding ballistic vest to provide to the members of the police department. Formal bids were sent out to prospective vendors. The bid was properly posted in the local paper on April 25, 1996. A total of 5 vendors submitted sealed bids by May 2, 1996. Uniform Express of Montebello, California submitted the lowest bid of $369.50 per vest. Staff recommends that Uniform Express be awarded the contract to outfit the police department with these new vests. Fiscal Impact: The police department has already budgeted a total of $14,000 for the purchase of approximately 35 new ballistic vests. Respectfully submitted, Concur: 1.04/' Val Straser Chief of Police Concur: icki Copeland Finance Administrator Stephen Burrell City Manager 1k CITY OF HERMOSA BEACH -- BID OPENING LOG SHEET Project Name: Personal Body Armor for Police Department Date: May 2, 1996 Page 1 of 1 Bidder's Name Amount of Bid l t;L ll mom /ytc.,t w( rope Al1-c 4 SoPr PLAT* 1) Adamson Industries a'f89, 06 930 W. 16th Street, Bldg.B-1, Costa Mesa, 92627 2) Uniform Express lea- 31 ON PICcri w l K-10 /WW2 14414T6 , tcEuaq t, 14•2490. —. it 466,23 t,E LEL It Mt -hike -44 w f i S TRANII.HA lot. — 4q6► Oti � q froot� 1-2-21 Lac -4-1 k z i.So 496 N. Garfield Avenue, Montebello, 90640 3) LONG Ge4c1-1 uotEoZnn eorvtPAay 2785 owl eekcH (3 t.uo,1 1.01.)CG RE-Pfe44 cq . 9060 AtueilleAr-s goal iq ofKois 1' *Zoos- Qqt, uE� 3B7� ts1_6au92 ; 'fl YA+��`�•+'1 spELmA 1441 uri+4 Pisa* PAcAI PwtZ Fcc)c 22-1 v Esr k.)1 0+2 acy ei9✓t,Zr62 £ ST50, T' .444mik i #3? 4) SDPEt - etc-TQA i y5- 5839 -p PttSSiDr Go26t PAO SAS Ot£4o,cA q 12o-4olb Ft.E`Ec-sihEtd PLo(sxt3y 32-. 5) Louts -71.1-6 ` ALL/A I A c. 2t23 vis l$2 S♦, '1?w2RAAcE1 cA. QOSbg Attest: P4cA ptu 2F1c.1.616-c.2 tia-MO(Z , S,Ot: P EI, #32 p� a i�4um�4 9` Office of the City Clerk - 135 Valley Dry CA 90254 CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL The City of Hermosa Beach is soliciting sealed bids from qualified vendors to furnish the following type of personal Body Armor (ballistic vests) for the Police Department: The P.A.C.A (Protective Apparel Corporation of America) Powerflex Level 2 Armor with side panels and trauma plate. The vendor must be able to provide the outershell carrier in at least the colors of blue and white. Approximately 30-35 personal vests will be purchased over an 18 month period from th time of the bid award. SUBMISSION OF PROPOSALS Sealed proposals must be on file in the office of the City Clerk on or before 2:00 P.M., Thursday May 2, 1996. The City of Hermosa Beach reserves the right to extend any time frame as necessary. No late proposals will be accepted. Late proposals received after the deadline will be returned to the bidder, unopened. Proposals are to be submitted in a sealed envelope with "Personal Body Armor for the Police Department" written or typed on the envelope. Proposals must be submitted as cost per unit. For additional information and other particulars regarding this bid, contact: Captain Michael Lavin Hermosa Beach Police Department 540 Pier Avenue Hermosa Beach, California 90254 310-318-0306 run legal: April 25, 1996 i May 6, 1996 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 1996 LEASE RENEWAL FOR THE SOUTH BAY FREE CLINIC FOR ROOM 7 IN THE COMMUNITY CENTER Recommendation It is recommended by the Parks, Recreation and Community Resources Commission and staff that Council approve the attached lease agreement between the City and the South Bay Free Clinic for the use of Room 7 in the Community Center and authorize the Mayor to sign the attached lease. Background The South Bay Free Clinic was awarded a grant in 1992 that enables them to lease office space. They moved their administrative offices of the HIV Program from their main facility in Manhattan Beach to the Community Center. Room 7 houses the "hot line" and the staff of the program. They conduct meetings, training and occasionally support groups but do not conduct any medical services. Analysis The lease space for Room 7 is 1100 sq. ft. with a monthly rental of $1,023 per month ($.93 sq. ft.). At the April 9, 1996 Council meeting, staff recommended that the lease rate of $.93 sq. ft. remain in effect through June, 1998. The attached lease conforms to the present rental policy with all other conditions of the former lease remaining the same. Council approval of the attached lease will help to insure that this well established social service organization continues to work in the community. Fiscal Impact FY 1996-97: Estimated revenue $12,276 pending Council approval of FY 1996-97 lease rates. Concur: Respectfully submitted, Marsha Ernst Administrative Aide Community Resources Dept. Ma C oney, Director Co unity ' esources Dept. Noted for Fiscal Impact: Stephen R. B City Manager Viki Copeland Finance Director ii s HERMOSA BEACH COMMUNITY CENTER LEASE AGREEMENT This Leasing Agreement is made and entered into on this, the 14th day of May, 1996, by and between the City of Hermosa Beach, a Municipal Corporation (City) and South Bay Free Clinic, (Lessee). A. Recitals: 1. The City is the owner of a recreational/civic service facility generally referred to as the Hermosa Beach Community Center (referred to herein as the "facility"). 2. The facility is subject to certain agreements and deed restrictions entered into on the 28th day of February 1978, between the City and the Hermosa Beach City School District and is further subject to certain provisions imposed by the Department of Housing and Urban Development as set forth in a document entitled Agreement for Sale and Purchase of Real Property and dated the 28th day of February 1978. These documents are on file in the office of the City Clerk of the City and are public documents and by reference are incorporated into this leasing agreement and are referred to herein as the HUD and SCHOOL DISTRICT AGREEMENTS. 3. The Lessee desires to use a portion of the facility on the terms and conditions set out herein. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. The term of this lease shall be for a period of One (1) year commencing on the 15th day of June, 1996, and ending on the 14th day of June , 1997. 2. Description of Premises. The Lessee is leasing from the City that portion of the facility described as: Room 7 - 1100 sq. ft. in the Community Center 3. Rent. Lessee agrees to pay to the City rent according to the following schedule: June 15, 1996 through June 14, 1997: $1,023 per month ($.93) sq. ft. Pending Council approval Payable on the first day of the month. If this lease commences on a day other than the first day of the month, then the Lessee shall pay upon the _. commencement of the lease the rental on a pro rata basis for the remainder of that month and commence a full rental payment on the first day of the following month. 3A. Other Conditions. The following additional conditions are agreed to by the Lessee: 1. Lessee shall not mark, drill or deface any walls, ceilings, floors, wood or iron work without Lessor's written consent. 2. No signs or awning shall be erected or maintained upon or attached to the outside of the premises/building or placed in any windows. 3. All window treatments must receive prior approval of the Lessor. 4. All remodel work shall receive prior approval of the Lessor. 4. Use. The Lessee agrees to use the premises only for the following purpose or purposes: Administrative office for HIV Program and for no other purpose without the express written consent of the City. Lessee also agrees the premises shall not be used in violation of the Department of Housing and Urban Development (HUD) or School District Agreements as those agreements are interpreted by either the City or the Hermosa Beach City School District or the Department of Housing and Urban Development 5. Insurance Liability. Lessee shall obtain and maintain at all times during the term of this agreement Comprehensive General and Automobile Liability insurance protecting Lessee in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of any one occurrence, and $1,000,000 for property damage or a combined single limit of $1,000,000. Such insurance shall name City of Hermosa Beach and their officers, employees, elected officials and members of Boards or Commissions as additional insured parties. Coverage shall be in accordance with the sample certificates and endorsements attached hereto and must include the coverage and provisions indicated. Lessee shall file and maintain the required certificate(s) of insurance with the other party to this agreement at all times during the term of this agreement. The certificate(s) is to be filed prior to the commencement of the work or event and should state clearly: (1) The additional insured requested; (2) Thirty day prior notice of change or cancellation to the City of Hermosa Beach; (3) Insurance is primary to that of the Additional Insured; (4) Coverage included; (5) Cross -liability clause. Worker's Compensation Insurance. Lessee shall obtain and maintain at all times during the term of this agreement Worker's Compensation and Employers Liability insurance and furnish the City (or Agency) with a certificate showing proof of such coverage. Such insurance shall not be canceled or materially changed without a thirty (30) day prior written notice to: City Manager, City of Hermosa Beach. Insurance Companies. Insurance companies must be rated (B:XIII) or better in Best's Insurance Rating Guide. 6. Condition of the Premises Upon Termination of the Lease. Lessee agrees to keep and maintain the premises in good condition and repair and to return to the City the premises upon termination of this lease in the same condition as when Lessee took possession of the premises excepting any repairs or alterations which were approved by the City, reasonable wear and tear excepted, and does promise to pay the City upon demand the reasonable sums to repair the premises in the event of a violation of this provision. 7. Construction. Lessee is prohibited from making any alterations performing any construction whatsoever on the premises without the expressed written approval of the City. Any such approval shall include provisions to protect the City from potential liens of labor and material persons. 8. Destruction, Partial Destruction or Necessity to Repair because of Conditions Caused by Other than Lessee. The City has no duty or obligation to reconstruct the premises in the event of destruction or partial destruction of the premises. The City at its option may reconstruct or repair the premises, whereupon this lease shall remain in full force and effect except that no rent will be owing to the City during said period of reconstruction of repair if such rweconstruction or repair interferes with the tenancy created herein to the extent that the premises cannot be used for the purposes intended. In the event the City at its sole discretion determines not to reconstruct or repair the premises then either party at its option may cause this lease to be terminated and neither party shall have any liability each to each other. 9. Hold Harmless. Lessee shall hold harmless and indemnify the City, its officers, agents and employees from every claim or demand which may be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of the Lessee, its officers, agents and employees arising out of the Lessee's use of said premises. The Lessee, at its own cost, expense and risk shall defend any and all action, suits or other proceedings that may be brought or instituted against the City on any such claim or demand, and pay or satisfy any judgment that may be rendered against the Lessor on any such action, suit, or legal proceedings as a result hereof. 10. Rules, Regulations and Ordinances. The Lessee agrees to comply strictly with all applicable laws and any uniform Community Center rules and regulations adopted by the City Council. 11. Taxes and Charges. Lessee agrees to pay when due any and all taxes, assessments or charges levied by any governmental agency on or to the lease -hold premises. 12. Default. Should Lessee fail to pay any monies due pursuant to this lease within three days after written notice from the City or to perform any other obligation required pursuant to the terms of this lease within thirty days after notice from the City, City may immediately cause this lease to be terminated and thereafter take any action and pursue all remedies available under the laws then existent in the State of California. 13. Notice. Any notice required to be made or given pursuant to the provisions of this lease may be either personally served upon the party or deposited in the United States mail, postage prepaid. Lessor: CITY OF HERMOSA BEACH CITY HALL 1315 VALLEY DRIVE HERMOSA BEACH, CA. 90254 Lessee: SOUTH BAY FREE CLINIC 1807 Manhattan Beach Blvd. Manhattan Beach, California 90266 Attn: Suzanne Rivera, Executive Director Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four hours after the deposit thereof in the United States mail. 14. Attorneys Fees. The parties agree that in the event any action is instituted concerning any of the provisions of this lease agreement, the _. prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys fees. 15. Assignment and Subletting. Lessee may not sublease all or any portion of the premises without the written consent of the City, which consent may be granted or denied at the exclusive and total discretion of the City. 16. Successors. Subject to prior provisions, this lease is binding upon the heirs, assigns and successors of interest of the parties. 17. Termination. Notwithstanding any other provision of this lease both parties reserve the right to terminate the lease at any time and without cause upon giving 30 days written notice to other party. In Witness Whereof, the parties have executed this Hermosa Beach Community Center Lease Agreement at Hermosa Beach on the day first herein above set forth. CITY OF HERMOSA BEACH a Municipal Corporation, Lessor By Mayor ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY DATE: LESSEE: Executive Director May 6, 1996 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 1996 LEASE RENEWAL FOR PROJECT TOUCH FOR ROOM 3 IN THE COMMUNITY CENTER 1 Recommendation It is recommended by the Parks, Recreation and Community Resources Commission and staff that Council approve the attached lease agreement between the City of Hermosa Beach and Project Touch for the use of Room 3 in the Community Center and authorize the Mayor to sign the attached lease. Background Project Touch has been a tenant in the Center since October, 1979. Project Touch is a juvenile diversion program whose services include social and educational enrichment, counseling, meals, wilderness challenge camping and stepteen/stepfamily groups. They have served the needs of the South Bay Community's high risk youth and their families for over 17 years. Analysis The lease space for Room 3 is 529 sq. ft. with a monthly rental of $492 ($.93 sq. ft.). At the April 9, 1996 Council meeting, staff recommended that the lease rate of $.93 sq. ft. remain in effect through June, 1998. The attached lease conforms to the present square footage rental policy with all other conditions of the former lease remaining the same. Their residency in the Community Center has been of great value in addressing a vital social service function in Hermosa Beach. Fiscal Impact FY 1996-97: Estimated revenue $5,904 pending Council approval of FY 1996-97 lease rates. Concur: Mary oney Co unity Resources Director Stephen R. City Manager Respectfully submitted, Marsha Ernst Administrative Aide Community Resources Dept. Noted for Fiscal Impact: 41.1:apet_44 Viki Copeland Finance Director 1 HERMOSA BEACH COMMUNITY CENTER LEASE AGREEMENT This Leasing Agreement is made and entered into on this, the 14th day of May, 1996, by and between the City of Hermosa Beach, a Municipal Corporation (City) and Project Touch (Lessee). Recitals: 1. The City is the owner of a recreational/civic service facility generally referred to as the Hermosa Beach Community Center (referred to herein as the "facility"). 2. The facility is subject to certain agreements and deed restrictions entered into on the 28th day of February 1978, between the City and the Hermosa Beach City School District and is further subject to certain provisions imposed by the Department of Housing and Urban Development as set forth in a document entitled Agreement for Sale and Purchase of Real Property and dated the 28th day of February 1978. These documents are on file in the office of the City Clerk of the City and are public documents and by reference are incorporated into this leasing agreement and are referred to herein as the HUD and SCHOOL DISTRICT AGREEMENTS. 3. The Lessee desires to use a portion of the facility on the terms and conditions set out herein. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. The term of this lease shall be for a period of One (1) year commencing on the 1st day of June, 1996, and ending on the 31st day of May , 1997. 2. Description of Premises. The Lessee is leasing from the City that portion of the facility described as: Room 3 - 529 sq. ft. in the Community Center 3. Rent. Lessee agrees to pay to the City rent according to the following schedule: June 1, 1996 through May 3L 1997: $492 per month ($.93) sq. ft. Pending Council approval Payable on the first day of the month. If this lease commences on a day other than the first day of the month, then the Lessee shall pay upon the commencement of the lease the rental on a pro rata basis for the remainder of that month and commence a full rental payment on the first day of the following month. 3A. Other Conditions. The following additional conditions are agreed to by the Lessee: 1. Lessee shall not mark, drill or deface any walls, ceilings, floors, wood or iron work without Lessor's written consent. 2. No signs or awning shall be erected or maintained upon or attached to the outside of the premises/building or placed in any windows. 3. All window treatments must receive prior approval of the Lessor. 4. All remodel work shall receive prior approval of the Lessor. 4. Use. The Lessee agrees to use the premises only for the following purpose or purposes: Any lawful purpose of Project Touch and for no other purpose without the express written consent of the City. Lessee also agrees the premises shall not be used in violation of the Department of Housing and Urban Development (HUD) or School District Agreements as those agreements are interpreted by either the City or the Hermosa Beach City School District or the Department of Housing and Urban Development 5. Insurance Liability. Lessee shall obtain and maintain at all times during the term of this agreement Comprehensive General and Automobile Liability insurance protecting Lessee in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of any one occurrence, and $1,000,000 for property damage or a combined single limit of $1,000,000. Such insurance shall name City of Hermosa Beach and their officers, employees, elected officials and members of Boards or Commissions as additional insured parties. Coverage shall be in accordance with the sample certificates and endorsements attached hereto and must include the coverage and provisions indicated. Lessee shall file and maintain the required certificate(s) of insurance with the other party to this agreement at all times during the term of this agreement. The certificate(s) is to be filed prior to the commencement of the work or event and should state clearly: (1) The additional insured requested; (2) Thirty day prior notice of change or cancellation to the City of Hermosa Beach; (3) Insurance is primary to that of the Additional Insured; (4) Coverage included; (5) Cross -liability clause. Worker's Compensation Insurance. Lessee shall obtain and maintain at all times during the term of this agreement Worker's Compensation and Employers Liability insurance and furnish the City (or Agency) with a certificate showing proof of such coverage. Such insurance shall not be cancelled or materially changed without a thirty (30) day prior written notice to: City Manager, City of Hermosa Beach. Insurance Companies. Insurance companies must be rated (B: XIII) or better in Best's Insurance Rating Guide. 6. Condition of the Premises Upon Termination of the Lease. Lessee agrees to keep and maintain the premises in good condition and repair and to return to the City the premises upon termination of this lease in the same condition as when Lessee took possession of the premises excepting any repairs or alterations which were approved by the City, reasonable wear and tear excepted, and does promise to pay the City upon demand the reasonable sums to repair the premises in the event of a violation of this provision. 7. Construction. Lessee is prohibited from making any alterations performing any construction whatsoever on the premises without the expressed written approval of the City. Any such approval shall include provisions to protect the City from potential liens of labor and material persons. 8. Destruction, Partial Destruction or Necessity to Repair because of Conditions Caused by Other than Lessee. The City has no duty or obligation to reconstruct the premises in the event of destruction or partial destruction of the premises. The City at its option may reconstruct or repair the premises, whereupon this lease shall remain in full force and effect except that no rent will be owing to the City during said period of reconstruction of repair if such reconstruction or repair interferes with the tenancy created herein to the extent that the premises cannot be used for the purposes intended. In the event the City at its sole discretion determines not to reconstruct or repair the premises then either party at its option may cause this lease to be terminated and neither party shall have any liability each to each other. 9. Hold Harmless. Lessee shall hold harmless and indemnify the City, its officers, agents and employees from every claim or demand which may be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of the Lessee, its officers, agents and employees arising out of the Lessee's use of said premises. The Lessee, at its own cost, expense and risk shall defend any and all action, suits or other proceedings that may be brought or instituted against the City on any such claim or demand, and pay or satisfy any judgment that may be rendered against the Lessor on any such action, suit, or legal proceedings as a result hereof. 10. Rules, Regulations and Ordinances. The Lessee agrees to comply strictly with all applicable laws and any uniform Community Center rules and regulations adopted by the City Council. 11. Taxes and Charges. Lessee agrees to pay when due any and all taxes, assessments or charges levied by any governmental agency on or to the lease -hold premises. 12. Default. Should Lessee fail to pay any monies due pursuant to this lease within three days after written notice from the City or to perform any other obligation required pursuant to the terms of this lease within thirty days after notice from the City, City may immediately cause this lease to be terminated and thereafter take any action and pursue all remedies available under the laws then existent in the State of California. 13. Notice. Any notice required to be made or given pursuant to the provisions of this lease may be either personally served upon the party or deposited in the United States mail, postage prepaid. Lessor: CITY OF HERMOSA BEACH CITY HALL 1315 VALLEY DRIVE HERMOSA BEACH, CA. 90254 Lessee: PROJECT TOUCH 710 Pier Avenue Hermosa Beach, California 90254 Attn: Julie Feys Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four hours after the deposit thereof in the United States mail. 14. Attorneys Fees. The parties agree that in the event any action is instituted concerning any of the provisions of this lease agreement, the _ prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys fees. 15. Assignment and Subletting. Lessee may not sublease all or any portion of the premises without the written consent of the City, which consent may be granted or denied at the exclusive and total discretion of the City. 16. Successors. Subject to prior provisions, this lease is binding upon the heirs, assigns and successors of interest of the parties. 17. Termination. Notwithstanding any other provision of this lease both parties reserve the right to terminate the lease at any time and without cause upon giving 30 days written notice to other party. In Witness Whereof, the parties have executed this Hermosa Beach Community Center Lease Agreement at Hermosa Beach on the day first herein above set forth. CITY OF HERMOSA BEACH a Municipal Corporation, Lessor By Mayor ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY DATE: LESSEE: Executive Director J PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF APRIL 17, 1996 MEETING Roll Call Present: Chairperson Mitchell, Commissioners Abrams, Aronoff, Koppel Absent: Commissioner Peirce Staff: Rooney / Flaherty Approval of Minutes March 20, 1996 Motion: "To approve as submitted." Koppel/Abrams All Ayes Correspondence Letter from Michael Webb Re: Resident overnight parking at South Park Michael Webb addressed the Commission in support of his letter. Motion: "To receive and file." Koppel/Aronoff All Ayes Matters for Commission Consideration I Beach Volleyball Courts Policy and Marketing Program Motion: "Approve the volleyball court map as submitted by Public Works staff. To initiate a pilot marketing program to find a sponsor who will net and maintain the beach courts (plan to be reviewed by the Commission). To allow for administrative approval for new courts that are identified on the map." Koppel/Abrams Ayes: Abrams, Koppel, Mitchell No: Aronoff Staff Note: Remove the "women only" sign from the Pier Court. Change to depict lower net height. Dogs in City Parks Earl Feys - 211 - 8th Street: In favor of retaining current policies, addressed the Commission on behalf of responsible dog owners. He pointed out that the dog 1k owners should police themselves better and that only a minority of dog owners were causing problems. Dick McCurdy - 451- 25th Street: Addressed the Commission noting that he had received a number of calls from people who thought he was still a Commissioner and wished for the policies to remain the same. He cited enforcement as an issue and noted particular problems in the early morning. Mike Lerso - City of Torrance: Addressed the Commission in order to encourage them to allow dogs in limited parks. Susie Compton - 1723 Valley Park Avenue: Addressed the Commission to complain about dogs on the school grounds and the poor behavior of some dog owners when a citizen points out that dogs are not permitted on the grounds. Motion: "To recommend that Council consider increasing dog license fees as a means to gain additional animal control enforcement and to raise the fines for off -leash and pooper scooper infractions to level of Handicap Parking Violation cost as a means of discouraging violators." Aronoff/Koppel All Ayes ADA Compliance Plan Motion: "To receive and file." Koppel/Mitchell All Ayes Project Touch and South Bay Free Clinic Lease Renewals Motion: "To approve one year lease renewals for Project Touch and the South Bay Free Clinic for space in the Community Center." Koppel/Abrams All Ayes Citizen Comments: Dick McCurdy - 451 - 25th Street: Announced that Sister Cities Association is hosting a Cinco de Mayo celebration at the Kiwanis Club on May 4 from 6:00 to 10:00 p.m. He also announced that Clark Field parking was a safety hazard with 25 cars parked in the field area. Motion to adjourn: Koppel/Aronoff All Ayes Adjourned: 9:15 p.m. April 16, 1996 Page Huyette 306 Monterey Blvd. Hermosa Beach, CA 90254 City Manager's Office Dept. Of Parks & Recreation 1315 Valley Drive Hermosa Beach, CA 90254 Dear Sir or Madam, This letter is in response to discussions being held regarding Agenda item no. VI.B— "Dogs in City Parks." I am in favor of continuing to allow dogs on leash in Hermosa Beach parks. Having worked for a dog trainer in the past and being a dog rescuer as well, I feel it is important to stress responsible pet ownership (ie: leash training and picking up after your pet) rather than restricting the rights of residents who own dogs. SUPPLEMENTAL INFORMATION s May 7, 1996 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council May 14, 1996 APPROVE THE AGREEMENT WITH GTE TO UNDERGROUND OVERHEAD WIRING CROSSING THE STRAND RECOMMENDATION: It is recommended that City Council: 1. Approve and authorize the mayor to sign the attached agreement with GTE to underground overhead wiring crossing the Strand. 2. Appropriate $18,500 from available $30,000 MTA Fund to reimburse GTE for construction cost of this project. BACKGROUND: In 1994 the strand bike path and pedestrian walk way project was completed under budget and the City was obligated to return the remaining funds to MTA. Staff submitted a request to MTA to authorize expenditures of $64,600 on various improvements on the strand. The request was granted by MTA attachment "A". A portion of this approved improvement is to underground overhead telephone lines servicing the life guard stations in the amount of $30,000. Staff started negotiating with GTE and has received a mutual agreement to carry on the project. ANALYSIS: This serves as part of the city's beautification campaign and completion of the strand project. The construction cost to the City for this proposed project is $18,500.00. Staff is recommending to proceed with this cost effective project with GTE. FISCAL IMPACT: This project has no impact on the general fund. Available TDA Regional Fund This contract 15% contingency Remaining Balance Respectfully submitted, Homa un Behboodi Capital Improvement Program Engineer Noted for Fiscal Impact: Viki Copeland Finance Director srl.a.ccitems.gte $30,000.00 $18,500.00 $ 2,775.00 $ 8,725.00 Concur: a4AK- C6/1A Amy Amir Director Of Public Works Stephen ' . B!'. ell City Manage 11 April 16, 1996 City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 Attn: Homayoun Behboodi Reference: GTE Telephone Operations 2819 W. 182nd Street Redondo Beach. CA 90278 Request to Underground Overhead Wiring Crossing The Strand Billing W.O. 874-8P001EP GTE Telephone Operations (hereinafter called GTE) has completed the engineering study you requested to determine the rearrangement cost for our facilities at the location referred to above. Our study indicates that the cost for this work is $18,500.00. GTE is prepared to proceed with the requested work under the following terms and conditions: 1. Upon completion of this work order GTE Accounting Department will bill the customer the flat sum billable amount as indicated above. 2. GTE will attempt to complete the work for which it is responsible to be performed under this agreement after receipt of a fully executed copy of this agreement within 90 days. However, no damages or other liability shall accrue against GTE in favor of customer if the; work is not completed within said period due to GTE''s action or the action of other utilities, agencies or other companies involved in this relocation project. 3. The costs and engineering specifications will be null and void if this letter is not signed and returned within 30 days from this date or if the customer requests a new engineering study. A Dart of GTE Coronr,a cn City of Hermosa Beach 4-16-96 Page 2 Please indicate your acceptance of the foregoing terms and conditions by signing a copy of this letter where indicated (below) and returning the fully executed copy to us. If you have any questions, please feel free me at 310 793-4180. Very truly yours, Albert Aleman Sr. Engineer - OSP Construction AA:aa ACCEPTANCE BY DATE K7Y- PPS SEP City of 2lermosa l�eacly February 28, 1995 Kathy Reeve GTE Engineering 2819 West 182nd Street Redondo Beach, CA 90278 Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254.3885 CAYO3NC MAR 0 7 1995 NETWORK ENGINEERING SUBJECT: UNDERGROUNDING OF OVERHEAD WIRING CROSSING THE STRAND Dear Ms. Reeve: As part of the City's Beautification Campaign and completion of the Strand Project, the City of Hermosa Beach is requesting undergrounding the overhead lines crossing the Strand to connect to Life Guard Stations. The following locations require undergrounding: 5th Street/Strand l 8th Street/Strand 10th Street/Strand 16th Street/Strand 19th Street/Strand -24th Street/Strand Longfellow/Strand Our goal is to complete this necessary undergrounding by June 15, 1995, hopefully before the summer crowds arrive. You have the City's full cooperation in this matter and if you have any questions or if I can be of any assistance, please call me at (310) 318-0212. Sincerely, Homayoun Behboodi CIP Engineer cc: Amy Amirani, Director of Public Works a:strndgte.doc METRO Los Angeles County Metropolitan Transportation Authority. ,18 West Seventh Street Suite 300 Los Angeles, CA 90017 213.623.1194 November 4, 1994 Mr. Homayoun Behboodi CIP Engineer City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Behboodi: RECEIVED NOV ' ' 8 1994 PUBLIC WORKS DEPT. We have reviewed your letter dated September 28, 1994 wherein you are requesting to expend the balance of your TDA Regional funding in the amount of $73,864.72 for improvements to the Hermosa Beach Strand Reconstruction project. We understand that the $73,864.72 balance is interest earned from the $1,029,000 in TDA Regional funds awarded to your city during FYs 1989-90, 90-91 and 91-92. We approve the expenditure of the following safety and maintenance improvements: 1. Install sandgates at wall openings $22,000 2. Construct portion of sandwall at 35th St. $ 3,000 3. Restore various planters $ 3,500 4. Replace broken pull box lids $ 3,600 5. Complete lighting $ 2,500 6. Underground overhead utilities and $30,000 additional conduits Total $64,600 We regret that we cannot approve your request for bicycle racks, since this request goes beyond the original Regional TDA Article 3 application. Specifically, the racks do not contribute to safety and maintenance of the Strand, such as the above improvements and improvements previously approved. You can use your Local TDA Article 3 funds for the installation of bicycle racks or you can submit a funding request under the TDM category of the FY 1994-95 Call For Projects. These applications are expected to be available in March, 1995. ATTACHMENT A Mr. Homayoun Behboodi November 4, 1994 Page 2 We understand that once the above improvements are completed, the Regional TDA Article 3 funds granted during FY 1991-92 in the amount of $218,000 will be expended. Therefore, upon completion of these improvements, please submit a Notice of Completion for the project so we can close our file. If you have any questions, please call Sue Perry at (213) 244-6241. Sincerely, KAREN Z. HEIT, Director South Bay KZH:SP:sp spcorces3 /hcnnosa . oct April 25, 1996 City Council Meeting May 14, 1996 Mayor and Members of the City Council ORDINANCE NO. 96-1156 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF SIGNS AND ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE PLANNING COMMISSION." Submitted for adoption is Ordinance No. 96-1156, relating to the above subject. At the meeting of April 23, 1996, this ordinance was presented to Council for consideration and was introduced by the following vote: AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None ABSENT: None ABSTAIN: None Noted: Stephen R. Burrell, ;/art 0 f Cql cine Doer lin ,(CA ty Clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 96-1156 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE DEFINITION OF ROOF SIGNS AND TO ALLOW ROOF SIGNS LOCATED ON PROJECTIONS ABOVE THE ROOF IF DETERMINED TO BE ARCHITECTURAL PROJECTIONS BY THE PLANNING COMMISSION. WHEREAS, the City Council held a public hearing on April 23, 1996, to consider the recommendation of the Planning Commission to amend the sign ordinance with respect to roof signs and to receive oral and written testimony and made the following Findings: A. Signs located on parapet walls which are part of the building facade should not be considered roof signs, which are prohibited. This should be clearly stated in the definition of roof sign; B. Certain roof signs which are located on architectural projections can enhance or contribute to a building's architectural appearance when integrated into the whole structure. These should be considered for possible exception to the roof sign prohibition on a case by case basis subject to Planning Commission approval and determination that the projection is architectural, and not only for the purposes of displaying a sign. C. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that these modifications to the sign ordinance may have a significant effect on the environment NOW, 'I HEREFORE, the City Council of the City of Hermosa Beach does hereby ordain that the Municipal Code, Appendix A, Zoning Ordinance, be amended as follows: SECTION 1. Amend the definition of "roof sign" as contained in Section 13.5-3(48) and add a definition for roof line to read as follows: "Roof Sign: A sign erected upon, above or extending above a roof line of a building or structure. Architectural projections above the roof line which function as background for a sign shall be considered a sign structure. A sign on such structure shall be considered a roof sign. Roof line: For the purposes of this Section, the roof line is considered the apparent uppermost edge of the roof or the top of a parapet, whichever forms the top line of the building silhouette or facade." -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 2. Amend Section 13.5-8, Prohibited Signs, sub -section (K) "roof signs" to read as follows: "K. Roof Signs. With the following exceptions: 1. Signs located on pre-existing architectural projections extending above a roof line that have historically been used for sign purposes. 2. Signs located on projections above the roof line that are deemed by the Planning Commission to be architectural projections that are part of the architecture of the building and not solely for purposes of sign background. SECTION 3. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 4. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach, in the manner provided by law. SECTION 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this 14th day of May, 1996, by the following vote: AYES: Benz, Bowler, Edgerton, Reviczky, Mayor Oakes NOES: None ABSTAIN: None ABSENT: None PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY -2- Honorable Mayor and Members of the Hermosa Beach City Council SUBJECT: LOCATION: APPLICANT: 96- 't, D5 5 --/V May 7, 1996 Regular Meeting of May 14, 1996 APPEAL OF CONDITIONAL USE PERMIT AMENDMENT 96-2 50A PIER AVENUE - PATRICK MALLOY'S STEAKHOUSE BILL BASTIAN 23825 ANZA AVE. #119 TORRANCE, CA 90505 APPELLANT: JIM LISSNER, ET AL 2715 EL OESTE DRIVE HERMOSA BEACH, 90254 REQUEST: TO ALLOW ON -SALE GENERAL ALCOHOL IN CONJUNCTION WITH A RESTAURANT. Recommendation To sustain the Planning Commission's approve, subject to conditions, by adopting the attached resolution. Background At their meeting of March 19, 1996, the Planning Commission approved the requested Conditional Use Permit Amendment by a vote of 4:0, adding a condition that a door host be provided at the rear entrance to the building to assure direct access to the public parking lot during evening business hours. PROJECT INFORMATION: ZONING: GENERAL PLAN: LOT SIZE: BUILDING AREA: FLOOR AREA OF SUBJECT PREMISES: PARKING: ENVIRONMENTAL DETERMINATION: C-2, Restricted Commercial General Commercial 8550 Square Feet 7630 Square Feet 3550 Square Feet None (Service area in rear for 2 vehicles.) Categorically Exempt The subject premises are currently permitted for a restaurant with on -sale beer and wine (Previously Sushi Sei). The C.U.P. for the on -sale beer and wine in conjunction with a restaurant was granted in 1982. The subject restaurant is part of a multi -tenant building with 90 -feet of frontage on Pier Avenue, which includes the Pier Market, a Chinese fast food restaurant and a T-shirt shop. Proposed interior modifications include a new seating and bar arrangement. The sushi bar on the west side will be replaced by restaurant seating, and a new bar will be placed on the east side. The applicant also proposes to complete the facade as an Irish Pub, with false columns, windows, window boxes, and brick veneer. Analysis The applicant is requesting permission for full-service alcohol, while maintaining the primary use as a restaurant. The applicant indicates that the restaurant will offer traditional meals, such as steaks, seafood, and chops. If approved the restaurant would be subject to slightly different definition pursuant to Section 270 of the zoning code. Currently with beer and wine a minimum of 65% of sales must be from food. Under the proposal this would reduce to 50%. A new State alcohol license will not be needed as the applicant is currently the licensee for the End Zone bar, located at 22 Pier Avenue, and he plans to move the ABC license to this new location. The current license is a type 48 (On -Sale General - Public Premises) and thus will have to be modified to a type 47 (On -Sale General - Eating Place). The attached Planning Commission Resolution of approval supersedes the conditions as contained in the B.Z.A. Resolution 154-485 and contains the currently applicable standard conditions for on - sale restaurants, and typical conditions regarding operating hours. 114-, Ken Robertson CONCUR: Associate Planner Sol Blume i eld, Director Communi Development Department Stephen R. ' ell, City Manager Attachments 1. Proposed Resolution to sustain the Commission decision 2. P.C. Resolution / Minutes 3. P.C. Staff Report with attachments KR/sr50a 2 1 2 3 4 5 6 7 8 9 10 11. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION, ON APPEAL, TO APPROVE A CONDITIONAL USE PERMIT, AS AMENDED, TO ALLOW ON - SALE GENERAL ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50A PIER AVENUE, , LEGALLY DESCRIBED AS LOTS 8,9, AND 10, BLOCK 12, HERMOSA BEACH TRACT WHEREAS, the City Council held a public hearing on May 14, 1996, to consider an appeal of the Planning Commission's decision to approve the subject Conditional Use Permit Amendment and to consider oral and written testimony on the matter, and; WHEREAS, the Planning Commission held a public hearing on the Conditional Use Permit Amendment at their meeting of March 19, 1996, and approved the request subject to conditions as contained in Planning Commission resolution 96-16, and; WHEREAS, after considering the decision of the Planning Commission and their record of decision, and the testimony at the public hearing, the City Council agrees with the Planning Commission, and agrees with the findings and the conditions contained within Planning Commission Resolution 96-16, which are incorporated herein by reference; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL DOES HEREBY SUSTAIN THE DECISION OF THE PLANNING COMMISSION TO APPROVE A CONDITIONAL USE PERMIT, AS AMENDED, SUBJECT TO CONDITIONS AS SET FORTH IN P.C. RESOLUTION 96-16 PASSED, APPROVED, and ADOPTED this day of , 1996, PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY F:\b95\cclerk\resos\rs50a 3 2715 El Oeste Hermosa Beach, CA 90254 (310) 376-4626 April 8, 1996 Honorable Councilmembers: We wish to appeal the recent planning commission approval of a CUP or PDP for Ro-Al, Inc., 50A Pier Avenue. We each enclose our personal check in payment of the fee for appeal. Thank you, Hal Berger James Lissner Sheila Miller ct 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25' 26 27 28 29 P.C. RESOLUTION NO. 96-16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT, AS AMENDED, TO ALLOW ON -SALE GENERAL ALCOHOL, IN CONJUNCTION WITH A RESTAURANT, AT 50A PIER AVENUE, AND LEGALLY DESCRIBED AS LOTS 8, 9, AND 10, BLOCK 12 HERMOSA BEACH TRACT WHEREAS, the Planning Commission held a public hearing on March 19, 1996, to receive oral and written testimony regarding this matter and made the following findings: A. The subject premises is already approved for on -sale beer and wine in conjunction with a restaurant, and the applicant is requesting and amendment for on -sale general alcohol in conjunction with the restaurant and to modify the interior floor plans including adding bar and eliminating a sushi bar; B. The site is zoned C-2, Restricted Commercial, and is suitable for the proposed use with the proposed amendment; C. The proposed use is compatible with surrounding commercial uses; D. The imposition of conditions as required by this resolution will mitigate any negative impacts on nearby residential or commercial properties; E. The amendment is categorically exempt from the requirement for an environmental assessment pursuant to Section 15301 of the California Environmental Quality Act NOW, THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH DOES HEREBY APPROVE A CONDITIONAL USE PERMIT, AS AMENDED, SUBJECT TO THE FOLLOWING CONDITIONS WHICH SUPERSEDE THE CONDITIONS OF B.Z.A. RESOLUTION 154 485: SECTION I Specific Conditions of Approval 1. The development and continued use of the property shall be in conformance with submitted plans. Any minor modification shall be reviewed and may be approved by the Community Development Director. 2. The hours of operation shall be limited to between 7:00 A.M. and 2:00 A.M. daily. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3. A door host shall be provided at the rear entry of the building to assure direct access to the public lot during evening business hours. SECTION II General operating and standard conditions: 1. The establishment shall not adversely effect the welfare of the residents, and/or commercial establishments nearby. 2. The business shall prevent loitering, unruliness, and boisterous activities of the patrons outside the business, or in the immediate area. 3. The Police Chief may determine that a continuing police problem exists and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this Conditional Use Permit by the Commission. 4. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 5. Any changes to the interior layout which alter the primary function of the restaurant shall be subject to review and approval by the Planning Commission. 6. The project and the continued operation of the business shall comply with all applicable requirements of the Municipal Code. SECTION III This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Parking Plan and Conditional Use Permit shall be recorded, and proof of recordation shall be submitted to the Community Development Department. Each of the above conditions is separately enforced, and if one of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid an enforceable. Permittee shall defend, indemnify and hold harmless the City, it agents, officers, and employees from any claim, action, or proceeding against the City or its agents, officers, or employee to attack, set aside, void or annul this permit approval, which action is brought within the applicable time period of Government Code Section 65907. The City shall promptly notify the permittee of 1 2 3 4 5 6 7 8 9 10 111 12 13' 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 any claim, action, or proceeding and the City shall cooperate fully in the defense. If the City fails to promptly notify the permittee of any claim, action or proceeding, or if the City fails to cooperate fully in the defense, the permittee shall not thereafter be responsible to defend, indemnify, or hold harmless the City. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this grant. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. The subject property shall be developed, maintained and operated in full compliance with the conditions of this grant and any law, statute, ordinance or other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. VOTE: AYES: Comms.Dettelbach,Merl,Perrotti,Chmn.Tucker NOES: None ABSTAIN: Comm.DiMonda ABSENT: None CERTIFICATION I hereby certify that the foregoing Resolution P.C. 96-16 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their reg a r eeting,Qf Mares 19, 1996. Peter Tucker, Chau -man flo)til41Alunenfeld, icretary Date kr\c:\pc\rs50a 0 one else wished to speak, and Churn. Tucker closed the Public Hearing at 7:35 p.m. Comm. b elelbach felt access through the garage should not be denied, feeling the bathro. • tation would be suffibient, supported a 15 -foot backyard, suggested avoiding having all the - st and resident parking along the requirement of a recorde on drive, did not support moving garage access for d nit A, supported a eement concerning maintenance and contin '. g access of the common drive by both properties in terms of use. Chairman Tucker agreed r ding the half bath and garage to unit access, suggested grass bloc in the driveway and gue . arking be located between the two buildings by moving the second building ack. He objectee o the amount of concrete in the front of the building. MOTION by Comm. Merl, Seconded b - omm. Peirotti, to APPROVE CON 96-1/PDP 96-1, retaining the garage design, reducing - . athroom from three-quarter to half, the guest space parking be grass-creted, the front drive . - either stamped concrete or grass-crete and a reciprocal recorded agreement by both prope ers for use and maintenance of the common driveway. AYES: NOES: None ABSE : Comm. Di Monda TAIN: None s. Dettelbach, Merl, Perrotti, Chmn. Tucker 8. CUP 96-2 — CONDITIONAL USE PERMIT AMENDMENT TO ALLOW ON -SALE ALCOHOL IN CONJUNCTION WITH A RESTAURANT AT 50(a) PIER AVENUE, PATRICK MALLOY'S STEAK HOUSE. Staff Recommended Action: To approve said request. Planning Director Schubach said there would be no need for a new ABC license in this existing restaurant, with the applicant bringing his license to this new location. Standard conditions are suggested by Staff. Jim Lissner, Hermosa Beach, as a point of order, requested that Comm. Dettelbach and any Commissioner who works for, owns or has an interest in a downtown business or owns a property downtown step down from this hearing and vote. He explained the downtown area was small and there could be a conflict of interest and effect on current businesses. Director Blumenfeld said the applicant was relocating his business to this new location. Churn. Tucker opened the Public Hearing at 7:46 p.m. Paul Hennessey, Hennessey's Tavern and Lighthouse Cafe, said a positive vote for the project is a vote to eliminate a liquor license in the downtown area on Pier Avenue. It would also open up the opportunity for a retail operation in the vacated area. Mr. Hennessey felt this project would enhance the downtown area and questioned the reasons why anyone would speak against this project. Mr. Hennessey stated his strong support of this project. P.C. Minutes 3-19-96 Bill Bastian, applicant, owner of Beach Sportsbar, said the City was doing a lot of positive actions. He wishes to be a part of that positive action by changing his current operation to the requested one. Jim Lissner, Hermosa Beach, objected to Comm. Dettelbach's participation in this hearing. Comm. Dettelbach stated he would continue his participation. Mr. Lissner requested this application be reviewed in detail, objecting to the fact it had not gone through an environmental review. He felt it would be a bar, not a family restaurant. He compared the previous business against the proposed one and presented a report pertaining to crime levels associated with bars. He requested the project be denied. Patricia Spiritus, business owner, spoke in support of this project, which she felt was a cornerstone in the development of the downtown area. She said the Police Chief had recently issued a report stating crime had decreased in the downtown area. She spoke in support of the applicant's involvement in the City, noting the City wants this type of responsible citizen and business. Mike Hanlon, 1272 Strand, stated his support of this project and the applicant, noting he was a good neighbor and deserved the opportunity to move forward with this project. Gary Vincent, 1816 Stanford Ave., North Redondo Beach, finds it encouraging the downtown area is being revitalized. He felt the area was growing, with the surrounding areas benefiting from this positive growth. He stated support of this project. REBUTTAL Bill Bastian, said the City should encourage business members to develop the downtown area, noting these business owners all work together. No one else wished to speak relating to this item, and Chmn. Tucker closed the Public Hearing at 8:14 p.m. Comm. Dettelbach confirmed there would be no entertainment and questioned allowing the closing time of 2:00 a.m. He said he was encouraged by the present downtown business owners' enthusiasm and interest in this proposed project and the wish to invest more money in the downtown area. Comm. Merl endorsed Comm. Dettelbach's comments. Director Blumenfeld said it was the City Council's intent to standardize downtown business closing hours. Comms. Merl and Perrotti felt the project would be an improvement. Comm. Perrotti said he had no problem with the 2:00 a.m. closure time. Chmn. Tucker agreed with Commission comments, noting that 2:00 a.m. was the standard closing time. He suggested alarm hardware be put on the back door to assure entry from the front only. He stated his support of this project. Comm. Dettelbach, noting possible future parking, felt that back access may become necessary. Chmn. Tucker agreed if a "door person" patrolled the door. MOTION by Comm. Dettelbach, Seconded by Comm. Merl, to APPROVE CUP 96-2, with an added Condition requiring a "door host" at the rear entrance of the building to assure the door is accessible to the public parking lot in the back during evening business hours. P.C. Minutes 3-19-96 AYES: NOES: ABSENT: ABSTAIN: Comms. Dettelbach, Merl, Perrotti, Chmn. Tucker None Comm. Di Monda None 9. TEXT 96-2 — TEXT AMENDMENT TO ADD YOUTH HOSTEL TO C- ERMITTED USE LIST (continued from February 20, 1996 meeting). Sta 'ecommended Action: To recommend approval of said text amendment. Director Blumenfe 4 said this proposal was a follow-up to Commission direction. He . - scribed Staffs recommendations foroom use, hours, stay length and other issues of concern to the ' ommission. Chmn. Tucker opened the'P\ublic Hearing at 8:16 p.m. Philip Boston, Youth Hostel Prc, ect partner, 26 Pier Ave., said he was . ailable for clarification, if the Commission so wished. Churn. Tucjcer explained the Commission wa addressing text, not a particular project. No one else wished to speak, and Chmn. licker closed the P . lic Hearing at 8:19 p.m. MOTION by Comm. Merl, Seconded by Conihi. Perr Staff. AYES: NOES: ABSENT: ABSTAIN: i, to APPROVE Text 96-2, as submitted by Comms. Dettelbach, Merl, Pe rtti, C s. Tucker None Comm. Di Monda None 10. TEXT 95-11 — ' T AMENDMENTS TO RE MUNICIPAL COD SECTIONS TO ZONING ORD ARTICLE 9, piTERM1NATION OF LEGALITY 0 BUILDING, b ARTICLE 1, SECTION 7-1.7 REGARDING BUILDING R UNUSUAL BUILDING MATERIALS, c) AR 1.8 REG ING MOVING BUILDINGS. CATE THE FOLLOWING CE: a) CHAPTER 7, NON -CONFORMING SUAL DESIGNED E 1, SECTION 7 - Staff ecommended Action: To approve said request. Plannip Director Schubach presented the Staff Report, stating this was an information item. Nothing of ubstance had been removed from the text. Chmn. Tucker opened the Public Hearing at 8:21 p.m. No one else wished to speak, and Chmn. Tucker closed the Public Hearing at 8:21 p.m. P.C. Minutes 3-19-96 (0 March 11, 1996 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission March 19, 1996 SUBJECT: CONDITIONAL USE PERMIT AMENDMENT 96 - LOCATION: 50A PIER AVENUE APPLICANT: BILL BASTIAN 23825 ANZA AVE. #119 TORRANCE, CA 90505 REQUEST: TO ALLOW ON -SALE FULL ALCOHOL IN CONJUNCTION WITH A RESTAURANT. Recommendation To approve the request subject to the conditions as contained in the attached resolution. Background PROJECT INFORMATION: ZONING: C-2, Restricted Commercial GENERAL PLAN: General Commercial LOT SIZE: 8550 Square Feet BUILDING AREA: 7630 Square Feet FLOOR AREA OF SUBJECT PREMISES: 3550 Square Feet PARKING: None (Service area in rear for 2 vehicles.) ENVIRONMENTAL DETERMINATION: Categorically Exempt The subject premises are currently used as a restaurant with on -sale beer and wine (Sushi Sei). The C.U.P. for the on -sale beer and wine in conjunction with a restaurant was granted in 1982. The subject restaurant is part of a multi -tenant building with 90 -feet of frontage on Pier Avenue, which includes the Pier Market, a Chinese fast food restaurant and a T-shirt shop. Proposed interior modifications include a new seating and bar arrangement. The sushi bar on the west side will be replaced by restaurant seating, and a new bar will be placed on the east side. The applicant also plans to upgrade the facade to give it the appearance of an Irish Pub, however the plan submittal does not adequately describe the material and treatment of windows, roof, and facade finishes. Analysis The applicant is requesting permission for full-service alcohol, while maintaining the primary use as a restaurant. The applicant indicates that the restaurant will offer traditional meals, such as steaks, seafood, and chops. If approved the restaurant would be subject to slightly different definition pursuant to Section 270 of the zoning code. Currently with beer and wine a minimum of 65% of sales must be from food. Under the proposal this would reduce to 50%. A new State alcohol license will not be needed as the applicant currently manages the End Zone bar, located at 22 Pier Avenue, and plans to move his State A.B.C. license to this new location. The attached resolution of approval supersedes the conditions as contained in the B.Z.A. Resolution 154-485 and contains the currently applicable standard conditions for on -sale restaurants, and typical conditions regarding operating hours. Michael Schubach Planning Director gllt4 Sol umenfekl Director Community Development Department Attachments 1. Proposed Resolution 2. Photos 3. P.C. Resolution 154-485 4. Application 5. Correspondence 2 l Ken Robertson Associate Planner KR/pcsr50a 13 TH en 5 4 PIER 20 0 uJ • ST. 0 I I TH PUBLIC PARKING LOT /3 0 co sr / 0 0 ADDRESS: DATE: 3 / t - / `c Su 'ii Se j RESOLUTION B.Z.A. 154-485 A RESOLUTION OF THE BOARD OF ZONING ADJUSTMENTS OF THE CITY OF HERMOSA BEACH GRANTING A CONDITIONAL USE PERMIT FOR THE SERVICE OF BEER AND WINE IN CONJUNCTION WITH A RESTAURANT LOCATED AT 50A PIER AVENUE, HERMOSA BEACH, CALIFORNIA. WHEREAS, the Board of Zoning Adjustments of the City of Hermosa Beach, at a public hearing held on September 20, 1982, in the Council Chambers of the City Hall, considered the request of Mr. Manuel J. Mendez to allow the service of beer and wine in conjunction with the operation of a restaurant, on property legally described as Lots 9 and 10, Block 12, Hermosa Beach Tract; and WHEREAS, _at said public hearing, the Beard heard testimony from the applicant that all of the proposed conditions were acceptable to him; an d WHEREAS, the proposed conditional use permit is in conformance with the area's zoning and general plan designation; NOW, THEREFORE, BE IT RESOLVED, that the Board of Zoning Adjustments of Hermosa Beach does hereby approve a conditional use permit for the service of beer and wine in conjunction with the operation of a restau- rant on property located at 50A Pier Avenue, subject to the following conditions: 1. Service of alcoholic beverages shall be in an establishment that operates a full kitchen and provides a full menu (complete lunches and/or dinners, with hot entrees) and the primary purpose of the establishment is service of food. *4 All alcoholic beverages shall be consumed within the premises. Posting of sign inside advising illegality of open containers on public streets, sidewalks, Strand and beach. Provide screens on exterior openable windows to insure no pass thru of alcoholic beverages. 5. Any changes to the interior layout of the establishment shall require that -it be returned to the Board of Zoning Adjustments, and it may revoke the conditional use permit if the new interiors are not consistent with the original approval. 6. Adequate trash containers shall be provided by owner of business. Operators of the business must police the sidewalks which are dir- ectly adjacent to the business for litter and maintain. in a clean and orderly manner on a daily:basis. 7. This conditional use perm -it is issued exclusively for and so long as the premises remain a restaurant, which is defined as having gross sales as follows: not less-than'6 5% food sales - 35% beer and/or .wine sales,.computed monthly. • The City shall have theright during business hours upon.15 days notice-io. inspect the books and records.of the applicant t� determine the gross sales of good and/or the gross sales of alcoholic:beverages._ Upon request at - Continued" - /5 1 PAGE 2 - RESOLUTION B.Z.A. 154-485 50A PIER AVENUE, HERMOSA-BEACH the time the_City inspects the books and records of the appli- cant, the applicant shall also submit to the City copies -of all records submitted to the State Board of Equalization for purposes of computing sales tax. Applicant gives the right to the City to review the records of the State Board of Equaliza- tion for the purposes of verifying the applicant's books and - records, with the understanding that -these reviews are confid- ential. onfid- ential. 8:( Maximum permissible occupancy must be clearly posted at all times and may not be exceeded at any time. If the Police and/or Fire Departments determine that the maximum permissible occupancy of the building is being violated, they may cite the business and initiate a conditional use permit revocation. 9. No admission, or service of alcohol, to anyone on skates. 10. There shall be a six month review. 11. In the event that any one condition is found to be illegal or unenforceable by a court of competent jurisdiction, then the parties agree that all other conditions shall remain in full force and effect. The parties understand that the applicant is represented by counsel at all steps of these proceedings and it is the opinion of the City Attorney that the conditions meet Constitutional requirements, and in the event that either attorney; is in error both parties agree that no action for damages shall be brought against the other party and that the exclusive remedy on behalf of the applicant is for a Mandate of Declaratory Relief to make the determination that any one or more conditions is illegal and unenforceable, and parties waive all rights to damages. VOTE: AYES: Comms. Ebey, Toth, Williams, Chmn. Cutler NOES: None ABSENT: Comm. Merrill, Chmn. Moore CERTIFICATION I hereby certify that the foregoing Resolution BZA 154-485 was adopted by the Board of Zoning Adjustments of the City of Hermosa Beach at a regular meeting held on the 20th day of September, 1982. Date JUNE WILLIAMS, ACTING SECRETARY NEAL CUTLER, ACTING CHAIRMAN /6 CONDITIONAL USE PERMIT REVIEW B.Z.A. 154-485 APPLICANT: Diachi Hayashi 50 Pier Avenue Hermosa Beach, CA 90254 A conditional use permit was granted to allow the service of beer and wine in conjunction with a restaurant on September 20, 1982. The original applicant, Manuel Mendez, has relocated his business and a new restaurant (Sushi Sei) has taken its place. The interior has been remodeled and the new layout is attached for your review. 1 7 CITY OF HERMOSA BEACH PROJECT ADDRESS ..StJ (A) /1/,‘-=w X(Or_' , Project Name (If applicable) f fJ%-/�?/c/ /we Aire yF �7 1q K /L/PU,1%= LEGAL DESCRIPTION ,ffl //Q/j/N'7` / APPLICANT INFORMATION: Name(s) 1q,'/ "e Mailing Address ZONING Phone/o) 373 - 5/.7 /.4 Applicant's Relationship to Property / *I have inquired about the need to obtain a Coastal Development Permit from the Coastal Commission, and understand I do do not require a permit. APPLICANT'S SIGNATURE ZA% /j DATE PROJECT REQUEST Conditional Use Permit (C.U.P.) (3812) C.U.P. - Condominium of Units (3812) _ C.U.P. - Amendment/Amortization (3805) C.U.P. - Minor Amendment (3899) C.U.P. - Fences & Walls (3864) Environmental Staff Review (3803) Final Map (3 810) General Plan Amendment/Zone Change (3811) Height Limit Exception (3898) Lot Line Adjustment (3884) Nonconforming Remodel (3866) Parking Plan (3857) Permitted Use Request (3885) Planning Commission Appeals (3888) Precise Development Plan (3867) Tentative Map - Subdivision/Lot Split (3809) Tentative/Final Map/C.U.P. Extension (3883) Text Amendment, Private (3886) Variance (3808) Voluntary Lot Merger (3887) 300' Radius Noticing - 1st Noticing (3868) 300' Radius Noticing - 2nd Noticing (3890) Total Fees DESCRIPTION OF PROJECT (attach additional pages if necessary) ,4, / tfc ae err7 14/At(/i - ,a,y/V,/T .< Al/ /'` r e / • ECM ED FOR OFFICE USE ONLY- RECEIVED BY: FEB 1 4 1996 DATE OF SUBMITTAL: PLANNING DEP1 • OWNER'S AFFIDAVIT (Signature required from current PROPS Name �er,� r� 1) Address a?Y0// �%a,^�vevi I e f L f/c' - 0 ner in escrow.) Signature f. Telephone7iJ S U-(, ) fy 41:E -p74-) y CORRECTED HERMOSA BEACH POLICE DEPARTMENT MONTHLY ACTIVITY REPORT FOR CALENDAR YEAR 1996 APRIL POLICE OFFENSES REPORTED TRAFFIC REPORT ACCIDENTS 270 9 389 4 Fatal This Month This Month One Year Ago Year to Date Last Year To Date Murder 0 0 0 1 Rape 1 1 1 1 Robbery 3 0 9 5 Assault 13 5 43 38 Burglary (Total) 19 20 96 75 (Vehicle) 4 12 17 41 (Residential) 13 7 67 28 (Commercial) 2 1 12 6 Larceny 39 45 135 170 Motor Vehicle Theft 9 11 39 38 DUI 12 22 45 97 All Other Offenses 230 244 874 1026 Disturbance Calls 208 226 878 735 TRAFFIC REPORT ACCIDENTS 270 9 389 4 Fatal 0 0 Adults 50 63 230 Juveniles 2 1 19 Criminal Citations 72 93 240 Bicycle/Skateboard Cites 0 3 2 TRAFFIC REPORT ACCIDENTS 270 9 389 4 Fatal 0 0 1 0 Injury 7 10 24 36 Property Damage Only 21 18 67 89 crTATInue TrafficI 259 2961 9041 1126 Parking 11 3f 18 17 51 (Total Calls POLICE CALLS FOR SERVICE 1769 2008 58751 78561 Pg 1 of 2 Honorable Mayor and Members of the Hermosa Beach City Council SUBJECT: TEXT AMENDMENT 96-2 tI7*tz). Bit s/r/96 May 7, 1996 Regular Meeting of May 14, 1996 PURPOSE: TO CONSIDER ADDING "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES INITIATED BY THE PLANNING COMMISSION Planning Commission Recommendation To add `Youth Hostel"to the permitted use list in the C-2 and C-3 zones, subject to a Conditional Use Permit with standard operating conditions, by introducing the attached ordinance. Background At the meeting of March 19 1996, the Planning Commission voted 4:0 to recommend approval of the text amendment, as recommended by staff. Dream Traveler Inns is seeking to operate a youth hostel at 26 Pier Avenue, the former site of the Hermosa Hotel.. A Youth Hostel is briefly described as `an inn which provides low cost accommodations for foreign travelers in a setting where they can meet other foreign travelers." To provide these low cost accommodations, a Youth Hostel is typically more like a university dormitory than a hotel or motel, with as many as four beds per room and common bathroom facilities. (Please refer to the attachments describing hostels provided by Dream Traveler Inns.) Pursuant to the UBC, the current hotel use of the property is classified in the Group R occupancy, with an allowed occupant load of 28. The building is currently being occupied within this standard. If changed to an gall others"classification, the occupant load could increase to 56 1. Although the proposed Text Amendment would apply to all C-2 and C-3 zoned property, the proposal was made in connection with the property located at 26 Pier Avenue. In addition to several Building Code issues that are being resolved2, the business operator needs to obtain consistency with zoning. This would require Planning Commission and City Council approval for the proposed use, and perhaps some reduction in parking requirements. The use is "transient" housing or lodging, but could be considered a commercial type of lodging rather than a "residential dormitory". This could be achieved by adding "Hostel" as permitted use in the C-2 zone. The alternative of a General Plan and Zoning map change to residential or mixed use category is not feasible in it would constitute spot zoning. Analysis The proposed amendment is to add `Youth Hostel" to the list of permitted use in the C-2 and C-3 zones, and to add a new definition. The definition is similar to hotels and motels in its references to temporary accommodations, but also establishes that a Youth Hostel may include dormitory style accommodations in some or all of its rooms. 5 PROPOSED "Youth Hostel. One (1) or more buildings containing six (6) or more guest rooms, in which DEFINITION some or all offer dormitory style sleeping facilities. The sleeping facilities contained in such rooms are designed, intended to be used and are used, rented or hired out as temporary or overnight accommodations for guests in which daily services of linen change, towel change, soap change and general clean-up are provided by the management. Access to all rooms is provided through a common entrance; and a registration lobby is located on the premises. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint" The type of transient occupancy associated with a Youth Hostel differs from a hotel or motel as sleeping rooms can be shared among people who will often be strangers to each other and occupancies per room are typically much higher. As such, the operator may be renting a bed and not a room. This may result in some potential problems and inconveniences between occupants of a room due to different arrival times, sleeping habits, eating/drinking habits, and social behavior, etc. In order to address these concerns, hostel operators typically establish basic rules (based on the "customs"of the International Hostel Association) such as limited check-in/check-out times; a mid-day lock -out to allow for cleaning; nighttime curfew/quiet hours to allow for quiet sleeping time; and prohibitions on alcohol and pets. Any traveler who has used a hostel is familiar with these types of rules which vary in their specifics from place to place. A complete set of rules of operation and conduct would be considered whenever a specific C.U.P. request is to come forward. Examples of conditions imposed on a Newport Beach and a Santa Monica hostel are attached. To ensure that some of these basic rules of operation are included, and for purposes of uniformity should more than one hostel ever be approved, the Planning Commission directed staff to prepare some standard conditions. As such, the proposed ordinance would require all C.U.P.'s for hostels, at a minimum, to include the following conditions: STANDARD 1. All prospective lodgers shall provide a passport or international student identification and CONDITIONS membership in an international hostel association as a condition to lodging. Lodging by minors shall not be permitted if it would violate provision of State or Local laws. 2. The accommodations are only to be rented or hired out to any individual for a maximum duration of seven consecutive (7) days. There shall be a minimum of 21 days between stays for repeat visitors. 3. Building occupancy limits established by the Hermosa Beach Municipal Code shall not be exceeded. 4. Management shall provide daily linen and cleaning service. S. Management shall ensure that a live-in manager is on duty at all times. 6. Management shall adopt, inform lodgers of and strictly enforce rules of conduct of its guests to ensure their operation is not detrimental to the health, safety, peace or welfare of the neighborhood All operation rules of and for the hostel shall be conspicuously displayed at locations throughout the premises and shall be printed in multiple languages to accommodate foreign travelers. These rules shall include, without limitation, the following: a. Specific check-in, check-out, day time lock -out (for cleaning purposes) and a nighttime 2- curfew times shall be specified, subject to the approval of the Planning Commission, and enforced by the management. b. No controlled substances or alcohol are permitted on the premises. c. No pets are permitted (except guide dogs for the disabled). d No amplified music is allowed in any sleeping area. 7. The hostel shall maintain affiliation with Hostelling International American Youth Hostels (HI- AYA) or other international hostel association and promote the premises as a hostel catering to international travelers 8. The hostel shall include a common area (i. e. a lounge or day room), which may include a kitchen or cooking facilities, for daytime use of the lodgers. The Planning Commission would establish the check-in, check-out, and lock -out hours on a case by case basis, and may impose any additional conditions on a specific ro.ect as deemed necessary. CONCUR: Sol Slumenf Community ld, irector evelopment Department 4-. 'en Robertson Associa : ' lanner Stephe' : u i ell City Manager Attachments: 1. Proposed Ordinance 2. P.C. Resolution 3. Examples of hostel conditions (Newport Beach and Santa Monica) 4. HI-AYA Customs and general information 5. P.C. Staff Reports / Minutes 6. Compliance Order 'The Building Code specifies occupancy classifications based upon type of use. Pursuant to the 1994 UBC Table NO. 10A - Minimum Egress Requirements - the property is currently classified as a hotel in the Group R Occupancy with an occupant load factor of 200 square feet per occupant, which equates to 28 occupants. If the property were considered a "congregate residence" the occupant load would be the same If considered a "dormitory", which is clearly distinct from the hotel classification, the occupant load factor decreases to 1 per 50 square feet, which would allow up to 114 occupants. As a youth hostel, the building could be considered as classified under the "all others" category, with an occupant load of 1 per 100 square feet, equating to 56 occupants. 2The property at 26 Pier Ave. was subject to a Compliance Order to correct public safety, fire safety, building and public health problems issued by the Police, Fire and Community Development Department and the L.A. County Health Department. The code compliance process was initiated approximately one year ago with an order to seismically retro -fit the building parapet which presented an imminent life -safety hazard. The parapet work was completed and a subsequent Compliance Order was issued on July 12, 1995 to deal with other major Building, Public Health and Fire Code violations and revised on August 24, 1995 following reinspection of the property. The property owner has made substantial progress in bringing the property up to code requirements. The Compliance Order addresses the life -safety issues for an occupancy of 28 people for the hotel use . Please refer to the attached Compliance Order. Although the property owner was ordered to comply with minimum life -safety requirements, only the most severe problems were addressed as long as the current occupancy was maintained. The property is also subject to the City's mandatory seismic retro -fit ordinance impacting the entire building which is unreinforced masonry. Pursuant to this ordinance the owner must commence with seismic retro -fit work for the remainder of the building by January 1, 1996 and complete the work by January 1, 1997. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDINANCE 96 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO RECOMMEND AMENDING THE COMMERCIAL PERMITTED USE LIST TO ADD "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES, AND TO ADD STANDARD CONDITIONS OF APPROVAL WHEREAS, the City Council held a public hearing on May 14, 1996 to consider the recommendation of the Planning Commission to add `Youth Hostel" as a permitted use, subject to a Conditional Use Permit and made the following Findings: A. The current list of permitted uses includes only hotel or motel as possibilities for transient lodging in the commercial districts, precluding other possibilities which could be a benefit to the City in attracting tourism; B. Youth Hostels are a commonly accepted type of transient lodging throughout the world, which allow a low-cost alternative to tourists, which differ from hotels and motels because the occupants may share rooms, and use common bathroom facilities; C. Making the establishment of a Youth Hostel subject to obtaining a Conditional Use Permit, will allow a case by case review of any proposed location or type of establishment to ensure compatibility with surroundings, and consistency with the intent of the commercial zone; D. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that the modification to the permitted use list may have a significant effect on the environment. 9- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 NOW, THEREFORE, the City Council of Hermosa Beach does hereby ordain that the Municipal Code, Appendix A, Zoning Ordinance be amended as follows: SECTION 1. Amend the land use matrix under Section 8-3, Land Use Regulations to add the following in alphabetical order within the matrix " Youth Hostel U U 10-13 SECTION 2. Add the following Definition to Section 2.1 in alphabetical order Youth Hostel. One (1) or more buildings containing six (6) or more guest rooms, in which some or all offer dormitory style sleeping facilities. The sleeping facilities contained in such rooms are designed, intended to be used and are used, rented or hired out as temporary or overnight accommodations for guests in which daily services of linen change, towel change, soap change and general clean-up are provided by the management.. Access to all rooms is provided through a common entrance; and a registration lobby is located on the premises. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint. SECTION 3. Amend Article 10, Conditional Use Permit Standards, to add Section 10-13 as follows: "Sec. 10-13 Youth Hostels The following conditions and standards of operation, in addition to any other deemed necessary or appropriate to ensure compatibility with existing or permitted uses in the vicinity, shall be required: 1. All prospective lodgers shall provide a passport or international student identification and membership in an international hostel association as a condition to lodging. Lodging by minors shall not be permitted if it would violate provision of State or Local laws. 2. The accommodations are only to be rented or hired out to any individual for a maximum duration of seven consecutive (7) days. There shall be a minimum of 21 days between stays for repeat visitors. 3. Building occupancy limits established by the Hermosa Beach Municipal Code shall not be exceeded. 4. Management shall provide daily linen and cleaning service. 5. Management shall ensure that a live-in manager is on duty at all times. 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 6. Management. shall adopt, inform lodgers of, and strictly enforce rules of conduct of its guests to ensure their operation is not detrimental to the health, safety, peace or welfare of the neighborhood. All operation rules of and for the hostel shall be conspicuously displayed at locations throughout the premises and shall be printed in multiple languages to accommodate foreign travelers. These rules shall include, without limitation, the following: a. Specific check-in, check-out, day time lock -out (for cleaning purposes) and a nighttime curfew times shall be specified, subject to the approval of the Planning Commission and enforced by the management. b. No controlled substances or alcohol are permitted on the premises. c. No pets are permitted (except guide dogs for the disabled) d. No amplified music is allowed in any sleeping area 7. The hostel shall maintain affiliation with Hostelling International -American Youth Hostels (HI-AYA) or other international hostel association and otherwise promote the premises as a hostel catering to international travelers. 8. The hostel shall include a common area (i.e. a lounge or day room), which may include a kitchen or cooking facilities, for daytime use of the lodgers." SECTION 4. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 5. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach, in the manner provided by law. SECTION 6. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED, and ADOPTED this day of , 1996, by the following vote: AYES: NOES: ABSTAIN: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 AB SENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPROVED AS TO FORM: F:b95\cclerk\ordins\new\hostel CITY ATTORNEY 7 RESOLUTION P.C. 96-17 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO RECOMMEND AMENDING THE COMMERCIAL PERMITTED USE LIST TO ADD "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 AND C-3 ZONES WHEREAS, the Planning Commission held a public hearing on February 20, and March 19, 1996, to consider adding "youth hostel" as a permitted use, subject to a Conditional Use Permit and made the following Findings: A. The current list of permitted uses includes only hotel or motel as possibilities for transient lodging in the commercial districts, precluding other possibilities which could be a benefit to the City in attracting tourism; B. Youth Hostels are a commonly accepted type of transient lodging throughout the world, which allow a low-cost alternative to tourists, which differ from hotels and motels because the occupants may share rooms, and use common bathroom facilities; C. Making the establishment of a Youth Hostel subject to obtaining a Conditional Use Permit, will allow a case by case review of any proposed location or type of establishment to ensure compatibility with surroundings, and consistency with the intent of the commercial zone; D. The subject text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to the general rule set forth in Section 15061(3) of the CEQA Guidelines, as there is no possibility that the modification to the hotel definition may have a significant effect on the environment. NOW, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, hereby recommends that the zoning ordinance text be amended as follows: 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 SECTION 1. Amend the land use matrix under Section 8-3, Land Use Regulations to add the following in alphabetical order within the matrix CC Youth Hostel U U SECTION 2. Add the following Definition to Section 2.1 in alphabetical order 10-13 Youth Hostel. One (1) or more buildings containing six (6) or more guest rooms, in which some or all offer dormitory style sleeping facilities. The sleeping facilities contained in such rooms are designed, intended to be used and are used, rented or hired out as temporary or overnight accommodations for guests in which daily services of linen change, towel change, soap change and general clean-up are provided by the management.. Access to all rooms is provided through a common entrance; and a registration lobby is located on the premises. This definition excludes jails, hospitals, asylums, sanitariums, orphanages, prisons, detention homes and similar buildings where human beings are housed and detained under legal restraint. Sec. 10-13 Youth Hostels "The following conditions and standards of operation, in addition to any other deemed necessary or appropriate to ensure compatibility with existing or permitted uses in the vicinity, shall be required: 1. All prospective lodgers shall provide a passport or international student identification and membership in an internation hostel association as a condition to lodging. Lodging by minors shall not be permitted if it would violate provision of State or Local laws. 2. The accommodations are only to be rented or hired out to any individual for a maximum duration of seven consecutive (7) days. There shall be a minimum of 21'days between stays for repeat visitors. 3. Building occupancy limits established by the Hermosa Beach Municipal Code shall not be exceeded. 4. Management shall provide daily linen and cleaning service. 5. Management shall ensure that a live-in manager is on duty at all times. 6. Management shall adopt, inform lodgers of, and strictly enforce rules of conduct of its guests to ensure their operation is not detrimental to the health, safety, peace or welfare of the neighborhood. All operation rules of and for the hostel shall be conspicuously displayed at locations throughout the premises and shall be printed in multiple languages to accommodate foreign travelers. These rules shall include, without limitation, the following: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 a. Specific check-in, check-out, day time lock -out (for cleaning purposes) and a nighttime curfew times shall be specified, subject to the approval of the Planning Commission and enforced by the management. b. No controlled substances or alcohol are permitted on the premises. c. No pets are permitted (except guide dogs for the disabled) d. No amplified music is allowed in any sleeping area 7. The hostel shall maintain affiliation with Hostelling International -American Youth Hostels (HI-AYA) or other international hostel association and otherwise promote the premises as a hostel catering to international travelers. 8. The hostel shall include a common area (i.e. a lounge or day room), which may include a kitchen or cooking facilities, for daytime use of the lodgers." VOTE: AYES: Comms.Dettelbach,Merl,Perrotti,Chmn.Tucker NOES: None AB STAIN: Comm.DiMonda ABSENT: None CERTIFICATION I hereby certify that the foregoing Resolution P.C. 96-17 is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regu r r eeting of Mich 19, 1996. Peter Tucker, Chairman Date kr/H:pershost /(i BACKGROUND MATERIAL • CITY OF NEWPORT BEACH OFFICE OF THE CITY ATTORNEY P.O. BOX 1768, NEWPORT BEACH, CA 92658-8915 Bob Dakota 118 40th Street Newport Beach, CA 92663 (714) 644-3131 July 12, 1994 RE: CONDITIONS OF THE YOUTH HOSTEL Dear Mr. Dakota: I have attached a copy of the conditions imposed by the City Council in conjunction with the approval of the Youth Hostel at 430 32nd Street (Use Permit No. 3527). These conditions are virtually identical to those we discussed prior to the Council meeting. Condition 10(C) has been slightly revised so that the seven parking spaces satisfy.the.requirements_for the existing structure at 424 32nd Street sd long as it is -used as a storage facility by the Hostel. We have added condition 17 that requires the review of the Use Permit within six months after the Hostel opens - this condition was clearly imposed by the City Council and was inadvertently left off the list. - Please sign .in the space provided below indicating your understanding and acceptance of the conditions, retain the copy of the acceptance and conditions for your files, and return the original to this office in the self addressed stamped envelope enclosed for your convenience. Please contact the Planning.. _Department for information = -- regarding the Coastal Development -.Permit applications and proc-dures. We hope your business is successful and profitable. Robert H. Burnham City Attorney Bob Dakota Consultant to Andrew Grace (Permittee) .1.1/1/1 EXHIBIT A: 1. Permittee shall be authorized to operate a hostel providing low cost temporary accommodations to tourists and travelers. Permittee shall require all prospective lodgers to provide passport (such as a U.S. passport) or international student identification as a condition to lodging. Permittee shall not permit lodging by minors when to do so would violate provisions of State or local law; 2. Permittee shall ensure that a live-in manager is on duty at all times; 3. Permittee shall install no more than forty (40) individual beds for lodgers (or twenty (2 0) bunk beds) and one (1) bed in the live in -manager's sleeping quarters; 4. Permittee shall adopt, inform lodgers of, and strictly enforce rules of conduct for its guests to ensure their operation is not detrimental to the health, safety, peace or welfare of the neighborhood. All operational rules of and for the hostel shall be conspicuously displayed at locations throughout the premises and shall be printed in multiple languages to accommodate foreign travelers. These rules include, without. limitation, the following: A. No amplified music. is permitted in any sleeping area and amplified music in the lounge shall be limited to 8:30 a.m. to 10:30 p.m. on weekdays and 9:00 a.m. to 10:30 p.m. on 'i• weekends; B. No controlled substances or alcohol are permitted on the premises; C. No loud or unreasonable .noiseshall be made inside or outside of the premises; D. No guest or lodger may stay more than twenty-one (21) days within any forty-five (45) day period; and E. No lodger or. guest. shall loiter in the sidewalk, street, alley or any private property in the vicinity of the hostel. 5. Permittee shall comply with all laws, ordinances, rules, regulations, policies and resolutions of the City of Newport Beach, the County of Orange, and the State of California. Any violation of any law, -rule, policy, resolution, ordinance or regulation by Permittee, or persons under Permittee's control, shall be grounds for revocation of the Permit; 6. Permittee shall pay all taxes and fees required by provisions of the Newport Beach Municipal Code including, without %-Z limitation, Chapters 3.16, 3.28 and 5.36. Permittee agrees and acknowledges that the provisions of Chapter 3.16 of the Newport Beach Municipal Code require each lodger to pay Transient Occupancy Tax and Permittee shall collect the tax upon registration; 7. All doors facing residential properties on 31st Street shall remain closed after 10:30 p.m. to confine noise to the interior of the building; 8. Permittee shall maintain an affiliation with Rucksackers of North America or other international hostel associationand otherwise promote the premises as a hostel catering to international and intranational travelers; 9. Permittee shall provide three on-site parking spaces one of which shall be reserved for the retail use currently operating at the location. The parking area shall be re -striped and improved to the satisfaction of the Traffic Engineer; • 10. Permittee shall provide seven off-street and off-site parking spaces on the property at 424 32nd Street. This off-site code required parking shall be provided in accordance with the following: A. Permittee shall enter into a written agreement with the owner of the property at 424 32nd Street pursuant to which Permittee has the right to use the property to provide a minimum of seven parking spaces-;.. B. Permittee shall enter into a written agreement with the City pursuant to which Permittee, among other things, is required to provide a minimum of seven off-street parking spaces at 424 32nd Street which further obligates Permittee to cease operation or find substitute parking in the event Permittee loses the right to some or all of the seven spaces; C. That the seven parking spaces provided at 424 32nd Street shall satisfy the requirements for the existing structure so long as it is used as a storage facility by the Hostel. D. The off-site parking spaces shall be paved, striped and improved to the satisfaction of the Traffic Engineer and Planning Department prior to the issuance of any occupancy permit for the hostel, and permittee shall landscape the unapproved area on the east side of the structure at 424 32nd Street; E. The off-site parking spaces shall be maintained in a clean and orderly manner with all weeds and debris removed and no storage of boats, material or equipment on any portion of the parking spaces to be provided; and F. Signs identifying the off-site parking spaces for the use of patrons of the hostel shall be conspicuously displayed in the hostel and on the off-site lot as approved by the Planning Director. 11. Permittee may operate a shuttle bus service between the hostel and other similar facilities and shall operate a shuttle bus between the hostel and public transportation facilities such as the airport, bus station, and train station to promote use of the hostel by international travelers and reduce the need for parking. Permittee may offer and operate tours and excursions from the premises provided they are available only to lodgers and guests of Permittee; 12. Permittee may offer reduced weekly or bi-weekly rates; 13. Permittee shall obtain a Coastal Development Permit from the Coastal Commission prior to the issuance of building permits; 14. The proposed development shall be in substantial conformance with the approved plot plan and floor plans; 15. -The Planning Commission or City Council may add to, or modify conditions of approval to this Use Permit, and the Planning Commission may recommend revocation, and the City Council may _revoke this Use Permit. Upon a"_determination that the operation of the hostel adversely impacts the health, safety, peace or welfare of the community; 16. .This approval shall expire within twenty four (24) months from the date of approval unless a building permit has been issued _by the City of Newport Beach and substantial construction and reliance upon that permit has commenced prior to the expiration date; 17. This Use Permit shall be reviewed within six months after the Hostel opens. iy- -(Ty Of sANT4 McN►tA_ STATEMENT OF OFFICIAL ACTION .F. PROJECT NUMBER: DR 343, EIA 826 LOCATION: 1438 Second Street APPLICANT: The Los Angeles Council, AYH and American Youth Hostels, Inc. REQUEST: To Permit the Construction of a 4 Story 200 Bed Youth Hostel with Associated Offices, a Retail Travel Store and the Rehabilitation and Incor- poration of the Rapp Saloon, a designated City Landmark. PLANNING COMMISSION ACTION 1/5/87 Date. x Approved based on the following findings and subject to the conditions below. Denied. Other. DEVELOPMENT REVIEW FINDINGS 1. The development is consistent with the findings and pur- pose of Ordinance 1321 as set forth below. 2. The physical location and placement of proposed structures on the site are compatible with and relate harmoniously to surrounding sites and neighborhoods in that the proposed project includes the rehabilitation and re -use of the Rapp Saloon a designated City Landmark and the proposed addi- tion will be designed to respect the integrity of the Rapp Saloon by providing ample step backs and a glass entry to differentiate the new building from the old building. 3. The existing and/or proposed rights-of-way and facilities for both pedestrian and automobile traffic will be ade- quate to accommodate the anticipated result's of the pro- posed development including off-street parking facilities and access thereto in that the traffic study concludes that there will be ample parking available in City Parking Structure #2 for use by youth hostel visitors during their )06_ peak demand hours of 4:00.p.m. to 9:00 a.m. and six park- ing spaces will be provided on site as well as room for 100 bicycles in the basement. 4. The existing and/or proposed public and/or private health and safety facilities (including, but not limited to, sanitation, sewers, storm drains, fire protection devices, protective services, and public utilities) will be ade- quate to accommodate the anticipated results of the pro- posed development. 5. The proposed development is consistent with the General Plan of the City of Santa Monica and the Zoning Ordinance in that the project will conform to the height, bulk, use and urban design policies for the Downtown Frame as specified in the Land Use Element of the General Plan and conform to the appropriate C3 standards contained in the Zoning Ordinance. SPECIAL CONDITIONS 1. The Architectural Review Board, in their review, shall pay particular attention to the project's pedestrian orienta- tion and amenities; scale and articulation of design ele- ments; exterior colors, textures and materials; window treatment; glazing; and landscaping. 2. A Park and Recreation Facilities Tax of $200.00 per residential unit shall be due and payable at thetime of issuance of a building permit for the construction or placement of the residential unit(s) on the subject lot, per and subject to the provisions of Section 6670 et seq. of the Santa Monica Municipal Code. 3. Approval of this project shall be subject to approval of a Use Permit to permit residential uses in the C3 District. 4. Plans for final design shall be subject to approval of a Certificate of Appropriateness by the Landmarks Commission in accordance with Sections 9611 and 9612 (SMMC). 5. In their review, the Landmarks Commission and Architec- tural Review Board shall pay particular attention to the proposed connection of the new addition to the existing building, the proposed conversion of the rear window on the Rapp Saloon to a door, the seismic reinforcement of the Rapp Saloon and the proposed materials for the new addition to insure that the new addition respects and does not compete with the existing historic structure. 6. In their review the Landmarks Commission and Architectural Review Board shall use the Secretary of Interior's Stan- dards for Rehabilitating Historic Buildings as a guide. 7. Parking for employees and visitors of the youth hostel shall be provided free of charge at the expense of the building operator. In the event the current operation of the City Parking Structures is modified to require a fee to be paid by users of the structure, American Youth Hos- tels shall post a sign in their facility to indicate that they will pay for the cost of parking. 8. That the operational rules of American Youth Hostels, Inc. shall be guaranteed as follows: a. There shall be no alcohol or illegal drug use permitted on the premises. b. 95% of the hostel visitors shall be limited to a 3 day stay. c. The sleeping rooms of the hostel shall be closed to hostelers between 9:00 a.m. and 4:00 p.m. 7 days per week. d. The membership requirements of American Youth Hostels, Inc. shall be in full force and effect at this hostel to include a photo identification card and proof of permanent residency. 9. The hostel shall be limited to a maximum of 200 beds. 10. All conditions of approval established by the California Coastal Commission at the time of this approval shall be incorporated as conditions of approval of this project. 11. Any significant change in the operational conditions of this use shall require a new public hearing before the Planning Commission. 12. Approval of this project is for a 4 story, 41 room hostel with a 200 bed maximum limitation. 13. The applicant shall work with the Director of Planning and Landmarks Commission to establish a system whereby the Rapp Saloon can be open to the general public independent of the rest of the hostel. The applicant shall have the discretion to determine what types of programs would be suitable to be held at the Rapp Saloon. 14. The City of Santa Monica Building Department with the con- currence of the Planning Department and the Landmarks Com- mission shall approve a seismic reinforcement plan for the Rapp Saloon. - '7- STANDARD CONDITIONS 1. Plans for final design, landscaping, screening, trash en- closures, and signage shall be subject to review and ap- proval by the Architectural Review Board. 2. Minor amendments to the plans shall be subject to approval by the Director of Planning. A significant change in the approved concept shall be subject to Planning Commission Review. Construction shall be in substantial conformance with the plans submitted or as modified by the Planning Commission, Architectural Review Board or Director of Planning. 3. The rights granted herein shall be effective only when exercised within a period of one year from the effective date of approval. Upon the written request of the appli- cant, the Director of Planning may extend this period up to an additional six months. 4. The applicant shall comply with all legal requirements regarding provisions for the disabled, including those set forth in the California Administrative Code, Title 24, Part 2. 5. The parking lot shall be striped, screened and landscaped in conformance with Sec. 9127.J.1 and Sec. 9129.F.7 (SMMC) . 6. Final parking lot layout and specifications shall be sub- ject to the review and approval of the Parking and Traffic Engineer. 7. Refuse areas, storage areas and mechanical equipment shall be screened in accordance with Sec. 9127J.2-4 (SMMC). Refuse areas shall be of a size adequate to meet on-site need. 8. Openable windows shall be provided throughout the project, in a manner consistent with applicable building code and energy conservation requirements. 9. Street trees shall be maintained, relocated or provided as required in a manner consistent with the City's Tree Code (Ord. 1242 CCS), per the specifications of the Department of Recreation and Parks and the Department of General Ser- vices. No street tree shall be removed without the ap- proval of the Department of Recreation and Parks. 10. Street and/or alley lighting shall be provided on public rights-of-way adjacent to the project if and as needed per the specifications and with the approval of the Department of General Services. 11. This determination shall not become effective for a period of twenty days from the date of determination or, if ap- pealed, until a final determination is made on the appeal. VOTE Ayes: Farivar, Israel, Hecht, Latimer, Nelson, Perlman Nays: Abstain: Absent: Burns I hereby certify that this Statement of Official Action accurately reflects the final determination of the Planning Commission of the City of Santa Monica. signature print name and title KR:nh STDR343 01/14/87 - 2/27/E"? date AUG -,15-95 TUE 01 :53 ^M HOSTELLING INTERNATIONAL HOSTEL CUSTOMS P. 02 L Many hostels are closed between 9:30 am and 4:30 pm, but several have expanded hours or a common room set aside for day use or luggage storage. Quiet hours are generally 1 1:00 pm to 7:00 am. A Blankets and pillows are provided. Guests may bring their own sheets or rent them at the hostel. Sleeping bags are usually not permitted. A To help keep prices as low as possible and foster the community spirit of hostelling, we ask you to clean up after yourself. You may also be asked to help with a simple task such as sweeping or emptying the trash. A To accommodate as many travellers cis possible, hostels may limit the length of stay. Check with the individual hostel, A Each hostel in the North American network asks guests to follow guidelines to ensure a safe, pleasant, comfortable experience, and an enjoyable stay, A. At check-in hostels may require identification such as a passport or driver's license in addition to a Hostelling International membership card. A The only pets allowed at hostels are guide dogs for the disabled or those belonging to the hostel manager. A Neither the hostel nor the hostel managers assume responsibility for theft or loss of personal property on hostel premises. A Hostels primarily serve educational and recreational travellers and may not accept guests who live in the immediate area. A To ensure the safety and comfort of guests, the hostel staff may refuse service to anyone. A Alcohol is prohibited on hostel premises, bur some hostels have separate cafes or caFeteri where beer -and wine•may be available. as .A Hostelling International-,Canada/Hostelling International -American Youth Hostels ma revoke membership card at the hostel manager's request, Y • A Hostels provide a smoke-free environment; a designated smoking area may be provided. A Individuals under 18 years of age may be asked to provide parental permission. �a rr1 AN INTAODUCTION TO HOSTELLING INTERNATIONAL -AMERICAN YOUTH HOSTELS The Organization Hostelling International -American Youth Hostels (HI -AYH) is a member of the International Youth Hostel Federation (IYHF), the largest travel network in the world with 4.5 million members generating 35 million overnights annually. There are presently nearly 5,000 IYHF affiliated hostels in over 70 countries around the world. If you affiliate with HI - AYH, you become a part of a vast international network with hi h quality accommodations and services second to none. g Hostelling International -American Youth hostels is a nonprofit membership organization promoting international educational travel. The mission of -the organization nis "TO +HELP ALLh ESPECIALLY THE YOUNG, GAIN A GREATER UDERSTANDING OF THE WORLD AND ITS PEOPLE, THROUGH HOSTELLING." HI -AYH, in cooperation with the other associations belonging to the International Youth Hostel Federation, facilitates a very byroad -based cultural exchange program. HI -AYH members travel domestically abroad sharing American culture with IYHF association member and around the world, s from The privilege of using the worldwide network is reserved forHostellingInternational (HI) members of any hosteling association chartered by the International Youth Hostel Federation (IYHF). hostels support HI membershipby( HF), Licensed Membership revenue providefuding forthehostel,s th join l council, the national office, and the IYHF.he local council, Hostelling international and the glue Triangle are the re iste trademark and seal of approval of the IYHF, g fed The primary benefit of HI membership is access to nearly in 77 different countries.s 5,000 hostels at many sites around the world onrcarlrentso al, mu a m variety restaurants, etc. ,museum admission, dscounts Many hostelling associations offer events and organized tours which are available exclusively to members. 3 �l ryes- 1 J -7J I lit 1-'f'1 It P.06 AN INTRODUCTION TO HOSTELLING INTERNATIONAL -AMERICAN YOUTH HOSTELS At a HI -AYH hostel, membership may be offered in three different forms: Full Membership - Provides all privileges for a full 12 months, Hostels receive a 10% commission for each membership issued (average fee $24), Hostelling International Card/Welcome Stamps - Available to visitors from other countries; provides one night of hostel access per stamp. Card is considered a Full membership when six stamps have been collected. Welcome Stamps are offered to hostellers for $3.00 each, with $.75 retained by the hostel. Introductory MembershipCard/Guest Stamps - Available to non-member U.S. residents. ach Guest Stamp provides one night of hostel access, with the option to credit Guest Stamps purchased towards the annual membership fee. Guest Stamps cost $3.00 each, all of which remains with the hostel. Hostels may choose to accept only full members. In such cases, only full memberships and completed Hostelling International Cards (with 6 Welcome Stamps) need be offered. Full membership cards are supplied to hostels on a consignment basis. Hostels report membership sales every month. Reports are accompanied by payment for the memberships sold, minus the hostel commission. Welcome Stamps are sold to hostels wholesale and are invoiced at net 30 days. There is no charge for Guest Stamps. Technical support and assistance is provided to hostels and members through 38 local council offices, regional field staff, and staff at e national office. Local councils also provide local members and v s tors with a wide range of special programs, events, trips, and activities. HI -AYH offers the following services from the national office: Global Network • IYHF's quality seal of approval is the internationally recognized Hostelling International trademark and logo of the blue triangle, hut, and tree which will distinguish your hostel as a part of the world's largest hostel accommodation network. 2Z 14UG-15-95 TUE 01:56 PM AN INTRODUCTION TO HOSTELLING INTERNATIONAL -AMERICAN YOUTH HOSTELS Marketing • Inclusion in the Hostelling North America handbook, a guidebook of the HI -AYH hostels in both Canada and the United States (distributed continuously, updated annually). • inclusion in the Hostelling international -Budget Accommodation handbook, a guidebook of all Hostelling International hostels in the world (distributed continuously, updated annually • Public Relations and Promotion (international, national,)and local) This includes a press release, for all new HI -AYH full service hostels, to all IYHF affiliates, travel guides, travel writers, and editors in the U.S.A. and overseas; organizations such as Girl Scouts; and more. Hostel Support • Comment Card Program: Summary reports of all comment cards received by the national office offering regular feedback on your operations. Comment cards are provided free of charge and are postage paid. • Communique: A HI -AYH newsletter of the latest developments throughout the national network • Technical Hostel Development Assistance: Start-up materials and Hostel Development Loan Funds may be available. • Comprehensive Quality Standards; HI -AYH has produced Quality Standards which provide guidance in all areas of design and operations. facility • Hostel Management Training: On-site Training programs designed to Introduce you to the organization and provide information and guidance on manyaspects of operating a hostel. ( Included as part of your originallicensingfee.) Representation within Hostelling International. • Houseparent Advisory Committee: A national committee representing the voice of hostel owners/managers throw hout the network. The committee chair is a full votin member g National Board of Directors. 9 of the • Representation at international and national IYHF/AYH meetings 5 z3 P.07 4UG-15-95 TUE 01:53 PM P.03 AN INTRODUCTION TO HOSTELLING INTERNATIONAL -AMERICAN YOUTH HOSTELS The Opportunity Exposure to the wonders and diversity of the human environment is fundamental to the personal growth of every human being. This interaction among the peoples of the world is essential in the search for peace. The experiential education of travel -. at home or abroad, in the country or the city - offers today's world citizens opportunities for personal growth, self-discipline, and self-reliance. It gives them an awareness of their responsibility in protecting nature and preservingcultural value. allows them to learn about the past and contribute to community I fesIt A broad understanding of different cultures, the values of the youth of different countries, and the shared adventure of seeinghow others live, is requisite for peace in the world. As President Franlin Delano Roosevelt said, "the more you circulate on your travels the better citizen you become, not only of your own country, but of the whole world," But travel is expensive, not available to many. The need, therefore, is to offer opportunities and resources to make traveling experiences possible for people the world over; to offer facilities andr which will allow those who might otherwise never venture pfro hom rams to see a world other than their own, and to know others of differing e, views and values. Hostelling International -American Youth Hostels (HI -AYH) opens the way for people of all ages to travel at low cost, to experience diverse cultures, and to be exposed to varied environments. It invites people of every race and nationality to meet in peace and harmony. With a network of nearly150 low-cost, dormitory -style international hostels, and hundreds of hostel-based education programs, HI -AYH offers attractive and affordable opportunities for self-discovery and cultural awareness. Through its programs and its hospitality to visitors from all countries, HI -AYH makes a unique contribution to world peace.. 1 I V C 0 L • J Y r 1'1 AN INTRODUCTION TO HOSTELLING INTERNATIONAL -AMERICAN YOUTH HOSTELS Hostels are not like hotels. Each hostel has its own individuality, but all have common customs and features. All hostels have 'dormitory -style sleeping quarters and bathroom facilities separated for males and females, furnished with bunk beds, mattresses, pillows and blankets. They have fully equipped self-service kitchens, dining and common rooms. Under the supervision of a resident manager, hostels may have a curfew at night. In the community spirit, hostellers may be asked to help with a small task to contribute to the hostel's upkeep, and are responsible for cleaning up after themselves. Environmental recycling and conservation practices are employed and smoke- and alcohol -free environments are provided. Informative programs enhance the basic mission of HI -AYH: • Hostel -Based Programs - a variety of programs are provided for hostellers to introduce and inform them about the area they are visiting, and to bring them into contact with the local community. These range from walking tours of significant historical, architectural and ethnic neighborhoods to social events Tike American barbecues, baseball games, and beach parties. • Youth Exchange Programs - expose economically disadvantaged and inner city youth to unfamiliar local environments (i.e.,mountains, seashore and forests) and cultural values through trust building and leadership development exercises. • Sustainable Living Centers - existing hostels are converted into environmentally sensitive living centers that teach and promote every -day energy and resource conservation. • Discovery Tours - offer small groups outdoor interpretive excursions in the USA, Canada and Europe, utilizing local culture, history and physical geography programs. HI -AYH, a 501(c)(3) organization founded in 1934, has an annual operating budget of more than $5 million dollars. It is sustained modest dues from its 139,000 members, nominal charforby accommodation, fees from some special programs, and donations from foundations, corporations, and individual friends who see in Hostelling International an opportunity to make a significant contribution to world peace, and to America's youth, by putting the experience of travel within their reach. 2 DREAM TRAVELER INNS, INC. 26 Pier Avenue Hermosa Beach, CA. 90254 310-798-2323 February 1, 1996 Sol Blumenfeld Director Community Development City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254 RE: SURF CITY HOSTEL 26 Pier Avenue Dear Sol, As you requested, we are hereby enclosing a brief description of international youth hostels as well as a brief description of our hostel in particular. As you can see, our endeavor has a very positive influence on the local community. Not only have we created a business opportunity which has dramatically reduced the crime problem, but which also has increased the economic potential of the entire community. We certainly appreciate your continued cooperation, and please let us know if we can provide you with anything further. Yours truly, Michael C. Rossi President Dream Traveler Inns, Inc. Z(o Introduction to International Youth Hostels I. What is a Youth Hostel? It is an inn providing low-cost accommodations for foreign travelers in a setting where they can meet other foreign travelers. II. What type of person uses a Youth Hostel? * Men and women (mostly single -some married) * Average ages 21 -- 35 years old * Foreign travelers (mostly Europeans and Australians on a world-wide journey over 6 months to two years) * Educated (mostly university and higher) * From mid to higher socio-economic backgrounds (we will not accept local surfers or other local parties as this is a service for foreign travelers) III. How do guests spend their time and money? Due to our excellent location, our guests can spend much of their time locally at the beach. The balance of the time, they go on various tours which we provide to Universal Studios, Disneyland, Magic Mountain, etc. We also provide adventure tours such a rock climbing at Joshua Tree, white water river rafting on the Kern River, snowskiing at Big Bear, hiking at Yosemite, and surfing trips locally and to Baja California. The guests prefer low-cost accommodations so that they have more funds for souvenirs, food, entertainment, and tours. The average traveler will spend in the range of $40to $50 per day within the local community buying souvenirs, renting beach/boardwalk equipment, dining, and entertainment. IV. What is the physical layout of the Youth Hostel? The physical structure is composed of 20 separate bedrooms - some of which have one, two, or four beds per room, similar to a university dormitory. Some of the rooms have private bathrooms and others share common bathroom facilities. Our hostel has been rated by the guests as the finest physical property they have visited both in terms of quality and cleanliness. The building also has a kitchen where we 27 provide a free continental breakfast and a common room where the guests can socialize and read about local activities. V. How long does the average traveler stay? Approximately 3 to 5 days some as long as 10 consecutive days. Note: Some of our guests have returned two and three times because our quality facility and locale. VI. What are the benefits to the City of Hermosa Beach? * Increased city revenues 10% sales tax on bed revenue. (54 beds @ $15 per bed x 360 days x 10% = $29,565.00 additional tax income) * Increased city revenues -- Sales. tax, etc. from local increased retail business. * A larger consumer base for the business community. These travelers spend in the range of $40 to $50 per day per person in the local economy (54 persons x $40 x 365 = $788,400.00 additional funds spent in the immediate neighborhood). * Provides an international flavor in the community. * Provides Hermosa Beach with an international reputation as the travelers return to various parts of the world and describe their favorite stops. * Todays "backpackers" could potentially become financially viable return tourists on a higher "mainstream" basis. 2s- DESCRIPTION OF SUBJECT PROPERTY Surf City Hosteloccupies the Lop two floors above the End Zone Bar at 26 Pier Avenue, Hermosa Beach. The prior occupancy was the Pier Avenue Hotel which catered to drug addicts, alcoholics and half -way house transferees. The original property was in terrible physical condition and a blighton the neighborhood. Last Spring, the process of evicting the hotel tenants commenced, and by September of 1995, the top two floors had been totally remodeled, renovated, and brought up to fire and safety code regulations. The outside of the building will be undergoing seismic retrofit and new paint over the next two months with a whole new fresh exterior appearance. Surf City Hostel is currently working with the City to allow a "Hostel" as a C-2 permitted use. International Youth Hostels are permitted in San Diego, Los Angeles, Santa Barbara, San Francisco, and most other major destinations across America. In fact, many of these cities are promoting these Hostels as they are aware of the huge economic benefit, not only for the city, but also for the commercial businesses in the local communities. With the granting of the permitted C-2 use, Surf City Hostel will be able to have a fire sprinker system installed which will further increase the safety of the property. Since the opening of Surf City Hostel in October, 1995, every guest has complimented the physicalcondition and cleanliness of the property. We have a very professional full-time manager who speaks 6 languages fluently. He runs a tight -ship and has many years of experience in the hostel industry. He has stated that the guests claim this is the finest hostel they have visited not only in America, but throughout the world. They also indicated they wish to return on their way back home, rather than try some other location. These travelers, backpackers, are a tremendous source of income to a local community. We have already received a number of calls from food, entertainment, retail and rental agencies thanking us for the increased business. Attached to this package, you will find the petition from many of the local businesses agreeing with our endeavor as they can appreciatethe strong economic impact of our international travelers. Our objective is to complete the seismic retrofit and beautify the exterior of the building prior to the summer surge of travelers, and we will be happy to answer any questions or provide additional information as required to meet that goal. In summary, although Surf City Hostel is a new type of business in Hermosa Beach, we are confident that the community will embrace it for the international awareness and strong economic benefit. We thank you for your consideration. AYES: --__ Comms. Dettelbach, Merl, Perrotti, Churn. Tucker NOES: None— AB SENT: oneABSENT: Comm. Di Monda ABSTAIN: No 9. TEXT 96-2 — TEXT AMENDMENT TO ADD YOUTH HOSTEL TO C-2 PERMITTED USE LIST (continued from February 20, 1996 meeting). Staff Recommended Action: To recommend approval of said text amendment. Director Blumenfeld said this proposal was a follow-up to Commission direction. He described Staffs recommendations for room use, hours, stay length and other issues of concern to the Commission. Churn. Tucker opened the Public Hearing at 8:16 p.m. Philip Boston, Youth Hostel Project partner, 26 Pier Ave., said he was available for clarification, if the Commission so wished. Churn. Tucker explained the Commission was addressing text, not a particular project. No one else wished to speak, and Chmn. Tucker closed the Public Hearing at 8:19 p.m. MOTION by Comm. Merl, Seconded by Comm. Perrotti, to APPROVE Text 96-2, as submitted by Staff. AYES: Comms. Dettelbach, Merl, Perrotti, Chmn. Tucker NOES: None ABSENT: Comm. Di Monda ABSTAIN: None 10� �F.XT 95-11 -- TEXT AMENDMENTS TO RELOCATE '1H1, FOLLOWING MUNICIPAL CODE SECTIONS TO ZONING ORDINANCE: a) C-HAPTER 7, lv-CONFORMING SUAL DESIGNED ARTICLE 1, SECTION 7- ARTICLiN9 DETERMINATION OF LEGALITY OF BUILDING, b) CLE 1, SECTION 7-1.7 REGARD BUILDING, OR UNUS 1 BUILDING MATE 1.8 REGARDING MOVING B 1 . 1 INGS. Staff Recommended Action: To ove said r c) Planning Director Schubach ented the Staff Report, stating this was of substance had been oved from the text. Chmn. T ormation item. Nothing er opened the Public Hearing at 8:21 p.m. No one else wished to speak, an er closed the Public Hearing at 8:21 p.m. 3o P.C. Minutes 3-19-96 Honorable Chairman and Members of the Hermosa Beach Planning Commission (CONTINUED FROM FEBRUARY 20, 1996) SUBJECT: TEXT AMENDMENT 96-2 March 12, 1996 Regular Meeting of March 19, 1996 PURPOSE: TO CONSIDER ADDING "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 ZONE INITIATED BY THE PLANNING COMMISSION Recommendation To recommend that the City Council add "Youth Hostel" to the permitted use list in the C-2 Zone, subject to a Conditional Use Permit with standard operating conditions, by adopting the attached resolution. Background At the meeting of February 20 1996, the Planning Commission directed staff to return with a revised definition and standard operating conditions for Youth Hostels, to address the issue of the dormitory style facilities, and to clearly distinguish the use from hotels, motels, and/or residential uses. Analysis To address the distinctions, a new definition is proposed. The definition is similar to hotels and motels in its references to temporary accommodations, but is also establishes that a Youth Hostel may include dormitory style accommodations in some or all of its rooms. As previously noted, however, this type of transient occupancy associated with a Hostel differs from a hotel or motel in that sleeping rooms can be shared among people who will often be strangers to each other, and that occupancies per room are typically much higher. As such, the operator may be renting a bed and not a room. This may result in some potential problems between occupants of a particular room due to different arrival times, sleeping habits, eating/drinking habits, and social behavior, etc. that can only be addressed if some basic rules of operation and conduct are established. In order to address these concerns, hostel operators typically establish basic rules (based on the "customs" of the International Hostel Association) such as a mid-day lock -out to allow for cleaning, and a nighttime curfew/quiet hours to allow for 3 some quiet sleeping time, and prohibitions on alcohol and pets. Any traveler who has used a hostel is familiar with these types of rules, which vary in their specifics from place to place. A complete set of rules of operation and conduct would be considered whenever a specific C.U.P. request is to come forward. Examples of conditions imposed on Newport Beach and a Santa Monica hostels are attached. To ensure that some of these basic rules of operation are included, and for purposes of uniformity should more than one hostel ever be approved, the proposed ordinance would require all C.U.P.'s for hostels, at a minimum, to include the following conditions: 1. All prospective lodgers shall provide a passport or international student identification and membership in an internation hostel association as a condition to lodging. Lodging by minors shall not be permitted if it would violate provision of State or Local laws. 2. The accommodations are only to be rented or hired out to any individual for a maximum duration of seven consecutive (7) days. There shall be a minimum of 21 days between stays for repeat visitors. 3. Building occupancy limits established by the Hermosa Beach Municipal Code shall not be exceeded. 4. Management shall provide daily linen and cleaning service. 5. Management shall ensure that a live-in manager is on duty at all times. 6. Management shall adopt, inform lodgers of, and strictly enforce rules of conduct of its guests to ensure their operation is not detrimental to the health, safety, peace or welfare of the neighborhood. All operation rules of and for the hostel shall be conspicuously displayed at locations throughout the premises and shall be printed in multiple languages to accommodate foreign travelers. These rules shall include, without limitation, the following: a. Specific check-in, check-out, day time lock -out (for cleaning purposes) and a nighttime curfew times shall be specified, subject to the approval of the Planning Commission, and enforced by the management. b. No controlled substances or alcohol are permitted on the premises. c. No pets are permitted (except guide dogs for the disabled). d. No amplified music is allowed in any sleeping area. 7. The hostel shall maintain affiliation with Hostelling International -American Youth Hostels (HI-AYA) or other international hostel association and promote the premises as a hostel catering to international travelers 8. The hostel shall include a common area (i.e. a lounge or day room), which may include a kitchen or cooking facilities, for daytime use of the lodgers. The Planning Commission would establish the check-in, check-out, and lock -out hours on a case by case basis, and may impose any additional conditions on a specific project as deemed necessary. Ken Robe son CONCUR: Associate Planner Michael chubach Planning Director Sol Blumenfeld, Director Community Development Department Attachments 1. Proposed Resolution 2. Examples of hostel conditions (Newport Beach and Santa Monica) 3. HI-AYA Customs and general information 33 AYES: Comm. Dettelbach, Di Monda, Merl Perrotti, Chmn. Tucker NOES„ None ABSENT: None ABSTAIN "'.�None N. 14. TEXT 95-N-- TEXT AMENDMENT TO SIGN ORDINANCE ' ' ARDING THE DEFINITION'OF ROOF SIGNS (Continued from December 5, 1' ' 5 and January 16, 1996 meetings) a Actio Staff Recommended • To recommend approval of sai Director Blumenfeld said Staff had a prob deali of historic architecture can be addressed via -cti historically been used as a sign board, which is permit it as a new sign area. Comm. Di Monda disc ng with on K, ext amendment th • efinition of "historic sign". The issue oof Signs, by stating that if an area has c• tectural projection, that is enough criteria to s=� current historical signage with Staff. Churn. Tucker opened the Public Hearing at 0:27 p.m. No o closed the Public Hearing at 10:27 p.m. MOTION by Comm. Di Mo recommendation. wished to speak, and Churn. Tucker a, Seconded by Comm. Dettelba AYES: Comm. ettelbach, Di Monda, Merl Perrotti, Chmn. Tucker NOES: Non ABSENT: .dne ABSTAIN: /None to APPROVE Staffs 15. TEXT 96-2 — TEXT AMENDMENT TO ADD YOUTH HOSTEL TO C-2 PERMITTED USE LIST. Staff Recommended Action: To recommend approval of said text amendment. Director Blumenfeld said this item was related to a compliance order issued to the property at 26 Pier Avenue. A new tenant wishes to establish a youth hostel, described more as a residential dormitory rather than a hotel or motel. The permitted use list does not provide for such use. Director Blumenfeld said the issue before the Commission was text amendment to permit youth hostels in the C-2 and C-3 zones. Chmn. Tucker said he did not agree with the "youth hostel" definition. He said many hours of operation, lock out times and access are not addressed in the definition. Director Blumenfeld discussed the ability to establish development standards which are a part of Chapter 10. Comm. Di Monda discussed with Director Blumenfeld the operation and planning of youth hostels in Santa Barbara and other cities. Chmn. Tucker opened the Public Hearing at 10:35 p.m. Mike Rossi, 536 Homer Street, Manhattan Beach, introduced the hostel manager, Pascel Olivia. 3q- P.C. Minutes 2-20-96 Pascal Olivia said the hours of operation were 8:00 a.m. to 12:00 p.m. Anyone coming in after midnight used a card system at the front door. There is no lock out hour. Hostels are run differently. Chmn. Tucker referenced the American Youth Hostel Association definition and rules, saying this definition made sense to him. He felt a hostel is more regimented than this one. He read from the definition and rules, noting the differences from the hostel proposed in Hermosa Beach. No one else wished to speak, and Chmn. Tucker closed the Public Hearing at 10:35 p.m. Churn. Tucker reiterated this definition did not describe the facility being discussed. After discussion, the Commission agreed it could move forward on this issue. MOTION by Comm. Dettelbach, Seconded by Comm. Di Monda, to APPROVE addition of "youth hostel" as a conditionally permitted use in the C-2 and C-3 zones, and DIRECT Staff to come back with more information and proposals concerning the definition and development standard. AYES: Comms. Dettelbach, Di Monda, Merl, Perrotti, Churn. Tucker NOES: None ABSENT: None ABSTAIN: None STA ITEMS 16.a Memo . ndum regarding modification of the plans to nonconforming re Prospect • enue. el at 1512 Planning Director ubach said the Commission had approved th- . an and a variance due to the garage size. Condi • ns have been imposed stating if a we . ar were included, an exterior access could not be include to prohibit the possibility of . boot leg". The plans have been submitted with an exterior acce with the wet bar bein, emoved. Comms. Dettelbach and Di Monda felt ility of a "boot leg" unit was still evident. The consensus of the Commission w.: o DE s application by a vote of 5-0.' 16.b Memo re joint meeting am Enhancement Commis ' n. Receive and Fil 16.c Com ity Development Department activity report of December, 1995. eceive and File g City Council, Planning . ommission and Downtown 37 P.C. Minutes 2-20-96 February 15, 1996 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission February 20, 1996 SUBJECT: TEXT AMENDMENT 96-2 PURPOSE: TO CONSIDER ADDING "YOUTH HOSTEL" AS A CONDITIONALLY PERMITTED USE IN THE C-2 ZONE INITIATED BY THE PLANNING COMMISSION Recommendation To recommend that the City Council add "Youth Hostel" to the permitted use list in the C-2 Zone, subject to a Conditional Use Permit, by adopting the attached resolution. Background At the meeting of January 16, 1996, the Planning Commission initiated this text amendment. The attached materials describing what constitutes an international Youth Hostel were provided by Dream Traveler Inns, who desire to operate a youth hostel at 26 Pier Avenue. A Youth Hostel is briefly described as "an inn which provides low cost accommodations for foreign travelers in a setting where they can meet other foreign travelers." To provide these low cost accommodations, a Youth Hostel is typically more like a residential or university dormitory than a hotel or motel, with as many as four beds per room and common bathroom facilities. BACKGROUND ON 26 PIER AVENUE Although the proposed Text Amendment would apply to all C-2 and possibly C-3 zoned property, the proposal was made in connection with property located at 26 Pier Avenue. This property was subject to a Compliance Order to correct public safety, fire safety, building and public health problems issued by the Police, Fire and Community Development Department and the L.A. County Health Department. The code compliance process was initiated approximately one year ago with an order to seismically retro -fit the building parapet which presented an imminent life -safety hazard. The parapet work was completed and a subsequent Compliance Order was issued on July 12, 1995 to deal with other major Building, Public Health and Fire Code violations and revised on August 24, 1995 following reinspection of the property. The property owner has made substantial progress in bringing the property up to code requirements. The Compliance Order addresses the life -safety issues for an_occupancy of 27 people for the hotel use . Please refer to the attached Compliance Order. Although the property owner was ordered to comply with minimum life -safety requirements, only the most severe problems were addressed as long as the current occupancy was maintained. The property is also subject to the City's mandatory seismic retro -fit ordinance impacting the entire building which is unreinforced masonry. Pursuant to this ordinance the owner must 3� commence with seismic retro -fit work for the remainder of the building by January 1, 1996 and complete the work by January 1, 1997. In addition to the Building Code issues noted above, the business operator needs to obtain consistency with Zoning. This would require Planning Commission and City Council approval for the proposed use, and perhaps some reduction in parking requirements. The use is "transient" housing or lodging, but could be considered a commercial type of lodging rather than a "residential dormitory". This could be achieved by adding "Hostel" as permitted use in the C-2 zone. The alternative of a general plan and zoning map change to residential or mixed use category does not appear to possible given that it would be spot zoning. Analysis Currently the only type of transient housing or lodging permitted in the City are Hotels or Motels, which are permitted by right in the C-2 and C-3 zone. If Youth Hostels are to be permitted as an alternative type of transient housing the only logical and appropriate zones would be the commercial zones where hotels and motels are permitted. This type of transient occupancy differs from a hotel or motel in that sleeping rooms can be shared among people who may be strangers to each other, and that occupancies per room are typically much higher. As such, the operator is essentially renting a bed and not a room. Other features of the use that might be different are the use of common bathroom facilities and the lower cost of overnight lodging, although hotels and motels are not precluded from having these features. The Commission should consider whether this alternative type of transient occupancy is consistent with the type of uses the City should allow in its commercial zones and what conditions of the use, if any, are needed to prevent any adverse impacts that might result. Staff is recommending adoption so as not to preclude this type of alternative transient housing which could result in a positive benefit to the City if the right kind of project comes forward. The benefits include adding a potential tourist base of international travelers. The case by case review through the Conditional Use Permit process will allow the City to evaluate any particular request and impose appropriate conditions to address building safety, type o occupancy, and other issues, or to deny a project. CONCU Michae S hubac Planning Director Sol Blumenf Id irector Community I evelopment Department en Robertson Associate Planner Attachments 1. Proposed Resolution 2. Background information on Hostels provided by proponent srhostel MEMORANDUM DATE: December 7, 1995 TO: Steve Burrell, City Manager FROM: Val Strasser, Police Chief Pete Bonano Fire Chief M Sol Blumenfeld`ector mmunity Development RE: REVIEW OF OCCUPANCY REQUIREMENTS IN CONNECTION WITH SURF CITY HOSTEL 26 PIER AVENUE CC: Michael Jenkins, City Attorney Frank McIntyre, L. A. County Health Department The following summarizes our research and recommendations regarding establishment of a youth hostel pursuant to our previous meetings with the business operators and property owner of the subject property. Project Description The business operators of Surf City Hostel are seeking to open a year-round youth hostel for intemational travelers at the current site of the Hermosa Hotel, 26 Pier Avenue. The hostel would be operated with rooms rented on a daily or weekly basis. The hostel operator is seeking to increase the occupancy level from 27 to 81 occupants or three times the number currently permitted. Two bunk beds will be provided in each of the 27 rooms. Six of the rooms contain private bathrooms and there is also a common bathroom on each floor. ( Second Floor- 1 men's water closet and 1 unisex water close, Third Floor - 1 bathroom for women with 3 toilets and no men's bathroom on the third floor). The bar on the ground floor is proposed as the "day use" area for the hostel. The code compliance process was initiated approximately one year ago with an order to seismically retro -fit the building parapet which presented an imminent life -safety hazard. The parapet work was completed and a subsequent Compliance Order was issued on July 12, 1995 to deal with other major Building, Public Health and Fire Code violations and revised on August 24, 1995 following reinspection of the property. The Compliance Order was issued by the Police, Fire and Community Development Department and the L.A. County Health Department. The property owner is making progress on the Compliance Order which addresses the life -safety issues for an occupancy of 27 people for the hotel use . Please refer to the attached Compliance Order. Importantly, the Order did not address all life -safety 3g illegal wiring, fire separation problems and emergency egress problems. Section 104 of the UBC permits alterations and repairs to existing structures and maintenance thereof providing the occupancy was legal at the time of adoption of the code and that continued use is not dangerous to life. Thus although the property owner was ordered to comply with minimum life -safety requirements, only the most sever problems were addressed as long as the current occupancy was maintained. The property is also subject to the City's mandatory seismic retro -fit ordinance impacting the entire building which is unreinforced masonry. Pursuant to this ordinance the owner must commence with seismic retro -fit work for the remainder of the building by January 1, 1996 and complete the work by January 1, 1997. Proposed Occupancy Load - Building, Health & Fire Life Safety Requirements The issues relative to increasing the property occupant Toad involve: • Exiting Requirements • Fire Suppression System Requirements • URM Compliance • Additional Water Closets The Building Code specifies occupancy classifications based upon use. Per 1991 UBC Table No. 33A - Minimum Egress Requirements- the property is currently defined as a hotel in the Group R Occupancy with an occupant load factor of 200 and 28 occupants (200 square feet per occupant). If the property were considered a "congregate residence" the occupant Toad factor would also be 200. If the property is considered a "dormitory" the occupant Toad factor decreases to 50 and the resulting number of occupants increased to 114. The UBC also stipulates that the maximum occupant load for other than an assembly use shall not exceed the capacity of exits as determined in accordance with Section 3302 (a) of the UBC. The existing exits are substandard because exit corridor doors open into the corridor. Further, there is no landing provided for the exit stairs and this precludes reversing the door to comply with the requirement that exit doors swing in direction of exit travel. Therefore in order to provide legal exits, the exiting stairs must be reconstructed with a minimum 36" landing at the corridor doors and the existing corridor doors must be reversed to open onto the landing in the path of exit travel. The stairs must also comply with maximum tread rise and run requirements Group R, Division 1 Occupancies require an automatic sprinkler system installed throughout every apartment house three or more stories in height or where the floor area exceeds 5,000 square feet and every hotel three or more stories in height or where the floor exceeds 5,000 square feet. Residential quick -response standard sprinkler heads are to be used in the dwelling units and guest room portions of the building. Based upon the current substandard exiting and fire suppression system for the proposed use which exceeds 5000 square feet, a sprinkler system must be installed. (If the ground floor is included in the project, the gross building area is 8,550 sq. ft. and three stories)` Group R, Division 1 Occupancies, Section 1205 (d) Sanitation - provides that every building be provided with at least one water closet and that additional water closets 2 shall be provided on each floor for each sex at the rate of one per every additional 10 guests or fractional part thereof in excess of 10. The building currently contains 11 water closets Occupancy of the building as proposed by the hostel operator (81 occupants) may require reconfiguring the water closets to meet code requirements. Planning & Zoning Issues With Proposed "Dormitory" Type Residential Use The business operator is requesting that the City recognize the use as a "dormitory" in order to increase the occupancy requirement beyond the allowable occupancy for a hotel. Residential "dormitories" are only permitted in the residential R-3 zone as established in the Zoning Ordinance and the General Plan. If the use is considered residential (R-3) it would need to conform to the R-3 parking requirements. The property is currently zoned C-2. Rezoning the property would be problematic because the General Plan calls for maintaining and strengthening the commercial base of the Downtown. Furthermore, Pier Avenue is exclusively commercial in the vicinity of the project and the Planning Commission has previously rejected establishing a mixed use overlay zone for the Downtown. Therefore recognizing the use as a "residential dormitory" will conflict with the General Plan and Zoning Ordinance and proceeding with an overlay zone or zone change does not seem feasible. The issue of parking must also be considered with a more intensively used property. The City's parking requirements provide for 1 space per room for the first 50 rooms of a hotel use, and 2 spaces per unit and 1 additional space for each two dwelling units calculated as a "guest space" parking under residential parking requirements. At minimum, the business owner would need to obtain a "Parking Plan" approval to waive required parking for the project which exceeds the 1:1 FAR threshold for providing on- site parking and to confirm the proposed use by Planning Commission action. Survey of Youth Hostel Projects Provided by Business Operator ity q deo is cy pr#nklers zits Ott t. .: Vit..::: Lead Alarm.... Rqq d...... Pidng R> q. Santa Monica 4 st. 1:100 Yes 2 min. C 4000 sq.ft. 200 beds Yes Santa Barbara 3 st. 1:60 No 409 State St. 3000 Santa Barbara NA 210 Ortega 6000 Hunt. Beach 421 8th St Newport 430 32nd 1:75 No 80 beds 2 st 1:100 No 4000 40 beds No 2 st 1:100 Yes 4000 40 beds Yes San Diego 1 st. 1:105 No 707 Reed Ave. 3700 35 beds No San Francisco NA NA NA Hermosa Proposed 3 st. 1:70 No 5500 81 beds Yes Yes Yes 2 R4 Exempt 2 SP -R 2 R No 2 Sp -R Yes 1 C Yes NA 2 NA C No Frame Const- New Bldg. Meets all life -safety req. Dormitory R1 Occupancy No Permits Obtained Now Vacant Dormitory R1 Occupancy No Permits Obtained Hotel Legal Non -Conf. Legal non-conf -use Considered boarding hse No Permits Pking req prey use Transient Use - Comm Now Vacant Dormitory R1 Hotel Use Dormatory R1 Hotel Use 3 Lf- After reviewing the information provided by the hostile operator, we can summarize that there has not been special consideration for permitting of hostels in other cities where the zoning, building condition and code compliance did not support the use as proposed. (Please see above survey). The Santa Monica hostel is a new conforming building & use and meets all life -safety requirements The Santa Barbara 'hostel is considered a transient use permissible in the R-4 or C zone by right and on-site parking is provided and dormitory use is consistent with zoning. The Huntington Beach hostel is a legal non -conforming use, never reviewed for planning issues which has no parking and a no fire suppression system and no permit to operate. The San Diego hostel is located in a commercial zone as a transient occupancy as a legal non -conforming use with parking available from the previous use as a hotel. The San Francisco hostel planning and building requirements cannot be verified by staff. (The occupant Toad of the above hostel's permitted is typically 100 and the only use with a higher occupant load is currently vacant.). Summary of Business Operator's Recommendations SRO The hostel operator has suggested considering using an SRO or single room occupancy designation to "circumvent" U.B.C. occupancy requirements however, this presents two problems: First, there is no provision in the Zoning Ordinance or Building Code for SRO's. SRO's are typically one room dwelling units established to provide low cost housing. The units are typically between 100 to 300 sq. ft. and contain one room and a water closet. Common showers are located on a per floor basis. The UBC does not recognize SRO's and there would have to be some equivalency established for an analogous use which is recognized in the Building Code. Given the City's desire to minimize residential use in the Downtown and enhance commercial development, it is unlikely that SRO zoning would be enacted. Second, SRO's are used as a vehicle to provide low income housing. Older hotels are sometimes converted to SRO's to increase the affordable housing stock. If the property is deemed to be a residential dwelling unit, it would fall under the provisions of Section 65590 Article 10.7 of the Planning and Zoning Laws "Low and Moderate Income Housing within the Coastal Zone". Under this section, each local govemment must comply with the requirement to provide replacement housing for residents displaced through conversion or demolition of existing residential dwelling units occupied by persons and families of low or moderate income as defined in Section 50093 of the Health and Safety Code. Such replacement housing is to be located within the same city or county as the dwelling units eliminated with the project. Thus given room rental rates, the proposed "dormitory" use could be considered low income housing and future development of the site may be subject to relocation provisions under Sections 65590 (a)(b)(c) of State Planning Law. This is an issue which the property owner may wish to review more carefully relative to considering the property a "residential dormitory" use. Notwithstanding this issue, the General Plan and Zoning Ordinance would need to be amended to provide for an SRO use and the proposed project would require Coastal Commission approval. Consider the Ground Floor (End Zone) In Calculating Occupancy Load The business operator has suggested that the bar located on the ground floor of the property be considered part of the overall gross square footage of the project so that the project is considered to be 8,250 square feet on three floors, rather than 5,500 square feet on two floors. The intent would be to allow hostel guests to use the ground floor as a common area for eating and recreation and to increase the building occupant load based upon the "increased' square footage of the project. There are two issues related to this proposal: 1) The project would now be considered a three story structure and all three story residential structures must conform to the fire - safety requirements to provide sprinklers. (Section 3802 (h) Group R Occupancy - requires sprinklers for structures of 3 or more stories.) 2) In order to consider the ground floor as part of the "common area" for the hostel it would need to have an interior connection so that it was actually common area and not adjacent to the project. If the total project area is to be considered 8,100 square feet on three floors then an interior connection will be required to connect the uses and the entire building must be sprinkled pursuant to Building and Fire Code. Administrative Approval Based Upon Good Management & Economic Benefit The business owner has suggested that the City consider increasing the occupancy based upon good management and the substantial economic benefit to the city. While the previous use of the property had a negative impact upon the commercial community and there has been substantial improvement to the property due to the City's mandatory Compliance Order, the UBC is explicit on occupancy requirements and only the Planning Commission and the City Council have authority to amend Zoning or General Plan to change property zoning. The City has authority to grant an exception for alternative methods of construction. Section 105 of the UBC provides for alternative material and methods of construction. Under this provision, the building official may approve any such alternate material or method of construction, provided the that the proposed design is satisfactory and complies with the provisions of the code and that the material, method of work offered is, for the purpose intended, at least the equivalent of that prescribed in the code in suitability, strength, effectiveness, fire resistance, durability, safety and sanitation. The provision is intended where there are practical difficulties involved in carrying out the provisions of the code and it is necessary to grant a modification. These modifications are to recorded by the granting agency. Nothing in the above provisions permits the City to waive code requirements. Recommended Occupancy and Further Code Compliance Building Occupancy Section 502 of the UBC provides that no change be made in the character of occupancies or use of any building which would place the building in a different division of the same group of occupancy or in a different group of occupancies, unless such building is made to comply with the requirements of the code for such division or group of occupancy. An exception is provided for a new or proposed use when the use is less hazardous, based on life and fire risk. Therefore any increase in occupancy must be predicated on installing a code approved fire suppression system and correcting illegal exits in the building. The hostel operator will need to provide a plan indicating the location of rooms including "common area" and any additional required water closets. With the building improvements specified below, the building occupant load factor can be increased from 1:200 to 1: 100 per Table 33A " All Others" for an intended use not listed in the UBC. The precise number of occupants must be determined with a plan prepared by a licensed architect, delineating all non -guest room areas including water closets, manager's unit, linen closet, exits, etc. Building Code Compliance Group R, Division 1 Occupancies require an automatic sprinkler system installed for apartments and hotels of three stories or where the floor area exceeds 5,000 square feet. The property currently has substandard exiting and no fire suppression system. Additional and/or continued occupancy must also be predicated on completing the seismic retro -fit work which must commence in 60 days. The retro -fit will encompass most of the building and must be completed prior to fully occupying the building. In the interim, the building owner will need to submit a plan describing the location of retro -fit work and the planned occupancy of the premises based upon the proposed retro -fit improvements. During construction the building cannot be occupied where construction impacts exit corridors and stairways. An interim schedule for occupancy will need to be reviewed and approved by the Fire Department and Community Development Department while seismic retro -fit work is underway. Zoning Code The business operator will need to obtain a Parking Plan to increase the parking load for the project and obtain Planning Commission approval for the proposed "use". The use is "transient" housing and therefore could be consider a "commercial" hotel type use rather than a "residential dormitory". However, hostels would need to be added to the permitted use list under the appropriate commercial zone category. A zone change and general plan amendment would not be required providing that the Planning Commission recognizes the transient nature of the use by adding it to the permitted use list and granting a CUP for the project. The proposed "common area" must be considered by the Planning Commission in granting the CUP. In addition, the ABC has indicated that pursuant to Section 25665 of the Business and Professional Code, it is illegal for individuals under 21 years of age to congregate in public premises distributing spirits. This situation will occur with the "common or day use area" as proposed and the business operator will need to revise this part of the project. Conclusions: In summary, we recommend that the hostel be permitted with an occupancy of 57 and occupant load factor of 100 , if the business operator and property owner comply with the planning and building code requirements specified above by sprinkling all building floors, correcting exiting and water closet conditions, occupy the building based upon the status of compliance with the City's URM Ordinance and obtain Planning Commission approval for a Parking Plan and Conditional Use Permit to permit the use in the existing C-2 zone. * The UBC provides under Section 104 (b) that additions, alterations, or repairs can be made without complying with all the requirements of the code, providing that the addition, alteration,or repair conforms to that required for a new building or structure. Additions or alternations shall not be made to an existing building which will cause the building to become unsafe. An unsafe conditions shall be deemed to have been created if an addition or alternation will cause the existing building to become structurally unsafe or overloaded, will not provide adequate egress in compliance with the provisions of the code or will obstruct existing exists, will create a fire hazard, will reduce require fire resistance or will otherwise create a conditions dangerous to human life. The code further states under this sections that any building so altered involving a change in use or occupancy, shall not exceed the height, number of stories and area permitted for new buildings, except when such addition or alteration will result in the existing building or structure being no more hazardous base on life safety, fire safety, sanitation, than before such additions or alteration are undertaken. August 24, 1995 City of 2-termosaTeach..� Gerald J. Centofani 117 Manhattan Beach Blvd. Manhattan Beach, CA 90266 Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 Subject: Public Health and Safety Code Violations 22 Pier Avenue, Hermosa Beach, CA Dear Mr. Centofani: A follow-up joint inspection of the subject property involving the City of Hermosa Beach Fire and Community Development Departments and the L.A. County Department of Health Services was conducted on August 15, 1995 relative to a compliance order issued on July 12, 1995. A reinspection of the subject property on August 24, 1995 has revealed that there are still significant code violation problems which must be corrected prior fully occupying the building. The public safety, fire safety, building and public health problems in connection with your property are identified on the attached Compliance Order. You are being directed to correct all of the code violations shown on the attached and call for an inspection of the property upon completion of the required work. The building cannot be reoccupied by tenants, but a "building manager" is permitted to occupy the building for building security while your building renovations are being completed, providing the "manager's room" is approved to occupy by the City. This action is taken pursuant Section 202 and 203 of the Uniform Building Code and Article 3, Section 3.101 of the California Fire Code Gerald Centofani Page Two If the problems cited in the Compliance Order are not acted upon within 60 days of receipt of this notice, the City will order the building to be vacated completely, posted as an unsafe building and secured from entry . Please call me at (310)318-0235 if you have any questions. Sincerely, umenf; ld, .) irector Community evelopment Department Attachment c. Steve Burrell, City Manager Val Straser, Police Chief Pete Bonano, Fire Chief Norman Arijadi, Supervisor, L.A. County Housing & Institutions Frank Macintyre, Environmental Health Specialist III Bob Samiian, Interco Corp. City of Hermosa Beach Community Development Department Building Division Compliance Order -- #22 Pier Avenue August 24, 1995 Building Code Violations First Floor By Room 1. Room 1 -- 1 hr. fire separation required -- drywall bathroom & bedroom ceiling Electrical incomplete -- complete trim electrical outlets & switch plates Seismic bracing at t -bar ceiling and lights required 2. Room 2 -- 1 hr. fire separation required -- bedroom ceiling Electrical incomplete -- complete trim electrical outlets & switch plates No heating in room 3. Room 3 -- 1 hr. fire separation required -- drywall at tub access panel Seismic bracing at t -bar ceiling and lights Illegal wiring at lights No heating in room 4. Common Bathroom -- Unfinished 5. Room 4 -- Smoke detectors not wired Seismic bracing at t -bar ceiling 6. Room 5 -- Seismic bracing at t -bar ceiling Illegal wiring at lights 7. Room 6 -- Illegal wiring at lights Seismic bracing at t -bar ceiling Smoke detectors not wired No heating in room 8. Common Bathroom -- Unfinished 9. Room 7 -- Unfinished 10. Room 8 -- Unfinished No heating Incomplete 1 hr. fire separation Incomplete electrical wiring 11. Room 9 -- No access 12. Room 10 -- Unfinished 13. Room 11 -- Unfinished 14. Room 12 -- Unfinished No smoke detector No room heater Incomplete electrical trim at outlets & switches 15. Room 13 -- Unfinished Second Floor Unfinished Other Building Code Violations 16. Illegal Entry Gate -- Replace gate with City approved entry door with panic hardware 44" min. width. 17. Illegal Rear Door -- Replace with City approved door & panic hardware, 44" min. width 18. Electrical, plumbing and building permits required for entire project 19. Remove all emergency egress window bars 20. Corridor drywall breach entire hallway floor 1 & 2 21. Replace nosing on all stairway treads floors 1 to 2 (north & south stairways) 22. Building contains junk, trash & debris which is a fire safety hazard 23. Waterheater Room -- 1 hr. separation required, illegal combustion air, TP relief valve illegally terminated, gas line incorrectly installed, illegal venting at dryer. 24. Corridor doors are not fire rated 25. Illegal exiting conditions exist at locked doors, deadbolted doors and due to missing exiting signs. 26. Seismic retro-fit for entire building is not proceeding pursuant to Ordinance #94-1114 of the H.B. M.C.timeline requirements -- Submit plan check corrections/ calculations as required. 27. New cracking has appeared in the building facade parapet & the entire building exterior has pealing paint & chipped and missing plaster. Patch and repaint entire building exterior. Complete all work identified in this order and call for building inspections pursuant to permit requirements. 1 HERMOSA BEACH FIRE DEPARTMENT MEMORANDUM DATE: 08/23/95 TO: Sol Blumenfeld, Community Development Director FROM: Pete Bonano, Fire Chief SUBJECT: Re -inspection of 26 Pier Avenue My re -inspection of the Hermosa Hotel on 08/15/95 found the following items were not corrected as required in my memorandum dated 07/17/95. 1. Fire escape signs at all doors or windows providing access to the fire escape. 2. Fire rated 20 min. Door between the laundry facility and the exit corridor. 3. Panic hardware on exit gates at the bottom of each exit. 4. Cover plates on all exposed electrical wiring. 5. Fire extinguisher in the kitchen of the managers unit. 6. Proof to the fire chief that the fire escape meets the requirements of UFC Appendix 1A. 7. Exit corridors returned to the required 1 hour fire protection. 8. Openings within 10' of the fire escape exit shall be protected by 3/4 hour fire rated assemblies. 14. Restoring all required fire separation throughout the structure. sy 94> May 7, 1996 '-" Honorable Mayor and Members of Regular meeting of the Hermosa Beach City Council May 14, 1996 City -Wide Public Right -of -Way Encroachments Recommendation: It is recommended that City Council: 1. Adopt Ordinance No. 96- , modifying the Municipal Code text to provide a more consistent and more easily implemented set of regulations for private encroachments onto public right -of ways and increase the height requirement to 42". 2. Direct staff amend the Zoning Code to agree with modifications to the Article V of the Hermosa Beach Municipal Code. 3. Approve an appeal fee of $358.00 to offset City administration costs. 4. Direct staff to revise the encroachment agreement for the City Attorney approval. Background: The encroachment permit process was instituted in 1985 to give the City proper control over the private use of public properties. This process is imperative as it insures that access to public utilities are maintained, that improvements are constructed per City codes and standards and that the City is released from liability associated with the private use of the encroached area. Chapter 29 Article V of the City of Hermosa Beach Municipal Code requires any property owner that encroaches into the public right-of-way to obtain an encroachment permit. An encroachment permit requires submittal of an application, a plot and landscaping plan, a residential permit agreement, and a $500,000 insurance policy which holds the City harmless. Prior to the adoption of Ordinance No. 85-821 which established Article V, there existed no established procedure or policy on encroachments. Private improvements were often built upon City owned property without notification or approval. In many cases the residents were just not aware of where their property line was located, in other cases residents built on City property knowingly. In nearly all instances, though, these 6 improvements were installed for aesthetic reasons and provide a betterment and beautification to the City right-of-way fronting these properties ( see exhibit A). Recently there has been specific discussion regarding encroachments dealing with walls and fences on 30th and 31st Streets in northerly Hermosa Beach. A number of meetings with residents of these streets has shown that community views regarding these types of encroachments are split. Half generally would like to see the existing codes enforced while the other half would like to have fence and wall height requirements relaxed. Other residents have raised concern that while the City is relaxing the requirements over the public right-of-way and allowing some to build fences higher than 36 inches, they are not allowed to enjoy the same on their private properties ( see exhibit B). Analysis: City staff has spent the last few months closely analyzing and reviewing the Municipal Code as it relates to encroachments (Chapter 29 Article V). Correlation between Article V and the City Zoning Code and Uniform Building Code was then investigated. At the same time a survey of existing encroachments was being compiled. Accurate assessment of each of these issues is critical to the formulation of a fair, consistent and enforceable encroachment policy. Staff determination finds the encroachment portion of the Municipal Code to be fairly consistent if a bit repetitive. The Zoning Code limits fence height requirements to 36" on private property. The UBC requires guardrail heights to be 42" in public areas. The Encroachment Code requirements were consistent with Zoning code and the Uniform Building Code. Modification of the city codes is suggested so that consistency is maintained through all documents. Other minor rewording of the Municipal Code section was performed by the Public Works Department in conjunction with the City Attorney. These changes were text clarification in nature and did not alter the intent of the original article. In addition, the permit agreement has been rewritten to include indemnification clauses. This will absolve the City of any liabilities arising out of the private use of the public ways thereby eliminating the need for residents to have the City added as additional insured on their insurance policies. The insurance policy issue had previously been a stumbling block to the smooth processing of encroachment permits. Many residents complained that this type of insurance was difficult to find, and when found, would have to be updated every year. Staff time necessary to check that the encroachment insurance policies were up to date had not been included in the Public Works Department budget. To date survey of the City right-of-ways reveals approximately 1600 private encroachments. The survey should be complete within two weeks so perhaps location of another hundred encroachments can be anticipated. Staff suggests that all property owners which have improvements encroaching on a public right-of-way be required to obtain an encroachment permit. This is the only way that the City can adequately protect itself while still allowing private use of public property. Several ideas regarding amortization has been explored. Bringing everyone into compliance is a giant task. It requires two additional staff members or consultants to complete this task. The City of Manhattan Beach initiated such program in 1993 and realized that they are not able to enforce such program. It is recommended to keep the policy of requiring encroachment permits as property owners need to modify , construct or alter the existing conditions, or when the City finds necessary to remove the existing improvements. As an incentive it is suggested that the permit filing fees for existing encroachments be waived for a period of one year as property owners are applying for encroachments under existing conditions. Respectfully submitted, • Amy 1 rani Director of Public Works aa: enc96. cc Concur: Stephen rrell City Manager ORDINANCE NO. 96 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE HERMOSA BEACH MUNICIPAL CODE, SECTION 29-38, REGARDING ENCROACHMENTS INTO THE PUBLIC RIGHT-OF-WAY . _�. !��: Vie_ '��_ � �J 7�ii. Ay.�.����r.•M•a...:w:CC':_�rJ1 �.= _ THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES ORDAIN AS FOLLOWS: SECTION 1. Section 29-31 of Chapter 29, Article V, Encroachments, of the Hermosa Beach Municipal Code is amended by amending the definition of "Encroachment" contained therein to read as follows: Encroachments are structures, objects, uses or landscaping owned by a private property owner and located on or over adjoining public right-of-way for the property owner's private use and enjoyment. Permissible encroachments are those which place a minimal burden on the right-of-way, are easily removable and do not materially alter the character of the right- of-way as open space, and include landscaping, fencing, movable personal property (such as furniture and planters), patios, decks, landscape irrigation and lighting systems and similar structures and objects, in accordance with the standards, conditions and requirements of this Chapter. No building or structural element of a building (including walls, roofs, structural supports, balconies, stairwells, spa, fire pit, and the like) shall be permitted to encroach on or over a public right-of-way. SECTION 2. Section 29-32 of Chapter 29, Article V, Encroachments, of the Hermosa Beach Municipal Code is amended to read as follows: Sec. 29-32. Permit. An encroachment permit is required for any landscaping in excess of forty-two inches (42") in height, and any structure, object or use which is permitted by this Chapter to encroach on or over a public right-of-way. The encroachment permit shall be in a form provided by the Public Works Director and approved by the City Attorney. Issuance of an encroachment permit is within the City's discretion and constitutes a privilege granted by the City as a convenience to an adjoining property owner and not a right. An encroachment permit is not a substitute for a building permit or a construction permit when either is otherwise required by this Code. 960508 sas A668.MJ (1) SECTION 3. Section 29-34 of Chapter 29, Article V, Encroachments, of the Hermosa Beach MunicipalCode is amended by adding thereto a new final sentence to read as follows: If the applicant for an encroachment permit is an officer or employee of the City, only the City Council is authorized to issue the permit. SECTION 4. Section 29-38 of Chapter 29, Article V, Encroachments, of the Hermosa Beach Municipal Code is amended to read as follows: Sec. 29-38. Requirements and conditions of approval. Permitted encroachments shall comply with the following requirements and conditions: (1) General (applicable to all encroachments): a. All construction shall conform to the requirements of the Uniform Building Code, the Municipal Code, and the Department of Public Works Standards and Policies. b. Landscaping encroachments within the public right- of-way shall not exceed the building height limitation of the zone in which it is planted. c. In the case of an encroachment occupying the public right-of-way enclosed by the extension of the two side property lines between the front property line and the existing or future sidewalk, a minimum of one-third of the encroachment area shall be landscaped in accordance with a landscape plan to be approved by the Public Works Department in conjunction with the encroachment permit application. d. Height of any encroachment shall be measured from the natural grade unless otherwise specifically approved by the Director of Public Works by virtue of unusual topography or other extraordinary physical circumstances. e. Encroachments shall not obstruct access to underground utilities nor significantly impair scenic vistas from neighboring properties. f. Public right-of-way, through receipt of an encroachment permit, shall not satisfy required open space or any conditions of building or zoning that are normally provided on- site, except for providing required residential guest parking, pursuant to Sections 1157 (c) and 1159 (b) of the Zoning Ordinance, and for providing required parking approved by a -2- parking plan granted pursuant to Section 1169 of the Zoning Ordinance. g. An encroachment shall not provide structural support for any structure located on private property. (2) Pedestrian walk street (applicable only to those streets): a. Fences shall not exceed a maximum height of forty- two (42") inches, except that the maximum height shall be thirty- six inches (36") within a distance of five (5) feet from the corner on any corner lot. Landscaping shall likewise not exceed thirty-six inches (36") maximum height within a distance of five (5) feet from the corner on any corner lot. b. Retaining walls of masonry, block, brick or concrete to a maximum height of forty-two inches (42") are permissible if necessary for earth retention. A retaining wall on public right-of-way shall not support any structure on private property. c. Decks may be permitted to a maximum height of twelve (12) inches height above the existing natural grade and if they do not project into the public right-of-way more than half the distance between the property line and edge of existing or future sidewalk. Deck railings are permitted provided that they are of open construction and that deck and railing do not exceed a maximum height of forty-two (42") inches. (3) Vehicular street (applicable only to those streets): a. Fences shall not exceed a maximum height of forty- two (42") inches, except that the maximum height shall be thirty- six inches (36") within a distance of ten (10) feet from the corner on any corner lot. Landscaping shall likewise not exceed thirty-six inches (36") maximum height within a distance of ten (10) feet of the corner on any corner lot. b. Encroachments shall not be placed over an existing or planned sidewalk. SECTION 5. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 6. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly -3- newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of , 1996 by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY _jcV3 CS'S) .770 1 rti. S gc,g 6"1) N" QG g CtOlool -2 C0911.1 610 r` 344 - 348 L0aK(N3 (5©c1 tµ 17g04-1 OOT �l 358 — 51 sT 5 T L.ODK I it bo y rK asT 344-54,S 5t 6T L aoK waa Wes T 352 3151" /oars• v> 1." • ' itZkiihH•C%;.. , , tyliff • • • ' - • • . 7 — r , 31E, 31-2-- Lo.oKi(13 EA57 • • at ! • .‘• • • . • .• • • -7:1-, ' ••••• ' •11,in ".• --..., v...-- 4--1,---• 1-..,, . -...-.,..-.• rz.r°!. ' t7, ,..:,...7.71.;;;; , ., ....:::.•"4.. "It.' • ir.: - • -. ........ , ti .. .4..f: • .'..i......-.1 a. 'ta.i...;,.. i :•„. , , .._._ - . _ . ,i , .1. s ,,,, & . .:, -1 J koi i : 7 • . r• ? . . .. • t n --.1 • , ';' . 1.___ i '"_,,L-..- - ,I, ,,• , 1 E-4---- ‘9, • cA,:‘, • 536 L-d)oKtiVj 3ze 3( 5 r +Do t< e-4.5 . • 1 NM • fC t • t ';i1V` • '!•i • • . . Mo 3l5TI-ooKIN3 FENCE DIAGRAMS 3' Max. Wall Driveway 'r 6' Max. Wall 10% of Lot Depth for Required Front Sotback 3' Max. Wall 10% of Lot Depth for required front setback NOTE: Rotor to Soc. 1215. for requirements. 10% of Lot Depth of Lot to Rear (Key Lot) for Required Side Yard Setback SIDE STREET •4 ZpiJ/NG7 O{QIJ) IJA•►vC`S • I N C T 0 K E R E R N Y I E L O R • 0 R FEWRECORER T L L LOT 0 T O T l NOTE: Rotor to Soc. 1215. for requirements. 10% of Lot Depth of Lot to Rear (Key Lot) for Required Side Yard Setback SIDE STREET •4 ZpiJ/NG7 O{QIJ) IJA•►vC`S • 10: 6a,zgite Y9 /%47Z 6i24 /3/5 .t4164Z6-t2-et- , 9a;76 -V ,z94._e4 dv,7996 /, &/zIeh,'id,147 Z/ez&Z6e-d_ze-d.24-6- eipae..,2-,/ .77/' V/9 ,e -d1-7-•""(-- &4 27m7 ia .41.264-141,/, 7e,--z2e-e-EW £&42`• JeW.-lete-Z#Z— itv /Viz 7ea,,etri (24e/io /e/75, CI d4aLte_70 ‘4, /(_,9-w pr - SUPPLEMENTAL INFORMATION U /tee... 47 — /? �- 1a11zJ 4--L(1,1;Lei 21' J/Ze Le&-e).--,-77/7e0-?-e / ! /, ,' V-t�1 V16,- _.e -X-- Z9e-e,- Zi'qe--Oee---- ,ell GLS>Z17-1 .-- , 4°462j- 4,Iit2+, alel-edL4e1- vez_47Lcz- ;mac- Z`zi `tom 7t1_2-, X-.1--a--e- •-d-e-e,-t7 'e_e e -2C--7 / Z9-/--ez- ..-e--/...,,,h., _a_ --e. 4-e‹yiage--z- --/-/Le /2..zz,,z-- ,?,-/,,, ad,e>....e..? _44a2,,w Az.. -(22.A -2a' .��-ef, 77ifizz-) 1,117 dLe_. v.--/Le4t.eZZe 6-- moi' aL272-&1-,, e -e-riz--e7-27 ,A52--ezJ-d__ 74 -7;e-21_,2-E-19 .) _,,,,IzeLe:A2—_1/4 -2-'-e - v ✓ --4v �-� a,e4z) . 77,g-ey -7 Ae,de.q° e_eze_v- 7, l0 5/ April 15, 1996 City Council City of Hermosa Beach 1315 Valley Drive Hermosa Beach, Ca. 90254 Dear City Council Members: HELLO...I am Cyndi Demboski. My husband John and I have been the property owners of 242 - 31st Street for over 20 years. We lived in our first home for 10 years..moving only to accomodate our growing family. Since 1983, we have made every effort to'be good citizens and neighbors by selecting good tenants and maintaining our property. When the wicked winter weather of 1994 caused our 5 foot cedar grapestake fence to topple, we immediately set out to make it appropriate. Our handyman told us that we needed to rebuild. We agreed on,a price, we gave him money for materials, he removed the old fence and set the 4x4 redwood posts. Coincidentally, two of the residents were fueding about fence repairs and so one decided to call the city regarding my partially built fence. Upon notice that I needed to secure a permit, I began a journey that taken 11 YEARS...and I still do not have a fence. The fueding neighbors completed their projects..yet.., 242 remains "red -tagged". I followed directions to go to City Hall and pay for a permit. With checkbook in hand, I went to "do the right thing". At this point, I was informed that the city was reviewing the codes and their enforcement...or rather lack there of. I attended several city council community meetings. I listened to my neighbofs..they heard my point of view and I was assured that the city council would now take the collective information under advisement and develop a policy. ONE AND ONE HALF YEARS LATER....THERE IS STILL NO POLICY AND I AM THE ONLY RESIDENT BEING INCONVENIENCED BY THIS UNREASONABLE DELAY. During these community meetings and numerous conversations with Ms. Oakes and Mr. Burrell, I was assured that a reasonable solution could be developed that addresses my specific situation. I understand that the city has a complicated issue to define and solve..HOWEVER, in light of the fact that I am the only resident without a fence which meets the need for security, privacy and appearance, I think it grossly unfiar that I should be penalized. I recommend that you walk down 31st Street. You will see that the vast majority of homes have fences that at least 6 feet high..mostly made to survive for years and many come close to 9 feet. I understand your task is formidable...but how would you like to have fence posts instead of a reasonable fence. My house would look SILLY with a 42" fen Take a look...I think my point will be made. As I told Mr. Burrell, this issue has taken on a new light...it has cost me nica...clean...prompt pay tenants who have been good neighbors. I told Mr. Burrell back in October, when the tenants refused a one year lease that I was very concerned that this issue of reasonable privacy, security and appearance was going to cost' me tenants. Unfortunately, my inclination was correct. I have enclosed a copy of their intent to vacate letter. I have been MORE THAN PATIENT. I am making a REASONABLE request. The city has taken a YEAR AND ONE HALF.....without resolution. I believe that the time to worry about your long term plans should now be replaced with CONSIDERATION to me...a loyal tax paying citizen of this fair city. PLEASE allow the courtesy of my completion. I will meet the terms of your "TO BE DEVELOPED" codes and fees when you make your final decisions. In the meantime, I have wasted countless hours and now face financial complications because of your delays in responding. I have enclosed copies of the following: 1) Copy of lease..amended from the original one year to 6 month 2) Letter from Mr. Burrell dated 3-26-96 3) Letter of "Intent to Vacate" from my 12 year tenants. I am hopeful that you will be responsive to my request. I do not want to carry this to other available means of resolution. I hope that common sense will prevail and we can both move to brighter tasks. I hope to be able to attend the April 24, 1996 meeting. I am out of town on business 4-17 thru 4-21. I thank you in advance for your consideration of this request. Sijcerely, Al -e4291 -- C di -e429tCyxidi Demboski Owner - 242 - 31st Street Hermosa Beach, Ca. Home - 541-6236 Office - 378-2278 April 7, 1996 Dear Mr. and Mrs. Demboski: The reason we are writing you is to inform you with our dissatisfaction with the front yard in regards to the fence. We have told you of this problem for some time now and the fence has been an on-going dilemma since we moved in, approximately a year and a half ago. Due to the lack of a fence, we feel our privacy has been invaded, we have a lack of security and the animals on the block use it as a place to relieve themselves. This on-going problem was our decision to vacate the property. We are disappointed at the city's action and that this issue could never be resolved. Sincerely, Larry Newell Chris Deford Evan Grossman ,z)e-e.,-,,,)--,1t& City o f2-iermosaTeaclt� Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 CITY OF HERMOSA BEACH CITY COUNCIL WILL DISCUSS AT THEIR MEETING OF MAY 14, 1996 CITY-WIDE PUBLIC RIGHT-OF-WAY ENCROACHMENTS ATTENTION PROPERTY OWNERS - 30th and 31st STREETS The Hermosa Beach City Council at their meeting of Tllesday, May 14, 1996 at 7:00 p.m. in the City Council Chambers, Hermosa Beach, will be discussing encroachment in the Public -Right -of -Way. Staff is recommending the following: 1. Adopt an Ordinance modifying the Municipal Code text to provide a more consistent and more easily implemented set of regulations for private encroachments onto public right-of-ways and increase the height requirement to 42". 2. Direct staff to amend the Zoning Code to agree with modifications to Article V of the Hermosa Beach Municipal Code. 3. Approve an appeal fee of $358.00 to offset City administration costs. 4. Direct staff to revise the encroachment agreement for City Attorney's approval. If you have any questions concerning the above please contact Amy Amirani, Director of Public Works, at (310) 318-0214, Monday through Thursday 7:00 a.m. to 6:00 p.m. April 16, 1996 Honorable Mayor and Members of Regular meeting of the Hermosa Beach City Council April 23, 1996 Banner Program - Contract for Fabrication, Installation and Maintenance Recommendation: It is recommended that City Council: 1. To approve an award of contract for the services of AAA Flag and Banner Manufacturing Co. in the amount of $25,230 for fabrication and installation. 2. Authorize the Mayor to execute and the City Clerk to attest the contract subject to approval by the City Attorney. 3 Authorize the Director of Community Development to accept the project as complete on behalf of the City Council, upon completion of work. 4. Authorize the expenditure of funds upon receipt of contributions from various sponsors currently being collected by the Chamber of Commerce. 5. Authorize the Director of Community Development to make minor changes as necessary within budget. Background: At the meeting of March 12, 1996, the City Council approved the Downtown Banner Program, and the banner design. Analysis: On April 1, 1996 the City sent out Requests For Bids (copy attached) to four selected full service banner companies with capabilities to handle fabrication and installation. Two bids were received with the following costs: AAA Flag and Banner Gold Graphics Fabrication and Installation Maintenance $25,230 $87.50 per hour $27,857 not indicated 1 AAA banner was selected since they submitted the lowest bid and correctly responded to the City's specifications. Fiscal Impact: The total amount to be solicited for the banner program is $36,000 (60 poles @ $600 per poles) The solicited funds will cover the costs for fabrication ($25,230) design ($5000) and any maintenance required ($5,770). The contract requires a $25,230 expediture from solicited funds deposited in the Downtown Enhancement Fund. Maintenance costs if required would be payable at the rate of $87.50 per hour (2 hour minimum). Sol Blumen,'eld,Director Community Development Department Noted For Fiscal Impact: ditt Vicki Copeland Director of Finance Attachments banwd.doc 2 Stephen . " rrell City Manager PAGE 1 of 2 AAA FLAG do BANNER MFG. CO., INC. Flags • Banners • Pennants Custom Displays • Signs • e1N 4y e 8966 National Blvd. Los Angeles, CA 90034 Telephone: (310) 836-3341 Fax Phone: (310) 836-7253 QUOTATION SHEET COMPANY CITY OF HERMOSA BEACH CONTACT SOL BLUMENFELD. DIRECTOR COMMUNITY DEVELOPMENT STREET ills VALLEY DRIVE CITY HERMOSA BEACH. CA 90254-3$$5 ITEM QTY. DESCRIPTION 120 150 180 6 DESIGN 120 150 180 1 DESIGN DATE TERMS ROUTE SIGNATURE LIGHT POLE BANNERS, 30"x96", D/F VINYL, 4 COLOR PROCESS, (CMYK), 6 D n r. .r ART CHARGE FOR ABOVE n " n .t B MODULAR FLAGS, 30"x24", D/F, VINYL ONE DESIGN, 4 COLOR PROCESS (CMYK) SPONSORS 3 " .r " .t ART CHARGE FOR ABOVE 4/4/96 .. U EACH EXT. $81.00 ESIGNS $79.00 $64.00 $1500.00 $30.50 $28.00 $25.50 9720.00 11850.00 11520.00 9000.00 3660.00 4200.00 4590.00 750.00 NET 30 DAYS FOB HERMOSA BEACH g_ LARRY J. STEIN 3 PAGE 2 of 2 AAA FLAG A BANNER MFG. CO., INC. Flags • Banners - Pennants Custom Displays • Signs y�eAJVNW'" COMPANY CONTACT STREET CITY 8966 National Blvd. Los Angeles, CA 90034 Telephone: (310) 836-3341 Fax Phone: (310) 836-7253 QUOTATION SHEET CITY OF HERMOSA BEACH SOL BLUMENFELD, DIRECTOR COMMUNITY DEVELOPMENT 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254-3885 DATE TERMS 'OB 30 DAX ROUTE SIGNATURE LARRY J. STEIN (% ITEM QTY. DESCRIPTION EACH EXT. HARDWARE PER POLE INSTALLATION REMOVAL MAINTENANCE - $87.50 MINIMUM STORAGE CLEANING PER HOUR - 2 HOUR NO CHARGE $17.50 $17.50 NO CHARGE NO CHARGE RENTAL DATE TERMS 'OB 30 DAX ROUTE SIGNATURE LARRY J. STEIN (% GQLd Graphi cs rnana f actarztng company 10051 Bradley Ave., Pacoima, CA 91331 Telephone (818) 899-1183 FAX (818) 899-2430 City of Hermosa Beach Attn.: Sol Blumenfeld, Director Fax # 310-372-6186 description theme fmished size art work stock colors fabrication hardware/wood packing shipping miscellaneous quantity/price authorized overrun F.O.B. This confirms our proposal to manufacture the following as specified: City Light Pole Banners / Modular Flags with Sponsors 4 Designs - each design has A & B side Banners - 30"(w) x 96"(h) / Flags - 30"(w) x 48"(h) On your SyQuest 10 oz. white vinyl coated polyester for banners 16 oz. white vinyl coated polyester for flags Banners - 4 color process + 1 or 5 colors (no tones) Flags - 4 rotating colors with 1 color customization Banners - Screenprint / sew back to back / sleeve top & bottom Flags - Floodcoat vinyl / cut to shape / customize with names On a loan basis - included in per pole price APR 8 '1996 Per pole price includes 2 banners & 2 flags per pole, installation & removal 4 Color Process 60 poles @ $464.29 per pole 75 poles @ $392.99 per pole 90 poles @ $354.34 per pole 10% Pacoima, CA 5 PMS Colors (No tones) 60 poles @ $241.74 per pole 75 poles @ $219.22 per pole 90 poles @ $204.10 per pole by Peter Di Guilio date Apri13, 1996 RECEIVED APR 0 9 1996 PLAIN Nh (i DEPT. above price is quoted to our review of final art and specifications terms- net 30 days - no discount - all state taxes or special taxes charged extra - quotation applies for 30 days Screen Process Printers/Display Manufacturers/Merchandising Problem Solvers S March 26, 1996 «FirstName» «LastName» «Company» «Address 1 », «City», «State» «PostalCode» REQUEST FOR BIDS CITY OF HERMOSA BEACH LIGHT POLE BANNER SYSTEM Dear «FirstName»: The City of Hermosa Beach is requesting bids for the fabrication and installation of banners on light poles in the downtown district (Pier and Hermosa Avenues). The City has recently approved a system of banners, designed by SYNTHESIS, which includes 6 banner designs in 5 colors, and an attached modular flag below for sponsor identification. Attached are the specifications for the banners, an example design, and a location map. Please include in your quote a separate itemized cost for the installation of hardware, as the City still needs to determine if the hardware already installed on most of the light poles can be used again. Please submit your bids no later than April 1, 1996, to the Community Development Department, Hermosa Beach City Hall, 1315 Valley Drive, Hermosa Beach, CA, 90254, or FAX to (310) 372- 6186. Thank you. I look forward to receiving your proposal. Sincerely, Sol Blumenfeld, Director Community Development Department date project description/color quantity 14 March 1996 Gty of Hermosa Beach BANNER SYSTEM (MYK or 5 spot colors (including 1 metallic gold ink and half tones behind spot color) two-sided silkscreen. t) ,8ianner designs Please quote on totals of 120x (60 poles), 150x (75poles) and 180x (90 poles) as well as 120 (x2), 150 (x2) and 180 (x2) Banners and Flags. size materials 30 x 96" Banner (see attached diagram) 30 x 24" Modular Flag (displaying evolving sponsors — must be changeable) All-weather material with coated cleanable pigmented resin — heavyweight vinyl. One that offers maximum resistance against wear, fading from sunlight, wind, water and mildew. Mounting hardware. artwork proofs notes Provided on syquest. 1 set color proofs before press run. Please include in estimate: 1. Fabrication 2. Installation 3. Hardware 4. Maintenance 5. Removal 6. Storage 1. Insurance 14 E S J' + s 3 H N Printing Specs Synthesis Marketing 1200 Artesia Blvd, Suite 302 Hermosa Beach,CA 90254 Telephone 310.376.8093 Facsmile 310.376.8493 ! g I itab--- ( 4 ( etdPedav)( • sqr £? Ti T FOURTEFiNT$' a ITEM #1 BANNE1I PROGHAM - CONTRACT FOR FABRICATION, INSTALLATION AND MAINTENANCE THIS ITEM WAS CONTINUED FROM THE CITY COUNCIL MEETING OF APRIL 23,1996. TO REVIEW THE STAFF REPORT, PLEASE REFER TO ITEM #11 OF THE APRIL 23,1996 AGENDA PACKET. ?9'i aL J )58 • April 23, 1996 Honorable Mayor and Members of regular Meeting of the Hermosa Beach City Council April 23, 1996 FIRE FLOW FEE ORDINANCE REVENUES RECOMMENDATION: It is Recommended that: 1. The City Council adopt Ordinance No. 96- , amending the Fire Flow Fee Ordinance (Ordinance No. 88-932) to authorize usage of fire flow fee revenues to purchase and/or upgrade fire fighting equipment and vehicles. BACKGROUND: On June 28, 19888 the City adopted Ordinance No. 88-932 ("Fire Flow Fee Ordinance") establishing a fee to mitigate the burdens on the fire -protection system created by new development. The Fire Flow Fee Ordinance authorized the use of fire fee revenues on the following items: (1) hydrants; (2) riser connections from main to hydrant; (3) necessary valves and attachments; (4) repairs to public improvements such as streets and sidewalks necessitated by the installation of hydrants, risers and necessary valves and attachments. On April 13, 1993 the City adopted Ordinance No. 93-1088 amending the Fire Flow Fee Ordinance to permit an additional use of fire flow fee revenues. Specifically, Ordinance No. 93-1088 authorized the use of fire fee revenues on the final two lease payments for the City's 1990 fire engine. ANALYSIS: In adopting the Fire Flow Fee Ordinance, the City Council found that a relationship exists between new construction and the need to improve the City's fire protection system (i.e., the water system, fire suppression system, and the fire prevention system). Moreover, there is a direct relationship between new development and the need to install, upgrade, and replace firefighting equipment and vehicles. The general purpose of the Fire Flow Fee Ordinance, as stated therein, is to address issues of public safety and to mitigate the fire protection impacts caused by new development. Further, the Fire Flow Fee Ordinance expressly intends that the revenues collected would by used to finance improvements in "fire protection facilities" so as to reduce the impacts of increased density in residential, commercial and manufacturing areas. "Fire protection facilities" encompasses a variety of fire protection measures. For example, the National Fire Protection Association's definition of the term include the following: administrative offices; fire stations; training facilities; communications centers; and maintenance centers. Therefore, "fire protection facilities" clearly encompasses firefighting equipment and vehicles. Amending the fire Flow Fee Ordinance to authorize purchase and/or upgrade of firefighting equipment and vehicles thus serves both the general purpose and express intent of the Fire Flow Fee Ordinance. FUNDING: Estimated fund balance as of 06/31/96 is $527,422 Respectfully Submitted, Pete Bonano Fire Chief Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Stephen R. Burrell City Manager 1 2 3 4 s 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDINANCE NO. 96 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH AMENDING ORDINANCE NUMBER NO. 88-932 RELATING TO FIRE FLOW FEES THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES ORDAIN AS FOLLOWS: Section 1. Findings. A. The City Council finds that, by the adoption of Ordinance No. 88-932, the City established a fire flow fee to address the issues of public safety and fire protection. B. The City Council finds that the general purpose of the fire flow fee is to implement the goals and objectives of the Safety Element of the General Plan and to mitigate the fire protection impacts caused by new development. The City Council further finds that the express intent of Ordinance No. 88-932 is that fire flow fee revenues be used to finance improvements in "fire protection facilities". C. The City Council finds that firefighting equipment and vehicles are an integral part of "fire protection facilities". D. The City Council finds the expenditure of fire flow fee revenues on firefighting equipment and vehicles is consistent with the general purpose and express intent of Ordinance No. 88-932. E. The City Council finds that new development has increased the density level of the City and has placed additional burdens on the fire protection system. The City Council further finds that a direct relationship exists between new development in all zones of the City and the need to install, upgrade, and replace firefighting equipment and vehicles. /// /// /// .1- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 F. The City Council finds that the use of fire flow fee revenues to purchase and/or upgrade fire fighting equipment and vehicles will help alleviate the additional burden on the fire protection system created by new development in the City. G. The City Council finds that the fire protection fees collected pursuant to Ordinance No. 88-932 shall be used to finance only those public facilities described or identified in Exhibit "A", as amended by Ordinance No. 93- 1088 and this ordinance, and attached hereto. Section 2. Exhibit "A" ("Fire Protection Measures Subject to Fire Protection Fee") to Ordinance 88-932, as amended by Ordinance 93-1088, is hereby amended to add a new paragraph 6 to read as follows: "6. FIRE FIGHTING EQUIPMENT AND VEHICLES" Section 3. Exhibit "A" ("Fire Protection Measures Subject to Fire Protection Fee") to Ordinance 88-932, as amended by Ordinance 93-1088 and by this ordinance, and attached hereto, is hereby adopted. Section 4. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. /// /// /// /// /// /// /// /// /// /// /// /// -2- 1 Section 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of the City and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this day of , 1996 by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY -3- EXHIBIT "A" FIRE PROTECTION MEASURES SUBJECT TO FIRE PROTECTION FEE 1. HYDRANTS 2. RISER CONNECTIONS FROM MAIN TO HYDRANT 3. NECESSARY VALVES AND ATTACHMENTS AS DETERMINED BY THE WATER COMPANY 4. REPAIRS TO PUBLIC IMPROVEMENTS SUCH AS STREETS AND SIDEWALKS NECESSITATED BY THE INSTALLATION OF HYDRANTS, RISERS AND NECESSARY VALVES AND ATTACHMENTS 5. THE TWO REMAINING LEASE/PURCHASE PAYMENTS OF $39,770.24 EACH, FOR THE 1990 FIRE ENGINE, DUE RESPECTIVELY, MAY 29, 1993 AND MAY 29, 1994 6. FIREFIGHTING EQUIPMENT AND VEHICLES THIS ITEM WAS CONTINUED FROM THE CITY COUNCIL MEETING OF APRIL 23,1996. TO REVIEW THE STAFF REPORT, PLEASE REFER TO ITEM #8 OF THE APRIL 23, 1996 AGENDA PACKET. ITEM #8 FIRE FLOW FEE ORDINANCE REVENUES THIS ITEM WAS CONTINUED FROM THE CITY COUNCIL MEETING OF APRIL 23,1996. TO REVIEW THE STAFF REPORT, PLEASE REFER TO ITEM #8 OF THE APRIL 23, 1996 AGENDA PACKET. April24, 1996 City Council Meeting May 14, 1996 Mayor and Members of the City Council CONSIDERATION OF LEGAL NOTICE CONTRACT ALTERNATIVES Alternatives: 1. Direct the City Clerk to negotiate an extension to the current contract for legal and display advertising with the Easy Reader newspaper for a specified period of time (one, two or three years), as was previously done; or 2. Approve the Notice Inviting Sealed Bids and the Bid Form for City Advertising (Legal Notices and Display Ads) for a specified period of time (one, two or three years). Background: The term of the current (FY 95-96) advertising contract with the Easy Reader expires June 30, 1996. It commenced July 1, 1995. This one-year contract was negotiated with the Easy Reader last year at the direction of City Council, as were the previous one-year and three-year contracts, which had extended a three-year contract awarded in 1986 following the normal bid process. Public Contract Code 20169 requires annual bidding and contract for publication of legal notices in cities where there is more than one newspaper printed and published (see attached). It was concluded several years ago by the City Attorney that we may pursue a longer than one-year contract since that Code does not apply in our case. Although the last four contracts have been for a duration of one year, the previous two contracts were for three years. A multi-year contract may be more financially advantageous to the City. The current contract rates per column inch for legal ads are $8.25 for the first insertion and $4.25 for each subsequent insertion of the same notice. For display ads the rates are $9 for the first insertion and $7 for each subsequent insertion. The contractual relationship with the Easy Reader has been, in staffs opinion, a good one. Ads are run with complete accuracy, staff deals with one staff person at the paper, there are no billing problems, and the paper is very cooperative with ad changes, etc. The Easy Reader has also worked with the City Clerk's office in the past to reduce our display advertising costs and to simplify the transmittal of ads to their office. 11. Elaine Doerfling, City Clerk Noted: Stephen R. Bu " PSI ty Manager CITY OF HERMOSA BEACH NOTICE INVITING SEALED BIDS FOR PUBLISHING CITY ADVERTISING - LEGAL AND DISPLAY NOTICE IS HEREBY GIVEN that sealed bids will be received by the Office of the City Clerk of the City of Hermosa Beach, California for the publication of all legal notices, display notices or other matters required to be published in a newspaper of general circulation in said City during the ensuing fiscal year(s), for the period of year(s), from July 1, 1996, to and including June 30, 199_. All such legal publications, printing and advertising matter published under contract entered hereunder must be set solid in type of a minimum of 6 point and the head thereof must be in black face type of a minimum of 6 point, set solid, unless otherwise specified. All display advertising published under contract entered hereunder must be set solid in a type of a minimum of 8 point and the head thereof must be in black face type of a minimum of 8 point, set solid, unless otherwise specified. The contractor will be required to furnish copy for proofing prior to publication, to furnish free of charge five copies of all newspapers containing city advertising matter, and also to furnish free of charge all affidavits of publications required by said city showing the date of publication of such advertising matter. Unless otherwise directed, all publications shall be published in the first publication of the paper published after receipt of copy, and succeeding publications, unless otherwise directed, must be published in successive issues. The contractor must be responsible for the correct publication of all publications and advertising matter hereunder and, in the case of error or omission (which is not according to copy as furnished by said city), shall republish said matter and all other publications affected thereby free of charge to the city. Each bid must state the proposed rate per inch for the first insertion, the proposed rate per inch for each subsequent insertion, and the size of type to be used, giving the number of lines of printed matter to the column inch. The bid shall specify the price of bidder's customary rates for private legal and display publications in type of like sizes. All bids must be sealed, marked "BID ON PUBLICATION OF CITY ADVERTISING - LEGAL AND DISPLAY" and delivered to and filed with the City Clerk in City Hall, located at 1315 Valley Drive, not later than 2 p.m. on Thursday, June 13, 1996. All bids so received will be publicly opened and read at that time in the Council Chambers of City Hall. The City Council may consider the award of bid at its regular meeting of Tuesday, June 25, 1996. Each bid shall state the name and location of the newspaper in which such advertising is to be published in the event of the acceptance thereof, and shall also state whether said newspaper is published daily, weekly, semi-weekly, or otherwise, as well as its circulation within the city. A bond in the sum of $1,000 for the faithful performance of the contract will be required from the successful bidder. Said bond shall be subject to the approval of the City Attorney as to form. The City Council is not required to accept the lowest bid, may reject all bids, may review, in addition to price, the circulation of the newspaper and any other factors necessary to implement the purposes of notification process and publication. Bidders are to submit their bids on forms provided by the Office of the City Clerk upon application therefor. By order of the City Council of the City of Hermosa Beach, California. Dated: run: Legal: -2- ELAINE DOERFLING City Clerk lr J BID ON PUBLICATION OF CITY ADVERTISEMENTS - LEGAL & DISPLAY Hermosa Beach, California The undersigned hereby respectfully proposes, in response to your published "NOTICE INVITING SEALED BIDS FOR PUBLISHING CITY ADVERTISING - LEGAL AND DISPLAY" which by this reference is incorporated herein and made a part hereof, as follows: The undersigned will print and publish in the , a newspaper of general circulation within the City of Hermosa Beach, California, all publications and advertising of all kinds required to be published by said City, for the period of year(s), from and including July 1, 1996 to and including June 30, 199_ at the following prices: LEGAL 1. Column inch rate: First insertion $ Identical, subsequent insertion $ 2. Size of type to be used is Pica size (must be minimum of 6 points solid), and the number of lines to the column inch will be 3. Column width: 4. Customary rates: $ DISPLAY 1. Column inch rate: First insertion $ Identical, subsequent insertion $ 2. Size of type to be used us Pica size (must be minimum of 8 points solid), and the number of lines to the column inch will be 3. Column width: 4. Customary rates: $ The newspaper above referred to is a newspaper of general circulation within said City. It is located at Frequency of publication: Circulation within city: This bid is made and submitted subject to the provisions and requirements set forth in the "NOTICE INVITING SEALED BIDS FOR PUBLISHING CITY ADVERTISING - LEGAL AND DISPLAY," and in the event the contract is awarded to the undersigned, each and all of the provisions, terms and conditions under and pursuant to which such publication is to be made as set forth in said notice will be included in said contract. If awarded the contract, the undersigned will furnish a bond to the City in the amount of one thousand dollars ($1,000), approved by the City Attorney as to form. Respectfully submitted, Signature of Bidder Printed Name of Bidder and Title Name of Newspaper Business Address City and Zip Code Telephone Number Dated -2- May 6, 1996 Honorable Mayor of Members of the Hermosa Beach City Council Regular Meeting of May 14, 1996 IMG TOURNAMENT STREET VENDOR PROPOSAL Recommendation It is recommended by the Downtown Business Area Enhancement District Commission and staff that Council: 1. Approve a pilot street event for the IMG International Volleyball event scheduled for June 20-23, 1996 that would permit the event operators to place non-food vendor booths on the lower Pier Avenue median. 2. Permit Pier Avenue and local merchants to sell items and food on the perimeter of the street. 3. Allocate per booth fees of $200 to the DEC Fund. Background The DEC has indicated a strong interest in drawing commercial beach event set-ups to the downtown area. To that end, they have made numerous attempts to create auxiliary events to support this use. Event contracts have been developed and approved by Council that encourage the use of lower Pier Avenue by event operators (see attached). Analysis During a City Council discussion about a proposed RFP for lower Pier Avenue event management, concerns about the cost and operation of these activities were expressed. Council ultimately approved the concept of an RFP but with the caveat that no City funds could be expended for the event. Despite the seemingly frustrating dilemma created by the commercial event operator's desire to focus on the beach and the DEC's desire to draw activity to the street; a potential solution may exist. The idea would involve allowing the operators to do something on the street that they are not permitted to do on the beach --sell products. Historically, the guidelines for events have prohibited the sale of any products by event operators with the exception of official event memorabilia (e.g., event T-shirts). Current 1 o 1 contracts expressly prohibit the sale of food or beverages. Event sponsors have generally included several sponsors (e.g., sunglass companies, suntan lotions) who would like to sell products but who have not had the opportunity to do so. Notwithstanding the original thinking in creating these policies (to protect our local merchants who may be selling the same products), there may be a benefit to all of the merchants with the addition of foot traffic in the downtown area. This approach also eliminates potential conflicts that may occur (with the two -event approach) between two event operators and among event sponsors and vendors. This strategy may prove to be the most profitable overall for the downtown area with revenues to the DEC Fund that may be allocated for future, more local promotions. Since this program may not be without its controversy, the pilot approach is recommended that would seek approval only for the June 20-23, 1996 event. In that way, the DEC and Council would be able to gauge the response from the local merchants to see if it has proven to be beneficial to our downtown. IFiscal Impact: Estimated $1,000 - $2,000 to the DEC Fund. Other alternatives available to Council include: • Maintain current policies. • Approve food concessions in addition to the recommended non-food concessions. Attachments: 1. Minutes from DEC meeting 5/1/96 2. Event contract 3. Sponsorship letter 5/9/96 Respectfully Submitted, M oney Co unity Resources Director Concur: Stephen R. Burrell City Manager Sol Blume el Community Development Director LOWER PIER AVENUE? INCLUSION INTO EVENTS Director Rooney said IMG had requested permission to allow vendors to sell on lower Pier Avenue as a means of extending its event from the beach into that area. She asked if the Commission considered outside vendors as positive as a means to connect events with downtown merchants. She discussed previous prohibitions to outside merchants and protection of downtown merchants. She explained this pilot approach would be a partnership program for local and outside merchants, detailing the proposed program and the possibility of fund raising, for the Commission's consideration. She discussed with Commissioners event logistics, possible expansion and possible merchandise to be offered. Ms. Rooney explained she was requesting approval for one applicant as a test to see if the program would work and to observe area impacts. Comm. Nota suggested prior to any decision, input from downtown merchants should be solicited, commenting this type program had been requested by the D.E.C. He said he saw no particular problems with this request, but felt merchant commitments should be obtained and assurance that the street would be filled. He felt a poor participation would result in an unsuccessful test. Comm. Yost felt this action might result in people remaining on the street for a longer period of time, noting this could be a plus. He cautioned that this event needed to be successful in order to repeat melding of merchants and events. Director Rooney explained the difficulty of obtaining merchant commitment when no program was finalized or approved. She noted that funds obtained from this action could be a source of revenue which could pay for bands and other activities the Commission had previously suggested. She discussed the responsibilities of event sponsors, including insurances, stating this event would probably occur on the 22nd and 23rd. She said the booth cost could be open; she had suggested $200 and a consideration. Chmn. Dewey felt a general concept approval was first necessary, approving no food being served in the booth area. Director Rooney explained she was meeting with the event operators next week and could bring forth the items discussed at this meeting. MOTION by Comm. Yost, Seconded by Comm. Nota, to APPROVE Staff's recommendation to approve a pilot event for IMG on the 20th to 23rd, place non-food vendor booths on lower Pier Avenue at a cost to be negotiated by Staff, to the DEC fund, and allow merchants to sell items and serve food on the street perimeter, to forward this item to City Council and send notice to individual businesses prior to the City Council meeting. AYES: NOES: ABSENT: ABSTAIN: Comms Nota, Yost, Chmn. Dewey None Comms Newton, Spiritus None £2 R.F.P. FOR STREET FESTIVAL IN CONJUNCTION WITH THE AVP WORLD CHAMPIONSHIP VOLLEYBALL EVENT Director Blumenfeld said Staff's recommendation should be corrected. Council authorized the street closure, but the street festival was stipulated that the event pay for itself, with vendor spots sold to local merchants on a first -come -first -serve basis. He requested the recommendation be amended to either 2 DRAFT In order to encourage beach events to grow to include a presence in the downtown area, the City welcomes event operators to use the Pier Avenue median (west of Hermosa Avenue to the Strand) for sponsor displays, special events, information, and other promotional purposes. Hermosa Beach merchants will be allowed to display wares and sell food and/or provide outdoor dining in front of their stores. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to use the stadium for civic or recreational events or activities. The CITY shall allow IMG the opportunity to sell official IMG tournament concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted; and, • All concession items must be approved by CITY prior to event. THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. MISCELLANEOUS IMG RESPONSIBILITIES IMG shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. IMG shall designate area for spectators to store alcoholic beverages. IMG shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting such a Tournament. Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances on file at the Department of Community Resources. IMG shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. CITY OF HERMOSA BEACH MAYOR Date APPROVED AS TO FORM: CITY ATTORNEY Date 4 05-09-1996 09:30AM FROM May 9, 1996 Ms. Mary C. Rooney Community Resources Director City of Hermosa Beach 710 Pier Avenue Hermosa Beach, CA 90254 TO • •♦• • IMG VIA A : 2 10-3 333 PAGES; 2 - _ 3 u:. -I 3724333 Dear Mary: Thank you again for all your hard work on behalf of IMG and the Bud Light World Beach Invitational. I am excited about the opportunity for our sponsors to sell non-food products on the Pier Avenue median on June 22 and 23, 1996. This reflects the City's strong support of this event. As we discussed on Tuesday, I have one additional request with regard to these sales. While 1 understand the importance of insuring that no food service competes with your Pier Avenue restaurants, I am curious about the possibility of sales of a limited number of sponsor -specific, pre-packaged food and beverages. Some of the most important sponsorship categories that make beach volleyball events possible are water, other non-alcoholic beverages (i.e., soft drink, iced tea, isotonic) candy and snack foods. In these categories sponsors are especially interested in sales opportunities and often base their decisions solely on this issue. Further, in order to involve the Bud Light World Beach invitational's name and presence in the "Volleyball Village" you envision, it is important that I bring the same opportunities to all my sponsors. For example, I would like to be able to offer Pepsi the same sales opportunity i offer Champion. (As 1 mention soft drinks, 1 think specifically of Coke's involvement in the recent Olympic Torch Run. From what you told me about this very successful event, there was enough food service business to go around to all the restaurants in addition to Coke's on -street sales.) When we began our conversations about sales opportunities in general, we discussed the fact that some form of food and beverage sales might be the easiest rights to attain, because of the fact that downtown restaurants are 11755 WILS4IRE BOULEVARD SUITE 850 LOS ANGELES, CA 190025-1415 510 4,3-o41t PAX :.3 0 473-3914 P.01 05-09-1996 09:31AM FROM May 9, 1996 Page 2 TO 3724333 P.02 doing the maximum business they can during our event (i.e., they cannot seat any more people). I think this point was proven last year. And, to take this logic one step further, the more of a commercial "happening" IMG makes the Pier Avenue median, the more certain each and every restaurant is to be full. Sponsorship is the avenue by which IMG will grow this event, to the benefit of all the downtown Hermosa Beach businesses. The food and beverage categories I listed above are key to this growth. I respectfully request that the City considers expanding our sales rights to include the specific food and beverage categories outlined above. Thank you again for your continued efforts on behalf of the Bud Light World Beach Invitational. Sincerely, Kathleen Waters KRW/ TOTAL P.02 May 6, 1996 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 14, 1996 REQUEST FOR GENERAL ADMISSION SEATING - THE ASSOCIATION OF VOLLEYBALL PROFESSIONALS Recommendation It is recommended by staff that pending Coastal Commission approval, Council approve the request from the AVP to charge admission fees for the AVP Tournament with the following stipulations: 1. Paid admission for Center Court seating only; and 2. Per the existing agreement, 25 percent of the gross admission revenues be paid to the City. Background At the March 12, 1996 meeting, Council approved the AVP Tournament scheduled for August 23-25, 1996. In its 10th year, this tournament has traditionally attracted the largest spectator crowds of the summer. The existing contract allows for admission charges for no more than 25 percent of the total seating area in compliance with existing Coastal Commission policy (Attachment B). Under the current agreement, the AVP pays the City a guarantee of $4,000 or 25 percent of the gross admission sales whichever is greater. Attached is a list of sites that have given the AVP approval to charge for all seats. (Attachment C). Notably, the only California site approved to date is San Diego, however, an application is currently under consideration in Manhattan Beach. Analysis The issue of permitting the sale of general admission tickets for beach events has not been without its historic controversy. The Coastal Commission's entrance into the special event arena, in -fact, was a response to a complaint that came from citizens in Manhattan Beach who felt that the restricted access to the beach was not favorable. The Coastal Commission responded by developing a policy (issued January 12, 1993) that dictated a 25 percent cap on admission sales for events between Memorial Day and Labor Day; leaving 75 percent of the seating available to the general public free of charge (Attachment D). Hermosa Beach has abided by that policy and will presumably abide by any future policies as approved by the Coastal Commission. If the AVP's application with the Coastal Commission is approved, then the determination about whether or not to allow admission fees for all seats would rest with the City Council. 11 It is evident that the popularity and professionalism of beach volleyball has grown exponentially throughout the years. Notwithstanding the concerns that the use of a public beach can raise, the AVP has taken a new direction in an attempt to legitimize the sport and to develop a funding structure that is less dependent on outside revenues. The AVP has raised this issue as being a critical one for the future growth of their sport. City staff has not received any complaints about the current practice of charging 25 percent of the seats. It would be difficult to project if there would be any significant outcry with the proposed addition. Clearly, some spectators would be pleased to be able to reserve a seat for the tournament in advance. Additionally, downtown merchants may receive some spillover benefit with this from spectators who are no longer "afraid to leave their seats" to dine or shop on our streets during crowded Sunday games. Besides the general issue of beach access, on the down side, there may be more empty seats (e.g., from people who purchase seats and do not attend all of the matches); spectators may arrive (for the first year) without money to pay for the seats; and youngsters may be more restricted in their ability to watch the games (e.g., too costly). To at least partially address those issues, Council may wish to suggest: • Free general admission for youngsters (under 16). • • A designated area for free seating for the first year (e.g., 20 percent). If approved, the 1996 tournament will be a proving ground for the success and viability of the general admission seating --letting the market forces dictate the future of admission charges for future AVP tournaments. Fiscal Impact: City to receive 25 percent of gross admission sales. Estimate $19,350 Based on 60 percent sales for Saturday and Sunday only. Attachments: A: Letter of request B: Contract C: List of sites approved for general admission charges D: Coastal Commission Policy Respectfully submitted, Mary oney Co pd unity Resources Director Concur: Stephen R. J urrell City Manager March 27, 1996 Hermosa Beach City Council City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA. 90254 Dear Hermosa Beach City Council, "The World's Best" Attachment A Enclosed for your review is the AVP's proposal to conduct general admission sales of seating at the 1996 Miller Lite US Championships at Hermosa Beach. As a point of reference, I would like to provide an overview of issues that will illuminate the absolute necessity for the AVP to develop a strong paid seating program .... ....The AVP is at a crossroads regarding how we will fund the continued growth of AVP Tour events. Sponsors have indicated a desire to cap their costs while simultaneously allowing the AVP more freedom to generate new revenue streams that can pay for the escalating costs of running bigger and better events. Given the belt tightening" environment prevalent amongst the AVP's corporate sponsors, we have been forced to heavily scrutinize our business practices. This has resulted in our own reduced staffmg, tightened budgets, and the determination that we cannot continue to fund events that are run at a deficit. The US Championships at Hermosa Beach in particular), costs more than $ 100,000 to produce, not counting the additional AVP burden of prize money. Excluding the money allocated to cover AVP infrastructure, the pro -rata amount of AVP sponsorship money to Hermosa falls far short of covering the cost of operating the event. While the AVP places tremendous value on the Hermosa event because of its unique historical vahie in relation to beach volleyball, the economic realities related to operating the event force us into the position of either e. revising the economic conditions of the event that will allow the AVP to recoup its operating costs or b. moving the event to a locale that will offer more advantageous economic conditions. Because we place a high priority on emphasizing the US Championships at Hermosa Beach as a cornerstone event for our sport, we would certainly prefer -to investigate option a. Having evaluated ail options that might positively impact the AVP's ability to run the Hermosa event in a more economically viable fashion, we have identified the implementation of paid general admission as an obvious and necessary remedy. For several years the AVP has built venues exceeding 4,500 bleacher seats at Hermosa. The AVP has built these costly venues and absorbed the attendant cost in the interest of accommodating the largest crowds possible. Significantly, bleacher seats which the fans have (in the past) sat in for free cost the AVP over $7.00 per seat. We have reached the point at which as a practical matter, we must be able to charge some cost of admission to pay for these venues. In fact, with the exception of the Southern California and Chicago events, we have charged general admission at all other AVP Tour events. San Francisco, San Diego , Chicago (and probable Manhattan Beach} will allow general admission for the first time in 1996. Besides the practical economic reality, we believe that the sport will only grow if the AVP and our venue, sponsor and television partners all cooperate in an aggressive program to encourage paid seating that is in line with other professional sports. If implemented with the appropriate sensitivity to community concerns and proper promotion and publicity, we feel comfortable in charging a tsar fee"for our fans to be entertained by the best volleyball players in the world at an event that costs over $100,000 to produce and has a fife span of only three days. These same fans readily accept having to pay to (rest Cost Ottic. 330 was al 8outevarc Suite 600 Marina cal Rey. CA 90252 Tel (310) 577-0775 Fax 1310) 577477 Int eraat Once 401 EOgevraur Place Sude 510 wakened. ►.w 01880 Tel (617) 224-9644 Fax (6171224-9656 see a movie, attend other sporting events, visit our National Parks, or even to take one of Hermosa Beach's volleyball classes. Some of the specific elements of the AVP's paid seating plan include the following: A. Paid Seating Program 1 Seat Manifest and Prices (site map attached) Ty st S :> of Sava of Sea Bleacher/General Admission Cushioned, individual Bleacher Seats City of Hermosa Beach'Festival'Seating Premier Riser Seating 4,500 $8 - Friday, 88 • Sat, 810 - Sun. 750 $15 - Sat., $20 - Sun. 300 850. Weekend package 300 S65 - Weekend package II. Promotion& Support for Paid Seating/Event a. AVP print advertising (Local and LA Tines) b. AVP and Miller Brewing radio buy. c. NBC event promos d. AMC Theater e. Miller Brewing1PowerAdelFootACTION1WiIson point of sale advertising. 11I. Publicity a. Milsport (AVP's national PR agency ) b. Tim Sullivan (in-house PR Director) IV. Additional Costs (incurred by AVP) a. Fencing b. Additional security c. Ushers/Ticket takers. B. impact on City I. Special Hermosa Beach Seating Programs a. Hermosa Beach citizens get first opportunity at 50% of seats until 60 days prior to the event. b. Hermosa Beach Seniors and Student Discount -10% c. Hermosa Beach Downtown Enhancement benefits - City of Hermosa Beach can offer '4<ponsorships-to downtown businesses to include sampling booths (adjacent to tournament site) and luxury boxes (built at the expense of city). d. Downtown Enhancement can use venue to stage Comedy and Magic Club show, Swing Band btacktie reception, or other D.E.0 promotion. II. Other Benefits to City a. NBC telecast of the event b. On -air promotion on Prune telecasts c. AVP Player clinic free to Hermosa Beach youth We hope that you will appreciate both our desire to enter into a long-term partnership with the City as well as our need to make realistic economic adjustments. We think that our promotion of the City and our cooperative use of the venue for ancillary functions will provide Hermosa Beach with tremendous value as well as ample incentive to show cooperation relative to the AVP's economic conditions. We need your help to solicit the cooperation of the city. This year, the 'US Championship's' status as one of the most prestigious events in professional beach volleyball will certainly be reinforced by virtue of it following the beach volleyball competition at this year's Olympic Games on NBC sports. While we are certainly aware of, and appreciate the City's need to systematically get approval at various levels of city government, I hope you can appreciate our need to move quickly. Our hope would be to get unofficial sign -off from the appropriate people so that we can go on sale by May 1. We are certainly open to your ideas on how to accomplish our goals and look forward to discussing them with you at your earliest possible convenience. Sincerely, Jon Stevenson Senior Vice President, Tour Administration cc: J. Solomon L Monk M. Gage R. Adler A. Canfield ** TOTAL PAGE.004 ** #49‹.in 06 4 36404 ,TE /yrAP 4‘ 57 /N e..ars43.c.S 7 I►Yl II .57'094.4 I 50 TV IoA /0 /44. uuuuuuu S /N F4- 047A SAZ 57 l ft./PI-do-rick Dt..E. 45 5 Regional Events Southeast Northeast Midwest Southwest Northwest 1997 Miller Lite/AVP Tour Exemption (#1) (Top two teams after 5 events will earn their exemptions.) AVP Qualifier Tour Championships Ventura, California : August 17-18, 1996 48 team field comprised of the following: Top 4 Southeast teams Top 4 Northeast teams Top 4 Midwest teams Top 4 Southwest teams Top 4 Northwest teams Top 16 California teams (pre -qualifier) Top 12 "at large" teams (pre -qualifier) 1997 Miller Lite/AVP Tour Exemption Top 2 team finishers in Qualifier Championships (excluding #1 exemption) Miller Lite/AVP U.S. Championships at Hermosa Beach August 23-25, 1996 Top twelve finishers from Qualifier Championships 1 Attachment B ASSOCIATION OF VOLLEYBALL PROFESSIONALS CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 12, 1996, at Hermosa Beach, California by and between the ASSOCIATION OF VOLLEYBALL PROFESSIONALS (AVP) and the CITY OF HERMOSA BEACH (CITY) with regards to the Association of Volleyball Professionals' Men's U. S. A. Championships on August 23, 24, and 25, 1996. FEES Event fee shall be $9,762 plus set up/tear down fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the CITY. All predetermined costs/fees shall be paid two weeks prior to the Tournament. All unanticipated costs incurred by the CITY on behalf of the event shall be paid within 15 days of receiving an invoice from the CITY. ADMISSION FEES The City of Hermosa Beach will be provided with a fee scale chart two weeks prior to the Tournament. AVP agrees to pay the City of Hermosa Beach $4,000 or 25 percent of the gross admission revenue, whichever is greater. The AVP agrees to furnish records and make payment of $4,000 to the City of Hermosa Beach two weeks prior to the Tournament and make additional payments, if applicable within two weeks after the tournament. AVP may charge admission for up to 25 percent of stadium seating. The City of Hermosa Beach reserves the right to audit any and all financial records of the AVP specific to priority seating for the Tournament. The City of Hermosa Beach will receive a final copy of the tournament revenue and expenditures in regards to priority seating ticket sales within seven (7) days of the end of the toumament. SECURITY The CITY of Hermosa Beach shall establish a command post in the immediate vicinity of the Tournament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of AVP. AVP shall provide no less than ten security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the Tournament for a pre -event briefing. 1 SITES APPROVED FOR GENERAL ADMISSION CHARGES EVENT SITE DATE APPROVED FOR 100% PAID ADMISSION NOT APPROVED FOR 100% PAID ADMISSION Miller Lite Open At Riviera Beach Ocean Mall March 23-24 X Miller Lite Open at Ft. Myers Edwards Drive & Hendry St. March 30-31 X AVP Open at San Diego presented by Miller Lite Mariner's Point April 19-20 X 1 -800 -Collect Open at San Francisco Crissy Field May 3-5 X AVP Open at Atlanta Atlanta Beach Sports & Entertainment Park May 25-26 X AVP West Michigan Open Grand Haven City Beach June 28-30 X Miller Lite Minneapolis Grand Slam (Men/Women) East River Flats July 5-7 X Miller Lite/AVP Championships of New England Old Orchard Beach, Maine July 12-14 X Miller Lite Open at Milwaukee Bradford Beach July 19-21 X Miller Lite Manhattan Beach Open Manhattan Beach Pier August 9-11 X Kodak Funsaver Open at Belmar Belmar Beach August 16-17 X Miller Lite/AVP Tour Championships at Chicago North Avenue Pier Aug. 30 - Sept. 1 X ATTACHMENT C STATE OF CALIFORNIA—THE RESOURCES AGENCY Attachment D PETE WILSON, Governor CALIFORNIA COASTAL COMMISSION FREMONT, SUITE 2000 FRANCISCO, CA 94105-2219 VOICE AND TDD (415) 904-5200 RECEIVED FEB 0 1 1993 PLANNING DEPT, TO: Planning Directors of Coastal Cities and Counties and Other Interested Parties FROM: Peter Douglas, Executive Director SUBJECT: Guidelines for the Exclusion of Temporary Events from Coastal Commission Coastal Development Permit Review Adopted January 12, 1993 The attached guidelines were adopted by the Coastal Commission in response to recent legislation which amended Section 30610 of the Coastal Act to address coastal development permit requirements for temporary events. Currently, most of the temporary events held annually within the coastal. zone, and which involve placement of structures and change in intensity of use of land or water, meet the definition of development and require a coastal development permit. The legislation addresses the need for guidelines to define and limit the Commission's involvement to only those temporary events which could result in significant adverse impact on coastal resources. As a result, the majority of the events held annually in the coastal zone will be excluded from Commission permit review pursuant to these guidelines. The guidelines identify to local staff and event sponsors the kinds of activities which may result in the need for a coastal development permit, and are meant to facilitate early communication such that a permit can be obtained prior to the event taking place. The types of events which are subject to these guidelines are defined in Section V. If you have any question as to whether a specific event is excluded from coastal development permit requirements, or any other questions regarding interpretation of these guidelines, please contact Commission staff at your local Coastal Commission office. Additionally, we would appreciate and encourage further distribution of these guidelines to appropriate departments and special districts within your jurisdiction which have any involvement with temporary events. (8118A) STATE OF CALIFORNIA—THE RESOURCES AGENCY CALIFORNIA COASTAL COMMISSION FREMONT, SUITE 2000 _ ..4 FRANCISCO, CA 94105-2219 VOICE AND TDD (415) 904-5200 TO: Local Governments and Interested Persons FROM: Coastal Commission Staff PETE WILSON, Governor SUBJECT: Guidelines For the Exclusion of Temporary Events from Coastal Commission Permit Requirements - Adopted 1/12/93 I. Purpose and Authority. The purpose of these guidelines is to identify the standards the Coastal Commission staff, under the direction of the Executive Director, will use in determining whether a temporary event is excluded from coastal development permit requirements pursuant to Public Resources Code Section 30610 (i) (as amended by SB 1578, Ch. 1088, Stats. 1992). The guidelines are for use in areas where the Coastal Commission retains coastal development permit authority. These guidelines may be utilized by local governments for reference in developing Local Coastal Programs or in processing LCP amendments, if required, to address coastal development permit jurisdiction over temporary events. II. Criteria for Exclusion from Permit Requirements. Except as provided in Section III. below, the Executive Director shall exclude from coastal development permit requirements all temporary events except those which meet all of the following criteria: a) Are held between Memorial Day weekend and Labor Day; and, b) Occupy all or a portion of a sandy beach area; and, c) Involve a charge for general public admission or seating where no fee is currently charged for use of the same area (not including booth or entry fees). Only temporary events meeting all of the above criteria shall require coastal development permit review, however, The Executive Director may also exclude from permit requirements temporary events meeting all of the above criteria when: d) The fee is for preferred seating only and more than 75% of the provided seating capacity is available free of charge for general public use; or, Guidelines for Temporary Events Adopted 1/12/93 Page 2 e) The event is held on sandy beach area in a remote location with minimal demand for public use, and there is no potential for adverse effect on sensitive coastal resources; or, f) The event is less than one day in duration; or, g) The event has previously received a coastal development permit and will be held in the same location, at a similar season, and for the same duration, with operating and environmental conditions substantially the same as those associated with the previously -approved event. III. Executive Director or Commission Discretion to Require a Permit. The Executive Director, or the Commission through direction to the Executive Director, may determine that a temporary event shall be subject to Commission coastal development permit review, even if the criteria in Section II. are not met, if the Executive Director or the Commission determines that unique or changing circumstances exist relative to a particular temporary event that have the potential for significant adverse impacts on coastal resources. Such circumstances may include the following: a) The event, either individually or together with other temporary events scheduled before or after the particular event, precludes the general public from use of a public recreational areafor a significant period of time; b) The event and its associated activities or access requirements will either directly or indirectly impact environmentally sensitive habitat areas, rare or endangered species, significant scenic resources, or other coastal resources as defined in Section V. of these guidelines; c) The event is scheduled between Memorial Day weekend and labor Day and would restrict public use of roadways or parking areas or otherwise significantly impact public use or access to coastal waters; d) The event has historically required a coastal development permit to address and monitor associated impacts to coastal resources. IV. Modifications to Guidelines by the Commission. The Commission may amend these guidelines at any time if it is determined such modification is necessary to more effectively implement Section 30610(1) of the Coastal Act, and provide Coastal Commission coastal development permit review of any category of temporary events having the potential for significant impacts to coastal resources; or, eliminate such review of any category of temporary events having no such potential. Guidelines for Temporary Events Adopted 1/12/93 Page 3 V. Definitions. For purposes of these guidelines, the following definitions shall apply: a) "Temporary event(s)" means an activity or use that constitutes development as defined in Section 30106 of the Coastal Act; and is an activity or function of limited duration; and involves the placement of non -permanent structures; and/or involves exclusive use of a sandy beach, parkland, filled tidelands, water, streets or parking area which is otherwise open and available for general public use; b) "Limited duration" means a period of time which does not exceed a two week period on a continual basis, or does not exceed a consecutive four month period on an intermittent basis; c) "Non -permanent structures" include, but are not limited to, bleachers, perimeter fencing, vendor tents/canopies, judging stands, trailers, portable toilets, sound/video equipment, stages, platforms, etc., which do not involve grading or landform alteration for installation. d) "Exclusive use" means a use that precludes use in the area of the event for public recreation, beach access or access to coastal waters other than for or through the event itself. e) "Coastal resources" include, but are not limited to, public access opportunities, visitor and recreational facilities, water -oriented activities, marine resources, biological resources, environmentally sensitive habitat areas, agricultural lands, and archaeological or paleontological resources; f) "Sandy beach area" includes publicly owned and privately owned sandy areas fronting on coastal waters, regardless of the existence of potential prescriptive rights or a public trust interest. (8118A) MAY 13 '96 13:17 FROM A V P Stephen Burrell City Manager City of Hermosa Beach Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Dear Stephen, TO 913103726186 PAGE.001 Association of Volleyball Professionals "The World's Best!' May 13th, 1996 Via Fax:(310)372.6185 appreciate the delivery to my attention the recommendation, background and analysis of the AVP's request to sell general admission tickets at it's Professional Beach Volleyball Tournament on August 23-25, 1996. However, the recommendation to approve paid admission • for center court only does not reflect the AVP's request nor does it properly address the reason the AVP made the request. The AVP had requested permission to sell general admission seating for the entire event. The AVP had made this request in order to raise revenues to subsidize the event and to help pay for the AVP's on going cost of doing business. Unfortunately, charging for center court only does not address this concern adequately. As you can imagine, under this scenario fans will simply refrain from entering center court and will spend all their time at the outside courts. Not only will the purpose of raising needed revenue be left inadequately addressed, but center court will also be woefully unattended. Prior to the May 14th Hermosa Beach City Council Meeting, I would appreciate your informing the proper individuals of the apparent miss -communication that has occurred and the nature of the AVP's original request. Thank you very much and please call me with any questions. Sincerely, Matt Gage Vice President of Operations AVP SUPPLEMENTAL 1 INFORMATION i Wart Waist Mks 330 Washington Boulevard Suite 600 Marina Gel Rey. CA 90292 Tel (310) 577-0775 fax (310) 577-0777 East Goat OM* 401 Edgewater Place Suite 510 Wakefield. MA 01880 Tel (617) 224-9644 fax (617) 224-9656 ** TOTAL PAGE.001 ** May 8, 1996 Honorable Mayor and Members of the Hermosa Beach City Council 61-L04 --#F6- pis/ V 94, Regular Meeting of May 14, 1996 1 REVISED CONFLICT OF INTEREST ORDINANCE Recommendation: Review revised ordinance and, if acceptable, introduce and waive further reading. Background: The City Attorney has revised the ordinance to incorporate the changes discussed at the last meeting. These changes take into account the suggestions made by Councilmember Edgerton, as well as items mentioned during the meeting on April 23, 1996. Respectitlly submitted, Stephen R. Burrell City Manager i'in i -r� i -i��u to•' -+7 K1LMHKL, WH I SUIY LHFF� 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RICHARDS, WA1SON & GERSHON ♦TYC NEm*.T LAW ORDINANCE NO. 215 b2b U ITh P.02/06 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA ADOPTING CONFLICT.OF INTEREST PROHIBITIONS FOR CERTAIN CITY OFFICIALS THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: Section 1: Purpose. The proper operation of city government requires that city council members and planning commissioners be independent and impartial in their judgment and actions; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government and public officials. Although provisions of the Political Reform Act govern the conduct of elected and appointed City officials, and although the City Council, through the adoption of Resolution 94-5707, has adopted a Conflict of Interest Code incompliance with the provisions of the Act, the City Council finds and determines that additional ethical safeguards and guidelines are desirable to require the disclosure of a conflict of interest at the earliest possible time. Section 2: City Council. Section 2-2.19 of the Code of the City of Hermosa Beach, California is hereby amended in its entirety to read as follows: "(a) Any member of the City Council who is disqualified from voting or taking any action on a particular matter 960314 10649-00001 cap 1201347.3 I1HY—I7'(—i b 1b; 5b 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RIGMARDS, WATSON & GERSHON ATroPu V AT UN K1LHHKLSe WHISUN LHFFd d'1..5 b?'b Weld F'.kLS/I1b by reason of a conflict of interest as, defined either by the Political Reform Act (Government Code Sections 81000 et seq.)("the Act") or by Government Code Section 1090 shall provide notification as set forth in subsection (b) of this Section, and shall disclose the nature of said conflict of interest in writing to the City Manager and City Attorney at the earliest possible time and in no event later than five (5) business days from the time that the conflict of interest arises_ "(b) The notification shall be in writing and shall set forth in reasonable detail and particularity the nature of the conflict, the scope of the member's involvement in the project or transaction at issue, and that monetary or other consideration is to be derived by the member from said project or transaction_ Said notification shall include a statement as to the affected member's intention to disqualify himself or herself from any deliberation or discussion of the project or transaction at issue_ The City Manager shall immediately transmit a copy of the notification to all members of the City Council. "(c) Once a conflict of interest is ascertained, the disqualified member shall: (1). Remove himself or herself from the dias at all times during which the matter is under consideration; and (2) Refrain from participating in the discussion as a member of the body and from voting thereon; and 960314 10649-00001 ca^. 3201347.3 - 2 - MAY -07-1996 16:50 RICHARDS, WATSON LA42 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RICHARDS, WATSON & GERSHON ATTORNEYS T LAW 21.5 626 0078 N.04/0b (3) Refrain from using his or her official position to influence the decision regarding the matter. cordily, th ffected c.-uncilme •er sh.11 no ::yemt::Yc; :ci (d) Any. member of the City Council so -disqualified shall not be counted for the purpose of determining a quorum, and shall be considered absent for the purpose of determining the outcome of a vote on the matter, unless that member's participation is required pursuant to the rule of legally required participation." Section 3: Planning Commission. Section 2-74.1 is hereby added to the Code of the City of Hermosa Beach, California, to read as follows: "(a) Any member of the Planning Commission who is disqualified from voting or taking any action on a particular matter by reason of a conflict of interest as defined either by the Political Reform Act (Government Code Sections 81000 et seq.) ("the Act") or by Government Code Section 1090 shall provide notification as set forth in subsection (b) of this Section, and shall disclose the nature of said conflict of interest in writing to the City Manager and City Attorney at the earliest possible time and in no event later than five (5) business days from the time that the conflict of interest arises. 960314 10649-00001 coo 1201347.3 - 3. - i MAY -07-1996 16:50 1 2 3 4 5 6 7 8 9 10 3.1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RICHARDS. WATSON & GERSHON ATTQRNGY9 AT LAW RICHARDS, WATSON LR142 213 626 0078 P.05/06 "(b) The notification shall be in writing and shall set forth in reasonable detail and particularity the nature of the conflict, the scope of the member's involvement in the project or transaction at issue, and that monetary or other consideration is to be derived by the member from said project or transaction. Said notification shall include a statement as to the affected member's intention to disqualify himself or herself from any deliberation or discussion of the project or transaction at issue. The City Manager shall immediately transmit a copy of the notification to all members of the City Council and to all other members of the Planning Commission. "(c) Once a conflict of interest is ascertained, the disqualified member shall: (1) Remove himself or herself from the dias at all times during which the matter is under consideration; and (2) Refrain from participating in the discussion as a member of the body and from voting thereon; and (3) Refrain from using his or her official position to influence the decision regarding the matter. Accordingly, the affected Planning Commissioner shall not comment on the matter in any way to any person, including any member of the City Council or the Planning Commission. (d) Any member of the Planning Commission so -disqualified shall not be counted for the purpose of determining a quorum, and shall be considered absent for the purpose 960314 10649-00001 cas 1201347.3 4 - MAY -07-16 16:50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RICHARDS, WATSON & GERSHON ATfehNCYe AT Lww RICHARDS, WATSON LH42 21S 626 011(6 H.06/0b of determining the outcome of a vote on the matter, unless that member's participation is required pursuant to the rule of legally required participation." Section 4: Requirements Supplemental to State Law . This ordinance and its enforcement is intended to be supplemental to and consistent with all applicable state laws. Section 5: Severability- If any section, sub -section, sentence or clause of this ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council hereby declares that it would have adopted this ordinance and each section hereof notwithstanding the remote possibility that any one or more sections, sub -sections, sentences, clauses, or portions thereof might be declared invalid or unconstitutional. PASSED, APPROVED and ADOPTED this day of , 1996. ATTEST: CITY CLERK 960314 10645-00001 cas 1201347.3 5 MAYOR TOTAL P.06 5-/ CITY OF HERMOSA BEACH MEMORANDUM DATE: MAY 8, 1996 TO: MAYOR AND CITY COUNCIL FROM: STEPHEN BURRELL, CITY MANAGER RE: MAY 23, 1996 BUDGET STUDY SESSION As you know, the Budget Study Session is set for Thursday, May 23, 1996. Please let me know if that date is workable for each of you. A second budget meeting is tentatively set for June 6, 1996. 1 3 a Rfz6--s36-. May 2, 1996 City Council Meeting May 14, 1996 Mayor and Members of the City Council CANVASS OF VOTES FOR THE SPECIAL MUNICIPAL ELECTION OF MARCH 26, 1996 • Recommendation: It is recommended that the City Council adopt the attaached resolution which presents the official canvass of votes certified by the Los Angeles County Election Department of the Special Municipal Election of March 26, 1996. The result of the election canvass shows Proposition F, which proposed an increase to the City Utility Users Tax, as failed. NOTED: Stephen R. Bu Manager Elaine Doerfling, City lerk 14a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECITING THE FACT OF '1'HI SPECIAL MUNICIPAL ELECTION HELD ON TUESDAY, MARCH 26, 1996, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a Special Municipal Election was held and conducted in the City of Hermosa Beach, California, on Tuesday, March 26, 1996, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; voting precincts were properly established, election officers were appointed, and in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California relating to the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No. 95-5781 adopted November 14, 1995, the County Election Department canvassed the returns of the election and has certified the results to the City Council, the results are received, attached and made a part hereof as "Exhibit A." NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That there were 22 voting precincts established in the City for the purpose of holding said election, which was consolidated with the Primary Election. That the whole number of ballots cast in the precincts except absent voter ballots and provisional ballots was 4,036. That the whole number of absent voter ballots cast in the City was 937 making a total of 4,973 ballots cast in the City. SECTION 2. That the measure, Proposition F, voted upon at the election is as follows: UTILITY USERS TAX INCREASE. Shall the Ordinance which would increase the Utility Users Tax, imposed pursuant to Article VI of Chapter 30 of the Hermosa Beach Municipal Code, from six percent (6%) to eight (8%) be adopted? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 3. That the number of votes given at each precinct and the number of votes given in the City for and against the measure was as listed in "Exhibit A" attached. SECTION 4. That the City Council does declare and determine that as a result of the election, a majority of the voters voting on the measure relating to increasing the City's Utility Users Tax did not vote in favor of it, and that the measure was not carried and shall not be deemed adopted and ratified. SECTION 5. That the City Clerk shall enter on the records of the City Council of the City a statement of the result of the election showing: (1) the whole number of ballots cast in the City; (2) the measure voted upon; (3) the number of votes given at each precinct for and against the measure; (6) the total number of votes given for and against the measure. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED ON THE 14TH DAY OF MAY, 1996. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach ATTEST: City Clerk APPROVED AS TO FORM: City Attorney I, CONNY B. McCORMACK, Registrar-Recorder/County Clerk of the County of Los Angeles, State of California, do hereby certify that the attached is a true and correct Canvass of the Votes Cast for PROPOSITION F at the HERMOSA BEACH CITY SPECIAL MUNICIPAL ELECTION consolidated with the PRIMARY ELECTION held on March 26, 1996. I further certify that the total ballots cast is as follows: PRECINCT BALLOTS CAST 4,036 ABSENTEE TOTAL BALLOTS CAST BALLOTS CAST 937 4,973 I further certify that the total votes cast is as follows: PROPOSITION F YES NO PRECINCT ABSENTEE TOTAL VOTE VOTE VOTE 1,332 277 1,609 2,474 573 3,047 IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal this 15th day of April, 1996. 72ele(1/1,'%-c6'Le".i(---- CONNY B. McCORMACK Registrar-Recorder/County Clerk County of Los Angeles COUNTY OF LOS ANGELES PRIMARY ELECTION MARCH 26, 1998 PAGE 275.1 NONPARTISAN OFFICIAL CITY/PREC REGISTRA- TION BALLOTS CAST HERMOSA BEACH SPEC MUNI PROPOSITION F YES NO 2750003A 4 2750004A 2750008A 2750009A 2750010A HERMOSA BEACH HERMOSA BEACH HERMOSA BEACH .7 2750014A 2750015A 2750016A HERMOSA BEACH HERMOSA BEACH HERMOSA BEACH HERMOSA BEACH HERMOSA BEACH HERMOSA BEACH 2750023A 2750024A 2750025A HERMOSHERMOSA •1 IVU4 2750029A HERMOSA BEACH 2750030A PRECINCT TOTAL VOTE AOSEt.41441014i.VVOItIg GRAND TOTAL VOTE 50/, 600. 731 471 879 $34: 426631 925 536 76 834 713 697 592 561 BIB .523. 440 • 14010 0 14010 r--- IOW 204i. 154 167 148 247 229 144 . 193 204 151 107. 219 248:; 161 179 191 73 204 1.45 139 4036 037 4973 1;.tr 5245 40 121 7258.48 55 66 50 18 60 61 67 46 64 47 1332 277 1609 145:: 114 97 115 80 80134 127 92 91 128 168 94 97 136 440 96 83 2474 573 3047 •.. COUNTY OF LOS ANGELES PRIMARY ELECTION MARCH 26, 1996 PAGE 275.2 NONPARTISAN OFFICIAL CITY/PREC REGISTRA- TION BALLOTS CAST HERMOSA BEACH SPEC MUNI PROPOSITION F YES NO -COUNTYME: ABSENTEE VOTE TOTAL - 38TH US CONGRESSIONAL NOBOSSIONAL ABSENTEE VOTE TOTAL F28WSTAWSENATE 53RD STATE ASSEMBLY ABsEflEE. VOTE TOTAL 4111-Y.. SUPERVISGRIAL ......................... . . 4TH SUPERVISORIAL ABSENTEE VOTE TOTAL 7--44010 .1441.10 14010 "•0 14010 14010 14010 14010 14010 0 414 937 '74911 4036 947 4973 4038 937 ---- 277 1809 1332 277 1609 132 1332 271 1609 -1132 277 2474 573 2474 - . 573. 3047 2474 2474 573 3047 i4i*: 573 3047 • COUNTY OF LOS ANGELES PRIMARY ELECTION MARCH 26, 1996 PAGE 275.3 NONPARTISAN OFFICIAL CITY/PREC REGISTRA- TION BALLOTS CAST HERMOSA BEACH SPEC MUNI PROPOSITION F YES NO 3RD B OF tQUALUANION' CITY OF HERMOSA BEACH CITY CFHERMOSA BEACH AOSENTEE VOTE . . . . . . . . TOTAL 7- 140147 14010 0 14010 - 40311. ..... . 4036 937 ].. 4973 • ......... ••• ••• - 13tM 1332 1609 ••• - a414 2474 -- -173 • 3047 • / April 25, 1996 City Council Meeting May 14, 1996 Mayor and Members of the City Council VACANCIES - BOARDS AND COMMISSIONS UPCOMING EXPIRATION OF TERMS Recommendation: 1. Direct the City Clerk to immediately advertise and request applications from interested parties for three Planning Commission terms that will expire June 30, 1996 and for two Civil Service Board terms that will expire July 15, 1996, with appointments for all five seats at the regular Council meeting of June 25, 1996; and 2. Schedule a meeting for interviewing applicants either prior to the regular scheduled meeting of Tuesday, June 25, or at an earlier date, such as Monday, June 24, or Thursday, June 20. Background: The expiration of terms for seats on the two above -noted board and commission occurs in late June and mid-July. Following established procedures, the matter is brought to the attention of Council at this time for a policy decision with regard to advertising the upcoming expiration of terms for each of the applicable boards/commissions, thus allowing adequate time for noticing and for Council appointments prior to the expiration of terms. Traditionally, Council has directed that all seats be advertised. One notice inviting applications for all boards/commissions with June/July term expirations is published with a late June filing deadline to allow for Council appointments/reappointments at the last meeting in June. CIVIL SERVICE BOARD Two terms ending July 15, 1996 These seats are currently held by Michael D'Amico and L. Dwight Taggart, both of whom are eligible for reappointment. Mr. D'Amico, who was reappointed June 23, 1992, has served on the Board since his initial appointment of November 16, 1991, when he was appointed to fill an unexpired term. Mr. Taggart has served on the Board since June 23, 1992. Appointments for these two seats would be for four-year terms ending July 15, 2000. 14b PLANNING COMMISSION Three terms expiring June 30. 1996 These seats are currently held by Alan M. Dettelbach, Joseph Di Monda and Rod Merl, all of whom are eligible for reappointment. Mr. Dettelbach has served on the Commission since January 25, 1994, when he was appointed to fill an unexpired term. Mr. Di Monda, who was reappointed June 23, 1992, has served on the Commission since his initial appointment of March 12, 1991, when he was appointed to fill an unexpired term. Mr. Merl, who was also reappointed June 23, 1992, has served on the Commission since his initial appointment of September 24, 1991, when he was appointed to fill an unexpired term. Appointments for these three seats would be for four-year terms ending June 30, 2000. Noted: Stephen R. Burrell, Ci Manager Elaine Doerfling, City Crerk CITY OF HERMOSA BEACH LOCAL APPOINTMENTS LIST In accordance with Government Code Section 54972 (Maddy Act) dealing with open lists of local appointive positions, the following is: 1. A list of all appointive terms which will expire during the 1996 calendar year, with the names of the incumbent appointees, their dates of appointment, the date each term expires, and the necessary qualifications for each position; and 2. A list of all boards, commissions and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position. INCUMBENT APPT. TERM COMMISSION APPOINTEES DATE EXPIRES QUALIFICATIONS CIVIL, Michael D'Amico 06-23-92 07-15-96 Qualified Elector of SERVICE L. Dwight Taggart 06-23-92 07-15-96 the City BOARD (see HBMC 2-29) 4 -yr. terms, no term limit PLANNING Alan M. Dettelbach 01-25-94 06-30-96 Qualified Elector of COMMISSION Joseph Di Monda 06-23-92 06-30-96 the City Rod Merl 06-23-92 06-30-96 (see HBMC 2-73) 4 -yr. terms, no term limit BOARD OF APPEALS (Serve at the pleasure of Council - qualified to act on building construction matters - U.B.C. - See HBMC 7-1.1) David Garrett, Robert Lininger, Mike Ludwig, D.B. (Bud) Murray, Larry Peha ELAINE DOERFLING City Clerk Dated: 01-12-96 7 Benz Air Engineering Co. 30 -Apr -96 07:56 page 2 of 2 To: Robin Bennett, City of Hermosa Beach Robert Benz April 30, 1996 Council members 2901 Manhattan Ave. Hermosa Beach, CA 90254 (310)379-8155 Fax (310)640-9066 Other Matters: Placement of "NO STRESS ZONE" signs in the downtown area. A Mr. Martin Siracusa suggested that this would make for good a marketing idea in Hermosa. The signs would be the yellow caution type signs, as suggested below. The NO STRESS ZONE sign would be placed conspicuously throughout the downtown area. 1 5 c