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HomeMy WebLinkAbout03/11/97ACTION SHEET REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 11, 1997 - 7:10 p.m. Closed Session - Immediately following Regular Session CALL TO ORDER: 7:10PM PLEDGE OF ALLEGIANCE: Sergeant Tom Thompson ROLL CALL: REVICZKY, EDGERTON, BENZ, BOWLER ABSENT: OAKES ANNOUNCEMENTS: ST. PATRICK'S DAY PARADE, SATURDAY, MARCH 15, 1997, 11:00AM PRESENTATIONS: PRESENTATION OF CERTIFICATES OF APPRECIATION TO THE 17.U.I. TASK FORCE PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS UNCIL CED STAFF TO REVIEW AUDIO TAPES FROM THE MEETING OF 2/13196 REGARDING BEACH MAR T'S .DETERMINATION PUBLIC CONVENIENCE AND<NECESSItY W1111. RESPECT TO TELE! ALLOWED TO SERVE ALCOHOL, SIZ.71 OF CONTAINERS AND .AGE OF PERSONS SELLING ALCOHOL REPORT'BACK TO COUNCIL. (b) COUNCIL COMMENTS NONE 1 r (c) WRITTEN COMMUNICATIONS 1. Letter from Gretchen Reviczky dated February 21, 1997 regarding councilmember conduct. IBLIR MOTION TO RELIVE AND FILE. VOTE; 4-0 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on February 25, 1997. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to approve lease agreement between the City of Hermosa Beach and the South Bay Free Clinic for the use of Rooms 7 and 11 in the Community Center and authorize Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. (e) Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of February 19, 1997. PULLED BY JB IRBIJB MOTION TO RECEIVE ;AND,FILE. VOTE: 4-0 (f) Recommendation to award contract to D & M Inc. Construction for seismic strengthening of the Clark Building in the amount of $86,555 and authorize Mayor to execute contract. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. 2 (g) Recommendation to award contract to W. A. Rasic Construction for Sewer Construction and Street Rehabilitation Proiect (CIP 96-408) in the amount of $504,465 and authorize the Mayor to execute contract. Memorandum from Public Works Director Amy Amirani dated:March 4, 1997. PULLED BY SE RBISE MOTION FOR STAFF RECOMMENDATION. VOTE: 4-0 (h) Recommendation to receive and file the action minutes of the Planning Commission meeting of March 4, 1997. PULLED BY SE SEfmR APPEAL uEM># .................................................................... .................................................................... ................................................................................................................................................................................................................................. ........................................................................................................................................................................................... SEIJR MOTION TO RECEWE AND FILE REMAINDER OF PLANNING COMMISSION ACTION MINUTES. VOTE: 4-0 ............................................................................................................................................................................................................................... (i) Recommendation to receive and file the action minutes of the Downtown Enhancement Commission meeting of March 5, 1997. ,TD/SE MOTION FOR STAFF RECOMMENDATION ON BALANCE OF CONENTDIEMSO: 4-0 ....................................................................................................................................... 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO OPEN SPACE REQUIREMENTS IN THE R-1 ZONE TO ALLOW UP TO A 10% MAf2GIN FOR ADMINISTRATIVE DECISION IN CERTAIN JUSTIFIABLE CASES ON LOTS OF 2,100 SOUARE FEET OR LESS, AND STUDY THE POLICIES OF OTHER CITIES TO DETERMINE THE EFFECT OF A 10% OPEN SPACE REQUIREMENT FOR ALL R-1 LOTS. Memorandum from Community Development Director Sol Blumenfeld dated March 5, 1997. JD/3R RETURN WITH ORDINANCE AMENDED TO APPROVE TEXT AMENDMENT TO INCLUDE 10% MARGIN UP TO 2101-2320 SQ. VF WITH. JUSTIFIABLE CAUSE TO BE DETERMINED BY PLANNING COMMISSION. VOTE: 4-0::. MUNICIPAL MATTERS 5. 1997 COMMERCIAL EVENT APPLICATIONS. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. JB/SE APPROVE WEST COAST ARTISTS' REQUEST FOR WAIVER OF PARKING METER FEES.. VOTE: 4-0 RD/JR MOTION TO APPROVE EVENT FOR WEST COAST ARTISTS. VOTE: 4-0 >EIRR I1i1('TION TO APPROVE CE SPORTS EYENT.; 'COTE, 4-0 RBBB MOTION FOR SPRINT TRIAIH.GON VOTE: 4,0 SERB MOTION TO APPROVE CUERVO GOLD EVENT. VOTE 4-0 ISE/JB MOTION TO APPROVE WPVA EVENT. VOTE 4-0 SEIJS. MOTION TO APPROVE AVP'EVENT WITH STREET CLOSURE TO RETURN FOI COU C'IL:REVTEW. VOTE: 4-0 4 6. REPORT ON REFERENDUM. Memorandum from City Manager Stephen Burrell dated March 6, 1997. RECEIVE AND FILE. 7. LOWER PIER AVENUE STREETSCAPE - PROPOSED OUTDOOR DINING STANDARDS. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. JIM MOTION TO PROHIBIT THE PLACEMENT OF PRIVATE UTILITIES UNDER PUBLIC RIGHT OF WAY AND PROHIBIT PERMANENT STRUCTURES IN THE OUTDOOR DINING AREAS. VOTE: 4-0 8. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. PROPOSITION 172 SALES TAX - PUBLIC SAFETY PROGRAM, REPEAL OF AB1191. Memorandum from City Manager Stephen Burrell dated March 4, 1997. .TBI.SE MOTION TO AUTHORIZE LETTERS OF SUPP�RT FOR AB339 (TAKASUGI) AND AB334 MUM". VOTE: 4-0 b. REPORT ON VACATION OF EASTSIDE BEACH DRIVE PUBLIC RIGHT-OF-WAY. Memorandum from City Manager Stephen Burrell dated March 6, 1997. SE ABSTAINED DUE TO CONFLICT OF INTEREST. JBIJR MOTION TO DIRECT TO DEVELOP A PROPOSED OPEN SPACE OVERLAY ZONE FORT HE WALK STREETS AND PRESENT'TO COUNCIL FOR REVIEW AND APPROVAL. DEVELOP AN INFORMATION. LE`! lLR EXPLAINING'1'}IL STEPS, COSTS AND TIMING AND SEND TO ALL PROPERTY OWNERS. PROCESS ANY 'PELT -110N ON A STREET BY STREET BASIS CCINSISTENT WITH CITY COUNCIL POLICY. � VOTE: 3-0 (SE -ABSTAIN) 5 - c. PARKING IN -LIEU PROGRAM AND FUND. Memorandum from City Manager Stephen Burrell dated March 6, 1997. JRMJB MOTION TO DIRECT STAFF' TO RETURN WITH REPORT ON` ENTIRE .................................................................. PROGRAM. VOTE: 2-2 MOTION FAILS (RB/SE-NO).,., 9. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 10. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Councilmember Bowler for discussion of M-1 zones. ‘1B/SE MOTION TO DIRECT STAFF TO RETURN WITH REPORT ON ALL M-1 ZONES. VOTE: 3-0 (RB-fBSTA CITIZEN COMMENTS NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on February 11, 1997. b. Approval of minutes of Closed Session meeting held on February 25, 1997. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. 6 Existing Litigation: Government Code Section 54956.9(a) Name of Case: Harris v. City of Hermosa Beach Case Number: BC163471 Name of Case: Lissner v. City of Hermosa Beach Case Number: BSO41936 Name of Case: Lissner v. City of Hermosa Beach Case Number: BS043141 ADJOURN TO CLOSED SESSION: 10:49PM • E R (2 i- 9 7 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, March 11, 1997, at the hour of 7:/0 P.M. PLEDGE OF ALLEGIANCE - 4 - ROLL CALL: Present: Benz, Bowler, Edgerton, Oakes, Mayor Reviczky Absent: None MAYOR'S COMMENTS/ANNOUNCEMENTS: ‘/6" >14I -11 - PRESENTATIONS: PRESENTATION OF CERTIFICATES OF �a A,A, a ��" APPRECIATION TO THE D.U.I. TASK FORCE �� 6 o yam- y • • PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.)(Please limit comments to one minute. Citizens may also speak: during discussion of items removed from the Calendar; during Public Hearings; with the Mayor's consent, during discussion appearing under Municipal Matters; and, before the close of the meeting during Comments". Consent of items "Citizen Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. ;Members of the Public wishing to request? -removal of an item _from the_consent calendar. may do _so at this'd City Council Minutes 03-11-97 Page 9356 -- -T-✓ > �� / _ �-c 7€T .5)7 e--e/t i ) frr J7Z-- • • IllaComing forward to address the Council at this time were: ,F A )) C --e At 7. P.M. the order of the agenda was suspended to go to the public hearings starting with item 4. (b) COUNCIL COMMENTS: (60)d0'12(<e—)) • (c) WRITTEN COMMUNICATION 1. Letter from Gretchen Reviczky dated February 21, 1997 regarding councilmember conduct. • RECOMMENDATION: Receive and file. Action: To receive and file the communication. Motion , second . The motion carried by a unanimous vote. 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent, roll call, vote of the Council. There will be no separate discussion of these items unless a Councilmember removes an item from the consent calendar. Items removed will be considered under Agenda Item 3, with public comments permitted at that time. City Council Minutes 03-11-97 Page 9357 • • Action: To approve the consent calendar recommendations (a) through (i), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (a) Motion , second The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. Action: To approve the staff recommendation to retain the building on the City's list of unreinforced masonry buildings until the property owner demonstrates that the building is reinforced pursuant to the requirements of the Seismic strengthening Ordinance. Motion , second . The motion carried, noting the dissenting vote of (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular Meeting held on February 25, 1997. Action: To,approve the minutes of the Regular Meeting of February 25, 1997 as presented. (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS.. Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO APPROVE LEASE AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND THE SOUTH BAY FREE CLINIC FOR THE USE OF ROOMS 7 AND 11 IN THE COMMUNITY CENTER AND AUTHORIZE MAYOR TO SIGN LEASE. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. City Council Minutes 03-11-97 Page 9358 • • 9-/ (g) Action: To approve the Park, Recreation and Community Resources Advisory Commission and staff recommendation to: 1) approve the one-year lease agreement between the South Free Clinic and the City for the use of Rooms 7 and 11 in the Community Center at a rate of $1,395 per month (1500 sq.ft. X $.93 per sq.ft.) from April 1, 1997, through March 31, 1998, for a total rental income of $16,740; and, 2) authorize the Mayor to sign the lease. RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF FEBRUARY 19, 1997. Action: To approve the staff recommendation to receive and file the action minutes from the Park, Recreation and Community Resources Advisory Commission meeting of February 19, 1997. / RECOMMENDATION TO AWARD 'CONTRACTL TO D & M INC. CONSTRUCTION FOR SEISMIC 'STRENGTHENING OF THE CLARK BUILDING IN THE AMOUNT OF $86,555 AND AUTHORIZE MAYOR TO EXECUTE CONTRACT. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. Action: To approve the staff recommendation to: 1. Authorize the award of the construction contract to D&M Inc. Construction of West Hills, California for Seismic Strengthening of the Clark Building in the amount of $86,555; 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney; 3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contract bonds; and, 4. Authorize the Director of Public Works to make minor changes as necessary within budget. RECOMMENDATION TO •AWARD CONTRACT; TO W. A. RABIC CONSTRUCTION FOR SEWER CONSTRUCTION AND STREET City Council Minutes 03-11-97 Page 9359 0)) P0A-7(-4/ 2f 5c) • ( ,z('') ___,, 1/47y /.'ef _____ - \I----‘-' ,c7. -1;W ,_A---,-- ---( / Y3 .12_ 2 ) -- /-2,4e 1/4_.-1 _. ) .a..y)/ #6,,-,,,,,-t--ci,t> —v i 6____, ,,„-:‹--0, v .;___, ,--,/ -7c-e --. ._,---„.2.„---e-yi , /-e —• --tg2_,---,,__e ( i-, - (;-) 7ev d---. D A - .?---t , C70 ,___y C __.) ----.., --, c---2,0--.- C_____ ___ __(_. lo } ?_,,//f_ ; 4. 7/`-`-` v .9 ( )---) ,. — ,d'--- L__.0' --- /9 - • _--� - �, 3 d -o --e' te 6,,--____,A) .. QJ 7 -to'/,) -__vix)/4.-,(/1,,,) _,-2f- (( • . p/b • (-68' REHABILITATION PROJECT (CIP 96-408) IN THE AMOUNT OF $504,465 AND AUTHORIZE THE MAYOR TO EXECUTE CONTRACT. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. This item was removed from the consent calendar by Councilmember for separate discussion later in the meeting. Public Works Director Amirani presented the staff report and responded to Council questions. Action: To approve the staff recommendation to: 1. Authorize the award of the Sewer Construction and Street Rehabilitation Contract (various streets) to W.A.Rasic Construction of Arcadia, California in the amount of $504,465; 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney; 3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public works to accept the project as complete on behalf of the City Council and release all contract bonds; 4. Authorize the Director of Public Works to make minor changes as necessary within budget; and, 5. Hire CMI Engineering Consultants to provide Inspection and Construction Management Services not to exceed $ 37,000. Motion , second The motion carried by a unanimous vote. (h) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF MARCH 4, 1997. l'' �� J —7-----e-3 �--c 7 -"S '' ??-j 3 _fes --r , ,, .11 A ion: To approve the staff recommendation to receive and file the action minutes from the Planning Commission meeting of March 4, 1997. <-----Th m-,2- • (i) RECOMMENDATION TO RECEIVE AND FILE THE ACTION MINUTES OF THE DOWNTOWN BUSINESS AREA ENHANCEMENT DISTRICT COMMISSION MEETING OF MARCH 5, 1997. City Council Minutes 03-11-97 Page 9360 • • Action: To approve the staff recommendation to receive and file the action minutes from the Downtown Business Area Enhancement District Commission meeting of March 5, 1997. 2. CONSENT ORDINANCES - None AYES: NOES: 3. ITEMS Benz, Bowler, Edgerton, Oakes, Mayor Reviczky None 7 .5).0i7 REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1( ), ( ), ( ), and ( ) were heard at this are shown in order for clarity. Public comments on items removed from time but the consent calendar are shown under the appropriate item. e g; s, (t)? f PUBLIC HEARINGS 4. TEXT AMENDMENT TO OPEN SPACE REOUIREMENTS IN THE R-1 ZONE TO ALLOW UP TO A 10% MARGIN FOR ADMINISTRATIVE DECISION IN CERTAIN JUSTIFIABLE CASES ON LOTS OF 2,100 SQUARE FEET OR LESS, AND STUDY THE POLICIES OF OTHER CITIES TO DETERMINE THE EFFECT OF A 10% OPEN SPACE REQUIREMENT FOR ALL R-1 LOTS. Memorandum from Community Development Director Sol Blumenfeld dated March 5, 1997, with Ordinance for waiver of full reading and introduction. PLANNING COMMISSION RECOMMENDATION: Adopt ordinance approving text amendment as modified, maintaining 2100 square foot threshold with no exceptions. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 7:* P.M. Coming forward to address the Council on this item was: te) City Council Minutes 03-11-97 Page 9361 /AnA-0L __ 661-AC°1.- 0 21— /`1 /_e -0.__I , 0 ,--,,z-c-°-C't 0/----x___"_----cm- __ ,,e ),(..7" ---, att ---,A (----% 6- 7 c-712.../ - y.0 (---.4 (1 4 --2-'IC vi Y (7 -'( , 1 2 " ' _, (7 7--,,,r _,0 b3 --9 -6) p-?-e"---YV /,--d-r-7/7‹ /off--'-- ' T ivv'0,/ �r( W----- OrD t0( -C r.C. --7 L -C_____ 4,__ ' ,1 ---"mop �-�� -�r, ___e______2 r-70---7 -1,6' ____J--vr--)-7 --i9 --e-e_r;-/.----_____ )____ A.,__,,f( <_z_t_. 0 -__ .----___--- :9_,/4,-z./94 ,/,/,-_,,--,--i--a-p-- •-( _ • • C (2 'Y._ a,4/e 0 r—tr /P 4 /—(161/ g„,,,/,), 27 -Y -i91/2°3 d-) 4 (-°7Y/ • The public hearing closed at 7:1-0P.M. Action: To waive full reading and introduce Ordinance No. _97-11 ; entitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE R-1 DEVELOPMENT STANDARDS, SECTION 17.08.030(L) TO MODIFY THE EXCEPTION FOR SMALL LOTS, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." AS D-0 as /7Z70 6D Motionbv2, second_. zz) na , Bowler, Edgerton, Oakes, Mayor Reviczky AYES: NOES: Benz, None • 1997 COMMERCIAL EVENT APPLICATIONS. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. Supplemental request received March 10, 1997, j from Ronda Mills of West Coast Artists regarding waiver of parking meter fees for that event. RECOMMENDATION: Approve special events and authorize Mayor to executescontract6I Community Resources Director Rooney presented the staff report and responded to Council questions. Public participation opened at P.M. Coming forward to address the Council on this item were* ® eJ Public participation closed at : P.M. )atieL- 1,7-) aLf/ Action: To approve the recommendation of the Parks, Recreation and Community Resources Commission and staff Cfi to: 1) fi 6/ approve the slate of special events as listed below: City Council Minutes 03-11-97 Page 9362 • a) West Coast Artists/Art Festival June 28&29; b) CE Sports/4-Person Volleyball Tournament July 12&13; c) AVP/U. S. Championships July 25-27; d) WPVA/Evian Women's Pro Volleyball Aug. 9&10; e) Event Productions/Cuervo Gold VB Tour Aug. 23&24; and, f) MESP/Sprint Triathlon and Festival Oct. 12; and, 2) authorize the Mayor to sign the attached contracts. Motion , second . The motion carried by a unanimous vote. 6. REPORT ON REFERENDUM. Memorandum from City Manager Stephen Burrell dated March 6, 1997. City Manager Burrell responded to Council questions and said that there was no official word from the County at this time. • City Attorney Jenkins responded to Council questions and said • Action: To receive and file the report. Motion , second . The motion carried by a unanimous vote. 7. LOWER PIER AVENUE STREETSCAPE - PROPOSED OUTDOOR DINING STANDARDS. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. RECOMMENDATION: Consider the tentative outdoor dining plan for Lower Pier Avenue and provide direction on the types of improvements that would be allowed within the proposed lease areas in the event that City Council subsequently approves an outdoor dining plan. Public Works Director Amirani presented the staff report and responded to Council questions. i(7)")(7ir)// -v `fes ty Council Minutes 03-11-97 Page 9363 • Public participation opened at P.M. Coming forward to address the Council on this item were: - "�-? Public participation closed at P.M. ?- A,.-/% yiiiV3 Action: To : � 14„, • • 1) ; and, 2) Motion , second . The motion carried, noting the dissenting vote of 8. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. PROPOSITION 172 SALES TAX - PIIBLIC SAFETY PROGRAM, REPEAL OF AB1191. Memorandum from City Manager Stephen Burrell dated March 4, 1997. RECOMMENDATION: Authorize letters of support for AB339 (Takasugi) and AB334 (Wildman). City Manager Burrell presented the staff report and responded to Council questions Action: To authorize the City Manager to draft letters of support for AB339 (Takasugi) and AB334 (Wildman) for the Mayor's signature. Motionsa-t/, second � The motion carried, noting the dissenting vote of b. REPORT ON VACATION OF EASTSIDE BEACH DRIVE PIIBLIC RIGHT-OF-WAY. Memorandum from City Manager Stephen Burrell dated March 6, 1997. 1 Minute 03-11-97 Page 9364 — City Cou 1ff Lt, )) Ay it? 17> TYxX) • • • 4,,-- c. PARKING IN -LIEU PROGRAM AND FUND. Memorandum from City Manager Stephen Burrell dated March 6, 1997. RECOMMENDATION: Provide direction to staff on how to proceed with the potential vacation of a portion of the right-of-way. Action: To direct staff " " Motion�v� , secondj . The motion carried, noting the dissenting vote of • a7)7 9. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL None 10. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: RECOMMENDATION: Provide direction to staff regarding program requirements. Action: To direst staff / O Motion' 1 , second The motion carried, noting the 0 dissenting vote of Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Councilmember Bowler for discussion of M-1 zones. • CITIZEN COMMENTS („6 City Council Minutes 03-11-97 Page 9365 • • • Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. Coming forward to address the Council at this time were: girfr;/1/t.-1-)i o' S ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on February 11, 1997. b. Approval of minutes of Closed Session meeting held on February 25, 1997. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: Case Number: Name of Case: Case Number: Name of Case: Case Number: Harris v. City of Hermosa Beach BC163471 Lissner v. City of Hermosa Beach BS041936 Lissner v. City of Hermosa Beach BSO43141 ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, March 11, 1997, at the hour of P.M. to a closed session. The closed session convened at the hour of •P.M. At the hour of • P.M. the closed session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, March 11, 1997, at City Council Minutes 03-11-97 Page 9366 • the hour of P.M. to the Regular Meeting of Tuesday, March 25, 1997, at the hour of 7:10 P.M. Deputy City Clerk City Council Minutes 03-11-97 Page 9367 5E yS y�. R16(# 57 //7v Uho Cra3r,_ "A person oE'ten meets his destiny on the road he took to avoid it." - Jean De La Fontaine AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 11, 1997 - Council Chambers, City Hall Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK J. R. Reviczky Elaine Doerfling MAYOR PRO TEM CITY TREASURER Sam Y. Edgerton John M. Workman COUNCIL MEMBERS CITY MANAGER Robert Benz Stephen R. Burrell John Bowler CITY ATTORNEY Julie Oakes Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, the Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS PRESENTATIONS: `RES NTATION OF CERTIFICATES OF A p1EGIAT1ON TO E 11J.1. TAS K FOOE PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to one minute. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 4) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) COUNCIL COMMENTS (c) WRITTEN COMMUNICATIONS 1. Letter from Gretchen Reviczky dated February 21, 1997 regarding councilmember conduct. RECOMMENDATION: Receive and file. 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on February 25, 1997. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. 2 (d) Recommendation to annrove lease agreement`between the City of Hermosa Beach and the South Bay Free`Clinic for the use of Rooms 7 and 11 in the Community Center and authorize Mayor to sign lease. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. (e) Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of February 19, 1997. (1) Recommendation to award contract to D & M Inc. Construction for seismic strengthening of the Clark Building in the amount of $86,555 and authorize Mayor to execute contract. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. (g) Recommendation to' -award contra ito W. A. Rasic Construction for Sewer Construction and Street Rehabilitation Project (CIP 96-408) in the amount of $504,465 and authorize the Mayor to execute contract. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. (h) Recommendation to receive and file the action minutes of the Planning Commission meeting of March 4, 1997. (i) Recommendation to receive and file the action minutes of the Downtown Enhancement Commission meeting of March 5, 1997. 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. 3 PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO OPEN SPACE REOUIREMENTS IN THE R-1 ZONE TO ALLOW UP TO A 10% MARGIN FOR ADMINISTRATIVE DECISION IN CERTAIN JUSTIFIABLE CASES ON LOTS OF 2,100 SQUARE FEET OR LESS, AND STUDY THE POLICIES OF OTHER CITIES TO DETERMINE THE EFFECT OF A 10% OPEN SPACE REQUIREMENT FOR ALL R-1 LOTS. Memorandum from Community Development Director Sol Blumenfeld dated March 5, 1997. PLANNING COMMISSION RECOMMENDATION: tAdopt ordinance approving text amendment as modified, maintaining 2100 square foot threshold with no exceptions. MUNICIPAL MATTERS 5. 1997 COMMERCIAL EVENT APPLICATIONS. Memorandum from Community Resources Director Mary Rooney dated February 26, 1997. RECOMMENDATION: Approve special events and authorize Mayor to execute coy nntracts.- 6. REPORT ON REFERENDUM. Memorandum from City Manager Stephen Burrell dated March 6, 1997. RECOMMENDATION: Receive and file. 7. LOWER PIER AVENUE STREETSCAPE - PROPOSED OUTDOOR DINING STANDARDS. Memorandum from Public Works Director Amy Amirani dated March 4, 1997. RECOMMENDATION: Consider the tentative outdoor dining plan for Lower Pier Avenue and provide direction on the types of improvements that would be allowed within the proposed lease areas in the event that City Council subsequently approves an outdoor dining plan. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. PROPOSITION 172 SALES TAX - PUBLIC SAFETY PROGRAM, REPEAL OF AB1191. Memorandum from City Manager Stephen Burrell dated March 4, 1997. RECOMMENDATION: Authorize letters of support for AB339 (Takasugi) and AB334 (Wildman). 4 b. REPORT ON VACATION OF EASTSIDE BEACH DRIVE PUBLIC RIGHT-OF-WAY. Memorandum from City Manager Stephen Burrell dated March 6, 1997. RECOMMENDATION: Provide direction to staff on how to proceed with the potential vacation of a portion of the right-of-way. c. PARKING IN -LIEU PROGRAM AND FUND. Memorandum from City Manager Stephen Burrell dated March 6, 1997. RECOMMENDATION: Provide direction to staff regarding program requirements. 9. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 10. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Councilmember Bowler for discussion of M-1 zones. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on February 11, 1997. b. Approval of minutes of Closed Session meeting held on February 25, 1997. 2. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. 5 Existing Litigation: Government Code Section 54956.9(a) Name of Case: Harris v. City of Hermosa Beach Case Number: BC163471 Name of Case: Lissner v. City of Hermosa Beach Case Number: BSO41936 Name of Case: Lissner v. City of Hermosa Beach Case Number: BSO43141 ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT i FEB .71991 1101 - 2nd Street Hermosa Beach, CA 90254 CITY ... `:. .: FILE February 21, 1997 Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, CA 90254 Dear City Council Members: I am very disappointed that Councilmembers feel that they should insult voters for having opinions on certain city issues. Calling people "stupid idiots" and "lunatics" for voicing opinions really shows the maturity level of those Councilmembers making those statements. Sincerely, Gretchen Reviczky ,// MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 25, 1997, at the hour of 7:15 P.M. PLEDGE OF ALLEGIANCE - John Hales ROLL CALL: Present: Benz, Bowler, Edgerton, Oakes, Mayor Reviczky Absent: None MAYOR'S COMMENTS/ANNOUNCEMENTS: Mayor Reviczky announced that Opening Day ceremonies for the Hermosa Beach Little League will take place Saturday, March 1, 1997 at Clark Stadium, beginning at 10:00 A.M. He also announced that a pancake breakfast fundraiser benefiting the Hermosa Beach Little League will take place Sunday, March 9, 1997 from 8:00 A.M. to noon at the Kiwanis Club, noting that tickets are available at $4 for adults and $2 for children. City Manager Burrell requested changing the agenda Consent Calendar Item 1(i) to Municipal Matters due the additional information distributed this evening. Action: Mayor Reviczky, with the consensus of Council, so ordered the requested agenda change. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS by moving to all of the City Coming forward to address the Council at this time were: Shirley Cassell - Hermosa Beach, requested that Item 1(b) be removed from the Consent Calendar; John Burt•- Hermosa Beach, requested that Item 1(g) be removed from the Consent Calendar; and Rick Hankus - 157 Pier Avenue, submitted directly to Councilmembers copies of four letters which he said the Chamber of Commerce had received from citizens in support of the downtown parking structure; said the parking structure is needed to attract retail in the downtown, to protect resident parking spots from beach -goers and others, and to provide parking for people going to the beach, movies and restaurants who would gladly pay to park in a convenient location. (b) COUNCIL COMMENTS - None (c) WRITTEN COMMUNICATION 1. Letter from Howard Longacre dated February 19, 1997 regarding use/vacation of 10 feet of north side of 13th Street between Hermosa Avenue and Beach Drive on which to construct barking structure. City Council Minutes 02-25-97 Page 9344 1a Coming forward to address the Council on this item was: Howard Longacre - Hermosa Beach, spoke to his letter and requested information pertaining to the 13th Street right-of-way. Action: To direct staff to respond. Motion Bowler, second Oakes. The motion carried by a unanimous vote. 1. CONSENT CALENDAR Action: To approve the consent calendar recommendations (a) through (k), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (b) Oakes [at the request of Shirley Cassell], (d) Benz, (e) Bowler, and (g) Edgerton [at the request of John Burt]. Motion Edgerton, second Oakes. The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE THE FOLLOWING MINUTES: 1) Minutes of the Regular Meeting held on February 11. 1997. Action: To approve the minutes of the Regular Meeting of February 11, 1997 as presented. (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 9435 THROUGH 9533. NOTING VOID CHECK NO. 9477. This item was removed from the consent calendar by Councilmember Oakes at the request of Shirley Cassell for discussion later in the meeting. Coming forward to address the Council on this item was: Shirley Cassell - Hermosa Beach, cited two checks, No. 9453 dated February 12, 1997 and No. 9532 dated February 13, 1997, each made out for $16,786.08 to Colen & Lee, and asked if there had been an error since both checks are for exactly the same amount, dated one day apart. City Manager Burrell responded to Council questions. Action: Mayor Reviczky, with the consensus of the Council, directed that action on this item be postponed to later in the meeting pending clarification from staff pertaining to the two checks in question. (At 10:40 P.M., the City Council resumed its consideration of this item.) City council Minutes 02-25-97 Page 9345 City Manager Burrell reported that one of the checks was issued in error, has been canceled, and will appear as a canceled check on the next check register. Final Action: To ratify the check register as presented. Motion Oakes, second Edgerton. The motion carried by a unanimous vote. (At 10:41 P.M., the order of the agenda was returned to Citizen Comments.) (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE JANUARY. 1997 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and, (3) Investment report. This item was removed from the consent calendar by Councilmember Benz for discussion later in the meeting due to questions pertaining to the Fire Department overtime and Crossing Guard accounts. City Manager Burrell responded to Council questions. Action: To receive and file the January, 1997 Financial Reports as presented. Motion Benz, second Mayor Reviczky. The motion carried by a unanimous vote. (e) Recommendation to waive formal bid process per EBMC 3.12.140 and approve purchase of a new digital recording system for the police and fire communications center from the Dictaphone Corporation. Memorandum from Police Chief Val Straser dated February 12, 1997. This item was removed from the consent. calendar by Councilmember Bowler for discussion later in the meeting due to questions about the bid process. Police Chief Straser responded to Council questions, noting the bidding process for this was done by the State. Councilmember Benz questioned the accuracy of the equipment price if the date of the original bid was in 1994, noting that the state-of-the-art has changed significantly since then and the pricing may actually be lower now. City Council Minutes 02-25-97 Page 9346 Action: To continue this item to the next meeting with direction to staff to report back with information on the bid date and the accuracy of the equipment pricing. Motion Bowler, second Benz., The motion carried by a unanimous vote. (f) Recommendation to award bid to SJM Communications for the purchase of portable radios for the Police Department. Memorandum from Police Chief Val Straser dated February 12, 1997. Action: To approve the staff recommendation to award a bid in the amount of $7,394.56 to SJM Communications of El Segundo, California, for the purchase of nine portable radios for the Police Department. (g) Recommendation to approve amendment to City Manager's employment agreement effective January 1, 1997 to December 31, 1997. Memorandum from Mayor Reviczky and Councilmember Oakes dated January 30, 1997. This item was removed from the consent calendar by Councilmember Edgerton at the request of John Burt for discussion later in the meeting. Coming forward to address the Council on this item was: John Burt - 1152 Seventh Street, commented on the proposed salary amendment to the City Manager's employment agreement; expressed support. Action: To approve an amendment to the City Manager's employment agreement effective January 1, 1997, through December 31, 1997, which will increase the amount of compensation to $106,000.00 annually. Motion Edgerton, second Bowler. The motion carried by a unanimous vote. (h) Recommendation to set workshop dates of Thursday, May 29 and Thursday, June 12, 1997 at 7:10 P.M. for review of the 1997-98 budget. Memorandum from Finance Director Viki Copeland dated February 19, 1997. Action: To approve the dates of Thursday, May 29 and Thursday, June 12, 1997 at 7:10 P.M. for review of the 1997-1998 budget. (i) Recommendation to award signal modification contract to TDS Engineering in the amount of $75,000 for left turn signal at Aviation Boulevard and Prospect Avenue. Pursuant to action taken at the beginning of the meeting under Mayor's Comments/Announcements, this item was removed as a consent calendar item and placed instead under Municipal Matters, and is shown as item 6, with the subsequent agenda items renumbered accordingly. City Council Minutes 02-25-97 Page 9347 (j) }recommendation to adopt resolution urging local post office branches to fly the nationally recognized POW/MIA flag. Memorandum from City Manager Stephen Burrell dated February 20, 1997. Action: To adopt Resolution No. 5845, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, URGING LOCAL POST OFFICE BRANCHES TO FLY THE NATIONALLY RECOGNIZED POW/MIA FLAG." (k) Recommendation to receive and file action minutes from the Planning Commission meeting of 2/18/97. Action: To approve the staff recommendation to receive and file the action minutes from the Planning Commission meeting of February 18, 1997. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1(b), (d), (e), and (g) were heard at this time but are shown in order for clarity. Public comments on items removed from the consent calendar are shown under the appropriate item. PUBLIC HEARINGS: 4. APPEAL OF THE PLANNING COMMISSION DECISION TO DENY A VARIANCE TO ALLOW A REMODEL AND ADDITION TO A SINGLE- FAMILY DWELLING RESULTING IN 13' GARAGE SETBACK RATHER THAN THE REOUIRED 17' AT 544 GRAVELY COURT. Memorandum from Community Development Director Sol Blumenfeld dated February 18, 1997, with Resolution for adoption. Community Development Director Blumenfeld presented the staff report and responded to Council questions. City Attorney Mike Jenkins responded to Council questions. The public hearing opened at 7:50 P.M. Coming forward to address the Council on this item were: Jack Wood - project engineer, said the owners want to provide their guest parking inside their garage rather than in front of their building, and extending the garage deeper into the slope to accommodate a four -car garage and conform to the required 17 -foot front setback would cost an additional $25,000; said the four required variance findings can be met because the 60 - foot lot is extraordinary due to its uphill grade and its small size, being among only 20 lots of that size, less than 1 percent of all lots in the city; said the ordinance makes no sense on Gravely Court since the six lots are City Council Minutes 02-25-97 Page 9348 merely 10 feet larger than what are considered by the City to be half -lots; said a 17 -foot setback is 28 percent of the lot and applying the ordinance to that size lot deprives the owners of a substantial property right enjoyed by others; said this is a short, narrow, dead- end street, and there would be no detriment to the public welfare, and no conflict with the General Plan since there is no change in use; Langley DeFries - property owner/appellant, said putting the guest parking inside their enclosed garage would be better for security and safety reasons; expressed concern that a 17 -foot driveway would simply become a handy turn- around for use by all the traffic that has turned onto the dead-end street in error; Claudia DeFries - property owner/appellant, urged Council to grant the requested variance; and Shirley Cassell - Hermosa Beach, spoke in support of the request and urged the Council to grant it. The public hearing closed at 8:21 P.M. Action: To deny the appeal, sustain the decision of the Planning Commission and adopt Resolution No. 5846, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO SUSTAIN THE PLANNING COMMISSION DECISION TO DENY A REOUEST FOR A VARIANCE FROM THE PARKING SETBACK REQUIREMENTS AT 544 GRAVELY COURT." Motion Mayor Reviczky, second Bowler. AYES: Bowler, Edgerton, Oakes, Mayor Reviczky NOES: Benz Action: To direct staff to study and bring back for Council review the reasonableness of the 17 -foot garage setback requirement, using this project as a case in point, and the tandem parking requirements, including the amount of square footage required whether the parking is enclosed or outdoors. Motion Benz, second Oakes. The motion failed due to the dissenting votes of Bowler, Edgerton and Mayor Reviczky. At 8:44 P.M. the meeting recessed. At 9:06 P.M. the meeting reconvened. 5. APPEAL OF PLANNING COMMISSION DECISION TO DENY A CONDITIONAL USE PERMIT AMENDMENT FOR A RESTAURANT WITH ON -SALE ALCOHOL AND OUTDOOR SEATING: 1) TO ALLOW TWO BAR SERVICE AREAS NOT PREVIOUSLY IDENTIFIED ON PLANS AND, 2) TO ALLOW AMPLIFIED MUSIC ON THE ROOF -TOP SEATING AREA, AT 2, 4 & 8 PIER AVENUE, HENNESSEY'S TAVERN. Memorandum from Community Development Director Sol Blumenfeld dated February 18, 1997 with a Resolution for adoption. City Council Minutes 02-25-97 Page 9349 Councilmember Bowler announced that he would not participate in the consideration of this item due to a potential conflict of interest, since Hennessey's is a competitor of his. He then stepped down from the dais. City Attorney Mike Jenkins responded to Council questions, saying he had not formally ruled that there was an actual financial conflict of interest, but in his opinion, just the appearance of a potential impropriety was sufficient for Councilmember Bowler to consider stepping down. Community Development Director Blumenfeld presented the staff report and responded to Council questions. The public hearing opened at 9:22 P.M. Coming forward to address the Council on this item were: Paul Hennessey - appellant, said there was confusion concerning the two bar service areas, noting that they had been included in the construction documents and the full -detail plans, which were stamped and returned to him, clearly show the bar and bar operations, and he was unaware at the time of the Planning Commission's intention to deny them; said the additional bars were necessary in order to service customers in a rapid manner and it would otherwise take too long for employees to serve customers in the expanded seating areas; pointed out that alcohol may be consumed throughout the entire establishment, including the rooftop area, regardless of where the bars are located; said the business' alcohol license would be changed from a bar license to a restaurant license; Shirley Cassell - Hermosa Beach, said the applicant should accept the conditional use permit as it was approved by the Planning Commission; spoke in opposition to outdoor amplified music and allowing three bars instead of one; Traverse Divine - 38-B Eighth Street, spoke in support of the project, which he said is now a family type restaurant; said the bar upstairs has no seats and is simply for service and the smaller bar downstairs seats just a few people; John Burt - 1152 Seventh Street, spoke in support of the request and urged the Council to approve; John Hales - Hermosa Beach, spoke in favor of the project, noting it has had no negative effect on the neighborhood; Parker Herriott - Hermosa Beach, said amplified music can be heard down the street at Noble Park; expressed concerns about rooftop dining, resident notification and changing the serene atmosphere to a rowdy, festival type; Patricia Spiritus - 1600 Strand resident and downtown business owner, said quick service City Council Minutes 02-25-97 Page 9350 allows the customers to relax and better enjoy their meal; said the applicant put a lot of money into revitalizing his business and cannot make it work without the two new service bars; Michael Keagan - 1107 Loma Drive, said he owned two restaurants in Manhattan Beach and that the Planning Commission should not be directing the layout of restaurants, telling restaurateurs where to set up their kitchens or where to place their bars and service areas; said this did not take place in other cities, that their function is to consider the use rather than the interior layout of a business; Pam Wilson - 1107 Loma Drive, spoke in favor of the project with its improved facility and expanded menu; said the applicant is a responsive business person and should be supported; Brian Beckman - general manager of Hennessey's, said there was some confusion concerning the amplified rooftop music, that the two speakers on the deck work on a separate system and the intent was to create a background -music atmosphere, not a noisy situation; and Bridget Evans - Hermosa Beach resident and employee of Hennessey's, spoke in support and urged the Council to support the project. The public hearing closed at 9:50 P.M. Action: To approve the staff recommendation to: 1) reverse the decision of the Planning Commission; 2) approve the amendment to Conditional Use Permit (CUP) No. 96-11; and, 3) adopt Resolution No. 5847, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, REVERSING THE DECISION OF THE PLANNING COMMISSION, ON APPEAL, TO APPROVE A CONDITIONAL USE PERMIT, AS AMENDED, AND A PARKING PLAN TO ACCEPT IN - LIEU PARKING FEES, TO ALLOW EXPANSION OF AN EXISTING BAR AND RESTAURANT WITH ON -SALE ALCOHOL AND -LI.G L)VE ENTERTAINMENT INTO THE ADJACENT BUILDING SPACE TO THE WEST AND TO ADD A ROOF -DECK, AND ADOPTION OF A MITIGATED NEGATIVE DECLARATION AT 4 & 8 PIER AVENUE, LEGALLY DESCRIBED AS THE WESTERLY 75 FEET OF THE NORTHERLY 45 FEET OF LOT 5, BLOCK 12, HERMOSA BEACH TRACT." Motion Benz, second Edgerton. AYES: Benz, Edgerton, Oakes, Mayor Reviczky NOES: None ABSENT: Bowler Councilmember Bowler returned to the dais at 10:08 P.M. City Council Minutes 02-25-97 Page 9351 MUNICI'AL MATTERS: 6. Recommendation to award signal modification contract to TDS Engineering in the amount of 575,000 for left turn signal at Aviation Blvd. and Prospect Avenue. Memorandum from Public Works Director Amy Amirani dated February 19, 1997. Supplemental letter of support for the signal with additional information received February 24, 1997 from Lily Anderson, 1224 11th Place. Two supplemental letters of support for the signal received February 25, 1997 from Amy Disparte, 2044 Prospect Avenue, and Alma Nixon, 1228 Harper Avenue, Redondo Beach. Supplemental letter from Howard Longacre, 1221 Seventh Place, received February 24, 1997 in opposition to the signal. Supplemental letter from James Lissner, 2715 El Oeste Drive, received February 25, 1997, in opposition to the use of Landscape and Lighting District funds. Public Works Director Amirani presented the staff report and responded to Council questions. City Attorney Mike Jenkins also responded to Council questions concerning the questioned use of Landscaping and Lighting District funds for the project, saying there was no merit to the arguments against the use of the funds because: 1) it was staff's position that the project is not a capital improvement but rather is a maintenance project, as maintenance is defined in the Landscaping and Lighting Act; 2) the increase in assessments occurred in the 1995-96 fiscal year and mailed notice was not required because an exception exists for citywide assessments proposed to pay operation and maintenance expenses; and 3) this was simply the approval of a contract for a project that was approved by the City Council in 1996, and the time to contest the use of these funds was last year at that time. Coming forward to address the Council on this item were: Parker Herriott - Hermosa Beach, noted the school located on Prospect Avenue and asked if a traffic study had been done; said he would expect that a left -turn signal would cause an increase in traffic on Prospect Avenue; agreed there is a safety problem with the intersection but did not know if the signal would solve it; John Burt - 1152 Seventh Street, expressed his concerns about safety issues with regard to the subject intersection; Gene Dreher - 1222 Seventh Place resident, east of Prospect Avenue, said the installation of a left -turn signal is a good safety measure but suggested that there be a study of an overall traffic plan for Prospect Avenue instead of continually taking a piece -meal approach; Ed Chenjiaeon - 1215 11th Place, said his house overlooks the intersection and there have been numerous accidents, almost weekly, and many of them serious, involving drivers turning left City Council Minutes 02-25-97 Page 9352 onto southbound Prospect Avenue; spoke in support of the left -turn signal; Lily Anderson - 1224 llth Place, spoke in support of the left -turn, signal; referred to her supplemental submittal and said there have been too many accidents at that intersection; Don Olesky - 1249 llth Place, expressed concern about the intersection; said the left -turn signals are important from a safety viewpoint and will avert future accidents; Howard Longacre - Hermosa Beach, submitted copies of a hand -drawn map showing the area between El Segundo and the Palos Verdes Peninsula, the current commuter routes and the abandoned Flagler Lane route in Redondo Beach; said the left -turn signal will provide easier access for even more commuter traffic which will affect the quality of life of the area residents; said commuters are only incidentally bothered by the numerous stop signs along Prospect Avenue; objected to the funding source being used for the installation of traffic signals; and Carol Duff - Clark Lane, said she resides within 100 yards of the subject intersection; said the traffic already exists along Prospect Avenue and the left -turn signal will simply make the intersection safer; said she and her immediate neighbors are in support of it. Action: To approve the staff recommendation to: 1. Award the Signal Modification contract to TDB Engineering of Westlake Village, California, for an amount of $75,000 and authorize the Mayor to sign the contract; 2. Authorize the Director of Public Works to issue addenda as necessary not to exceed a total contract cost of $86,250; and, 3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contact bonds; and directed staff to study the Prospect Avenue traffic issues and bring the matter back for Council review at a future meeting. Motion Bowler, second Oakes. The motion carried by a unanimous vote. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None 7. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL - None 8. OTHER MATTERS - CITY COUNCIL City Council Minutes 02-25-97 Page 9353 a. Request from Mayor Reviczky to discuss prohibiting skateboards at the Veteran's Memorial. Mayor Reviczky spoke to his request and expressed concern about the damage that skateboarding has caused at the site. Action: To direct staff to post the Veteran's Memorial area with "No Skateboarding" signs. Motion Mayor Reviczky, second Bowler. The motion carried by a unanimous vote. b. Request from Councilmember Benz to discuss the formation of a "LastNight" Association. Supplemental information regarding a "LastNight" organization received February 25, 1997. Councilmember Benz spoke to his request. Action: To form a City Council subcommittee comprised of Councilmembers Benz and Edgerton to look into the formation of a "LastNight" organization for a New Year's Eve celebration in the downtown area. Motion Benz, second Edgerton. The motion carried by a unanimous vote. (At 10:40 P.M. the Council resumed its consideration of item 1(b) which had been postponed to the end of the meeting to enable staff to provide information prior• to Council action.) CITIZEN COMMENTS Coming forward to address the Council at this time were: Parker Herriott - Hermosa. Beach, expressed his support for placing the downtown parking structure on the ballot so that people can vote on the issue; and John Burt - 1152 Seventh Street, objected to the purchase of portable radios for the Police Department. ANNOUNCEMENT AND COUNCIL VOTE IN OPEN SESSION TO ADD ITEM TO AGENDA FOR DISCUSSION IN CLOSED SESSION AS FOLLOWS: City Attorney Mike Jenkins announced the need for a closed session pertaining to a matter of litigation (described below) which was served on the City after the posting of the regular agenda, and said adding the item to the agenda would require a four-fifths vote of the City Council. Action: To add the subject matter of litigation to the agenda for discussion as a Closed Session item based on the finding that the matter came to the attention of the City after the posting of the regular agenda. Motion Bowler, second Oakes. City Council Minutes 02-25-97 Page 9354 AYES: Benz, Bowler, Oakes, Mayor Reviczky NOES: None ABSENT: None ABSTAIN: Edgerton, due to a potential conflict of interest 1. CONFERENCE WITH LEGAL COUNSEL - The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. a. Existing Litigation: Pursuant to Government Code Section 549567.9(a) Name of Case: Hermosa Beach Walk Street Homeowners, Steve Yeager, George Lanz, Charles Danforth and Savitri Carlson v. City of Hermosa Beach Case Number: YCO28756 Councilmember Edgerton announced that he would not attend the Closed Session and will not participate in the item due to a potential conflict of interest. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, February 25, 1997 at the hour of 10:48 P.M. to a Closed Session. CLOSED SESSION - The Closed Session convened at the hour of 10:50 P.M., noting the absence of Edgerton and the presence of all other members. At the hour of 11:05 P.M. the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, February 25, 1997, at the hour of 11:06 P.M. to the Regular Meeting of Tuesday, March 11, 1997, at the hour of 7:10 P.M. City Cl City Council Minutes 02-25-97 Page 9355 Grx>y-y ,i/y2 VOUCHRE2 CITY OF HERMOSA BEACH 02/20/97 08:03 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 9534 02/20/97 000243 HERMOSA BEACH PAYROLL A PAYROLL/2-1 TO 2-15-97 001-1103 191,504.26 PAYROLL/2-1 TO 2-15-97 105-1103 7,089.02 PAYROLL/2-1 TO 2-15-97 109-1103 565.29 PAYROLL/2-1 TO 2-15-97 110-1103 21,430.29 PAYROLL/2-1 TO 2-15-97 117-1103 506.07 PAYROLL/2-1 TO 2-15-97 145-1103 1,148.74 PAYROLL/2-1 TO 2-15-97 152-1103 21.48 PAYROLL/2-1 TO 2-15-97 160-1103 8,546.89 PAYROLL/2-1 TO 2-15-97 705-1103 2,017.88 PAYROLL/2-1 TO 2-15-97 715-1103 2,763.00 PAYROLL/2-1 TO 2-15-97 126-1103 92.35 235,685.27 9535 02/20/97 000026 PUB EMPLOYEES RETIREMEN RETIREMENT/2-1 TO 2-15-97 001-2033 41,723.74 RETIREMENT/2-1 TO 2-15-97 105-2033 975.75 RETIREMENT/2-1 TO 2-15-97 109-2033 98.63 RETIREMENT/2-1 TO 2-15-97 110-2033 3,408.11 RETIREMENT/2-1 TO 2-15-97 117-2033 70.01 RETIREMENT/2-1 TO 2-15-97 160-2033 1,252.37 RETIREMENT/2-1 TO 2-15-97 705-2033 294.47 RETIREMENT/2-1 TO 2-15-97 715-2033 417.98 RETIREMENT/2-1 TO 2-15-97 001-3915 16,404.72- 31,836.34 TOTAL CHECKS 267,521.61 lb VOUCHRE2 CITY OF HERMOSA BEACH 02/20/97 08:03 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 216,823.28 105 LIGHTG/LANDSCAPG DIST FUND 8,064.77 109 DOWNTOWN ENHANCEMENT FUND 663.92 110 PARKING FUND 24,838.40 117 AB939 FUND 576.08 126 4% UTILITY USERS TAX FUND 92.35 145 PROPOSITION 'A FUND 1,148.74 152 AIR QUALITY MGMT DIST FUND 21.48 160 SEWER FUND 9,799.26 705 INSURANCE FUND 2,312.35 715 EQUIPMENT REPLACEMENT FUND 3,180.98 TOTAL 267,521.61 a f PAGE 2 VOUCHRE2 02/20/97 15:48 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 9536 02/20/97 003670 BEAR MOUNTAIN, LTD. WINTER EXCURSION/2/23/97 001-4601-4201 135.00 135.00 9537 02/20/97 007911 CARVIN EQUIP/HERMOSA CIVIC THEATER 001-4601-5402 983.45 983.45 TOTAL CHECKS 1,118.45 3 VOUCHRE2 CITY OF HERMOSA BEACH 02/20/97 15:48 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 1,118.45 TOTAL 1,118.45 Li PAGE 2 VOUCHRE2 02/25/97 11:16 ---> VOID CHECKS CHECK NUMBERS COMMENTS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 009580 VOID PAGE 1 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 9538 02/25/97 007017 ACCOUNTEMPS 9539 02/25/97 007698 ACCURATE FABRICATION 9540 02/25/97 001086 ADIRONDACK DIRECT 9541 02/25/97 004971 ALTEC INDUSTRIES 9542 02/25/97 005628 AMERICAN PLANNING ASSOC 9543 02/25/97 005344 AMY AMIRANI 9544 02/25/97 007775 AON RISK SERVICES OF 9545 02/25/97 007772 ASL CONSULTING ENGINEER 9546 02/25/97 006423 ASSOCIATED TRUCK & BRAK 9547 02/25/97 007930 MARY BAILEY 9548 02/25/97 007940 VINCENT BALVIN 9549 02/25/97 000252 BEACH TRAVEL 9550 02/25/97 000163 BRAUN LINEN SERVICE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TEMP TEMP TEMP TEMP TEMP TEMP FIN CLERK/ WE 01/24/97 FIN CLERK/WE 01/24/97 FIN CLERK/WE 01/24/97 FINANCE CLERK FINANCE CLERK FINANCE CLERK LIGHT BAR RACK CHAIR RACKS/COMMUNITY RESOURCE AUTO PARTS ANNUAL MEMBERSHIP/SCHUBACH PER DIEM/LEAGUE OF CA CITIES ACCIDENT INSUR./ROLLER HOCKEY CONSTRUCTION MGT CONTRACT TRUCK REPAIR/FIRE DEPT. CITATION REFUND/ADMIN HEARING P.O.S.T. CLASS REIMBURSEMENT AIR FARE/AMIRANI PRISONER MAINT/OCT 96 9551 02/25/97 000034 BUSINESS SYSTEMS CORPOR LETTERHEAD ENVELOPES/W/WINDOWS 9552 02/25/97 005935 CALIFORNIA STREET MAINT STREET SWEEPING/JAN 97 9553 02/25/97 000016 CALIFORNIA WATER SERVIC WATER SERVICE/JAN 97 WATER SERVICE/JAN 97 WATER SERVICE/JAN 97 9554 02/25/97 007611 CARMEN'S UNIFORM UNIFORM /SALOANA BALLISTIC VEST/D. GARKOW 9555 02/25/97 006257 CATALINA CRUISES, LONG DEPOSIT/SPRING EXCURSION 9556 02/25/97 007933 MIRRY CHOI 9557 02/25/97 004715 COLEN AND LEE 9558 02/25/97 006548 CONNETICUT GENERAL 9559 02/25/97 006926 CONTINENTAL GRAPHICS CITATION REFUND LIABILITY & ADMIN/MARCH 97 REFUND/AMBULANCE REPROGRAPHICS/PARKING STUDY ACCOUNT NUMBER 110-1204-4201 001-1202-4201 110-1204-4201 110-1204-4201 001-1202-4201 001-1141-4201 715-4202-4311 001-4601-5402 715-2601-4311 001-4101-4315 001-4202-4317 001-3881 160-8408-4201 715-2201-4311 110-3302 001-2101-4317 001-4202-4317 001-2101-4306 001-1208-4305 001-3104-4201 105-2601-4303 001-4202-4303 001-4204-4303 001-2101-4187 001-2101-4187 001-4601-4201 110-3302 705-1209-4201 001-3840 001-4101-4305 ITEM AMOUNT 510.00 255.00 255.00 680.00 212.50 212.50 108.25 438.00 402.71 186.00 150.00 199.75 1,652.00 101.99 330.00 118.00 74.00 42.45 419.74 9,600.00 1,011.26 1,364.41 437.99 89.74 399.98 117.00 52.00 1,470.00 460.00 37.06 PAGE 2 CHECK AMOUNT 2,125.00 108.25 438.00 402.71 186.00 150.00 199.75 1,652.00 101.99 330.00 118.00 74.00 42.45 419.74 9,600.00 2,813.66 489.72 117.00 52.00 1,470.00 460.00 37.06 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 9560 02/25/97 007938 RICHARD CONTRERAS 9561 02/25/97 007809 CORPORATE EXPRESS 9562 02/25/97 007928 KAREN CRAWLEY 9563 02/25/97 004689 DATA TICKET, INC. 9564 02/25/97 007920 DEAN WITTER REYNOLDS 9565 02/25/97 000303 DEL AMO MOTORS 9566 02/25/97 000147 THE DEVELOPMENT 9567 02/25/97 001498 DYNAMED CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION P.O.S.T. CLASS REIMBURSEMENT COPIER PAPER FALL/WINTER CLASS REFUND DMV RECORD RETRIEVAL/FEB 97 DMV RECORD RETRIEVAL/FEB 97 INTEREST ON INVESTMENT MOTORCYCLE REPAIRS FILM PROCESSING/PUBLIC WORKS PARAMEDIC SUPPLIES 9568 02/25/97 000165 EDDINGS BROTHERS AUTO P AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 AUTO PARTS/ JAN 97 DISCOUNT OFFERED DISCOUNT TAKEN 9569 02/25/97 007853 EMPIRE PIPE CLEANING & SEWER SYSTEM MAINT CONTRACT 9570 02/25/97 000830 EQUITABLE LIFE OF IOWA ANNUAL PREMIUM 9571 02/25/97 001294 EXECUTIVE -SUITE SERVICE JANITORIAL SERVICES/JAN 97 JANITORIAL SERVICES/JAN 97 JANITORIAL SERVICES/JAN 97 JANITORIAL SERVICES/JAN 97 JANITORIAL SERVICES/JAN 97 JANITORIAL SERVICES/JAN 97 9572 02/25/97 001962 FEDERAL EXPRESS CORP. DELIVERY SERVICE/DEC 96 DELIVERY SERVICE/DEC 96 DELIVERY SERVICE/DEC 96 9573 02/25/97 006940 SAM FERGUSON ASSESSMENT REBATE 9574 02/25/97 004737 FIREFIGHTER'S SAFETY CE SAFETY BOOTS/LICKHALTER 7 ACCOUNT NUMBER 001-2101-4317 001-1208-4305 001-2111 110-1204-4201 110-1204-4201 001-3401 715-2101-4311 001-3104-4309 001-2201-4309 715-3302-4311 715-4202-4311 715-4201-4311 715-3102-4311 715-4206-4309 715-4206-4311 715-2601-4311 715-2201-4311 715-3104-4311 715-2101-4311 715-3104-4311 715-4201-4311 001-2021 001-2022 160-3102-4201 001-1203-4188 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4202-4305 126-8514-5501 001-4202-4305 105-3105 001-2201-4187 ITEM AMOUNT 118.00 960.83 100.00 48.23 43.33 86.81 248.07 9.46 58.46 422.77 207.28 4.92 47.17 103.66 93.04 6.40 19.38 22.28 241.14 142.14 9.12 26.93 26.93- 41,496.98 4,159.00 625.00 950.00 290.00 290.00 1,700.00 325.00 43.75 15.50 18.50 37.98 137.48 PAGE 3 CHECK AMOUNT 118.00 960.83 100.00 91.56 86.81 248.07 9.46 58.46 1,319.30 41,496.98 4,159.00 4,180.00 77.75 37.98 137.48 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 9575 02/25/97 000010 FRANKSON'S,INC. 9576 02/25/97 005314 FRY'S ELECTRONICS 9577 02/25/97 001275 RONALD GLEISTEIN CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PARTS/PUBLIC WORK TRUCK COMPUTER EQUIP/SCANJET P.O.S.T. CLASS REIMBURSEMENT 9578 02/25/97 003567 DAVID M GRIFFITH & ASSO STATE MANDATED COST STOLEN VEHICLE NOTIFICATION 9579 02/25/97 001340 GTE 9581 02/25/97 007916 PAUL HARBACH 9582 02/25/97 007787 HARVARD COMM. HEALTH PL 9583 02/25/97 007925 HEIMBERGER HIRSCH & ASS 9584 02/25/97 000065 HERMOSA BEACH CAR WASH 9585 02/25/97 004075 CITY OF HERMOSA BEACH SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL SEMI-ANNUAL PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT PHONE MAINT WORK GUARANTEE DEPOSIT REFUND REFUND/AMBULANCE TRANSPORT LANDSCAPE ARCHITECT/GREENBELT CAR WASHES/NOV 96 CAR WASHES/NOV 96 CAR WASHES/NOV 96 CAR WASHES/NOV 96 CAR WASHES/DEC 96 CAR WASHES/DEC 96 WORKER'S COMP CLAIMS 1/20/97 WORKER'S COMP CLAIMS/1/27/97 WORKER'S COMP CLAIMS/2/3/97 WORKER'S COMP CLAIMS/2/10/97 9586 02/25/97 000137 HERMOSA ESCROW COMPANY REFUND/RBR APPLICATION FEE 9587 02/25/97 003432 HOME DEPOT MAINT SUPPLIES/01/97 MAINT SUPPLIES/12/96 MAINT SUPPLIES/01/97 S ACCOUNT NUMBER 715-3302-4311 153-2106-5402 001-2101-4317 001-1202-4201 001-1202-4201 001-1101-4201 001-1121-4201 001-1131-4201 001-1132-4201 001-1141-4201 001-1201-4201 001-1202-4201 001-1203-4201 001-1206-4201 001-1208-4201 001-2101-4201 001-2201-4201 110-1204-4201 110-3302-4201 001-4101-4201 001-4201-4201 001-4202-4201 001-4601-4201 001-2110 001-3840 126-8508-4201 715-4601-4311 715-3302-4311 715-2101-4311 715-4202-4311 715-2101-4311 715-4202-4311 705-1217-4324 705-1217-4324 705-1217-4324 705-1217-4324 001-3801 001-4202-4309 001-4204-4309 001-4204-4309 ITEM AMOUNT 60.62 951.52 118.00 2,500.00 490.00 39.21 83.32 44.11 39.21 83.32 83.32 249.97 127.43 127.43 44.11 1,970.31 294.08 294.08 289.18 249.97 249.97 504.83 127.43 1,600.00 460.00 5,968.00 4.10 4.10 151.70 4.10 123.00 4.10 2,650.42 16,384.43 19,431.93 6,455.59 44.10 45.61 41.33 280.58 PAGE 4 CHECK AMOUNT 60.62 951.52 118.00 2,990.00 4,901.28 1,600.00 460.00 5,968.00 291.10 44,922.37 44.10 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 9588 02/25/97 003884 HOTEL PACIFIC 9589 02/25/97 005356 JOHN HUNTER & ASSOC. 9590 02/25/97 006731 HYETT PALMA, INC 9591 02/25/97 005969 IBI GROUP 9592 02/25/97 003055 ICBG 9593 02/25/97 001997 INDEPENDENT ORDER OF OD 9594 02/25/97 005254 INFINITE COMPUTER GROUP CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MAINT SUPPLIES/12/96 MAINT MATERIALS/12/96 MAINT SUPPLIES/12/96 MAINTENANCE SUPPLIES/1/97 LODGING/A.AMIRANI NPDES PROGRAM SERVICE/DEC 96 PUBLICATION/CITY MANAGER CONSTRUCTION DOC CONTRACT PUBLICATIONS/COMMUNITY DEVEL. DAMAGE DEPOSIT REFUND ADD'L HOUSE MANAGER ADD'L LIGHT TECH ADD'L SOUND TECH COMPUTER EQUIP MAINT/JAN 97 COMPUTER EQUIP MAINT/JAN 97 COMPUTER EQUIP MAINT/2/97 COMPUTER EQUIP MAINT/2/97 MAC PC MAINT/JAN 97 MAC PC MAINT/FEB 97 9595 02/25/97 006140 INSTASHRED SECURITY SER SHREDDING SERVICE/JAN 97 9596 02/25/97 000667 INTERNATIONAL CONF OF B CLASS A ANNUAL MEMBERSHIP DUES 9597 02/25/97 001032 JOHN KEARIN 9598 02/25/97 007937 ELRICK KELLEY TRAVEL EXPENSE REIMBURSEMENT P.O.S.T. CLASS REIMBURSEMENT 9599 02/25/97 007859 L.A. CO METRO TRANS AUT METRO PASS SALES FOR FEB 97 9600 02/25/97 000167 LEARNED LUMBER 9601 02/25/97 007114 LEASE GROUP RESOURCES 9602 02/25/97 000077 LOMITA BLUEPRINT SERVIC MAINTENANCE SUPPLIES/JAN 97 MAINTENANCE SUPPLIES/JAN 97 MAINTENANCE SUPPLIES/JAN 97 MAINTENANCE SUPPLIES/JAN 97 MAINTENANCE SUPPLIES/JAN 97 COPIER LEASE/MARCH 97 BLUEPRINT SERVICE/DEC 96 BLUEPRINT SERVICE/JAN 97 BLUEPRINT SERVICE/DEC 96 BLUEPRINT SERVICES/DEC 96 BLUEPRINT SERVICE/JAN 97 BLUEPRINT SERVICE/JAN 97 9 ACCOUNT NUMBER 001-4202-4309 160-3102-4309 160-3102-4309 001-3104-4309 001-4202-4317 160-8302-4201 001-1101-4305 109-8160-4201 001-4201-4305 001-2110 001-3406 001-3406 001-3406 001-2101-4201 001-2201-4201 001-2101-4201 001-2201-4201 001-2101-4201 001-2101-4201 001-2101-4201 001-4201-4315 001-2101-4313 001-2101-4317 145-3403-4251 001-4204-4309 001-4204-4309 001-3104-4309 001-4204-4309 001-3104-4309 001-1208-6900 109-8160-4201 109-8160-4201 001-4201-4305 109-8160-4201 109-8160-4201 109-8160-4201 ITEM AMOUNT 60.15 109.33 27.97 99.72 459.69 4,214.00 60.00 11,874.00 124.49 500.00 8.00- 7.50- 22.50- 457.80 305.20 457.80 305.20 201.00 201.00 56.00 195.00 193.00 118.00 356.00 42.98 50.33 9.96 17.88 13.34 842.90 767.83 277.29 63.00 316.07 205.24 167.54 PAGE 5 CHECK AMOUNT 664.69 459.69 4,214.00 60.00 11,874.00 124.49 462.00 1,928.00 56.00 195.00 193.00 118.00 356.00 134.49 842.90 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION BLUEPRINT SERVICE/JAN 97 BLUEPRINT SERVICE/DEC 96 BLUEPRINT SERVICE/JAN 97 BLUEPRINT SERVICES/FEB 97 DISCOUNT OFFERED DISCOUNT TAKEN 9603 02/25/97 000183 CITY OF MANHATTAN BEACH FUEL/GO 4,S 9604 02/25/97 007701 GLENN MAPLES 9605 02/25/97 007935 MICHELLE MARTINEZ 9606 02/25/97 007099 RAYMOND MATCHA 9607 02/25/97 003080 MERRIMAC ENERGY GROUP P.O.S.T. CLASS REIMBURSEMENT CITATION REFUND ASSESSMENT REBATE UNLEADED/CITY YARD 9608 02/25/97 007790 MICROAGE CORP SYSTEM CT LAPTOP COMP PURCHASE/COUNCIL 9609 02/25/97 007802 MIGHTY MOVER TRAILER, I TRAFFIC MONITOR TRAILER 9610 02/25/97 006224 LISA NEWSOM 9611 02/25/97 007917 JOE NIEMCZYCKI 9612 02/25/97 002514 OFFICE DEPOT EDUCATION REIMBURSEMENT PLANNING APPLICATION REFUND NOTICING REFUND OFFICE SUPPLIES 9613 02/25/97 005107 OWNERSHIP LISTING SERVI NOTICING/2/13/97 NOTICING/2/13/97 9614 02/25/97 002549 PACE PUBLICATIONS PUBLICATION/ POLICE DEPARTMENT 9615 02/25/97 007541 LOUISE PALERMO FALL/WINTER CLASS INSTRUCTOR 9616 02/25/97 007918 WAYNE ALAN PARKER CITATION REFUND 9617 02/25/97 007927 MARIA PEREZ FALL/WINTER CLASS REFUND 9618 02/25/97 001297 PERIPHERAL SYSTEMS JANITORIAL SERVICES/JAN 97 9619 02/25/97 007915 PHYSIO CONTRO CORPORATI EKG PAPER/FIRE DEPARTMENT 9620 02/25/97 004898 BONNIE PIERCE MILEAGE REIMBURSEMENT 9621 02/25/97 003910 PORTERS ALIGNMENT & BRA ALIGNMENT/JAN 97 ALIGNMENT/JAN 97 ALIGNMENT/JAN 97 ALIGNMENT/JAN 97 9622 02/25/97 000296 THE PRINT NETWORK PRINTING/FLYERS/COMM RESOURCES I0 ACCOUNT NUMBER 001-4201-4305 001-4201-4305 109-8160-4201 109-8160-4201 001-2021 001-2022 715-3302-4310 001-2101-4317 110-3302 105-3105 001-1401 001-1206-5402 151-2104-5402 001-4601-4317 001-3864 001-3868 001-1208-4305 001-4101-4201 001-4101-4201 001-2101-4305 001-4601-4221 110-3302 001-2111 001-4204-4201 001-2201-4309 001-2101-4313 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 001-4601-4302 ITEM AMOUNT PAGE 6 CHECK AMOUNT 21.22 28.79 31.18 164.19 3.35 3.35- 2,042.35 96.75 96.75 118.00 118.00 50.00 50.00 37.98 37.98 4,744.48 4,744.48 19,441.70 19,441.70 13,638.42 13,638.42 42.22 42.22 210.60 376.50 587.10 178.74 178.74 25.20 465.50 490.70 198.00 198.00 906.50 906.50 50.00 50.00 30.00 30.00 1,200.00 1,200.00 285.67 285.67 68.12 68.12 34.50 34.50 54.50 54.50 178.00 58.46 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION COPIES/COMMUNITY RESOURCES 9623 02/25/97 007934 QUALITY COLLECTION SERV REFUND/WITNESS FEES 9624 02/25/97 007287 LESTER L. RANDALL 9625 02/25/97 003282 CITY OF REDONDO BEACH 9626 02/25/97 007921 JOHN L. RICHARDS ASSESSMENT REBATE WAVE SERVICE OCT -DEC 96 MAMA LIZ SHUTTLE FIRST NIGHT SHUTTLE/12/31/96 FAREBOX RECOVERY OCT -DEC 96 SUBREGIONAL GRANT 4TH QT 95-96 SUBREGIONAL GRANT 1ST QT 95-96 ASSESSMENT REBATE 9627 02/25/97 007924 RIVERSIDE OFFICE SUPPLY FAX REPAIRS/COMMUNITY RESOURCE 9628 02/25/97 007048 BERNARD ROBBINS 9629 02/25/97 007658 MARGARITA ROLLOW 9630 02/25/97 007936 GREGORY SEVILLA 9631 02/25/97 003505 SHORELINE PRINTING 9632 02/25/97 001210 SHOREWOOD REALTORS 9633 02/25/97 000113 SOUTH BAY FIRE EXTINGUI 9634 02/25/97 000115 SPECIALTY MAINTENANCE C 9635 02/25/97 007929 PATRICIA STONUM 9636 02/25/97 007931 PETE TENACE 9637 02/25/97 000124 TODD PIPE & SUPPLY 9638 02/25/97 006910 JAMES TOOMEY ASSESSMENT REBATE FALL/WINTER CLASS INSTRUCTOR P.O.S.T. CLASS REIMBURSEMENT BUILDING PERMIT FORMS BUSINESS CARDS/COMM DEVEL FORMS PRINTED/PUBLIC WORKS BUSINESS CARDS/BONANO PROPERTY FORMS/POLICE FORMS/POLICE BUSINESS CARDS/SCHUBACH REFUND/RBR FIRE EXTINGUISHER/BRACKET FIRE EXTINGUISHER/CITY YARD DOWNTOWN AREA MAINT/JAN 97 CITATION REFUND/ADMIN HEARING CITATION REFUND MAINTENANCE MATERIALS/JAN 97 DISCOUNT OFFERED DISCOUNT TAKEN MAINTENANCE MATERIALS/JAN 97 DISCOUNT OFFERED DISCOUNT TAKEN ACCOUNT NUMBER 001-4601-4305 001-3902 105-3105 145-3401-4251 001-1101-4319 145-3401-4251 145-3854 145-3121 145-3121 105-3105 001-4601-4201 105-3105 001-4601-4221 001-2101-4317 001-4201-4305 001-4201-4305 109-8160-4201 001-2201-4305 001-2101-4305 001-2101-4305 001-4201-4305 001-3801 715-4206-4309 001-4202-4309 109-3301-4201 110-3302 110-3302 160-3102-4309 001-2021 001-2022 160-3102-4309 001-2021 001-2022 ASSESSMENT REBATE 105-3105 11 ITEM AMOUNT 68.41 150.00 37.98 40,380.33 133.58 716.16 2,721.46- 6,773.73- 6,570.18- 37.98 195.55 37.98 266.00 118.00 119.08 303.10 64.95 43.30 849.76 584.55 43.30 44.10 29.23 151.55 4,190.00 330.00 240.00 135.70 2.77 2.77- 59.72 1.32 1.32 - PAGE 7 CHECK AMOUNT 126.87 150.00 37.98 25,164.70 37.98 195.55 37.98 266.00 118.00 2,008.04 44.10 180.78 4,190.00 330.00 240.00 195.42 37.98 37.98 VOUCHRE2 02/25/97 11:16 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 9639 02/25/97 000123 TRIANGLE HARDWARE 9640 02/25/97 007939 HENRY F. TUBBS 9641 02/25/97 003598 VICTEL-SOUTH BAY 9642 02/25/97 007897 WEST PUBLISHING PAYMENT 9643 02/25/97 007932 DANIELL WILLARD CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION HARDWARE/JAN 97 HARDWARE/JAN 97 HARDWARE/JAN 97 HARDWARE/JAN 97 HARDWARE/JAN 97 HARDWARE/JAN 97 DISCOUNT OFFERED DISCOUNT TAKEN P.O.S.T. CLASS REIMBURSEMENT FAX MACHINE REPAIRS/POLICE PUBLICATIONS/POLICE DEPT. CITATION REFUND TOTAL CHECKS 12 - ACCOUNT NUMBER 001-4601-4305 105-2601-4309 001-4202-4309 001-3104-4309 160-3102-4309 001-4204-4309 001-2021 001-2022 001-2101-4317 001-2101-4309 001-1132-4305 110-3302 ITEM AMOUNT 186.18 269.07 136.79 357.32 45.15 214.67 134.35 134.35- 118.00 75.00 36.94 17.00 PAGE 8 CHECK AMOUNT 1,209.18 118.00 75.00 36.94 17.00 237,660.49 V0UCHRE2 CITY OF HERMOSA BEACH 02/25/97 11:16 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 71,975.37 105 LIGHTG/LANDSCAPG DIST FUND 1,508.21 109 DOWNTOWN ENHANCEMENT FUND 18,058.29 110 PARKING FUND 3,188.82 126 4% UTILITY USERS TAX FUND 5,983.50 145 PROPOSITION 'A FUND 25,387.12 151 OFC OF TRAFFIC SFTY GRANT FUND 13,638.42 153 SUPP LAW ENF SERV (SLESF) 951.52 160 SEWER FUND 47,740.85 705 INSURANCE FUND 46,392.37 715 EQUIPMENT REPLACEMENT FUND 2,836.02 TOTAL 237,660.49 3 PAGE 9 VOUCHRE2 CITY OF HERMOSA BEACH 02/27/97 15:00 VOUCHER/CHECK REGISTER FOR ALL PERIODS ---> VOID CHECKS CHECK NUMBERS COMMENTS 009650 VOID I LI PAGE 1 VOUCHRE2 CITY OF HERMOSA BEACH 02/27/97 15:00 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 2 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 9644 02/27/97 007879 KEVIN AVERILL MEALS/AVERILL 001-2101-4312 204.00 204.00 9645 02/27/97 007633 BEST WESTERN HERITAGE I LODGING/AVERILL P.O.S.T. CLASS 001-2101-4312 517.44 517.44 9646 02/27/97 007700 CPRS CPRS BANQUET/ROONEY & NEWSOM 001-4601-4317 70.00 70.00 9647 02/27/97 007945 NATIONAL CRIME INVESTIG TUITION/AVERILL 001-2101-4312 493.00 493.00 9648 02/27/97 005107 OWNERSHIP LISTING SERVI APPEAL NOTICING/FEB 97 300'NOTICING/FEB 97 001-1121-4323 001-4101-4201 135.30 1,629.25 1,764.55 9649 02/27/97 005125 JOHN WORKMAN, PETTY CAS PETTY CASH REIMBURSEMENT 001-2201-4305 138.00 PETTY CASH REIMBURSEMENT 001-1202-4305 2.81 PETTY CASH REIMBURSEMENT 001-4601-4308 186.03 PETTY CASH REIMBURSEMENT 001-1201-4317 23.00 PETTY CASH REIMBURSEMENT 001-1101-4317 23.00 PETTY CASH REIMBURSEMENT 160-3102-4309 6.50 PETTY CASH REIMBURSEMENT 001-4202-4309 11.28 PETTY CASH REIMBURSEMENT 110-3302-4305 7.67 PETTY CASH REIMBURSEMENT 001-2201-4309 3.24 PETTY CASH REIMBURSEMENT 001-2101-4305 36.76 PETTY CASH REIMBURSEMENT 001-2101-4313 64.00 PETTY CASH REIMBURSEMENT 001-4601-4305 6.27 PETTY CASH REIMBURSEMENT 001-1121-4305 19.84 PETTY CASH REIMBURSEMENT 001-4202-4317 95.01 PETTY CASH REIMBURSEMENT 001-1206-4309 149.77 PETTY CASH REIMBURSEMENT 001-1206-4305 90.90 PETTY CASH REIMBURSEMENT 001-1203-4201 16.04 PETTY CASH REIMBURSEMENT 001-1101-4305 9.15 PETTY CASH REIMBURSEMENT 160-3102-4309 75.00 PETTY CASH REIMBURSEMENT 001-2101-4317 48.31 PETTY CASH REIMBURSEMENT 001-2101-4312 20.00 PETTY CASH REIMBURSEMENT 001-1202-4317 24.00 PETTY CASH REIMBURSEMENT 001-4201-4317 16.00 1,072.58 TOTAL CHECKS 4,121.57 l5 VOUCHRE2 CITY OF HERMOSA BEACH 02/27/97 15:00 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE 001 GENERAL FUND 110 PARKING FUND 160 SEWER FUND AMOUNT 4,032.40 7.67 81.50 TOTAL 4,121.57 I (0 PAGE 3 VOUCHRE2 02/27/97 15:00 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED PAGES / Tp /.7 INCLUSIVE, OF THE VOUCHER REGISTER FOR e� m>7:517/7 ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CON ORMANCE TO THE BUDGET. BY FINANC 'DIE RECTOR DATE �T 1 PAGE 4 Mardi 5, 1997 Honorable Mayor and For the Meeting of Members of the City Council March 11 , 1997 CANCELLATION OF CHECKS Please consider the following request for cancellation of the checks listed below #009381 - 02/05/97 - Hazelrigg Risk Mgmt Serv, Inc $18,717.61. Issued to incorrect vendor in error, never mailed. #009368 - 02/05/97 - CPRS $199.00. Duplicate request, never mailed. #009456 - 02/12/97 - Colen and Lee $16,786.08. Issued to incorrect vendor in error, never mailed. #009380 - 02/05/97 - Carol Gunter $119.29. Issued to incorrect vendor in error, never mailed. #009599 - 02/25/97 - L.A. CO Metro Authority $356.00. Issued in error, no invoice received. #009618 - 02/25/97 - Peripheral Systems $1200.00. Issued to wrong vendor, never mailed. Concur: Stephen R. Burrell, Workman, City Treasurer nager Noted for fiscal impact: Viki Copeland, Finance Director 18 March 6, 1997 Honorable Mayor and Members of the Hermosa Beach City Council ift-c1/4r-A-etJ /p/y7 Regular Meeting of March 11, 1997 TENTATIVE FUTURE AGENDA ITEMS 1 c ............................................................................ March 25, 1996 1st Qtr GPAJzone change: 64 10th St. Community Development Director 1st Qtr GPA: Water conservation plan Community Development Director 1st Qtr GPA: Bike path Community Development Director Municipal Pier Renovation - Approval Of Design. (Continued from meeting of 1/28/97) Public Works Director Report on the sale of bonds for Lower Pier Avenue City Manager Memo regarding City Hall remodel Fire Chief Recommendation to receive and file action minutes from Planning Commission meeting of 3/18/96 Community Development Director 1 c February 26, 1997 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 11, 1997 SOUTH BAY FREE CLINIC LEASE RENEWAL FOR ROOMS 7 AND 11 IN THE COMMUNITY CENTER Recommendation It is recommended by the Parks, Recreation and Community Resources Commission and staff that Council approve the attached lease agreement between the City and the South Bay Free Clinic for the use of Rooms 7 and 11 in the Community Center and authorize the Mayor to sign the attached lease. Background On February 28, 1995 the South Bay Free Clinic requested to lease Room 11 in the Hermosa Beach Community Center for counseling sessions in connection with their HIV program. In 1992 they moved their HIV program administrative offices from their main facility in Manhattan Beach to Room 7 in the Community Center. Room 7 houses the "hot line" and the staff of the program. They conduct meetings, training and support groups but do not conduct any medical services. Analysis Revenue generated from the lease of Rooms 7 and 11 (1500 sq. ft.) is $1,395 per month ($.93 sq. ft.). The attached lease conforms to the present rental policy (approved by Council on June 11, 1996) with all other conditions of the former lease remaining the same. Estimated Fiscal Impact FY 1997-98: $16,740 Respectfully submitted, Concur: Marsha Ernst Administrative Aide Mary ooney Co ` "ty Resources Director Noted for Fiscal Impact: Stephen '. City Manag 1 Viki Copeland Finance Director 1d IHERMOSA BEACH COMMUNITY CENTER LEASE AGREEMENT This Leasing Agreement is made and entered into on this, the 11th day of March, 1997, by and between the City of Hermosa Beach, a Municipal Corporation (City) and South Bav Free Clinic, (Lessee). A. Recitals: 1. The City is the owner of a recreational/civic service facility generally referred to as the Hermosa Beach Community Center (referred to herein as the "facility"). 2. The facility is subject to certain agreements and deed restrictions entered into on the 28th day of February 1978, between the City and the Hermosa Beach City School District and is further subject to certain provisions imposed by the Department of Housing and Urban Development as set forth in a document entitled Agreement for Sale and Purchase of Real Property and dated the 28th day of February 1978. These documents are on file in the office of the City Clerk of the City and are public documents and by reference are incorporated into this leasing agreement and are referred to herein as the HUD and SCHOOL DISTRICT AGREEMENTS. 3. The Lessee desires to use a portion of the facility on the terms and conditions set out herein. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. The term of this lease shall be for a period of One (1) year commencing on the 1st day of April, 1997 and ending on the 31st day of March , 1998. 2. Description of Premises. The Lessee is leasing from the City that portion of the facility described as: Rooms 7 and 11 - 1500 sa. ft. in the Community Center 3. Rent. Lessee agrees to pay to the City rent according to the following schedule: April 1, 1997 through March 3L 1998: $1,395 Der month ($.93) sa. ft. Payable on the first day of the month. If this lease commences on a day other than the first day of the month, then the Lessee shall pay upon the commencement of the lease the rental on a pro rata basis for the remainder of that month and commence a full rental payment on the first day of the following month. 3A. Other Conditions. The following additional conditions are agreed to by the Lessee: 1. Lessee shall not mark, drill or deface any walls, ceilings, floors, wood or iron work without Lessor's written consent. 2. No signs or awning shall be erected or maintained upon or attached to the outside of the premises/building or placed in any windows. 3. All window treatments must receive prior approval of the Lessor. 4. All remodel work shall receive prior approval .of the Lessor. 4. Use. The Lessee agrees to use the premises only for the following purpose or purposes: Meeting Room (11) and Administrative Offices (7) and for no other purpose without the express written consent of the City. Lessee also agrees the premises shall not be used in violation of the Department of Housing and Urban Development (HUD) or School District Agreements as those agreements are interpreted by either the City or the Hermosa Beach City School District or the Department of Housing and Urban Development 5. Insurance Liability. Lessee shall obtain and maintain at all times during the term of this agreement Comprehensive General and Automobile Liability insurance protecting Lessee in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of any one occurrence, and $1,000,000 for property damage or a combined single limit of $1,000,000. Such insurance shall name City of Hermosa Beach and their officers, employees, elected officials and members of Boards or Commissions as additional insured parties. Coverage shall be in accordance with the sample certificates and endorsements attached hereto and must include the coverage and provisions indicated. Lessee shall file and maintain the required certificate(s) of insurance with the other party to this agreement at all times during the term of this agreement. The certificate(s) is to be filed prior to the commencement of the work or event and should state clearly: (1) The additional insured requested; (2) Thirty day prior notice of change or cancellation to the City of Hermosa Beach; (3) Insurance is primary to that of the Additional Insured; (4) Coverage included; (5) Cross -liability clause. Worker's Compensation Insurance. Lessee shall obtain and maintain at all times during the term of this agreement Worker's Compensation and Employers Liability insurance and furnish the City (or Agency) with a certificate showing proof of such coverage. Such insurance shall not be canceled or materially changed without a thirty (30) day prior written notice to: City Manager, City of Hermosa Beach. Insurance Companies. Insurance companies must be rated (B:XIII) or better in Best's Insurance Rating Guide. 6. Condition of the Premises Upon Termination of the Lease. Lessee agrees to keep and maintain the premises in good condition and repair and to return to the City the premises upon termination of this lease in the same condition as when Lessee took possession of the premises excepting any repairs or alterations which were approved by the City, reasonable wear and tear excepted, and does promise to pay the City upon demand the reasonable sums to repair the premises in the event of a violation of this provision. 7. Construction. Lessee is prohibited from making any alterations performing any construction whatsoever on the premises without the expressed written approval of the City. Any such approval shall include provisions to protect the City from potential liens of labor and material persons. 8. Destruction, Partial Destruction or Necessity to Repair because of Conditions Caused by Other than Lessee. The City has no duty or obligation to reconstruct the premises in the event of destruction or partial destruction of the premises. The City at its option may reconstruct or repair the premises, whereupon this lease shall remain in full force and effect except that no rent will be owing to the City during said period of reconstruction of repair if such reconstruction or repair interferes with the tenancy created herein to the extent that the premises cannot be used for the purposes intended. In the event the City at its sole discretion determines not to reconstruct or repair the premises then either party at its option may cause this lease to be terminated and neither party shall have any liability each to each other. 9. Hold Harmless. Lessee shall hold harmless and indemnify the City, its officers, agents and employees from every claim or demand which may be made by reason of any injury and/or death to persons and/or injury to property caused by any direct or indirect act or any omission of the Lessee, its officers, agents and employees arising out of the Lessee's use of said premises. The Lessee, at its own cost, expense and risk shall defend any and all action, suits or other proceedings that may be brought or instituted against the City on any such claim or demand, and pay or satisfy any judgment that may be rendered against the Lessor on any such action, suit, or legal proceedings as a result hereof. 10. Rules, Regulations and Ordinances. The Lessee agrees to comply strictly with all applicable laws and any uniform Community Center rules and regulations adopted by the City Council. 11. Taxes and Charges. Lessee agrees to pay when due any and all taxes, assessments or charges levied by any governmental agency on or to the lease -hold premises. 12. Default. Should Lessee fail to pay any monies due pursuant to this lease within three days after written notice from the City or to perform any other obligation required pursuant to the terms of this lease within thirty days after notice from the City, City may immediately cause this lease to be terminated and thereafter take any action and pursue all remedies available under the laws then existent in the State of California. 13. Notice. Any notice required to be made or given pursuant to the provisions of this lease may be either personally served upon the party or deposited in the United States mail, postage prepaid. Lessor: CITY OF HERMOSA BEACH CITY HALL 1315 VALLEY DRIVE HERMOSA BEACH, CA. 90254 Lessee: SOUTH BAY FREE CLINIC 1807 Manhattan Beach Blvd. Manhattan Beach, California 90266 Attn: Suzanne Rivera, Executive Director Any notices so given pursuant to the provisions of this paragraph will be deemed served twenty-four hours after the deposit thereof in the United States mail. 14. Attorneys Fees. The parties agree that in the event any action is instituted concerning any of the provisions of this lease agreement, the prevailing party may in the discretion of the court be granted as an additional item of damages its attorneys fees. 15. Assignment and Subletting. Lessee may not sublease all or any portion of the premises without the written consent of the City, which consent may be granted or denied at the exclusive and total discretion of the City. 16. Successors. Subject to prior provisions, this lease is binding upon the heirs, assigns and successors of interest of the parties. 17. Termination. Notwithstanding any other provision of this lease both parties reserve the right to terminate the lease at any time and without cause upon giving 30 days written notice to other party. In Witness Whereof, the parties have executed this Hermosa Beach Community Center Lease Agreement at Hermosa Beach on the day first herein above set forth. CITY OF HERMOSA BEACH a Municipal Corporation, Lessor By Mayor ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY DATE: LESSEE: Executive Director Honorable Mayor and Members of the Hermosa Beach City Council March 4, 1997 Regular Meeting of March 11, 1997 Awarding Contract for Seismic Retrofit of the Clark Building Recommendation: It is recommended that City Council: 1. Authorize the award of the construction contract to D&M Inc. Construction of West Hills, California for Seismic Strengthening of the Clark Building in the amount of $86,555. 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney. 3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contract bonds. 4. Authorize the Director of Public Works to make minor changes as necessary within budget. Background: Pursuant to provisions of Sections 15.36.010-060 of the Hermosa Beach Municipal Code, Plans and Specifications for the Seismic Strengthening of the Clark Building were Prepared by Bryant, Palmer, Soto, Inc. Consulting Engineers and approved by the Department of Public Works and are on file in the City Clerk Office for review. On January 30, 1997, the City began advertisements for closed bids. The project was also advertised in the Easy Reader, Construction News Report (Green Sheet) and Daily Construction Service of Southern California. A total of 18 bid packages were either picked up or mailed to contractors. Eight bids were received and opened by the City Clerk on February 27, 1997 with results as followed: 1. D&M General Contractor $ 86,555 2. Meridian Pacific Construction $ 88,400 3. Des/Mar Constuction Co. $ 89,900 4. ATEK Construction, Inc. $109,100 5. W.B. Construction $113,500 6. Vandani Group $117,049 7. Statewide Construction $132,200 8. - States Link Construction $199,000 if Analysis: The Public Works Department has reviewed the low bidder's bid documents and has found them to be in order. Phone calls to previous clients of D&M General Contactor has revealed them to be a competent and expedient contractor. The Public Works Department therefor recommends award of the subjet project to D&M General Contactor in the amount of $86,555. This project consists of adding positive attachment of the existing roof trusses to the concrete pilasters, providing seismic ties at the perimeter of the building, replacing two unreinforced brick walls with reinforced concrete walls and removing existing roof to install plywood over sheating and plywood shear panel on both sides of truss. Fiscal Impact: The actual construction costs for the Seismic Strengthening is projected to be as follows: 1. Construction Contract 2. Structural Engineer fee 3. Contingencies (15% of the contract) 4. Total $ 86,555 $ 9,000 $ 13,000 $108,555 The Available $880,000 FY1996-97 Park Improvements Fund CIP96-506 will be reduced by $108,555. Respectfully submitted, Hd EehLL Homayoun Behboodi Assistant Engineer Noted for Fiscal Impact: Som-C!tptti,a_— Viki Copeland Finance Director Concur: Director of Public Works Stephen 4!1 urr City Manager seismreto/hb ACTION MINUTES DOWNTOWN ENHANCEMENT COMMISSION CITY OF HERMOSA BEACH CITY HALL CHAMBER March 5, 1997 6:00 P.M. 1. James H. Dewey 2. Jerry Newton 3. Dean Nota 4. Patricia Spiritus 5. Dallas Yost 1. Roll Call . Pledge of Allegiance All Commissioners Present 2. Public Comments: NONE 3. Consent Calendar 3.1 Approval of Minutes 12/4/96 3.2 Finance Reports 3.3 Allright Parking Report 3.4 Upcoming Planning Commission Items (March) 3.3 & 3.4 pulled for discussion, BALANCE RECEIVED AND FILED 5:0 3.3. PS would like to see comparison with last year; JD: requests verification that City received share of overage from last years parking receipts 3.4: PS moves that staff prepare letter on behalf of the D.E.C. to support proposed upgrades at the Unocal property if the project pets appealed to Council, APPROVED 5:0 4. Calendared Items 4.1 Request for In -Lieu Parking Incentive Funds For New Restaurant at 117 Pier Avenue - Staff Report ACTION: TO PROVIDE INCENTIVE FUNDS FOR THE 5 IN -LIEU PARKING SPACES NECESSARY FOR THE PROPOSED RESTAURANT 5:0 4.2 Outdoor Dining and/or Merchandise Display on Pier Avenue - Status Report, Discussion Sub -committee reported back that there's no groundswell of support from retail establishments to include outdoor merchandise display as part of program ACTION: TO RECEIVE AND FILE: 5:0 4.3 Downtown Identity Program: Proposed Entry Sign on P.C.H. at Pier Avenue- Staff Memo and Recommendation for Funding D.E.C. expresses support of proposed gateway sign at P.C.H. Pier comer using land proposed to be leased from Unocal at north comer and City property at south comer. Discusses options to be considered for designing _gateway signage for consideration at a later date ACTION: TO RECEIVE AND FILE: 5:0 4.4 Banner Program - Staff Memo Various options discussed. JN: moves to request the City Council to fund the needed balance of about $30,000 to allow installation of banners as soon as possible, motion failed due to lack of second; PS moves to table program and 1 refund contributions, motion failed 2:3; JD moves to raise cost of sponsoring a banner to include inflation and commission for sales, motion failed 2:3; ACTION: TO TABLE PROGRAM THIS YEAR AND REFUND ALL CONTRIBUTIONS 4:1 4.5 Parking Structure Validation and Employee Parking Programs - Discussion Staff recommends to defer to June meeting recognizing that Coastal Commission approval of Parking Structure pending for April; PS MOVES FOR D.E.C. TO SEND REPRESENTATIVE TO COASTAL COMMISSION MEETING TO EXPRESS SUPPORT OF STRUCTURE, JN IF AVAILABLE, PS AS ALTERNATE, APPROVED 5:0 ACTION; TO DEFER DISCUSSION ON OPERATIONAL ISSUES WITHIN PARKING STRUCTURE TO JUNE MEETING; 5:0 4.6 Street Vendors - Discussion ACTION: TO STAY WITH CURRENT PROHIBITION, REVIEW AT LATER DATE; 5:0 4.7 Quarterly Meeting Schedule - Discussion ACTION: TO STAY WITH CURRENT SCHEDULE, 5:0 5. Staff Items None 6. Commissioner Items PS expresses concem with recent construction update brochure, use of color printing and full-size envelopes costly and not necessary JD requests staff to contact Paisano's Pizza to explain Coastal Commission submittal process 7. Tentative Future Agenda Banner Program: schedule for September Meeting to get ready for 1998 8. Next Meeting June 4, 1996 9. Adjournment PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF FEBRUARY 19, 1997 MEETING Roll Call Present: Chairperson Mitchell, Commissioners Abrams, Aronoff, Dunbabin, and Koppel Staff: Rooney, Flaherty, Ernst Approval of Minutes January 15, 1997 Motion: "To approve as submitted." Aronoff/Dunbabin Ayes: Abrams, Aronoff, Dunbabin, Mitchell, Abstain: Koppel Correspondence: Letter from the California Association of Park and Recreation Commissioners and Board Members announcing Steve Crecy as retired Commissioner of the Year from Southern California. Citizen Comments: Donley Falkenstien: 1412 Palm Drive Said he was shocked that the Commission was reviewing six (6) new special events slated for the 1997 season stating that it was difficult to defend against all six (6) at once and objected to discussion of these events at this time. 1 Matters for Commission Consideration 1997 Commercial Event Applications West Coast Artists - Art Festival - June 28-29 Ronda Mills of West Coast Artists addressed the Commission on behalf of the event. Citizen Comments: Shirley Cassell - 611 Monterey Blvd. le She would like to see that all vendors participating in the art festival have a Hermosa Beach business license. She also stated that an event like this may take business away from local merchants. Donley Falkenstien - 1412 Palm Drive Supports the festival and location and has no problem with a "true art fair" stating that it would be better than the Fiesta. Motion: "To approve staff recommendation to hold the West Coast Artists Festival on June 28-29, 1997." Aronoff/Abrams All Ayes CE Snorts - 4 -Person Volleyball Tournament - July 12-13 Gene Le Duff of CE Sports addressed the Commission on behalf of the event. Citizen Comments: Shirley Cassell - 611 Monterey Blvd. She was concerned that the event promoter was not paying parking fees and that a portion of the beach was going to be closed off. Donley Falkenstien - 1412 Palm Drive Concerned about how many parking spaces will be utilized and the amount of beach advertising space that will be used for this event. He does not like the idea of advertisers making money from the use of public property. Another concern was the position of the speakers (towards the ocean, per event spokesperson) and that the site be returned to its original condition as soon as possible after the event. Jennifer Pauts - Palm Drive at 14th Street Stated that there was a lot to discuss on this agenda. She wanted to know who enforces the rules. The sound system (speakers) was turned up too loud in the past and that there was too much advertising on the beach. Also would like to see shuttle service for this event as to help alleviate parking problems near the beach. Motion: "To approve staff recommendation to hold the CE Sports 4 - Person Volleyball Tournament on July 12-13, 1997." Aronoff/Koppel All Ayes 2 AVP - U. S. Volleyball Championships - July 25-27 Jon Stevenson of the AVP addressed the Commission on behalf of the event. Citizen Comments: Donley Falkenstien - 1412 Palm Drive Concerned with "wholesale prostitution" of the beach and unhappy about heavy equipment on the beach. He said the AVP drove equipment along the beach from Manhattan Beach. Stated that the AVP violated OSHA regulations. Stated that the beach was not restored until Friday last summer. Dared the Commission to disapprove of at least one (1) event. Stated there is excessive advertising and too many inflatables on the beach. Shirley Cassell - 611 Monterey Blvd. Concerned that the beach is being taken away from us and no vehicles should be allowed on the beach. Jennifer Pauts - Palm Drive at 14th Street Does not approve of this event. Hoped the Commission would not decide about events that night. Motion: "To approve staff recommendation to hold the AVP - U. S. Championships on July 25-27, 1997." Koppel/Aronoff All Ayes WPVA - Women's Pro Volleyball Tournament - August 9-10 Gordie Mahon from the WPVA addressed the Commission on behalf of the event. Citizen Comments: Shirley Cassell - 611 Monterey Blvd. Praised the WPVA on their organization and what a great job the women do. Commented that the set-up and tear -down time was shorter than most tournaments. Motion: "To approve staff recommendation to hold the WPVA Volleyball Tournament on August 9-10, 1997." Dunbabin/Koppel All Ayes 3 Event Productions, Inc. - Cuervo Vollevball Tournament, August 23-24, 1997. Charles Saikley represented Event Productions and addressed the Commission on behalf of the event. Citizen Comments: Shirley Cassell - 611 Monterey Blvd. In favor of amateur tournament (for the people) and likes this group very much. Betty Martin - 27th Street Was angered by the negative public comments made about beach events. Supports special events in the City, especially the ones on the beach, and looks forward to them every year. Says she is proud of these events. Motion: "To approve staff recommendation to hold the Event Productions, Inc. Cuervo Volleyball Tournament on August 23-24, 1997." Abrams/Koppel All Ayes MESP - Sprint Triathlon, October 12, 1997 Michael Epstein of MESP addressed the Commission on behalf of the event. Motion: "To approve staff recommendation to hold the MESP - Sprint Triathlon on October 12, 1997." Aronoff/Abrams All Ayes Staff Note: Staff to provide a parking plan for each event to Council. South Bay Free Clinic Lease Renewal for Rooms 7 and 11 in the Community Center. Motion: "To approve staff recommendation to renew lease for Rooms 7 and 11 in the Community Center." Aronoff/Koppel All Ayes Commissioner Requests: Chairperson Mitchell requested a report from Public Works on the condition of the windmill in Greenwood Park at the March 19, 1997 meeting. 4 Park Master Plan Subcommittee Motion: "To request approval from City Council to hire a consultant to develop conceptual plans for Valley Park." Mitchell/Koppel All Ayes Citizen Comments: Harold Cohen - La Playita Restaurant - 37 - 14th Street Requested that the City put lighting in Noble Park. Superintendent Flaherty reported that he is budgeted to install tree lights this fiscal year. Motion to adjourn: Koppel/Aronoff All Ayes Adjourned: 10:25 p.m. 5 February 14, 1997 Parks, Recreation and Community Resources Commission 710 Pier Avenue Hermosa Beach, CA 90254 RE: MASTER PLAN Dear Fellow Commissioners: The park master plan subcommittee has studied the issue and is pleased to submit the following recommendation to the full commission. We looked at the system of parks as a whole and were determined to make the whole system better for the citizens of Hermosa Beach. We concluded that each of the major parks (Valley, Clark, South, Greenwood and the Community Center) has a niche or is especially suited for certain activities and that each park shouldn't try to be all things to all people. For example, Clark should be the "sports complex" whereas Valley and South could be our "wilderness or nature" parks. Recommended: 1) That Valley Park be the first to undergo the improvements listed here. 2) That Clark, the Community Center and Greenwood Park be given priority for the balance of the funds available. Valley Remove Existing Restrooms Relocate New Restrooms Install 6' or 8' wide walkways throughout the park and around its perimeter (similar to South Parks) SUPPLEMENTAL INFORMATION Install more mature trees around the soccer field Improve the perimeter of the park with fence or appropriate bushes Remove existing basketball courts, extended grass area If necessary, relocate the basketball courts to Gould side of the park If necessary, put in tennis courts rather than basketball courts Replace BBQ's with better designed BBQ's (South Park) Install additional picnic tables and benches Remove cement west of sand area Re -seed as necessary Re-engineer the irrigation system for cost effective maintenance For the other major parks the following initial ideas will be explored further: Clark The perimeter walls repaired as needed and a second baseball diamond should be considered. The existing main diamond may need to be moved back to make more efficient use of the park's limited space. Community Center The Community Center requires general repair and may be the most suitable site for a swimming pool. There is another source of potential funds that could be used to improve this site. Greenwood Park As the "gateway" park that is seen by more citizens and visitors than other parks this park should be improved in appearance. Its current passive use should remain the same. Res • ctfu y, i Kathy i'nbabin k Brad Koppel Honorable Mayor and Members of the Hermosa Beach City Council March 4, 1997 Regular Meeting of March 11, 1997 Sewer Construction and Street Rehabilitation Project (various streets) CIP 96-408 (Award of Bid) Recommendation: It is recommended that City Council: 1. Authorize the award of the Sewer Construction and Street Rehabilitation Contract (various streets) to W.A.Rasic Construction of Arcadia, California in the amount of $504,465. 2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney. 3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public works to accept the project as complete on behalf of the City Council and release all contract bonds. 4. Authorize the Director of Public Works to make minor changes as necessary within budget. 5. Hire CMI Engineering Consultants to provide Inspection and Construction Management Services not to exceed $ 37,000. (see attached) Background: Plans and Specifications for the Sewer Construction and Street Rehabilitation Project were completed and approved by the Department of Public works and are on file in the City Clerk Office for review. On January 30,1997, the City began advertisements for closed bids. The project was also advertised in the Easy Reader, Construction News Report (Green Sheet) and Daily Construction Service of Southern California. A total of 13 bid packages were either picked up or mailed to contractors. Four bids were received and opened by the City Clerk On February 20, 1997 with results as followed: 1. W.A.Rasic Construction $504,465 2. John T.Malloy, Inc. $570,094 3. Savala Construction Co., Inc. $624,258 4. Colich and Sons $652,082 Analysis: The Public Works Department has reviewed the low bidders bid documents and has found them to be in order. Phone calls to previous clients of W.A.Rasic Construction has revealed them to be a competent and expedient contractor. The Public Works Department therefor recommends award of the Sewer Construction and Street Rehabilitation Project to W.A.Rasic Construction in the amount of $504,465. This project consists of six sewer main replacements and four sewer main lining at various locations. Sewer lining system rehabilitation is selected for areas unaccessible (easements) to equipment for reconstruction. This method will minimizes distruption and inconvinience to the residents. Linning in lieu of reconstruction at these areas will resut in a cost saving to the City. Fiscal Impact: The actual Construction costs for the Sewer Construction and Street Rehabilitation Project are projected to be as followed: 1. Construction Contract $504,465 2. Contract Administration $ 37,000 3. Contingencies (10% of the contract) $ 50,000 4. Total $591,465 The Available $1,160,536 FY1996-97 Sewer Fund CIP96-408 will be reduced by $591,465. Respectfully submitted, ,Behr • Homayoun Behboodi Assistant Engineer Noted for Fiscal Impact: Viki Copeland Finance Director Attachment: Concur: Amy Arrlirani Director of Public Works St-•�T n R.Burrell Ci ' anager sewrehb 02724/1997 18: 29 8055297148 ZHU CONSTRUCTION MANAGEMENT INSPECTION EN esEEFuNoCoNsuLTANre 2197 Calle Riscoso 4 Thousand Oaks CA 91362-1140 (805) 529-1736 4- FAX (805) 529-7146 CAII ENGINEERING PAGE 02 February 24, 1997 TO: Ashy Amirani, Director of Public Works VIA FAX AND REGULAR MAIL Public Works Department Fax (310) 937-5015 City of Hermosa Beach Civic Center, 1315 Valley Drive Hermosa Beach, CA 90254-3885 (310) 318-0211 Project: Sewer Construction and Street Rehabilitation Project, CEP 96-408 Subject: Proposal to Provide Construction Management and Inspection Services Dear Ms. Amirani: CMI Engineering proposes to provide Construction Management and Inspection Services for the above referenced project. The cost for the services is based on hourly rates for the project contract time of 50 working days is as follows: Construction Manager — 200 Hours ® $75.00 $15,000.00 Resident Engineering Inspector — 400 Hours a $55.00 $22,000.00 TOTAL ESTIMATED FEE (Not to Exceed): $37,000.00 Very Truly Yours, CMI ENGINEERING CONSULTANTS Notch Bedrosian Principal e:\wim.aaMoxlhamosa4,+M08.eoc 02/24/97 19:28 TX/RX NO.1787 P.002 • ACTION SHEET AGENDA PLANNING COMMISSION MEETING CITY OF HERMOSA BEACH CITY HALL COUNCIL CHAMBERS March 4, 1997 7:00 P.M. Peter Tucker Rod Merl Sam Perrotti Ron Pizer Carol Schwartz Chairperson Vice Chairperson The Public Comment Is Limited to Three Minutes Per Speaker 1. Pledge of Allegiance 2. Roll Call ALL PRESENT Section I Consent Calendar Any Planning Commissioner or public wishing to pull an item from below may request to do so at this time. 3. Approval of February 18, 1997 minutes ACTION: APPROVED (5-0). 4. Resolution(s) for adoption a) Resolution P.C. 97-7 to recommend approval of a General Plan amendment from General Commercial to Medium Density Residential and a zone change from C-2 to R-2 and adoption of an Environmental Negative Declaration at 64 10th Street. b) Resolution P.C. 97-8 denying a Parking Plan for a take-out restaurant at 506 Pacific Coast Highway. c) Resolution P.C. 97-9 approving a Conditional Use Permit amendment to allow general auto repair at 303 Pacific Coast Highway. d) Resolution P.C. 97-10 approving a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #24685 for a 2 -unit condominium project, at 614 and 616 1st Street. Resolution P.C. 97-11 approving and Vesting Tentative Parcel Map Manhattan Avenue. Resolution P.C. 97-12 approving and Vesting Tentative Parcel Map Manhattan Avenue. a Conditional Use Permit, Precise Development Plan, #24501 for a 2 -unit condominium project, at 138-142 a Conditional Use Permit, Precise Development Plan, #24525 for a 2 -unit condominium project, at 150-154 t 1h g) Resolution P.C. 97-13 approving a Conditional Use Permit to allow outdoor seating in conjunction with a snack shop at 1031 Hermosa Avenue. h) Resolution P.C. 97-14 approving a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #24681 for a 2 -unit condominium project, at 646 1st Street. i) Resolution P.C. 97-15 denying the expansion and remodel to an existing single family dwelling with nonconforming sideyard and building height, at 2024 The Strand. ACTION: APPROVED ALL EXCEPT RESOLUTION P.C. 97-14 WAS CONTINUED TO MARCH 18, 1997 MEETING FOR CLARIFICATION. (5-0). 5. Item(s) for consideration NONE Section II Oral / Written Communications 6. Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. NONE Section III Public Hearing(s) 7. CUP 96-15 / PARK 96-7 -- Conditional Use Permit for a new gasoline station, including a mini - mart with off -sale beer and wine after 11:00 p.m. and an automated car wash; and, Parking Plan to count car wash stacking lane and fuel dispensing areas towards the parking requirement, sign variance to allow two pole signs, and extra sign area, and adoption of an Environmental Negative Declaration at 755 Pier Avenue and 1439 Pacific Coast Highway, Unocal. Staff Recommended Action: To approve said Conditional Use Permit and Parking Plan, and adopt an Environmental Negative Declaration. ACTION: APPROVED WITH MODIFICATION TO REDUCE THE SQUARE FOOTAGE FOR THE SIGN VARIANCE ALLOWANCE TO THE SATISFACTION OF THE COMMUNITY DEVELOPMENT DIRECTOR (5-0). 8. SUB 96-1 / CON 96-14 -- Conditional Use Permit for R-1 Planned Development for a five -lot subdivision (four for single family dwellings and one for a private street), and Vesting Tentative Tract Map #52278, and adoption of an Environmental Negative Declaration at 532 - 540 20th Street. Staff Recommended Action: To approve said Conditional Use Permit and Vesting Tentative Tract Map, and adopt an Environmental Negative Declaration. ACTION: APPROVED WITH MODIFICATION TO ADD ANNUAL INSPECTIONS BY HOMEOWNERS OF SUMP PUMPS: CITY HELD HARMLESS TO ANY FUTURE FLOODING FROM PROPOSED DRAINAGE IMPROVEMENT; ALTER STREET IMPROVEMENT DESIGN FOR ENTERING AND EXITING; AND SAVE ALL EXISTING TREES WHERE POSSIBLE (5-0). 9. CON 97-3 -- Conditional Use Permit minor amendment to modify plans to relocate rear dwelling unit balcony as originally required by the Planning Commission for a two -unit condominium at 928 17th Street. Staff Recommended Action: If approved, to adopt the attached resolution. ACTION: APPROVED WITH MODIFICATION TO LIMIT SIZE OF PROPOSED BALCONY TO 10'X7' (5-0). 2 10. GP 96-5 -- General Plan Amendment: Water Conservation Plan. Staff Recommended Action: To recommend approval of said General Plan Amendment. ACTION: RECOMMENDED APPROVAL WITH MODIFICATION TO NOTE THAT GREENBELT ALSO USES RECYCLED WATER (5-0). 11. TEXT 95-8 -- Text amendment to open space requirements in the R-1 zone to allow up to a 10% margin for administrative decision in certain justifiable case on lots of 2,100 square feet or less, and study the policies of other cities to determine the effect of a 10% open space requirement for all R-1 lots. Staff Recommended Action: To recommend approval of said text amendment. ACTION: RECOMMENDED APPROVAL OF SAID TEXT AMENDMENT (5-0). Section V Hearing(s) 12. NR 97-1 -- A remodel and expansion to an existing single family dwelling with nonconforming sideyards resulting in a greater than 50% increase in valuation at 1105 First Street. Staff Recommended Action: To approve said request. ACTION: APPROVED (5-0). Section VI 13. Staff Items a. Community Development Department activity report of January, 1997. b. Tentative future Planning Commission agenda. c. City Council Minutes of February 11, 1997. ACTION: RECEIVED AND FILED THE ABOVE (5-0). 14. Commissioner Items 15. Adjournment 3 Honorable Mayor and Members of the Hermosa Beach City Council SUBJECT: TEXT AMENDMENT 95-8 March 5, 1997 Regular Meeting of March 11, 1997 PURPOSE: TO ALLOW ALL OPEN SPACE TO BE LOCATED ON DECKS ON SMALL LOTS (2100 SQUARE FEET OR LESS) AND TO CONSIDER ALLOW UP TOA 10% MARGIN IN THE 2100 SQUARE FOOT THRESHOLD INJUSTIFIABLE CASES Planning Commission Recommendation To recommend approval of the text amendment as modified pursuant to the attached resolution maintaining the 2100 square foot threshold with no exceptions, by adopting the attached ordinance. Background The Planning Commission, at their meeting of March 4, 1997, recommended amending the exception for R-1 lots less than 2100 square feet, to allow all open space to be on decks. The Commission's recommendation does not extend this exception to allow up to a 10% margin for lots larger than 2100 square feet. The City Council at their meeting of March 12, 1996, rather than adopting the amendments as previously recommended by the Planning Commission, referred the item back to Planning Commission to consider the modification, as noted above in italics, and to reconsider their recommendation to make the total open space requirement for all lots to be a proportion of lot size (10%). Analysis The proposal to eliminate any required ground level open space has mutually been accepted by the both the Commission and Council as it allows more needed flexibility for these very small lots, already determined to be unique as recognized in the Zoning Code'. This need for added flexibility was demonstrated in the analysis undertaken in the course of this study, and implements a clearly stated objective from the joint Council, Planning Commission meeting. The Council, however, expressed concern about the 2100 square -foot cut-off point, noting that a few lots just larger than that size will not be afforded the same exception. Council requested that the Planning Commission consider allowing a 10% margin in the lot size that is given these exceptions to give added flexibility for lots in the 2101 - 2320 square foot range. Council suggested that staff have the authority to grant the exceptions when "justifiable". The Commission considered this concept of extending an additional 10% margin, but decided to stay with its original recommendation to limit the exceptions to exclusively those lots of 2100 square feet or less. Please refer to the Planning Commission staff report and attachments for further analysis. 1 TOTAL OPEN SPACE REQUIREMENT The City Council did not express support of the proposal to make open space a percentage of lot size, but did leave it open for possible future discussion to provide further relief from open space requirements. Their direction was for the Commission to evaluate other cities open space requirements to determine the effect of a 10% open space minimum for all lot sizes. Since cities with comparable lot sizes and development intensity are limited, Staff has examined the provisions from Manhattan Beach and Redondo Beach. Staff found that open space standards are only a part of all the various requirements that may apply to the development of an R-1 lot and do not completely indicate the resulting amount of open space provided. (e.g. Manhattan Beach has no open space requirement for the R-1 zone, but instead uses a maximum floor area requirement as a means of reducing overall bulk and encouraging the provision of open space areas). Thus, there are several planning and development criteria that vary in all cities which would enter into determining how much open space is provided. At this time the Commission is recommending immediate action to provide further relief to a recognized unique group of small lots, and requesting direction from the Council whether the concept of basing the total open space requirement as a proportion of lot size should be further examined. CONCUR: o B umenfe Comm Di ector u/1opment Department �1. Stephen City Man en en Robertson Associate Planner Attachments 1. Proposed Ordinance 2. P.C. Resolution, Staff Report, Minutes 3/4/97 3. City Council Staff Reports/Memo & Minutes 2/27/96 & 3/12/96 4. Background P.C. Staff Reports w/attachments 'The 2100 square foot lot size is a historical cut-off point allowing exceptions to open space requirements. This arguably creates a problem of inequity to lots that might fall just above this cut-off point. However, these exception were created to resolve a unique hardship and inequity that applied to several lots, all of the same size, in the R-1 portion of the Shakespeare Tract. These lots located between 30th Street and Longfellow are all 30' X 70'. While surrounded by lots of varying sizes (typically 30' X 80') they fall within the R-2 zone and are thus already afforded the flexibility allowed in the R-2 zone of a 30 -foot height limit, a lesser 200 square feet per dwelling open space standard, and the option to provide all open space on decks. 2 R-1 DEVELOPMENT STANDARDS (excerpt from the Hermosa Beach Zoning Ordinance) 17.08.030 Development standards. The following development standards shall apply in the R-1 zone: A. Building Height. Any building may have a maximum of two stories, but shall not exceed in any case a maximum of twenty-five (25) feet in height. B. Front Yard. Every lot shall have a front yard setback equal to at least ten percent of the depth of the lot; however, the maximum setback shall be ten feet, and the minimum setback shall be five feet. C. Side Yards. Every lot shall have a side yard on each side of the lot equal to ten percent of the width of the lot, provided such side yard shall not be less than three feet in width and need not exceed five feet in width. D. Rear Yard. Every lot shall have a rear yard not less than five feet from the property line. The second floor can be three feet from the property line. On an alley, the rear yard requirement is a depth of three feet from the property line on the first floor and one foot from the property line on the second floor. E. Additional Yard Regulations. Refer to Chapter 17.46 for additional yard regulations. F. Exterior Wall Covering. All dwellings shall be covered with an exterior material customarily used on conventional dwellings and the exterior covering material shall extend to the ground. Rolled siding shall be prohibited. G. Mobilehomes. Mobilehomes shall have been constructed after September 15, 1971, and have been issued an insignia of approval by the California Department of Housing and Community Development or were constructed after July 1, 1976, and were issued an insignia of approval by the U.S. Department of Housing and Urban Development. H. Off -Street Parking. Off-street parking requirements and regulations for the R-1 zone are as provided in Chapter 17.44. I. Lot Area. The minimum lot area for newly created lots shall be four thousand (4,000) square feet. J. Permissible Lot Coverage. All buildings, including accessory buildings, shall not cover more than sixty-five (65) percent of the area of the lot. K. Building Placement. 1. Any building used for human habitation shall not be located closer to the rear property line than a distance of five feet; however, where a rear yard abuts a street or alley, the building may be located three feet from the rear property line on the ground level, and one foot from the rear property line on the upper stories. 2. The distance between any buildings used for human habitation shall be not less than eight feet. The accessory building shall be not less than six feet. 3. No buildings may be erected over any easement dedicated for public or utility uses except over those easements of record granted to Warren Gillelen. 4. No accessory building may be located closer than three feet to any side or rear property line. L. Open Space. There shall be a minimum of four hundred (400) square feet of usable open space with a minimum dimension of ten feet. Twenty-five (25) percent of this open space may be provided in balconies or decks with a minimum dimension of ten feet. Required front, and/or side yards, driveways, turning areas, and parking areas shall be excluded from open space computation. 1. Lots of two thousand one hundred (2,100) square feet or less in area shall be allowed a minimum of three hundred (300) square feet of open space with a minimum dimension of seven feet and thirty- three (33) percent of the open space may be provided in balconies or decks, when all other minimum standards are met 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDINANCE. 97 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE R-1 DEVELOPMENT STANDARDS, SECTION 17.08.030(L) TO MODIFY THE EXCEPTION FOR SMALL LOTS, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the City Council held a public hearing on March 11, 1997, to consider the recommendation of the Planning Commission to amend the R-1 open space requirements, to consider the negative declaration, and to receive oral and written testimony and made the following Findings: A. The current requirements for open space are necessary to protect the public welfare as they serve to preserve the character of residential neighborhoods and the compatibility of new development with existing development, in addition to providing for light, air, yard space, and avoiding the construction of box -like structures. B. The current method of requiring open space, however, does not adequately recognize the unique situations and difficulties in constructing homes that meet current market standards for size and convenience; C. The City Council concurs with the Planning Commission and with the Staff Environmental Review Committee's recommendation, based on their environmental assessment/initial study, that this subject text amendments will result in a less than significant impact on the environment, and therefore qualifies for a Negative Declaration. NOW, 'THEREFORE, the City Council City of Hermosa Beach, California, does hereby ordain that the zoning ordinance text be amended as follows: SECTION 1. Amend Section 17.08.0309(L) Sub -section (a) to read as follows: "(a) Exceptions for Small Lots: Lots of 2100 square feet or less in area shall be allowed minimum of three hundred (300) square feet of usable open space with minimum dimensions of seven (7) feet in length and width, and all of the required usable open space may be provided on balconies or decks provided that at least sixty percent (60%) of usable open space is directly accessible to primary living areas (living rooms, Le- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 family rooms, and kitchen and living room or family room combinations). and located on the same floor level as the accessible primary living area." SECTION 2. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 3. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly newspaper of general circulation published and circulated, in the City of Hermosa Beach in the manner provided by law. SECTION 4. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said city, and shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of by the following vote: AYES: NOES: ABSTAIN: ABSENT: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: kr/cc/rssmll3 CITY CLERK CITY ATTORNEY RESOLUTION P.C. 97-16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO RECOMMEND AMENDING THE R-1 DEVELOPMENT STANDARDS, SECTION 17.08.030(L) TO MODIFY THE EXCEPTION FOR SMALL LOTS, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public hearing on March 4, 1997, to reconsider recommended amendments to the R-1 open space requirements, to consider the negative declaration, and to receive oral and written testimony and made the following Findings: A. The current requirements for open space are necessary to protect the public welfare as they serve to preserve the character of residential neighborhoods and the compatibility of new development with existing development, in addition to providing for light, air, yard space, and avoiding the construction of box -like structures. B. The current method of requiring open space, however, does not adequately recognize the unique situations and difficulties in constructing homes that meet current market standards for size and convenience; C. Currently required open space is a minimum amount (400 square feet), without consideration of lot size, while a requirement based on a proportion of lot size would recognize the variety of lot sizes throughout the City, and allow for more flexibility of design on smaller lots; D. The Planning Commission concurs with the Staff Environmental Review Committee's recommendation, based on their environmental assessment/initial study, that this subject text amendments will result in a less than significant impact on the environment, and therefore qualifies for a Negative Declaration. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 NOW, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, hereby recommends that the zoning ordinance text be amended as follows: SECTION 1. Amend Section 17.08.0309(L) sub -section (a) to read as follows: "(a) Exceptions for Small Lots: Lots of 2100 square feet or less in area shall be allowed minimum of three hundred (300) square feet of usable open space with minimum dimensions of seven (7) feet in length and width, and all of the required usable open space may be provided on balconies or decks provided that at least sixty percent (60%) of usable open space is directly accessible to primary living areas (living rooms, family rooms, and kitchen and living room or family room combinations). and located on the same floor level as the accessible primary living area." SECTION 2. This resolution supersedes P.C. Resolutions 96-4 and 96-4a VOTE: AYES: NOES: ABSTAIN: ABSENT: CERTIFICATION I hereby certify that the foregoing Resolution P.C. 97- is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regular meeting of March 4, 1997. Peter Tucker, Chairman Sol Blumenfeld, Secretary Date kr/H:perssmll February 25, 1997 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission March 4, 1997 (REFERRED BACK TO THE PLANNING COMMISSION FOR RECONSIDERATION) SUBJECT: TEXT AMENDMENT 95-8 PURPOSE: TO ALLOW ALL OPEN SPACE TO BE LOCATED ON DECKS ON SMALL LOTS (2100 SQUARE FEET OR LESS) AND TO CONSIDER ALLOWING UP TOA 10% MARGIN IN THE 2100 SQUARE FOOT THRESHOLD IN JUSTIFIABLE CASES Recommendation To recommend approval of the text amendment as modified pursuant to the attached resolution, but to maintain the 2100 square foot threshold with no exceptions. To direct staff as deemed appropriate on whether to pursue making the total open space requirement a percentage of lot size. Background The City Council at their meeting of March 12, 1996, rather than adopting the amendments as recommended by the Planning Commission, referred the item back to Planning Commission to consider the modification, as noted above in italics. At their meeting of January 16, 1996 the Planning Commission recommended certain text amendments relative to open space requirements in the R-1 zone, summarized as follows: 1. The Total Open Space Requirement: TO MAKE OPEN SPACE REQUIREMENTS A PERCENTAGE OF LOT SIZE (10%) PROVIDED THAT LOTS GREATER THAN 2500 SQUARE FEET HAVE A MINIMUM OF 400 SQUARE FEET (TO REPLACE THE CURRENT REQUIRED MINIMUM OF 400 SQUARE FEET FOR ALL LOTS > 2100 SQUARE FEET.) 2. The Exception that Already Applies to Lots of 2100 Square Feet or Less: TO ALLOW ALL OPEN SPACE TO BE LOCATED ON DECKS (TO REPLACE THE CURRENT MAXIMUM OF 33% OF THE MINIMUM 300 SQUARE FOOT REQUIREMENT). These text amendments originated from discussions and recommendations of the "Small Lot Study" which was intended to examine development standards as they apply to small R-1 lots. Following the recommended focus of a joint City Council/Planning Commission meeting in 1994, the Planning Commission considered a variety of possible changes that might improve the development potential of small lots, while maintaining reasonable standards. The Commission eventually directed staff to focus on the open space requirements. For further background, please refer to the attached staff reports and minutes. Analysis EXPANDED EXCEPTION FOR SMALL LOTS 2100 SQUARE FEET OR LESS The proposal to eliminate any required ground level open space is mutually accepted by the both the Commission and Council as it allows more needed flexibility for these very small lots, already determined to be unique as recognized in the Zoning Code'. This need for added flexibility was demonstrated in the analysis undertaken in the course of this study, and implements a clearly stated objective set forth in the joint Council, Planning Commission meeting. The Council, however, has expressed some concern about the 2100 square -foot cut-off point, recognizing that a few lots just larger than that size will not be afforded the same exception. Thus, Council requested that the Planning Commission consider allowing a 10% margin in the applicable lot size that is given these exceptions. This would give added flexibility to apply the exceptions to lots in the 2101 - 2320 square foot range. Council suggested that staff have the authority to grant the exceptions when "justifiable". However, to implement this concept, criteria would have to be established and a mechanism for either Staff or Planning Commission approval on a case by case basis (with a lower fee and easier findings than a Variance). Based on previous analysis staff has found that there are not many lots in this range. Further staff has not found any important distinctions that exist in these lots that would warrant some to be granted relief while others not. As such, staff recommends that the Commission stay with its original recommendation, consistent with the current code, to limit the exceptions to exclusively those lots of 2100 square feet or less. Since the proportional total requirement has been dropped, however, the specific language of the resolution needs to be modified to reflect that a minimum of 300 square feet still is required for these lots. Please refer to the Planning Commission staff report and attachments for further analysis. TOTAL OPEN SPACE REQUIREMENT The City Council did not express support of the proposal to make open space a percentage of lot size, but did leave it open for possible future discussion to provide further relief from open space requirements. Their direction was for the Commission to evaluate other cities open space requirements to determine the effect of applying a 10% open space minimum for all lot sizes. Given that cities with comparable lot sizes and development intensity are limited, Staff has examined the provision from Manhattan Beach and Redondo Beach. Staff found that these standards are only a part of all the various requirements that may apply to the development of an R-1 lot and do not completely indicate the resulting amount of open space required. (e.g. Manhattan Beach has no open space requirement for the R-1 zone, but instead uses a maximum floor area requirement as a means of reducing overall bulk and encouraging the provision of open space areas). Thus. there are several planning and development criteria which enter into the establishment of open space requirements from various cities. Based on Council direction, staff is recommending immediate action to provide relief to small lots, but requesting direction from the Commission whether the concept of basing the total open space requirement as a proportion of lot size should be further examined. CONCU Michael chubach, City Planner o.: lumen eld, Director Community P evelopment Department Attachments 1. Proposed Resolution 2. City Council Staff Reports/Memo & Minutes 2/27/96 & 3/12/96 3. P.C. Resolution/Minutes 1/16/96 lin Robertson Associate Planner KR/srsmll 'The 2100 square foot lot size is a historical cut-off point allowing exceptions to open space requirements. This arguably creates a problem of inequity to lots that might fall just above this cut-off point. However, these exception were created to resolve a unique hardship and inequity that applied to several lots, all of the same size, in the R-1 portion of the Shakespeare Tract. These lots located between 30th Street and Longfellow are all 30' X 70'. While surrounded by lots of varying sizes (typically 30' X 80') they fall within the R-2 zone and are thus already afforded the flexibility allowed in the R-2 zone of a 30 -foot height limit, a lesser 200 square feet per dwelling open space standard, and the option to provide all open space on decks. 10 CITY OF HERMOSA BEACH MEMORANDUM Date: March 5, 1996 To: Honorable Mayor and Members of the City Council From: Sol Blumenfeldirector Community Development Department Subject: Clarification on Amendments to the R-1 Open Space Requirements for Small Lots. Reconsideration of the Proportional Open Space Requirement (10% of Lot Size) The City Council approved the referenced amendments relative to lots "2500 square feet" or less. In reviewing the action, it was not clear whether the Council intent was to approve the Planning Commission recommendation relative to the 2500 square foot cut-off for the proportional total open space standard (part 1), or to expand the exception to ground level open space (part 2), to those lots in the 2100 to 2500 square foot range. (See footnote below) The Planning Commission never considered this proposed change and if Council's intent is to include the second provision in the 2500 square foot category the matter would need to be referred back to the Commission for review and comment prior to adoption. Further, if the matter is to be reconsidered, staff also recommends that lots sized 2501 to 4000 square feet be considered with respect the new open space standard. There is an inequity resulting from not applying the proportional open space standard on the total open space requirement to lots greater than 2500 square feet. The table below summarizes the net effect to various lot sizes: Lot Size Current Planning Commission Net Effect - Requirement Recommended open space (10% of Lot Size with 400 requirement sq. Ft. Minimum still applying to lots >2500 sq. ft.) 1500 2100 2300 2500 ........................................ 2501-4000 5000 300 150 300 210 400 230 400 250 400 400 400 • •500 -150 -90 -170 -150 +100 l,7 Lots which exceed 2500 square feet (2501 - 4000) are guided by the existing 400 square feet open space provision. The new regulations create an inequitable situation for lots of very similar lot sizes. If the 10% rule was applied to all lot sizes, the result would be a more equitable . graduated scale reflecting the 10% proportion of lot size (thus a 2600 square foot lot would require 260 square feet of open space, a 3000 square foot lot 300 square feet, etc.) While the 2100 square foot cut-off point for the blanket exception to ground open space creates a similar problem, it was created to resolve an inequity and a hardship for lots of a common size in one district'. The proposed development standards for ground level open space and the 10% open space rule based upon percentage of lot size are intended to provide relief from different building conditions. (Design flexibility for small lots in a unique district and proportional reduction of the open space requirements). The 10 % rule currently applies to most lot size categories with the exception of lots which are 2501 - 4000 square feet. )00 square feet lots are subject to an open space requirement which is approximately 8% of lot size. The Planning Commission recommendation was to amend the R-1 open space standards in two ways, as follows: 1. The total open space requirement: To change the requirement for all R-1 lots to be 10% of lot size, provided that lots with greater than 2500 square feet have a minimum of 400 square feet This would replace the current minimum of 400 square feet that applies to all lots. 2. The exception that already applies to lots of 2100 square feet or less: To allow all the open space to be provided on decks and balconies provided that at least 60% is directly and horizontally accessible to primary living areas, a portion of which is at the same level. This would replace the current maximum of 33% of the total that can be provided on decks and balconies. Note: the current total requirement for lots <2100 square feet is 300 square feet.' 3. The 2100 square foot lot size cut-off point is a historical distinction and exception to recognize the unique situation of the R-1 lots between 30th Street and Longfellow in the Shakespeare Tract. These lots are generally 30' X 70'. They are surrounded by lots in the Tract which vary in size (typically 30' X 80', with some variation) but which are zoned R-2 and are thus already are allowed greater height, 30', and allowed to provide all open space on decks. February 21, 1996 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council February 27, 1996 SUBJECT: TEXT AMENDMENT 95-8 PURPOSE: TO CONSIDER AMENDING OPEN SPACE REQUIREMENTS IN THE R-1 ZONE: 1. TO MAKE OPEN SPACE REQUIREMENTS A PERCENTAGE OF LOT SIZE (10%) RATHER THAN A MINIMUM OF 400 SQUARE FEET PER LOT, AND MAINTAINING THE 400 SQUARE FOOT MINIMUM FOR LOTS GREATER THAN 2500 SQ. FT. 2. TO ALLOW ALL OPEN SPACE TO BE LOCATED ON DECKS ON SMALL LOTS (2100 SQUARE FEET OR LESS) INITIATED BY PLANNING COMMISSION Planning Commission Recommendation To approve the text amendments by introducing the attached ordinance. Background At their meeting of January 16, 1996 the Planning Commission recommended approval of the proposed text amendment, approving the final modifications to the language of the proposed text amendment. The text amendment originated from discusssions and recommendations of the "Small Lot Study" which was intended to examine development standards as they apply to small R-1 lots.. Following the recommended focus of a joint City Council/Planning Commission meeting in 1994, the Planning Commission considered a variety of possible changes that might improve the development potential of small lots, while maintaining reasonable standards. The Commission eventually directed staff to focus on the open space requirements. For further background, please refer to the attached staff reports and minutes. Analysis Pursuant to the Commission recommendation, the attached ordinance recommends that the Council amend the Zoning Ordinance text as follows: 1. Amend Section 4-3(12) to change the total open space requirement for all R-1 lots to be 10% of lot size provided that lots with greater than 2500 square feet have a minimum of � 5 400 square feet. This replaces the current minimum of 400 square feet that applies to all lots. 2. Amend the exception to Section 4-3(12), pertaining to lots of 2100 square feet or less, to allow all the open space to be provided on decks and balconies provided that at least 60% is directly and horizontally accessible to primary living areas, a portion of which is at the same level. This replaces the current maximum of 33% of the total that can be provided on decks and balconies. This amendment to make open space a proportion of lot size will effect smaller and larger R-1 lots in various degrees. The results for various lot sizes would be as follows: Lot Size Current Re ' uirement 10% of Lot Size 1500 300 150 2100 300 210 2500 400 250 2501-4000 400 400 5000 400 500 For lots of 2100 square feet or less, supplementing the reduced total requirement noted above, all the open space may be provided on decks as allowed for R-2 and R-3 properties. This further increases the potential interior square footage for lots within this size category. Please refer to the Planning Commission staff report and attachn3ents for further analysis. 4das*'-' CONCUR: Sol Blumenf Community erector velopment Department Stephen R. Bu City Manager KR/pcsrsmll Attachments 1. Proposed Ordinance 2. P.C. Resolution 3. P.C. Minutes 1/16/96 4. Background P.C. Staff Reports w/attachments en Robertson Associate Planner Motion Rev czky--secend-makes The motion carried by a unF n�'.mous--vote noting the absence of enz . CONSENT ORDINANCES a. ORDINANCE NO. 96-1152 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE R-1 DEVELOPMENT STANDARDS, SECTION 4-3(12) OF THE ZONING ORDINANCE, TO MAKE THE AMOUNT OF OPEN SPACE A PROPORTION OF LOT SIZE (10%) AND TO MODIFY THE EXCEPTION FOR LOTS OF 2500 SOUARE FEET OR LESS, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." For adoption. Memorandum from City Clerk Elaine Doerfling dated March 4, 1996 and memorandum requesting clarification of previous Council action from Community Development Director Sol Blumenfeld dated March 5, 1996. Community Development Director Blumenfeld presented his request for clarification and responded to Council questions. Action: To: 1) send this item back to the Planning Commission with direction to draft an Ordinance that applies to lots of 2,100 square feet or less, but to allow up to a ten percent margin for administrative decision in certain justifiable cases; and, 2) direct the Planning Commission to study the policies of other cities to determine the effect of a ten percent open space requirement for all R-1 lots. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote, noting the absence of Benz. (b) ORDINANCE NO. 96-1153 - "AN ORDINANCE OF THE CY �..OF HERMOSA BEACH, CALIFORNIA, ADDING OPEN =•ACE OVERLAY (08-0) ZONE TO THE ZONING 0 NANCE, AMENDING THE PARKING SECTION TO INCLUDE •w.TRICTIONS ON THE CATION OF OPEN PARKING ON RES • NTIAL LOTS, AND impostwq THE PROPOSED 08-0 ZO.'' TO DESIGNATED PUBLIC RIGHTOF-WAY AREAS AS S: ON EXHIBIT A. ATTACHED, WHEN 411•1 Y ARE VACAT - , AND ADOPTION OF AN ENVIRONMENTAL NEGA VE DEC TION." For adoption. Memorandum from City 1= Elaine Doerfling dated March 4, 1996. Action: To adopt Ord .nce No. 96- 53. Motion Reviczky, s-'.nd Oakes. AYES: Ed NOES: .•ne ABSENT: Benz on, Oakes, Reviczky, Mayor ler 3. ITS, S REMOVED FROM THE CONSENT CALENDAR FOR SEP DISCUSSION City Council Minutes 03-12-96 Page 9052 Commission meeting was insufficient as posted signs had been torn down; said there cumulative impact due to the increase in n,��•er of bars downtown that shoul idered in the E.I.R.; questione ng impact and if the City could ating limits; showed a chart of e with a concentration in t said this would incr 'quor consumption; and, 77 17th Street, s up both sides of no outside fir ke of the po lan is d "Sh ems co par the s of cri area a greater 1 Sheila Miller stairs goin mezzanine but that level; sp the City if the owners also own caused noise prob conduct of the owne The public hearing closed at 8:00 Action: To: 1) deny the appeal an' sustain th- Planning Commission approval of the •arking Plan .nd Conditional Use Permit Amendmen , and, 2) adopt Resol ion No. 96-5790, entitled, "A RESOLUTION • THE CITY COUNCIL • THE CITY OF HERMOSA BE:. H, CALIFORNIA, SUSTAINI THE DECISION OF THE P i ING COMMISSION, ON APPEAL, TO APPROVE A PARKING PLAN FOR A 360 SQUARE FO•. MEZZANINE ADDITI, , AND A CONDITIONAL USE PERMIT, S AMENDED, TO LOW ON -SALE GENERAL ALCOHOL, IN C► JUNCTION WITAN EXISTING RESTAURANT, AND ADOPTI• OF A ATIVE DECLARATION, AT 1200 HERMOSA AVE s', AND EGALLY DESCRIBED AS LOTS 1 AND 2, BLOCK 34, IRST ADDITION TO HERMOSA BEACH TRACT." M• ion Benz, second Edgerton. The motion carried b animous vote. se th w s he be the enforce ncidents downtown due to id there were the room to the escape exits from ential liability to a••roved; said the same k's Cove" which has o residents, so prior hould be considered. 5. TEXT AMENDMENT TO OPEN SPACE REQUIREMENTS IN THE R-1 ZONE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION: a. TO MAKE OPEN SPACE REQUIREMENTS A PERCENTAGE OF LOT SIZE (10%) RATHER THAN 400 SQUARE FEET MINIMUM ON LOTS 2500 SQUARE FEET OR LESS. b. TO ALLOW ALL OPEN SPACE TO BE ON DECKS ON SMALL LOTS (2100 SOUARE FEET OR LESS). Memorandum from Community Development Director Sol Blumenfeld dated February 21, 1996. Community Development Director Sol Blumenfeld presented the staff report and responded to Council questions. City Council Minutes 02-27-96 Page 9042 /6 The public hearing opened at 8:20 P.M. As no one came forward to address the Council on this item, the public hearing closed at 8:20 P.M. Action: To introduce Ordinance No. 96-1152 as amended to modify the exception for lots of 2.500 square feet or less. Motion Edgerton, second Benz. The motion carried, noting the dissenting vote of Reviczky and Mayor Bowler. Final Action: To waive further reading of Ordinance No. 96-1152, entitled, "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO AMEND THE R-1 DEVELOPMENT STANDARDS, SECTION 4-3(12) OF THE ZONING ORDINANCE, TO MAKE THE AMOUNT OF OPEN SPACE A PROPORTION OF LOT SIZE (10%) AND TO MODIFY THE EXCEPTION FOR LOTS OF 2500 SQUARE FEET OR LESS, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION." Motion Edgerton, second Oakes. AYES: NOES: Bowler, Edgerton, Oakes, Reviczky, Mayor Benz None 6. -PECIAL STUDY AND TEXT AMENDMENT REGARDING PARKI•G +CATION ON ALL RESIDENTIAL LOTS AND ADDING OPEN 8= CE OV LAY (OS -O) TO ZONING ORDINANCE; ZONING PORTIO : OF PUBL RIGHT-OF-WAYS ABUTTING STRAND FRONTING CORN' LOTS (WHEN CATED) TO OPEN SPACE OVERLAY ZONE; AND DOPTION OF AN 'IRONMENTAL NEGATIVE DECLARATION. emorandum from Commu•'ty Development Director Sol Blum- feld dated February 5, 96. Community Devel••ment Director Sol B1 -nfeld presented the staff report and responded to •uncil questions. City Attorney Micha Jenkins also -sponded to Council questions. The public hearing opened at 8. 0 P.M As no one came forward to address the Council on this i,em the public hearing closed at 8:50 P.M. Action: To introduce Ord' ance •. 96-1153 as amended on page one, Section 1, S ction 115 (F), to. read, "Open parking spaces for r= idential use in the Open Space Zone (OS -O) shall b located only..." .nd as amended on page two, Section , Sec. 9.53-2, Pro 'bited Uses: to delete rlag rolc3 as a prohibited use. Motion Oakes, - cond Reviczky. The motion arried by a unanimous vot Final Acti• : To waive further reading of Ordin..ce No. 96-1153z/entitled, "AN ORDINANCE OF THE CITY OF H • OSA BEACH,-ALIFORNIA, ADDING OPEN SPACE OVERLAY (OS -O) •NE TO THE ZONING ORDINANCE, AMENDING THE PARKING SECTION • City Council Minutes 02-27-96 Page 9043 !� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION P.C. 96-4 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO RECOMMEND AMENDING THE R-1 DEVELOPMENT STANDARDS, SECTION 4-3(12), TO MAKE THE AMOUNT OF OPEN SPACE A PROPORTION OF LOT SIZE (10%) AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public hearing on November 21, and January 16, 1996 to consider amending the R-1 open space requirements, to consider the negative declaration, and to receive oral and written testimony and made the following Findings: A. The current requirements for open space are necessary to protect the public welfare as they serve to preserve the character of residential neighborhoods and the compatibility of new development with existing development, in addition to providing for light, air, yard space, and avoiding the construction of box -like structures. B. The current method of requiring open space, however, does not adequately recognize the unique situations and difficulties in constructing homes that meet current market standards for size and convenience; C. Currently required open space is a minimum amount (400 square feet), without consideration of lot size, while a requirement based on a proportion of lot size would recognize the variety of lot sizes throughout the City, and allow for more flexibility of design on smaller lots; D. The Planning Commission concurs with the Staff Environmental Review Committee's recommendation, based on their environmental assessment/initial study, that this 1 (g 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 subject text amendments will result in a less than significant impact on the environment, and therefore qualifies for a Negative Declaration. NOW, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, hereby recommends that the zoning ordinance text be amended as follows: SECTION 1. Amend Section 4-3(12) to read as follows: "Open Space. Usable open space shall be provided on site, in a minimum amount equivalent to ten percent (10%) of the lot size, provided that lots greater than 2500 square feet shall have a minimum of 400 square feet. Twenty-five (25%) of the usable open space may be provided in balconies or decks. Usable open space shall have minimum dimensions of ten (10) feet in length and width. Required front, and/or side yards, driveways, turning areas, and parking areas shall be excluded from the open space computation. VOTE: AYES: Comms. Dettelbach,DiMonda,Merl,Perrotti,Chmn.Tucker NOES: None ABSTAIN: None AB SENT: None CERTIFICATION I hereby certify that the foregoing Resolution P.C. 96-4 is a true and complete record of the acti taken by the Planning Commission of the City of Hermosa Beach, California at their r1ula meetinf Jan lary 16, 1996. Peter Tucker, Chairman Sol Blume -ld, secretary 3- Date kr/H:perssmll 2 (1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION P.C. 96-4a A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, TO RECOMMEND AMENDING THE R-1 DEVELOPMENT STANDARDS, SECTION 4-3(12), TO MODIFY THE EXCEPTION FOR SMALL LOTS AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION. WHEREAS, the Planning Commission held a public hearing on November 21, and January 16, 1996 to consider amending the R-1 open space requirements, to consider the negative declaration, and to receive oral and written testimony and made the following Findings: A. The current requirements for open space are necessary to protect the public welfare as they serve to preserve the character of residential neighborhoods and the compatibility of new development with existing development, in addition to providing for light, air, yard space, and avoiding the construction of box -like structures. B. The current method of requiring open space, however, does not adequately recognize the unique situations and difficulties in constructing homes that meet current market standards for size and convenience; C. Currently required open space is a minimum amount (400 square feet), without consideration of lot size, while a requirement based on a proportion of lot size would recognize the variety of lot sizes throughout the City, and allow for more flexibility of design on smaller lots; D. The Planning Commission concurs with the Staff Environmental Review Committee's recommendation, based on their environmental assessment/initial study, that this subject text amendments will result in a less than significant impact on the environment, and therefore qualifies for a Negative Declaration. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 NOW, THEREFORE, the Planning Commission of the City of Hermosa Beach, California, hereby recommends that the zoning ordinance text be amended as follows: SECTION 1. Amend Section 4-3(12)(a) to read as follows: (A) Lots of 2100 square feet or less in area shall be allowed minimum dimensions of • seven (7) feet in length and width, and all of the required usable open space may be provided on balconies or decks, provided that at least sixty percent (60%) is directly accessible to primary living areas (living rooms, family rooms, and kitchen and living room or family room combinations). and located on the same floor level as the accessible primary living area. VOTE: AYES: Comms.Dettelbach,DiMonda,Merl,Perrotti,Chmn.Tucker NOES: None ABSTAIN: None ABSENT: None CERTIFICATION I hereby certify that the foregoing Resolution P.C. 96-4a is a true and complete record of the action taken by the Planning Commission of the City of Hermosa Beach, California at their regy1.ar leeting of Ja uary 16, 1996. Peter Tucker, Chairman 3-, 5-ge( Date kr/H:perssmll 2 Sol Blumenf ld, . ecretary 11 TEXT 95-9 -- TEXT AMENDMENT TO SIGN ORDINANCE REGARDING T DEFINITION OF ROOF SIGNS (Continued from December 5, 1995 meeting). Staff Recommended Action: To recommend approval of said text amendment. Director Blumenfeld si Staff requested this item be continued, noting a reque to pick up a change in the wording had not been ccomplished. Director Blumenfeld said t by having the additional definition, Staff would be better a le to make distinctions between certai kinds of roof signs. He said the point of contention had been "what onstituted roof signs which re historically in place", stating Staff needed further definition. Chmn. Tucker opened the Public Hearing at 9:40 . ; s No one wished to speak, and Churn. Tucker closed the Public Hearing at 9:40 p.m. MOTION by Comm. Di Monda,,§econded by Comm. Merl, t• ONTINUE this item to the next scheduled regular meeting. / AYES: Comm,-Dettelbach, Di Monda, Merl Perrotti, Chmn. Tucker NOES: None AB SENT: : 'None ABSTAIN: None 12. TEXT 95-8 -- TEXT AMENDMENT TO OPEN SPACE REQUIREMENTS IN THE R-1 ZONE, AND ADOPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION (Continued from November 21, 1995 meeting) a) To make open space requirements a percentage of lot size (10%) rather than 400 square feet minimum b) To allow all open space to be on decks on small lots (2100 square feet or less) (Continued from December 5, 1995 meeting). Staff Recommended Action: To recommend approval of said text amendment and adoption of an Environmental Negative Declaration. Planning Director Schubach presented the Staff Report, explaining the issues which had been addressed, resulting in Staffs current recommendations. Churn. Tucker opened the Public Hearing at 9:44 p.m. No one wished to speak, and Churn. Tucker closed the Public Hearing at 9:44 p.m. MOTION by Comm. Di Monda, Seconded by Comm. Merl, to APPROVE Staffs recommendation. AYES: Comm. Dettelbach, Di Monda, Merl Perrotti, Chmn. Tucker NOES: None ABSENT: None ABSTAIN: None P.C. Minutes 1-16-96 22- November 28, 1995 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission December 5, 1995 (CONTINUED FROM JULY 18, SEPTEMBER 19, AND NOVEMBER 21 1995) SUBJECT: TEXT AMENDMENT 95-8 PURPOSE: TO CONSIDER AMENDING OPEN SPACE REQUIREMENTS IN THE R-1 ZONE: 1. TO MAKE OPEN SPACE REQUIREMENTS A PERCENTAGE OF LOT SIZE (10%) RATHER THAN A MINIMUM OF 400 SQUARE FEET PER LOT, AND MAINTAINING THE 400 SQUARE FOOT MINIMUMFOR LOTS GREATER THAN 2500 SQ. FT. 2. TO ALLOW ALL OPEN SPACE TO BE LOCATED ON DECKS ON SMALL LOTS (2100 SQUARE FEET OR LESS) INITIATED BY PLANNING COMMISSION Staff Recommendation To recommend City Council adoption of the text amendments by adopting the attached two resolutions. Background At the November 21, 1995 meeting the Commission directed staff to make final modifications to the language of the proposed text amendment, and to split the discussion into two parts. The modification is to maintain the minimum 400 square foot open space requirement for lots greater than 2500 square feet in addition to the new requirement based on 10% of lot size. For further background please refer to the previous staff reports. Analysis Pursuant to the Commission's direction, the attached resolutions recommend that the Council amend the text as follows: 1. Amend Section 4-3(12) to change the total open space requirement for all R-1 to be 10% of lot size provided that lots with greater than 2500 square feet have a minimum of 400 square feet. This replaces the current minimum of 400 square feet that applies to all lots. 8 3 2. Amend the exception to Section 4-3(12), pertaining to lots of 2100 square feet or less, to allow all the open space to be provided on decks and balconies provided that at least 60% is directly and horizontally accessible to primary living areas, a portion of which is at the same level. This change will effect smaller and larger R-1 lots in various degrees. The results for various lot sizes would be as follows: Lot Size Current Requirement 10% of Lot Size 1500 2100 2500 2501-4000 5000 300 150 300 210 400 250 400 400 400 500 As noted, the Planning Commission's latest proposed modification results in no change for lots in the range of 2501 and 4000 square feet. Two separate resolutions are provided pursuant to the request of the Commission so that the portion of the amendment that has citywide impacts can be discussed and voted on separately than the one that directly impacts a specific area of the city (the Shakespeare Tract). Please refer to the previous staff report and attachments for further background and analysis. CONCUR: Michae Schubach, Planning Director of Blumen el•, Director Community Development Department KR/pcsrsmll Attachments 1. Resolutions 2. P.C. Minutes 11/21/95 2. P.C. Staff Report w/attachments, 11/21/95 7 Ken Robertson Associate Planner t February 26, 1997 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 11, 1997 I 1997 COMMERCIAL EVENT APPLICATIONS Recommendation It is recommended by the Parks, Recreation and Community Resources Commission and • staff that Council approve the slate of special events as listed below and authorize the Mayor to sign the attached contracts. 1. West Coast Artists - Art Festival 2. CE Sports - 4 -Person Volleyball Tournament 3. AVP - U. S. Championships 4. WPVA - Evian Women's Pro Volleyball 5. Event Productions, Inc. - Cuervo Gold Volleyball Tour 6. MESP - Sprint Triathlon and Festival Background June 28-29 July 12-13 July 25-27 Aug. 9-10 Aug. 23-24 Oct. 12 The City has received six (6) applications for commercial events, four (4) exclusively on the beach, one with limited beach use (Triathlon) and one on the Community Center lawn. The applicants have paid the City a $500 deposit each as required by the special event policy. Attachment A provides the Council with a grid that identifies: (a) years with the City (b) proposed event dates, and (c) projected City fees and (d) a parking plan for each event, while Attachment B includes: (a) a description for each proposed event, (b) event applications, (c) site maps, and (d) event contracts. The Parks Recreation and Community Resources Commission reviewed and approved the slate of events at their February 19, 1997 meeting. Analysis The attached contracts and policies have been developed by the City from several years of experience in staging commercial events. The City and event operators have worked together through the years in order to consider the needs of residents and to account for potential opportunities for local businesses in the assembly and conduct of these events. 1 5 Not only have special events provided local residents and visitors with an opportunity to enjoy world class sporting and cultural events but they have also given the downtown area commerce and media exposure as a result of their existence here. As Council is well aware, there have been concerns expressed by some residents with regards to the issue of charging admission for beach events. Clearly this issue only has relevance to the AVP application as they remain the only event requesting approval for admission fees. To that end, it is important to identify that they are proposing to eliminate the fence that surrounded the event in 1996 in favor of a less obtrusive stadium set-up (see site plan). In addition, in order to ensure that Hermosans have more direct involvement with the tournament, the AVP has proposed a number of community outreach programs including: (a) a junior tournament, (b) a youth volleyball clinic (Hermosa Beach youth have priority), (c) free admission to clinic participants, and (d) a cooperative event with lower Pier Avenue merchants. It is also noteworthy that Coastal Commission approval is required for the AVP event prior to final authorization by the City. Per Coastal Commission policy, this event would be the only City event subject to a Coastal permit. This is due to the fact that they propose to charge admission for the event and that it is scheduled during the summer season (see Attachment C). In addition, there have been concerns expressed to Council about the exclusive use of the public beach for commercial events. The largest beach event of the summer (AVP) uses less than 2 acres or 4% of the City's 50 acre beach. This means that 96% of the beach space remains open and available for other recreational uses. Beach volleyball tournaments and special events have long been part of the summer culture in Hermosa Beach. The City has been fortunate to work in partnership with the competent event operators through these years in order to ensure that these events are safe and successful to the betterment of the City, the business community and residents who enjoy these activities. Fiscal Impact: $85,818.88 To the General Fund $20,566.46 Direct Costs and City Overhead Charges Attachments: Al : City of Hermosa Beach: 1997 Commercial Events A2: Parking Plans B: Event description, applications, maps, contracts 2 C: Coastal Commission Policy D: City's Special Event Policy E: Construction schedule for: Lower Pier Ave., Hotel Project, Pier and Parking Structure Respectfully Submitted, Noted for Fiscal Impact: moi - eq i Mary ' taloi - Viki Copeland Co �. unity Resources Director Finance Department Concur: Stephen R. City Mana 3 Val Straser Chief of Police CITY OF HERMOSA BEACH: 1997 COMMERCIAL EVENTS APPLICANT WEST COAST ARTISTS CE SPORTS AVP WPVA EVENT PROD. INC. MESP EVENT/ YEAR ART FESTIVAL 1ST YEAR 4 -PERSON PRO VB LEAGUE 6T11 YEAR U.S. CHAMPION- SHIP 11TH YEAR EVIAN WPVA TOUR 9TH YEAR CUERVO GOLD VB TOUR 2ND YEAR TRIATHLON & FESTIVAL 6TH YEAR EVENT DATES/ LOCATION JUNE 28-29, 1997 COMM CTR JULY 12-13, 1997 BEACH JULY 25-27, 1997 BEACH AUG 9-10, 1997 BEACH AUG. 23-24, 1997 BEACH OCT 12, 1997 VARIOUS SET-UP NONE JULY 9-11 JULY 21-24 AUG. 6-8 AUG. 21-22 OCT. 11 TEAR -DOWN NONE JULY 14 JULY 28-29 AUG 11 AUG. 25 NONE EVENT CATEGORY CATEGORY II CATEGORY II CATEGORY III CATEGORY II AND III CATEGORY II CATEGORY II REQUESTING ADMISSION CHARGES? NO NO YES: 25% OF GROSS OR $4,000 MIN NO. NO NO SHUTTLE BUS SERVICE? NO NO YES NO NO NO INSURANCE $2 MILLION $2 MILLION $2 MILLION $2 MILLION $2 MILLION $2 MILLION FILMING NO YES YES YES YES NO SEASON SUMMER SUMMER SUMMER SUMMER SUMMER OFF-SEASON FEES (EST.): PERMIT SET-UP POLICE (TBD) FIRE/PM(TBD) CR STAFF ADMISSION FILM PERMIT BUSINESS LIC BANNER CO-SPONSOR METERS AMP. PERMIT TOTAL $3,633.08 NA $ 971.20 NA $ 400.00 NA NA $ 77.00 $ 203.80 NA $2,323.60 NA $7,608.68 $ 3,633.08 $ 800.00 $ 2,063.80 NA $ 400.00 NA $ 1,101.00 $ 257.00 NA $ 900.00 $ 910.60 $ 38.60 $10,104.08 $ 9,908.40 $ 1,200.00 $ 4,977.40 $ 1,606.40 $ 600.00 $16,000.00 $ 1,101.00 $ 257.00 NA $ 1,700.00 $ 1,711.30 $ 38.60 $39,100.10 $ 5,119.34 $ 800.00 $ 4,123.00 NA $ 400.00 NA $ 1,101.00 $ 257.00 NA $ 300.00 $ 1,570.00 $ 38.60 $13,708.94 $3,633.08 $ 600.00 $2,390.00 NA $ 400.00 NA NA $ 257.00 NA $ 600.00 $ 157.00 $ 38.60 $8,075.68 $1,816.54 $ 200.00 $2,034.66 NA $ 200.00 NA NA $ 65.00 NA $ 700.00 $2,166.60 $ 38.60 $7,221.40 Attachment Al CITY OF HERMOSA BEACH: 1997 COMMERCIAL EVENTS PARKING ORGANIZATION WEST COAST ARTISTS CE SPORTS AVP WPVA EVENT PROD. INC. MESP EVENT/VEAR Art Festival 1st Year 4 -Person Pro VB League 6th Year U.S. Championship 11th Year Evian WPVA Tour 9th Year Cuervo Gold VB Tour 2nd Year Triathlon & Festival 6th Year EVENT DATES/ LOCATION June 28 - 29, 1997 Community Center July 12-13, 1997 Beach July 25-27, 1997 Beach August 9-10, 1997 Beach August 23-24, 1997 Beach October 12, 1997 Various PARKING LOCATION VENDORS • Hermosa Self Storage Lot (24) • City Hall Lot, E. & W. (30). • Ardmore E., from Pier Ave., S. (20). TRUCKS (2) • Base of Pierhead North. STAFF/PLAYERS • Community Center Lot, SAT & SUN (46). SPONSORSNIP/ PLAYERS/MEDIA • 13th St. N. (20) SA & SUN. STAFF/PLAYER SHUTTLE DROP OFF • Hermosa Ave. in front of BofA (4). ROLL -OFF • 13th St., N. (2). TRUCKS (3) • Base of Pierhead North (2). • 14th Street at Strand (1). FILM TRUCKS (4) • Base of Pierhead South. SPONSORSNIP/ PLAYERS/MEDIA • 13th St. N & S, SAT & SUN (43) and Community Center Lot, FRI, SAT & SUN (46). SPECTATOR SHUTTLE & DROP OFF • Mira Costa H.S. • Hermosa Ave. in front of BofA (4). ROLL -OFFS (2) • 13th St., N. (3). VB VILLAGE • Pier Ave. between Hermosa Ave. & Beach Drive, FRI, SAT & SUN (27). TRUCKS (2) • Base of Pierhead North & upper. SPONSORNIP/ PLAYERS/MEDIA • 13th St. N. & S. (45) and Community Center Lot (46), SAT & SUN. ROLL -OFF • 13 th St., N. (2). TRUCKS (2) • Base of Pierhead North. ROLL -OFF • 13th St., N. (2). STAGING AREA • Lower Pier Ave. N. & S. (27). COURSE • Hermosa Ave. from Pier Ave S. to Herondo (111). METERS CHARGED 148 58 109 100 10 138 PARKING COSTS $2,323.60 $910.60' $1,711.30" $1,570.00 " $157.00 $2,166.60 * In an effort to encourage parking off-site, the city does not charge for spaces at the Community Center. Event Description Changes from Last Year Total City Fees Attachment B .............. .............. .............. This is a first year event request for the City, although the event operators have extensive experience (including Santa Monica, Huntington Beach, Thousand Oaks, Burbank, Woodland Hills and Palm Springs). The event will be a 2 -day fine arts festival featuring booths on the Community Center lawn. Artists will display their original work which will be available for purchase. NA $7,608.68 tebruary 10, 1997 T• Re: Fettival Of the Arts contact: Ronda Mills West Coast Artists P.O. Box 4389 ChatSworth, CA 91311 (818) 709-2907 FAX, (818) 709-5116 1,9patton: Hermosa Beach Community Center 710 Pier Ave Mentos& Beach 0: June 28 - 29, 1997 62t -up How: 7:00 am June 28, - 8:00 pm June 29, thiptIc Hours: 10:00 am • 5:00 pm ftree Admission Attachment B AittmAtog Vtlictartce: - 80 Participants. Public Attendance Unknown Rts9riol9ngtkivent: Artists will display th(iir original work, all work will be available Or purchase. Ail work IS jurled for quality. Artists will be in attendance. Displays will rprrialn set-up overnight. West Coast Artlits Is Insured and Will nameithe City of Hermosa Beach as Additionally ittiured. - . The diePlays witi be set-up on the grassy area of the Community Center. Our fiarticIpants will require off-site parking for the entire day, bdth days of the event. R. Box 4389 • Chibiworiti,761106mia 9131 • Phone (818) 7094907* Fak(818) 701)-5116 The Richlyn Group, Ix CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 Organization's Names Profit Address: •O 0\4 Y3k7 City: Zile/LS. Phone: S7/1 7247 Contact Person/Title: /9//L/ S • RECEIVE?,,_ 4esrafi57- R -T Non profit Non profit ID State e(-) ZIP 9/3/1 Fax Address: City: Day Phone: jo g v5" O if) e_iti sm m ?i.c? 7d 2- 5//Ze RE5/be-AJT 4-771 State M • ZIP 9/3/1 709-a2967 Eve Phone g Brief description of event: J2YF.E5r- A L A' I Dates of Event: L UUE 4713- .6'8 Location of Event: Set up /Tear down Time & Dates: Time Event will begin: DO in Vkla 01-9 0,100irri -DAIL j__ /0.'00 Pt -Irl Time event will end: 6:1t) Number of Participants (including volunteers): �S-,E377/11.6t T E —, i)f?i Anticipated number of spectators: 50 Number of 'Vehicles/Trucks: 2 `-)T717/9 7-6 Description of Set up for this event: AeTiSTs &o/c L Owu voivrbUAL j30a;h5 TU 1Di5))1m DP161,(1fi (... F2T-WOk (,WJE UL C.1 E TO At1GL,O MumOF foal) /50077/5 , Additional information/requests: AA SELL 71-1 E % OltAi zsM 0 vE4llt l 7 aJ E �-l� rc cr 2,e61/7/ (7 /1)0112-P rF TO ' Cc • Akt ltl Ee 5 - (;U Si' CM §7 E77 575 /-b4- 1/,006,1906- .L,CISuei9x7e,E, E i4 G /aril ATE 4�l.:::S+!✓ rat Application Fee $500 Permit Fee Film Set-up /Tear -down Co-sponsors Amplification Permit //'Banner(s) Police Fire Public Works Parking Other Costs Total Due • JIB O Insurance Required: Yes X No Received Unless greater or lessor coverage is requested, applicant agrees to furnish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, hcovering � itss employeeseaseriod of additioaalsinsur�d. it, naming the City of Hermosa Bea Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, for fees or damages caused, arising out of or in any way connected with the exercise of this permit. APPLICANT AGREES TO COMPLY MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE SAME CONDITION AS THEY WERE BEFORE SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED rizREIN IS TRUE AND CORRECT TO THE BEST OF MY KNO REFURNISHED TOGE. ALL ES, CHARGES AND TNE DEPARTMENT OTHER -M = TERL4L WILL BE PAID AND OF OM UNITY RESOURCES S MUTUALLY AGREED TO BY BOTH PARTIES - !1 ompany - epresentative Date Permit to be processed through City Council YES Department of Community Resources Police Department Fire Department NO Date Date Date spevent.doc vt r. 1 1 1 Tfri PLACE 0 • f . •••:••••••••••••••••::::•:::::::::. to /•7•••••• . v . .�,r.yvw. N.+.w+Jyvwwbw.'ry ..vry -Jv« • • tr ' �• ti v. }- 7... ••.• •• • • • • , • . • ... t •. t i AVENUEPIER r 1 Attachment B 1 WEST COAST ARTISTS CITY OF HERMOSA BEACH COMMERCIAL EVENT CONTRACT This contract is entered into on March 11, 1997 at Hermosa Beach, California by and between WEST COAST ARTISTS (ARTISTS) and the CITY OF HERMOSA BEACH (CITY), with regards to an ART FESTIVAL to be held June 28-29, 1997 on the Community Center lawn. FEES Event fee shall be $1,816.54 per day. The $500 application deposit will be applied toward the permit fee and will be refunded onlv if the permit request is denied by the City. All predetermined fees shall be paid two weeks prior to the Event. All unanticipated costs incurred by the City on behalf of the event shall be paid within 15 days of receiving an invoice from the City. SECURITY The City of Hermosa Beach shall provide Officers for the Event between the hours of 10:00 a.m. to 6:00 p.m. and the Chief of Police shall determine the number of officers necessary to ensure event safety and traffic control. The City of Hermosa Beach shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. The CITY may require ARTISTS to provide additional security guards and the cost shall be borne by ARTISTS. Costs of officers and fire/paramedic personnel shall be assumed by ARTISTS. CLEAN -UP ARTISTS shall use a professional maintenance service to clean the Community Center area each day of the festival. The maintenance service shall be responsible for hauling the trash collected outside the City each day of the festival. ARTISTS shall provide additional trash receptacles as needed. ARTISTS shall take the necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. ARTISTS shall make arrangements to provide such bins. ARTISTS shall use Browning-Ferris Industries to provide trash receptacles and portable toilets as determined necessary by City staff. ARTISTS will be responsible to clean the event area and to remove trash and debris as necessary to restore the Community Center lawn to its original condition. 1 INSURANCE Ten (10) days prior to the event, ARTISTS shall provide the City with a certificate of insurance providing personal injury and property damage liability insurance naming the CITY its officers, employees, and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City. ARTISTS insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY. ARTISTS agrees to defend, indemnify and hold the CITY harmless from and against any and all liability and expense, including defense costs and legal fees, caused by negligent or wrongful act or omission of the event organizers or its agents, officers and employees, including but not limited to personal injury, bodily injury, death, and property damage. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one display booth. All co- sponsors must meet with CITY approval prior to event. ADVERTISING The City of Hermosa Beach shall permit two street banners to be posted for the Event. Cost of installation shall be the responsibility of ARTISTS. All sponsor signs, props, product facsimiles, etc. deemed necessary by ARTISTS to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of ARTISTS. PARKING ARTISTS will be required to park off-site. ARTISTS shall be required to make announcements indicating that the CITY will strictly enforce all traffic and parking regulations. At no time may ARTISTS block emergency vehicle access. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events requested to be held as part of said event. The CITY shall have the right to deny any and all requests. MISCELLANEOUS CITY RESPONSIBILITIES All concession items must be approved by the CITY prior to the event. 2 THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION (S) OF SAID CONTRACT. MISCELLANEOUS RESPONSIBILITIES OF ARTISTS ARTISTS shall be responsible to obtain all necessary County and State health permits as required. ARTISTS will be required to obtain an amplification permit from the CITY. ARTISTS will be solely responsible for event management. ARTISTS will abide by any additional policies or appropriate fees as established by the City. Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources. CITY OF HERMOSA BEACH Mayor Date APPROVED AS TO FORM: City Attorney Date Department of Community Resources Director Date West Coast Artists Date City Clerk Date 3 Attachment B ra t1 nienl. ....................... ....................... .................... ....................... .................... ....................... ..................... Event Description Changes from Last Year This exciting format features 4 -man and 4 -women teams of professional players who compete on one center court for the Hermosa Beach Championships. This event will be taped for ESPN. Spectator crowds are anticipated to reach 2,000. • Reduced tournament days from 3 to 2. Total City Fees $10,104.08 (ilai7lioiir) —O BEACH i/oz<'E4rB.ri<L �w- LE-AGLOW = ,�1 f(& MEMORANDUM January 30, 1997 TO: City of Hermosa Beach FROM: Scott Kuntuzos, Project Coordinator RE: BUD LIGHT PRO BEACH VOLLEYBALL LEAGUE Attachment B TOURNAMENT FACT SHEET - HERMOSA BEACH WHAT: The Bud Light Pro Beach Volleyball League WHEN: July 5-6, 1997 LOCATION: Just North of the Hermosa Beach Pier (see attached map) ESTIMATED ATTENDANCE: 2,000 people day PARKING: CE Sports is requesting the 15-20 metered parking spots that sit on Pier Ave. next to the beach strand for staff, production truck and television truck parking. In addition, CE Sports would like to request the community center parking lot at the top of Pier Avenue for volunteer, athlete and spectator parking. People who park in this lot will be transported down to the site by shuttle van. NUMBER OF CARS/TRUCKS EXPECTED: CE Sports expects to use one (1) 18 -wheeler production truck and one (1) 18 -wheeler television truck during the tournament. Staff, volunteers and athletes will be encouraged to car-pool to the site so the number of cars present will be limited. TELEVISION/ FILMING: The majority of work for the ESPN television shows will be done on Sunday. However, some hand-held cameras will be on site for Saturday to record tournament recap and crowd footage. If there are any questions or concerns with the above information please call (818) 782-8920 and ask for Gene LeDuff (ext. 106) or Scott Kuntuzos (ext. 116). Thank you for your time. 16555 GAULT STREET • VAN NUYS, CA 91406 • 818 782-8920 • FAX 818 782-1401 CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 I Organization's Name: CE 3p04S Profit Non profit Address: lb -515:5— &r - Si-. RECEIVED -Y0xee_ Non profit ID City: van t4 i State CA ZIP 5/4146 Phone: Contact Person/Title: Address: 1 (s 553 City: G -in t Fax S)& / '962 - Le `lTu LLt& V 17�,AlC-1-6� 1f• S4. k) ate, Nog s State C A ZIP 91"1610 Day Phone: (SA) Z lip Eve Phone (s) Esq - 38&1- Brief description of event: ePro 1.(,C. V) 0119 60114 Evowd- Dates of Event: Location of Event: Set up /Tear down Time & Dates: 3-1)1N1 (eaJti4git. Waprign#) t\IL Q. c4 Lfrflt%et e-Petf SO --up ; We -el ..1 �11� -2"1 h, ilf�, , 01: TtAr —c&Cs - ' SvviCwx/ `�U)y t1.1 1a114 Time Event will begin: FS: 3D a� Time event will end: loo 00 poi Number of Participants (including volunteers): Anticipated number of spectators: Number of Vehicles/Trucks: �-i o C' pet'a4-i dv‘S `pts Ct. MI 71.12.V i U e,1L (T1 oA+) St`clk. ePhr s 0 a s ` rPur AAIL VV6)4(;er 4*. - CAYI 0( pt )L ��hG Description of Set up for this event: 1 LC c\t v -s , 1en4s o 3-6,9148 }a sur,runvd vvf- \Wiwibc \ C6v 4 ( set Additional information/requests: r-Pwr)--hi pch4- ri IkS relUCIel cog `pos3 101e- Aro 10 to i \)ox cto rs j CO -A," )4'4''S Application Fee $500 Permit Fee Film Set-up/Tear-down Co-sponsors Amplification Permit Banner(s) Police Fire Public Works Parking Other Costs Total Due Insurance Required: Yes No Received Unless greater or lessor coverage is requested, applicant agrees to furnish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City of Hermosa Beach and its employees as additional insured. Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, for fees or damages caused, arising out of or in any way connected with the exercise of this permit. APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE SAME CONDITION AS THEY WERE BEFORE SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BY BOTH PARTIES - y Repre entative Date Permit to be processed through City Council YES Department of Community Resources Police Department Fire Department NO Date Date Date spevent.doc KEY 1"=20' Security 1101 Snow Fence • • • • To Q;ar 4 1997 BUD LIGHT PRO BEACH VOLLEYBALL LEAGUE SITE LAYOUT O O r feat- W alk 15 ROW ELEVATED BLEACHER 100 x 30 BWNERS BANN R$ _BANNERS BANNERS BANNERS :BANNERS $ N&R$ COURT #1 88 x 48 Ba34Nae st�aNNve SNLLV3S 301911: 10D SMOHE VIP TENT 30 ,( 30 seatmel z Stl3NNM8 Stl3NNVH TALENT 7 x 10 Stl3NNve warms ONI1V3S 3aistEmoo SMOHE PLAYERS TENT Sox 3D &.ac.k Wolk 0 cn 0 -ni90 zc 05 cb m 0 -IX 0 0 m0u, -D1 9 0 z0� Glow m n O attachment B CE SPORTS CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 11, 1997, at Hermosa Beach, California by and between CE SPORTS, a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to the 4 -PERSON PRO VOLLEYBALL TOURNAMENT ON JULY 12-13, 1997. FEES Event fee shall be $1,816.54 per day plus set up/tear down fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the City. All predetermined costs/fees shall be paid two weeks prior to the Toumament. All unanticipated costs incurred by the City on behalf of the event shall be paid within 15 days of receiving an invoice from the City. SECURITY The City of Hermosa Beach shall establish a command post in the immediate vicinity of the Tournament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of CE Sports. CE Sports shall provide no less than six security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other Toumament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the Toumament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of the City's alcohol ordinance. The City of Hermosa Beach shall provide Officers for CE Sports as follows for each day of Toumament, from 10:00 a.m. - 6:00 p.m.: 1 Sergeant and 2 Officers or as many officers as deemed necessary by the Chief of Police. The CITY shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by CE Sports . CLEAN -UP CE Sports shall use a professional maintenance service to clean the following areas each day of the Toumament: The Beach and Strand, from 8th Street to 15th Street. Pier Avenue, from Strand to Monterey Avenue. The maintenance service shall be responsible for hauling the trash collected outside the City each day of the Toumament. 1 CE Sports shall provide additional trash receptacles at the following locations: Beach (impacted area) Strand (impacted area) or additional trash receptacles as needed. CE Sports shall take the necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. CE Sports shall make arrangements to provide such bins. CE Sports shall use Browning-Ferris Industries to provide: One (1) 30 yard roll -off on 13th Street at Beach and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side or as determined necessary by City staff. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES CE Sports shall assume all costs for any additional lifeguards each day of Tournament if required by Los Angeles County Lifeguards. The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If CE Sports desires any County services, they must process their request through the CITY. Any costs for County services will be borne by CE Sports. INSURANCE Ten (10) days prior to the event, CE Sports shall provide the City a Certificate of Insurance providing personal injury and property damage liability insurance naming the CITY, and County of Los Angeles, their officer, employees and agents as additional insured with minimum coverage of $2 million, combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County. CE Sports insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY. CE Sports agrees to defend, indemnify, and hold the CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of CE Sports its agents, officers and employees, including but not limited to, personal injury, bodily injury, death and property damage. For Insurance purposes, the event area shall be defined to any and all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. 2 ADVERTISING Signage regarding the CITY's alcohol ordinance shall be required by CE Sports. City staff shall determine criteria for size, wording and locations for posting. City of Hermosa Beach shall permit two street banners to be posted for Tournament. Cost of installation shall be the responsibility of CE Sports. CITY shall permit CE Sports to display six (6) large replicas of their product. City staff shall have final approval of said replicas and determine location. CE Sports shall be required to make announcements informing spectators of the CITY's alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. All sponsor signs, props, product facsimiles, etc. deemed necessary by CE Sports to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of CE Sports. PARKING CE Sports shall be required to post temporary "No Parking" signs 24 hours in advance of event and be responsible for the removal of signs on final event day. CE Sports shall use plastic cable ties to secure the signs. CE Sports shall be required to make announcements indicating 1) where there is free parking; and 2) that the CITY will strictly enforce all traffic and parking regulations. CE Sports will be allowed to park one "working" truck on the pier head. No other vehicles shall be parked on pier, pier head or Strand without permission of CITY. At no time may CE Sports block emergency vehicle assess. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events to be held as part of the Tournament. The CITY shall have the right to deny all requests. In order to encourage beach events to grow to include a presence in the downtown area, the City welcomes event operators to use Pier Avenue (west of Hermosa Avenue to the Strand) for sponsor displays, special events, information, and other promotional purposes. Hermosa Beach merchants will be allowed to display wares and sell food and/or provide outdoor dining in front of their stores. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to use the stadium for civic or recreational events or activities. The CITY shall allow CE Sports the opportunity to sell official CE Sports concession items per certain conditions: • No food or beverage concessions shall be permitted on the Beach. • All concession items must be approved by CITY prior to event. 3 THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. MISCELLANEOUS CE SPORTS RESPONSIBILITIES CE Sports shall be responsible to obtain all necessary County and State health permits as required. CE Sports will be required to obtain an amplification permit from the CITY. CE Sports shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. CE Sports shall designate area for spectators to store alcoholic beverages. CE Sports shall be responsible for all prize money, equipment, sound system and necessary personnel for conducting said Toumament. Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources. CE Sports shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. CITY OF HERMOSA BEACH Mayor Date City Attomey Date DEPARTMENT OF COMMUNITY RESOURCES Director Date CE SPORTS Director of Operations Date City Clerk Date 4 Attachment B I;prtSlij Event Description Changes from Last Year The largest of the City's commercial events, the AVP National Championships is broadcast live on NBC as one of the AVPs most prestigious annual events. Spectator crowds are anticipated to maximize at 6,000-8,000. • Removal of perimeter fences. • Addition of community events. • Junior Tournament (13-18). • Sunday: Youth Volleyball Clinic (Hermosa Beach youngsters have priority). • Special free seating and VIP access for youngsters who participate in the clinic. • Vendor activity/ product displays on lower Pier Avenue. • Shuttle Bus information required on all advertisements. Total City Fees $39,100.10 Attachment B 1996 AVPIM1LLER LITE PRO BEACH VOLLEYBALL TOURNAMENT FACT SHEET DATES REQUESTED SET-UP: J7-cA z/ ^ z� VENT ; rr tiIc/ 7-5 — 17 BREAKDOWN:.` .2 - a9 . .w.wC•A-.ib.•.. '•.+aA`f'i�1�•`•�rt.r•`�_•� �+_'ri7^•Pr•-� /-S �J Inlr- - StTE Hermosa Beach Pier "'•••••7•:••••••••••• .i.�•tw'rr.. .+.. r _r11Jf. .._� �_._ tutu-_ ..- ._-� -� Approximately 7am - 8PM Friday. Saturday & Sunday EVENT TIME•FRAME •wa:n`...sc.c«:.A'.i:�.'^.w�•.a.:+.�• �\Iwr.4•440 '.. ...«. ••► EQUIPMENT ONSITE Three (3) tour trucks, two (2) sponsor trucks, two (2) television trucks and generator. one (1) concessions truck and trailer, bleachers, two (2) camera platforms, stage, a P.A. system, an electronic score board, up to twenty (20) tents. three (3) inflatables, banters, flags. and uA to ei • ht 8) volt: • : (calsus. PERSONNEL. The AVP will provide ai$ personnel necessary to properly handle the sqt-tip, breakdown, security, administrations and operation of the tournament. PARKING 1. AVP equipment vehicles and T.V. vehicles would park on the pier hoed adjacent to the volleyball courts.. 2. AVP would have event psridrg acmes to the 13 parking spots on Pier Avenue between the Strand and Beach Drive. AQ IVFTIES . PUBLIC ADDRESS ANNOUNCING The official event radio station would have the opperturuty to do a remote on-stte. This would not Include live entertainment and would be conducted from a 10' x la tent or a van_ SAMPLING The AVP would like to sell general admission as well as reserved seating to the - blic. CONCESSIONS SALES TOUR APPAREL; The AVP soils tax souvenirs. e.g. T-shirts, tank tops. hats. shorts. sweat shirts at each of our events. SOUVENIR PROGRAMS; The AVP wifl sell souvenir,, to the . • • ROD vG Ge : -me >Wi W4 l set i 1 ).fer'ac?e ah los. hon +o be roufi4ally C�(C& upon ih C1+1i t Fermocapi4 --pie AJP. ** TOTAL PAGE.004 *: 02/03/97 17:38 CITY OF HERMOSA BEACH 4 5'(?10'/7b CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 Organization's Name: AVP NO.1014 1X02 Profit V Non profit Address: 333 w City: R/7,/,a (l / AO) 5770 77S Phone: Non profit ID State a ZIP 90 Z./ 2 - Fax (/ S77-1777 Contact Person/Title: \kI ,Skve,i2S 2 087-dhoi Address: City: Day Phone: Brief description of events State Eve Phone ZIP s771?/k% 14' 6/( Dates of Event: r/ 6( 2� - Z-7 Location of Event: /k,>51 ge&Cli 1/�� Set up /Tear down Time & Dates: Srf p.�Z1- 7�z41 TAYa-'ii ? -7Z9 Time Event will begin: X004141 Time event will end: FEB 3 '97 17:33 310 372 4333 PAGE.002 02/03/97 17:38 CITY OF I ERMOSA BEACH 4 5 rno rl6 Numbers of Participants (including volunteers(: 96 NO.014 D03 Anticipated number of spectators: !�y Number of Vehicles/Trucks: 3 Thmero/e i /Lt j,', / z /7z/hilm'I / 5fik5y 7 weh) 2 fv %X If) 4eW— 4v did /ratCl'-t Description of Set up for this event: )/ie gS /2-c- ar Additional information/requests: "I eC� el'esl/Dle3/1/b/i'Sz/a/j� C�l7/77/4 �'�Aa(7- rsr/vn fiwi e2DDh� , i /i S/f6 /io1/:�h�'� C�' S/ C� C��/Jl,�y✓i� GJ, �'/ryI/� i `a/7a?, Application Fee $500 Permit Fee Film Set-up/Tear-down Co-spoasors4 Amplification Permit Banner(s) Police Fire Public Works Parking Other Costs Total Due FEB 3 '97 17:34 Mb 310 372 4333 PAGE.003 Insurance Required: Yes No Received Unless greater or Lessor coverage is requested, applicant agrees to furnish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City of Hermosa Beach and its employees as additional insured. Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, for fees or damages caused, arising out of or in any way connected with the exercise of this permit. APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE SAME CONDITION AS THEY WERE BEFORE SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BYBOTH PARTIES - AI any Representative �-/ /q Date Permit to be processed through City Council YES Department of Community Resources Police Department 4 Fire Department Date Date Date spevent.doc FEB 3 '97 17:34 310 372 4333 PAGE.004 AVP U.S. CHAMPIONSHIP SITE LAYOUT -N. feff OM tem ION 19 (IN SCALE: 1 .20' MIMI SIAM= ft • • m'd. If-' 6&..ehte €€ea Lc—c. $<4.4!44 Lti, (tux,- TOMO tux',' TO O gra 051••• •••• nN• w A � = M A•••• - MM.= I 1 I 1 l{i:I,• .Ya .•.1'-•' N'•f' Nr -f' (SOCK SOIMMIN IN •a I.am.5 In ••t•NI Cx'1 Nf-f • • m'd. If-' 6&..ehte €€ea Lc—c. $<4.4!44 Lti, (tux,- TOMO tux',' TO O gra 051••• •••• nN• w A � = M A•••• - MM.= HERMOSA BEACH SITE SCHEMATIC .;_ . ' • Attachment B ASSOCIATION OF VOLLEYBALL PROFESSIONALS CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 11, 1997, at Hermosa Beach, California by and between the ASSOCIATION OF VOLLEYBALL PROFESSIONALS (AVP) and the CITY OF HERMOSA BEACH (CITY) with regards to the Association of Volleyball Professionals' Men's U. S. Championships on July 25, 26, and 27, 1997. FEES Event fee shall be $3,302.80 per day plus set up/tear down fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the CITY. All predetermined costs/fees shall be paid two weeks prior to the Tournament. All unanticipated costs incurred by the CITY on behalf of the event shall be paid within 15 days of receiving an invoice from the CITY. ADMISSION FEES Pending Coastal Commission approval, the AVP may charge for all general admission seating for the Men's U. S. Volleyball Championships with the following stipulation: 1. Free admission to youth volleyball clinic participants. The City of Hermosa Beach will be provided with a fee scale chart two weeks prior to the Tournament. AVP agrees to pay the City of Hermosa Beach $4,000 or 25 percent of the gross admission revenue, whichever is greater. The AVP agrees to furnish records and make payment of $4,000 to the City of Hermosa Beach two weeks prior to the Tournament and make additional payments, if applicable within two weeks after the tournament. The City of Hermosa Beach reserves the right to audit any and all financial records of the AVP specific to priority seating for the Tournament. The City of Hermosa Beach will receive a final copy of the tournament revenue and expenditures in regards to priority seating ticket sales within seven (7) days of the end of the tournament. The CITY of Hermosa Beach shall establish a command post in the immediate vicinity of the Tournament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of AVP. 1 AVP shall provide no less than ten (10) security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the Tournament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of the CITY'S alcohol ordinance. The CITY of Hermosa Beach shall provide officers for the event as follows: On Friday and Saturday 1 Sergeant and 2 Officers and on Sunday 1 Sergeant and 4 Officers or as many officers as deemed necessary by Chief of Police; The CITY shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by AVP. CLEAN-UP AVP shall use a professional maintenance service to clean the following areas each day of the Tournament: • The Beach and Strand, from 8th Street to 15th Street • Pier Avenue, from Strand to Monterey Avenue The maintenance service shall be responsible for hauling the trash collected outside the CITY each day of the Tournament. AVP shall provide additional trash receptacles at the following locations: • Beach (impacted area) • Strand (impacted area) or additional trash receptacles as needed. AVP shall use Browning-Ferris Industries to provide: One (1) 30 yard roll -off on 13th Street at Beach and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side or as determined necessary by CITY staff. AVP shall take necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. AVP shall make arrangements for such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES AVP shall assume all costs for any additional lifeguards each day of Tournament if required by Los Angeles County Lifeguards. The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If AVP desires any County services, they must process their request through the CITY. Any costs for County services will be borne by AVP. 2 INSURANCE Ten (10) days prior to the event, AVP shall provide the CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming the CITY, and County of Los Angeles their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County. AVP insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY. AVP agrees to defend, indemnify, and hold the CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of AVP its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors; with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING Signage regarding the CITY'S alcohol ordinance shall be required by AVP. CITY staff shall determine criteria for size, wording and locations for postings. CITY shall permit two street banners to be posted for Toumament. Cost of installation shall be the responsibility of AVP. CITY shall permit AVP to display six (6) large replicas of their product. CITY staff shall have final approval of said replicas and determine location. AVP shall be required to make announcements informing spectators of the CITY's alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. All sponsor signs, props, product facsimiles, etc. deemed necessary by AVP to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of AVP. PARKING AVP shall be required to post temporary "No Parking" signs 24 hours in advance of event and be responsible for the removal of signs on final event day. AVP shall use plastic cable ties to secure the signs. 3 AVP shall be required to make announcements indicating: 1) where there is free parking; and, 2) that the CITY will strictly enforce all traffic and parking regulations. AVP shall provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside of Hermosa Beach. AVP shall provide directional signs and advertisement which shall be approved in advance by the CITY. Information regarding shuttle bus service shall be included in all toumament advertisements. At no time may AVP block emergency vehicle access. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events to be held as part of the Toumament. The CITY shall have the right to deny all requests. Pier Avenue west of Hermosa Avenue will be reserved for AVP event vendor booths and Hermosa Beach merchant participation. The CITY shall have final approval of the street closure to ensure there is benefit for Hermosa Beach Businesses. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to use the stadium for civic or recreational events or activities. The CITY shall allow AVP the opportunity to sell official AVP toumament concession items pursuant to certain conditions: • No food or beverage concessions shall be permitted on the Beach; and, • All concession items must be approved by CITY prior to event. THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. MISCELLANEOUS AVP RESPONSIBILITIES AVP shall be responsible to obtain all necessary County and State health permits as required. AVP will be required to obtain an amplification permit from the CITY. AVP shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. AVP shall designate area for spectators to store alcoholic beverages. AVP shall maintain public access openings on the Strand Wall (Pier). AVP shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting such a Toumament. 4 Event shall be conducted in compliance with CITY of Hermosa Beach Noise Ordinances. Ordinances on file at the Department of Community Resources. AVP shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. At the CITY'S option, AVP is required to display and permit CITY representatives to present a perpetual trophy to Tournament winners following the finals. CITY OF HERMOSA BEACH MAYOR Date APPROVED AS TO FORM: CITY ATTORNEY Date DEPARTMENT OF COMMUNITY RESOURCES DIRECTOR Date ASSOC. OF VOLLEYBALL PROFESSIONALS DIRECTOR OF OPERATIONS Date ATTEST: CITY CLERK Date 5 Event Description Changes from Last Year essi.on1 .................... ...................... tit'1 'SlA . ............. .. . Attachment B Featuring the top women players in the world, this 2 - woman tournament enjoys a rich history in Hermosa Beach. It will air on ABC (tape delay) and will feature 32 of the best 2 -woman teams in the world. Spectator draw is anticipated to reach up to 3,000. • Tournament runs for two days with open qualifier on Friday. • Accommodating an AAU amateur event on the south side of the Pier the same weekend. Total City Fees $13,708.94 Attachment B WPVA Women's Professional Volleyball Association February 10, 1997 Lisa Newsom Marsha Ernst Community Resources City of Hermosa Beach - Civic Center, 1315 Valley Drive Hermosa Beach CA 90254-3884 Tel: 318-0280 Fax: 372-4333 1997Toumament Overview Format: 32 Team Double Elimination Qualifying: Friday morning 10:00AM (Open to local participants) Tournament play: Saturday, August 9 9:OOAM-6:OOPM (Tentative) Sunday, August 10 8:OOAM-3:OOPM Set Up: Wednesday, August 6 8:OOAM-7:OOPM Thursday, August 7 8:OOAM-7:OOPM .fear Down: Monday, August 11 7:OOAM-7:OOPM Courts: 5 Network Coverage: ABC Tape Delay, Sunday ,Atiendapce: 3.500 per day Please call me if you have any questions. Thank you for hosting the Evian Women's Professional Volleyball Tour. We look forward to putting on a great show in our home (own!! I .e Valley Pattison Tour Director - Women's Professional Volleyball Association Tel: 310-726-0709 Fax: 310-726-0719 CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 .`P�rCFcYEH'':RIVIIT`PPLIOATIO1!I'> Organization's Name: RECEIVED oreze_ Wom:�r�sco1.ess/ona,/ VC) Iicy i&11 sccic c Profit Non profit )( Address: Rgif[74pol/o s -- City: E/ Sc a cia Non profit ID State • C.9- ZIP 90-24/5 Phone: 310 - 7.2.6,-0709 -. Fax 3 /0 -726 -0719 Contact Person/Title: Lz 1/a_ 11 , Address: , gyp ,} po J /o S -?- City: E'/ 5G9 v n UO State C,4- ZIP 902 LI 5 Day Phone:' . _ ,j 2 6 = O7 0 9 Briefdescription of event: • —1-0 U r Eve Phone 3Z T- .,-,-, 1!olleybal ) • A r •,. 1. x 'V • • Dates of Event:'y=.` Location of Event: f Set up /Tear down Time .8s Dates: rt i•/l u4 v 5. ' 9 -/0• -H -.y rrk O 5ct; �i r -7-c el v v Caves 1, Fy n qi4 u g' a , 1- 6 97 ` '7' An -7P/-1 I -7 9 7' 7 /'-1 - 7P/-1 Time Event will begin: g'.•. jg ki Time event will end: Number of Participants (includingvolunteers):. /00 r . 1 Anticipated numberofspectators: 5 , 0 0 0 Number of Vehicles/Trucks: 1 Tour T roc. IL, 1 TV Truck / /`-1 o b,) Trc`I l r / 9,L ce, Description of Set up for this event: 5'c r- c, w. Additional information/requests: Pe - 11A1?.. f, • HARGES {#1 .BOTHER REOUiREMENTS. Application Fee Permit Fee - Film Set-up/Tear-down Co-sponsors Amplification Permit ,>> Banner(s) - Police Fire Public Works Parking Other Costs $500 ..:., Total Due Insurance Required: Yes Q Received €.. Unless greater or lessor coverage is requested, applicant agrees, to furnish the a City of Hermosa Beach evidence of $1 million comprehensive general 'liability -insurance 'in the form of a certificate,coveringthe entire " " period of this permit, naming the City of.. Hermosa Beach and its employees as additional insured. Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, for fees or damages caused, arising out of ' or in any way connected with the exercise of this permit. APPLICANT . AGREES TO COMPLY WITH ALL APPLICANTS LAWS :,AND TO MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE E SAME CONDITION AS THEY WERE BEFORE SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. ALL FEES, .CHARGES AND OTHER MATERIAL WILL BE "PAID AND OR FURNISHED TO THE "DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BY BOTH PARTIES - . J y Pte --1-- s o�, Company Representative Date .29 Permit to be processed through City Council YES X - Department of Community Resources Police Department Fire Department • Date • .Date Date speveat.doc PACIFC OCEAN THE HERMOSA BEACH PIER PIER AVENUE TOUR TRUCKS (2) AND TELEVISION (2) TRUCK .ARKING EMERGENCY ACCESS EVIAN WPVA TOUR AUGUST 9-10,1997 LIVE ON ABC TELEVISION HERMOSA BEACH Cq PLAYER VIP SEATING 203‘ 20 EMvy 1 W� FR _ ye O 0 0 O O VIP SEATI20 x NG G Elm Melora VIP FOOD 20 020 Ebv PW1onm BEACH ACCESS X 8 TV 8 PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN PACIFIC OCEAN 90' x 10 -ROW ELEVATED BLEACHERS so x 24 P THROUGHWAY. KEEP CIEM VP: Spons 1 Tn VIP: Span 2 VIP: Sports 3 �C TEAY YED TEAM C (-- V� BOx 100 ■ COURT 544x294 VIP: Span 4 1 PHOTOORAPHERSWELL SURROUNDSOOURT BATHROOM ®CEIEEI VIP: Es Pres /VIP: Tour Co 3-4 '0 �I Snow Fencing _._ Rope Fencing © Security/Access Control — Access to Restricted Ares ® Portable Toilet Rev. 1/28/97 A 1 8 2 3 4 5 6 7 15' COURT3 10 x 111 VENDINCJSAMPLINO TENTS 1 sor 0 2A Sponsor Concessions 56 Spponsor0 3 Sponsor B 7 Sponsor F 4 Sponsor C e Sponsor O THE HERMOSA BEACH STRAND Attachment B 1 WOMEN'S PROFESSIONAL VOLLEYBALL ASSOCIATION CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT 1 This contract is entered into on March 11, 1997, at Hermosa Beach, Califomia by and between Women's Professional Volleyball Association (WPVA), a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to the WOMEN'S PROFESSIONAL VOLLEYBALL TOURNAMENT ON August 9-10, 1997. FEES Event fee shall be $5,119.34 plus set up/tear down fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the City. All predetermined costs/fees shall be paid two weeks prior to the Tournament. All unanticipated costs incurred by the City on behalf of the event shall be paid within 15 days of receiving an invoice from the City. SECURITY The City of Hermosa Beach shall establish a command post in the immediate vicinity of the Tournament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of WPVA. WPVA shall provide no Tess than six security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other Tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the Toumament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of the City's alcohol ordinance. The City of Hermosa Beach shall provide Officers for the event as follows for each day of Toumament from 10:00 AM - 6:00 PM: 1 Sergeant and 2 Officers or as many officers as deemed necessary by the Chief of Police. The CITY shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by WPVA . CLEAN -UP WPVA shall use a professional maintenance service to clean the following areas each day of the Toumament: The Beach and Strand, from 8th Street to 15th Street. 1 Pier Avenue, from Strand to Monterey Avenue. The maintenance service shall be responsible for hauling the trash collected outside the City each day of the Toumament. WPVA shall provide additional trash receptacles at the following locations: Beach (impacted area) Strand (impacted area) or additional trash receptacles as needed. WPVA shall use Browning-Ferris Industries to provide: One (1) 30 yard roll -off on 13th Street at Beach and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side or as determined necessary by City staff. WPVA shall take the necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. WPVA shall make arrangements to provide such bins. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES WPVA shall assume all costs for any additional lifeguards each day of Toumament if required by Los Angeles County Lifeguards. The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If WPVA desires any County services, they must process their request through the CITY. Any costs for County services will be bome by WPVA. INSURANCE Ten (10) days prior to the event, WPVA shall provide the City a Certificate of Insurance providing personal injury and property damage liability insurance naming the CITY, and County of Los Angeles, their officers, employees and agents as additional insured with minimum coverage of $2 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County. WPVA insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY. WPVA agrees to defend, indemnify, and hold the CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of WPVA its agents, officers and employees, including but not limited to, personal injury, bodily injury, death and property damage. For insurance purposes, the event area shall be defined to include all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. 2 ADVERTISING Signage regarding the CITY's alcohol ordinance shall be required by WPVA. City staff shall determine criteria for size, wording and locations for posting. City of Hermosa Beach shall permit two street banners to be posted for Tournament. Cost of installation shall be the responsibility of WPVA. CITY shall permit WPVA to display six (6) large replicas of their product. City staff shall have final approval of said replicas and determine location. WPVA shall be required to make announcements informing spectators of the CITY's alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. All sponsor signs, props, product facsimiles, etc. deemed necessary by WPVA to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of the WPVA. PARKING WPVA shall be required to post temporary "No Parking" signs 24 hours in advance of event and be responsible for the removal of signs on final event day. WPVA shall use plastic cable ties to secure the signs. WPVA shall be required to make announcements indicating 1) where there is free parking; and 2) that the CITY will strictly enforce all traffic and parking regulations. WPVA will be allowed to park one "working" truck on the pier head. No other vehicles shall be parked on pier, pier head or Strand without permission of CITY. At no time may WPVA block emergency vehicle access. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events to be held as part of the Tournament. The CITY shall have the right to deny all requests. In order to encourage beach events to grow to include a presence in the downtown area, the City welcomes event operators to use Pier Avenue (west of Hermosa Avenue to the Strand) for sponsor displays, special events, information, and other promotional purposes. Hermosa Beach merchants will be allowed to display wares and sell food and/or provide outdoor dining in front of their stores. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to use the stadium for civic or recreational events or activities. The CITY shall allow WPVA the opportunity to sell official WPVA concession items per certain conditions: • No food or beverage concessions shall be permitted on the Beach. • All concession items must be approved by CITY prior to event. 3 THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. MISCELLANEOUS WPVA RESPONSIBILITIES WPVA shall be responsible to obtain all necessary County and State health permits as required. WPVA will be required to obtain an amplification permit from the CITY. WPVA shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. WPVA shall designate area for spectators to store alcoholic beverages. WPVA shall be responsible for all prize money, equipment, sound system and necessary personnel for conducting said Tournament. Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources. WPVA shall set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. CITY OF HERMOSA BEACH Mayor Date Approved as to form: City Attomey Date DEPARTMENT OF COMMUNITY RESOURCES Director Date WOMEN'S PROFESSIONAL VOLLEYBALL ASSOCIATION Director of Operations Date City Clerk Date 4 Attachment B ley ................ ................. ................ u ane 111 Event Description Changes from Last Year This is the oldest and largest NTC amateur beach volleyball tournament (CBVA sanctioned). This amateur event is open to men and women and will feature high participation (30 courts) and a modest spectator draw (approximately 500). • No Concert. Total City Fees $8,075.68 Attachment B CUERVO GOLD Amateur Beach Volleyball Tour Fact Sheet The CUERVO GOLD Amateur Beach Volleyball is the nation's oldest and most prestigious amateur beach volleyball competition in the United States. With ten regional stops from New England to Hono- lulu. the series attracts the top amateurs from across North America. The series is sanctioned by the California Beach Volleyball Association, Mid -West Professional volleyball Association, USA Volleyball, Jersey Shore Volleyball Association, and the Tidewater Volleyball Association. At each stop..two person men's and women's reams compete in AAA, AA, A. and B level play as well as two levels of Coed play. The AAA, AA, and A levels compete on Saturday, and the B level along with the Coed divisions compete on Sunday. On both Saturday and Sunday, registration begins at 7:30 AM with play starting at 9:00 A.M. Saturday's play is usually complete by 7:00 PM and Sunday's by 6:00PM. Registration is S50 for all divisions except the AAA level. The AAA level registration fee is S75. Play is open to everyone and anyone over the age of 21. The AAA level is restricted to teams pre -qualified by • the local sanctioning body, i.e. in California teams registering for the AAA level must be ranked in he upper 50% of all California Beach volleyball Association players. Prices for all divisions are awarded for 1st thru 4th place. Prizes consist of beach related items. i.e. beach chairs, umbrellas, towels, etc. In addition CO premiums. the AAA division winners will be cash and invitations to the CUERVO GOLD National Championship in Florida, October 25, 26, 1997. First place winners in both the men's and women's division will win air fare and lodging for the finals, second place winners will win lodging at the finals. 1?.nh wuruamcnt is staffed by our five member national touring team plus local staff associated with tie rTgianal sanctioning association. For example. at Hermosa Beach. Mr. Charlie Saikley, a board member a the California Beach Volleyball Association and tournament director of the Manhattan Beach Open be our tournament director. Net up for each tournament begins with the arrival on-site late in the eveningof the preceding Wednes- d iy- evening, (to avoid parking and access problems) of the event trailers (two). The center court, i.e. ;Lige and bleachers are erected on Thursday (SAM-7PM) and the courts prepared (nets hung on existing courts and portable courts erected) on Friday (8AM-7PM). Tear down begins Sunday afternoon and courts are cleared and is completed by Monday morning following the event. The staff vehicles and trailer tow vehicles remain with the event trailers or are parked in nearbypublic or private parking de- pending on site specific space availability. EVENT PRODUCTIONS. INC. 4475 KENSINGTON DETROIT, MICHIGAN 48224 313882-7700 (Fax 313/882-5194) CITY ERMOSA BEACH epartment of Coramnstity Resources 710 Pier Ateauc= Hermosa Beach, CA. 90254 (310) 3 .s»ado Fax (310) 372-4333 Organization's tame: Profit YES Event Productions, Inc Non profit, Non profit ID Address: 4475 Kensin ton City: Detroit Phone: 313/882-7700 RECEIVED State MI ZIP Fax Contact Person/Title: Joseph Romano Address: 4475 Kensington City: 313/882-5194 48224 Detroit Day Phone: 313/882-7700 State MI Eve Phone ZIP 313/882-7700 48224 Brief description of event : The CUERVO GOLD Beach Volleyball Tour is the oldest and largest national amateur beach volleyball ournamen in e I . e event, w is is ee to the generalptibliF,Ii a twoay amatuer beach volleyball tournament. We anticipate using approx. 30 courts (we will use existin ' courts .lus set u . . ortables as needed. The set-up includes a center court with bleacher seating for 300. The center court stage will be , used for MC announcements re_ardin:.la jveaways, and music. eta ofbeut: Event Days Saturday and Sunday August 23 and 24, 1997 Location of Event: Beach north of pier Set up /Tear down Time itg, Dates: Set up to take place on Thurs. & Friday 8/21 and 22. Teardown 8/25 8 AM - 8 PM each day. 8 PM 8 AM Time lent will begin:begin: Time event will end: Number a Participants (including volunteers): no' mate number e , z..r -, "c' tt rst 500 total ( 250 per day ) Spectators will come and go all day such that there willasessagysal thousand,._ however wpAojipt antici- pate more than 500 at any one time. This will be during the open division finals 1 PM - 3 PM Sunday. Atm/ibex e ci :s/ T e s. There will be two pick-up truck two vehicles and two • 38' trailers. We anticipate parking the trailers at the foot of the Pier similar to our '96 event. De-seription a Set up for this event: The set u.p will consist of a center court surrounded by bleachers (seating for 320) and a stage (20' x 36') on three sides. This will be located next to the ier. The remaining 29 courts will be located on the beachoing North up the beach. Additional .information/requests: Cuervo Tequila, there will be additional sponsors. While these sponsorship arrangements have yet ........tpj22.fiaglizaLzazzidpatp tbAtlirjaharsampiingin a number o,iN ct categories during the event. Application Fee $500 Permit Fay '`ii u Co-spousor Amplification Permit r w Police e Fir a Public Works Parking Deer Costs Total. Due Insurance Required: Yes X0 Received Unless greater or lessor coverage is requested, applicant agrees to Nraish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City of Hermosa Beach and its employees as additional insured. Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, for fees or datet caused, arising out of or in any way connected with the exercise of this permit. APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO • MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE SAME CONDITION AS THEY WERE ntroitz SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE REST OF MY ItArOMEDGE. ALL rirr.s, CgifIRGSS AND OTHER MATERIAL WILL BE PAID AND OR rumusmeri TO THE DEPARTMENT OF C' uNzrr RESOURCSS AS MUTUALLYAGREED TO BY DOM PARTIES- - Conxpa y Representative Date spevent.doc Permit to be processed through City Council YES Department of Community Resources Police Department Fire Departnteut Date Date NO Date nt Trailers 09x40' NOTE: Up to an additional 12 portable courts (depending on registration) will be erected on the beach between 15th and 16th street ®®®®®®®® Supporting Sponsor Tents 3-10 Existing Courts sG Existing Courts + Portables VIP Tent 201x 36 Stage w/10 x 20 Canopy Tent 90' Bleacher Seating. 180 seats per side of court (10 rows high x 27 long) 0 TOP VIEW 0 Total Center Court footprint is opproximatelly 90 x 150 — JOSE CUERVO Beach Volleyball Regional Championship Center Court Layout '97 Attachment B EVENT PRODUCTIONS, INC. CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 11, 1997, at Hermosa Beach, California by and between EVENT PRODUCTIONS, INC., a Sporting Events Promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to the JOSE CUERVO AMATEUR BEACH VOLLEYBALL TOURNAMENT ON AUGUST 23-24, 1997. FEES EVENT PRODUCTIONS fee shall be $1,816.54 per day plus set up fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the City. All predetermined costs/fees shall be paid two weeks prior to the Toumament. All unanticipated costs incurred by the City on behalf of EVENT PRODUCTIONS shall be paid within 15 days of receiving an invoice from the City. SECURITY The City of Hermosa Beach shall establish a command post in the immediate vicinity of the Toumament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of EVENT PRODUCTIONS. EVENT PRODUCTIONS shall provide no less than six security officers. Said officers shall wear identifiable uniforms that indicate a separate identity from other Tournament staff. A representative of the security staff shall meet with the Hermosa Beach Police Department Watch Commander prior to the Toumament for a pre -event briefing. The private security staff shall be responsible primarily for informing spectators of the CITY's alcohol ordinance. The City of Hermosa Beach shall provide Officers for EVENT PRODUCTIONS as follows for each day of Toumament, 10:00 a.m. - 6:00 p.m. 1 Officer or as many officers as deemed necessary by the Chief of Police. The CITY shall provide two (2) Fire/Paramedic personnel for EVENT PRODUCTIONS or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by EVENT PRODUCTIONS. CLEAN -UP EVENT PRODUCTIONS shall use a professional maintenance service to clean the following areas each day of the Tournament: The Beach and Strand, from 8th Street to 15th Street. Pier Avenue, from Strand to Monterey Avenue. 1 The maintenance service shall be responsible for hauling the trash collected outside the City each day of the Tournament. EVENT PRODUCTIONS shall provide additional trash receptacles at the following locations: Beach (impacted area) Strand (impacted area) or additional trash receptacles as needed. EVENT PRODUCTIONS shall take the necessary steps to encourage participants and require sponsors to utilize recycling bins for appropriate materials. EVENT PRODUCTIONS shall make arrangements to provide such bins. EVENT PRODUCTIONS shall use Browning-Ferris Industries to provide: One (1) 30 yard roll -off on 13th Street at Beach and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side or as determined necessary by City staff. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES EVENT PRODUCTIONS shall assume all costs for any additional lifeguards each day of Toumament if required by Los Angeles County Lifeguards. The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If EVENT PRODUCTIONS desires any County services, they must process their request through the CITY. Any costs for County services will be borne by EVENT PRODUCTIONS. INSURANCE Ten (10) days prior to the event, EVENT PRODUCTIONS shall provide the City a Certificate of Insurance providing personal injury and property damage liability insurance naming the CITY, and County of Los Angeles, their officers, employees and agents as additional insured with minimum coverage of $2 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County. EVENT PRODUCTIONS insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the City. EVENT PRODUCTIONS agrees to defend, indemnify, and hold the CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of EVENT PRODUCTIONS its agents, officers and employees, including but not limited to, personal injury, bodily injury, death and property damage. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to the event. 2 ADVERTISING Signage regarding the CITY's alcohol ordinance shall be required by EVENT PRODUCTIONS. City staff shall determine criteria for size, wording and locations for posting. City of Hermosa Beach shall permit two street banners to be posted for Tournament. Cost of installation shall be the responsibility of EVENT PRODUCTIONS. CITY shall permit EVENT PRODUCTIONS to display six (6) large replicas of their product. City staff shall have final approval of said replicas and determine location. EVENT PRODUCTIONS shall be required to make announcements informing spectators of the CITY's alcoholic beverage ordinance as deemed necessary by Hermosa Beach Police. All sponsor signs, props, product facsimiles, etc. deemed necessary by EVENT PRODUCTIONS to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of EVENT PRODUCTIONS. PARKING EVENT PRODUCTIONS shall be required to post temporary "No Parking" signs 24 hours in advance of event and be responsible for the removal of signs on final event day. EVENT PRODUCTIONS shall use plastic cable ties to secure the signs. EVENT PRODUCTIONS shall be required to make announcements indicating 1) where there is free parking; and 2) that the CITY will strictly enforce all traffic and parking regulations. EVENT PRODUCTIONS will be allowed to park one "working" truck on the pier head. No other vehicles shall be parked on pier, pier head or Strand without permission of CITY. At no time may EVENT PRODUCTIONS block emergency vehicle access. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events to be held as part of the Tournament. The CITY shall have the right to deny all requests. In order to encourage beach events to grow to include a presence in the downtown area, the City welcomes event operators to use Pier Avenue (west of Hermosa Avenue to the Strand) for sponsor displays, special events, information, and other promotional purposes. Hermosa Beach merchants will be allowed to display wares and sell food and/or provide outdoor dining in front of their stores. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to use the stadium for civic or recreational events or activities. The CITY shall allow EVENT PRODUCTIONS the opportunity to sell official EVENT PRODUCTIONS concession items per certain conditions: • No food or beverage concessions shall be permitted on the Beach. • All concession items must be approved by CITY prior to event. THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. 3 MISCELLANEOUS EVENT PRODUCTIONS RESPONSIBILITIES EVENT PRODUCTIONS shall be responsible to obtain all necessary County and State health permits as required. EVENT PRODUCTIONS will be required to obtain an amplification permit from the CITY. EVENT PRODUCTIONS will be solely responsible for event management. EVENT PRODUCTIONS shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. EVENT PRODUCTIONS shall designate area for spectators to store alcoholic beverages. EVENT PRODUCTIONS shall be responsible for all prize money, equipment, sound system and necessary personnel for conducting said Toumament. EVENT PRODUCTIONS shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources. EVENT PRODUCTIONS shall only set up/tear down between the hours of 8:00 a.m. and 9:00 p.m. on scheduled days. EVENT PRODUCTIONS will abide by any additional policies or appropriate fees as established by the CITY. CITY OF HERMOSA BEACH Mayor Date City Attomey Date DEPARTMENT OF COMMUNITY RESOURCES Director Date EVENT PRODUCTIONS Director of Operations Date City Clerk Date 4 Attachment B Event Description Changes from Last Year Operations for this 500 person event have been outstanding in its 6 year history with the City. This triathlon features a: 1/4 mile swim, 9 mile bike leg and 3 mile run. Despite the fact that this event requires street closures, the whole race ends before noon, leaving the City streets open for the remainder of the day. The race includes a day at the beach afterwards which features an amateur volleyball tournament and fun family events. • May need to change staging area due to Pier construction. Total City Fees $7,221.40 Attachment B FACT SHEET Dates: October 1 lth 6 am setup, October 12th 6 pm race and tear down. Times: October 1 lth 6 am, October 12th 4 pm. Events: Sprint triathlon, volleyball tournament, snow shoe sand races, mountain bike sand drags. Location: Pier Ave. and the Strand People: 600 participants and 500 spectators Parking: From Beach Ave. To the Pier Parking Hours: October 1 lth 6 am thru October 12th 6 pm • CITY OF HERBiOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 Note' 1.04114ficiikil Organisation's Name: ME S P , INC. Profit x RECEIVED Non profit Non profit ID Adams: 29397 Agoura Road, #109 City: Agoura Hills Phone: 818-707-8866 State CA ZIP 91301 Fax 818-707-8868 Contact Person/Title: Chris Miller Vice P r e s i d Address: 29397 AclourA4 Road. #1 (19 City: Agoura Hills Day Phone: Brief description of event : 6th annual sprint triathlon, volleyball tournament snow shoe sand races, mountain bike sand drags 818-707-8866 President State CA Eve Phone ZIP 91301 818-880-1506 Dates of Event: Set up October l lth , event October 12th Location of Event: ,Stage Set up /Tear down Set up 6 a.m., Oct. 11, Tear down starts at 2:30pm,Oct.l2 Time as Dates: Time Event villbegin: 6 am, Oct 12 Time event will end: 4 pmj Oct.12 pest -It' Fax Note 7671 I y�'Ara ' — h Argev_ . a „8. �0-8/r-42!? Fx), .x 747_747- ,P,P�Sr"',3/�- 37az- R4iV - Co . -- co. 1 Number of Participants (including volunteers): Anticipated number of spectators: 5-00 lumber of Vehicles/Tracks: to monitor course. One truck for race equipment, three motorcycles Description of Set up for this event: Staging area:. snow,, fence, bike racks, finish line, PA system, banners, stage for awards. Bike course: Ones • to separate bikers from traffic. Run course: Cones to indicate direction, aid stations at turnaround. Additional iatormat-i0II% regneszs: O!ER tEt REMEIITS " s Application Fee $500 Permit Fee Film Set-up / Tear -down Co-sponsors Amplification, Permit Banner(s) Police Fire Public Works Parking Other Costs Total Due , vJ1JYJ, 7 i 1 -4 • GC Insurance Required: Vr 1 1L1`.I IV.JP'1 Ll_n'..I i Yes No Received Unless greater or lessor coverage is requested, applicant agrees to furnish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City of Hermosa Beach and its employees as additional Insured. Permittee waives claims against damages a�the � S1� of Hemosa caused, arising outs its of or is officers, aay way and employees, for fees or connected with the exercise of this permit. APPLICANT AGREES TO COMPLY WITH UB SAND PREMISES IN THE SAME PLICANTS LAWS AND TO MAINTAIN IN GOOD CONDITION AND CONDITION AS THEY WERE BEFORE SAID USE. Is TRUE AND ! CERTIFY THAT THE, INFORMATION FEES,CONTAINW �N CHARGES ANDCORRECT TO THE BEST OF MY KNOWLEDGE. ALL OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE Y AGREED TO BY BOTH PARTIES -DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY to Company R` rseatative Da Permit to be processed through City Council "'"4 YES x NO Department of Community Resources Date Police Department Fire Department Date Date spevent.doc Bio 5 Laps 2• 1 Attachment B MICHAEL EPSTEIN SPORTS PRODUCTIONS CITY OF HERMOSA BEACH COMMERCIAL BEACH EVENT CONTRACT This contract is entered into on March 11, 1997 at Hermosa Beach, Califomia by and between the MICHAEL EPSTEIN SPORTS PRODUCTIONS (MESP), a sporting events promoter, and the CITY OF HERMOSA BEACH (CITY) with regards to TRIATHLON AND FESTIVAL to be held on October 12, 1997. FEES Event fee shall be $1,816.54 per day plus set up fee of $200 per day. The $500 application deposit will be applied toward the permit fee and will be refunded only if the permit request is denied by the CITY. All predetermined costs/fees shall be paid two weeks prior to the event. All unanticipated costs incurred by the CITY on behalf of the event shall be paid within 15 days of receiving an invoice from the CITY. SECURITY The City of Hermosa Beach shall establish a command post in the immediate vicinity of the Tournament. The command post shall be staffed at all times with one representative of the Hermosa Beach Police Department and one representative of MESP. The City of Hermosa Beach shall provide 13 Officers (average of 2-3 hours) for the event beginning at 7:30 a.m. or as many officers as deemed necessary by the Chief of Police. The CITY may require MESP to provide additional security guards and the cost shall be borne by MESP. The CITY shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Cost of officers and fire/paramedic personnel shall be assumed by MESP. CLEAN-UP MESP shall use a professional maintenance service to clean the area following the event and provide additional trash receptacles at the following locations: Pier Avenue (impacted area) Beach (impacted area) Strand (impacted area) or additional trash receptacles as needed. MESP shall use Browning-Ferris Industries to provide: One (1) 30 yard roll -off on 13th Street at Beach and six (6) portable toilets that includes one (1) handicap toilet at the base of the Pier on the south side or as determined necessary by CITY staff. 1 LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES MESP shall assume all costs for any additional lifeguards each day of Tournament if required by Los Angeles County Lifeguards. The County shall have the authority to cancel or re-route the swim portion of the race depending on surf conditions. The CITY requires written confirmation from the County on the number of Lifeguards needed to ensure maximum safety for the swim portion of the event. The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If MESP desires any County services, they must process their request through the CITY. Any costs for County services will be borne by MESP. INSURANCE Ten (10) days prior to the event, MESP shall provide the CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming the CITY, and County of Los Angeles their officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County. MESP insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY. MESP agrees to defend, indemnify, and hold the CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of MESP its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. All participants will be required to show waivers on behalf of the CITY. MESP will assume full responsibility for ensuring the waivers are signed by said participant and shall assume cost for reproduction of waivers. For insurance purposes, the event area shall be defined to include all areas occupied or affected by the event. CO-SPONSORS A fee of $100 each shall be charged for all co-sponsors with each co-sponsor permitted one display booth. All co-sponsors must meet with CITY approval prior to event. ADVERTISING The City of Hermosa Beach shall permit two street banners to be posted for the event. Cost of installation shall be the responsibility of MESP. All sponsor signs, props, product facsimiles, deemed necessary by MESP to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of MESP. PARKING MESP shall be required to direct participant parking in CITY lots through advertising and race flyers. 2 MESP shall be required to post temporary "No Parking" signs along the race course where appropriate 24 hours in advance of event and be responsible for the removal of signs on event day. MESP shall use plastic cable ties to secure the signs. All costs to reserve parking will be paid by MESP. At no time may MESP block emergency vehicle access. Parking privileges may be revoked at anytime by the CITY. SPECIAL EVENTS The CITY shall review all requests for any special events to be held as part of the contracted event. The CITY shall have the right to deny all requests. MISCELLANEOUS CITY RIGHTS/RESPONSIBILITIES The CITY reserves the right to alter site plans due to Pier and Downtown construction. The CITY shall allow MESP the opportunity to sell official MESP concession items per certain conditions. No food or beverage concessions shall be permitted. All concession items must be approved by CITY prior to event. THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION(S) OF SAID CONTRACT. MISCELLANEOUS MESP RESPONSIBILITIES MESP shall be responsible to obtain all necessary County and State health permits as required. MESP will be required to obtain an amplification permit from the CITY. MESP shall notice all affected residents and businesses of race. CITY staff shall determine areas to be noticed. MESP shall provide barricades and cones for use at pre -approved street closures and other areas as deemed necessary by City staff. MESP shall provide adequate detour signs to identify altemate driving routes through the City. MESP shall be responsible for all prize money, equipment, sound system and personnel necessary for conducting such an event. Event shall be conducted in compliance with the City of Hermosa Beach Noise Ordinances. Ordinances on file at the Department of Community Resources. CITY OF HERMOSA BEACH Mayor Approved as to Form: City Attorney 3 Date Date Signatures continued for MESP Sprint Triathlon: Department of Community Resources Director Michael Epstein Sports Productions Director of Operations ATTEST: City Clerk 4 Date Date Date STATE Cif CALIFORNIA—THE RESOURCES AGENCY. PETE HP -SOK Governor CALIFORNIA COASTAL COMMISSION Attachment C cAN DIEGO COAST AREA 1 CAMINO DEL RIO NORTH. SUITE 200 .04 DIEGO. CA 92108-1725 (619) 521-8036 TO: Local Governments and Interested Persons FROM: Coastal Commission Staff SUBJECT: Guidelines For the Exclusion of Temporary Events from Coastal Commission Permit Requirements - Adopted 5/12/93 I. Purpose and Authority. The purpose of these guidelines is to identify the standards the Coastal Commission staff, under the direction of the Executive Director, will use in determining whether a temporary event is excluded from coastal development permit requirements pursuant to Public Resources Code Section 30610 (i) (as amended by S8 1578, Ch. 1088, Stats. 1992). The guidelines are for use in areas where the Coastal Commission retains coastal development permit authority. These guidelines may be utilized by local governments for reference in developing Local Coastal Programs or in processing LCP amendments, if required, to address coastal development permit jurisdiction over temporary events. II. Criteria for Exclusion from Permit Requirements. Except as provided in Section III. below, the Executive Director shall exclude from coastal development permit requirements all temporary events except those which meet all of the following criteria: a) Are held between Memorial Day weekend and Labor Day; and, b) Occupy all or a portion of a sandy beach area; and, c) Involve a charge for general public admission or seating where no fee is currently charged for use of the same area (not including booth or entry fees). Only temporary events meetina all of the above criteria shall require coastal development permit review, however, The Executive Director may also exclude from permit requirements temporary events meeting all of the above criteria when: d) The fee is for preferred seating only and more than 75% of the provided seating capacity is available free of charge -for general public use; or, EXHIBIT NO. I r-afD€4._,ti_s cr`_ m CaIfoma Ccastat Commisvon Guidelines — Temporary Events Adopted 5/12/93 Page 2 ala e) The event is held on sandy beach area in a remote location with minimal demand for public use, and there is no potential for adverse effect on sensitive coastal resources; or, f) The event is less -than one day in duration; or, g) The event has previously received a coastal development permit and will be held in the same location, at a similar season, and for the same duration, with operating and environmental conditions substantially the same as those associated with the previously—approved event. III. Executive Director or Commission Discretion to Require a Permit. The Executive Director, or the Commission through direction to the Executive Director, may determine that a temporary event shall be subject to Commission coastal development permit review, even if the criteria in Section II. are not met, if the Executive Director or the Commission determines that unique or changing circumstances exist relative to a particular temporary event that have the potential for significant adverse impacts on coastal resources. Such circumstances may include the following: a) The event, either individually or together with other temporary events scheduled before or after the particular event, precludes the general public from use of a public recreational area for a significant period of time; b) The event and its associated activities or access requirements will either directly or indirectly impact environmentally sensitive habitat areas, rare or endangered species. significant scenic resources, or other coastal resources as defined in Section V. of these guidelines; c) The event is scheduled between Memorial Day weekend and Labor Day and would restrict public use of roadways or parking areas or otherwise significantly impact public use or access to coastal waters; d) The event has historically required a coastal development permit to address and monitor associated impacts to coastal resources. IV. Modifications to Guidelines by the Commission. The Commjssion may amend these guidelines at any time if it is determined such modification is necessary to more effectively implement Section 30610(i) of the Coastal Act, and provide Coastal Commission coastal development permit review of any category of temporary events having the potential for significant impacts to coastal resources; or, eliminate such review of any category of temporary events having no such potential. EXHIBIT NO.0 ax-orlime-c-111,Irs Ci -r tAPoCA� E1 F -n113 at California Coastal Commission Guidelines - Temporary Events Adopted 5/12/93 Page 3 lifrait II a V. Definitions. For purposes of these guidelines, the following definitions shall apply: a) "Temporary event(s)" means an activity or use that constitutes development as defined in Section 30106 of the Coastal Act; and is an activity or function of limited duration; and involves the placement of non -permanent structures; and/or involves exclusive use of a sandy beach, parkland, filled tidelands, water, streets or parking area which is otherwise open and available for general public use; b) "Limited duration" means a period of time which does not exceed a two week period on a continual basis, or does not exceed a consecutive four month period on an intermittent basis; c) "Non -permanent structures" include, but are not limited to, bleachers, perimeter fencing, vendor tents/canopies, judging stands, trailers, portable toilets, sound/video equipment, stages, platforms, movie/film sets, etc., which do not involve grading or landform alteration for installation. d) "Exclusive use" means a use that precludes use in the area of the event for public recreation, beach access or access to coastal waters other than for or through the event itself. e) "Coastal resources" include, but are not limited to, public access opportunities, visitor and recreational facilities, water -oriented activities, marine resources, biological resources, environmentally sensitive habitat areas, agricultural lands, and archaeological or paleontological resources. f) "Sandy beach area" includes publicly owned and privately owned sandy areas fronting on coastal waters, regardless of the existence of potential prescriptive rights or a public trust interest. (8499A) EXHIBIT NO. 16.4) GumAcs 6� -TEtWOCAV Ekl CC California Coastal Commission Sherilyn Serb California Coastal Commission "The World's Besta 3111 Camino Del Rio North Suite 200 San Diego, CA 92108 ; December 6, 196 544(4 tkv Dear Sherilyn, Recognizing the importance"of the California Coastal Commission's upc ming . hearings on the effects of temporary events on public access and recreation, the AVP would like to provide you with information relevant to AVP event -specifics and their bearing on the Coastal Act. As a point of reference, let me state that the AVP places great importance on the events we run in (southern) California. They not only hold an important place in the history of beach volleyball and its development as a professional sport, but they also represent an integral part of the ongoing business objectives for the AVP. As such, the necessity of the AVP's compliance with California state guidelines and our cooperation with both state and local jurisdictions has been (and will remain) a priority for the AVP. • Dating back to our first involvement with the California Coastal Commission in the early 1990s, we have done our utmost to be cognizant of Coastal Act guidelines. Now, in this time of heightened sensitivity to organized beach events, we want to do whatever we can to maintain strong communications with you and meanwhile we will exhibit the utmost diligence to insure that our events are run in compliance with California Coastal Commission guidelines while hopefully allowing the AVP to achieve certain objectives. That being said, I would like to identifythose aspects of our upcoming California events that appear to be the most relevant to the report you are preparing for the upcoming hearings and describe the steps we are taking to address those issues: Event Logistics/Impact Issues - Immediately following this year's Manhattan Beach Open, AVP management personnel met with Manhattan Beach City Staff and City Council members to address issues important to a negotiated arrangement between the AVP and Manhattan Beach for the AVP's continued operation of the Manhattan Open. At that meeting we identified several operational/logistical issues that involved the impact of the event on residents and beach goers including the need to minimize noise and to expedite trash pick-up and event break down. After one interim meeting between the AVP and Manhattan City officials, we have agreed to 1. Dedicate an event director to participate in event planning with Manhattan Beach staff and 2. To recruit an event task force to be made up of representatives from the following. Parks and Recreation Department, Police Department, City Manager's office, Downtown Merchants Association, and the AVP. We would welcome a representative from the Coastal Commission to participate on this task force that will meet prior to the event (based upon a finalized contract with the City) to review noise control, crowd flow, venue lay -out, event clean-up, etc..The task force will meet after the event as well to Wm Cant MN 33/ oar: Olt tsiraatRef. Gs..:.2 "114310 sl,r5 Ata 510:g6T • FAS COMM Offs 441 £ ,rt re fail Suit :11 1.1:41c4. u; 7t til 'u (irk =1-s6H tp,6111 i.4-kai, EXHIBIT NO. a LE Tr . AJ 9 M P�Jt�TA� oe63 at California C-astal Commission • •i 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Attachment D ORDINANCE NO. 89-1020 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING THE SPECIAL EVENT PERMMIT POLICY. WHEREAS, discussions regarding amending the Special Event Permit Policy were held by the Parks, Recreation and Community Resources Commission on September 27 and October 25, 1989; and WHEREAS, the City Council in order to assure public order and tranquillity within the City's outdoor facilities; and WHEREAS, the City Council does strive to equitably administer major events held in the City's outdoor public facilities; THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That section, 22-5 of the City Code entitled "Special Event Permit Policy" shall be amended as follows: Section 22-5: Permits: Commercial Groups , Permits shall be required for any Commercial Group requesting use of any outdoor area or public facility within the City of Hermosa Beach. Such permits shall be subject to contract negotiations with the City with a set minimum permit fee of $1,500 per day plus all costs incurred by the City on behalf of the event. Section 22-5.1. Permits: Non -Profit Organizations Permits shall be required for any non-profit group requesting use of any outdoor area or public facility within the City of 1 Hermosa Beach. Such permits shall be subject to a per participant spectator fee established by Resolution of the City Council plus all costs incurred by the City on behalf of the event. Any event numbering in excess of 1,500 combined participants and spectators shall be subject to contract negotiations with the City of Hermosa Beach and fee adjustments. Section 22-5.2, Permits: Non Profit Organizations: Pass-thrus Permits shall be required for any non-profit group requesting use of any outdoor area or public facility for a pass through event within the City of Hermosa Beach. Such events shall be subject to a permit processing fee established by Resolution of the City Council plus all costs incurred by the City on behalf of the event. Section 22-5.3. Permits: Block Parties Requests for permits for use of public right-of-ways for Block Parties may be made only by Hermosa Beach residents to the Director of Public Safety. All permit requests shall be subject to review and approval by the Department Director or designee. Such permits are subject to a permit processing fee established by Resolution of the City Council. Section 22-5.4. Reservations: Parks Park reservations shall be available year round to accommodate Hermosa Beach Residents for informal or neighborhood gatherings. Reservations are optional and there shall be no 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 charge except when the City incurs direct costs on behalf of the event. Reservations can be made for the following parks only: Valley Park: Corner of Gould and Valley Dr. Bicentennial Park: 4th and Ardmore Greenwood Park: PCH & Aviation Section 22-5.5. Permits: Parks: Fundraising A permit shall be required for any Hermosa Beach based non-profit organization requesting use of a park for fundraising activities. Only Greenwood Park shall be available for this type of use. The above -referenced organizations shall be permitted -to reserve the park for this type of activity up to four (4) times per fiscal year. Such permits shall be subject to a permit processing fee established by Resolution of the City Council plus any direct costs incurred by the City on behalf of the event. Section 22-5.6. Beach Permits No permits are required for use of beach volleyball courts except for the courts located at the Pier. These courts are reserved by the City of Hermosa Beach for special events. . Section 22-5.7. Permits: Commercial Filming A permit shall be required for any filming taking place in or on any City owned property and/or private property. Such permits shall be subject to fee established by Resolution of the City Council. Section 22-5.8. Application for Permit or Reservations 1• 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 All organizations or individuals shall make application to the Department of Community Resources for issuance of a Special Event Permit or a Park Reservation. Section 22-5.9. Waiver of Fees 'The Department of Community Resources Director or designee may waive or reduce permit fees for non-profit organizations upon a showing by the organization that the financial gain from the event would be substantially offset by the fees charged. However, direct costs incurred by the City on behalf of the event may not be waived. Should a request for waiver or reduction of fees be denied by the Director, applicant may appeal the decision to the Parks, Recreation and Community Resources Advisory Commission. Said appeal must be submitted to the Commission in writing via the Department of Community Resources at least eight working days prior to the Commission meeting. Section 22-5.10. Rules and Regulations Rules and regulations shall be established for the administration of this policy. Said rules and regulations may be amended for each event to address public safety concerns. All pertinent City ordinances shall be enforced. Section 22-5.11. Fees and Charges All fees and charges may be changed by Resolution of the City Council. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 2. That this ordinance shall take effect thirty (30) days from the date of adoption; and prior to the expiration of fifteen (15) days from the passage thereof, the City Clerk shall cause this ordinance to be published in the Easy REader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. ATTEST: PASS APPROVED and ADOPTED this 28th day of November PR ' IDE''' of t ouncil, and MAYOR of the City of Hermosa Beach, California %dal 6:/A APPROVED AS TO FORM: voi-te CITY CLERK CITY ATTORNEY STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) CITY OF HERMOSA BEACH ) I, LINDA RIDDLE, Deputy City Clerk of the City of Hermosa Beach, California, do hereby certify that the foregoing Ordinance No. 89-1020 was duly and regularly passed, approved and adopted by the City Council of the City of Hermosa Beach at a regular meeting held at the regular meeting place thereof on the 28th day of November, 1989_ and was published in the Easy Reader on December 7, 1989. The vote was as follows: AYES: Essertier, Midstokke, Sheldon, Wiemans, Mayor Creighton. NOES: None Absent: None ABSTAIN: None DATED: December 11, 1989 City lerk CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 Phone (310)318-0280 Fax (310) 372-4333 Permits shall be required for any group or organization requesting use of a public outdoor area or facility within the City of Hermosa Beach. ................ ................. ................ ora All groups or organizations shall address requests to the Department of Community Resources, 710 Pier Avenue, Hermosa Beach, CA 90254, Phone 318-0280. 2. The Special Event Policy and all pertinent rules and regulations will accompany the permit: These rules and regulations must be strictly adhered to and all pertinent City Ordinances shall be enforced. 3 The Department of Community Resources will review the permit and either approve or deny the request. The decision can be appealed to the Parks, Recreation and Community Resources Advisory Commission (see Special Event Ordinance). Some requests may be sent to City Council for their review and/or final approval. 4. A SPECIAL EVENT APPLICATION must be filled out at least 15 working days prior to date of use for small events. Larger events will require more time to process. Submit application with $500 event application fee (applied to event fees). 44 ca ........................ ........................ :Commercial. Groups Any individual or group that is not registered non-profit organization or any event/activity sponsored by commercial entities/advertisers. Event must be open to the general public . A) Any Group or organization registered with the Federal Government as a non-profit corporation and that has a ' non-profit corporation number. B) Any group or organization recognized by the City of Hermosa Beach as a local service organization. Event must be open to the general public. In order to qualify for non-profit status: 1) 100% of all proceeds collected = on behalf of the ; event (after operational and permit expenses are , met) must go to the non-profit organization. This includes all entry, TV and sponsorship proceeds. 2) A registered non- profit organization must be the permit applicant. ?ri ate:µt t up Pat Special event permits will not be granted to private groups. Valley Park, Greenwood, Bicentennial and South Park are available for reservation by Hermosa Beach residents at no charge. Block parties require police permit and are subject to a permit fee. Beach Volleyball courts are available on a first come first serve basis for all individuals. The Pier Avenue Courts are reserved by the City for special events. A pass through event is exactly what the name implies, events that just pass through the City of Hermosa Beach. ` The event does not terminate or begin in the City. The participants merely pass through on their way to their destination. aF '.- IA's. �::•.:::' �?�: ,.._...... Amount shall be negotiated between the City and applicant with a minimum amount set at $1,651.40 per day. Fee shall be $1.10 per participant and spectator up to 1,500 people. The organization shall be subject to contract negotiations with the City and will be in the same category as Commercial Groups with participants and spectators numbering more than 1,500. nni sf ► ti c *This permit is to be obtained through the Hermosa Beach Police Department rtiti co-rxtk+. •i•t a f>x�cM.r •••+-r +x .�. r sexv�a o �„,He osa Be ols sis a ts�43 Hermosa Valley Park. No charge for permit processing. 'ark sesvations _ _ Fundraising Permit processing fee: $27.40 Permit processing fee: Location fee (public property only): Business License fee (Annual): City operated Meters/Parking Space: Police fees per Police Officer: oto a Permit processing fee: Location fee: $330.40 $770.60 per day $233.00 per fiscal year $ 15.70 per day $ 60.70 per hour $ 55.10 $ 55.10 per day In addition to fees listed here, all costs incurred by the City on behalf of the event shall be assumed by the applicant. Those costs shall be determined upon finalization of the permit. City Council Approved 11/14/89. Fees Revised 9/1/96 CITY OF HERMOSA BEACH Department of Community Resources 710 Pier Avenue, Hermosa Beach, CA 90254 (310) 318-0280 Fax (310) 372-4333 Organization's Name: pEc1AL EVENT PERMIT APPLICATION";.. Profit Non profit Non profit ID Address: City: State ZIP Phone: Fax Contact Person/Title: Address: City: State ZIP Day Phone: Eve Phone Brief description of event: Dates of Event: Location of Event: Set up /Tear down Time & Dates: Time Event will begin:., Time event will end: Number of Participants (including volunteers): Anticipated number of spectators: Number of Vehicles/Trucks: Description of Set up for this event: 4 - Additional information/requests: Application Fee $500 Permit Fee Film Set-up/Tear-down Co-sponsors Amplification Permit Banner(s) Police Fire Public Works Parking Other Costs Total Due Insurance Required: Yes No Received Unless greater or lessor coverage is requested, applicant agrees to furnish the City of Hermosa Beach evidence of $1 million comprehensive general liability insurance in the form of a certificate, covering the entire period of this permit, naming the City of Hermosa Beach and its employees as additional insured. Permittee waives claims against the City of Hermosa Beach, its officers, agents, and employees, ' for fees or damages caused, arising out of or in any way connected with the exercise of this permit. APPLICANT AGREES TO COMPLY WITH ALL APPLICANTS LAWS AND TO MAINTAIN IN GOOD CONDITION AND RETURN SAID PREMISES IN THE SAME CONDITION AS THEY WERE BEFORE SAID USE. I CERTIFY THAT THE, INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. ALL FEES, CHARGES AND OTHER MATERIAL WILL BE PAID AND OR FURNISHED TO THE DEPARTMENT OF COMMUNITY RESOURCES AS MUTUALLY AGREED TO BY BOTH PARTIES - Company Representative Date Permit to be processed through City Council YES NO Department of Community Resources Police Department Date Date Fire Department Date spevent.doc Commercial Event Categories and Criteria For Event Fees CATEGORY I: MODERATE IMPACT FEE: Daily Minimum of $1,651.40 A Category I event meets the criteria of a commercial event and: • Impacts public areas for no longer than one (1) day including set-up • Is conducted in the off season (not between Memorial Day and Labor Day or any holiday) • Participant/Spectator crowds do not exceed 3,000 • Has no television coverage (except news) • A non-profit entity is the beneficiary of the net revenues (100%) • Does not meet the identifying criteria for a Category II or III event CATEGORY II: MEDIUM IMPACT FEE: Daily Minimum + 10%o plus a $200 set-up and tear down fee per day. A Category II event meets the criteria of a commercial event and does not qualify as a Category I event: • Impacts public areas for more than one (1) day including set up • Has television coverage • Has more than $3,000 and less than $50,000 in prize money • Does not meet any of the identifying criteria for a Category III event CATEGORY III: HIGH IMPACT FEE: Daily Minimum + 100% and a $200 set-up and tear -down fee per day and a (if applicable) percentage of gross admission revenues. A Category III event meets the criteria for a commercial event and has one or more of the following: • Has network television coverage • Estimated paarticipant/spectator crowds exceed 5,000, • Prize money in excess of $50,000 Charges admission to spectaators Gross revenues in excess of $50,000 Approved by Parks, Recreation and Community Resources Commission November 16, 1993 fees.doc CATEGORY IV: BEACH CONCERTS The City of Hermosa Beach is currently revitalizing the downtown area. As a fund-raiser for this ambitious project, the City welcomes applications for beach concerts subject to the following fee schedule: FEE: Daily minimum + 100% and a $200 set-up and tear -down fee per day and 50% of gross admission revenues. A Category IV event is any request (non-profit or commercial) for a beach concert either in conjunction with another commercial event or as a stand alone activity All event fees and revenue shares are donated to the Downtown Enhancement Fund Approved by Downtown Enchancement Commission October 4,-1995 Attachment E TENTATIVE CONSTRUCTION SCHEDULE FOR: LOWER PIER AVENUE, HOTEL PROJECT, MUNICIPAL PIER AND PARKING STRUCTURE I PROJECT: START DATE DATE OF COMPLETION I LOWER PIER AVENUE: JANUARY 6, 1997 MAY 10, 1997 HOTEL PROJECT (PHASE I)* JANUARY, 1997 DECEMBER, 1997 HOTEL PROJECT (PHASE II)** JANUARY, 1998 DECEMBER, 1998 MUNICIPAL PIER: PRELIMINARY DESIGN MARCH 1, 1997 TO CITY COUNCIL MARCH, 1997 BID OUT JUNE, 1997 AWARD CONTRACT AUGUST, 1997 START CONSTRUCTION SEPTEMBER, 1997 FEBRUARY, 1998 PARKING STRUCTURE: WAITING COUNCIL DIRECTION *INVOLVES CONSTRUCTION OF 56 UNITS FRONTING THE STRAND. **INVOLVES CONSTRUCTION OF 40 UNITS ALONG 14TH STREET EAST OF BEACH DRIVE. March 10, 1991 iMary Rooney :City of Hermosa Beach Community Center 710 Pier Ave Hermosa Beach, CA 902.54-3885 'Dear Ms. Rooney: West Coast Artists respectfully requests that the meter fees be waived for the use of the City Hall Parking Lot during the art festival on June 28 - 29, 1997. The meter fee3 are cost prohibitive for this event and would make it necessary to withdraw our application for a Permit. *Thank you for your consideration in this matter. tier •flopda tAllie • SUPPLEMENTAL INFORMATION Po. Box 4389 • Chatsworth, California 91911 • Phor. a (818) 709-2907 • Fax (818)109.5116 Thi Rachlyn Group, Inc. 97 Alliance to Keep Beach Access Free...Forever ! Donley Falkenstien, Executive Director 1412 Palm Dr. Hermosa Bch, CA 90254 (310) 372-0872 Fax: call lst e-mail: donley@southbay.com web site: beach alliance Re: Temporary events & the AVP, Hermosa Beach March 11, 1997 City Council of Hermosa Beach: I am here today on behalf of the Alliance to Keep Beach Access Free (Beach Alliance), a non-profit group dedicated to saving California beaches from corporate commercialization. • The beaches are fast becoming the domain of corporations like the AVP and the beer companies who sponsor them. 4,700 people of California speaking with one voice have signed the "Petition to Keep Beach Access Free...Forever ! saying " We the People being residents thereof declare our opposition to a:) allowing paid admission to any events held on our beach ever, and b:) the restricted access via competition for parking. Furthermore we request our governing officials to rescind any support given to allowing paid admission for beach events to the Coastal Commission in writing as soon as possible." The problems we feel need mitigation include the following: • The total number of events • Parking • Distance to parking shuttles • Charging beach access during events & the future of the beach • Temporary events have become permanent • Excessive commercial advertisements associated with the events • Who actually comes to the event • The necessity to include all events that affect parking / beach access • Set-up and Beak -down construction • Restoration of sites in a timely manner • Simultaneously events • Simultaneous events held in neighboring cities • Back-to-back events • Noise nuisances from events that interfere with quiet peaceful enjoyment • No posted warning of permanent hearing impairment • Legal notice of AVP event not rcvd. in Hermosa • Major commercial sporting event held without permit issued, & no enforcement • Documented evidence of 6 AVP permit violations • Violation of Cal DOT laws, no permits issued • Violation of Cal OSHA laws. • Public safety hazards created by events • Unregulated vehicles on the beach during events • Strained police, paramedic, firemen, and lifeguard services • Negative visual impacts • Negative environmental impacts • Define event site • Future event proposals • Lack of CEQA review section 21084 Historical resources • Moratorium on new permits until issues are resolved The excessive number and size of events have contributed to a diminished quality of life for the residents of Hermosa Beach from the misuse and over use of our coast. The heavy impact on parking leads directly to the elimination of public access opportunities to and along the coast and is inconsistent with sound long range resource conservation principals and constitutionally protected rights of quiet and peaceful enjoyment of private property owners. Indeed parking = access. Those beachgoers who would like to visit the coast are prevented access opportunities by these events. Individually and cumulatively these events have become a detriment to the residents and the state as a whole. In Hermosa Beach during 19% there were at least 20 events of which 13 were held May - September, with construction they took away use of our beach 72 of the 123 days. In the space of just a few years they have contributed heavily to the deterioration of the natural balance and social well being of the people of this city. In Hermosa this last Aug. 23-25 the AVP held their event with an expected attendance of over 8,000 where the most recent parking survey showed that on this weekend there were only 93 public parking spaces actually available. The AVP used 201 prime parking spaces exclusively & records from Mira Costa parking lot show that less than 200 people a day actually used the shuttle parking, and the AVP didn't even bother to spend the $300- to use the Hermosa Street banner to advertise shuttle parking. Just where exactly does the AVP plan to park the other 7,000 expected ? It should be noted that when asked to approve the event the coastal comm. was told the distance to the shuttle parking was .5 miles away (Mira Costa),It is actually 1.5 miles What is the long-term future of our beach ? Charging access to the beach for any reason is just plain wrong. If you allow a corporation like the AVP to charge access to our public beach you set a precedent. This is just the 1st case, & you send a signal to all the corporations that our golden treasures are for sale ! Management policy should not treat our beach as a cash cow to be exploited for the profit of a few at the expense of the rest of the hard-working tax -paying public. Also at question here is when does a "temporary event" become "permanent" ? The AVP has been squatting on our beach for over 13 years. Now they have shown how hard they are willing to work to stay here, it goes to show that their intentions are to be a permanent major commercial sporting event on our under -defended public beaches. The AVP alone brings appx. 10,000 square feet of commercial advertisements onto our beach every summer, and their obnoxious announcer spews out many more in an in -your - face fashion. According to the AVP' s own statistics, less than 8% of those who visit the event were residents of the host city. All special events that affect parking and beach access negatively must be accounted for in order to know the full impact and the mitigation requirements. Set-up and break -down lasts longer than the event, the AVP took 11 days till site restoration, and the IMG/FIVB event took 25 days straight, almost all of the month of June. Site restoration to it's original condition is often required by the 3rd day following, that means that by wed morning following the event all courts must be back in place. That did not happen once this last year. If you wanted to use the nets at the pier you had to wait till Fri. at the earliest. There were simultaneous events held during our Memorial Day holiday weekend, a volleyball tournament and the Hermosa Beach commercial street fair. Simultaneous commercial events were held on the beach during the summer in both Hermosa and Manhattan Beach. There were back-to-back events held during Aug. where major commercial volleyball tournaments were held. The city allows these events to be exempt from the noise ordinance you and I have to comply with. I personally have heard the AVP announcer more than a mile away. I live near the downtown and often cannot hear into my telephone, or its ring or the radio or TV when these events occur. So for $38 they can get a permit to disturb the quiet and peaceful enjoyment of the neighborhood for 3 days strait each. Notice was not posted as req. per Thermos's noise ordinance warning of the potential for permanent hearing loss. The cities of Hermosa and Manhattan have not performed noise level checks at these events. Legal notices about the AVE coastal comm. permit hearing were not received at 9 residential addresses that are within 100 feet of the Hermosa event site . The AVP held a major commercial sporting event on our beach without ever getting the required permit from the coastal commission as required by law, and the city made no attempt to enforce permit requirements even though they were notified in advance of the lack thereof, nor did they ask to see a permit. The AVP violated six separate conditions of the agreement for coastal permit issuance which are documented in a declaration filed with the Coastal Comm.. All events with satellite parking are required by law to apply for a permit for placement of signage in street medians. According to a letter from the Calif. Dept. of Transportation, no permits were issued for any events in Hermosa or Manhattan from July thru Nov. 96. The AVP did place signs in street medians at Artesia & PCH and Artesia & Peck which identified shuttle parking. These signs displaced pedestrians from standing on the pedestrian pad in the median and blocked their usage of the median push-button for street crossing. • Cal OSHA cited the AVP for numerous safety violations during it's event in Aug. et- -teve physiGoa imp:L e.,-,otre.wvie,e4t acconpp-fes 4-1te,se. ifs -440S ne .604740,b Public safety haiards are created by the events due to the use of heavy equipment being operated in a pedestrian area, I personally witnessed a fork lift on The Strand during the AVP event where it had it's forks raised approximately. 6 feet as it passed over the heads of pedestrians on the strand who ducked out of the way, and the type of fork lift used has an arm along the right side which blocks the operators view of pedestrians on his right side. Unregulated, unofficial, unidentified, and unregistered vehicles were allowed to drive all over the beach without restriction during some events. Police, paramedic, firemen and lifeguards resources are strained to the limit because of the size and high number of events. These personnel have to spend their only days off during the summer working these events, running up their overtime pay. Negative visual impacts associated with these events come from many things especially the massive stands and fences that block our views of the water and sunsets, and from the commercial advertising. Negative environmental impacts from these events come from the large amount of litter created that gets left behind to be blown into the water, and from the diesel electrical generators parked along The Strand positioned so the toxic fumes blow towards the pedestrians standing and passing by on The Strand. "Event site" has not been defined as yet, but should be defined as being that area where the event is held and the area affected by it. Future event proposals from the AVP include enclosing all of the courts with massive bleachers, and extending the number of days, not to mention charging us access to our beach. CEQA review should be performed in accordance with section 21084 and other applicable sections as required by law. A moratorium on future event permit issuance should be instituted until a substantial number of problems have been resolved. Clearly the large events such as the AVP event have crossed the line and become a commercial operation on a public beach seriously affecting coastal access, and setting a precedent for excluding the general public from use of the beach and shoreline. • To quote a Manhattan Beach Parks and Rec. commissioner in reference to the AVP event "We're host to a parasite" We are working on a number of solutions to these problems and will present them to -this cammission-at the next hearing where this issue is to be heard. T-hctr.s klo,„ This division shall be known and may be cited as the California Coastal Act of -1976. Section 30001. The Legislature hereby finds and declares: (a) That the California coastal zone is a distinct and valuable natural resource of vital and enduring interest to all the people and exists as a delicately balanced ecosystem. (b) That the permanent protection of the state's natural and scenic resources is a paramount concern to present and future residents of the state and nation. (c) That to promote the public safety, health, and welfare, and to protect public and private property, wildlife, marine fisheries, and other ocean resources, and the natural environment, it is necessary to protect the ecological balance of the coastal zone and prevent its deterioration and destruction. This division shall be known and may be cited as the California Coastal Act of -1976. Section 30001. The Legislature hereby finds and declares: (a) That the California coastal zone is a distinct and valuable natural resource of vital and enduring interest to all the people and exists as a delicately balanced ecosystem. (b) That the permanent protection of the state's natural and scenic resources is a paramount concern to present and future residents of the state and nation. (c) That to promote the public safety, health, and welfare, and to protect public and private property, wildlife, marine fisheries, and other ocean resources, and the natural environment, it is necessary to protect the ecological balance of the coastal zone and prevent its deterioration and destruction. CEQA 21084. (a) The guidelines prepared and adopted pursuant to Section 21083 shall include a list of classes of projects which have been determined not to have a significant effect on the environment and which shall be exempt from this division. In adopting the guidelines, the Secretary of the Resources Agency shall make a finding that the listed classes of projects referred to in this section do not have a significant effect on the environment. (b) No project which may result in damage to scenic resources, including, but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway designated as an official state scenic highway, pursuant to Article 2.5 (commencing with Section 260) of Chapter 2 of Division 1 of the Streets and Highways Code, shall be exempted from this division pursuant to subdivision (a). This subdivision does not apply to improvements as mitigation for a project for which a negative declaration has been approved or an environmental impact report has been certified. (c) No project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code shall be exempted from this division pursuant to subdivision (a). (d) The changes made to this section by Chapter 1212 of the Statutes of 1991 apply only to projects for which applications have not been deemed complete on or before January 1, 1992, pursuant to Section 65943 of the Government Code. (e) No project that may cause a substantial adverse change in the significance of an historical resource, as specified in Section 21084.1, shall be exempted from this division pursuant to subdivision (a). 21084.1. A project that may cause a substantial adverse change in the significance of an historical resource is a project that may have a significant effect on the environment. For purposes of this section, an historical resource is a resource listed in, or determined to be eligible for listing in, the California Register of ;Histdrical Resources. Historical resources included in a local ---te ist r of historical resources, as defined in subdivision (k) of Section 5020.1, or deemed significant pursuant to criteria set forth in subdivision (g) of Section 5024.1, are presumed to be historically or culturally significant for purposes of this section, unless the preponderance of the evidence demonstrates that the resource is not historically or culturally significant. The fact that a resource is not listed in, or determined to be eligible for listing in, the California Register of Historical Resources, not included in a local register of historical resources, or not deemed significant pursuant to criteria set forth in subdivision (g) of Section 5024.1 shall not preclude a lead agency from determining whether the resource may be an historical resource for purposes of this section. 21083. The Office of Planning and Research shall prepare and develop proposed guidelines for the implementation of this division by public agencies. The guidelines shall include objectives and criteria for the orderly evaluation of projects and the preparation of environmental impact reports and negative declarations in a manner consistent with this division. The guidelines shall specifically include criteria for public agencies to follow in determining whether or not a proposed project may have a "significant effect on the environment" The criteria sha -require a finding that a project may have a "significant effect o ► th environment" if any of the following conditions exist: proposed project has the potential to degrade the quality of ironment, curtail the range of the environment, or to achieve rm, to the disadvantage of long-term, environmental goals. he possible effects of a project are individually limited but cumulatively considerable. As used in this subdivision, "cumulatively considerable" means that the incremental effects of an individual project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects. (c) The environmental effects of a project will cause substantial adverse effects on human beings, either directly or indirectly. 1 March 6, 1997 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 11, 1997 ................................................................................... REPO�R ON R FERENDU The County has not reported to the City Clerk on the signatures included on the petition. As soon as the County makes its determination, the City Attorney will issue his opinion on this issue. Respectfully submitted, Stephen R. Barrell City Manager 6 March 4, 1997 Honorable Mayor and Members of the Hermosa Beach City Council -//-97 Regular Meeting of March 11, 1997 PROPOSITION 172 SALES TAX - PUBLIC SAFETY PROGRAMS. REPEAL OF AB1191. Recommendation: That the City Council authorize letters of support for AB339 (Takasugi) and AB334 (Wildman). Both of these bills will correct a technical glitch in allocations of Proposition 172 to cities. Background: Last year, AB 1191 was enacted to more fairly allocate Proposition 172 funds for public safety programs. The bill contained a technical problem that resulted in the reduction of allocations to cities. The actual reduction for Hermosa Beach is about 40%. These two bills will correct the problem and allow the allocation to be made as intended. Letters to members of several committees and the Governor are needed at various steps in the process so that one of these bills will be passed by a 2/3 vote and can take effect once signed by Governor Wilson. Respectfully submitted, Stephe ' . Burrell City Manager amendments, the measure is still intended to restrict local agencies' ability to use COPs without a formal ballot approval. City officials are urged to contact members of the Senate Local Government Committee and the Senate Education Committee, where the measure has been double referred, to oppose this harmful measure. (See Committee membership after Legislative Activities in this Bulletin.) (Referred to previously in Bulletins #4-1997, 6-1997, and 7-1997.) [League Staff: David Jones] 2. Prop. 172 Sales Tax, AB 1191 Repeal. [AB 339 (Takasugi) - Sponsor/Support] AB 339 is sponsored by the League and intended to repeal the detrimental effects of AB 1191 of 1996. Last year's measure contained a technical glitch which has resulted in dramatic reductions in city allocations of Proposition 172 funds and was clearly an unintended consequence byy the author and the sponsor. AB 339 will be amended in the near future to put the law back to where it was prior to AB 1191's passage and clarify there will be no application of AB 1191 in this current year's allocations. AB 339 is an urgency measure which needs a two/thirds vote of the Legislature for passage and once signed by the Governor, takes effect immediately. The League urges all cities to write their legislators immediately in support of swift passage of this critical measure. Cities should also contact the Assembly Revenue and Taxation Committee where the measure is expected to be heard in the next month. (See Committee membership after Legislative Activities in this Bulletin.) [League Staff: David Jones] 3. Prop. 172 Sales Tax, AB 1191 Repeal. [AB 334 (Wildman) - Support] AB 334, by Assembly Member Scott Wildman, was also introduced to cure the problem created by AB 1191. It is expected that both AB 334 and AB 339 (Takasugi) these measures will be considered by the Assembly Revenue and Taxation Committee. Cities should contact Assembly Member Wildman's office to support both his and Mr. Takasugi's efforts and reiterate the need for swift action on this important problem. (See Committee membership after Legislative Activities in this Bulletin.) [League Staff: David Jones] 4. Vehicle License Fees, Graffiti Sanctions. [SB 325 (Maddy) - Oppose] SB 325 would require the state to develop graffiti removal standards for state highway property. Cities currently have a maintenance responsibility including removal of graffiti from Caltrans controlled property within the city's jurisdiction. Under SB 325, local agencies not meeting the #8 2 2/28/97 March 6, 1997 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 11, 1997 REPORT ON VACATION OF EASTSIDE BEACH DRIVE PUBLIC RIGHT-OF-WAY Recommendation: That the City Council provide direction to staff on how to proceed with the potential vacation of a portion of the right-of-way. Background: At the February 11, 1997 City Council meeting, staff was directed to report back on the process of vacating a portion of the right-of-way on the walk streets. The vacation process is contained in the Streets and Highways Code and it details the steps that include public hearings, notice and other details in order to vacate the public right-of-way. The City and any holders of easements or other rights on use of the area would be notified and may participate in the public hearing and the eventual vacation. Generally, easements remain after the vacation. The City Council, in the action taken on the west side, approved an open space overlay zone that detailed the permitted use of the former right-of-way area. This could be used for the area of the walk street with some modifications to fit the different situation. The sidewalk would remain public and become a fee strip instead of right-of-way. Staff would suggest that vacations be considered on a street by street basis. A petition from the property owners would be necessary to start the process. Any costs involved would be charged to the property owners on the street. If the City Council wishes to proceed, the following actions will be taken by staff: 1) Develop a proposed open space overlay zone for the walk streets and present to City Council for review and approval. 2) Develop an information letter explaining the steps, costs, and timing and send to all property owners. 3) Process any petition on a street by street basis consistent with City Council policy. Stephen R. Burrell City Manager 8b March 6, 1997 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 11, 1997 PARKING IN -LIEU PROGRAM AND FUND Purpose: To provide information so that City Council can provide direction on the subject program. Facts: The Parking In -Lieu Program was discussed at the January 14, 1997 meeting and was changed to include any commercial development. The prior policy was for retail uses. It would seem to be a good idea for the City Council to consider a number of options for the parking in -lieu program. These options could range from no change and allow parking in lieu for any commercial development to directing the uses so that parking in lieu is only avai ble for activities that are consistent with an adopted policy. Respect lly submitted, Stephen R. Burrell City Manager .� /1 9 7 March 4, 1997 Honorable Mayor and Members of the Regular meeting of Hermosa Beach City Council March 11, 1997 Lower Pier Avenue Streetscape Proposed Outdoor Dining Standards Recommendation: It is recommended that the City Council: 1. Consider the tentative outdoor dining plan for Lower Pier Avenue and provide direction on the types of improvements that would be allowed within the proposed lease areas in the event that City Council subsequently approves an outdoor dining plan. Background: The construction of the Lower Pier Avenue is underway and on schedule. One of the most desirable features of the new streetscape design are the widened sidewalk areas which will allow for outdoor dining along the street. With the anticipated completion of the Pier Avenue Plaza some businesses have begun expressing an interest in leasing the soon to be available outdoor dining areas. Analysis: Staff has initiated a program aimed at assisting the business owners in securing the permits necessary for outdoor dining on the City right-of-way. A meeting was held on January 22, 1997 with business owners to discuss possible options and to gather ideas and information towards this goal. At this meeting, a plan of the proposed lease areas on Lower Pier Avenue was presented to the restaurant operators. The plan (attached) shows a consistent 13' wide lease zone extending the length of Lower Pier Avenue from the Strand to Hermosa Avenue. The individual businesses lease area would then be predicated upon the width of its store frontage. Businesses were also made aware that the City is in the process of preparing a standard for the outdoor furnishings and barriers that would be allowed in the lease areas. The intent of the standards will be to keep the look consistent with the new architecture of Lower Pier Avenue. These standards will be similar in form to ones sucessfully implemented in Culver City and Santa Monica. Some of the businesses suggested that utility outlets would be desirable within the lease areas. They point out that gas, water, telephone and electric utility services would allow them to better serve their outdoor customers and provide a more comfortable setting in which to dine. The installation of these utilities for each restaurant will push the scheduled completion of the project forward approximately two weeks providing that plans for such are submitted promptly. The cost to install these improvements within an average 30' x 13' lease area are estimated at $4,300 per restaurant. These costs do not include the cost to extend the utility lines within the restaurant from the kitchens or utility boxes to the front of the building. The businesses would like the City to consider picking up the cost of the improvements within the lease areas. If City Council agrees that these improvements are necessary and should be installed at the City's cost the installation of the underground utility work could be added to the existing construction contract as a change order. The Lower Pier Avenue Streetscape Project funding would have to be increased by an estimated $80,000 to cover this change. Respectfully submitted: Amy Amirani Director of Public Works 2 C ncur: Ste�Burrell Cit Ma ager z CD CC CD —GL 7' PEDESTRIAN ZONE 13' LEASE ZONE 'STOP' SIGN MEA'414/D 009 LIMIT OF WORK W. at 1\h, NI N. M.X NZ? • II• \ . 0 0 , h 40 cc 0 I U c w co 0 0 011/77/00 / (23) 13' LEASE ZONE 5'-3' PEDESTRIAN ZONE SIGN TYPE 'B' ,II/5T PER Lb911CAZ5 o2YHWTos1 / enan da/yr/ BAXtA'T /L 25 29 3/ 37 39 (m.) (ll') a zo _ (l4') (ZO) 42 309 B c N40fr 0 O O ° re A,/////////ism%/7 N LIMIT OF WORK (759) 4 yENyFssEr /(s/'9 ZO #[H4:1Dl'A Fps// /19254-, 'STOP' SIGN 20 FT 0 20 T 0 I U Q grr Ac 40 • • 24 (30) (.3o) so I (11) dist r/v L/G//T1/O/s£I 34 Hr,w4 vJ /N/1/ 5'-3' PEDESTRIAN ZONE 13' LEASE ZONE 100 FT (Z92 . CAL /F. YYRAPS (30`) 0 0 r ■ 13' LEASE ZONE 5'-3' PEDESTRIAN ZONE P,41/17E GTHE I P/EBIOY4'ILT/G& .S965'ET G//ABLE- Bi4'//YT r SIGN TYPE 'A' BiSE7°1184/5 53 5.9(30 9 65 l'30) , .5 (302 LIMIT OF WORK (509 AL � Nsev At � «. /���.0��i�e%/. /I=:����.%/.i�1�iDi!i��.i r/i/r o •ccv7 ?/TY &MY 544' (50') + 0 0 0 0 • 0 r rh \\ yy Sr CI 5Z P/Eh' 5Z (11D P/ (53)50 P P/ITB/e 1ST, ,A'LLDYiS • • E✓ O • • 0 0 t N0 \ re 0'7) 90 B.O. A. • • {RAM w z Lu Q Q 0 CC w O • _ =__ • —CL SIGN SCHEDULE :" :if vilY CITY OF HERMOSA BEACH PIER AVENUE STREETSCAPE. IBI GROUP Architects and Planners 18401 Von Karrnan Avenue, Suite 110 Irvine, California 92715 714/833-5588 Facsimile 714/833-5511 Consultant: Registration No./ Signature: 3 SEP 96 PRELEMINARY DESIGN 23 OCT 96 INTERIM FINAL SSMTL • No: Date: Revision / Issue: IBI Job Number Drawn By: Date: Sheet Title: LEASE ZONE AND SIGN PLAN . Sheet Number: L 1 , 3 Client Job No: 4945 Scale: ; . 1' = '20', Date: " 23 OCT 96 written dimensions shall have precedence over scaled dimensions. Contractors shall verify and be responsible for all dimensions and conditions on the job and the architects - shall be Informed of any variations from the dimensions end conditions shown on' the drawings. Shop drawings shall be submitted to the architects for approval before proceed•ng with fabrication. .