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Home My WebLink About04/14/98n, ,ey7 �� >7. 6 Z, . «1:r.... . ,_. 4; *i "Psychiatrists say it's not good for a man to keep too much to himself. The Internal Revenue Service says the same thing." - Harold Smith AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, April 14 , 1998 - Council Chambers, City Hall Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK Sam Y. Edgerton Elaine Doerfling MAYOR PRO TEM CITY TREASURER Robert Benz John M. Workman COUNCIL MEMBERS CITY MANAGER John Bowler Stephen R. Burrell Julie Oakes CITY ATTORNEY J. R. Reviczky Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, the Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL MAYOR'S COMMENTS / ANNOUNCEMENTS PROCLAMATIONS: 2Vational £ibrarg Week J4pri119-25,1998 • • CLOSED SESSION REPORT FOR MEETING OF MARCH 24, 1998: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to one minute. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; and, 4) before the close of the meeting during "Citizen Comments". Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) COUNCIL COMMENTS (c) WRITTEN COMMUNICATIONS 1. Letter from ICRMA (Independent Cities Risk Management Authority) inviting City Council to a luncheon to be held on April 22, 1998. RECOMMENDATION: Receive and file. 2. Letter from Hermosa Beach Chamber of Commerce dated April 7, 1998 announcing new features that will debut that this year's Memorial Day Fiesta de las Artes. RECOMMENDATION: Receive and file. 3. Letters from Marineland Mobile Owners Association and Darlene and Dean Sinatra regarding the Marineland Mobile Home Park. RECOMMENDATION: Consider request and direct staff as deemed appropriate. 2 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on March 24, 1998. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated April 1, 1998. Claimant: Julien A. Martinsons Date of Loss: 11/8/97 Date Filed: 3/26/98 (e) Recommendation to approve amendment to C.D.B.G. reimbursable contract for implementation of the project to remove architectural barriers to the disabled at City Hall. Memorandum from Community Development Director Sol Blumenfeld dated March 26, 1998. (1) Recommendation to adopt resolutions establishing traffic signal locations and stop intersections throughout the City. Memorandum from Public Works Director Harold Williams dated April 7, 1998. Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of March 18, 1998. (g) (h) Recommendation to instruct the City Clerk to post a Notice Inviting Sealed Bids for the City Hall Renovations (C.I.P. No. 95-622). Memorandum from Fire Chief Pete Bonano dated April 6, 1998. 3 (i) V) • • Recommendation to approve GTE Frame Relay Fractional T-1 Services (128K), Earthlink Internet access, and GTE Web Page hosting for the City; approve an allocation of $7,475 from the General Fund to the Date Processing budget to pay for start-up costs of the service; and, approve an allocation of $11,000 from the General Fund to the Data Processing budget to pay for the annual costs of the service. Memorandum from Assistant City Manager Mary Rooney dated April 7, 1998. Recommendation to approve amendment to the design contract for the Community Center Skate Track Project (CIP 97-525) to include design of the Community Center Tennis Courts (CIP 98-526) and appropriate $15,400 from the 4% UUT Fund to the Community Center Tennis Court Project to pay for these services. Memorandum from Assistant City Manager Mary Rooney dated April 7, 1998. (k) Recommendation to approve amendment to City Manager employment agreement effective January 1, 1998 through December 31, 2000. Memorandum from Councilmembers Reviczky and Oakes dated March 25, 1998. (1) Recommendation to adopt resolution approving a revised records retention schedule for the City of Hermosa Beach. Memorandum from City Clerk Elaine Doerfling dated April 8, 1998. (m) Recommendation to adopt resolution approving Final Parcel Map #24753 for a two -unit condominium project at 226 Monterey Boulevard. Memorandum from Community Development Director Sol Blumenfeld dated April 6, 1998. 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO MODIFY M-1 ZONE PERMITTED USE LIST. (Continued from meting of March 24, 1998) Memorandum from City Manager Stephen Burrell dated April 9, 1998. RECOMMENDATION: Receive any public testimony and continue public hearing to the regular City Council meeting of May 12, 1998. 4 HEARING 5. REVIEW OF ASPEN REPORT. Memorandum from City Manager Stephen Burrell dated April 1, 1998. RECOMMENDATION: Review and receive the report prepared by Aspen, take any public comment and comments from Macpherson Oil Company, and direct staff as deemed appropriate. MUNICIPAL MATTERS 6. SIDEWALK REQUIREMENTS ON AMBY PLACE. Memorandum from Public Works Director Harold Williams dated March 8, 1998. RECOMMENDATION: Consider request that Amby Place be exempt from sidewalk requirements. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. REQUEST FOR CONSIDERATION TO WAIVE AUTOMATIC VACANCY PROVISION UNDER SECTION 2.32.20 OF MUNICIPAL CODE DUE TO MATERNITY LEAVE. Memorandum from Community Development Director Sol Blumenfeld dated March 23, 1998. RECOMMENDATION: Consider request. b. PROPOSITION 223 - SCHOOL SPENDING LIMITS ON ADMINISTRATION. Memorandum from City Manager Stephen Burrell dated April 9, 1998. RECOMMENDATION: Determine whether or not to take a position on Proposition 223. c. FAIR HOUSING AMENDMENTS ACT OF 1998 - HR3206. Memorandum from City Manager Stephen Burrell dated March 30, 1998. RECOMMENDATION: Determine whether or not to take a position on HR 3206. 5 • • d. RESOLUTION SUPPORTING THE RETENTION OF 310 AREA CODE IN THE SOUTH BAY CITIES. Memorandum from Councilmember Reviczky dated April 9, 1998. RECOMMENDATION: Adopt resolution and direct staff to forward it to the appropriate agencies. 9. OTHER MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request from Councilmember Reviczky to direct the Parks, Recreation and Community Resources Advisory Commission to review the activities/uses of the Clark Building concerning private parties and report back to the City Council with a recommendation. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Councils jurisdiction may do so at this time. Please limit comments to three minutes. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on March 24, 1998. 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: 1309 Bard Street Negotiating Parties: Russ Lesser & Stephen Burrell Under Negotiation: Price & Terms of Payment ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 6 REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, April 14 , 1998 - 7:10 p.m. Closed Session - Immediately following Regular Session CALL TO ORDER: 7:15pm PLEDGE OF ALLEGIANCE ROLL CALL: ALL PRESENT MAYOR'S COMMENTS / ANNOUNCEMENTS 8b. PROPOSITION 223 - SCHOOL SPENDING LIMITS ON ADMINISTRATION. Memorandum from City Manager Stephen Burrell dated April 9, 1998. Mary Lou Weiss; President, Hermosa Beach School District Board of Trustees: Spoke in opposition to Proposition 223. 1 A OS ION OPPOSING PROPOS I PROCLAMATIONS: 211ctiond,CG,rarg gVak 51pri119-25.1998 CLOSED SESSION REPORT FOR MEETING OF MARCH 24, 1998: NO REPORTABLE ACTIONS. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Al Bowman: Asked Council to become involved in his current legal battle with the City over his receiving citations for having his dog unleashed in Valley Park. CITY ATTORNEY INFORMED COUNCIL THAT THEY HAVE NO JURISDICTION AND CANNOT INTERFERE WITH A CASE THAT IS CURRENTLY BEING PROSECUTED, HOWEVER, IF THEY DISAGREE WITH THE CURRENT LAW THEY COULD CONSIDER CHANGING IT. • • Karen ???: Lives across from greenbelt. Stated that people have dogs off -leash all the time on the Greenbelt and City does not enforce it. Did not feel that law should apply to small dogs such as Mr. Bowman 's. Scott Alden: Spoke in favor of the current leash laws in Hermosa Beach as being important to the safety of the animals. (b) COUNCIL COMMENTS JO ANNOUNCED SKATETRACK WORKSHOP #2 WILL BE HELD ON WEDNESDAY, 4/15, 7:OOPM, IN THE COUNCIL CHAMBERS. (c) WRITTEN COMMUNICATIONS 1. Letter from ICRMA (Independent Cities Risk Management Authority) inviting City Council to a luncheon to be held on April 22, 1998. ECEIVE:AND F LE.LETTER VO 2. Letter from Hermosa Beach Chamber of Commerce dated April 7, 1998 announcing new features that will debut that this year's Memorial Day Fiesta de las Artes. JR QUESTIONED WHAT STEPS THE CITY TAKING REGARDING THE FLAG PROGRAM. CITY MANAGER STATED THAT STAFF WAS WAITING FOR DIRECTION AS JR WAS APPOINTED AS LIAISON TO VETERAN'S ORGANIZATIONS ABOUT THEIR INVOLVEMENT IN DEVELOPING A PROGRAM. ....................... ........................ JB €:BEP R'I aTx{ i U E AND E LET'X') AND � 1 ON CITYEFFORTS TOWARD FLAGFROGR 3. Letters from Marineland Mobile Owners Association and Darlene and Dean Sinatra regarding the Marineland Mobile Home Park. CM NOTED THAT INITIAL REPORT COULD BE BACK TO COUNCIL AT 5/12/98 MEETING. 2 1. CONSENT CALENDAR: (a) Recommendation to approve minutes of the regular meeting of the City Council held on March 24 1998. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated April 1, 1998. Claimant: Julien A. Martinson Date of Loss: 11/8/97 Date Filed: 3/26/98 (e) Recommendation to approve amendment to C.D.B.G. reimbursable contract for implementation of the project to remove architectural barriers to the disabled at City Hall. Memorandum from Community Development Director Sol Blumenfeld dated March 26, 1998. (f) Recommendation to adopt resolutions establishing traffic signal locations and stop intersections throughout the City. Memorandum from Public Works Director Harold Williams dated April 7, 1998. PULLED BY JR (g) Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of March 18, 1998. (h) Recommendation to instruct the City Clerk to post a Notice Inviting Sealed Bids for the City Hall Renovations (C.LP. No. 95-622). Memorandum from Fire Chief Pete Bonano dated April 6, 1998. STAFF REQUESTED THAT ITEM BE CONTINUED TO NEXT REGULAR CITY COUNCIL MEETING. 3 (i) Recommendation to approve GTE Frame Relay Fractional T-1 Services (128K), Earthlink Internet access, and GTE Web Page hosting for the City; approve an allocation of $7,475 from the General Fund to the Date Processing budget to nay for start-up costs of the service; and, approve an allocation of $11,000 from the General Fund to the Data Processing budget to pay for the annual costs of the service. Memorandum from Assistant City Manager Mary Rooney dated April 7, 1998. PULLED BY RB (i) Recommendation to approve amendment to the design contract for the Community Center Skate Track Proiect (CIP 97-525) to include design of the Community Center Tennis Courts (CIP 98-526) and appropriate $15,400 from the 4% UUT Fund to the Community Center Tennis Court Proiect to pay for these services. Memorandum from Assistant City Manager Mary Rooney dated April 7, 1998. PULLED BY JB (k) Recommendation to approve amendment to City Manager employment agreement effective January 1, 1998 through December 31, 2000. Memorandum from Councilmembers Reviczky and Oakes dated March 25, 1998. PULLED BY RB Recommendation to adopt resolution approving a revised records retention schedule for the City of Hermosa Beach. Memorandum from City Clerk Elaine Doerfling dated April 8, 1998. Recommendation to adopt resolution approving Final Parcel Map #24753 for a two -unit condominium project at 226 Monterey Boulevard. Memorandum from Community Development Director Sb1 Blumenfeld dated April 6, 1998. 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. 4 PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. TEXT AMENDMENT TO MODIFY M-1 ZONE PERMITTED USE LIST. (Continued from meeting ofMarch 24, 1998) Memorandum from City Manager Stephen Burrell dated April 9, 1998. NO PUBLIC COMMENT HEARING 5. REVIEW OF ASPEN REPORT. Memorandum from City Manager Stephen Burrell dated April 1, 1998. JR/RB ABSTAINED DUE TO CONFLICT OF INTEREST. JB COMMENTED THAT REPORT SHOULD BE WRITTEN IN SUCH A WAY THAT IT IS UNDERSTANDABLE TO THE LAYPERSON SE WANTED CLARIFIED THAT THE "SANTA BARBARA MATRIX" WAS AN ACCEPTABLE INDUSTRY STANDARD OF WHICH ALL PARTIES SEEMED TO BE IN AGREEMENT. ;MUNICIPAL MATTERS 6. SIDEWALK REQUIREMENTS ON AMBY PLACE. Memorandum from Public Works Director Harold Williams dated March 8, 1998. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER NONE 5 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. REOUEST FOR CONSIDERATION TO WAIVE AUTOMATIC VACANCY PROVISION UNDER SECTION 2.32.20 OF MUNICIPAL CODE DUE TO MATERNITY LEAVE. Memorandum from Community Development Director Sol Blumenfeld dated March 23, 1998. b. PROPOSITION 223 - SCHOOL SPENDING LIMITS ON ADMINISTRATION. Memorandum from City Manager Stephen Burrell dated April 9, 1998. c. FAIR HOUSING AMENDMENTS ACT OF 1998 - HR3206. Memorandum from City Manager Stephen Burrell dated March 30, 1998. d. RESOLUTION SUPPORTING THE RETENTION OF 310 AREA CODE IN THE SOUTH BAY CITIES. Memorandum from Councilmember Reviczky dated April 9, 1998. 9. OTHER MATTERS - CITY COUNCIL a. Request from Councilmember Reviczky to direct the Parks, Recreation and Community Resources Advisory Commission to review the activities/uses of the Clark Building concerning private parties and report back to the City Council with a recommendation. 6 • CM REPORTED THAT THERE IS AN FAA MEETING SCHEDULED FOR APRIL 28, 1998 AND RECOMMENDED THAT A COUNCIL MEMBER ATTEND THE MEETING, ALTHOUGH THIS WOULD MEAN THAT THEY WOULD MISS A PORTION OF THE REGULAR CITY COUNCIL MEETING WHICH IS AT THE SAME TIME. 1 !.CONsENsus;OF COUNCILTRAT SE. WILL.ATTEND:MEETING WITH STAFF MEMBER, CITIZEN COMMENTS NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on March 24, 1998. 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: 1309 Bard Street Negotiating Parties: Russ Lesser & Stephen Burrell Under Negotiation: Price & Terms of Payment ADJOURN TO CLOSED SESSION: 11:33PM RECONVENE TO OPEN SESSION: 11:45PM ORAL ANNOUNCEMENTS: NONE ADJOURNMENT: 11:45PM Memorandum To: MAYOR AND CITY COUNCIL From: STEPHEN BURRELL, CITY MANAGER Date: APRIL 14, 1998 Re: FAA MEETING - TUESDAY, APRIL 28, 1998, 7:OOPM • I have attached a letter concerning an information -gathering meeting hosted by the FAA in El Segundo. As you know, this is the date of your next regular City Council meeting. I believe that it would be a good idea to send someone to this meeting. 1 • U.S. Department of Transportation Federal Aviation Administration APR - 1 1998 Office of the Regional Administrator Western -Pacific Region The Honorable J.R. Reviczky City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254-3846 • P. O. Box 92007 Worldway Postal Center Los Angeles, CA 90009 tU 1 APR I 3 1998 G TY 1h,Re... T "_F'< C'.- ;C Dear Mayor Reviczky: This is a follow up to my letter of February 4, 1998, regarding the establishment of a Federal Aviation Administration task force to review LAX noise and quality -of -life issues. A community meeting has been scheduled at El Segundo High School, 640 Main Street, El Segundo, CA., on Tuesday, April 28, 1998, at 7:00 p.m. The purpose of the meeting will be for the FAA to gather information from the communities of El Segundo, Westchester, Hermosa Beach, Redondo Beach, and Manhattan Beach regarding aviation noise and quality -of -life issues. FAA Regional Executive Manager Elly Brekke is working with Tari Hanneman of Congresswoman Jane Harman's office on the details of the meeting, including the agenda and format for presentations. Additionally, we ask for the cities' assistance in publicizing the event and inviting any parties they feel will be interested. We appreciate this opportunity to visit the community, and I hope that you or a member of your staff will join us on the 28th. Sincerely, William C. Withycombe Regional Administrator cc: Congresswoman Jane Harman ADDITIONAL • "amok, GOVERNING BOARD President Rosario Marin Huntington Park Vire President Francisco Along() Monterey Park Secretary Marilyn A. Boyette Huntington Park Treasurer Steve Klotzsche San Fernando Paul Talbot Alhambra Robert Harbicht Arcadia Cristina Madrid Azusa Bette Lowes Baldwin Park George Cole Bell Glenn Duncan Chino Betty L. Cook Colton Richard A. Marcus Culver City Gary P. McCaughan. M.D. Downey Jack Thurston LI Monte Jane Friedkin El Segundo Jan Flory Fullerton James W. Cragin Gardena Al Fishman Glendora Charles Bookhammer Hawthorne Sam Y. Edgerton Hermosa Beach Marcos Lopez Indio Jose Fernandez Inglewood Paul H. Richards Lynwood Jack Cunningham Manhattan Beach Robert T. Bartlett Monrovia Michael Gin Redondo Beach Doude Wysbeek San Fernando Henry C. Gonzalez South Gate Tom Thomas Upland Thomas A. Ybarra Vemon Kathy Howard West Covina Greg Nordbak Whittier • y-/� INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY 14156 MAGNOLIA BLVD., SUITE 103, SHERMAN OAKS, CA 91423 • (818) 981-7076 • FAX (818) 784-1187 March 20, 1998 Elaine Doerfling, City Clerk City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 Dear Ms. Doerfling: • io (13 f.:j�y Coit -5 r r'! [IR. 4Y Please place the enclosed invitation on your next City Council Agenda. If you have any questions, please call the ICRMA office. Thank you. Sincerely, R 2tuct4.(0) Gordon R. Davis, ARM ICRMA General Manager Ken Spiker And Associates, Inc. GRD:sI Enclosure ADMINISTRATIVE/RISK MANAGEMENT CONSULTANTS KEN SPIKER AND ASSOCIATES, INC. Gordon R. Davis, ARM, General Manager David N. Smith, Consultant Gregory J. Spiker, ARM, Consultant PRIMA Advisury Standards Recognition GOVERNING BOARD President Rosario Marin Huntington Park Vice President Francisco Alonso Monterey Park Secretary Marilyn A. Boyette Huntington Park Treasurer Steve Klotzsche San Fernando Paul Talbot Alhambra Robert Harbicht Arcadia Cristina Madrid Azusa Bette Lowes Baldwin Park George Cole Bell Glenn Duncan Chino Betty L. Cook Colton Richard A. Marcus Culver City Gary P. McCaughan. M.D. Downey Jack Thurston El Monte Jane Friedkin El Segundo Jan Flory Fullerton James W. Cragin Gardena Al Fishman Glendora Charles Bookhammer Hawthorne Sam Y. Edgerton Hermosa Beach Marcos Lopez Indio Jose Fernandez Inglewood Paul H. Richards Lynwood Jack Cunningham Manhattan Beach Robert T. Bartlett Monrovia Michael Gin Redondo Beach Doude Wysbeek San Fernando Henry C. Gonzalez South Gate Tom Thomas Upland Thomas A. Ybarra Vernon Kathy Howard West Covina Greg Nordbak Whittier INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY 14156 MAGNOLIA BLVD., SUITE 103, SHERMAN OAKS, CA 91423 • (818) 981-7076 • FAX (818) 784-1187 March 20, 1998 To The Mayor and Members of the City Council and City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 Dear Mayor and Members of the City Council and City Manager: It is my pleasure to invite you to an ICRMA luncheon to be held April 22, 1998, at the Crowne Plaza Redondo Beach & Marina Hotel in the City of Redondo Beach. As you are aware, ICRMA has been providing insurance coverages for your city for a number of years. We would like to have the opportunity to thank you for your support. This event is being held the same week as our Annual Strategic Planning Retreat. It is my aim for these luncheons to become an annual event, ancillary to the Retreat. If you are unable to attend on the above date, you may come to one of the other two luncheons being held April 20th at the Embassy Suites Hotel in the City of Downey and April 21st at the Radisson Hotel San Gabriel Valley in the City of Baldwin Park. Please R.S.V.P. to Suzanne LaForge at (818) 981-7076 by Wednesday, April 15, 1998, if you plan to attend. We look forward to meeting with you on April 20, 1998, for an enjoyable and informative meeting. Sincerely, 44 --4410/ At/A Rosario Marin ICRMA President RM:sI ADMINISTRATIVE/RISK MANAGEMENT CONSULTANTS KEN SPIKER AND ASSOCIATES, INC. Gordon R. Davis, ARM, General Manager David N. Smith, Consultant . Gregory J. Spiker, ARM, Consultant PRIMA Advisory Standards Recognition • HERMOSA BEACH CHAMBER OF COMMERCE April 7, 1998 Mayor Sam Edgerton and. Members of the City Council City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: Memorial Day Fiesta de las Artes RECEIVED APR - 7 1998 CITY MANAGER'S OFFICE Dear, Mayor Edgerton and Members of the City Council: On behalf of the 1998 Fiesta de las Artes Committee, we are pleased to announce a number of exciting new features that will debut at this year's Memorial Day event. Our overall theme emphasizes the patriotic aspects of Memorial Day. As event sponsor, we have incorporated some patriotic themes into the May Fiesta, and have encouraged the business com- munity to show their civic pride by flying the American flag during four holidays each year. A sample flyer mailed to Chamber members is enclosed. The Grand Opening Ceremony will begin at 11:30 am with the South Bay Young Marines Flag Presentation. We are • very fortunate to have this outstanding group join us. In what promises to be a moving tribute, they will present the American flag and raise it in honor of men and women who have served in the armed services. Following the flag cere- mony, er -mony, we request Mayor Edgerton's participation with Chamber Chairman of the Board Rick Hankus in the offi- cial Ribbon Cutting Ceremony., Our Main Stage entertainment is from 1 pm to 6 pm daily featuring 60's and 70's surf and pop music. We hope to pres- ent a well-known'musician or group on Sunday from 7 pm to 9 pm, contingent upon city approval. A new Jazz Stage feature is the Big Band & Swing Dance Contest that will be held from 2 pm to 5 pm all three days. Prizes will be awarded for various age groups and dance styles. We anticipate many contestants due to the recent popu- larity of this genre. We are pleased to once again offer free space to approximately 12 Hermosa Beach non-profit organizations who rely on the Fiesta for fundraising and promotion of their groups. As in the past, Chamber staff and our site management person- nel ersonnel will meet with city staff (Community Resources, Police and Fire Departments) for review and approval of our site plans. We look forward to each councihnember's participation in a variety of Fiesta de las Artes activities. Please include this correspondence on the April 14, 1998 City Council meeting agenda for consideration and discussion. - Sincerely, Carol K. Duff President & CEO 1007 Hermosa Avenue • Hermosa Beach, California 90254 • (310) 376-0951 • FAX (310) 798,-2594 fly the Flag Four Times a Year! Show your civic pride and community spirit and decorate with Red, White 8/ Blue! Memorial Day Weekend May 23, 24- & 2S nag Day June 14 1/4 4th of July July 4 Veteran's Day November 11 il Ply the American flag Nang strings of decorative American flags Decorate with red, white & blue bunting or drapes Fly red, white & blue balloons Need some Red, White & B[ue ?'' Leland's Just for run (1036 Hermosa Ave.) :has many items in stook The Chamber (1007 Hermosa Ave.) has order forms for other items • RECEIVED APR - 81998 MARINELAND MOBILE OWNERS ASSOCIATION 531 Pia Avenue, Space 15 Hermosa Beach, CA 90254 CITY MANAGERS OFFICE April 3, 1998 April 3, 1998 CITY COUNCIL OF HERMOSA BEACH City Offices 1315 Valley Drive Hermosa Beach, CA 90254 HONORABLE COUNCILPERSONS: We are all long term residents of Marineland Mobile Home Park and consider ourselves to be flexible and. intelligent individuals. We are experiencing an ongoing situation which becomes steadily worse and , therefore we are asking for your help and assistance. Our rents are raised frequently rendering our homes virtually unsaleable and we are in grave danger of losing our investments. We are advised that, in the event of a sale (for example) the space rent on a single wide mobile home would be raised approximately 62% PLUS utilities. These amounts when added to the loan payment on a home discourages most buyers. We are requesting your help in establishing a Rent Stabilization Ordinance to apply to MOBILE HOMES ONLY and which would exclude all conventional real estate holdings. There are many other situations and to illustrate these we are attaching personal accounts from the people who individually have first hand experience with these events. Respectfully submitted. MARINELAND MOBILE OWNERS ASSOCIATION MARIE HOROWITZ President .LAURA -SEE TAYLOR Secretary SANDRA GARCIA Treasurer; • • MARL N. HUDSON 531 Pier Avenue #56 Hermosa Beach, California 90254 7 April 1998 City Council Members CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, CA. 90254 Dear City Council Members: First, I would like to thank Mr. J.R. Revisky for all the time he has spent with the homeowners at Marineland Mobilehome Park, for his support, and for all the information he has gathered in our behalf. The issues I addressed at January's Planning Commission Meeting are the same issues I would like to address and be included in this meeting agenda: FAILURE TO MAINTAIN. If you only believe one thing Vernon St. Claire said at the January Plan- ning Commission Meeting, please believe him when he said no improve- ments have been done to Marineland Mobilehome Park since after World War II. Yes, the electricity was shot! Yes, water pressure was non-exis- tent. However, Mr. St. Claire decided what he wanted to do and how he wanted to do it. He never once addressed the homeowners to advise them of his plans or to get their input. One day he just began moving homes, changing people's lot lines and digging ditches. During the seven months of construction, none of the tenants were treated with any common courtesy whatsoever, nor were their homes put back to their original con- figuration. There is not one homeowner or renter who does not have hor- ror stories of what happened and how they were treated during this construction upgrade. To date, the streets look like a patchwork quilt, there are all sorts of utility cords hanging loose from boxes, and -there is, still mud and dirt every- where.;+'Skirting on homes was damaged and not repaired or replaced. The unsafe placement of the majority of the utility poles and junction boxes sa appalling. And yet we, as homeowners and tenants, are absolutely powerless to get St. Claire Management to attend to these issues. • • City Council Members 7 April 1998 Page Two Another major concern is the advent of the proposed two story mobile - homes (technically, they are pre -fabricated homes). We homeowners are facing economic eviction. Our rents were raised three times last year (two rent increases and billing us for the cost of water). The proposed rent increase for a new homeowner is out of the ballpark. If you view this in a very simple way, Mr. St. Claire has over 50 children that he is not taking care of, and yet he wants to have more babies! The City Council and Planning Commission listen to the homeowners/tenants grumble about the rent increases BUT WE HAVE NOTHING TO SHOW FOR HOW MUCH RENT WE PAY EACH AND EVERY MONTH NOR CAN WE GET THE SAFETY OF OUR PROPERTIES REPAIRED AND MAINTAINED TO OUR "PRIDE OF OWNERSHIP" STANDARDS. There is enough of a stigma attached to living in a mobilehome park with- out it looking and feeling like Tobacco Row. In closing this letter, Honorable Council Members, may I augment we are contributing members of society and proud residents of Hermosa Beach, not "Trailer Park Trash." Please support us in our dilemma and help restore us to our accustomed standard of living. Very truly yours, Mari N. Hudson Enclosures FAILURE TO MAINTAIN Please note safety hazard of six feet of flex line (gas connection) behind space #5. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Please note left over supplies from construction laying around rusting behind space #7. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN • • FAILURE TO MAINTAIN Please note hazardous placement of utility poles in back walk -way of space #12. FAILURE TO MAINTAIN • • FAILURE TO MAINTAIN Please note extremely hazardous and unsafe placement of utility poles behind home in space #20. Additionally, ground has not been replanted and dirt is carried into streets and walkways due to erosion. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN • • FAILURE TO MiINTAYN Please note extremely hazardous and unsafe connection of utilities to home in space #20. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN • FAILURE TO MAINTAIN Please note extremely hazardous placement of utility poles in walk -ways of space #20. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN • • FAILURE TO MAINTAIN Please note hazardous placement of utility poles in walk -ways and driveways. Photo was taken from space #23. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Please note safety hazard of utility pole connections from box to house in space #27. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Please note safety hazard of cement -filled steel pipe in ground next to front porch of space #36. Three children live in this house! PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Bank of utility poles was installed flush against home (space #43) . Please note damage to home skirting. Please not homeowners cannot use their back porch steps due to placement of utility meters. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Utility pole was installed in middle of back walk -way of space #55. Homeowners cannot use their walkway. Safety hazard in emergency. Homeowner in space #56 cannot enter or egress passengers in vehicle because of utility pole placement. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN FAILURE TO MAINTAIN Utility pole was installed in driveway of space #58. Safety hazard because utility pole has been hit several times by vehicles. PLEASE NOTE PHOTOGRAPH FAILURE TO MAINTAIN April 6, 1998 • • CITY COUNCIL OF HERMOSA BEACH City Offices 1315 Valley Drive Hermosa Beach, CA 90254 Honorable Councilpersons: Enclosed please find a series of documentation to substantiate the unconscionable events being perpetrated toward the resident owners living in Marineland Mobilehome Park, by St. Clair Property Management and Owner's of the Park. Please notice the HCD Activity Report dated August 21, 1997. St. Clair Property Management did not even bother to acknowledge this Report and consequently did nothing to repair my home! My attorney then wrote to Management. Again, St. Clair Property Management did not acknowledge the communication. As of this date no mention of my problem has ever been addressed by Management! I realize your jurisdiction probably does not cover these problems but I bring them to your attention mainly to show you the extreme gall and flagrant disregard to authority exhibited by these people who have unchecked power over "us". Not only have we been subjected to their uncaring attitude, but now they have a plan in motion to "economically evict" us. They have begun to achieve this master goal by raising our space rent (in many cases over 60%! ). And, if we try to sell, any new buyer's space rent will increase to an even higher exorbitant amount. By, implementing these new higher amounts, our homes are rendered unsaleable...We are virtually being held hostage! Many of us have our life savings invested in our mobilehomes. Will you please help us and give us an exclusive rent stabilization ordinance. We know this may be implemented without impacting the rest of the beach community. If the Management and Owners are not stopped soon, they will pick us off one at a time, snapping up each mobilehome as it flounders in "economic eviction". Then "They" will have attained their primary directive which is to eliminate "us" with no muss no fuss and no money. Then, they will build all two story, so called, manufactured homes throughout the Park. We, on the other hand, will be homeless and penniless... Sim rely, dra . Garcia 531 Pier Ave. Space 9 Hermosa Beach, CA 90254 C� l SECT EG l NPANl' ' r • „ 0./ I / � 1 I SET' cso. till : MSC .. 1 NOTICE OF HAZARDOUS CONDITIONS: DO NOT USE 11N111 CORM: � NOTICE OF UNSATISFACTORY CONDITIONS: Continued use may be Hazardous: All responsibility 1 It may result In property mage, personal Injury or loss of tile. for use of this equipment under existing conditions must be assumed by the user. Intpectlon of your J[Jl #./.....—.... - ' disclosed the HazardoudUnsatisfectory t 'con ns noted below. The service n.eded to correct this condition is beyond that given by our company. We recommend you call your: a E ner11 antli d L J B Range rein C Heating agency D Other • A Piuinber Unwnted Illegal Not venting properly Firebox appears Creeks in closet or eround base of furnace mey &how products of. 1 heater. during during Inspgction. I ❑ S cracked or ruptured. I ❑ 4 combustion to mix with circulating air. Gss lope In itreplad and' Conditionspermit products No operable safety device to f A gas leak In your housepiping of 5 of combustion to mix with 8 dose mein burner gas supply 0 7 approx. Cu. P1. en hour D 8 damper not petmemntly i dreulati sir. if pilot outage occurs. with all known appliances off. blocked open. L. Floor furnace inaccessible for Inspection of To reduce the risk of flammable vapors Ignhing from the water heater, the main burner and pilot mutt be vent and %%set% 0 eleveted+et least SB Inches above the)loor. 1 Inaccessible roof mounted . • . Forced Air Unitf6. P/46 i TIME: SIGNA % 4 J�J �V AGENT 1 i HA = E D, UNDERSTOOD AND�AC�/KNOWLEDGE RECEIPT OF THIS NOTICE t 12 �/ jelki1' , fir . (C-Ael___. 10/4E.' 9.7't V.PL44‘- C.0•71/ ❑Equipment 'Equipment On Ms r on Dia nested Left DATE M s,� SOUTHERN CALIFORNIA GAS COMPANY -FORM.1$13-W It7/ee1. 1 STATE OF CALIFORNI USINESS, TRANSPORTATION AND HOUSI.CIENCY DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF CODES AND STANDARDS ACTIVITY REPORT f Date r - Wort by C '' V I V' ❑ To: Name AitaVItAi\.GttA.�j {�� '11. Address r5 ( T1 Q (f Q bP . t v M o . Btacle., ) Activity Site (Mathes than above) Jfl cu, 61b244 Owner (If other than above) Address AREA OFFICES Northern Area 8911 Folsom Blvd. Sacramento, CA 96828 P.O. Box 1407 Sacramento. CA 96812.1407 Tel. (918) 265-2801 Southern Area 2038 Iowa Avenue Bldg. 8, Suit* 102 Riverside. CA 92607.2438 Tei. (909) 782.4420 PURPOSE. OF REPORT: (Checked ( ) as appropriate) ❑ INSPECTION RECORD ONLY ❑ INFORMATION. ONLY NOTICE OF VIOLATION AND RELATED INFORMATION: This report provides notice of -:.:violetIonS.-Orth'e: California with "and Safety :Lode;::Dhiiaton 13. or the .Calitorfia' Code of''Repulations, title :26, Part. 1, Chapter .P Sections indicated, Coplek"of the regulations may be obtained from Barclays Law Publishers, P.O. Box 3066, South San Francisco, CA. 94083-3086. -- Violatio indicated sh be corrected and a tten request for further in action flied with tArea Oftice /r indica d above on or >eforr+ The reque for inspection shall be accompa ed by mini m fee of $ cOcfa' A.permit shall be obtained from the Area Office Identified above for work to correct item(s) # If you believe this report has been issued in error or le factually Incorrect, please contact the Area Supervisor at the ▪ ~Area Office indicated above. INSPECTED UNIT IDENTIFICATION: Type of Unit Box Size Overall Size RT Decal No Manufacturer. Year and Modal HUD LABEL of 1400 Insignia. No. Serial No. or V I N INI P_ECTIOy RESUI.TSs OR INFORMAT Nr * k Ct.; nrv�cry vt.tre. a FILE. IDENTIFICATION CPT * , a 1 (.9- F .. ID f 4' ` � :ey�C ASSIGNMENT C 1%441 LABOR 0A7 t DR IO ' J DAE J � PCA/ACT CODE CO Pli?".C.ATT x" r AREA .r LOC V3. TR MI 42 — TIME: INBP/ACT --31Q— TR Zi INSPECTION. OATH: 0 TIME REPORT ❑ INmAL ft /4004/UNIT ONLY INSPECTION . ❑` REINSPECTI< F FLOORS VIOLATION DATA: TOTAL MP TENANT eta S_F_E_M—P_ _NP_ MH ALTERATION TYPE: AC 0 ACC ❑ ROOF ❑ FP ❑ O THIRD -PARTY MONITORING: 0 (AA:. 0 Ho ❑. ..IP DL 0 :' IS DAA 4PLANS..., it COMPLY Mr eisPECTla5ti"OXTA '.. BLG/FIx _ MH LOT _.-RV LOT_ A8. EH INSPECTION DATA: O ACTIVE - ❑ INACTNE MAX CAP P CAP OCC 0 — SFD DORM MN/RV FEE ACCOUNTING: COL* • INSPECTION USED DUE ATTACHE INSIGNIA OTHER ' . L' ..1. .';.a r i;• ATTACHED FEE I.D. Y1/'t.'•44' (tit) 2 RECEIVED BY ata>..ri11i- t pEPARTMENTAL USE ONLY: Action: 0 Close :FRIA ReinapArction Required 0 Progress InapeCtiga Required 0 Enforcement Action Needed 0 Other SEND COPIES TO: 0 Recipient' 0 'Owner 0 SM ❑ OL ❑ Other SUPERVISOR REVIEW DATE COPIES SENT BY DATE Date Northern Arra Southern Area, DEPARTMENT -OF HOUSING AND COMMUNITY DEVELOPMENT . DIVISION OF CODES AND STANDARDS ACTIVITIES REPORT CONTINUATION (1A{0v-A..i. Inspected by To: Name ' 't" - • ,-C, f) Address (,--) v - ...)c, t. le- t <, / -- , f • ‘..1 i1/4.,).,. ,i-' CiL r 1 -C.' , (14, A .. . ,.. C lc /Net r • t tvc; (.:4 -(ul% r) t , 17.al i rff, "lit.--:.. .....4.4-0.....e3 C.:,....C.A.-.7'. 0....11...C.A.A. ,,, . q t/t,0,..Art i _ . 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Q.:. t,..:A"..A.....54te.1 .....--• .,...., Cr..A... \C.L faselle... ril•C''''.4**.' 1 ------:\-.7:5-- cs. ,,,AILiwo:T.LA., -..., ,.. • I- ',An ',.'t n1/4..A.v.:40 • ";.5t,i.,.. V••• ‘....L.1"4 . ., J A . L 0 ..4,1 t.,k.A.J....sz, .-+- .. • .-) 1_4r) ,,, .•4,...• ...,-;,;,..-: ----- •. lk A. • A. ....-...14,. 3r,"?'".0 1,- ( •,-/- t i i • ; f;;;10 1 ,. ter v.. ,I) cf.:3,1 (7. c 9.4 . 1 v , • • • 3.ab3 Offices of C. William Nyman 1041 W. 18th Street B-101 Costa Mesa, California 92627 (714)574-7636 Fax (714)574-7639 August 1, 1997 Marineland Mobil Home Park 531 Pier Ave. Hermosa Beach, CA. 90254 Gentlemen: Please be advised that this office has been retained to represent the interests of Sandy Garcia in regard to her complaints pertaining to her mobile home and the work being done at the park. First and foremost, Ms. Garcia has experienced significant problems with the plumbing within her mobile home which is the direct result of the negligent manner in which the mobile home park is having the water lines installed throughout the park. Specifically, rocks and debris entering the system through openings in the lines outside of the coach have caused blockage in interior water lines. Inside the coach water pressure has been significantly reduced. This has resulted in restricted water flow and toilet problems. It is my understanding that the costs of repairing the interior plumbing problems is in excess of $200. Ms. Garcia is looking to Marineland MPA to undertake the necessary repair work immediately and to pay for these repairs in full within the next ten days. Enclosed is a copy of the Department of Housing and Community Development Activity Report documenting the problems at the Garcia residence and the cause of these problems. This report also indicates that Marineland is to undertake this repair work on behalf of Ms. Garcia. I believe that you will find the report to be self-explanatory. In addition, the work undertaken by the mobile home park, and the delays in completing same, have significantly interfered with Ms. Garcia's right to Quiet Enjoyment of her property. There has been significant dirt and debris deposited both on the exterior and the interior of the Garcia coach as a result of the manner in which your excavation work has been undertaken. Ms. Garcia expects that this debris and dirt, and her coach, will be cleaned up by the Park at it's expense so that her home is restored to it's pre -construction condition. Again, as with the plumbing repairs, Ms. Garcia expects that this work will be completed within 10 days. • • 1 I would like to thank you in advance for your prompt attention to this matter and the favor of an immediate response. Should you choose not to immediately undertake this work, Ms. Garcia wishes to exercise her rights under the California Civil Code to meet with you within the next 30 days. I understand that there may well be many other residents of the mobile home park who would wish to participate in such a meeting. I would hope that this will not be necessary and that these complaints/problems will be immediately addressed. Sincerely, C. William Nyman Attorney at Law CWN/eab • • 1Labo ®fficeo of C. William Nyman 1041 W. 18th Street B-101 Costa Mesa, California 92627 (714)574-7636 Fax (714)574-7639 August 1, 1997 Marineland Mobil Home Park 531 Pier Ave. Hermosa Beach, CA. 90254 Gentlemen: Please be advised that this office has been retained to represent the interests of Sandy Garcia in regard to her complaints pertaining to her mobil home and the work being done at the park. First and foremost, Ms. Garcia has experienced significant problems with the plumbing within her mobile home which is the direct result of the negligent manner in which the mobile home park is having the water lines installed throughout the park. Specifically, rocks and debris entering the system through openings in the lines outside of the coach have caused blockage in interior water lines. Inside the coach water pressure has been significantly reduced. This has resulted in restricted water flow and toilet problems. It is my understanding that the costs of repairing the interior plumbing problems is in excess of $200. Ms. Garcia will be looking to Marineland MPA for complete reimbursement of these repair expenses and I will be forwarding a copy of the repair bills to you upon receipt of same. Enclosed is a copy of the Department of Housing and Community Development Activity Report documenting the problems at the Garcia residence and the cause of these problems. You will find the report to be self-explanatory. In addition, there has been significant dirt and debris deposited both on the exterior and the interior of the Garcia coach as a result of the manner in which your excavation work has been undertaken. Ms. Garcia expect that this debris and dirt will be cleaned up by the Park at it's expense in order to restore her home to it's pre -construction condition. Sincerely, Darlene & Dean Sinatra • • RECEIVED APR .__ 8 1998 CITY MANAGERS OFFICE Marineland Mobile Home Park 531 Pier Avenue, Space 52 Hermosa Beach, Ca. 9054 Fax 310) 937-3473 Home Phone 310) 376-6653 April 8, 1998 City of Hermosa Beach 1315 Valley Drive Hermosa Beach, Ca. 90254 At. City Counsel Members Re: City Counsel Meeting Tuesday, April 14, 1998 Subject: Help in the Stabilization of rents to stop the financial eviction of present tenants. Secondly, evaluate practice of Park Management to deter homeowners from upgrading: The conditions at Marineland Mobile Home Park are as a Hostage situation. Residents can not sale their homes with the continued rent hikes. Equally distressing is the park management's refusal to allow improvements to tenant owned coaches. Enclosures are numbered (1) — (7). Also, please notice additional complaints submitted to the City Planning Commission • We have been residents since July 1, 1989. The homeowner we bought from was at a base rent of $395.00. When we purchased our home the space rent immediately rose to $500.00 a month (3). July 1, 1990. After just one year our rent was raised $100.00. This base rent included trash and water service. Our present base space rent is $690.00 and climbing. Management imposed increases in space rent with no services to tenants.. Furthermore, were told if we sale our home, the new base rent will be $825.00. Many additional charges have been added to our rent statement each month Enclosed, Notice of Change of Terms Of Tenancy's; (1) August 1, 1993 Trash service & sewer service, The mobile home park shares this expense with the commercial building on Pier Avenue. (2) March 15, 1997. Water utility will no longer be included in your monthly base rent. c3 • • D. Sinatra, Page 2. Although base rent was reduced by $13.00 to separate the water service, the service has ranged among $26.00 -- $52.00 per month for resident. (4) November 17, 1997. Edison service establishment charge to resident of $10.00. Please notice the threat by park management of approximately $85.00 per month for the next five years. (5) June 1, 1998. PASS -- THRU OF CAPITAL IMPROVEMENTS. This cost put on to home owners. This expense not shared by park owned mobiles tenants. Even additional parking was taken from tenants. (7) January 17,1997, No longer any Tenant/Resident parking allowed in the Visitor's parking area. Ideally when we had a handicapped visitor we would have them park in our (level) drive way and we would park on the hill in visitor parking. Notice marked (7) took additional parking away from residents. Additionally, We have been told by onsite management that out handicapped guest (with a handicapped sticker) could only park on Bard Street (a hill) visitor parking for two hours. Residents have lived with the construction project since March 1997. We watched in horror as the landscaping around homes was removed and still not replaced. On February 27,1998, Four healthy juniper trees were cut down between the west end of our property and the parks dumpsite. Roadways have not yet been restored with the safety elements of painted speed bumps to slow through traffic we experience continually. Presently the park management refuses to give approval for an awning over our redwood deck on the west side of our home. We have requested with the payment of our rent, approval to construct an awning on our west side. We have water damage just inside the west doorway from use of the door. We can not repair the damage until we stop the access water during a rain storm. (6.1) October 21,1996, Application For Permit To Construct. (6.2) Approved October 22,1996, Manufactured Home/Mobile Home Plot Plan. (6.3) July 1, 1997, RE: Property Lot Lines. (6) April 8,1998, Complaint to HCD, Activity Report. Park Owner Relocated Property Line without proper Approval. There is no protection to current homeowners to stop management's destruction and persistent rent increments. Redesigning of spaces to accommodate larger mobile homes is an eviction notice to present home owners. I've touched on only a few issues and concerns. I feel overwhelmed by conditions to be fully organized on how to address them, I'm grateful for your consideration. Thank you for time in evaluating conditions in Marineland Mobile Home Park. 5 m 1,14, ittoakne A�,dcMa'�Fe Y- 8-98 • • NOTICE OF CHANGE OF TERMS OF TENANCY STATE OF CALIFORNIA )ss COUNTY OF LOS ANGELES (1) TO DEAN and DARLENE SINATRA and to all others in possession of Space Number 52 , located at Marineland Mobilehome Park, 531 Pier Avenue, Hermosa Beach, CA 90254. PLEASE TAKE NOTICE that the terms of your tenancy of the above designated accommodations are changed effective AUGUST 1. 1993, as follows: Trash service will no longer be included in your rent. You will be charged for trash service on a "flat rate" basis and the charge will be separately itemized on your monthly statements. The charge will be $6.79 per month, which is based on your prorated share of the actual cost for such service. Your current monthly base rent will be reduced by $6.79 effective (die the date shown above. The charge for trash service is subject to change in accordance with the park's actual costs for the same. Sewer service will no longer be included in your rent. You will be charged for sewer service on a "flat rate" basis and the charge will be separately itemized on your monthly statements. The charge will be $4.56 per month, which is based on your prorated share of the actual cost for such service. Your current monthly base rent will be reduced by $4.56 effective on the date shown above. The charge for sewer service is subject to change in accordance with the park's actual costs for the same. After applying the above stated reductions, your Monthly Base Rent will then be adjusted to $ 680.00 per month, payable on or before the first day of each month, in advance. THIS NOTICE IS INTENDED AS A NOTICE OF CHANGE IN TERMS OF TENANCY AS ALLOWED BY CALIFORNIA CIVIL CODE. 6798.41 and 6827. Pursuant to California Civil Code, Mobilehome Residency Law, §798.18, a 12 -Month Rental Agreement is available to you. Please contact the Manager to request one. Dated: May 24. 1993. 5 �' CCo • MARINELAND MOBILEHOME PARK BY: SHARON ST. CLAIR, Manager NOTICE OF CHANGE OF TERMS OF TENANCY [California Civil Code Section 827] STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) c2> TO DEAN & DARLENE SINATRA and to all others in possession of Space Number , located at Marineland Mobilehome Park, 531 Pier Avenue, Hermosa Beach, California 90254. PLEASE TAKE NOTICE that the terms of your tenancy of the above designated accommodations are changed effective MARCH 15. 1997. as follows: 1. Your water utility will no longer be included in your monthly base rent. Effective March 15, 1997, you will be charged separately for your water consumption, with a base service charge of $7.81 per month, plus consumption of water charged at rates provided by the local water company. The base charge and consumption rates are subject to change in accordance with the water district rate changes. 2. Your monthly base rent will be reduced by $13.00 to separate the water service from your current rent. Your new base rent will be $667.00 per month, payable on or before the first day of each month in advance. These changes will be reflected on your April 1st. bill. This Notice is intended as a Notice of Change In Terms of Tenancy as allowed by California Civil Code, Section 798.32 & 798.41. Date December 20. 1996 MARINELAND MOBILEHOME PARK BY: SHARON ST.CLAIR, MANAGER Notice of Change of Terms of Tenancy STATE OF CALIFORNIA COUNTY OF LOS ANGELES TO )ss Dean and Darlene Sinatra and to all others in possession of Unit Number _ Mobilehome Park, 531 Pier Avenue, Hermosa Beach PLEASE TAKE NOTICE that the terms of your accommodations are changed effective the 1st as follows: Your rental will be $ 600.00 per month first day of each rental period, in advance. If tenant does not agree to the change in notice is given as sixty (60) days notice of Landlord's intent to tenancy, effective at the expiration of said sixty days. Such notice is required by California Civil Code, Section 1946. Pursuant to California Civil Code, Section 798.18, a 12 -Month Rental Agreement is available to you. Please contact the Park Manager to request one. (3) 52 , located atMarineland , California. tenancy of the above designated day of July , 1990 . payable on or before the terms as stated above, then this terminate your Date April 24 1990 MARINELAND MOBILEHOME PARK 5L-/OE- Lnndlord/AgCflt SHARON ST.CLAIR, Manager • e* St. Clair Property Management Darlene Sinatra 531 Pier Avenue Space 52 Hermosa Beach, CA 90254 RE: Deduction in Rent Payment Dear Darlene: November 17, 1997 I am responding to your note regarding the Edison customer service charge. As I have told other residents, it is an administrative charge for setting up your account with Edison, and they will not waive it. They did, however, agree to waive their usual requirement for a security deposit when your account was set up. Since we have not agreed to an offset of your rent bill to cover this $10.00 charge, your next rent statement will reflect a balance of $10.00 still due. You are correct that the park owners have funded the new utility systems themselves, even though they have a right to pass the cost of these improvements on to the park residents. Had they chosen to pass through the expense, it would have cost each resident approximately $85.00 per month over a 5 year period to repay. With this in mind, I hope you can understand why the park is not in a position to pay the additional administrative fee for Edison. In regards to any question you may have about the customer service charge billed with your water, this is part of the water rates that are used for all residential consumers in our water district. If you paid for water in a house or apartment, the customer service charge would be part of that bill also. Whether you own the property or not, does not effect this charge. If you have any other questions regarding these matters, please don't hesitate to contact our office and ask for Kevin. He is very knowledgeable about the utilities and charges. Sincerely, SHARON ST.CLAIR 25550 Hawthorne Boulevard • Suite 106, Torrance, California 90505 • Telephone: (310) 791-1196 Fax: (310) 791-1527 SOU IHUM IALIIUKNIA JVUllldlll V4111VI111d CUI,UII I. UIIIF)dlly 1.1 EDISON ! An EDISON INTERNATIONAL Company P.O. Box 600, Rosemead, CA 91771-0001 Customer and Service Address SIANTRA, DARLENE 531 PIER AV 52 HERMOSAB CA 9026,4 Date Bill Prepared Oct 09, 1997 Next Meter Read on or about Nov 06, 1997 Rate Schedule DOMESTIC (D) Your Customer Account Number 56-44-022-4534-01 000-0 24 -hr. Customer Service 1 (800) 684-8123 9) MAW COMM HMSO maad SOSO Detail Service I Billing Period - 08/27/97 to 09/08/97 (12 days) - Summer Season EnergyCharge: Basene 109 kWh x 12.0090 + Ove Baseline 22 kWh x 14.1570 Basic C arg ermosa State Tax eac c y ax 516.60 x 6% 131 kWh x 0.020 6 16.20 �0.40 ' 0.03 Current amount must be paid by 10/28197 $27.63 Your bill may be lower than usual because this billing period was shorter than normal. $1.39 is your average daily cost excluding city/cnty tax. Usage Meter Number Dates and Readings From To Usage 8Z0019769 kilowatthour (kWh) used Number of days Average usage per day 08/27/97 09/08/97 00000 00131 Usage Comparison — 4 This Year 131.00 12 10:9 131 kWh Last Year No Comparable Usage Message THIS IS YOUR OPENING STATEMENT. Welcome to SCE We are pleased to welcome you to your new home. Please take a minute to read the back of this bill for important information about your billing and service. AS THE DAYS GET SHORTER consider installing energy efficient outdoor lighting to protect and beautify your home. Keeping "hard to see" areas well lit gives you added security and peace of mind. Check this month's bill Insert for more Information. w n4-574) - Please detach stub below and return with payment or pay at Edison payment location - Payment Stub For payment location call: (80 1 0) 747-8908 Make check payable to Edison Co. Please •ay total amount now due CIS1009.P3.0024.004349 1 AC 0.230 MMC01i II.ls.IIs,i.J.h1iIs$LiI.111.1111.11.1h.h,1611IIuil.l SIANTRA DARLENE 531 PIEf AV 52 HERMOSAB CA 90254-3834 P.O. Box 600 Rosemead, Ca 91771-0001 56 44 022 4534 01 000071 000000000000000000000002763 20000 NOTICE OF CHANGE IN TERMS OF TENANCY STATE OF CALIFORNIA )ss COUNTY OF LOS ANGELES (S) TO DEAN & DARLENE SINATRA and to all others in possession of Space 52 , located at Marineland Mobilehome Park, 531 Pier Avenue, Hermosa Beach, California 90254. PLEASE TAKE NOTICE that the terms of your tenancy of the above designated accommodations are changed effective JUNE 1. 1998 , as follows: Your monthly rent will be increased by the sum of $15.42. This increase will be listed separately on your monthly rent statement, and will remain in effect until May 31, 2000. THIS NOTICE IS INTENDED AS A NOTICE OF INCREASE IN RENT/NOTICE OF IMPOSITION OF CHARGE IN ACCORDANCE WITH CALIFORNIA CIVIL CODE, §798.30 & §798.32. Date FEBRUARY 25. 1998 MARINELAND MOBILEHOME PARK BY: SHARON ST.CLAIR, MANAGER • MRINF.IAND MOBILE HOME PARK (110 531 Pier Avenue • Space 41 • Hermosa Beach, California 90254 (310) 374-6161 February 25, 1998 To: All Residents of Marineland 531 Pier Avenue Hermosa Beach, CA 90254 RE: PASS-THRU OF CAPITAL IMPROVEMENTS Dear Residents: Due to delays beyond our control in filling vacant lots in the park, and the costly requirements imposed by the city to accomplish this, we find ourselves in a difficult position. As a result of these recent setbacks, we have determined that the park cannot financially absorb the cost of some of the capital improvements made this past year. Unfortunately, we need to pass through these costs to the residents, in order to help absorb this financial burden and so that we may go forward in resolving the issue of filling our vacant lots. The specific improvements we are passing along to the residents are the cost of installing a fire hydrant which was required of us by the city, the building of a wall at the front entrance of the park to install a sign, and the remodeling of the storage rooms into an office. Attached is a 'Notice of Change in Terms of Tenancy' which passes through to each resident their prorated share of the capital improvement costs. The total cost of the improvements amounted to $19,994.61, which is being prorated over a 2 year period, beginning this June. Upon full recovery of the costs, this charge will be removed from your monthly bills. Any new homeowners who move into the park will also be charged this pass-through until such time of recovery. This has not been an easy decision, and we regret having to take this step. However, we find that this is necessary if we are to continue in business at Marineland and make the improvements we initially set out to do. if you have any questions regarding this matter, please direct them in writing to St.Clair Property Management at 25550 Hawthorne Boulevard, Suite 106, Torrance, CA 90505. Sincerely Enc. cc: ON ST.CLAIR Steve Andersen, Atny. Susan Moss Curtis McCollum • MARI1VELAIVD MOBILE HOME PARK (7) 531 Pier Avenue • Space 41 • Hermosa Beach, California 90254 (310) 374-6161 Dean & Darlene Sinatra 531 Pier Ave. # 52 Hermosa Beach, CA 90254 Mr. & Mrs. Sinatra, January 17, 1997 This is to inform you that there will no longer, be any Tenant/Resident parking allowed in the Visitor's parking area. This policey will be strictly enforced, with a tow -away zone and code for non-compliance. All Residents/Tenants will be receiving a newsletter on this matter soon. As you had personally requested a letter on this matter we were happy to comply. If you should have any questions regarding this please do not hesitate to contact me. Thank you in advance for your co-operation. Sandy Rogers Manager Marineland Mobilehome Park )6tztA,Leit-ek- t 'u hen Le)'( l v- t -v s 2. -ova uo'dl you &tow mho s a. v-eSF NORTHERN AREA OFFICES'SUTHERN AREA OFFICE P.O. Box 1407 2038 Iowa Ave., Suite 102 eon 8911 Folsom Blvd. Bldg. B Sacramento, CA 95812-1407 Riverside, CA 92507-2435 ��(916) 255-2501 (714) 782-4420 INSTRUCTIONS A. ACCESSORY STRUCTURES COMPLETE ITEMS 1, 2, 4, 6 B. MOBILEHOME INSTALLATION COMPLETE ITEMS 1, 2, 5, 6 C. PARK UTILITIES ALTERATION AND ADDITIONS COMPLETE ITEMS 1, 2. 3, 6, SUPPLEMENT D. NEW PARKS AND PERMANENT BUILDINGS COMPLETE ITEMS 1, 2, 3, 6, SUPPLEMENT E. RETURN ALL COPIES WITH REQUIRED FEES. State of California Business, Transportation and Housing Agency DEPARTMENT OF HOUSO4G AND COMMUNITY DEVELOPMENT DIVISION OF CODES AND STANDARDS APPLICATION FOR PERMIT TO CONSTRUCT 1 Pork Name 4c r,nseland rri P 5'31 Pier Ave Park Address unc. Inc.., City/County rk Owner 4Grrnosa Pc f zip 9025q cellt2 314 (DI L.01 Address /� ZIP Applicant Parkr Sinai 1 SAite Lk No. Address 531 P1•e r Ave *-52- icle 37 to 1o(405 3 Architect/Engineer NA Lic No Address �f/d Tel No Lender's Name /94 Bra Address 3 Description of Work f Q o r tiee4s • "7' rig�F' her '464•-• fl%5OFi8io, tMarsare 3/0'nr Resoro�frrr( ro, Qd ID No /9--ve'V/ 0 MP ACC/S ❑ MHI CLOSED BY DATE CLOSED Valuation 4 MOBY,EHOME ACCESSORY STRUCTURES ❑ New ❑ Reinstall Standard Plan Approval No. ❑ Awning 0 Carport )(Porch 0 Cabana 0 Other Owner enant Lot No. 52 DIVISION USE ONLY 2 CONTRACTOR/OWNER BUILDER I certify that the following Contractor's License No and Classifica- tion lassifico-tion is in full force and effect. I certify that 1 am exempt from Section 7031.5 of the Business and Professions C. •._ Division 3, Char 9, Contractors' License law, under the following section: 7044 X, Minor work under 5100: Section 7048 0 ee working for wages only: Section 7053 0 WORKERS' COMPENSATION REQUIREMENTS State Compensation 0 Certificate On File with HCD Insurance Policy No Expiration Date EXEMPTION ❑ I certify that in the performance of the work for which this permit is issued, I sholl not employ any person in any manner so as to become subject to the Workers' Compensation laws of California. NOTE: if, after making such certificate, the applicant for the permit should become subject to the Workers' Compensation provisions of this code, he shall forthwith comply with the provisions of Section 3700 or his permit shall be deemed revoked. I hereby acknowledge that the information 1 hove provided is correct and agree that all construction shall be in accordance with applicable provisions of the Heohh and Safety Code, Labor Code, Controetors' License Low, and related Ruks and Regulations of the State of California, and I acknowledge it is my responjibility to request all necessary inspections incident to the issuance of this psrmit And .allow entry of puthorize personnel to provide s Date r//e "1 ' / APPLICAN 1< �Q. MOBILBIOME INSTALLATION Owner/Tenant Lot No. SERIAL NO. DATE OF MFGR DESCRIPTION INSIGNIA OR HUD LABEL NO 1/4egelti5°11‘.-197 FEE REC'4 137 54) ROUTE TO 4)."/ 7 '"'#(/ ROUTED BY , zi; DATE Verhf, Approved: me Park Owner/ ! - razor/Manager (SIGNATURE. UPON DEPART/AIM APPROVAL TO MEAN, AND PAYMENT OF FUS, DO MUNI IS ISSUED ONLY FOR ISMS IlMI0ALL MOW PERMIT N DIVISION PROCESS RECORD APPLICATION LOCAL APPROVALS PLANNING FIRE HEALTH PUBLIC WORKS DATE 40 e'datr411.71/ ISSUED EXPIRES DISTRIBUTION: ORIG. TO APPLICANT; 2, AREA OFFICE: 3, DR; 4, ASSESSOR HCD 50 (REV. 12/911 IQ. LA. /c1,_ MH ACC/S 64/IJJ/J MP BLDG MHI MISC. PLC'K S.M.I. ISSUE TOTAL 5-01 92 93450 APPPC"r') a • rovolo •tiK,e pbrii doeiriattaut: ``..."k, c.MDJ UFACTURuCii:,nED HwOMEIaidlnfMortpfOBI8.7nEHOtirawr:Ms Side)E PLOT PLAN .er••� .! :InsL+rr: Stab of California Business. Transportation and Agency Department Community Development � t Division of and Mobiehome Parks Program SECTIOtirbina y OT,11,r,'. • pops situ!: be .7.-$13 a on t e xojec' : it+ of all times. P ans shall be replaced when they becon c !legible % deteriorated. State of Bali Depertment i Curn:nunif De Division 41 sing and pment rndords- a! T 1. >fr. —4 Lot tines R SECTION 3. APPLICANT, OWNER, AND HOME INFORMATION I A) Park Name4,Yl •t�° i Lbt m ltp Address �1 f'I!LY IJe Cityan0 41 e _ Zip B) Home Owner 1 2 el Jei4 Sid y12, Address " City Space or Lot t C) Applicant .SV' el.f OwittCr Address City Zip Telephone 5/0) 37/e tete €g_ SECTION 2. MANUFACTURED HOMEIMOBILEHOME AND LOT DIMENSIONS, Length and width of manufactured home/mobilehome: X #0 P411424x kit Length and width of lot: 510 x '17 6 en cg P 4CD 538 . Side t (Rev. 61951 %) Design Information: Home Amperage: Designed Roof Load: Roof Load for locality: /14 Pedestal Amperage: — f'4" PSF `4 PSF E) _. The lot Zine corners at the front and rear are clearly and permanently marked in the following manner: _plate 14 xrd SECTION 4. CERTIFICATION I, the undersigned, as owner, operator, or manager of this park, hereby certify under the laws of the State of California that all information provided on this form is true and correct. Executed on City Signature of ', weer, Operator. w Manager • MARINELAND MOBILE HOME PAwxr 531 Pier Avenue • Space 41 • Hermosa Beach, Calf ornia 90254 Dean and Darien Sinatra 531 Pier Avenue Space 52 Hermosa Beach, CA 90254 (310) 374-6161 July 1, 1997 RE: Property Lot Lines Dear Dean & Darien: This is to confirm with you the matter of your property line, which we briefly discussed this morning. Apparently, years ago when your mobilehome was installed, it was placed right on your property line rather than 3 feet away as it should have been. As a result, the property line needed to be moved out by 3 feet to keep the legal setback limits. In addition to that, when your patio was installed, it was put in 4 feet from your home, which means it is actually extending beyond the property line. Should the mobilehome ever be replaced with a new home, the original property lot lines will be reestablished. At this time, we are asking you to remove all of the pots and plants that are outside of your wooden patio, so that nothing is extending into the street. We need to maintain a legal street width, and these items are encroaching on the street. As soon as the electric pedestal at the back of your home is removed, you will need to remove and/or relocated all of these items. Anything that can be moved in the meantime would be appreciated. Lastly, I want to reconfirm that we will place a metal post at the northwest corner of your space in the ground, fill it with concrete and paint it with a reflective paint, in order to protect that corner of the space from vehicles. Please remove the concrete pillars. Your courtesy and cooperation in this matter are appreciated. Sincerely, -iaLo•-,e-d SHARON ST.CLAIR cc: Sandy Rogers STATELIFORNIA •tta a, - DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPME _ • USING Dat To: Name Addres Activity Site (If other than above)5L DIVISION OF CODES AND STANDARDS ACTIVITY REPORT Report by Owner (If other than above) Address PURPOSE OF REPORT: ❑ INSPECTION RECORD ONLY ❑ INFORMATION ONLY ..e. (. L- ❑ NCY 4 FILE IDENTIFICATION FAC. #14r.�� AREA OFFICES Nortern Area 891t Folsom Blvd. Sacramento. CA 86828 P.O. Boa 1407 Sacramento, CA 96812.1407 Tel. (916) 255-2501 Southern Area 2038 lows Avenue Bldg. B, Suite 102 Riverside, CA 92507-2436 Tel. (909) 782-4420 (Checked ( J) as appropriate) ASS NT # LABOR DATA: oR to A DAT PCA/ACT CODE CO_ _.L TIME: INSP/ACT DATA: TIME REPORT ONLY ❑ INITIAL INSPECTION ❑ REINSPECTK # NOME/UNIT # FLOORS TR ❑ NOTICE OF VIOLATION AND RELATED INFORMATION: This report provides notice of violations of the California Health and Safety Code, Division 13 or the California Code of Regulations, Title 25, Part 1, Chapter —. Sections indicated. Copies of the regulations may be obtained from Barclays Law Publishers, P.O. Box 3088, South San Francisco, CA 94083-3066. Violations indicated shall be corrected and a written request for further inspection filed with the Area Office indicated above on or before The request for inspection shall be accompanied by minimum fee of $ A permit shall be obtained from the Area Office Identified above for work to correct item(s) # If you believe this report has been issued in error or la factually incorrect, please contact the Area Supervisor at the Area Office indicated above. INSPECTED UNIT IDENTIFICATION: Type of Unit Box Size Overall Size RT Decal No Manufacturer. Year and Model HUD LABEL or HCD Insignia No. Serial No. or V I N VIOLATION DATA. TOTAL MP TENANT S F E M P GiO _— NP MH ALTERATION TYPE: AC ❑ ACC ❑ ROOF ❑ THIRD -PARTY MONITORING: OAA (g` HO ❑ IP ❑ DL ❑ IS FP 0 OAA #PLANS **COMPLY MP INSPECTION DATA: BLG/FIX MH LOT _ RV LOT— AS EH INSPECTION DATA: ❑ ACTIVE ❑ INACTIVE MAX CAP P CAP OCC SFD DORM MH/RV 0 FEE ACCOUNTING: cot.# ATTACHED FEE I.D. INSPECTION RESULTS OR INFORMATION' ! ,, -C-- -1E v.) SJ • ISA P. . • erCy ►—t L Yo kV- 15F. RECEIVED BY ;"-DEPARTME TAL USE ONLY: Action: ❑ Enforcement Action Needed SEND COPIES TO: 0 Recipient ❑ Reinspection Required Progress Inspection Required Other ❑ Owner 0 SAA ❑ OL SUPERVISOR REVIEW HCD-61 (REV. 7-94) 94 85249 DATE ❑ Other COPIES SENT BY DATE 1 • • 9 MARINELAND MOBILE HOME PARK 531 Pier Avenue • Space 41 • Hermosa Beach, California 90254 (310) 374-6161 January 22, 1997 TO: ALL RESIDENTS OF MARINELAND RE: VISITOR PARKING Dear Residents: This is to notify everyone that the two parking spaces located at the entrance of the park are designated as visitor parking only, and residents are not to park there. Parking will be limited to 2 hours. These spaces are shared with the professional building on Pier Avenue, and are not solely for the use of Marineland. These spaces are subject to tow away at the.vehicle owner's expense. If you have any questions regarding this, please contact our office. Thank you for your courtesy and cooperation in this matter. Sincerely, SHARON ST.CLAIR • • V -/Y--). MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, March 24, 1998, at the hour of 7:11 P.M. PLEDGE OF ALLEGIANCE - Kathy Dunbabin, Parks & Rec Commissioner ROLL CALL: Present: Benz, Bowler, Oakes, Reviczky, Mayor Edgerton Absent: None MAYOR'S COMMENTS/ANNOUNCEMENTS: Councilmember Reviczky referred to letters recently received by the Police and Fire departments, one thanking Police Service Officer Pam Yager for considerate treatment, the other thanking firefighter/paramedics for a rescue which took place March 10, 1998 at the Green Store. Councilmember Bowler commented on the success of the 1998 St. Patrick's Day Parade, congratulated the St. Patrick's Day Committee and all of the volunteers for a great job, and noted that this year's parade was twice as long as last year's parade. CLOSED SESSION REPORT FOR MEETING OF MARCH 10, 1998: Meeting was canceled - no action taken. PUBLIC PARTICIPATION (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time were: Shirley Cassell - Hermosa Beach, questioned an item at the Planning Commission's last meeting regarding a text amendment on nonconforming structures; asked why Mayor Edgerton had not brought his laptop computer to the last four meetings; requested that Item 1(h) be removed from the consent calendar item for discussion; and Roger Bacon - 1100 Pacific Coast Highway, spoke to his letter, written communication Item c(5), requesting City Council support of Housing Reform Bill 3206; said reform was needed in order to protect local zoning in special -needs group housing cases; said he had a signed petition regarding the Masada House in Hermosa Beach but opted not to submit it since it would be deemed a public record and he wanted it kept confidential; said he would provide Council with the text of the proposed bill (Council action shown with the agenda item for clarity). (b) COUNCIL COMMENTS Councilmember Reviczky responded to Shirley Cassell's remarks concerning the Planning Commission's recent consideration of an item pertaining to nonconforming City Council Minutes 03-24-98 Page 9654 la • structures, pointing out that all text amendments come before the Council for final action and that the item is in the early stages of the process. (c) WRITTEN COMMUNICATIONS 1. Letter from Kathy Dunbabin of the Mira Costa High School Grad Nite Committee requesting a donation for the event. Coming forward to address the Council at this time was: Kathy Dunbabin - Hermosa Beach, said the actual cost of the Grad Nite event was $125 per student but that students would be charged only $50, with scholarships available for those who could not afford the cost; said 61 of the 454 Mira Costa seniors are residents of Hermosa Beach; said the City of Manhattan Beach had donated $7,500 to the event and requested that the City of Hermosa Beach donate $1,000 to support the seniors. Action: To donate $1,000 to Mira Costa Grad Nite. Motion Oakes, second Reviczky. The motion carried, noting the dissenting vote of Benz. 2. Letter from Howard Longacre regarding Council decorum during the regular Council meeting of February 24, 1998. Proposed action: To direct Councilmember Benz to take a class on decorum from Howard Longacre. Motion Benz, second Mayor Edgerton. The motion failed with Benz casting the only vote in favor. Action: To receive and file the letter. Motion Oakes, second Mayor Edgerton. The motion carried, noting the dissenting vote of Benz. 3. Letter from Howard Longacre regarding potential lack of properly noticed action by the City Council to award total of $21,000 per year of the peoples' money to the Councilmembers themselves for car allowance. Action: To receive and file the letter. Motion Oakes, second Bowler. The motion carried by a unanimous vote. 4. Letter from Howard Longacre the Lighting/Landscape Assessment use and refund practice. Action: To receive and file the letter. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. City Council Minutes 03-24-98 Page 9655 5. Letter from Roger Bacon requesting City Council support for HR 3206 to protect local zoning in group home cases. Action: To direct staff to provide the Council with the text of the proposed bill and to agendize the item for discussion at the meeting of April 14, 1998. Motion Bowler, second Reviczky. The motion carried by a unanimous vote. 6. Letter from Rosamond Fogg dated March 16, 1998 regarding the oil project. Coming forward to address the Council at this time was: Rosamond Fogg - Hermosa Beach, spoke to her letter and attachments pertaining to studies which conclude that humans should avoid any exposure to hydrogen sulfide, citing harmful, effects on the central nervous function; requested that the City expand the scope of work by the Aspen Environmental group to include her submitted studies pertaining to exposure to hydrogen sulfide gases. Action: To submit Rosamond Fogg's letter and accompanying information to the Aspen Group and have them include it in their review. Motion Oakes, second Mayor Edgerton. The motion carried, noting the abstentions of Benz and Reviczky. 1. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (o), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (e) Reviczky, (f) Benz, and (h) Mayor Edgerton at the request of Shirley Cassell. Motion Bowler, second Benz. The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. (a) RECOMMENDATION TO APPROVE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MARCH 10. 1998. Action: To approve the minutes of the Regular Meeting of March 10, 1998 as presented. (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 13087 THROUGH 13236, NOTING VOIDED CHECK NO. 13162 AND 13190, AND TO APPROVE CANCELLATION OF CHECK NO. 13133 AS RECOMMENDED BY THE CITY TREASURER. Action: To ratify the check register as presented. City Council Minutes 03-24-98 Page 9656 • • (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA T=ENS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE FEBRUARY 1998 FINANCIAL REPORTS: 1) Revenue and expenditure report; 2) City Treasurer's report; and 3) Investment report. Action: To receive and file the February 1998 Financial Reports as presented. (e) RECOMMENDATION TO APPROPRIATE 81000 DONATION FROM MR. & MRS. RICHARD ORFORD AND 8250 DONATION FROM JEAN LOMBARDO TO THE POLICE DEPARTMENT TO BE USED FOR THE PURCHASE OF MOTORCYCLE EQUIPMENT. Memorandum from Finance Director Viki Copeland dated March 16, 1998. This item was removed from the consent calendar by Councilmember Reviczky for separate discussion later in the meeting in order to publicly acknowledge and thank the donors. Action: To accept and appropriate the $1,000 donation from Mr. and Mrs. Richard Orford and the $250 donation from Jean Lombardo to the Police Department to be used to purchase motorcycle equipment, and to direct staff to begin writing thank you letters from the Mayor to all donors. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. (f) RECOMMENDATION TO EXERCISE THE OPTION TO EXTEND THE EXISTING AUDIT CONTRACT WITH CAPORICCI & LARSON FOR TWO YEARS AT THE CURRENT ANNUAL COST OF 822.250. Memorandum from Finance Director Viki Copeland dated March 9, 1998. This item was removed from the consent calendar by Councilmember Benz for separate discussion later in the meeting. City Manager Burrell responded to Council questions. Action: To exercise the option to extend the existing audit contract with Caporicci & Larson for two years at the current annual cost of $22,250, as recommended by staff. Motion Benz, second Oakes. The motion carried by a unanimous vote. (g) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated March 16, 1998. City Council Minutes 03-24-98 Page 9657 • • Action: To deny the following claim and refer it to the City's Liability Claims Administrator, as recommended by staff: Claimant: Date of Loss: Date Filed: Christine Sher March 25, 1997 March 4, 1998 (h) RECOMMENDATION TO VPROVS .'1"7E REQUEST OF THE CHAMBER OF COMMERCE TO RETAIN TRW FARMER'S MARKET ON VALLEY DRIVE BETWEEN 8TH AND 10TH STREETS ON FRIDAYS FROM LOAM TO SPM. Memorandum from Community Resources Director Mary Rooney dated March 17, 1998. This item was removed from the consent calendar by Mayor Edgerton (at the request of Shirley Cassell) for separate discussion later in the meeting. Community Resources Director Rooney responded to Council questions. Coming forward to address the Council at this time were: Shirley Cassell - Hermosa Beach, asked if the participating vendors are required to pay a permit fee to sell produce in the City (staff responded that the certified Farmers Market annually purchased a business license); and Donley Falkenstien - Hermosa Beach, said the event takes place in a parking area protected for coastal access, noting the importance of those parking spaces during the summer months. Action: To approve the request of the Chamber of Commerce to retain the Farmer's Market on Valley Drive between 8th and 10th streets on Fridays from 10 a.m. to 5 p.m., as recommended by staff, subject to the following conditions: 1) Address the following safety issues: (a) Large delineator cones to be placed 10 to 15 feet apart along Valley Drive (may be replaced by a portable fence subject to Public Works approval); (b) Pedestrian crossing signs to be placed on existing crosswalks; (c) "Library Only" parking signs to be placed on the spaces immediately south of the Library; and (d) Farmer's Market staff/volunteers to monitor pedestrian safety at the Market; 2) Chamber will be permitted to place temporary signs directing patrons to public parking at city Hall and Clark Field. City staff will post signs on the existing sign poles to indicate reserved parking for Farmer's Market on Fridays from 10 a.m. to 5 p.m. (cost to be borne by the Chamber); 3) Chamber to provide the City with a certificate of insurance in the amount of $2 million for general liability; City Council Minutes 03-24-98 Page 9658 • • 4) Chamber to sign an indemnification agreement with the City; and 5) The City reserves the right to review, amend or reconsider this approval anytime. Motion Mayor Edgerton, second Bowler. The motion carried by a unanimous vote. (i) RECOMMENDATION TO ADOPT A RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FISCAL YEAR 1998-99. Memorandum from Public Works Director Harold Williams dated March 17, 1998. Action: To approve the staff recommendation to adopt Resolution No. 98-5907, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEIMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4 OF CHAPTER 1 OF THE 'LANDSCAPING AND LIGHTING ACT OF 1972'. BEING DIVISION 15. PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR THE MAINTENANCE, OPERATION AND SERVICING OF STREET AND SIDEWALK LANDSCAPING. AND LIGHTING AND APPURTENANT WORK IN THE CITY HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 1998 AND ENDING JUNE 30, 1999." (j) RECOMMENDATION TO DECLARE THE SHEPHERD MACHINERY COMPANY I8 A SOLE SOURCE FOR THE REPAIR OF CATERPILLAR: AUTHORIZE STAFF TO NEGOTIATE A REPAIR PRICE NOT TO EXCEED 87,400: AND TO APPROPRIATE 88,510 FROM THE VEHICLE REPLACEMENT FUND. Memorandum from Public Works Director Harold Williams dated March 17, 1998. Action: To approve the staff recommendation to: 1) declare that Shepherd Machinery Company is a sole source for the repair of the City's caterpillar (in accordance with the provisions of Section 3.112.070 of the Hermosa Beach City Code); 2) authorize staff to negotiate a repair price from Shepherd Machinery Company of Whittier, not to exceed $7,400; and 3) appropriate $8,510 from the Vehicle Replacement Fund for the repair of the 1989 Model 943 tracked caterpillar. (k) RECOMMENDATION TO APPROVE POLICY WHICH WILL ALLOW PIER AVENUE PLAZA MERCHANTS TO COYDUCT SMALL SCALE PROMOTIONAL EVENTS DIRECTLY ADJACENT TO THEIR STOREFRONTS PER CITY CONDITIONS. Memorandum from Community Resources Director Mary Rooney dated March 16, 1998. Action: To approve the staff recommendation to approve a policy which will allow Pier Avenue Plaza merchants to conduct small-scale promotional events directly adjacent to their storefronts subject to the following conditions: City Council Minutes 03-24-98 Page 9659 • • 1) Request must be made by a business located on Pier Avenue west of Hermosa Avenue with a storefront on the Plaza; 2) The promotional event must be sponsored solely by the Pier Avenue business; 3) The business requesting permission for an event may do so for up to three days per calendar year (additional days subject to City Council review and approval); 4) The plaza space allotted for the event shall remain within the boundaries of the storefront of the merchant requesting the event to the center of the plaza (joint applications for events expanding to adjacent businesses will be accepted); 5) Events are subject to scheduling, review and approval by Community Resources, Police and Fire departments, with City Council approval required for events deemed to be large-scale events and those which may have a significant impact on the City; 6) Applicant will assume full responsibility for: (a) the safe conduct of the event, (b) abiding by all City rules, regulations and conditions for the use of public property, (c) returning the Plaza area to its original condition immediately following the event and (d) obtaining permits as required (e.g., Health Department); 7) Applicant will notify plaza merchants about the event two weeks prior to the event date; 8) Applicant will be responsible to pay for any and all direct costs associated with the event including costs for City services (such as Police, Fire and/or Community Services hourly staff costs); and 9) At least 10 days prior to the event, applicant will provide the City with a certificate of insurance providing liability insurance naming the City, its officers, employees and agents as additional insured with a minimum coverage of $2 million combined single limit coverage. (1) RECOMMENDATION TO AUTHORISE THE CITY MANAGER TO EXECUTE AN "ACKNOWLEDGMENT AND RELEASE" FOR THE USE OF THE SOUTHEAST RESOURCE RECOVERY FACILI^Y. Memorandum from Personnel Director/Risk Manager Michael Earl dated March 19, 1998. Action: To authorize the City Manager to execute an "Acknowledgment and Release" for the use of the Southeast Resource Recovery Facility. (n) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF MARCH 17. 1998. Action: To receive and file the action minutes from the Planning Commission meeting of March 17, 1998. (n) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP 124760 FOR A TWO -UNIT CONDOMINIUM PROJECT AT 925 - 17TH City Council Minutes 03-24-98 Page 9660 STREET. Memorandum from Community Development Director Sol Blumenfeld dated March 11, 1998. Action: To approve the staff recommendation to adopt Resolution No. 98-5908, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH. CALIFORNIA. GRANTING APPROVAL OF FINAL PARCEL MAP #24760 FOR A TWO -UNIT CONDOMINIUM PROJECT LOCATED AT 925 17TH STREET. HERMOSA BEACH. CALIFORNIA." (o) RECOMMENDATION TO APPROVE A COOPERATIVE PROJECT WITH LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS TO REMOVE EXISTING UNDERGROUND STORAGE TANKS AT THE CITY YARD. Memorandum from Public Works Director Harold Williams dated March 19, 1998. Action: To approve the cooperative project with the Los Angeles County Department of Public Works to remove the existing underground storage tanks at the City Yard, as recommended by staff. At 7:52 P.M. the order of the agenda was suspended to go to public hearing item 4. 2. CONSENT ORDINANCES - None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. Items 1(e), (f) and (h) were heard at this time but are shown in order to clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. PUBLIC HEARINGS 4. TEXT AMENDMENT TO MODIFY M-1 SONE PERMITTED USE LIST. Memorandum from City Manager Stephen Burrell dated March 19, 1998 recommending that the item be continued to the next meeting. Public hearing opened at 7:53 P.M. There being no one coming forward to address the Council on this item, the public hearing closed at 7:53 P.M. The Action: To continue the City Council meeting of staff. Motion by Bowler, second unanimous vote. public hearing April 14, 1998 Reviczky. The order of the agenda was returned to MUNICIPAL MATTERS to the next regular , as recommended by motion carried by a item 2 at 7:54 P.M. City Council Minutes 03-24-98 Page 9661 • • 5. 1998 COMMERCIAL EVENT APPLICATIONS. (Continued from meeting of March 10, 1998) Memorandum from Community Resources Director Mary Rooney dated February 23, 1998. Community Resources Director Rooney presented the staff report and responded to Council questions. Public participation opened at 8:05 P.M. Coming forward to address the Council on this issue were: Donley Falkenstien - spoke in opposition to paid seating at the beach, said the public packet in the lobby did not contain the actual contracts that had been included in the agenda packet for the last meeting; Dennis Noor - expressed opposition to paid seating on the beach; Man (name indistinct) - commented on the AVP's paid seating event in 1996 and the beach enclosure; said the beach is a public trust and should never be enclosed; requested that citizens' rights be respected; Matt Gage - Hermosa resident, AVP representative, responded to Council questions, saying they would come back before Council for separate approval if they decide they would like to have a band; and Mark Billik - representing People Magazine, responded to Council questions. Public participation closed at 8:13 P.M. Action: To approve the WPVA Hermosa Open Volleyball Tournament to take place June 13 and 14, 1998, and authorize the Mayor to sign the special event contract. Motion Bowler, second Reviczky. The motion carried by a unanimous vote. Action: To approve the Cal -King Volleyball Tour event to take place June 20 and 21, 1998, and authorize the Mayor to sign the special event contract. Motion Bowler,, second Oakes. The motion carried by a unanimous vote. Action: To direct the Cal -King Volleyball Tour organizers to return for City Council approval if they wish to include a band at the June 20 and 21, 1998 event. Motion Reviczky, second Oakes. The motion carried by a unanimous vote. Action: To approve the West Coast Artists Festival of Arts event to take place June 27 and 28, 1998, and authorize the Mayor to sign the special event contract. Motion Benz, second Oakes. The motion carried by a unanimous vote. City Council Minutes 03-24-98 Page 9662 • • Action: To approve the Above the Net Volleyball Tournament to take place July 18, 1998, and authorize the Mayor to sign the special event contract. Motion Benz, second Bowler. The motion carried by a unanimous vote. Action: To approve the AVP - U.S. Championships & Festival to take place August 14, 15 and 16, 1998, authorize the Mayor to sign the special event contract, and direct the organizers to return for City Council approval if they wish to include a band at the event. Motion Benz, second Bowler. The motion carried by a unanimous vote. Action: To approve the People Magazine Extreme Sports Spectacular event to take place September 20, 1998, and authorize the Mayor to sign the special event contract. Motion Bowler, second Oakes. The motion carried by a unanimous vote. Action: To approve the 7th Annual Hermosa Beach Triathlon and Festival to take place October 11, 1998, and authorize the Mayor to sign the special event contract. Motion Reviczky, second Bowler. The motion carried by a unanimous vote. 6. CONSIDERATION OF REQUEST FROM RADIO STATION STAR 98.7 AND HEAL THE BAY TO PRODUCE A CONCERT ON THE BEACH IN SEPTEMBER, 1998. Memorandum from City Manager Stephen Burrell dated March 19, 1998. City Manager Burrell presented the staff report and responded to Council questions, noting that the proposed concert would be free to attendees, the radio station would get corporate sponsors to pay for it, and the proceeds would benefit Heal the Bay. Public participation opened at 8:43 P.M. Coming forward to address the Council on this item was: Pete Tucker - 235 - 34th Street, said Heal the Bay has not been responsive when he has called concerning pollution running down the street, rather has simply referred him to the City; said if the event takes place, a percentage of the proceeds should go to the City. Public participation closed at 8:45 P.M. Action: To refer the request from Radio Station Star 98.7 and Heal the Bay to produce a concert on the beach in September 1998 to the Parks, Recreation and Community Resources Advisory Commission for its review and recommendation, with direction to the Commission to address the potential scheduling conflict with the Film Festival and issues relating to the anticipated large crowd and resultant traffic and parking problems, and that the item City Council Minutes 03-24-98 Page 9663 • • return with a recommendation at the Council meeting of April 28, 1998. Motion Benz, second Oakes. The motion carried by a unanimous vote. Councilmember Benz and Mayor Edgerton offered to meet with Heal the Bay officials regarding the City's receiving a percentage of the proceeds to fund a local storm water diversion project at Herondo Street. City Manager Burrell said he would set up a meeting at the Heal the Bay office before the item comes back to Council. The meeting recessed at 8:45 P.M. The meeting reconvened at 9:12 P.M. 7. FITTER WINDMILL RESTORATION FUND BANNER PROGRAM. Memorandum from City Manager Stephen Burrell dated March 19, 1998. City Manager Burrell presented the staff report and responded to Council questions. Public participation opened at 9:15 P.M. Coming forward to address the Council on this item were: Roger Bacon - 1100 Pacific Coast Highway, said he had pledges that would bring the fund up to $25,000 by the end of August or early September, but wanted to continue the program until the end of the year to obtain $30,000; said the extra $5,000 would ensure adequate funding since it was not known at this time exactly what repairs would be required and what the restoration cost would be; said any surplus could be used to further improve Greenwood Park; said a banner listing all of the contributors would be placed on the windmill; and Pete Tucker - 235 - 34th Street, said the banners should state that the named businesses had donated money to save the windmill to make people aware that these are corporate sponsors of the restoration effort, noting it might also enhance the program and bring in more donations; and said $25,000 was enough to do the project, noting that he and others were willing to volunteer their time to help rebuild the structure. Public participation closed at 9:35 P.M. Action: To continue the Vetter Windmill Restoration Fund banner program to the end of the year to allow for a total fund balance not to exceed $30,000, with any surplus to be used for improvements at the City's discretion. Motion Benz, second Oakes. The motion carried by a unanimous vote. City Council Minutes 03-24-98 Page 9664 • • 8. RIGHT AND LEFT TURN SIGN RESTRICTIONS - HERONDO AND MONTEREY. Memorandum from Public Works Director Harold Williams dated March 19, 1998. Public Works Director Williams presented the staff report, utilizing an overhead projector, and responded to Council questions. Public participation opened at 9:49 P.M. Coming forward to address the Council on this item were: Shirley Cassell - Hermosa Beach, said she lived on Monterey and that traffic is extremely heavy in the mornings and evenings; Merna Marshall - Hermosa Beach, requested that the traffic signals on Hermosa Avenue be synchronized if turns onto Monterey are restricted, since at least some of the traffic would end up on Hermosa Avenue; and George Schmeltzer - 275 Valley Drive, questioned how he and other area residents would get home from work if turns are restricted onto Monterey during the evening hours, noting the difficulty of turning left from Pacific Coast Highway. Public participation closed at 9:55 P.M. Action: To approve a trial program prohibiting left turns from eastbound Herondo Street and right turns from westbound Herondo Street onto Monterey Boulevard weekdays between the hours of 7:00 and 9:00 A.M. (excluding weekends and holidays), with no afternoon restrictions, and to direct the placement of appropriate signage. Motion Reviczky, second Oakes. The motion carried, noting the dissenting vote by Benz. 9. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. NEW ABC PROCEDURE CHANGE IN CONDITIONS FOR FABIO RISTAURANTE (2700 MANHATTAN AVENUE). Memorandum from City Manager Stephen Burrell dated March 19, 1998. Supplemental Board of Zoning Adjustments minutes of the meeting of November 19, 1984. City Manager Burrell presented the staff report and responded to Council questions. Action: To direct staff to send a letter to Alcoholic Beverage Control (ABC) saying that the City Council has no objection to a modification in operating hours on the ABC permit, allowing Fabio Ristaurante to serve alcoholic beverages on weekdays until 11:00 P.M. and on weekends until 12:00 midnight. Motion Reviczky, second Mayor Edgerton. The motion carried by a unanimous vote. City Council Minutes 03-24-98 Page 9665 • • City Manager Burrell also announced that the airport has canceled the April 7, 1998 meeting that was scheduled by Council at the last meeting. Action: Mayor Edgerton directed, with the consensus of the Council, that the City Manager reschedule the airport expansion meeting for any Thursday in May that Council is not already scheduled to meet for some other purpose. 10. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. 95/5 INITIATIVE/PROPOSITIOV 223 - REQUEST FOR CITY COUNCIL TO TARE A POSITION IN OPPOSITION TO PROPOSITION 223. Memorandum from Mayor Edgerton dated March 19, 1998. Mayor Edgerton spoke to his request. Coming forward to address the Council on this issue were: Cathy McCurdy - Hermosa Beach School Board, said the measure would limit administrative costs to 5 percent, which may make sense for large school districts because of their budgets and size, but not for the smaller districts like Hermosa Beach; said current administrative costs are about 10 percent in Hermosa Beach, 8 percent in Manhattan Beach and 7.9 percent in Redondo Beach, noting that the percentage is based on the district's overall budget and that the Hermosa Beach School District budget is only $3 million to $4 million; said it would cost the school district $200,000 per year in penalties for non-compliance, would force the district to look at unifying with surrounding districts, noting that all penalties would go to the large school districts which do comply; urged Council to take a position in opposition to the measure because it would take away local control; and Shirley Cassell - Hermosa Beach, said this measure was on the ballot because administrators are taking the bulk of the money allocated to schools, noting that her comments applied not to Hermosa Beach, but to larger school districts. Proposed Action: To take a position in opposition to Proposition 223. Motion Reviczky, second Bowler. The motion and second were subsequently withdrawn. Action: It was directed by Mayor Edgerton, with the consensus of the City Council, that the item be continued to the meeting of April 14, 1998, with the text of the measure and a draft resolution presented at that time for Council consideration. 11. OTHER MATTERS - CITY COUNCIL - None City Council Minutes 03-24-98 Page 9666 • • CITIZEN COMMENTS Coming forward to address the Council at this time were: Merna Marshall - Hermosa Beach, said she would hoped that the Council would consider a similar donation for the graduating class of Redondo Union High School, as the seniors there deserve the same consideration; and John Burt - 1152 Seventh Street, expressed opposition to the approved beach volleyball tournaments; and objected to donations of City funds to high schools for grad night. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AB FOLLOWS: 1. MINUTES: READING OF MINUTES OF CLOSED SESSION MEETING HELD ON FEBRUARY 24, 1998. 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Pursuant to Government Code Section 54957 Title: City Manager 3. CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Existing Litigation: Government Code Section 54956.9(a) Name of Case: Kearin v. City Hermosa Beach WCAB Case Number: MON 0230120 ADJOURN TO CLOSED SESSION - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned on Tuesday, March 24, 19988, at the hour of 10:27 P.M. to a closed session. RECONVENE TO OPEN SESSION - The Closed Session convened at the hour of 10:30 P.M. At the hour of 11:15 P.M., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Tuesday, March 24, 1998, at the hour of 11:16 P.M., to the Regular Meeting of Tuesday, April 14, 1998, at the hour of 7:10 P.M. City Council Minutes 03-24-98 Page 9667 VOUCHRE2 03/18/98 11:54 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • 13237 03/18/98 006093 OFFICER LANCE HEARD 13238 03/18/98 008619 HOLIDAY INN EXPRESS 13239 03/18/98 000298 PRYOR SEMINARS INC. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MEALS/POST CLASS LODGING/HEARD/POST CLASS TUITION/REED/MAPLES/BALVIN TUITION/DRESTE/MICROSOFT CLASS TUITION/GLEISTEIN/MICROSOFT 13240 03/18/98 004889 SAN JOSE STATE UNIVERSI TUITION/HEARD TOTAL CHECKS • leZ7-0 ACCOUNT NUMBER 001-2101-4312 001-2101-4312 110-3302-4317 110-3302-4317 110-3302-4317 001-2101-4312 PAGE 1 ITEM CHECK AMOUNT AMOUNT 140.00 140.00 555.50 555.50 177.00 59.00 59.00 295.00 258.00 258.00 1,248.50 16 • VOUCHRE2 03/18/98 11:54 FUND TITLE 001 GENERAL FUND 110 PARKING FUND CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS AMOUNT 953.50 295.00 TOTAL 1,248.50 PAGE 2 VOUCHRE2 03/19/98 11:34 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 13241 03/19/98 000243 HERMOSA BEACH PAYROLL A PAYROLL/3-1 TO 3-15-98 001-1103 284,186.81 PAYROLL/3-1 TO 3-15-98 105-1103 6,441.56 PAYROLL/3-1 TO 3-15-98 109-1103 697.88 PAYROLL/3-1 TO 3-15-98 110-1103 36,584.57 PAYROLL/3-1 TO 3-15-98 117-1103 589.74 PAYROLL/3-1 TO 3-15-98 126-1103 132.74 PAYROLL/3-1 TO 3-15-98 140-1103 154.40 PAYROLL/3-1 TO 3-15-98 145-1103 1,183.53 PAYROLL/3-1 TO 3-15-98 152-1103 37.64 PAYROLL/3-1 TO 3-15-98 160-1103 9,713.20 PAYROLL/3-1 TO 3-15-98 705-1103 2,205.64 PAYROLL/3-1 TO 3-15-98 715-1103 2,759.98 344,687.69 TOTAL CHECKS 344,687.69 3 • VOUCHRE2 03/19/98 11:34 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 284,186.81 105 LIGHTG/LANDSCAPG DIST FUND 6,441.56 109 DOWNTOWN ENHANCEMENT FUND 697.88 110 PARKING FUND 36,584.57 117 AB939 FUND 589.74 126 4% UTILITY USERS TAX FUND 132.74 140 COMMUNITY DEV BLOCK GRANT 154.40 145 PROPOSITION 'A FUND 1,183.53 152 AIR QUALITY MGMT DIST FUND 37.64 160 SEWER FUND 9,713.20 705 INSURANCE FUND 2,205.64 715 EQUIPMENT REPLACEMENT FUND 2,759.98 TOTAL 344,687.69 PAGE 2 VOUCHRE2 03/23/98 12:18 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 13242 03/23/98 000935 ADVANCED ELECTRONICS MAINT AGREEMENT/TWO WAY RADIOS 110-3302-4201 352.50 352.50 13243 03/23/98 005221 ALL POINTS MAINTENANCE PIER MAINT/FEB 98 001-3104-4201 785.00 785.00 13244 03/23/98 008219 AON RISK SERVICES ADDITIONAL PREMIUM FIRE ENGINE 705-1210-4201 954.00 954.00 13245 03/23/98 000152 ARAMARK UNIFORM SERVICE UNIFORM SERVICE/JAN 98 001-4204-4309 77.62 77.62 13246 03/23/98 008630 AVIS CITATION REFUND 110-3302 20.00 20.00 13247 03/23/98 000894 THOMAS BOHLIN MEALS/POST CLASS 001-2101-4312 40.00 40.00 13248 03/23/98 008585 AARON BUSH CLASS REIMBURSEMENT 001-2201-4317 95.00 95.00 13249 03/23/98 005935 CALIFORNIA STREET MAINT STREET SWEEPING/FEB 98 001-3104-4201 9,600.00 9,600.00 13250 03/23/98 000016 CALIFORNIA WATER SERVIC WATER BILLING/MARCH 98 105-2601-4303 64.30 64.30 13251 03/23/98 000014 CHAMPION CHEVROLET AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 RETURNED AUTO PARTS/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 715-3302-4311 55.64 715-2101-4311 131.22 715-2101-4311 78.74- 715-2101-4311 118.95 715-2101-4311 52.48 715-2101-4311 67.35 715-2101-4311 8.94 715-4206-4311 15.00 715-2101-4311 189.57 560.41 13252 03/23/98 000153 CINTAS CORPORATION UNIFORM T-SHIRT PURCHASE 001-4202-4305 272.42 UNIFORM SERVICE/FEB 98 001-4202-4187 89.06 UNIFORM SERVICE/FEB 98 110-3302-4187 5.00 UNIFORM SERVICE/FEB 98 001-4202-4187 89.06 UNIFORM SERVICE/FEB 98 110-3302-4187 5.00 UNIFORM SERVICES 001-4202-4187 89.06 UNIFORM SERVICES 110-3302-4187 5.00 UNIFORM SERVICE/FEB 98 001-4202-4187 94.06 648.66 13253 03/23/98 004534 CMP SUPPLY COMPANY PRINTER CARTRIDGES/MARCH 98 001-1206-4305 452.01 452.01 13254 03/23/98 000267 DEPARTMENT OF TRANSPORT HWY & SIGNAL MAINT/JAN 98 105-2601-4251 666.44 666.44 13255 03/23/98 004394 DIVERSIFIED PHOTO SUPPL FILM PURCHASE/FEB 98 001-4202-4305 136.40 136.40 13256 03/23/98 001294 EXECUTIVE -SUITE SERVICE JANITORIAL SERVICES/FEB 98 001-4204-4201 1,200.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 625.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 950.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 290.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 290.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 1,700.00 JANITORIAL SERVICES/FEB 98 001-4204-4201 325.00 5,380.00 5 VOUCHRE2 03/23/98 12:18 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 13257 03/23/98 008175 FLEMING & ASSOCIATES REIMBURS WORKER'S COMP/MAR 98 REIMBURSE LIABILITY TRUST ACCT 13258 03/23/98 008266 FLEMING & ASSOCIATES �LNAL WORKER'S COMP PAYMENT/ Ines 13259 03/23/98 006797 DAWN GNADT INSTRUCT PAYMENT/FALL/WINTER 13260 03/23/98 008071 GORDON H. CHONG & ASSSO PARKING STRUCTURE CONTRACT 13261 03/23/98 006140 INSTASHRED SECURITY SER SHREDDING SERVICE/FEB 98 13262 03/23/98 008629 INTEGRATED TRAINING RES TUITION/BOHLIN/ECKERT/POST 13263 03/23/98 006233 L.A. CO DEPT OF HEALTH ACCREDITATION/MARKS 13264 03/23/98 007136 THE LAKES AT EL SEGUNDO INSTRUC PAYMENT/FALL/WINTER 98 13265 03/23/98 004303 LANDSCAPE WEST, INC. LANDSCAPE MAINT/FEB 98 13266 03/23/98 008622 MICHEAL J. MULLIGAN CON WORK GUARANTEE DEPOSIT REFUND 13267 03/23/98 008090 NIEVES AND ASSOCIATES 300' NOTICING 13268 03/23/98 008631 TONY PROPHET CITATION REFUND 13269 03/23/98 005379 RICHARDS, WATSON & GERS LEGAL SERVICES/JAN 98 LEGAL SERVICES/JAN 98 LEGAL SERVICES/JAN 98 LEGAL SERVICES/JAN 98 LEGAL SERVICES/JAN 98 LEGAL FEES/JAN 98 LEGAL SERVICES/JAN 98 LEGAL SERVICES/JAN 98 13270 03/23/98 001399 SINCLAIR-AMERITONE PAIN PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 PAINT PURCHASE/MARCH 98 13271 03/23/98 000114 SMART & FINAL IRIS COMP AUTO PART PURCHASE/JAN 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/JAN 98 13272 03/23/98 008068 SMEAL FIRE APPARATUS CO FIRE ENGINE EQUIP 13273 03/23/98 000170 SOUTHERN CALIFORNIA GAS GAS BILLING/MAR 98 GAS BILLING/FEB 98 GAS BILLING/FEB 98 ACCOUNT NUMBER 705-1217-4201 705-1209-4324 705-1217-4324 001-4601-4221 121-8624-4201 001-2101-4201 001-2101-4312 001-2201-4315 001-4601-4221 001-4202-4201 001-2110 001-4101-4201 110-3302 001-1131-4201 001-1131-4201 001-1203-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-1131-4201 001-4204-4309 001-4202-4309 001-4202-4309 001-4202-4309 001-4202-4309 001-4202-4309 001-4202-4309 715-2101-4311 715-2601-4311 715-4601-4311 715-2201-4311 001-4204-4303 001-4204-4303 001-4204-4303 PAGE 2 ITEM CHECK AMOUNT AMOUNT 34,504.46 21,975.27 56,479.73 42,000.00 42,000.00 245.00 245.00 31,900.50 31,900.50 56.00 56.00 650.00 650.00 75.00 75.00' 273.00 273.00 8,229.00 8,229.00 1,600.00 1,600.00 1,960.00 1,960.00 20.00 20.00 5,954.02 2,731.40 2,584.50 1,307.25 66.00 876.86 29.00 3,893.30 17,442.33 99.73 99.73 99.73 97.75 97.75 65.17 75.34 635.20 144.41 24.38 94.78 263.57 33.57 33.57 51.15 111.92 159.72 VOUCHRE2 03/23/98 12:18 VOUCHER/ CHECK NUMBER CHECK VENDOR DATE NUMBER VENDOR NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION GAS BILLING/MARCH 98 GAS BILLING/MARCH 98 GAS BILLING/MAR 98 13274 03/23/98 000146 SPARKLETTS DRINKING WAT WATER DISPENSER RENT/FEB 98 13275 03/23/98 000115 SPECIALTY MAINTENANCE C DOWNTOWN AREA MAINT/FEB 98 13276 03/23/98 001206 ZUMAR INDUSTRIES COLOR REFLECTOR FOR SIGNS TOTAL CHECKS 1 ACCOUNT NUMBER 001-4204-4303 001-4204-4303 001-4204-4303 001-4601-4305 109-3301-4201 001-3104-4309 ITEM AMOUNT 291.30 141.91 27.62 2.50 2,795.00 380.98 PAGE 3 CHECK AMOUNT 783.62 2.50 2,795.00 380.98 185,657.34 • • VOUCHRE2 CITY OF HERMOSA BEACH 03/23/98 12:18 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 49,532.32 105 LIGHTG/LANDSCAPG DIST FUND 730.74 109 DOWNTOWN ENHANCEMENT FUND 2,795.00 110 PARKING FUND 407.50 121 PROP A OPEN SPACE FUND 31,900.50 705 INSURANCE FUND 99,433.73 715 EQUIPMENT REPLACEMENT FUND 857.55 TOTAL 185,657.34 s PAGE 4 VOUCHRE2 03/24/98 14:18 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 13277 03/24/98 008175 FLEMING & ASSOCIATES REIMBURSE LIABILITY TRUST ACCT 705-1209-4324 21,975.27 21,975.27 13278 03/24/98 008266 FLEMING & ASSOCIATES WORKER'S COMP REIMBURSEMENT 705-1217-4324 34,504.46 34,504.46 TOTAL CHECKS 56,479.73 1 VOUCHRE2 03/24/98 14:18 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 705 INSURANCE FUND 56,479.73 TOTAL 56,479.73 ID PAGE 2 VOUCHRE2 03/26/98 17:27 ---> VOID CHECKS CHECK NUMBERS COMMENTS • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 013299 VOID II PAGE 1 VOUCHRE2 03/26/98 17:27 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 13279 03/26/98 000935 ADVANCED ELECTRONICS 13280 03/26/98 003209 AIR TOUCH CELLULAR 13281 03/26/98 006827 ALL CITY MANAGEMENT 13282 03/26/98 008635 CRAIG ANDERSON 13283 03/26/98 008637 KATHY ANDERSON 13284 03/26/98 005179 AT&T 13285 03/26/98 005464 BILL'S SOUND SYSTEM 13286 03/26/98 000355 BROOKES ELECTRIC 13287 03/26/98 000014 CHAMPION CHEVROLET 13288 03/26/98 007837 WILLIAM CHARLES 13289 03/26/98 007809 CORPORATE EXPRESS 13290 03/26/98 000850 L. N. CURTIS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TWO WAY RADIO MAINT/APRIL 98 MAINTENANCE AGREEMENT/APRIL 98 MAINTENANCE AGREEMENT/APRIL 98 CELL PHONE BILLING/FEB 98 CELL PHONE BILLING/FEB 98 CELL PHONE BILLING/FEB 98 CELL PHONE BILLING/FEB 98 CELL PHONE BILLING/FEB 98 SCHOOL CRSSG GD SERV CLASS REFUND/FALL/WINTER/97/98 CLASS REFUND/FALL/WINTER/97/98 LONG DISTANCE FAX CHRG/FEB 98 LONG DISTANCE FAX CHRG/FEB 98 LONG DISTANCE FAX CHRG/FEB 98 LONG DISTANCE FAX CHRG/FEB 98 LONG DISTANCE CHRGS/MARCH 98 LONG DISTANCE CHRGS/MARCH 98 SOUND SYSTEM MAINT/JAN 98 SOUND SYSTEM MAINT/FEB 98 WALL HEATER REPAIRS AUTO PART PURCHASE/JAN 98 AUTO PART PURCHASE/JAN 98 AUTO PART PURCHASE/JAN 98 TRAVEL REIMBURSEMENT/POST SELF INKING DATER OFFICE SUPPLY PURCHASE/MAR 98 TURNOUT COAT 13291 03/26/98 000195 DANIEL FREEMAN MEMORIAL ANNUAL PHYSICAL/BONANO 13292 03/26/98 001390 DAPPER TIRE CO. TIRE RECYCLING FEE 13293 03/26/98 000154 DEPARTMENT OF ANIMAL CA SHELTER COST/FEB 98 13294 03/26/98 001498 DYNAMED 13295 03/26/98 008444 MICHAEL A EARL 13296 03/26/98 008636 PATRICIA ENDO MEDICAL SUPPLIES/MAR 98 TRAVEL EXPENSES/PARMA CLASS REFUND/FALL/WINTER/97/98 12 • ACCOUNT NUMBER 110-3302-4201 001-2101-4201 001-2201-4201 001-2101-4304 001-4202-4304 001-2201-4304 001-2101-4304 001-2201-4304 001-2102-4201 001-2111 001-2111 001-1121-4304 001-1141-4304 001-1202-4304 001-1203-4304 001-2101-4304 001-2101-4304 001-4204-4201 001-4204-4201 001-4204-4321 715-2101-4311 715-2601-4311 715-4601-4311 001-2101-4312 001-1208-4305 001-1208-4305 001-2201-4187 001-1203-4320 715-2101-4311 110-3302-4251 001-2201-4309 001-1203-4317 001-2111 ITEM AMOUNT 352.50 1,504.60 376.15 435.16 342.55 42.30 211.67 77.05 2,686.21 10.00 12.00 1.87 .76 9.47 6.99 6.60 5.82 130.00 130.00 495.00 144.41 24.38 94.78 228.80 39.38 38.45 609.11 400.00 6.00 188.31 40.38 25.00 10.00 PAGE 2 CHECK AMOUNT 2,233.25 1,108.73 2,686.21 10.00 12.00 31.51 260.00 495.00 263.57 228.80 77.83 609.11 400.00 6.00 188.31 40.38 25.00 10.00 VOUCHRE2 03/26/98 17:27 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER 13297 03/26/98 001340 GTE VENDOR NAME • . CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TELEPHONE MAINT/2/22-3/22/98 13298 03/26/98 000015 GTE CALIFORNIA, INCORPO TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 13300 03/26/98 006518 HAYER CONSULTANTS, INC. TEMP BUILDING INSPECT/3/2-3/12 PLAN CHECKS/JAN 98 13301 03/26/98 008411 HEARTLAND FOODS PRISONER MEALS/FEB 98 PRISONER MEALS/JAN 98 13302 03/26/98 008640 THE HUNTINGTON LIBRARY EXCURSION/ADMISSION MAR 98 13303 03/26/98 002458 INGLEWOOD WHOLESALE ELE ELECTRICAL SUPPLIES/MARCH 98 DISCOUNT OFFERED DISCOUNT TAKEN ACCOUNT NUMBER 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-4204-4321 110-3302-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-4601-4304 001-4601-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-1206-4304 001-4601-4304 001-2201-4304 001-2101-4304 001-2101-4304 001-4202-4304 001-4204-4321 001-2101-4304 001-2101-4304 001-4202-4304 001-4202-4304 001-1206-4304 001-1206-4304 110-1204-4304 001-4201-4304 001-2101-4304 001-4201-4201 001-4201-4201 001-2101-4306 001-2101-4306 001-4601-4201 001-4202-4309 001-2021 001-2022 ITEM AMOUNT 51.56 72.05 47.42 47.90 46.39 69.57 47.12 46.66 95.41 93.15 93.14 92.89 87.46 66.82 67.50 65.34 29.79 42.79 36.02 24.76 113.49 28.34 28.99 46.16 68.26 414.96 57.61 63.30 57.09 89.28 31.26 29.78 25.69 70.37 61.89 33.34 64.51 243.05 3,760.00 7,938.69 47.28 64.18 289.00 279.96 5.71 5.71 - PAGE 3 CHECK AMOUNT 51.56 2,699.55 11,698.69 111.46 289.00 VOUCHRE2 03/26/98 17:27 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 13304 03/26/98 006293 KINKO'S INC. 13305 03/26/98 006572 MELISSA LAU 13306 03/26/98 008634 JENNIFER MARTIN 13307 03/26/98 004322 JOHN MEBIUS 13308 03/26/98 001911 MEDICAL INSTITUTE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION INTERMAT TIMER PURCHASE DISCOUNT OFFERED DISCOUNT TAKEN ELECTRICAL SUPPLIES/MARCH 98 DISCOUNT OFFERED DISCOUNT TAKEN STARTER BOARD PURCHASE PLANS COPIED LAMINATIONS OF SIGNS CLASS REFUND/FALL/WINTER 98 CLASS REFUND/FALL/WINTER 97/98 ADVANCED DISABILITY/MARCH 98 MEDICAL EXAMS/FEB 98 13309 03/26/98 003910 PORTERS ALIGNMENT & BRA AUTO ALIGNMENT/MARCH 98 13310 03/26/98 001030 PRISON INDUSTRY AUTHORI U.S. FLAGS 13311 03/26/98 007858 SAFETY KLEEN 13312 03/26/98 003505 SHORELINE PRINTING 13313 03/26/98 008639 SODEXHO RECYCLE SOLVENT BUSINESS CARDS/PUBLIC WORKS BUSINESS CARDS/JOHNSON BUSINESS CARDS/CORTEZ EXCURSION ADMISSION/MARCH 98 13314 03/26/98 000159 SOUTHERN CALIFORNIA EDI STREET LIGHT BILLING/MARCH 98 13315 03/26/98 000010 TCI EQUIPMENT 13316 03/26/98 000124 TODD PIPE & SUPPLY BATTIERIES FOR GO -4'S PLUMBING SUPPLIES/FEB 98 DISCOUNT OFFERED DISCOUNT TAKEN STORM DRAIN COVER DISCOUNT OFFERED DISCOUNT TAKEN 13317 03/26/98 003353 VISA HOTEL/EARL/PARMA ORAL BOARD LUNCH/FEB 98 TOTAL CHECKS ACCOUNT NUMBER 105-2601-4309 001-2021 001-2022 001-4204-4309 001-2021 001-2022 105-2601-4309 001-4101-4305 160-3102-4309 001-2111 001-2111 001-2101-4180 001-1203-4320 715-2101-4311 001-1208-4305 001-4202-4201 001-4202-4305 001-4601-4305 001-1141-4305 001-4601-4201 105-2601-4303 715-3302-4311 160-3102-4309 001-2021 001-2022 160-3102-4309 001-2021 001-2022 001-1203-4317 001-1203-4201 ITEM AMOUNT 282.82 5.77 5.77- 155.16 3.16 3.16- 265.21 11.04 PAGE 4 CHECK AMOUNT 983.15 35.72 46.76; 10.00 10.00 10.00 10.00 3,659.00 3,659.00 125.00 125.00 38.50 38.50 305.27 305.27 254.53 254.53 86.60 43.30 43.30 173.20 364.50 364.50 8,517.61 8,517.61 958.00 958.00 90.22 1.84 1.84- 162.20 3.31 3.31- 252.42 356.40 63.60 420.00 39,653.90 • • VOUCHRE2 CITY OF HERMOSA BEACH 03/26/98 17:27 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 28,390.33 105 LIGHTG/LANDSCAPG DIST FUND 9,065.64 110 PARKING FUND 643.72 160 SEWER FUND 288.14 715 EQUIPMENT REPLACEMENT FUND 1,266.07 TOTAL 39,653.90 15 PAGE 5 • VOUCHRE2 CITY OF HERMOSA BEACH 03/31/98 07:26 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 13318 03/31/98 000623 C.M.T.A. 1998 CONFERENC 1998 CMTA CONFERENCE/WORKMAN 001-1141-4317 235.00 235.00 13319 03/31/98 008347 DOUBLETREE HOTEL LODGING/WORKMAN/CMTA CONF.1998 001-1141-4317 217.28 217.28 TOTAL CHECKS 452.28 16 VOUCHRE2 03/31/98 07:26 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 452.28 TOTAL 452.28 PAGE 2 • • VOUCHRE2 CITY OF HERMOSA BEACH 04/02/98 07:34 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 13320 04/02/98 000243 HERMOSA BEACH PAYROLL A PAYROLL/3-16 TO 3-31-98 001-1103 321,667.39 PAYROLL/3-16 TO 3-31-98 105-1103 8,025.98 PAYROLL/3-16 TO 3-31-98 109-1103 818.56 PAYROLL/3-16 TO 3-31-98 110-1103 33,659.68 PAYROLL/3-16 TO 3-31-98 117-1103 687.50 PAYROLL/3-16 TO 3-31-98 126-1103 148.21 PAYROLL/3-16 TO 3-31-98 140-1103 148.54 PAYROLL/3-16 TO 3-31-98 145-1103 1,175.93 PAYROLL/3-16 TO 3-31-98 152-1103 18.81 PAYROLL/3-16 TO 3-31-98 160-1103 11,788.50 PAYROLL/3-16 TO 3-31-98 705-1103 2,526.46 PAYROLL/3-16 TO 3-31-98 715-1103 3,406.91 384,072.47 TOTAL CHECKS 384,072.47 18 VOUCHRE2 04/02/98 07:34 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 321,667.39 105 LIGHTG/LANDSCAPG DIST FUND 8,025.98 109 DOWNTOWN ENHANCEMENT FUND 818.56 110 PARKING FUND 33,659.68 117 AB939 FUND 687.50 126 4% UTILITY USERS TAX FUND 148.21 140 COMMUNITY DEV BLOCK GRANT 148.54 145 PROPOSITION 'A FUND 1,175.93 152 AIR QUALITY MGMT DIST FUND 18.81 160 SEWER FUND 11,788.50 705 INSURANCE FUND 2,526.46 715 EQUIPMENT REPLACEMENT FUND 3,406.91 TOTAL 384,072.47 PAGE 2 VOUCHRE2 04/02/98 17:47 ---> VOID CHECKS CHECK NUMBERS COMMENTS • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 013354 VOID 10 PAGE 1 VOUCHRE2 04/02/98 17:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • . CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 13321 04/02/98 007698 ACCURATE FABRICATION STEEL PLATE & FABRICATION 13322 04/02/98 000401 AMERICAN PUBLIC WORKS A PUBLICATIONS 13323 04/02/98 007366 ASTRO/CANON 13324 04/02/98 005179 AT&T 13325 04/02/98 000407 AVIATION LOCK & KEY 13326 04/02/98 008630 AVIS ACCOUNT NUMBER 001-3104-4309 001-4202-4317 2ND FLOOR FAX/MAINT AGREEMENT 001-1208-4201 LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE CHRGS/FEB 98 CHRS/FEB 98 CHRGS/FEB 98 CHRGS/FEB 98 CHRGS/FEB 98 CHRGS/FEB 98 CHRGS/FEB 98 CHRGS/FEB 98 CHGS/FEB 98 LOCKSMITH SERVICE/MARCH 98 LOCKSMITH SERVICE CALL/MAR 98 KEYS MADE/MARCH 98 LOCK PURCHASE/MARCH 98 CITATION REFUND 13327 04/02/98 008638 AYERS DISTRIBUTING CO. CANDY FOR EGG STRAVAGANZA 98 13328 04/02/98 006329 BERRYMAN & HENIGAR UNDERGROUND UTILITY CONTRACT UNDERGROUND UTILITY CONTRACT 13329 04/02/98 003190 BLUEPRINT SERVICE & SUP BLUELINE PRINTS/MARCH 98 13330 04/02/98 000034 BUSINESS SYSTEMS CORPOR LETTERHEAD WINDOW ENVELOPES 13331 04/02/98 000818 C.P.P.A. 13332 04/02/98 008436 EDGAR CALDERON 13333 04/02/98 008641 LYLE CAMBELL 13334 04/02/98 000014 CHAMPION CHEVROLET MEMBERSHIP/COHN,MAPLES,BALVI N, TECH WORK/COMMUNITY CENTER INSTRUCTORS FEE/SPRING 98 AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO AUTO PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MAR 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 PART PURCHASE/MARCH 98 001-4202-4304 001-4202-4304 001-4201-4304 001-2101-4304 001-2101-4304 001-4202-4304 001-4204-4321 001-2101-4304 001-2101-4304 001-4601-4305 001-2101-4309 001-4601-4305 001-2201-4309 110-3302 001-4601-4308 306-8182-4201 306-8183-4201 001-1208-4305 001-1208-4305 110-3302-4317 001-4601-4201 001-4601-4221 715-3302-4311 715-3302-4311 715-3302-4311 715-3302-4311 715-3302-4311 715-2101-4311 715-3104-4311 715-2101-4311 715-4601-4311 715-2101-4311 715-2101-4311 715-4201-4311 715-2101-4311 ITEM AMOUNT 184.02 372.00 360.00 6.33 6.32 6.70 5.80 5.82 5.80 5.80 5.80 22.20 55.00 125.00 14.89 29.20 20.00 270.00 900.00 900.00 23.44 254.07 300.00 72.00 10.00 55.64 43.73 6.24 1.49 1.99 89.72 31.22 162.03 193.38 138.54 138.54 81.01 81.01 PAGE 2 CHECK AMOUNT 184.02 372.00 360.00 70.57 224.09 20.00 270.00 1,800.00 23.44 254.07 300.00 72.00 10.00 VOUCHRE2 04/02/98 17:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 13335 04/02/98 005180 VICKI CHANEY 13336 04/02/98 006307 MARGARET CHASE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION AUTO PART PURCHASE/MARCH 98 AUTO PART PURCHASE/MARCH 98 AUTO PART PURCHASE/MARCH 98 INSTRUCTOR PAYMENT/SPRING 98 INSTRUCTORS PAYMENT/SPRING 98 13337 04/02/98 004385 COMPETITION WHEELIFT, I STROPE LIGHTS REPLACEMENT 13338 04/02/98 002173 NANCY COOK 13339 04/02/98 004689 DATA TICKET, INC. 13340 04/02/98 008655 DOROTHY DAVIS 13341 04/02/98 006969 MARY ANN DIB 13342 04/02/98 008191 DUNCAN 13343 04/02/98 008500 E -Z PRODUCTS 13344 04/02/98 007853 EMPIRE PIPE CLEANING & 13345 04/02/98 007171 RALPH E. ENKEBOLL 13346 04/02/98 006349 ESCOM SOFTWARE SERVICES 13347 04/02/98 001962 FEDERAL EXPRESS CORP. 13348 04/02/98 003379 FESTIVAL OF ARTS 13349 04/02/98 008266 FLEMING & ASSOCIATES LUNCHES/POST CLASS DMV RECORD RETRIEVAL/FEB 98 CLASS REFUND DEPOSIT REFUND/CHRISTMAS TREES PARTS FOR PARKING METERS PARTS FOR PARKING METERS PARTS FOR PARKING METERS SANDBAG FILLER/PUBLIC WORKS SEWER MAINT CONTRACT PAYMENT 1997 ASSESSMENT REBATE ANNUAL CLASS SOFTWARE SUPPORT EXPRESS MAIL/MARCH 98 EXPRESS MAIL/MARCH 98 EXPRESS MAIL/MARCH 98 EXPRESS MAIL/MARCH 98 EXPRESS MAIL/MARCH 98 TICKETS/PAGEANT OF THE MASTERS WORKER'S COMP REIMBURS/3/98 WORKER'S COMP ADMIN/APRIL 98 LIABILITY ADMIN/FOURTH QUARTER 13350 04/02/98 008071 GORDON H. CHONG & ASSSO PARKING STRUCTURE CONTRACT 13351 04/02/98 000059 GOVERNMENT FINANCE OFFC REGISTRATION/COPELAND 13352 04/02/98 001340 GTE EQUIP RENTAL/MAR 22 -APR 22/98 13353 04/02/98 000015 GTE CALIFORNIA, INCORPO TELEPHONE BILLING/MARCH 98 TELEPHONE BILLING/MARCH 98 TELEPHONE B1LLING/MARCH 98 ACCOUNT NUMBER 715-2101-4311 715-2101-4311 715-4601-4311 001-4601-4221 001-4601-4221 715-2201-4311 001-2101-4312 110-1204-4201 001-2111 001-2110 110-3302-4309 110-3302-4309 110-3302-4309 001-4202-4305 160-3102-4201 105-3105 001-1206-4201 001-4601-4305 001-4101-4305 001-4101-4305 105-2601-4201 001-4101-4305 001-4601-4201 705-1217-4324 705-1217-4201 705-1209-4201 121-8624-4201 001-1202-4317 001-2101-4304 001-2101-4304 001-2101-4304 001-2101-4304 ITEM AMOUNT 203.91 203.91 14.47 PAGE 3 CHECK AMOUNT 1,446.83 1,365.00 1,365.00 651.00 651.00 82.27 82.27 80.00 80.00 76.93 76.93 13.00 13.00 100.00 100.00 590.67 186.27 892.45 1,669.39 140.48 140.48 440.00 440.00 24.61 24.61 1,440.00 1,440.00 8.75 9.50 10.00 6.60 6.60 41.45 1,420.00 1,420.00 35,536.30 2,333.33 2,193.75 40,063.38 13,608.68 13,608.68 310.00 310.00 51.56 51.56 46.66 94.45 92.22 VOUCHRE2 04/02/98 17:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 13355 04/02/98 008653 CARA L. HALL • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE BILLING/MARCH 98 BILLING/MARCH 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/MARCH 98 BILLING/MARCH 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/FEB 98 BILLING/MARCH 98 CITATION REFUND 13356 04/02/98 006518 HAYER CONSULTANTS, INC. PLAN CHECKS/JAN 8 -FEB 10,1998 13357 04/02/98 003131 HINDERLITER, DE LLAMAS 13358 04/02/98 007220 ICE CHALET 13359 04/02/98 002458 INGLEWOOD WHOLESALE ELE 13360 04/02/98 006140 INSTASHRED SECURITY SER 13361 04/02/98 006059 MARGARET KEPNER 13362 04/02/98 005873 LARRY KESSLER 13363 04/02/98 007859 L.A. CO METRO TRANS AUT SALES TAX SERVICE/1ST QUARTER INSTRUCTOR PAYMENT/WINTER 98 ELEC CAN/SEWER PUMP STATION ELECTRICAL SUPPLIES/MARCH 98 ELECTRICAL SUPPLIES/MARCH 98 DISCOUNT OFFERED DISCOUNT TAKEN ELECTRICAL SUPPLIES/MARCH 98 SHREDING SERVICE/MARCH 98 1997 ASSESSMENT REBATE INSTRUCTOR PAYMENT/SPRING 98 BUS PASS SALES/MARCH 98 ACCOUNT NUMBER 001-2101-4304 001-4601-4304 001-2101-4304 001-2101-4304 001-2101-4304 001-4601-4304 001-4202-4304 001-4201-4304 001-2201-4304 001-1101-4304 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 001-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 110-1204-4304 110-3302-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 001-2101-4304 110-3302 001-4201-4201 001-1202-4201 001-4601-4221 160-3102-4309 105-2601-4309 001-4204-4309 001-2021 001-2022 001-4204-4309 001-2101-4201 105-3105 001-4601-4221 145-3403-4251 ITEM AMOUNT 152.65 44.09 66.75 27.10 44.07 35.59 37.79 73.33 164.19 13.77 29.25 15.49 13.77 29.25 29.25 87.76 44.74 44.74 602.97 691.73 103.25 103.25 101.53 87.76 87.76 177.24 44.74 240.63 50.00 3,680.51 1,005.97 360.00 999.15 265.21 259.91 5.30 5.30- 289.89 56.00 24.61 378.00 248.00 PAGE 4 CHECK AMOUNT 3,427.77 50.00 3,680.51 1,005.97 360.00 1,814.16 56.00 24.61 378.00 248.00 VOUCHRE2 04/02/98 17:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 13364 04/02/98 008649 GARY LANG 13365 04/02/98 008643 RONIT LARONE 13366 04/02/98 000167 LEARNED LUMBER 13367 04/02/98 001715 MELVIN LEE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PARKING PERMIT REFUND PARKING PERMIT REFUND HARDWARE PURCHASE/MARCH 98 CITATION REFUND 13368 04/02/98 002175 LIEBERT, CASSIDY & FRIE LEGAL SERVICES/FEB 98 13369 04/02/98 003708 DENNIS LINDSEY 13370 04/02/98 000605 MANHATTAN FORD 13371 04/02/98 003731 BETTY MARTIN 13372 04/02/98 008633 ROBERT MCDONNELL 13373 04/02/98 003080 MERRIMAC ENERGY GROUP 13374 04/02/98 001517 MUNICIPAL TOY COMPANY 13375 04/02/98 008654 ROY R. NEWTON 13376 04/02/98 004142 OFFICE DEPOT 13377 04/02/98 007541 LOUISE PALERMO 13378 04/02/98 007090 MARGARET PARKER 13379 04/02/98 003910 PORTERS ALIGNMENT & BRA 13380 04/02/98 002980 POWER MAINTENANCE CORPO 13381 04/02/98 007399 POWER SPORTS ACCOUNT NUMBER 110-3843 110-3843 001-3104-4309 110-3302 001-1203-4201 SLO-PITCH LEAGUE DIRECTOR PMT 001-4601-4221 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 CORE EXCHANGE AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 AUTO PART PURCHASE/FEB 98 1997 ASSESSMENT REBATE CITATION REFUND UNLEADED/MARCH 98 DIESEL/MARCH 98 CANDY FOR EGG STRAVAGANZA 98 CITATION REFUND OFFICE SUPPLIES PURCHASE/2/98 INSTRUCTOR PAYMENT/SPRING 98 1997 ASSESSMENT REBATE ALIGNMENT/MARCH 98 UPS SYSTEM BATTERIES EQUIPMENT FOR HOCKEY LEAGUE 13382 04/02/98 005884 THE PUBLIC AGENCY COALI ANNUAL MEMBERSHIP FEE/PERS PAC 13383 04/02/98 008364 PVP COMMUNICATIONS,INC. HEADSET/POLICE DEPARTMENT 13384 04/02/98 008645 RDP GROUP REGISTRATION/WRIGHT 13385 04/02/98 003991 BARRY REED INSTRUCTOR PAYMENT/WINTER 98 :1 I 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 715-2101-4311 105-3105 110-3302 001-1401 001-1401 001-4601-4308 110-3302 110-1204-4305 001-4601-4221 105-3105 715-4601-4311 153-2106-5402 001-4601-4308 001-1203-4317 715-2101-4311 001-2101-4317 001-4601-4221 ITEM AMOUNT PAGE 5 CHECK AMOUNT 28.00 28.00 28.00 28.00 2.88 2.88 30.00 30.00 285.00 285.00 2,425.50 2,425.50 13.02 220.52 71.11 3.25- 13.02 69.93 13.02 65.65 463.02 24.61 24.61 60.00 60.00 4,260.03 872.73 5,132.76 55.00 55.00 52.00 52.00 21.61 21.61 1,176.00 1,176.00 24.61 24.61 58.50 58.50 1,132.50 1,132.50 508.78 508.78 250.00 250.00 346.76 346.76 75.00 75.00 2,653.00 2,653.00 VOUCHRE2 04/02/98 17:47 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 13386 04/02/98 001070 RIO HONDO COLLEGE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION TUITION/COOK/POST CLASS 13387 04/02/98 008399 ROLLER HOCKEY INTERNATI ROLLER HOCKEY MEMBER/FALL/WIN 13388 04/02/98 008648 BARRETT SCUDDER 13389 04/02/98 003405 SKILLPATH, INC. REFUND DUPLICATE PAYMENT ENROLLMENT/SEMINAR ENROLLMENT/SEMINAR ENROLLMENT/SEMINAR 13390 04/02/98 000114 SMART & FINAL IRIS COMP SUPPLIES/FIRE DEPARTMENT SUPPLIES/FIRE DEPARTMENT 13391 04/02/98 007306 ROBERT SNYDER CHESS TOURNAMENT DIRECTOR 1998 13392 04/02/98 006325 SO BAY ST PATRICK'S DAY EXPENSES ST PATRICK DAY PARADE 13393 04/02/98 000159 SOUTHERN CALIFORNIA EDI ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 STREET LIGHTING/MARCH 98 ELECTRIC BILLING/MARCH 98 ELECTRIC BILLING/MARCH 98 STREET LIGHTING/FEB 98 STREET LIGHTING/MARCH 98 STREET LIGHTING/DEC 98 STREET LIGHTING/JAN 98 13394 04/02/98 005195 STANDARD CONCRETE PRODU CONCRETE PURCHASE/MARCH 98 13395 04/02/98 000010 TCI EQUIPMENT 13396 04/02/98 007056 BETTY WARNHOLZ 13397 04/02/98 008647 GARY L WELLS 13398 04/02/98 008632 WEST COVINA USER'S GROU 13399 04/02/98 008646 WIDMANN DEVELOPMENT INC 13400 04/02/98 007106 JENNIFER YAMANE PARTS FOR GO-4'S/MARCH 98 1997 ASSESSMENT REBATE WORK GUARANTEE DEPOSIT REFUND MEMBERSHIP DUES PLAN CHECK & PERMIT REFUND INSTRUCTORS PAYMENT/SPRING 98 TOTAL CHECKS ACCOUNT NUMBER 001-2101-4312 001-4601-4201 001-3840 001-1202-4317 001-1202-4317 001-1141-4317 001-2201-4309 001-2201-4309 001-4601-4201 109-3301-4201 105-2601-4303 001-4204-4303 160-3102-4303 105-2601-4303 001-3104-4303 001-4202-4303 105-2601-4303 001-4202-4303 001-4202-4303 105-2601-4303 105-2601-4303 105-2601-4303 105-2601-4303 001-3104-4309 715-3302-4311 105-3105 001-2110 001-2101-4317 001-3813 001-4601-4221 ITEM AMOUNT 65.00 319.00 473.00 198.00 99.50 99.50 137.20 141.17 200.00 499.69 170.02 6,782.99 33.73 176.20 755.98 1,603.44 18.17 12.96 170.17 115.54 101.75 152.98 142.60 271.95 211.25 24.61 1,600.00 35.00 308.38 1,260.00 PAGE 6 CHECK AMOUNT 65.00 319.00 473.00 397.00 278.37 200.00 499.69 10,236.53 271.95 211.25 24.61 1,600.00 35.00 308.38 1,260.00 109,043.10 VOUCHRE2 04/02/98 17:47 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 43,796.51 105 LIGHTG/LANDSCAPG DIST FUND 1,272.12 109 DOWNTOWN ENHANCEMENT FUND 499.69 110 PARKING FUND 2,540.71 121 PROP A OPEN SPACE FUND 13,608.68 145 PROPOSITION 'A FUND 248.00 153 SUPP LAW ENF SERV (SLESF) 1,132.50 160 SEWER FUND 1,472.88 306 LOMA/MYRTLE UNDRGRND DISTRICT 1,800.00 705 INSURANCE FUND 40,063.38 715 EQUIPMENT REPLACEMENT FUND 2,608.63 TOTAL 109,043.10 PAGE 7 VOUCHRE2 04/02/98 17:47 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY THAT THE /DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED�ON PAGES 7/ TO ?/ INCLUSIVE, OF THE VOUCHER REGISTER FOR -3//K - /df CI ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANC DIRECTOR� DATE `//��'7J PAGE 8 • • March 24 , 1998 Honorable Mayor and For the Meeting of Members of the City Council April 14, 1998 CANCELLATION OF CHECKS Please consider the following request for cancellation of the checks listed below: #013257 - 03/23/98 - Fleming & Assoc. $56,479.73 Check was issued for wrong amount. #013271 - 03/23/98 - Smart & Final. $263.57 Check was issued to the wrong vendor. Concur: Stephen City Manager Workman, City Treasurer Noted for fiscal impact: Viki Copeland, Finance Director April 9, 1998 Honorable Mayor and Members of the Hermosa Beach City Council • Regular Meeting of April 14, 1998 TENTATIVE FUTURE AGENDA ITEMS Thursday. ay 28 1998 :......... A/lyt2819 8 Public Hearing: Text amendment to modify M-1 zone permitted use list. (Continued from meeting ofMarch 24, 1998) Community Development Director Proposed agreement with State Lands Commission concerning oil project City Manager Pier Project Subcommittee Report City Manager Request for stop control at Hermosa Avenue & 10th Street Public Works Director Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of April 15, 1998 Community Resources Director Recommendation to receive and file action' minutes from the Planning Commission meeting of April 21, 1998 Community Development Director Thursday. ay 28 1998 Recommendation to receive and file action minutes from the Planning Commission meeting of May 19, 1998 Community Development Director ......................................................................................................................................................................................................................................................................... = as 1X998.:.......: Award of bid for 2 sewer pumps/motors at 35'x' Street & Strand 1 Public Works Director Thursday. ay 28 1998 Recommendation to receive and file action minutes from the Planning Commission meeting of May 19, 1998 Community Development Director J 11ef 1998 :: Recommendation to receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of May 20, 1998 Community Resources Director lc April 1, 1998 Honorable Mayor and Members of Regular Meeting of the HERMOSA Beach City Council April 14, 1998 RECOMMENDATION TO DENY CLAIM Recommendation: It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator. 1. Claimant : Julien A.Martinsons Date of Loss: 11/08/97 Date Filed : 03/26/98 Allegation : Claimant stepped barefoot on hot barbeque coals in City park; claims City negligent in not posting signs re. No dumping of hot coals on ground. A copy of the claim is available in the Office of the City Clerk for review. Respectfully Submitted, Con r: C-144,1 chael A. Earl, Director' Sty %' en R. Burrell Personnel & Risk Management c: Conrad Del Rosario, Fleming & Associates mw/deny City Manager ld THIS CLAIM MUST BE SIGNED ON REVERSE SIDE. clalmfrm.doc '�.. . CITY OF HERMOSA BEACH h°,..os: A .�, CLAIM REPORTING FORM FOR ALL PERSONS OR PROPERTY FILE WITH: City Clerk's Office City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RESERVE FOR FILING STAMP DEPT. NO. / D/ c 1 L1 `\ //,?2," \ L- l l� // �,� ,..r, r - , /./..„- :: ; . ` L.L. F •ji4 '� _4 tt �1A 2 — — 1998 . —S! k,�: r>ad ' "c ''•P� .ti . ;n•s• (5' \N(c)// I _1 "1 1 . �. crn t . INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not 1. later than six months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code Sec. 911.2)•1 3. Read entire claim form before filing.\o\,...`` 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary,togive full details. P Name of Claimant Julie.r) A.Mcrtinsons Date Of Birth Of Claimant 1 -al-9\ Home Address Of Claimant Z 1-7 -VYVirw 11-. MMT C3 i . 9O (c Occupation of Claimant Business Address of Claimant Home Telephone Number (310)`1SP-1178 Give address and telephone number to which you desire notices or communications to be sent regarding this claim. Business Telephone Number 1.--1 BAA/VIEW Dr. 11Am1ihTtAIv &Cli . CA 9oa66 Claimant's Social Security No. Date of Damage/Loss/Injury p G O NavGM B ER 19 l-1 lime M. Aoa :.1 5 P.M. Place of Damage/Loss/Injury I-1E12MosA VALLt=V PM How did damage/loss/injury occur? (Be specific) STe PP E .T) B. /N1; G Fool- c» 1-k5T co A-Ls 1 DuMPal) o #JTb G-Koumr)- Were Police at scene? Yes Were Paramedics at scene? Yes ■ ■ No (Id No [/� ffE�2/�?o5A Report No,r?F.- V°T/f/ED What particular act or omission do you claim caused the damage/loss/injury. 1#E an /SS/o N a F C/4-A1.5 $747 6- G0A/S' Sok lib) No 7 B6 Defiq?FD o 1-) G2o u Nl) i Name of City employee(s) causing the damage/loss/injury: THIS CLAIM MUST BE SIGNED ON REVERSE SIDE. clalmfrm.doc 1 he amount claimed, as of the date of presentation of this claim, Damages incurred to date (exact): Expenses for medical and hospital care $ Loss of earnings $ Special damages for $ General damages $ Total damages Incurred to date $ Is computed as followss.(please attach estimates/receipts) Estimated expenses for medical and hospital care Future expenses for medical and hospital care Future Toss of earnings $ Other prospective special damages $ Prospective general damages S Total estimate prospective damages $ WITNESSES to DAMAGE or INJURY: UST ALL PERSONS and addresses of persons known to have information: Phone 3/0 7998'' 784. Name vtripA ►o,ISanjS Address Name rilbs- A J /-(i44.7,-NS Name Address a%0 f1 _J- 10,16C ( 7 Phone ( < < Address Phone DOCTORS and HOSPITALS: / Ct q 7 Hospital Cf47 TA7/U,J Address /0 /d i"J, $2Pv/ %%%D/4U Date Hospitalized /1- ,/ M.B. c�- Docto('%Qr_.441A/CE frE/ 1 j,1 L Address 32 30 kV • COM 4W Date of Treatment /7- 9 - % 7 77�kGA. rhtu Doctor 4/11 UAW% / Address Date of Treatment /1 - 2...$C- 97 o IJT PAT, c --Air c eq -g C READ CAREFULLY when you first saw City vehicle; location of City vehicle at time of accident by 74-1' and location of yourself or your vehicle at the time of the accident by 8-1'and the point of impact by `X'. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of accident by X' and showing house number or distances to street corners. If City vehicle was involved, designate by letter 74' location of City vehicle when you first saw it, and by `B' location of yourself or your vehicle CURB - SIDEWALK PARKWAY SIDEWALK Signa ure of claimant or person filing on his behalf givi . lata tat- • • Claimant Kafir Typed Name: croR M/SoNS Date: NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code Sec. 915a). Presentation of a false claim is a felony (Pen. Code Sec. 72) clfrmpg2.dc V • • V--/ V- r7d- March 26, 1998 Honorable Chairman and Members Regular Meeting of of the Hermosa Beach City Council April 14, 1998 SUBJECT: AMENDMENT TO 97-98 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) INITIATED BY STAFF PURPOSE: AMENDMENT TO CDBG REIMBURSABLE CONTRACT FOR IMPLEMENTATION OF THE PROJECT TO REMOVE ARCHITECTURAL BARRIERS TO THE DISABLED AT CITY HALL Recommendation Staff recommends the Mayor execute the attached amended contract as stipulated by the Los Angeles County Community Development Commission (CDC). Background On July 19, 1994, the City approved a cooperation agreement with L.A. Co. for future block grant funding of proposed City projects. The City staff has subsequently submitted a request for funding for the City's American with Disabilities Act Compliance and Transition Plan, and the CDC has approved the project. On April 9, 1995, the City Council executed a Reimbursable Contract with the L.A. Co. Community Development Commission which allowed the expenditure of allocated funds through June of 1996. On July 1, 1997, the City entered into a reimbursable contract allowing the expenditure of funds through June, 1998. On March 26, 1998, the L.A. Co. Community Development Commission approved the project bid documents. Analysis This amendment to the executed contract will allow an extension of the time to June 1999 for the City to expend the approved allocation and increase the total allocation $283,258. The project construction is expected to commence in June,'98. CONCUR: Sol Blume ld, P irector Commu1, evelopment Department Stephen R City Man. ger Michael Schubach City Planner cdrem3 Carlos Jackson Executive Director March 18, 1998 Community Development Commission County of Los Angeles 2 Coral Circle • Monterey Park, California 91755 • Tel: (213) 890-7001 Stephen R. Burrell, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 Dear Mr. Burrell: Commissioners Gloria Molina Yvonne Brathwaite Burke Zev Yaroslaysky Don Knabe Michael D. Antonovich RECEIVED MAR 2 4 1998 CITY MANAGER'S OFFICE REQUEST FOR EXECUTION OF COMMUNITY DEVELOPMENT BLOCK GRANT REIMBURSABLE CONTRACT AMENDMENT NUMBER 1 Enclosed for execution by your City's authorized signatory are four copies of a Community Development Block Grant Reimbursable Contract Amendment Number 1 for implementation of your City's community development project(s). Please return all four original signed copies of the contract, by April 23, 1998, to Lorraine Wright of my staff, at 2 Coral Circle, Monterey Park, California 91755. Once the contract has been fully executed, an original will be forwarded to you. If there are any questions, please contact Ms. Wright at (213) 890-7172. Sincerely, TERRY GON .' LEZ, Community Development Block Grant Division LW-98-relet Enclosures COUNTY OF LOS ANGELES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM REIMBURSABLE CONTRACT WITH PARTICIPATING CITY AMENDMENT NUMBER 1 CITY: CITY OF HERMOSA BEACH CONTRACT NUMBER: 70728 THIS AMENDMENT TO CONTRACT made this 15.1 day of July, 1998, by the County of Los Angeles, hereinafter called the "County," and the City of Hermosa Beach, hereinafter called the "Operating Agency." WITNESSETH THAT: WHEREAS, the County and the Operating Agency previously entered into a Community Development Block Grant Program Reimbursable Contract with Participating City, Contract Number 70728 dated July 1, 1997; and WHEREAS, County and Operating Agency desire to amend said Contract in order that Operating Agency may better implement the projects. NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties agree that said Contract Number 70728 be amended as follows: 1. TIME OF PERFORMANCE is amended to show a completion date of June 30, 1999. 2. COMPENSATION AND METHOD OF PAYMENT is amended to show a compensation amount of $283.258. This is an increase of $140.664 to the contract amount. 3. COMPLIANCE WITH LAWS. Both parties agree to be bound by applicable Federal, State, and local laws, ordinances, regulations and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporate the terms of: the Act; 24 CFR, Part 570; U.S. Office of Management and Budget Circulars A-87, A-133; applicable sections of 24 CFR part 85; and the Los Angeles County auditor -Controller Contract Accounting and Administration Handbook (for local governmental agencies). This Contract is subject to and incorporate the terms of: the Act; 24 CFR, Part 570; U.S. Office of Management and Budget Circulars A-122, A-133; applicable sections of 24 CFR Part 84; and the Los Angeles County Auditor -Controller Contract Accounting and Administration Handbook (for private non-profit agencies). In cases where both the Federal and local requires conflict, the Federal requirements shall prevail. 4. ARCHITECTURAL BARRIERS ACT AND THE AMERICANS WITH DISABILITIES ACT. The Architectural Barriers Act of 1968 (42 U.S.C. 4151- 4157) requires certain Federal and Federally funded buildings and other facilities to be designed, constructed, or altered in accordance with standards that insure accessibility to, and use by, physically handicapped people. A building or facility designed, constructed, or altered with funds allocated or reallocated under this part after December 11, 1995, and that meets the definition of "residential structure" as defined in 24 CFR 40.2 or the definition of "building" as defined in 41 CFR 101- 19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (Appendix A to 24 CFR part 40 for residential structures, and Appendix A to 41 CFR part 101-19, subpart 101-19.6, for general type buildings). -1- The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155.201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy after January 26, 1993 that are readily accessible to and usable by individuals with disabilities. Further, the ADA requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable--thatis, easily accomplishable and able to be carried out without much difficulty or expense. 5. TERMINATION FOR IMPROPER CONSIDERATION. The County may, by written notice to the Operating Agency, immediately terminate the right of the Operating Agency to proceed under this Contract if it is found that improper consideration, in any form, was offered or given by the Operating Agency, either directly or through an intermediary, to any County officer, employee or agent with the intent of securing the Contract or securing favorable treatment with respect to the award, amendment or extension of the Contractor the making of any determinations with respect to the Operating Agency's performance pursuant to the Contract. In the event of such termination, the County shall be entitled to pursue the same remedies against Operating Agency as it could pursue in the event of default by the Operating Agency. Operating Agency shall immediately report any attempt by the County officer or employee to solicit such improper consideration. The Report shall be made to the Executive Director of the Commission or the County Auditor-Controller'sEmployee Fraud Hotline 800-544-6861. 6. All other terms and conditions of said Contract shall remain the same. IN WITNESS WHEREOF, the County and the Operating Agency, through their duly authorized officers, have executed this amendment as of the date first above written. COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH By By Title ATTEST: ATTEST: Chairman, Board of Supervisors JOANNE STURGES City Clerk Executive Officer Clerk of the Board of Supervisors By By APPROVED AS TO FORM: APPROVED AS TO PROGRAM: DE WITT W. CLINTON County Counsel CARLOS JACKSON, Executive Director Community Development Commission of the County of Los Angeles By By Deputy Director, CDBG -2- • April 7, 1998 7 / V--9/ Honorable Mayor And Members Of Regular Meeting Of The Hermosa Beach City Council April 14, 1998 UPDATE OF ALL EXISTING TRAFFIC SIGNAL AND STOP SIGN LOCATIONS RECOMMENDATION: It is recommended that City Council: 59/1 1. Adopt Resolution No. 98- , entitled A Resolution Of The City Council Of The City Of Hermosa Beach, California, Establishing Traffic Signal Locations. .59)? - 2. Adopt Resolution No 98 - , entitled A Resolution Of The City Council For The City Of Hermosa Beach California Amending Resolution 88-5185 As Amended By Establishing Stop Intersections Throughout The City. BACKGROUND: As part of the department's on going review it was determined to update Resolution 88- 5276 and Resolution 88-5185. These two Resolutions define and establish traffic control throughout the City. ANALYSIS: 1. RESOLUTION 88-5185 - STOP SIGNS Resolution NS 2435 was first approved by the City Council on July 3, 1962. This Resolution is governed by Ordinance NS 238 which was adopted by City Council on June 6, 1962. A search of the records and files in the City revealed that the list of stop intersections within Resolution NS 2435, was updated in 1988 by Resolution 88-5185. In 1997, a field inventory was performed and 664 existing stop signs were mapped, and checked against the resolution and tabulated by staff. They are tabulated as Exhibit 1. 2. RESOLUTION 88-5672 - TRAFFIC SIGNALS Municipal Code Section 19-39, says traffic signal locations are established by Council by Resolution. There are 19 signal controlled intersections in the City at this time. These are listed on the attached Resolution. Two new signals, at the elementary schools in our City were installed since 1988. These are added to the Resolution list. 11 • • 3. SIGN MAINTENANCE No additional stop signage is required at this time. FISCAL IMPACT: No additional appropriation is necessary. ALTERNATIVES: Other alternatives available to City Council and considered by staff: 1. Do nothing. 2. Return to staff for further evaluation . SUMMARY: All streets were inventoried. - No new traffic signal locations or stop signs are being proposed at this time. Respectfully Submitted: Edward J. Ruzak City Traffic Engineer Noted for fiscal impact: Viki Copeland Finance Director arold C. Williams, P.E. Director of Public Works/City Steve R. City Manager Attachments: Resolutions Establishing Traffic Signals Locations, and Stop Sign Locations. Exhibit 1 Stop Sign List srl.b95.pwfiles.ccitems.update • • RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ESTABLISHING TRAFFIC SIGNAL LOCATIONS WHEREAS, an engineering review has been performed. WHEREAS, the Municipal Code Section 19-39 titled "Traffic Control Devices" needs updating by resolution. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES ' HEREBY RESOLVE AS FOLLOWS: SECTION 1. The following are established as Traffic Signal Controlled Intersections in the City of Hermosa Beach: 1. Hermosa Avenue and Herondo 2. Hermosa Avenue and 2nd Street 3. Hermosa Avenue and llth Street 4. Hermosa Avenue and Pier Avenue 5. Hermosa Avenue and 13th Street 6. Hermosa Avenue and 14th Street 7. Pacific Coast Highway and 2nd Street 8. Pacific Coast Highway and 5th Street 9. Pacific Coast Highway and 8th Street 10. Pacific Coast Highway and Aviation Boulevard 11. Pacific Coast Highway and Pier Avenue 12. Pacific Coast Highway and 21st Street 13. Pacific Coast Highway and Artesia Boulevard 14. Pacific Coast Highway and Longfellow Avenue 15. Artesia Boulevard and Prospect Avenue 16. Artesia Boulevard and Harper Avenue 17. Prospect Avenue and Aviation Boulevard 18. Prospect Avenue and Hermosa View Elementary School (between 18th and 19th Streets) 19. Valley Drive and Hermosa Valley School (between 17th Street and Pier Avenue) Number 7 Through 16 Maintained By California Department Of Transportation (Caltrans) SECTION 3. This resolution shall become effective upon adoption. PASSED, APPROVED and ADOPTED this day of , 1998. PRESIDENT of the CITY COUNCIL and MAYOR of the City of Hermosa Beach, Califomia ATTEST: APPROVED AS TO FORM: srl.b95.pwfiles.reso.signreso • • RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION 88-5185, AS AMENDED BY ESTABLISHING STOP INTERSECTIONS THROUGHOUT THE CITY. WHEREAS, Section 19-52 of Ordinance 238 (Traffic Code) provides that City Council, by Resolution, establish stop intersections; WHEREAS, an engineering review and update has been performed. WHEREAS, Resolution 88-5185 needs revisions to be consistent with the policy of the State of California for stop sign warrants and stop sign locations. WHEREAS, as a result of the engineering review there is a need for additional stop intersections, and THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Resolution 88-5185, as amended, shall be and is hereby further amended to include Exhibit I, attached, establishing stop intersections throughout the City. PASSED, APPROVED and ADOPTED this day of , 1998. PRESIDENT of the CITY COUNCIL and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY srl.b95.pwriles.reso.stopreso likIGN FACES NEW TRAFFIC HEADING N S F W Amby PI. 1 1 30th Street 1 Aubrey Court 1 Aviation Blvd. 1 Ardmore Ave. 1 1 Gould Avenue 1 1 1 1 1 21st Street 1 1 1 1 Pier Avenue 1 1 1 1 8th Street 1 1 1 1 5th Street 1 1 1 1 2nd Street 1 Ave Avenue 1 21st Street 1 Bard St. 1 1 Pier Avenue 1 1 1 8th Street 1 Bayview Dr. 1 Circle Street 1 2 19th Street 1 1 16th Street 1 1 2 Pier Avenue 1 1 2 10th Street 1 1 8th Street 1 1 2 6th Street 1 1 2 4th Street 1 1 2 2nd Street 1 1 1st Street 1 1 34th Street 1 1 35th Street 1 Beach Dr. 1' 24th Street 1 1 23rd Street 1 1 1 22nd Street 1 1 1 15th Street 1 1 1 1 13th Street 1 1 1 11th Street 1 1 17th Court 1 1 1 10th Street 1 1 1 1 2nd Street 1 1 1 1 2 1st Street 1 1 1 Hermosa Avenue 1 Bonnie Brae St. 1 16th Street r r 1 1 14th Street 1 1 Aviation Blvd. 1 Broden Ave. 1 2 21st Street 1 Boundary PI. 1 Tennyson Place 1 Braeholm PI. 1 1 30th Street 1 1 1 Amby Place 1 Campana St. 1 Prospect Avenue 1 Circle Dr. 1 Manhattan Avenue 1 1 Manhattan Avenue 1 Circle Court 1 1 Circle Drive 1 1 Monterey Avenue 1 Corona St. 1 1 14th Street 1 1 Aviation Blvd. 1 Prospect Avenue 1 Culper Court 1 1 2nd Street 1 Cypress Ave. 1 1 8th Street 1 1 1 1 6th Street 1 1 1 Pier Avenue 1 1 1 11th Street 1 18th Court 1 1 Hermosa Avenue 1 Page 1 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 *IGN FACES NEW TRAFFIC HEADING NSEW Page 2 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 1 Beach Drive 1 18th St. r r Pacific Coast Hwy. 1 1 Valley Park Avenue 1 1 Prospect Avenue 1 1 Vallye Drive 1 8th Court 1 1 Hermosa Avenue 1 8th PI. 1 Ardmore Avenue 1 1 1 Paicific Coast Hwy. 1 1 1 Prospect Avenue 1 8th St. Manahttan Avenue 1 1 Monterey Avenue 1 1 Loma Drive 1 1 Valley Drive 1 1 Ardmore Avenue 1 1 Prospect Avenue 1 Hermosa Avenue 1 11th Court 1 Hermosa Avenue 1 11th PI. 1 Pacific Coast Hwy. 1 1 1 Harper Avenue 1 1 Prospect Avenue 1 11th St. T.. a- N. r Monterey Blvd. 1 Ardmore Avenue 1 Prospect Avenue 1 1 Valley Drive 1 1 Pacific Coast Hwy. 1 1 1 Loma Drive 1 1 1 1 Harper /redondo beach 1 El Oeste 1 Gould Avenue 1 15th Court 1 1 Hermosa Avenue 1 15th PI. 1 1 Bonnie Brae Street 1 15th St. r r 1 Hermosa Avenue 1 1 Ocean Drive 1 1 1 Harper Avenue 1 Prospect Avenue 1 1 Pacific Coast Hwy. 1 1 5th Court 1 1 Hermosa Avenue 1 5th St. 1 Prospect Avenue 1 1 1 Reynolds Lane/redondo beach 1 1 Ardmore Avenue 1 1st PI. 1 Barney Court/both sides of st. 1 1 Ardmore Avenue 1 1 Pacific Coast Hwy. 1 1st St. 1 Hermosa Avenue 1 1 Ardmore Avenue 1 Monterey Blvd. 1 1 Barney Court 1 Prospect Avenue 1 1 Pacific Coast Hwy. 1 1 1 Meyer Court 1 1 14th St. 1 Manhattan Avenue r r 1 1 Bonnie Brae Avenue 1 1 1 Prospect Avenue 1 4th Court 1 1 Hermosa Avenue 1 4th St. 1 Hopkins Avenue 1 1 Hermosa Avenue 1 Page 2 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 *IGN FACES NEW TRAFFIC HEADING NSF W v_ v' V 1 Monterey Blvd. 1 1 Ocean View Avenue 1 Prospect Avenue 1 1 Manhattan Avenue 1 1 1 1 Ardmore Avenue 1 1 1 Pacific Coast Hwy. 1 1 Graveley Court 1 6th Street 1 Gentry St. 11 Prospect Avenue 1 1 1 1 3rd Street 1 1 1 6th Street 1 Golden Ave. 1 15th Street 1 1 1 17th Street 1 1 Gould Ave. 1 r r Morningside Drive 1 1 Ardmore Avenue 1 1 1 Valley Drive 1 1 Gould Terrance 1 1 Gould Avenue 1 Greenwich Village 1 Manhattan Avenue 1 1 Hermosa Avenue 1 Harper Ave. 1 1 20th Place 1 1 Hermosa Ave. 1 35th Street/median also 1 1 1 Longfellow Avenue/median also 1 1 1 1 28th St./also in median 1 1 1 1 26th St./median sign south bound 1 1 1 1 22nd St./also in median 1 1 1 1 16th St./also in median 1 1 1 1 8th St./also in median 1 1 Hermosa View Ave. 1 1 30th Street 1 Herondo St. 1 Valley Drive/median also 1 Highland Ave. 1 Longfellow Avenue 1 Hill St. 1 2nd Street 1 Hillcrest Dr. 1 1 18th Street 1 1 1 1 21st Street 1 1 Hollowell Ave. r r r r 7th Place 1 6th Street 1 1 Prospect Avenue 1 1 3rd Street 1 1 2nd Street 1 Hopkins Ave. 1 5th Street 1 1 3red Street 1 Ingleside Dr. 1 1 30th Street 1 1 1 1 31st Street 1 1 1 1 Longfellow Avenue 1 1 28th Street Joy St. 1 Bonnie Brae r r La Carlita PI. 30th Street 1 Loma Dr. 1 1 Manhattan Ave 1 1 Park Avenue 1 1 1 Pier Avenue 1 1 1 Pier Avenue 1 1 1 1 8th Street 1 1 Longfellow Ave. 1 1 6th Street 1 1 1 Hermosa Venue 1 1 Ardmore Avenue 1 1 Valley Drive 1 1 1 Morningside Drive 1 1 Page 3 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 laIGN FACES NEW TRAFFIC HEADING N S F W Page 4 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 1 1 Manhattan Avenue 1 1 1 1 Tennyson Avenue 1 1 Lyndon St. 1 1 Hermosa Venue Monterey Avenue 1 1 Manhattan Ave. 1 Longfellow 1 1 1 27th Street 1 1 1 25th Street 1 1 1 22nd Street 1 1 1 19th Street 1 1 1 16th Street 1 1 1 Pier Avenue/island also 1 1 1 10th Street 1 1 1 8th Street 1 1 1 6th Street 1 1 1 2nd Street 1 1 1 1st Street 1 Massey Ave. 1 Prospect Avenue 1 Mira St. 1 1 16th Street 1 Monterey Blvd. 1 r 19th Street 1 1 1 16th Street 1 1 1 Pier Avenue 1 1 1 8th Street 1 1 1 6th Street 1 1 1 2nd Street 1 1 1 Herondo Avenue 1 1 Manhattan Avenue 1 1 10th Street 1 1 Montgomery Dr. 1 Ocean Drive 1 1 1 Aubrey Court 1 Morningside Dr. 1 r r Gould Avenue/27th Street 1 1 1 Longfellow Avenue 1 1 1 25th Street 1 1 26th Street 1 Myrtle Ave. r r 26th Street 1 r r 1 25th Street 1 1 1 24th Street 19th Court 1 Hermosa Avenue 1 1 1 Beach Drive 1 19th St. 1 r r r r Prospect Avenue 1 1 Pacific Coast Hwy. 1 1 Hermosa Avenue 1 Harper Avenue 1 Rhodes Street 1 1 Monterey Boulevard 1 1 1 Manhattan Avenue 1 1 9th Court 1 1 Hermosa Avenue 1 9th St. 1 Ardmore Avenue r r r r 1 1 Prospect Avenue 1 1 1 Ocean Drive 1 1 1 Pacific Coast Hwy. 1 1 Harper Avenue 1 Ocean Dr. 1 8th Street r r r 1 1 1 14th Street 1 1 1 10th Street 1 1 1 8th Place 1 Page 4 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 OIGN FACES NEW TRAFFIC HEADING NSEW v _ _ 1 115th Place 1 Ocean View Ave. 1 1 5th Street 1 1 3rd Street 1 Owosso Ave. 1 14th Street 1 1 1 Aviation Blvd. • 1 1 1 1 10th Street 1 1 1 9th Street 1 Ozone Court 1 1 27th Street 1 1 1 26th Street 1 1 1 2 25th Street 1 1 1 1 2 24th Street 1 1 1 Loma Drive 1 Palm Dr. 1 1 Neptune Avenue 1 1 34th Street 1 1 Longfellow Avenue 1 1 31st Street 1 1 30th Street 1 1 29th Street 1 1 28th Street 1 1 1 27th Street 1 1 1 Greenwich Village 1 1 1 26th Street 1 1 25th Street 1 1 1 24th Street 1 1 1 22nd Street 1 1 1 21st Street 1 1 1 19th Street 1 1 1 16th Street 1 1 1 14th Street 1 1 1 Pier Avenue 1 1 1 10th Street 1 1 1 8th Street 1 1 1 6th Street 1 1 1 4th Street 1 1 2nd Street 1 1 1st Street 1 1 1 Lyndon Street 1 1 1 35th Street 1 1 Park Ave. 1 22nd Street 1 1 1 24th Street 1 1 Pier Ave. 1 1 Monterey Blvd./median also 1 r r 1 1 Valley Dr./median also east bound 1 1 1 Ardmore Ave/median also west bound 1 Pine St. 1 1 6th Street 1 1 1 5th Street 1 Porter Lane 1 Ardmore Avenue 1 Power St. 1 24th Street 1 Prospect Ave. 1 Lomax Drive 1 1 2nd Street 1 1 1 21st Street 1 1 1 1 19th Street 1 1 1 1 17th Street 1 1 1 1 9th Street 1 1 1 1 6th Street 1 1 1 1 5th Street 1 1 Page 5 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 eIGN FACES NEW • TRAFFIC HEADING NSEW Page 6 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 1 1 Hollowell Avenue 1 1 1 1 1 1 Massey Street 7th Street 1 1 1 1 Raymond Ave. 1 1 1 1 17th Street 16th Street 1 1 Rhodes St. 1 1 1 1 1 21st Street 18th Street 1 1 1 2nd St. 1 1 1 1 1 1 Monterey Blvd. Valley Drive Ardmore Avenue 1 1 1 A- r r 17th Court 1 1 Hermosa Avenue 1 17th St. r r A- 1 1 Prospect Avenue Pacific Coast Hwy. Golden Avenue 1 1 ,- r r r 7th Court 1 1 Hermosa Avenue 1 7th PI. 1 Prospect Avenue 1 7th St. 1 1 1 1 Ardmore Avenue Pacific Coat Hwy. Prospect Avenue 1 1 • 1 1 Silver St. 1 1 15th Street 1 Silverstrand Ave. 1 1 1 25th Street 24th Street 1 1 16th Court 1 1 Hermosa Avenue 1 16th St. T. r r r r 1- 1 Hermosa Avenue Ardmore Avenue Loma Drive Prospect Avenue Manhattan Avenue Monterey Blvd. Pacific Coat Hwy. 1 1 1 1 1 , r r r r r r 6th Court 1 1 Hermosa Avenue 1 6th St. 1 1 1 1 1 1 1 r r 1 Hermosa Avenue Ardmore Avenue Reynolds Lane/redondo beach Valley Drive Hollowell Avenue Prospect Avenue Manhattan Avenue Monterey Blvd. Pacific Coast Hwy. r r. ...1 ...1 ...► J Springfield Ave. 1 1 21st Street 1 Sunset Dr. 1 1 1 1 1 1 1 1 1 1 2 2 Pier Avenue 6th Street 10th Street 11th Street 8th Street 1 1 1 1 1 1 1 1 Tennyson PI. 1 1 1 1 1 Longfellow Avenue 30th Street Boundary Place At City Limits 1 1 1 1 1 10th Court 1 1 Hermosa Avenue 1 10th St. 1 1 Loma Drive Ardmore Avenue 1 1 Page 6 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 �IGN FACES NEW • TRAFFIC HEADING NSFW VIII �..v . I�� y 1 __ 1 ._,._..� --- -•- ----- Hermosa Avenue 1 1 1 1 Manhattan Avenue 1 1 1 1 Monterey Blvd. 1 1 1 1 Ocean Drive 1 1 1 Pacific Coat Hwy. Yield 1 1 1 Owosso Avenue 1 1 1 1 Prospect Avenue 1 1 1 Harper Avenue 1 1 1 Beach Drive 1 3rd Court 1 1 Hermosa Avenue 1 3rd St. 1 1 Ardmore Avenue 1 1 1 Prospect Avenue /Both Sides Of Street 1 1 Hopkins Avenue/Both Sides Of The Street 1 1 Pacific Coast Hwy. 1 13th St. 1 Pacific Coast Hwy. 1 1 1 Ocean Dr. 1 1 Beach Drive 1 13th Court 1 1 Hermosa Avenue 1 • 30th PI. 1 f P r P 2 Morningside Drive r r r F 1 1 2 Ingleside Drive 1 1 2 Manhattan Avenue 1 1 Valley Drive 30th St. 1 Hermosa Avenue r.. F r r r 1 Morningside Dr. Manhattan Avenue 1 Sepulveda Blvd. 1 1 Valley Drive 1 1 Ardmore Avenue 1 1 Tennyson Place 1 35th PI. 1 1 Manhattan Avenue 1 35th St. 1 Hermosa Avenue 1 1 Manhattan Avenue 1 1 Highland Avenue 1 1 1 Morningside Dr. 1 31st PI. 1 1 2 Manhattan Avenue 1 1 1 1 2 Morningside Drive 1 1 1 1 2 Ingleside Drive 1 1 31st St. 1 Hermosa Avenue r r 1 Morningside Dr. 1 Valley Drive 1 1 Manhattan Avenue 1 34th PI. 1 1 2 Manhattan Avenue 1 1 34th St. 1 1 Highland Avenue 1 1 1 Manhattan Avenue 1 1 1 Highland Avenue 1 1 1 Morningside Drive 1 1 Hermosa Avenue 32nd PI. 1 1 2 Manhattan Avenue 1 1 1 1 2 Ingleside Drive 1 1 1 1 Valley Drive 1 33rd PI. 1 1 2 Manhattan Avenue 1 1 1 1 Highland Avenue 1 1 1 1 2 Morningside Dr. 1 1 1 1 Ingleside Drive 1 33rd St. 1 Morningside Drive 1 Page 7 of Stop Sign Location - srl.excel.stopsgn EXHIBIT 1 411kIGN FACES NEW • TRAFFIC HEADING NSF W Page 8 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 1 1 Manhattan Avenue 1 1 1 1 1 1 Highland Avenue Palm Drive 1 1 1 20th Court 1 1 Hermosa Avenue 1 20th PI. 1 Prospect Avenue 1 1 Harper Avenue 1 20th St. 1 Valley Drive 1 1 Harper Avenue 1 1 1 Rhodes Street 1 1 1 Prospect Avenue 1 1 1 2 Pacific Coast Hwy. 1 1 28th Court 1 2 Morningside Drive 1 1 1 Manhattan Avenue 1 1 28th Street 1 Hermosa Avenue 1 1 1 Morningside Drive 1 1 1 Manhattan Avenue 1 1 25th Street 1 1 Manhattan Avenue 1 1 1 1 Myrtle Avenue 1 • 1 1 Valley Drive 1 1 Hermosa Avenue 1 1 Ardmore Avenue 1 1 Park Avenue 1 21st Court 1 1 Hermosa Avenue 1 21st St. 1 1 Prospect Avenue 1 1 1 1 Power Street 1 1 1 Ardmore Avenue 1 1 Manhattan Avenue 1 1 Valley Drive 1 1 Harper Avenue 1 24th PI. 1 r r Ardmore Avenue 1 1 Park Avenue 1 Valley Rive 1 Pacific Coat Hwy. 1 24th St. 1 T.. r r r r r f Hermosa Venue 1 1 1 Manhattan Avenue 1 1 1 Park Avenue 1 1 1 Power Street 1 1 1 Ardmore Avenue 1 1 Prospect Avenue 1 Valley Drive 1 1 Harper Avenue 1 Pacific Coat Hwy. 1 29th Court 1 1 2 Morningside Drive 1 1 1 1 2 Manhattan Avenue 1 1 29th St. Ir r r 1 Manhattan Avenue 1 1 Morningside Dr. 1 Hermosa Avenue 1 22nd St. 1 1 Hermosa Avenue 1 1 1 Manhattan Avenue 1 27th St. 1 Hermosa Avenue 1 1 Manhattan Avenue 1 1 Morningside Dr. 1 27th Court 1 1 Ozone Court 1 1 1 Morningside Drive 1 26th St. 1 Hermosa Avenue 1 Page 8 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 IlltIGN FACES NEW TRAFFIC HEADING NISEW —.� v l _ 1 1 Manahttan Avenue 1 1 Morningside Avenue 1 Valley Dr. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Gould Avenue 30th Street 21st Street Pier Avenue 8th Street Herondo Ave/sign In Channelizing Island 3 Total 2nd Street 24th Place r ..... r r r Valley Park Ave. 1 1 20th Street Various Alleys No Names Call Size 24" X 24" 1 Between El Oeste & Sepulveda Blvd. 1 Gould Avenue 1 West Of PCH, North Of Lyndon Ave 1 1 Monterey Blvd. 1 Between 30th St. & Longfellow Ave 1 1 1 1 1 1 1 1 30th Street Longfellow Avenue Tennyson Place Tennyson Place 1 1 1 1 Between Rhodes St. & PCH 1 1 1 1 2 21st Street 20th Street 1 1 1 Between 21st St. & 20th Street 1 1 Rhodes Street 1 Between 20th St. & 19th St. 1 1 Rhodes Street 1 Between Pacific Cost Hwy. & Ocean View Ave. 1 1 5th Street 1 Between Ardmore Ave. & Ave Avenue 1 1 Ardmore Avenue Between Bard St. & Loma Dr. 1 Loma Drive 1 Page 9 of Stop Sign Location srl.excel.stopsgn EXHIBIT 1 • • /ca -c-/ V--/v-Y PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MINUTES OF MARCH 18, 1998 MEETING Roll Cali Present: Chairperson Dunbabin, Commissioners Abrams, Aronoff, Kuh Absent: Commissioner Gonzales Staff: Rooney, Flaherty Approval of February 18,1998 Minutes Motion: "To approve as submitted." Abrams/Kuh Ayes: Abrams, Aronoff, Dunbabin, Kuh 1 Matters for Commission Consideration 1 Community Center Lease Rates Motion: "To recommend approval of a 2 year lease rate increase schedule with $.05 per square foot increase each year as follows:" A. FY 1998-1999 @ $.98 per square foot B. FY 1999-2000 @ $1.03 per square foot Dunbabin/Aronoff - Ayes: Aronoff, Kuh, Dunbabin No: Abrams Adjournment: 7:59 PM 1 lg 11(0 - • V--/ ,)) April 6, 1998 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council April 14, 1998 CITY HALL RENOVATIONS C.I.P. NO. 95-622 Recommendation: It is recommended that the City Council: 1. Instruct the City Clerk to post a Notice Inviting Sealed Bids for the project. (Plans are available for review in the Fire Chief's Office) Background: On March 12, 1996, Council entered into an agreement with Gillis & Associates Architects of Irvine, for the preparation of final contract documents, specifications, and estimates for the renovation of City Hall. Analysis: Two years after entering into the agreement with Gillis & Associates, and numerous plan check corrections, Staff feels that the plans are sufficient to go to bid for the project. The project will be advertised for bids for a period of three (3) weeks, beginning April 20th, 1998. The construction documents are on file in the offices of the Fire Chief and the Director of Public Works. The scope of the project includes new construction at City Hall to comply with ADA requirements which includes a new elevator and new bathrooms on the second floor; a complete redesign of the front entry to City Hall; Council Chambers renovations, including a new audio visual system; renovation of the Public Works Department; two new offices at the Fire Department and relocating the front entry; a face lift for the Administration and Finance offices. In addition to the above items the Council Chambers will be outfitted with a new TV broadcast system. This system is not part of the Gillis & Associates scope of work and will be designed under a separate contract. Fiscal Impact: The architect's estimate for the construction is $693,743. Currently funds are available in CIP 622 for the project. lh 14. • • Alternatives: 1. Approve staff's recommendation. 2. Send item back to staff for further study. 3. Take no action. Respectfully submitted, Concur: Pete Bonano Fire Chief Noted For Fiscal Impact: Darold C. Williams, P.E. Director of Public Works/City Engineer Concur: Viki Copeland Step t ' . rrell Finance Director City Manager 2 FB95/FIRE/CITYHALL.doc 4 1 • August 7, 1997 Honorable Mayor and Members of The Hermosa Beach City Council Regular Meeting of April 14, 1998 DATA PROCESSING PROGRAM FOR INTERNET ACCESS 1 Recommendation Staff recommends that Council approve: 1. (a) GTE Frame Relay Fractional T-1 Services (128K), and (b) Earthlink Internet access, and (c) GTE Web Page hosting for the City. 2. An allocation of $9,309 from the General Fund to the Data Processing budget to pay for start-up costs of the service ($7,475) and annual costs ($1,834) prorated for remainder of FY 97-98. Background One of the listed objectives for the 1996-97 Data Processing Plan was to provide a plan for Internet access for the City. At the June 24, 1997 meeting, staff presented a recommendation to Council to approve GTE Fractional T1 service for up to 50 users. Council directed staff to "return to Council with an outline ofthe items and services needed, including at least one gigabyte of memory, and a list of potential servers, before the item goes out to bid." Analysis Following a discussion of Internet requests from City Departments, the analysis below will discuss the three (3) major components of the recommended Internet program: (a) Internet access (the equipment and method to be used to obtain access to the Internet), (b) Internet service (the service we will use to link to the Internet), and (c) Web page hosting (disk storage and maintenance for our Home Page). Potential Uses / Estimated Number of Users Staff interviewed each department in the City to determine what existing needs are and how many Internet stations they would require. Attachment A provides Council with a list from those interviews (a total of 25 potential users were identified) as well as an outline of how other cities are using Internet access. It is evident that only a few cities have expanded their use of the Internet beyond E-mail and research functions so that Council's desire to launch programs to allow for on-line payment and permit processing may prove to be a pioneer effort (see Attachment B). It is also evident that those cities with ambitious programs have allocated greater fiscal resources towards the management and staffing of their Data Processing Divisions, making the prospect of developing new programs with our current staff (one employee) a more difficult one. 1 11. Notwithstanding the above, City departments are finding ever increasing uses for Internet access. Furthermore, the public's ability to communicate easily and directly with individual departments may be enhanced with the addition of E-mail and Internet access to departmental policies and information. The twenty-five (25) users requested by City Departments provided the framework staff used to evaluate the most cost-effective method to procure Internet services. Alternatives for Internet Access Staff evaluated a number of service provision alternatives including: (a) stand alone modems, (b) dial-up modem pool, (c) dial-up ISDN, (d) fractional T-1, (e) full T-1 and (0 building a fiber optic line. Attachment C provides a description of these options. Each of these services was analyzed in terms of: (a) start-up costs, (b) annual costs, (c) speed and technical performance, (d) security issues, and (e) support services. While Attachment D provides detailed information on each of these, a summary grid below evaluates each alternative by these criteria: 2 • Internet Access Start-up Costs Annual Costs Speed and Technical Performance Security Support Services Stand Alone Modems (up to 33.6K) $10,375 $22,700(1) Slowest speed and lowest reliability Minimal Staff Only Modem Pool (up to 33.6K) $20,375 $23,500(1) Slowest speed and low reliability Centralized Staff Only ISDN (up to 128K) $6,375 $19,760(1) Fast speed and good reliability Centralized Staff and Provider Fractional T-1 (up to 56K) $7,675 $9,200 (2) Moderate speed and excellent reliability Centralized Staff and Provider Fractional T-1 (up to 128K) $7,475 $11,000(2) Fast speed and excellent reliability Centralized Staff and Provider Fractional T-1 (up to 3 84K) $7,675 $15,000(2) Faster speed and excellent reliability Centralized Staff and Provider Full T-1 (up to 1.544 Megabits per second) $7,875 $20,900 (2) Fastest speed and excellent reliability Centralized Staff and Provider Fiber optic line (up to 1.544 Megabits per second) $26,000 or more Negotiable with Hermosa Valley School Fastest speed and excellent reliability Centralized Staff and Provider 1. Variable cost depending on phone usage per minute (used average from pilot project). 2. Fixed Cost In evaluating these alternatives, the GTE Fractional T-1 option (128K) was determined to be the most favorable option due to the costs, technical performance, professional support, flexibility, and ease of implementation. A distinct advantage of this alternative is the fact that the annual costs do not vary with phone usage. In addition, the City would be approved for up to 50 users, making expansion with minimal funding (software costs only) possible. • • In addition, staff identified 128K as the minimum acceptable speed for identified future needs which eliminated modems as an option (maximum capacity is 33.6K), leaving ISDN and T-1 alternatives as viable ones for the City's program. The T-1 alternative was evaluated to be favorable because it would allow the City to expand to faster fractional speeds and even to a full T-1 without changing service providers or hardware. (It is noteworthy that the cities with the most comprehensive Internet programs use full T-1 lines --see Attachment B). As illustrated below, from a comparative cost standpoint, the Fractional T-1 alternative becomes the most cost effective alternative after 14 users are assigned to the Internet. While Council may determine that less users than the twenty-five (25) requested would be adequate as a pilot project, it is important to keep mindful of the fact that switching from modems and/or ISDN to Fractional T-1 would involve additional hardware costs should the user numbers exceed fourteen (14) in the future. TOTAL 1ST YEAR COSTS IN DOLLARS INTERNET OPTIONS 50000 45000 40000 4. 35000 30000 25000 20000 15000 10000 - 5000 - 10 20 25 USERS USERS USERS -� MODEM 33.6K -Is- POOL 33.6K + ISDN 128K SIE- T1 128K -6- T1 384K + T1 1.54M With Fractional T-1 lines, authorized users will access the internet via an installed software program (browser) and most will sign -on through the Novell network (Community Services will connect via modem since they are not connected to the network). All of the necessary hardware for the T-1 service will be located in the main computer and switch rooms. Internet Service Provider There are a limited number of Internet service providers who offer service for T-1 lines. In Attachment E, staff identified six of these providers who were evaluated to be the most reliable. Earthlink was the least expensive of these options for the recommended Fractional T-1 line. Web Site Hosting Alternatives There are hundreds of organizations that offer web site hosting services. When selecting an organization to host a web site there are two (2) key considerations: (a) up -time (percentage of time web hosting service is available), and (b) customer service. Listed below is a comparison of three (3) web site hosting services considered by staff: 4 • • Comparison of Three (3) Web Hosting Alternatives Beachnet Earthlink GTE Up -time per year. 97% 99.8% 99.9% Customer service time per day. 4Hrs. 24Hrs. 24Hrs. How many hours per day is their computer center 8Hrs. 24Hrs. 24 Hrs. staffed to handle problems which may occur? Are automatic backups made on a daily basis? Yes Yes Yes Are there redundant systems in place to minimize down-time? No Yes Yes Is the organization financially sound? Yes Yes Yes Are there regular hardware and software upgrades? Yes Yes Yes Is access available, 24 hours a day, to update the Yes Yes Yes web site? Cost of each service $3,200 $3,480 $2,775 Staff recommends packaging Web Page hosting with GTE as the most cost effective and reliable solution for the City. The Council direction to provide at least one gigabyte of memory for hosting services may prove to be valuable should the City's Web Page services grow substantially. During the first year of operation, the City has used 5 megabytes of disk storage. Staff is recommending that the City start with 10 megabytes of storage and upgrade as the need arises (upgrading is simply a matter of paying an additional monthly fee). To procure one (1) gigabyte of disk storage would cost an additional $5,700 per year. Annual costs per megabyte for Web site storage is reduced as you purchase more space: Storage Annual Cost Cost Per Megabyte 10MB $900 $90 25MB $1,500 $60 50MB $2,100 $42 100MB $3,000 $30 500MB $4,500 $9 1GB $6,600 $6.60 5 • • Other Alternatives A bid process remains an option available to Council in order to package the City's Internet needs for a comparative price. While staff could not find any other City that used the bid process to procure Internet services, the possibility exists once Council determines what type of services are desired. Other alternatives available to Council include: 1. Direct staff to develop a Request for Bids. 2. Select an alternative method of access and/or Internet provider. 3. Reduce/expand the number of approved users. 4. Increase Web Hosting storage to one (1) gigabyte at an additional cost of $5,700. 5. Request additional information. 6. Receive and file. Fiscal Impact: $9,309 Appropriation from the General Fund. These funds were designated at the end of the FY 96-97 for this purpose. Attachments: A: User group requests. B: Status of other cities. C: Internet access options. D: Estimated costs of Internet access E: Web hosting alternatives Respectfully Submitted, Mary C Assist City Manager Joe Duc "ett Data Processing 6 Viki Copeland Finance Director Concur: Stephen R. ell City Manag LIST OF H./OSA BEACH COMPUTER USEEROUP REQUESTS # OF USERS REQUESTED ALL DEPARTMENT- 25 PERMITS/LICENSE SALES E-MAIL CITY MANAGER - LEGAL BUSINESS INFORMATION ABOUT CALIFORNIA CITIES LEAGUE OF CALIFORNIA CITIES INFORMATION PUBLIC WORKS- CALTRANS PROGRAM MANUALS (INTERNET ONLY)* METROPOLITAN TRANSIT AUTHORITY LOCAL PROGRAMS, CONSTRUCTION, DESIGN & TRAFFIC MANUALS BASIC SUBMITTALS INTERGOVERNMENTAL SURFACE TRANSPORTATION EFFICIENCY ACT FEDERAL HIGHWAY FUNDS APPLICATIONS FOR PAYMENTS ALL FEDERAL GUIDELINES FOR PUBLIC WORKS PROJECTS FEDERAL GRANT APPLICATIONS EMERGENCY SERVICE REGULATIONS AMERICAN PUBLIC WORKS ASSOCIATION MATERIALS ENGINEERING STREETS AND HIGHWAY CODE, CVC INFORMATION ABOUT SPECIAL PURCHASING PROJECTS MUNICIPAL CODE STATE AND FEDERAL LAWS PENDING STATE LEGISLATION OTHER CITY ORDINANCES SEARCH FOR LIBRARY RESOURCES RESEARCH OTHER TOPICS 2 5 FINANCE - DMV INFORMATION AND FORMS 4 IRS INQUIRIES (FASTER THAN THE PHONE) E-MAIL BETWEEN PROFESSIONAL ORGANIZATIONS FOR RESEARCH AND SHARING OF DOCUMENTS AIR QUALITY MANAGEMENT DISTRICT INFORMATION DEPARTMENT OF TRANSPORTATION (INTERNET ONLY)* LAMPAC- ACCESS TO AVAILABLE BIDS GRANT INFORMATION/APPLICATIONS PARKING ADMINISTRATIVE HEARING DATA SHARED BETWEEN REDONDO BEACH AND MANHATTAN BEACH ACCESS TO STATE, FEDERAL CODES AND PURCHASING INFORMATION PROVIDE UUT TAX COLLECTION INFORMATION TO UTILITY COMPANIES (PRIMARILY PHONE COMPANIES) SOFTWARE SUPPORT- INCIDENT TRACKING EDEN SYSTEMS * ONLY AVAILABLE ON THE INTERNET. D Attachment A LIST OF HOIMOSA BEACH COMPUTER USFIROUP REQUESTS # OF USERS REQUESTED TREASURER 1 STOCK MARKET/BOND MARKET COMMUNITY RESOURCES- NPRS/CPRS INFORMATION ACCESS SOFTWARE USER GROUP ACCESS RECREATIONAL ACTIVITY PLANNING FINGER PRINTING SERVICE (PD) FIRE - NATIONAL FIRE ACADEMY UPDATES CALIFORNIA CHIEFS UPDATES SOUTH BAY FIRE CHIEF'S MEETING MINUTES RECORDS MANAGEMENT SYSTEM REPORTING RECORDS MANAGEMENT SYSTEM UPDATES INTERNATIONAL FIRE ASSOCIATION INFORMATION RESEARCH PROJECTS 3 2 PERSONNEL- 2 PERSONNEL SURVEYS INFORMATION ABOUT SPECIAL PURCHASING PROJECTS SAMPLE CONTRACT LANGUAGE CLASS SPECIFICATIONS AND POLICIES AVAILABLE THROUGH PROFESSIONAL ASSOCIATIONS APPLICANT BACKGROUND INFORMATION FROM THE DEPARTMENT OF JUSTICE PERS CONTRACT RULINGS, LEGISLATIVE UPDATES, ETC. CITY CLERK - WEB SITE DEVELOPMENT WEB SITE UPDATES MUNICIPAL CODE DATA PROCESSING - SOFTWARE UPGRADES FILE TRANSFERS COMMUNITY DEVELOPMENT - STATE AND FEDERAL LAWS PENDING STATE LEGISLATION OTHER CITY ORDINANCES SEARCH FOR LIBRARY RESOURCES COMMUNICATE WITH INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS RESEARCH OTHER TOPICS 1 1 4 D Attachment A STATUS OF OTHER CITIES DP SUPPORT NOW FUTURE EMPLOYEES BID PALOS VERDES EST. 42 STAND ALONE/MODEM 1 TO 2 PER DEPT. 1 A ? E-MAIL WEB ACCESS MANHATTAN BCH ISDN EARTHLINK 8 USERS E -MA L RESEARCH CARSON INGLEWOOD ADD MORE USERS INSTALLING 200+ USERS E-MAIL FULL T-1 PAC BELL FULL T-1 50 USERS REDUCING ACCESS REDONDO BEACH FIBER TO BEACHNET ADD MORE USERS 25 USERS E-MAIL RESEARCH A Consultant. 9 3 4 NO NO 29 NO 4 NO Attachment B NOW STATUS OF OTHER CITIES DP SUPPORT FUTURE EMPLOYEES BID PALO ALTO FULL T1 ADD 200 USERS 20 NO 200 USERS E-MAIL RESEARCH PERMITS/INSPECTIONS REC. REGISTRATION FORM SAN JOSE FULL T1 FEW MORE USERS 83 NO 3000 USERS E-MAIL RESEARCH SANTA MONICA FULL T1 ADD MORE USERS 23 NO 200 USERS E-MAIL RESEARCH BUSINESS LICENSES PARKS & RECREATION REGISTRATION CITY DOCUMENT DISSEMINATION "BENEFITS UNLIMITED" 10 Attachment B • • DESCRIPTION OF INTERNET ACCESS OPTIONS Dial -Up- The connection to the Internet must be initiated by dialing the internet provider's phone number each time a user wants access. Stand Alone/Modem- A computer that is not in some way networked, internally, with other computers for access to the intemet. This is a decentralized method and therefore difficult to manage. By using this method the city would incur variable telephone line usage charges based on the amount of time each computer is logged onto the internet. This stand alone/modem method has a history of low reliability when it comes to transferring large files. Modem Pool- This is a method of connecting small numbers of several computers together in order access the internet via modems located in a central location. By using the modem pool method the city would incur variable telephone line usage charges based on the amount of time each computer is logged onto the internet. This modem pool method has a history of low reliability when it comes to transferring large files. ISDN- Integrated Services Digital Network- A digital telephone service that provides fast, accurate data transmission over existing copper telephone wiring. computers are networked together for the purpose of accessing the internet. By using the ISDN method the city would incur variable telephone line usage charges based on the amount of time each computer is logged onto the internet. Dedicated (from fractional to full tl)- The opposite of dial-up. A user is always, passively, connected to the internet, in a centralized manner, with fast access speeds and a fixed telephone line usage charge. Additionally, this dedicated tl access method has a history of high reliability. 11 Attachment C ESTIMATED INTERNET AIDESS, WEB HOSTING AND E-MAOCOSTS IN MULTIPLES OF USERS STAND ALONE/MODEM 10 20 25 (UP TO 33.6K) ONE TIME COSTS $4,300 $8,350 $10,375 ANNUAL COSTS $9,600 $18,300 $22,700 DIAL-UP MODEM POOL (UP TO 33.6K) ONE TIME COSTS $8,300 $16,350 $20,375 ANNUAL COSTS $9,900 $18,900 $23,500 DIAL-UP ISDN (UP TO 128K) (EARTHLINK) ONE TIME COSTS $3,750 $5,500 $6,375 ANNUAL COSTS $9,300 $16,600 $19,760 FRACTIONAL (UP TO 56K) T1 (GTE/EARTHLINK) ONE TIME COSTS $6,100 $7,150 $7,675 ANNUAL COSTS $8,300 $8,900 $9,200 FRACTIONAL (UP TO 128K) T1 (GTE/EARTHLINK) ONE TIME COSTS $5,900 $6,950 $7,475 ANNUAL COSTS $10,100 $10,700 $11,000 FRACTIONAL (UP TO 128K) T1 (GTE) ONE TIME COSTS $5,400 $6,750 $7,275 ANNUAL COSTS $13,630 $14,230 $14,530 FRACTIONAL (UP TO 128K) T1 (GTE/MCI) ONE TIME COSTS $5,900 $7,250 $7,775 ANNUAL COSTS $13,200 $13,800 $14,100 FRACTIONAL (UP TO 128K) T1 (GTE/SPRINT) ONE TIME COSTS $5,330 $6,680 $7,205 ANNUAL COSTS $31,000 $31,600 $31,900 12 Attachment D • • ESTIMATED INTERNET ACCESS, WEB HOSTING AND E-MAIL COSTS IN MULTIPLES OF USERS FRACTIONAL (UP TO 128K) T1 (GTE/AT&T) ONE TIME COSTS $6,400 $7,750 $8,275 ANNUAL COSTS $32,915 $33,515 $33,815 FRACTIONAL (UP TO 384K) Ti (GTE/EARTHLINK) ONE TIME COSTS $6,100 $7,150 $7,675 ANNUAL COSTS $14,100 $14,700 $15,000 FULL (UP TO 1.544M) Ti (GTE/EARTHLINK) ONE TIME COSTS $6,300 $7,350 $7,875 ANNUAL COSTS $20,000 $20,600 $20,900 FULL (UP TO 1.544M) T1 (GTE/PACBELL) ONE TIME COSTS $10,1001 $11,100 $11,600 ANNUAL COSTS $17,000 $17,000 $17,000 1 Includes E -Mail Server. 13 Attachment D • • TOTAL ESTIMATED INTERNET ACCESS, WEB HOSTING AND E-MAIL COSTS IN MULTIPLES OF USERS STAND ALONE/MODE 10 20 25 (UP TO 33.6K) TOTAL COSTS $13,900 $26,650 $33,075 DIAL-UP MODEM POOL (UP TO 33.6K) TOTAL COSTS $18,200 $35,250 $43,875 DIAL-UP ISDN (UP TO 128K) (EARTHLINK) TOTAL COSTS FRACTIONAL (UP TO 56K) T1 (GTE/EARTHLINK) TOTAL COSTS FRACTIONAL (UP TO 128K) T1 (GTE/EARTHLINK) TOTAL COSTS FRACTIONAL (UP TO 128K) T1 (GTE) TOTAL COSTS FRACTIONAL (UP TO 128K) T1 (GTE/MCI) TOTAL COSTS FRACTIONAL (UP TO 128K) T1 (GTE/SPRINT) TOTAL COSTS FRACTIONAL (UP TO 128K) T1 (GTE/AT&T) TOTAL COSTS $13,050 $14,400 $16,000 $19,030 $19,100 $36,330 $39,315 $22,100 $26,135 $16,050 $16,875 $17,650 $18,475 $20,980 $21,805 $21,050 $21,875 $38,280 $39,105 $41,265 $42,090 14 Attachment D • • TOTAL ESTIMATED INTERNET ACCESS, WEB HOSTING AND E-MAIL COSTS IN MULTIPLES OF USERS FRACTIONAL (UP TO 384K) T1 (GTE/EARTHLINK) TOTAL COSTS FULL (UP TO 1.544M) T1 (GTE/EARTHLINK) TOTAL COSTS FULL (UP TO 1.544M) T1 (GTE/PACBELL) TOTAL COSTS $20,200 $26,300 $27,100 $21,850 $22,675 $27,950 $28,775 $28,100 $28,600 15 Attachment D • EXECUTIVE SUMMARY./ ESTIMATE FOR INTERNET ACCESS, WEB SITE HOSTING AND E-MAIL ACCOUNTS FOR THE CITY OF HERMOSA BEACH DIAL-UP ISDN (25 COMPUTERS) (UP TO 128K1) ONE-TIME COSTS $6,375 ANNUAL COSTS $19,760 DEDICATED ACCESS (25 COMPUTERS) FRACTIONAL T1 (UP TO 56K) ONE-TIME COSTS $7,675 ANNUAL COSTS $9,200 DEDICATED ACCESS (25 COMPUTERS) FRACTIONAL T1 (UP TO 128K) ONE-TIME COSTS $7,475 ANNUAL COSTS $11,000 DEDICATED ACCESS (25 COMPUTERS) FRACTIONAL T1 (UP TO 384K) ONE-TIME COSTS $7,675 ANNUAL COSTS $15,000 DEDICATED ACCESS (25 COMPUTERS) FULL T1 (UP TO 1.544M2) ONE-TIME COSTS $7,875 ANNUAL COSTS $20,900 1 K=Kilobits per second. 2 M=Megabits per second. 1 16 Attachment D • • WEB HOSTING Web hosting is the practice of outsourcing the storage, hardware and software requirements for web pages. It limits the overhead and capital investment associated with in-house technology and staffing requirements. It keeps the control of managing and updating the web site within the city. Most web hosting services also offer e-mail. A good measure of web hosting services is up -time and customer service. The following are three examples of these services and their related costs- BEACHNET WEB HOSTING SETUP $100 E-MAIL SETUP $10 EACH YEARLY COSTS - UP TO 10 MEGABYTES OF STORAGE $350 E-MAIL $60 PER ADDRESS UP -TIME- APPROXIMATELY 97% OF THE TIME PER YEAR 4 HOUR CUSTOMER SERVICE TIME PER DAY EARTHLINK- WEB HOSTING SETUP $230 E-MAIL SETUP $10 EACH YEARLY COSTS - UP TO 10 MEGABYTES OF STORAGE $1,500 E-MAIL $60 PER ADDRESS UP -TIME- 99.87% OF THE TIME PER YEAR 24 HOUR TOLL FREE CUSTOMER SERVICE GTE WEB HOSTING SETUP $250 E-MAIL SETUP $5 EACH YEARLY COSTS - UP TO 10 MEGABYTES OF STORAGE $900 E-MAIL $60 PER ADDRESS UP -TIME- 99.9% OF THE TIME PER YEAR 24 HOUR TOLL FREE CUSTOMER SERVICE Yearly fees will increase as the storage requirements increase. All options require an intemic fee of $50 per year. Consultants are available, for a fee, to develop and or enhance web sites. 17 Attachment E South Ba. • Wee A Thursday supplement to the Los Angeles Times published by — California Community News ^ March 5, 1998 SPECIAL REPORT I.ts .: CII•: Cits Si TrrMcIIIIIIIIMICIUSSUSLIMMUZLIZSIG p _ la:.1,-°I.I OM h Mar Ct Wool I=[8 _Yore Of. hN °° rM Mittl .. I !*,..//w..—_J.ti M , 1071=1{{{�;;;;11+.�`��..��!lFF��KpA t,= a r-.:.,.'1 I 1.0.–.-.1 _.. . ; ' 44, .Iiiiiijf �(tla` it\ Y Ci o 'Zorrance �VEZ 3031 (rearms .goutesvd "':� CrtYlRslabret ,.: • 6 THURSDAY, MARCH 5, 1998 • WEB CONTINUED FROM 1 Highlights: 6 Link to Good Stuff restaurant's Strandcam (you can check out what is happening on the board- walk at any given moment) + City Council agendas 6 Photos and information about every park in Hermosa Beach Comments: Kudos to Hermosa Beach's web site. It is one of only two South Bay cities to have city council agendas posted on their web sites (Rolling Hills Estates is the other city). • INGLEWOOD eb address: http.//www.cityofin- lewood.org ighlights: iGomLink to Lakers web site merits: Inglewood bills its reb site as the "web site of cham- pions" but, considering the lamount of work still needed, it would be better to dub this site as rweb site of disarray." Of the site's pearly 50 pages, only the library's page is near completion. Mike Euaven, Inglewood's web master, ys patience is in order as he is sy working to improve and ;update this site. :LOMITA 'Web address: None 'Highlights: None :Comments: Deputy City Clerk Monica Martinez said the city's web site will be completed in July. i MANHATTAN BEACH i £Web address: http://www.ci.man- iattan-beach.ca.us/main.html 14- "Virtual tour" of Manhattan +t6each ;l+ Surf cam at El Porto t. Current street construction pro- jects Comments: This site is full of use- ful (and even trivial) information about the city, as well as links to other interesting web sites, includ- ing one where a video camera offers a look at surf conditions at 'the El Porto surfing site in north Manhattan Beach. :PALOS VERDES ESTATES Web address: ' httpJ/www.palosverdes.com/pve - :Highlights: '+ List of city officials' names and :phone numbers + Points of interest in the city O Residents', handbook Comments: If you live or are plan- ning to live in Palos Verdes Estates, you should check out the site's resi- dent handbook page. It has every- thing from bus schedules to the rule on owning satellite dishes, -'planting trees and storing recre- ational vehicles. RANCHO PALOS VERDES Web address: http://www.palosverdes.com/rPv Highlights: + Locations and information on television and motion picture shootings in the city 6 Haunting tale about the ghost at Point Vicente Lighthouse + City bus schedule Comments: You won't find much fancy at this site, just a decent amount of information including current crime alerts and reports and maps of the area. Most of the site's pages are under construction. A few items that would be great to see in the future are names and phone numbers of City Council members, job opportunities and council agendas. REDONDO BEACH Web address: http://www.comm- pages.com/redondo/ or httpJ/www.redonda org Highlights: v Redondo Beach Police Depart- ments "Most Wanted" list + List of names and e-mail address of residents Comments: Want to find out if Redondo Beach police are looking for your friend? You can find out at this site. Interested in learning about business opportunities at King Harbor. You'll find that too. Want to know the names of the City Council members or how to contact them? Call City Hall because you won't find that infor- mation, on this web site. With a site chock-full of valuable informa- tion it's a shame that information on City Hall and its employees and departments are not on this site. ROLLING HILLS Web address: http://www.palosverdes.com/rh Highlights: None Comments: Of the half-dozen pages at this site, all are under con- struction. ROLLING HILLS ESTATES Web address: http://www.palosverdes.com/rhe Highlights: B- Resident handbook + Bus schedule Comments: Kudos to Rolling Hills Estates for posting City Council agendas on its web site, like Her- mosa Beach. This is a simple site with basic information about the city and its businesses. SAN PEDRO Web address: httpJMrww.sanpe- dro.com Highlights: + Listing of local entertainment + City officials (with photos!) Comments: Even if you have no reason to visit the San Pedro web site, you still might want to check it out if only to see the moving icon of the smiling dolphin playing in the waves. Once you're at the site, though, you'll quickly find that San Pedro has a lot to offer visitors and residents. TORRANCE Web address: httpJ/www.torr- net.com/city.htm Highlights: & Downiown Torrance map 4- Recipes from the city's public access cooking show + Torrance weather Comments: With more than 2,000 pages at this web site, it's not sur- prising that the number of hits (people checking out the site) has grown from 8,688 per month back in October 1995 to more than 267,000 last November. • Honorable Mayor and Members of the Hermosa Beach City Council Recommendation: • fix.. V -/V-. 93 Community Center Tennis Court Design It is recommended that City Council: April 7, 1998 Regular meeting of April 14, 1998 1. Approve amendment to the design contract for the Community Center Skate Track Project (CIP 97-525) between the City of Hermosa Beach and Lawrence Moss & Associates to include design of the Community Center Tennis Courts (CIP 98-526). 2. Appropriate $15,400 (14,000 + 10 % contingency) from the 4% UUT Fund (126) to the Community Center Tennis Court Project (CIP 98-526) to pay for these services. Background: On March 10, 1998, City Council awarded a design contract for the Community Center Skate Track Project to Lawrence Moss & Associates in the amount of $17,905. The City Council at it's regular meeting of November 13, 1997, approved the proposed location for the skate track project. The site would displace Community Center tennis courts #5 & #6. In response to local tennis players concerns regarding the loss of the two well -used existing courts, Council agreed to construct new courts on the vacant city - owned land within the Community Center parcel. Analysis: Construction of the skate track and the tennis courts should preferably occur simultaneously so that loss of the use of the courts would be minimized. If bid out together there would also be some expected construction cost savings. Construction impacts would also be reduced. Design of the tennis court project was initially proposed to be completed in-house by the Public Works Department. The administration of a number of high priority projects such as the Pier Renovation, Greenbelt Improvement, Loma and Myrtle Drive Utility Undergrounding, Lower Pier Avenue Streetscape, Pier Avenue Utility Undergrounding, Community Center Skate Track and the North Pier Parking Structure has left no staff time available for design of this project at this time. In order that these two projects be completed concurrently staff suggests that the City's design contract with Lawrence Moss & Associates for the Skate Track Project be amended to include design of the tennis courts. This firm has shown an ability to prepare 1j • • original designs for similar tennis court projects for other municipalities. A list of tennis court projects which Moss has designed is included for Council's information. References for these have been contacted and all have expressed their pleasure with this firm's work. Alternatives: #1. Approve staff recommendation. #2. Send back to staff for a formal RFP process. It is expected that this process would delay the commencement of development of construction documents by approximately seven weeks. #3. Direct staff to prepare the construction documents. It is likely that the construction documents would take approximately three months to complete if done in-house. Fiscal Impact: In November, 1997 City Council was given a $241,260 preliminary estimate of construction and design costs for the Skate Track and Tennis Court Projects. Because the tennis court design was originally intended to be completed in-house it is requested that $15,400 in 4% UUT funds be appropriated to the Community Center Tennis Court Project (CIP 98-526) at this time to cover design costs. A definitive fiscal impact will be determined upon final accounting for the projects. Respectfully submitted, Joseph C. Mankawich Capital Improvement Program Engineer Noted For Fiscal Impact: et#046i--) Viki Copeland Director of Finance jcm/c/tennis.cc Concur: 'Harold C. Williams, P.E. Director of Public Works/City Engineer M s ' •PM IP Direc , • r of Community Resources Stephen RVll City Manager • Lawrence R. Moss and Associates, Inc. A.S.L.A. Agreement Date: March 31, 1998 iwrence R. MOSS &Associates LAWRENCE R MOSS ASLA & ASSOCIATES INC 3458 OCEAN VIEW BLVD GLENDALE, CA 91208 818 248-5200 FAX 818 248-6574 CALIF. LICENSE #1201 This Agreement is made between: and the Client: for the following services: for the following project: Lawrence R. Moss and Associates, Inc. A.S.L.A. 3458 Ocean View Boulevard Glendale, California 91208 (818) 248-5200 telephone (818) 248-6574 fax Mr. Harold Williams, Public Works Director Public Works Department City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 (310) 318-0238 telephone (310) 372-6186 fax Landscape Architectural, Civil Engineering, Structural Engineering, Electrical Engineering Tennis Court Design and Engineering Dear Mr. Williams: The scope of services we shall provide in coordination with you and all governmental agencies, will include the following: PHASE I - CONCEPTUAL DESIGN The purpose of the conceptual phase is to establish design parameters and Client objectives relating to project image, level of desired design and budget parameters. Services will include: 1. Meetings with Client and confirmation of requirements and standard to be utilized in the design. 2. Acquisition of data, base sheets and other studies and information relevant to the study areas, such as topographical and utility overlays (provided by the Client). 3. Inventory of conditions existing on-site, including, but not limited to utilities, orientations, sun and shade conditions, grading, existing plant material, soil conditions, etc. HMSATNN2.DOC/1 LANDSCAPE ARCHITECTURE • • 4. Review design alternatives with Client to agree upon a preferred design direction. PHASE II - DESIGN DEVELOPMENT The purpose of the design development phase is to establish a clear design direction for the project and to refine the conceptual plans to a point whereby the preparation of construction drawings may begin. We shall: 1. Develop preferred options incorporating design and budget input from Client. 2. Research materials, systems and products included in preferred options. Define character and essentials of project and selection of materials. 3. Prepare preliminary site improvement plan for review and approval. 4. Prepare budget estimate based on selected project elements. PHASE III - CONSTRUCTION DOCUMENTS As authorized by the Client, and upon approval of the preliminary plans, LRM will develop the necessary drawings and technical specifications with base sheets provided by the Client for submittal to all local agencies prior to construction. We shall: 1. Prepare all base layout sheets for landscaped areas. 2. Prepare construction plans, including: A. Grading and drainage (Civil) B. Shade structure (Civil/Structural) C. Walls (Civil/Structural) D. Fencing E. Location, dimensioning, and details of tennis court F. Lighting (Electrical Engineer) G. Planting H. Irrigation I. Bleachers, if applicable 3. Prepare construction details as appropriate for all of the above plans. 4. Prepare technical specifications responding to local conditions. 5. Prepare a final detailed cost estimate. 6. Plan corrections as result of plan review. PHASE IV - CONTRACT ADMINISTRATION AND COORDINATION LRM shall provide contract administration and coordination for quality control of the job's construction. Included will be: 1. Review of Bids. HMSATNN2.DOC/2 2. Selection of Contractor. 3. Select specimen trees for landscape area. 4. Inspections and job meetings once a week during construction. 5. Provide contractor with a "pu FEES: Landscape Architecture - Electrical Engineer - Civil/Structural Engineer - Total Fee: nch list" of tasks to finish before job is signed off. $ 7,500.00 $ 3,500.00 $ 3.000.00 $14,000.00 Estimated cost of construction - $120,000 to $140,000 FEE SCHEDULE: Due upon completion of Phase I Due upon completion of Phase II, and approvals Due upon completion of Phase III, and approvals Due upon completion of Phase IV, and approvals $1,500.00 $3,000.00 $7,500.00 $2,000.00 The following shall not be considered part of the above fee and will be charged for as noted: 1. Revision(s) to any previously approved drawings shall be charged for at the rate $95.00 per hour. 2. Site visits in excess of those previously mentioned shall be charged for at the rate of $95.00 per hour. 3. Expenses including, but not limited to, printing, plotting, deliveries, etc. will be charged for at our cost. TERMINATION This Agreement may be terminated by either party, upon written notice, should the other party fail substantially to perform in accordance with its terms. In the event of termination, Lawrence R. Moss and Associates shall be paid for services provided to the date of termination. APPROVED AND ACCEPTED in accordance with the General Terms of Agreement for Consulting Services. Lawrence R. Moss, Presi. -nt LAWRENCE R. MOSS AND ASSOCIATES, INC. A.S.L.A Date: � 47: HMSATNN2.DOC/3 Harold Williams, Public Works Director PUBLIC WORKS DEPARTMENT CITY OF HERMOSA BEACH Date: Lawrence R. MOSS & Associates Landscape Architecture 3458 Ocean View Blvd. Glendale, CA 818-248-5200 i i 1 FIRM QUALIFICATIONS Legal Name: Lawrence R. Moss and Associates, Inc. Address: 3458 Ocean View Blvd. Glendale, California 91208 Telephone Number: 818-248-5200 Facsimile Number: 818-248-6574 Principal: Lawrence R. Moss Registration Status: Primary License Classification - California Landscape Architect License #1201, in good standing. Certifications: Certified as a small business (certification available on request). Year Established: Incorporated 3/16/73, California Corporation, County of Los Angeles confirmation certificate No. 293133. Founded as a sole proprietorship in 1961 Professional Affiliations: Member, American Society of Landscape Architects Ability and Experience: Lawrence R. Moss and Associates is a full service Landscape Architectural firm with over 35 years experience in all aspects of landscape design. Principal and owner of the firm since its beginning, Mr. Moss was licensed as a landscape architect in the State of California in 1968. Our experience includes landscape design for parks and recreation facilities, streetscapes and urban spaces, signage programs, restaurants and hotels, industrial and business parks, shopping centers, banks, hospitals, schools, multiple- and single- family residences, and military and governmental projects. We provide services for preliminary landscape design, design development, construction documents including specifications, cost estimating, contract administration and construction observation as well as masterplanning and site planning. The firm's technical services include CADD, document research and preparation for site analysis, needs assessments, design and landscape guidelines as well as conducting public process and recordation. We have provided design and construction documents as well as construction observation for new tennis courts at Montrose Park and have renovated courts at Dunsmore and Glorietta Park, all in Glendale. In addition we have provided the same services for new tennis courts at numerous residences over the years. Lawrence R. Moss and Associates provides clients with unique and creative long term solutions which address project function, budget, maintenance issues, community needs, growth and cultural diversity. We firmly believe that we can improve, protect, enrich, and enhance the world through the planning and design of a better environment. HMSATNN2.DOC/4 • • Related Experience Project Title: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: HMSATNN2.DOC/5 Montrose Community Park, Glendale, California Located at the northern edge of the Verdugo Canyon Community and the southern edge of the North Glendale Community in the City of Glendale, Montrose Community Park is 15 acres of multi -faceted passive and active recreational open space. Initially, 50% of the site of Montrose Community Park was a debris basin. Large amounts of soil were required for compaction and regrading in order to create a usable recreation area with a primary goal of serving different users and their needs. Working with the City of Glendale and taking into account the needs of community groups such as the Glendale Beautiful Organization, Montrose Shopping Park Organization, Glendale Little League, Crescenta Valley Sports Association, and homeowner's associations, Lawrence R. Moss and Associates provided design and working drawings which included two playing fields with adjustable baselines which is used by little league and adult city league teams, a tot lot, meandering paths for biking and skating, tennis courts, and a basketball court. The park was built by the City of Glendale for a budget of $2 million and the official opening was held in September 1987. In April of 1988 Montrose Community Park received a Parks and Recreation State Environmental Award for Community Parks. City of Glendale 613 East Broadway Glendale, CA 91206 818-548-2000 Nello Iacono Dunsmore Park Renovation, Glendale, California Nestled in the mountains of La Crescenta, the most unique feature of Dunsmore Park is the whimsical, colorful walls which wind through the park. We were charged with the task of revitalizing the park, renovating the tot lots and adding a restroom/concession building and a lighted ballfield. The lighted ballfield has concrete bleachers which require little maintenance, and enjoy an extraordinary view of the local mountains. The $700,000 budget also included improved pedestrian circulation within the site and to adjacent school grounds, and the creation of a monument sign with other improvements that have added a sense of entry to the park. More recently, Dunsmore Park hired LRM to provide design, construction documents, and construction administration for a tennis court which included fencing, retaining walls, and metered lighting. City of Glendale 613 East Broadway, Room 120 Glendale, California 91206 818-548-2057 Evan Graves Glorietta Reservoir Park, Glendale, California Working in coordination with the Glendale Parks and Recreation Department, Lawrence R. Moss and Associates provided design, construction documents, and job observation for the renovation and additions to Glorietta Reservoir Park. Scope of work included tennis court resurfacing, tennis office for coordinating players, restrooms, aluminum bleachers, security lighting, parking lot striping, planting, and irrigation. The $150,000 project was completed in February of 1997. City of Glendale 613 East Broadway, Room 120 Telephone Number: Contact Person: Project Name: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: Telephone Number: Contact Person: HMSATNN2.DOC/6 • • Glendale, CA 91206 818-548-2000 George Balteria McGroarty Park, Sunland, California Lawrence R. Moss and Associates provided the City of Los Angeles with design, construction documents, and job observation for the McGroarty Park on Manzanita Drive in Sunland. The park has passive and active site amenities for picnicking and athletic activities. Work tasks for the design included a new tennis court, concrete walls, new concrete stairs, drinking fountain, lawn area, tot lot area, junior play area, planting, and irrigation. The $130,000 project was completed in the spring of 1997. City of Los Angeles 200 N. Main Street 7th Floor Los Angeles, CA. 90012 213-485-5671 Ms. Virginia Hatley Various Site Improvements, Cal State University Long Beach, Long Beach, CA Lawrence R. Moss and Associates served as Cal State Long Beach's on-site inspector for the landscape and hardscape installation for various campus projects, including tennis courts. Acting as the University's agent in the field, Mr. Tom Reilly was available on site daily for six months to oversee design integrity, quality of work and provide landscape status reports, memorandum, and as needed landscape inspection under the technical direction of the design landscape architect. LRM is also working with Cal State Long Beach on providing site improvements for the Foundation Building located at the corner of East Campus Road and East University Drive. Services include demolition, engineering, grading, fencing, planting plan, irrigation plan, and ADA compliance. Cal State University Long Beach 1250 Bellflower Boulevard Long Beach, CA. 90840 562-985-4111 Ms. Sandra Fiorenza, Planning and Construction Services Stevenson Park, Carson, California Larry Moss directed and participated in the design and construction implementation of Stevenson Park for the City of Carson. The 12 acre park, designed in collaboration with Anthony and Langford, Architects, includes tennis courts, restroom facilities, tot lot, baseball fields, passive landscaped play area and parking for neighborhood users. Larry also provided team management and leadership as the design and work documents were prepared for the $350,000 park. Anthony and Langford Architects 16152 Beach Boulevard, Suite 201 Huntington Beach, CA. 92647 714-848-1818 Wally Langford Project Title: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: Telephone Number: Contact Person: Project Title: Description: Client: Address: HMSATNN2.DOC/7 • • Burbank City Stadium, Burbank, California Lawrence R. Moss and Associates worked with Leach Mounce Architects on design, construction documents and job observation for the construction of the Burbank City Stadium at the George Izay Park in Burbank. Replacing a historic stadium from the 1940s, the new stadium includes a four -field softball complex, grandstand masonry walls providing for new seating for 600, new field lighting system, fencing (including dugouts), backstops, infields and bases. A new concession building includes interior counters, storage areas, access ramps, and stairways. Also provided were landscape and irrigation plans, remodel of the existing adjacent freestanding restrooms providing new fixtures and finishes, and new signage. Construction on the $1 million project was completed in October of 1996. City of Burbank 275 East Olive Avenue Burbank, CA 91205 818-238-5310 Mary Alvord Pelona Vista Park, Palmdale, California Lawrence R. Moss and Associates is currently working with the City of Palmdale on its proposed Pelona Vista Park. This project, located adjacent to the Antelope Valley Freeway, is currently used as a detention basin. The project features master planning of the 73 -acre site to allow for ten new soccer fields, lighting, two restroom buildings, one concession building, two parking lots, tot lot and picnic areas and various other site amenities. Ultimately the $7 million project will provide major recreational open space for the community of Palmdale. Landscape planting will feature drought tolerant desert plants and drip irrigation. As part of the project, Lawrence R. Moss and Associates provided the City of Palmdale with an assessment of the vegetation for the Sports Complex. This study was performed in compliance with the City's Joshua Tree and Native Vegetation Preservation and Desert Vegetation Preservation Plan Ordinances, to fulfill a condition of the City's request for a conditional use permit for the park. Our firm identified and assessed the size and health of the existing vegetation, specified which trees would remain and assessed transplanting potential of existing Joshua trees. Since the basin primarily consists of a Juniper woodland, and not a Joshua tree woodland, efforts were made to reintroduce the California Juniper through hydroseeding of the slopes and proposed desert planter areas. All efforts were made to preserve the remaining Joshua trees, both on-site and off-site adjacent to the park. City of Palmdale 708 East Palmdale boulevard Palmdale, California 93550 805-267-5315 Lynn Glidden Ferndell Trail at Griffith Park, Los Angeles, California LRM is currently in the final review phase for trail improvements to Ferndell Trail at Griffith Park for the City of Los Angeles Department of Parks and Recreation. Included in the project are retrofit of tot lot and restroom to meet ADA accessibility standards; creation of new handicapped parking; ADA compliant pathway and a signage package to include two entry kiosks; physical difficulty map with rest areas and facilities, length between rest areas and self -guided tour with identification of flora and fauna. Drawings are currently under 80% review. City of Los Angeles 200 North Main Street 7th Floor Telephone Number: Contact Person: Project Name: Description: Client: Address: Telephone Number: Contact Person: HMSATNN2.DOC/8 • • Los Angeles, California 90012 213-485-5671 Ms. Julie Riley Silver Lake Recreation Center, Silver Lake, California Construction documents have just been completed for outdoor improvements to the Silverlake Recreation Center. Using recommendations and suggestions from recreation center users and neighbors, a Building Program was prepared by the Silver Lake Recreation Center Advisory Council and used to guide the design. Included are new fencing, gates, concrete block walls, paving, four handicap ramps, tot lot areas, play equipment and surfacing, picnic area, dog off -leash exercise area, concrete mow strips, ramp, walkways, stairs, railing, resurface and stripe existing basketball court and install new backstop and pole, decomposed granite walk, drinking fountains, irrigation system, planting, site furniture and security lighting. A unique aspect of this project is the retaining of an archeologist during construction to investigate the possibility of Native American finds of historical significance. City of Los Angeles 200 N. Main Street 7th Floor 213-485-5671 Ms. Julie Riley MONTROSE COMMUNITY PARK, GLENDALE, CA BASEBALL i 0 LAWRENCE R. MOSS A.I.L.A. AND ASSOCIATES. INC. •,. MONTROSE PARK GLENDALE, CA. OLEINDALS PAAKS !RECREATION blIiirOM MASTERPLAN • . - • • Burbank City Stadium • Burbank, California 11— .c•-7 sunsting pn NZANira new conc stairs DRIVE NORTH ontain handicap parkin access Tennis cburt Path sign new conc walk erst ramp Native soul existing wall Jury r play area Lawn Area . Tiny tot area \Concrete mow strip \ rust stone watt • Picnic table Lawn Area Native soil Native soil Penic table e MANZANITA DRIVE 800r'/ existing oak tree McGroarty Park Sunland, Calif. scale 1' = 20.0 nT N MnRF. PART< C'TT.RNT)AT.F.. CA. • CLIENT REFERENCE LIST • Client Contact Phone Number Project City of Glendale 613 East Broadway Glendale, CA 91206 Mr. Evan Graves Senior Park Planner Dept. of Parks and Recreation (818) 548-2057 Dunsmore Park Renovation _ City of Palmdale 708 E. Palmdale Blvd. Palmdale, CA 93550 Ms. Lynn Glidden Engineer Department of Public Works (805) 267-5315 Palmdale Sports Complex City of Palmdale 712 East Palmdale Blvd. Palmdale, CA 93550 Ms. Anna Mendiola, Landscape Architect Public Works, Eng. Division (805) 267-5263 Palmdale Sports Complex County of Los Angeles 433 South Vermont Avenue Los Angeles, CA 90020 Ms. Susan Pearson Acct. Proj. Coordinator Parks & Rec. Dept. Capital Improvements (213) 738-3124 Deane Dana Friendship Park City of Los Angeles 200 N. Main St., Room 1290 Los Angeles, CA 90012 Ms. Julie Riley Landscape Architect Dept. of Parks & Rec. (213) 485-5671 Silver Lake Recreation Center City of Los Angeles 200 N. Main St., Room 1290 Los Angeles, CA 90012 Ms. Virginia Hatley Landscape Architect Dept. of Parks & Rec. (213) 485-4819 Lakeview Terrace Recreation Center City of Burbank 275 East Olive Avenue Burbank, CA 91502 Mrs. Mary Alvord Director Dept. of Parks & Recreation (818) 238-5310 Burbank City Stadium City of Burbank 275 East Olive Avenue Burbank, CA 91510 Ms. Janice Bartolo Deputy Director of Parks & Rec. (818) 238-5315 Starlite Bowl City of Hermosa Beach Proposal for Tennis Courts Memorandum 111-141/(/-/ To: MAYOR AND CITY COUNCIL From: J. R. REVICZKY, COUNCILMEMBER JULIE OAKES, COUNCILMEMBER Date: MARCH 25, 1998 Re: RENEWAL OF CITY MANAGER'S EMPLOYMENT AGREEMENT Recommendation: That the City Council approve amendment to employment agreement effective January 1, 1998 through December 31, 2000. Background: A committee of the City Council was appointed to review the employment agreement and performance of the City Manager. The attached amendment to the employment agreement reflects the changes agreed to as a result of the negotiations. ik . • THIRD AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT This Third Amendment to City Manager Employment Agreement ("Amendment") is entered into as of the 1st day of January, 1998 by and between the City of Hermosa Beach, California, a municipal corporation ("City"), and Stephen R. Burrell ("Manager"). RECITALS A. Manager is employed by City as its City Manager pursuant to a City Manager Employment Agreement ("Agreement") dated October 26, 1993, as revised on January 1, 1995 and as amended by a First Amendment to City Manager Employment Agreement dated January 1, 1996 and a Second Amendment to City Manager Employment Agreement dated January 1, 1997. B. The parties now wish to amend the Agreement to modify certain portions of the Agreement to reflect the results of Manager's performance evaluation. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, the parties agree as follows: 1. Section Two (a) of the Agreement is amended to read as follows: "City agrees to pay Manager for his services rendered pursuant hereto an annual salary of One Hundred Eleven Thousand Three Hundred Dollars and No Cents ($111,300.00), payable in equal installments at the same time as other employees of City are paid. 2. Section Two (g) of the Agreement is hereby modified to read as follows: g) The CITY shall pay the full cost of the MANAGER's participation in one of the CITY's deferred compensation programs. 3. Section Three (a) of the Agreement is amended to read as follows: a) This Agreement shall become effective as of January 1, 1998 and shall expire on December 31, 2000 unless extended by mutual agreement of the parties. Seven (7) months prior to the expiration date of this agreement to any succeeding Agreement, Manager shall notify the City Council in writing of the expiration date. In the event City determines not to renew this agreement, it shall provide Manager written notice of nonrenewal not less than six (6) calendar months prior to December 31, 2000, or any succeeding expiration date. Should City not provide six (6) month's notice of nonrenewal, then this agreement shall be automatically extended for an additional two year term. • In all other respects, the Agreement, as amended, is hereby reaffirmed and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Employment Agreement to be executed as of the date first written above. CITY OF HERMOSA BEACH By: MAYOR ATTEST: City Clerk STEPHEN R. BURRELL Approved as to Form: City Attorney • Mayor and Members of the City Council a_otovid_et__.)* 1/v___9y April 8, 1998 City Council Meeting April 14, 1998 ADOPT RESOLUTION AUTHORIZING REVISED RECORDS RETENTION SCHEDULE -- SCHEDULE NO. 2 Recommendation: It is recommended that the City Council adopt the attached resolution approving a revised records retention schedule for the City of Hermosa Beach. Background: On September 26, 1995, the City Council adopted Resolution No. 95-5770, which put in place the City's first records retention schedule for the proper disposition of the multitude of records that the City generates or receives. The schedule is being amended at this time at the request of the Police Department in order to include numerous police records which had not been identified at the time the initial detailed schedule was prepared. All additions are contained in record series 290, Police Protection & Services, on pages 11 and 12 of the attached retention schedule. As with the initial retention schedule, the revised schedule identifies for each record series an office of record, required retention periods and microfilming requirements, and reflects administrative, fiscal, evidential, historic and research values of records, in addition to legal retention requirements. The revisions have been thoroughly reviewed by the City Attorney's office to ensure that they meet the legal requirements of federal and state laws, and the revised schedule is presented this evening for adoption. Elaine Doerfling, City C rk Noted: Stephen R m City Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING RETENTION SCHEDULE NO. 2 FOR THE MAINTENANCE AND DISPOSITION OF CITY RECORDS WHEREAS, the keeping of numerous records is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Hermosa Beach; WHEREAS, the approval of guidelines for the ongoing disposition of obsolete City records will assist City departments in the effective management of records, as well as provide for the efficient review of records presented for destruction; and WHEREAS, Section 34090 et seq. of the Government Code of the State of California provides the parameters whereby any city record which has served its purpose and is not longer required may be destroyed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the attached Records Retention and Disposition Schedule, entitled Schedule No. 2, which is attached hereto and incorporated herein by this reference, is hereby approved. SECTION 2. That the types of records generated or received by the City of Hermosa Beach, California, as listed in Schedule No. 2, are hereby authorized for disposition as outlined in that schedule, in accordance with Section 34090 et seq. of the Government Code of the State of California, upon the written consent of the City Clerk and the City Attorney, without further action of the City Council of the City of Hermosa Beach, California. That upon said written consent, the head of a City department may destroy any City record, document, instrument, book or paper, under his or her charge, without making a copy thereof, after the same is no longer required. This resolution does not authorize the destruction of permanent records set forth in Government Code Section 34090, which include: a) records affecting the title to real property or liens thereon; b) departmental court records on any subject where 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 litigation is pending; c) records required to be kept by statute; d) records less than two years old; e) the minutes, ordinances or resolutions of the legislative body or of a City board or commission. The review by the City Clerk and City Attorney shall include the determination that the subject records no longer have any administrative value, legal value, evidential value, fiscal value or research and historical value. SECTION 3. That the destruction of any record as provided for herein shall be by disposal, recycling, shredding or other effective method of destruction, as approved by the City Clerk. All records of a sensitive or confidential nature shall be shredded under the direct supervision of the City Clerk, the department head, or, in the case of police records, under the direct supervision of the Police Records Manager. SECTION 4. That the term "record" or "records," as defined in Government Code Section 14741 and as used herein, shall mean all papers, maps, exhibits, magnetic or paper tapes, photographic films and prints, punched cards, and other documents produced, received, owned or used by the City, regardless of physical form or characteristics; that the term "public records," as defined in Government Code Section 6252 and as used herein, shall include any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by the City regardless of physical form or characteristics; and that the term "writing," as defined in Government Code section 6252 and as used herein, shall mean handwriting, typewriting, printing, photostatting, photographing and every other means of recording upon any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents. SECTION 5. That any records not specified in the Schedule No. 2 shall not be destroyed without the express approval of the City Attorney and a resolution acted upon by the City Council. SECTION 6. That on each occasion a department head requests the destruction of records, such request shall be made on a "Request for Destruction of Records" form (see 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 attached sample identified as Exhibit "A") This form shall include the finding that all of the records are more than two years old and/or have been retained for the minimum retention period as specified in this resolution. This form shall include the determination that the records no longer have any administrative, legal, evidential, fiscal or research and historical value. This form shall also indicate that it includes or has attached to it a detailed list of all of the records with a description sufficient for identification, including the year of the record, the office of record, numerical code from the retention schedule and category, and specific description of records. The City Clerk and the City Attorney shall authorize the destruction of records on a "Destruction List Approval" form (see attached sample identified as Exhibit "B"). This form shall include the determination that the records no longer have any administrative, legal, evidential, fiscal or research and historical value. This form shall also indicate that attached to it is the "Request for Destruction of Records" form and the detailed list of records submitted by the department head. A "Certificate of Destruction" form (see attached sample form identified as Exhibit "C") shall be completed when the records have been destroyed. This form shall stipulate the date of destruction, the destruction method used and who supervised the destruction. All three forms shall be maintained as permanent City records in the City Clerk's office. While the attached sample forms may be changed periodically and may even be consolidated, each of them shall retain the titles shown and shall contain the required information specified in this section. SECTION 7. The Records Retention and Disposition Schedule shall be reviewed on an annual basis by the individual department heads, who shall then forward their recommendations concerning updates to the City Clerk for review. The review process shall include a legal analysis with regard to any changes in the various statutes. Following a thorough review, the City Clerk shall present the entire schedule with any recommended changes to the City Council for approval. SECTION 8. Pursuant to Government Code Section 6200, relating to offenses by official custodian, every officer having the custody of any record, map or book, or of any paper or proceeding of any court, filed or deposited in any public office, or placed in his or her 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 hands for any purpose, is punishable by imprisonment in the state prison for two, three or four years if, as to the whole or any part of the record, map, book, paper or proceeding, the officer willfully does or permits any other person to do any of the following: a) steal, remove or secrete; b) destroy, mutilate or deface; or c) alter or falsify. Pursuant to Section 6201, relating to offenses by persons other than custodial officers, every person not an officer referred to in Section 6200, who is guilty of any of the acts specified in that section, is punishable by imprisonment in the state prison, or in a county jail not exceeding one year, or by a fine not exceeding one thousand dollars ($1,000), or by both such fine and imprisonment. SECTION 9. That Resolution No. 95-5770, which authorized Schedule No. 1, and all other previously adopted resolutions pertaining to the retention of records or the recycling of tapes that are used to record meetings of the City Council and any Board, Commission or Committee of the City are hereby rescinded. SECTION 10. That this resolution shall be in full force and effect immediately upon its passage and adoption thereof. SECTION 11. That the City Clerk shall certify to the passage and adoption of this Resolution, shall cause the same to be entered into the book of original Resolutions of the City, and shall make a minute of said passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED ON THIS 14TH DAY OF APRIL, 1998. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 4 • SAMPLE FORM - EXHIBIT "A" REQUEST FOR DESTRUCTION OF RECORDS Listed below and/or attached is a detailed list of records for which I am requesting destruction. The list includes a description of each record sufficient for identification, including the year and the office of record, the numerical code from the retention schedule and category and specific description of records. Unless otherwise directed, the method of destruction proposed is I hereby certify that the records listed below and/or attached are more than two years old and/or have been retained for the minimum retention period specified in Resolution No. 98- . I further certify that the records listed no longer have any administrative, legal, evidential, fiscal or research and historic value and do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the California Government Code. Office Year Year Required Allowable Box No. Record Category Code No. of Record Issued Expired Retention Destruction Date 1 Dog Licenses 210 AC 1991 1992 3/AE 1998 (FOR EXAMPLE) Department Head Signature Department Date • • SAMPLE FORM - EXHIBIT "B" DESTRUCTION LIST APPROVAL Attached is a Request for Destruction or Records submitted by (Department Head) of the Department dated requesting authorization to destroy the records described in the detailed list which is included with the (attached) request. Pursuant to Hermosa Beach City Council Resolution No. 98- , the types of records listed in the City's current records retention schedule (Schedule 2) are authorized for disposition as outlined in that schedule upon the written consent of the City Clerk and the City Attorney, without further action of the City Council. The review by the City Clerk and the City Attorney must include the determination that the records requested for destruction no longer have any administrative value, legal value, evidential value, fiscal value, or research and historical value. The resolution also provides that the destruction of any record shall be by disposal, recycling, shredding or other effective method of destruction, as approved by the City Clerk. All records of a sensitive or confidential nature must be shredded, under the direct supervision of the City Clerk, the department head, or, in the case of police records, the Police Records Manager. I have reviewed the list of records described in the attached request for destruction and have 'found the listed records to be in compliance with the established retention requirements. I '.have also determined that the subject records no longer have any administrative, legal, evidential, fiscal, or research and historical value. I hereby consent to their destruction and to the department -proposed method of destruction unless otherwise noted below. City Clerk Date I have reviewed the list of records described in the attached request for destruction and have found the listed records to be in compliance with the established retention requirements. I have also determined that the subject records no longer have any administrative, legal, evidential, fiscal, or research and historical value. I hereby consent to their destruction. City Attorney Date • • SAMPLE FORM - EXHIBIT "C" CERTIFICATE OF DESTRUCTION I hereby certify that the destruction of the records described in the attached list was approved by the Hermosa Beach City Clerk on (date) and by the City Attorney on (date) pursuant to the authority provided by the Hermosa Beach City Council in Resolution No. 98- . The approved method of destruction for these records is City Clerk Date I hereby certify that, pursuant to the foregoing authority, the records described in the attached list as requested by the Department were destroyed on (date) I further certify that the method of destruction used was and that I, as the department head or his/her designee, supervised the destruction of said records. Signature Title Date This certification must be completed and signed by the person supervising the destruction of records and the original form must be filed with the City Clerk to be maintained as a permanent record attached to the original Request for Destruction of Records and Destruction List Approval forms. City of Hermosa Beach RECORDS RETENTION SCHEDULE 2 Code Explanations Office of Record = The department(s) or division(s) responsible for preserving original records within the records series until retention requirements have been met. The following codes are used in the first column (Office of Record) of the retention schedules: Agen = Other Agencies. These documents are not public records for the City of Hermosa Beach. The originating agency is responsible for their preservation in accordance with legal requirements. These documents may be destroyed by the City whenever they are no longer useful for reference purposes. AC = Animal Control (Police Department) B&S = Building & Safety (Community Development Department) BL = Business Licensing (Finance Department) CA = City Attorney CC = City Clerk CM = City Manager CR = Community Resources DP = Data Processing (City Manager's Office) Dept = Any department having original records for the records series Fin = Finance FD = Fire Department PE = Parking Enforcement (Police Department) Pers = Personnel Plan = Planning (Community Development Department) PD = Police Department PW = Public Works RM = Risk Management The following codes are used to describe retention requirements: C = While current or until completed D = Until disposition E = Until expiration P = Permanent S = Until superseded or settled T = Until terminated AC = After completion AD = After disposition AE = After expiration AP = After paid AS = After settled or superseded AT = After termination D/R = Destroy when no longer required or relevant. These records either (1) are not considered to be public records or (2) are other -agency information for which the originating agency has the responsibility for preservation. 1, 2, 3, etc. = Number of years (unless otherwise specified) after date of document creation F TION/DISPOSTITON vffcc TnisOke f Nfiet0#101 Totat Ev on/Comments Copies or Duplicates of records for which a department is not the office of record D/R no D/R Destroy when no longer relevant per Government Code Section 34090.7. It is the policy of the City of Hermosa Beach that duplicates and copies distributed to various departments for informational purposes may be destroyed by the departments whenever they are no longer required for reference purposes The following retention pertains to original records, except where otherwise noted: MINISTRA ................ ON 0100 Dept Dept Dept Dept Dept Dept CM Dept CM Dept CM CM Dept CM Dept Dept CM Dept Dept Dept Dept Dept Dept Dept Geaeri+1►dministtr�ttion Assignment Lists Compliments, General Complaints & Inquiries, General Congratulation Letters Daily Work Logs/Reports Directives, Departmental Directives, Management Drafts Goals & Objectives, City-wide Goals & Objectives, Departmental Management Audits Policies/Procedures, City-wide Policies/Procedures, Departmental Organization Charts Reports, Activity, Departmental Reports, Administrative Reports, City Manager, Annual Service Requests Staff Meeting Notices/Records Surveys/Questionnaires, Admin. Suspense/Tickler Files Vehicle Reservations Work Logs, Daily Work Orders D/R 2 S 2 D/R S S D/R S D/R S S S S 2 2 2 2 D/R 2 2 D/R D/R 2 1 3 1 1 I 1 1 1 1 no no no no no no yes no yes no yes yes no yes no no yes no no no no no no no D/R 3 3/AS 3 D/R S P D/R P D/R P P S P 3 3 P 3 D/R 3 3 D/R D/R 3 Destroy when no longer relevant Until settled; 3 years after settled Destroy when no longer relevant Until superseded Until superseded; permanent for research value Destroy when no longer relevant Until superseded; permanent for historic value Destroy when no longer relevant Until superseded; permanent for research/historic value Until superseded; permanent for research value Until superseded Until superseded; permanent for research/historic value Permanent for research/historic value Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant • City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis PAGE 1 OF 45 ARTENTIONIMMTIWN QG.. f 'TfvC 1 TotalVrtrOfdnif 01KINTSTI A Gene Admnitloh Cont) Dept Dept 110' Dept Dept Dept Dept Dept Dept Dept Work/Vacation Schedules Workpapers 2 D/R 1 no no 3 D/R Destroy when no longer relevant Correspondence, Chronological Correspondence, Miscellaneous Correspondence, Reference Libraries Memoranda, Interdepartmental Chronological Memoranda, Miscellaneous Reference Periodicals Reference Publications D/R 2 2 D/R 2 D/R D/R 1 1 1 no no no no no no D/R 3 3 D/R 3 D/R D/R Destroy when no longer relevant; these are duplicates, not the original records Destroy when no longer relevant Destroy when no longer relevant; these are either duplicate City records or other -agency publications Destroy when no longer relevant; these are either duplicate City records or other -agency publications Bo Commissions & Committees:..............':: ;> Dept Dept CC CC Dept CC Dept Dept Dept Dept Dept Agenda Packets Appointment Applications: Successful Unsuccessful Audio/Video Tapes of Meetings By -Laws Correspondence/Memos, General Handbooks Minutes Resolutions Rosters/Directories 2 E 2 90day S 2 S P P S 3 2 1 1 no* yes no no yes no yes yes yes yes 5* P 3 P 3 P P P P Administrative decision, *selected reports should be microfilmed and retained permanently for research/ historic value Until expiration of term, plus 2 years; permanent for historic value For minute preparation only, not official records Until superseded; permanent Until superseded; permanent for historic value Permanent; microfilm for safety only, originals may not be destroyed Permanent; microfilm for safety only, originals may not be destroyed Until superseded; permanent for historic value City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis PAGE 2 OF 45 • • RETENTION/DISPOSITION office Iinactive . Total 0120: Dept Dept 0140 0131 0150 Agen Agen Agen Agen Agen Dept Agen Dept Agen Agen Agen Dept Dept Agen Agen Agen Agen Boards, omnissiol Comms (Continued) •............................ Staff Reports Term Expiration Date Lists 3 S 2 no* yes 5* P Administrative decision; *staff reports of significant research, evidential or historic value be retained permanently Until superseded; permanent for historic value .o+cd CSC 1 At Urge t ganizations; Governmental. /Rekdator '.A encies Agendas Annual Reports Brochures Bulletins By -Laws Correspondence Meeting Announcements Membership Applications & Renewals Minutes Newsletters Publications Questionnaires & Surveys Reference Information, Admin. Reports Regulations Resolutions Rosters & Directories D/R D/R D/R D/R D/R 2 D/R 2 D/R D/R D/R 2 2 D/R D/R D/R S no D/R no D/R no D/R no D/R no D/R 1 no 3 no D/R 1 no 3 no D/R no D/R no D/R 1 no 3 1 no 3 no D/R no D/R no D/R no S Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant These are original City responses to other -agency inquiries or surveys (i.e., correspondence) Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Until superseded • City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements art temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis PAGE 3 OF 45 T c /DISPOSMOr ESPliftttioniCommentit• 1 1 1 Otis .: 3MINIS'TI TI( hl' o»t :.... :;:.....: ;::........ 60 'u6liic; Cla %ns nfo taI'm' ; . CM Awards/Donations C - yes P While current; permanent for historic value CC Biographical Data, Council C - yes P While current; permanent for historic value Dept Brochures, City C - yes P While current; permanent for historic value CM Calendars of Events C - yes P While current; permanent for historic value Dept Contracts Administration Records T 4 no 4/AT Until contract termination; 4 years after termination. Original contract documents are filed with City Clerk Dept Correspondence/Memos 2 1 no 3 CC Emblems & Flags, City C - yes P While current; permanent for historic value CC Historical Records 2 - yes P Permanent for historic value; transfer to City Clerk for final historic determination and disposition/preservation Dept Holiday Decorations 2 1 no 3 CC Maps, City C - no P While current; retain record copy permanently for historic value Dept Media Correspondence 2 1 no 3 Dept Media Mailing/Distribution Lists S - no S Until superseded CM Newsclippings, City -related 2 1 no 3* *Selected clippings to be retained for historic value and transferred to City Clerk for safekeeping CC Newsletters, City 2 - yes P Permanent for historic value CC Photographs, City -related 2 1 no 3* *Selected photographs to be retained for historic value and transferred to City Clerk for safekeeping CM Press Releases 2 1 no 3* *Selected releases be retained for historic value Dept Public Ceremonies & Events C - yes P While current; permanent for historic value CM Public Information Reports, City C - yes P While current; permanent for research/historic value Dept Public Questionnaires & Surveys C - yes P While current; permanent for research/historic value Dept Publications, City C - yes P While current; permanent for research/historic value Agen Reference Information, Other -Agency D/R - no D/R Destroy when no longer relevant CC Sister City Program C - yes P While current; permanent for research/historic value Dept Speeches & Lectures C - yes P While current; permanent for historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis • PAGE 4 OF 45 RETENTION/DISPOSITION Inwtive ! croft T'vial Explanation/Commenta: 100 Kamm iat) 0110:. CC Dept CC CC Dept Dept Dept CC CC CC Dept 0180 :StaftSentices ,Ittentlis Management Certificates of Destruction Correspondence/Memos Destruction Lists Approvals Filing System Guide Forms, Blank Inventories Locator Logs Policy & Guidelines Request for Destruction of Records Retention Schedules Transfer Lists P 2 P S D/R S S S P S S 1 yes no yes no no no no no yes yes no P 3 P S D/R S S S P P S Permanent Permanent; append to certificate of destruction Until superseded Destroy when no longer relevant Until superseded Until superseded Until superseded Permanent, append to certificate of destruction Until superseded; permanent for evidential value; append to Resolution of adoption Until superseded DP Dept DP Dept Dept Dept Dept Dept DP Dept DP Computer Reference Info Correspondence Data/Word Processing Reference Information Mail Distribution Lists Mailing Directories/Address Lists Mailing Services Reference Procedures Regulations & Policy, City Software Systems Applications Staff Directories Work Requisitions D/R 2 D/R S S D/R S C D/R S 2 1 1 no no no no no no no yes no no no D/R 3 D/R S S D/R S P D/R S 3 Destroy when no longer relevant Destroy when no longer relevant Until superseded Until superseded Destroy when no longer relevant Until superseded While current; permanent for research/historic value Destroy when no longer relevant Until superseded City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis PAGE 5 OF 45 RETENTiON/DISPOSMON iNliovoti AFETY0<I ENIIR N15112414 > SITE Dept Agen Dept Dept Dept Agen Correspondence/Memoranda, General Reference Information, Other - Agency Regulations & Policy, City Regulations & Policy, Other- Agency Reports & Studies, Special City Reports & Studies, Other -Agency 2 D/R C D/R C D/R 1 no no yes no yes no 3 D/R P D/R D/R Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant 0210 Animal are & Control AC AC AC AC AC AC AC AC AC Agen AC Agen AC AC Requests/Investigations Bite Reports Citations Contracts Administration Records Correspondence/Memoranda, General Licenses Log Sheets Permits Program Reference Information Reference & Resource Information, Other -Agency Regulations & Policy, City Regulations & Policy, Other Agency Statistical Reports Waivers S 3 2 1 S 3 T 4 2 1 E 3 2 1 E 3 C D/R D/R 2 1 2 1 no no no no no no no no no no yes no no no 3/AS 3 3/AS 4/AT 3 3/AE 3 3/AE 3+ D/R D/R 3 3 Until settled; 3 years after settled Until settled/paid; 3 years after settle Until contract termination; 4 years after termination; Original contract documents are filed with City Clerk Until expiration; 3 years after expiration Until expiration; 3 years after expiration While current; minimum of 3 years Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis PAGE 6 OF 45 apt .............. RETEi' TIt3N DISPOSMON IWl Total ..................... Dept Dept Dept ................. Agen CM PD CM Dept CM Agen PD/ FD CC Agen CM CC Agen CC CM CM CM Complaints/Investigations Consumer Protection/Advocacy Correspondence S 2 2 3 1 1 no no no 3/AS 3 3 Until settled; 3 years after settled Fassisterbiliiitidliett • Brochures/Bulletins/Notices, Other -Agency Civil Defense Planning (working files) Civil Disturbance & Riots Community Resources Correspondence, General Disaster Case Files Hazardous Materials Contingency Plans, Other -Agency Mutual Assistance Operational Plans, City Operational Plans, Other Agency Public Education Programs Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Rosters, Emergency Personnel Training Programs 'Warning Systems D/R D/R 3 D/R 2 C S 2 C D/R C C D/R C S C C 2 1 1 3 3 3 no D/R no D/R no 5 no D/R no 3 yes P no* S* no 3 yes P no D/R no 3+ yes P no D/R yes P no S no 3+ no 3+ Destroy when no longer relevant Destroy when no longer relevant Administrative decision Destroy when no longer relevant. These are brochures and information gathered for resource purposes from other agencies. While current; permanent; administrative decision Until superseded; *not a public record unless City is party to Plan, in which case, retain permanently and microfilm This is reference information only; agreements are filed permanently with the City Clerk While current; permanent; file record copy with City Clerk Destroy when no longer relevant While current; minimum of 3 years While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Until superseded While current; minimum of 3 years While current; minimum of 3 years • City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 7 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 Evistothmipcoments Agen Agen PW Agen PW Agen PW Agen PW Brochures, Other -Agency Bulletins, Other -Agency Correspondence/Memoranda, General Newsletters, Other -Agency Procedures Reference Information, Other Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City D/R D/R 2 D/R S D/R C D/R C 1 no no no no no no yes no yes D/R D/R 3 D/R S D/R P D/R P Destroy when no longer relevant Destroy when no longer relevant Destroy when no longer relevant Until superseded Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value 0240 ii?IteAti*.eiitiOtilki$000054101.1Semites. Agen FD FD Agen Agen Agen FD Agen Agen Agen FD Reports & Studies, Other Agency Contracts Administration Records Correspondence, General Fees Reference Information Fire Prevention Activity Reports (copies) Fire Prevention Reference (copies) Fireworks Reference Incident Reports & Investigations, Other -Agency Inspections, Other Agency (copies) Pubhc Education Programs (copies) Regulations & Policy, City D/R T 2 2 2 2 2 2 2 2 C 4 1 1 1 1 1 1 1 1 no no no no no no no no no no yes D/R 4/AT 3 3 3 3 3 3 3 3 P Destroy when no longer relevant Until contract termination; 4 years after termination. Original contract documents are filed with City Clerk While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 8 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 Agen Agen Agen FD/CC Regulations & Policy, Other Agency Reports & Studies, Other Agency Statistical Reports, Other Agency Weed Abatement Case Files RETENTION/D1SPOSMON To . D/R 2 2 2 1 1 no no no yes D/R 3 3 P Destroy when no longer relevant Permanent for research/historic value; administrative decision 0250 azar'dous Mitterlals PW PW PW PW PW PW Agen PW Agen PW 1260 Correspondence/Memoranda, eral Household Hazardous Waste Program Material Data Sheets Permits Pesticide Safety Training Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Reports & Studies, Other Agency Underground Storage Tanks 2 C 2 E 2 C D/R C D/R C 1 3 1 3 no no no no no yes no yes no yes 3 3+ 3 P 5 P D/R P D/R P While current; minimum of 3 years Until expiration; permanent for research/historic value Administrative decision While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Dept Agen Agen Health :Protection & lir vkes Correspondence/Memoranda, General Regulations & Policy, Other Agency Reports & Studies, Other -Agency 2 D/R D/R 1 no no no 3 D/R D/R Destroy when no longer relevant Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section H -F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis PAGE 9 OF 45 020 .............. RPTENTI T/DISPOSTTIO ........................ 0270 -am E Dept Dept Agen Dept Agen Dept Agen oma Correspondence/Memoranda, General Program Reference Information Reference Information, Other Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Reports & Studies, Other Agency 2 T D/R C D/R C D/R 1 3 no no no yes no yes no 3 3/AT D/R P D/R P D/R Until program termination; 3 years after termination Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant Natur 1 Resources>Conse nation Dept Dept Agen Dept Agen Dept Agen PD Correspondence/Memoranda, General Program Reference Information Reference Information, Other Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Reports & Studies, Other Agency Education Program Reference 2 T D/R C D/R C D/R C 1 3 no no no yes no yes no no 3 3/AT D/R P D/R P D/R 3+ Until program Destroy when While current; Destroy when While current; Destroy when While current; termination; 3 years after termination no longer relevant permanent for research/historic value no longer relevant permanent for research/historic value no longer relevant minimum of 3 years City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 10 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis OF 45 : 0200 RETENTION/DISPOSITION Explatuttionts on PD PD PD PD PD PD PD PD PD PD PD PD PD PD PD PD PD ArrestlConviction Reports Auction Receipts, Records Audio Recordings of Telephone and Radio Communications If Claim/Litigation Involved (Filed or Potential) Background Investigation Files Child Abuse Reports, Felony Sent to Dept.of Justice (DOJ) Unfounded (not sent to DOJ) Citations: Animal Control Criminal Parking Traffic Commendations/Awards Contracts Administration Records Correspondence/Memoranda, General Crime Reports/Supplemental Criminal Arrest Files Daily Activity Records, Logs Daily Police Reports Duplicates of Reports Employment Applications "Factual Innocence" Files, Sealed Field Interview Cards 2 no 2 2 no 2 180da no 180da 100da no 100da /AS /AS 5 no 5 10 no 10 3 no 3 2 no 2 5 no 5 2 no 2 2 no 2 2 1 no 3 T 4 no 4/AT 2 1 no 3 3 no 3 5 no 5 2 no 2 2 no 2 D/R no D/R 5 - no 5 3 no 3 2 no 2 Pertaining to H&S Codes 11357 b,c,d or 11360 d Destroy after 180 days if not involved in litigation Destroy 100 days after litigation settled • Permanent in individual's personnel file if it is to a particular officer or employee • Until contract termination; 4 years after termination; File original contract documents with City Clerk Excluding those records with restricted provisions Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section H -F — Retention Schedule No. 2 — April 1998 PAGE 11 WARNING: Reteatiop requirements are temporal and may change as laws we created or amended, these schedules should' be reviewed on an established basis OF 45 RET 'l41XI ?NIDiSPC.SITCON ExpIsnatOniContueuts somp NMEI T A ;.ISS ( nt) PD PD PD PD PD PD PD PD PD PD PD PD PD PD PD PD Grant Applications & Programs Impounded Vehicle Records Incident Reports Internal Affairs/Personnel Complaint, Investigation Juvenile Arrest Files/Reports Juvenile Records, Sealed Licenses, Permits /4 Registrations Lost & Found Records Miscellaneous Records Personnel Files Reference Information, Other Agency Regulations & Policy, City Reports & Studies, Special City Statistics/Surveys Vehicle Repossession Reports Warrant Recall Sheets 2 2 2S C 5 E 2 2 T D/R C C C 2 2 5 5 3 5 no 7 no 2 no 2 no 5/AS no C no 5 no 3/AE no 2 ro 2 no 5/AT no D/R yes P yes P yes P no 2 no 2 Administrative decision; refer to special requirements for additional retention Destroy after 5 years; iif litigated, destroy 5 years after settled While current; destroy upon notification by Juvenile Court Judge Destroy 5 years after sealing Until expiration; 3 years after expiration Destroy records 2 years after lawful disposal of lost & found item Retention for records with no statute of limitations Until terminated; 5 years after terminaion Destroy when no longer relevant While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 12 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis OF 45 RETENTION/DISPOSMON bniivo ;Noti#m T.414 Explanation/Comments Fin Fin Fin Fin Fin Fin Fin Fin Fin Fin Dept Dept Dept Fin Fin Fin Fin Fin Fin Fin Fin Fin Fin Fin Fin Annual Reports Cash Statements Chart of Accounts Check Registers Credit Cards Fiscal Analyses Fixed Assets Inventories Fund Advances Fund Transfers General Ledgers Grant Applications Grants, Successful, with related documents Grants, Unsuccessful Grant Audit Reports Grant Financial Records Journal Entries Petty Cash Vouchers Policies & Procedures Refundable Deposits Regulations & Policy, City Reports, Accounting Reports, State Controller Annual Reports, Street Annual Reports, Treasurer's Warrant Registers Worksheets 2 yes P 2 5 no 7 2 - yes P 2 5 no 7 2 5 no 7 2 5 no 7 5 - yes P 2 5 no 7 2 5 no 7 2 - yes P 2 5 no 7 2 1 no 3 2 yes P 2 5 no 7 2 5 no 7 2 5 no 7 S yes S 2 5 no 7 C yes P 2 5 no 7 2 5 no 7 2 5 no 7 2 - yes P 2 yes P D/R no D/R Permanent Administrative decision Permanent Administrative decision Administrative decision Administrative decision Until superseded; permanent Administrative decision Administrative decision Permanent Administrative decision; see specific grant requirements for additional retention Permanent Administrative decision; see specific grant requirements for additional retention Administrative decision Administrative decision Until superseded After refund; administrative decision While current; permanent for research/historic value Administrative decision Administrative decision Administrative decision Permanent May destroy original after microfilming; code requires 15 -year retention; administrative decision to retain permanently Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 13 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 ;uu RETE1 T ON/DISPOSITI N:: T Explanationiments 0310 Audits Fin Fin CC/ Fin Fin Fin Fin Fin Fin 0320 Audit Guidelines Audit Preparation Records : Audit Proposals: Successful with related documents Unsuccessful/Rejected with related documents Audit Reports, Comprehensive Annual Audit Reports, Grants Audit Reports, Single Audit Audit Schedules S 2 C 2 2 2 2 2 1 1 On 1 no no yes no yes yes yes no S 3 P 3 P P P 3 Until superseded While current; permanent; file successful bids with contract in City Clerk's office Permanent Permanent Permanent Banking 440 Fin Fin Fin Fin Fin Fin Fin Fin Fin Fin/ CC Fin Fin Fin Fin Fin Agreements, Banking Armored Transport Receipts Checks, Canceled, General Checks & Credit Card Slips, Returned Checks, Stale -Dated Correspondence Debit/Credit Memos Deposit Corrections Deposit Slips/Receipts Facsimile Signatures/Stamps Procedures Regulations & Policy, City Reports, Banking Reports & Studies, Special City Signature Cards T 2 2 2 2 2 2 2 2S 3 3 3 1 1 3 3 33 3 3 no no no no no no no no no no yes yes no yes no 3/AT 2 5 5 3 3 5 5 5 3+ S P 5 P 3+ Until termination; 3 years after termination Administrative decision Administrative decision Administrative decision Administrative decision Administrative decision Administrative decision Administrative decision Until superseded; minimum of 3 years Until superseded While current; permanent for research/historic value Administrative decision While current, permanent for research/historic value Until superseded; minimum of 3 years City of Hermosa Beach — Records Management Program, Section laws are created or amended, these schedules should be reviewed on an established basis OF 45 II -F — Retention Schedule No. 2 - April 1998 PAGE 14 WARNING: Retention requirements are temporal and may change as RETENTH3N/DISP.OSrr .DN 1 inactive 1 `OW. bolsnationiComments CAL (Coy < _ 1 Fin Fin Fin Fin Fin 0330 Statements & Reconciliations Stop Payments Warrants (paid) Wire Transfers Workpapers 2 2 2 2 D/R 3 3 3 3 no no no no no 5 5 5 5 D/R Administrative decision Administrative decision Administrative decision; keep warrant registers 15 years or microfilm for permanent retention Administrative decision Destroy when no longer relevant Fin Fin Dept Fin Fin Fin Dept Fin Fin Fin Fin Fin Budget itg Budget, Annual City Budget, Capital Improvements Budget, Departmental Budget, Revenue Sharing Budget Manual & Calendar Budget Reports Budget Requests, Departmental Budget Requests, External Procedures Regulations & Policy, City Revenue Estimates Workpapers 2 2 2 2 2 2 2 2 S C 2 D/R 1 1 3 1 1 3 yes yes no yes no no no no yes yes no no P P 3 P 3 5 3 3 S P 5 D/R Permanent Permanent Permanent Administrative decision Until superseded While current; permanent for research/historic value Administrative decision Destroy when no longer relevant 0340 ..moonneamitiiitt'Ftnsncixl: Fin Fin Fin Fin Financial Records Assessment Proceedings, Abandoned Financing Programs Reference Regulations & Policy, City C C C C 3 3 yes P no 3+ no 3 yes P While current; permanent While current; 3 years after abandonment While current While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 15 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should t a reviewed on an established basis OF 45 RETENTIONMISPOSMON Explanation,Comma, .......................... CALtC.Oti ! -00 Is De Service Fin/ CC Fin Fin Fin Fin Fin Fin Fin Fin 035'':'::. Fin Fin Fin Fin Fin Fin 0360 Bond Authorizations & Related Public Hearing Records, Prospectus, Accepted Proposals, Certificates, Notices Bond Bids/Proposals, Rejected Bond Reference Information Bond Registers Bond -Related Correspondence Bonds & Coupons, Paid/ Canceled (Revenue Bonds) Bonds, 1911 Improvement Act Bonds, 1915 Improvement Act Regulations & Policy, City T 2 D/R C 2 P C C C 1 1 3 Yes no no Yes no no yes yes yes P 3 D/R P 3 3/AP P P P Until terminated; permanent Destroy when no longer relevant. This refers to other -agency publications and brochures. While current; permanent; may destroy after microfilming Until paid; 3 years after paid. Code permits destruction after bond is paid or canceled; administrative decision to retain additional 3 years While current; permanent While current; permanent While current; permanent for research/historic value Ca Certificates of Deposit Correspondence Investment Portfolio Investment Statements & related documents Regulations & Policy, City Reports & Studies, Special City 2 2 C 2 C C 3 1 3 no no Yes no Yes Yes 5 3 P 5 P P Administrative decision While current; permanent Administrative decision While current; permanent for research/historic value While current; permanent for research/historic value Fin Fin Fin Fin Fin Deductions/Authorizations Employee Salary Verifications Payroll Registers Prepaid Check Stubs Procedures 2 2 2 2 S 3 1 3 no no Yes no no 5 3 P 5 S Administrative decision (includes leave slips, W-2 forms, etc.) Permanent Administrative decision Until superseded City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 16 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis OF 45 RETENTION/D1SPOSMON Pfr40, live (' rot1 'Explanation/Comments CAL f Fin Fin Fin Fin Fin Fin Regulations & Policy, City Tax Records Time Cards/Sheets Travel/Mileage Expenses Vacation/Sick Leave Reports Workpapers C 2 2 2 2 D/R 3 1 3 1 yes no no no no no P 5 3 5 3 D/R While current; permanent for research/historic value Administrative decision Administrative decision Administrative decision Destroy when no longer relevant 0370 Fin Fin CC Fin Deferred Compensation Reports Retirement Correspondence Retirement Plan Agreements, Amendments, related records Retirement Plan Reports C 2 C C 1 yes no yes yes P 3 P P While current; permanent While current; permanent; file with City Clerk While current; permanent `11310 Aot P►'.:...:.'utg Fin Fin CC Fin Fin Fin Accounts Payable 1099 Forms Bid Notices/ Affidavits of Publication: Bids for Equipment/Supplies: Canceled Successful with related documents Unsuccessful/Rejected with related documents Bids for Services: 2 2 C 2 D 2 3 3 1 3 1 no no yes no no no 5 Administrative decision 5 Administrative decision P While current; permanent; file with related contract 3 3/AD Until disposition of equipment; 3 years after disposition; file successful bids with contract in City Clerk's office 3 City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 17 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 03$ Fin/ Dept Fin/ Dept Fin/ Dept Fin CC Fin Fin Fin Fin Fin Dept Dept Bids for Services: Canceled Successful with related documents Unsuccessfid/Rejected with related documents Equipment Disposition: Auction Lists, Reports, Bills of Sale Equipment Purchase Agreements Inventories, Supply Policies & Procedures Pricing Manuals Purchase Requisitions/Orders Regulations & Policy, City Vendor Catalogs/Brochures Work Orders/Service Requests RETENTION/DISN: WTttil 2 C 2 D D S S S 2 C D/R 2 10av 1 1 3 3 3 1 no yes no no no no no no no yes no no 1 'UK • 3 P 3 3/AD 3/AD S S S 5 P D/R 3 While current; permanent; file successful bids with contract in City Clerk's office Until disposition; 3 years after disposition Until disposition; 3 years after disposition Until superseded Until superseded Until superseded Administrative decision; if grant related, 3 years after disposal or per specific grant requirements; may wish to keep equipment P.O.'s until disposal of equipment While current; permanent for research/historic value Destroy when no longer relevant Ii390 Revalue:&T do Fin BL BL BL Fin CC CC Accounts Receivable Business Licenses Business License Applications Business License Revocations Census Records Fee Schedules Fee Studies 2 C C S 2 S C 3 3 3 3 5 no no no no no yes yes 5 3+ 3+ 3/AS 7 P P Administrative decision While current; minimum of 3 years While current; minimum of 3 years Until settled; recommend total of 3 years after revocation May wish to retain record copy permanently for historic value Until superseded; permanent; append to Resolution of adoption While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 18 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should -be reviewed on an established basis OF 45 R ENTI 3N/1) OSMON L104010 .*40.01 Tatat *midi ontettuneuts CAL.( Rr) 0390 ev axe ti nt) Dept Dept Dept Dept Fin Fin Fin Fin Fin Fin Fee Waiver Requests Fees, Proposed Funding Applications, Other (Successful) Funding Programs, General (County/State/Federal/ Regional/Private/Corporate) Procedures Regulations & Policy, City Revenue Receipts/Reports Tax Reference Information Treasurer Revenue Allocations Workpapers 2 D/R 2 D/R S C 2 D/R 2 D/R 1 3 3 3 no 3 no D/R no 5 no D/R no S yes P no 5 no D/R no 5 no D/R Destroy when no longer relevant Administrative decision; refer to specific funding program for additional retention Destroy when no longer relevant; this refers to other -agency publications, guidelines & requirements. These documents are not public records for the City. Until superseded While current; permanent for researca/h:storic value Administrative decision Destroy when no longer relevant; this refers to other -agency publications, guidelines, requirements, forms, etc. Administrative decision Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 - April 1998 PAGE 19 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 Offlot of 0400 RETENTION/DISPOSITION ow s iptia 1404400,:i CC CC CC Dept CC CC CC 0410 CC CC CC 0420. CC CC CC CC CC CC CC CC CC CC CC Agreements/Contracts (except equipment & leases) Agreement/Contract Amendments & Change Orders Employment Agreements Equipment/Maintenance/Service Agreements Franchise Agreements Lease Agreements Regulations & Policy, City C C E E E E C 4 4 4 yes yes no no yes no yes P P 4/AE 4/AE P 4/AE P While current; permanent for historic/evidential value; Council -authorized agreements should be filed with City Clerk While current; permanent due to evidential value; file with related agreement Until expiration; 4 years after expiration Until expiration; 4 years after expiration Until expiration; permanent for research/historic value Until expiration; 4 years after expiration While current; permanent for research/historic value 1+lsisessmeatt Diat>rii+ t FoirmatiOn Assessment District Case Files & related documents Assessment Proceedings, Abandoned Regulations & Policy, City C C C 3 yes no yes P 3+ P While current; permanent While current; minimum of 3 years While current; permanent for research/historic value City >+ +t n it Agenda Packets Agendas/Affidavits of Posting Appointments/Resignations Commendations Committee Representatives Correspondence Meeting Notices M Minutes Policies & Procedures Proclamations, City Reorganization/Rosters 2 2 C 2 C 2 2 P S 2 C 3 1 1 3 1 1 no* yes yes no* no no no yes yes yes yes 5* P 3* 3+ 3 3 P P P P Administrative decision; *selected reports to be microfilmed and retained permanently for research/historic value While current; permanent for historic value *Selected records permanently and microfilm for historic value While current; retain minimum of 3 years Permanent; microfilm for safety only; originals may not be destroyed Until superseded; permanent for research/historic value Permanent; administrative decision While current; permanent for historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 2 0 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 Mkt of Record' RETENTION/DISPOSITION 1 pe...i ria Explanntinnfeadunaits (Continu .............. 1. 0420 CC CC CC CC City (Unwell :1colittr Rules of Procedure Tapes, Audio Tapes, VideoTapes,Video Transcripts P 90day 90day D/R yes no P D/R* Permanent for historic value For minute preparation only, not official records For minute preparation and TV replay only, not official records Destroy when no longer relevant, *unless they officially become part of the minutes, in which case retention for minutes applies 0440 Code Compliance B&S B&S PE PE B&S/ PE PE PE PE PE B&S B&S B&S B&S PE B&S B&S/ PE Requests/lnvestigations Citation Reports Citations, Parking, California Citations, Parking, Out -of -State Correspondence/Memoranda, General Daily Parking Permits Dismissal Reports Dismissals, Parking Citation Driveway Permits Logs/Tracking Sheets Non -Compliance Case Files Notices of Violation Nuisance Abatement Case Files Parking Permits Procedures Regulations & Policy, City S 2 2 2 2 E 2 2 E 2 S S S E S C 3 3 3 3 3 3 3 3 3 1 3 3 3 3 no no no no no no no no no no no no no no no yes 3/AS 5 5 5 5 3/AE 5 5 3/AE 3 3/AS 3/AS 3/AS 3/AE S P Until settled; 3 years after settled Until settled; 3 years after settled Until settled; 3 years after settled Until settled; 3 years after settled Until superseded While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 21 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 RE E mON/DISPOS1TION ExplanationOraments 41 LEG (Continued) on offtenomic west CC CC CC CC Conflict of Interest Code Economic Interest: Form 721 Statements Form 730 Statements Instructions & Regulations, Other -Agency Procedures Regulations & Policy, City Eietti+aaa S 4 4 S S C 3 OM yes no no no no yes P 4 7 S S P Until superseded; permanent for research/historic value If City Clerk maintains a copy and forwards original statement to FPPC, retention is 4 years (GC 81009(f)) City Clerk maintains the onginal, therefore they must be kept for 7 years (GC 81009(e)) Until superseded Until superseded While current; permanent for research/historic value CC CC CC Agen CC CC Agen CC CC Agen Absentee Voter Applications & Lists Ballot Measures Ballots, Returned Absentee & Spoiled Ballots, City Sample Ballots, Statewide Sample Campaign Statements: Successful Candidates Unsuccessful Candidates Certificates of Election/ Results of Votes Cast Election Forms Election Planning Materials & Reference Election Results FPPC Bulletins/Newsletters/ Instructions 6 mos C 6 mos 2 D/R 2 2 2 S S C D/R 3 no yes no yes no yes no yes no no yes no 6 mos P 6 mos P D/R P 5 P S S P D/R 6 months after election (EC 17302 - 17302((b)) 6 months after election (EC 17302(b)) Permanent for historic value Destroy when no longer relevant; not a public record as long as City measure is not on the ballot Permanent for historic value (GC 81009(b)) Permanent for historic value Until superseded Until superseded; recommend 2 years after election Destroy when no longer relevant City of Hermosa Beach — Records Management Program, Section II -F — Retention WARNING: Retention requirements are temporal and may change as laws are created or Schedule No. 2 — April 1998 amended, these schedules should be reviewed on an established basis PAGE 2 2 OF 45 0450 R 'Nt]ONID1SPOITIOn 4 iot j :1400#0. 1 _ Ufa Explimatimiecoments CC CC CC CC CC CC CC CC CC 0455 Nomination Papers/Candidates & Economic Interest Statements Petitions, Recall Petitions, Referendum & Initiative Precinct Materials & Officer Oaths Procedures, Administrative Regulations & Policy, City Regulations & Policy, Other Agency Roster of Voters and Indexes Translator Certificates E 8 mos 8 mos 6 mos S C D/R 6 mos 6 mos 4 3+ 4.5 yes no no no no yes no no no 4/AE 8* mos 8* mos 6 mos 3+ P D/R 5 6 mos Until expiration of term; 4 years after expiration (EC 17100) 8 months after election for which petition qualified or 8 months after Clerk's final examination, *unless evidence of some action or proceeding then pending (EC 17400) 8 months after election for which petition qualified or 8 months after Clerk's final examination, *unless evidence of some action or proceeding then pending (EC 17200) 6 months after election (EC 17304) Until superseded; minimum of 3 years While current; permanent for research/historic value Destroy when no longer relevant 6 months after election • ns CC CC Dept CA DeptP CC CA Fin Dept CA Affidavits of Posting Affidavits of Publication Certified Mail Receipts/ Returned Mail Court Orders & Subpoenas (other than litigation case files) Legal Notices Oaths of Office/Loyalty Oaths, Employees Opinions, City Attorney Notary Bonds/Certificates Public Hearing Notifications Procedures, Legal 2 2 2 S C T S E C S 1 3 2 yes yes no no yes no yes no yes yes P P 3 3/AS P 3/AT P E+2 P P Permanent, file with related case records Permanent, file with related case records Until settled; 3 years after settled While current; permanent for evidential value; file with related project Until termination; 3 years after termination Until superseded; permanent for administrative/evidential value Until expiration; expiration of term plus 2 years While current; permanent for research/evidential value Until superseded; permanent for evidential value City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules shouldbe reviewed on an established basis PAGE 23 OF 45 RETENTION/DISPOSITION Total ExplantitioniCommeuts Dept CC Agen CC CC CC 410 CA CA CA CA CA Code Excerpts Codes, City Legislation, Other -Agency Legislative Advocacy Ordinances & Resolutions: Adopted Proof of Publication Drafts/Proposed D/R S D/R 2 P D/R 1 no yes no no yes yes D/R P D/R 3 P D/R Destroy when no longer relevant; these are copies Until superseded; permanent; includes Municipal and Uniform Building, Plumbing, Housing, Mechanical & Electrical Codes, Zoning Code, Conflict of Interest Code Destroy when no longer relevant Permanent; microfilm for safety only; originals may not be destroyed Destroy when no longer relevant Utigation Investigation Requests Investigations (not resulting in legal actions) Investigations (resulting in legal actions) Litigation Case Files Summons Acknowledgments 2 S S S S 1 3 3 no no yes yes yes 3 3/AS P P P Until settled; 3 years after settled Until settled; permanent; administrative decision; file with related litigation records Until settled; permanent; administrative decision Until settled; permanent; administrative decision; file with related litigation records 0415 RM RM RM Risk hismagement'.. ..............................•... Accident/Injury Reports (with fatalities; other than industrial - related injury reports) Accident Injury Reports (no fatalities; other than industrial - related injury reports) Accidents or Damage to City Property C 2 S 3 3 yes no no P While current; permanent; administrative decision 5 Administrative decision 3/AS Until settled; 3 years after settled. Administrative decision; retention conforms to GC 34090 at minimum City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 2 4 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 LEGS +icLEG TIVE . tE`l'it'S IDiSPoSITmo ye 0475 cart (Cont.).:::::: CC RM RM RM RM RM CC/ RM RM RM RM RM RM RM Bonds, Faithful Performance Bonds, Public Official/Surety Claims Against City Contracts Administration Records Disability Claims Injury Reports, Industrial Related Insurance Certificates Insurance Policies/Riders/ Renewals Insurance Proposals: Successful Unsuccessful Insurance Service Office (ISO) Procedures Manuals Regulations & Policy, City Worker's Compensation Claims C T S T S 2 E E E 2 S S 3 4 30 8 1 3 30 yes yes no no yes no yes yes yes no no yes yes yes P P 3/AS 4/AT 30/A S 10 P P P 3 3/AS P P 30/A S While current; permanent; originals should be given to City Clerk for filing with contract documents Until terminated; permanent Until settled; 3 years after settled Until contract termination; 4 years after termination. Original contract documents are filed with City Clerk Until settled; 30 years after settled Administrative decision Until expiration; permanent; file with related contract in City Clerk's office Until expiration; permanent; file originals with City Clerk Until expiration; permanent; file originals with City Clerk Until expiration; 3 years after expiration Until superseded; permanent for evidential value While current; permanent for research/historic value Until settled; 30 years after settled 04..0 Dept CC 70490 CC CC CC Special :Poo . Permits, Temporary Regulations & Policy, City C 3 no yes 3/AE P Until expiration; 3 years after expiration While current; permanent for research/evidential value Acquisition & Disposition Records Address Changes Appraisals C C C yes yes yes P P P While current; permanent; microfilm for safety only, originals may not be destroyed While current; permanent for research/historic value While current; permanent; microfilm for safety only, originals may not be destroyed City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 25 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 AETENTION/DISPOSMON rte. Explanatiunteumments 04 CC/ PW CC/ PW CC CC CC CC CC CC CC CC CC CC CC CC CC Boundary Maps & Measurements Condemnation/Eminent Domain Proceedings Declarations of Restrictions Deeds Deeds Index Easements Encroachments, Permanent Inventories, Real Property Liens Offers of Dedication: Accepted Irrevocable Unaccepted Permits, Uncontrolled Embankment Procedures Regulations & Policy, City Title Reports Vacations & Abandonments 1 yes P yes P yes P yes P no S yes P yes P yes P yes P yes P yes P no 3 yes P no S yes P yes P yes P While current; permanent; not be destroyed While current; permanent; not be destroyed While current; permanent; not be destroyed While current; permanent; not be destroyed Until superseded While current; permanent; not be destroyed While current; permanent; not be destroyed While current; permanent While current; permanent; not be destroyed microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may for research/historic value microfilm for safety only, originals may While current; permanent; not be destroyed While current; permanent; not be destroyed While current; permanent; not be destroyed Until superseded While current; permanent; not be destroyed While current; permanent; not be destroyed While current; permanent; not be destroyed microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may microfilm for safety only, originals may City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 2 6 , WARNING. Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 0500. 050. Pers Agen Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers Agen 0510 R ETE TION%DISPOSI' ON } vel Microt.ihpj Total Expimatictitcameats :retsotindiAdiiiinittrit.on Pers Pers Pers Pers Pers Activity Reports Brochures & Publications, Other -Agency Employee Assistance Programs Employee Handbooks Employee Lists Employee Newsletters Employee Orientation Employee Suggestions Turnover Reports Personnel Policies/Procedures New Position Requests Reports (Equal Rights, Goals, Minority 'firing, Employment Statistics, etc.) Rules & Regulations, City Rules & Regulations, Other Agency Classifications &. QWtlificstions: Class Level Determinations Classification Surveys Job Descriptions Reclassification Requests Reports & Studies, Special City 2 D/R 2 S S 2 D/R 2 2 S 2 S C S 1 1 1 no no no yes no yes no no no yes no yes yes no 3 D/R 3 P S P D/R 3 3 P 3 P P S Destroy when no longer relevant Until superseded; permanent for administrative/historic value Until superseded Permanent for administrative/historic value Destroy when no longer relevant Until superseded; permanent for administrative/historic value Until superseded; permanent for administrative/historic value While current; permanent for research/historic value Until superseded C C C 2 C 1 Yes yes yes no yes P P P 3 P While current; permanent administrative decision While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value 020 Pers Pers Agen Compensation Plan Correspondence/Memoranda, General Cost of Living/Consumer Index C 2 S 1 yes no no P 3 S While current; permanent for administrative/historic value Until superseded City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 27 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 :. ............. Record.. Office MENTION/DISPOSITION )4400.4 tom' ExganatimKomments- RSO L(Condoned) Pers Pers Pers Pers Pers Pers 0530 Pers Pers Salaries, Wages 8g Benefits (Continued) Benefits Programs Reference Insurance Programs Reference Reports & Studies, Special City Retirement Programs Reference Salary Studies, City Salary Surveys S S C S C 2 1 no no yes no yes no S S P S P 3 Until superseded; these are brochures & publications regarding programs, not agreements Until superseded; these are brochures & publications regarding programs, not agreements While current; permanent for research/historic value Until superseded; these are brochures & publications regarding programs, not agreements While current; permanent for administrative/historic value Employee Records Disability Records Individual Employee Records T T 30 5 yes yes 30/AT T+5/P Until termination; 30 years after termination Until termination plus 5 years; maintain permanent card file Labs Relation Agen Pers Pers Pers CC CC Pers Pers Pers Agen Bylaws, Unions/Associations Correspondence/Memos, Labor Complaints & Investigations, Discrimination Complaints, Investigations, Grievances & Appeals Employee Organization/ Union Recognition Memoranda of Understanding Negotiation Workpapers Procedures Regulations & Policy, City Regulations & Policy, Other Agency S 2 S S C E D/R S C D/R 1 3 4 no S no 3 no 3/AS no 4/AS yes P yes P no D/R no S yes P no D/R Until superseded or amended Until settled; 3 years after settled Until settled; 4 years after settled While current; permanent Until expiration; permanent for evidential, research and historic value Destroy when no longer relevant Until superseded While current; permanent for research/historic value Destroy when no longer relevant • City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 28 WARNING; Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 • RLTENTTDN/DISPOSM iN' lInactive 1 Nficiorihni Evlanation/Comments asua PtILSONNEL (Continued) 0550 :. Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers Pers ilii Recruttment & Stletdon :....:::... Affirmative Action Plan, City Appointment Notifications Assessment Centers, General Correspondence, General Eligibility Lists/Certifications Employment Bulletins Examination!resting Materials Examinations Interview Questions Job Applications/Resumes Position Recruitment Files Recruitment Complaints, Investigations & Appeals Requests for Transfer C 2 D/R 2 2 2 S D/R D/R 1 2 S 2 1 1 1 1 1 1 3 1 yes no no no no no no no no no no no no P 3 D/R 3 3 3 S D/R D/R 1* 3 3/AS 3 While current; permanent for research/historic value Destroy when no longer relevant Until superseded Destroy when no longer relevant Destroy when no longer relevant *Permanent if hired, keep in individual personnel file Includes advertising, correspondence, resumes, etc. Until settled; 3 years after settled Edlueati 84 Int) lo a tPrograms CC Dept Pers Dept Pers Pers Pers Pers CETA Agreements & related records Conference/Workshop Materials Educational Counseling Program Educational Reimbursement Policies & Procedures Training Needs Surveys Training Programs, City Youth Employment Programs T 5 no 5/AT D/R no D/R 2 1 no 3 2 1 no 3 S no S D/R no D/R T 3 no 3/AT T 3 no 3/AT Until program termination; 5 years after termination Destroy when no longer relevant Until superseded Destroy when no longer relevant Until program termination; 3 years after termination Until program termination; 3 years after termination City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 29 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 Offiof ce RETENTION/DISPOSITION ISOVIIMMT PLANNING St. Dyrnonten 0 men u ions Plan Plan Plan Plan Plan Plan Plan Agen Plan Plan Plan Plan Plan/ PW Plan Plan Plan Plan Plan Plan Plan Plan/ PW Plan/ PW Activity Logs Activity Reports Appeals Certificates of Compliance Design Review Case Files Development Review Approvals & Applications Environmental Impact Reports, Final Environmental Impact Reports, Other -Agency Initial Studies Lot Line/Boundary Adjustments Negative Declarations Notices of Completion Parcel Maps/Minor Subdivisions Planning Case Files Plot Plans Precise Plans Preliminary Reviews Regulations & Policy, City Reports & Studies, Special City Specific Plans & Amendments Subdivision Maps, Final Subdivision/Tract Files D/R 2 S C C C C D/R C C C C C C C C C C C C C C 1 no no yes yes yes yes Yes P no D/R yes P yes P yes P yes P yes P yes P yes P yes P yes P yes P yes P yes P yes P yes P D/R 3 P P P P Destroy when no longer relevant Until settled; permanent While current; permanent While current; permanent While current; permanent While current; permanent Destroy when no longer relevant While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent for research/historic value While current; permanent While current; permanent While current; permanent While current; permanent for life of structures City of Hermosa Beach — Records Management Program, Section 11-F — Mention Schedule No. 2 — April 1998 PAGE 30 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should•be reviewed on an established basis OF 45 TE1 TIO M SPOSMOI ive `otat BxplanatiimiComments h+IIV .I 'T F inti r ► V rl ;. #Continued).:. 0610.., Plan Plan Plan Plan Plan Plan Plan Plan Plan €11 SC Plan Plan Plan Plan Plan Plan Plan Plan .................... .............. . 0615 Plan Plan Agen Plan Plan Activity Logs Alcoholic Beverage Licensing Correspondence/Memoranda, General Land Use Inventories Non -Conforming Remodels Permit Revocations Permits, Conditional Use Permits, Home Occupation Permits, Planning Commission Miscellaneous Permits, Recycling Facility Pre -zones Procedures Regulations & Policy, City Reports & Studies, Special City Variances Zone Changes Zoning Text Amendments D/R 2 2 C C S C E E E C S C C C C C 1 1 3 3 3 no no no yes yes yes yes no no no yes yes yes yes yes yes yes D/R 3 3 P P P P 3/AE 3/AE 3/AE P P P P P P P Destroy when no longer relevant While current; permanent for life of structures Until settled; permanent While current; permanent Until expiration; 3 years after expiration Until expiration; 3 years after expiration Until expiration; 3 years after expiration Until superseded; permanent for research/evidential value While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent While current; permanent While current; permanent nn General Plan & Elements, City General Plan Amendments General Plans, Other -Agency Regulations & Policy, City Reports & Studies, Special City C C D/R C C yes yes no yes yes P While current; permanent for research/historic value P While current; permanent for research/historic value D/R Destroy when no longer relevant P While current; permanent for research/historic value P While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 PAGE 31 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should•be reviewed on an established basis OF 45 RE' 'ENTIONIDISPOST110 1 vc c..::'1 0620 .................................................................................. ............................................................... . I ter &>Pro Plan Plan CC Plan Plan Agen Plan Plan Case Files Citizens' Comments Contracts Administration Records Correspondence/Memoranda, General Regulations & Policy, City Reports & Studies, Special City Correspondence/Memoranda, General Demographic/Statistical Data Regional Plans, Other Agency Regulations & Policy, City Reports & Studies, Special City C 2 T 2 C C 2 C S C C 1 4 1 1 yes no no no yes yes no yes no yes yes P 3* 4/ AT* 3* P P 3 P S P P While current; permanent *Unless subject matter is in litigation Until contract termination; 4 years after termination, *unless subject matter is in litigation. Original contract documents are filed with City Clerk *Unless subject matter is in litigation While current; permanent for research/evidential value While current; permanent for research/historic value While current; permanent for historic value Until superseded or not longer useful for reference While current; permanent for research/evidential value While current; permanent for research/historic value 0630 City Organization & Formation. CC CC CC CC Plan Annexation/Detachment Case Files & related documents Articles of Incorporation Regulations & Policy, City Reports & Studies, Special City Spheres of Influence Studies C C C C C yes yes yes yes yes P P P P P While current; permanent While current; permanent While current; permanent for research/ evidential value While current; permanent While current; permanent • • City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 32 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should•be reviewed on an established basis OF 45 Plan/ Fin Plan/ Fin Plan 1 TENTION/DISPOS1110/ MMUN1TY LANNING ................::............... . ELContinued mutual Development Block tPro� tm_.... Financial Records Project Records Regulations & Policy, City ,, :14004101 ItaplotaaticoiCcoltneaU 2 C C 5 no yes yes 7 P P Administrative decision; refer to specific grant requirements for additional retention. While current; permanent While current; permanent for research/historic value HousinParams Plan Plan Plan/ Fin Plan Plan Plan Agan Plan Plan Case Files Complaints & Investigations Financial Records Policies & Procedures Program Reference Information Regulations & Policy, City Reports & Studies, Other -Agency Reports & Studies, Special City Resource Information C S 2 D/R T C D/R D/R 5 3 yes P no 3/AS no 7 no D/R no 3/AT yes P no D/R yes P no D/R While current; permanent Until settled; 3 years after settled Administrative decision; refer to specific grant requirements for additional retention Destroy when no longer relevant Until program termination; 3 years after termination While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant; this refers to other -agency brochures, publications, etc. 0665 Plan Plan Plan Plan Beautification Guidelines Master Plans Regulations & Policy, City Reports & Studies, Special City S C C C no S yes P yes P yes P Until superseded While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 PAGE 33 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 .p040004 : MENTION/DISPOSITION MOO xootoo.! : :t«,:00000t: To* Exploiationts 0600 act COMMNITY MANNING & DEVELOPMENT Continued Historic Presemtion Plan Plan Plan Plan Plan 0680 Plan Case Files Historic Site Inventories Master Plans Regulations & Policy, City Reports & Studies, Special City LL. yes yes yes yes yes P P P P P While current; permanent While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value Plan Plan Plan 0690 Dept Agen Plan Agen Plan Agen Correspondence/Memoranda, General Regulations & Policy, City Sign/Banner Permits Sign Ordinance Variances Correspondence Reference Information, Other Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Reports & Studies, Other -Agency S 2 3 E E P 3/AE 3/AE While current; permanent for research/historic value Until expiration; 3 years after expiration Until expiration; 3 years after expiration 2 1 no 3 no S Until superseded D/R Yes no P D/R Yes no While current; permanent for research/historic value Destroy when no longer relevant P While current; permanent S Until superseded City of Hermosa Beach — Records Management Program, Section — Retention Schedule No. 2— April 1998 PAGE 34 WARN1NCr. Retention requirements are temporal and may change as laws are created or amended, these schedules should.be reviewed on an established basis OF 45 RETE. iT WN/DISPC SMO conee 'wove] M!....mza}: Total ExOlattatittiedatneota NSTRIITON ENGINEERING 0700 ................................................. ............. General<Administration Bldg Bldg Bldg/ PW PW PW Building Statistics Emergency Abatements Materials Reference Info Street Closure Permits, Temporary Utility Clearances C C D/R E C 3 yes yes no no yes P P D/R 3/AE P While current; permanent for research/historic value While current; permanent Destroy when no longer relevant Until expiration; 3 years after expiration While current; permanent • 0710 permits& thea Bldg Bldg PW Bldg Bldg PW Bldg CC/ PW PW PW PW Bldg Bldg Bldg Building Permit & Inspection Case Files Building Permit Reports Certificates of Compliance Certificates of Occupancy Contractors' Workers Compensation Certificates Curb Numbering Permits Demolition Permits Encroachments Permits, Temporary Excavation Permits Grading Permits Inspection Logs Permit Valuation/ Daily Inspection Calculations Regulations & Policy, City Reports & Studies, Special City C 2 C C E E E E C C 2 C C 3 3 3 3 3 1 yes yes yes yes no no yes no no yes no no yes yes P P P P 3/AE 3/AE P 3/AE 3/AE P 3/AE 3 P P While current; permanent for life of structure Permanent for research/historic value While current; permanent; administrative decision While current; permanent Until expiration; 3 years after expiration Until expiration; 3 years after expiration While current; permanent; administrative decision Until expiration; 3 years after expiration. Permanent encroachments are retained permanently. Until expiration; 3 years after expiration While current; permanent; administrative decision Until completion; 3 years after completion; administrative decision While current; permanent for research/evidential value While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section H -F — Retention Schedule No. 2 — April 1998 PAGE 3 5 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 WITN'l; ION/OISPOSITIO1 t . Total Exp*stiptiCiognents. • ................. PW PW pedal Projects Construction Plans & Specifications Maps & Plans (elevations, utilities, specifications, drainage, sewage, storm drains, capital improvements, grading, rivers & streams, tunneling, etc.) C C yes yes P P While current; permanent While current; permanent for research/historic value Streets, Sidewalk*., Alleyways, Curbs & Gutters CC/ PW/ Fin CC/ PW PW PW PW PW Agen PW PW PW PW PW PW PW Assessment District Projects Capital Project Records Contracts Administration Records Inventories/Surveys Maintenance Projects Master Plans, City Master Plans, Other -Agency Regulations & Policy, City Reports & Studies, Special City Specific Plans, Street Standards/Specifications Street Mileage Inventories Street Naming Street Sweeping C C T S C S S C C C C S C 2 4 3 1 yes yes no no yes yes no yes yes yes yes no yes no P While current; permanent P 4/AT 3+ P P S P P P P S P 3 While current; permanent for life of structures Until contract termination; 4 years after termination. Original contract documents are filed with City Clerk Until superseded; minimum of 3 years While current; permanent; administration decision Until superseded; permanent for research/historic value Until superseded While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent While current; permanent for research/historic value Until superseded While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 3 6 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 RETINTtONID1SPOSITION Moo 11,4400441 104. ExplanationOutwits NS1 Jt fl N( ENGINEERING (Continued) 075 Agen PW Agen PW Agen Highways Master Plans, Other -Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Reports & Studies, Other -Agency S C D/R C D/R no yes no yes no S P D/R P D/R Until superseded While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Destroy when no longer relevant PW CC/ PW PW PW PW PW Agen PW PW PW PW PW 077+ •TettEngittit'g. Accident Reports Capital Project Records Complaints/Requests Correspondence/Requests Engineering Plans Equipment Inventories Reference Information, Other Agency Regulations & Policy, City Reports & Studies, Special City Signing Speed/Traffic Surveys Volume Counts 2 C 2 2 C S D/R C C S S S 3 1 1 3 3 3 3 no yes no no yes no no yes yes no no no 5 P 3 3 P 3+ D/R P P 3+ 3+ 3+ Administrative decision While current; permanent for life of structures While current; permanent Until superseded; minimum of 3 years; this is a working file and contains copies; fixed assets are filed permanently in the 300 series Destroy when no longer relevant While current; permanent for research/historic value While current; permanent for research/historic value Until superseded; minimum of 3 years Until superseded; minimum of 3 years Until superseded; minimum of 3 years arua:. .... . ..... PW PW PW Curb Zones Parking District Case Files & related documents Regulations & Policy, City C C C yes yes yes P P P While current; permanent While current; permanent While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 37 WARNING-. Retention requirements me temporal and may change as laws are created or amended, these schedules shoul&be reviewed on an established basis OF 45 MENTION/DISPOSITION Office 1 'eve I MiTit ItxplanationtOonumnts 0770 trk g (cOntinut ): PW PW PW 780 Reports & Studies, Special City Statistical Data Temporary Controls C C C 3 yes yes no P P 3+ While current; permanent for research/historic value While current; permanent for research/historic value While current; minimum of 3 years StiitiitiDtaittageA, Fly Control PW PW Agen PW PW Agen PW PW PW Complaints/Investigations Correspondence/ Memoranda, General Flood Plain Maps (FEMA) Master Plans, City Regulations & Policy, City Regulations, Other Agency Reports & Studies, Special City Standards & Specifications Statistical Data S 2 S C C S C C C 1 no 3/AS no 3 no S* yes P yes P no S yes P yes P yes P Until settled; 3 years after settled Until superseded; *may wish to retain record copy for historic value While current; permanent for research/historic value While current; permanent for research/historic value Until superseded While current; permanent for research/historic value While current; permanent for research/historic value While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 38 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 RETENTION/DISPOSITION POO - inane ;N+ * TOt. NploinationiCoitunentat 0 CUTILITIES 0800 ........................................... .............................................. ommunict#ions PW Agen Agen PW ................. .............. CR CR Agen Agen CR Correspondence/Memoranda, General Reference Information, Other Agency Regulations & Policy, Other Agency Reports & Studies, Special City 2 S D/R C 1 no no no yes 3 S D/R P Until superseded Destroy when no longer relevant While current; permanent for research/historic value Ie:. 00 Correspondence/Memoranda, General Franchise Reference Information, Other Agency Regulations & Policy, Other Agency Reports & Studies, Special City 2 E S D/R C 1 no yes no no yes 3 P S D/R P Original Franchise documents are filed with City Clerk Until superseded Destroy when no longer relevant While current; permanent for research/historic value 0820 PW PW PW PW PW PW Underground Utilities Conversion District Records Correspondence, General Deferments & Waivers Reference Information, General Regulations & Policy, City Reports & Studies, Special City C 2 C 2 C C 1 1 yes no yes no yes yes P 3 P 3 P P While current; permanent While current; permanent While current; permanent for research/historic value While current; permanent for research/historic value 0830 Elcctr city::Super • PW Correspondence/Memoranda, General PW PUC Reference Information Agen Rate Information, Other -Agency 2 D/R S 1 no no no 3 D/R Destroy when no longer relevant S Until superseded City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 39 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 Office: RETENTION/DISPOSITION likplatitioniCcuments :Electric u PW Agen PW 0 CM CM CM CM CM Agen CM Agen CM 0050 CM CM Agen Agen Agen Agen CM Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City Integrated/Solid axt Management C D/R C yes no yes P D/R P While current; permanent for research/historic value Destroy when no longer relevant While current; permanent for research/historic value Correspondence/Memoranda, General Franchise Master Plans, City Program Reference Information Recycling Programs Reference Information, Other Agency Regulations & Policy, City Regulations & Policy, Other Agency Reports & Studies, Special City 2 E C T C D/R C D/R C 1 3 no yes yes no no no yes no yes 3 P P 3/AT 3+ D/R P D/R P Original Franchise documents are filed with City Clerk While current; permanent for research/historic value Until program termination; 3 years after termination While current; minimum of 3 years Destroy when no longer relevant While current, permanent for research/historic value Destroy when no longer relevant While current, permanent for research/historic value Water Management Complaints & Investigations Master Plans, City Master Plans, Other Agency Permits, RWQCB Rates, Water, Other Agency Reference Information, Other Agency Regulations & Policy, City S C S C S D/R C 3 no yes no yes no no yes 3/AS P S P S S P Until settled; 3 years after settled While current; permanent for research/historic value Until superseded While current; permanent; administrative decision Until superseded Until superseded While current; permanent for research/historic value City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 40 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 `x of Record Roods DouilAikta MENTION/DISPOSITION Mot 1 Inactive Wiarffiltol 080: 1.FITBL uniznE Ont 0850 Water Management Mont) PW Reports, Bacteriological 2 3 no 5 Administrative decision; recommend 5 years. Code section requires 1 year for microbiological analysis and turbidity analysis. PW Reports, Contaminants, Other 2 38 no 40* *May be transferred to Federal Environmental Protection Agency after 10 years. PW Reports & Studies, Special City C - yes P While current; permanent for research/historic value II PW Sanitary Surveys 2 8 no 10 Administrative decision PW Service Requests 2 1 no 3+ Minimum of 3 years PW State Approvals of System 2 8 no 10 Administrative decision PW Water Line Construction C - no P While current; permanent 0860 Wastewater Mat t: PW Complaints & Invr-tigations S 3 no 3/AS Until settled; 3 years doer settled PW Correspondence/Memoranda, General 2 1 no 3 PW Daily Logs 2 1 no 3 Administrative decision PW Daily Reports 2 1 no 3 Administrative decision PW Maintenance Records 2 1 no 3+ Administrative decision; minimum of 3 years PW Master Plans C - yes P While current; permanent for research/historic value ' PW Reference Information, Other Agency D/R - no D/R Destroy when no longer relevant PW Regulations & Policy, City C - yes P While current; permanent for research/historic value PW Reports & Studies, Special City C - yes P While current; permanent for research/historic value PW Sewer Audits 2 1 no 3+ Administrative decision; minimum of 3 years PW Sewer Availability Reports S 3 no 3+ Until superseded; minimum of 3 years PW Sewer Connection Rights C - yes P While current; permanent PW Sewer Monitoring Records 2 1 no 3+ Administrative decision; minimum of 3 years PW Sewer Service Variances and Exemptions E 3 no 3/AE Until expiration; 3 years after expiration City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 41 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 Records Demi** rENTION/D SPQSMON TOW f AU Categories CC/ Dept Dept CC/ Dept CC CC Dept Dept CC CC Dept Dept CR CR CR Fin CR Dept Dept CC CC CC PW Bid Notices/Affidavits Bid/Proposal Requests Bid Plans & Specifications Bid Summary Sheets Bids: Successful & Related Records Unsuccessful & Related Records Capital Improvement Projects Certificates of Completion Change Orders Correspondence/Memoranda, General EIRs, Final Facility Reservations Facility Use Denials Facility Use Permits Key Distribution Logs Liability Waivers Litter/Clean-Up Programs Maintenance Manuals Master Inventories Master Plans Notices of Completion Operations & Maintenance Records C - yes P C yes P C yes P C yes P C yes P 2 1 no 3 C yes P C yes P C yes P 2 1 no 3 C yes P 2 1 no 3 2 1 no 3 E 3 no 3/AE S no S E 3 no 3/AE 2 1 no 3 D/R - no D/R S 3 no 3+ C yes P C yes P 2 1 no 3 While current; permanent; file with related contract in City Clerk's office While current; permanent While current; permanent While current; permanent While current; permanent While current; permanent for life of structures While current; permanent While current; permanent, file with related contract in City Clerk's office While current; permanent; file with related project Until expiration; 3 years after expiration Until superseded Until expiration; 3 years after expiration Destroy when no longer relevant Until superseded; minimum of 3 years; this is a working file and contains copies; fixed assets are filed permanently'in the 300 series While current; permanent While current; permanent City of Hermosa Beach — Records Management Program, Section 11-F — Retention Schedule No. 2 — April 1998 PAGE 42 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 0900 RETENTION/DISPOSMON *fillte 'wave". tatmfilmi Total ExplanationiCornmeuts cries <(Continued) PW Dept Dept Dept Dept PW PW PW PW Dept Plans & Specifications Reference Information, Other Agency Regulations & Policy, City Reports & Studies, Special City Service Requests Tree Approvals Tree Disapprovals Tree Planting Lists Tree Surveys & Inventories Work Requests C yes P D/R no D/R C yes P C - yes P 2 1 no 3 3 2 no 5 3 2 no 5 S no S S no S 2 1 no 3 While current; permanent for life of structures Destroy when no longer relevant While current; permanent While current; permanent for research/historic value Administrative decision Administrative decision Until superseded Until superseded City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 43 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should be reviewed on an established basis OF 45 moo: of ReoccdsDesviption RETENTION/DISPOSITION to 1v14.0444fiptal.. ExplantitioniComments +Cuiterai<A::. Dept Dept Dept 1010 Correspondence/Memoranda, General Resource References Reports & Studies, Special City ......................... Education 2 D/R C 1 no no yes 3 D/R P Destroy when no longer relevant While current; permanent for research/historic value Dept Correspondence/Memoranda, General 2 1 no 3 1020 Recreation CR CR CR CR CR CR CR CR CR CR Attendance Records Calendars, Scheduling Film Permits Program Work Files Registration Forms Regulations & Policy, City Rental Applications Reports & Studies, Special City Resource References Special Event Permits/ Commercial 2 1 no 3 2 1 no 3 3 1 no 4 T 3* no 3/AT 2 1 no 3 C yes P 3 1 no 4 C yes P D/R no D/R E 4 no 4/AE Until program termination; 3 years after termination, *4 years if an agreement is involved While current, permanent for research/historic value While current, permanent for research/historic value Destroy when no longer relevant Until expiration; 4 years after expiration City of Hermosa Beach — Records Management Program, Section II -F — Retention Schedule No. 2 — April 1998 PAGE 4 4 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should'be reviewed on an established basis OF 45 Office f RETENTION/DISPOSITION 1l T 1100. EQUIPMENT s. MAINTENANCE ...................................................... 1400. i✓ommunicutiona Equipment Fin Dept Dept Dept Equipment Inventories Maintenance/Repair Records Operating Instruction/Manuals Work Orders/Service Requests S D D 2 1 yes no no no P 3+ D 3 Until superseded; permanent; file with fixed assets in 300 series Until disposition of equipment; minimum of 3 years Until disposition of equipment 111Q... Office & Computer;Equipment Dept See 1100, above 1120 PW PW PW PW PW PW PW PW PW PW PW PW PW Vehides>& Maintenance Etpiptment Air Pressure Tank Permits Fuel Inventories Fuel Records Identifications (Pink Slips) Inventories Maintenance/Repair Records Maintenance Schedules Operating Instructions Regulations & Policy, City Smog Certificates Tire Records Vehicle Inspection Records Work Orders/Service Requests E S D/R D S D S D C S D/R D 2 3 3 1 no 3/AE no S no D/R no AD yes P no 3/AD no S no AD yes P no S no D/R no AD no 3 Until expiration; 3 years after expiration Until superseded Destroy when no longer relevant Until disposition of equipment; after disposition Until superseded; permanent; file with fixed assets in 300 series Until disposition of equipment; 3 years after disposition Until superseded Until disposition of equipment; after disposition While current, permanent for research/historic value Until superseded Destroy when no longer relevant Until disposition of equipment; after disposition City of Hermosa Beach — Records Management Program, Section H -F — Retention Schedule No. 2 — April 1998 PAGE 45 WARNING: Retention requirements are temporal and may change as laws are created or amended, these schedules should•be reviewed on an established basis OF 45 HONORABLE MAYOR and MEMBERS of the HERMOSA BEACH CITY COUNCIL 14 ay- 59/ZS April 6, 1998 Regular Meeting of April 14, 1998 SUBJECT: FINAL MAP #24753 (C.U.P. CON NO. 97-6 & PDP NO. 97-5) LOCATION: 226 MONTEREY BOULEVARD APPLICANT(S): TED VAN HUISEN REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A TWO -UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #24753 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved Conditional Use Permit for a two -unit condominium project and Vesting Tentative Parcel Map #24753 at their April 15, 1997 meeting. The project is currently under construction. Process Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the L.A. County Engineer, who is contracted by the City, to review the map for its technical correctness (pursuant to Section 66442(a)(4)of the Subdivision Map Act). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council, "...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...." pursuant to Section 66458(a) of the Subdivision Map Act. 1 im Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: Sol Blume eld Director Communit P evelopment Department Stephen R. City Manag Respectfully submitted, en Robertson Associate Planner f:b95\cd\fm226 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #24753 FOR A TWO -UNIT CONDOMINIUM PROJECT LOCATED AT 226 MONTEREY BOULEVARD, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council held a meeting on April 14, 1998 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivision Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions outlined in Planning Commission Resolutions P.C. No. 97-31 adopted after hearing on April 15, 1997. E. This project is Categorically Exempt pursuant to 15268(b)(3), "Approval of final subdivision maps", of the California Environmental Quality Act. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: 1. Pursuant to the recommendation of the Planning Commission and the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #24753 in the City of Hermosa Beach, State of California, being a Subdivision of Lot 37, Block K, Tract No. 1686, Recorded in Book 20, Page 188 of Maps, in the office of the County Recorder of Said County, for a two -unit condominium project on land commonly known as 226 Monterey Boulevard, Hermosa Beach, California. PASSED, APPROVED, and ADOPTED this 14th day of April, 1998. PRESIDENT of the City Council and Mayor of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK CITY ATTORNEY €fb95\cd\m226rs April 9, 1998 Honorable Mayor and Members of the Hermosa Beach City Council f/a( /7__-/ 072 Regular Meeting of April 14, 1998 I TEXT AMENDMENT TO MODIFY M-1 ZONE PERMITTED USE LIST. Recommendation: It is recommended that this item be continued to your meeting of May 12, 1998. The Public Hearing should be opened for Council to receive any public comments before continuing the item to the May 12th meeting. ectfully submitted, Stepheell City Manager 4 April 1, 1998 Honorable Mayor and Members of the Hermosa Beach City Council 4/-97 Regular Meeting of April 14, 1998 ASPEN REPORT Recommendation: 1. Review and receive the report prepared by Aspen, take any public comments and comments from Macpherson Oil Company. 2. Direct staff as deemed appropriate. Background: The City Council authorized the preparation of a report by the Aspen Environmental Group after concerns were expressed about potential hazards that were discussed as part of the Coastal Commission review of the oil project. The attached report states that additional work should be done in order to determine whether or not the project poses a public safety risk. In order to have an idea of what it would take to answer the questions that were raised in the report, Apsen responded by providing a new proposal to do an Integrated Risk Assessment, which is intended to address the recommendations set forth in the report. They have quoted a cost at $31,416.00 and 6 - 8 weeks to deliver a report. A representative of Aspen will be at your meeting and can answer any questions that you - have on its proposal for this study. Aspen has noted that there is a difference in the limit of H2S between the Coastal Commission approval and the City approval, including our Final EIR and CUP for the project. Aspen notes that the City's CUP is more restrictive than the Coastal Commission approval of 40ppm, since the City's approval only permits 4ppm as addressed in the FEIR. Aspen suggests that either a supplement to the EIR or subsequent EIR would need to be done. This would probably take anywhere from 6 to 9 months. I did not ask for a proposal for this as the scope of the work would have to be determined first. In summary, it would appear that the report before you does not completely respond to your request and will not without additional work. The Integrated Risk Assessment proposed would provide additional information to you that may be useful in determining whether or not the public safety is protected by the safeguards included in the project approvals. Some of this risk assessment will involve H2S and, as a result, any effort to amend the CUP should probably wait until the report is finished. It is possible that there 5 would not be a need to amend the CUP if the project could proceed under the lower City H2S standard. Respectfully submitted, Step en R. Burrell City Manager • • 4.-02-1998 11:30AM FROM ASPEN ENV GROUP 818 597 8001 P. 2 Aspen environmental Group April 2, 1998 Stephen Burrell, City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RECEIVED APR - 2 1998 CITY MANAGER'S OFFICE RE: Evaluation of Macpherson Oil Project Risk Assessment Thank you for the opportunity to assist the City of Hermosa Beach in evaluating the adequacy of the Environmental Impact Report and supplemental risk analysis for the Macpherson Oil Project. Enclosed is the critique conducted by our system safety expert, Dr. Frank G. Bercha, Ph.D., of the risk assessment prepared for the project. This letter summarizes the results of the critique, and reviews these results with respect to the Final Environmental Impact Report (FEIR) for the project. RESULTS OF RISK ASSESSMENT CRITIQUE The following is a summary of the conclusions drawn in the critique of the risk assessment conducted for the Macpherson Oil Project. The conclusions listed below are presented in the order that they are discussed in the enclosed report. See the enclosed report for a complete discussion. • The hazards scenarios chosen for evaluation do not appear to encompass the entire system, rather only individual components appear to have been chosen. Sub -components such as pipe, fittings, pumps. compressors, and other elements appear to have been omitted. • Two additional principal hazard scenarios associated with hydrogen sulfide (H2S) should be considered: — High concentration H2S release scenarios — Low level H2S releases causing significant nuisance odors at .5 to 10 ppm ground level concentrations. • The downhole and formation integrity associated with the directional wells and reinjection well was not considered in the Reese Chambers report. • The well blowout probability assessment presented In the Reese Chambers report did not include the commonly documented greater predisposition for blowouts associated with sour gas content, did not make a distinction between drilling and operating wells, and appears to have used an understated blowrate rate. • The gas pipeline leak rate utilized is low. Sour gas statistics indicate a leak rate of approximately 5 x 104 per mile year, approximately three times that used in the Reese Chambers report. • An assessment of the amount of oil likely to be spilled from a pipeline accident did not include an assessment of leaks through a small hole (1" to 2"). • The consequence analysis should be based on expected fluid composition, including blended NGL's. o acct 02.4-berraosMhennosadaptAwpd 30423 Canwood Street. Suite 218. Agoura Hills. CA 91301 • Phony (818) 597-3407 • Fax (818) 597-8001 E-mail: AspenEU@aol.com • http://www.AspcnEO.com 4-02-1998 11:31AM AliM ASPEN ENV GROUP 818 597 80010 • A more comprehensive risk assessment would evaluate the risk of the pipeline in the form of risk transects, not an arbitrarily located hazard footprint. • The annotation and discussion of the risk spectrum/profile reflects an incorrect interpretation of its significance with respect to adjacent land uses and the number of people potentially affected. ADEQUACY OF PEIR The FEIR for the Macpherson Oil Project is evaluated for adequacy from two perspectives: 1) The consistency of the Project Description evaluated in the FE1R versus the project that was approved by the California Coastal Commission (CCC), and 2) the FEIR impact analysis conducted for the issue area of Public Safety versus the risk analysis conducted to date: Project Description - The Macpherson Oil Project, as permitted by the City of Hermosa Beach, did not include any gas sweetening equipment that would allow for the removal of H2S. As permitted by the City of Hermosa Beach, natural gas produced from the well production operations would be used to fuel the production activities. Surplus natural gas would be sold to the Southern California Gas Company. Based on available data on potential H2$ concentrations in the produced gas, it is likely that the produced gas would not meet the Southern California Gas Company H2S limit of 4 ppm during the lifetime of the project without the installation of gas sweetening equipment [ADL 19971. As a result, the Applicant amended their Coastal Development Permit (CDP) Application E-96-28 to transport produced gas to the Southern California Edison Redondo Beach Terminal and Generating Station which can accept natural gas concentrations of up to 40 ppm H2S; no gas sweetening equipment would then be required at the project site. CDP E-96-28, as amended, was approved by the CCC in February 1998, subject to conditions. The FEIR for the project did not include any analysis of potential environmental or safety impacts associated with H2S since only sweet gas (4 ppm H2S or less) was expected to be produced. The project, as approved by the CCC, would allow gas to be produced that contains up to 40 ppm 112S. As conditioned by the CCC. if untreated concentrations of H2S in any well exceed 40 ppm. that well shall be immediately shut in. The CUP for the project would need to be amended to incorporate this revision to the project description, or the project would be restricted to a 4 ppm'H2S limit, which would likely not be feasible over the life of the project. If the CUP were to be amended, additional environmental review would be required to address the potential H2S impact(s) not previously addressed in the FEIR. In accordance with the California Environmental Quality Act, Sections 15162 and 15163, either a subsequent EIR or a'supplement to the previous EIR would be required, respectively. Both a subsequent EIR or supplement to the previous EIR would require the same kind of notice and public review as is given to a draft EIR under CEQA Section 15087. Public Safety - The Public Safety impact analysis presented in the FEIR addressed in a qualitative fashion the risk associated with project blowouts, truck traffic, operations gas hazards, fire/explosion, and ruptures/spills. No quantitative analysis or representation of the public risk was conducted. The FEIR presents "measures to mitigate against potential public health and safety hazards." As illustrated on Attachment G of the enclosed risk assessment critique, the risk assessment conducted' for the project included a risk profile that represents all of the various types of accidents that could occur at the proposed facility. This risk profile falls within the "Grey Region." This classification is considered significant, but acceptable if mitigated to the maximum extent feasible, preferably to a level of insignificance [ADL 1997]. Ho'4eirer, as illustrated on Attachment G, the risk profile has been corrected to reflect errors in interpretations of event frequencies and number of fatalities. As presented on D -AP Jecaaiou u .mL 2 P. 3 • • 4-02-1998 11:31AM FROM ASPEN ENV GROUP 818 597 8001 P.4 4 Attachment 0, the revised risk profile associated with the project increased, but still falls within the Grey Region. However, as noted above (Results of Risk Assessment Critique), the risk assessment conducted. for the Macpherson Oil Project understated, neglected, and/or erroneously evaluated some of the various individual risk factors that collectively result in the risk profile. Until the risk assessment is corrected, it cannot be concluded if the resultant risk profile 1) falls within the Grey Region, but can be mitigated to a level of insignificance, 2) falls within the Grey Region, but cannot be mitigated to a level of insignificance, or 3) exceeds the De Manifestis threshold (this classification is considered unacceptable, and the proposed development or activity should not proceed unless mitigation can be instituted that successfully reduces the risk to below this level). Paragraph C of the project Conditional Use Permit (CUP) (Resolution No. 93-5632), states that the FEIR was "adopted and certified by the City and the proposed project with the incorporation of mitigating conditions below, which include the approved mitigation measures contained in the EI.R, will eliminate or reduce identified environmental impacts to an acceptable level." As noted above, until the risk assessment is corrected, it cannot be concluded with certainty if the resultant risk profile will be considered acceptable with respect to the risk analysis thresholds utilized for the risk assessment. If the resultant risk profile exceeds the De Manifestis threshold and cannot be successfully reduced into the Grey Region with mitigation, the resultant risk would be considered unacceptable and would conflict with the conclusions of the FEIR and CUP. If the resultant risk profile either exceeds the De Manifestis threshold, but can be reduced into the Grey Region with mitigation, or falls within the Grey Region, but cannot be mitigated to a level of insignificance, a determination by the City must be made if this resultant risk is acceptable. Again, the Grey Region classification is considered significant, but acceptable if mitigated to the maximum extent feasible, preferably to a level of insignificance. Since the FETR did not stipulate significance criteria, a determination would also need to be made as to whether "acceptable" is considered "insignificant." If "acceptable" is interpreted to mean "insignificant," then the resultant risk impacts would be in conflict with the conclusions of the FEIR and CUP. Lastly. if the resultant risk profile falls within the Grey Region, but can mitigated to a level of insignificance, it could be concluded that the identified impacts would be reduced to an acceptable level and therefore would be consistent with the conclusions drawn in the FEIR. For all of the scenarios presented above, it is assumed that the Public Safety/Hazards and Oil Spill Prevention/Response mitigation measures adopted by the California Coastal Commission in their approval of the project arc Incorporated into the CUP in accordance with Section 16 of the CUP. If you should have any questions regarding this report, please call me or Vida Strong. y, • d Rastegar, Pr ski. nt ASPEN EN'VIRONM NT L GROUP rrvarojecM102s.bem a v emiou2 mcwwe 3 • • MACPHERSON OIL COMPANY HERMOSA BEACH PROJECT RISK ASSESSMENT Reviewed by: Frank G. Bercha, Ph.D., P. Eng. The principal objective of this review was to determine whether the risks associated with the Macpherson Oil Company project have been addressed at an adequate level of detail utilizing acceptable methodologies, and to point out any remaining areas of concern from the point of view of public safety. A site visit was conducted on February 26, 1998 which included a detailed inspection of the future facility site, the tank farm site, and the pipeline route, during which numerous photographs were taken. It should be noted that this review was limited to an inspection of the site and a critique of available documents based on current risk assessment methodologies. Document review covered the choice of scenarios, methodologies, level of detail, risk acceptability criteria and their application, and a few individual parameter assessments through comparison with data from other sources. A summary of conclusions follows under the headings of introduction, hazard scenarios, frequency assessment, consequence analysis, risk assessment and risk acceptability, followed by a paragraph outlining the general conclusions. Attachments A to G are included to illustrate various points made. 1. Introduction Risk is defined as a combined measure of the probability and magnitude of adverse effect. The risk analysis process is normally subdivided into the follow principal steps which will be referred to in the discussion of the subject risk assessment: • Hazard Scenario Definition • Frequency Analysis • Consequence Analysis • Risk Assessment • Risk Acceptability Evaluation • Risk Mitigation Measures In what follows is a discussion of the October 29, 1997 version of the "City of Hermosa Beach Project Hazard Footprint Analysis" (ADL [1]) under each of the above headings. Reference is made to the ADL review of this report (Chambers [2]). 2. HAZARD SCENARIO DEFINITION Hazard scenarios chosen should generally encompass the entire system considered, rather than individual components. In the present analysis, only individual components appear to have been chosen. It is not clear whether these individual components also include all associated sub -components such as pipe, fittings, pumps, compressors, and other elements which all add to increase the frequency of hazardous releases. Attachment B shows the sub -division of part of a gas processing facility into continuous segments for the purposes of hazard scenario definition. For example, Attachment B illustrates how a variety of hazard scenarios are typically developed which address a variety of situations (e.g., rupture versus large release or leak, gas versus liquid). Attachment C shows the further sub -division of such a facility into individual pieces of equipment, with the associated release rates given (e.g., pressure vessels, compressors, piping, valves, heat exchangers, pumps). As may be seen, the cumulative effects of numerous sources of releases add to augment the total release frequency of a system or sub -system. It is not clear whether in the present analysis such an approach was taken. D: \Projects\ 1023-hermosakD raft. rp t. wpd 1 Although 40 ppm H2S does not pose a significant health risk, two principal hazard scenarios associated with H2S should be considered: • Low level releases causing significant nuisance odors at .5 to 10 ppm ground level concentrations • The risk of significant exceedance of H2S limits to, say, 1,000 to 5,000 ppm. A realistic Quantitative Risk Assessment (QRA) treatment of these scenarios should be conducted. Finally, the downhole and formation integrity associated with the directional wells and the injection well should be assessed. Questions regarding integrity of the reinjection process (Fogg [9]) have been raised and should be properly answered. 3. FREQUENCY ANALYSIS On a qualitative level, frequency is understated at various points. For example, on Page 3-8 it is stated with regard to truck transfer/loading spills, "any spillage, although none are expected." Truck loading spills are quite common; with an average of four tanker trips a day, several small spills per year should be expected at the transfer facility. An inspection of the well blowout probability assessment suggests that the commonly documented greater predisposition for blowouts associated with sour gas content has not been included in the selection of the blowout rate. In addition, the blowout analysis should have been subdivided into the process of drilling wells and that of operating the wells over the project lifetime. The Alberta Energy Utilities board database for sour oil and gas wells indicates blowout rates ranging form 4.18 to 7.31 x 104 per well, approximately an order of magnitude higher than those used in the present study. The gas pipeline leak rate utilized is low. Sour gas statistics indicate a leak rate of approximately 5 x 10-' per mile year, approximately three times that used here. In addition, short pipelines in urban areas are generally exposed to greater third party damage likelihood (even if they are under roads), resulting in even higher release rates than the one suggested above. The assessment of amount of oil likely to be spilled from a pipeline accident is predicated on the quick shutdown of the pipeline in case of a leak or rupture. It is understandable that the pipeline will shut down when there is a rupture. However, instances in which a leak has gone on for days undetected in an oil pipeline have certainly been recorded. For the present oil pipeline, it is difficult to say precisely how much oil could be leaked through a small hole (1 - 2") which would not result in sufficient depressurization to initiate pump shutdown and isolation. To assess this it is necessary to assess sensitivity of the mass flow monitoring and pressure detection system in the line. 4. CONSEQUENCE ANALYSIS Consequence analysis involves the development of the hazard footprint given that an accidental release of hydrocarbon fluids occurs. The hazard footprint delineates the zone in which individuals could be harmed or killed. The individual footprints (gas releases from the facility) generally developed in the subject report appear to be of reasonable size. The thermal radiation hazards associated with the assumed oil composition will be conservative as the API Gravity 10 oils are quite unlikely to ignite and pose fire hazards. However, a more detailed assessment based on the expected fluid composition, including the blended NGL's, should be carried out. The assessment of consequences in relation to the pipeline, however, is incomplete. Assessment of hazards or individual risk in the vicinity of a pipeline is generally expressed in the form of pipeline risk transects illustrated in Attachment D, which takes into account not only the hazard distance, but also the associated D: \Projects\ 1023 -he rmosa\Draft. rpt. wpd 2 • • pipeline interaction length in order to correctly assess the frequency component of the individual risk transect. The depiction of an arbitrarily located hazard footprint as has been done in the subject report, although not incorrect in itself, presents an incomplete picture of the hazard and should be supplemented with properly developed risk transects. Although it is not a direct hazard to health, the possible generation of unpleasant odors from the facilities associated with very low level (0.1 to 10 ppm) H2S between approximately 0.5 and 10 ppm will cause an unpleasant odor in the vicinity totally incompatible with current residential use. The analysis should be expanded to consider these low level release rates, which could be associated from a variety of leaks in the process equipment, through an approach at the level of detail suggested by the examples in Attachment C. Consequence modeling for high concentration H2S release scenarios should be carried out if the frequency assessment for this scenario suggests a probability of occurrence in the order of 10-6 per year. 5. RISK ASSESSMENT AND RISK ACCEPTABILITY The subject report presents measures of risk in the form of hazard footprints (presumably delineating zones of individual risk) and collective risk spectra. Certainly, if the hazard footprints indicated on page 3-16, specifically the one designated as "once in 12,100 years," are intended to be a measure of individual a risk, or even within an order of magnitude they represent unacceptable levels of individual risk. Generally accepted individual risk levels are illustrated in Attachment F. Clearly, for the type of land use that characterizes the area adjacent to the proposed facility, low and high density residential, risk levels should be below 1 in 1 million rather than 1 in 10,000 or even 1 in 100,000. These risk levels are two orders of magnitude higher than those that would normally be tolerable in the vicinity of such a facility for multiple residential land use. However, it should be noted that the "acceptable risks" presented in Attachment F are guidelines and that there is major ongoing discussions on the national and international level on what is considered acceptable. The annotations and discussion of the risk spectrum reflect an incorrect interpretation of its significance. For instance Note 2 on the graph on page 3-26 states, "the risk profile shows that the expected frequency of one fatality due to the proposed facility..." and should state that "the risk profile shows that the expected frequency of one or more fatalities due to the proposed facility...." The risk spectrum shown is a probability of exceedance and the number on the horizontal axis do not pertain to N people only, but rather to N or more people or to at least N. This misinterpretation appears to be reflected throughout the entire text, again resulting in an understatement of risk since clearly the risk to n people is less than to n or more people. If in fact the authors really believe that the abscissae are point values and have drawn their curves accordingly, then these curves underestimate the risks and are not comparable with the risk thresholds depicted on the graphs. Which is it? Is it stated wrong and done right? Or stated wrong and done wrong? The result of the latter option, which is more consistent, is shown in Attachment G, with an approximate corrected risk spectrum representing the probability of exceedance as do the thresholds. Obviously this. again changes the risk picture by increasing it. Further, it is not clear why the risk spectrum stops at 10 people; from the site visit, one would anticipate that more than 10 people could be exposed to the incidents giving hazard footprints shown in page 3-16. This would also be the case for correctly developed risk transects for the gas pipeline. 6. RISK MITIGATION MEASURES No quantitative assessment of the effect of risk mitigation measures has been presented. Such assessments would include the analysis of the frequency and consequences with and without the risk mitigation measures in place. The suggested risk mitigation measures which should be assessed in this manner include the effectiveness of perimeter fencing for the facility to withstand facility fire/explosions, and other measures identified in the Conditional Use Permit and adopted by the California Coastal Commission. D:\Projects\1023-hermosa\Draft.rpt.wpd 3 4 In conclusion, it may be stated that a screening level risk analysis has been conducted for the Hermosa Beach project as reported in Reese Chambers and ADL reports. Generally, the risks presented appear to be sufficiently high to create cause for concern, and there is evidence that the risks presented may, themselves, be too low. Results of the analysis itself indicate that there is cause for concern based on the size of the individual hazard footprints, particularly for the facility, which indicated that risk levels are likely to be unacceptable in its vicinity. The scenarios chosen may not be representative of all significant risk and should be expanded to include others such as H2S threshold exceedances, low level H2S emission nuisance effects, and oil pipeline low level leaks. Further, various errors, in interpretation, in understatement of risk spectra, and possible in the frequencies used as a basis for the analysis, suggest that the risks could be even higher than those presented. It is recommended that a thorough concept safety evaluation for the facilities be conducted utilizing currently accepted risk analysis methodologies in the areas of hazard assessment, frequency analysis, consequence modeling, risk assessment, and that generally accepted risk thresholds in the form of individual and collective risk measures be applied to assess acceptability of the risks thus generated. Such an analysis would be required to accurately assess the resultant risk with proposed/required mitigation applied. D:\Projects\1073-hermosa\Draft.rpt.wpd 4 Attachment A ATTACHMENT A REFERENCES 1. Reece Chambers Systems Consultants Inc., "City of Hermosa Beach Project Hazard Footprint Analysis" October 29, 1979; October 1997; May 9, 1995. 2. Arthur D. Little, "Review of the Hazard Analysis for the Macpherson Oil Company Hermosa Beach Project", Final Report, December 1997. 3. Ultra Systems, "Oil Exploration and Production from an Urban Drillsite," EIR, 1994. 4. Ordinance #85-803, Hermosa Beach Oil Code. 5. Macpherson Oil, "Hermosa Beach Project," Drawing A-0.01 to 2.09. 6. City of Hermosa Beach, Photograph blueprints, sheet G4, H4, H5, and I5. 7. Resolution #93-5632, August 10, 1993. 8. Santa Barbara County Board Agenda Letter, RE: Point Arguello H2S release, December 9, 1997. 9. Rosamond Fogg, Correspondence of February 28, 1998, and February 22, 1998. 10. Macpherson Oil Company, "Application for Coastal Development Permit,' California Coastal Commission, Produced Crude Oil Shipping Line, March 14, 1997. 11. California Coastal Commission, Staff Report, January 9, 1998. 12. Transcripts, Priscilla Pike, Discussion on H2S Limits with MacPherson. 13. Hermosa Beach Fire Department, Letter, February 24, 1998. Table 3.10 Goldboro Gas Plant Frequency of Hazard Scenarios CASE RELEASE SCENARIO HYDROCARBON RELEASE RATE (kg/s) DURATION (minutes) FREQUENCY (Releases/yr) C2.1 Rupture in gas section of inlet and dehydration units. Major equipment handling gas includes 7 drums (2.5 m x 5.5 m), 1 column (1.8 m x 28 m) with a liquid level of 4.5 m, 4 compressors, and 0.6 km of 457 mm piping assumed to contain 30% more gas than the total vessel volume. ESD isolation limits release volume within units. PG 2081.8 0.4 3.1 x 10-4 1040.9 0.8 C2.2 Large release in gas section of inlet and dehydration units. Major equipment handling gas includes 6 drums (2.5 m x 5.5 m), 1 column (1.8 m x 28 m) with a liquid level of 4.5 m, 4 compressors, and 0.6 km of 457 mm piping assumed to contain 30% more gas than the total vessel volume. ESD isolation limits release volume within units. PG 57.3 8.2 1.1 x 10.2 C2.3 Leak in gas section of inlet and dehydration units. Major equipment gas handling gas includes 6 drums (2.5 m x 5.5 m), 1 column (1.8 m x 28 m) with a liquid level of 4.5 m, 4 compressors, and 0.6 km of 457 mm piping assumed to contain 30% more gas than the total vessel volume. ESD isolation limits release volume within units. PG 0.57 546.2 6.4 x 10'1 C2.4 Rupture in liquid section of inlet and dehydration units. Major equipment handling liquid includes 1 column (1.8 m x 28 m) with a liquid level of 4.5 m, 2 heat exchangers, 2 pumps and 1 km of 152 mm piping. NGL 229.1 3.3 1.2 x 10-3 114.5 6.5 C2.5 Large release in liquid section of inlet and dehydration units. Major equipment handling liquid includes 1 column (1.8 m x 28 m) with a liquid level of 4.5 m, 2 heat exchangers, 2 pumps and 1 km of 152 mm piping. Consequence modelled as per Case 2.11. NGL 79.7 9.4 7.6 x 10'3 g 1uauIgDru\ Table 3.9 Goldboro Gas Plant Failure Frequency Estimates CASE EQUIPMENT SYSTEM (Number or length) FAILURE FREQUENCIES (per year) PRESSURE VESSELS COMPRESSORS PROCESS PIPING (km) VALVES / FLANGES HEAT EXCHANGERS PUMPS DRUMS COLUMNS CENTRI RECIP SHELL & TUBE TUBE C2.1 (7) 4.6 x 10'5(0.6) 2.6 x 104 C2.2 (7) 3.9 x 104 (1) 7.0 x 104 (I) 4.9 x 10'3 (0.6) 5.7 x 104 (3/30) 4.7 x I 0"' C2.3 (7) 5.7 x 104 (I) 1.3 x 10.2 (1) 6.1 x 10' I (0.6) 2.3 x 104 (3/30) 1.4 x 10'2 C2.4 (1) 1.3 x 10-5 (1.0) 8.7 x 101 (3) 1.7 x l0"' (2) 1.1 x 10'4 (1) 3.4 x 10' C2.5 (1) 1.1 x 104 (1.0) 1.9 x 10'3 (5/30) 5.2 x 10'3 (3) 1.7 x 104 (2) 1.1 x 10'4 (1) 8.2 x 10'5 C2.6 (1) 1.6 x 104 (1.0) 7.6 x 10'3 (5/30) 1.5 x 10'2 (3) 1.5 x 104(2)9.0 x 10'5 (I) 1.6 x 10' 3 C2.7 (3) 2.0 x 10' (0.4) 1.8 x 101 (4) 2.3 x 104 C2.8 (3) 1.7 x 104 (3) 2.2 x 10"3 (1) 4.9 x 10'3 (0.4) 3.8 x 101 (10/30) 6.5 x 1(13 (4) 2.3 x 104 C2.9 (3) 2.4 x 10'4 (3) 4.0 x 10'2 (1) 6.1 x 101 (0.4) 1.5 x 10'3 (10/30) 1.8 x 10'2 (4) 1.2 x 101 1 C2.10 (1) 6.5 x 10'6 (2) 2.6 x 10'5 (1.0) 8.7 x 104 (I) 5.3 x 10'5 (2) 6.8 x 10'6 C2.11 (1) 5.5 x 10 (2) 2.2 x 104 (1.0) 1.9 x 10'3 (5/30) 5.2 x 10'3 (1) 5.3 x 10'5 (2) 1.6 x 10 ' C2.12. (1) 8.1 x 104 (2) 3.2 x 104 (1.0) 7.6 x 10'3 (5/30) 1.5 x 10'2 (I) 4.5 x 10'5 (2) 3.2 x 10- C2.13 (1)6.2x10"5 (1.0)2.8x10'3 (1/10)1.6x10-3 (1) 1.1x104 (3)2.7x10'5 (1)8.5x10'5 C2.14 (2) 1.3 x I0'5 :\My Iocumcnts\Kcports 9/UYUtcpon\Iablc39.doc Sable Offshore Energy4lIfect CSE NGL PIPELINE SEGMENT 1 - LEFT SIDE -+-Urban IR -U-Rural IR -A--Urban ISR -+-- Rural ISR 500 450 400 350 300 250 200 DISTANCE FROM P/L (m). Figure 4.15 NGL Pipeline Segment 1 IR and ISR Transect L 150 100 50 1.00E-05 2 - 1.00E-06 z cc w a. N it J 0 1.00E-07 0 z - 1.00E-08 0 Sable Offshore Energy Project - CSE uodad lvi.J z arm/d - 60L6d Figure 2 - Hydrogen Sulfide Injury Dos -Response Data Concentration (ppm) 1000 x Kills Smell Quickly • - . . X Olfactory Nerve Paralysis ' • - . 100 - Marked Effects I X -REL Evacuation X EEGL 10 - 0.1 IIntense Odor__ Loss of Smell X Obvious/Unpleasant Odor • X -REL IOffensive Odor x Distinct Odor Respiratory Trac /Eye Irritation Mild Effects X STEL — — • ERPG-1 (Odor Impacts) ERPG-2 (Recoverable Injury) — - — No Adverse Health Effects x Toxicological/Odor Data \X-Minjmal Perceptible Odo 1 10 Exposure Time (min) Artlur D Little 7 • 100 A 9 CD rn Guidelines for Acceptable Levels of Risk 1 Annual Individual Risk 100 in a million (104) rrW 10 in a million 1 in a million (10-5) (10-6) Risk source I No other I Manufacturing, land use warehouses, open space (parkland, golf courses, etc.) Allowable Land Uses Commercial,I All other uses including offices, institutions, low-density residential I high-density residential, etc. These guidelines specify levels of acceptable risk based on the likelihood for the number of potential fatalities, as presented in the Santa Barbara County thresholds for public safety. Santa Barbara County's safety thresholds are based on, and are consistent with, many national and international risk analysis thresholds, including the United States Nuclear Regulatory Commission, United Kingdom Health and Safety Executive, UK Atomic Energy Authority, the Netherlands, and the European Union. In addition, several companies and organizations, such as British Petroleum, Shell Oil, and the American Institute of Chemical Engineers, have adopted similar risk criteria. FIGURE 3-8 PROJECT RISK PROFILE z A tr.1 Criticality Scvcte e•j_ one chance _ _ 111 100 Disastrous one chrome In 1,000 4:: A-- • ‘s.,•-• 1,..•to\ Ca, ./ . .1 cP one clinttee L v3 lit 10,000 • 4.1 one cltnnce in ine,o0o ua cr one chance 124 In 1,000,000 one chrome / • NOTE: (1) The risk profile has been constructed by summing all the various types of accidents that could occur at tho proposed facility (2)The risk profile shciows_tqat tho expected (-^ I frequency of_one fatalityjduo to tho' _ ___ proposed facilltifin any given year Is 1.2 x104 or once In 83,000 years • In 10,000,000 • one titmice 111 100,000,000 • • - • • •. • • _ - • •• ^ • 1 1--1 — Gmr.Roglon.. Li 1 a Do .•• •.... .• • .• •- .• ^ • - ..• • • . • . 10 100 FnlnlIlIc (N) a moo .;.• • 0 wawypeily PROPOSAL FOR SERVICES INTEGRATED RISK ASSESSMENT FOR THE MACPHERSON OIL PROJECT Details of this proposal, together with supporting material in Appendix A, are presented under the following principal headings: A) Scope of Work B) Technical Discussion C) Schedule D) Project Team E) Costs A. SCOPE OF WORK The scope of work has been subdivided into seven principal tasks and associated sub -tasks as follows pertaining to Phase 1 and 2 of the project: Task 1 Data Acquisition a) Project data b) Environmental and population data c) Site visit data assimilation d) Detailed review of previous studies and background information Task 2 Major Hazard Scenario Definition a) Review of previously proposed (old) hazard scenarios b) Detailed definition of additional (new) hazard scenarios and identification of selected old scenarios for further study c) Qualification of release conditions (volume, pressure) associated with principal hazard scenarios (selected old and new) Task 3 Frequency Analysis a) Probability assessment for each hazard scenario b) Frequency distribution for leak, hole, and rupture frequencies c) Additional consideration of specific conditions at facilities, pipeline route, Phase 1 temporary systems, and Phase 2 facilities d) Evaluation of effect on frequencies of specific conditions identified above Task 4 Consequence Analysis a) Quantification of release rates for all new scenarios and selected old scenarios b) Modeling of atmospheric concentrations and spill characteristic distributions for characteristic locations and release sizes for new scenarios and selected old scenarios c) Selection of damage criterion for thermal, toxic, overpressure, and nuisance effects d) Modeling of thermal, toxic, overpressure, and nuisance hazard zones for new scenarios and selected old scenarios Task 5 Risk Assessment a) Evaluation of individual risk along pipeline route and presentation of individual risk in the form of risk transects D:\Projects\1023-hermosa\hermosal 1 • b) Evaluation of individual risk in vicinity of facilities and presentation of results as hazard footprints c) Definition of population distribution and location and characteristic of sensitive population foci within the IR isopleths for the facilities and transects for the pipeline. Consideration of future population forecasts for Phase 2. d) Evaluation of collective risk for estimated population distribution and population foci and presentation of collective risk as risk matrices and risk spectra e) Assessment of acceptability of risks identified in Task 4 based on IR, risk matrix, and risk spectrum. Consideration of appropriate adjustments for Phase 1 short term and Phase 2 long term exposure. Task 6 Risk Mitigation and Resultant Risk Assessment a) Review of proposed risk mitigation measures and their effect on the risks assessed. b) Identification of any areas requiring further risk mitigation, and recommendation of associated risk mitigation measures. c) Qualitative cost benefit ranking of any new risk mitigation measures and recommendation of optimal set of these. d) Estimation of resultant risk with optimal risk mitigation measures in place and presentation of risks as IR, matrix, and spectrum. Task 7 Reporting a) Progress report following Task 1, 2, and 3 completion b) Final draft and final formal report B. TECHNICAL DISCUSSION The work will cover Phase 1 and Phase 2 of the proposed Macpherson Oil Project at Hermosa Beach. Consideration will be given to the scheduling of the phases, with Phase 1 expected to last approximately 1 year and Phase 2 expected to last an additional 35 years. The objective of the analysis is the assessment and presentation of risks to the public in the vicinity of the facilities, including an assessment of the effect on reduction of risks of the proposed risk mitigation measures. The work is termed an integrated assessment, because it will utilize both new risk analyses conducted as well as the results of previous risk analyses corrected and expanded as necessary. The work will be conducted and described under the customary steps of quantitative risk assessment as follows: • Data assimilation • Hazard scenario definition • Frequency analysis • Consequence analysis • Risk assessment • Risk mitigation and resultant risk assessment • Conclusions and recommendations. A more detailed discussion of salient technical details within the context of the scope of work outlined in Section A, above, follows in this section. B.1 Data Assimilation Additional project data will be assimilated from Macpherson Oil including the most realistic estimates of the produced and processed fluid compositions, process and equipment data in the form of process flow diagrams or process and instrumentation diagrams, layouts, for principal components of the systems to be used in Phase 1 and Phase 2. D:\Projects\1023-hermosa\hermosal 2 • Environmental and population data are required as a basis for the consequence and risk assessment. Environmental data to be assimilated includes wind intensity and direction distribution throughout the year and typical distribution of atmospheric stability classes. Characteristics of the population in the vicinity of the project facilities are a key element to the risk assessment process. Detailed information on both the permanent resident and probable transient population in terms of both time (throughout day, week, year) and location will be assembled. As Phase 2 of the project is proposed to extend over 35 years, City of Hermosa Beach planners will be consulted on their estimates of the likely projections for demographic and population density changes in the area affected by the facilities over the next 30-40 years. Use of the site aerial photographs and specific observations and photographs from the site visit will be integrated to obtain an understanding of the current and probable future spatial and temporal population distribution in the area. Further review of previous studies will be conducted to assess any additional areas which will be required for spot checking or reanalysis. B.2 Hazard Scenario Definitions The hazard scenarios chosen should generally encompass the entire system considered, and may be broken down into principal contiguous individual components. Based on the review to date of previous work, the following additional new scenarios should be subjected to risk assessment: • Low level H2S releases m Phase 1, including an assessment of the flare system reliability • Low level H2S releases m Phase 2 • The possibility of significant exceedance of the 40 ppm and resultant high level (1000 ppm+) H2S releases • Downhole failures of drilling, production, injection wells • Likely integrity of injection well formation Important release scenarios previously addressed (old) will also be reviewed. Such key old release scenarios include the largest Phase 1 and Phase 2 processing facility segment, the gas pipeline, and the oil pipeline. The potential release volumes for the new scenarios and key old scenarios will be assessed. Clearly, for the new scenarios, use of project information will be made; for old scenarios, volumes identified in previous studies will be reviewed and utilized if acceptable. B.3 Frequency Analysis Frequency Analysis consists determination of the probability of accidental releases of hazardous fluids from the system under consideration. Generally, the frequencies are expressed as probabilities of occurrence per year for a range of different sizes of releases usually typified by leaks, holes, and ruptures or catastrophic releases. A typical gas plant release probability itemization is shown in Appendix A (A.1). Frequencies of releases will be estimated for all of the new scenario subsystems and reviewed for key or debatable old scenarios. Such old scenarios will include the following: • Phase 1 trucking operations • Wells including drilling, production, workovers, considering H2S effects • Largest segment of production system for Phase 1 and 2 • Oil and gas pipelines. Frequency assessment for the new releases and checking of old releases will be based on in-house industry databases and published national and international databases such as those of the US/DOT, California Fire Marshal, Alberta Energy Utilities Board, (Sour Gas), and the CDOG. The result of this task will be a set of annual probabilities of occurrence figures for a range of releases represented by leaks, holes, and ruptures for each of the new hazard scenarios and key old hazard scenarios. D:\Projects\1023-hermosa\hermosal 3 • • B.4 Consequence Analysis Consequence Analysis involves the development of a space and time distribution of the effects of a release of hazardous fluids from the system under consideration. The effects to be modeled in the consequence analysis are different levels of hazard likely to results in fatalities or severe injuries. Under this task, the modeling of release and spill characteristic effects for all new scenarios (defined above) and selected old scenarios will be carried out. It is proposed to utilize the TRACE chemical spill/emission consequence model, generally described in the technical literature included in Appendix A (A.2). The consequence analysis model will be used to identify, first, the time distribution of releases associated with the subsystems modeled, and next the likely spatial and temporal distribution of progressive hazard defined through the appropriate toxicity, thermal radiation, or blast overpressure criteria. Typical results of consequence analyses generated utilizing the TRACE consequence model have been included in Appendix A (A.3). Special attention will be paid to the utilization of the best estimate of the produced and processed fluid compositions; namely, the raw oil coming from the wells and the resultant processed oil and gas fed to the distribution pipelines from the facility. B.5 Risk Assessment In the risk assessment component, first a definition of the zones of different levels of individual risk associated with the new and selected old scenarios will be conducted, followed by an estimate of the actual risk based on known or projected population distributions in the area. New risk contours will be developed for the new scenarios, updated risk contours will be generated for key old scenarios. For the pipelines, risk transects giving individual risk in the vicinity of the pipeline will be generated. Examples of these are given in Appendix A (A.5, A.6). A detailed definition of the current population as well as the projected population at various representative points over the 35 year production period will be made with specific attention to areas within the 10-6 per year individual risk contours and transects. The expected population distributions will be combined with the individual risk levels to provide new integrated risk spectra for both Phase 1 and Phase 2 of the project. The acceptability of these risks, based on individual risk criteria such as those included in Appendix A as well as collective risk criteria in the form of a risk spectrum will be applied and any areas of unacceptable risk will be directly identified (absolutely requiring risk reduction) while those in the risk mitigation or gray region will be selected for further risk mitigation. B.6 Risk Mitigation and Resultant Risk Assessment A summary of the proposed risk mitigation measures will be made. Industry standard levels for pipelines and gas plants at a generic level of detail have been included in Appendix A. Specific risk mitigation measures which will be considered include the following: • Gas flaring in Phase 1 • Phase 2 perimeter protective 30' wall • . Proposed shutdown procedure for H2S level exceedance • General risk mitigation measures including design, construction, operation, and emergency response (see Appendix A). The impact of these risk mitigation measures will be assessed quantitatively and expressed in terms of reductions of individual and collective risks, as shown for collective risks in the risk spectrum in Appendix A (A.7). The risk mitigation measures proposed, as well as any additional ones recommended in order D: \Projects\ 1023-hermosa\hermosa 1 4 • • to bring risks to a level as low as reasonably practicable (ALARP) will be made and the resultant risk based on the use of the optimal set of risk mitigation measures will be assessed. B.7 Reporting Both formal and informal reporting will be maintained throughout the project, with informal reporting in the form of telephone calls, project meetings, conducted as required. A brief progress report will be issued following the completion of Tasks 1, 2, and 3. The draft final report will be issued at the substantial completion of the work. The draft final report will deal sequentially with each of the principal tasks described in this proposal, as well as providing a chapter on conclusions and recommendations and an executive summary. C. SCHEDULE It is anticipated that the work can be substantially completed within 6 weeks from authorization to proceed. If the additional work covered by the contingency is required, 2 weeks, for a total of 8 weeks, should be added. Substantial completion in this case means issue of the draft final report. The Final Report will be issued subsequently within a time feasible to incorporate any revisions and City recommendations. D. PROJECT TEAM The following project team is proposed for the work: • Hamid Rastegar, Ph.D. • Vida Strong, MUP • Frank G. Bercha, Ph.D., E.Eng. • M.C. Cerovsek, Msc., P.Eng. • Bernard Redmond • Negar Vahidi, MPA Additional support staff as required will also be provided throughout the work. team personnel will be provided upon request. - Principal -in -Charge, Quality Assurance - Project Manager - Principal Engineer - Senior Reliability Engineer - Senior Pipeline and Facilities Engineer - Land Use Planner D: \Projects\ 1023-hermosa\hermosa 1 5 Resumes for identified E. COST The total cost estimate for services provided under this proposal are presented in the table below. Any scope additions or deletions would be charged or credited in accordance with the schedule of rates given and other direct costs. Billings would be on a monthly basis in accordance with actual time and disbursements incurred. Staff Person, Role Rate' hour) Estimated Hours per Task Totals Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Hours $ Hamid Rastegar, Quality Assurance $100 1 1 2 1 1 2 4 12 $1,200 Vida Strong, Project Manager $75 8 16 24 $1,800 Frank Bercha, Principal Engineer $100 4 6 10 8 10 10 48 $4,800 M.C. Cerovsek, Senior Reliability Engr. $85 2 8 10 18 14 12 12 76 $6,460 Bernard Redmond, Senior Engineer $85 2 8 10 18 14 12 12 76 $6,460 Junior Engineer/ Technician $50 8 8 12 25 25 14 18 110 $5,500 Negar Vahidi, Land Use Planner $40 8 4 12 $480 Administration $40 2 2 2 2 2 2 12 24 $960 ODCs (trave , photocopying, phones, postage, etc.) $900 Total Labor + ODCs $28,560 10% Fee $2,856 Total Costs' $31,416 1. The estimated cost assumes that scenarios previously analyzed will not require re -analysis as detailed review of modeling methods (e.g., selected data parameters, calculations, etc.) is conducted to develop the integrated risk profiles. If such re -analysis is required, the City will be notified immediately of the estimated contingency fees. D:\Projects\1023-hermosa\hermosal 6 • • MAR -23-98 01:49 PM BERCMA CROUP APPENDIX A 402 210 2014 P.01 TECHNICAL BACKGROUND Zd WdZ020 8661 £Z '88W ST9Z Z89 S08 : 'ON 3NOHd UAW 6uo.a2s eptn : W083 Vida Strong Table 3.9 Goldboro Gas Plant Failure Frequency Estimates CASE EQUIPMENT SYSTEM (Number or length) FAILURE FREQUENCIES (per year) PRESSURE VESSELS COMPRESSORS PROCESS PIPING (km) VALVES / FLANGES HEAT EXCHANGERS PUMPS DRUMS COLUMNS CENTRI RECIP SHELL & TUBE TUBE (7)4.6x 10'3(0.6)2.6x 104 C2.2 (7)3.9 x 104 (1)7.0x 104 (1) 4.9 x 104 (0.6) 5.7 x 104 (3/30) 4.7 x 104 C2.3 (7) 5.7 x 10 (1) 1.3 x 104 (1) 6.1 x 104 (0.6) 2.3 x 104 (3/30) 1.4 x 104 C2.4 (1)1.3x104 (5.0)8.7x10` (3)1.7x10 (2)1.1x104 (1)3.4x104 C2.5 (1) 1.1 x 10 (1.0)1.9 x 10.3 (5/30) 5.2 x 104 (3) 1.7 x 10 (2) 1.1 x 10-4 (1) 8.2 x 104 C2.6 (1)1.6x104 (1.0)7.6x101 (5130)1.5x10'2 (3)1.5x10'` (2)9.0x10'' (1)1.6x10'2 C2.7 (3) 2.0 x 10'5 (0.4) 1.8 x 10' (4) 2.3 x 104 C2.8 (3) 1.7 x 10'` (3) 2.2 a 10'3 (1) 4.9 x 103 (0.4) 3.8 x 104 (10/30) 6.5 x 10'1 (4) 2.3 x 10 C2.9 (3)2.4 x 10-4 (3) 4.0 x 10'2 (1) 6.1 x 10' (0.4) 1.5 x 101 (10/30) L8 x 10'2 (4) 1.2 x 10 C2.I0 (1)6.5 x 106 (2)2.6x10'' (1.0)8.7x 10 (1)5.3 x 105 (2) 6.8 x I04 C2.11 (1)5.5x103 (2)2.2x10' (1.0)1.9x10'1 (5/30)5.2x103 (1)5.3x10'5 (2)1.6x104 C2.12. (1) 8.1 x 104 (2) 3.2 x 104 (1.0) 7.6 x 103 (5/30) 1.5 x 102 (1) 4.5 x 104 (2) 3.2 x 104 C2.13 (1)6.2x10' (1.0)2.8x10'1 (1/10)1.6x10-3 (I) 1.1 x 10 (3)2, x10'' (1)8.5x10-5 C2.14 (2) 13 x 10'3• C:N r UorumeunWepanal9lMlFeyawl aEk3.9. 1* sa. vinrus2 A�ivanDaH1J A a v 3 m n I 1 R O c A 04 MAR -23-98 0151 PM BERCMA GROUP A.2 TRACE BACKGROUND TRACE is a powerful tool for chemical risk management. Ti is a comprehensive hazard assessinent software for analyzing the impact of toxic, flammable and explosive chemical releases into the atmosphere. TRACE enables you to create a thorotich and scientifically -sound analysis aid customize its results to meet your needs. From routine emissions to containment failures to explosions ... TRACE can provido you with the knowledge you need to deal effectiveiy with risks and make decisions about complex safety issues. TRACE can simulate toxic chemical releases using a set of sophisticated alecrithrns for modeling tank failures, pipe leeks, physical phenomena at the release source, dense gas modeling and Gaussian dispersion. In addition, the fire and explosion algorithms can produce thermal radiation and blast overpressure impact zones. The TRACE algorithms provide you with several options for graphically presenting results in context and with rich detail. Impact zones can be displayed on grids or customized site-specific maps. Receptor, poputaticn and evacuation data can be used to create a plan of action in the event of an actual emergency. TRACE can help you to address complex modeling issues. This is accomplished within an innovative, user-friendly, graphical interface which organizes and simplifies the use of powerful modeling algorithms. An eate.nsive chemical d:rabaic and sophisticated models are seamlessly integrated into a user•friendly interface incorporating Windows -style icons and "Wizards". Duc to its power and flexibility, TRACE can be used in a wide variety of applications: • Hazard Assessment • Accidental Release Modeling • Emergency Response Planning • Training for Fire Brides and Response Personnel • Educational Tool for Academic Purposes • Human Response Modeling . • Population Exposure Assessment • Quantitative Risk Assessment • Risk Management Planning • Regulatory Modeling Requirements • Worst Case and Alternative Scenario Studies As this list demonstrates, there are numerous situations in which TRACE plays a key role by providing realistic representations of potential hazards. In addition. TRACE can be used to meet regulatory requirements and industry initiatives such as: • OSTIA PSM Guidelines • SARA Title 1lI • EPA RMP Rule ICAA-112(r)1 • CMA Responsible Care Program • EEC Sevcso Directive • CEfiC Responsible Care Program 403 270 2014 P.03 TRACE takes advant: ge of the Windows 95 or Windows NT operating environments. There are menus, notebook tabs, entry fields, push buttuas, icons and status bars fur data entry and program execution. It features a context -sensitive online help facility and Wizards to (wide you through the input process. Default values appear in each input field providing a starting point for cha:actetizing a modeling situation, which can then he refined and built upon. The input screens allow you to choose the units for all variables (metric, English, etc.). 4.1 Alodeing Aleentnms awr Sena e Cmrarraestir s Output iso F tsopatn Pre as PoopuI lei 0 gaps Opaaae STUDY Recepin: Impact fRttOl Fettle/se FnXrsis Poautxisa inert Inputs to TRACE can include chemical properties. release scenarios, meteorological data, impact levels of concern, receptors. population data.- and maps. TRACE provides expert assistance* as you develop these inputs to ensure their validity. The chemical database. contains physical constants and other relevant data for over 700 chemicals. Several release scenario configurations are available to help you characterize your unique situation and example scenarios arc provided. Receptors can be set up with many attributes so that they can be used to study impacts in sufficient detail. Maps tan be incorporated to provide context for modeling results. Population distributions can be set up graphically. clarifying complicated data and visually verifying that the data is properly entered. Once you have developed an Tnput Case Study you submit it for a model run and it is transformed Into an Output Case Study. When you review the Output Case Study you have many options for visualizing analysis results. These can include Reports. Source Characteristics. Isopleth Profiles, Recepter Impact. Population Impact and Fcnccline Analysis. Graphical displays can be ccstomieed with a choice. of colors. plotting formats, region of interest and axis scaling. Additionally, data pertaining to these plots can be transferred to a word processor. spreadsheet or a preserttatiOn program with :he click of a moose. Pd Wd£0:30 8661 22 'djW ST9Z 389 SO8 : 'ON 3NOHd 6uo.11S epin : woad MAR -23-98 01:83 PM BERCHA GROUP The powerful algorithms in TRACE are built upon a strong scientific foundation. These algorithms have been compared with actual field-test data. The TRACE algorithms include: O Release Rtes: Source calculations are available for time - varying releases from tank/pipe systems or steady releases from pipes. Release rate, temperature and composition are determined by algorithms with multiple configuration options. O Source Dynamics: TRACE models phenomena such as flashing, aerosol dynamics, air entrainment and pool evaporation. TRACE can handle multicomponent pool cvepcuatiun for aqueous solutions and fuming acids. There is also clic capability for,nodeling gas mixtures. O Vapor Cloud Dispersion: TRACE has the ability to model around -level or elevated releases in the form of high momentum jets, dense gas clouds or buoyant plumes. Special models are also included for hydrogen fluoride and titanium tetrachloride dispersion. Infiltration calculations are available for determining indoor and outdoor concentration. profiles. Extensive Online end Printed Documentation s...4+44;404r,1•4 Sc a •.: y.... 1,4144.4t14 r::SM.4. 474 K:.'we Nt f•..c'r[+: act 01:w< w ren 41 04!11,44,1 4•014 egeme. . -11{1. .s4- Ota ='...1.1.7 7 ti 1( 4 ) UK I's Mtn ovOrs 4t .nrr •newt•.: Won, 1.. vc:»i.•1 ..1..21 le ?V 1'a►Mlle.tt 41,40 W e.442:11t=1t.. Na' —. woes 7.404•wl ria.; w.mn.ce. 94 q.,..r.r. •O...t..i...ip...•t••.e ..w:..e Online help and printed documantotion with furl technical details and references is provided with TRACE. Atmospheric Dispersion of a Vapor Cloud ryariry Stumping Afaoienl Air anVaNVnerd Cloud (Tc ) Aerosol + 4,7 7/7 7 7 71 7; Suastate t Heat a Exchange SUSSTFAtE( Tel 'MAC i ,nclAos a gorse gas disperslon a:y0ri•1ar, co account for g.a•ity s;urnOg and hc:.ting:coo•it;g of the rtoud. Gd Wdt'0:20 866T £2 '211dW ST92 289 S08 t wt 405 270 2014 P. 04 Sophisticated Modeling Algorithms ❑ Fires: TRACE evaluates thermal radiation variables from several Fite -related scenarios. These include fireballs (BLEVEs), liquid pool fires. jet fires. flash fires and generic sources (user-specified shapes). The fire models account for the geometry of the source, the source str1 nsth, view factor and atmospheric transmissivi:y. Q Explosions: The Balker-Strehlow or Multi -Energy methodologies can be used for modeling explosions. The aletorithms account for type of ignition source, degree of confinement, congestion level, chemical reactivity and initial blast strength. Separate algorithms arc also available for simulating pressurized %asset bursts. C1 Popuiation Impact: Within the Consequence Anal'sis -enhancement to TRACE. separate algorithms arc available to evaluate the number of people impacted by a release. Various criteria like Concentration. Thermal Radiation, Overpressure Levels, Dose, Load and Probit effects can be used as the impact criteria. Compariso:t with Field - Test Data Ma stln Sands ; LNC 1 LPG Releases O.T . it 9,C es ...hi. c:.e.ctur [ 1 1 1X0 • tm un *rtes..: t :I.., I :..., c.414,. V...". Oft') ,socmo J TRACE algorithms have teen compared to Feld -test da a for • various them:eats under different release configurations and metecrogical conditions. Explosion Modeling eo :_ • • I•,;Nitta 'tf'f wle oitt: Cr.a...',e, 7 ;a; lift *flare,- •wr! .M ex et t Mt. J1*4 JY.Y ?r1.'♦. �w --• •...... The Etaker•S::ehiow and Mc:iti•Energy trethodulogies .rre used for blast overo:esst:re model=no. [e 'ON BNOHd 6u0.4S 813 t() : WOd MAR -23-98 01:55 PM BERCHA reports GROUP 403 270 2014 P. 05 Comprehensive'Text;;and:Graphical Output TRACE produces c-r•j dete'e: hardcopy reports. These reports cr.n :.e is include specific information of interest. ;alcrrra:icn row:. r.0 the inputs and various outputs (release WIS. source tern. impact zone, etc.) can be induced in .".s ta_r::s. 7^:A vapor.; can be saved and edited in r:.:e r zseif . rccsssors. Herizo•^.te! a - Al Vertical Clo:ic Displays froram.testourwroriostvsoLeesirmemosamile. it AAA. .n4Wtp L ' Y. e" Snapshots and too:;;::::s a:e d`splayed as horizontal and vertical cross-sections a: successive time intervals. Centerline concentration end cencer.tr on Lit a use -specified elevation (e.g. breathing -zone ra4ht)) can also be p:oi:ed as a function of downwind distance. icettne Ar,i':tysis Cr:: rine Paste t-iet,•. art ;plications TRACE output cepahiiities a•:•osv you to desi; c stomized graphical results. Tabular outputs can be used as input for `;:r.iter calculations. Exporting TRACE outputs to a wort processor, spreads or a presentation program can be accomptisted with :rle c+ick of a mora TRACE Fcncc'+ne Annty ..s you to study the affect of veying trio {':+r;t,nMG: u•h,1<' kCC1' +t", ether Variables constant. Thu can t`e varied include aerosoilrarl, ,:,.,:.: r;,r.o . ... .. tc",p c•:::a!re. averaging 9d WdS0:20 8661 22 •2ld4 5192 Z89 S08 : POi=utatia . i •pad The Con:c•,:,:enec Analysis Gr %:"'CC•t'fnl for TRACE is an add-on ct,ir r•,I,ty to Cv&tt:BIC Cc'-_>.qucnces or an accidenlat releaso <'•^• : ,e sution::C '9 Detailed pC•pubt.OA espesr.:e ::.:: h;:•ran :cspc:._O ...,<rrl,i,q can be pe:b:nod 'ON 9NOHd 6uo.11S el) 1 n : WO&l N a z a N 1n adiote.doc Page4 Total Usability A 0 m Sn14:I-S M3N7 m y m Nm cn 0 11 Sysicm sapabildies 0 Learing JTerr onology and s) lee Screen °Overall user cantle Figure 2. Total Usability of the Evaluted Chemical Risk Management Software Packages n O c MAR -23-90 01:39 PM SERGHA A.3 TRACE RESULTS Study GP.OUP 403 270 2014 P.07 T5R - RISER HOLE FIRE SOEP GAS MIX Scenario selected for Meteorology selected for Description Notes Created On Revised On this study this study Isopleth limits selected for this study 'l;herzial Radiation qouree - Jet fire Mach Number expanded jet expanded jet Flame angle Flame liftoff Frustrum length Upstream frustrum diameter Downstream frustum diameter Upwind flame tip X Upwind flame tip Y Upwind flame tip 2 Downwind flame tip Y Downwind flame tip 2 Area of radiatiing frustrum Radiation fraction of total heat RadiatioA haat flux Velocity of Temperature of 1 6300.0 (W/m^2) TSR - RISER HOLE FIRE SOEP GAS MIX Type your notes here 16/12/97 7:44:12 PM 16/12/97 7:44:12 PM T5R-RISER HOLE FIRE A Typical Daytime Meteorology -- Rural Setting SOEP THERMAL ISOPLETH LIMITS 3.3 2.47 (Mach) 91.88 (deg X) 1.4 (deg) 16.4 (m) 71.2 (m) 4.8 (m) 24.4 (m) 16.4 (m) 0.0 (m) 0.0 (m) 0.0 (m) 1.7 (m) 3790.7 (m"2) 12.5 (4) 146880.0 (W/m^2) 50 100 • Distance (m) Case Study Report - Page 1 88 WdL0:20 8661 £z 'dtiw 5192 289 SO8 : 'ON 3Naid 6u0.11s eeIn : wo&I FROM : Vida Strong 2. 742 e. A• Vpq H A d A 1 fecn r� a 80'd PHONE NO. : 805 682 2615 MAR. 23 1998 02:08PM P9 *op y pidnowadairassuvwaniodalptaaumoc'm3AAW-NT►SSOIN 0 mO 1yrAs INDWIPUAI. RISK PER ANNUM MARINE PIPELINE ONSHORE -LEFT SIDE ,LD3SNYU L $TOZ 0LL £0a dmoun WHONMS Wd 00:Z0 .86-£Z-MUW MAR -23-98 02:02 PM BERGHA GROUP 1 A.5 RISK CONTOUR 403 2T0 2014 t1OSS4$6K•DRNE' My DocumetasUtcpott0769VKufdReputvetuytd 4.eoe 0 i d Wd80 : 20 8661 £Z .?!HW P.09 S192 289 S08 : 'ON 3NOHd BuoI1S ePtfl : WOdJ • MAR -23-98 02:03 PM PERCHA GROUP Al RISK MITIGATION MEASURES 1111 402: 270 2014 Table S.4 Hydrocarbon Processing Facilities Risk Mitigation Measures Failures And Consequences MEASURE NC $,T S S S • DESCRIPTION • emergency response plan requirements • worker training • public awareness Regulatory C F/C C Lind Use C C F S S S • site location away from existing and future developments • require buffer zone and setbacks • control of site access Training F/C C F/C SIT T T • SOEP personal training in operations. emergency response. contingency plans • area public awareness and evacuation training • use of experienced personnel and thorough scr in _ and trainin _ for new •ersonnel Site Management F F/C FiC F/C • site security entry / egres control • night time security personnel and devices • posting / fencing / road control • surroundin s surveillance and monitorin: Emergency response C C C C . C • emergency response plan / team / facilities • detection / alarm systems (gas/fue/ovetpressure) • area public awareness • fue fighting equipment u required • coordination of local emergency capabilities includin: -olive fire, hos .ital •• •mations Engineering • C C F/C C C C F/C C C C C C S S T T T T S T T T S T • facilities layout to minimize hazards • site location to avoid exposure • ESD valves to isolate critical sections • emergency power and control double backup • leak detection and monitoring • automatic shutdown • state of art engineering • drainage/ venting systems for releases • connect to flare system for overpressure depressurization • overpressure PSL • IIAZOP ongoing procedures • design for fire / explosion protection of midden! facilities as re • uired Operation F/C C C F F S T T S S • safe operating procedure philosophy • alarm systems known w all personnel • emergency response plans and facilities • regular inspection and maintenance • event -driven (e.g.. overpressure) inspection and maintenance E:IM, p000mnulReporo197091PAau?RepertiCHAflEk $& dor 11,09/97 TId Wd60:20 866T EE 21tEJ ST92 289 S08 : 'ON 3NOHd P.10 6uo.4lS ePTA : W083 MAR -23-98 02:04 PM411ERCHA GROUP A.7 RISK SPECTRA Annual Chance of N or More Fatalities 1 in 1 (10) 1, 40 270 2014 P.11 1 in 1.000 (10):: = 1 in 10.000 (101 1 In 100.000 (101) 1 in 1 million (10-) 1 in 10 million (10') I in 100 million (10') Intolerable Insignificant I I 11 10 100 Number of Fatalities (N) Figure 6.S Gas Plant Worker Risk Spectrum C:44, Danliete.a.coottandAtiatelfttp:NOCIwia &oe 13101091 EId Wd60:20 8661 E2 *.bldW I-111141 1000 G192 289 G08 : *ION 3N0Hd 6UO4S ePIA : 14083 • • • „abit;111.410zid OIL COMPAN Y 2716 OCEAN PARK BOULEVARD. SUITE 3080 SANTA MONICA. CALIFORNIA 90405 TEL 310 452 3880 FAX 310 452 0058 April 9, 1998 Stephen R. Burrell City Manager City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 a � a•••1 Sd APR 1998 r:t2 IM4,'---•30 Re: Aspen Environmental Group --Report of Review of Macpherson Oil Project Dear Mr. Burrell: Thank you for the opportunity to review the Aspen Report and furnish you with written comments concerning that subject for inclusion in the agenda packet to be furnished to the members of the Hermosa Beach City Council for the City Council meeting on April 14, 1998. The purpose of this letter is to provide you with Macpherson Oil Company's written comments. The Two Principal Conclusions Of The Aspen Report The Aspen Report contains two principal conclusions. First, the Aspen Report concludes that the Conditional Use Permit (CUP) which the City has issued for the project restricts untreated natural gas production to gas with a maximum concentration of 4 ppm H2S, and that the project description analyzed in the Final Environmental Impact Report (FEIR) for the project indicated that only gas with concentrations of less than 4 ppm H2S was expected to be produced. The Aspen Report correctly notes that the California Coastal Commission has approved the project, but has included a limiting permit condition that if the untreated concentrations of H2S in the gas produced from any well exceed 40 ppm, that well must be shut-in immediately. The Aspen Report then announces that unless the project Applicant can operate the project within the 4 ppm H2S limitation imposed by the CUP, the CUP would have to be amended to incorporate the 40 ppm H2S limitation adopted by the California Coastal Commission, and that this will require either a subsequent EIR or a supplement to the previous EIR, a process that the City predicts would take anywhere from six to nine months. Second, the Aspen Report proclaims that the Reese -Chambers Report which provides a detailed risk assessment of the project and the subsequent report reviewing the hazard analysis for the project by the internationally known firm of Arthur D. Little (which report was commissioned by the California Coastal Commission) are both flawed, either by understating risks or by failing to study individual risk factors on a valve -by -valve, vessel -by -vessel and pipe -by -pipe basis. • • Stephen R. Burrell April 9, 1998 Page 2 The Aspen Report acknowledges that the risk profile as determined by Reese - Chambers and A.D. Little each place the project in the so-called "Grey Region." The Aspen Report does not predict that further study would result in a finding by Aspen that the risk profile for the project is more dangerous than the maximum risk profile standards for the Grey Region. The Aspen Report simply proposes that Aspen conduct a third risk profile analysis (i.e., in addition to the Reese -Chambers analysis and the A.D. Little analysis) that would review the project on a valve -by -valve, vessel -by -vessel and pipe -by -pipe basis to determine whether Aspen will likewise conclude that the project falls within the Grey Region. Aspen has apparently indicated that it can conduct such an analysis for the City within a six to eight week period at a cost of approximately $31,500. Overview Of The Flaws In The Two Principal Aspen Report Conclusions The Aspen Report is wrong in both of its principal conclusions. The FEIR did not contemplate or describe a project anticipating a maximum concentration of 4 ppm H2S from wells at the drillsite. Based on actual reservoir data, it is extremely unlikely that high concentrations of H2S will be encountered at any time during the life of the project. Indeed, the H2S concentration may not exceed 4 ppm H2S. However, the FEIR expressly contemplated higher concentrations of H2S, and stated that scrubbing equipment would be installed at the drillsite as necessary to clean the gas of H2S and any other undesirable components as necessary to meet the gas specifications imposed at any time by the first purchaser of any excess gas that is sold from the drillsite. As a result of this discussion and analysis in the FEIR, the CUP contains several conditions requiring the Applicant to instruct all site personnel on required safety procedures if hydrogen sulfide concentrations are encountered and requiring processing at the drillsite as necessary to make the gas acceptable to the first purchaser of the gas. In short, there is no 4 ppm H2S concentration limitation on untreated production from the drillsite contemplated by the FEIR or included as a limiting condition in the CUP. The 40 ppm H2S concentration limit imposed by the California Coastal Commission actually imposes an additional limitation on the project Applicant that is not contained in the CUP, and thus is more rather than less restrictive. Accordingly, the underlying premise of the Aspen Report that there has been a change in the project and/or project description as a result of the 40 ppm H2S concentration limitation imposed by the California Coastal Commission is demonstrably incorrect. Turning to the technical aspects of the Aspen Report , we have asked Reese -Chambers and A.D. Little to review it and advise whether its proclamation that each of these independent consulting firms underestimated and understated the risks associated with the project in preparing their separate risk profile analysis studies is correct in any respect. They have re -reviewed their work in light of the • • Stephen R. Burrell April 9, 1998 Page 3 Aspen Report and have advised that the Aspen Report is in error. They note that their analytical approach results in an overstatement rather than an understatement of the risks associated with the project, and that the valve -by -valve, vessel -by -vessel and pipe -by -pipe analysis Aspen proposes to undertake will necessarily result in a reduced risk profile for the project. The good news from all of this is that the new restriction imposed by the California Coastal Commission limits gas production to a maximum of 40 ppm H2S, and even the Aspen Report concludes that: "The 40 ppm H2S does not pose a significant health risk." The City should also be aware that page 19 of the A.D. Little Report recommends that a detailed hazard and operability study (HAZOP) be conducted for the focused purpose of ascertaining whether any additional mitigation measures can be identified and incorporated into the project to further reduce the already low risk associated with the project (i.e., a risk profile in the Grey Region). The HAZOP Study requires a review of the project on a valve -by -valve, vessel -by -vessel and pipe -by -pipe basis. As a part of the project approval, the California Coastal Commission has required the HAZOP Study recommended by A.D. Little to be performed, and has already commissioned an engineering firm to undertake that study. That HAZOP Study is scheduled to commence next week, and will take a number of weeks to complete. The HAZOP Study is essentially the same study that the Aspen Report purposes for Aspen to undertake on behalf of the City. Therefore, the study that Aspen purposes to undertake would end up being the fourth study by an independent consultant on this same subject. If a fifth independent consultant were later asked to provide an opinion whether the risk profile for the project either falls within or is safer than the Grey Region based on the work performed by the other four independent consultants, the fifth consultant would undoubtedly say that the other four have reached such a conclusion, but that the fifth consultant would follow a slightly different analytical approach and could not furnish the requested opinion that the risk profile for the project falls within or is safer than the Grey Region without performing a fifth and separate risk analysis study. Following that approach, the project analysis process would never end. The Macpherson Position On Further Studies Macpherson understands and encourages the City to undertake any additional studies at any time during the life of the project that the City believes are appropriate to ensure the protection of public health and safety. The CUP authorizes the City to conduct certain studies at the expense of the project Applicant and requires the project Applicant to undertake and submit to the City • • Stephen R. Burrell April 9, 1998 Page 4 certain other studies. However, the current Aspen Report and the further study recommended by the Aspen Report are neither required nor authorized by the CUP. Of course, the City certainly is not limited to the studies expressly provided for in the CUP; the City can obviously undertake on its own to perform any additional studies that it wishes at any time. Regardless of whether the study is one required or authorized by the CUP, the City can expect the full cooperation of the project Applicant in making sure that all available information is provided to make any such studies as accurate as possible. On the other hand, from a project permit process standpoint, the process has to come to an end at some point in time. The law provides extensive protections to make sure that all environmental consequences and public health and safety issues are addressed prior to the issuance of all discretionary permits, but also contains limitations for the protection of a project applicant that preclude additional studies and reports relative to the issuance of a non -discretionary permit after the discretionary permit process has been completed. Otherwise, project opponents could always raise a continuous parade of theoretical problems and demand further study by the responsible governmental entity (at the applicant's expense) before the applicant would be authorized to proceed, a tactic that would effectively stop any project from taking place if any member of the community opposed it. But the law provides that the process comes to an end with the issuance of all required discretionary permits, thereby allowing approved projects to proceed. From the City's standpoint, the discretionary permit process came to an end after the City certified the FEIR and issued the CUP. The project opponents in this case thereafter attacked the adequacy of the FEIR and the issuance of the CUP in court, and the court rejected their arguments. That ends the matter from the standpoint of the discretionary permit process. What the City separately determines to do apart from the discretionary permit process is a completely different matter, and has nothing whatsoever to do with the now -required issuance of the non -discretionary City permits necessary for the project Applicant to undertake and complete the project as authorized by the CUP (i.e., grading permits, building permits, etc.). Neither The FEIR Nor The CUP Describe Or Restrict Untreated H2S Concentrations From Wells At The Drillsite. The draft EIR did not describe the project as one that would produce any particular level of H2S concentrations. However, the possibility of hydrogen sulfide in the production stream was noted. The FEIR includes all of the comments received during the public review and comment period, together with the response to each of those comments. A number of the comments raised questions about H2S, either directly or indirectly, and the response indicated that if necessary scrubbers i Stephen R. Burrell April 9, 1998 Page 5 would be installed to remove encountered H2S. For example, in the Response to Comment 66 concerning odor control systems, the FEIR stated that such systems included "the gas scrubbers used to remove any potential hydrogen sulfide that might be present in the produced gas." The Response to Comment 68 stated that "the gas will be scrubbed for removal of potential hydrogen sulfide that may be present." Comment 195 inquired about the means of monitoring and controlling hydrogen sulfide emissions. The Response to Comment 195 stated, in part: "The presence of hydrogen sulfide in the produced fluids is not known at this time. However, the facilities are being designed to treat the gas for hydrogen sulfide if it is present. Gas releases to the air are not allowed." The above are just a sampling of references in the FEIR to H2S and the installation of scrubbers to remove H2S should that become necessary. There are other references of a similar nature in the FEIR. These references prove that the FEIR did not describe or contemplate a project where the untreated production would never contain concentrations of H2S in excess of 4 ppm. To the contrary, they show just the opposite. They show that scrubbers would be installed at the drillsite to remove H2S as necessary to render the gas acceptable for delivery by pipeline to the first gas purchaser. In fact, there is only one mention of 4 ppm H2S in the entire FEIR, and it does not relate to the untreated H2S concentration of the produced gas. It relates to the 4 -inch natural gas pipeline to be placed in the Edison right-of-way to transport the produced gas, after scrubbing if necessary, to the then - anticipated first purchaser, the Southern California Gas Company. At the time the draft EIR was prepared, the Southern California Gas Company apparently had a specification limiting H2S content of the gas it purchased in this area to 4 ppm or less. (See Volume IV, page 33 of the FEIR.) This reference in no way relates to the H2S concentration of the gas as produced from the wells before any treating. It has now been determined that Edison will be the first purchaser of the gas. Edison's current specifications for H2S concentrations limit the delivered gas to 40 ppm or less of H2S. Therefore, gas produced at the drillsite which is 40 ppm H2S or less can be delivered to Edison without scrubbing or other treatment at the drillsite. As noted in the Aspen Report, gas with a concentration of 40 ppm H2S or less does not pose any significant health risk. As a direct result of the possibility recognized in the FEIR that concentrations of H2S might occur in the gas produced from the wells at the drillsite, the CUP contains several provisions relating to that subject. Condition 6 of Section 3 requires that "All site personnel shall be instructed on required safety procedures if hydrogen sulfide concentrations are encountered." Most significantly, Condition 15 of Section 11 of the EIR provides that: • s Stephen R. Burrell April 9, 1998 Page 6 "The permittee shall undertake no refining processes or any process for the extraction of products from natural gas, except for such minor processed as necessary to make the natural gas acceptable to the City gas mains for domestic use." There are no conditions of the CUP limiting the untreated H2S concentration of production obtained from the wells at the drillsite. The referenced conditions in the CUP expressly contemplate that the production may contain H2S, and provide for the installation of scrubbers should that become necessary. The Aspen Report is clearly wrong in concluding that the project description indicated that production at the drillsite would contain H2S in concentrations of 4 ppm or less, and that the CUP contains a limitation prohibiting any production containing a concentration of H2S in excess of 4 ppm. Further Environmental And Safety Studies Macpherson has requested our lawyers, Bright and Brown, to prepare a short letter that Macpherson can furnish to the City which specifically addresses the legal aspects of the further environmental review recommended by the Aspen Report. A copy of that letter is attached to this letter as Exhibit A. Errors In The Aspen Report Analysis Of The Reese -Chambers Report And The A.D. Little Report Macpherson has requested Reese -Chambers to provide a technical analysis of the Aspen Report and the errors and flaws contained in that report as it relates to the analysis of the Reese -Chambers Report and the A.D. Little Report. This latest analysis has been prepared and is attached to this letter as Exhibit B. It addresses on a point -by -point basis the concerns raised in the Aspen Report. Representatives from Reese -Chambers and A.D. Little will be present at the City Council meeting on April 14, 1998 to address any further questions that may be raised by the members of the Hermosa Beach City Council. • • Stephen R. Burrell April 9, 1998 Page 7 Thank you again for the opportunity to submit written comments to the City for inclusion in the agenda packet to be furnished to the members of the Hermosa Beach City Council. We look forward to further reviewing this matter with you and the City Council on April 14, 1998. Very truly yours, MACPHERSON OIL COMPANY By ki9'N � Y`^�`-t=. L,1_,‘,.t.?•-,../-•,. Donald R. Macpherson, Jr. President . • BRIGHT AND BROWN ATTORNEYS AT LAW 550 NORTH BRAND BOULEVARD SUITE 2100 GLENDALE, CALIFORNIA 91203 (818) 243-2121 (213) 489-1414 FACSIMILE (818) 243-3225 April 9, 1998 Donald R. Macpherson, Jr. Macpherson Oil Company 2716 Ocean Park Boulevard Suite 3080 Santa Monica, CA 90405 Re: Hermosa Beach Project Our File No. 1220 Dear Mr. Macpherson: You have asked us to discuss in a letter you may share with the City the validity of the conclusion expressed in Aspen Environmental Group's letter of April 2, 1998 to Steven Burrell, City Manager, City of Hermosa Beach (the "Aspen Letter"), that either a subsequent or supplemental EIR for the Hermosa Beach Oil and Gas Project is required as a result of the fact that the Coastal Commission has imposed more restrictive conditions (specifically concerning potential H2S concentrations) in its February 1998 approval of a Coastal Development Permit for the Project than were imposed by the City of Hermosa Beach in connection either with its May 1990 certification of the Project EIR or its August 1993 approval of the Project CUP (and associated addendum to the Project EIR). The conditions in which such a further EIR can be required do not exist here because (i) the further discretionary approval which is the necessary predicate for any EIR does not exist, since the Project has received its final discretionary approval, and (ii) even assuming a further discretionary approval were required at this time for the Project, none of the limited circumstances in which Public Resources Code § 21166 allows the preparation of such a further EIR exists here. . • BRIGHT AND BROWN ATTORNEYS AT LAW Donald R. Macpherson, Jr. April 9, 1998 Page 2 1. A further EIR cannot be required by the City unless a further discretionary approval is requested and the conditions of PRC 21166 are met. In proposing to conduct a further EIR for the Project, the Aspen Letter overlooks the fact that a further EIR can be required only if both (a) a further discretionary approval is needed and (b) one of the conditions prescribed in PRC § 21166 exists. 1/ CEQA, in its entirety, applies only to discretionary actions or approvals of public agencies and, for example, excludes from its application ministerial actions (such as nondiscretionary permit issuance). (PRC § 21080(a) and (b).) Once a project EIR has been certified and a project has received its final discretionary approval "the [CEQA] review process, including subsequent environmental review under PRC § 21166, terminates ...." .... [9[] Under 14 Cal. Code Regs § 15162 (c), a public agency may require a subsequent EIR only when the agency grants a discretionary approval; once all discretionary approvals have been obtained, no agency has jurisdiction to require a further EIR." (Practice Under the California Environmental Quality Act, Kosta & Zischke (Cal. State Bar CEB), vol. 1, § 19.28 (p. 734-735).) The cited section (14 Cal. Code Regs § 15162), included in the State Resources Agency's CEQA Guidelines (the "Guidelines"), provides: "If the project was approved prior to the occurrence of the conditions [in which PRC § 21166 permits a further EIR], the subsequent EIR or negative declaration shall be prepared by the public agency which grants the next discretionary approval for the project. (Guidelines, § 15162 (c), emphasis added.) 2/ 1 PRC § 21166 prohibits any public agency, after preparation of a Project EIR, from requiring a further EIR unless one of three conditions is satisfied. Of these, the only one raised in the Aspen Letter and discussed here is that "substantial changes are proposed in the project which will require major revisions of the [EIR]." (PRC § 21166(a); emphasis added.) 2 Aspen appears to have overlooked this provision in citing § 15162 for its conclusion that a further EIR is required. • BRIGHT AND BROWN ATTORNEYS AT LAW Donald R. Macpherson, Jr. April 9, 1998 Page 3 Conversely, changes that occur in a project after certification of the EIR and final discretionary approval may necessitate a further EIR if, but only if, the change is both (a) such as to itself require further discretionary approval and (b) a "substantial" change requiring "major revisions" of the previously certified EIR. (PRC § 21166(a) and Practice Under the California Environmental Quality Act, Kosta & Zischke (Cal. State Bar CEB), vol. 1, § 19.29 (p. 735).) The circumstances and events described in the Aspen Letter involve the Coastal Commission's imposition of more restrictive conditions upon the Project, in connection with its approval of the Coastal Development Permit, than were previously imposed by the City in connection with its certification of the Project EIR and approval of the Project CUP. This is not a "change in the Project," and is certainly not a matter requiring any change in the EIR, much less "major revisions." No discretionary action of the City is required by the imposition of these more restrictive conditions, and the City has no jurisdiction to require a further EIR as a result of such conditions. 2. There has been no change in the Project requiring any revision to the EIR, much less the "major revisions" PRC § 21166 requires for preparation of a further EIR. Both the Project EIR, certified by the City in 1990, and the Project CUP, approved by the City in 1993 as its final discretionary approval of the Project, expressly contemplate that the concentration of H2S in the natural gas as produced in the Project (i.e., passing through the well head) may exceed the concentration of H2S permitted under the first purchaser's specifications (i.e., passing into the purchaser's pipeline). The EIR indicates that the first purchaser was anticipated to be the Gas Company and that its delivery specifications at that time allowed an H2S concentration of no more than 4 parts per million. Neither the EIR nor the CUP provides for an upper limit on the concentration of H2S in produced natural gas, but both anticipate that it may exceed the delivery specifications of the first purchaser. Thus, CUP section 11, condition 6, provides that "a state-of-the-art scrubber shall be employed for the exploratory phase to eliminate odors from waste gases, and any flame shall be enclosed." Section 11, condition 15 prohibits any refining or other extractive process "except for such minor processe[s] as necessary to make natural gas acceptable to the City gas mains for domestic use." And, more generally, • • BRIGHT AND BROWN ATTORNEYS AT LAW Donald R. Macpherson, Jr. April 9, 1998 Page 4 section 3, condition 6, requires that "[a]ll site personnel shall be instructed on required safety procedures if hydrogen sulfide concentrations are encountered [and] documentation of training and instruction shall be made available to the City Personnel Director." In its approval of the Coastal Development Permit for the Project (the "CDP"), the Coastal Commission imposes more restrictive conditions concerning H2S concentrations than any imposed by the City in the EIR/CUP process, in two respects. First, the CDP prohibits the operation of wells in which the untreated downhole concentration of H2S exceeds 40 parts per million (CDP Condition M-1) and effectively bans the use of H2S scrubbers in the Project without further approval (CDP Condition M-3). To the extent that the CDP's imposition of a 40 ppm limitation on downhole H2S concentrations is a "change" in the Project, it is a change which further minimizes the already minimal risk of H2S impacts associated with the Project. As a matter of interest, even the Aspen Letter concedes that "40 ppm H2S does not pose a significant health risk." Thus, even if the CDP actually required production from the wells to include 40 ppm H2S, and no more or less, that change could not be considered a "substantial" change requiring "major revisions" in the EIR and, therefore, could not provide a sufficient predicate for preparation of a further EIR. Even more fundamentally, however, the Coastal Commission's imposition of these restrictions does not mandate that the downhole concentration of H2S be maintained at 40 ppm -- or any other level. The condition simply imposes, for the first time, an upper limit on such concentrations. Compliance with the CDP does not require (and cannot excuse) any failure to comply with the conditions already imposed by the City in its approval of the Project CUP. All Project permit conditions must be complied with equally. At such time as either the Coastal Commission or the City concludes that Project operations may be violating any such permit condition, whether concerning the permissible downhole concentration of H2S in operating wells or any other subject, it is assumed that compliance/enforcement proceedings will be initiated. However, since no wells have been drilled and there is no current production, the Project cannot possibly be presently violating any such conditions at this time. • • BRIGHT AND BROWN ATTORNEYS AT LAW Donald R. Macpherson, Jr. April 9, 1998 Page 5 Please let us know if you have any questions concerning the above or if we can be of further assistance. JQ/sb cc: David E. Gautschy (via facsimile) • • 1 Reese - Chambers Systems Consultants, Inc. 3379 Somis Road, Suite G - P. O. Box 8, Somis, CA 93066 Phone: (805) 386 - 4343 ••• Fax (805) 386 - 4388 COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRIN T AN ALYSIS The purpose of this paper is to address the April 2, 1998 Aspen Environmental Group letter . and report (the "Aspen Report") reviewing the Macpherson Oil Company City of Hermosa Beach Project Hazard Footprint Analysis. Our comments are divided into three areas, those general in nature, those addressing the letter, and those addressing the report. (It is our understanding that Macpherson has requested its legal counsel to comment separately on the Aspen Report's discussion of the Project's Final Environmental Impact Report.) General Comments 1. The purpose of the Hazard Footprint Analysis conducted by Reese -Chambers was to estimate the potential risk to the surrounding community from the proposed project. The report underwent several modifications in response to California Coastal Commission review and comments. The Coastal Commission presented examples of the type of information they wanted to see in the report. In addition, the Coastal Commission retained Arthur D. Little to review the Reese - Chambers report and, as a result, several additional modifications were made to the report. Thus, it is felt that a comprehensive risk analysis of the facility has already been completed. This analysis has been reviewed by both the -Coastal Commission and the well respected international firm of Arthur D. Little and found to present a fair and conservative risk evaluation of the proposed project. 2. The Aspen review seems to focus on finding some reason to conduct additional analysis of the proposed project rather than on whether the findings of the Reese - Chambers analysis present a realistic estimate of the potential risk. Since, as was concluded by the Coastal Commission and Arthur D. Little, the results of the analysis represent a conservative upper bound of the potential risk, conducting additional analysis and breaking the scenarios into smaller pieces would not result in a more conservative estimate of the risk from the proposed project. Thus, for example, Reese -Chambers assumed that all releases would completely drain the system of gas resulting in a worst case release, when in reality most releases are minor leaks. Aspen suggests that there should also have been a more detailed component -by -component analyis, but no more "conservative" result could be achieved from such a suggested analysis which could not possibly reflect a release of anything more than the assumed release of all system gas. The only purpose for such further analysis would be to generate more study for its own sake. • • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April 9, 1998 Page 2 3. Aspen concedes on page 2 of their report that 40 ppm H2S does not pose a significant health risk. The project is permitted such that no single well can have greater than 40 ppm H2S. Therefore, the overall Project H2S conentration at any time must be at or below that concentration. Monitoring measures will be in place to monitor the H2S content of individual wells as well as the commingled gas from all the wells. If a release were to occur, the gas would immediately begin mixing with the atmosphere and the concentration of H2S in the atmosphere would immediately be reduced to considerably less than 40 ppm H2S. Reese -Chambers, Arthur D. Little, the Coastal Commission, and now Aspen have concluded that H2S at the proposed project does not pose a significant health risk. Hence, there is no reason to continue to study the matter. Aspen Letter 1. The hazard scenarios were chosen to encompass all aspects of the facility, and intentionally overpredict both the likelihood of a release and its likely consequences. For example, the release from the 200 psig gas process system took into consideration all components of the facility. The expected frequency of a release was conservatively estimated to overpredict the probability of an accident rather than under predict. The analysis then went on to assume that all releases would completely drain the system of gas resulting in a worst case release when in reality most releases are minor leaks. The analysis was conducted to estimate an upper bound for the risk from the facility. In accordance with Coastal Commission permit conditions, a "detailed hazard and operability study" such as recommended by A. D. Little in its December 1997 report to the Commission (eac of them a "Hazop Study") will be conducted prior to both phases of the project. We agree with the A. D. Little's conclusion that incorporation of the conclusions and results of these Hazop Studies will most likely improve the overall safety profile of the project in regard to this and other subjects by further lowering expected frequency of releases from the facility. 2. A high concentration hydrogen sulfide (H2S) scenario was not included in the risk profile because even the most conservative statement of the expected frequency of the event is so low that including it would not result in any noticeable change in the risk profile curve. The H2S content of the gas will be continuously monitored and (since there is no factor that would cause the H2S content of the gas to rise to high levels once production has been established) the H2S content would not suddenly increase to some high level. The only potential credible event that could lead to a release of high levels of H2S would be if a blowout occurred in a well that had encountered high levels of H2S. The probability of this occurring. is extremely low because two things with low probabilities would have to occur: a . • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April9, 1998 Page 3 reservoir with high levels of H2S would have to be encountered (not expected) and a blowout would have to occur (including both the encountering of the unlikely downhole conditions conducive to such an event and the improbable failure of required blowout prevention equipment). The probability of both these events occurring simultaneously is well below the level that would result in a noticeable increase in the risk profile curve. It is true that a low level H2S release might produce a nuisance odor. However, such a release would not present a health risk and the potential even for such a low level release is extremely low. The process system is relatively simple and no gas will be vented to the atmosphere. The facility will be equipped with numerous H2S sensors to alert the operator should a release occur so that the system can be shut down immediately. AQMD has nuisance regulations in place which would allow them to fine and/or even shut down the facility if the facility presents an odor nuisance to the surrounding community. 3. Apart from raising the question of "downhole and formation integrity," Aspen does not explain how it might have any bearing on the surface oprations hazard analysis. We do not believe that the subject has any such bearing. 4. The well blowout probability was based on a comprehensive analysis of oil- and gas -well blowouts in California. The source of the information was "A History of Oil- and Gas -Well Blowouts in California 1950-1990" by the California Department of Conservation Division of Oil, Gas and Geothermal Resources. Since these wells are not expected to contain sour gas, it makes no sense to use data for sour gas wells. 5. Again, the facility will not be producing, processing, or transporting gas with high levels of H2S. The equipment and pipelines are being designed to handle gas with H2S concentrations well in excess of 40 ppm, the maximum concentration permitted and substantially above the maximum level anticipated. Hence, the gas pipeline leak rate estimates used are appropriate. 6. The pipeline safety hazard risk of a release of oil from a small (1" to 2") hole in the pipeline was not included in the analysis because it was determined that it would not result in a larger release than a rupture for several reasons. First, the pipeline will be equipped with a state-of-the-art SCADA system to detect such a leak over some time period. And second, the pipeline will be located along a roadway and any released oil reaching the surface would be quickly detected. • • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April 9, 1998 Page 4 7. Since the exact composition of the produced oil is not known at this time, a light crude oil was used in the analysis. This assumption results in an over prediction of the consequences of the actual oil to be produced even considering the small amount of NGLs that will be blended with the oil. 8. The pipeline hazard footprints were displayed to show what a worst case hazard footprint would look like. Plotting these as transects would have no impact on the determination of the classification of the accident as shown in Figure 3-10. 9. Conservative estimates were utilized in the construction of the risk profiles which intentionally overestimate the potential risk. The risk spectrum stops at 10 people because the probability of 10 or more people being killed is in the De Minimis region. This can be seen by the shape of the curve in Figure 3-8. The graph is shown as a step function because a fraction of a person cannot be killed. Aspen Report 1. Page 1, Hazard Scenario Definition - Aspen states that the report is not clear whether the hazard scenarios were broken down into enough detail for analysis purposes. Since the goal of the Reese -Chambers analysis was to establish a conservative estimate for the potential risk, the approach was taken to analyze the entire facility by dividing it into major components. Each of these components included all the subcomponents. For example, the release from the 200 psig portion of the process system (scenario 7b) includes releases from the glycol tower, NGL tower, connecting piping, pressure relief valves, and all the valves and flanges. Rather than look at each component separately, an overall conservative failure rate was used. To be even more conservative, it was assumed that any release would result in a complete rapid drain down of all the gas in the system. Two hazard and operability (Hazop) studies will be conducted on the design of the proposed project before it is constructed. One will be conducted prior to Phase I and one prior to Phase II. These Hazop Studies will look at the details of the design component by component to see if any improvements in the design or operations can be made. These Hazop Studies are required to be reviewed and approved by the State Lands Commission and the City of Hermosa Beach Fire Chief. 2. Page 2, Analyze low level H2S scenario for nuisance odors - It is true that a low level H2S release might produce a nuisance odor. However, such a release would not present a health risk. The potential of a low level H2S release happening is extremely low. The process system is relatively simple and no gas will be vented • • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April 9, 1998 Page 5 to the atmosphere. The facility will be equipped with numerous H2S sensors to alert the operator should a release occur so that the system can be shut down immediately. AQMD has nuisance regulations which would allow them to fine and/or even shut down the facility if the facility presents an odor nuisance to the surrounding community. 3. Page 2, Analyze high level H2S scenario - A high concentration hydrogen sulfide H2S scenario was not included in the risk profile because the expected frequency of the event is extremely low, and including it would not result in any noticeable change in the risk profile curve. The H2S content of the gas will be continuously monitored and it would thus be nearly impossible for the H2S content of the gas to rise to high levels once production has been established. The H2S content would not suddenly increase to some high level. The only potential credible event that could lead to a release of high levels of H2S would be if a blowout occurred in a well that had encountered high levels of H2S . The probability of this occurring is extremely low because two things with low probabilities would have to occur: a reservoir with high levels of H2S would have to be encountered (not expected) and a blowout would have to occur. The probability of both these events occurring simultaneously is below the level that would result in a noticeable increase in the risk profile curve. 4. Page 2, Truck loading spills, several small spills per year are expected - Aspen seems to make the connection here that because the Reese -Chambers report states that truck transfer spills are not expected, frequency estimates are understated. The goal of the project is to have no spills, and none are expected. Nevertheless, the truck loading area will be equipped with a drain and sump to contain any release. It is noted here that transfers of gasoline and other fuels (that are considerably more volatile than crude oil) take place routinely throughout the country in populated areas and are not considered a hazard. 5. Page 2, Blowout frequency estimate - The well blowout probability was based on a comprehensive analysis of oil- and gas -well blowouts in California. The source of the information was "A History of Oil- and Gas -Well Blowouts in California 1950-1990" by the California Department of Conservation Division of Oil, Gas and Geothermal Resources. Since these wells are not expected to contain sour gas, it makes no sense to use data for sour gas wells. • • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April 9, 1998 Page 6 6. Page 2, Gas pipeline leak rate estimate is low - The facility will not be producing, processing, or transporting gas with high levels of H2S . The equipment and pipelines are being designed to handle gas with H2S concentrations in excess of 40 ppm, the maximum concentration permitted and well below the maximum level anticipated. Hence, the gas pipeline leak rate estimates used are appropriate. 7. Page 2, Short pipelines in urban areas are generally exposed to greater third party damage - The release rate frequency estimate utilized in the Reese - Chambers analysis included the potential for third party damage. In reality, the expected frequency of a release from a new modern pipeline is lower than the overall average for pipelines, which is the number utilized. Again, in keeping with the conservative approach, the higher overall average was utilized in the Reese -Chambers report. 8. Page 2, Release from small hole in oil pipeline - A release of oil from a small (1" to 2") hole in the pipeline was not included in the analysis because it was determined that it would not result in a larger release than a rupture for several reasons. First, the pipeline will be equipped with a state-of-the-art SCADA system that would most likely detect such a leak over some time period. And second, the pipeline will be located along a roadway and any released oil making it to the surface would be detected by people driving or walking along the roadway. A Macpherson representative will survey the pipeline route at least once per week looking for indications of a leak or activities such as excavation that could impact the pipeline. 9. Page 2, A more detailed assessment based on the expected fluid composition, including the blended NGLs, should be carried out - As stated in the previous sentence by Aspen, "The thermal radiation hazards associated with the assumed oil composition will be conservative...". Aspen also states that the individual footprints appear to be of reasonable size. Since the exact composition of the produced oil is not known at this time, a light crude oil was used in the analysis. This assumption results in an over prediction of the consequences of the actual oil to be produced even considering the small amount of NGLs that will be blended with the oil. Considering Aspen's statements about the hazard footprints, and the conservatism of the Reese -Chambers analysis, it hardly seems necessary to conduct additional analysis. • • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April 9, 1998 Page 7 10. Page 2-3, Develop pipeline risk transects - Aspen states that risk from pipelines is generally expressed in the form of pipeline risk transects. We are familiar with many of the pipeline risk analyses and environmental documents (EIR/Ss) conducted in California and have not found a single case where this has been done. In fact, the EIR on one of the most controversial Southern California projects in recent years, the Pacific Pipeline, never mentioned risk transects. (The EIR for the Pacific Pipeline was prepared by Aspen.) There are a number of ways to present the potential risk from a project. Reese -Chambers, Arthur D. Little, and the Coastal Commission decided that the potential risk from the transportation of oil and gas should be presented using a severity and frequency matrix of significance. This approach has been used in risk analysis for many years. This approach illustrates whether a particular transportation mode presents a significant risk. The pipeline hazard footprints were displayed to show what a worst case hazard footprint would look like. Plotting these as transects would have no impact on the determination of the classification of the accident as shown in Figure 3-10. 11. Page 3, H2S odors - See item No. 2, above. 12. Page 3, High concentration H2S release scenario - See item No. 3. 13. Page 3, Hazard footprint on page 3-16 - The expected frequency of the flammable gas cloud hazard footprint presented on page 3-16 is not a measure of individual risk. It is the combined expected frequency of a gas release in the facility during a stability F condition. Again, this is a conservative estimate in that it assumes all releases result in a rapid drain down of gas. The individual risk is presented in Figure 3-8 on page 3-26 and includes all the scenarios including the ones generating the hazard footprint presented on page 3-16. 14. Page 3, Risk spectrum discussion - The risk profile in the Reese -Chambers report was calculated correctly. The note shown on Figure 3-8 should be re- worded to reflect one or more fatalities. 15. Page 3, Risk spectrum stops at 10 people - The risk spectrum stops at 10 people because the probability of 10 or more people being killed is in the De Minimis region. This can be seen by the shape of the curve in Figure 3-8. s • Reese - Chambers Systems Consultants, Inc. COMMENTS ON ASPEN REVIEW OF HAZARD FOOTPRINT ANALYSIS April9, 1998 Page 8 16. Page 3, Risk Mitigation Measures - It is clear that the recommended mitigation measures will not increase the risk from the facility. In fact, they will reduce the risk by some amount. Since the measures will have a positive impact on the risk, there is really no need to analyze them to estimate what their contribution is in decreasing the overall risk of the facility. Again, this appears to be recommending that additional analysis be conducted for analysis sake. The mitigation measures will be evaluated in more detail during the conduct of the Hazop Studies. • • LAW OFFICES OF JAN CHATTEN-BROWN 10951 WEST PICO BOULEVARD THIRD FLOOR LOS ANGELES, CALIFORNIA 90064 DOUGLAS P. CARSTENS April 8, 1998 By facsimile Original to follow Honorable City Council City of Hermosa Beach Civic Center 1315 Valley Drive Hermosa Beach, CA. 90254-3885 1 :E CE \JED APR 1998 CITY MANAGERS OFFICE TELEPHONE (310) 474-7793 FACSIMILE: (310) 474-8504 E-MAIL: JCHATTEN@AOL.COM Re: Comment on Aspen Report and Macpherson Oil Drilling Project Honorable Councilmembers: On behalf of the Hermosa Beach Stop Oil Coalition ("HBSOC"), we write to urge that you accept the recommendation of Aspen Environmental Group that an Integrated Risk Assessment be prepared on the Macpherson Oil Project. Furthermore, Aspen has suggested that a Subsequent or Supplemental EIR will be required if Macpherson requests that the City modify its H2S limitation above 4 parts per million ("ppm"). As HBSOC has previously advised you, they believe that a Subsequent EIR should be prepared whether or not Macpherson seeks to lift the 4 ppm limitation to the 40 ppm permitted by the Coastal Commission. 1. There is good reason to expect that Macpherson will seek a higher level of permitted emissions and such permission should be precluded. Macpherson Oil must have anticipated that it would encounter high levels of H2S if they fmd oil. Macpherson was aware that H2S levels from some wells in Redondo Beach were greater than 5000 ppm. Coastal Commission Staff Report, p. 55. Originally Macpherson Oil proposed to the Coastal Commission no upper limit on H2S but agreed that it could accept a 1,000 ppm limit from above ground hydrogen sulfide processing facilities. Macpherson Oil actually submitted blueprints for such facilities to the Commission, even though such treatment facilities were not part of the 1993 CUP. Staff Report, p. 52. In an ex parte communication with Coastal Commissioner Sara Wan, Don Macpherson assured her that H2S is common throughout the LA Basin and not a problem. However, the Aspen • Hermosa Beach City Council April 8, 1998 Page 2 Report, the A.D. Little report, and information submitted by HBSOC all show that H2S poses serious acute and chronic hazards, as well as that low levels can create an odor nuisance. When asked in another ex parte communication, and at the hearing on February 4, 1998, whether he would refrain from applying from a higher level in the future, Macperhson Oil would only agree that it would not apply for a significantly higher level. Therefore, it is reasonable to believe at some unspecified date in the future, if oil is found and H2S becomes an issue, Macpherson Oil will request a modification of the 4 ppm restriction. If drilling has already taken place, the investment will be such that the City will be under trememdous pressure to grant such permission. Therefore, HBSOC urges that if the City wishes to continue its support for the Macpherson Oil project, rather than enforcing Proposition E, the City should require Macpherson Oil to enter into a binding agreement to never seek an amendment to the 4ppm H2S limitation. 2. In addition to the problem of acute releases, low-level H2S exposures create serious chronic health and odor problems. A Subsequent EIR should address these issues, and appropriate mitigation measures if the project is going to go forward. HBSOC provided you with information from Dr. Kaye Kilbourn, a respected toxicologist, that so-called safe levels of 1- to 5 parts per million of H2S in fact can harm central nervous functions. Symptoms suffered by people who work and live near oil wells include decreased balance, visual field performance and hearing loss. Cognitive disabilities such as reduced verbal recall, memory, mood swings and depression are common amoung people exposed to H2S. Apparently it is for this reason that the state of Illinois limits ambient H2S to 1 part per billion. Additionally, according to Aspen, nuisance odor problems can be posed at levels as low as .5 ppm. Therefore, HBSOC believes a Subsequent EIR is needed to reassess the desirability of going forward with this project. Even if the City chooses to do so, a Subsequent EIR would afford an opportunity to imposes mitigation measures such as a property value protection plan for this project. By letter of January 26, 1998, we wrote you regarding the legal basis for requesting preparation of a Subsequent EIR. We never received a response to that letter. However, we now reiterate that request for all the reasons previously stated, and because of the new information which has been developed by Aspen and others. Yours truly, JAN CHATTEN-BROWN cc:HBSOC COUNCIL.406 T0'd 14101 MEMORANDUM • • To: Honorable Mayor and Members of the Hermosa Beath City Council From: Scott Alden 646 Sixth Street Hermosa Beach, CA 90254 Re: Aspen Environmental Group Report Date: April 6, 1998 RECEIVED APR - 7998 CITY MANAGERS OFFICE It is heartening that we finally have a City Council willing to stand-up for the rights of the citizens of Hermosa Beach and question the proposed Macpherson Oil Project, The Aspen Environmental Group's analysis of the proposed project supports what Hermosa Beach Stop Oil has been saying all along—that the Environmental Impact Report for the project is inadequate (and often misleading), failing to address serious issues of public safety and health. I urge you to follow the advice of the Aspen Environmental Group and undertake an Integrated Risk Assessment, and ultimately demand a subsequent EIR. T0'd 98 -MELEE 01 S31WI00SSd '8 N3Q1d WOdd 6S:8T 0000-S0-E3d • • Gary and Kimberly Andrew 334 Gentry Street Hermosa Beach, CA 90254 (310) 379-6043 kan drew@futurekids_com April 3, 1998 Stephen Burrell, City Manager & Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, CA 90254 ,EJ VVG RECEIVED APR -- 6 1998 CITY MANAGER'S OFFICE RE: Oil Drilling in Hermosa Beach/Aspen Environmental Group Assessment Dear Sir, T have received a copy of the Aspen Environmental Group's evaluation of the Macpherson Oil project Risk Assessment, and as a concerned resident of Hermosa Beach, will express the following sentiments: 1) I feel strongly that the City must allow Aspen to complete an integrated Risk Assessment, and if another EIR (or a supplement) is needed, for god's sake, allow it to happen. 2) Throughout the Critique there appear to be from Macpheresons Assessment "understated" rates; evaluations that "do not appear to encompass the entire system"; wells that "were not considered"; "incorrect interpretation" of significance in areas such as land uses. No pun intended, but this stinks to high heaven. 3) I live hcrc and I own a home here and, soon, I would like to feel that I could raise kids here. How can this Council even be seriously considering this? Contract or no contract, the VOTERS have spoken and there absolutely must be NO OIL in Hermosa Beach. EIR's prove it, environmental companies such as Aspen will prove it — will it take someone dying from hydrogen sulfide gas, which Macpherson won't in a million years "mitigate", before this Council sits up and takes notice of what we want? Thank you for your time and should you have any questions I can be reached at the information abov Sincerely, Kimberly Andr Apr -06-98 1U:3:3A LAFLB 562435 7118 • RECEIVED APR -- 6 1998 CITY MANAGER'S OFFICE March 6, 1998 Sent Via Fax to (310) 372-6186 Dear Honorable Members of the Hermosa Beach City Council: I am writing to express my serous concerns regarding the McPhereson oil project. The report generated by Aspen Environmental indicated that a great deal more studies regarding the project should be undertaken. I strongly urge you to conduct further studies of this project. We must discover the full extent of health, safety and environmental risks that may result from the project before we allow it to move forward and damage our community. It would be extremely irresponsible to let such a controversial project move froward in light of the Aspen Environmental Report. Sipcerely, 65\../" Susanne Browne 1426 Hermosa Ave_ Hermosa Beach, CA 90254 P_02 HERMOSA BEACH OIL PROJECT RISK ASSESSMENT ISSUES ♦ HAZARD SCENARIOS ♦ FREQUENCY ANALYSIS ♦ CONSEQUENCE ANALYSIS ♦ RISK ASSESSMENT ♦ RISK ACCEPTABILITY ♦ RISK MITIGATION APRIL 1998 SUPPLEMENTAL INFORMATION HAZARD SCENARIOS • Add low level H2S & high level H2S scenarios • Release volumes for Gas Section • Include shutdown allowance • Used 27 lb vol; flow is 701b/min • Review total volume • 55 ft 3 or 75 lb HERMOSA BEACH U [ICI1A GROUP FREQUENCY ASSESSMENT • Wells • Used 9.1 x 10-5/well • E&P Forum gives 1.4 x 10-4/well-yr • Process Section • 200 psig failure rate 3.2 x 10-5/yr • SOEP gas was 1.1 x 10-2 for comparable failure • Oil Pipeline • Used 5.4 x 10-4/mi-yr • CSFM gives 2.76 x 10-3/mi-yr • Check hi level H2S > 10-6? HERMOSA BEACH U [t?CI1A GROUP CONSEQUENCE ASSESSMENT • Pipeline risk transects necessary for risk spectrum • "When all these variables are factored in" is what transect does • Low level H2S releases should be modelled • Hi level H2S > 10-6/yr should be modelled • Check gas release consequence analysis HERMOSA BEACH iprtRI ECIA GROUP RISK ASSESSMENT • Individual risk contours • Risk spectrum • For both include • Pop density based on survey • Other workers (Across street) • Future (30 yr projections) HERMOSA BEACH U [t?CI1A GROUP RISK ACCEPTABILITY • Select individual and collective risk thresholds • eg Santa Barbara • Invoke ALARP principle for grey region • Grey is not acceptable without mitigation • Current conclusions • IR = 1.2 x 10-5 (ADL) • Not acceptable under MIACC or risk matrix • ADL says same for much lower risks (Pt. Arguello) • Should not compare to voluntary IR • Spectrum in grey region (RCS) • Should reduce by ALARP • IR (ADL) and Spectrum (RCS) are not compatible • One of them or both are wrong HERMOSA BEACH U [t?CItt GROUP Honorable Mayor and Members of the Hermosa Beach City Council March 8, 1998 Regular meeting of March 14, 1998 SIDEWALK REQUIREMENTS ON AMBY PLACE RECOMMENDATION: To consider that Amby Place be exempt from sidewalk requirements. BACKGROUND: The City Council at their meeting of January 10, 1995 approved a recommendation that certain streets within the City be exempt from the sidewalk requirements ( Attachment 1). This item was introduced to City Council originally for the purpose of measuring setbacks from the sidewalk. Streets that don't require sidewalks naturally will require less area for setbacks. Right-of-way of 20 feet in width or less are considered alleys, and the 17 -foot garage setback requirement does not apply. At that time with the guidelines provided to the Public Works department certain streets were recommended for the exemption from the sidewalk requirement; 1) Valley area due to uniqueness of the area, 2) All other streets which had difficulty with constructing sidewalks due to physical constraints. Please note that the ordinance only approved exemption from sidewalk requirements and not from construction of curb and gutter. On November 5, 1997 six letters (Attachment 2) from seven property owners that abut on Amby Place requesting that Amby Place be exempted from the City requirement for sidewalks as a condition for approval of new construction. ANALYSIS: Amby Place was not included in the original recommended list since physically there is no constraint in providing a sidewalk at this location. Amby Place is a 40 foot wide street with 18 foot of pavement. There are other locations in the City which sidewalks have been required due to ADA requirements and to provide a safe pathway for pedestrians. Curb and Gutters are required to facilitate drainage and to establish a new pavement limit of 30 foot width. Amby Place, like the majority of the streets in Hermosa Beach uses surface flow to transmit rainwater to the storm drain system. The capacity or volume of water the street can accept before flooding into neighboring properties is a function of the width, grade, street section and height of curb of 6 the roadway. Any deviation from the original recommendation of January 10, 1995 may make it difficult for the Public Works Department to enforce the current regulations or to justify denial of future similar requests. If City Council chooses, the ordinance could be amended to include Amby Place as exempt from sidewalk requirements but this would still require the residents of Amby Place to construct curb and gutter for drainage purposes. Respectfully submitted, lioramvA-peo— Homaybiun Behboodi Assistant Engineer Director of Public Works/City Engineer Concur: arold C. Williams,P.E. Stephen R. rrell City Mana:er srl.fb95.pwfiles.ccitems.sidewlk • • LIST OF STREETS NOT REQUIRING SIDEWALKS VALLEY AREA 18TH STREET - From Varney Park Avenue to Valley Drive 19TH STREET - From Valley Park Avenue to Valley Drive 20TH STREET - From Power Street to Valley Drive 21ST STREET - From West end, East of Loma Drive to Valley Drive 24TH STREET - From Park Avenue to Valley Drive 24TH PLACE - From Park Avenue to Valley Drive 25TH STREET - From Park Avenue to Valley Drive POWER STREET - From 20th Street to 24th Street MORNINGSIDE DRIVE - From 25th Street to Hermosa Valley Park ADDTIONAL STREETS EXEMPT 17TH STREET - From Prospect Avenue to East end (North side only) GOLDEN AVENUE - North and South of 17th Street (West side only) RAYMOND AVENUE - From 16th Street to 17th Street ATTACHMENT 1 November 5, 1997 Mr. Stephen R. Burrell, City Manager, City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 RE: request for sidewalk exemption on Amby Place Dear Mr. Burrell: Enclosed are six letters from the seven property owners that abut on Amby Place requesting that our street be exempt from the City requirement for sidewalks. Thank you for your time and consideration of this matter. If you have any questions please contact me at 310/372-9325 (home) or 310/318-0204 (work).. Sincerely yours, QJl'�iK�- Naoma Valdes 2840 Amby Place Hermosa Beach, CA 90254 OA < ATTACHMENT 2 • • Naoma Valdes 2840 Amby Place Hermosa Beach, CA 90254 October 25, 1997 To Whom It May Concern: As the owner of the property at 2840 Amby Place, I would like to join with my neighbors on Amby Place to request that this small cul-de-sac street be made exempt from the City requirement for side walks. There is not a safety concern on the street as there are only four homes on one side and three on the other, and sidewalks would detract from the charm of the area. Thank you for your consideration of this request. If there are any questions please contact me at 310/372-9325. Naoma Valdes • • October 30, 1997 To Whom It May Concern: As the owners of the property at Z- 7040 we would like to join with our neighbors on Amby Place to request that this small cul-de- sac street be made exempt from the City requirement for side walks. There is not a safety concern on the street as there are only four homes on one side and three on the other, and sidewalks would detract from the charm of the area. Thank you for your consideration of this request. If there are any questions please contact us at 310/ `7 7 x"73 . irkcAtr-t k/< k/Ef E • • October 30, 1997 To Whom It May Concern: As the owners of the property at y we would like to join with our neighbors on Amby Place to request that this small cul-de- sac street be made exempt from the City requirement for side walks. There is not a safety concern on the street as there are only four homes on one side and three on the other, and sidewalks would detract from the charm of the area. Thank you for your consideration of this request. If there are any questions please contact us at 310/ .?7? 7225 C3J-L+i (") LL 1 n+4 ?a-0 L ll� • • 2920 Amby Place Hermosa Beach, CA 90254 (310) 798-3795 Oct. 2, 1997 To the City of Hermosa Beach, As the owners of 2920 Amby Place, we would like to join with our neighbors to petition the City to allow us to maintain the charm and simplicity of our short street by keeping its current condition without a sidewalk on the north-east side of Amby Place. Robert Lovelace • • October 30, 1997 To Whom It May Concern: As the owners of the property at ,74 -004 Q Lz we would like to join with our neighbors on Amby Place to request that this small cul-de- sac street be made exempt from the City requirement for side walks. There is not a safety concern on the street as there are only four homes on one side and three on the other, and sidewalks would detract from the charm of the area. Thank you for your consideration of this request. If there are any questions please contact us at 310/ 3 l? S89b • s 2888 Amby Place Hermosa Beach, CA 90254 October 13, 1997 To the City of Hermosa Beach, As the owners of 2888 Amby Place, we would like to join with our neighbors to petition the City to allow us to maintain the charm and simplicity of our short street by keeping its current condition without a sidewalk on the north-east side of Amby Place. Sincerely, Carol Fre D. Keith S. Feer, M.D. RCLCO IU;S1U-314-1Lf1U IIHK JU"325 14.J4 INO.UUn t'.UL • • CAROL ROSE SCIIWARTZ 345 30Th STREET IIERMOSA BEACH, CALIFORNIA 90254 310-798-2255 March 30, 1998 Hermosa Beach City Coucil City Hall Hermosa Beach, California 90254 Dear Councilmembers: It has been my pleasure to serve as a planning commissioner for the City of Hermosa Beach for the past one and one-half years. I would like to continue serving the city in this capacity to the full term of my appointment. As you may be aware, I am expecting my second child in a few weeks. I therefore expect to miss at least the next two regularly scheduled planning commission meetings. I understand that according to the regulations regarding my appointment, missing two meetings in a row is cause for my seat to be deemed vacant. I am not aware of any exceptions for maternity leave, but given my circumstances, I hope that the council can find cause to allow me to retain my seat during this temporary absence. Although it is always hard to predict, I would expect to miss a total of three meetings for this maternity leave. 1 expect to be able to attend the regularly scheduled meeting in July 1998. I appreciate your consideration of this matter. 03/30/98 13:37 TX/RX N0.3269 P.002 • March 23, 1998 Vin Regular Meeting of Honorable Mayor and Members April 14, 1998 of the Hermosa Beach City Council SUBJECT: REQUEST FOR VOS O SIDERATION UNDER SEC ONI2.32.20 OF AUTOMRTIC VACANCY PRO MUNICIPAL CODE DUE TO MATERNITY LEAVE Recommendation: That the City Council consider the request Background: Planning Commissioner, Carol Schwartz, has asked that City Council waive requirements for automatic vacancy due to maternity meetanrs of Section ny member within one calendar al Code, two absences from regularly scheduledg quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy, with no distinction between excused or unexcused absences. The automatic vacancy is not to be effective until Council receives notice and fails to waive application of this provision. The City Council may waive application of this section upon its own motion. Commission Schwartz has indicated that she will likely miss two Commission meetings and is requesting City Council consideration to waive the above requirement. Sol :lumenfeld, Director Community velopment Department Conc Step ;cif' . 1'rrell, City Manager Attachments: 1. Letter from Commissioner Carol Schwartz 8 6 6 U 6-2, pLEAS F) • April 9, 1998 Honorable Mayor and Members of the Hermosa Beach City Council • Regular Meeting of April 14, 1998 PROPOSITION 223 SCHOOL SPENDING LIMITS ON ADMINISTRATION Recommendation: That the City Council determine whether or not to take a position on Proposition 223. Background: This item was before you at your last meeting and a copy of Proposition 223 was requested before a decision was made on taking a position on the issue. The proposition is attached along with a fact sheet. If you wish to take a position, a resolution will be prepared for your consideration. The League of California Cities' Board of Directors has taken a position in opposition of Proposition 223. Respectfully submitted, Stephen R. Burrell City Manager 8b 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • SCHOOLS. SPENDING LINIITS ON ADNIINISTRATION. INITIATIVE STATUTE. EDUCATIONAL EFFICIENCY INITIATIVE An initiative to add part 26.5 (commencing with Section 46650) to the Education Code, relating to education. EDUCATIONAL EFFICIENCY INITIATIVE This initiative is submitted to the People in accordance with Article II, Section 8 of the California Constitution. This initiative measure adds Part 26.5 to the Education Code (commencing with section 46650), to read: Section 1. (Add Section 46650) Designation. This act shall be known as the California Educational Efficiency Act. Section 2. (Add Section 46651) Purpose. It is the intent of this initiative to require that no less than ninety-five cents ($0.95) of each dollar appropriated for elementary and secondary public education be contributed in an accountable manner to the academic value of the actual in -school educational experience of pupils so that ninety-five cents ($0.95) of each dollar is spent on direct services to pupils, schoolsite employees, and school facilities. It is the further intent of this initiative to do all of the following: (a) To reduce the cost of non -school administration in public schools. 102 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17, 18' 19 20 21 22 23 24 25 26 27 28 • • (b) To mandate that existing State educational funds be efficiently spent to educate our children. (c) To allow increased school effectiveness without additional taxes. (d) To allow a decrease in student/teacher ratio without additional taxes. (e) To guarantee that any additional new funding for public education will go to schools and classrooms first. (f) To increase the accountability of the school districts to the citizens of California. (g) To sanction school districts that fail to be efficient. (h) To give the community greater decision making authority over their schools. Section 3. (Add Section 46653) Allocation and Expenditure of School Funds. (A) For the 1999-2000 fiscal year and each fiscal year thereafter, each school district shall allocate and expend not more than 5 percent of the total aggregate amount of all funds received from state, federal, and local sources, including, but not limited to, all state and federal funds received for categorical programs, for administrative costs. Administrative costs • • 1 means the sum of expenditures under the following categories as defined in 2 this part: 3 4 (1) General administration 5 6 (2) Instructional resources supervision. 7 8 (3) Supervision of instruction. 9 10 Section 4. Fiscal Administration 11 12 (Add Section 46654) (a) Notwithstanding any other provision of law, for 13 the 1998-99 fiscal year and each fiscal year thereafter, each school district 14 shall develop as part of its budget a system that indicates the intended 15 contribution of each projected expenditure to the achievement of a specific 16 performance outcome objective pursuant to the school district's effort to 17 .: improve pupil achievement. 18 19 (Add Section 46655) (b) For the 2004-05 fiscal year and every five fiscal 20 years thereafter, the governing board of each school district shall contract 21 to have an independent general organizational management audit which shall 22 include a performance audit and fiscal efficiency review undertaken to 23 . determine the degree to which the school district has compiled with this 24 part, including the effect upon pupil achievement of the expenditures of the 25 school district. 26 27 Section 5. (Add Section 46656) Reporting Requirements 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (a) For the 1996-97 fiscal year and each fiscal year thereafter through the 1999-2000 fiscal year, each school district shall report to the State Board of Education the total expenditures under the following reporting categories as defined by the State Department of Education: (1) District administration as reported in column 3 of Form J380 n(EDP Nos. 401 and 400) as that form existed on June 30, 1994 or any equivalent successor to this reporting category or any subsequent form(s) which report the same class of expenditures. (2) Instructional administration as reported in column 3 of Form J380 (EDP No 375) as that form existed on June 30, 1994 or any equivalent successor to this reporting category or any subsequent form(s) which report the same class of expenditures. (3) Special projects administration and direct support costs as reported in column 3 of Form J380 (EDP No. 398) as that form existed on June 30, 1994 or any equivalent successor to this reporting category or any subsequent form(s) which report the same class of expenditures. (4) Centralized data processing as reported in column 3 of Form J380 (EDP 402) as that form existed on June 30, 1994 or any equivalent successor to this reporting category on any subsequent form(s) which report the same class of expenditures. (5) Maintenance and operations administration (EDP 408/6) as that form existed on June 30, 1994 or any equivalent successor to this reporting 105 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 category on any subsequent form(s) which report the same class of expenditures. (b) For the 1996-97 fiscal year and each fiscal year thereafter through the 1999-00 fiscal year, each school district shall compute the percentage of funds expended in each fiscal year for the categories set forth in subdivision (a) to the total aggregate expenditures of all funds received from state, federal, and local sources, including, but are not limited to, all state and federal funds received for categorical programs. Each school district annually shall publish the percentage calculated under this subdivision in a form that is easily understood by the general public and shall make publication readily available to the general public. (c) For purposes of this section and notwithstanding Section 46652 or any other provision of law, a school district may use the standardized account code structure published by the State Department of Education pursuant to Chapter 237 of the Statutes of 1993. (d) For the fiscal year 2000-01, and each fiscal year thereafter, each school district shall compute the sum of expenditures under general administration, supervision of instruction, and instructional resources supervision as defined in Section 46652 as a percentage of the total aggregate expenditures of all funds received from state, federal and local sources, including, but not limited to, all state and federal funds received for categorical programs. Each school district annually shall publish the percentage calculated under this subdivision in a form that is easily understood by the general public and shall make the publication readily 106 1 2 3 • • available to the general public. Section 6. (Add Section 46657) Sanctions 4 5 Any school district that fails to comply with this part shall be subject 6 to sanctions as described in this chapter. The State Board of Education shall 7 fine each school district 25 dollars per unit of ADA, or five percent of 8 basic per -ADA revenue limit times total ADA, whichever is the greater, 9 computed on the ADA basis of the fiscal year preceding the finding of 10 noncompliance. There shall be public notice of violations at a regular 11 governing board meeting. 12 13 Section 7. (Add Section 46652) Definitions. 14 15 (a) The term "categorical program" means all those programs set forth in 16 the Education Code that provide funding for Special programs, including, but 17 not limited to, programs established for technical schools, youth and adult 18 offenders, adult education, science achievement, environmental education, 19 healthy start program, parenting education, pregnant minors, summer school 20 for the arts, early primary education, academic partnership, school 21 libraries, Native American education., child nutrition allowances, school 22 integration, year-round schools, staff development, new careers, mentor 23 teacher, ethics and civic values, readers for blind teachers, international 24 studies, bilingual office employees, counseling, opportunity schools and 25 classes, nutrition, breakfast and lunch programs, learning disabilities, 26 ' educational improvement. "Categorical Program" shall also include categorical 27 programs receiving federal funds, including, but not limited to, special 28 107 1 2 education programs (Part 30 - commencing with Section 56000 of the Education Code). 3 4 (b) "Direct services to pupils" means professional services rendered 5 directly to pupils by certificated or licensed personnel, including, but not 6 limited to, teachers, supervisory personnel, nurses, physicians, 7 psychologists, counselors, audiologists, audiometrist, librarians, and other 8 support services personnel, or all instances where pupils are the direct 9 beneficiaries of immediate and unbrokered services provided to them, such as 10 transportation, cafeteria services, safety and security personnel protection 11 services, and the services of a school supervisor or principal. 12 13 (c) "Direct services to schoolsite employees" means immediate and 14 unbrokered services to schoolsite employees, such as actual training or 15 professional development sessions or classes, police services, 16 school -assigned personnel providing management functions and support to the 17 school supervisor or principal, and the services of the school supervisor or 18 principal. 19 20 (d) "Direct services to school facilities" means the labor and material 21 costs of the actual physical cleaning, maintenance, and improvement of school 22 facilities exclusive of any central district handling, administration, or 23 overhead costs, and services of the school -assigned plant manager, if any. 24 25 (e) "General administration" means those activities involving the 26 governing board of a school district, activities relating to the executive 27 responsibility of the school district activities associated with central data 28 108 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • processing, central support, activities associated with fiscal services, and other general administrative services. For purposes of the definition of general administration, the following terms have the following meanings - (1) "Board" means the activities of the elected body that has been created under the applicable provisions of law and that has responsibility for the educational activities over which the elected body has jurisdiction. These activities may include, but are not limited to, supervision over services of the board, services related to the election of members of the board, services related to property tax assessment and collection, and services related to employee relations and negotiations. (2) "Central data processing" includes , but its not limited to, in-house services provided from a mainframe computer or minicomputer as well as the costs of centralized services provided by another agency. Central data processing does not include smaller specialized units such as microcomputers or personal computers. (3) "Central support" means activities relating to paying, transporting, exchanging, and maintaining goods and services for the school district. These activities include, but are not limited to, planning, research development and evaluation services; the provision of public information; purchasing; warehousing and distribution; and printing, publishing, and duplicating. For purposes of the definition of central support, the following terms have the following meanings - 109 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • (A) "Development services" include, but are not limited to, activities relating to the deliberate evolving process of improving educational programs, such as activities using the products of research. (B) "Evaluation services" include, but are not limited to, activities relating to ascertaining or judging the value or amount of an action or an outcome through the careful appraisal of previously specified data in light of the particular situation and the goals previously established. (C) "Planning services" include, but are not limited to, activities relating to the selection or identification of the overall, long-range goals and priorities of the school district and the formulation of various courses of action needed to achieve those goals through the identification of needs and relative costs and benefits of each course of action. (D) "Printing, publishing, and duplicating" means activities relating to the printing and publishing of administrative publications, such as annual reports, school directories, and manuals. These activities also include centralized services for duplicating school materials and instruments, such as school bulletins, newsletters and notices. (E) "Public information" means activities relating to the writing, editing, and other preparation necessary to disseminate educational and administrative information to the public through various new media or through personal contact. 110 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • (F) "Purchasing" means activities relating to the purchasing of supplies, furniture, equipment, and materials used in schools or a school district. (G) "Research services" include, but are not limited to, activities relating to the systematic study and investigation of the various aspects of education, undertaken to establish facts and principles. (H) "Warehousing and distribution" means the receipt, storage, and distribution of supplies, furniture, equipment, materials, and mail. (4) "Executive" means the activities relating to the executive responsibility of a school district, including but not limited to, services pertaining to the office of the county superintendent of schools, to community relations, and to state and federal relations. (5) "Fiscal services" means activities relating to the fiscal operations of a school district. Fiscal operations include, but are not limited to, budgeting, receiving and disbursing funds, financial and property accounting, payroll, inventory control, internal auditing, and managing funds. For purposes of the definition of fiscal services, the following terms have the following meaning. (A) "Budgeting" means activities relating to the supervision of budget planning, formulating, control and analysis. (B) "Financial accounting" means activities relating to the maintenance 111 • • 1 of records of the financial operations and transactions of the school 2 district, including, but not limited to, accounting and interpreting 3 financial transactions and account records. 4 5 (C) "Internal auditing" means activities relating to the verification of 6 account records, including the evaluation of the adequacy of the internal 7 control system, such as verification and safeguarding. 8 9 (D) "Payroll" means activities relating to the periodic payment of 10 individuals entitled to remuneration for services rendered to a school 11 district. 12 13 (E) "Property accounting" means activities relating to the preparation 14 and maintenance of current inventory records of land, buildings, and 15 equipment owned or leased by a school district as used for equipment control 16 and facilities planning. 17 18 (F) "Receiving and disbursing funds" means activities relating to taking 19 in and paying out money, including, but not limited to, the current audit of 20 receipts, the preaudit of requisitions or purchase orders to determine 21 whether the amounts are within the budgetary allowance and to determine that 22 the disbursements are lawful expenditures of a school or a school district, 23 and the management of school funds. 24 25 (6) "Personnel" means activities relating to the maintenance of an 26 efficient staff for schools under the jurisdiction of a school district. 27 28 112 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • (7) "Other general administrative services" means other general administrative services of a school district not defined in this section. (f) "Instructional resources supervision" means overall management and maintenance of the resources to instruct pupils and activities and materials used by pupils to enhance learning. (g) "Supervision of instruction" means activities undertaken primarily to assist instructional staff in planning, developing, and evaluating the process of providing learning experience for pupils. These activities include curriculum development, instructional research, instructional staff development, instructional supervision, and the organizing and coordinating of training of staff in techniques for instruction, child development and understanding. For purposes of the definition of supervision of instruction, the following terms have the following meanings: (1) "Curriculum development" means activities that aid teachers in developing the curriculum, preparing and utilizing special curriculum materials, and understanding and appreciating the various techniques that stimulate and motivate pupils (2) "Instructional research" means activities associated with assessing programs and instruction based on research. (3) "Instructional staff development" means activities that contribute to the professional or occupational growth and competence of members of the 113 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • instructional staff during the time of their service to a school or school district. These activities include the coordination of services which guide teachers in the use of instructional materials, administering sabbaticals, and providing the environment for in-service training (4) "Instructional supervision" means activities associated with directing, managing, and supervising instruction services GENERAL PROVISIONS Implementation. The provisions of this initiative shall be implemented as quickly as possible. Agencies of the State are Prohibited from taking any action which delays implementation of this initiative or of any provision thereof. Any delay in implementation shall not invalidate this initiative of any provision thereof. The legislature may amend this act only to further its purpose by a bill passed by a vote of two-thirds of the legislature and signed by the Governor. Limitation of actions. Any action or proceeding contesting the validity of this initiative, any provision of this initiative or the adoption of this initiative shall be commenced within six months of the date of the election at which this initiative is approved; otherwise this initiative and all of its provisions 114 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • • shall be held valid, legal and uncontestable. However, this limitation shall not of itself preclude an action or proceeding to challenge the application of this initiative or any its provisions to a particular person or circumstance. Severability. If any provision of this initiative or the application thereof to any person or circumstance is held invalid, the remaining provisions and their applications shall remain in force. To this end, the provisions of this initiative are severable. 115 ac • Ha Association of California School Administrators Proposition 223 Fact Sheet Proposition 223 will appear on the June statewide ballot. It would be disastrous for California schools. The measure: • imposes a 5% limit on administrative expenditures in every school district, regardless of size; • requires the imposition of a $200 per student penalty for violating any provision of the initiative; • requires districts to document the contribution of each expenditure to specific increases in student achievement. PROP 223 IS UNNECESSARY: The National Center on Education Statistics reports that California has the second lowest level of administrative expenses of all the 50 states. PROP 223 IS BAD FOR EDUCATION: • It requires the imposition of $200 per student fines for violations. There is no provision for consideration of special circumstances and no ability to pursue waivers. • If the initiative had been in effect last year, the state estimates more than 900 school districts would have been out of compliance and fined a total of $890 million. That money would be redistributed to larger districts, such as the Los Angeles Unified School District, that can comply more easily than smaller districts. • It requires districts to eliminate on average 40% of current centralized services, but does not repeal any mandated tasks. • The initiative limits spending on curriculum development, supervision of instruction (evaluating teachers), selection of textbooks, student testing and school bus maintenance. • Fines will fall especially hard on school sites. With school district administrative expenditures limited to five percent, the fines can only come out of the school site program expenditures. • School sites will be expected to handle additional administrative responsibilities which will increase costs and will result in principals and teachers having less time for parents and students. • Principals and teachers will be forced to track their time in small increments to ensure compliance with the five percent mandate. With the prescriptiveness of the initiative, a principal's or teacher's time spent on teacher evaluations or curriculum development will have to be charged to the five percent with the remainder of their salaries being charged to the 95 percent. Misallocating a portion of a person's salary could place a district out of compliance and result in the fine being levied. • Pressure to raise taxes will grow in communities with small/medium-sized districts that lose $200/student in Proposition 223 "penalties". PROP 223 IS OPPOSED BY A BROAD LIST OF ORGANIZATIONS: There are nearly 40 organizations and 30 teacher associations opposing Proposition 223. Following is a partial list: CA Business Roundtable, CA Chamber of Commerce, CA State PTA, League of Women Voters, CA Taxpayers Association, American Electronics Association, CA School Employees Association, CA School Boards Association, Association of CA Urban School Districts, CA Association of School Business Officials, CA Association of ROP/C, CA Association of Suburban School Districts, Coalition for Adequate School Housing, National Association of Secondary School Principals, National Association of Elementary School Principals, and the Small School Districts Association. For more information, visit the ACSA website at www.acsa.org or call the ACSA Governmental Relations Proposition 223 Definitions What's in the 5? What's in the 95? • governing board costs, including elections • property tax assessment and collection • employee relations and collective bargaining • central data processing, including data processing provided by another agency • paying, transporting, exchanging and maintaining goods and services for the district • planning, research, development and evaluation • public information • purchasing, warehousing and distribution • printing, publishing and duplicating district documents and centralized school printing • executive costs, community relations, federal and state relations • fiscal operations, including budgeting, receiving and disbursing funds, audits, financial record keeping, accounting, payroll, inventory and fund management • personnel • other general administrative services • overall management and maintenance of resources to instruct pupils and activities and materials used by pupils to enhance learning. • curriculum development • instructional research • staff development, coordination of services, administering sabbaticals and providing the environment for in-service training • directing, managing and supervising instruction services • services to pupils by certificated or licensed personnel • teachers, nurses, physicians, psychologists, counselors, audiologists, adiometrists, librarians and other support services personnel • immediate and unbrokered services to pupils such as transportation, cafeteria, safety and protection services • school supervisor or principal • immediate and unbrokered services to schoolsite employees • training or staff development sessions or classes, police services, school assigned personnel providing management functions and support to the school supervisor or principal • labor and material for cleaning, maintenance and improvement of school facilities (does not include central district handling, administration or overhead costs) • school -assigned plant manager 3/98 jJ • March 30, 1998 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of April 14, 1998 i FAIR HOUSING AMENDMENTS ACT OF 1998 - HR3206 Recommendation: That the City Council review the attached bill and determine whether or not you wish to take a position on it. Background: Staff was directed to return with a copy of the legislation for your review prior to taking a position on the proposed amendments to the Fair Housing Act. An analysis of the bill prepared by the National League of Cities is also attached. If the City Council decides to take a position, staff should be directed to prepare a letter for the Mayor's signature. Resp - j lly submitted, Ste , en R. Burrell City Manager .{z 0326/98 10:06 CONG !E HARMAN a (310) 376-9380 03/25/9f WED 18:35 FAX 202 225 2948 CONG BILBRAY - WASH 41116 I�tml� i0 Cid WHY CITES SEEK TO CHANGE FAIR ROUSING LAW prenari local authority Fair housing law and differing federal court dscisioas�� housinges �� preserve inrt the siting of gip homes. .. Local officials cannot Cwt fair housing law Allows group home residential nelg cods and maintain public safetyfor a vaho . Aa►oa$ epe rotors to site residential facilities without consulting local officials or applying for a abusers which ig those protected under fair lousing law and defined as disabled are recovering stib sentencesuare protected can include forma prisoners convicted of violent crieaes. Juvenile delinquentsserving under the fair housing law's familial status protections. Cities cannot control the number of residents, the location and density of these homes in residential neighborhoods, nor enure the safety of group home residents and their neighbors. This has led to cpnoeUUati0ns of these facilities often in low to modderate- tion to petip homes develops when neighborhoods begin to lose their residential ha act rend/s. i dependable information to rewire thein *bout the safety of their r cwaneigh and/or what oppositeresidentthe Department of Housing and Urban Development (guof their new neighbors. cTepp tmeosi has sued for discrimination, persons directing hasD) investigated, and the Department of Justioa (D03� penal protests to their local goverwnents opposing siting of group homes. NLCOUI s diverse membership seeks residential to cisme that these homes are safe, hcald�y and located across mainstream communities in hospitable residential neighborhoods. We have sought, with little success, assistance from HUD and DOJ over the last three years to resolve some of these issues, and we are currently negotiating lstive with tate civil rights/fair housing community. At the same time, city officials are seeking legis remedies. Local elected officials support H.lt. 3206, the Fair Housing Amendments Act of 1998, because it responds directly to the concerns of cities and the solutions sought by NLC over the last five years. Through this legislation, NLC seeks to: • Prevent conceotratioa of soap homes in any one residential neighborhood while following the "reasonable acoammodation" requirements of fair housing law which would ensure that they are sited convenient to the services and transportation needed by their residents; • Codify the Palatine decision* 10 require group home operators to consult with local officials before siting group homes by exhausting nondiscriminatory. local administrative remedies before filing a fair housing complaint: • Establish communication and cooperation in ootamnnities to resolve local problems before a formal fair housing cvrnplaint is filed: • Codify HUD guidelines (Sept 4, 1994 memo") to provide local resideata First Amendment ens. (These guidelines state that HUD wilt not accept for filing or investigate any fair housing complamt, wider Sect 818, that involves public activities: 1) directed toward achieving action try a governmental entiry or official; and 2) not involving force, physical harm. or the threat of either.); and NO.577 P002 • • Address group home safety issues in residential neighborhoods by: '. • prohibiting siting homes for disabled pentons who have beta convicted of violent crises(:) and are serving or bave served sentences for violoat crime(*) eeaartiiited in the last tO years: - eliminating familial status protections fes juvenile delinquents serving their sentences. `` ' .. supports language in H.R.3206 to address this specific population.): and t: J "�Onable ''•• - regulating the numbs of recovering substance abusers living in a group tIottle• accommodation" provision of fair housing law requires cities t0 site these hoaxes and should permit • oipes to limit the number of residents living in a home to the number required to cover actual costa.) `' 7a Chant. Word Hoa. Inc. v. ViUsge of Pststias. 10111194 • IW Coen of memof. Scordu7 Robsata Aoht•abars. on 9UDs and flv ti adns Fur tauui*C Act Co mplsutts � HUD 91V1J9'� mearo from Miasma 0003 03/26/98 10:06 CONG (310) 376-9380 I 105TH CONGRESS H 2D SESSION R. 3206 To amend the Fair Housing Act. IN THE HOUSE OF REPRESENTATIVES FEBRUARY 12, 1998 Mr. BII.BRAY (for himself, Mr. CCNADY of Florida, and Ms. HARMAN) intro- duced ntraduced the following bill; which was referred to the Committee on the Ju- diciary A BILL NO.577 P003 To amend the Fair Housing Act. 1 Be it enacted by the Senate and House of ReprP.senta- 2 tives of the United States of America in Congress assembled., 3 SECTION 1. SHORT TIME. 4 This Act may be cited as the "Fair Housing Amend - 5 menta Act of 1998". 6 SEC. 2. FIRST AMENDMENT PROTECTIONS. 7 The Fair Housing Act (42 U.S.C. 3601 et seq.) is 8 amended by adding at the end the following: 0326/98 10:06 CONE `E HARMAN 4 (310) 376-9380 NO.577 P004 2 1 "PROTECTION OF FIRST AYLENDMENT RIGHTS 2 "SEC. 821. (a) Nothing in this Act shall be construed 3 to make the expression of an opinion or the seeking of 4 redress from public authority a violation of this Act. 5 "(b) A party shall not be held liable or otherwise 6 sanctioned under this Act for engaging in litigation or ad - 7 ministrative proceedings unless— 8 "(1) the party does so for an improper purpose, 9 such as to harass or cause unnecessary delay or 10 needlessly to increase the cost of the litigation or 11 proceedings; and 12 "(2)(A) the claims, defenses, and other legal 13 contentions of the party in the litigation or proceed - 14 lugs are not warranted by existing law or by a non - 15 frivolous argument for the extension, modification, 16 or reversal of existing law or the establishment of 17 new law; or 18 "(B) the allegations and other factual conten- 19 tions, for which the party in the litigation or pro- 20 ceedings has the burden of going forward with the 21 evidence, have no evidentiary support.". 22 SEC. 3. SPECIFICITY OF COMPLAINT. 23 Section 810(a)(1)(B)(ii) of the Fair Housing Aet (42 24 TT -S.0. 361O(a)(1)(13)(ii)) is amended by inserl,iug "in our- .IIR 3206 111 • *4 1 • 03/26/98 10:06 CONG •E HARMAN 4 (310) 376-9380 NO.577 P005 3 1 ficient detail to allow the respondent to prepare a response 2 and make any available defenses" after "practice". 3 SEC. 4. EXHAUSTION OF STATE REMEDIES. 4 Section 815 of the Fair Housing Act (42 U.S.C. 5 3615) is amended - 6 (1) by inserting "(a)" before "Nothing in"; and 7 (2) by adding at the end the following: 8 "(b) A provision of a State or local law shall not be 9 construed to violate this title if the party alleging such 10 violation has not first sought appropriate relief through 11 available administrative procedures provided by the State 12 or local government regarding the application of that pro - 13 vision of law.". 14 SEC. 5. CLARIFICATION OF FAMILIAL STATUS PR OTEC- 15 TION. 16 Section 802(k) of the Fair Housing Act (42 U.S.C. 17 3602(k)) is amended - 18 (1) in paragraph (1), by striking "person" and 19 inserting "individual"; and 20 (2) by adding at the end the following: "With 21 respect to a State or local law, the protections af- 22 forded against discrimination on the basis of familial 23 status apply only with respect to groups of persons 24 related by blood, marriage, or adoption, and with re - 25 spect to a child under the age of 18 years living in .HE 3204 m 03/26/98 10:07 LONG ilk HARMAN 4 (310) 376-9380 • 4 1 a foster care arrangement with persons who are so 2 related.". 3 SEC. 6. LOCAL CONTROL OF RESIDENTIAL USES. 4 Section 807 of the Fair Housing Act (42 U.S.C. 5 3607) is amended by adding at the end the following: 6 "(c) Nothing in this title prevents - 7 "(1) State or local government regulation of fa - 8 cilities for residential services for persons with 9 handicaps, if such regulation reasonably requires the 10 dispersal of such facilities; 11 "(2) State or local government restriction on 12 the maximum number of unrelated persons per - 13 mitted to occupy a dwelling, in an area restricted to 14 single family dwellings, as applied to a recovering 15 drug addict or alcoholic; or 16 "(3) State or local government restriction on 17 the occupancy of facilities for residential services for 18 persons with handicaps, by persons convicted of a 19 crime, for which a term of imprisonment greater 20 than one year may be imposed, or juveniles adju- 21 dicated delinquents on the basis of conduct that 22 would constitute such a crime if committed by an 23 adult.". 0 .,E 3206 IH NO.577 P006 0326/90 10:07 CONG HARMAN + (310) 376-9380 P. ti- NO.577 P007 A healthy discussion about group homes Aproposal to reform the federal Fair Housing Act to give local governments more control over group homes has drawn fire flrom civil liberties groups. The opponents argue that the legislation, H.R. 8206. au- thored by Rep. Brian Bilbray, R -Imperial Beach, will open the door to more racial or religious discrimination in housing. They also fear that changing the law ould hurt group homes. including those for the disabled. The criticism. however, doesn't ring true. In San Pedro, o group are homes that houseb ubstance abusers. Theyconcerned about the sprfad argor values and safe tty. fear for their property Other cities in the L.A. area have voiced concerns about the lack of control they have over group homes that house juvenile offenders. Provisions of the Fair Housing Act make it difficult for local governments to exercise any zoning restrictions on Such hOmeS. The details of Housing Act reforms are still open to de- bate. But we don't think that allowing hmes igovernments ove to to limit the concentration of group going usher in a new era of discriminatory practices. On the contrary, many local officials recognize that group homes can and do offer a valuable service. What they object to is not having any say about such facilities. One can also argue that many of the homes are more akin to businesses rather than residences. even if they are non-profit. and that too many of them can destroy the character of a single.ramily neighborhood. An unfortunate aspect of this debate has been the por- trayal of concerned local lawmakers as closet segrega- tionists with not -In -my -backyard mentalities. That's wrong — just as wrong as people who express typed notions about the occupants of group hones. Coni s should continue its work on reforming the Fair on matters that affect residents where thlive.y ble 03/26/98 21:05 COhO iv HARMAN 9 (310) 376-9380 • Az:: � 594 y P002 '03/26/98 THU 14:02 FAX 255 3746 ® 002 F: \ M51OANADY\CANADY.041 RXi'C• AMENDMENT IN THE NATURE OF A SUBSTrT' 7 E TO H.R. 3206 OFFERED BY MR., CANADY OF FLORIDA Strike all after the enacting clause and insert the following: 1 RECTION 1. SHORT TITLE. 2 This Act may be cited as the "Fair Housing Amend - 3 ments Act of 1998". 4 SEC. 2. FIRST AMENDD NT PROTECTIONS. 5 The Fair Housing Act (42 T.T.S.C. 3601 et seq.) is 6 amended by adding at the end the following: 7 "PROTECTION OF 1'IBST AMENDMENT WORTS 8 "Sec. 821. (a) Speech or activity which -- 9 "(1) is directed toward achieving action by a 10 governmental entity or official, and 11 "(2) does not involve force, physical harm, or 12 the thireat of force or physical harm to one or more 13 individuals, 14 shall not be considered a violation of this Act. 15 "(b) A party shall not be held liable or otherwise 16 sanctioned under this Act for engaging in litigation or ad - 17 ministrative proceedings unless -- 18 "(1) the party does so for an improper purpose, 19 such as to harass or cause unnecessary delay or Match 25.198E (10:13 a.m.) • 03/26/90 21:05 CONGHARMAN + (310) 376-9380 -03/26/88 THU 14:02 FAX 26 746 • NO. 594 P003 wreeswc»isw-fv r • y •Su F:\M5\CANADY\CANADY.041 H.L.C. 2 1 needlessly to increase the cost of the litigation or 2 proceedings; and 3 "(2) (A) the claims, defenses, and other legal 4 contentions of the party in the litigation or proceed - 5 ings are not warranted by existing law or by a 6 nonfi ivolous argument for the extension, modifica- 7 tion, or reversal of existing law or the establishment 8 of new law; or 9 "(B) the allegations and other factual conten- 10 tions, for which the party in the litigation or pro - 11 eeedings has the burden of going forward with the 12 evidence, have ao evidentiary support.". 13 SEC. 3. SPECIFICITY OF NOTICE. 14 Section 810(a)(1)(A)(ii) of the Fair Housing Act (42 15 U.S.0 3610(a)(1)(A)(ii)) is amended by inserting after 16 "writing" the following: ", shall describe in detail the al - 17 leged unlawful conduct,". 18 SEC. 4. REQUIREMENT TO SEER REASONABLE ACCOMMO. 19 DATION. 20 Section 816 of the Fair Housing Act (42 U.S.C. 21 3616) is amended - 22 (1) by inserting "(a)" before "Nothing in"; and 23 (2) by adding at the end the following: 24 "(b) A provision of a State or local law shall not be 25 construed to violate section 804(f) unless the party alleg- March 25, 1998 (10:13 aJ?L) 003 03/26/98 21:05 CONG HARMAN a (310) 376-9380 03/26/98 TRU 14:03 FAX 28 146 • NO.594 P004 F: 1101CANADYICANADY.041 H.L.C. 3 1 ing such violation first seeks a reasonable accommodation 2 in the application of such law through available adrninis- 3 trative procedures provided by the State or local govern - 4 ment regarding the application of that provision of taw.". 5 SEC. 6. CLARIFICATION OF FAMILIAL STATUS PROTEC- 6 TION 7 Section 802(k) of the Fair Housing Act (42 U.S.C. 8 3602(k)) is amended by adding at the end the following: 9 "The protection afforded against discrimination on the 10 basis of familial status does not apply with respect to fa - 11 cilities for residential services for juveniles adjudicated de - 12 Unguent under State or Federal law.". 13 SEC. 6. LOCAL CONTROL OF RESIDEN17AL USES. 14 Section 807 of the Fair Housing Act (42 U.S.C. 15 3607) is amended by adding at the end the following: 16 "(c) Nothing in this title prevents - 17 "(1) State or local government regulation of fa - 18 cilities for residential services for persons with 19 handicaps, if such regulation reasonably requires the 20 dispersal of such facilities; 21 "(2) State or local government regulation of the 22 maximum number of unrelated persons permitted to 23 occupy a dwelling, iu an area restricted to residential 24 dwellings, as applied to a recovering drug addict or 25 alcoholic; or March 25.1998 (1013 sin.) e001 :$ 03/26/98 21:06 CONGHARMAN (310) 376-9380 . 03/26/08 TSL; 14:03 FAX 374e • . . NO.594 P005 •.u:,.0 u.:.,.:_.. F:1 M51 CANADYICANADY.041 H.L.C. 4 1 "(3) State or local government regulation of the 2 occupancy of facilities for residential services for 3 persons with handicaps by persons convicted of a 4 crime for which a term of imprisonment greater n • 5 than one year may be unposed or juveniles adju- 6 dicated delinquent on the basis of conduct that 7 would constitute such a crime if committed by an 8 adult.". fid+ 25.1900 (10:13..rn.) Z005 Memorandum 7S -92? -S923 ra.:27-e;L- az-1/ 1.e2) V---/ /4Y To: MAYOR AND CITY COUNCIL From: COUNCILMEMBER REVICZKY Date: APRIL 9, 1998 Re: 310 AREA CODE The South Bay Cities Association Council of Governments has taken a position opposing the redesignation of the area code for our area. The attached resolution spells out the reasons why this change would be a burden on our communities. I would urge the City Council to adopt the resolution and direct staff to forward it to the appropriate agencies. 8d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 0 2 1 2 2 2 3 24 2 5 26 2 7 2 8 29 • • RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUPPORTING THE DEVELOPMENT OF A RELIEF PLAN THAT WOULD ALLOW THE CITY OF HERMOSA BEACH AND THE SOUTH BAY CITIES TO RETAIN THE 310 AREA CODE AND THE PLAN IS TO ENCOMPASS THE ENTIRE BOUNDARY OF THE CITY OF HERMOSA BEACH AND THE SOUTH BAY CITIES. WHEREAS, the City of Hermosa Beach has thousands of licensed businesses which will be negatively impacted by the new area code; and, WHEREAS, a previously proposed relief plan by the California Public Utilities Commission would allow the City of Hermosa Beach to maintain the 310 area code and would keep the South Bay cities under the same area code; and, WHEREAS, the South Bay cities include the cities of Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates and Torrance; and, WHEREAS, said plan would maintain the South Bay's regional identity and contain costs for businesses; , NOW THEREFORE, the City Council of the City of Hermosa Beach does hereby resolve as follows: The City Council of the City of Hermosa Beach, California, supports the development and adoption of a relief plan that would allow the City of Hermosa Beach and the South Bay cities to retain the 310 area code. Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 0 2 1 22 2 3 2 4 2 5 2 6 27 2 8 29 • • BE IT FURTHER RESOLVED, that the plan is to encompass the entire boundary of the City of Hermosa Beach and the South Bay cities of Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates and Torrance. PASSED, APPROVED and ADOPTED this 14th day of April, 1998. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach ATTEST: APPROVED AS TO FORM: City Clerk City Attorney Page 2 805 VENTURA COUNTY • ULL. WUUU JUU 111 ff11U GtfJ I `•• l 1 rwN.• LOS ANUELES COUNTY PROJECTED LIVES 310 NPA: 6 Years to 7 Years New NPA: 16V4 Years to 19Y2 Years lio4TAPRIL 1 I. 1997 INDUSTRY MEETING 24 Non -Tandem NXXa andem NXX!: 111 GRDNCA0386T 9 SNMNCAXP43T 'AS OF 3/1/97 LERG 310 Area Code Rate Centers & Exchanges COUNTY BOUNDARIES RATE CENTERS & EXCHANGES AREA CODE BOUNDARIES NOTE FOR NON -PACIFIC BELL FRANCHISE SERVICE AREAS. THE LOAEST LEVEL OF DETAIL PROVIDED IS THE EXCHANGE. VNRE CENTER ANO RATE CENTERIDISTRICT AREA (DA) BOUNDARIES ARE NOT AVAILABLE 10 CREATE 110S MAP Dale Issued 03/2597 310 NPA2 PACF7C OCEAN LOS ANQELES COUNTY Scab in Miles —..'— 1 1 2 3 [. Industry Planning Document Provided by Caldornia Code Administration • • BOARD OF SUPERVISORS COUNTY OF LOS ANGELES 383 KENNETH HAHN HALL OF ADMINISTRATION / LOS ANGELES, CALIFORNIA 90012 JOANNE STURGES, EXECUTIVE OFFICER (213) 974-1411 April 1, 1998 Mr. Stephen R. Burrell City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Burrell: MEMBERS OF THE BOARD GLORIA MOLINA YVONNE BRATHWAITE BURKE ZEV YAROSLAVSKY DON KNABE MICHAEL D. ANTONOVICH APP ?f ED ' 1998 a:;IT'v MANAC3 F OFFICE /// (figi /)4/16614/'\ At our meeting of March 31, 1998, we endorsed the concept of an "overlay" area code for cellular telephones, fax machines, pagers and computer modems for Southern California. The proliferation of new area codes in Southern California has unfortunately created confusion, inconvenience and increased costs for many of our residents and businesses. An alternative to the endless division of area codes is the overlay concept in which one area code is assigned for all of the cellular telephones, fax machines, pagers and computer modems in the region. This concept has worked well in New York City, the country's largest telephone market and the last allowed to segregate wireless carriers by area code. As a result, New York City has added only one area code in the last 12 years. However, a 1995 Federal Communications Commission (FCC) decision now prohibits states from adopting overlays for mobile phone users. We understand the Connecticut Department of Public Utility Control voted in January to create an overlay area code for all wireless services, and has requested the FCC to repeal its prohibition against overlays. SUPPLEMENTAL Q �I INFORMATION 0 �� • • 2 We believe a similar policy for Southern California would mitigate the inconvenience and costs associated with the creation of new area codes and, therefore, endorse the aforementioned concept. Very truly yours, vu- J ONNE BRATHWAITE BURKE CHAIR SUPERVISOR, 2ND DISTRICT GLO''A MOLINA SU RVISOR, 1ST DISTRICT DON NABE SUPERVISOR, 4TH DISTRICT citym-10.mer ZEVY_"O SUPERVIS VSKY 3RD DIST ICT MICHA L D. ANTONOVICH SUPERVISOR, 5TH DISTRICT SCALE: 1" = 30' 1 PARCEL 3,000 SQ. FT. PARCEL MA SHEET 1 OF 1 SHEET N0.24753 IN THE CITY OF HERMOSA BEACH, COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF LOT 37, BLOCK "K", TRACT No. 1686, AS PER MAP__ RECORDEDIN BOOK_ 20, PAGE 188 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FO CONDO SUBDIVIDER'S STATEMENT: I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. TED V/N HUISEN, (SUBDIVIDER) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) 4/ ON THIS DAY OF 1998, BEFORE ME, THE UNDERSIGNED, PERSONALLY APPEARED TED VAN HUIS N PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME IN HIS AUTHORIZED CAPACITY, AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON OR THE ENTITY UPON BEHALF OF WHICH THE PERSON ACTED EXECUTED THE INSTRUMENT. \4INJUN PURPOSES KAREN M. OWENS NOTARY PUBLIC—CALIFORNIA COUNTY OF LOS ANGELES MY COMMISSION EXPIRES MARCH 15, 1999 4AAA KARENM. OWENS / f NOTARY PUBLIC—CALIFORNIA CITY TREASURER'S CERTIFICATE: . I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR 'ANY PART THEREOF IS SUBJECT AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. DATE: BY: TREASURER OF THE CITY OF HERMOSA BEACH. CONDOMINIUM NOTES: THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 2 UNITS WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS WHICH WILL, IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. EASEMENT NOTE: EASEMENT OF WARREN GILLELEN FOR WATER PIPELINES AND INCIDENTAL PURPOSES PER DEED RECORDED JUNE 27, 1902 IN BOOK 1617, PAGE 47, OF DEEDS. SAID EASEMENT IS BLANKET IN NATURE. EASEMENT OF CITIZENS TRUST AND SAVINGS BANK FOR WATER PIPES AND INCIDENTAL PERPOSES PER DEED RECORDED IN BOOK 6170, PAGE 286, OF DEEDS. SAID EASEMENT IS BLANKET IN NATURE. FD. CITY -BRASS MON. PER CITY T7E BOOK-.. PAGE No. 181. 4TH 40' 810' BOULEVARD >—LI a W 810' 40' 40' 3 Ob071 N z 40' STREET S'LY LINE OF LOT 36,*. N7750'00 E • 1 • 100.00' • • 1 A=3,000 SQ. FT N77:50'00 E N'LY LINE OF LOT 38,*. F0. 100.00' O • 3 P.K NAIL & TAG L.S. 4742, Na REF. L 0 0 r 3 10' 0' 20' cc e J k1 U 10' 10' 20' 2ND STREET 054-/57 (AM ,8 4/88 - 20-3) RECEIVED MAR 3 1 1998 COM. DEV. DEPT SURVEYOR'S STATEMENT: THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA .IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES AT THE REQUEST OF TED VAN HUISEN IN OCTOBER, 1997. 1 HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. \ D ?&z _CA1g RECORD OWt tkS ARE: MONTEREY STREET, LLC A CALIFORNIA LIMITED LIABILITY COMPANY RECORD DATA NOTE: RECORD DATA IS FROM TRACT No. 1686, M.B. 20/188. ORMAN S. GREEN, L.S. 5909 EXPIRES: 12-31-00 CITY ENGINEER'S CERTIFICATE: I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT 1 AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS. DATE: 3-2 3 -92 HARRY W. STONE CITY GINEER BY: l`= DEPUTY CITY ENGINEER OF E CITY OF HERMOSA BEACH R.C.E. NO. IB7GS EXPIRES: -3a-a/ SECRETARY OF PLANNING CERTIFICATE: HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE" MAP APPROVED BY THE PLANNING COMMISION ON THE DAY OF 1997. DATE: BY: SECRETARY OF PLANNING OF THE CITY OF HERMOSA BEACH CITY CLERK'S CERTIFICATE: I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON THE DAY OF , 1998, APPROVED THE ANNEXED MAP. DATE: BY: CITY CLERK OF THE CITY QF HERMOSA BEACH Yr..T.i4? caci'F TIiAT S6:CUiTITV 111 THE ir.UUtr:i Ql' t ,4 75. oo ELAS E ari FILED WITH Mi. C:.Y.RI:0F71i£EiGARDCF SUf'EItVISOR5CFTii':,CQt't4TY0 LDS 1,NCT .LL'S AS SECLIE, ITT FOR THE PAYEc 4T. 0:' TAAL'b i.,t�i/ SPf;C I1.L ASSESS:eKI:TS i'.011.1,C'T E: AS TAM. S C.; Thi LAND nai`YN Gri 1'&F Oh TRACT )o. PAh'i::. 1..S ha. 2-4 7 5 3 AS RE:QU1 E.611 EY Lt.iw E7SCIiTIVECFFIC:k-e U-*:OF:'ri:.t R} ' SUPE.:' .1 ORS 01 Cis Il i ' Or //f 1:;;ii ' L'Eti1'Ik'ti71ti;1 .L:.G.F.i1FT %7EShi'F.E;t:�h b'I4 Li Aril DEPOSI78 I.AV& C, L:l y; 1 1itt:1 WRC is :TIRED WIDER tikK PRCVI tii I:: GF Sr.::1 ION;: es, iiCi;.i Or TIlE Ui7Iv 1 S Iov b'.t f' AC: . )..XLCU:IV"!'.` f:4Al. . O: :311"-11/41/.19016 OF TWL, CO!.taY C: L0E rtdG��/(1411E 0 2is. A - at LEGEND IND▪ ICATES THE BOUNDA▪ RY OF THE LAND BEING" SUBDIVIDED BY THIS MAP. * INDICATES BLOCK I TRACT No. 1686, M.B. 20/188 11T 3-n-97 PRINTED MAR 3 1 1998 6363PM