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Home My WebLink About03/12/91MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, March 12, 1991, at the hour of 7:93 P.M. CLOSED SESSION - The closed session was held at 6:3 P.M. regard- ing matters of litigation: pursuant to Government Code Section 54956.9(a) Herriott vs. City of Hermosa Beach; matters of poten- tial'litigation: pursuant to Government Code Section 54956.9(b); personnel matters; and employee meet and confer. The session was adjourned at 7: P.M. to the regular scheduled public meeting. PLEDGE OF ALLEGIANCE - Charles Sheldon, Mayor ROLL CALL Present: Creighton, Essertier, Midstokke, Wiemans, Mayor Sheldon Absent: None PROCLAMATION: National Adult Education Week March 17-22, 1991 SPECIAL PRESENTATIONS: 1) Status of Hermosa Beach Water Conservation Pro- grams, Terry Tamble, California Water Service Co. Presentation of check from Drug Forfeiture Funds by Police Department. Presentation of check for Strand rehabilitation from Los Angeles County Transportation Commission by Public Works Department. / /5-4 -4L PUBLIC PARTICIPATION Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings, City Council Minutes 02-26-91 Page 7406 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters, and 3) before the close of the meeting during "Citizen Comments". PUBLIC PARTICIPATION Coming forward to address the Council at this time were: Howard Longacre - 1221 Seventh Place, 1. Wilma Burt 1152 Seventh Street, g)June Williams - 2065 Manhattan Avenue, 45144 A -toe - Dave Reimer - 802 Monterey Blvd., .!Lc, i PA -e OJerry Compton- 832 SeventhStreet, - 611 Monterey Blvd., 52 - 224 Twenty-fourth Street, exe-°-� , 0m ,a-ri 2c.4 41-74. 4u- 45- -,,4 . (9 Shirley Cassell Parker Herriott Jim Lissner - 2715 El Oeste Drive,7,7e 01, CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with, the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shpwn by a member prior to the roll call vote. * Councilmember requests to remove items from the Consent Calendar. )[Items removed will be considered under Agenda Item 3.) * Public comments on t Consent Calendar. Creighton: Essertier: Midstokke: Wiemans: Mayor Sheldon: 1. CONSENT CALENDAR Action: To approve the Consent Calendar recommendations (a) through (j), with the exception of the following items which were pulled for discussion in item 3 but are listed in order for clarity: ( ) , ( ) , ( ) , ( ) d( City Council Minutes 02-26-91 Page 7407 and ( ) Motion , second So ordered. Coming forward to address the Council regarding items on the con- sent calendar was: Shirley Cassell - 611 Monterey Blvd., (a) (b) (c) Recommendation to approve 1) Special Meeting of February 20, 1991; 2) Regular meeting of February 26, 1991. the following minutes: the City Council held on the City Council held on This item was removed from the Consent Calendar by Coun- cilmember Midstokke for separate discussion later in the meeting. Action: To approve the minutes of February 20, 1991, as presented and to approve the minutes of February 26, 1991, as amended on page Motion , second So ordered. Recommendation to approve Demands and Warrants Nos. 36213, 36214, 36215, and 36217 through 36338 inclu- sive, noting void warrants Nos. 36218 through 36222 in- clusive, and to cancel certain warrants as recommended by the City Treasurer. Action: To approve demands and warrants. Recommendation to receive and file Tentative Future Agenda Items.. Action: To receive and file tentative future agenda items. City Council Minutes 02-26-91 Page 7408 (d) (e) (f) (g) Recommendation to receive and file the February, 1991 investment report. Memorandum from City Treasurer Gary L. Brutsch dated March 4, 1991. Action: To receive and file the February, 1991, invest- ment reports. Recommendation to adopt resolution approving Final Map #21234 for a 3 -unit condominium at 444 Eleventh Street. Memorandum from Planning Director Michael. Schubach dated March 4, 1991. ,,573 Action: To adopt Resolution No. 91-544/, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #21234 FOR THREE -UNIT CONDOMINIUM PROJECT LOCATED AT 444 ELEVENTH STREET, HERMOSA BEACH, CALIFORNIA." Recommendation to receive and file status report on water conservation. Memorandum from Public Works Direc- tor Anthony Antich dated February 28, 1991. Action: To receive and file the status reporton water conservation. Recommendation to adopt resolution ordering the prepara- tion of a report for the formation of the Hermosa Beach Crossing Guards Maintenance. District, No. 1991-1992. Memorandum from Public Works Director Anthony Antich dated February 28, 1991. Action: To adopt Resolution No. 91-5+4 , entitled, "A RESOLUTION OF. THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A RE- PORT ON ACCORDANCE WITH ARTICLE 2, CHAPTER 3.5, TITLE 5, OF "THE CROSSING GUARDS MAINTENANCE DISTRICT (ACT OF 1974)", BEING DIVISION 2, OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, FOR THE FORMATION OF A CROSSING GUARDS MAINTENANCE DISTRICT IN THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 1991 AND ENDING JUNE 30, 1992." City Council Minutes 02-26-91 Page 7409 (h) (i) (j) tvl './s? Recommendation to tion of a report Street Lighting from Public Works 28, 1991. adopt resolution ordering the prepara- for the formation of the Hermosa Beach District, No. 1991-1992. Memorandum Director Anthony Antich dated February Action: To adopt Resolution No. 91-544/, entitled, 'IA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4, CHAP- TER 1, PART 2, "LANDSCAPING AND LIGHTING ACT OF 1972", BEING DIVISION 15. STREETS AND HIGHWAY CODE OF THE STATE OF CALIFORNIA, FOR THE INSTALLATION OF STREET LIGHTING FIXTURES, APPURTENANCES AND APPURTENANT WORK, AND THE MAINTENANCE THEREOF IN THE CITY OF HERMOSA BEACH, CAL- IFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 1991 AND ENDING JUNE 30, 1992." Recommendation to approve agreement with the Office of Traffic Safety for high accident location grants. Memo- randum from Public Works Director Anthony Antich dated March 4, 1991. Action: 1) 2) To approve the staff recommendations to: authorize the City Manager to sign the agree- ment with the Office of Traffic Safety; and, authorize staff to issue addenda as necessary. ,Recommendation to approve request for 30 -day extension of temporary appointment of Deputy City Clerk. Memoran- dum from Personnel Director Robert Blackwood dated February 19, 1991. This item was removed from the Consent Calendar by Coun- cilmember Midstokke for separate discussion later in the meeting. Action: To City Council Minutes 02-26-91 Page 7410 2. 3. (b) (c) Motion , second. So ordered. CONSENT ORDINANCES - None ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. Items (f) was items (i) , (j) , after item 5, a listed in order discussed at this time. At 8:15 P.M. (1), and item (o) were suspended until public hearing. All items, however, are for clarity. Public comments on items removed from the Consent Calendar are listed under the appropriate item. WRITTEN COMMUNICATIONS. Letter from Triad Design Associates, Inc. dated February 5, 1991, re. parking for 2nd story office addition at 415 Pier Avenue, with a staff recommendation. 5s/d, "i/,° ilfltter from June. Williams, dated February 6, 1991 re. nsideration of an ordinancerequiring speakers to dis- ose- if they are. being paid to support a particular ew or have a financial interest, with response letter. om City Manager dated February 19, 1991. ,„04,,e /Wye. 4r, , ,./ Letter from June availability and response letter February 19, 1991 -- Jre Williams, dated February 12, 1991 re. distribution of Council packets, with from City Manager Northcraft dated >443 City Council Minutes 02-26-91 �- g —.. Page 7411 s-'3) t'l d'42° PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. 5. REVIEW AND ADOPTION OF CITY GOALS FOR THE NEXT ONE TO THREE YEAR PERIOD. Memorandum from Personnel Director Robert Blackwood dated March 5, 1991. Director Blackwood presented the staff report and re- sponded to Council questions. The public hearing was opened. Coming forward to address the Council on this matter were: The public hearing was closed. Action: To adopt the finalized list as the established City goals for the next one to three year period. Motion �, second Ems." So ordered. City Council Minutes 02-26-91 Page 7412 6. APPEAL OF APPROVAL OF CONDITIONAL USE PERMIT AMENDMENT AT 49 AND 53 PIER AVENUE, CASABLANCA RESTAURANT TO PLAZA. Memorandum from Planning Schubach dated March 4, 1991. Director .B -1a ?5W presented sponded to Council questions. Director the staff report IN LORE - Michael and re - The public hearing was opened. , Coming forward to address the Council on this matter were: -c-u".e) &L/.0 e/4/0 / 9 ff 7 Off%"- A—L The public hearing was closed. Iwo Action: To deny the appeal; sustain the Planning Com- mission decision to approve the the request (subject to conditions); and adopt Resolution No. 91-544, entitled, 'IA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLAN- NING COMMISSION, ON APPEAL, TO APPROVE AN AMENDMENT TO A CONDITIONAL USE PERMIT, TO ALLOW THE ENCLOSURE OF THE OUTSIDE DINING AREA LOCATED ON THE AERIAL WALKWAY WITHIN LORETO PLAZA AT 59 PIER AVENUE, AND LEGALLY DESCRIBED AS LOTS 22, 23, AND 24, BLOCK 13, HERMOSA BEACH TRACT." Motion , second . So ordered, noting the objections of Midstokke and Wiemans. 6/9 ___J/117 w City Council Minutes 02-26-91 Page 7413 MUNICIPAL MATTERS 7. LORETO PLAZA RENTAL AGREEMENT. Memorandum from Public Works Director Anthony Antich dated March 4, 1991. Director Antich presented the staff report and responded to Council questions. Action: To approve the staff recommendation to approve, and authorize the Mayor to sign, the Agreement for Rent for the bridge area for enclosed dining regarding the property located at 51 Pier Avenue, Loreto Plaza, at an initial rental rate of $.50 per square foot, per month. Motion , second . So ordered. 8. AMENDMENT TO REFUSE CONTRACT• WITH BROWNING FERRIS INDUS- TRIES TO PROVIDE CURBSIDE, MULTI -FAMILY AND COMMERCIAL RECYCLING, WITH ORDINANCE TO LIMIT SCAVENGING, FOR INTRODUCTION. Memorandum from Building and Safety. Di- rector William Grove dated February 25, 1991. Director Grove presented the staff report and responded to Council questions. /7, v/A' /6- "( City Council Minutes 02-26-91 Page 7414 Action: To approve the staff recommendation to: 1) approve and authorize the Mayor to sign an amendment to the refuse contract, entitled REFUSE CONTRACT — 1991, with Browning-Ferris Industries (BFI) to provide curbside, multi- family and commercial recycling 2) introduce Ordinance No. 91-1053, to prohibit scavenging at other than public refuse receptacles. Motion , second So ordered. Final Action: To waive further reading of Ordinance No. 91-1053, entitled, ""AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 27.A 'SANITATION, GARBAGE AND REFUSE, AS IT RELATES TO SALVAGING." Motion, second-. So ordered. AYES: NOES: RENTAL VERSUS PURCHASE OF A TRACK TYPE LOADER. Memoran- dum from Public Works Director Anthony, Antich dated March 4, 1991. Director Antich presented the staff report and responded to Council questions. Action: To approve the staff recommendation to au- thorize the purchase of a crawler, Model #943 and Intes- tate trailer from Shepard Machinery at a cost of o 8. Motion �, second A.). So ordered. 10. RECOMMENDATION TO APPROVE REQUEST FOR PROPOSALS FOR RECORDS MANAGEMENT CONSULTANT. Memorandum from City City Council Minutes 02-26-91 Page 7415 Clerk Elaine Doerfling and General Services Director. Cynthia Wilson dated March 4, 1991. Supplemental infor- mation from City Clerk Doerfling dated March 11 and 12, 1991. City Clerk Doerfling presented the staff report and re- sponded to Council questions. Action: To accept the staff report to approve the Request for Proposal for a consultant to prepare a Records Management System. Motion C , second J. So ordered, noting the objections of 127 11. APPROVAL OF PROCESS FOR SOUTH SCHOOL CONCEPTUAL DESIGN. Memorandum from Community Resources Director Mary Rooney dated March 5, 1991. Director Rooney presented the staff report and responded to Council questions. Action:. 174 City Council Minutes 02-26-91 Page 7416 12. APPROVAL OF REQUEST FOR PROPOSALS FOR CONSULTANT SER- VICES TO REVIEW THE PROPOSED PLAN FOR THE MANAGEMENT INFORMATION SYSTEM. Memorandum from General Services Director Cynthia Wilson dated January 28, 1991. Director Wilson presented the staff report and responded to Council questions. Action: To 7/15 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER 14. MISCELLANEOUS ITEMS AND REPORTS — CITY COUNCIL (a) Appointment of Planning Commissioner to fill vacancy for a term ending June 30, 1992. -/ks) (b) Certification of results of signature verification of an initiative petition to create and designate the Biltmore City Council Minutes 02-26-91 Page 7417 Co) Site as open space 0-S-2 for its preservation and use as a public par. Memorandum from City Clerk Elaine Doer - fling dated March 5, 1991. Annual salary review of City Manager with resolution. Memorandum from Personnel Director Robert Blackwood dat- ed February 21, 1991. (Continued from 2/26/91 mtg.) Director Blackwood presented the staff report and re- sponded to council questions. " //g)/)7)" -I') Action: To approve the staff recommendation and adopt Resolution No. 90-5443, entitled, HA RESOLUTION OF THE CITY. OF HERMOSA'BEACH, CALIFORNIA,. AMENDING RESOLUTION 90-5400 ESTABLISHING A' CHANGE IN THE SALARY ESTABLISHED FOR THE: POSITION OF CITY MANAGER EFFECTIVE JANUARY 1, 1991.'1, as amended to include an annual salary amount of Motion second So ordere)�{ ///0 q09, _2_, 15. OTHER MATTERS'—CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Creighton for discussion of permit parking program. City Council Minutes 02-26-91 Page 7418 Recommended Action: .1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter. by Coun- cil action tonight. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. Coming forward to address the Council at this time were: Howard Longacre - 1221 Seventh Place, Wilma Burt - 1152 Seventh Street, June Williams - 2065 Manhattan Avenue, Dave Reimer - 802 Monterey Blvd., Jerry Compton - 832 Seventh Street, Shirley Cassell - 611 Monterey Blvd., Parker Herriott - 224 Twenty-fourth Street, (7)Jim Lissner - 2715 El Oeste Drive, ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Wednesday, March 13, 1991, at the 1� City Council Minutes 02-26-91 Page 7419 hour of 12: A.M. , to a Regular Meeting to be held on Tuesday; March 26,,1991, at the hour of 7:30 P.M. Deputy City Clerk City Council Minutes 02-26-91 Page 7420 ACTION SHEET ACTION SHEET REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 12, 1991 - Council Chambers, City Hall Closed Session - 6:30 p.m. Regular Session - 7:30 p.m. MEETING CALLED TO ORDER AT 7:45 P.M. PLEDGE OF ALLEGIANCE ROLL CALL: ALL PRESENT PROCLAMATION: National Adult Education Week - March 17-22, 1991 PRESENTED TO NEVA RICO FROM SOUTH BAY ADULT SCHOOL SPECIAL PRESENTATIONS: 1) Status of Hermosa Beach Water Conservation Pro- grams, Terry Tamble, California Water Service Co. DISTRICT MGR. TERRY TAMBLE EXPLAINED THE RATIONING RULES. 2) Presentation of check from Drug Forfeiture Funds by Police Department. STEVE WISNIEWSKI PRESENTED CHECK TO CITY. Presentation of check for Strand rehabilitation from Los Angeles County Transportation Commission by Public Works Department. TONY ANTICH PRESENTED CHECK IN AMOUNT OF $405,656 FROM LACTC TO CITY. PUBLIC PARTICIPATION PARKER HERRIOTT - QUESTIONED WHETHER COUNCIL HAS BEEN INFORMED OF COASTAL COMM. STAFF RECOMMENDATION? SHIRLEY CASSELL - SPOKE IN SUPPORT OF POLICE CHIEF. JUNE WILLIAMS - SPOKE ON HER WRITTEN COMMUNICATION ITEM RE. DISCLOSURE OF PAID TESTIMONY. KATHY MCCURDY, P.T.O. PRESIDENT REPEATED HER INVITATION FOR MARCH 28 BREAKFAST AND TOUR OF SCHOOL. DAVE REIMER - SPOKE AGAINST CONTRACTING WITH SHERIFFS. JIM ROSENBERGER - WANTS TO SPEAK ON WILLIAMS LETTER RE. AGENDA PACKETS ON WRITTEN COMMUNICATION. 1. CONSENT CALENDAR: MOTION BY RC/CS TO APPROVE CONSENT CALENDAR. SO ORDERED. (a) Recommendation to approve the following minutes: � 1) Special Meeting of the City Council held on February 20, 1991; 2) Regular meeting of the City Council held on February 26, 1991. Recommendation to approve Demands and Warrants Nos. through inclusive, and (b) (e) pLN to cancel certain warrants as recommended by the City Treasurer. Recommendation to receive and file Tentative Future Agenda Items. Recommendation to receive and file the February, 1991 investment report. Memorandum from City Treasurer Gary L. Brutsch dated March 4, 1991. Recommendation to adopt resolution approving Final Map #21234 for a 3 -unit condominium at 444 Eleventh Street. Memorandum from Planning Director Michael Schubach dated March 4, 1991. ADOPTED RESOLUTION NO. 91-5439. P�' (g) Recommendation to receive and file status report on water conservation. Memorandum from Public Works Direc- tor Anthony Antich dated February 28, 1991. Recommendation to adopt resolution ordering the prepara- tion of a report for the formation of the Hermosa Beach Crossing Guards Maintenance District, No. 1991-1992. Memorandum from Public Works Director Anthony Antich dated February 28, 1991. ADOPTED RESOLUTION NO. 91-5440. Recommendation to adopt resolution ordering the prepara- tion of a report for the formation of the Hermosa Beach Street Lighting District, No. 1991-1992. Memorandum from Public Works Director Anthony Antich dated February 28, 1991. ADOPTED RESOLUTION NO. 91-5441. Recommendation to approve agreement with the Office of Traffic Safety for high accident location grants. Memo- randum from Public Works Director Anthony Antich dated March 4, 1991. (; ) Recommendation to approve request for 30 -day extension of temporary appointment of Deputy City Clerk. Memoran- dum from Personnel Director Robert Blackwood dated February 19, 1991. KM REGISTERED A NO VOTE. 2. CONSENT ORDINANCES. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. 4. WRITTEN COMMUNICATIONS. (a)' Letter from Triad Design Associates, Inc. y. dated February lf'✓5, 1991, re. parking for 2nd story office addition at I 415 Pier Avenue, with a staff recommendation. MOTION CS/RC TO REFER REQUEST TO THE VPD AND ALLOW POSTPONEMENT OF APPEAL FOR ONE YEAR. SO ORDERED. (b) Letter from June Williams, dated February 6, 1991 re. consideration of an ordinance requiring speakers to dis- close if they are being paid to support a particular view or have a financial interest, with response letter from City Manager dated February 19, 1991. MOTION KM/RC TO RECEIVE AND FILE. SO ORDERED (AW -NO). (c)f,�fj Letter from June Williams, dated February 12, 1991 re. `" availability and distribution of Council packets, with response letter from City Manager Northcraft dated February 19, 1991. %'SSh MOTION CS/? TO ASK TO SUPPLY CITY MGR. WITH DOCUMENTA- TION AND MEMBERSHIP LISTS TO SUPPORT THAT THIS IS AN ACTIVE DUES PAYING ORGANIZATION AND DELETE PACKET IF NOT SUPPLIED. CITY CLERK TO CHECK IF REGISTERED AS AN ACTIVE NON-PROFIT OR- GANIZATION WITH THE STATE. SO ORDERED. �Xpj—` p7 ret// y,/ need PUBLIC HEARINGS"- TO COMMENCE AT 8:00 P.M. /05e12, REVIEW AND ADOPTION OF CITY GOALS FOR THE NEXT ONE TO THREE YEAR PERIOD. Memorandum from Personnel Director Robert Blackwood dated March 5, 1991. KM - MADE CHANGES (SEE ATTACHED). RC/RE TO ADOPT GOALS AS AMENDED BY KM. SO ORDERED. APPEAL OF APPROVAL OF CONDITIONAL USE PERMIT AMENDMENT AT 49 AND 53 PIER AVENUE, CASABLANCA RESTAURANT IN LORE - TO PLAZA. Memorandum from Planning Director Michael Schubach dated March 4, 1991. r MOTION RC/RE TO SUSTAIN PLANNING COMMISSION DECISION AND ADOPT RESOLUTION NO. 91-5442 ON ITEM #6. ADD TO MOTION TO APPROVE STAFF RECOMMENDATION TO EXECUTE AGREE- MENT ON ITEM #7. KM - AGREEMENT DOES NOT PRECLUDE COMPLYING WITH ALL CODES AND SAFETY STANDARDS. OK 4-1 (AW -NO) MUNICIPAL MATTERS 7. LORETO PLAZA RENTAL AGREEMENT. Memorandum from Public Works Director Anthony Antich dated March 4, 1991. Pi) SEE ITEM #6 ABOVE. 8. AMENDMENT TO REFUSE CONTRACT WITH BROWNING FERRIS INDUS Q i TRIES TO PROVIDE CURBSIDE, MULTI -FAMILY AND COMMERCIAL l� RECYCLING WITH ORDINANCE TO LIMIT SCAVENGING FOR INTRODUCTION. Memorandum from Building and Safety-Di- rector afety Director William Grove dated February 25, 1991. MOTION. RE/CS TO APPROVE STAFF REC. #1 AND #2 AND INTRODUCE OR- DINANCE NO. 91-1053. OK 3-2 (RC/AW-NO, BECAUSE THEY OBJECT TO ORDINANCE PROHIBITING SCAVENGING) . C_/4';/5 gcfi r j'op"qm -to vE' en- K/1-�✓cr,��s ify744�,3 t �eco, is p sF d-, , " 1 fr�m 1« ot !. 9.RENTAL VERSUS PURCHASE OFP e TRA •ADER. Memoran- ,`� dum from Public Works Director Anthony Antich dated � ' MARCH 4, 1991. MOTION RC/AW - TO AUTHORIZE OUTRIGHT PURCHASE OF TRACK TYPE LOADER. OK 4-1 (RE -NO) 10 /� RECOMMENDATION TO APPROVE REQUEST FOR PROPOSALS FOR C RECORDS MANAGEMENT CONSULTANT. Memorandum from City Clerk Elaine Doerfling and General Services Director Cynthia Wilson dated March 4, 1991. MOTION RC/CS TO APPROVE RFP FOR. CONSULTANT TO PREPARE RECORDS MGT. SYSTEM. OK 3-2 (RE/KM-NO) 11. aP- APPROVAL OF PROCESS FOR SOUTH SCHOOL CONCEPTUAL DESIGN. Memorandum from. Community Resources Director Mary Rooney dated March 5, 1991.1 Nicr4mor e ecipo/44ij/er '?(t'gn<liq/' MOTION RE/RC TO APPROV STAFF RECOMMENDATION. OK 4-1 (KM -NO). 12. APPROVAL OF REQUEST FOR PROPOSALS FOR CONSULTANT SER- VICES TO REVIEW THE PROPOSED PLAN FOR THE MANAGEMENT INFORMATION SYSTEM. Memorandum from General Services Director Cynthia Wilson dated January 28, 1991. MOTION KM/RC - TO APPROVE STAFF RECOMMENDATION WITH CHANGE OF DUE DATE FOR RFP TOL4PRIL 15 SO CAN BE ON SECOND MEETING IN APRIL. 4 IfLAN 13. MISCEEOUS ITEMS AND REPORTS - CITY MANAGER CITY MGR. ANNOUNCED COASTAL COMMISSION MEETING WEDNESDAY, MARCH 13 AT 9 A.M.; SATURDAY, MARCH 16 AT 10 A.M. LITTLE LEAGUE OPENING; SAT. MARCH 23 AT 8 A.M. 2ND GREENBELT RELEAFING. 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a F� Appointment of Planning Commissioner to fill vacancy for 91,14 � a term ending June 30, 1992. l MOTION RE/AW TO APPOINT JOSEPH DI MONDA, OK 5-0. SEND THANK YOU LETTERS TO ALL WHO APPLIED. (b) Certification of results of signature verification of an 1114 initiative petition to create and designate the Biltmore Site as open space O -S-2 for its preservation and use as a public par. Memorandum from City Clerk Elaine Doer - fling dated March 5, 1991. MOTION RC/RE - PLACE ON NEXT REGULAR ELECTION NOV. 5. SO ORDERED. (c), Annual salary review of City Manager with resolution. Memorandum from Personnel Director Robert Blackwood dat- V6 ed February 21, 1991. (Continued from 2/26/91 mtg.) MOTION RC/RE TO APPROVE A 4-1/2% INCREASE RETROACTIVE TO JAN. 1 1991, AND ANOTHER 4-1/2% FROM JULY 1, 1991 TO JULY 1. 1992. ADOPT RESOLUTION 91-5443. OK 3-2 (KM/AW-NO). 15. OTHER MATTERS CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Creighton for discussion of permit parking program. DIRECT STAFF TO RESEARCH AND COME BACK WITH A REPORT AND OR- DINANCE FOR INTRODUCTION. Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or. 3) resolution of matter by Coun- cil action tonight. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ADJOURNMENT AT 12 P.M. Where there is no vision the people perish... 44 *9 I HERMOSA BEACH CITY COUNCIL AGENDA WELCOME! By your presence in the City: Council Chambers you are participating in the process of representative government. Your government welcomes your interest and hopes you will attend the City Council meetings often. Meetings are televised live on Multivision Cable Channel 3 and replayed the next day (Wesdnesday) at noon. Agendas for meetings are shown on Channel 3 the weekend before the meetings: Opportunities for Public Comments Citizens may provide input to their elected Councilmembers in writing or oral- ly. Letters on agenda matters should be sent or delivered to the City Clerk's or City Manager's Office. If sent one week in advance, they will be included in the Council's agenda packet with the item. If received after packet com- pilation, they will be distributed prior to the Council meeting. Oral communications' with,Councilmembers may be accomplished on an individual basis in person or by telephone, or at the Council meeting. ` Please see the notice under "Public Participation" for opportunities to speak before the Council. It is the policy of the City Council that no discussion of new items will be- gin after 11:30 p.m., unless this rule is waived by the Council. ' The agendas are developed :with the intent to have all matters covered within the time allowed. CITY VISION A less dense, more family oriented pleasant low profile, financially sound community comprised of a separate and distinct business district and residential neighborhoods that are afforded full municipal services. in which the maximum costs are borne by visitor/users led by a City, Council which ' accepts a stewardship role for community resources and displays a willingness to explore innovative alternatives, and moves toward public policy leadership in attitudes of fullethical awareness. This Council is dedicated to learning from the past, and preparing Hermosa Beach for tomorrow's challenges today. Adopted by City Council on, October 23, 1986 Note: City offices are open 7 to,6 P.M., Mon. Thurs. Closed -Fridays. There is .no smoking allowed in the Council Chambers: (over) THE HERMOSA BEACH FORM OF GOVERNMENT. Hermosa Beach has the Council -Manager form of government, with a City Manager appointed by and responsible to. the City Council for carrying out Council policy. The Mayor and Council decide what is to be done. The,City Manager, operating through the entire City staff, does it. This separation of policy making and administration is considered the most economical and efficient form of City government in the United States today. GLOSSARY The following explanations may help you to understand the terms found on most agendas for meetings of the Hermosa Beach City Council Consent Items ... A compilation of all routine matters to be acted upon by one vote; approval requires a majority affirmative vote. Any Councilmember may remove an iteth from this listing,thereby causing that matter to be considered. under the category Consent Calendar items Removed For, Separate Discussion. Public Hearings Public Hearings are held on certain matters' as required by law or by direction,of Council. The Hearings afford the public the opportuni- ty to appear and. formally express their, views regarding the matter being heard. Additionally,'letters-may be filed with the City Clerk, prior to the Hearing. Ordinances ... An ordinance is a law. that regulates government revenues and/or public conduct. All ordinances require two "readings". The first reading introduces the ordinance into the records. At least 5 dayslater Council may adopt, reject or hold ` over the ordinance to a subsequent meeting. Most or- dinances take effect 30 days after the second reading. Emergency ordinances' are governed by different provisions and waive the time requirements. Written Communications ... The public, members of advisory boards/commissions or organizations may formally communicate to or make a request of Council by letter; said letters should be filed with the City Clerk by Noon the Tuesday preceding the Regular City Council meeting and request they be placed on the Council agenda. Municipal Matters Non-public Hearing items predicted to warrant discussion by the City Council , are placed here. Miscellaneous Items and Reports City Manager The City Manager coordi- nates departmental reports and brings items to the attention of,or for action by the City Council. Verbal reports may be given by the City Manager regarding items not on the agenda, usually having arisen since the agenda was prepared on the preceding Wednesday. Miscellaneous Items and Reports -.City Council Members of the City Council may place items on the agenda for, consideration by the full Council. Other Matters - City Council ... These are matters that come to the attention of a Council member after publication of the Agenda. 9A4-3 141- -L- 9/-10 5V "Time flies; but remember, you are the navigator." AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 12, 1991 - Council Chambers, City Hall Closed Session - 6:30 p.m. Regular Session - 7:30 p.m. MAYOR Charles W. Sheldon MAYOR PRO TEM Kathleen Midstokke COUNCILMEMBERS Roger Creighton Robert Essertier Albert Wiemans All Council meetings are CITY CLERK Elaine Doerfling CITY TREASURER Gary L. Brutsch CITY MANAGER Kevin B. Northcraft CITY ATTORNEY Charles S. Vose open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Depart- ment, Public Library and the Office of the City Clerk. During the meeting a packet also is available in the Council foyer. PLEDGEOF ALLEGIANCE ROLL CALL: PROCLAMATION: National Adult Education Week - March 17-22, 1991 SPECIAL PRESENTATIONS: 1) Status of Hermosa Beach Water Conservation Pro- grams, Terry Tamble, California Water Service Co. 2) Presentation of check from Drug Forfeiture Funds by Police Department. 3) Presentation of check for Strand rehabilitation from Los Angeles County Transportation Commission by Public Works Department. PUBLIC PARTICIPATION Members of the Public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Please limit comments to one minute. Citizens also may speak: 1) during Consent Calendar consideration or Public Hearings, 2) with the Mayor's consent, during discussion of items appearing under Municipal Matters, and 3) before the close of the meeting during "Citizen Comments". 1. (a) (b) CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. * Councilmember requests to remove items from the Consent Calendar. (Items removed will be considered under Agenda Item 3.) * Public comments on the Consent Calendar. Recommendation to approve the following minutes: 1) Special Meeting of the City Council held on February 20, 1991; 2) Regular meeting of the City Council held on February 26, 1991. Recommendation to approve Demands and Warrants Nos. through inclusive, and to cancel certain warrants as recommended by the City Treasurer. (c) Recommendation to receive, and file Tentative Future Agenda Items. (d) Recommendation to receive and file the February, 1991 investment report. Memorandum from City Treasurer Gary L. Brutsch dated March 4, 1991. (e) (f) (g) (h) (i) Recommendation to adopt resolution approving Final Map #21234 for a 3 -unit condominium at 444 Eleventh Street. Memorandum from Planning Director Michael Schubach dated March 4, 1991. Recommendation to receive and file status report on water conservation. Memorandum from Public Works Direc- tor Anthony Antich dated February 28, 1991. Recommendation to adopt resolution ordering the prepara- tion of a report for the formation of the Hermosa Beach Crossing Guards Maintenance District, No. 1991-1992. Memorandum from Public Works Director Anthony Antich dated February 28, 1991. Recommendation to adopt resolution ordering the prepara- tion of a report for the formation of the Hermosa Beach Street Lighting District, No. 1991-1992. Memorandum from Public Works Director Anthony Antich dated February 28, 1991. Recommendation to approve agreement with the Office of Traffic Safety for high accident location grants. Memo- randum from Public Works Director Anthony Antich dated March 4, 1991. (j) Recommendation to approve request for 30 -day extension of temporary appointment of Deputy City Clerk. Memoran- dum from Personnel Director Robert Blackwood dated February 19, 1991. 2. CONSENT ORDINANCES. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. 4. WRITTEN COMMUNICATIONS. (a) Letter from Triad Design Associates, Inc. dated February 5, 1991, re. parking for 2nd story office addition at 415 Pier Avenue, with a staff recommendation. (b) Letter from June Williams, dated February 6, 1991 re. consideration of an ordinance requiring speakers to dis- close if they are being paid to support a particular view or have a financial interest, with response letter from City Manager dated February 19, 1991. (c) Letter from June Williams, dated February 12, 1991 re. availability and distribution of Council packets, with response letter from City Manager Northcraft dated February 19, 1991. PUBLIC HEARINGS - TO COMMENCE AT 8:00 P.M. 5. REVIEW AND ADOPTION OF CITY GOALS FOR THE NEXT ONE TO THREE YEAR PERIOD. Memorandum from Personnel Director Robert Blackwood dated March 5, 1991. APPEAL OF APPROVAL OF CONDITIONAL USE PERMIT AMENDMENT AT 49 AND 53 PIER AVENUE, CASABLANCA RESTAURANT IN LORE - TO PLAZA. Memorandum from Planning Director Michael Schubach dated March 4, 1991. MUNICIPAL MATTERS 7. LORETO PLAZA RENTAL AGREEMENT. Memorandum from Public Works Director Anthony Antich dated March 4, 1991. 8.AMENDMENT TO REFUSE CONTRACT WITH BROWNING FERRIS INDUS- TRIES TO PROVIDE CURBSIDE, MULTI -FAMILY AND COMMERCIAL RECYCLING, WITH ORDINANCE TO LIMIT SCAVENGING, FOR INTRODUCTION. Memorandum from Building and Safety Di- rector William Grove dated February 25, 1991. RENTAL VERSUS PURCHASE OF A TRACK TYPE LOADER. Memoran- dum from Public Works Director Anthony Antich dated MARCH 4, 1991. 10. RECOMMENDATION TO APPROVE REQUEST FOR PROPOSALS FOR RECORDS MANAGEMENT CONSULTANT. Memorandum from City Clerk Elaine Doerfling and General Services Director Cynthia Wilson dated March 4, 1991. 11. APPROVAL OF PROCESS FOR SOUTH SCHOOL CONCEPTUAL DESIGN. Memorandum from Community Resources Director Mary Rooney dated March 5, 1991. 12. APPROVAL OF REQUEST FOR PROPOSALS FOR CONSULTANT SER- VICES TO REVIEW THE PROPOSED PLAN FOR THE MANAGEMENT INFORMATION SYSTEM. Memorandum from General Services Director Cynthia Wilson dated January 28, 1991. 13. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER 14. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) Appointment of Planning Commissioner to fill vacancy for a term ending June 30, 1992. (b) Certification of results of signature verification of an initiative petition to create and designate the Biltmore Site as open space O -S-2 for its preservation and use as a public par. Memorandum from City Clerk Elaine Doer - fling dated March 5, 1991. (c) Annual salary review of City Manager with resolution. Memorandum from Personnel Director Robert Blackwood dat- ed February 21, 1991. (Continued from 2/26/91 mtg.) 15. OTHER MATTERS - CITY COUNCIL Requests from Councilmembers for possible future agenda items: (a) Request by Councilmember Creighton for discussion of permit parking program. Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or 3) resolution of matter by Coun- cil action tonight. CITIZEN COMMENTS Citizens wishing to address the Council on items within the Council's jurisdiction may do so at this time. Please limit comments to three minutes. ADJOURNMENT (1 • MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Wednesday, February 20, 1991, at the hour of 7:06 P.M. to update the City Goals. PLEDGE OF ALLEGIANCE - Charles Sheldon, Mayor ROLL CALL Creighton, Essertier, Midstokke, Wiemans, Mayor Sheldon None Present: Absent: 1) REVIEW OF CITY GOALS - City Manager Northcraft explained that the Council was to brainstorm for ideas and goals to aid in the development of the Council's policy that would be implemented over the next one to three years. The Council was to express ideas that would be listed without regard to whether or not they would ultimately remain on the list of goals. After a new list was cre- ated, the Council would review a list created by staff to see if there were ideas that could be incorporated into their new list, and finally, go over the current list of goals to consolidate similar issues and delete those goals that had been implemented or were no longer viable. The meeting recessed at 8:40 P.M. The meeting reconvened at 8:48 P.M. The following is an unpriortized listing of City Goals as .developed by the City Council on. February 20, 1991. This listing includes Goals and Objectives .remaining from the existing Goals list and proposed Goals and Ob- jectives (noted by an *) which were added at the February, 1991 meeting. Please note that several exist- ing goals were modified and updated as well. (A) IMPROVE CITY FINANCIAL PICTURE —Improve audit/review procedures including tele- phone usage, utility payments, citation revenue, lease income, etc. — Make the most with the resources we already have, submit "Bare Bones" budget instead of "Wish List", provide the highest level of service for the lowest cost. * - INCREASE SALES TAX REVENUE. * - COMPLETE STUDIES OF REVENUE SOURCES NOT ADDRESSED IN USER -FEE STUDY WITHIN 6 MONTHS. * - REVIEW LEASES OF CITY OWNED LAND. * - COMPLETE OIL C.U.P. WITHIN THREE MONTHS OF CITY RECEIVING COMPLETE SET OF PLANS. (B) ENHANCE PUBLIC COMMUNICATION AND AWARENESS Establish telephone access to city hall with City Council Minutes 02-20-91 Page 7390 human interface and option for direct dial. Complete "Welcome to meeting" brochure. - Enhance T.V. broadcasting capabilities for Coun- cil Chambers. * - REPLAY COUNCIL MEETINGS AT A MORE ACCESSIBLE TIME FOR PUBLIC (i.e. Saturday). (C) RESOLVE BILTMORE ISSUE (D) IMPROVE EFFICIENCY/EFFECTIVENESS OF OPERATIONS - Increase service level of employees without in- creasing staff (compare to other cities). - Computerize payroll & personnel function. — Review coordinating P.D. records management and computer operations with city computer operations. — Analyze contracting of Police and Fire. * - PRODUCTIVITY INCENTIVES FOR EMPLOYEES (MONETARY OR OTHERWISE). * - INCREASE USE OF PRODUCTIVITY MEASUREMENTS. * - IMPLEMENT NEW COMPUTER SYSTEM. * - REVIEW WORKERS COMP. COST AND EFFORTS TO REDUCE. * - IMPROVE STORAGE OF CITY RECORDS. Improve maintenance of beach bathrooms. (E) GENERAL SERVICES DEPARTMENT REORGANIZATION STUDY - Analyze contracting of Parking Enforcement and Animal Control. * - REDUCE COST OF PARKING ENFORCEMENT WHILE MAINTAINING APPROPRIATE LEVEL OF SERVICE. * - EXPLORE UTILIZATION OF VOLUNTEERS FOR DOWNTOWN PARKING ENFORCEMENT. (F) COMPLETE NEGOTIATIONS WITH SCHOOL DISTRICT SOUTH SCHOOL PROPERTY/PROSPECT HEIGHTS). * - FINALIZE PURCHASE OF SOUTH SCHOOL BY JUNE 1, 1991 (G) COMPLETE REVIEW OF RESIDENTIAL & COMMERCIAL ZONING STANDARDS. - Review Lot Coverage. - Review parking requirements. - Review open space standards. - Review set -back & height requirements. * - IMPROVE TREE PRESERVATION TO REPLACE ANY SUBSTANTIAL TREES IN ALL DEVELOPMENTS. (H) UPGRADE DOWNTOWN - Provide assistance, as appropriate, upon request of Vehicle Parking District and Downtown Revitalization Committee. - Implement use -change parking policy. - Consider closing off Pier Head (Hermosa to Pier) for pedestrian mall. Improve property maintenance for downtown City Council Minutes 02-20-91 Page 7391 businesses. - Do something "interesting" with pier (determine legal limits). - Improve cost effective enforcement of downtown. - COOPERATE WITH R/UDAT PROCESS FOR DOWNTOWN. (I) IMPROVE POLICE OPERATIONS BY MONITORING PERFORMANCE AND INCREASING ACCOUNTABILITY - Explore Civilian Enforcement Officers. (J) ENHANCE SENSE OF COMMUNITY * - PROMOTE GOOD GOVERNMENT BY PARTICIPATION WITH SCHOOL CIVICS PROGRAM COORDINATOR. (K) REVIEW INCREASING POLICE FOOT PATROL DOWN TOWN (L) COMPLETE COASTAL PERMIT PLAN. - Restore local permit authority. ,(M)* CLARIFY THE GOALS OF THE CITY AND ITS EMPLOYEES * 'REVIEW AND UPDATE MISSION STATEMENT. * - EXPAND ETHICS PROGRAM FOR CITY EMPLOYEES. * - ESTABLISH TIMETABLES FOR COMPLETION OF OBJECTIVES (N)* PARKING IMPROVEMENT * - ANALYZE RESIDENTIAL PARKING PERMIT PROGRAM. * - STUDY DEVELOPING PARKING SOLUTIONS ON PCH INCLU- DING CONSIDERATION OF SPECIAL ASSESSMENT DISTRICTS. (0)* ENVIRONMENTAL ISSUES - Implement trash enclosure enforcement. * - COORDINATE & PROMOTE WATER CONSERVATION BOTH CITY WIDE AND CITY USE. * IMPLEMENT STEPS FOR SOURCE REDUCTION AND RECYCLING ELEMENT, COMPOSTING, ETC. TO IMPLEMENT AB 939. (P)* ADDRESS STRAND SAFETY ISSUES (Note: The following is staff suggested goal to reflect current priority projects not otherwise reflected) (Q)* MAINTAIN AND IMPLEMENT LONG RANGE PLANS * - IMPLEMENT HOUSING AND CIRCULATION ELEMENT. * - UPDATE GENERAL PLAN ELEMENT. * - IMPLEMENT CAPITAL IMPROVEMENT PROGRAM. * - IMPLEMENT EMERGENCY PREPAREDNESS PLAN, CITIZEN COMMENTS - NONE The Special Meeting adjourned at 10:04 P.M. to a closed session. City Council Minutes 02-20-91 Page 7392 CLOSED SESSION - The closed session was held at 10:08 P.M. persuant to Government Code Section 54956.9(a) ragarding matters of litigation: Nickey vs City of Her- mosa Beach; and personnel/evaluation. The session was adjourned at 11:27 P.M. Deputy City Clerk City Council Minutes 02-20-91 Page 7393 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 26, 1991, at the hour of 7:34 P.M. CLOSED SESSION - The closed session was held at 6:33 P.M. regard- ing matters of meet and confer: Police Associations; pursuant to Government Code Section 54956.9(a) matters of litigation: Riddle vs City of Hermosa Beach; and, personnel matters: City Manager merit review. The session was adjourned at 7:31 P.M. to the regular scheduled public meeting. PLEDGE OF ALLEGIANCE — Charles Sheldon, Mayor ROLL CALL Present: Creighton, Essertier, Midstokke, Wiemans, Mayor Sheldon Absent: None ANNOUNCEMENTS - Mayor Sheldon announced that a Town Hall meeting would be held on Monday, March 4, 1991, at 7:00 P.M. at the Com- munity Center to discuss the R/UDAT design study for the downtown area. PRESENTATION OF CERTIFICATE OF APPRECIATION TO EDMUND ALEKS, PLANNING COMMISSION - Mayor Sheldon presented a certificate of appreciation and expressed gratitude on behalf of the City to Edmund Aleks, who was leaving the Planning Commission due to moving out of the City. PRESENTATION OF $1,085 DONATION BY KIWANIS CLUB FROM CHRISTMAS TREE LOT PROCEEDS TO THE COMMUNITY CENTER FOUNDATION - Mayor Sheldon introduced Joe Diaz, of the Kiwanis Club, who presented a check for $1,085, a 10% proceed from their 1990 Christmas tree lot, as a donation to Laurie Byren, President of the Community Center Foundation. PUBLIC PARTICIPATION Coming forward to address the Council at this time were: Emily Nagar - 451 Gould Avenue, protested the ap- pearance and the placement of the public phone booth in Valley Park and submitted photos to the Council; Bruce Ehlers - 455 Gould Avenue, also protested the public phone booth in Valley Park; Jane Lampkin - 3436 The Strand, protested the trash bin abatement and asked for a waiver due to disability hardship. 1. CONSENT CALENDAR Action: To approve the Consent Calendar recommendations (a) through (o), with the exception of the following items which were pulled for discussion in item 3 but are City Council Minutes 02-26-91 Page 7394 1a2) listed in order for clarity: (f) Essertier, (i) Mid- stokke, (j) Essertier, (1) Wiemans, and (o) Midstokke. Motion Creighton, second Wiemans. So ordered. Coming forward to address the Council regarding items on the con- sent calendar was: Shirley Cassell - 611 Monterey Blvd., concerned with item 1(b) in regard to a Kiwanis membership. • Mayor Sheldon directed the City Manager to check into the matter. (a) Recommendation to approve minutes of regular meeting of the City Council held on February 12, 1991. Action: To approve the minutes of the regular meeting of the City Council held on February 12, 1991. (b) Recommendation to approve Demands and Warrants No. 35906 and Nos. 36054 through 36212 inclusive, noting voided warrants Nos. 36058, 36059, 36060, 36124, 36125, and 36126, and to cancel certain warrants as recommended by the City Treasurer. Action: To approve the demands and warrants. (c) Recommendation to receive and file Tentative Future Agenda Items. Action: To receive and file tentative future agenda items. (d) Recommendation to receive and file the January, 1991 financial reports: 1) Revenue and expenditure report; 2) City Treasurer report. (e) (f) Action: To receive and file the January, 1991, finan- cial reports. Recommendation to adopt resolution approving Final Map #21471 for a three -unit condominium at 1101 Valley Drive. Memorandum from Planning Director Michael Schubach dated February 14, 1991. Action: To adopt Resolution No. 91-5435, entitled, HA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #21471 FOR A THREE -UNIT CONDOMINIUM PROJECT LOCATED AT 1101 VALLEY DRIVE, HERMOSA BEACH, CALIFORNIA. Recommendation to approve landscape design consultant for Greenbelt parking. Memorandum from Public Works Director Anthony Antich dated February 20, 1991. City Council Minutes 02-26-91 Page 7395 This item was removed from the Consent Calendar by Coun- cilmember Essertier for separate discussion later in the meeting. Director Antich responded to Council questions. Coming forward to address the Council on this matter was: Shirley Cassell - 611 Monterey Blvd. Action: To approve the staff recommendation to au- thorize staff to utilize the services of Lawrence R. Moss & Associates for the provision of preparing concep- tual landscape drawings of the Greenbelt parking lot on an hourly basis with a cost not to exceed $2,500, and with the understanding that the drawings would be for plantings and irrigation only, not for paving. Motion Creighton, second Mayor Sheldon. So .ordered, noting the objections of Essertier and Midstokke. (g) Recommendation to confirm Planning Commission inter- pretation regarding applicable setbacks on a half lot at 517 Hermosa Avenue. Memorandum from Planning Director Michael Schubach dated February 19, 1991. Action: To approve the interpretation of the Planning Commission of the applicable setbacks for the property at 517 Hermosa Avenue as: 1) the front yard shall be the 6th Court frontage and shall be subject to a setback of 3 feet from the ground floor and 1 foot for the second floor and above; and, 2) the Hermosa Avenue frontage shall be considered the side yard, and shall be subject to a setback re- quirement of 10% of the lot width of 3.36 feet. (h) (i) Recommendation to send letter to County of Los Angeles regarding Emergency Ambulance Agreement request. Memo- randum from Public Safety Director Steve Wisniewski dat- ed January 14, 1991. Action: To approve the staff recommendation to direct staff to send a letter to the County indicating that the City intends to continue providing the same services that we have in the past and that we are not interested in entering into a contract at this time. Recommendation to approve allocation of monies from Vehicle Parking District Fund to support the R/UDAT design study for the downtown area. Memorandum from General Services Director Cindy Wilson dated February 19, 1991. This item was removed from the Consent Calendar by Coun- cilmember Midstokke for separate discussion later in the meeting. City Council Minutes 02-26-91 Page 7396 Director Wilson said that the item was before the Coun- cil in this manner due to the Board of Parking Place Commissioners' wish to clarify some of the wording in the enabling Ordinance No. 90-1037. Coming forward to address the Council on this matter were: Jerry Newton - Chairperson, Board of Parking Place Commissioners, who responded to Council questions; Howard Longacre - 1221 Seventh Place; Shirley Cassell - 611 Monterey Blvd.; and, June Williams- 2065 Manhattan Avenue. Proposed Action: To defer this item until the City At- torney can determine the jurisdictional issues in regard to the expenditure of funds from the Vehicle Parking District. Motion Midstokke, second Creighton.. City Attorney Vose stated that the Board did not need the Council's approval to spend their own money. The motion was withdrawn. Proposed Action: To support the staff recommendation. Motion Essertier, second Mayor Sheldon. The question was called by Councilmembers Midstokke and Essertier, and carried with no objections. The motion failed due to the objections of Creighton, Midstokke and Wiemans. Proposed Action: To direct the City Attorney to review the appropriate State Code and give the Council a writ- ten opinion that ensured the Board of Parking Place Commissioners the authority to spend Vehicle Parking District funds without the approval of the Council, and to ensure that there was no conflict with the enabling Ordinance. Motion Creighton, second Midstokke. The motion failed due to the objections of Creighton, Essertier, and Mayor Sheldon. Action: To approve the staff recommendations of: 1) the request from the Board of Parking Place Commis- sioners, to allocate an expenditure not to exceed. $10,000 from the Vehicle Parking District Fund, for the purpose of funding a portion of the cost of the R/UDAT program. $5,000 to be appropriated from the '90-'91 budget with an additional $5,000 to be re- quested when the fiscal year '91-'92 budget is amended. 2) the City defer any additional staff services to the VPD staff liaison for coordination and completion. Motion Essertier, second Mayor Sheldon. So ordered, noting the objections of Midstokke and Wiemans. City Council Minutes 02-26-91 Page 7397 (j) Recommendation to approve requests and contracts for 1991 Professional volleyball tournaments. Memorandum from Community Resources Director Mary Rooney dated February 19, 1991. Supplemental list of fees paid to other cities in 1990 by the Association of Volleyball Professionals (AVP), from Community Resources dated February 26, 1991. This item was removed from the Consent Calendar by Coun- cilmember Essertier for separate discussion later in the meeting. Director Rooney responded to Council questions. Coming forward to address the Council on this matter were: Matt Gage - 44 Sixteenth Street, AVP Tour Director concerned with the 100% increase in fees; and, Parker Herriott 224 Twenty-fourth Street, concerned that the beach was being used for commercial purposes. Action: To approve the staff recommendation to approve the requests and contracts for the 1991 professional beach volleyball tournaments, but increasing the event fee for the men's tournament to $3,000 per day, and to authorize the Mayor to sign: 1) the contracts for the Diet Pepsi Women's Pro Tournament with C. E. Sports and Entertainment for the dates of May 11th and 12th, 1991, at a cost of $1,500 per day; and, 2) the contracts for the Miller. Lite Men's USA Championship Tournament with Association of Volleyball Professionals for the dates of Au- gust 24th and 25th, 1991, at a cost of $3,000 per day. Motion Essertier, second Midstokke. So ordered, noting the objection of Mayor Sheldon. (k) (1) Recommendation to approve Riwanis annual request for holiday tree lot on Community Center grounds. Memoran- dum from Community Resources Director Mary Rooney dated February 20, 1991. Action: To approve the staff recommendation to approve the request by the Kiwanis Club to operate a Christmas tree lot on the front lawn of the Community Center for the holiday season in 1991, with the understanding that the Kiwanis Club agrees to donate $1,000 or 10% of their net profit, whichever is higher, to the Community Center. Foundation. Recommendation to separate Vehicle Parking District area meter money. Memorandum from General Services Director Cindy Wilson dated February 19, 1991. City Council Minutes 02-26-91 Page 7398 This item was removed from the Consent Calendar by Coun- cilmember Wiemans for separate discussion later in the meeting. Action: To agree with the staff recommendation to ap- prove the Board of Parking Place Commissioners' requests of: 1) the monies from those meters within the boundaries of the Vehicle Parking District, be collected sepa- rately from the aggregate parking meter revenues and estimated by weight to determine the income, for the purposes of statistical analysis; and, the amount of $750 be appropriated from the VPD account for the purchase of a canister for use in the collection of monies within the Vehicle Parking District. Motion Wiemans, second Essertier. So ordered. Recommendation to adopt resolution approving Final Map #21269 for a two -unit condominium at 705 First Street. Memorandum from Planning Director Michael Schubach dated February 7, 1991. Action: To adopt Resolution No. 91-5436, entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #21269 FOR A TWO -UNIT CONDOMINIUM PROJECT LOCATED AT 705 FIRST STREET, HERMOSA BEACH, CALIFORNIA. Recommendation to approve an extension of contract for Street Lighting/Crossing Guard Assessment Districts. Memorandum from Public Works Director Anthony Antich dated February 20, 1991. Action: To approve the staff recommendation to: 1) approve a contract extension with SA Associates to perform the Fiscal Year 91-92 Assessment Engineer- ing Services for. Street Lighting and Crossing Guards maintenance districts and transfer of all future assessment engineering services to the Coun- ty at a cost not to exceed $14,200; and, 2) authorize staff to issue addenda as necessary within budget limitations. Recommendation to receive and file interim report on purchase vs. rental of used crawler. Memorandum from Public Works Director Anthony Antich dated February 21, 1991. This item was removed from the Consent Calendar by Coun- cilmember Midstokke for separate discussion later in the meeting, due to a concern that an incomplete item had been listed on the agenda rather than on the tentative future agenda. City Council Minutes 02-26-91 Page 7399 Action: To receive and file the interim report. Motion Mayor Sheldon, second Creighton. So ordered. 2. CONSENT ORDINANCES- NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. Items (f) was items (i) , (j) , after item 5, a listed in order discussed at this time. At 8:15 P.M. (1), and item (o) were suspended until public hearing. All items, however, are for clarity. * Public comments on items removed from the Consent Calendar are listed under the appropriate item. 4. WRITTEN COMMUNICATIONS. (a) Letter from Triad Design Associates, Inc. dated February 5, 1991,. re. parking for 2nd story office addition at 415 Pier Avenue, with a staff recommendation. Action: To continue this item to the meeting of March 12, 1991, due to the letter author not being present. So ordered by Mayor Sheldon with the consensus of the Council. PUBLIC HEARINGS 5. APPEAL OF CONDITIONAL USE PERMIT LIMITING MOTORCYCLE REPAIRS TO MINOR REPAIRS ONLY AT 638-640 PACIFIC COAST HIGHWAY, SOUTH BAY CYCLES. Memorandum from Planning Director Michael Schubach dated February 19, 1991. Sup- plemental letter from Gaylan King, Remax Realty, 225 S. Sepulveda, Manhattan Beach, dated February 25, 1991. Director Schubach presented the staff report and re- sponded to Council questions. The public hearing was opened. Coming forward to address the Council on this matter were: Jack Wood - 200 Pier Avenue, #38, speaking on behalf of the appellant; Dave Reimer - 802 Monterey Blvd., favored the appeal; and, Don Karasevicz - 840 Fifteenth Street, opposed. The public hearing was closed. Action: To deny the appeal, sustain the Planning Com- mission decision, and adopt Resolution No. 91-5437, en- titled, 'IA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION, ON APPEAL TO APPROVE AN AMEND- MENT TO A CONDITIONAL USE PERMIT, TO ALLOW THE SALES OF City Council Minutes 02-26-91 Page 7400 MOTORCYCLES AND PARTS AND LIMITING MOTORCYCLE REPAIR TO MINOR REPAIR ONLY AT 638 - 640 PACIFIC COAST HIGHWAY, DESCRIBED AS LOT 18 AND PORTION OF LOT 19, WILSON AND LIND'S TRACT.", as amended by City Attorney Vose to read, starting at the last paragraph on page one, "NOW, THEREFORE, the City of Hermosa Beach, California does herebysustain the Planning Commission's decision to approve a Conditional Use Permit Amendment to allow minor repairs in conjunction with the sales of motorcy- cles and parts at 638 - 640 Pacific Coast Highway, subject to the conditions contained in P.C. Resolution 91-20, adopted January 15, 1991." Motion Essertier, second Creighton. So ordered, noting the objection of Mayor Sheldon. Further Action: To direct staff to return to Council with the six month review of all the conditions imposed by the Conditional Use Permit; to ensure that they all are in compliance; and to work with the applicants in reaching an agreement regarding the criteria to be in- cluded in the traffic study. Motion Creighton, second Essertier. So ordered, noting the objection of Mayor Sheldon. The meeting recessed at 8:55 P.M. The meeting reconvened at 9:05 P.M. MUNICIPAL MATTERS 6. APPROVAL OF RESOLUTION FOR CONDITIONAL USE PERMIT AT 619 TENTH STREET. (Continued from 1/8/91 Council meeting and subsequent referral back to Planning Commission.) Memorandum from Planning Director Michael Schubach dated February 6, 1991. (Continued from 2/12/91 meeting.) Director Schubach presented the staff report and re- sponded to Council questions. Coming forward to address the Council on this matter were: Jeff Greene - 922 Tenth Street, Manhattan Beach, appellant; Carl Janssen - 625 Tenth Street, neighbor agreeing to the modification; Jim Hausle - 934 Seventh Street, opposed; and, Larry Peha - 67 Fourteenth Street, architect of the project. Action: To grant the appeal, overturn the Planning Com- mission decision, approve the modification agreed to by the neighbor and the architect/developer, and adopt Resolution No. 91-5438, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF AN APPEAL OF CONDITION NO. 2, IM- POSED BY THE PLANNING COMMISSION TOREQUIRE AN AVERAGE City Council Minutes 02-26-91 Page 7401 10 FOOT FRONT SETBACK ON A 2 -UNIT CONDOMINIUM, TO IN- STEAD ALLOW A MINIMUM 6 FOOT FRONT SETBACK AT 619 TENTH • STREET, LEGALLY DESCRIBED AS A PORTION OF LOT 4, BLOCK 78, SECOND ADDITION TO HERMOSA BEACH." Motion Creighton, second Wiemans. So ordered, noting the objection of Midstokke. 7. SELECTION OF TASK FORCE FOR HOUSING IMPROVEMENT PROGRAM. Memorandum from Planning Director Michael Schubach dated January 17, 1991. (Continued from 1/22/91 and 2/12/91 meetings.) Director Schubach presented the staff report and re- sponded to Council questions. City Attorney Vose stated that he saw no violation of the Brown, Act with an initial preference/selection sheet. Action: To table the Housing Improvement Program (HIP) pending the outcome of some, yet to be decided, land use issues to be submitted to the electorate on the November 1991 ballot, and amended by Midstokke to include sepa- rately commercial. Motion Wiemans, second Creighton. So ordered, noting the objections of Essertier and Mayor Sheldon. The meeting The meeting Item number clarity. recessed at 10:30 P.M. reconvened at 10:38 P.M. 11 was heard at this time, but is shown in order for 8. RECOMMENDATION TO RECEIVE AND FILE ANNUAL REPORT AND REVIEW OF CITY GOALS. Memorandum from City Manager Ke- vin B. Northcraft dated January 14, 1991. (Continued from 1/22/91 and 2/12/91 meetings.) City Manager Northcraft reviewed the progress that has been achieved on the 1990-1991 City Goals. Action: To receive and file. Motion Midstokke, second Essertier. So ordered. 9. STATUS REPORT ON CITY'S AQMD REGULATION XV - TRIP REDUC- TION PLAN. Memorandum from Personnel Director Robert Blackwood dated January 15, 1991. (Continued from 1/22/ 91 and 2/12/91 meetings.) Director Blackwood presented the staff report and re- sponded to Council questions. Director Blackwood was instructed to keep a record of the hours that were spent in complying with this program. Action: To receive and file. City Council Minutes 02-26-91 Page 7402 Motion Essertier, second Mayor Sheldon. So ordered. 10. RECOMMENDATION TO PROCEED WITH IMPROVEMENT PROGRAM, MARKETING EFFORT, AND ALTERNATE FUEL STUDY FOR TRANSIT IMPROVEMENT PROGRAM. Memorandum from Planning Director Michael Schubach dated January 8, 1991. (Continued from 1/22/91 and 2/12/91 meetings.) Director Schubach presented the staff report and re- sponded to Council questions . Action: To approve the staff recommendation. Motion Creighton, second Essertier. So ordered. 11. RECOMMENDATION TO AUTHORIZE PHASE I STUDY OF CONTRACTING FOR POLICE SERVICES. Memorandum from Public Safety Di- rector Steve Wisniewski dated February 19, 1991. Sup- plemental memorandum listing anticipated questions and arguments for Council consideration from Public Safety Director Steve Wisniewski dated February 25, 1991. Director Wisniewski presented the staff report and re- sponded to Council questions . Coming forward to address the Council on this matter were: Howard Longacre - 1221 Seventh Place, objected to the name of the study; Dave Reimer - 902 Monterey Blvd, opposed; Shirley Cassell - 611 Monterey Blvd., opposed; Jim Hausle 934 Seventh Street, opposed; and, Jerry Compton - 832 Seventh Street, opposed. Action: To approve the staff recommendation to: 1) request the Sheriff's Department to conduct a Phase I study and submit a proposal to the City; and, 2) appropriate funds, not to exceed $3,500, from Pro- spective Expenditures to pay for the study. Motion Essertier, second Creighton. So ordered. 12. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Manager Northcraft reported that annual parking permits could be purchased at 1035 Valley Drive, General Services' Base 3 located near Clark Stadium, from 7:00 A.M. to 6:00 P.M., Monday through Thursday, and new Saturday hours of 8:00 A.M. to 12:00 noon through the end of March. 13. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL (a) Proposed plan for Planning Commission applicants inter- views including holding a special Council meeting for City Council Minutes 02-26-91 Page 7403 (b) (c) interviews at 7 p.m., Monday, March 11, 1991. Memoran- dum from City Manager Kevin B. Northcraft dated February 21, 1991. Action: To approve the special meeting to interview prospective Planning Commission applicants for Monday, March 11, 1991, at 7:00 P.M. Motion Essertier, second Mayor Sheldon. So ordered, noting the objection of Midstokke. Annual salary review of City Manager with resolution. Memorandum from Personnel Director Robert Blackwood dat- ed February 21, 1991. Action: To continue this matter to the regular meeting of March 12, 1991. Motion Mayor Sheldon, second Midstokke. So ordered. Report on submittal of initiative petition to create and designate the Biltmore Site as open space O -S-2 for its preservation and use as a public park. Memorandum from City Clerk Elaine Doerfling dated February 21, 1991. Supplemental letter from Etta Simpson, 651 - 25th Street, dated February 25, 1991. Coming forward to address the Council on this matter were: Parker Herriott - 224 Twenty-fourth Street; Howard Longacre - 1221 Seventh Place; and Shirley Cassell 611 Monterey Blvd. Action: To receive and file the report. So ordered by Mayor Sheldon with the consensus of the Council. (d) Distribution of draft revision of City Council goals. (To be distributed on February 26, 1991; public hearing to be held March 12, 1991.) To be reviewed by the Council in preparation for the public hearing of March 12, 1991. 14. OTHER MATTERS —CITY COUNCIL (a) Councilmember Creighton's request to consider advisory measures on the November, 1991 ballot. Action: To allow a sub -committee, comprised of Council - members Creighton and Wiemans, to meet with the City Manager for the purpose of drafting some sample ballot measures for the full Council's consideration. Motion Creighton, second Wiemans. So ordered, noting the objection of Mayor Sheldon. City Council Minutes 02-26-91 Page 7404 CITIZEN COMMENTS Coming forward at this time to address the Council were: Howard Longacre 1221 Seventh Place, concerned with Strand Hotel and the possibility of sub- sidence, submitted a letter and requested an- swers to specific questions contained in it; Wilma Burt - 1152 Seventh Street, opposed to the contract for a study by the Sheriff's Depart- ment in item 11; June Williams — 2065 Manhattan Avenue, apologized for statement in item 1(i) and clarified that it was VPD money, not taxpayer money being asked to fund R/UDAT; Dave Reimer - 802 Monterey Blvd., questioned if the Council had given any consideration of his sug- gestion to lower parking permit fees; Jerry Compton - 832 Seventh Street, concerned with discrimination in barring architects from serv- ing on the HIP committee; Shirley Cassell - 611 Monterey Blvd., opposed to any further downzoning; and, Parker Herriott - 224 Twenty-fourth Street, ques- tioned the procedure for the City Attorney to ask for sanctions, and, if the City could have residential ballot measures while his lawsuit is still pending. ADJOURNMENT The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Wednesday, February 27, 1991, at the hour of 12:07 A.M., to a Regular Meeting to be held on Tues- day, March 12, 1991, at the hour of 7:30 P.M. (41 Deputy City Clerk City Council Minutes 02-26-91 Page 7405 FINANCE-SFA340 CITY OF HERMOSA BEACH DEMAND LIST TIME 13.17.3Q EiR_03/17/91 9 PAY VENDOR NAME _DESC R.I RTI ON 10 17 IC I6 ':0 21 7-3 4 21 27 V vs 30 COPONA_EIREEIGFtIFR'R ASSne, CONF REG/M. KLEIN C ORONA_EIREEIGHTER ' S_ASSOC CONF REG/V. BRUCCOLIERI TR369 VND # ACCOUNT NUMBER TRN # AMOUNT T)AIE_INVr PjENLit ACCOUN.LDESrRTPTTON 03907 001-400-2201-43 02/28/91 FIRE. 01907 : 00.1=40.0-2201-431 E 00272 $7.5_00' TR369-00369 3621-7 2 02/28/91 FIRE /TRAINING $0.00 03/06/91 ,3 6 00271 v79...00 /TRAINING PAGE, 0001 DATE_021.07291 INV/REF PO # CHK # AMOUNT-UNENC—DATE EXP 00368 36217 11 3 J. 4 $0.00 03/06/91 5 6 7 0 0 11 414# VENPOR TOTAL************************************iEl *4* H ..R SWOLD'S LODGING/3 OFFICERS ti• P • • BEMPLOYEES_R RETIREMENT/JAN 91 _EMELOYFFS RFTTRFMFNT RYR RETIREMENT/JAN 91 -1-4601 02/28/91 . 009 02/26/91 : 1 . . : , • . . , • : , . . . . 001-400-2101-4312 016h-4 $346 50 01259 x6215 20 POLICE /TRAVEL EXPENSE .POST $0.00 03/06/91 z1 23 0-4n 16 17 18 I9 # $146 50 / 001-400-121q-4180L__00474X88, 2633 RETIREMENT /RETIREMENT 0002A -02/26/91" 001-400-1911-4180 00475 $17,126 31CR RETIREMENT : /RETIREMENT UB EML'LOYEES-E RETIREMENT/JAN 91 4 Ptii3 EMPLOXEESREIIRFMFNT RY4 "RETIREMENT/JAN 91 41 42 45 46 y47 471 49 50 36214 24 25 26 27 25 $0.00 03/06/91 36,214 $0.00 03/06/91 0026 001-400=.1213-4180 00476. $7-1-.-471. 90CR 02/26/91 0002,4 02/26/91;' Ft )13 EMPLOYEESRFTTPEMF7JT PVG 0 RETIREMENT/JAN 91 02/26/91 RETIREMENT /RETIREMENT 1115-400-7A01-4180_00145 STREET. LIGHTING -/RETIREMENT 09F 109-400301-4180-000-13 $144.85 VEH PKG-DIST /RETIREMENT F1LEMP1.0YEE RETIREMENT/JAN 91, PUB EMELOYEES_RFTTREMNIL.SYS RETIREMENT/JAN 91 00PA 02/26/91 0002 1 10-400-'4102-4180—_LO14f1 PARKING ENF. . f, 145-400=3401-4180-00119 02/26/91 UB EMPLOYEES REISREMEDT SY. RETIREMENT/JAN 91 PUB EMPLOYFF DIAL A RIDE 0002A 145-400=34021-4180.-0119 02/26/91;: ESEA RETIREMENT/JAN 91 007A.. -145-400=3.403-41S0--40066 02/26/91 .$4 -• /RETIREMENT 36241 29 32. 3 36 $0.00 03/06/91 37 30 6211{•-' 4n $0. 00 03/06/91 • 41 4z 362-14 $0.00 03/06/91 $0.00 03/06/91 $63-55 /RETIREMENT $20_72 /RETIREMENT BUS PASS SUBSDY �L214 $0.00 03/06/91 36214 43 44 45 45. 47 46 49 52 53 54 55 56 $0.00 ',.03/06/91 $17.16 362-14 $0.00 03/06/91 /RETIREMENT E.UB-EMPLOYEES REIIBFMFPJT RV! 0002A 155=400-2t02=4180 00117 $135.-7.6 36244 RETIREMENT/JAN 91 `02/26/91: CROSSING GUARD $0.00 03/06/91 /RETIREMENT::,• 57 3 0 60 61 62 63 64 66 67 80 52 49 70 0 71 72 5.5 71056 '07 73 74 75 b 7". Q F I NANCE-SFA340 TIME -13' 17• ^0 CITY OF HERMOSA BEACH DEMAND LIST FOR__03L12.L91 DATE -03107,/94 RAY VENDOR NAME ._DESCRIPTION. ..I PAGE 0002 VND # ACCOUNT NUMBER TRN # AMOUNT DATE-INVC PROJ-,#- ACCOUNT DESCRI?TION H_ PUB-EMPLOYFFS REIIREMEN_T GY- RETIREMENT/JAN 91 G 00026 02/26/91 __H PUB EMPLOYEES ._.REIIREMENT -SY4 RETIREMENT/JAN 91 117.•-i3 EUB-EMPLOYEESRETIREM N RETIREMENT/JAN 91• 160-400-3102=4180-004-44 • SEWER /ST: DRAIN 00026 170-400-2103-4180--00018 SPEC INVESTGTNS 02/26/91 F T SYS 00026 705-400-1209=-4150 00068 LIABILITY ,INS . '` YG 00026---L--705-400.---121-7-4180--00068 02/26/91 WORKERS COMP PUPS EMPLOYEES RETIREMENT -S RETIREMENT/JAN 91 FNDOR TIITAt_##### SUMMER_ COMPANY STEAM CLEANER :..02/26/91.:.,:. $967.61 /RETIREMENT INV/REF PO # CHK # AMOUNT--UNENC---DATE-EXP $4,-172.-02 !RETIREMENT $249-.4 /RETIREMENT $317--60 /RETIREMENT 91222 J 2 .J 3 4 36214 $0:00 03/06/91 5 6 7 6 36214— $0.00 03/06/91 $0. 00 03/06/91 362-11 $0.00 03/06/91 02989 001-=400=3103-5402 ' 00009 $3,-27-3,-50 91222-01470 02/21/91- ST MAINTENANCE /EQUIP -MORE THAN $500 $3, 279. 50 9 10 it 12 13 14 15 15 17 18 10 20 21 22 23 24 26 - 27 36213 26 zs 03/07/91 30 ###—pAY r flDE.TOTAI ##it#**AAA* '10 31 #3t#x.3t.x..a.as.acas.n..e.js.x--u.ir• .u..ar..a.x.x. ` 1 .-30.5,-76 6_EAMILY-OOR9? 001-210=0000-2110 04141 5500,-00 13?13 O156� 3623 -` DAMAGE DEPOSIT REFUND 02/28/91 /DEPOSITS/WORK GUARANTEE $0. 00 03/06/91 4� 43 -.#it#._VENDOR-IOTAL_ ifie#*#. t#..**#**# iHat#.# #. t *3 E il.*..*#******--# #1#.sty ***.#-*.#.* .*max• $500, 00 44 4r 46 47 46 OAST RREMITALS 00029 MISC. CHARGES/FEB 91_ 04548 '02/28/91% 0.1.400 4205-430.9--0 EQUIP, SERV ICE.' #3f# VENDOR.-TOTAL-.*A#.#31.**.*.z #3fAxs .**_*_-AE*E#*..:a**.***_t;tit#3e#3f*.**. &*.#3E3E3E.**t**_***4t3 $66,-03 /MAINTENANCE MATERIALS '704548-00002-36221 $0. 00. ,;' 03/06/91' 49 50 51 52 33 54 55 R ADVANCE Ft FVATDR 0.0003-----001=40.0=4204-74201---00A.3o $80„--00 26 o_ —00003 36 5 3E 37 ELEVATOR MAINT/MAR 91 26439 03lQ1/91 ,: BLDG-MAINT_, /CONTRACT SERVICE/PRIVAT50.00.`:.03/06/91 30 59 60 i#it* VENDOR -TO_T.AL._#41*.i ii'h3f�'E3f#3e.f'ai3tit'd iE h.#.#*ill**E .if3Ejt*41E .3f3f.***A.**AA 3fie#3E.##3E***A4*A#4EE*.*#3f $80,-.00 R ADVANCED Fl ECTRONTCS 0093.5__-_-001=4Q0=2101=4307---00269 ¶118. 95 REPAIR RADIO/POLICE 25961 01/31/91,`;•. POLICE /RADIO MAINTENANCE 25964--Q17-06---36226--- $150. 5961 Q1 --G6 36226$150 00 03/06/91 61 62 63 64 63 66 67 69 60 70 71 72 CITY OF HERMOSA BEACH FINANCE—SFA340 DEMAND LIST TIME__13_L17; 30 FOB O3L12/91 PAY VENDOR NAME VND # ACCOUNT NUMBER TRN #° AMOUNT PAGE 0003 DATE -03.407491 INV/REF PO # CHK # DESCRIPTION HATE INV( PRO,t # ACCOUNI_DFGrFipTIny AMOUNT_1NENr DATE—EXP *4* VEN12QR T_Q.TAt ************************ R KATHRYN#AGENT MEALS/STC TRAINING 4*4 VENDOR TOTAL RAIN tip #ar•tt••x••u•#43t• 14 JONG JU3EAHN___ •git•s•Aaa•x•AR.*.Ai nas•aa#**** $118-95. 00719 001-400.2101.7.-4313-0.032.5 0i-4313---0.0325 324,-00 02/26/91 POLICE /TRAVEL. EXPENSE, STC tL.; 2 3 J 4 SPRING CLASS REFUND 12780 AAAA ..x..lc.>f&11.•tt4f—u-*-t_-.,1- $24. D389.9A01300=0000=3826 ^0202 02/26/91 *** VFNDnR TnTA**********************************.meg $35-00 01251 36227 5 6 7 8 9 f0 11 12 $0.00 03/06/91 13 14 15 18 /REC PROGRAMS/CLASSES R AMERICAN_SIYLE EOODS 00857 001-400=21014306-0Q-932 $54-00 MISC. CHARGES/FEB 91 "VFNDn: ■ #.# 02/28/91 POLICE ___ 1 ANTHONY AL ISH >I� I'1 is MON EXPENSE/JAN 91 *4* VFNDnR TnTAL ***4**#*31•• 4******** 00330 — 01/31/91 1-2- —41823 26220 /PRISONER MAINTENANCE 001-400-4202.,4316___:00177 PUB WKS ADMIN /TRAINING $76.78 AURELI_FLAG ; ANNEft 01497 00.1=400=3103 —4309 01121 T219_31 3: .11 43 4r. PIER FLAGS ** VENDDRI_T.QIAL **********•�. **** 20589 11 RANNER_SIGN_ 4 00 02/20/91 ST MAINTENANCE /MAINTENANCE MATERIALS CHANGE DATE/BANNER • •}E•� as # # •H•31• # •}g ji as # � #� 17 19 I9 20 $0.00 03/06/91 00025 36.229 21 22 23 24 25 26 27 J za J $0.00 03/06/91 el q86 36230 2 31 3 3 35 J 3 $0.00 03/06/91 2058-�{i1-07-9 36231 $219. 31 03/06/91 03814 001-400-4,601=4302 00146 X101 ,1$ '1 X745 0182E ---L---34232 11045 02/21/91 COMM RESOURCES /ADVERTISING #.131- VENDOR TOTAL mitit*.*3E* 3 ,**** #• 3tst **3 *#.####.**• .• .*****#### ##3;••**#*. *.tat: ### $4,01_1.8 R BAY_COP_Y CENTEEL2/ OFFT F`SUPP 02536.._ S1 PRINT FPPC COMM. FORMS 2932 01/09/91 R BAY C0EY CENIF�&_OFF CE...SUP. PRINT FPPC COMM. FORMS,:,: 2927 01-400=1.121=4305 00169 '6203_68 CITY CLERK /OFFICE OPER SUPPLIES 3 3 41 42 43 44 45 46 47 48 4.: 50 51 52 30.00 03/06/91 2932-09345.... 36232 33 54 55 `•6 57 53 59 60 $0.00 03/06/91 61 62 63 P '02536 001-4Off-1 127-4305_.._...00114 536_01 2927-09356-- 6X33 i4 C5 ELECTIONS ':/OFFICE. OPER SUPPLIES $0.00 03/06/91 66 67 01/07/91 66 ^2 17 60 70) 71 72 73 74 73 79 FINANCE—SFA340 CITY OF HERMOSA BEACH DEMAND LIST TiME_13:13_30 FDR -03/1.2/91 PAY VENDOR NAME PAGE 0004 DATE -03/07/91 VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DATE—MVP PROJ--#- ACCOUNT—DESCR-IP--PION AMOUNT •UNENC--DATE--EXP- -31 V.ENDD$_M0TA1 Iut g#u ## iE#3el tta ;t #*** #*x -***41-5 41. - �,#at-•?f�u;��x.x..auic.?i.��tx�.v-#�-;E�'t#i� S2396 It __.R_--__BEACH_TRAVEL AIRFARE/M. SCHUBACH TR365 *.A0. VENDOR TOTAf # j A.#1#•x•##_ 00257 001-400-4101-4317--00061— $463.00 TR365-00365 36234-- 02/26/91 PLANNING /CONFERENCE EXPENSE SPRING CLASS REFUND 12836 03898 00-1=300=0000= 826--02027 435--00- 02/26/91 /REC PROGRAMS/CLASSES $163—Q0 $0.00 03/06/91 ## VENBOR_If1TAI ux�t � xaax ;t� s u#• ...-3t•x•az•#4*-1t•***-tt-•tftt•-E•*--•4-u-u••>fas*x-x.*** 2 3 5 0 7 a 10 12 13 14 16 NIP 17 0 y 19 12836--01821-----36235 20 22 y 23 24 $0.00 03/06/91 •.._R _BIG_D._FLDOR;CDVERING SUPPLIES 00846 001=400=4202-4309-00032 $191.70 02/13/91 PUB WKS ADMIN /MAINTENANCE t1ATERIALS COVE BASE/CIVIC THEATRE 42587 #t# VENDOR "OTAL_ --*#•x•*###•zE##•tt•as* AF.4.*4.tt.4•# 43f•4t• x.. --u -li txa AWf- tvau 4 * $191.7 25 25 27 LN42587 —01497-36236---,— 2n $191.70 03/06/91 ,, 31 J R THOMAS*BDHLIDI 00894" 001_=400=2101-4312.----0467Q $393-75- MEALS/HOTEL/POST CLASS VEN3?QR TflTAL ttiE;i##•tt• #�a#tc R JEAN#BRIAN - - 03676 001-400 .210-1._.4316--00709 $38--00 01244----36238 TUITION/J.. BRIAN 02/07/91 02/26/91 POLICE /TRAVEL EXPENSE POST *.ii-iti£y*.iLit Y.Maf.4 .x.-aa.0-4 a.-tLxxx 339�3„_,75 01257-----36227 34 $0.00 03/06/91 3 3A4. 3 J 4 *** VFNO{lR Tf1TAI *#A • ,1. ..a :5 Oft BROOKES ELECTRIC- 00355 001=400=4204=4309-01-918 $322-24 10390--01443=6239 REPAIR SWITCH/C CTR 10390 02/08/91 BLDG MAINT /MAINTENANCE MATERIALS $150.00 03/06/91 POLICE /TRAINING •}E####'F#•;b###-u-#3F•##-;c•n••asx-mat••e-asaca[•x-#-.x.•sa[•x--Icx--r-•vx•�x•=F-rt•?i•x• ''3P 0 $0.00 03/06/91 1 4 4 45 45 ... 47 40 #ar# V�N(RpR Tf1TAL �E###?t tt#ttatai st x # :_#x3 ##:E#tr#•sf• **41—x u•#•u-t-kEit3BE. 3f3E3E-*-3E-4.41.3322.-2 R______ JANET#BROWN 03467 001=300-0000-3826-02028 4*1.75.00 12845-01822--36240— SPRING CLASS REFUND 12845 02/26/91 /REC PROGRAMS/CLASSES $0.00 03/06/91 ##3(•�fENDDR Tf1TAL -#Bata F•uk_ius•u •;E•tt••niE #*-aka 3F4•?f##3x?cas •tE#•+Est-*•u•tt••tp3E#3E.#3E#.#3E38###-3EiE444t••t..#3E#.3t• $1.75 —0 R BUREAU_DE__BUSINESS_RRACTICE 00253 001=-400=1203-4316 00193 $55-48 14&12928 01339 -36241 -- TRAINING TAPE/PERSONNEL 12928 02/21/91 PERSONNEL /TRAINING $0.00 03/06/91 53 5t :3 73 74 75 411. a► FINANCE-SFA340 AIME 1.3' 17. 30 PAY VENDOR NAME DESCR.I ET..I ON CITY OF HERMOSA BEACH DEMAND LIST FOR D2Z12/91 PAGE 0005 DATE- 02/07/91 VND # ACCOUNT NUMBER TRN # AMOUNT • :INV/REF PO # CHK # _DATE TNVC PRO..L 4 ACCOUNI_DESCR.IaIILNR AMOUNT-UNENC DATA -EXE #*_#_:SLENDOR_T.0_TAL ,1•tt***-#AkttAAAAAA c# ##*#*#*******# . #*#3*.? *********.#* t * R_ BUSINESS SYSTEMS SUEPJ Y 000q4- 02/28/91 00'4-`"'02/28/91 LETTERHEAD/ENV/STOCK 73126 $55_-49 001 -400.1208-4305. 00874 $427. 41 y.7.308 Z 31�A-n 1_.1 ? Lam GEN APPROP *** VENT OR_IDIALiL********* 2 3 O 4 5 6 7 8 9 O 10 II ii!' /OFFICE OPER SUPPLIES $0.00 03/06/91 42.741 13 14 15 1181 16 BUTLER...BOXES_y _STAK�S 0.1772 nn1-inn-0.00.0-39.09 00125 $210.87 9602--00800----262 9602 01/31/91 TIES/HERMOSA "RELEAF" *** VENDOR TOT61 ****************-*** * ft CALIF_.ORNIA WAIER-SERV1!'F WATER BILLINGS/FEB 91 _C AL IEORNIA..WAIER_SFR V T C F WATER BILLINGS/FEB 91 00014 001-400-2101-430 02/28/91 POLICE Gn0_-44 /CONTRIBUTIONS NON GOVT 3210._87 $210.87 03/06/91 525 38 00210 36241 /UTILITIES 0001A 001-400-R101-430' 001,5 35A1. R.74 02/28/91". MEDIANS /UTILITIES. R CALIFORNIAJ4ATER SFRVrCF 1Q01A nn1-400-4204-4303 0044 ` #365.74 WATER BILLINGS/FEB 91 02/28/91 BLDG MAINT /UTILITIES 18 19 20 21 22 23 0, 24 ' 25 26 27 O 211 $0.00 03/06/91 00210 36244 50.00 03/06/91 00210-----36211 29 30 31 32 33 34 35 36 $0.00 03/06/91 L1EDRNIA_NATER__SER V TcF 0001 A 001-400-61 1-4303_0Q344 $1.-.243,-26 00210 02/28/91''; PARKS /UTILITIES WATER BILLINGS/FEB 91 **A VENDOR_IOTAL_RRAA#•tt********* * . *3t:f,3t#•n****x•**.x.a.x..uar. • $2.-201-.-21 $0..00 36244 03/06/91 R':" CATAMARAN HOTEL 0'11 Al 001 -400-2101-4312 016AR $172 72- 01249------36245 HOTEL/R. MILLER.. 02/26/91 - POLICE /TRAVEL': EXPENSE,:. POST. 50 00 .•.03/06/91 ** VENDOR_TOTAL_:tt-**AL.***** 11-Akt/ EAAA*********##*###***#�t***** *.:e *******x 3172_22 _CENTER Ff1R.CR.IMIN9l , ft 1SI.I.CF TUITION/T. BOHLIN 02000 001-400=2101=4312.-.-01669 $238,-00 POLICE /TRAVEL EXPENSE i POST: 02/26/91 *** VENDOR_TOTAL *****# ..****iHHHH L********* ***** *****# a xar *** ""at.>!- *** s $238. 00 R CERTTF3ED_DEFICE_EGUIEMEN.L 0Q382_---40.14=400=2101=-:4305___01453 $48-16 MISC. CHARGES/FEB 91 3582 02/28/91 POLICE /OFFICE OPER-EUPPLIES. 01258 36246 S0. 00 ` :'03/06/91 582--410211----3624.7 $0700,....: 03/06/91 7 36 39= 40 41 42 43 44 45 46 47 47 O 49 50 51 d 52 53 54 S5 5F, 57 5O 50 60 61 62 53 64 65 66 67 Eft 69 0 71 72 55 50 :7 73 75 74 ,0 FINANCE-SFA340 PAY VENDOR NAME __DESCRIPTION CITY OF HERMOSA BEACH DEMAND LIST FDR -0343.2491 DATE -03,47,494 PAGE 0006 z a VND # - ACCOUNT NUMBER .TRN # ` 'AMOUNT .,INV/REF PO # CHK # J DATE-IWC----PROJ--# --ACCOUNT--DESCR-IRT-IDN AMOUNT---UNENC—DATE-E-XP-- 6 J. 7 ./ CER_LIF_IED _OEF_ICE_EQUIPMEx, 0038°L_,-,-001=400=4201-5401---00022 CALCULATOR/BUILDING DEPT 3595 02/19/91...;: BUILDING" ----at-*1E_"VENDOR__TOTAL_##?t ?r*#"#. .**A*A ****# **e**t*it*"**A- .********.******.***-*# ****-„-*"**_** $120.-58 $72-42 /EQUIP -LESS THAN $500 CHANEION__CHEVROLET MISC. CHARGES/FEB 91 :..__R -__,--__-CHAMPION "CHEVROLET MISC. CHARGES/FEB 91 CHAMLIOIV_CHEVRDLFT MISC. CHARGES/FEB 91 .-R ** 000-14 00-1-400-2101-431.1 01090 02/28/91 POLICE 51.62,-56 /AUTO MAINTENANCE • 00014„^01-=_400=3103-4311-=-00645 02/28/91 ST MAINTENANCE /AUTO 00.0.E 02/28/91. $3.-20 3595--0067-1-----S6247 $72.42 03/06/91 MAINTENANCE 4 001-400=4204-4311---003.73 BLDG MAINT r:' 5334,-52 /AUTO MAINTENANCE- 00242 36248 $0.00 03/06/91 00212 36248 $0.'00 03/06/91 00212 36248 50. 00 03/06/91 CHAMRION._CHEVROLET MISC. CHARGES/FEB 91 VENROR-IOT.ALL_: AAAA.#.Ik 0001_4 02/28/91 f10-1400=4205-4311- 0021-5 EQUIP SERVICE2. $13.57 002136248-----26 /AUTO MAINTENANCE 50.00 03/06/91 31 10 __ 12 13 14 __ 5 16 17 16 13 20 21 22 v 23 24 25 26 r 27 4E4a4o4r4Fat.3...x4c4r•4s"_*4c*.*_ c3 *_*_ a**.*** .* 3518,-85 31 3.3 34 35 9263-01567 36249--'= 37 $0.00 03/06/91 se 'i<1 frr R COALE_CONSTRUCTION 01470 001=210=0000-21-10-=-04136 WORK GUARANTEE REFUND 51-7-5-O0- 9263 03/04/91 /DEPOSITS/WORK GUARANTEE # VENDOR TOTALS,"gg *3F1--tt•4t4c4a4r•#4s*** •e-x-aau.x.-ar-*#" ****#"ia-x•x-x-.u•v*** ** 91-75,-00 30 40 COAST_1RRIGATION"_CD 00354001-400=3101-6-4309---00092 5283.67 10165.-01469-36250— $283.67 0165--01469 36250--5283.67 03/06/91 4, IRRIGATION SUPP/MEDIANS 10165 01/25/91 MEDIANS /MAINTENANCE MATERIALS DOP__T1TAI *#3f3E.*"# :3i#.iE # 3E *'F**#- ••taaf•a-•a•n-3t u••u-aa• *A.A.*-xx-x- --x.*; #3E#.*.it t:*****3t*.tr"*=s 583. 67 41 42 43 • R. VIKI- #CORELAND 00041001-1400-1302-4317-„--00080 $40, -38 7n-31 o ny n REIMBURSE TRAVEL EXPENSE TR318 36254 02/28/91 FINANCE -ADMIN /CONFERENCE EXPENSE yENDCIR TfuAL_Ii.*.1# t#**.A#.4##at.14. .,(_•g••_*..*rat.�r-x•*••*-it-at•x-t-41. "aF•H-*41-4c-u-x- t-4t**..a.s.g.aE *_*. *..* E#*.** -:ux* -a. 940,8 R THE*.COITON SHOP YELLOW RIBBONS/CTY HALL 30714 4 00 90.00 03/07/91 00845 001=400=x-101--4305---00360 575.83 : 13071-4--02009- 36252 02/14/91 CITY COUNCIL /OFFICE OPER SUPPLIES DOR Tfjj'A1 -t�#### -g�{ 3�gg -4r•4242#-mat•,•+ • g3E4r••1u4a4t.##4t•#4(.*-5-g3t4t4t-"x•1r•4s4t-#.a-4r•4r-ac-x.4p3 .,•t:-v.-x.4x#it#a.*_*4#"# 47 46 46 51 52 53 54 55 5: 57 53 59 60 $0.00 03/07/91 R • DANIEL_FREEMAN_"LAX-MED -GLIMr 02390 001=400=1203-4320. 00354 5183.0a 97-48575-01336 EMP PHYSICALS/JAN 91 48575 02/07/91 PERSONNEL /PRE-EMPLOYMENT' EXAMS 90.00 63 G4 65 66 67 4111. -336253 03/06/91 7C 71 72 73 74 73 e ✓9 ; t FINANCE-SFA340 TIME 13.:17:.,3x0 PAY VENDOR NAME DESCR.IE_IZO CITY OF HERMOSA BEACH DEMAND LIST EDR. Q3/12137 _ DATF 0'3/117191 PAGE 0007 VND # ACCOUNT NUMBER nj # TRN # .'AMOUNT': INV/REF PO # CHK # ArrnUN7 DFSrRIPTION AMOUNT-UNENC DATE EXP *** SENDOR_TOIAI.r*****#*#• **** •*#*_#iE ##*#**? #**** #• * E.iautiHi.#a *** **# $183_-00 Ft 02/25/91 PERSONNEL /PRE-EMPLOYMENT EXAMS DANIELFP,EEMA E N_M MOR LAL_HOSP 47 01)0 001-4 10 1203-4320 n 0355 $2,-.400 00 ANNUAL PHYSICALS/FIRE 3 J 7 r' *** V.ENDOftSQT.AL? A **#****** BULLA •AAA************. E # 3t 1F .* *4*4**#.**...**44 4444.a.* 12+11.00-00 DAPPER SIRE C n 01340. 0042.400=2101-43111091 MISC. CHARGES/FEB 91 R DAPEEB_IIRE_CQ 02/28/91 POLICE 01390 001-400-2401=4'11 0022 MISC. CHARGES/FEB 91 02/28/91 ANIMAL CONTROL.. *** VENDOR TOIL R#• # L* -# .**JF ,7 73 1 :1) 7,5 00040--L-26254 10 11 40 12 $0.00 03/06/91 $2-99- 90 /AUTO MAINTENANCE 6 '6347 '/1 /AUTO MAINTENANCE.: �iF3E3F�:##3�#iE3�;F�F�;Fai.�l.•}!. `. �bn7� ?a 00220 36255 21 $0.00 03/06/91 22 23 13 14 15 16 17 18 19 20 00220-26255-1 $0. 00 03/06/91 26 27 29 DATASAFE 0015E 001-40A-1706-4707_ 00R1R $140 90 51005--00015-----26256---- TAPE 1045-0002 3 'S6TAPE STORAGE/TO MAR 11 54005 02/14/91:'. DATA PROCESSING;/CONTRACT SERVICE/PRIVAT �ER1 WAVIDS.ON SPRING CLASS REFUND $0. 00 ' 03/07/91 29 30 31 32 33 34 35 039.00 nn1-300-00110-3826 02030 $30-00 12822-01-819------36257 02/26/91 /REC.PROGRAMS/CLASSES .tt**VENDOR-TQIAL_1!AA**-U IA*-± iE3s 3t3f *•x•• •*#4144--V ••tt•****at••a•#***A 3f. **-*** .41,4–x.�x 37 9. •J 41 . +1 ' R T}IC-TAP1-IONE. _INC 02855 001=400-2401=4305_-_04457 4.1.45.-5$ A442887 01-734-----2625V 1 4�! DISPATCH HEADSET CLEANER.:42887 -02/19!91.- POLICE /OFFICE_ OPER SUPPLIES OESK_CI TY $0. 00 ::. 03/06/91 01097 001 -COD -1x03-5401.—Do024 $105 6a 7891--01337 3625$ LASER PRINTER STAND 27891 02/28/91 PERSONNEL/EQUIPMENT-LESS: THAN $500 $107.25 03/06/91 *** VENDOR__TOTAL .#*3t #*3t31 R ****** ******#•*•1F•n**.t *.* *AA**#. .>Fx. . .1405-62 45 r 47 R D1.GIJALCOMMUNIDATMIC RYST.EMS 03523 170-400-2103-4201---00080 4107.60 91,---52822---01757---36260-4 �:• RADIO REPAIR/WESTNET 52822 02/13/91 SPEC INVESTGTNS /CONTRACT SERVICEIPRIVAT $0.00 . .x 03/06/91 66• *** JENDDR_IQIAI ************ 5.-58 J y 37 381 76 40 41 42 43 44 45 46 47 nn_ 49 30 51 52 53 54 5.3 $145.58 03/06/91 57 50 59 60 61 62 53 • J J 1 FINANCE-SFA340 TIME _1311.7. 30 CITY OF HERMOSA BEACH DEMAND LIST PAGE 0008 FOR -0341.2491 DATE --03/-07/.91 PAY VENDOR NAME VND 4$ ACCOUNT NUMBER TRN 4$ AMOUNT. INV/REF. PO 4$ CHK 4$ _DESCRIPTION DATE_INVC PROJ--#----ACCOUNT-DF_SCRIP-T-ION AMOUNT--UNENC- --DATE--EXP ### VENDOR_iQT.AL 'p it# #'t# ####?�####Stu#u#####sa### #sr>f # 3t 3t3E#>tx�r.>,u3e #�#�� $1S7. 60 3 4 E 9 00604 001=400-2201-4309 0104- -,--$40.00 205704 -00223-- -36261 MISC. CHARGES/FEB 91 05704 02/28/91 FIRE /MAINTENANCE MATERIALS $0.00 03/06/91 ### YENDOfLTOTAI ## 3E##3E� >f#iE#3 ## #### tf x n # a # u x as tt 3E3E3E#9E;c 3E####x #x; u g �c x x x $40,-00 MISC. CHARGES/FEB 91 0 12 14 15 R. EASTMAN KODAK_. COMPANY 02840-::-...L-b01=400-1208,4305--•-00875 -- X383. 24 00226--36262 02/28/91 GEN APPROP /OFFICE OPER SUPPLIES I1 • #r£ VENDOR-TOTAL-3E',E#°.E##.iF.**** **.4t.*. *...*+s.*.*.r..a..a-�-u.aa �xiE z .# # # ## 2E4-4E4HE.* .$383,--2 _ECONOLITE_CORPORAT-ION ST. LITE VISORS #SE VENDOR_IOIAL_*3E3E3E#*****u 17 18 19 20 $0.00 03/06/91 01093.--L---001=400=3103-430 01120 $479-25 -64000 01472 36263- 64000 02/27/91 ST MAINTENANCE /MAINTENANCE MATERIALS xa1.x x.u.4&4****44 il- **4.* *... $47-9. THE*ECONOMICS_PRESS�-INC 00704. 001=400=1202-4316 00356 $44-20 02/28/91 FINANCE ADMIN /TRAINING PUBLICATIONS/FINANCE $479.25 _03/06/91 L - '$jVENDOR_IOIAI .14.1 t*Rir.####•tt.3E_# *.#•sE•x-464.**.0** 49*4* E##?f#*3E#-:r.•x-3t.3r..m#.#3E3E#3EjE#.._.E*.v..a..x. ' � I ##*** x g44,.-20 _CHERYL*FALCON MEALS/HOTEL/POST CLASS '_) #3E# VFNDOP TOTAI •tt•##>< . AA..*A F***A9 Ail- : 7 .. .. -01142-----36264 $0.00 03/06/91 21 22 23 24 25 26 27 28 31 33 34 • • • 37 / ,10 02453 001-400=_2101--4312 01667--- -$393.75 01253 36265 POLICE /TRAVEL EXPENSE , POST 02/26/91 1.. .a..a..n..a..rr.3EAAA.3:.iE3E# 4FA*#3E#* $393. 75 42 43 44 $0.00 03/06/91 R— FEDERAL_ -EXPRESS CORP 01962 001-400-1202=4201- 00250 $15.50 —4-235-00522 01147-----36266 DELIVERY SERV/FINANCE 00522 02/26/91 FINANCE ADMIN /CONTRACT SERVICE/PRIVAT $0.00 03/06/91 ### VFNDI]R TOTAL.3E:*.iEiE*iE#*E*.ar..;r.x.x`. .x.acacx .*•tf3Fu*#ar.*ac' #3E3£SEA.#*3E.x..>x#3E#3E3E3E.a..x.x.ik#3�x.x:�..�.8. .. - .. .. x $1-5,-50 40. 45, 47 49 40 50 51 .32 -FLORENCE FILTER -CORPORATION 03880 -ILL ---00.1=-400=4204-4309- 017427 $647-•05 27780--02004 3626-7 AIR COND/FURNACE FILTERS 37780 , 02/25/91 BLDG MAINT /MAINTENANCE MATERIALS $647.10 03/06/91 1. 1 I D ■ ■ • 43 0 33 04 55 — 21% SHERRY S 4FRLTZF1 03903 001=300,-0000=3826-02024-- $30-001'1571 01818 36268 51,1 SPRING CLASS REFUND 14571 02/26/91 /REC PROGRAMS/CLASSES $0.00 03/06/91 70 71 72 x.4s#i1-3E#db3E3Eif:3 *** $647,-05 53 54 55 55 57 50 50 50 61 62 63 64 b5 66 67 73 74 75 • • 01 • FINANCE—SFA340 13.17.:.30. PAY VENDOR NAME CITY OF HERMOSA BEACH DEMAND LIST FO,R-03/12/91 PAGE 0009 DATE 02/D7/-9-1 VND # ACCOUNT NUMBER _TRN # AMOUNT INV/REF PO # CHK # DESCRIPTrf3N fATF TLN '(' PRO.I # ACCOUNT-18AMOUNT—UNENC DATE—€4F' #*# _tENDOR_TOTAL._.1• 1.;E****A. *••tt-•±s•**A..t#•a•3t•x•„••x-*•tt••uat-•:F•tt••a•jt••u-u�,•>E*_* •iE*****3t*.#.***#.a.***..**.a, .• .•x• $30.-00 Io : �14 —GTEL .01340 ° 001-400=210.1=4304 007.62 $5-1-56 1281848-00204-----06269 30.00 03/06/91 2 3 4 5 6 7 6 MISC. CHARGES/FEB 91 81348 02/28/91 POLICE ### VENDORSOIAI ########*#*#*###IE*###*###### -##• #*##• HAAKER_.EQUIEMENILOf1 00231 11p.1-400-3103-4311 00646 .Obs 94 1636 66466-01483 36270 16466 02/19/91 ST MAINTENANCE /AUTO MAINTENANCE $1,060.62 03/06/91 /TELEPHONE 9 10 11 12 13 14 ,5 16 ELGIN SWEEPER PARTS ### VFNDOB.__IQIAI ######•*# R ROBERIA#HAMMF 03897 nn1-30-000.0-3826-02079 $30-.-00 14569--o1820----2-6271 SPRING CLASS REFUND ##* VENDO 3'1 11 12 14569 02/26/91 /REC PROGRAMS/CLASSES 17 18 19 20 21 22 23 24 2 27 2C 30.00 03/06/91 R HEWLETI-PACKARD COMPANY 00149 `001-400-1206-420.1-00819 $1,-287.-00 5401037 00009 36272 02/13/91 DATA PROCESSING /CONTRACT SERVICE/PRIVAT 30.00 03/06/91 COMPUTER SYS MAINT/FEB91 G1G37 ### VENDOR AL ? # tt##?r31.** t#•*#•u#•_**-?t#•a•**#-H••tt••=E*•=f•rF*•3E �+# :tai* # ,...71q7 On 20 30 31 32 33 34 35 36 MELVIN#_I-I0 03890 110=-R0n-0000=3302 38829 X6144.-00 CITATION PAYMENT REFUND 02/26/91 /COURT FINES/PARKING ### '•VENDOR TOTAL ########• •########### ••tt#############J#### •### • t *#*#*•tt•######�p.0 '5144 - R.__1-IOTEL_PAC.IFIC HOTEL ADV./M. SCHUBACH TR365 ### VFNDQR TOTAL #i#####,AAA 03884 00.1-400-4101-431-7 � 000A0 $217-80 02/26/91 PLANNING /CONFERENCE EXPENSE #••tt•##########at-#*#at-st•#####9E# A***.1••a•a••> * •# •#•a• $21.7-80 V 37 38 39 • 40 4, 42 43 01144 36273 4E 30.00 03/06/91 46 TR365 00365 176274 $0.00 03/06/91 49 50 51 52 53 54 55 56 • 7 G0 0. •H•## 70 ',1OHN#HUEITER CITATION PAYMENT REFUND R TOTAL it-#######�#########u•x# 03892 110-300=0000=3302 .38830 3138.-00— 011- 6 36275 03/04/91 /COURT FINES/PARKING **-***-****38L****.***** 3138_-00 $0.00 03/06/91 R rNGLEW00D Wk30LESAl F FI Ft 7R Tr 02458 A(1 —700—a204=4309 01916 $830-43 0027-4-----=36;27-6- 22 02/28/91 BLDG MAINT /MAINTENANCE MATERIALS MISC. CHARGES/FEB 91 54 56 30.00 03/06/91 57 58 59 60 61 62 . f.3 64 06 67 J 69 60 70 71 V • 72 73 74 75 7y 410 FINANCE -SFA340 CITY OF HERMOSA BEACH DEMAND LIST TIMEL.13•130._ FOR 03412491 PAY VENDOR NAME • • DESCRIPTION —R____INGLEWOOD_WHOLESAIFFI Fri -RTC 02458- 001=400=4204=4321----005-52 VND ACCOUNT NUMBER TRN # • • AMOUNT DATE-INVC PROJ-# -ACCOUNT-DESCRIPTION $25928 MISC. CHARGES/FEB 91 02/28/91 BLDG MAINT R INGLEWOOD WHOLESALE-ELECTRIC_______02458 001=400=4205-4309 00537 MISC. CHARGES/FEB 91 02/28/91 EQUIP SERVICE R___INGLEWOOD_WHOLESALE_ELECZRZr MISC. CHARGES/FEB 91 • , .WHOLESALE_ELEC_TR•rr - I MISC. CHARGES/FEB 91 __ANGELA*JANULEWICZ. ... 13.7 - ..` 42 MEALS/STC TRAINING PAGE 0010 DATE -03/-0719 INV/REF PO # CHK # AMOUNT-UNENC—DATE-EX /BUILDING SAFETY/SECURIT ,-477-33 • /MAINTENANCE MATERIALS 02458-..1,05=400=2601-4309-00700 $123,-25 02/28/91 :STREET LIGHTING /MAINTENANCE MATERIALS - 7 02458 ' 1-10=400-3302-.4309- 00750— $27.86 02/28/91 PARKING ENF /MAINTENANCE MATERIALS 00274 36276 $0.00 03/06/91 00274-----3627& $0.00 03/06/91 00274-----3627 $0.00 03/06/91 —00274-----36276 $0.00 03/06/91 02758 001=400=2101,4313 00324 $24.00 . . 02/26/91 POLICE /TRAVEL EXPENSE, STC . _ . • • 1: • ***************A3k**************aufw $24-00 .CUSTOM_CABINET_COMPAN 03863 305.-400-8606=4201-'-00004-------$3,900,-00 WALL PANELING/POLICE 106 *#A_VENDOR_TOTAL.....**AA31-* 01252 36277-- $0.00 03/06/91 7, NIA 2,J 3? 106--01476 26278-- 02/20/91 CIP 87-606 /CONTRACT SERVICE/PRIVAT$3,800.00 03/06/91 AIL*-411EIBBEIBBE3i3EiLiE3E3E3Hil£41.444-3E1E31-*-11-*-If4f-Is-Ifit-Aif-4C-n•-4- 37,-900,-00 • ;1.<" , YOICHI*KAWAMURA 03904 001-300=0000=3826_02020 -$25.00 14588 02/26/91 /REC PROGRAMS/CLASSES SPRING CLASS REFUND DOR TRIAL_A..ititiat.*.it..*•-•>titit • ..• CHRISTINE*YETZ - 03889 -- 001=400=4102.-4317 -00054 • $126-00 TR367-00367 36280 -- PER DIEM ADVANCE TR367 02/26/91 PLANNING COMM /CONFERENCE EXPENSE A****.u.AT-ItikAAA*W.3-41- $25-00 14588-0181-7 -36279- 40.00 03/06/41 3P 41 42 43 7114 -se 47 -13 49 30 53 17 41! 31 52 54 $/26-00 •-• • $0.00 03/06/91 .14 53 mt. 33 56 • KEYEPRODUCTIVITY_CENTER * ' '110=400=3302,4316. 00208 • S9800 - 168477 00288 SEMINAR REG/M. TERCERO 68477 02/16/91 PARKING ENF /TRAINING 498.00 $96,00 63902L.L:001-300-0000=3826 02024-.- 435,-00 ' '- SPRING CLASS REFUND 12838 02/26/91 ' /REG PROGRAMS/CLASSES $0.00 36281 57 55 52 60 03/06/91 61 62 se, 63 64 "6282 03/06/91 65 6.3 67 65 70 71 72 •/3 74 75 it. 3. /1 t r�r lit FINANCE-SFA340 Tula 1.2-17.:20 PAY VENDOR NAME _ DESCRIPTION CITY OF HERMOSA BEACH. DEMAND LIST FQR_03/12/91 PAGE 0011 DATE 0'/07/91 VND-# ACCOUNT NUMBER TRN # AMOUNT' INV/REF • PO 4* CHK * fATF INV[: PRO,/ # ACCOUNT DESCRIRZION AMOUNT UNENC—DATE-EXP * * VENDOR_J_OTAL. ***#**: **-x*#*##1##*# *###*#: *#g•#* #+a . .*. :..1SE . AAA**#*# '635. -OD SPRING CLASS REFUND 0320A'• 001=300.-0000=3826-.-02022 925.-00 127-74 01815--36283 12774 02/26/91 /REC PROGRAMS/CLASSES #*# _VEND.OR_T_C2AL__*_#*###3EgH# as # #it * # t. . .**.#. **..** x. $25_-00 E-1 • ..COMMANDER._MICHAEL*LAv1N 00792 001=400=2101--4313---00323 $24-,_00 02/26/91 POLICE /TRAVEL EXPENSE, STC 11 3 5 6 7 e JULIA#L��IALIEN� 9 I0 1 2 $0.00 03/06/91 14 15 ) MEALS/STC TRAINING #*:_*,_VENROR TOTAL_ _*****#*### LEARNED__ASSOC.IATES WORK GUARANTEE REFUND 9275 $24.-00 17 16 19 01256 36284 2O zl $0.00 03/06/91 22 23 24 03824 00.1_-210-0000=2110 04137 $75 -00 03/04/91 RS LEARNED_ASSOCIAIES 0:3894 WORK GUARANTEE REFUND '9275 03/04/91 /DEPOSITS/WORK GUARANTEE nn1-210-.0000-211 n 04138 $75_00 /DEPOSITS/WORK GUARANTEE #**___VENDOf3_TOTAL_****3t#3t# ,H*#/E3H35ati-i .:* t_it#*****t****tet-.*. r*4i.. $150-00 R 1 OUIS THE__IAILOR, T1.1C 00079 001=400-2101=4187____004t3 $404...38 MISC. CHARGES/FEB 91 02/28/91 POLICE 25 26 11 27 ..1) 9275-01565 36285-- 26 zs $0.00 03/06/91 , 31 9275 01564---36285--7331 3n4 $0. 00 03/06/91 33 /UNIFORM ALLOWANCE #*#MEND.OR_TOTAL_R#*.#**##_*# . #*#*#*3_ # . #* .* **# * *.*.3f***. # ** .r-* $404.-38 R MAC- WAREHOUSF MISC. CHARGES/FEB 91 n`i81 n 001-400=2101-4305 0.1452 $150.-00 02/28/91. POLICE #A# VENDOR_TUTAL **.it*itik***. #*##*##prat 1.: 43 40 47 11: 49 50 51 53 54 30 .57 R MACWORLD 0388 PUBLICATIONS/POLICE *** VENDOR TII A **43 R MANHATTAN.EORD MISC. CHARGES/FEB. 91 02/20/91 001=400=2101-4305 01456 - POLICE 00241 36286 $0. 00 . 03/06/91 /OFFICE OPER SUPPLIES $150..-00 R $1995 - /OFFICE OPER SUPPLIES x..v.xi.zt.*_***3t t3t3t gaLak . .**41.41-* 319,-95 00009 001-40(-710-,4311-01093 02/28/91_ $60.-0 POLICE /AUTO MAINTENANCE 00277-----36287 37 3R 34 40 41 42 43 44 4r 46 47 46 $0.00 03/06/91 49 50 5, 52 53 54 35 v% (}1751 36288 56 57 $0.00 03/06/91 36 59 v4 fed d r►) CO 61 62 63 0244-----36289 64 63 04 67 V) $0.00 ' 03/06/91 66 69 70 71 72 73 74 73 7$' ed Coi • F I NANC E-SFA340 TIME PAY VENDOR NAME DESCRIPTION __*** VENDOR__TOTAL. . • CITY OF HERMOSA BEACH DEMAND LIST F0R--03/42.491 PAGE 0012 DATE -081071-9 VND ACCOUNT NUMBER •TRN * .INV/REF PO $ CHK AMOUNT -UNENC ---DATE-EX DATE-INVC---PROJ-* -A C OUNT-DESC RI P -TI ON • " • 0227_2001=400-2101.-6900 $6a.-0 P 1 3 4 00064 36290 LEASE PMT/JAN 91 • MARGUEITE-LEASELSERVIEFC Nr 02272 On1=--400--2201.-6900_001-39 $17, 540,-30 0006'1 3629 LEASE PMT/JAN 91 • 02/26/91 . FIRE r. /LEASE PAYMENTS $113-850,-7-5 02/26/91 POLICE /LEASE PAYMENTS $0.00 03/06/91 6 7 8 9 I' 12 $0.0013 IS 03/06/91 RPAT*NASTERSON 03909 001-300=C- )000=3826 02023- $25,--00 14565-01816 3629 SPRING CLASS REFUND 14565 02/26/91 - /REG PROGRAMS/CLASSES $0.00 03/06/91 22811r., 42 7. P MS_RUTH*MILLER 07727 001=400=2101-4312 01666 MEALS/RECORDS SEMINAR . = 03/06/91 POLICE /TRAVEL EXPENSE POST - 01-248---36292 $0.00 03/06/91 2$ 36 '4 31 37 3$ _MOBIL_OIL CREDIT -CORPORATION 0038R 001=400=2101 -4310 ---0030.' $84,-59 93078482--00148-----36293 MISC. CHARGES/JAN 91 78482 01/31/91 POLICE /MOTOR FUELS AND LUBES $0. 00 03/06/91 $84,59 3; 42 or • MONARCH_BROOLI 00084 001=400=31-03-4309---0-1-14-9 MISC. CHARGES/FEB 91 = 02/28/91 . ST MAINTENANCE /MAINTENANCE MATERIALS • . •• ' • . • . . • . • ' 00247 $0. 00 03/06/91 4,6 47 411 :7111 ONTEREY_HERATON--HOTF1TR367---00367 .362-9 027-12-„..-40-1=40041-02=4317 00035 $247.80 HOTEL ADV/C. KETZ ';,=TR367 02/26/91 PLANNING COMM ';,.:Y/CONFERENCE EXPENSE r' • $0. 00 03/06/91 • 17, t.****Aeie****24- $21.7_,-80 47 46 41, 70 51 54 7:1 I .1 • MUNLCIP-AI TOY-00MPAW 0151.7 001.--.400=4601--4308--00508 $5-16. 00 92209-00798 36296 COMM CTR EGG HUNT SUPP. 92209 02/09/9/ COMM RESOURCES - /PROGRAM MATERIALS _ $516. 00 03/06/91 60 61 3$ 63 64 65 66 67 61* 69 70 7* 72 Cs, e. FINANCE—SFA340 CITY OF HERMOSA BEACH DEMAND LIST I I ME 13•17•30 EOR -03112L91 PAY VENDOR NAME DESCRIPTION PAGE 0013 DA.TF 03/07/91 • VND # ACCOUNT NUMBER TRN # AMOUNT. INV/REF. PO # CHK # i)ATF TNVC PRO.1 # AC'COUMT 08SrPTPTT0N AMOUNT—UNENC—DATE_EXP itit#_VENDOR_FOTAL_*_*_4* .4*.#*#*#*. dti i #. #*. * * **** utki m***_*3 * **.**.****_***#.u.n..v..n. •** $51A n0 10 ### VENDOR TOTAL *******#*#*312;•31 11 2 � 1 3 W 4 5 6 7 a KEVIN__B *NQRIHCRAFT ' 0206_4 c)S3L-4ry0—� �Oi-4317 00241 $18.430 MONTHLY EXP/FEB 91 **A_VENDOR_IDEA 02/28/91 CITY MANAGER /CONFERENCE EXPENSE itititit#itjljt****i****#itit#itit#it#**** tgitit# *A AAA ***** ** _*441-** NOVA _STOR 09197 36297 $0.00 03/06/91 a 13 14 15 16 SECURITY PROGRAM/POLICE 10075 03808 001:-.400-7101-43050-145 01/14/91 POLICE . T329. 23 1-0075--01702 362-98 /OFFICE OPER SUPPLIES ****************# $32923 R PACIFIC_ BELL_TELEP13❑NF 00321 • 00.1-400-2101-4304 00761 $167.34 00036 76299 2I 02/01/91 POLICE /TELEPHONE $319. 98 17 I8 to 20 03/06/91 COMPUTER HOOKUPS/FEB 91 stat# 'VEI'DOR TOTAL *************************31st*****************is **** t *********** H5*** tt. vl`l r1 $0. 00 $1A3 34 03/06/91 PACIFIC_.EGUIE_&—IRRLGAI.ION 0040A 110=400=3302-4311—.00668 -$538 29 P2447/8'3629--01623-46300 $540. 16 03/06/91 CUSHMAN PARTS 83629 02/25/91 PARKING ENF /AUTO MAINTENANCE 3131st VENDOR TOIAL_RAAAA c *********x###***. **t*#at*****it##*3t**# 536-89 21 22 23 24 25 28 27 28 29. 30 31 32 J% y 4 R PACT£L CELLULAR=_LA 43209 001 —400=21.0.1-4304- � 007�7427 00250 36301 MOBILE PHONE CHGS/FEB 91 02/28/91 POLICE /TELEPHONE it##-' VENDOEL_T_QIAL it3t3t4:** t:i_i_#_iE4 # ik###*#it*it.t*4.*.kitat3t.stet*- g aces-�t-3r**#. ##**#.**3r** g*#itit $Z42_77 $0.00 03/06/91 R__SUZANNE_M_*EAGF 0289A 001-300=0000-3841-0.0322 $35-00 01758-----36302 REIMBURSE TOWING CHARGES 02/27/91 /POLICE TOWING $0.00 03/06/91 SUZANNE_ i SAGE 0389A 00.1.=_400=210.1=4201.,=.007-49 $104. n0 /CONTRACT ;SERVICE/PRIVAT_' REIMBURSE TOWING CHARGES R PAUL'.S_REN.TALS MISC. CHARGES/FEB 91' 006Q7 1 1 n-400-3302-4311...._.00667 $26_49 02/28/9f' PARKING ENF.-. /AUTO MAINTENANCE 01758-----36307— $0.00 '::03/06/91 00253 36303 $0. 00 •:_ 03/06/91 1 43 4. 43 46 47 4,1 4B 50 SI 52 53 54 55 56 57 50 56 60 81 62 63 64 63 86 67 88 52 Si 66 70 71 72 56 17 5) V 73 74 75 5t 76, FINANCE-SFA340 CITY OF HERMOSA BEACH DEMAND LIST PAGE 0014 T.I ME r13 1 ' ^0 FOR -03412491 DATE -{33+ 7-/-9 PAY VENDOR NAME VND #• ACCOUNT NUMBER -TRN It • AMOUNT`. INV/REF - PO 4 CHK 4 3 =9 _ __..-__-._DESCRIRTION DATE-LNVC.--PROJ-# ACCOUNT-DESCRIPT-ION AMOUNT-UNENC--DATE--EXP 5 6 7 l R PAUL_'5-RENTAL6 00607. 1/,0=400=3102=4311 00166 $26.71 00253 36303 02/28/91`. $0.00 03/06/91 10 R MISC. CHARGES/FEB 91.' SEWER/ST DRAIN /AUTO MAINTENANCE �.-._***__VENDOR__TOTAL_.**** *it **A.381-.* *A3t* *# *.*** AEA. ****#*** ****.*#********3E*rA #* S52,-23 12 .JAMES*EEIRCF 03887 001=400=4102=4317_00052 $..126,-00 TR366-00366 3630 $0.00 03/06/91 16 i74 31 177 PER DIEM ADVANCE TR366 . -02/26/91, PLANNING COMM /CONFERENCE EXPENSE OR -TOTAL_*.*.*****_ as-*iE'_t3ABE3t:#**-.K.*-*.*1.*-*...:_*73t#.#.#3E#.iF-#iE##3t*df****.*-* .*.**3s•* .. $126-00 PETRO QUIP LOCK/FUEL DISPENSER 0'879 001=4.00=4205-4309-00538 $57.-77 03-1497 01499-----3630 31197 ., 02/20/91 EQUIP SERVICE /MAINTENANCE MATERIALS -__*.A*_VENDOR_TOIAL__***,.E -**ase* *,*A**** is A&A**rr**** E* **.*AA****.*****# *A*.4 E*.#&*4*## $57:77 $54.64 03/06/91 171. --RAI NE OW CAMERA Y LLDEn t10773001=400-210.1=4306-00934 $242,-0i1 -00156 36306 MISC. CHARGES/JAN 91 01/31/91'. POLICE /PRISONER MAINTENANCE $0.00 03/06/91 R RAINBOW_ CAMERA_&-VIDFn 00i. 001=400=4101--4305---00502 $75-09 MISC. CHARGES/JAN 91 01/31/91 PLANNING /OFFICE OPER SUPPLIES AINBOW CAMERA s ViDED 001.-7-3-----001z--400=420-1=4305----00638 01/31/91.:'' BUILDING MISC. CHARGES/JAN 91: ' $50,-06 001-56 36306-- 4*0.00 03/06/91 /OFFICE OPER SUPPLIES ... '.fit# VENDOR__TOTAL_A.***.;..**A* .,tg 444.* **4****A .***A.* # E*****3E*#A**A********.***#**E*.***_ �EGENTS._U C TUITION/M. LAVIN $367 4 5 00156-----363 $0.00 0156-- 363$0.00 03/06/91 3 o, 5 16 17 19 7 20 21 22 23 _4 25 27 `4A 27 2r27, 31� . 32 31 35 37 3,7 4Q 42. 43 44 03885 001-40D-2101 4313-00322 4*117!.20 03/06/91`: POLICE /TRAVEL EXPENSE, STC • -** VENDOR_TO.T.AL_*** fit#5E**.#tet*.#*# #�E t tom##* *4*.*4.** t#.#tit.*** **,*A *****_*.**** $1-17,-20 42 40 571 51 54 �. R7 RRUCE4R0HINS0N 03215____„001=400=4601-4201---0076m -4*250 00 TIMER/SAND-STRAND-RUN $0.00 03/06/91 48 /. 47 4 49 30 1, 02/19/91;;, COMM RESOURCES •/CONTRACT SERVICE/PRIVAT... *** VENDOR_ TOTAL_3t#iFAiE#iE#_*.i ##3E#.****iE#****. Eii-**.***..**4it.*:*_**.*..** E*3L***********.&*.*3EaFiHt3Ei *** $250.-00— 01842-7=-3630s $0.00 r 03/06/91 R ALAM*ROULSION %03895 0.01-210-0000=21.10_ 0414c $500-00 12658—Q4562 36309 DAMAGE DEPOSIT REFUND ..12658 . 02/28/91 /DEPOSITS/WORK GUARANTEE $0.00 03/06/91 52 54 d. 5- ,J 57 50 1 39 51 32 83 64 65 66 e. 67 66 69 70 e. 71 72 73 74 75 7y CITY OF HERMOSA BEACH FINANCE-SFA340 DEMAND LIST _TIME /.3',17'30 FOR_03112/91 PAGE 0015 DATE -03107/91 PAY VENDOR NAME ,c,411)'#', ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # DESCRIPTION DATF LNVC • PROD # ACCOUNT DESCRIPTTnN AMOUNI_UNENC DATE EXP 5 *** VENAOR_TOTAL -tt•###•tt•**#•x• ••rF**• # .***AAAAARRA#*###*#*#•tt•#-itAit3F31 .3t:*tiE#itAAAk•t3t •** $100 _00 R ED*RUZAK_ ?. ASSOC.IATES 0L57P 001=400=3104-4201-00078 $887.-50 91-129 01482 3631 ENGINEERING SERV/JAN 91 91129 02/01/91 TRAFFIC SAFETY /CONTRACT SERVICE/PRIVAT $0.00 03/06/91 2 y 4 6 7 8 0 1 12 *** VENDOR_MIN ***it•3a•tt******** • 14 J2 BELTY#RYAN ••1r• 1 . : • : - . . . . : 1 SAA*..ik##..* $887 90 03631 001-210=0 0-2110 04139 WORK GUARANTEE REFUND 9262 03/04/91 *** VENDOR TOTAL ******4 ****************** 7S •00 9.262—.01563-363 1 /DEPOSITS/WORK GUARANTEE 50.00 03/06/91 CZ_ _SAEET_Y_KLEEN £ORPORATION 03428 001-400=31041=4309_00640337�b1 704157-02003-----36312 PAINT THINNER DISPOSAL 04157 02/05/91 TRAFFIC.SAFETY /MAINTENANCE MATERIALS *** VENDDR TOTAL ******************************************** ***********#*' #*****#* 5'417 61 3 4 5 6 v v 7 e 9 141.1 l 20 21 22 23 24 25 26 27 J) 28 $0.00 03/06/91 29 30 31 32 33 34 35 _SAN. DIEGCLLAW ENEORC.Et1ENT 038R 001-400-2101.4312—.0.1665 20 00 01255 3631.'.— 36 02/26/91 POLICE • /TRAVEL EXPENSE . POST $0.00 03/06/91 37 34 40 TUITION/M. TUNWAR *** VEF'(IZilR TOTAI *#*#***#*#####*•x•*• 'rF t•### '• *##### •#####it#t#*#*• *###*# •*•zE** **###' 570 00 _Ff ELAINE#SARGENT 03901 001-:300-0000-3826 02075 02/26/91 '.5 4,; 41 51 SPRING CLASS REFUND 12716 *** VENDOR TDTA! ********************** 535_00 12716 01824-----36314 44 45 4er 47 # E ##3t of tt# tt x tt # x $35-00 41 ..:- ,. 40 54 31 41 42 43 /REC PROGRAMS/CLASSES $0.00 03/06/91 R_._MICHAELikSCHUBACN 0053A 001-400=4101-4317.---0005.9 1126.-00 PER DIEM ADVANCE TR365 02/26/91 PLANNING /CONFERENCE EXPENSE **F•tt• VENDOR—TOTAI ?t# �t t # �ti� x#ntt?t#nttxtt ?ftt�1# ###�t3E3t #mak � E �tit�E# #�t�Fat#�t3E=t.#�# 5126__00 R TOM*SEDGWICK 03891 fay-iQ0=0000- 910 OQO9f $790 QO 00679-L----3631.6---4 REFUND/PARKS REC FEE • 03/01/91 /PARK/RECREATION IN LIEU $0.00 03/06/91 62 *** VENDOR TOT/ ##########*###*iit••x•##_3t tti3E if•ttat* .#A9tl AA*it #####it*: '# $Z90_00 6: G5 TR365--00365 3631-5J 50.00 03/06/91 ;; 55 55 37 5" 59 r.2 54 66 67 R MSJSAREN#SHELD0N 038913' 110-3fQ=0QQ0-'3302_` 30381, $46.00 865683 011445- 36317 66 6N 70 71d 72 7:f 74 75 7� CITATION PAYMENT REFUND 65683 03/04/91 /COURT FINES/PARKING $0.00 03/06/91 7 8) v N FINANCE-SFA340 TIME_13. 1'•220 CITY OF HERMOSA BEACH DEMAND LIST FOR -03/42491 PAGE 0016 DATE -03,407491 PAY VENDOR NAME VND # .. ACCOUNT NUMBER TRN # AMOUNT - INV/REF • PD # CHK # 3 7) DESCRIPTION DATE_INV.0 PROJ-.# AGGOUNT-DESCRIP-T-IOM AMQUNT tiNENG—BATE-EXP a S 6 ".J *** MENDOR_ DIAL ###•t AAAAA*3i.3(-####*#####YE*. x.**.d.* *u..V. '€4'6. 00 7 8 _____ _._R----__SHELL-OIL.CO 00320_- 001.=400--1203-431.7 00071 $6 -50 0123534-00158 MISC. CHARGES/JAN. 91 23534 01/31/91 PERSONNEL /CONFERENCE EXPENSE 1' ***`• VENf0R Tnito__c*3t.# mit... - R###'•E#3t##fit##** tt_#__#__###a�# #�rat.A#.n.* ..s.#.t*a i##tea.v..1±*.**#afx. l $6-50 Lam.._ __. -R_.—_SHORELINE._PRINT.ING03505 001=400 2101-43055! 9127-84 POLICE EXCEPTION SLIPS 9313 02/12/91 POLICE /OFFICE OPER SUPPLIES 1171 .26318 $0.00 03/06/91 *. VENDOR_ IDIA R RINCLAIR_PAINT CO MISC. CHARGES/FEB 91 013-99 001=400=4204-430901915 $105-56 02/28/91 BLDG MAINT /MAINTENANCE MATERIALS $127. eo *.**_VENDOR_iO14 x# ? -g #* .. A1.# #b# ##at-****4s#-u-1p4r-u#* #######g *-v,s- x##### 9313-01739 26-319 $127.80 03/06/91 00259-36320 $0.00 03/06/91 9 10 __ 11 12 13 14 15 16 17 18 19 r 20 21 r- 22 23 24 25 26 27 28 2. 0, 31 R SIR SPEEDY 0031-1 001.400=1208=4305 00872 X37 -28 t304& 01330-----2632 EMPLOYEE PARKING PERMITS 13046 02/14/91 GEN APPROP /OFFICE OPER SUPPLIES *** VPNDOELTQ_TAL ## #* ###dE#it-******* *+t#*##*## ,#A##.u. AAAA#####+s#n##*#*# - rye $0.00 03/06/91 43 R SMART pc FINAL IRIS COMeANY 00114 001=40.0=1101=4305 0036 _.. - - -- - - i $98-61 ' 00260 36322 46 47 R SMART_Y_FINAL_IRIS-_COMOAN.Y 00114 001=4.00-460174308_00507 $96.-92 00260---26322 a6 02/28/91. COMM RESOURCES /PROGRAM MATERIALS 50.00 . 03/06/91 as 51 52 MISC. CHARGES/FEB 91 02/28/91 CITY COUNCIL /OFFICE OPER SUPPLIES $0.00 03/06/91 MISC. CHARGES/FEB 91 A** VENDOR__TOT.AI_*####*###*##*Ait***A3I*_**#A***A*###* *#*.*#*** #_*#.*##* **Aa $195.53 51 R SOUTH...BAY_.CHRYSLER-ELYMOUTO 02810 001=400=2101-4311 „01092 1388..83 POLICE VEHICLE REPAIR 43939 .02/15/91. POLICE is/AUTO MAINTENANCE ___***___V END OR___T 0 TAL__.**.*******.****# #*.#**#.# .*- #*.est* *-**-*#*****-.*** *-*-*.*- .# 5388,-83 3939-0.6751 36323 .$0.00•' .03/06/91 R SOUTH_BAY_MUNIC1PAL_CO.URT ` 00400 110-3010-000.0=330 3828 5594 00 CITATION COURT BAIL 02/28/91 52 54 5.3 57 58 50 60 /COURT,FINES/PARKING " 01629 "56324 $0.00 03/07/91 61 62. 33 64 65 66 67 68 0 `�Y FINANCE-SFA340 II11E13 17 3Q CITY OF HERMOSA BEACH DEMAND LIST FOR_03/_12L91 PAY VENDOR NAME •# .'ACCOUNT NUMBER .--TRN # AMOUNT: DESCRIPTION • PAGE 0017 TATE (Y'07/91 INV/REF PO # CHK # AMOUNT-UNENC___DA.TE-EP *** VENDDR_TOTAL_********************************1********L*JeBUL*************** $5.94_00 • '..;•• . • 2 3 4 5 6 7 8 0 10 _____SOUTH BAY NOTICING_AN0 03887.-. 001=400-4101=4201____0007R ,$690_0036325--„I 0221,9-1--00278 MONTHLY SERV/FEB 91 22191 02/28/91 PLANNING /CONTRACT SERVICE/PRIVAT $0.00 03/06/91 *** E DDR_ID181. ******************************************************************** $69a_00 • • . • . . , . • • . . • . • . . -. • • . • . • • . R SOUTHERN .CALIFORNIA_EDISON C0 -0.4i421.1i_:" 109-400-2601,4303 00283 ' ,h13,_100,q7 00012 STREET LITE BILLS/JAN 91 01/31/91 STREET LIGHTING /UTILITIES *** V DOR . ; • : , . • • ' • - " • • $0. 00 15 16 17 • 18 2622 20 g. 2, 03/06/91 .2 R SEDRIMARI - - 03479 001-400-4A01-4308 00509 • $106_18 00275-----36327 MISC. CHARGES/FEB 91 02/28/91 COMM RESOURCES /PROGRAM MATERIALS ** ******************************************************************** 33 34 4.106 18 $0.00 03/06/91 • R STEPHENSINC 01029 001-400-2101-4306_ 009qq $252-68 • A67491-01-709---36328 PRISONER HYGIENE SUPP. 67491 02/25/91 POLICE /PRISONER MAINTENANCE ***iEND0R TOTAI ******************* R___LZEDDDLPIPE &SUPPLY • - MISC. CHARGES/FEB 91 T0DDI.EESSJPJY MISC. CHARGES/FEB 91 _____TODD PIPE tc SUPPLY 252• . . 6R - „ , • • 23 25 26 27 28 29 30 32 33 34 35 3279.64 03/06/91 00174 •"001-400-4204-4309___01914 $166-92 00268---:-36329 02/28/91 BLDG MAINT /MAINTENANCE MATERIALS 00124 0211-4010 -43090102.9 3129, 73 02/28/91 PARKS . /MAINTENANCE MATERIALS . 00124 • 160,_-400-1102-4309___0057-4 $45-21. MISC. CHARGES/FEB 91 02/28/91 SEWER/ST DRAIN /MAINTENANCE MATERIALS *** vENDDR T0IAL_11:****************tgativEktititkimium319131ARkieut***it.*****3t*.*A**.******_*.k* $337_36 $0.00 03/06/91 00268 36329 $0.0003/06/91 00268-L-1-36329 30.00 03/06/91 MONIeMIUNWAR ' • ''.0366.5-' 001,400-2101-4312_-__01,664 • $953 00 • 01254' 36330 MEALS/HOTEL/POST CLASS 02/26/91 POLICE /TRAVEL EXPENSE , POST *** VENDOR TOTAL_IE* *41:**.KAAAAORt.ittitt. n2 $9.53_00 • 30,00 03/06/91 37 38 , 39 40 41 42 43 44 45 46 47 AS 49 50 51 52 53 54 55 56 57 58 51"/ 60 61 62 2,3 64 65 613 67 R UNIFORCE_COREDRATION - - • 01.720 001 -400=1206 -4201-L-00817' $1,-006-00 90062-00074 36.331 G8 51• QTRLY MAINT/APR-JUN 91 00627 02/14/91 DATA PROCESSING /CONTRACT SERVICE/PRIVAT $0.00 03/06/9169 70 7' 72 74 78 7 f: 1: 13 '4 11 :t i7 FINANCE-SFA340 T I CIEt3 .12.:. 0 PAY VENDOR NAME - - .-• _ _. -_ DESC R I P.I ION CITY OF HERMOSA BEACH DEMAND LIST FnR_.03412491 DATE -03,40,719 PAGE 0018 P VND # ACCOUNT • NUMBER .<TRN # AMOUNT: DAIF INCIC PROJ_# ACCOUNT-DESCRIP-ION - **-x- VENDOR-ZO_IAL_**-11LAAR •-tt--tt-#R -1<- INV/REF • PO it • CHK # (\MOUNT_-UNENG—-DAT E—EX *******.*************44.** %l _ •l 03886 00-1- 400-4102-4317- 00053 $217,-80 TR366 00366 36332 HOTEL ADVANCE/J. PEIRCE TR366 02/26/91 PLANNING COMM /CONFERENCE EXPENSE ** VENDOR T(1 --_._____..._ _ VINNIE.:S-REP.AIR_&-MAINTENANCE REPAIR/COMM CTR FURNACE $0.00 03/06/91 03865 00-1=400-4204-4321 --017553 $1-89-.-7-2 014.87--3633 02/21/91 BLDG MAINT /BUILDING SAFETY/SECURIT ttv4rx#iticitzE 3189. 72 $200.00 03/06/91 _R _WAXIE JANITORIAL SUPPLIES 03632 O 26394 02/14/91 VFND0R TQTAL * *****#- #SS## 01=400-4204-4309 01917 $704-65 7426394 01473 -36334- 03/06/91 31 BLDG MAINT /MAINTENANCE MATERIALS $704.65 27 "r R WESTWOOD_BUILDING_.SUEPI Y n37 e 105-40o BL48-4�os nnnn� ---$134.73 ,87808 02016-----36335 02/25/91 CIP 89-148 /MAINTENANCE MATERIALS SONO TUBES/VPD SIGN 87808 #i ENDOR_'OTAL 41-**ititAA3LdEif-tt-AA1- ______ R__._.DEN I SE#WHEELER_. REFUND/FILMING PERMIT 12711 iE3t3E****#####****. 3 13d. 73. 01627 110-300-0000--3842--00559 -- 4-100,-00 02/20/91 /PARKING.METERS tt ?E# VFNDIIR TfTAL._i{i-*** -****-u-18£3 * tx f ;ttt# nx tt x nit -#**./L*. ,...-tt *3t.,E*..**3 *_*_x..3.*.*.*x..v_**__-zt* -,3- 1..1.00.oR 7 :7 SALLY A *WHITE- 00140 001=400=4.102-420100298 311-9 00 SEC SERV/FEB 19. 91 03/04/91 PLANNING COMM 3134.73 03/06/91 121-1-.--01814--L--36336 30.00 03/06/91 32 33 34 40 4, 42 43 44 4s 46 47 46 /CONTRACT SERVICE/PRIVAT i' #_�lEND17P.�0IAL #3:#? # 3!3E�i# x #3E#iliF#3E## tt3t�3F ar z� tt zFar n x ;l tt tea, n a r a3f3� x tr v n u x3h#3E3t3i # �S-I-3r9,-00 XEROX...CORPORATION COPIER METER USE/JAN 91 27303 10899 30. 00 36237 03/06/91 4J 50 514 52 53 ' 54 ZI .56 00135 " 001=400-1208-4201--00738 -$225 69 027827-303-001-73-----36338 01/31/91 GEN APPROP /CONTRACT SERVICE/PRIVAT 30:00 03/06/91 XEROX_C.ORPORATION COPIER SUPP./XEROX 1065 7.1 00135 001-400=1208-4305.-0008.7.3 52410--27 1,132881-15 Q1-75-5-----36338 GEN APPROP . /OFFICE OPER.'SUPPLIES 88118 •.02/11/91;: 57 5,3 50 60 61 63 64 $0.00 03/06/91 65 68 6741 613 . 69 70 71 72 73 74 75 76 F I NANCE–SFA340 __ T.IME13:17;.30 PAY VENDOR NAME DESCRLP_T.ION CITY OF HERMOSA BEACH DEMAND LIST FOR._.03112L91 PAGE 0019 DATA03b0749.1 I, 2 3 J' VND # ACCOUNT NUMBER TRN # AMOUNT INV/REF PO # CHK # _ATF INVr PROJL ACCOUPtLDESCRIPTTF?N AMOUNT UNENC—DATE-E_XP *** yENDOR TOTAL ##**:#*##z-?I-#*#*###*###*##**#*#*###*#3F3tIkit.*#*## litAA E##It#it:tt_S.#R.itiL#9titiL # $516_96 ***_PAY GODS_TOTAL._*#*#*************#*#*#*#A# 3F. 4 .4Ht*Al iE**L*..i ***.* ***.*.3t:Ei* *****ii $94,.342_-7n #3tt-3 _T_ TPL_WARRANT **********#*#.1### iL #3k it-, lUtititkiLiVtititiEitii.it#itltit.itis#it#.it#Aitit#ititiLik** $1 n9+48E1 5 6 7 6 9 10 11 32 13 14 15 36 1;1 I ht'RPBY GtRTIPY THAT THE DEMANDS OR CLAIMS COVERED 5Y 1HE.WARRANTS LISTED ON PAG TO INCLUSIVE OF THE WARRANT REGISTER FOR '3//-1 / AREACCURATE AND FU S ARE AVA!LABLE FOR PAYMENT THEREOF: FIi�Ai'tL_AUt�' 'ISIRAIOR 4V7%/ PATE 17 18 19 20 21 22 23 24 25 26 27 20 29 30 31 32 33 34 35 37 30 40 41 42 43 44 45 46 47 413 49 50 51 52 15 :7 47 53 54 55 56 57 CC 50 CO 6I C2 63 (34 50 51 25 68 67 6P 69 70 71 72 73 74 75 6 7 v • Honorable Mayor and Members of the City Council March 4, 1991. For the Meeting of March 12, 1991 CANCELLATION ON WARRANTS Please consider the following request for cancellation of the. warrants listed below. #035983 - 2/12/91 — Donald Jones - $393.75 - Account Number 001-400-2101-4312. Officer Jones was unable to attend training due to injury. #035994 - 2/12/91 - Los Angeles Police Department - $100.00 Account Number 001-400-2101-4316. Officer Jones was unable to attend the training due to injury. #036050 - 2/12/91 - Westin Hotel - $170.64 - Account Number 001- 400-1202-4316 - The hotel was overbooked when attendee checked in so they paid for guaranteed late arrival the first night. #036073 - 2/26/91 - Bay Copy Center &Office Supply - $240.25 - Account Number 001-400-1121-4305 for $204.16, 001-400-1122-4305 for $36.09 - Incorrect amount picked up inadvertently from purchase order. Check was never mailed. #036098 - 2/26/91 - The Cotton Shop - $85.20- Account Number #001-400-1101-4305. Incorrect amount picked up inadvertently from purchase order. Check was never mailed. #036018 - 2/12/91 Red Lion Inn - $278..58 - Account Number #001-400-2101-4316. Family emergency preventing officer from attending. #036159 - 2/26/91 - Wallace Moore - $77.25 - Account Number #001-400-2101-4312. Officer unable to attend POST workshop. Concur: G.ry Bru•s City Treasurer Kevin orthcr.. t Noted for fiscal impact City Manager Viki Copeland "e-e-//-cA- March 4, 1991 Honorable Mayor and Members City Council Meeting of the City Council of March 12, 1991 TENTATIVE FUTURE AGENDA ITEMS March 26, 1991 Recommendation on telephones in Right-of-way General Svs. Director Class spec. for Cable TV Coordinator Personnel Selection of proposals for Workers' Comp 3rd party administrator Personnel So. Calif. over -the -line professional beach softball tournament Community City Mgr. 11/27 RFP for Health Ins. Broker done in comprehensive fashion Director Director Resources Personnel Director Strand bike safety sub -committee report Public Safety Director. Recommendation of VPD to purchase sidewalk scrubber General Services Director Historical Society relocation alternatives Community Resources Dir. Utilization of Prospect School House Community Resources Dir. Status of compliance w/CUP motorcycle shop Planning Director Award of contract for slurry seal Public Hearings Appeal of denial by Planning Comm. for variance at 1010 Owosso Appeal of P.C. denial of request to allow a 2nd story office addition providing less than required off- street parking at 415 Pier Ave. April 9, 1991 Quarterly Review CIP program Public Works Director Planning Director Planning Director Public Works Director Goal 8 5/16 Options to increasing service level of street sweeping Bid spec. for new telephone system for City offices Council 2/25 Oil agreement w/Macpher- son Oil Co. Community Helpline 20th Anniv. Proc. Calif. Beach 19th Anniv. Proclamation CIP 89-512 Accept Basketball Courts as complete Consider date for joint meeting with Chamber of Commerce April 23, 1991 Selection of computer consultant 8/20 Gann limit - Appropriations subject to May 14, 1991 Project Touch Lease Renewal (Rm. 3) June 11, 1991 Dispute Resolution Services Lease Renewal Project Touch Lease Renewal (Rm. 11) Status report on Rule XV - Trip reduction plan June 25, 1991 Rotation of Mayor Status of fire flow improvements Public Works Dir. General Services Director City Manager City Manager City Manager Public Works Director City Manager Gen. Svcs. Director Finance Director Community Resources Dir. Community Resources Dir. Community Resources Dir. Personnel Director Public Safety Director ***************************************************************** Upcoming Items Not Yet Calendared Caltrans utility maintenance agrmt. Public Works Director Historic Preservation Ordinance (with Land Use Element) Planning Director **************************************************************sir** Initiated by Party Date Council Council Goal 4 City Mgr. Council Council Council 5/8 Discuss financial arrangements on oil project City Manager 5/8 Re. oil project CUP - define "temporary" as relates to height of project Planning Director 5/16 Options to computerize per- sonnel as part of payroll function Finance Director 7/24 3 -hr. vs. 2 -hr. parking meter limit in the downtown (refer to VPD) General Services Director 8/14 Review of standard CUP conditions Planning Dir. 8/14 Review parking on ped- estrian sts./review ways to enforce no parking in front yards Public Works Dir. 10/9 Map and time schedule for street sweeping Public Wks. Dir. Ordinance for new Chapter 19 of HBMC entitled "Motor Vehicles and Traffic" Dept. 11/5 Council 11/13 City Mgr. 12/17 Council 1/22 Council Public Works Dir. RFP for Traffic Engineer Public Works Dir. Place Biltmore referendum equivalent on next called election Planning Director Photocopiers Public Safety. Director Research parking cut off in lot at 3rd St. Pub.Wks./Bldg./City Mgr. 2/12 Fiesta cost/benefit study VPD - lots management contract renewal RFP Dept. Finance Dir. General Services Director 2/20 Landscape Maintenance Contract - Call for bids Public Works Director Dept. 2/20 Janitorial Maintenance Contract - Call for bids Dept. 2/20 Downtown Pier Maintenance Contract —Call for bids City Mgr. 2/21 RFP for computer system Council 2/20 Updated Space Utiliza- tion study. Council 2/20 Follow-up procedures to Council items Conceptual approval of Greenbelt steps City Mgr. 2/25 Admin. memo on con- sultants City Mgr. 2/26 Accept donations to City Dept. 3/6 Code of conduct for City employees Public Works Public Works General Svcs. Director Director Director Public Works Director City Manager Public Works Director City Mgr./Finance Public Safety Director Comm. Resources Director Honorable Mayor and Members of the City Council March 4,1991 City Council Meeting of March 12, 1991 MONTHLY STATUS REPORT OF INACTIVE PUBLIC DEPOSITS FOR HERMOSA BEACH Attached is a report of all Inactive Public Deposits for the month of February 1991. Respectfully submitted, G62 Gary BrutOch City Treasurer NOTED: a evin Northcraf '- City Manager ld / INSTITUTION TOTAL INVESTMENT REPORT - FEBRUARY 1991 DATE OF INVESTMENT DATE OF MATURITY INTEREST LAIF BALANCE 01/01/91 Investment Investment BALANCE 02/28/91 LACPIF Railroad Right -of -Way BALANCE 02/01/91 Withdrawal BALANCE 02/28/91 CORPORATE NOTES: Ford Motor Credit Co. Investment U.S. TREASURY BOND: Investment Investment Investment Investment Investment Investment FHLMC: $5,027,000.00 250,000.00 500,000.00 $5,777,000.00 Account $ 827,952.26 160,835.53 667,116.73 500,000.00 $ 499,326.42 $1,001,542.12 $ 500,845.79 $ 999,492.83 $1,019,779.01 $1,023,029.89 2/05/91 2/21/91 5/19/88 1/03/90 3/06/90 3/08/90 4/20/90 5/14/90 9/14/90 5/20/93 12/31/91 2/29/92 2/29/92 3/31/92 2/15/93 6/30/94 8.164% 8.06% 9.10% 7.71% 8.50% 8.50% 8.763% 8.49% 8.50% Federal Home Loan Mortgage Corp. Investment $ 248,733.64 3/26/87 3/1/17 8.0% INVESTMENT TOTAL ' $12,236,866.43 SEATTLE 1ST NATL. BANK TRUST BALANCE 01/01/91 $ 507,164.28 Adjustment 144.01 BALANCE 01/31/91 507,308.29 TICOR TITLE INSURANCE CO. BALANCE 6/30/90 BALANCE 6/30/90 TRUSTEE TOTAL GRAND TOTAL $ 10,711.04 10,711.04 $ 518,019.33 $12,754,885.65 Respectfully Submitted, CULL Gary Brut h City Treasurer 8.625% 7.5% HONORABLE MAYOR and MEMBERS of the HERMOSA BEACH CITY COUNCIL Sy39.. March 4, 1991 Regular Meeting of March 12, 1991 SUBJECT: FINAL MAP #21234 (C.U.P. CON NO. 89-11) LOCATION 444 11TH STREET APPLICANT(S): FRED COOPER, CHRISTOPHER CARBONEL AND JOHN D. PETERSON REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A 3- UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #21234 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved Vesting Tentative Parcel Map #21234 at their July 5, 1989 meeting. Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: Michael Schubach Planning Director Respectfully submitted, XV Ken Robertson Associate Planner City Manager p/srfinmap 3 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #21234 FOR A. THREE -UNIT CONDOMINIUM PROJECT LOCATED AT 444 ELEVENTH STREET, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council held a meeting on March 12`, 1991 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivi- sion Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/ or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions out- lined in Planning Commission Resolution P.C. No. 89-51 adop- ted after hearing on July 5, 1989. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. Pursuant to the recommendation of the Planning Commission and to the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #21234 in the City of Hermosa Beach, State of California, being a Subdivision of Lot 11 and a portion of Lot 10, Knutsen Tract, as recorded in Book 20, Page 185 of Maps in the Office of the Recorder of Los Angeles County, for a three -unit condominium project on land commonly known as 444 Eleventh Street, Hermo- sa Beach, California. PASSED, APPROVED, and ADOPTED this 12th day of March, 1991. ATTEST: AP p/rsfinmap 0 FO PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California. CITY CLERK CITY ATTORNEY. Honorable Mayor and Members of the Hermosa Beach City Council February 28, 1991 Regular Meeting of March 12, 1991 STATUS REPORT - WATER CONSERVATION Recommendation: It is recommended that City Council receive and file this report. Background: The purpose of this report is to update the City Council on water conservation and the drought. Analysis: This analysis is divided as follows: 1. How does water get to Hermosa Beach residents? 2. Action taken to date. 3. What is next? 4. The City's Efforts. 1. How does water get to Hermosa Beach residents? The California Water Service Company (CWS) serves the cities of Hermosa and Redondo Beach. Water deliveries to CWS (Hermosa/Redondo District) in 1990 were approximately 1.5,347 acre feet (5 billion gallons). CWS purchases imported water from the MWD through the West Basin Municipal Water District. This water is brought to CWS from the state operated State Water Project and the federally operated Colorado River System. State Water originates in Northern California and is brought south through the Sacramento -San Joaquin Delta via the California Aqueduct. The Colorado River water is delivered to Southern California via the Colorado Aqueduct. (See attachment) Imported water purchased from MWD accounts for approximately 85% of all water used by CWS in our area. The other 15% of the water supply is groundwater pumped from three active wells owned by CWS. 2. Actions taken to date Due to the uncertain water supply situation for 1991, MWD put a 5 stage plan in place to respond to a continued drought. The plan is as follows: 1f Reductions From Base Year Stage Conservation of deliveries I Voluntary 10% II Mandatory 5% III " 10% IV n 15% V " 20% The MWD board authorized Stage III, a-10% mandatory reduction, to take effect February 1. Due to cut backs on the state supply the MWD board authorized Stage V, 20% mandatory reductions, starting March 1. In response to MWD's action the CWS applied to the California Public Utilities Commission (CPUC) to implementtheirMandatory Conservation/Rationing Plan. After a public hearing and publishing the entire plan in the Daily Breeze, the CPUC approved the CWS plan and it was put into effect February 6th. The main points include: 1. Flexibility to increase or reduce according to MWD's plans. 2. A "banking" feature enabling a customer who uses less water than allocated to "bank" credits for future use. 3. A list of prohibited water use. 4. Penalties of $2.00 for each 100 cubic feet of water (748 gallons) for any use over a customer's allotment. 5. No penalty applied to any residential customer whose use is 600 cubic feet or less per billing period. 6. Appeal procedures for customers seeking a variance. In addition to filing the Mandatory Conservation/Rationing plan, the CWS has filed a Water Management Plan (a copy is available for review in the Public Works office and in the Public Library) with the CPUC outlining programs they are proposing to adopt as part of the water conservation program. The major elements of the plan are: 1. Delivery of water conservation kits. Information and education programs for schools and both residential and commercial customers. 3. Showerhead kit distribution. 4. Rebate program for ultra low flush toilets. This plan is subject to approval by the CPUC. The MWD has started to prepare plans for further reductions if needed. Plans for 40-50% cutbacks are also being prepared by CWS. 3. What is Next? The Governor, at his press conference on February 15 recommended that all communities prepare for 50 percent water rationing. 4. The City's Efforts From 1989 to 1990 the City achieved a 16% reduction in water use. The City will continue to work towards a further reduction by: 1. Closer monitoring of landscape irrigation and further cutbacks where possible, 2. Pursuing the planting of more drought tolerant plants, 3. More frequent checking and repair of leaking faucets, and 4. Working with CWS to identify other ways to conserve. Alternatives: Other alternatives. considered by staff and available to City Council are: 1. Elimination of all landscape irrigation. This is not recommended at this time because of the severe negative impacts including the loss of plants. This may be an alternative if MWD cut backs continue. Respectfully submitted, Anthony Antich Public Works Director Concur: / Kevin B. Northcraft City Manager cc: California Water Terry Tamble, District Manager Vern Highfield, Public Works Superintendent Attachments: Los Angeles Times Article, Tuesday, February 26, 1991, Mandatory Conservation/Rationing Plan in use by California Water Service pworks/CCITEMWC LOS ANGELES TIMES 1 *TUESDAY, FEBRUARY 26.1991 A3 rnia and t California Drought Watch . Sacramento River A monthly look atthe water shortage ` With the wet season two-thirds over, the amount of snow and rain on California's mountains continued 36" to fall far short of normal. Statewide, precipitation is 33 the lowest on record for this time of year, having 30 dropped below that of the record-setting drought of '27 1977. The Sacramento River Basin, a main source 24 of water for Southern California, has an all-time low 21 precipitation level of 23% of average. This also ... 18 remains the fifth unusually dry winter in the Eastern..15 Sierra, another key Los Angeles source: ; ,;;;.• : : - 12 • •9 Coastal rainfall yardstick As of Feb. 21 rJ 1+g 1 �`s6" !' ' - \ Basin .: Eastern Sierra COlorado River The Co orado.River's flow; remains below norma 'but Cal fornia is still negotiating to tap the river help relieve the drought;: If six other Western states agree; Southern California. will get'more than its"',annual ailotment:of 4.4 million acre -fee of water(*) to he}p it through this.year If there are any former sailors around they will perhaps know what a sea shower is. You get wet, turn the spigot off, you soap yourself down and when you're ready to rinse, you turn it back on again. y Gov. Pete Wilson, a former Marine. Viewpoint `6 It's all just one big negative. 31 Fred Starr!), 61, a Kern County farmer coping with losses from the drought. ti ..:-..,...:. ,.-.....-..a . r...:.wx.nrY.x,.:.,ahr...ry ..:....... „iti.....d„..,r The Drought File Dead Trees: ' h\ The drought has killed the equivalent of 8.4 billion board feet of lumber in California in 1989 and 1990 -enough to build up to 500,000 . new homes. the Bottom Line urreritly runoff is averagin �bout'15% of.normal and ;nowpack water content is eSs than 20%of average, lnless there is`.a strong urnaround in weather soon lte.'1991 wet seasoh could wnd Upas the driest in the �0ttF Century with less ruh- han fn 1977 It all depends �n the next 50 clays.. An acre-foot of wateHsthe emountof �atCr it vwutd take to aver an afire wttb ne faot df water ar26,0�t1 gallons The Month the Drought Hit Home If there were any drought -doubters still around in February, the level of official response to California's stubborn dry spell was enough to dispel lingering skepticism. Here is a recap of the month's events: . a State officials shut off water to farmers, and ordered deliveries stopped to cities in Southern California by mid.March. ■ U.S. officials cut back water to farms by 75% and to urban areas by up to 50%. IN The Metropolitan Water District in Southern • California reduced deliveries by 31% and estimated it could reach 50%. Iv A U.S. House subcommittee began investigating ways to reform California water management. ■ Gov. Pete Wilson unveiled a five -point, $100 r- million plan hinged on creating a "water bank" for the future. . ® 'The domino effect noW in motion, Southern California agencies began implementing • mandatory water rationing. - , Grass Marin County's rebate �` program last summer paid about $245 each to rip out their lawns and install • drought -resistant plants. . n....v.:.\;\.�...wY.:l:.\ 1:.eu:.:tl:Ulvnah. • t :f>s Help Wanted: The state's Now i'• Drought Center. Hinng ` has had to has offices and double its staff of four workers to handle the crisis. More openings are expected. No More Hot Tubs?: San Francisco officials today are expected • to consider cutting water for residents by 45% -meaning no more filling swimming pools •, and hot tubs. ?7. CALIFORNIA WATER SERVICE COMPANY Rule No. 14.1 MANDATORY WATER CONSERVATION/RATIONING PLAN FOR EAST LOS ANGELES, HERMOSA-REDONDO. AND PALOS VERDES DISTRICTS A. DEFINITIONS As used in this water rationing plan, the word: 1. 'Company" means the California Water Service Company; 2. "Person" ,means any individual, person, firm, partnership, association, corporation, company, organization or goverrmental entity; 3. "Customer" means any person who uses water supplied by the Company in its East Los Angeles, Hermosa -Redondo, and Palos Verdes Districts; 4. "Process Water" means water used to manufacture, atter,. convert, clean, grow, heat or cool a product, including water used in laundries and car wash facilities that recycle the water used; 5. "Water" means water supplied by the Company; 6. "Historical base period" means the twelve (12) month period preceding July 1, 1990. B. WATER SHORTAGE CONDITION This mandatory water conservation rationing plan shall become effective following notification by the Metropolitan Water District (MWD) that deliveries of potable water supplies have reached a level such that each member agency is being requested to reduce the use of water. The plan will be implemented in two phases: Phase I: Phase I will consist of mandatory water use restrictions and voluntary water conservation of less than 10%. This phase will become effective upon notification by MWD that water usage should be reduced by less than 10%. Phase II: Phase II will consist of mandatory water use restrictions and mandatory water rationing of at • least 10%. This phase will become effective upon notification by MWD that water usage should be reduced by at Least 10%, The allocation percentages will be based on MWD's percentage reduction. A 10% reduction by MWD will result in a 90% allocation for the Company's customers. (continued) Rule No. 14.1 MANDATORY WATER CONSERVATION/RATIONING PLAN FOR EAST LOS ANGELES, HERMOSA-REDONDO, AND PALOS VERDES DISTRICTS (continued) C. PROHIBITION OF NONESSENTIAL OR UNAUTHORIZED WATER USE APPLICABLE TO ALL PHASES 1. No customer shall use water for nonessential or unauthorized uses, as such uses are hereinafter defined below. 2. The following uses of .water are determined to be, and are defined as, nonessential or, unauthorized: a. Any use of water in excess of the following allocations: (1) The allocation* for each customer shall be the percentage shown below of the quantity of water used by such customer during the comparable billing periods during the historical base period: Phase Allocation I II Voluntary Less than or equal to 90% Notwithstanding the above -listed allocations, no customer will receive a monthly allo- cation of less than 6 Ccf. (2) The allocation under Phase II for each customer using process water shall be 90%* of the quantity of water used by such customer during the comparable billing periods during the historical base period. Car washes with recycling systems and commercial laundries are exempt from allotment restrictions. (3) For any customer without a prior period billing record, or where unusual circumstances dictate a change in allocation, the customer's monthly allocation shall be determined by the Company on the basis of usage by similar customers or on such other basis as may be fair and equitable under the circumstances. • b. Use of water for more than minimal landscaping in connection with any new construction. Use of water through any meter when the Company has notified the customer in writing to repair a broken or defective plumbing, sprinkler, watering or irrigation system and the customer has failed to effect such repairs within 5 days after receipt of such notice. d. Use of water which results in flooding or runoff in gutters or streets. * Allocations falling between full hundreds of cubic feet will be rounded upward to the larger amount. (continued) Rule No. 14.1 MANDATORY WATER CONSERVATION/RATIONING PLAN FOR EAST LOS ANGELES, HERMOSA-REDONDO, AND PALOS VERDES DISTRICTS (continued) C. PROHIBITION OF NONESSENTIAL OR UNAUTHORIZED WATER USE APPLICABLE TO ALL THREE PHASES (continued) e. Use of water through a hose for washing cars, buses, boats, trailers or other vehicles without a positive automatic shut-off valve on the outlet end of the hose. f. Use of water through a hose for washing buildings, structures, sidewalks, walkways, driveways, patios, parking lots, tennis courts, orotherhard-surfaced areas, except as required for sanitary purposes. g. Use of water to clean, fill. or maintain levels in decorative fountains unless such water is part of a recycling system. h. Use of water for construction purposes, such as consolidation of backfill, unless no other source of water or other method can be used. i. Service of water by any restaurant except upon the request of a patron. j. Use of water from fire hydrants shall be limited to fire fighting and related activities and other uses shall be limited to activities necessary to maintain the public health, safety, and welfare. ' D. EXCESS WATER USE PENALTY Phase II: An excess use penalty of S2 per 100 cubic feet of water used in excess of the applicable allocation during each billing period shall be charged by the Company for all service rendered on and after the effective date of this tariff, except that such excess use penalty shall not apply to any customer and/or dwelling unit whose .consumption is 600 cubic feet or less per billing period per dwelling unit, nor to any customer whose total consumption to date during the period this rationing plan has been in effect does not exceed his or her total allocated usage for said period. Any monies collected by the Company through penalty charges shall not be accounted for as income, but shall be accumulated by the Company in a separate reserve account for disposition as directed or authorized from time to time by the California Public Utilities Commission. E. ENFORCEMENT 1. The Company may, after one written warning, install a flow -restricting device on the service line of any customer observed by Company personnel to be using water for any nonessential or unauthorized use defined in Section C above. The restricting device may be removed only by the Company, only after a two-day period has elapsed, and only upon payment of the appropriate (continued) Rule No. 14.1 MANDATORY WATER CONSERVATION/RATIONING PLAN FOR EAST LOS ANGELES, HERMOSA-REDONDO, AND PALOS VERDES DISTRICTS (continued) E. ENFORCEMENT (continued) removal charge set forth below. After the removal of such restricting device, if any such nonessential or unauthorized use .of water shall continue, the Company may install a flow -restricting device which shall remain in place for a period of not less than two weeks or Until this water rationing plan shall terminate and until the appropriate charge for removal set forth below shall have been paid to the Company. However, if despite installation of such flow -restricting device pursuant to the provisions of the previous sentence, any such nonessential or unauthorized use of water shall continue, then the Company may discontinue water service to such customer. In such latter event, a charge as provided in Rule No. 11 shall bepaid to the Company as a condition to restoration of service. It is the intent of the Company that restriction devices will not be installed in a customer's service due to exceeding a monthly quota if a customer's accumulated usage does not exceed his accumulated allocation beginning with bills rendered after the effective date of this tariff. 2. The charge for removal.of a flow -restricting device shall be: Meter Size Removal Charge 5/8" to 1" $25 1-1/2 to 2" 50 3" and larger Actual cost F. APPEAL PROCEDURE Any customer who seeks a variance from any of the provisions of this water rationing plan shalt notify the Company in writing, setting forth in detail the grounds for a variance. Any customer not satisfied with the Company's response may file an appeal with the Staff of the Commission requesting relief. The customer and the Company..will be notified of the disposition of such appeal by letter from the Executive Director of the Commission. If the customer shall disagree with such disposition, he shall have the right to file a formal complaint with the Commission. Except as set forth in this Section, F, no person shall have any right or claim in law or in equity, against the Company because of, or as a result of, any matter or thing done or threatened to be done pursuant to the provisions of this water rationing plan. Honorable Mayor and Members of the Hermosa Beach City Council March 12, 1991 -91 February 28, 1991 Regular Meeting of RESOLUTION NO. 91- ORDERING THE PREPARATION OF A REPORT OF THE FORMATION OF A CROSSING GUARDS MAINTENANCE DISTRICT, NO. 1991-1992 Recommendation: It is recommended that City Council adopt the attached resolution ordering the preparation of a report for the formation of the Hermosa Beach Crossing Guards Maintenance District, No. 1991-1992 Background: The Crossing Guards District provides for the maintenance and administration of the City's Crossing Guard program. Analysis: As in the case of the Street Lighting District, the Crossing Guards District must be renewed annually in the same fashion that was utilized in its creation. In approving the attached resolution, the Council authorized the preparation of a report which will contain plans and specifications, costs, locations of crossing guards, and estimated assessments for the Crossing Guards District. This report will then be submitted to the City Clerk for submittal to the City Council at which time the City Council will review the report. Alternatives: Other alternatives available to City Council and considered by staff are: 1. Let the district lapse; thereby causing a potential. -estimated increased General Fund obligation of $54,000. 2. Retain the district and modify level of service. Respectfully submitted, Concur: Anth. y Antich Kevin B. Northc,aft Director of Pubi c Works City Manager Attachment: Resolution Ordering Preparation of Report Project Schedule cc: Director of General Services pwclerk/ccitemsl lg 1 RESOLUTION NO. 91- 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A 3 REPORT IN ACCORDANCE WITH ARTICLE 2, CHAPTER 3.5, TITLE 5, OF "THE CROSSING GUARDS MAINTENANCE DISTRICT (ACT OF 1974)", BEING 4 DIVISION 2, OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, FOR THE FORMATION OF A CROSSING GUARDS MAINTENANCE DISTRICT IN 5 THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 1991 AND ENDING JUNE 30, 1992. 6 7 8 9 10 11 12 13 HERMOSA BEACH CROSSING GUARDS MAINTENANCE DISTRICT 1991-1992 WHEREAS, the City Council of the City of Hermosa Beach, California, proposes to establish a "Crossing Guards Maintenance District" pursuant to Article 21, Chapter 3.5, Title 5, of the Crossing Guards Maintenance District Act of 1974, being Division 2 of the Government Code of the State of California; and WHEREAS, the said assessment district shall include all 14 parcels of land within the said City and shall be designated as 15 the "HERMOSA BEACH CROSSING GUARDS MAINTENANCE DISTRICT NO. 16 1991-1992"; and 17 WHEREAS, it is proposed to establish A CROSSING GUARDS 18 MAINTENANCE DISTRICT as shown on Diagram and Plan No. 1991-1992 19 and as amended each year as funds become available and as the 20 City Council and City staff designate; and 21 WHEREAS, it is necessary to furnish the Crossing, Guards 22 Maintenance District services for the said City. 23 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, 24 CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: 25 SECTION 1. That the Director of Public Works is hereby 26 JJ ordered to prepare and file a report in accordance with Article 2, Chapter 3.5, Title 5, of "THE CROSSING GUARDS MAINTENANCE 27 28DISTRICT ACT OF 1974", being Division 2 of the Government code of 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 the State of California, for the establishing and formation of "CROSSING GUARDS MAINTENANCE DISTRICT: in the City of Hermosa Beach, California, for the Fiscal Year commencing July 1, 1991 and ending June 30, 1992. SECTION 2. That a certified copy of this resolution be presented to the said Director of Public Works for his information and guidance. SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution, shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this. day of , 1991. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APP'.VED AS TO FO , CITY ATTORNEY PROJECT SCHEDULE PROJECT NAME : Crossing Guard Maintenance District No. 1990-1991 ACCOUNT NUMBER : 155-401-210? LEGEND TENTATIVE SCHEDULE : a NMI Ma irmrs ACTUAL SCHEDULE : X : 100% COMPLETE I. I I I I TASKS JAN FEB MAR APR MAY JUN JUL AUG : SEP OCT NOV DEC 1-- —• - Resolution ordering preparation of_report1 Report Preparation. rile report with City Clerk. Resolution approving report and Public Hearing,* I I I I I I Public Hearing and 43 Jesolution confirming assessments.' Forward assessment to Los Angeles County Tax Assessor. run I® a®E10 Project Administration 1E3 0 E3 0 I II II I I I I I I I .1I I I -• ---- I I I I 1 I I I III U dr 1E1 i I I I I i I I I I 13 ®ML'MU(Ei®®lam®®ESD©®® LEI ©101 CI ©El I I I I I I I I I I 1 I 1 I I 1 I I I I I I I I I I I I-- --I I I i I I I I I I 1 i I I I I I I I I I I I earing must be heard before June 30, 1990 I------I------I Honorable Mayor and Members of / syy/ February 28, 1991, Regular Meeting of the Hermosa Beach City Council March 12, 1991 RESOLUTION NO. 91- ORDERING THE PREPARATION OF A REPORT OF THE FORMATION OF A HERMOSA BEACH STREET LIGHTING DISTRICT, NO. 1991-1992 Recommendation: It is recommended that City Council adopt the attached resolution ordering the preparation of a report for the formation of the Hermosa Beach Street Lighting District, No. 1991-1992 Background: The Street Lighting District provides for the maintenance, operation and installation of the City's Lighting. Analysis: The Street Lighting District must be renewed annually in the same fashion that was utilized in its creation. In approving the attached resolution, the Council orders the preparation of a report which will contain plans and specifications, costs and estimated assessments for the Street Lighting District. This report will then be submitted to the City Clerk for submittal to the City Council at which time the City Council will review the report. Alternatives: Other alternatives available to City Council and considered by staff are: 1. Let the district lapse; thereby causing a potential estimated increased General Fund obligation of $180,000. 2. Retain the district and modify level of service. Respectfully submitted, I Anthony/f / TA W1AjV Antic' Director of P Attachment: blic Concur: `Kevin B. Northci'aft Works City Manager Resolution Ordering Schedule pwclerk/ccitemsl Preparation of Report Project iti 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4, CHAPTER 1, PART 2, ',LANDSCAPING AND LIGHTING ACT OF 19721,, BEING DEVISION 15, STREETS AND HIGHWAY CODE OF THE STATE OF CALIFORNIA, FOR THE INSTALLATION OF STREET LIGHTING FIXTURES, APPURTENANCES AND APPURTENANT WORK, AND THE MAINTENANCE THEREOF IN THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 1991 AND ENDING JUNE 30, 1992. HERMOSA BEACH STREET LIGHTING DISTRICT, 1991-92 WHEREAS, the City Council of the City of Hermosa Beach, California, proposes to renew the assessment district pursuant to the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Street and Highways Code of the State of California; and WHEREAS, the said assessment district shall include all parcels of land within the said City and shall be designated as the "HERMOSA BEACH STREET LIGHTING DISTRICT NO. 1991-1992"; and WHEREAS, it is proposed to install certain lighting fixtures and appurtenances, and appurtenant work, as shown on Diagram and Plan No. 1991-1992, as amended, each year as funds become available and as the City Council and City Staff designate; and WHEREAS, it is necessary:to furnish the energy and to maintain the street lighting system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the Director of Public Works is hereby ordered to prepare and file a report in accordance with Article 4, Chapter 1, Part 2, "Landscaping and Lighting Act of 1972", being Division 15, Part 2, Streets and Highways Code of the State 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 of California, for the installation of certain street lighting fixtures, appurtenances and appurtenant work and the maintenance thereof for the fiscal year commencing July 1, 1991 and ending June 30, 1992 all set forth in this resolution. SECTION 2. That a certified copy of this resolution be presented to the said City Manager for his information and guidance. SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution, shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED THIS day of 1991. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: CITY CLERK APPRO, EDEAS TO FO CITY ATTORNEY PROJECT SCHEDULE Street Lighting District PROJECT NAME Pio. 1990=1991 ACCOUNT NUMBER 105-40172601 TASKS Resolution ordering preparation of report. Report Preparation. _File report with City Clerk. Resolution approving report and Public Hearing.* Public Hearing and Resolution confirming assessments:l LEGEND TENTATIVE SCHEDULE : tr ®is emrn wr ACTUAL SCHEDULE t X 100% COMPLETE it • 1 1 1 1 1 1 1 1. 1 1 1 1 JAN FEB MAR APR MAY JUN JUL AUG SEP 1 OCT I NOV 1 1 1 1 1 1 1 1 1,- D CI III iEl 1 1 1 f 1 1 1 1 K2 X31® 1---- -I I 1 1 1 Forward assessment to Los Angeles .2111J1tY_IhxA5_sessDr_, 1 1 1 1 1 1 1 I ! I 1 1 Project Administration, I®Ga®MI El LI EA i D'`• D®El MEM El®®®®� ©©®®® 1 I I HI1iD 1 .1 1 DEC: 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 'I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ”1. 1 1 1 1 1 1 1 1 g must be heard before June 30, 1990 1 March 4, 1991 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council March 12, 1991 OFFICE OF TRAFFIC SAFETY GRANT APPLICATION APPROVAL Recommendation: Itis recommended that City Council: 1. Authorize the City Manager to sign the agreement with the Office of Traffic Safety 2. Authorize staff to issue addenda as necessary. Background: During 1989, the Office of Traffic Safety (OTS) conducted an evaluation of the Traffic Safety and Enforcement operations in the City. The City requested grant funding for a project to accomplish the objectives stated by the OTS review team in 1989. However, the City did not qualify for funding at that time. On April 24, 1990, the City Council approved a memorandum proposal to OTS in order to obtain grant funding for a project to identify high accident locations and to study neighborhood traffic intrusion. On January 31, 1991, the City received a letter from OTS informing the City that its grant request for a high accident location had been approved. Analysis: The application has been prepared and is available for review in the Office of the City Clerk. In brief, it is planned to perform the following tasks: Develop a high accident location and identification program which would include frequency of occurrence, severity and rate of occurrence as its main components. Provide traffic engineering services to assist and instruct City staff in the basic traffic engineering concepts to maintain the program, and specific mitigations to improve safety. Conduct studies of two representative neighborhoods within Hermosa Beach where they are experiencing traffic intrusion due to the high traffic volumes from the major arterials, such as Pacific Coast Highway. This study was directed by City Council as part of the circulation element implementation plan This project will assist the Police Department and their enforcement efforts. Fiscal Impact: All work will be done with contracted private consultants. It is estimated that OTS will fund the project costs up to $40,000, which may be well in excess of needed funds. No City funds, except administrative costs, are expected for this project. Alternative: Another alternative available to City Council and considered by staff is to Drop the project. This is not recommended because of the required expertise and the doubtfulness of adequately completing this work within reasonable amount of time. Respectfully submitted, An ny A tich Public Works Dir=ctor Note: Steve Wisniewski Public Safety Director Concur: Kevin B. Nortbsraft City Manager Attachment: January 31, 1991 letter from Office of Traffic Safety pworks/cciteots $$TATE OF CALIFORNIA—BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BLVD., SUITE 330 SACRAMENTO, CA 95823 TDD (916) 445.5945—Referral Number FAX (916) 324.9606 January 31, 1991 Anthony Antich Director of Public Works City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Antich: RECEIVED FEB 12 1991 PURor, WORKS DEPT; Your request for a High Accident Location Study has been approved. Enclosed is a copy of our Grant Program Manual, Volume II, which should provide you with everything you need to prepare a draft application. Also enclosed are copies of the Grant Agreement form. Please prepare a draft agreement and forward two copies to us as soon as possible. We will review it in detail, and subsequently request a final application. No signatures are required on the draft. Please call me if I can be of any assistance. Sincerely, - KENNETH D. LOGAN Program Coordinator (916) 445-0527 KDL:bg Enclosures February 19, 1991 Honorable Mayor and Members of City Council Meeting the Hermosa Beach City Council of March 12, 1991 REQUEST FOR 30 DAY EXTENSION OF TEMPORARY APPOINTMENT - ACTING DEPUTY CITY CLERK RECOMMEND ACTION: It is recommended that the City Council extend for thirty (30) days the six-monthtemporary appointment of acting Deputy City Clerk Naoma Valdes. BACKGROUND: The incumbent Deputy City Clerk is currently absent from City Service on a medical leave. On February 12, 1991, City Council took action to extend this temporary appointment for an additional thirty (30) days. Section 2-33 of the Hermosa Beach City Code appointment of an individual to a permanent tion for more than six months without, on a basis, approval from the City Council. ANALYSIS: precludes a temporary Civil Service Posi- 30 days at a time Since it has not been determined whether or not the incumbent Deputy City Clerk will be able to return from medical leave to resume her position, no recruitment has been initiated to es- tablish a new eligibility list. Therefore, it is requested that the City Council extend this part-time temporary appointment. Respectfully submitted, Robert A.' Blackwood Personnel Director rab/extend Concur: /<<py // Kevin B. Northcraft City Manager nP ()7 ?7L ' `v`'(;2 i7? (42 ->2" .,,,pow z--?- ? Gia/ r - ' *r2 CZyd ry�� ;-79(2 rsyr -r-,-,--rfAtXUi 1? -7Y 77v yer-zt u (� t 771cr7,CA 7 /A75 TRIAD DESIGN ASSOCIATES, INC. 200 Pier Avenue, Suite 38 Hermosa Beach, California 90254 (213) 376-8849 February 5, 1991 City Council City of Hermosa Beach Hermosa Beach, CA 90254 RE: Our Job 89-29115 415 Pier Avenue Hermosa Beach, CA 90254 RECEIVED FEB 0 61991. CITY MGR. OFFICE Since the appeal from the Planning Commission determination for a parking plan, we have contacted the Vehicle Parking District Board and examined the Streets and Highways code. Based on this research and a discussion, we have determined that it is possible to solve our problem by dealing with the Vehicle Parking District and being accepted into it. Therefore, we make the following proposal. 1) That we postpone the hearing scheduled on'the Planning Commission action until after this ancillary action and; 2) That the city council consider this letter as a written request to have the property located at 415 Pier Avenue accepted into the Vehicle Parking District. The Streets and Highways code indicate that owners of lots may petition to pairthe Vehicle Parking District by petitioning the governing body. The council would either act or delegate to the VPD for initial shop and recommendation. The Vehicle Parking District would report back a recommendation for action at the council level. We request that you postpone the appeal of the Planning Commission action and combine the hearings in the future. Thank you for hearing us out. We would appreciate this opportunity to plead our case to the Vehicle Parking :District: Triad Design STAPP RECOMMENDATION: Allow the postpone- ment not to exceed one year from January 31 1991 and refer the request to join the Vehicle Parking District to the Board of Parking Place Commissioners. 111 4 a Honorable M., For quite s. lunE (Witfiams 2065 :l1an4attan oc. Yc:musa !Brack C_C_4 90254 February 6, 1991 uncilmembers: - 9/ 3 (f)!,[j(14TitINFEB251991sif� �1ev *octet had a concern about public testimony before the from persons that are being paid to appear and speak in s.o es behalf without the c. testimony, I propose disclose i ..hey are being paid to sups �� ; weu have a fin4ncial interest. I believe this has been done in other cities. Both the e iuncil and the public have a right to know compensatith or financial interest for proponents or opponerr?_.: of issues. -t you consider an ordinanc aware. of pal. akers Would greatly appreciate your consideration of this matter. Sincerely, 4� b J.- /YIN 51997 . 174 1 —City C.,"\G C�tY of Hermosa 8eseti C v� lune 'Wiaiaga 2065C.-.414��anI attan // ct. eunoia 17taGn, 90254 Honor( ->,Mayor a �ouncilmembers: RECEIVED FEB i•2 1991 CITY MGR. OFFICE February 12, 1991 It has recently come to my attention that one resident only in our city is receiving a council packet before each meeting. Please explain why this resident gets the "special" treatment. I recall that in the past Mrs. Isgreen had received a packet but I was under the impression that there was a charge for the' service and the service was available to anyone that wished to pay the cost. Other interested citizens„' including myself, must research the packet at the library or city hall. Would you please clarify the policy of under what circumstances a packet is available ? I will appreciate your attention to this question and prompt reply. Certainly, it does appear this is a question of an On going gift of public funds for one individual resident to receive this service to the exclusion of all others. Sincerely, ?G,A.C t 1I.. +7v . Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254.3885 City of 2lermosa 'TlJeacL. February 19, 1991 - N. June Williams 2065 Manhattan Avenue Hermosa Beach, CA 90254 Dear June: Just a note to acknowledge receipt of your letters of February 6 and 12, 1991, regarding paid public testimony and distribution of Council packets respectively. Your letters have been copied to the entire City Council. We appreciate your input on these matters. For your informa- tion, attached is the list of Council packet recipients. Thank you for your interest in improving our community. Sincerely, 1 Kevin B. Northcraft City Manager KBN/ld cc: City Council City Clerk 4 bic CITY OF HERMOSA BEACH MEMORANDUM DATE: August 27, 1990 TO: City Manager FROM: Laurie RE: City Council Agenda Packet List ***************************************************************** The following ten people receive full Council agenda packets, e.g., including background materials: 5 - City Council 1 - City Manager 1 - City Attorney 1 - City Clerk 1 - CM/CC Secretary 1 - Library The remaining 12 packets are distributed as follows: 2 - Deputy City Clerk (1 to be for Council lobby) 1 - Staff 5 - Press (Times, Breeze, E.R., H.B. News, Beach Reporter) 1 - Police Desk 1 - Treasurer 1 - Homeowners Assocation - (Vi Isgreen or Wilma Burt) 1 - Chamber of Commerce Total 22 Honorable Mayor and Members of the Hermosa Beach City Council March 5, 1991 Regular Meeting of March 12, 1991 PUBLIC HEARING ON THE REVIEW AND ADOPTION OF CITY GOALS FOR THE NEXT ONE TO THREE YEAR PERIOD Recommendation: It is recommended that City Council: 1. take public input on the attached prioritized City goals; 2. discuss the results of the prioritizing of the City goals; and, 3. adopt the attached as the established City goals for the next one to three year period. Background: The City Council met on February 20, 1991 to review the existing City goals and to begin establishing the City goals for the next one to three year period. At this meeting the Council developed the attached list of goals and objectives, which are to be published in the EasyReader on March 7, 1991. Following that meeting each Councilmember was asked to rank the goals by applying to each goal a point value between 0 and 4 from a "bank" of 30 points. The attached prioritized list was compiled by tallying the results of the individual Councilmember's ranking and reordering the goals with those receiving the most points being given thehighest priority. The adopted City goals will serve to provide direction for staff activities. These goals will be reviewed on an annual basis to provide an opportunity to update, amend and add to the list. Analysis: As previously agreed, prior to adopting the proposed City goals, the Council would review the results of the prioritizing and hear public input. As this is the first time the Council and the public have seen the priority listing resulting from individual ratings, it deserves close review to assure it fairly represents the City's priorities. Also, it is recommended the Council review the objectives listed under each goal and edit any which do not have the consensus of the Council to do. Notice of this public hearing was run in the February 28, 1991 issue of the EasyReader. Respectfully submitted, Concur: Robert A. Blackwood even B. Northdraft City Manager Personnel Director rab/goals CITY OF HERMOSA BEACH CITY GOALS RESULT OF INITIAL PRIORITIZATION (Note: * indicates those goals and/or objectives which were added at the February 20, 1991 meeting) GOAL # #1 - IMPROVE CITY FINANCIAL PICTURE Improve audit/review procedures including telephone usage, utility payments, citation revenue, lease income etc. - Make the most with the resources we already have submit "Bare Bones" budget instead of "Wish List" - provide the highest level of service for the lowest cost. * INCREASE SALES TAX REVENUE * - COMPLETE STUDIES OF REVENUE SOURCES NOT ADDRESSED IN USER -FEE STUDY WITHIN 6 MONTHS * - REVIEW LEASES OF CITY OWNED LAND * - COMPLETE OIL C.U.P. WITHIN THREE MONTHS OF CITY RECEIVING COMPLETE SET OF PLANS #2 - IMPROVE EFFICIENCY/EFFECTIVENESS OF OPERATIONS - Increase service level of employees without increasing staff (compare to other cities). - Computerize payroll & personnel function. Review coordinating P.D. records management and computer operations with city computer operations. Analyze contracting of Police and Fire * - PRODUCTIVITY INCENTIVES FOR EMPLOYEES (MONETARY OR OTHERWISE) * - INCREASE USE OF PRODUCTIVITY MEASUREMENTS * - IMPLEMENT NEW COMPUTER SYSTEM * - REVIEW WORKERS COMP COST AND EFFORTS TO REDUCE * - IMPROVE STORAGE OF CITY RECORDS - Improve maintenance of beach bathrooms - IMPROVE POLICE OPERATIONS BY MONITORING PERFORMANCE AND INCREASING ACCOUNTABILITY Explore Civilian Enforcement Officers. - * CLARIFY THE GOALS OF THE CITY AND ITS EMPLOYEES STATEMENT CITY EMPLOYEES - ESTABLISH TIMETABLESVOR COMPLETION OF OBJECTIVES — REVIEW AND UPDATE - 1 - ENHANCE PUBLIC COMMUNICATION AND AWARENESS - Establish telephone access to city hall with human interface and option for direct dial. - Complete "Welcome to meeting" brochure 0- Enhance T.V. broadcasting capabilities for Council Chambers. * — REPLAY COUNCIL. MEETINGS AT A MORE ACCESSIBLE TIME FOR PUBLIC (i.e. Saturday) #6A (TIE) UPGRADE DOWNTOWN Provide assistance, as appropriate, upon request of Vehicle Parking District and Downtown Revitalization Committee. Implement use -change parking policy. Consider closing off Pier Head (Hermosa to Pier) for. pedestrian mall. Improve property maintenance for downtown businesses. Do something "interesting" with pier (determine legal limits) . Improve cost effective enforcement of downtown COOPERATE WITH RUDAT PROCESS FOR DOWNTOWN #6B, (TIE) * ENVIRONMENTAL ISSUES - Implement trash enclosure enforcement * - COORDINATE & PROMOTE WATER CONSERVATION BOTH CITY WIDE AND CITY USE * - IMPLEMENT STEPS FOR SOURCE REDUCTION AND RECYCLING ELEMENT, COMPOSTING, ETC. TO IMPLEMENT AB 939. #8 - COMPLETE NEGOTIATIONS WITH SCHOOL DISTRICT SOUTH SCHOOL PROPERTY/PROSPECT HEIGHTS). * - FINALIZE PURCHASE OF SOUTH SCHOOL BY JUNE 1, 199 ) #9A (TIE) - RESOLVE BILTMORE ISSUE #9B (TIE) * PARKING IMPROVEMENT * - ANALYZE RESIDENTIAL PARKING PERMIT PROGRAM. * - STUDY DEVELOPING PARKING SOLUTIONS ON PCH INCLUDING CONSIDERATION OF SPECIAL ASSESSMENT DISTRICTS #11A (TIE) * GENERAL SERVICES DEPARTMENT REORGANIZATION STUDY - Analyze contracting of ,Parking Enforcement and Animal Control * - REDUCE COST OF PARKING ENFORCEMENT WHILE MAINTAINING APPROPRIATE LEVEL OF SERVICE. * — EXPLORE UTILIZATION OF VOLUNTEERS FOR DOWNTOWN PARKING' ENFORCEMENT #11B (TIE) - COMPLETE REVIEW OF RESIDENTIAL & COMMERCIAL ZONING STANDARDS - Review Lot Coverage. - Review parking requirements. - Review open space standards. - Review set -back & height requirements. - IMPROVE TREE PRESERVATION TO REPLACE ANY SUBSTANTIAL TREES IN ALL DEVELOPMENTS. rAiti 'tom' #11C (TIE) - * MAINTAIN AND IMPLEMENT LONG RANGE PLANS * IMPLEMENT HOUSING AND CIRCULATION ELEMENT * - UPDATE GENERAL PLAN ELEMENT * - IMPLEMENT CAPITAL IMPROVEMENT PROGRAM * - IMPLEMENT EMERGENCY PREPAREDNESS PLAN (Note: 11C is.a staff suggested goal with objectives included to reflect current priority projects) #14A (TIE) * ADDR*S,S- STRAND SAFETY .ZSS US' 4B (TIE) - REVIEW INCREASING POLICE FOOT PATROL DOWN TOWN #16A (TIE) - ENHANCE SENSE OF COMMUNITY - PROMOTE GOOD GOVERNMENT BY PARTICIPATION WITH SCHOOL CIVICS PROGRAM COORDINATOR #16B (TIE) - COMPLETE COASTAL PERMIT PLAN. - Restore local permit authority. RAB/CG 03-05-91 Honorable Mayor and Members of the Hermosa Beach City Council March 4, 1991 i//A/V Regular Meeting of March 12, 1991 SUBJECT: APPEAL OF PLANNING COMMISSION DECISION TO GRANT CONDITIONAL USE PERMIT AMENDMENT 90-35 LOCATION: 49 PIER AVENUE - CASABLANCA RESTAURANT: WITHIN THE LORETO PLAZA APPELLANT: COUNCILMEMBERS MIDSTOKKE AND WIEMANS PURPOSE: TO APPEAL THE PLANNING COMMISSION DECISION TO GRANT APPROVAL OF THE REQUEST TO ENCLOSE THE OUTDOOR DINING AREA LOCATED IN THE AERIAL WALKWAY ABOVE CITY PROPERTY AT THE LORETO PLAZA Recommendation Planning Commission and Staff recommend that the Council sustain the Planning Commission decision to approve this request, subject to conditions, by adoption of the attached resolution. Background At their meeting of February 5, 1991, the Planning Commission approved a Conditional Use Permit amendment to authorize the enclosure of the existing outdoor dining area located on the. aerial walkway/bridge above city property. The request was granted based on findings that enclosing an existing outdoor seating area would not increase the required parking, and would be compatible with surrounding uses. The C.U.P. amendment was granted subject to several conditions,including current up-to-date standard conditions for restaurants with beer and wine service; standard conditions to protect the City from liability for restaurants operating on city property; and the applicable conditions from the original C.U.P. The Commission also granted approval to the applicant's request to allow operating hours to begin at 6:30 A.M. rather than the previously stipulated 11:00 A.M. The walkway area was originally approved for outside dining pursuant to a C.U.P. granted by the Planning Commission on January 10, 1977, for outside dining and for service of beer and wine in conjunction with a restaurant. Since the project is located on city property the C.U.P. amendment cannot be implemented until the the City enters a lease agreement with the applicant. The Council will be considering such a lease agreement as a separate item on the agenda. For further background please refer to the attached Planning Commission staff report. Analysis For the analysis, please Commission staff report. Michael Schubach Planning Director Kevin B. North raft refer to the attached Planning en Robertson' Associate Planner City Manager Attachments 1. Proposed Resolution 2. P.C. Resolution of approval, 91-15 3. P.C. Staff Report, Minutes, 2/5/91 4. Letter from applicant 9/4/90) 3/(tl 5. Photographs 6. P.C. Resolution 77-6 - original C.U.P. 7. Application 8. Public Notice Affidavit a/pcsr53 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 91- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, SUSTAINING THE DECISION OF THE PLANNING COMMISSION, ON APPEAL, TO APPROVE AN AMENDMENT TO A CONDITIONAL USE PERMIT, TO ALLOW THE ENCLOSURE OF THE OUTSIDE DINING AREA LOCATED ON THE AERIAL WALKWAY WITHIN LORETO PLAZA AT 49 PIER AVENUE, AND LEGALLY DESCRIBED AS LOTS 22, 23, AND 24, BLOCK 13, HERMOSA BEACH TRACT WHEREAS, the City Council held a public hearing on March 12, 1991, to receive oral and written testimony regarding an appeal of the Planning Commission decision to approve a conditional use permit amendment at 49 Pier Avenue and made the following Findings: A. On January 10, 1977 the Planning Commission granted a conditional use permit for the subject location allowing outside service on the aerial walkway above city property and to allow on -sale beer and wine; B. The subject business is located on the second floor of small open air mall, Loreto Plaza, which it shares with one other restaurant and a mix of retail and office uses: all parking for the facility is public parking; C. The proposed enclosure would be for an area already approved for outside dining and it would be compatible with surrounding commercial uses and with surrounding residential uses; D. Granting the C.U.P. does not officially authorize the use of the city property for the enclosure, the applicant must still obtain the necessary license and lease agreement from the City Council; 1 2 3 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E. Strict compliance with the conditions of approval will mitigate any negative impact resulting from the issuance of the conditional use permit and will protect the public health, safety, and welfare; NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby sustain the Planning Commission's decision to approve a Conditional Use Permit Amendment to allow the enclosure of the outside dining area, subject to the conditions contained in P.C. Resolution 91-15,; adopted February 5, 1991. PASSED, APPROVED, and ADOPTED this 12th day of March, 1991. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: p/ccrs53 CITY CLERK CITY ATTORNEY 00 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION P.C. 91-15 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING AN EXISTING CONDITIONAL USE PERMIT FOR OUTSIDE DINING AND ON -SALE GENERAL ALCOHOL IN CONJUNCTION WITH A RESTAURANT TO ALLOW THE ENCLOSURE OF THE OUTSIDE DINING AREA LOCATED ON THE AERIAL WALKWAY WITHIN LORETO PLAZA AT 49 PIER AVENUE, AND LEGALLY DESCRIBED AS LOTS 22, 23.AND 24, BLOCK 13, HERMOSA BEACH TRACT WHEREAS, the Planning Commission held a public hearing on February 5, 1991, to receive oral and written testimony regarding a Conditional Use Permit amendment to enclose and outside dining area and made the following findings: A. On January 10, 1977 the Planning Commission granted a conditional use permit for the subject .location allowing outside service on the aerial walkway above. ?city property and to allow on -sale beer and wine; B. The subject business is located on the second floor of small open air mall, Loreto Plaza,which it shares with one other restaurant and a mix of retail and office. uses: all parking for the facility is public parking; C. The proposed enclosure would be for an area already approved for outside dining and it would be compatible with surrounding commercial uses and with surrounding residential uses; D. Granting the C.U.P. does not officially authorize the use of the city property for outside dining purposes, the applicant must still obtain the necessary license and lease agreement from the City Council; E. Strict compliance with the conditions of approval will 1 3 5 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 mitigate any negative impact resulting from the issuance of the conditional use permit and will protect the public health, safety, and welfare; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Hermosa Beach, California, does hereby amend an existing Conditional Use Permit, to authorize the enclosure of the aerial walkway for outside dining purposes., in conjunction with the existing restaurant with on -sale beer and wine at 49 Pier Avenue, subject to the following conditions 1. The establishment shall not adversely affect the welfare of residents, and/or commercial establishments nearby. 2. The hours of operation shall be limited to between'6:30 A.M. and 1:00 A.M. daily. 3. Outside dining shall be provided in such a manner as to maintain a minimum of five (5) feet wide clear access through the aerial walkway at all times. 4. The business shall provide adequate . management and supervisory techniques to prevent loitering, unruliness, and boisterous activities of the patrons outside the business or in the immediate area. 5. Noise emanating from the property shall be within the limitations prescribed by the city's noise ordinance and shall not create a nuisance to surrounding residential neighborhoods, and/or commercial establishments. 6. Screens shall be installed on all openable exterior windows. to prevent pass-through of alcoholic beverages and to control flies. 7. Signs of at least 12" X 14" shall be posted conspicuously at all exits warning patrons who purchase any and all types of alcoholic beverages that "possession and/or consumption of alcoholic beverages in any public sidewalk, parking lot, beach, and/or any public place is prohibited by law and subject to citation and fine" 8. An employee who is aware of the conditions of this conditional use permit shall be on the premises during businesshours. a. All employees shall be given a copy of the conditional use permit and shall acknowledge by signature that the conditional use permit has been read and understood. 9. All alcoholic beverages shall be served in non -throw -away glass containers, including beer and wine. 2 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 10. Beer and wine shall only be served when food is available and there shall be not separate bar area. 11. The police chief may determine that a continuing police problem exists and may require the presence of a police approved doorman and/or security personnel paid by the business. 12. Any violation of the conditions and/or violation of the Hermosa Beach Municipal Code shall be grounds for an immediate revocation hearing and/or citation. 13. The exterior of the premises shall be maintained in a neat and clean manner at all time. 14. Alcoholic beverages shall be sold only to individuals over 21 years of age. 15. Any changes to the exterior or interior design or floor plan shall be subject to review and approval by the Planning Director. 16. The Planning Commission may review the conditional use permit and may amend the subject conditions or impose any new conditions if deemed necessary to mitigate detrimental effects on the neighborhood resulting from the subject use. 17. The owners and operators of the business shall be responsiblefor all liability involved in the operation of the facility, and from their insurance the City is specifically held harmless from liability on account of any activity enabled by this conditional use permit. 18. The permittee promises to defend the City from any suits claiming liability on the account of any activity enabled by the conditional use permit and the permittee shall indemnify the City as the insured in an amount suitable to the City Attorney. 19. The permit to use the outside dining area is not effective until the permittee provides indemnification in an amount satisfactory to the City Attorney, and once it becomes effective the permit is revoked automatically if and when indemnification lapses. 20. The construction, layout of tables, and use of the aerial walkway for outside dining shall be in full compliance with all requirements of the Building and Safety Department and the Public Works Department. 21. Prior to the conditional use permit being in effect, the applicant shall submit to the planning department, a signed and notarized "Acceptance of Conditions" form. 1 2 3 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22. A conditional use permit shall be recorded with the deed, and proof of recordation shall be submitted with the planning department. 23. Each of the above conditions is separately enforced, and if any of the conditions of approval is found to be invalid by a court of law, all the other conditions shall remain valid and enforceable. 24. The conditions contained in this resolution hereby supersede and incorporate all currently applicable conditions contained in P.C. Resolution 77-6. VOTE: AYES: Comms.Marks,Peirce,Chmn.Ketz NOES: None ABSTAIN: None AbSENT: Comm.Rue CERTIFICATION I hereby certify the foregoing Resolution P.C. 91-15 is a -true and complete record of the action takenby the Planning Commission of the City of. Hermosa Beach, California,,;, at their regular meeting of February 5, 1991. Christine Ketz, Chairperson. Michael Schubach, Secretary 1 �, ,S9/ Date a/pers53 84 cK cR avND MATER/!l1 Honorable Chairman and Members of the Hermosa Beach Planning Commission (CONTINUED FROM THE JANUARY 15 MEETING) SUBJECT: CONDITIONAL USE PERMIT AMENDMENT 90-35 January 24, 1991 Regular Meeting of February 5, 1991. LOCATION: 49 PIER AVENUE- CASABLANCA RESTAURANT: WITHIN THE LORETO PLAZA APPLICANT: JERRY'AND LESLIE NEWTON 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CA 90254 REQUEST: TO ENCLOSE THE OUTDOOR DINING AREA LOCATED IN THE AERIAL WALKWAY ABOVE CITY PROPERTY AT THE LORETO PLAZA Recommendation Staff recommends that the Planning Commission approve this request subject to the conditions contained in the attached resolution. Project Information Approximate Size of Existing Restaurant: Inside 2500 square feet Proposed outside 380 square feet The subject restaurant is currently operating with a type 41 alcohol license. (beer and wine in an eating establishment). Background On September 4, 1990, the owners of Loreto Plaza requested that the City consider a lease/license agreement to enclose the aerial walkway/bridge which crosses city property for additional seating space for Casablanca Restaurant within Loreto Plaza. The walkway area has already been approved for outside dining pursuant to a C.U.P. granted on January 10, 1977. The Planning Commission also approved an amendment to the C.U.P in 1978 to allow service of general alcohol, however, the business has never obtained a full service alcohol license from the State Alcoholic Beverage Control. Thus the C.U.P. has not been executed and is now null and void. The recent request was forwarded to the Council for consideration, and the Council, on October 23, 1990, directed that the request be processed as a C.U.P. amendment prior to taking action on the lease agreement. Analysis Two aerial walkways connect the second floors of the western and eastern portions of Loreto Plaza. The northerly walkway connects Casablanca's banquet facilities and restrooms with the main portion of the restaurant. The walkway is currently partially enclosed with windows on the north, and a canvas awning on top. The applicant would like to completely enclose this area with a predominantly glass enclosure. The submitted plans also show the use of the entire area for tables. The C.U.P. granted in 1977 contains a condition that at least a 5 -foot walkway be provided along the walkway. This walkway is clearly necessary so customers and employees can conveniently travel to the banquet room/restroom from the main portion of the restaurant and vice versa. Otherwise it would be necessary to use the southerly aerial walkway. As such, staff believes that the use of this enclosed area for seating should only be permitted if an adequate walkway is maintained. Staff is therefore recommending a condition that a five foot aisle be clearly marked to perpetually maintain access. (The applicant has indicated that this is not a problem, and stated that the plans incorrectly show tables filling the whole space and blocking the access) Otherwise, staff has no further concerns and is only recommending that the C.U.P. conditions be upgraded to include all currently applicable standard conditions for restaurants with beer and wine service and to include conditions the require that the city be insured from any liability on account of the use of city property for enclosed dining purposes. These types of conditions requiring insurance are typical of the C.U.P's previously granted for outside dining on city property for Fat. Face Fenner's Falloon, La Playita, and Martha's. It should be noted that obtaining the conditional use permit amendment is only the first step prior to final approval for enclosure of the area. Since the walkway is located on city property, approval is also necessary from the City Council for the appropriate lease agreement for use of city property. CONC Michael SShubach Planning Director Attachments 1. Proposed Resolution 2. P.C. Minutes 1/15/91 3. City Council Staff Report/Minutes 10/23/90 4. Letter from applicant 9/4/90 5. Photographs 6. P.C. Resolution 77-6/P.C. Reso 78-11 7. Application 8. Public Notice Affidavit a/pcsr53 Associate Planner Hearing opened at 7:08 P.M. by Chmn. Ketz. Mike Man 29256 Palos Verdes Drive East, Rancho Palos Verdes, applicant, addr- : ed the Commission . stated that he had read the conditions and agrees to comply with . em. Comm. Marks questio - - d whether it would be appropriate to impose a dition specifying a date by which all conditio should be in compliance. Mr. Schubach explained that suc condition could be ad• • .: however, he had no concerns over this business or the applicant's - ntion to comply h all conditions. Public Hearing closed at 7:10 P.M. by Chmn. Ke MOTION by Chmn. Ketz, seconded by ' omm. Peir to approve staffs' recommendation, Resolution P.C. 91-11, as written. AYES: NOES: ABSTAIN: ABSENT: Peirce, Chmn. Ketz e Comms. Aleks, Rue Chmn. Metz stated that this decision of the Planning Commission may be appealed bw ting to tl3e-City Council within ten days. CUP 90-35 -- CONDITIONAL USE PERMIT AMENDMENT TO ENCLOSE OUTDOOR DINING AREA AT 49 AND 53 PIER AVENUE. CASABLANCA RESTAURANT IN LORETO PLAZA Mr. Schubach gave staff report dated January 24, 1991, and recommended approval of the request, subject to the conditions specified in the proposed resolution. The approximate size of the existing restaurant is 2500 square feet inside and 380 square feet outside. The restaurant is currently operating with a Type 41 alcohol license, which allows for beer and wine in an eating establishment. On September 4, 1990, the owners of Loreto Plaza requested that the City consider a lease/license agreement to enclose the aerial walkway/bridge which crosses City property for additional seating space for the Casablanca Restaurant within Loreto Plaza. The walkway area has already been approved for outside dining pursuant to a CUP granted on January 10, 1977. The Planning Commission also approved an amendment to the CUP in 1978 to allow service of general alcohol; however, the business has never obtained a full service alcohol license from the State Alcoholic Beverage Control. Thus, the CUP has not been executed and is now null and void. The recent request was forwarded to the Council for consideration, and the Council on October 23, 1990, directed that the request be processed as a CUP amendment prior to taking action on the lease agreement. Two aerial walkways connect the second floors of the western and eastern portions of Loreto Plaza. The northerly walkway connects Casablanca's banquet facilities and restrooms with the main portion of the restaurant. The walkway is currently partially enclosed with windows on the north and a canvas awning on top. The applicantwould like to completely enclose this area with a predominantly glass enclosure. The submitted plans also show the use of the entire area for tables. P.C. Minutes 2/5/91 • --r/— The CUP granted in 1977 contains a condition that at least a five-foot walkway be provided along the walkway. This walkway is clearly necessary so that customers and employees can conveniently travel to the banquet room and restroom from the main portion of the restaurant and back. Otherwise, it would be necessary to use the southerly aerial walkway. As such, staff felt that the use of this enclosed area for seating should only be permitted if an adequate walkway is maintained. Staff therefore recommended a condition that a five-foot aisle be clearly marked to perpetually maintain access. The applicant has indicated that this is not a problem and stated that the plans incorrectly show tables filling the whole space and blocking the access. Otherwise, staff had no further concerns and recommended only that the CUP conditions be upgraded to include all currently applicable standard conditions for restaurants with beer and wine service and to include conditions that require the City to be insured from any liability because of the use of City property for outside dining purposes. These types of conditions requiring insurance are typical of the CUPs previously granted for other outside dining areas on City property. Obtaining the CUP amendment is only the first step prior to approval for outside dining. Since the walkway is located on City property, approval is also necessary from the City Council for the appropriate lease agreement for use of City property. Public Hearing opened at 7:15 P.M. by Chmn. Ketz. Jerry Newton, 2041 Circle Drive, Hermosa Beach, applicant, addressed the Commission and: (1) explained that he does not propose to enclose a bridge that is owned by the City; (2) said that, pursuant to a written agreement in 1975, the property owner was given the right to construct the bridge between the two adjoining buildings; (3) continued by explaining that the bridgeways themselves are not owned by the City, and the proposal is to enclose a bridge which is privately owned but which is in City airspace; (4) continued by discussing the configuration of the building and walkway. Mr. Newton continued and: (1) explained that he is not proposing to change any use of the walkway; (2) noted that the restaurant has been in existence since 1976, and the bridge is already three-quarters enclosed; (3) stated that he is now proposing to completely enclose the area; (4) said that he has no problems with the staff -imposed conditions, other than Condition No. 2 pertaining to hours of operation; (5) explained that he would someday like to have a breakfast service; therefore, he asked for approval to open at 6:30 A.M. in order to accommodate breakfast service; (6) stated that he did not feel a breakfast service will have a negative impact on the surrounding area, noting that the restaurant is quite a distance from any residential areas. Mr. Newton, inresponse to questions from Comm: Marks, stated that no additional parking is proposed, explaining that patrons use the parking lot behind the plaza. Shirley Castle, Monterey, Hermosa Beach, addressed the Commission and opposed approval of the request, stating that the proposed use would take away from the public open space area. She stressed that the bridge is covering an area which should be returned to a public parklet. She also opposed approval because there is not adequate parking for the site. She urged denial of the project based on the negative impacts it will create. Public Hearing closed at 7:23 P.M. by Chmn. Ketz. Mr. Schubach, in response to question from Comm. Peirce, explained that this business is in the Vehicle Parking District, and the parking area behind the building is intended to provide parking for the surrounding businesses. He stated that this use has already been approved; the request is now to enclose the area. He explained that no additional square footage is being proposed. -- P.C. Minutes 2/5/91 Comm. Marks asked questions related to why this business does not need to provide additional parking, to which Mr. Schubach explained that since the proposal does not increase square footage, additional parking is not required. Comm. Marks noted concern that the enclosed dining area might draw more customers, thereby creating an impact because of the increased usage. He therefore questioned whether additional parking should be required. Mr. Lee explained that the use of the balcony area has already been approved for outdoor dining. Enclosure of the area will not increase the square footage; therefore, there is no legal requirement to require additional parking. Comm. Marks felt that the enclosure would allow for year-round use even in bad: weather, as opposed to partial use, such as during the summer months only. Mr. Schubach explained that in Southern California, weather conditions are not normally taken into account, since heaters can be installed in uncovered patio areas. Mr. Schubach stressed, in response to Comm. Marks' concerns, that no increased square footage would be allowed unless all required parking is provided. MOTION by Comm. Peirce, seconded by Chmn. Ketz, to approve staffs recommendation, Resolution P.C. 91-15, with one modification: that Condition No. 2 be amended to read: 'The hours of operation shall be limited to between 6:30 A.M. and 1:00 A.M. daily." -- - AYES: Comms. Marks, Peirce, Chmn. Ketz NOES: None ABSTAIN: None ABSENT: Comms. Rue, Aleks Chmn. Ketz noted that this decision of the Planning Commission may be appealed by writing to the City Council within ten days. CIJI�Q0-31 -- MASTER CONDITIONAL USE PERMIT AMENDMENT FOR OUTSIDE I « ING AND QPTION OF AN ENVIRONMENTAL NEGATIVE DECLARATION AT 160 ' ACIFIC COAST HI1WAY. HERMOSA PAVILION (CONTINUED FROM MEETING OF . ARY 15. 1991) Mr. Schubach gave steport dated January 17, 1991, and rec• mended approval of the request, subject to the condi s specified in the proposed reso At their meeting of January 15, 19 • the Planning mission continued this request for advertisement as a master CUP for all ou • • e dini : at the Pavilion. The parking plan which governs the use of feet of restaurant space including ou approved plans and the agreeme amount of outside dining is ap e Pa e dining. o reduce outside di mately 3530 square feet. on originally allowed up to 19,450 square if has calculated that, based on the by 1000 square feet, the final The original plans sho all the outside dining located along the sou - ly end of the upper floor. The current • erators, however, have agreed to lease the balcony g Pacific Coast Highway to Picasso's for outside dining. This area is approximately 500 s • - . re feet. In addition, the outside dining area adjacent to the area approved for Monkee's re . urant is approximately 1230 square feet. As a result, only 1800 square feet is left for the large o • 4 oor dining`area located toward the southwest corner of the upper floor, about 1100 square feet le s. .than what is shown on the original plans. --/3-- P.C. Minutes 2/5/91 TELECOPIER (213) 376-3531 • NEWTON AND NEWTON �1lorsr�. a� �La�a 555 PIER AVENUE, SUITE 4 HERMOSA BEACH. CALIFORNIA 90284 TELEPHONE (213) 372-4636 Mr. Anthony Antich Director of Public Works City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: Loreto Plaza Dear Tony and Bill: September 4, 1990 RECEIVED 1990 PIIRI IC WORKS DEPT. WESTWOOO OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900 LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 Mr. William Grove Director of Bldg. and Safety City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Jerry and I would like to proceed with our request to enclose the north bridge of Loreto Plaza. Enclosed is a drawing of what we propose and a site plan. The enclosure will be predominantly glass and will replace the worn canvas awning and glass wall which currently enclose the space. We believe it will be a very attractive improvement to the north side of Loreto Plaza. If approved, the enclosure will be constructed and installed by Benchmark Designs, Inc. who installed a similar enclosure at the Wooden Shoe Restaurant in Redondo Beach several years ago. Benchmark is in the process of applying for the necessary building permit. I understand that in March, 1979, Hugo Capdevila (the owner of Casablanca Restaurant) and Jack Wise (the former owner:of Loreto Plaza) applied for approval to enclose the bridge and the City approved a license agreement providing for an annual rental of $1,080. The license agreement expired due to the failure of Mr. Capedevila to commence construction within one year. In October, 1980 an amended license agreement providing for an annual rent of $1,200 was approved by the City Council but was never signed by Mr. Capdevila. Mr. Capdevila did not pursue the project because it was too costly. The rental amount was determined by a formula devised by our former Building Director to determine the value of the City interest in the bridge based upon the financial investment of Jack Wise. Our recently completed renovation of Loreto Plaza included a very substantial expenditure for capital improvements and repairs to the public portions of the property and the bridge. For that reason, we would hope that the City would not require a rental or Mr. Anthony Antich and Mr. William Grove Page Two licence fee from us. We will provide the city with an itemization of those expenditures and the cost figures for the proposed enclosure, if this information will help in the evaluation of our application. Frankly, if the City requires a rental fee, the improvement will not pencil out for us. In considering our application we also ask that, the City take into consideration the fact that we are currently spending approximately $250.00 per month ($3,000 per year) to>maintain the plaza and landscaping, which is probably 100% more than was being spent on maintenance at the time the license agreements were approved and is surely more than is required by our easement agreement with the City. Whether or not our application is approved, the city can be assured that we will continue with an aggressive maintenance program to assure that both the public and private portions of Loreto Plaza are at all times clean, safe and attractive, because we take pride in the property and in downtown Hermosa Beach. If anything more than this letteris required to make application for the enclosure, please let me know. Thank you both for your continuing assistance. LAN:l.f Enclosures cc: Mr. Kevin Northcraft, City Manager TELECOPI ER (213) 376-3531 NEWTON AND NEWTON 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CALIFORNIA 90254 TELEPHONE (213) 372-4636 March 1, 1991 Michael Schubach, Planning. Director CITY OF HERMOSA BEACH 1315 Valley Drive, Hermosa Beach, California 90254 WESTWOOD OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900 LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 MAR 4 1991 RE: Appeal to the City Council of Hermosa Beach of the Planning Commission decision of February 5, 1991, granting approval of 'a Conditional Use Permit Amendment to enclose outdoor dining area at 49 & 53 Pier Avenue, Casablanca Restaurant in Loreto Plaza Dear Mr. Schubach: I am writing this letter in response to the notification I received from Naoma Valdes, Deputy City Clerk, dated February 21, 1991. In that notification, I was officially advised that Council members Kathy Midstokke and Albert Wiemans had filed a notice of appeal to the action of the Planning Commission taken February 5, 1991, granting an amendment to our existing conditional use permit and allowing us to complete the enclosure of the aerial walkway connecting both halves of Casablanca Restaurant at Loreto Plaza. In the letter from Ms. Valdes, I have been advised that I should submit "written evidence" to the Planning Department to. be considered by the City Council. The purpose of this letter is to submit such "evidence" to your department. For the most part, what follows is a recap of how my wife and I got to this point. I have not addressed the objections of Ms. Midstokke and Mr. Wiemans specifically, since I have no idea what those objections are. For the record, I object to an appellate procedure which allows appellants to file an objection, but does not provide any notice to an appellee as to what objection or issue he is confronting. My understanding of procedural due process in this context is that, at the minimum, I should have notice as to the nature of the outstanding objection. 13 Cal. Jur. 3d (Rev.), Constitutional Law, §§ 282 et. seq. Background In 1975, Jack Wise built what is now Loreto Plaza. When Loreto Plaza was built, the City of Hermosa Beach and Mr. Wise - Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 2 entered into a written easement agreement on. July 10, 1975 which granted the dominant estate (Loreto Plaza) an easement in perpetu- ity over the City lot for ingress and egress. That same written easement agreement also allowed Mr. Wise to construct the two aerial walkways connecting both buildings. These walkways are private property, not City property. The easement- agreement provided that the walkways could be built over City air rights. These walkways are and remain the property of my wife and myself, as successors in interest to Mr. Wise. In 1977, a request was made for permission to allow outside dining on the aerial walkway connecting the two sides of Casablanca Restaurant. The City approved the request pursuant to a Condition- al Use Permit granted on January 10, 1977. This C.U.P. is still in force today. In 1987, my wife and I purchased Loreto Plaza from Jack Wise. The property was in a deteriorated condition.. During 1990, my wife and I undertook a major rehabilitation of the property. As part of this project, we requested permission from the City to make capital improvements to the City -owned lot. To date, we have expended over $50,000.00 improving the City lot. For the record, all costs associated with this rehabilitation were borne by us. The City did not participate, nor were City funds expended, on any of the improvements made to the City -owned lot. When we purchased the property, the purchase was subject to existing leases. One such lease was the lease for Casablanca Restaurant. That lease recently expired. It was our desire to keep Casablanca Restaurant as a tenant, if possible. Hugo Capdevila, the proprietor, has run the restaurant since 1977. As an enticement to keep this long-time establishment in Hermosa Beach, my wife and I offered to complete the enclosure of the aerial walkway connecting both sides of his restaurant. Since 1977, this walkway has been enclosed on three sides. However, the awning over the bridge is worn and shabby looking. We would like to enclose the walkway in glass, creating what would be an attractive and inviting upgrade to Loreto Plaza, Casablanca Restaurant and the downtown area. In late 1990, while we were proceeding with our other improvements to Loreto Plaza, we contacted a company which builds the type of enclosure we sought, and requested that they prepare plans which we could submit to the City for approval. During that process, we also began our discussions with the Public Works Department over whether or not the City would require that we pay Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 3 rent for their air space. While it was our original position that "rent" for the air space should not be required by the City, given the substantial improvements we had made to the City property, we nevertheless agreed to enter into a license/lease agreement with the City to pay a fair market rent for the air rights associated with the Casablanca aerial walkway. Procedural History Following discussions with the Public Works Department and the Building Department, the matter of the enclosure was forwarded to City Council for its consideration. The matter came before the Council on October 23, 1990 as a municipal matter. At that time, Councilmember Midstokke stated that she believed the project required a Conditional Use Permit and requested that it be referred to the Planning Commission for that purpose. Upon her motion, the matter was sent to the Planning Commission. In discussions with staff during December of 1990 and January of 1991, we were advised that our desire to enclose the walkway did not need to go through the C.U.P. process since a permit for dining on the walkway was extant. The concern was more with the lease/ license agreement, which was a separate and independent issue, not involving the Planning Department. However, we learned that staff decided to proceed with the C.U.P. by processing our request as an amendment to the existing C.U.P. On February 5, 1991, my wife and I attended the -Planning Commission hearing on our application and it was unanimously approved. Summary We are requesting that the amendment approved February 5, 1991 be affirmed by the. City Council. Specifically, my arguments (or "evidence") are as follows: 1. The walkway is private property, with the right in perpetuity to reside in City air space. Contrary to some misplaced concerns expressed at prior hearings, the Newtons are not seeking to take a "public" throughway and convert same to a dining area. 2. The Newtons are not changing or increasing the use of the walkway. The restaurant has had the right since January 10, 1977 Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 4 to use the walkway for dining, and in fact, has done so' As an aside, I would like to advise you that it is the current intention of the proprietor of Casablanca to reduce his restaurant area of the west facing building by 624 square feet, and turn that space over to the adjoining beauty salon. Thus, there will be.a net reduction of restaurant dining area (approximately 244 sq. ft. reduction). However, that result is the product of the tenant's desires, and not a quid pro quo offered by us. 3. When this matter was last before City Council, the desire of the Council was to seek the input of the Planning Department. That input, from both staff_ and the Commission, was unanimous in its approval of the application. 4. Finally, what we are seeking to do is to make an invest- ment in our property which will improve the appearance of the walkway. One of the City's stated goals is to improve downtown Hermosa Beach. We will beremoving a tattered awning and replacing it with an attractive glass enclosure. The economic return, quite frankly, doesn't justify the expense. However, Leslie and I take pride in Loreto Plaza, and feel the improvement is worth the added expense. We absorbed 100% of the cost of improvements on the City lot below our walkway.: It is not our intention to construct something which detracts from that investment.` I trust this letter will be of some assistance to the members of the Council. Either Leslie or I would be happy to answer any questions any Councilmember might have. If, by chance, you should come to learn the nature of the objection (s) to this project, I hope you will let us know. JLN:lb Very truly yours, JE''•Y L. NEWTON cc: Mayor Sheldon Councilmembers: Creighton, Essertier Midstokke & Wiemans` City Manager Public Works Dept. City Clerk \HERMOSA\City.Ltr VIEW FROM INSIDE LORETO PLAZA LOOKING UP AND TO THE NORTH AT PARTIALLY ENCLOSED WALKWAY BETWEEN THE WEST (LEFT) and EAST (RIGHT) PORTIONS OF CASABLANCA RESTAURANT VIEW FROM ALLEY BEHIND LORETO PLAZA LOOKING UP AND NORTH AT WALKWAY --2o • DEC 1.1 1990 RESOLUTION P.C. 77-b gr A RESOLUTION OF THE HERMOSA BEACH PLANNING COMMISSION APPROVING A CONDITIONAL USE PERMIT FOR OUTSIDE SERVICE AND THE SERVICE OF BEER & WINE IN CONJUNCTION WITH A RESTAURANT AT 53 PIER AVENUE 04-5,4-6 4A/e4 WHEREAS, the Planning Commission of Hermosa Beach held a public hearing on January 10, 1977, to consider the request of Joseph Cantisani for a conditional use permit to allow outside service and service of beer and winelin conjunction with a restaurant at 53 Pier Avenue; and WHEREAS, the Planning Commission considered the•type of business, the area zoning and General Plan; and WHEREAS, the Commission found that the project is in a commercial downtown distric and conforms to the Gerieral Plan, and that no objection was raised at the public hearing, and that the applicant is well known for other establishments in town of a first rate nature; NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of Hermosa Beach does hereby approve a conditional use permit for outside service and service of beer and winein conjunction with a restaurant at 53 Pier Avenue, subject to the following conditions: 1. Beer and wine shall only be served when food is available and there shall be ,no separate bar area. 2. Beer and wine shall be served in permanent containers only and must be consume on the premises and no "to go". 3. Outside service shall be provided in such a manner as to maintain a minimum of 5' wide clear access down the center of the walkway at all times. 4. The owners and operators shall be responsible for the management of the facility and shall be responsible for the orderliness of the patrons. (in terms of noise, litter, and actions abusive to property or persons), the cleanliness of the area and for all liability involved in the operation of the facility, and in their insurance the City is specifically held harmless, 5. The outside serving area and adjacent areas shall be cleaned daily. 6. If the Chief of Police determines that a police problem exists, he may require a police approved doorman be on the premises during business hours. 7. Hours of operation shall not exceed 10:00 a.m. to 11:00 p.m. daily without a rehearing and approval of the Planning Commission. 8. Review and approval of the City Attorney. 9. Approval of the Alcoholic Beverage Control Board 10. Six month review. 11. If any of the above conditions are not observed, this conditional use permit shall become null and void and service of beer and wine and outside service shall cease. 12. Addition of a shield along the rail to prevent materials:from accidently dropping. Resolution P.0 ? ;page 2 VOTE: AYES: Comm. Bishop, Fritz, Isgreen, Loosli', Schubert, Chmn. Rosenberger NOES: None ABSENT: Comm. Learned CERTIFICATION I hereby certify that the foregoing resolution is a true and complete record 'of the action taken by the Planning Commission at a meeting held January 101:1977. JIM ROSENBERGER, CHAIR . " GRANT ISGREEN, SECRETARY DATE C.TY OF HERMO SA -EACHH ,PROJECT ADDRESS 49, 51 and 53 Pier Avenue • Project Name (If applicable) Loreto Plaza LEGAL DESCRIPTION Lots 22, 23 and 24, Block 13 ZONING C APPLICANT INFORMATION: Name(s) Jerry and Leslie Newton Mailing Address 555 Pier Avenue, Suite 4, Phone 372-4636 (0) 372-1506 .(H) Hermosa Beach., CA 90254 Applicant's Relationship to Property Owner of Lots 22 and24, holder of easement as to Lot 23 APPLICANT'S SIGNATURE DATEy-November 5, 1990 PROJECT REQUEST XX Conditional Use Permit -Commercial Conditional Use Permit -Condominium Number of Units Development Agreement Environmental Staff Review Final Subdivision (Parcel/Tract Map) General Plan DEtJ 1 A mo Lot Line Adjustment Lot Split Parking Plan Precise Plan Specific Plan Specific Plan Amendment Tentative Subdivision (Parcel/Tract Map) Zone Change Zone Variance Total Fee's $320.00 FOR OFFICE USE ONLY - DATE OF SUBMITTAL: RECEIVED BY: DESCRIPTION OF PROJECT: (attach additional pages if necessary) OWNER'S AFFIDAVIT* We/I Leslie Newton being duly sworn, depose and the owner of the property involved in this application going sttements and answers herein contained a submitted are true and correct to the best o Suscribed and sworn before me this 5th day of November , 1990 . Ot4A.W NOTARY PUBLIC�n . in and for the County of Los Angeles State of California. say and that we/I are/am that the fore - on herewith ge and belief. is Signa ure ddress 555 Pier Avenue, Hermosa Beach, CA 90254 Telephone 372-4636 OFFICIAL SEAL TERRI MALONEY NOTARY PUBLIC . CALIFORNIA PRINCIPAL OFFICE IN LOS ANGELES COUNTY My Comm. Exp. July 27. 1993 * Signature required from current property owner, not owner in escrow. 23 CITY OF HERMOSA BEACH I, the undersigned, do declare under penalty of perjury that I did on the 426f4 day of F6-72//cWrt2yr 199/ , deposit into the United States Post Office, first class postage prepaid, a copy of the Public Notice attached as Exhibit "A" to each and every person attached as Exhibit "B". I warrant that the persons named on Exhibit."B" are all, the persons required by applicable law to receive the Public Notice attached as Exhibit "A". • I understand and agree that it is my responsibility to cause these Public Notices to be made in an aaccurate and timely fashion and agree to hold the City harmless against any liability whatsoever for any defect of said notice or notices. In the event an action is instituted in a court of competent jurisdiction which questions the legality of thePublic Notices, then the City may in its exclusive discretion suspend all hearings or cause the cessation of any consturction or of any use which was permitted as a result of a hearing which was held on accordance with the Public Notice. In the event that the court declares the notice or noticing procedure to be effective, then the City may in its exclusive discretion revoke any permits granted and cause any approvals given pursuant to those Public Notices to be declared null and void and I agree on behalf of myself and my heirs, assigns or successors -in -interest to hold the City harmless in connection therewith. I declare under penalty of perjury that the foregoing is true and correct. I have executed this declaration on this the WI- day of /146 11:42.1_ , 1991 at Hermosa Beach, California. 4L9 - 3 fay.- /911e. State of California ) County of Los Angeles) On this the day of/��r,,, ,C'.Z , 199 //, before me, 'Ca - 7 . J') the undersigned Notary Public, personally appeared k , k 7,9/ -1,,17 and proved to me on the basis of satisfactory evidence to be the person(s) whose name() /5. suscribed to the within instrument and acknowledged that 64e- executed 94 e executed it. WITNESS my hand and official seal. SS 77„i4 (Name) (natcr:e)j (Capacity) (SEAL) OFFICIAL SEAL LAURICE M. DUKE Notary Public • California PRINCIPAL OFFICE IN L. A. COUNTY My Comm. Exp. Mar. 12, 1993 • r T7 S z ° ♦ a "" """°"' °'" •' i - 1 q i CAPDEVILA , HUGO ADDRESS:CASABLANCA RESTAURANT .` 53FIEk • AVE HEROFA A BEACH CA90254 ,kh' - -I— �°"0f0N Y 4 an. wc.o• �: o ILLTVOL 3711-OiN tw . . t uauawirtia, LOT nun) rx. n.'...1. s..I. a lw.o. e«w c.Lt . 4 7•••••47:7:fi t 1A,Vi • , 771.A1' ,".PR -• Avr.. .43g; itg 04" 411'4; '14 • 41f. ItV 41". 4sr Y• 4 '?,Ckg; .403 3.0-) TY:4 r• •s• . X%F.''''t • • c. . . ...::�..._:• _'-4 r/.may.;, -4.\ke , re- oG /__ • / / ,,Q7 • Ib 79g, N op 1 LORETO PLAZA ENCLOSURE OF AERIAL WALKWAY I am a business=person in downtown Hermosa Beach and am in favor of the enclosure of the aerial walkway at Loreto Plaza he two sides o Casablanca Restaurant. Name g/1/1 Name A Name - *P Wl4NNiS 3/7 Date 31 71cti Date 3/?Pi) Date i Date Date 3-7- 9/ Name Name Nai I Date :5 /17 A Date '/4/ Business/Address V-A. Business/Addre IL-e.,170PLvi l� P Vp\,i 4112.1) Business/Addr /i/4 L'� C W7p6. e L c re ro Pc6 213 Business/Address v i--3 siness/Address R4i&48004., C4Ih.a.4 //S2, N(R~JA elvt Business/Address (70 i 7'(i 5 il(' gc-s -1)/ t77 4ie- Business/Address Business/Address Naipe Date Business/Address GAJ L -L. e . 3/1 / Name Date Business/Address / ,omaA.9R/ Addres Business / �s �� • Q. Zst.AA'iness/Addrel4e/1:14°54 7-Slrn±Name Date SUPPLEMENTAL INFORMATION. r a7 V= - Date — zit_e —2.... 92...k_ 6 LORETO PLAZA ENCLOSURE OF AERIAL WALKWAY I am a business person in downtown Hermosa Beach and am in favor of the enclosure of the aerial walkway at Loreto Plaza connectin t wo sides of Casablanca Restaurant. 7? 9/ / ?)7s9OS R, //;.? Pf- Date 0 // a4/1/ 3(7 (9/ Name ) Date 0c EW inti 3- 9/ ame Date � L CZ,' ` : Name i-eteNti., Date 4 Name Date Name ate , Na �.e ' tl(J Date Ca-/ Business/Address QZ ;,ecu ,Gli�2 •- is �� 96).)-.1-9 Business/Address /JC) L( u/Lb )A,1 /1 / W.257 Business/Address Business/Address atie iPte:i. Business/Address 2 Business%Address •07 Lad Business/Address Business/Address Business/Address Honorable Mayor and Members of the Hermosa Beach City Council March 12, 1991 March 4, 1991 Regular Meeting of LORETO PLAZA AGREEMENT FOR RENT Recommendation: It is recommended that the City Council approve and execute the attached Agreement For Rent for bridge area for enclosed dining. regarding the property located at 51 Pier Avenue (hereinafter referred to as Loreto Plaza) at an initial rental rate of $.50 per square foot, per month. Background: On October 23, 1990 it was proposed that the City Council approve the staff recommendation to prepare a license/lease agreement for City Council approval to allow for enclosed air space, including the standard fee (currently $.50 per square foot, per month) . Motion Creighton, second Mayor Sheldon. Motion failed due to the objections of Essertier, Midstokke, and Wiemans. The action was to send the matter to the Planning Commission for review and the development of a Conditional Use Permit (CUP). Upon advise of the City Attorney the appropriate legal instrument for rental of the bridge area is an Agreement not a CUP. On February 5, 1991 this matter was brought before the Planning Commission and the Planning Commission's final action was to approve staff's recommendation, Resolution P.C. 91-15, with one modification: that Condition No. 2 be amended to read: "The hours of operation shall be limited to between 6:30 a.m. and 1:00 a.m. daily." This CUP Amendment was appealed by two Council Members and is being heard tonight as a Public Hearing matter. Analysis: The analysis is divided as follows: 1. Historical background of Loreto Plaza. 2. Agreement For Rent of bridge area. 3. Rent alternatives 4. Summary 1. Historical Background of Loreto Plaza Loreto Plaza is located at 49, Al and 53 Pier Avenue. Two of the three parcels (49 & 53 Pier Avenue) are separated by a City -owned parcel (51 Pier Avenue). Under a 1975 Easement Agreement that. involved a land swap, the owner of Loreto Plaza agreed to maintain 51 Pier Avenue as a pedestrian access from parking lots B & C on 13th Street to Pier Avenue. The Easement Agreement requires the owners of 49 and 53 Pier Avenue to maintain improvements approved by the City Council. - 1 -- City Owned Lot 22 Lot 23 Lot 24 49 Pier Ave. Easement 53 Pier Ave. Lot 24 53 Pier Ave. City Owned Lot 23 Easement Lot 22 49 Pier AVE PIER AVENUE BACK VIEW 2. Agreement For Rent of Bridge Area Staff worked closely with the applicant and the City Attorney to prepare an agreement that is mutually acceptable to all parties with the exception of the amount of rent. 3. Rent Alternatives Staff spent a significant amount of time discussing the_. appropriate amount of rent to charge on approximately 380 square feet. The three alternatives reviewed are: A. $.77 a square foot, per month, equals $3,511.20 a year B. $.50 a square foot, per month, equals $2,280.00 a year C. Range of rates suggested by applicant: $.43 a square foot, per month, equals $1,960.80 a year $.40 a square foot, per month, equals $1,824.00 a year $.37 a square foot, per month, equals $1,687.20 a year $.33 a square foot, per month, equals $1,504.80 a year $.30 a square foot, per month, equals $1,368.00 a year 2 Each alternative has agreeable advantages and disadvantages. A. The Community Center currently charges $.77 per square foot. Pro: Consistency of rates. Con: This rate is used for a covered area with utilities, etc. B. The current encroachment fee for outside dining on public right of way is $.50 per square foot, per month. Pro: Consistency of rates. Con: The bridge area is non -covered and cannot be used year-round. C. Please see attached letter dated February 7, 1991 from Leslie Newton for ---arguments pro and con. 4. Summary The City Council's stated goal is to improve the downtown area. Determining a fair market value for a bridge area unusable by everyone except the adjacent tenant is difficult at best. Based on the information and City Council's goals it is recommended to use a rate of $.50 a square foot, per month. This rate translates to $2,280.00 per year. Alternatives: Another alternative considered by staff and available to City Council is: 1. Drop the matter - this keeps the status quo. Attachments Agreement For Rent Letter from Newton and Letter from Newton and Letter from Newton and Letter from Newton and this letter provides the subject property) Respectfully submitted, Barbara Conklin Administrative Aide Noted for Fiscal Impact Viki Copeland Director of Finance pworks/LPAFR Newton, dated 2/19/91 Newton, dated 2/7/91 Newton, dated 12/11/91 Newton, dated 3/1/91 (Note: historical background of Concur: Anli'dnyAntich Director of Publ Works William Grove Building & Safety Director Michael Schubach Planning Director )4T Z97 'Kevin B. Nor hcr.'ft City Manager CITY MANAGER COMMENT:. The owners have permission to build and use the bridge for egress but not private commercial purposes. The City's current rate for ongoing restaurant use of public property is 50 cents per sq. ft. One could argue this is air space only and should be a lower rate, and one could argue that allowing the area to be enclosed gives it higher commercial value warranting a higher rate. To be consistent and fair to all restaurant lessees of public property the 50 cent rate is appropriate. 4 - BUILDING & SAFETY DIRECTOR COMMENT: Complete architectural plans have not yet been submitted for building code review. This Agreement or an approved Conditional Use Permit does not constitute approval to violate any building code requirements. pworks/LPAFR r AGREEMENT FOR RENT THIS RENTAL AGREEMENT (the "Agreement") is made as of day of , 19 , by and between the CITY OF HERMOSA BEACH (the "City"), a municipal corporation, and JERRY L. NEWTON and LESLIE A. NEWTON (hereinafter together referred to as the "Tenant"). RECITALS WHEREAS, the City owns that certain real property located in the City of Hermosa Beach, California, more specifically described as Lot 23, Block 13, Hermosa Beach Tract as per map recorded in Book 1, pages 25-26 of Maps, in the Office of the County Recorder of Los Angeles. County, and more commonly known as 51 Pier Avenue (the "Property"); and WHEREAS, the Property is encumbered by a non-exclusive easement, duly recorded on July 10, 1975 as document number D6721 in the Office of the County Recorder of Los Angeles County, for the benefit of adjacent property owned by the Tenant (the "Easement"), and which Easement provides for pedestrian ingressand egress. together with the right to construct certain improvements on, across and above the Property; and WHEREAS, Tenant has constructed a walkway above grade on the Property in conformance with the terms of the Easement, which walkway connects the buildings owned by Tenant on either side of the Property to provide access to the second story of said buildings; and WHEREAS, Tenant desires and City is willing to. demise a portion of the Property i.e., certain air rights (hereinafter the "Demised Property") to allow the construction of an enclosure of a portion of the upstairs walkway at the northern end of said.walkway (hereinafter the "Improvements") in order to connect portions of a restaurant within the Tenant's buildings. NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the parties hereto agree as follows: Section 1. Rental of Demised Property. Tenant acknowledges and agrees to occupy the Demised Property in accordance with the terms, provisions, covenants and agreements contained herein. The Demised Property is hereby described as that certain portion of air rights within the Property located in the existing upstairs walkway and is more specifically described in the plans for the Improvements attached hereto and incorporated herein by reference as Exhibit "1". Section 2. Term. The term of this Agreement shall be for a period often (10) years which shall commence on the date a Certificate of Occupancy is issued by the City for the Improvements, and shall automatically terminate in the event that a Certificateof Occupancy is not issued for said Improvements, within one (1) year of the effective date of this Agreement or unless extended or sooner terminated by either party as provided herein. Section 3. Rent. Tenant shall pay to City as rent for the Demised Property an amount in the sum of dollars ($ ) per month. Said rental payment shall be due and payable in advance on the first day of each month during the term of this Agreement. Rent for any period during the term of this Agreement which is for less than one (1) month shall be a pro rata portion of the monthly installment. Rent shall be payable without notice or demand and without any deduction, offset or abatement in lawful money of the United States to the City at the address stated herein for notices or to other persons or such places as the City may designate to Tenant in writing. The rent amount shall be adjusted on September 1 of each year of the term up to a maximum percentage of the lower of the following: a. the percentage increase in the City's General Fund operating appropriations over the prior fiscal year, or b. the percentage change in the Consumer Price Index for all urban consumers, Los Angeles/ Long Beach area, all items, for the twelve monthsending the prior May of the same calendar year. As an example: If this Agreement is entered into as of April 1, 1991 an adjustment shall be made September 1, 1991. Section 4. Tenant Agreement on all 273 Option to Extend is given the option to extend the term of this the provisions contained herein, except for rent, 2. for a term of a ten (10) year period ('extended term") following the expiration of the initial term, by giving notice of exercise of the option ("option notice") to the City at least six (6) months but not more than one (1) year before the expiration of the initial term. Provided that, if the tenant is in default on the date of giving the option notice, the option notice shall be totally ineffective, or if the tenant is in default on the date the extended term is to commence, the extended term shall not commence and this Agreement shall expire at the end of the initial term. The parties shall have sixty (60) days after the City receives the option notice; in which to agree on the monthly rent during the extended term. If the parties agree on the monthly rent for the extended term during said period, they shall immediately execute an amendment to this Agreement stating the monthly rent. If the parties are unable to agree on the monthly rent for the extended term within said period, then the parties shall have ten (10) additional days in which to agree on a single real estate appraiser who shall set the monthly rent for the extended term and thereafter, the parties shall immediately execute an amendment to this Agreement stating said monthly rent. If within said additional ten (10) day period, the parties are unable to agree on a single real estate appraiser, then, within ten (10) days thereafter, each party, at their own cost and by giving notice to the other party, shall appoint a real estate appraiser with at least five years full-time commercial appraisal experience in the area in which the premises are located to appraise and set the monthly rent for the extended term. If a party does not appoint an appraiser with ten days after the other party has given notice of the name of its appraiser, the single appraiser appointed shall be the sole appraiser and shall set the monthly rent for the extended term. If the two appraisers are appointed by the parties ads stated in this paragraph, they shall meet promptly and attempt to set the monthly rent for the extended term. If they are unable to agree within thirty (30). days after the second appraiser has been appointed, they shall attempt to elect a third appraiser meeting the qualifications stated herein within ten (10) days after the last day the two are given to establish the monthly rent. If they are unable to agree on the third appraiser, either of the parties to this agreement, by giving ten (10) days notice to the other party can apply to the then President of the South Bay Board of Realtors for the selection of the third appraiser who meets the qualifications stated herein. Each of the parties shall bear one-half the cost of appointing the third appraiser and of paying the third appraiser's fee. The third appraiser , however selected, shall be a person who has not previously acted in any capacity for either party. 273 3. Within thirty (30) days after the selection of the third appraiser, a majority of the appraisers shall set the monthly rent for the extended term. If the majority of the appraisers are unable to set the monthly rent within a stipulated period of time, the three appraisals shall be added together and their total divided by three; the resulting quotient shall be the monthly rent for the premises during the extended term. After the monthly rent for the extended term has been set, the appraisers shall immediately notify the -parties. If tenant objects to the monthly rent that has been set, tenant shall have the right to have this lease expire at the end 'of the term, provided that the tenant pays all the costs in connection with the appraisal procedure that set the monthly rent. Tenant"s election to allow this Agreement to expire at the end of the initial term must be exercised within ten (10) days after the receipt of notice from the appraisers of the monthly rent for the extended term. If the tenant does not exercise their election within said 10 -day period, the term of this Agreement shall be extended as provided in this Agreement and this Agreement shall be in full force and effect. Any other extension of the term of this Agreement shall be in the sole discretion of the City. Section 5. Use. Tenant shall use the Demised Property only for any lawful purpose. Tenant shall construct the Improvements on the Demised Property at Tenant's sole cost and expense and consistent with the plans and specifications attached hereto as Exhibit "1". Final plans and specifications shall be submitted to and subsequently approved by the Department of Building and Safety of the City. Tenant shall not cause nor permit any condition of hazardous waste or toxic substances in, on or about the Demised Property. Tenant hereby accepts the Demised Property in its condition existing as of the date that Tenant possess the Demised Property, subject to all applicable zoning, municipal, county and state laws, ordinances, regulations governing or regulating the use of the Demised Property and accepts this Agreement subject thereto and to all matters disclosed thereby. Tenant hereby acknowledges that neither the City nor any representative of the City has made any representation or warranty to Tenant as to the suitability of the Demised Property for the conduct of Tenant's business. 273 4. • Section 6. during order, Tenant the term condition Section 7. Repair and Maintenance. shall at its own expense, repair and maintain, of this Agreement, the Demised Property in good and repair. Alterations and Additions. Tenant shall not, without the City's prior written consent, make any alterations, improvements or additions in or about the Demised Property other than as expressly provided in this Agreement. In any event, Tenant shall pay, when due, all claims for labor and materials furnished to or for Tenant at or for use in the Demised Property. Tenant shall not permit any mechanic's liens or materialman's liens to be levied against the Demised Property for any labor or material furnished to Tenant or claimed to have. been furnished to Tenant. Unless the City requires their removal, all alterations, improvements or additions which are made on the Demised Property by the Tenant shall become the property of the City and remain upon and be surrendered with the Demised Property at the expiration of the term. Title to all personal property or to fixtures which may be removed without damage to the Demised Property shall remain in the Tenant or in such person as may be legally entitled thereto. Section 8. Taxes. Tenant shall pay all real property taxes resulting from Tenant's improvement and use of the Demised Property. "Real property taxes" is defined herein to include all real property taxes, possessory interest taxes and general and special taxes levied and assessed against the premises or against Tenant's improvement of and occupancy of the Demised Property. Section 9. Utilities. Tenant shall make all arrangements and pay for all water, gas, heat, light, power, telephone and other utility services supplied to the Demised Property. 273 Section 10. Insurance; Indemnity. A. Obligations of Tenant. During the term of this Agreement, the Tenant at its own cost and expense shall: 5. (1) Keep or cause to be kept a policy or policies of insurance against loss or damage to the Demised Property resulting from fire, lightning, vandalism, malicious mischief, riot and civil commotion, and such perils ordinarily included as risk under standard insurance policies within the classification of fire and extended coverage to the extent of full replacement value thereof; ,and (2) Maintain or cause to be maintained public liability insurance against claims or bodily injury or'death, or damage to property occurring upon, in or about the Demised Property, such insurance to afford protection to a limit of not less than $1 million per occurrence; and (3) Maintain or cause to be maintained workers' compensation insurance issued by a responsible carrier authorized under the laws of the State of California to ensure employers against liability for compensation under the Workers' Compensation Insurance and Safety Act now in forcein California, or any act hereafter enacted as an amendment or supplement thereto or in lieu thereof. Such worker's compensation insurance shall cover all persons employed by Tenant in connection with its use of the Demised Property. B. General Provisions. All policies or certificates issued by the respective insurers for insurance as required herein shall provide that such policies or certificates shall not be canceled or materiallychanged without at least thirty (30) days prior written notice to the City. Copies of such policies or certificates shall be deposited with the City together with appropriate evidence of payment of premiums therefor. All insurance as provided under subsection A of this Section 10 shall name the City as additional insured on said policies. 'At least thirty (30) days prior to expiration dates of expiring policies, copies of renewal or new policies or certificates shall be deposited with the City. Such insurance shall be primary for losses arising out of Tenant's occupancy and use of the Demised Property. Neither the City nor any of its insurers shall be required to contribute to any such loss. 273 C. Indemnity and Hold Harmless. Tenant shall indemnify and hold City harmless from and against any and all claims arising from Tenant's use or occupancy of the,Demised Property or from the conduct of its business or from any activity, work, or things which may be permitted or suffered by Tenant in or about the Demised Property including all damage, costs, attorney's fees, expenses and liabilities incurred in the defense of any claim or action or proceeding arising therefrom. Except for City's willful or grossly negligent conduct, Tenant hereby assumes all risk, damage to property or injury to person in or about the Demised Property from any cause, and Tenant hereby waives all claims in respect thereof against City. D. Exemption ofICity from Liability. Except for City's willful or grossly negligent conduct, Tenant hereby agrees that City shall not be liable for any injury to Tenant's business or loss of income therefrom or for damage to the goods, wares, merchandise or other property of Tenant, Tenant's employees, invitees, customers or any other persons in or about the Demised Property; nor shall City be liable for injury to any such person. Section 11. Damage to the Demised Property. If the Demised Property is destroyed or damaged by any acts of war, the elements, including earthquake or fire, to such an extent as to render the Demised Property untenable in whole or in substantial part, it shall be solely the Tenant's obligation to rebuild or repair the Demised Property. Notwithstanding any provision herein, Tenant shall be responsible for all costs related to the building or repairing of the Demised Property, whether such damage is insured or uninsured. Section 12. Relocation. Tenant hereby acknowledges that Tenant's lawful possession of the Demised Property pursuant to this Agreement occurred after the date of the City's acquisition of the Demised Property, and that the termination of this Agreement by its terms shall not be deemed a "notice to vacate" as contemplated under Government Code Section 7260(c). Tenant, therefore, expressly agrees that Tenant has no rights whatsoever to relocation assistance and/or relocation compensation and hereby expressly waives and releases any and all claims to such relocation 273 7. assistance and/or compensation. Section 13. Default. If any rents or any part thereof, shall remain unpaid when these rents shall become due, or if Tenant violates or defaults under any of the provisions of this Agreement, then City may in its exclusive discretion, cancel this Agreement by giving the notice required herein, and reenter the Demised ,Property. A waiver by the City of any default shall not be deemed to be a waiver of any subsequent default. Section 14. Termination and Surrender. Tenant shall surrender the Demised Property within ten (10) days from receipt of Notice of Termination of this Agreement, or on the last day of the term of the Agreement. If Tenant shall surrender the Demised Property at the election of Tenant, the liability for all duties and obligations required of Tenant shall continue until the surrender has been accepted by City in writing. Upon termination of this Agreement for whatever reason, — Tenant agrees to immediately remove at its sole cost all of the Improvements constructed pursuant to this Agreement and to return the Demised Property to the condition existing prior to this Agreement, unless this provision is waived in writing by City. In the event that Tenant has failed to remove the Improvements as provided herein within one hundred twenty (120) days of the termination of this Agreement, then City may remove or. cause the removal of the Improvements and Tenant shall reimburse City for all such costs of removal, including City's administrative expenses. Until paid by Tenant, said costs shall constitute a lien on the property owned by Tenant which is commonly known as 49 Pier Avenue and 53 Pier Avenue, Hermosa Beach. Tenant hereby agrees to execute a Memorandum of Rental Agreement in recordable form to be recorded against Tenant's property, which discloses this provision of the Agreement. Section 15. Assignment and Sublease. Tenant shall not assign this Agreement, or sell or sublet the Demised Property, or any part thereof or interest therein, without the prior written consent of City which consent shall not be unreasonably withheld. Any attempt to sell, assign or sublet without consent of City shall be deemed a default by Tenant. 273 8. Section 16. Law Governing. This Agreement shall be governed by the laws of the State of California, subject to the waivers, exclusions and provisions herein contained. Section 17. Notices. All notices, statements, demands, requests, consents, approvals, authorizations, agreements, or designations hereunder by either party to the other shall be in writing and shall be sufficiently given and served upon the other party, if personally served or sent by United States mail, first class, postage prepaid shall be deemed effective five (5) days after deposit in the United States Postal System, and addressed as follows: To City: To Tenant: City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254 Attention: Director of Public Works Jerry L. Newton and Leslie A. Newton 555 Pier Avenue, Suite 4 Hermosa Beach, California 90254 or at such other address as either shall later designate for such purpose by written notice to the other party. Section 18. Waiver. The waiver by the City of any breach by the Tenant of any term, covenant or condition hereof shall not operate as a waiver'of any subsequent breach of the same or any other term, covenant or condition hereof. Section 19. Costs of Litigation. In the event that either the City or the Tenant shall bring or commence an action to enforce the terms and conditions of this Agreement or to obtain damages against the other party arising from any default under or in violation of this Agreement, then the prevailing party shall be entitled to and shall be paid reasonable attorney's fees and court costs therefor. 273 9. Section 20. Severability. If any one or more of the terms, provisions, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable, void or voidable for any reason whatsoever by any court of competent jurisdiction, each and all of the remaining terms, provisions, promises, covenants or conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. Section 21. Binding Effect. This Agreement, and the terms, provisions, promises, covenants, and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. ATTEST: City Clerk APPROVED AS TO FORM: OLIVER, STOEVER, BARR & VOSE, City Attorney 273 CITY OF HERMOSA•BEACH By: TENANT Jerry L. Newton 10. Leslie A. Newton EXHIBIT 1 PLANS IN CONFORMANCE WITH THE APPROVED CONDITIONAL USE PERMIT WILL BE ATTACHED WHEN AVAILABLE. TELECOPIER (213) 376-3531 NEWTON AND NEWTONEp AI~S .Lae, 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CALIFORNIA 90254 TELEPHONE (213) 372-4636 February 19, 1991 WESTWOOD OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900 LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 Charles S. Vose, Esq. Oliver, Stoever, Barr and Vose 1000 Sunset Boulevard Los Angeles, California 90012 Re: Hermosa Beach Conditional Use Permit 90-35 Hearing Date: February 5, 1991 Applicant: Jerry and Leslie Newton Dear Mr. Vose: RECEIVED FEB 2 u 1y i P_LIBLIC WORKS DEPT, On February 5, 1991 my wife and I appeared before the Planning Commission of Hermosa Beach in connection with our application to amend an existing conditional use permit. On January 10, 1977 the City Council granted a conditional use permit, allowing outside dining by Casablanca Restaurant on the aerial walkway above city property. Our application sought to amend that earlier permit by allowing us to enclose the walkway. The Planning Commission, by a 3-0 vote, approved our application on February 5, 1991. I have just learned that Council members Kathy Midstokke and Albert Weimans have filed an appeal to the decision of the Planning Commission. Their appeal was filed February 19, 1991. I do not know the basis of the appeal, but hopefully I can address their concerns at the appropriate time. My reason in writing.you is to request that, when this matter does come before the Council, or earlier if possible, you address the issue of the timeliness of their appeal. As I understand our Municipal Code, the order of the Planning Commission in granting or denying a conditional use permit becomes final unless an appeal is filed in writing within ten (10) days of their action (Ord. No. N.S. 375, §3). Section 1-2 of the Code provides that the time in which any act provided by law is to be done is computed by excluding the first day (February 5, 1991) and including the last day (Friday, February 15, 1991), unless the last day is a holiday. A timely appeal of the decision of the Planning Commission was required to be made on or before Friday, February 15, 1991 unless that day was a holiday. In searching for a definition of "holiday", ,I located Section 19-1 of the Municipal Code and Charles S. Vose, Esq. February 19, 1991 Page 2 Sections 6700 et seq of the Government Code. None of the sections would define Friday, February 15, 1991 as a holiday. I would concede that the appeal is timely filed if Friday, February 15, 1991 is a "holiday", since the following Monday, February 18, 1991 was a recognized State holiday. However, the only justification for calling Friday a "holiday" is the fact that the City chooses to give most of its employees that day off.. Since some City employees are still working on Fridays, I do not believe you can legally call every Friday a "holiday". And if you cannot, then this appeal was not timely filed. I am not a municipal lawyer and am looking to you for guidance. I do not wantto waive my right to legally object to this appeal, if in fact it was not timely. I do not mean to sound adversarial-- albeit this appeal will cause considerable financial burden to both myself and the proprietors of Casablanca Restaurant. I hope to address whatever concerns were occasioned by the appeal at the appropriate time. However, if the time and expense associated with same are unnecessary, I do hope you will provide that input. Thank you for your time and assistance. Sincerely, NEWTON AND NEWTON Attorneys at Law JLN:lf JE•'` L. NEWTON cc: Kevin Northcraft, City Manager Michael Schubach, Planning Director Anthony Antich, Public Works Director Kathy Midstokke, City Council Albert Weimans, City Council TELECOPIER (213) 376-3531 NEWTON AND 'NWTON 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CALIFORNIA 90254 TELEPHONE (213) 372-4636 February 7, 1991 Ms. Barbara Conklin Administrative Aide Department of Public Works City of Hermosa Beach Hermosa Beach, CA 90254 Re: Loreto Plaza/Agreement for Rent WESTWOOD OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900 LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 RECEIVED FEB 1 1 1991 PuDi C WORKS DEM Dear Barbara: The proposed Agreement for Rent is acceptable to Jerry and I in all respects except the amount of monthly rent. Since early December we (the Public Works Department and the Newtons) have been attempting to place a value on the air space. Because there are no other known instances where air space has been leased in Hermosa Beach, the determination of a fair rental value has been very difficult. In my letter to you of December 11, 1990 I proposed a rental amount of $124.12 per month ($.32 per, square foot). I arrived at that figure by using a formula that had been utilized for the same purpose by Lee Alton, former Director of Building and Safety for Hermosa Beach. A copy of that letter is enclosed for your reference. The Agreement for Rent proposed by your department reflects an initial rent (subject to cost -of -living increases) of $292.60 per month ($.77 per square foot). To my knowledge, this figure is not based on any formula or appraisal of the value of the air space that is being leased to us. The only "property" we will receive under the Agreement for Rent is the right to occupy the air. The city will be providing no other property or consideration for the rent received - no land and no structure. We expect to receive rent of $1.25 per square foot for the restaurant premises under a new lease which we are negotiating with the present tenant. If $1.25 per square foot represents the fair market rent for the land, the structure and the air (which we believe it does), how can the air alone be worth $.77 per square foot? If the City receives $.77 per square foot for space at the Community Center, what is the rationale for charging the same amount for air only at Loreto Plaza? Ms. Barbara Conklin February 7, 1991 Page 2 As I advised you last Thursday at our meeting,I recently spoke to Bob Baker, who is a broker with the firm of,Matlow & Kennedy, about this valuation problem. Matlow and Kennedy is a commercial leasing brokerage company that has most of the current commercial listings in this area, including Loreto Plaza;-: I asked him if he was aware of any air rights leases in this area. He was not. I asked him how rent under a ground lease (for land only, no structures) would compare to rent of air rights (for air space only, no land and no structures) and to a typical lease for space within a structure. He felt that rent under a ground lease would be higher than under a lease for air rights only and less than rent for a lease including a structure. In other words, the more interest in or rights to property a lessee receives, the higher the rent. This makes sense to me. I asked him how rent is generally determined under a ground lease. He responded that an owner of land would expect a return of about 8% per year on his/her investment (market value) in the land. I then asked him what the market value of 380 square feet of commercially zoned unimproved land in Downtown Hermosa Beach would be. He believes that values would currently range between $45.00 and $65.00 per square foot. Using the same formula and Mr. Baker's range of values, I have prepared the following table to show what the rent under a ground lease would be for the 380 square feet we would like to enclose: $45.00 sq. ft. = $114.00/Mo. $50.00 sq. ft. _ $126.66/Mo. $55.00 sq. ft. = $139.33/Mo. $60.00 sq. ft. = $152.00/Mo. $65.00 sq. ft. = $165.00/Mo. $.30 per sq. ft. $.33 per sq. ft. $.37 per sq. ft.. $.40 per sq. ft. $.43 per sq. ft. Rent for air only should be less Using the same formula the City has placed a market value of $117.00 per square foot on the 380 square feet of air space in question. The air is simply not worth that amount. At the mean value of $50.00 per square foot, rent under a ground lease for 380 square feet would be $139.33 ($.37 sq. ft.). Air alone is worth less. The amount under Alton's formula would be $124.12 ($.32 sq. ft.). The amounts are almost identical and confirm that a reasonable rental rate for air at Loreto Plaza is Ms. Barbara Conklin February 7, 1991 Page 3 approximately $132.00 ($.3 per month. Jerry and I appreciate the City's desire to maximize revenue wherever feasible. We wonder, however, if the City has overlooked the substantial investment we have already made in repair and improvement of the public portion of Loreto Plaza and the continuing substantial investment we are making to maintain the property in a good, clean and attractive condition. In conclusion, Jerry and I are willing to pay a reasonable rent to the City for the air space above the bridge calculated at its fair market value. We believe that the formulas of the former Building Director and the Matlow and Kennedy broker reflect a fair market value of approximately $132.00. A rental agreement at that amount will produce $132.00 more per month in income to the City than the City is currently receiving and will still permit a reasonable rate of return to us. Please share this letter with Tony and express my wish to meet with him if he feels that there is, still disagreement about the rental value of the air rights. Also, I would like to confirm that we really need this agreement scheduled for the February 26, 1991 council meeting. Whatever the eventual outcome may be, Barbara, I again thank you for your very courteous handling of this matter. LAN:lf Enclosure Sincerely, NEW SN AN At orney TELECOPIER (213) 376-3531 NEWTON AND NEWTON 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CALIFORNIA 90254 TELEPHONE (213) 372-4636 December 11, 1990 Ms. Barbara Conklin Administrative Aide, Public Works CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, California 90254-3888 RE: Loreto Plaza - Rental Agreement Dear Barbara: WESTWOOD .OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900. LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 RECEIVED DEC 1 2 1990 P�B�•fC WORKS DEPT. In accordance with the conversations that I have had with you and Tony concerning the proposed rental agreement for the enclosure of the elevated walkway at Loreto Plaza, I have tried to come up with a way to value the air space for the purpose of the rental agreement. At one time the Public Works Department suggested that the rent be the same as that charged for space at the Community Center and for an encroachment permit, which is 50 cents per square foot. I believe the situation at Loreto Plaza is distinguishable from the Community Center and an encroachment situation and the rental amount should be computed differently. At the Community Center, the City and not the tenant is the owner of and has the investment in the land and the structure that are rented by the tenant. I assume that the City also has all of the usual Landlord expenses and obligations, i.e. maintenance, insurance, etc. At Loreto Plaza, on the other hand, the City is the owner of the land, but not the structure, and has no Landlord obligations with respect to the land or the structure. Under our easement agreement with the City, Jerry and I have all responsibil- ity for maintenance, repairs, insurance, etc. for the plaza area and the elevated walkways over it. With respect to encroachment permits, the permitees have no investment in the area covered by the permit, but are merely allowed to use the area in question. For example, restaurants with encroachment permits as to adjoining sidewalk areas may place their patio furniture on the sidewalk, but do not incur the cost of erecting and maintaining a structure. Jerry and I have an investment in the elevated walkway, which we own and have recently reinforced and renovated at considerable expense. We will also Ms. Barbara Conklin. December 11, 1990 Page 2 have a substantial investment in the enclosure. The estimated cost to construct the enclosure, including plans, permits and electrical fixtures is $20,000.00. My best estimate of the value of the existing portion of the elevated walkway (upon which the enclosure. will be placed), based upon current replacement cost, is $7,500.00. Our total investment in the enclosed area will be approximately $27,500.00. In June, 1978, when this matter last came up,. the former Director of the Building Department, Lee Alton, made an effort to determine a fair rental value for the space. Attached are copies of his memos. I think his formula is a sound basis for determining the amount that we should be paid to the City. Following is an application of Mr. Alton's formula to the current situation at Loreto Plaza: The average current monthly rent at Loreto Plaza is $1.15 per sq. ft. I believe that this amount probably repre- sents the average rental rate in the downtown area, which seems to range between $.75 and $1.50 per square foot. The area of enclosure in question is approximately 380 square feet and the fair rental value therefor is $437.00 per month (380 sq. ft x $1.15 = $437.00 per month rent). At today's interest rates, the debt service on our investment will be $252.08 per month ($27,500.00 x 11% = $3,025.00 per year/$252.00 per month). Our ordinary landlord operating expense for Loreto Plaza, including maintenance, insurance, utilities, taxes, etc. has been running 16 cents per sq. ft. per month. The operating expense for the area in question will be $60.80 per month (380 sq. ft. x $.16 = $60.80). To summarize: Income attributable to 380 sq. ft. $437.00/Mo. Expense attributable to 380 sq. ft. 312.88/Mo. Difference $124.12/Mo. Using Lee Alton's formula, the difference of $124.12 is a fair and reasonable rental amount to be paid to the City for use of the airspace and we propose that that amount be reflected in the. Agreement to Rent. Tony has also asked me ing the market value of the to provide some language for determin- space for the purposes of the ten-year Ms. Barbara Conklin December 11, 1990 Page 3 option period, in case an appraisal method is needed. If the initial rent is $124.12 a month, then we would be willing to pay a cost -of -living increase in an amount not to exceed 8 percent per year for each year of the term and each year of the option term. We would not be worried that at the end of ten years, the rent, with annual cost -of -living increases, would exceed market value because even with the compounding of the increases, the rent would probably never reach an amount that would be commercially prohibi- tive. On the other hand, if the rent is determined to be some higher amount or if the City desires a mechanism for insuring that the rent during the option period is at market value, then I propose the following language: "Section 4. Option to Extend. Tenant is given the option to extend the term of this Agreement on all the provisions contained herein, except for rent, for a ten (10) year period ("extended term") following the expiration of the initial term, by giving notice of exercise of the option ("option notice") to the City at least six (6) months but not more than one (1) year before the expiration of the term. Provided that, if tenant is in default on the date of giving the option notice, the option notice shall be totally ineffective, or if tenant is in default on the date the extended term is to commence, the extended term shall not commence and this Agreement shall expire at the end of the initial term. The parties shall have sixty (60) days after the City receives the option notice in which to agree on monthly rent during the extended term. If the parties agree on the monthly rent for the extended term during that period, they shall immediately execute an amendment to this Agreement stating the monthly rent. If the parties are unable to agree on the monthly rent for the extended term within that period, then the parties shall have ten (10) additional days in which to agree on a single real estate appraiser who shall set the monthly rent for the extended term and the parties shall immediately execute an amendment to this Agreement stating the monthly rent. If within said additional ten (10) day period, the parties are unable to agree on a single real estate appraiser, then, within ten (10) days after the expiration of that period, each party, at their cost and by giving notice to the other party, shall appoint a real estate appraiser with at least five years full-time commercial appraisal experience in the area in which the premises are located to appraise and set the monthly rent for the extended term. If a party does not appoint an appraiser within ten days after the other Ms. Barbara Conklin December 11, 1990 Page 4 party has given notice of the name of its appraiser, the single appraiser appointed shall be the sole -appraiser and shall set the monthly rent for the extended term. If the two appraisers are appointed by the parties as stated in this paragraph, they shall meet promptly and attempt to set the monthly rent for the extended term. If they are unable to agree within thirty (30) days after the second appraiser has been appointed, they shall attempt to elect a third appraiser meeting the qualifications stated in this paragraph within ten (10) days after the last day the two apprais- ers are given to set the monthly rent. If they are unable to agree on the third appraiser, either of the parties to this lease by giving ten (10) days' notice to the other party can apply to the then President of the South Bay Board of Realtors for the selection of the third appraiser who meets the qualifications stated in this paragraph. Each of the parties shall bear one-half of the cost of appointing the third appraiser and of paying the third appraiser's fee. The third appraiser, however selected, shall be a person who has not previously acted iri any capacity for either party. Within thirty (30) days after the selection of the third appraiser, a majority of the appraisers shall set the monthly rent for the extended term. If the majority of the appraisers are unable to set the monthly rent within a stipulated period of time, the three appraisals shall be added together and their total divided by three; the resulting quotient shall be the monthly rent for the premises during the extended term. After the monthly rent for the extended term has been set, the appraisers shalllimmediately notify the parties. If tenant objects to the monthly rent that has been set, tenant shall have the right to have this lease expire at the end of the term, provided that tenant pays !all the costs in connection with the appraisal procedure that set the monthly rent. Tenant's.. election to allow this Agreement to expire at the end of the term must be exercised within ten (10) days after receipt of notice from the appraisers of the monthly rent for the extended term. If tenant does not exercise their election within the 10 -day period, the term of this Agreement shall be extended as provided in this paragraph. Any other extension of the term of this Agreement shall be in the sole discretion of the City." Ed Lee indicated in his letter to you that he had language for setting the rent by appraisal. Certainly, if he has a provision which he favors, we are open to his suggestion. Finally, we request that Section 15, which deals with assignment and sublease, be amended to provide that the City's consent shall not be unreasonably withheld. Ms. Barbara Conklin December 11, 1990 Page 5 Thanks very much for your courteous help on this Agreement. It has been a pleasure working with you. Let me know if you need anything more from us. LAN:lb Enclosures \LORETO\Conklin.Ltr Very truly yours, ;i) OF H EPMOSA MAC) INTER -OFFICE MEMO TO. Earl Diller SUBJECT. CASABLANCA RESTAURANT EXPANSION DATE• June 6, 1978 FROM. Lee Al - ton Mr. Hugo Capdevila has submitted construction cost figures and a rental figure has been calculated based upon an ordinary landlord rental of ten dollars per square foot ($10.00 PSF). The construction cost of the bridge and balconies (not including carpets or furnishings) will be $27,000. At today's interest rates, the debt service on construction cost plus development costs will equal or exceed one percent per month of construction cost, which is $270/month or $3,240 per year. Ordinary landlord maintenance, which in this case is supplied by tenant is $40/month or $ 480 per year. Ordinary landlord insurance, which in this case is supplied by tenant is $ 200 per year. Total Ordinary Landlord Costs, paid by tenant $3,920 per year. Ordinary landlord income @ $10 PSF x 500 sq. ft. _ $5,000 per year. Recommended that the City obtain the difference as the first year's rent of $1,080.00 And that the above figure be escalated each year for inflation by reference to the Consumer Price Index for the Long Beach Basin. And that the lease be for a term of 7 years with a 7 year option. And that the rent is to be paid yearly in advance beginning on the first day of the month following the issuance of Certificate of Occupancy by the Department of Building and Safety. LA/ l d cc: J. B. Mirassou C \ OF H EPMOSA aEA INTER -OFFICE 31E310 TO. Earl Diller DATE- June 23, 1978 SUBJECT. COMMERCIAL SPACE COMPARABLES FROM. Lee Alton The following commercial space is available, none of which is closely comparable to the Loreto Plaza Bridge: 200 Pier - Second Floor Utilities Paid $7.14 per sq. ft. Next to Post Office - Second Floor Utilities and janitorial service paid, New carpets and window shades $7.80 per sq. ft. 934 Hermosa Avenue - Upper Level of terraced courtyard (The Sand Castle) Carpets, Subterranean Parking $12.00 per sq. ft. One tenant on the -second floor of Loreto Plaza rented his space at $6.00 per square foot at approximately the same time that the Casa- blanca space was rented. LA/1d Y TELECOPIER (213) 376-3531 NEWTON AND NEWTON 555 PIER AVENUE, SUITE 4 HERMOSA BEACH, CALIFORNIA 90254 TELEPHONE (213) 372-4636 March 1, 1991 Michael Schubach, Planning Director CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Beach, California 90254 WESTWOOD OFFICE 10880 WILSHIRE BOULEVARD SUITE 1900 LOS ANGELES, CALIFORNIA 90024 (213) 208-7300 RECEIVED MAR �1. 1991 D!!RI.! , WnRKS DEPT. RE: Appeal to the City Council of Hermosa Beach of the Planning. Commission decision of February 5, 1991, granting approval of a Conditional Use Permit Amendment to enclose outdoor dining area at 49 & 53 Pier Avenue, Casablanca Restaurant in Loreto Plaza Dear Mr. Schubach: I am writing this letter in response to the notification I received from NaomaValdes, Deputy City Clerk, dated February 21, 1991. In that notification, I was officially advised that Council members Kathy Midstokke and Albert Wiemans had filed a notice of appeal to the action of the!Planning Commission taken February 5, 1991, granting an amendment;to our existing conditional use permit and allowing us to complete the enclosure of the aerial walkway connecting both halves of Casablanca Restaurant at Loreto Plaza. In the letter from Ms. Valdes, I have been advised that I should submit "written evidence" to the Planning Department to be considered by the City Council. The purpose of this letter is to submit such "evidence" to your department. For the most part, what follows is a recap of how my wife and I got to this point. I have not addressed the objections of Ms. Midstokke and Mr. Wiemans specifically, since I have no idea what those objections are. For the record, I object to an appellate procedure which allows appellants to file an objection, but does not provide any notice to an appellee as to what objection or issue he, is confronting. My understanding of procedural due process in this context is that, at the minimum, I should have notice as to the nature of the outstanding objection. 13 Cal. Jur. 3d (Rev.), Constitutional Law, §§ 282 et. seq. Background In 1975, Jack Wise built what is now Loreto Plaza. When Loreto Plaza was built, the City of Hermosa Beach and Mr. Wise Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 2 entered into a written easement agreement on July 10, 1975 which granted the dominant estate (Loreto Plaza) an easement in perpetu- ity over the City lot for ingress and egress. That same written easement agreement also allowed Mr. Wise to constructthe two aerial walkways connecting both buildings. These walkways are private property, not City property. The easement agreement provided that the walkways could be built over City air rights. These walkways are and remain the property of my wife and myself, as successors in interest to Mr. Wise. In 1977, a request was made for permission to allow outside diningon the aerial walkway connecting the two sides of Casablanca Restaurant. The City approved the request pursuant to a Condition- al Use Permit granted on January 10, 1977. This C.U.P. is still in force today. In 1987, my wife and I purchased Loreto Plaza from Jack Wise. The property was in a deteriorated condition. During 1990, my wife and I undertook a major rehabilitation of the property. As part of this project, we requested permission from the City to make capital improvements to the City -owned lot. To date, we have expended over $50,000.00 improving the City lot. For the record, all costs associated with this rehabilitation were borne by us. The City did not participate, nor were City funds expended,on any of the improvements made to the City -owned lot. When we purchased the property, the purchase was subject to existing leases. One such lease was the lease for Casablanca Restaurant. That lease recently expired. It was our desire to keep Casablanca Restaurant as a tenant, if possible. Hugo Capdevila, the proprietor, has run the restaurant since 1977. As an enticement to keep this long-time establishment in •Hermosa Beach, my wife and I offered to complete the enclosure of the aerial walkway connecting both sides of his restaurant. Since 1977, this walkway has been enclosed on three sides. However, the awning over the bridge is worn and shabby looking. We would like to enclose the walkway in glass, creating whatwould be an attractive and inviting upgrade to Loreto Plaza, Casablanca Restaurant and the downtown area. In late 1990, while we were proceeding with our other improvements to Loreto Plaza, we contacted a company which builds the type of enclosure we sought, and requested that they prepare plans which we could submit to the City for approval. During that process, we also began our .discussions with the Public Works Department over whether or not the City would require that we pay Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 3 rent for their air space. While it was our original position that "rent" for the air space should not be required by the City, given the substantial improvements we had made to the City property, we nevertheless agreed to enter into a license/lease agreement with the City to pay a fair market rent for the air rights associated with the Casablanca aerial walkway. Procedural History Following discussions with the Public Works Department and the Building Department, the matter of the enclosure was forwarded to City Council for its consideration. The matter came before the Council on October 23, 1990 as a municipal matter. At that time, Councilmember Midstokke stated that she believed the project required a Conditional Use Permit and requested that it be referred to the Planning Commission for that purpose. Upon her motion, the matter was sent to the Planning Commission. In discussions with staff during December of 1990 and January of 1991, we were advised that our desire to enclose the walkway did not need to go through the C.U.P. process since a permit for dining on the walkway was extant. The concern was more with the lease/ license agreement, which was a separate and independent issue, not involving the Planning Department. However, we learned that staff decided to proceed with the; C.U.P. by processing our request as an amendment to the existing C.U.P. On February 5, 1991,1 my wife and I attended the Planning Commission hearing on our application and it was unanimously approved. Summary We are requesting that the amendment approved February 5, 1991 be affirmed by the City Council. Specifically, my arguments (or "evidence") are as follows: 1. The walkway is private property, with the right in perpetuity to reside in City air space. Contrary to some misplaced concerns expressed at prior hearings, the Newtons are not seeking to take a "public" throughway and convert same to a dining area. 2. The Newtons are not changing or increasing the use of the walkway. The restaurant has had the right since January 10, 1977 Michael Schubach CITY OF HERMOSA BEACH March 1, 1991 Page 4 to use the walkway for dining, and in fact, has done so. As an aside, I would like to advise you that it is he. current intention of the proprietor of Casablanca to reduce is restaurant area of the west facing building by 624 square feet, nd turn that space over to the adjoining beauty salon. Thus, th re will be a net reduction of restaurant dining area (approximately 244 sq. ft. reduction). However, that result is the product of ,he tenant's desires, and not a _quid pro quo offered by us. 3. When this matter was last before City Council, the des re of the Council was to seek the input of the Planning Departure t. That input, from both staff and the Commission, was unanimous in its approval of the application. 4. Finally, what we are seeking to do is to make an inve t- ment in our property which will improve the appearance of he walkway. One of the City's stated goals is to improve downt wn Hermosa Beach. We will be removing a tattered awning and replacing it with an attractive glass enclosure. The economic return, quite frankly, doesn't justify the expense. However, Leslie and I tke pride in Loreto Plaza, and feel the improvement is worth the ad ed expense. We absorbed 100% of the cost of improvements on the City lot belowour walkway. It is not our intention to construct something which detracts from that investment. I trust this letter will be of some assistance to the membeirs of the Council. Either Leslie or I would be happy to answer any questions any Councilmember might have. If, by chance, -you should come to learn the . nature of the objection (s) to this project, I hope you will let us know. JLN:ib Very truly yours, N:V% (1///JARY L. NEWTON cc: Mayor Sheldon Councilmembers: Creighton, Essertier Midstokke & Wiemans City Manager Public Works Dept. City Clerk \HERMOSA\City.Ltr Honorable Mayor and Members of the City Council February 25, 1991 City Council Meeting of March 12, 1991 AMENDMENT TO THE REFUSE CONTRACT WITH BROWNING -FERRIS INDUSTRIES TO IMPLEMENT CURBSIDE RECYCLING AND OTHER REFUSE DISPOSAL ALTERNATIVES RECOMMENDATION It is recommended that the City Council: (1) Approve an amendment to the refuse contract with Browning-Ferris Industries to provide curbside, multi -family and commercial recycling. (2) Introduce the attached ordinance to prohibit scavenging at other than public refuse receptacles. BACKGROUND The City Council has taken the following past actions regarding this matter: August 14, 1990 - Directed staff to prepare a Request for Proposals for a curbside recycling program. September 25, 1990 - Approved distribution of the prepared Request for Proposals for a curbside recycling program January 8, 1991 - Reviewed the proposals received and directed staff as follows: 1) Negotiate an amendment to the refuse contract with Browning-Ferris Industries to provide for an extension of the refuse contract to coincide with the five year expiration of the recycling provision. 2) The amendment is to provide for redemption money to be maintained by BFI to provide the lowest cost to homeowners. 3) Prepare an ordinance to prohibit scavenging at other than public refuse receptacles. ANALYSIS The amendment to the refuse contract with Browning-Ferris Industries for recycling is summarized as follows: 1) Program Parameters 4 Curbside pickup of recyclables is generally limited to residential developments of five (5) units or less. Larger residential developments may be included in the curbside program if deemed appropriate by the City and contractor. Multi -family developments not participating in the curbside program will be included in a multi -family program utilizing centralized,, large volume containers. Commercial establishments will be included in individualized commercial programs. Exclusivity BFI is provided the exclusive right to collect recyclable materials from residential developments. Exclusivity does not extend to commercial developments due to the more complex and specialized nature of commercial recycling. Several commercial developments already recycle some materials such a cardboard or meat scraps from supermarkets. Length of Contract The term of the contract is for five (5) years commencing April 1, 1991. The term of the regular refuse contract is extended to be consistent so that all future refuse contract considerations will be handled simultaneously. Promotion of the Program The contract provides for a promotion budget of a minimum of $5,000 for initial promotion and $5,000 for additional promotion annually. These are minimum figures and actual promotion costs may be in excess of these amounts. Available city staff for promotion support is limited so promotion is the responsibility of BFI and relies on their expertise in recycling matters. A folder of promotional materials, and scheduling is provided under separate cover. Collection Schedule Curbside collection shall be performed weekly on the same day that regular refuse is picked up. Multi -family or 1 commercial developments who participate shall receive collection as necessary. 6) Reports Reports will be provided which indicate participation rates on a daily, weekly and monthly basis. The reports will also indicate the tonnage and types of materials collected and reflect the amount of waste diverted from the landfill. 7) Containers Each dwelling included in the curbside program will be provided with a single container for co -mingled recyclables. The container will bear a city recycling logo and identification plate on which the citizen may place his address. Multi -family developments will be provided with high volume "toter" containers for use at a centralized location. These containers will also near a city recycling logo. Materials The curbside program will include the collection of newspaper, mixed paper (junk mail/magazines), glass containers, aluminum cans, bi-metal cans, PET plastics and HDPE plastics. Waste oil will continue to be picked up with the regular refuse service. The multi -family program will collect the same material with the exception of mixed paper initially due to the difficulty in sorting it from a large volume container. Marketing Materials The contractor is responsible for marketing all collected materials and may not place any of the materials in a landfill without prior consent of the city. 10) School and City Hall Recycling An office paper colledtion program will be provided to the schools and City Hall at no additional cost. 11) Special Events Recycling containers will be provided and materials picked up at city designated special events such as the biannual Fiesta De Los Artes and beach volleyball tournaments. 12) Christmas Tree Recycling Christmas tree recycling will be continued with pickups on the first two Saturdays following December 25th and with roll off containers at a city designated location. Promotion of Christmas tree recycling will be in conjunction with the curbside program. 13) Rates The rate for each dwelling unit included in the curbside program is $1.17 which includes the city franchise fee of 0 100. The rate for each dwelling unit included in the multi -family program is $1.78 which includes the city franchise fee of 1O%. The higher rate for the multi -family program can be offset by a reduced need for regular refuse service if the participation level is high. As an example, if a complex reduced waste generation from four yards per week to three yards per week (one yard diverted recyclables) the savings for reduced refuse service could more than offset the increased cost over the curbside program. The costs associated with the multi -family program are greater than for the curbside program for the following reasons: 1) Each "toter" container costs $65.00 so the minimum container investment is $130.00 per site. The curb -side container cost -per-unit is $4.00. 2) The "toter" containers are more labor intensive sincethey typically have to be retrieved from subterranean parking garages or other remote on site locations. The redemption money per unit is 60-70% of that projected for the curbside program. Commercial rates will be negotiated directly with the requestor of service due to the variables of number of containers, materials collected, collection schedules, etc. 14) Rate Adjustments The rate for all refuse service, including recycling is subject to adjustment annually by an amount up to the percentage rate as reflected in the Consumer Price Index, Transportation Group Los Angeles -Anaheim -Riverside area as published in April of each year by the U.S. Department of labor, Bureau of Labor Statistics, not to exceed ten percent (10%) . Also, the contractor may petition the city at any time for additional rate adjustments based on unusual changes in cost of operations, such as revised laws, changes in disposal sites and/or charges, etc. In addition, due to the continuing changes in recycling technology, markets, regulations and unknown participation levels, a review of recycling rates will be accomplished not sooner than six months nor later than one year after program implementation and annually thereafter. Among factors to be considered for a reduction in recycling rates are markets for recyclable materials and curbside participation levels in excess of 60%. Additional city revenue from the franchise fee as a result of the recycling rates is estimated to be approximately $14,000 annually which will assist in providing funds for AB 939 Source Reduction and Recycling Element preparation and implementation. 15) Program Implementation A goal of the program is to implement curbside and multi -family recycling within 90 days of the date of agreement. Provided agreement is reached at the March 12, 1991 city council meeting and, barring unforseen circumstances, BFI is prepared to implement both programs simultaneously on June 3, 1991. OTHER MATTERS A) VOLUNTEERS Consistent with past City Council direction, staff invited thirty residents, who had previously expressed an interest in recycling, to a workshop meeting to discuss the program. The meeting was held on February 21, 1991, and was attended by eight (8) residents, city staff and representatives of Browning-Ferris Industries. Program specifics were explained to the residents and considerable discussion ensued on various recycling matters. The group was supportive of the program and anxious for implementation. There was consensus approval of the following: 1) Logo - staff proposed international recycling symbol with inclusion of the name of Hermosa Beach (see background material). 2) Bins - curbside containers to be dark blue. 3) Christmas tree recycling - better promotion of this program is needed. (A pilot program was initiated on short notice last year.) 4) Continued meetings supported continued meetings to receive information and provide feedback on recycling program. Unless directed otherwise, it would be staff's intent to send letters of appreciation to those who have participated so far and to continue the informal meetings on an as needed basis. SCHOOL EDUCATION BFI believes that habits learned at the elementary school level will become lifetime habits and is therefore prepared to provide support for solid waste education in our public and private schools. BFI will provide the "Mobius Curriculum" for grades 4 through 6 subject to school approval. The "Mobius Curriculum" is a complete "drop in" curriculum that addresses solid waste issues and can be part of current science, math and social studies classes or taught as a separate course. Also, BFI will provide videotapes on recycling and arrange for field trips to transfer stations or Sanitary landfills. The public school system in Hermosa Beach has been involved in recycling education and fundraising activities in the past. The efforts of BFI are intended to be in conjunction with and complement existing activities. C) SCAVENGING The proposed ordinance will prohibit scavenging from all residential occupancies and from commercial occupancies with established recycling programs. It will still be permissable to scavenge recyclable materials from public refuse receptacles which are not part of an established recycling program. This will allow scavenging at beach, strand and other public receptacles unless they are included in a recycling program at a future date. As indicated previously, major concerns of allowing scavenging other than as proposed are as follows: 1) Scavenging results in lost revenues to the contractor which ultimatelyiwill be translated to higher rates for operating the curbside program. 2) AB 939 requires cities to document materials and amounts diverted from landfills which would be information not available from scavengers. Attachments: 1) Revised refuse contract with recycling addendum 2) Ordinance to prohibit scavenging 3) Draft logo 4) Promotion campaign (under separate cover) Respectfully submitted z) William Grove Director of Building and Safety 7 - REFUSE CONTRACT - 1991 THIS AGREEMENT made this day of , 1991, between the City of Hermosa Beach, a Municipal Corporation, hereinafter referred to as "CITY" and Browning-Ferris Industries of Califor- nia, Inc., a California corporation, hereinafter referred to as "CONTRACTOR". WHEREAS, on the 16th day of June 1970, CITY and ABCO Disposal Corporation did enter into an Agreement for Refuse Collection in the City of Hermosa Beach ("Refuse Contract"), which Refuse Con- tract was amended by Amendment No. 1 on the 8th day of May, 1971; Amendment No. 2 on the 21st day of November, 1972; Amendment No. 3 on the 2nd day of January, 1974; Amendment No. 4 on the 1st day of August, 1978,; and was restated on the 25th day of August, 1981; and WHEREAS, a new agreement was entered into on March 11, 1986 and renewed on June 27, 1989; and WHEREAS, it is the desire of the parties to replace the current contract with this Agreement which shall supersede previous agreements for the purpose of including an addendum (Exhibit C) to address recycling activities; and WHEREAS, it is the desire of the parties hereto to provide the refuse collection service in accordance with the rules, regula- tions and specifications set forth in this Agreement and at all times during the term of this Agreement to comply with all ap- plicable CITY ordinances and further to perform each covenant and agreement contained herein in an efficient and businesslike man- ner; and WHEREAS, the CONTRACTOR realizes that it is acting on behalf of the CITY in providing the service of refuse collection and as such it will always direct its employees to conduct themselves in accordance with the standards of conduct required of CITY em- ployees and furthermore to utilize generally accepted public relations techniques in the performance of duties; and WHEREAS, the parties hereto desire to provide for a method of reasonable increases or decreases as they may be justified during the life of the contract; and WHEREAS, it is the intent of the Agreement to give the CONTRACTOR the exclusive right to pick up refuse from all locations in CITY. NOW, THEREFORE, THE PARTIES HERETO MUTUALLY AGREE AS FOLLOWS: 1. Term of Agreement The term of this Agreement shall commence on the 1st day of April, 1991, and end on the 30th day of March, 1996, and may be renewed for an additional five (5) years at the exclusive discre- tion of the CITY upon terms and conditions mutually agreed upon by both parties. 2. Duties of CONTRACTOR The CONTRACTOR promises to perform its duties in good and work- manlike manner in strict compliance with the Rules, Regulations and Specifications for the Collection of Refuse, as set forth in Exhibit"A" attached hereto and incorporated herein by reference. 3. Rates and Franchise Fee A. Schedule of Rates. The parties agree that CONTRACTOR shall, for the term of this Agreement, cause to be billed and col- lected all charges made or incurred by Residential, Apart- ment, Commercial, Manufacturing, and all customers in the City of Hermosa Beach, and in this regard CONTRACTOR agrees that no free service (except as approved by CITY) will be granted and all services rendered shall be billed in accor- dance with the rates set forth in Exhibit "B" attached hereto and incorporated herein by reference. B. Franchise Fee. CONTRACTOR, as part of the consideration of this Agreement, agrees to pay to CITY at the time and in the manner set forth in Paragraph E below, a sum equal to ten percent (10%) of the Gross Receipts for providing refuse ser- vice within the city. C. Definition of Gross Receipts. "Gross Receipts". as referred to in Paragraph B hereinabove, is defined as all monies col- lected as a result of the billing for all services rendered pursuant to this Agreement and any subsequent amend- ments,except that CONTRACTOR agrees pursuant to Paragraph A above, that no free service will be granted (except as ap- proved by CITY); AND, further, CONTRACTOR agrees that all services granted will be duly and regularly billed; and, fur- ther, except that CONTRACTOR shall make a diligent effort to assure that all billings made and performed shall be col- lected by CONTRACTOR arid that no billing shall be deemed un - collectable until all reasonable remedies for the collection thereof have been exhausted. In accordance with the CITY's Ordinance No. 80-644, CONTRACTOR shall bill the Property Owner for all services already rendered and not otherwise collected. Lien Provision. The CITY agrees to cooperate with the CONTRACTOR bills deemed uncollectable pursuant to Paragraph hereinabove on the property tax bill as a lien. TOR shall be responsible for any process or fees accomplish the lien. in placing C The CONTRAC- necessary to If the CITY incurs any costs as a result of placing uncollec- table bilis on the property tax bill, the CONTRACTOR agrees to reimburse the CITY for said costs. E. Time of Payment to City: CONTRACTOR shall pay to CITY the amounts owed pursuant to Paragraph B above on or before the 90th day following the billing date, and each 30 days thereafter on monies collected. 4. Re -Negotiation of Rates The rates which may be charged by CONTRACTOR and the fees which are to be paid by CONTRACTOR to CITY for the second and subse- quent years of the term of this Agreement, and any extensions thereof, shall be adjusted by an amount up to the percentage rate as reflected in the Consumer Price Index (Transportation Group) Los Angeles - Anaheim - Riverside area as published in April of each year by the U.S. Department of Labor, Bureau of Labor Statistics ("CPI"), not to exceed ten percent (10%) annually, with such adjustments to be effective July 1 of each year. CON- TRACTOR shall provide CITY true and correct copies of the CPI which reflects the percentage increase to verify the rate adjust- ment. In addition to the above, CONTRACTOR may petition the CITY at any time for additional rate and price adjustments at rea- sonable times on the basis of unusual changes in cost of opera- tions, such as revised laws, ordinances, or regulations; changes in location of disposal sites or changes in disposal charges; and for other reasons. 5. Number of Units CONTRACTOR will be notified of all new or changed occupancies as CITY becomes aware of same through issuance of its Certificate of Occupancy. 6. CONTRACTOR's Exclusive Right to Service Apartment Complexes, Commercial and Industrial and Professional Establishments A. In accordance with the duties of the CONTRACTOR set forth .in Section 2 above, no pick up schedule shall be less than those provided in the rules,. regulations, and specifications. CONTRACTOR, at no cost to the CITY, shall makedirect billing and collect payment for its services from such Establishment. B. CONTRACTOR will furnish and service trash compactors for any of CONTRACTOR's Commercial and Apartment Complex customers, if desired by such customer, on terms to be mutually desired by such customer, on terms to be mutually agreed upon by CONTRACTOR and such Commercial or Apartment Complex customer. 7. Default A. In the event of defaultlby either party of any of the terms and conditions of this Agreement, the other party shall give Notice in writing setting out such default, served in accor- dance with Section 10 set forth hereinafter, and if said de- fault is not cured within thirty (30) days of the date of mailing said Notice, then in addition to any other legal remedy, the following specific remedies are available: 1) Injunction relief or damages. 2) In the event of a default or defaults not cured within thirty (30) days, then such default or defaults shall be presumed to be a major breach of contract and this Agreement may be terminated by the injured party. In the event the, CONTRACTOR defaults and fails to rea- sonably perform the services required of the CONTRAC- TOR, to Apartment Complexes, Commercial, Industrial and Professional Establishments, the CITY Council may issue additional licenses to pick up said Establishments and terminate the exclusive right of the CONTRACTOR to negotiate with and serve said Apartment Complexes, Com- mercial, Industrial and Professional Establishments. In the event of litigation, the successful party shall be entitled to an award of reasonable attorney fees. 8. Non -Discrimination Clause CONTRACTOR shall not discriminate in matters of hiring or other matters on the basis of race, color, creed, national origin, sex, handicap or marital status; nor shall he have business dealings with a person, firm or corporation who so discriminates. 9. Insurance and Bonds, A. Liability Insurance. Additionally to and independently of all other provisions of this Agreement, CONTRACTOR shall, at its own cost and expense forthwith after the execution hereof, procure a policy or policies of comprehensive public liability and property damage insurance, with limits of not less than $1,000,000.00 for injuries to or death of any one (1) person and $2,000,000.00 for injuries to or death of any two (2) or more persons, and $250,000.00 for damage to one (1) individual's property and $500,000.00 for two (2) or more persons' property damage. The terms of said policies may be for such period as shall be designated by CITY; provided, however, CONTRACTOR shall procure other policies of said in- surance so that between the execution of this Agreement and commencement of the Agreement, and throughout the entire con- tract term or any renewal thereof, or until the sooner ter- mination thereof,CONTRACTOR shall always have such required insurance coverage. Certificates of said insurance, together with the receipts for the payment of premiums for the term thereof, shall be delivered to CITY within ten (10) days after the execution of this Agreement, and thereafter within thirty (30) days prior to the expiration of the term of each such policy. Said policies shall contain a "non -cancellation without a minimum of 30 day notice" clause and shall provide that copies of all cancellation notices shall be sent to CITY. Said policies shall further provide that CONTRACTOR'S insurance is primarily liable for any loss arising out of or resulting from CONTRACTOR'S performance of this contract and neither the CITY nor any of it's insurers shall be required to contribute to such loss. To the extent permitted by law CONTRACTOR may provide for all or part of the required insurance under a plan of self-insurance. B. Bonds. CONTRACTOR shall post with the CITY and keep in full force and effect during the term of this Agreement a Perfor- mance Bond issued by alnationally recognized surety company which will guarantee the full and faithful performance of the terms and conditions of this Agreement in an amount equal to $50,000.00. C. Workers' Compensation.1 The CONTRACTOR shall at all times keep fully insured, at'his own expense, all persons employed by it in connection with this Agreement as required by the "Workers' Compensation Insurance and Safety Act" of the State of California. CONTRACTOR shall at any time, upon demand, produce to the CITY Manager evidence that it is fully and properly insured as required by said act. 10. Definitions CITY shall mean the City of Hermosa Beach, California. CONTRACTOR shall mean Browning-Ferris Industries of California, Inc., or its successor in interest. REFUSE shall mean all waste from and incidental to the use of homes, residences, dwelling units, commercial or professional establishments including, but not limited to, newspapers, maga- zines, wrappings, discarded clothing, empty packing cases, pack- ing material such as paper, hay, straw, shavings, excelsior, met- als, bottles, ashes broken glass garbage, garden and yard trim- mings, leaves, and other household refuse. Not included in the definition of refuse is any dead animal, dirt or earth. Construction or industrial waste materials such as plaster, lumber, bricks, tiles, or fixtures, resulting from building construction, alterations, or manufacturing processes shall not be considered household refuse when in excess of seven- ty-five (75) pounds in total weight and not contained in an ap- proved refuse container. SPECIAL REFUSE shall mean furniture, appliances, television sets, water heater tanks, refrigerators, stoves, davenports, sinks, lawn furniture, doors, windows, screens, mattresses, beds, rugs and pads, which are incidental to family living and which may exceed seventy-five (75) pounds in weight and/or forty-eight (48) inches in length. MISCELLANEOUS REFUSE shall mean newspapers, magazines and flat- tened cartons tied securely in bundles by means of heavy twine, rope or wire, not exceeding seventy-five (75) pounds in weight 5 per bundle nor forty-eight (48) inches in length; branches, cut- tings and brush similarly bundled and limited to forty-eight (48) inches in length and seventy-five (75) pounds in weight, and domestic items not suitable for containers, but weighing less than seventy-five (75) pounds and less than forty-eight (48) inches in length, to include bundled rugs and carpets, bicycles, toys, etc. COMMERCIAL, PROFESSIONAL, INDUSTRIAL AND APARTMENT COMPLEX ES- TABLISHMENTS, sometimes herein referred to as "RECIPIENT OF SER- VICE", "CUSTOMER" and "ESTABLISHMENT", shall be defined to mean: . Commercial Establishments shall mean any Establishment within the CITY limits licensed by the CITY, State, Federal. Governments or their agencies; however, oil wells. are not included in this definition. Trailer courts, motels, and hotels along with manufacturing establishments are included in this definition. 2. Professional Establishments shall mean any office or facility within the CITY limits occupied by a person or persons practicing a profession for which a license is issued by the CITY, State or Federal Government or agencies thereof. 3. Apartment Complex Establishment shall mean any grouping of ten (10) or more dwelling units upon a parcel of property, whether owned singly or severally. Where a parcel of property contains more than one (1) classifica- tion of establishments, each establishment shall be treated ac- cording to its own classification. APARTMENT HOUSE SERVICE shall mean collection of refuse from li- censed apartments containing at least three (3) but less than ten (10) dwelling units. DWELLING UNIT shall mean one (1) or more rooms designed,. for oc- cupancy by one (1) family for living or sleeping purposes: bachelor apartment shall be considered as a dwelling unit, however, maids quarters shall not. APARTMENT shall mean a room or a suite or two (2) or more rooms in a multiple dwelling, occupied or suitable for occupancy as a dwelling unit for one (1) family. UNIT - RESIDENTIAL SERVICE shall be deemed to equal to one (1) for each one (1) family dwelling and two (2) for each two (2) family dwelling (duplex) which has been initially occupied. UNIT - APARTMENT HOUSE SERVICE shall be deemed to equal one (1) for each apartment dwelling on any parcels of property containing more than three (3) but less than ten (10) such dwellings, (over ten (10) units are treated as commercial establishments). NOTICE shall be deemed given to the parties herein if mailed, certified or registered mail with postage prepaid, and addressed as follows: TO CONTRACTOR: Browning-Ferris Industries of California, Inc. P.O. Box 2438 Gardena. California 90247 TO CITY: CITY OF HERMOSA BEACH City Hall, Civic Center Hermosa Beach, California 90254 Attention City Manager,. TO PROPERTY OWNER: Record owner as indicated on the latest Tax Rolls. 11. Assignment of Agreement The Agreement entered into herein shall not be assignable without the consent of the CITY Council and shall be assignable only upon such terms and conditions as the CITY Council may require. Should the CONTRACTOR violate this provision of this Agreement, The CITY may terminate this Agreement upon giving the CONTRACTOR thirty (30) days written Notice as required in Section 10 hereof, but shall not be entitled to anydamages for the viola- tion of this provision alone. The CITY's right to damages in the event of a default in any other provision of the Agreement by the CONTRACTOR shall not be limited by this provision. 12. Lawsuits CONTRACTOR shall defend, indemnify and hold harmless the CITY and pay any judgement which may be obtained against the City of Her- mosa Beach, its officers or employees either alone or jointly with said CONTRACTOR, his agents or employees, for injury or damage to persons or property by reason of the performance or non-performance of the terms of this Agreement; provided that if the CITY alone be sued for such injury or damage, notice in writ- ing, as required in Section 10 hereof, shall be given to the CON- TRACTOR to appear and defend such action. . . 13. Attorneys fees to prevailing party in the event of any action under this agreement In the event that either the CITY or the CONTRACTOR shall bring or commence an action to enforce the terms and conditions of this Agreement or to obtain damages against the other party arising from any default under or in violation of this Agreement, then the prevailing party shall be entitled to and shall be paid reasonable attorney's fees and court costs therefor. 14. Waivers No acquiescence, failure, or neglect of either of the contracting parties to insist on strict performance of any or all of the terms hereof shall be considered or constitute a waiver of any term or condition of this Agreement, or any performance required hereunder, or of any remedy, damages, or other right arising out of such refusal, neglect or inability to perform at any time. 15. Severability Should any part, clause, provision or condition of this Agreement be held to be void, invalid, or inoperative by any court of competent jurisdiction, then such invalidity shall not affect any other provisions hereof and the remaining provisions shall be effective as though such invalid part, clause, provision or con- dition had not been so made. 16. Miscellaneous Matters A. As further consideration of this Agreement, CITY agrees to annually supply to CONTRACTOR a current register of all legal addresses on file. CONTRACTOR agrees to annually supply CITY with a computer run of all monthly billings, and, upon termination of this Agreement, a current computer run of all accounts on file. B. CITY agrees to cooperate reasonably with CONTRACTOR in the performance of its obligations pursuant to this Agreement, except that such cooperation shall not be to the extent that it will cost CITY any additional administrative ex- pense; and, further,1CITY agrees to enact reasonable laws necessary to empower CITY to perform its obligations pur- suant to this Agreement. C. Within ten (10) days after the billing of any respective account during the term of this. Agreement. CONTRACTOR shall furnish CITY a statement showing the total amount. billed, total amount received on all accounts by CONTRACTOR, plus a statement certified to be correct by CONTRACTOR for the gross receipts for the previous month. Such certification may be made by any officer of the CONTRACTOR corporation, verifying that said figures are correct. On or before Sep- tember 15 of each year during the term of this Agreement, CONTRACTOR shall cause an audit of his business to be made by a licensed public accountant or a certified public ac- countant and shall forthwith upon completion of such audit furnish to the CITY, without any expense or cost to the CITY, one of the following, to -wit: (at the option of CON- TRACTOR, either of the following may be presented to the CITY). (i) A copy of said certified audit. (ii) A statement from the accountant preparing said audit setting forth the figures, as determined by said audit, relating to the following matters: total sums billed by CONTRACTOR on all accounts being billed as required by this Agreement, total sums collected thereunder, total amounts due and payable toICITY under this Agreement, and the balances due and payable from customers billed, and the balances, if any, due and payable to CITY. In the event such audit disclose that monies paid pursuant to; this Agreement are less than monies obligated to be paid pursuant to this Agreement, CONTRACTOR shall immediately pay the deficiency to CITY. CITY may, at its sole discretion, at any time, cause an audit of the business of CONTRACTOR to be made by a licensed public accountant, and if the statements of gross receipts or gross billings previously made to CITY shall be found to be less than the amount disclosed by said audit then CON- TRACTOR shall immediately pay additional monies required to be paid to CITY, and if said deficien- cy exceeds the sum of $200.00 per year, CONTRACTOR shall pay the cost of such audit; otherwise the — cost of saidaudit shall be paid by CITY. This Agreement is made pursuant to and to be inter- preted"according to the laws of the State of California and all parties agree to comply with with all ap- plicable provisions thereof. The CONTRACTOR shall indemnify and hold harmless CITY from any claims, suits, damages, liabilities or expen- ses resulting from the CONTRACTOR's discontinuing ser- vice at any location. Notwithstanding any other provisions, CONTRACTOR agrees that service to any location in the CITY may be termi- nated by the CONTRACTOR only with the express,. written permission of the CITY. CONTRACTOR and CITY agree to examine the concept of a voluntary program to utilize alternate large capacity refuse receptacles. for residential accounts. Terms and conditions of such a program to be mutually agreed upon by CONTRACTOR and CITY. CONTRACTOR agrees to continue a used motor oil collec- tion program. Said program would provide curbside pickup of used motor oil left in suitable, discardable containers. CONTRACTOR agrees to operate curbside, multi -family and commercial recycling programs as indicated in the ad- dendum to this agreement labeled EXHIBIT C. IN WITNESS WHEREOF, the CITY has by action of its CITY COUNCIL authorized this agreement to be executed for and on behalf of the CITY by the Mayor and attested to by the City Clerk, and the CON- TRACTOR has caused the same to be executed by a duly authorized officer. ATTEST: City Clerk (SEAL) APPROVED AS TO FORM: (SEAL) City Attorney 10 - Bv: BY: CITY OF HERMOSA BEACH, CALIFORNIA, Municipal Corporation Mayor CONTRACTOR BROWNING -FERRIS INDUSTRIES OF CALIFORNIA, INC. EXHIBIT A RULES AND REGULATIONS AND SPECIFICATIONS FOR THE COLLECTION OF REFUSE All work done and services rendered shall be in accordance with the following specifications: 1. DEFINITIONS CITY is the City of Hermosa Beach, California. CONTRACTOR is the person, firm or corporation having a contract with the City of Hermosa Beach for the work mentioned in these specifications. REFUSE shall mean all waste from and incidental to the use of homes, residences, dwelling units, commercial or professional establishments, including but not limited to newspapers, maga- zines, wrappings, discarded clothing, empty packing cases, pack- ing materials such as paper, hay straw, shavings, excelsior, met- als, bottles, ashes, broken glass, garbage, garden and yard trim- mings, leaves and other household refuse. Not included in the definition of refuse are any dead animals, dirt or earth. Construction or industrial waste material such as plaster, lumber, bricks, tide or fixtures resulting from building construction, alterations or manufacturing processes shall not be considered household refuse when in excess of seventy-five (75) pounds in total weight and not contained in an approved refuse container. SPECIAL REFUSE shall mean furniture, appliances, television sets, water heater tanks, refrigerators, stoves, davenports, sinks, lawn furniture, doors, windows, screens, mattresses, beds, rugs and pads, which are incidental to family living and which exceed seventy-five (75) pounds in with and/or forty-eight (48) inches in length. MISCELLANEOUS REFUSE shall mean newspapers, magazines and flat- tened cartons tied securely in bundles by means of heavy twine, rope or wire, not exceeding seventy-five (75) pounds in weight per bundle nor forty-eight (48) inches in length; branches, cut- tings and brush similarly bundled and limited to forty-eight (48) inches in length and seventy-five (75) pounds in weight; and domestic items not suitable for containers but weighing less than seventy-five (75) pounds and less than forty-eight (48) inches in length, to include bundled rugs and carpets, bicycles and toys. II. FREQUENCY OF COLLECTION All refuse shall be collected at frequencies not less than those specified in these rules and regulations. The frequency of col- lection currently established is as follows: A. Refuse and Miscellaneous Refuse - At least once in each cal- endar week. B. Special Refuse - The CONTRACTOR shall collect all Special Refuse in conjunction with the regularly scheduled weekly refuse collection. The CONTRACTOR shall be responsible for collecting and disposing of all Christmas trees, regardless of size, within the CITY under payment provisions of the nor- mal residential and apartment house collection service. This is to include, but not,be limited to, trees deposited in va- cant lots, city parks, and rights of way, in addition to those left with normally scheduled refuse collection. III. PERIOD OF COLLECTION All collection of refuse shall be made during the following hours: A. Residential - All collections must be made between the hours of 7:00 A.M. and 7:00 P.M. B. Commercial - All collections must be made between the hours of 6:00 A.M.= and 8:00 P.M., except that collections on Pacific Coast Highway, Pier Avenue, and in the central busi- ness district (Beach Drive to Manhattan Avenue, from Tenth Street to Fifteenth Street) shall be made during other, or more, limited hours if required by the CITY Manager. IV. BIN SERVICE A. The CITY may, upon giving of notice thirty (30) daysin ad- vance, require CONTRACTOR to remove bins from premises or public property for any cause, and may require immediate re- moval if CITY determines hazardous conditions exist. The CITY shall be the sole determinant of the necessity to have bins removed. B. The CONTRACTOR shall not discontinue service or remove any bin from an establishment without first receiving permission to do so from the CITY. C. The CONTRACTOR shall be responsible for proper maintenance of all bins belonging to it. This includes but is not limited to insuring operable, flush fitting lids, regular cleaning to prevent odors, and periodic painting to prevent rust or eliminate graffiti. In the event of a dispute, the CITY Man- ager or his designated representative will be the final judge if reasonable maintenance is needed on said bins. In any case, all bins shall be renovated at least once each year. D. The CITY may review the location of bins at individual es- tablishments, and may require CONTRACTOR to place bins in another area or manner. V. PLACE OF DISPOSAL The CONTRACTOR, under this notice, must provide the removal and disposal of such refuse at a place and in a manner to be devised by the CONTRACTOR, but outside of the City of Hermosa Beach. CONTRACTOR must be prepared to prove to the satisfaction of the CITY Manager that he is in a position to provide such place of disposal for the period covered by this contract. VI. VEHICLES USED AND CARE REQUIRED A. All trucks, trailers and other conveyances or equipment used to collect refuse shall at all times be kept clean, in good repair, and well painted, to the satisfaction of the CITY Manager. The collector's name or firm name, together with his telephone number, shall be printed or painted in legible letters not less than three inches in height, on both sides of all trucks and conveyances used to collect refuse. B. Collection Vehicles - Type All refuse collection vehicles shall be of a load packing variety capable of accommodating refuse and special refuse with watertight bodies so that no material shall leak or be spilled from the vehicle on the streets or alleys of the City of Hermosa Beach. Collection vehicles shall be of.a type able to negotiate improved alleys including those alleys which are ten feet or greater in width. C. Equipment Maintenance and Inspection CONTRACTOR shall make available for inspection by the CITY his collection vehicles after receiving a forty-eight (48) hour written notice of the same.. The inspection will include mechanical, sanitary and aesthetic factors. Deficiencies will be required to be corrected. ▪ Smog Device Required To the extent required by law, each and every vehicle oper- ated by CONTRACTOR in the City of Hermosa Beach shall be equipped with a functioning and properly maintained smog con- trol device of a type certified by the State of California in the Health and Safety Code. . CONTRACTOR's Responsibility for Cleanliness of Operation Refuse vehicles shall not be stored within the boundaries of. the CITY for more than two (2) hours without the specific permission of the CITY Manager having been previously ob- tained, unless prevented from moving by mechanical difficul- ties. Under no circumstances are collection vehicles to be regularly stored within the CITY limits. . Personnel - Refrain from Use of Profanity CONTRACTOR's employees, in the performance of the duties herein called for, shall refrain from the use of profanity, loud talk or boisterous conduct which may annoy householders, and all work done pursuant to these specifications shall be carried on with the least possible disturbance or annoyance to residents of the CITY. . Noise Level Each and every vehicle operated by CONTRACTOR in the City of Hermosa Beach shall comply with any and all laws and regula- tions of the State of California and the City of Hermosa Beach concerning permissible noise levels. VII. PLACING OF REFUSE The CONTRACTOR, under the provisions of these specifications herein contained, shall perform his services in accordance with the provisions of the applicable ordinance of the City of Hermosa Beach pertaining to the collection and disposal of all refuse. All refuse to be collected must be placed on, near, or adjacent to the curb line of a street upon which the business establish- ment or residence abuts, arid the CONTRACTOR herein shall not be required to enter any private buildings, dwellings or business establishments for the collection of refuse therefrom. CONTRAC- TOR shall carefully replace container to its proper place after emptying. The collector, his agents and employees shall not throw refuse containers from the truck to the pavement, or in any other way break or damage or roughly handle same. CONTRACTOR shall be charged for any unreasonable damage to containers, upon the determination of the CITY Manager or his designated representative. VIII. FAILURE OF CONTRACTOR TO COLLECT REFUSE Should the CONTRACTOR to whom the contract is let for the collec- tion for refuse fail to collect and remove any refuse which shall be properly set out and in proper containers at the time required of him, the City of Hermosa Beach may collect and dispose of the same, or cause it to be collected and disposed of, and may bill the CONTRACTOR for the expense of so doing, provided, however, that the CITY shall first make reasonable efforts to notify CON- TRACTOR by telephone or other informal means. IX. WEEKLY INQUIRY AS TO COMPLAINTS CONTRACTOR shall maintain a telephone, listed in the telephone directory in the firm name by which he is most commonly known and under the name "City of Hermosa Beach -Refuse Collection," and shall at all times during the hours between 8:00 A.M. and 5:00 P.M. each day except Saturdays, Sundays and holidays, have some person at said telephone for the answering of inquiries and by whom the complaints may be received from property owners and ten- ants of the City of Hermosa Beach. The telephone of said con- tractor shall be on exchanges of the areas served or a toll free number, and in no case shall the people of the areas served be required to pay a toll charge to telephone said CONTRACTOR. The CONTRACTOR shall maintain a written log of all such complaints, the date thereof, and the action taken pursuant thereto, or the reason for non -action. Such log of complaints shall be open to the inspection of the CITY Manager or his designated representa- tive at all reasonable times. CONTRACTOR shall, in person or by agent, report to or visit the office of the CITY Manager or his designated representative at least once each week for the purpose of receiving such orders, directions and complaints in regard to the performance of his contract as required. X. ROUTES AND CHANGES CONTRACTOR shall prepare and file with the CITY Manager a com- plete map of the refuse disposal district or districts within the City of Hermosa Beach. He shall indicate thereon in an appropri- ate and easily understandable manner and to the satisfaction and approval of the CITY Manager the days on which collections of refuse shall be made throughout the CITY, in residential and com- mercial areas respectively. However, CONTRACTOR shall endeavor to maintain existing collection scheduling. CONTRACTOR at his own expense shall publish in bold and legible type printing at least one in a newspaper or newspapers of local circulation and/or by such other means as may be determined by the CITY Manager to be necessary the districts and streets and the days of the week on which refuse shall be collected,- and shall furnish to the CITY an adequate supply of such schedule. Such published notice shall first be submitted to and approved by the CITY Manager of the City of Hermosa Beach. Similar notices shall be published upon the making of any subsequent changes in collection schedules. Thereafter, before any change in collection schedule is made by CONTRACTOR, he shall provide said CITY Manager with a new map as hereinabove described embodying such changes, and he shall also, at his own expense, notify the residents and establishments of the district of such new schedule ten (10) before change becomes effective, in the manner hereinabove described. Any other type of change affecting refuse collection service shall also be published and communicated to the public as re- quired in all paragraphs of this section. XI. NON -COLLECTION When any refuse is not collected by the CONTRACTOR, he shall leave a tag on which he has indicated the reason for his refusal to collect the refuse, giving reference to the CITY Ordinance or to the section of rules and regulations, or contract, which has been violated and which gives grounds for his refusal. This in- formation shall be either in writing or by means of a check sys- tem. The tag shall carry the CONTRACTOR'S business or firm name and his telephone number, and shall be securely fastened to the container or the article refused. However, any container which does not conform to the standards established in the Hermosa Beach CITY CODE by reason of either original design or deterioration shall be serviced and so tagged. In the event that such containers are subsequently used to store refuse, CONTRACTOR shall dip that which is necessary to collect and dispose of same. A record shall be kept of all places where it becomes necessary to tag and collect such containers. XII. HOUSEHOLD HAZARDOUS WASTE CONTRACTOR shall provide a toll free telephone number which will dispense information regarding household hazardous waste includ- ing available disposal sites and existing disposal programs. This section shall not be interpreted as placing any respon- sibility on CONTRACTOR to accept or dispose of household hazard- ous waste. XIII. WORK TO BE DONE UNDER DIRECTION OF CITY MANAGER OR HIS DESIGNATED REPRESENTATIVE All questions relating to the interpretation of the agreement and the duties of the CONTRACTOR hereunder shall be determined by the CITY Manager or his designated representative with the right of appeal to the CITY Council if anyone affected thereby is not satisfied with the decision, or to arbitration as provided in the refuse contract. CONTRACTOR shall take steps to assure CITY that a single individual will be assigned to act as liaison with the City of Hermosa Beach. AGREED and APPROVED this day of , 1991 BROWNING -FERRIS INDUSTRIES OF CITY OF HERMOSA BEACH CALIFORNIA, INC. Mayor City Clerk APPROVED AS TO FORM: City Attorney Waste Systems. &ROWN,N.FERRtS INDUSTRIES Los Angeles District EXHIBIT "B" CITY OF HERMOSA BEACH Schedule of Rates for trash Removal Service Commercial, Professional, Industrial Firms, and Apartment Complexes July, 1989 YARDS 1/WK 2/WK 3/WK 4/WK 5/WK 6/WK 7/WK 1 YD 1.5 YD 2 YD 3 YD 4 YD 6 YD 42.46 47.21 56.68 66.06 79.27 99.12 63.74 70.80 87.39 101.49 121.81 84.98 9.4.39 118.05 136.94 183.89 152.26 205.4 106.25 127.32 148.71 174.00 118.31 141.64 189.58 221.80 148.71 174.72 200.70 234.81 172.34 207.71 243.10 284.44 207.08 249.29 291.78 341.38 3 258.53 311.61 364.71 426.72 ROLL -OFF RATE $34.66 Delivery fee $148.50 per load plus disposal fee RESIDENTIAL RATE $8.02 per single family dwelling 14905 S. SAN PEDRO • P.O. BOX 2438 • GARDENA, CALIFORNIA 90247 • (213) 329-4115 Waste Systems. BROWNING -FERRIS INDUSTRIES .C3 Angeles O.stnct PROPOSED SHARE LOT USER RATES • Bamboo Hut Bank of America Coast Drugs Dianas End Zone Hennessy's Hermosa Fish Hermosa Hotel Lighthouse 36 Pier Ave 90 Pier Ave 58 Pier Ave 4 Pier Ave 22 Pier Ave 8 Pier 20 Pier 26 Pier 30 Pier Pier Market 50 Pier Pier 52' 52 Pier Robert's 74 Pier Shirt Tales 34 Pier Sushi Sei 50 Pier Polar Bear 68 Pier Avanti Jewlers 31 Pier Beach Store 59 Pier Cantina Real 19 Pier Casa Bianca 53 Pier Citicorp 81 Pier Hermosa Cycle 53 Pier Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave Ave PROPOSED. RATE 69.30 82.53 36.50 78.40 115.73 33.18 50.16 76.39 111.87 67.52 110.64 39.34. 12.17 116.81 109.50 13.83 29.05 72.60 89.10 41.59 14.97 Page 2 Hermosa Tackle 21 Pier Ave I1 Boccaccio 39 Pier Ave Jeannes 73 Pier Ave• Lovy & Davy 49 Pier Ave Mermaid 11 Pier Ave Paradise Sushi 53 Pier Ave Pier Surf 25 Pier Ave Shear Art 49 Pier Ave Sugar Babies 53 Pier Ave Pacific Screen 65 Pier Ave Bey Company 1233 Hermosa Bijou Cinema 1233 Hermosa Easy Reader 1233 Hermosa Michael J. Video 1233 Hermosa Harbor Blues 1235 Hermosa Hermosa Cycle 20 13th St West Bay Apts 30 13th St La Playita• 16 14th St . Good Stuff 1286 Strand Jeffers 1338 Strand Pacific Strand 1328 Strand Perrys 1318 Strand Poop Deck 1272 Strand 10.37 113.23 28.07 1.4.63 136.94 43.29 8.30 15.10 14.97 30.98 14.03 94.84 41.65 4.52 18.74 24.82. 46.59 103.36 86.45 4.32 14.51 74.15 77.85 M • ♦ • M • I� NAME Page 3 Goodies Galore Teri Teri Inn Lappers Aloha Ice Cream C & S Fashions $5 Store Restyle Too A.V. Designs Starlette Collectab1es David J. Olin Ass PROPOSED RATE .1332 Strand 43.30 1312 Strand 29 Pier Ave 37 Pier Ave 49 Pier Ave 1227 Hermosa Ave 1233 Hermosa Ave 32.80 41.00 12.74 15.29 16.63 16.17 1233 Hermosa Ave 16,17 oc 1233 Hermosa Ave 16.17 EXHIBIT C ADDENDUM TO THE REFUSE CONTRACT TO IMPLEMENT THE COLLECTION OF RECYCLABLE MATERIALS 1) ADDENDUM TO THE REFUSE CONTRACT TO IMPLEMENT THE COLLECTION OF RECYCLABLE MATERIALS The following addendum shall be governed by the general terms and specifications of the REFUSE CONTRACT BETWEEN THE CITY OF HERMOSA BEACH AND BROWNING -FERRIS INDUSTRIES dated ,1991 ("Refuse Contract"). PURPOSE OF THE HERMOSA BEACH RECYCLENOW PROGRAM The primary purpose of recycling is to reduce the amount of refuse that is buried at the current landfill sites so that the sites will not be filled up as quickly as anticipated. Additionally, there is concern about preservation of our natural resources, conservation of energy, and ground qontamination from refuse that is buried rather than being recycled. The purpose of curbside recycling is to facilitate recycling by making it easy for people to place recyclable items into the recycling stream, which diverts refuse away from the waste stream. Additionally, a curbside recycling program presents a visual reminder to all citizens that recycling is important to the future health, economy, and ecology of our community. Furthermore, an established curbside recycling program serves as.a platform on which additional recycling activities can be implemented. The Hermosa Beach RecycleNOW program is designed to recover the recyclables which are presently entering the waste stream instead of being recycled. Residents, non-profit organizations, and commercial businesses of Hermosa Beach shall be encouraged to continue their present effort to recycle and redeem their own recyclables for cash. 3) GOALS OF THE HERMOSA BEACH RECYCLENOW PROGRAM 3.1) CURBSIDE RECYCLING PARTICIPATION A goal of the Hermosa Beach RecycleNOW program shall be to achieve a weekly participation rate of 70% or more in the City of Hermosa Beach through curbside collection for newspaper, aluminum cans, bi-metal cans, glass containers, PET plastics, HDPE plastics and junk mail. As the program progresses and as the market warrants, additional items may be added for curbside collection. 3.2 MULTI -FAMILY RECYCLING A goal of the Hermosa Beach RecycleNOW program shall be to provide a high participation rate among multi -family developments by including developments of five (5) units or less with the curbside program and by providing centralized large volume containers for larger developments. 3.3) COMMERCIAL RECYCLING A goal of the Hermora Beach RecycleNOW program shall be to establish recycling programs for all commercial establishments who desire to participate. 3.4) PEOPLE WHO CURRENTLY RECYCLE A goal of the Hermosa Beach RecycleNOW program shall be to encourage residents, non-profit organizations and commercial establishments in Hermosa Beach to continue their present efforts to recycle and redeem their own recyclables for cash. 3.5) SCAVENGING A goal of the Hermosa Beach RecycleNOW program shall be to provide a means for discouraging scavengers from unlawfully operating in the City. 3.6) IMPLEMENTATION A goal of the Hermosa Beach RecycleNOW program is to implement curbside and multi -family recycling within ninety (90) days ofIthe date of this agreement. 4) PROVISIONS OF THE HERMOSA BEACH RECYCLENOW PROGRAM 4.1) PROGRAM PARAMETERS All dwellings utilizing residential refuse (can) service and all multi -family developments of five (5) dwellings or less shall be included in the curbside program. Multi -family developments of six (6) dwellings or more may participate in the curbside program, if deemed appropriate by the CITY and CONTRACTOR. Multi -family developments not participating in the curbside program shall be included in a multi -family program utilizing centralized, large volume containers. Commercial, industrial or manufacturing establishments shall be included in individualized commercial programs. 4.2 EXCLUSIVE RIGHT TO COLLECT RECYCLABLE MATERIALS The CONTRACTOR shall have the exclusive right to collect recyclable materials from households having residential refuse (can) service and multi -family commercial refuse (bin) service. The CITY shall not enter into any other agreement for the collection of recyclable materials from households having residential refuse (can) service or multi -family commercial refuse (bin) service as specified by this contract without written authorization from the CONTRACTOR while this agreement is in force, unless the CONTRACTOR shall fail to comply with the collection specifications of this agreement or otherwise cause a termination of this contract. The CONTRACTOR shall provide collection service to businesses having commercial refuse (bin) service when requested to collect recyclable materials authorized in the residential curbside collection program or other recyclable materials. The CONTRACTOR shall negotiate an agreement directly with the requestor and arrange whatever terms are appropriate for containers, collection, redemption of recyclable materials, billing, et cetera. Businesses having commercial refuse (bin) service shall not be required to negotiate an agreement with the CONTRACTOR to collect recyclable materials and shall have the right to negotiate an agreement with any other contractor licensed and permitted from the CITY to collect. recyclable materials. Residents, non-profit organizations, and commercial businesses of Hermosa Beach shall not be restricted by this provision but shall be encouraged to continue their present efforts to recycle and redeem their own recyclables for cash. The CONTRACTOR shall promptly notify the CITY whenever scavenging has occurred so that the CITY may act to enforce the laws relevant to the incident reported. 4.3) EXCLUSIVE RIGHT TO MARKET RECYCLABLE MATERIALS The CONTRACTOR shall have the exclusive right to market recyclable materials collected under the terms of this contract. All materials collected under theterms of this contract and all monies received from the sale of those recyclable materials shall become the exclusive property of the CONTRACTOR and the CITY shall not be entitled to any share of any monies received for the sale of the recyclable materials. The CONTRACTOR shall provide the CITY with a record of materials sold in a monthly report reflecting the quantity or tonnage of each category of recyclable materials sold. 4.4) LENGTH OF CONTRACT AND CONDITIONS OF TERMINATION The term of this addendum shall be same as and coterminus with the term of regular refuse service indicated in Article 1 of the Refuse Contract. Termination of this agreement shall be governed by the provisions of Article 7 of the Refuse Contract. 4.5) PROMOTIONAL EFFORTS FOR THE PROGRAM Publicity and promotional efforts are of the utmost importance to achieve a high participation level in the CITY. The CONTRACTOR shall be responsible for promotion of the program including the initial promotion and ongoing annual promotion. A minimum budget of $5,000 shall be provided for initial promotion with an additional minimum budget of $5,000 provided for ongoing promotion annually. Promotional efforts shall be consistent with the CONTRACTOR'S proposal and should include media advertising, education, contests, and community involvement programs to encourage participation by individual volunteers, commercial enterprises, and community groups (e.g. parent teach associations, schools, and civic, religious, youth and sporting organizations). All promotional material, programs, contests, and efforts must be reviewed and approved by the CITY prior to public presentation or distribution. 4.6) COLLECTION SCHEDULE Curbside collection shall be performed on the same day that regular refuse is collected. Residential accounts for single family and multi -unit dwellings having residential refuse (can) service shall receive weekly collection of recyclables. Each commercial account for a business or multi -unit dwelling having commercial refuse (bin) service shall receive collection as necessary. 4.7) PARTICIPATION RATES AND REPORTS Participation rates shall be determined from data gathered on a daily basis. A count shall be taken to indicate the number of residential and commercial refuse accounts (i.e. property addresses) where authorized recycling items (i.e. containers containing at least one authorized recyclable item) have been placed in the normal refuse collection area (e.g. on the curbside) for collection. Properties which have residential refuse (can) service to accommodate single family residences or multi -unit dwellings shall be counted asa single property if the refuse collection account reflects the same condition. Properties which have commercial refuse (bin) service to accommodate multi -unit dwellings or multi -unit commercial buildings shall be counted as a single property if the refuse collection account reflects the same condition. A daily count shall be taken for each collection area and route. Monthly reports shall be submitted to the CITY to reflect the number of accounts (by account type) where participation has occurred and the number of accounts where collection was attempted. The monthly percentage shall be calculated to reflect the total actual set -outs (number of accounts participating during the calendar month) per total potential set -outs (number of accounts where participation could have taken place during the calendar month if the items had been put out for collection). The weekly percentage shall be calculated to reflect the total actual set -outs (number of accounts participating during the week) per total potential set -outs (number of accounts where participation could have taken place during the week if the items had been put out for collection). The daily percentage shall be calculated to reflect the total actual set -outs (number of accounts participating during the day) per total potential set -outs (number of accounts where participation could have taken place during the day if the items had been put out for collection). Each participation rate report shall be delivered to the CITY by the seventh business day after the last day accounted for in each report. Daily counts of the actual set -outs (number of accounts participating), daily counts of the potential set -outs (number of accounts where participation could have taken place), and summaries of the daily, weekly, and monthly participation rates shall be available by telephone on the third business day following the day accounted for in the report. 4.8) COLLECTION RESULTS AND REPORTS In addition to participation rate reports, daily and weekly collection results reports shall be submitted to verify the quantity (i.e. tonnage) amounts of recyclable items collected. Also, a monthly collection results report shall be submitted to summarize the quantity (i.e. tonnage) of each type of item collected, the total revenue received from the sale of each type of item collected, and the average revenue per ton for each type of item collected. Daily averages for the tonnage and revenue received from the sale of each type of item shall also be calculated and submitted with the monthly report. A record of complaints and their resolutions shall also be submitted each month. 4.9) CONTAINERS The CONTRACTOR shall provide a single container for co -mingled recyclables for each household having residential refuse (can) service and multi -family dwellings participating in the curbside program. The container shall have a minimum capacity of 14 gallons. The container shall bear a CITY recycling logo and identification plate. on which the citizen may place his address. The type, color and design of the container is subject to city approval. The CONTRACTOR shall distribute the containers and shall maintain records indicating which properties have received containers. The CONTRACTOR shall provide high volume "toter" containers capable of automated pickup for multi -family developments of six (6) dwellings or more having commercial refuse (bin) service. The number of containers to be provided shall be determined by the CONTRACTOR based on the number of dwelling units served. The containers will be equipped with a permanent sign bearing the CITY recycling logo. The CONTRACTOR shall maintain an adequate stock of containers to replace lost, stolen or damaged containers. 4.10) AUTHORIZED MATERIALS The following materials shall be collected in the curbside and multi -family program: - Newspaper - Mixed paper (junk mail/magazines)* - Glass containers Aluminum cans - Bi -metal cans PET plastics HDPE plastics * May be omitted from the multi -family program. In addition, waste oil will continue to be picked up with regular residential refuse service. Additional materials may be added to the program subject to available markets, upon terms and conditions mutually agreed upon by both parties. 4.11) MAINTAINING THE MARKET FOR MATERIALS The CONTRACTOR shall actively pursue the marketing of recyclable materials. No recyclable materials collected in the program may be placed in the landfill, either directly or indirectly, without prior consent of the CITY. 6 4.12 CITY HALL AND SCHOOL RECYCLING CONTRACTOR agrees to provide an office paper collection program for schools and city hall at no cost to the CITY or school system. CONTRACTOR shall provide containers and. large "cart" collectors for each school and city hall. These visible recycle containers will indicate that the CITY and schools are committed to recycling and will serve as an educational tool by constantly reminding students and staff of the need to recycle. 4.13 SPECIAL EVENTS CONTRACTOR agrees to provide recycling containers for CITY designated special events such as the biannual Fiesta De Las Artes, beach volleyball tournaments, etc. CONTRACTOR agrees to provide the containers and transport recyclable materials at no cost to the CITY. 4.14 CHRISTMAS TREE RECYCLING CONTRACTOR agrees to provide independent collection of Christmas trees so that they may be shredded for compost or landfill cover purposes. The trees shall be picked up citywide on the first and second Saturday following December 25 of each year. In addition CONTRACTOR shall provide roll off containers for tree drop off in a location to be determined by the CITY. CONTRACTOR shall promote Christmas tree recycling in conjunction with the curbside program. 4.15 RATES Each dwelling having residential refuse (can) service and each dwelling of a multi -family development of five (5) units or less, either served by residential refuse (can) service or commercial refuse (bin) service shall be charged $1.17 per month which includes the CITY franchise fee of 10%. This, rate is in addition to the rates indicated in Exhibit "B" of the refuse contract for regular refuse service. Billing shall be in the same manner as for regular refuse service. Multi -family developments of six (6) units or more may participatein the curbside program, if deemed appropriate by the CITY and CONTRACTOR, and shall be charged $1.17 per monthwhich includes the CITY franchise fee of 10%. The rate for each dwelling of a multi -family development, not participating in the curbside program, shall be $1.78 per month which includes the CITY franchise fee of 10%. Rates for commercial developments shall be negotiated directly with the requestor of service due to variables such as number of containers, materials, markets,. collection schedule and redemption funds. 4.16 RATE ADJUSTMENT The rates charged for recycling programs shall be subject to adjustment pursuant to the same criteria indicated in Article 4 of the Refuse Contract. In addition, it is recognized that the business of recycling is dynamic with continuing changes in technology, markets and regulations. For this reason, a review of rates will be conducted not sooner than six months nor later than one year following program implementation and annually thereafter. Among factors to be considered for a reduction in recycling rates are markets for recyclable materials and curbside program participation levels in excess of sixty percent (60%). IN WITNESS WHEREOF, the CITY has by action of its CITY COUNCIL authorized this agreement to be executed for and on behalf of the CITY by the Mayor and attested to by the City Clerk, and the CONTRACTOR has caused the same to be executed by a duly authorized officer. ATTEST: CITY OF HERMOSA BEACH, CALIFORNIA, a Municipal Corporation BY: City Clerk Mayor (SEAL) APPROVED AS TO FORM: CONTRACTOR City Attorney carole/addendum BROWNING -FERRIS INDUSTRIES OF CALIFORNIA, INC. BY: 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 91 - AN ORDINANCE OF THE CITY OF HERMOSA BEACH,, CALIFORNIA, AMENDING. CHAPTER 27A "SANITATION, GARBAGE AND REFUSE" AS IT RELATES TO SALVAGING. THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. That Section 27A-5, "Collection by the City or its franchisee" be amended as follows: A. Section 27A -5(d) is amended to read as follows" (d) The City, or its franchisee shall have the sole authority to collect recyclable materials from all residential occupancies. SECTION 2. That Section 27A -6(g) is hereby amended to read as follows: (g) It shall be unlawful for any person to scavenge materials from residential occupancies or from commercial occupancies with an established recycling program. Salvaging of recyclable materials from public refuse receptacles which are not part of an established recycling program is permissible. SECTION 3. That Section 27A -6(h) is hereby amended to read as follows: (h) It shall be unlawful for any person other than an officer of the City, or the owner, or the employee of an authorized franchised private collector, to 1 3 41 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 interfere in any manner with any residential or commercial containers, including recycling containers or to remove any residential or commercial containers including recycling containers from the location where the same was placed by the owner thereof. SECTION 4. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 5. Prior to the date the expiration of fifteen (15) days after of its adoption, the city Clerk shall cause this ordinance to be published in the Easy Reader, as weekly newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. SECTION 6. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of said City, and shall make minutes of the passage and adoption thereof in the records of the proceedings of City Council at which the same is passed and adopted. [: ON 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED and ADOPTED this day of 1991. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: CITY CLERK carole/salvord CITY ATTORNEY Hermosa Beach We Recycle "Hermosa, Beach" will be curved above symbol as in the picture of the bin below. Recycle/OW. A Neighborhood Recycling Program HERMOSA BEACH RECYCLE NOW Implementation Schedule -Public Relations Campaign Proposed Schedule March, 1991 Prepare and release initial press information The information provided would be very general. Would announce the council has voted and approved contract. Would also include start date and other related dates. General release to all papers. Work with staff and Advisory Council Initial meeting with the City of Hermosa Beach and the advisory group has already been held. A meeting has been scheduled for February 21, 1991 for BFI, City staff and Advisory Group to discuss the initial promotion/education program. It is hoped the Advisory Group will also be available for future meetings to provide impact as the program moves forward. Promotion will. be an ongoing process thru out the term of the contract. Design Recycling Logo The City has indicated that they would prefer to use the universal symbol for recycling as their logo. The logo would be customized by adding the Hermosa Beach name to the logo. This logo will be presented for City approval in the near future for final approval. The logo will then become the formal symbol for all Hermosa Beach recycle promotions. Listed in this promotion material will 'be the national B.F.I. program trade -mark RecycleNOW. The logos will be hot stamped on all residential bins. The logo will be attached on a sign to the larger bins utilized in the multi family. program. ' Initiate contact with local press and schools. B.F.I. Gardena has a full-time director of community affairs at district. The director has established contacts with a number of local newspapers and press. Announcements would be channeled thru the following: Daily Breeze Hometown News Beach Reporter Hermosa Beach Chamber News Easy Reader Local Cable T.V. Access The Hermosa Beach school system will becontacted with general posters for their use. BFI is strongly committed to school projects in the belief that habits learned in the elementary school level will become lifetime habits. To that end, BFI will provide the Middle School (grade 4 thru 6) with the Mobius curriculum for their use. The Mobius Curriculum is a full service, drop in curriculum that can be readily applied to several grade and skill levels. "Mobius" refers to the internationally recognized symbol of recycling, the mobius strip, ' and a character or mascot has been designed for use in school and youth programs to complement the curriculum. The Mobius character is a trademark of BFI Recycling Systems, and was designed by a sixth grade student in Canada. His illustration was chosen in a contest, and Mobius sprang to life to \be used in. 'conjunction with BFI's recycling effort. A suit has been made up for use in conjunction with any public event and will be made available to the City of Hermosa Beach. Solicit prominent local citizens to appear in PSA's on cable TV BFI, .with the assistance of City staff will attempt to solicit prominent local persons to film brief public service announcements on recycling for presentation on the local cable public access channel. It is hoped that the Mayor, council persons, city manager etc. would agree to participate. First draft of direct mail piece The mail piece proposal as an attractive brochure which will answer the citizens questions about who, what, when, why and where to recycle. A. brief introduction statement from he Mayor should be included. The brochure will also describe the bin. Contact local groups to set up speaking dates Contact will be made with the local Hermosa Beach Rotary, Kiwanians , Jaycees, Friends of the Library, Chamber of Commerce and other groups. (Homeowners Associations, etc.) to attempt to get on their speaker programs. we generally give either a 15 or 30 minute presentation and allow 15 minutes for questions. The best group dictates exact requirements. Establish contest program A promotional contest is suggested to maintain a high level of interest in the program. Various plans can be used. As an example, at the end of each quarter randomly selected addresses could be visited on recycling day. If they are participating on that day (rewards) ($50.00) could be given to the resident. Other programs could also be developed but an. announcement should be made as soon as possible so the details can be listed in the press releases, etc. April, 1991 Film local PSA's Arrangements and scheduling completed, prominent local citizen filming can be . done. Audio cassettes of PSA's for radio These cassettes will be drawn from the taped radios for presentation as public service announcement material for radio. Future recycle cassettes will be prepared by BFI for implementation laterin the program: Printed material finalized and to printer 0 Review of posters, the mailer, the instructional sheet left on the bin at time of delivery and any other miscellaneous posters should be completed by April 19, 1990. Speakers begin giving presentations This will most likely occur starting in mid -month. Time schedule will be determined by interest and meeting times of various wire organizations. Prepare article for City newsletter A column describing the recycle program would be appropriate in the City newsletter which is received by the residents at the closest date to the recycle start up of June 3, 1991. A picture of recycling vehicle could be provided for inclusion in the article. A sample city newsletter is enclosed in the appendix section for review. Future newsletters should carry pertinent information and updates on the programs progress. May, 1991 Week ofMay6 "Recycling is Coming" announcement brochure sent. An example of this brochure is shown in the appendix. This was successful in the City of Cincinnati and elsewhere. It will be customized to Hermosa Beach. Cable TV PSA's begin Exact scheduling will need to be worked out with the local cable company. Speaker Program continues as schedule by various local groups is set up. Week of May 13 Meetings with local press and editorial boards for feature stories. Audio Cassette PSA's distributed to radiostations. Ad campaign begins. Week ofMay 20 Bins are delivered with instructional material and initial contest information. Instructional sheet delineates acceptable and non -acceptable materials, proper loading procedures, and explains the collection schedule. A supplementary notice will define the parameters of the initial participation oriented contest, and the corresponding prizes that will be awarded to the winners. Recycling information booth at Fiesta De Las Artes. Week of May 27 Bins still being delivered thru Friday (Holiday on Monday). Ad campaign continues. PSA's continue on radio and TV. June 3 Recycling . Collection Begins June, July, August, 1991 Ads and PSA's continue. Contest Advertised. Speaker bureau continues September, 1991 1st Contest winner selected with appropriate : press releases. 1st to citizens reporting participation, tonnage rates, etc. Why We Should Recycle... Because you take pride in your city. and your world. Because by recycling, we are helping to solve the serious solid waste disposal problem facing us here in Cincinnati and all across the nation. Because recycling promises a brighter future—it creates a cleaner environment, conserves our natural resources and the declining landfill space. Because recycling is good for the economy, it creates jobs. Because the City of Cincinnati is counting on you to help make this . program a success. You are needed to complete the recycling circle. Your BFI RecycleNOW bin This is not a "has bin." It's brand new, and a very "in" bin. A.brand new RecycleNOW bin will be delivered to each Cincinnati residence for their personal use in the `Put It There Cincinnati! " recycling program to begin July 31, 1989. This bin has been designed to help you recycle with ease. It should last for years. If you move, leave it behind with this instruction sheet so the new homeowner will be able to participate in this important community project. If you should witness anyone stealing a bin, or anything from the bin, please report this to the police. It is unlawful to steal any item from recycling bins. If you have any further questions i or suggestions please call the i RecycleNOW hotline ■ 772 -BINS. For a Better Cincinna... fttkie1, atil a'IdWVS IIH IIvJ j Who, What, When, Where and Why of Recycling From BFI Rle CINC/4,4, 9i -- We Recycle /MO \V A Neighborhood Recycdng Program • Who - What Should Recycle... YOU and me and the Mayor and his kids and your sister and your brother and your neighbors ...all of us. Dear Cincinnatian, In.just a few weeks Browning-Ferris Industries will begin collecting .your'recyclable materials from'the.curb. This curbside ,recycling program. will be the largest in the Midwest. You are the key to success! You can recycle your aluminum beverage containers, glass jars and bottles, newspaper, plastic milk jugs and plastic two liter pop bottles on a weekly basis. All one to four. family households are included. Opportunities for apartment building recycling will follow in the coming years, This green recycling bin is for your household. We ask you to place all your aluminum beverage containers, glass bottles and jars, newspaper, plastic milk jugs and plastic two liter pop bottles in this bin. Place it by your garbage cans on your 'regular waste collection day and a special recycling truck will pick it up. Join me and my family as we recycle to make a better world. P.S. We start recycling the week of July 31st. szftGIN/4/ We Recycle To Recycle... Plastic Recycle rinsed PLASTIC SOFT DRINK BOTTLES and PLASTIC MILK CONTAINERS. Please REMOVE all caps and lids. Squeezing containers will help to conserve space in your bin. Aluminum Beverage Cans Recycle all BEVERAGE CANS. Crushing cans will help to conserve space in your bin. Glass Recycle all GLASS BOTTLES and JARS. Rinse containers and REMOVE LIDS and NECKRINGS. Paper labels don't need to be removed. Please, no used pesticide or herbicide containers, window glass, light bulbs, mirrors or ceramics. Newspapers Recycle newspapers. Stack them in paper bags and place them in your BFI Recycling bin. If you have extra papers, put them in a paper bag beside your bin. Please, no magazines, phone books, milk cartons or other paper products, NEWSPAPERS ONLY. Newspapers on top help to make a more compact bin. hen To Recycle... Recycling begins the week of JULY 31, 1989. YOUR RECYCLING DAY IS THE SAME DAY AS YOUR REGULAR GARBAGE COT ,tJ CTION. Place your BIN AT THE CURB by 7 a.m. for pickup on your collection day. Where To Recycle... AT THE CURB of your Cincinnati residence. More than 100,000 single family to 4 -unit homes will be asked to participate. Be sure your BFI Recycling bin can be clearly seen from the street. Place any excess recyclable material in another container. Leave it close to your bin and separate from your other garbage. A Neinhborhood Renn-lino Pronram ROLLING HILLS ESTATES NEWAETTE WARREN SCHWARZMANN Mayor HUGH MULLER Mayor Pro Tem PETER WEBER Councilman Incorporated Sept. 18. 1957 Water Resolution Adopted With Southern California in the fourth .consecutive year of drought, the City Council has taken steps to urge conservation by adopting a Resolution requesting and encouraging all water users to reduce water usage by at least 10%. The City of Rolling Hills Estates will be taking the following steps to help reduce water usage in City Parks and Parkways: 1. Completely eliminate our fertilization program except where visible turf damage occurs in highly maintained areas such as athletic fields. 1. Abandon all irrigation stations where plants have matured to a degree where adverse damage would not occur as a result of drought. 3. Re-evaluate the use of tensiometers which will not only shut down a system when the moisture level of the ground • reaches a pre -determined level of saturation, but will also sense when sprinkler heads, valves and pipes are damaged and will shut down the system entirely. 4. Reduce frequency of watering in all parks, rights-of-way, and riding rings for dust control by 20-25%. 5. Prohibiting hosing in all City maintenance areas, parking areas, and hardscapes. 6. Reschedule all irrigation systems to operate at night. 7. Utilize drought resistent plants in all new designs for parks and landscaped areas. 8. Wash all vehicles using a bucket instead of a hose. 9. Install drip emitter or similar bubbler water saving irrigation systems in all new landscaped areas and investigate the feasibility of converting existing systems where applicable. The Resolution adopted by our City discourages the follow- ing activities: 1. Use of a hose to wash walkways, driveways, parking areas and other hard surfaces. 2. Operating non -recirculating decorative fountains. 3. Serving water to restaurant customers unless expressly requested. 4. Watering lawns and landscape areas between 10:00 a.m. and 4:00 p.m. 5. Allowing leaks to continue without repair. The smallest drip from a leaky faucet can waste over 50 gallons a day. OEE WAYS TO SAVE WATER IN THE BATHROOM: 1. Put a plastic bottle in your toilet tank. Put an inch or two of sand or pebbles in the bottom of a quart bottle and fill the rest of the bottle with water. Put the cap on and place SUMMER',1990 JCouncilman E SLET'TER SAM DOUG PRICHARD ' - L. City Manager � �_ the bottle in your toilet tank, safely away from theoperating mechanism. The bottle will save water on each flush without impairing the efficiency of the toilet. 2. Turn off the water while brushing your teeth. Before brushing, wet your brush and fill a glass for rinsing your mouth. 3. Turn off the water while shaving. Fill the bottom of the sink with a few inches of water in which to rinse your razor. THREE WAYS TO SAVE WATER IN THE KITCHEN AND LAUNDRY: 1. Use your automatic dishwasher only for full loads. 2. Use your automatic washing machine only for full loads. 3. Don't let the faucet run while you clean vegetables. Instead, rinse them in a sink full of clean water. Residents are further urged to consider the installation of water efficient plumbing fixtures and the use of drought tolerant land- scaping when possible. The City can provide assistance in this area if desired. You can receive a free water conservation kit from California Water Service Company located at 5837 Crest Road West, Rancho Palos Verdes, CA 90274. These are also available at City Hall. For more information, please call (213) 377-1577. City Celebration and Cross Country Runs ,fr Cr On Saturday, September 15, 1990, you can be running on soft - packed horse trails and bike paths through parts of Rolling Hills Estates that you can only see on foot. The only event of its kind in Southern California, the RHE 5K and 10K Cross Country Races are for everybody from the weekend walker to the competitive runner. The races start at Moccasin Lane and finish at Ernie Howlett Park. If you would like to take on the challenge, you can pick up an application beginning July 1 at the Rolling Hills Estates City Hall. The Empty Saddle Club sets the western theme of the 33rd Annual City Celebration on Saturday, September 15. Don't miss the big party commemorating the anniversary of the City's in- corporation. The Celebration starts at 11:00 a.m. with music, games and food booths, volleyball, gymkhana, dancers, free pony rides and entertainment. A western style dinner of barbecued steaks cooked on an open grill with baked beans and salad bar begins at 4:00 p.m. This BFI recycling truck projects an image of an environmentally conscious community. Recycling Update On April 2, 1990, the City of Rolling Hills Estates initiated its first recycling program utilizing the City's refuse franchisee, Browning-Ferris Industries BFI). The items they collect are aluminum cans, bi-metal or tin cans, glass (all colors), newspaper, plastic PET containers (these are the plastic one litre soft drink bottles and any clear plastic bottles with a bubble in the bot- tom) and waste motor oil. The program is designed to use a single 14 gallon bin made of recycled plastic. The recycling truck is in our City on Thursday, Friday and Saturday each week. Single family homes -will -be picked -up -on their -second day-of-regular.- trash ay-ofregular---trash pick up (Thursday, Friday or Saturday) and townhomes will be picked up on their regular trash day. The need for recycling has been brought about by legislation that was passed by the State of California in Assembly Bill 939. This Bill requires each City and County to reduce its solid waste by 25% by the year 1995 and by 50% by the year 2000. Most of this reduction will be done through recycling. The State has indicated that it will levy fines up to S10,000 per day against municipalities that fail to comply. The focus of this bill is to con- serve our natural resources and extend the lives of our existing landfills. The recycling of one aluminum can saves enough energy to run a television set for three hours. From the start of the curbside program, the participation was excellent and has been growing steadily. The overall participa- tion is approximately 55% at this time which is exceptionally good. Currently, the residents of Rolling Hills Estates have saved 1,190 thirty-five foot tall trees by recycling their newspaper. In order to encourage further participation, BFI will be conducting a lottery in August for all residents who are participating on a weekly basis in the recycling program. All recycling containers have a bar code on the side. BFI scans this bar code in order to determine which residents are participating regularly. A win- ner will be chosen at random from this group and will receive one full year of free refuse and recycling service from BFI. The recycling fever has caught on at other locations within the City City Hall has started an inter -office recycling program. Also, the guards at the Terraces are participating as well. Our citizens have voluntarily brought recyclables to the Rolling Hills Estates recycle center for years and may still do so for cash or to donate to many charities. Keep up the good work and encourage your neighbors to participate. This is an excellent way for us to make our contribu- tion toward saving our environment. Anti -Scavenging Ordinance Passed On May 8, 1990, the City Council passed an Anti-Scavengin Ordinance. This ordinance makes it illegal for anyone other tha� the City's franchisee, Browning-Ferris Industries (BFI), to pick up recyclable materials. If residents witness scavenging, they should get a license plate number and a description of the vehicle and report it to the Sheriff's Department at (213) 539-1661. Summer Youth Jobs Still Available The City is still accepting applications for part-time positions in the Maintenance Department to work the months of July and August, for youths 141/2 through 18 years old. Participants will work from 8:00 a.m. to 12 noon, Monday through Thurs- day, and will receive $4.25 per hour. Work includes general land- scape maintenance such as cutting weeds and painting fences. Close supervision will be provided to develop and reinforce good work habits. There are also five (5) power weeder positions available to applicants 18 and older. Working hours for those five positions will be 7:30 a.m. to 3:30 p.m., Monday through Friday, and they will receive $ 6.00 per hour. Applications may be obtained at the Rolling Hills Estates City Hall between 8:00 a.m. 5:00 p.m. weekdays. For more informa- tion, call 377-1577. 41111 Tracy Austin Tennis Tournament Barbara Rauch, Park and Activities Commissioner, and Bob Krueger. The Rolling Hills Estates Pepper Tree Foundation proudly presents the twelfth annual Tracy Austin Tennis Tournament to be held July 14-15 and 21-22, 1990. Tournament play will take place at two of the City's finest facilities: The Rolling Hills Estates Tennis Club at Ernie Howlett Park and the Jack Kramer Cluu Peninsula residents are encouraged to sign up early. Ent forms are available at City Hall and at all tennis clubs in the area. For additional information, please contact Bob Krueger, Tennis Pro/Tournament Director, at the Rolling Hills Estates Tennis Club (213) 541-4585. 1990 DECEMBER Published by Hermosa Beach Chamber of Commerce mit lir," Ill Solid Waste Plot Thickens by Stephen R. Garfield This law is going to require drastic changes in business practices. Without question, it will change the way every business in the State of California will operate. The Integrated Waste Management Act of 1989 "will affect more people than Prop. 13" according to a Sacramento lobbyist. A representative of a local waste hauler noted that "the cities are panicked." AB939 (Sher) was passed in the closing days of the 1989 Legislative session with broad bipartisan support. It was imme- diately signed into law by the governor. Without question, it will change the way every business in the State of California will operate. Its stated goals are: *,r....A.,+r.r.. rlivprcinn of 'J5% of cnliri California has to have a waste characteriza- tion study completed and representing six months of data. 2. Also by July, 1991, every city must have what is called a "Source Reduction and Recycling Element" (SRRE) completed and in the hands of the county. The characterization study is a complex and costly process. Probably only six or seven consultants in the state are capable of doing one. Recognizing that, Los Angeles County Sanitation has led a fight to be al- lowed to perform "statistical samples" in- stead of a town by town study. But, it has become more and more apparent that each city is likely to need its own unique study. The SRRE is a different animal. There is no getting away from it. If it is not done on time, the tardy city will be fined $10,000 per Continued on Page 2 2 HOLM 5 FRIT -, FARMING Holiday Parking Res Dec. 1 to 31: Free 2 Hours Parking Mayor Chuck Sheldon `bags" the meter for the Holidays as Chamber City General Service Coordinator Henry Staten, and 'Meter Maid" support Revitalization Committee Seeks Improvement ebra Blaken ann lend th ..... ?:: SAF 1Ge, A"'ia'•� , of the witches and goblins and skeletons are unidentifiable in this photo, but Phyllis Keith, ;er of REA's Hardware is recognized as the clown at the front door giving out goodies to the It was the chamber's "Trick or Treat" downtown on October31, a joint effort with the City :hoofs nners of Downtown stume Contest ic Hermosa at PierA Recycle NOW! Hermosa police set up 2 blocks up from PCH by Chip Scholz With regard to recycling, the following questions are heard more and more often: "When can we start a recycling program at the office?" "I'd like to do my part in helping the environment, but we don't have a program at work." "How can I get my boss's attention and get a program going?" As America hears more and more about the waste crisis, the questions become more insistent. The answers lie in the market for recyclable material, and the relatively cheap prices for disposal in the Los Angeles area. Recyclables are a commodity, and just like any other commodity, they react to mar- ket forces. Over the past several years, as the recycling fervor has intensified, more and more material has hit the marketplace. In the case of aluminum cans and plastic soft drink bottles, government has stepped in to provide incentives for returning the mate- rials. Anytime a soft drink is purchased in a can or bottle, a "California Redemption Value" is paid, which is returned when the can or bottle is recycle. The markets for other materials have not been as fortunate, however. A case in point is the market for old newspaper (ONP). In past years it was not unusual for charities or individuals to support themselves by collect- ing and selling ONP. The prices for it were in the $35 to $50 range per ton, and churches, schools and boy/girl scout troops took advantage of this. Recently in the Los Angeles area, ONP was selling for $5.00 per ton or less, making a load of it worth less than $50.00! Hardly worth the time and effort put in to a paper drive. In other markets across the country, it is worse, with processors paying $35.00 per ton to get the paper mills to take the collected ONP. The pattern is being repeated with other materials as well. Prices for card- board, various grades of paper and other plastics (milk jugs for example) have all followed thjigiend, making large scale pro- jects econollphly unfeasible. Following on the heels of the declining markets is the low cost of disposal in Los Angeles. Prices for disposal are still in the $14.00 to $30.00 per ton range, and it actu- ally costs less to dump than to recycle. As landfill space declines, the price will go up and recycling will become a wiser economic decision for business. So what can be done? The market for recyclables goes up in direct proportion to the demand for recycled content products. Therefore, the more people demand, the more industry will provide, and the more recyclables will be worth. Businesses can change their purchasing specs to require the use of recycled content products in daily items. Computer paper, copier paper, let- terhead, business cards, forms and note pads can all be printed using recycled con- tent paper. Desk top trays, waste baskets and other office items can be ordered with recycled content in the plastic. By mall. the effort, consumers can actually create market for recyclables, which will insure the success of business recycling programs. Mr. Ronald V. Pfeifer Browning—Ferris Ind. of Calif,, P.O. Box 2438 Gardena, CA 90247 Recycle Now Environmental Concerns Demand Action 60 Winter 1991 Municipal Solid Waste is what it's called, but to most of us, it's just plain garbage. As we move into the 1990's, the South Bay is faced with increasing pressures to find a way out of our garbage crisis. To the average citizen or business person, "Crisis" may seem a bit severe. Realistical- ly, today there is no crisis. There is capacity for all of the garbage generated in the area—supply is meeting demand. After all, when you put out the trash, whether at home or at work, somehow it disappears into a truck, never to be seen again. By you. However, the landfills are continuing to fill up at an ever increasing rate. In the next few years, I can assure you that the crisis will be here. Let's take a look at some of the statistics that make up the solid waste picture. This will provide some background to the discussions to follow, and broaden our understanding of how large the problem really is. Tonnage figures include residential waste, as well as commercial and industrial wastes. • In 1988, the United States generated 180 million tons of garbage, or 4 pounds per per- son per day for everyone living in the U.S. Virtually all of the material was either land- filled or incinerated—over 85%. • Without source reduction, recycling, composting and related activities, the amount of waste generated in 1995 will exceed 200 million tons, or 4.2 pounds per person per day. • By 2000, it is estimated that we will generate 216 million tons, or 4.4 pounds per person per day. This is a 10% increase over 1988 levels. • On a local basis, we discard 45,000 tons per day in the Los Angeles Basin. If this refuse were dumped into the L.A. Coliseum, it would mound over the top of the walls every three days! • By 1995, seven of L.A. County's ten land- fills are scheduled to close. This will leave 36,000 tons per day with no place to go. Every day, 3,600 aruckloads of garbage will be riding the fr .:.vays, looking for a place to dump. • Approximately 30% of all waste is packag- ing, most of which is not recyclable. 75% of all glass and 50% of all paper produced is used for packaging. • 70% of all metals are used once and then discarded. • Enough aluminum is disposed of annually in the U.S. to rebuild the world's fleet of jet airliners 71 times each year. Recycling aluminum takes 10 times less electrical energy than producing new metal from bauxite. • Every two weeks, enough glass is dis- carded to replace every pane on every window in every building of downtown Los Angeles. • A typical edition of a major city Sunday newspaper requires 500,000 trees to pr. duce, if it is printed on new newsprint. Less than 20% of all newspapers are printed on recycled paper. These are just a few of the statistics available on the solid waste situation. They point to the logical conclusion that something must be done to stem the flow to our land- fills. Reacting to mounting public pressure, and reacting to the coming crisis, the Califor- nia legislature and the Governor signed AB 939 into existence on September 25, 1989. Follow-up legislation is making its way through now to clarify and amend the original and make it workable while still attaining its original goals. The goals are a 25% reduction in the solid waste being landfilled by January 1, 1995, and a 50% reduction by the year 2000. Since only approximately 35% of all waste is residential, it puts the onus on business to accomplish the goals. Every resident, business, city and county government in the state will be affected. Many current ways of purchasing products, packaging and discarding of wastes will no longer be acceptable. The burden of makin the changes is incumbent on all of us—t� generators of the waste. What this will mean is that it will cost you more to have your trash picked up. Recycl- ing programs will be mandated, and cities will look for new or old ways of managing All of our waste materials -the rnetals; glass; plastics;. food and yard wastes; paper;`` textiles: wood and rubber -have, for many years: been disposed of [n only one.way. Je'puttbem;all inthe'samecontainer, and': the refuse collector takes:them away. This; method has worked well for most of our ' ;: history=until we began: running out of landfill. space: .Americans must now begin to reduce the amount,of waste that,is currentlydes tined`for thelandfill: One. way to accomplish.. this reduction i5 to remove some Materials.'. from the waste stream and put -them back ` into product: manufacture It Is -a' -process=`" Recycling is.a change in the waywe• dispose of rriaterials.`Itrequiresa little' extra effort„but ifAmerica:s to turn from :.' ;a throwawaysociety into conservation', sociiety; then,A.mericans must:begin to>:;; Curbside.recycling is receiving much atten- tionoflate from local governments For =this reason, it is one -of the fastest growing- recycling methods. Several factors.must`be' considered indeterrnning whether curb side collection is the right method for your community. (11 Neighborhood.charac- , teristics,-,Density and type of dwellings' are•important characteristics to• consider, The closer the theeasierand ,less. tion project, costs mustbe kept to, a mini-. mum. To accomplish this, we do an analysis;. to determine the density of homes; total .drive tlme; and required number of employees pervehicle. Wealso know thatequipment: costs and capabilities vary:viidely andmust. be chosen carefully"to match the size and:' individual characteristics of each recycling `:. program.'(44;Education and"promotion is'often given too little attention,. but it is certain that without a sustained and:consis-". tenteducational andijrornotional you will notget the highest returns from your program.Education and promotion. include_the useof"brochures; broadcast ;advertising, press 're!eases,directrnaii, and special kick=off events. *(5)Reinforce :Ment -Once people begin separating their': wastes, they must be encouraged to con-.. costly"it is"to; provide collection; service • Most curbside recycling programscover "'neighbOrhoods"ofsingle=farnily dwellings., Separation can;be:accornplished;in multi- family units, but collection;is often more' -complicated. (2) Ease of, participation includes such considerations as :number tinue Cine example Of reinforcement is the " Cash'for Trash "campaign 'Where ran: • dourly -chosen homes are rewarded for par ticipating in the program.Reinforcement; can also_ take the form of a`note-on.the bot tom of a water or electric bill reminding: :people=that, by recycling, we conserve resources:'(6) Enforcement Some areas ::rriay assess penalties for nonco'mpliance. With mandatory recycling Ordinances, of material types to be separated and the number of:biins required: The most "com- mon curbside recycling systems utilize either:One bin or three bins. In general, ;the most effective approach is a once -a -week collection, schedule that coincides with the _ the, regular; trash day. )3) Collection costs ` are often the make-or=break decision factor. "`Collection, is a specialty of BFI. We currently rovide waste collection services to Over`. five million hornes: For any type of"collec but this situation is rare. Rather; enforcement pertains mainly to control of :scavengers =those who steal set -out recy. clabies before they are coliected` Because `material revenues•help offsetthe cost of. collection, rcement can play an 'impor-' tant role in the. economics` of a°curbside recycling program., (7) Processing -Buyers :of Materials will dictate -how theywant it repafed -whether it be 'loose," baled, 'flat tened, crushed, or other: BFI can provide processing, through a ReycleryT"' process ing center: For more :nformaflon see ': eryileNOW Multi -Material Curbside -Programs ' Gass_ containers metal. cans and`news- papers; are the most'common materials col- lected in a multi -material' curbside; program. • Plastic .is,gradually-being'addedas markets for' PET.(soft drink bottles).and HDPE'(high densitypolyethylene-milk jugs) develop To: assist each household .in_separating ;:' <and sto"ring its materials,.recycling bins should`be .provided. The use,of standardized bins :makes . recycling a recognizable , ctivity on,the ;street: They are visible remindersof th'e program.and can encourage.participation. Moreover; the use ofstandardized tins makes iteasier.for the garbage _collectorto :avoid picking up the recyclable materials:: Collection vehicles. for; muiti=material Irograms varyin design and in degree of automation but most ha e a compact merited body and a dual-drive.cab, The body:ranges in ``size frorri 15 to 31, cubic Y , be operiated ards; and mpst vehicles'can by one-2person Each`:can be equipped with a two-way radio -for contact;with.fa 'dispatcher for, efficient'response.to neigh borhpodneeds. These -vehicles ,service,.routes in coni; junction with existing refuse collection: routes,.covering'all.the treets in a.given'; program.area,and-Stoppirigwhereverrecy cling `bins have,been set out: Recyclable materials areloaded in appropriate com partrnents on the truck body, for transport to a. designated: processing' center.- the' Big ReCydeNOW Advantage' , Advice and information•built on a broad intracorPenynetvvork and years of experience Designing .aarecycling Program calls for a comprehensive: approach. Studies;must be'` madeto determine feasibility Implementa tion barriers mustbe identified Objectives must•be'set and evaluation„criteria?decidei upon Finally; `decisions on procurement .. methods must: be made. Generally loc l government officials and taff,)look to a; a'riety ofsources for_:- information'trade associations engineer ing firms,. consulting firms;: other munici .palities::'Often;-the:information is costly to=obtain. ';; As a part of its, RecycleNOW .services; • 3FI Can provide information and to advice on recycling at no extra cost. The integrated Systems Approach The information provided byBFI will :. encompass many facets of -solid waste management,;because; itis:derived from the.BFI "Systems Approach 'to managing • ' wastes.,The company has six major system divisions, each designed'to meet specific:'.; needs for: specific types of waste BFI Recycling_ Systems may be quite, distinct ' , from other BFI System's in equiprnentused- and services provided; yet both funetron:as parts of an integrated approach -to managing wastes:: Experience,gained in oneservice area Very -ofterr is'used inadnother. The net - effect is'one of..building a vast reservoir-- from which data and information can be tapped. informationt® fit local conditions; 0. two cities:or towns,are.alike. Hence; n two B•FI cl strict>operations •are alike., The; BFI •district.manageroperating in yourarea -knows the local -conditions and factors that can=impactyour recycling efforts. More= over; he or she'has the`decision-making authority to design the recycling -Services that will best; fit -the individual needs ofyour" community. Corporate and regional support Not only will you have the benefit of local flexibility and authority BFI,gives you the back-up resources of its corporate and regional people aswell;They serve.in an advisory role:to-the local districts, providing' the -big Picture", perspective when needed;. Very often, municipalities find; themselves' relying on ycontacts in all areas Of BFI -,at the local district, the regional'office, or at'corpo rate headquarters: Financial strength BFI has _thefinancial resources:to move manpovver`and:.machinery into place quickly. Depending on the size of theipro gram and ,the .availability of equipment, a curbside recycling program can,begn within a short time period. Legislative information .':Because BFI has approximately330 operat= ing locations:in North America, it, isvital .thatwe keep abreast of any -Changes' in solid waste IegisIation or regulations BFI` ;can provide you information on trends in legislation'across the country,of details on .what may be happening; in your own state; - RtecydeNOW Yard Waste Curbside Programs Yard.waste(grassclippings and'Ieaves) comprises a large percentage of the total: waste stream. National averages range i . from 11,to20 percent, depending:on the growing season of a'given area. Because it represents such a significant portion of municipal solid waste;, manyIocalities are searchingfor Ways to separate yard waste for;composting. Yard :waste_ can be, easily collected at; the residential curbside. Residents can be: instructed.to place their leaves, grass.clip pings and smaJI twigs and ,branches into, boxes'- bags or specially -marked waste con- tainers for pickup A collection vehide will then collect the yard waste according.toa specified ;pickup schedule': Residents are notified of the collection dayin advance. BFI district managers and regional staff_ can design a yard waste collection,program to fit the;individua! needs •ofyour,.comrnu- ' nity, whether.it is aseasonal collection,, prbgram lasting only -3010.6Q days, or a completeyear-round program. In some- areas,: ome areas : BFl can also provide'composting services. Volumes diverted to composting facili- ties can reach i 500' tons fora 20,000 -home; prograrn i.n a single 30 -day seasonalcollec tion: With'potential results like these .yard waste curbside'prograns can be an effec tive solid waste- management romote®nal Support, for Your ecycleNOW Curbside Program- To'rhange Americans' throwaway.behav for, we-mustfirst change their throwaway beliefs This will require a broad=scale communication effort Efforts to promote. recycling should:]).increase thepublic's awareness of the solid waste disposal 'problem, `and 2) inform people they area; `, part of.the problem and can therefore be Through;its advertising•agene an in-house. public. affairs staff; BFI is prepared, to work with` government; officials: to: evelop'ah ;advertising and promotional:.; ,program'thatwill effectively;:encourage ' public participation;_Recyclingprograms`: 'are promoted in as manydifferent:ways' as the number of local governments in' existence. Sbme localities, prefer a';cooper 1ative approach -with a division :pro- motional responsibilities between the:city, and the contractor Others, prefer to handle all ;of the promotional aspects themselves.> Still others do'not wish ,to be involved, in the promotional work; at all except to approve of its content and strategy: Whatever the case, 'BFI will work with`, local government to`deliver,as Hauch or:,,: as little service asis needed ;inthis irnpor. ProfessionallY prepared materials High quality artwork: xpert photbgraphy Attention -getting headlines: It all adds up to:a look foryour program that,sayS We.'re;" serious about, recycling: Recycling°can work!" BFl his ready supply ofprofes ; ` .•,' signally designed promotional, materials;: that can: be adapted or tailored tour yo The:Number One Rule; of Recycling;is 'A rnaterial`does not get. recycled:just by = pulling it out ofthe waste stream Itis only .when that material is returned to mannt facture that recycling is• accorhplished Materials marketing is; the'process of return- ing:recyclables to mills and -manufacturers: s With promotional- assistance Bfl;is pre- pared to offer varying levels of materials::: marketing support forits RecyeleNOW_ Recycling Programs From Browning-Ferris Industries 1757 North Eldridge: P.O. Box 3151 Houston, .Texas 77253 (713)'.870=8100 91989 Browning-FerrisIndustries. Litho in USA. Recycling Systems; RecycleNOW and Recyclery are trademarks of Drowning -Ferris Industries. This brochure is printed on recycled paper: GPC 7/89 5M • "I'D RATHER BE RECYCLING:' For many families, getting those over -stuffed trash cans to the curb for pick up requires special equipment. They're just too heavy to lift. Now there's a way to lighten those trash cans. Join the others who say, "I'd rather be recycling". Start separating the newspapers, plastic 2 -liter bottles and milk containers, glass and aluminum cans from your trash. By recycling, you'll help preserve natural resources and save disposal space for future needs. Stop doing a balancing act with your garbage every week. Join the BFI RecycleNOWTM program in your neighborhood. Recycle A Neighborhood Recycling Program • TOSS'M BACK. When you're finished drinking that soda or beer, don't throw the aluminum can in the trash. Toss it back ...back in the special recy- cling bin marked ALUMINUM. It will save room in the trash can, and by filling up the aluminum bin, you're saving valuable natural resources and conserving landfill space. So next time you're finished with your can, toss it back! RecycleNOWrM ! Recycle A Neighborhood Recycling Program .Nithir: THROW'M BACK. Nothing gets less attention than yesterday's newspaper. When you're done reading it, you just want to throw it away. But wait! Instead of throwing it in the trash, throw it in the special recycling bin marked NEWSPAPER. You'll be saving that paper for new uses elsewhere and conserving landfill space. So dont let yesterday's news become tomorrow's garbage. RecycleNOWTM ! Recycle A Neighborhood Recycling Program al ofrecyclmg, you ridjtle tech} ick e ieriise ofB1 I--to mt t�ckl and effectively E -t3ec cleNOWp or grains turning the vision of recy ing into read' n th are plans co llectiion'ntlods, processing c rs;anrdu g cational and promotional support. in Rolling Hills - Estates and Palos Verdes Estates, California; -. Cincinnati, Ohio, Gainesville, Florida; Edmonton, Alberta, Canada, and more than 100 other communities across North America, customized RecycleNOW programs are conserving energy,,, raw -material costs and valuable landfill space., To learn how you can put a BFI RecycleNOW program to work in your community, contact Browning-Ferris Industries, 14905 S. San Pedro Street, Gardena, California 90247, (213) 329-4115. The focus of BFI can sharpen your vision of recycling, now and for the future. Recycling programs. from Browning-Ferris Industries 1989 Browning-Ferris Industries, All rights reserved.RecycleNOW is a trademark of Browning-FerrisIndustries. Clovis ecycle Who Should Recycle..: You. What To Recycle... Where To Recycle... When To Recycle... Why We Should Recycle... Recycle your bottles, cans, newspapers, plastics, and motor oil. The curb in front of your house.. Every garbage day (after July 30, ..1990).. Recycling- conserves our natural resources. For more information call the Clovis Recycles Hotline at 434-9211 Para mas informacion (lame a Clovis Recycles Hotline a 434-9211 61) Printed on Recycled Paper Recycle A Neighborhood Recycling Program L:4RGE POSTER SAMPLE RECYCLING INSTRUCTIONS FOR BFI CURBSIDE C p��s Y INSTRUCTION SA __- $I11 DLIVER�, __---�O'T RECYCLE DO RECYCLE • ONLY Newspaper and Newspaper Inserts • Aluminum Cans • Metal Food Cans (bimetal or tin) • Glass Bottles and Jars. ALL Colors acceptable. • ONLY Plastic PET Beverage containers (soda bottles) Ac L143 Used Motor Oil • Any other type of paper in this program -phone books, magazines, junk mail or cardboard Aluminum Trays, Caps or Foil Aerosol or. Paint Cans Mirrors, Window or Safety Glass, Light Bulbs, Pyrex or Ceramic Material Any other type of plastic container - food, juices, milk, plastic utensils, deter- gent and bleach containers Automobile fluids HOW TO PREPARE YOUR RECYCLABLES imk• Newspapers - DO NOT TIE. Place in paper bags next to your recycling container or inside if you ip have room: • Aluminum and Metal Cans -Flatten, if you like, to make more room in your RHECYCLE container. • Glass Bottles and Jars -Remove caps, but labels do not have to be removed (please DO NOT break glass). • Plastic PET Containers -Flatten, to make more room in your RHECYCLE container. • Used Motor Oil -Pour in discardable one gallon container with secured twist on caps and place next to your RHECYCLE container. DO NOT MIX ANY OTHER FLUIDS WITH THE USED MOTOR OIL. • NOTE:There will be a bar code label on your container. Please use caution so as not to damage this label. EASY STEPS FOR RECYCLING AT THE CURB 1. Use your new RHECYCLING container provided by BFI, to store your recyclables. 2. Place your container at the curb by 7:00 a.m. Your container must be placed at the curb for collection, even though your trash may be picked up in the backyard. If your trash is picked up in the alley, your container will be collected in the alley. If you have any further questions, please telephone BFI or the City of Rolling Hills Estates Public Information Office 377-1577. • Recycle A Neighborhood Recycling Program Waste Reduction Office (1:11 29-4115 RECYCLING INSTRUCTIONS FOR BFI CURBSIDE COLLECTION Firestone Garbage Disposal District DO RECYCLE • Newspaper and newspaper inserts ONLY • Aluminum cans • Metal food cans (bimetal or tin) Glass bottles and jars ALL COLORS ACCEPTABLE Plastic PET beverage containers (soda bottles) Plastic HDPE milk containers DON'T RECYCLE • Any other type of paper in this program -- phone books, magazines, junk maid or cardboard • _Aluminum trays, caps or foil • .. Aerosol.or paint cans • Mirrors, window or safety glass, light bulbs, Pyrex or ceramic material • Any other type of plastic container food, juices, plastic utensils, detergent and bleach containers Automobile fluids, motor oil Ne�;wspa ;;er f'fif of i✓onairi•�r�>>. GSBE EASY STEPS FOR RECYCLING AT THE CURB 1 Use your new recycling container provided by BFI, to store your recyclables. 2 Place your container at the curb by 6:00 a.m. on your regular refuse collection day. If your trash is picked up in the alley, your recycling container will be collected in the alley as well. If youhave any further questions, please call BFI's Customer Service Department at (213) 321-1722. Recycle A Neighborhood Recycling Program Browning-Ferris Industries •:14905 S. San Pedro St. - Gardena, CA 90247 - (213) 321-1722 ease heJ i retake our collection efforts; m air iccessful an ive extra attention to mats -n' ecycling Programs From Browning-Ferris Industries &paraphrase :Will Rogers keen observation about land they aren't making any more. It's a simple thought but a powerful one. America's lands area finite"resource And over the_past few decades landfills have been our chief method for disposing of.our• solid waste products ,Now -we are rapidly exhausting this nonrenewable resource To conserve landfill space,we:must-reduce the amountpf wastethat is being sent to landfllls'One way to accomp lish this reduction is °to remove some:materials from the waste stream and put them back into'product manu facture Itis a processwe call recycling Asan industry inwaste collection and disposal and a pioneer in America's efforts to recycle Browning Ferris hasdeveloped recycling,programs covering four major categories residential curbside; recycling°centers commercial waste and sanitary landfills.. , This brochure`will, giveyou a, brieftoverview of"these programs:; For more ;detailed" informationabout each, con tactytiur, local or regional BFI -office, In one month; the average household disposes of 28 pounds of'newspapers, nearly -seven pounds of tin cans, almost two pounds of aluminum cans four pounds of .; plastic":soda and milk containers and more than 17 pounds ofglass containers. Neighborhood recycling programs 'can keep these and other materials -out ofthe landfilland return them for themanufacture of new products :BFI` has Bands -on experience: in designing and implementing successful residential recycling, programs ; There aretwo RecycleNOW residential programs: the Multi Material Curbsiide Program and the Yard Waste Curbside Program :The advantage to a BFI:RecycleNQW residential ` .: program is its flexibility. It can be tailored' to,fit,�Iocal condi= =: F_ tions Flexibility is an important advantagebecause there is no,' one -size -fits all" recycling pian. ;BFI also brings the added benefits of corporate and regionalsupport'com piny financial strength, and professionally -prepared promotional and' educational support;materials. For rrore information 'about BFI's RecycleNOW residential programs', please ask about our brochure entitled "Residential Curbside Programs" Recycling centers vary in complexity and design according to their purpose. In general, there are three basic types: the drop-off center, the buy-back'center and the ,material: recovery/processing center. BFI:RecycleNOW Centers can be designed to conform to any or more of these types. RecycleNOW Drop-Off=Centers serve as "a place where people can leave their source -separated .recyclables.' Drop-off centers are usually unmanned, but worker can -be stationed on-site to maintain the center's appearance and instruct thepublic on its proper use RecycleNOW Buy-Back,:enters provide just what their name implies: a -place where BFI wilI "buy back""recyclable materials from{people in, the community:A buy-back center can function independently or in concert with a processing , facility or drop-off center. The RecycleryTM is the trademark.n ame fora BFI materials recovery facility (MRF) or intermediate processing center (IPCIThe Recyclery combines sorting operations with baling or other processing methods that prepare, recyclable. materials for -transport to milis,and.manufacturers For more information about BFI RecycleNOVV Centers, ask for ourr brochure entitled "Recycling Centers The landfili of the near future will likely be a more com- prehensive facility than today's landfill. Due to the need, to conserve valuable Space, landfills will be adding material- diversion facilities such asrecyclingcenters and compost operations: Waste-to-energymethane recovery programs, willalso become a more common part of future landfill operations In short, the ,landfill of today will become the "resource `management facility' of tomorrow ,BFI has developed several recycling programs',for' landfills. The BFI RecycleNOW Wood. Waste Program: con: verts:wood waste: into useful end products`such asmulch and wood chips.,' The-RecydeNOWCompost Program converts yard waste, which accounts for" 11 to 20 percent. of .municipal solid waste; Into beneficial humus for soil .enrich Merit. Anda RecydeNOW:Landfill Gas Recovery:Program can:make'good use of themethane gas•generated in landfills' by anaerobic decomposition.'._ In addition to these' programs, the BFI:landfill site of the, future will, in many cases,"include-a RecycleNOW drop-off .' or buy-back center .or -a RecycleryTM • for more information, ask for our, brochure entitled "Recyding Programs for Landfills" Commercially-generated waste,accounts for approximately 55 percent of the total waste; that is discarded in. America Therefore recycling commercial waste materials can have a big impact_on`.landfll-space-savings. Commercial • . waste'recycling can also provide another• important benefit •it can cut disposal costs, and-help businesses save'money Office. buildings dispose of large•quantities'of high.-grade white 'ledger` and computer printout Warehouses, distribution centers and retail establishments , 9enerate large amounts of used corrugated cardboard cartons And nanufacturing:facilities often dispose of sig nificant:quantities:of.recyclableplastic paper and metal scraps.;Finally, apartment complexes:or other multi family dwellings cangenerate. high volumes of aluminum and steel,cans, newspapers;; and glass and plasticcontainers BFI can help commercial waste •generators.through any one of several RecycleNOW Commercial Programs:. • TheOCC (old, corrugated Cartons) Program; the Multi Family Dwelling. Program • the. Office Paper,Program or- a RecycleNOW Custom-Designed Prograrn The starting point for any of these programs.is a BFI Waste Audit that will help determine; the: exact corn- position of a customer's waste stream. Such specific knowledge-will result in a prediction of thevolumes that can be, diverted to recyding,;plus the estimated. savings disposal fees. BFI also: workswith customers to design and implement these programs to ensure a high success rate ;For: more information, ask for our brochure entitled • "Commercial Recycling Programs ecyciing;ProgramsFrom,Browning-Ferris Industries • .757 North Eldridge Box3151 Houston; Texas 77253 47.13)870-8100 d 1989 Browning-Ferris Industries. Nl rights resenied. Litho in'U:S.A RecycleNOW and Recyciery are trademarks of Browning -Ferns Industries. • ibis brochure is pnnted on recycled paper The Resource: ManagementFadlity In the near future; theesolution for ' s91d waste disposal willtlikelybe a fadlity that incorporates recycling incineration and/or" waste-to-energy, • ,:and land disposal. It will reflect a new philosophY,fq(Manag1ngSolibt. wastes: the integrated systems approachr' Summed up in four basic steps, , this approach means: (1) Waste less (2) "Recycle more.'(3) Safely incinerate 'Y and recover the energy from what cannot bereduced or recycled. (4) Safely the remainder • . .-,; ,,.`::-..- „.,..,.- .-• „1_.,,,.. :','•,.,.! 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Flammable • care -:.Co he "Disposal" category. - - Kerosene • down the Windshield F!ammable 1 - - - washer solution - - Window cleaner - - _-• • Oven cleaner „ , - refuse The number. ode. - Corrosive Number 1 Products which can dram using large quantities of water.f.-osive 1 ,pi..466r,7:vei.„.:6611461,. :1:••=•• .• , -• cleaners = Ve"-, Flammable - Flammable 3 s ( A • • Paint brush cleaner Poison 1 wrthTS 001:1101:1410)61,:3;1a Glue (water based) Noe 1Pamnt oil based • Flamrnable. 3.2; Pmnt hmnner Flammable 34 Paint ,Rust remover CoriosiveFlammable 3 - • Lrper*ii10-'-. Flammable 34 " • • gestiOns er ,..Fj6ciipiy*0009p01,0jo,pbsitt'of:hazardous waste is not ea§yiBUtItigre0(Q•orgOi;01600 that these items can 40._,.0h4t0, to, and aso places they can be broughrto for 4 •recypling 7.Au(6,4103#0..4040440-,,Onfki*tradE61-in:6.0ik6igda::-: automotive y01;:qt9tor01•-•00ri -pd;„toi*:-:-t9::4--9as:,, station that Tttycle6 oCplaCel:16 a one ,or tvid container with a secured cap and placed out on your Palnt(ollbased) can be clonated to churches sctoots, • • ;o,r local graffiti prograns- - Ast,Tpiv#4Cte,;(t.i6e4tirOi0s;-:04 On'. be donated to schooI which offer art courses - • Cement 400;0.1i40.-,46 badonated to schools which -; 00r carpentry courses Additionally, there 1:6,altei..ri0ti‘/0*-1,00itig*iert0tiazar 94p WOatEior00900-::iiiv60 Dissolved baking soda can be used tqciean -ovens, 41pikrd waterpoured down.a dram a weel ..001p0.pfeii09t 00.6g 000 yiii(014hfibiirii0scilut160. used as glass c earl, FP -1; further Informatlon regardlng safe*if: proper *Oriak::POlita*: Industfles' "Hazardous WasteHotUne at(800) 553-1972 . „. , • .: „ . n. - - *Pe'_ iso Waste Hazard Dlsppsal -‘- Dry cleanmng s�lvents Flammable Fmberglass epoxy Mercury battermes Corrosive 3 ' 'ibte , ;m9tif Oa"s Shoe pohsh , • • , , A • ” -Svfirfirnirig;po91:0cig , 2 PpitOr't • ' /. ' as stem ERoY•iNIN9f.FiRis.,.:1Npi)s, ame,ass49015iexcept (RecycleND 1/ ;Ne;gr; .-.„a 49.0,18)ButtOn This 2'/a Esc llulog Irttitonifeatures ,,the 1.00,1eN®W `logo>in;y wh1te,on1blueibackground: inpimumtorder 700 49020113tter�Bags Dura ble""18�%xyll litt&rib"ags with Re&ycleN®,W ilogo A greatggweaway4tem for�yourrcustomers; eNOW M1nimum1order 250. Browning-Ferris Industries' MOBIUS Curriculum: Understanding the Waste Cycle 1 1 1 1 1 1 1 1 1 1 1 1 1 1 "l Industries' Browning-Ferris BIUs Curriculum: M� Waste Cycle Vnderstand�g the• um, for Grades 4 Through 6 Environmental Education Curriculum A Recycling and Industries an-dYeager Pine & M�-�e Communications, On. 'behalf of Browning-Ferris we would like to thank the following: Ferris Industries; andFiles, Browning - Manager of the Corporate Library and the students u Mary F. Magner' Annabelle Bourgoin, Scott Anderson, School, Edmonton., Alberta, Cance, Rideau Park Elementary School, Houston; f Educational consultant Edmonton., oe Elementary el, School, Houston; GreenwoodEleme H ary Soh; Ol Ho -u Wunderlich Poe mntaLanier Middle School,chool,ton; Lincoln Quincy; Atlantic School, Houston; Wunderlich Elementary QUtay, Massachusetts; Parker ElementarySchool, Middle School, Q inc Middle School, Quincy; Brimfield Elementary School, Middle School, Quincy; Sewing Pompano, Florida; Bethune Elementary Broadview Elementary, Florida; Bill Carter' Hollywood,lOhio; Sunrise Middle School, Fort Lauderdale,BFI,Houston; Steve Dunn, HolywooFlorida; Edmonton; Ann Hodge' Fort Lauderdale; PI,QiBrowning-Ferris Industries BFI, Ohio; Bob Hely, BFI, Management Association; Judy Ranter, BFI, BFI, �'n�' t Beth Little; the National Solid Wastes vin Handelman, Berson, Jessica Dworkin, Jolene Gross, Educational consultaxi Susie Gains, BFI; Bonnie An Yeager Pine & Mune'Minneapolis, Minnesota Producedby: Yeager Pine & Handal e Communications, Stacy A. Einck and Greg A. Bury Edi WritWritten.y: Susan Schaefer Ingram, APR, and Peter Block geed Rachel Fine, Fine! Design and cartoonist Jackie Urbanovic iUust atedby: Sarah Phelps, Fine! Design, copyright Browning-Ferris Industries, 1990. ThesePoses only Any other use is permitted These materials are printed on recycled paper and maybe copied for educational p P only with the permission of Browning-Ferris Industries, Houston,'ibxas. 1 a. I l� r I overview: 1 1 1 1 1 1 1 1 1 1 1 'IIID IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111 �l�ll�lllllll� 11 II l.. 1111111111111111111 The following pages provide a summary of the six chapters and activities of Browning-Ferris Industries' MOBIUS Curriculum: Understanding the Waste Cycle. The curriculum is designed for children in grades four through six, ranging in age from nine to 11. Supported by statistics compiled by the U.S. Environmental Protection Agency (EPA) and the National Solid Wastes Management Association (NSWMA), the MOBIUS curriculum is designed to be as up-to-date as possible. A toll-free number, 1 -800 -BFI -8100 or 1-800-234-8100, will provide free information and assistance by professional librarians at Browning-Ferris Industries' (BFI) corporate library. The curriculum teaches students about solid waste management systems and the components involved in solid waste disposal. Children will learn how individuals contribute to — or help solve — the solid waste problem by understanding how the system works and starting or participating in a recycling program in their area. A single quiz and a return envelope is provided to measure students' knowledge before and after the recycling unit and to use their responses in evaluating and updating the MOBIUS Curriculum. Worksheets fill idle time with fun activities for individual students, and suggestions for group activities are outlined at the end of each chapter. At the heart of the curriculum is the MOBIUS cartoon character, originally created by a fourth grade student in Edmonton, Alberta, Canada, as the result of a contest sponsored by BFI. Students in five communities in the U.S. and Canada participated in the MOBIUS Contest, which taught the general principles of recycling and finished with the mascot drawing contest. The character, as it appears now, was refined by a graphic artist. MOBIUS is the name of a German mathematician, Augustus F. Mobius (1790-1868), who invented a continuous strip with a single twist. The Mobius strip has become the international symbol for the environmental cycle. The MOBIUS curriculum emphasizes recycling because of its many immediate, positive effects. It teaches that recycling is a major component of integrated waste management, it helps children learn about the cyclical nature of the environment, and it teaches them the New Three Rs — Reduce, Reuse, Recycle. Children can be effective leaders in the recycling movement, and the MOBIUS Curriculum encourages their participation in this movement as it gains momentum in the decades to come. 2 Copyright Browning-Ferris Industries, 1990. 11111111111111 11 Chapter One is made up of six sections: an introduction to the MOBIUS character, three lessons, and two activities. Chapter One has two objectives: 1. To introduce MOBIUS to the students. 2. To teach students about landfills, incineration, and composting. In Lesson One, students take a pre -quiz to show their current knowledge of the waste system and recycling. Teachers and students discuss the answers as a group. The quiz and the answers are designed to bring out the basic facts and issues about the waste disposal system. The basic facts are: 1. Each person in America produces around 3.5 pounds of trash per day.1 2.35-40 percent of our trash is paper.2 3.30 percent by weight and 40 percent by volume of our trash is packaging.3 4. Open dumps are being phased out in the United States. 5.83.2 percent of garbage in the U.S. is buried in landfills.4 6.34.8 billion aluminum beverage cans are thrown away each year rather than recycled.5 7. 10.2 million tons of plastic is thrown away each year.6 8. Communities across North America are passing laws to encourage recycling. 9. Sanitary landfills protect groundwater by using impermeable liners to contain the garbage. In Lesson Two, students learn the advantages and disadvantages of landfills, incineration, and composting as methods of solid waste disposal. Landfills: 1. Landfilling is the most common form of waste disposal. 2. Landfills are constructed on carefully chosen sites and lined to protect the environ- ment, which is why they are cal l ed "sanitary:' Waste deposited in landfills is covered with soil daily. 3. They are different from dumps, which are being phased out in the United States. 4. They are filled by trucks hauling garbage to the sight, where it is spread out, covered with soil, and crushed and compacted with heavy equipment. Rainwater and liquids from the decomposing waste combine to create leachate, which collects at the bottom of the landfill. Leachate is pumped out and treated in a sewage treatment facility. 5. As waste decomposes, landfills primarily release two gases: methane, a combustible gas that can be used as fuel, and carbon dioxide, which is used in many industries. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII a3 Copyright Browning-Ferris Industries, 1990. 1 1 1 H 1 I III 1 1 1 1 1 11111IIII11IIIIII1111111111111111I The Advantages of Landfills 1. Modern engineering allows landfills to protect groundwater and they are less ex- pensive xpensive to construct and maintain than waste -to -energy plants. 2. They accept all types of garbage except hazardous waste. 3. They are useful as recreational areas after they are full. 4. They are necessary to contain residue from other disposal processes. The Disadvantages of Landfills 1. They require specific soil types and geologic conditions. 2. They must be accessible and close to communities. 3. They are filling up much faster than originally anticipated. Waste -to -Energy: 1. It is a means to burn, or incinerate, garbage to ashes, which are taken to a landfill. 2. It creates heat to make steam that can drive machinery capable of producing electricity. 3. It reduces the volume of waste that is incinerated by 90 percent. 4. It does not eliminate the need for landfills to dispose of the ash or other noncom- bustibles, like cement and gravel. The Advantages of Waste -to -Energy 1. It is an alternative energy source. 2. It can reduce the volume of waste that is incineratedby nearly 90 percent. 3. It traps odors inside; it eliminates vermin and insects. The Disadvantages of Waste -to -Energy 1. In order to eliminate gases emitted into the atmosphere, it requires special devices that are costly to build and must be carefully monitored and maintained. 2. Landfills are needed to dispose of the ash. 3. Not all materials are combustible, which makes other waste disposal alternatives necessary. Composting: 1. It makes use of organic materials such as yard waste, food scraps, and other plant and soil materials. 2. It decomposes to create a useful, enriching soil additive called humus. 3. It saves space in landfills by recycling organic material. The Advantages of Composting 1. Compost material enriches the soil and plants. 2. Composting can be done safely in your back yard and maintained by periodically using the humus. 3. Composting saves space in landfills by reusing organic materials. The Disadvantages of Composting 1. Some organic materials take a long time to decompose, and some city and apartment dwellers do not have yard space available. 2. Composting is limited to organic materials only. 3. To be most effective, humus must be used as a fertilizer, and organic material should be added to the compost pile regularly to maintain a ready supply. Copyright Browning-Ferris Industries, 1990. In Lesson Three students learn how waste is generated, where it goes, and how it can be reduced by recycling. Recycling and the Environment: • An environmental cycle is a continuous chain of events: birth, growth, reproduction, and death. Nature uses every phase of the cycle by constantly recycling organic material. • To some degree we can mimic nature, by recycling many materials we ordinarily throw away. • To recycle means to process a material into a form similar to its original form. Newspaper can be recycled into cardboard. Aluminum cans can be made into aluminum foil for cooking. In contrast, to reuse means to use something again in its original form. For example, a beverage bottle becomes a flower vase. • Paper, glass, and aluminum are made from products that either grow on the earth or are found in the earth. Making g these products from scratch takes time and energy and uses up these resources. • By recycling these products, we save time, energy, and natural resources. We protect our environment in two ways. First, we preserve our natural resources. Second, landfill space is used more slowly. Activities: (Science) • "Make a Simulated. Landfill" Demonstrates building a classroom landfill in a shoe box or glass aglnarium. • "Feeding Your Garden" Demonstrates how to make a compost pile in the classroom using an aquarium as a container. • 5 Copyright Browning-Ferris Industries, 1990. Summary of Chapter Two Chapter Two contains one lesson, which is a short, three -act playlet entitled "Here Today, Still Here Tomorrow'.' A brief discussion follows each act, and a group activity is at the end of the chapter. Chapter Two has three objectives: 1. To show students that trash is part of the environmental cycle. 2. To teach students how trash was handled in the past. 3. To help students learn how we've evolved into a culture with an accelerating waste disposal problem. The playlet in Lesson One is summarized as follows: "Here Today, Still Here Tomorrow" Act I: "Before Treasure Existed" Act II: "One Maid's Trash is a Princess' Treasure" Act III: "Treasures Under the Tree House" Act I: A hunter, Thor, his wife, Mim, and son, live in a cave in prehistoric times. The son, Junior, has lost his spearhead while attempting to kill an antelope. Mim explains to a neighbor how they were counting on the antelope for food, tools, and leather, and how they always seem to find a use for all that they have. Junior enters with a fish he has caught and Mim explains that this will not only make a good meal, but will supply some much-needed sewing needles as well. Discussion: Questions include — What does this tell us about how people once lived? What did they throw away? What materials weren't mentioned that they probably used regularly? What makes it hard for us to use our resources in the same way? Copyright Browning-Ferris Industries, 1990. Act II: Princess Marie and her companion Felix, commanding officer of the army, are waiting to leave on horseback just inside the palace drawbridge. Joe, the palace guard, is assisting when Brenda, Marie's chamber maid, throws a bucket of slop and dirt out the second story window — as was customary at the time — spraying the Princess and the Commander. Along with the dirt, a small stone falls to the ground in the shape of a spearhead. Discussion: Questions include — Where did the spearhead come from? What would happen if we all threw our trash out the window? Is it healthful to throw trash out the window? Why? Act III: Dad and his children, Justin and Sarah, are beginning ni n g to build a tree house. The children have led their father to the tree they've chosen. As they clear the brush around the tree, Justin begins digging with his hands in the dirt and pulls out what looks like a spearhead. Excited about the discovery, he resumes digging and cuts himself badly on something sharp. Dad and Sarah notice that there is quite a bit of trash around and figure someone has used the area as a dump in the past. Dad says that after Justin's cut is treated, Dad and Sarah will cleanup the area and see what can be taken to the recycling center. Discussion: Questions include— Where did the spearhead come from? What does this tell us about our world? Why would someone throw trash under the tree like that? What should we do with our trash? Activity: "Mural, Mural On The Wall .. teachers put together a bulletin board with two halves marked and labeled "The Environment as it is Today" and "The Environment if We Take Care of it'.' Students complete the mural by choosing and cutting out appropriate pictures and words from old magazines and newspapers and placing them on the board. A discussion follows, giving students a chance to identify the pictures and words they think best describe how they feel about the environment and why they chose those things. 7 Copyright Browning-Ferris Industries, 1990. Summary of Chapter Three 4?) .4a Chapter Three is made up of three sections: two lessons and an activity. Chapter Three has two objectives: 1. To teach students how we contribute to the waste disposal problem every day. 2. To help students learn the importance of the New Three Rs: Reduce, Reuse, Recycle. In Lesson One, students learn how our demand for convenience has influenced marketers to create more and more disposable goods and packaging, which is contributing to the waste problem. By reducing, reusing, and recycling, we can curb our use of natural resources and continue to use many of the materials we currently throw away. After a short talk, a demonstration and discussion using many different items (e.g. a packet of chewing gum, a cake mix, a two -liter, plastic drink bottle, a wrapped man's shirt, an empty pickle jar, etc.) illustrates the different things we use each day that can and cannot be recycled, and what new ways we can use some of the materials not currently recycled. In Lesson Two, students learn ways in which they can contribute to reducing waste through recycling resources found in trash, as well as reusing certain materials and thereby reducing the average of 3.6 pounds of trash per person produced daily. Prior to the lesson, teachers are asked to assemble a bag of clean, recyclable and nonrecyclable items weighing about 3.6 pounds, which will aid in the discussion. Activity: "Recycling Quiz Bowl" Two teams compete to answer factual questions about recycling and the environment. Questions maybe written by students or the teacher. Correct answers score two points and incorrect answers score zero points. A bonus question at the end enables students to wager points on their ability to answer the final question. 8 Copyright Browning-Ferris Industries, 1990. 1 1 1 1 1 1 1 1 1 1 Summary of Chapter Four Chapter Four is made up of five sections: three lessons, and two activities. Chapter Four has three objectives: 1. To help students understand their connection and contribution to the waste disposal problem. 2. To explore the idea of a ton, what is in a ton of trash, and what elements contribute to making a ton of aluminum, glass, and paper from raw materials. 3. To look specifically at plastic, what makes it unique, and its future as a reusable, recyclable material. In Lesson One, students learn how the trash each of us creates daily builds quickly into a vast amount. They will explore what comprises a typical ton of trash, and how these materials can be saved by recycling. A ton is 2,000 pounds. (25 students, weighing approximately 80 pounds each, weigh a ton collectively.) By weight, a ton of trash is: 1. 35.6 percent paper,? 2. 8.4 percent is glass,$ 3. 8.9 percent metal,9 4. 8.9 percent food waste,10 5. 7.3 percent plastic,11 6. 20.1 percent yard waste,12 7. 10.7 percent miscellaneous trash.13 In Lesson Two students learn how raw materials and our resources can be preserved through recycling by seeing what goes into a ton of paper, glass, aluminum, and steel.14 Paper: Making a ton of paper requi res nearly 3,700 pounds of wood, over 200 pounds of lime, 360 pounds of salt cake, 76 pounds of soda ash, 24,000 gallons of water, and 28 million BTUs of energy. In addition, making paper from raw materials means we must treat and dispose of 84 pounds of air pollutants, 36 pounds of water pollutants, and 176 pounds of solid waste. Making a ton of newspaper from recycled paper uses 17 fewer trees and saves two to three cubic yards of landfill space. Glass: Making a ton of glass from raw materials requires over 1,300 pounds of sand, 433 pounds each of soda ash and limestone, 151 pounds of feldspar, and 15.2 million BTUs of energy. As a byproduct of the process, 384 pounds of mining waste and 28 pounds of air pollutants must be treated and disposed of. When glass is recycled it is mixed with raw materials to make a stronger final product. Recycling a ton of glass reduces water consumption by 50 percent, mining ng wastes by 79 percent, and al r pollutants by 14 percent. 9 Copyright Browning-Ferris Industries, 1990. Aluminum: Making a ton of aluminum requires nearly 9,000 pounds of bauxite, 1,020 pounds of petroleum coke, 966 pounds of soda ash, over 300 pounds of pitch, 238 pounds of lime, and 197 million BTUs of energy. In addition, 3,290 pounds of red mud, nearly 3,000 pounds of carbon dioxide, 81 pounds of air pollutants, and 789 pounds of solid wastes must be treated and disposed of. Recycling aluminum reduces the energy used by 95 percent, air pollutants by 95 percent, and water consumed in the process by 95 percent. Steel: Making a ton of steel uses 1,970 pounds of iron ore, 791 pounds of petroleum coke, 454 pounds of lime, and 29 million BTUs of energy. The process requires treatment and disposal of 538 pounds of solid wastes and 242 pounds of air pollutants. Recycling a ton of steel reduces the energy usedby 74 percent, air pollutants created by 86 percent, water used by 40 percent, mining wastes by 97 percent, and water pollutants by 76 percent. In Lesson Three students take "A Special Look at Plastic:' They will examine how plastic fits into our daily lives and identify plastic items they routinely use. After discussing the problem in groups, students will explain to the class their ideas on how to reduce plastic waste and reuse some of the plastic now thrown away. MAjor points covered: 1. Plastic is convenient and inexpensive and is becoming more and more common in our lives. 2. About 85 pounds of plastic per person each year is thrown away, and less than one pound of that is recycled. 3. Many plastics are recyclable. New ways of recycling and new products using recycled plastic are being invented all the time. 4. There are problems in doing so: plastic is difficult to recycle because there are so many different kinds and they must be recycled separately. Some types of plastic are not recyclable at all. 5. There are companies that recycle many different types of plastic, and markets for both plastic recyclables and the products made from them are growing. Discussion: Questions include — Should we stop using plastic? What if we decide to stop using plastic — is that a good idea? What do we use each day that is made of plastic? What would life without plastic be like? What can we do to make recycling plastic easier? Activities: • "The Recycle Times ... Herald... News ... Post" Students write and produce a newspaper for their class, school, or community focusing on recycling and the environment. With guidance, they decide on the content, make assignments for stories and engage in other tasks such as photography, cartoons, puzzles, interviews, and editorial pieces. • "Radio Waves Teach Recycling Ways" Student groups write and produce radio or video commercials for the class or school. Using their imaginations, they may decide to use special effects, music, multiple voices, impersonations, person -on -the -street interviews, and so on. The final product could be aired on the PA. system of the school if available, or played for another class. 10 Copyright Browning-Ferris Industries, 1990. / / / 1 1 1 1 i 1 1 1 f Chapter Five is made up of four sections: two lessons, answer sheet, and an activity. Chapter Five has two objectives: 1. To teach students how packaging affects the price of products. 2. To help students practice basic arithmetic skills. In Lesson One, students are asked to bring clean beverage containers to class. During class discussion, they explore the different ways available to reuse and recycle these materials. Lesson Two includes two scenarios and sets of equations. • "The MOBIUS Recycling Center: Through discussion and equations, students explore how the cost of beverage containers varies even though the purchase price is the same. They will look at how size affects cost, and what happens to containers after they are used. • "The MOBIUS Beverage Company." Through discussion and equations, students look at the difference in energy use between using a portion of recycled materials and using all new materials when packaging beverages. • A separate answer sheet is included. Activity: "When I Grow Up I Want to be a Teacher? Students plan and teach a program on recycling for younger children in the school. Possibilities include presenting the playlet from Chapter Two, "Here Today, Still Here Tomorrow;' planning and performing original skits, and helping younger classes participate in a recycling project by teaching them the basics and encouraging them to recycle at home or contribute to a recycling program at school. 11 Copyright Browning-Ferris Industries, 1990. Summary of Chapter Six Chapter Six is made up of one lesson. Chapter Six has one objective: To help students coordinate and participate in a recycling project that involves their class and possibly the entire school. In Lesson One, students develop a recycling project for their classroom or for a number of classes in their school. What do we do? Set goals: 1. Ask the class to set realistic goals for collecting recyclables. Goals can be set on the basis of time or weight. (We'll run the program for three months, or we'll collect 20 pounds of paper or cans per week.) 2. Keep track of progress toward the stated goal. 3. Involve school personnel in the cafeteria or administrative office, if possible. 4. Recyclables may come from the school, the community or both. If recycling is not available in your area, ask students to bring recyclables from home. Choose a coordinator: 1. The coordinator could be a responsible student, a teacher, or a task force made up of students, teachers, and administrators. 2. A coordination team is the key to the success of this project. Set rewards: 1. If recyclables can be turned in for cash, you may choose to buy something for the school or for use in the classroom. 2. Classes may challenge other classes for a set reward. What do we need? 1. Separate collection boxes and a central storage area. 2. Transportation to a recycling center or transfer station. 3. A speaker to answer questions. 4. A tour of a recycling center, transfer station, can factory, or landfill. Who can help us? 1. Contact your local recycling company, solid waste hauler, or try BFI's toll-free number, 1 -800 -BFI -8100 or 1-800-234-8100, for assistance available in your area. 12 Copyright Browning-Ferris Industries, 1990. NOTES 1United States, Environmental Protecton Agency, EPA Report To Congress: Solid Waste Disposal In The United States (Washington, D.C.: Environmental Protection Agency, 1988). 2EPA. 3Browning-Ferris Industries. 4EPA. 3FranklinAssociates Ltd., Characterization of Municipal Solid Waste in the United States, 1960 to 2000, (Washington, D.C.: Environmental Protection Agency, 1986). 6Franklin Associates Ltd. 7FranklinAssociates Ltd. 6FranklinAssociates Ltd. 9Franklin Associates Ltd. '°Franklin Associates Ltd. 11FranklinAssociates Ltd. 12Franklin Associates Ltd. 13Franklin Associates Ltd. 14Carole M. Bell and Martha M. Schwartz, Oscar's Options: Book II, (Providence, Rhode Island: Rhode Island Department of Environmental Management, 1987). All statistics for Chapter Four, Lesson Two. 13 Copyright Browning-Ferris Industries, 1990. Glossary of Terms aluminum _num A strong, light, silver -colored metal made mostly from bauxite ore. ashfill A specially constructed landfill to be used only for disposing of ash from waste -to - energy plants. asphalt A dark, tar -like material made from petroleum and gravel that is used to pave roadways. bacteria Single -celled living organisms that can cause disease; they also can break down solid waste. bauxite A mineral. Most of the aluminum in the world can be found in bauxite. biodegradable Material that is able to be broken down by microorganisms; includes most organic wastes. BTU British Thermal Unit. A measurement of the amount of heat needed to raise the temperature of one pound of water by one degree Fahrenheit. carbon dioxide (CO2) A colorless, odorless, noncombustible gas made of carbon and oxygen molecules, which animals exhale when they breathe. Plants use this chemical in photosynthesis. cell The area in a landfill where several layers of solid waste are deposited each day. At the end of the day, the layers are covered with soil and a cell is formed. Cells are built side by side and on top of one another until the landfill is completely filled. combustible Capable of starting on fire. commercial solid waste The waste from businesses. compost Decayed, organic waste that changes into humus and can be used for fertilizer. Composting is the process of collecting and producing compost. contaminate To make impure or not clean. cullet Scrap glass that has been broken into tiny pieces. curbside recycling program The process of separating recyclables to be picked up by a recycling truck at our homes. Many cities and communities now have curbside recycling programs. cycle A continuous process. decay The breakdown of materials, chiefly by bacteria. decompose To break down, change form. degradable Capable of decomposing. environment The elements around us, like the ai r we breathe and the water we drink that influences our health. environmental cycle A regularly recurring chain of natural events that happens all around us every day. For example, a tree grows up and drops seeds that become new trees. Environmental Protection.Agency (EPA) The federal government office in charge of making sure that our environment is safe to live in. environmentally sound A product, practice or thing that does not harm or disturb the environment. feldspar A mineral found in many different rocks. It is one of the many materials used to make glass. fiberglass Small pieces of glass that are made into yarn.The yarn is woven into a fabric that is used in insulation and molded as a plastic. garbage Wastes, like food, that are likely to decompose. glass A transparent, inorganic material produced by melting almost pure silica sand with burnt lime or limestone and soda ash, which gives hardness and chemical durability. glassphalt A paving material that is very similar to asphalt. It is made of petroleum and cullet, rather than petroleum and gravel. grades (Not the ones in school.) A term used to label different qi ial ity-types of the same material. For example, newspaper is a different grade of paper than stationery paper. Each grade is recycled separately. groundwater Water in the earth that supplies wells and springs. In many places, wells and springs are used for dri nk-i ng water. hazardous waste Waste that can harm the environment because of its chemical makeup. 14 Copyright Browning-Ferris Industries, 1990. household hazardous wastes Wastes found around the house that can harm people or the environment because of their chemical makeup. Examples of household hazardous wastes include paint and paint cans, chemicals, medicines, and inorganic cleaning supplies. Because of their hazardous nature, they should be stored properly and disposed of separately from the rest of household trash. humus A rich, natural, soil -like fertilizer that is the result of composting. hydrogen sulfide (H2S) A flammable, poisonous gas, made of hydrogen and sulphur molecules, which smells like rotten eggs. impermeable Not capable of allowing a liquid to spread or flow through. Something that is impermeable will not absorb water, for example. incineration The process of burning something to ashes. This process can greatly reduce the volume of waste to be landfilled: incinerator A building where garbage and other waste materials are burned to create a smaller amount of solid waste in the form of ash. industrial Having to do with industries. industrial solid. waste The waste from industries. inorganic Things that are not made from plants and animals, and do not contain the element carbon. For example, chlorine used in pools and ammonia cleaners. (see organic) leachate Liquid, including rain water, that has passed through or conies from solid waste. This liquid collects at the bottom of a landfill. In sanitary land 1 is, leachate is collected and cleaned, use ua,ily by sending it through the local sewage treatment plant, then it is returned to lakes, streams, and so on. lime This powdery material is used to help keep the various ingredients used in papermaking together. It is not to be confused with the green citrus fruit. limestone A rock made from many different minerals. It is used to make glass. methane A highly combustible gas with no smell or color. Methane is produced by solid waste as it decomposes. microorganism Microscopic living things involved in the composting of wastes and in sewage treatment processes. mineral An inorganic substance found in nature. Gold, silver, and iron ore are minerals. mining waste The leftovers from the mining of various minerals. These leftovers usually have no use. MOBIUS When used in association with the BFI MOBIUS Curriculum, the term refers to the mascot. Mobius, Augustus F. A German mathmetician who lived from 1790-1868. He invented the idea of a continuous strip, or loop, with a single twist in it. The recycling industry uses Mr. Mobius' strip as the familiar recycling arrows. monofill Another term for an ashfill. municipal solid. waste Solid waste produced in homes. open dump An open disposal site. In the United States, open dumps are being phased out by the Environmental Protection Agency (EPA). ore Mineral or combination of minerals from which metals or other valuable substances can be mined. organic Made from living organisms such as plants and animals. Organic substances include tree leaves, wool from sheep, and any other materials containing the nonmetallic. element carbon (like diamonds and graphite, which are pure carbon in different forms). petroleum coke A product made from coal that is used to build fires in furnaces and for making aluminum and steel. photosynthesis The process by which green plants convert sunlight and minerals contained in the soil into oxygen that we breathe. pitch A thick, dark, sticky substance found in coal, wood, and petroleum. It is used to line the pots in which aluminum is made and to conduct electricity. pollution The contamination of soil, water, and/or air from the discharge of waste, gases, or chemicals. precipitation Aweather term meaning the deposit or fall, of rain, sleet, or snow. purification To make something clean and pure. recyclables Almost all natural and some man-made materials, most commonly glass, aluminum, newspaper, cardboard, tin, plastic, and oil. 15 Copyright Browning-Ferris Industries, 1990. recycle To make new products out of used materials like beverage containers, newspapers, and glass. RecycleryTM A BFI recycling center where recycled things are sorted by what they are made of and packaged for shipping. For example, clear glass goes in one area while green glass goes in another. red mud The material that remains after aluminum has been removed from bauxite ore. reduce To cut down on the amount of the trash we produce. resin A natural, organic substance used to manufacture varnish, ink, and plastic. resource recovery A term used to describe what happens when the heat created from burning garbage is used to generate electricity. reuse To use a product again, either for what it was originally made for or for something else. For example, a returnable beverage bottle maybe returned and refilled with the soft drink (used for its intended purpose), or it could be used as a flower vase. salt cake A white powdery material used to make pulp. sanitary landfill The modern, engineered way to deposit waste into the ground and still protect the environment by adding liners, compacting and covering the waste every day with soil, testing groundwater, and keeping out hazardous waste. sewage Liquid or solid waste which is carried off by sewers and purified in a sewage treatment plant. soda ash A white material made from the mineral called sodium. Soda ash is used to make glass. soil The upper layer of earth which may be dug. solid waste Trash and garbage. solid waste management The ways we get rid of our garbage, including putting it in a landfill, burning it, and recycling it. Companies like Browning-Ferris Industries are in the solid waste management business. solid waste stream or waste stream The cycle that solid waste goes through, from the creation of garbage and trash, to depositing waste in landfills and incinerators. The waste stream includes the recycling process. source separation To separate recyclables and nonrecylables at the place where the trash is created. A curbside recycling program is an example of source separation. tipping fee The price individi n a,1 s, communities, and trash hauling companies must pay a sanitary landfill operation to get rid of their trash or the trash they collect. The fee is called a tipping fee because truck drivers must unload by tipping up the back of the truck. topsoil The top layer of soil containing valuable nutrients. trash Material to be thrown away. Solid waste. waste stream See solid waste stream. waste -to -energy plant A process where energy, in the form of steam or electricity, is produced by burning solid waste, gases, or chemicals. wood. fiber A stringy substance made from wood. This substance makes paper feel the way it does (this is called texture). It also helps keep together the ingredients that make paper. wood. pulp When wood fibers are combined, they are called pulp. The pulp is used to make. paper and paperboard. yard. waste Leaves, grass clippings, and other organic materials collected from lawns. Yard waste is used for compost materials. 16 Copyright Browning-Ferris Industries, 1990. Bibliography At A Glance: Recycling Solid Waste. Washington: National Solid Wastes Management Association, 1989. British Columbia Province. Ministry of Environment. Resources and Waste: Environmental Education Guide. Victoria: Ministry of Environment, n.d. Browning-Ferris Industries. Corporate Library and Corporate Communications staff. Telephone and personal interviews. 1988-89. Franklin Associates, Ltd. Characterization of Municipal Solid Waste in the United States, 1960 to 2000. Washington: U.S. Environmental Protection Agency, 1988. Garbage In America. Grass Valley: Refuse Industry Productions, Inc., 1988. Hoy, Suellen M., and Robinson, Michael C. Recovering the Past: A Handbook of Community Recycling Programs, 1890-1945. Chicago: Public Works Historical Society, 1979. Marcellino, Michael. "Plastics -Recycling Visionaries Beginning to Get the Message Out." Recycling Today Apr. 1989:98, 100-103. Melosi, MartinV.. Garbage in the Cities: Refuse, Reform, and the Environment, 1880-1980. College Station: texas A & M University Press, 1981. Metro Regional Environmental Education Council (Mpls./St. Paul). The Conserving Classroom. N.p.: n.p., [c. 1988]. Neal, Homer A., and Schubel, J.R. Solid Waste Management and the Environment: The Mounting Garbage and Trash Crisis. Englewood Cliffs: Prentice -Hall, 1987. Ohio State. Department of Natural Resources. Division of Litter Prevention & Recycling. Super Saver Investigators. Columbus: Department of Natural Resources, 1988. Ramsey County (Minnesota). Ramsey County Public Health Department. Environmental Health Division. Recycle. It's Easy. It's Smart. Roseville: Ramsey County Public Health Department, [c. 1988]. Rhode Island State. Department of Environmental Management. Oscar's Options. Book II. By Carole 0. Bell and Martha M. Schwartz. Providence: Department of Environmental Management, 1987. Snow, Darlene, and Johnson, Charles A. "Trends in Collecting Recyclables'.' Waste Alternatives/Recycling n.d: 46. Special Report: Recycling in the United States, Update 1989. Washington: National Solid Wastes Management Association, 1989. United States. Environmental Protection Agency. Office of Solid Waste and Emergency Response. EPA Report to Congress: Solid Waste Disposal in the United States.Vol. II. Springfield: National TechnicalInformation Service,1988. Washington State. Department of Ecology. A -Way With Waste: A Waste Management Curriculum for Schools. 2nd ed. Redmond: Department of Ecology, 1985. Wisconsin State. Department of Natural Resources. Recycling Study Guide. Madison: Department of Natural Resources, 1988. Zarin, Daniel J. "Searching for Pennies in Piles of Trash: Municipal Refuse Utilization in the United States. Environmental Review 2 (1987): 207-221. 17 Copyright Browning-Ferris Industries, 1990. Resources The Following List May Help You Locate Additional Materials. the Aluminum Association 900 19th St. NW Washington, D.C. 20006 (202) 862-5100 The Aluminum Association has a video tape available entitled Recyc Ung: Your Next Assignment. It is a well organized, 18 minute show, with good, clear information. The video is available to purchase for $35, or maybe taken out on loan. Air and Waste Management Association P.O. Box 2861 Pittsburgh, PA 15230 (412) 232-3411 National Recycling Coalition P.O. Box 80729 Lincoln, NE 68501 (402) 475-3637 Supplies farther references for recycling and waste handling associations nation- wide, ationwide, including teaching materials and up-to-date resources. Steel Can Recycling Institute Foster Plaza X 680 Anderson Dr. Pittsburgh, PA 15220 (800) 876-7274 Some teaching materials are available through this organization including a coloring book. New materials are being developed for various age groups but were not available in the spring of 1990. However, the organization can provide some very useful background information on this specific area of the recycling industry. Wellman, Inc. Dennis Sabourin, Vice President 1040 Broad Street, Suite 302 Shrewsbury, New Jersey 07702 (201) 542-7300 A major U.S. plastics recycler, Wellman has a free kit on recycled plastic which includes plastic materials at various stages of recycling and samples of the products made from it. Council for Solid Waste Solutions 1275 K Street, N.W., Suite 400 Washington, D.C. 20005 (202) 371-5319 Council on Plastics and Packaging in the Environment 1275 K Street, N.W., Suite 400 Washington, D.C. 20005 (202) 789-1310 Society of the Plastics Industry 1275 K Street, N.W., Suite 400 Washington, D.C. 20005 (202) 371-5200 National Solid Wastes Management Association Eugene J. Wingerter, Executive Director 1730 Rhode Island Ave., NE, Suite 1000 Washington, D.C. 20036 (202) 659-4613 NSWMA is the trade association for the waste services industry.It conducts statistical research which is provided to their members. Glass Packaging Institute 1801K St., N.W., Suite 1105L Washington, DC 20006 (202) 887-4850 The Glass Packaging Institute publishes How to Curb the Solid Waste Crisis, Comprehensive Curbside Recycling, and Glass Recycling: Why?How?. 18 Copyright Browning-Ferris Industries, 1990. Keep America Beautiful (KAB) Mill River Plaza Nine W. Broad St. Stamford, CT 06902 (203) 323-8987 KAB began a continuing advertising campaign against littering in the late 60s and 70s, which is still going on. The organization has expanded greatly and now publishes program manuals, guides, recycling manuals, transcripts, and instructional materials. The Ecology Center 1403 Addison St. Berkeley, CA 94702 (415) 548-2220 Conducts educational, informational, and recycling programs on newspapers, glass, and metal containers. Maintains a library, bookstore, and information service dealing with such subjects as insect control, recycling, legislation, and environmental groups. National Resource Recovery Association 1620 I St. NW Washington, D.C. 20006 (202) 293-7330 This is the association for the waste incineration industry. It does not have teaching materials available at this printing, but can provide resources where such materials may be found, and may be able to provide further information on the design and operation of environmentally safe waste recovery facilities. 19 Copyright Browning-Ferris Industries, 1990. ma am mmi mai ma ma m mum am m m am am ma am am m ma ma 0 P4 March 4, 1991 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council March 12, 1991 RENTAL VERSUS PURCHASE OF A TRACK TYPE LOADER Recommendations It is recommended that City Council authorize the purchase of a crawler, Model #943 and Interstate trailer from Shepard Machinery at a cost of $82,318. Background: On February 12, 1991, the City Council considered a recommendation that the City spend $82,318 for the purchase of a Caterpillar Model #943 track type loader (i.e. crawler). (A copy of the February 12, 1991 staff report is attached). After discussion the City Council directed that this item be sent back to staff for added information on rental option for crawler. Included in the FY 90-91 budget was an appropriation of $70,000 for the purchase of a used crawler. An additional appropriation of $12,000 for purchase of the trailer was approved at midyear review on February 12, 1991, making a total of $82,000 available in the budget. Analysis: The analysis is divided as follows: 1. Beach Outlet Locations 2. Requirements for Adequate Service Level 3. Vendors Contacted and Price Quoted 4. Cost Comparison - Rental vs. Purchase 5. Summary 1. Beach Outlet Locations There are thirteen storm drain outlets on the beach; five are county and eight are city owned. On November 26, 1986 the City and County entered into an agreement whereby the City maintains the County outlets because the City had a faster response time. Under the terms of the agreement the City is reimbursed by the County for its costs in maintaining the County outlets. November 26, 1986 Agreement Drain Herondo 6th Pier 13th 14th 16th 17th 18th 19th 20th 22nd 26th 35th City County X X Outlet Location X Near tideline X At tideline X At tideline About 100' w/o Strand wall About 125' w/o Strand wall X Near tideline 7 About 50' w/o Strand wall 2 2 About 125' w/o Strand wall X About 50' w/o Strand wall About 10' w/o Strand wall 2. Requirements for Adequate Service Level Rainy Season October 15th to April 15th According to LA County the rainy season is defined as the period between October 15th to April 15th. Prior to October 15th all City storm drains are opened and all the outlets are exposed in anticipation of the rainy season. This work is scheduled and is necessary so that the outlets can drain to the ocean. Opening and exposing the outlets means exposing the outlet to air since the outlets are buried under the sand. Some of the outlets are merely opened by digging a large hole in front of the outlet and other outlets require a trench to be opened from the outlet to the ocean's edge. During the rainy season, the Public Works Department staff uses the weather reports to let them know when it is time to clear in front of the outlets. Prior to any anticipated rain the outlets and trenchways are opened. This is done on an 'as need,basis' depending on weather reports. To help improve response time the crawler is parked on the beach. All of this preparatory work is done so that when a storm occurs City crews will be in a position to push the minimum amount of beach sand in the shortest time period to prevent flooding Beach Drive during a storm. When rain occurs and depending on the intensity, the Public Works Department maintenance personnel employees will go out to monitor. the storm water level. If the downpour is intense or if the tide i"s high or the winds are heavy and the outlets are closed, the crawler is used to quickly clear the outlet so that Beach _ Drive does not flood. r Based on experience approximately three times during the rainy season the action of the high tides or heavy wind will close all the outlets. Depending on weather reports the Public Works crew will schedule cleaning as needed. Non Rainy Season April 16 to October 14 Storm Drain outlet maintenance is not scheduled except for emergency work. During the summer months it is necessary to open three county storm drains to drain -the stagnant water. The work is scheduled and performed only during the following conditions: 1. during a low tide 2. during lower beach attendance such as very early in the morning (not the afternoon) 3. when there are no other conflicting scheduled beach recreation activities The City owned drains do not require outlet maintenance unless there is a freak rainstorm, water main break or other unusual event causing large amounts of water draining onto the street and into the storm drain. Emergency Work - January 1 to December 31 During an emergency time is of the essence and a thirty minute response time is sometimes necessary. During the rainy season the City requires that the crawler loader be on stand-by day or night and be able to be on the job in thirty minutes. This is to make sure that during a heavy rain storm a problem does not occur in the downtown area and other areas along Beach Drive. During most other times when the City needs the city and county drains opened we could give one day's notice. 3. Vendors Contacted and Prices Quoted VENDOR NO. 1 Vendor name/address R.J. LaLonde Inc. 6847 Atlantic Blvd. Long Beach, CA 90805 (213) 537-5571 Contact person: Dick Pessler Equipment type: Caterpiller 955 Move on cost: $200.00 Sales tax: None Rental Cost: $100.00 @ hr. 4 hr. minimum with operator After 4 hr. minimum, rate is $100 per hr. Sales tax: None Other costs: One City worker if called out after working hrs. Delivery time of machine: Two hours VENDOR NO. 2 Vendor name/address: Rossco Inc. 18516 South Broadway Gardena, CA 90248 (213) 327-2224 Contact person: Ross Einboden Equipment type: Caterpiller 955 Move on cost $204.00 Sales tax: None Rental Cost: $104 @ hr. 4 hr. minimum after minimum rate with operator. After minimum, rate is $104 per hr. Sales tax: None Other cost: and One City worker if called out after working hrs. If operator stays on job 4 hrs., he gets time a half, equals 6 hrs. (Union Workers) Delivery time of. machine: Two hours VENDOR NO. 3 Vendor name/address: Hertz Equipment Rental 21600 S. Vermont. Ave. Gardena, CA 90502 (213) 618-9798 Contact person: Joe Stevens Equipment type: John Deere 555 without operator Move on cost: Delivery $60.00 Pickup $60.00 Rental Cost: Daily rate $290.00 plus tax Other cost: City pays for fuel and any damage caused to machine Delivery time of Machine: Someone at Hertz is on call 24 hrs. everyday. After calling a beeper number they will call back to verify what is needed. Hertz will then call one of their rental yards and schedule a delivery. Most of the large equipment is located in San Bernardino and will require between 1 to 3 hours to deliver depending on whether the machine isavailable and if Hertz has a driver available. Hertz said it is doubtful they could deliver in 1/2 hr. and would not want to promise a delivery time. VENDOR NO. 4 Vendor name/address: Equipment type: Move on cost: Rental Cost: Other cost: Coastline Equipment 3333 N. Cherry Ave. Long Beach, CA 90805 (213) .595-0055 Contact person: Jim Rosler (John Deere equipment) 555G equal to 943, 1 1/4 bucket. $80.00 round trip $350 per day, $1,400 for 4 days, 5th day free. City pays for fuel and any damage to machine will be paid by City Sales tax: yes Delivery time of machine: Two hours Reasons why City worker needed on site. Without the operator knowing the location of the storm drains he could cause damage to the storm drains. In time the pipe or concrete outlet could be covered with sand and would require someone with a shovel or probe to locate the end of the drain. 4. Cost comparison - Rental vs. Purchase RENTAL: Lowest rental Cost provided by Hertz Delivery $ 60.00 Daily Rate 290.00 Pickup 60.00 Fuel 10.00 Estimated total $420.00 Non Rainy Season: 6 X $420= $2,520 Rainy Season: 12 X $420= $5,040 Cost per Year: $7,560 PURCHASE: • Purchase Estimated Annual cost: life: Cost: $83,317.63 15 years $5,554.51 Depreciated Cost -($82,318 divided by 180 Maintenance -(fuel, repairs etc.) Salvage Cost -($82,318 @ 10% divided by 180 mo.). months) $457 180 <46> $591 Cost per year = $7,092 Problems with rentals are: 1. Can't deliver quickly in an emergency. 2. Equipment may be called in anticipation of rain\and there may be no rain in our area. Alternatives: Other alternatives available to City Council and considered by staff are: 1. Pursue rental use. Respectfully submitted, Concur: Vernon Highfie2'd Superintendent Noted for Fiscal Impact: Viki Copeland Finance Director NOT AVAILABLE FOR SIGNATURE Anthony Antich Director of Public Works Kevin B. Northp'raft City Manager Attachment: February 12, 1991, Staff Report pworks/ccitemtl CITY MANAGER COMMENT: This equipment will be crucial following an earthquake, when rental equipment will not likely be available. Regarding fund- ing, the County reimburses the City for a prorated share of costs, and hopefully tidelands oil revenue in the future will fund the rest. To maximize the tidelands oil options, I recom- mend a lease -purchase, with future lease paymentsto be made from tidelands oil revenues when possible. March 4, 1991 Honorable Mayor and Members City Council Meeting of of the City Council March 12, 1991 REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES TO PREPARE A RECORDS MANAGEMENT SYSTEM Recommendation: It is recommended that the City Council approve the Request for Proposal for a consultant to prepare a Records Management System. Background: At its 1989 goal -setting workshop, the City Council established as one of its goals the development of a Records Management System. Council appropriated $20,000 in the FY 89-90 City Clerk's budget and directed staff to proceed with the project. At its meeting of LApril 24, 1990, the City Council requested that staff conduct an in-house inventory of existing records to determine the volume and scope of the project and to develop a list of the records kept by each department for the preparation of a retention schedule. At the time, there was also concern that the request was not timely with regard to he City Clerk's staffing. Ehe approved money was reappropriatedjin the FY 90-91 budget, and the Ltem was plac on hold pending the arrival of the General Service Director, who would be coordinating the computer work. Analysis: Currently, records are stored throughout City Hall. by a variety of different methods and filing systems. Storage media includes book form and loose leaf. Book -form storage includes the use of bookcases, desktops and organizers, and wall -mounted shelves. Loose-leaf storage includes the use of three to five drawer file cabinets and boxes. There is little to no indexing conformity or method standardization between the departments, which results in a potential duplication of effort and over -utilization of available storage space. [its requested by Council, staff has conducted an informal inventory of all City records in order to determine the approximate volume and scope of the records management •project. Each department performed a physical count of pertinent files. under their control and supervision, and the count totals reflect the sum of the departments' working files as well as those records stored off-site. the total number of boxes/file drawers / U `l C7e--#- IA) l - 1 - 1� is 1440 To better visualize the volume of records currently being stored, a standard file drawer is about 30 inches deep, and a standard storage box is �about 15 inches deep. Using 22.5 inches as an average depth, )if all of the file drawers and boxes holding records were placed end to end, they would extend 900 yards, covering the length of nine football fields The following is a breakdown by department of the survey results: Department/ Total number Area Boxes/Files General Services 72 Police/Fire Department 200 Personnel 43 City Manager 55 Finance 440 Community Resources 50 Planning 97 Building 177 Public Works 69 City Clerk 237 Proposal: It is proposed that the program be phased. Phase 1 would be the creation of a practical, functional system in the City Clerk's office for the efficient management of active and inactive records. The City Clerk is the custodian of official City records and has the duty of protecting and preserving vital records as well as historical documents. The City Clerk's office also serves as the information center of City Hall and is frequently called upon to provide copies of documents requested by Council, staff, and citizens of the community. Documents in the City Clerk's office include ordinances, resolutions, minutes, deeds, contracts, agreements, leases, encroachments, liens, easements, street vacations, .proof of publications, political action committee files, Fair Political Practices Commission documents, campaign statements, financial disclosure statements, commission/board applications and oaths of office, and various reports and records pertaining to Council actions. The ability to rapidly access and retrieve important documents is vital. The current method is time-consuming, costly and ineffective. Given the space limitations of City Hall and the volume of records the City has accumulated since 1907, a comprehensive system to accommodate both the existing andfuture needs of the City is imperative. With the limited staffing of the Clerk's office (one full-time Deputy and one part-time Clerk) and the ever-increasing volume of records (at more than 148 yards, the Clerk's existing records alone would extend across nearly one and a half football fields), this is a monumental task. The assistance and guidance of a consultant, expert in this field, is essential to develop and implement a records program in the Clerk's office. With the provision of appropriate forms and adequate instructions to staff for the preparation of a log of all City records, and following the established guidelines.'of the procedures manual (which would be developed in Phase 1), the program could then be expanded by staff throughout the other departments as Phase 2, providing uniformity throughout City Hall and eliminating any duplication of records. A comprehensive log of all City records is a necessary prerequisite for establishing retention schedules, and the knowledge obtained in Phase 1 will provide staff with the needed guidance on how to correctly complete the log themselves, thus reducing the consultant's cost. The program outlined in the request for proposal (RFP) is separated into categories, and the categories are further broken down by specific tasks. The consultants are requested to submit fees for each specific task, and the required form (see Exhibit "A") includes one column for fees if the work is performed by the consultant and another column for fees if the work is performed by staff under the direction of the consultant. It is proposed that the implementation of the program maximize, to the extent possible, the use of existing staff in performing the various tasks and thus minimize the cost of the program, although given staff resources, this may limit the speed and thoroughness of the overall effort. The RFP further states that, due to budgetary constraints, the City reserves the right to select portions of the firm's proposal based on the fee quoted for each major task, thereby allowing the program to be phased in as funds permit. Why this City needs a Records, Management Program: Allow for time and cost efficient management (adequate storage, rapid retrieval) of all records, and timely destruction of those records not required to be kept for legal purposes or historic value. 2. Consistency in records maintenance,. regardless of .storage media. Legal liability is decreased if records are maintained lawfully and properly. 3. Vital records protection, including identification records, method of protection and preservation, and recovery planning. [Vital records include original ordinances, resolutions, deeds, capital and property accounts receivable, personnel and payroll records, engineering drawings, etc.] of vital disaster minutes, records, maps and 4. There is no Citywide data on records management issues, but difficulties are widely experienced. Crowded office space, lack of storage for inactive records., slowed re- search, duplicate filing, etc. 5. Access to and retrieval from inactive areas difficult, time consuming, and unsafe due to distance from active office areas, incomplete indexing, and the physical problems encountered in handling stacks of storage boxes. 6. Storage -boxes exposed to flood and fire hazard, evidence of mice in some records areas (no damage found, based on cursory examination). 7. Data collected would suggest immediate measures that could be implemented to save time and space. 8. Data would be useful in estimatingactive and inactive- records storage space and equipment requirements. 9. Blueprints badly deteriorated in paper and line quality, no indexing, no systematic location (in some departments), many are folded and too brittle for much use (need for micro- filming). Records are essential to the successful management of any organization. They are valuable tools used to assist an organization to attain its goals and objectives. Successful records management is a valuable asset. Poor records management can restrict an organization, reduce its effectiveness, and increase cost. Respectfully submitted, Cynthia Wilson, Director of General Services by arguerite turg¢s Computer System Manager CONCUR: Cynthia Wilson General Services Director CONCUR: evin B. Nprthc :'ft City Manager Elaine Doerfl`ing City Clerk Noted for fiscal impact: Viki Copeland Finance Director CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL FOR CONSULTANT SERVICEST.O:-PREPARE A:RECORDS MANAGEMENT SYSTEM BACKGROUND The City of Hermosa Beach, incorporated in 1907 and located in the County of Los Angeles, is a general law city of approximately 1.2 square miles with a current population of approximately 19,764 residents. The City staff size is approximately 212; this includes full and part-time employees. An informal inventory has been conducted of all records at City. Hall since incorporation in 1907. It has been determined that retention schedules are either limited, or unknown for the majority of the records on file; thus very little has been eliminated. Records are maintained in a variety of filing systems throughout City Hall, with each department maintaining its own files and establishing its own filing systems. Many departments are utilizing the alphabetical filing system with no index filing guide. The City Clerk's office presently has a legislative history software application in-house called INDEX/3000. Index/3000 provides a tool for recording summaries of important documents and locating them quickly. It is specifically designed to support. the City Clerk functions. Improves access to information and reduces effort to obtain. it Significantly improves speed and accuracy of record searching Extended city wide,it provides the core of a centralized record index that can reduce the time and space devoted to filing and retrieving documents The possible use of this software application for the records. management system should be considered by the Consultant. The Consultant in evaluating the staffing requirements needed for the proposed program should consider that currently there are two positions. The City Clerk is required to work a minimum of 20. hours per week and the City Clerk Deputy is a full time position. Due to budgetary restraints staffing would not be increased in the near future. OBJECTIVE Establishment of a Records Management System to service as many facets of City operations as feasible. The program would be initiated in the City Clerk's office, and then phased later by staff throughout the other departments of City Hall. To ensure that the City develops the best possible records management system, as well as a sound plan for implementation, requires the services of a qualified consultant. The consultant may provide training of staff, the services outlined and assist the City Clerk in preparing specifications for a records .management system, and making recommendation to staff and the City`:. Council. SCOPE OF SERVICES The immediate concern of the City is determination of the records management and micrographic/electronicrequirements of the City. The selected consultant, using City staff to reduce consultant costs where possible, shall perform a comprehensive analysis of all records and documents of each department and from this shall make recommendations on the development and implementation of a uniform records management program for the City. The scope of the work shall also include, but not be limited to, those tasks listed. The consultant may propose additional tasks to be undertaken during the studyand such recommendation will be evaluated by the City and may be includedin the ultimate services contract. I. ACTIVE RECORDS PROGRAM 1. Records Inventory A complete physical inventory of all files (active and in- active). The inventory shall identify categories of files and assist in the development of the functional topics for the filing system; it shall identify files which may be destroyed immedi- ately and those which must be kept for specified periods of time; and it shall serve as a master filing index. 2. Records Retention Schedule Retention schedules, reflecting legal requirements, shall be prepared for all records. Adraft of the retention schedules shall be submitted for review and approval by appropriate staff and the City Attorney. The final retention schedules shall reflect both State and Federal legal requirements and retention information based on staff input as to the historic, research, and administrative value of records. 3. Purging of Files Using the approved retention schedules, inactive records which must be kept for a longer period of time shall be removed from the active files and prepared for transfer to an alternate storage area; permanent records that should be protected from potential loss shall be identified; and obsolete records shall be segregated and prepared for destruction. A list of records proposed for destruction shall be submitted for approval by Department staff, the City Clerk and the City Attorney. A resolution authorizing their destruction, along with the necessary exhibits, shall then ;:be. prepared for submittal to the. City Council. 4. Creation of Master Functional Filing System Using the inventory results, a practical, functional filing system shall be created to be used on a citywide basis. Func- tions performed by the various departments shall be identified and records categorized and subcategorized within each function. Color codes shall be developed to prevent misfiling and to indi- cate retention information. Draft functions and categories shall be submitted for review, comment, suggestions and/or modifications, to City Clerk and/or designated staff member. 5. File Preparation and System Implementation Once the filing system has been approved, the actual filing system implementation shall begin, and all remaining active files shall be incorporated into the new system. Materials to accom- plish the project shall be specified. It shall be the option of the City to purchase the supplies from the consultant or from an outside source. 6. Comprehensive File Cross-reference Index A comprehensive cross-reference index shall be prepared to direct all users to the appropriate location of information within the filing system. 7. Filing Procedures Manual The filing procedures manual shall contain, at minimum: a. legal authorities setting forth requirements relating to the management of public records; b. a complete description of the filing system; c. an identification and explanation of the functional categories and subcategories of the system; d. the color coding and numerical sequence of the func- tional filing categories; e. pertinent exhibits, as necessary, to make the system practical and useful to both current and future staff; guidelines for a periodic review to remove inactive records; and the manuals shall become the property of the City and shall be provided in a form that can be updated. II. RECORDS MANAGEMENT INFORMATION A. Computerized Records Management System Information It is proposed that a software program for the anticipated micro -based computer system be designed or an alternate methods of storage and retrieval systems that will retain the record management information. It also will include the following features: access to information, rapid retrieval of information, ability to print out specific information and create reports. III. INACTIVE RECORDS PROGRAM This program to be accomplished after Task I is complete (Active Records Program). 1. Reorganization of Inactive Records The inactive records removed from the active filing system shall be reorganized by a record series where possible in standardized storage cartons or files. A color coding system relating to destruction shall be established. 2. Inactive Records Locator Log A Records Locator Log, listing all inactive records (by location, record series, and future destruction date), shall be prepared. This log shall aid in retrieving inactive records, as well as in location assignments for records to be transferred to inactive storage in the future. It shall be formatted for easy entry onto the City's computer system. 3. Inactive Records Procedures To provide for the ongoing maintenance for the inactive records program, the following procedures shall be provided for: a) transferring records from the'active system to storage; receiving and storing records in the inactive storage area; c) determining micrographic needs of program; d) security of stored records; e) future destruction of inactive records; f) reusing storage cartons and locations; and g) maintaining locator logs. IV. SUPPLIES AND EXPENSES The Consultarshall specify a list of all required supplies and expenses such as folders, labels, boxes, computer disks, etc. on a not -to -exceed basis. V. DISASTER RECOVERY PLAN The Consultant shall provide plans for the protection of both paper and electronically stored files. FEES Maximum fee to be charged for records management services (Exhibit A) to be itemized for each task as specified: I. ACTIVE RECORDS PROGRAM Fee shall include records inventory, records retention schedule, purging of files, creation of master functional filing system, file preparations and system implementation, comprehen- sive file cross-reference index and filing procedures manual. 11. RECORDS MANAGEMENT INFORMATION Fee shall include creation of software program for access to Records Management information and the related estimated cost for required data entry. The consultant in evaluating the staffing requirements needed for the proposed program should consider that currently there are two positions. The City Clerk is required to work a minimum of 20 hours per week and the City Clerk Deputyis a full time position. Due to budgetary restraints staffing would not be increased in the near future. If additional staff is recommended, the consultant shall prepare job descriptions and tasks to be completed by existing staff, which may include the use of students and volunteers. III. INACTIVE RECORDS PROGRAM Fee shall include reorganization of inactive records, creation of an inactive records locator log with separate fees for the input to be done by the Consultant or City staff. IV. SUPPLIES AND EXPENSES The Consultant shall specify a list of all required sup- plies and expenses such as folders, labels, boxes, computer disks, etc. on a not -to -exceed basis. V. DISASTER RECOVERY PLAN The Consultant shall provide plans for the protection of both paper and electronically stored files. PROJECT PLAN Upon acceptance of proposal, Consultant shall prepare a work project plan including benchmarks. SYSTEM AUDIT Consultant shall perform an audit of the system approximately six months after its installation to ensure that it is running smoothly and efficiently. GENERAL TERMS & CONDITIONS General terms and conditions shall be provided to the selected Consultant prior to signing the contract. PRE -PROPOSAL CONFERENCE A pre -proposal conference will be held to answer any questions that the prospective firms may have regarding the City's Request for Proposal (RFP). The City Clerk and/or Computer System Manager shall conduct a site visit if requested. It is requested that the prospective firms contact the City if they will attend the pre -proposal conference in order that appro- priate arrangements can be made. All consultants must contact the City prior to, or at the pre -proposal conference to be on the mailing list for additional information regarding the City's RFP. CORRESPONDENCE REGARDING THE RFP All questions or requests for information submitted in writing will receive a written response from the City. All prospective consultants who attend the pre -proposal conference will receive copies of all such correspondence. Telephone communications with City staff are not encouraged, but will be permitted in the interest of a timely response. However, it is an explicit provi- sion of the. RFP that any oral communication is not binding on the City's proposal process or award of contract. PROPOSAL CONTENT The firm's proposal must contain the following information: 1. Experience and history of the firm in developing and implementing records management programs for local governments, as well as any other related experience. This section should also include a listing of references that may be contacted regarding the firm's experience, type of projects completed, and name, address and tele- phone number. 2. Copies of records management programs prepared for other local governmental agencies. 3. Identification of staff capabilities along with resumes of key personnel who will be assigned to the project. In- dicate any government experience. 4. A brief description of your firm's approach and plans for each task. Include any other services recommended other than those specifically requested. 5. Proposed time frames required to complete the various phases of the records management program, including estimated starting date. 6. Statement indicating the type of information and time required by Consultant from City staff inthe working relationship resulting therefrom. 7. Fee schedule. PROPOSAL EVALUATION AND SELECTION Proposals must be submitted (in a sealed envelope marked "Proposals for Records Management") to the City Clerk before 2:00 p.m., April 25, 1991. ADDRESSED: City Clerk City of Hermosa Beach 1315 Valley Drive, Room 201 Hermosa Beach, CA 90254 Two copies of the proposal should be submitted which will be evaluated by the City Clerk and designated person. Selection criteria will be the City's evaluation of the consulting firm's - Understanding of work scope Demonstrated professional skills and credentials of the staff to be assigned to the records management program Quality of the proposal - Approach to performing the records management program Proposed maximum fee References and similar projects performed for other governmental agencies The award of the contract will not necessarily be based on the lowest maximum fee proposed, but on a combination of all of the above factors. Additionally, the City reserves the right to select portions of the firm's proposal based on the fee quoted for each major task due to budgetary constraints. The City also reserves the right to reject all proposals. The City welcomes proposals for specific areas to be addressed in the Records Management System. EXHIBIT "An FEE SCHEDULE SUMMARY I. ACTIVE RECORDS PROGRAM 1. Records Inventory 2. Records Retention Schedule 3. Purging of Files 4. Creation of Master File System 5. File Preparation & System Implementation 6. Comprehensive File Cross -Reference Index 7. Filing Procedures Manual *PERFORMED BY **DIRECTED BY CONSULTANT CONSULTANT II. RECORDS MANAGEMENT INFORMATION (Include recommendations for computer application and data entry) III. INACTIVE RECORDS PROGRAM 1. Reorganization of In- active Records 2. Inactive Records Locator Log 3. Inactive Records Procedures IV. SUPPLIES & EXPENSES V. DISASTER RECOVERY PLAN * PERFORMED BY CONSULTANT - If consultant and his/her staff were to complete task **DIRECTED BY CONSULTANT - Consultant directs existing City staff on task outlined (may include recommendation for additional staff) STAFF REPORT - The item before Council is a recommendation to send out a request for proposals from qualified consultants for a citywide records management program, with the intention of utilizing existing City staff to the extent possible to minimize cost. It is proposed that the project be phased, allowing it to proceed as funds permit, beginning with the City Clerk's office (which would be Phase 1), and then expanding the program throughout the other departments as Phase 2. The assistance and guidance of a qualified consultant, expert in this field, is essential to develop and implement a comprehensive records program that meets the legal requirements of federal and state aws and accommodates both the existing and future needs of the City. FINANCIAL CONCERNS - There are financial concerns We are certainly obligated to keep costs at a minimum and avoid any unnecessary expenditures of taxpayers money, LEVEL OF SERVICE - we are awe obligated to provide a satisfactory level of service to the citizens of our community, and I believe it is one of Council's goals to improve that level of service wherever possibleAktima MONEY WASTED -Aggi we we have an obligation to to provide efficient service. There are obvious, direct costs associated with implementing a records program, and we won't know the extent of those costs until we receive proposals. But it is important to recognize the cost resulting from not having a program in place. Time is money, and space is money. The time spent searching for information, or looking from file to file to pull together all the pieces of a particular subject matter, is a significant waste of funds. And the amount of valuable space we are wasting to store unnecessary or duplicate records could be put to better use. LEGAL CONCERNS - We also have an obligation to our citizenry to have our records in good order to avoid the potential for legal problems. A record is the memory of any organization, and the only reason for keeping a record is to be able to find it at the time that it is needed. PROBLEM COMPOUNDING - The state of rebords has been a concern for years. The need for a records program was recognized by Council two years ago, when it was established as a Council goal and money was subsequently budgeted to accomplish that goal. The problem was not created by the current staff or the preceeding staff. It i5,the result of the accumulation of 84 years worth of records without havingruniform, systematic method of retaining those records in an organized fashion, with a tracking system to allow for rapid retrieval, which is what this proposal would provide. With every day that goes by, we are accumulating more and more records, compounding the existing problem. The more records we accumulate, the more unmanageable they become. The problem is worse this year than it was last year; it will worse next year than it is this year; and I hate to think what the situation will be like 84 years from now. The longer the solution is delayed, the larger the problem becomes, and the more costly and time-consuming the solution becomes. It gets down to a basic question --do we want to put our records in order and enable staff to be more effici ntXin providing service to the citizens of our community, or do we want to continue as we are, knowing that the problem is compounding every day that the project is delayed, until we reach the point where we can no longer function? 4zo March 11, 1991 Mayor and Members City Council Meeting of of City Council March 12, 1991 RECORDS MANAGEMENT PROPOSAL — SUPPLEMENTAL INFORMATION The item before Council is a recommendation to send out a request for proposals from qualified consultants for a citywide records management program, with the intention of utilizing existing City staff to the extent possible to minimize cost. In order to get the program underway, and then proceed with it as funds permit, it is recommended that the program be phased, beginning with the City Clerk's office (Phase 1), and then expanding the program throughout City Hall (Phase 2). The creation of a master file system, a disaster recovery plan, an inactive records program, and records management information would all be accomplished in Phase 1. It is anticipated that, with the knowledge gained by the Clerk's office during Phase 1 of the program, the other departments would be capable of preparing a comprehensive log of their records for the preparation of a records retention schedule by the consultant. The records of those departments (which are different in each department) would be tied in by the consultant to the system already developed in Phase 1, and a filing procedures manual would be prepared for use by the individual departments. The proposal indicates the staffing level of the Clerk's office and states that no additional employees are proposed due to budget constraints. Those staff limitations would have to be taken into consideration in designing the system, so that once the system is in place and retention schedules are established, the City Clerk's office and the other departments will be capable of maintaining the system. Maintenance of the program should be assigned to one or more staff persons within each department. To ensure continuity, the City Clerk or a designated employee should be assigned the duty of overseeing the program. Implementation of the program will require that priority is given to the project, and that a staff person (or persons) in each department is assigned the duty of carrying out the various tasks involved, rather than on an "as time permits" basis, in order to get the program operational within a reasonable period of time. Projected timelines for accomplishing the tasks are requested by the consultants in their proposals, and this information is needed to determine impacts on current work schedules. While no increase in staff is proposed (to keep cost at a minimum), the staff level and the workload of the departments at the time they are phased in will be a determining factor with regard to how quickly the program will be implemented and put into use. The sooner the program is operational, the sooner the benefits will be seen. SUPPLEMENTAL 1 D INFORMATION In anticipation of this program, the City Clerk had requested $6,311 in the FY 90-91 budget for temporary assistance during the set-up of the system. The City Manager's recommendation reduced that figure by half, and Council approved $3,155 under part-time/ temporary for that purpose. Once implemented, the program will enable staff to be more efficient in providing service to the citizens of our community. But it should be pointed out that the "upfront" work (i.e., complete inventory and creation of retention schedules) is critical to the legality and the success of the overall program. The retention schedules must comply with the legal requirements at federal and state levels with regard to record-keeping. The responsibility ultimately rests with the Council, since the records retention schedule and the record destruction lists (in the form of a resolution) will be presented for Council approval. In approving a program involving the destruction of records, Council should be confident that the recommendation has come from a qualified, knowledgeable records management person and that the destruction of records falls within those federal and state codes. A slight modification to the proposal is recommended in the second sentence under "Objective" (page 2 of the actual request for proposal).. As worded it appears to imply that the phasing of the program throughout the other departments would be done solely by staff without any assistance by the consultant. It is recommended that the words !'later by staff" be deleted and that the sentence be amended to read, "The program would be. initiated in the City Clerk's office, and then phased throughout the other departments of City Hall." Additionally, under "Fees" (page 5 of the actual request for proposal), the second and third paragraphs under "II. Records Management Information" should be deleted. Information on the City Clerk's staffing was moved to the front of the document (under "Background") and is not necessary elsewhere in the document. Attached are the notice for proposals and the letter to consultants. The above -noted amended pages of the proposal and the fee schedule, in final form, will be presented at the meeting. Elaine Doerfling, Cit Clerk CITY OF HERMOSA BEACH NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that sealed proposals will be received at the office of the City Clerk of the City of Hermosa Beach, City Hall, 1315 Valley Drive, Room 201, until 2:00 p.m. on Thursday, April 25, 1991, for Record Management System in accordance with requirements and minimum specifications. The proposals will;. be publicly opened and read aloud in the Council Chamber, City Hall, at 2:00 p.m. on Thursday, April 25, 1991. Each proposal fee must be submitted on the form furnished by the City. Proposal forms, requirements and minimum specifications may be obtained at the City Clerk's Office, Room 201 of City Hall, 1315 Valley Drive, Hermosa Beach, CA 90254-3884; call (213) 318-0204. The City of Hermosa Beach reserves the right to reject any or all proposals, to waive any irregularities in a proposal, and to award the sale. The proposal will be awarded to the consultant who best provides a product meeting the City''s needs. Elaine Doerfling City Clerk City of Hermosa Beach Run Date: March 21, 1991 March 28, 1991 March 13, 1991 Dear Sir: Enclosed is a Notice Inviting Proposals for Record Management System for the City of Hermosa Beach. A Vendors' conference will be held in the Council Chamber at 2:00 p.m., April 2, 1991. Written questions regarding the Request For Proposal (RFP) must be received by the undersigned by 2:00 p.m., April 1, 1991, prior to Vendors' conference. The City of Hermosa Beach would appreciate a quote from your company. Proposals will be received until 2:00 p.m. Thursday, April 25, 1991, at which time they will be opened and read aloud. Please address your proposal to: City Clerk City of Hermosa Beach "Proposals for Records Management" 1315 Valley Drive, Room 201 Hermosa Beach, CA 90254 If your company is unable to respond to our RFP, we would appreciate a letter stating that you had received our letter and were unable to meet our request. Please send the information to: CITY OF HERMOSA BEACH City Clerk 1315 Valley Drive Hermosa Beach, CA 90254 If you have any questions, please call me at 318-0204. Thank you for your help in this matter. Sincerely, Elaine Doerfling City Clerk t ° jjt'ZLO 444 MEMORANDUM TO: Mayor and Members of City Council FROM: City Clerk DATE: March 12, 1991 SUBJECT: Records Management Supplemental Information Attached are pages 2 and 5 of the Records Management Request for Proposal with the deleted portions lined out, pursuant to my March 11, 1991 memo, along with a complete copy of the document, as amended, and the fee schedule (Exhibit "A") in final form. Elaine Doerfling, City Clerk SUPPLEMENTAL INFORMATION 1 0 OBJECTIVE Establishment of a Records Management System to service as many facets of City operations as feasible. The program would be initiated in the City Clerk's office, and then phased later- by staff throughout the other departments of City Hall. To ensure that the City develops the best possible records management system, as well as a sound plan for implementation, requires the services of a qualified consultant. The consultant may provide training of staff, the services outlined and assist the City Clerk in preparing specifications for a records management system, and making recommendation to staff and the City Council. SCOPE OF SERVICES The immediate concern of the City is determination of the records management and micrographic/electronic requirements of the City. The selected consultant, using City staff to reduce consultant costs where possible, shall perform a comprehensive analysis of all records and documents of each department and from this shall make recommendations on the development and implementation of a uniform records management program for the City. The scope of the work shall also include, but not be limited to, those tasks listed. The consultant may propose additional tasks to be undertaken during the study and such recommendation will be evaluated by the City 'and may be included in the ultimate services contract. I. ACTIVE RECORDS PROGRAM 1. Records Inventory A complete physical inventory of all files (active and in- active). The inventory shall identify categories of files and assist in the development of the functional topics for the filing system; it shall identify files which may be destroyed immedi- ately and those which must be kept for specified periods of time; and it shall serve as a master filing index. 2. Records Retention Schedule Retention schedules, reflecting legal requirements, shall be prepared for all records. A draft of the retention schedules shall be submitted for review and approval by appropriate staff and the City Attorney. The final retention schedules shall reflect both State and Federal legal requirements and retention information based on staff input as to the historic, research, and administrative value of records. 3. Purging of Files Using the approved retention schedules, inactive records which must be kept for a longer period of time shall be removed from the active files and prepared for transfer to an alternate storage area; permanent records that should be protected from f) reusing storage cartons and locations; and g) maintaining locator logs. IV. SIIPPLIES AND EXPENSES The Consultant shall specify a list of all supplies and expenses such as folders, labels, boxes, disks, etc. on a not -to -exceed basis. required computer V. DISASTER RECOVERY PLAN The Consultant shall provide plans for the protection of both paper and electronically stored files. FEES Maximum fee to be charged for records management services (Exhibit A) to be itemized for each task as specified: I. ACTIVE RECORDS PROGRAM Fee shall include records inventory, records retention schedule, purging of files, creation of master functional filing system, file preparations and system implementation, comprehen- sive file cross-reference index and filing procedures manual. II. RECORDS MANAGEMENT INFORMATION Fee shall include creation of software access to Records Management information and estimated cost for required data entry. he c��nsulta needed •r the'propod there : re t • . pos itk/ons . min um of 0 hou per t e pos ion. ue to ncreap-d in i �If additie al sta/f is roommen%ed, th con ltan shall prepare ;Yob desc7iptions;% and taks to be com• ete• by xisting staff, Which may include the use of s dents a d vo unte rs. e near program for the related in = aluating the staf ing r quir- ent pr ram s}fould onsi•-r th. cu ent he Ci y Cle is equir d to work a ek and�the C' y Cl rk De • ty i- a f 11 dgeta' rest ints taffi►g wo d no be uture. III. INACTIVE RECORDS PROGRAM Fee shall include reorganization of inactive records, creation of an inactive records locator log with separate fees for the input to be done by the Consultant or City staff. IV. SIIPPLIES AND EXPENSES The Consultant, shall specify a list of all required sup- plies and expenses such as folders, labels, boxes, computer disks, etc. on a not -to -exceed basis. 'CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES TO PREPARE A RECORDS MANAGEMENT SYSTEM BACKGROUND The City of Hermosa Beach, incorporated in 1907 and located in the County of Los Angeles, is a general law city of approximately 1.2 square miles with a current population of approximately 19,764 residents. The City staff size is approximately 212; this includes full and part-time employees. An informal inventory has been conducted of all records at City Hall since incorporation in 1907. It has been determined that retention schedules are either limited, or unknown for the majority of the records on file; thus very little has been eliminated. Records are maintained in a variety of filing systems throughout City Hall, with each department maintaining its own files and establishing its own filing systems. Many departments are utilizing the alphabetical filing system with no index filing guide. The City Clerk's office presently has a legislative history software application in-house called INDEX/3000. Index/3000 provides a tool for recording summaries of important documents and locating them quickly. It is specifically designed to support the City Clerk functions. Improves access to information and reduces effort to obtain it Significantly improves speed and accuracy o record searching Extended citywide, it provides the core of a centralized record index that can reduce the time and space devoted to filing and retrieving documents The possible use of this software application for the records management system should be considered by the Consultant. The Consultant in evaluating the staffing requirements needed for the proposed program should consider that currently there are two positions. The City Clerk is required to work a minimum of 20 hours per week and the City Clerk Deputy is a full time position. Due to budgetary restraints staffing would not be increased in the near future. 1 OBJECTIVE Establishment of a Records Management System to service as many facets of City operations as feasible. The program would be initiated in the City Clerk's office, and then phased throughout the other departments of City Hall. To ensure that the City develops the best possible records management system, as well as a sound plan for implementation, requires the services of a qualified consultant. The consultant may provide training of staff, the services outlined and assist the City Clerk in preparing specifications for a records management system, and making recommendations to staff and the City Council. SCOPE OF SERVICES The immediate concern of the City is determination of the records management and micrographic/electronic requirements of the City. The selected consultant, using City staff to reduce consultant costs where possible, shall perform, a comprehensive analysis of all records and documents of each department and from this shall make recommendations on the development and implementation of a uniform records management program for the City. The scope of the work shall also include, but not be limited to, those tasks listed. The consultant may propose additional tasks to be undertaken during the study and such recommendation will be evaluated by the City and may be included in the ultimate services contract. I. ACTIVE RECORDS PROGRAM 1. Records Inventory A complete physical inventory of all files (active and in- active). The inventory shall identify categories of files and assist in the development of the functional topics for the filing system; it shall identify files which may be destroyed immedi- ately and those which must be kept for specified periods of time; and it shall serve as a master filing index. 2. Records Retention Schedule Retention schedules, reflecting legal requirements, shall be prepared for all records. A draft of the retention schedules shall be submitted for review and approval by appropriate staff and the City Attorney. The final retention schedules shall reflect both State and Federal legal requirements and retention information based on staff input as to the historic, research, and administrative value of records. 3. Purging of Files Using the approved retention schedules, inactive records which must be kept for a longer period of time shall be removed from the active files and prepared for transfer to an alternate storagearea; permanent records that should be protected from - 2 - potential loss shall be identified; and obsolete records shall be segregated and prepared for destruction. A list of records proposed for destruction shall be submitted for approval by Department staff, the City Clerk and the City Attorney. A resolution authorizing their destruction, along with the necessary exhibits, shall then be prepared for submittal to the City Council. 4. Creation of Master Functional Filing System Using the inventory results, a practical, functional filing system shall be created to be used on a citywide basis. Func- tions performed by the various departments shall be identified and records categorized and subcategorized within each function. Color codes shall be developed to prevent misfiling and to indi- cate retention information. Draft functions and categories shall be submitted for review, comment, suggestions and/or modifications, to City Clerk and/or designated staff member. 5. File Preparation and System Implementation Once the filing system has been approved, the actual filing system implementation shall begin, and all remaining active files shall be incorporated into the new system. Materials to accom- plish the project shall be specified. It shall be the option of the City to purchase the supplies from the consultant or from an outside source. 6. Comprehensive File Cross-reference Index A comprehensive cross-reference index shall be prepared to direct all users to the appropriate location of information within the filing system. 7. Filing Procedures Manual The filing procedures manual shall contain, at minimum: a. legal authorities setting forth requirements relating to the management of public records; b. a complete description of the filing system; c. an identification and explanation of the functional categories and subcategories of the system; d. the color coding and numerical sequence of the func- tional filing categories; e. pertinent exhibits, as necessary, to make the system practical and useful to both current and future staff; f. guidelines for a periodic review to remove inactive records; and g. the manuals shall become the property of the City and shall be provided in a form that can be updated. II. RECORDS MANAGEMENT INFORMATION A. Computerized Records Management System Information It is proposed that a software program for the anticipated micro -based computer system be designed or an alternate methods of storage and retrieval systems that will retain the record management information. It also will include the following features: access to information, rapid retrieval of information, ability to print out specific information and create reports. III. INACTIVE RECORDS PROGRAM This program to be accomplished after Task I is complete (Active Records Program). 1. Reorganization of Inactive Records The inactive records removed from the active filing system shall be reorganized by a record series where possible in standardized storage cartons or files. A color coding system relating to destruction shall be established. 2. Inactive Records Locator Log A Records Locator Log, listing all inactive records (by location, record series, and future destruction date), shall be prepared. This log shall aid in retrieving inactive records, as well as in location assignments for records to be transferred to inactive storage in the future. It shall be formatted for easy entry onto the City's computer system. 3. Inactive Records Procedures To provide for the ongoing maintenance for the inactive records program, the following procedures shall be provided for: a) transferring records from the active system to storage; receiving and storing records in the inactive storage area; c) determining micrographic needs of program; d) security of stored records; e) future destruction of inactive records f) reusing storage cartons and locations; and g) maintaining locator logs. IV. SUPPLIES AND EXPENSES The Consultant shall specify a list of all required supplies and expenses such as folders, labels, boxes, computer disks, etc. on a not -to -exceed basis. V. DISASTER RECOVERY PLAN The Consultant shall provide plans for the protection of both paper and electronically stored files. FEES Maximum fee to be charged for records management services (Exhibit A) to be itemized for each task as specified: I. ACTIVE RECORDS PROGRAM Fee shall include records inventory, records retention schedule, purging of files, creation of master functional filing system, file preparations and system implementation, comprehen- sive file cross-reference index and filing procedures manual. II. RECORDS MANAGEMENT INFORMATION Fee shall include creation of software program for access to Records Management information and the related estimated cost for required data entry. III. INACTIVE RECORDS PROGRAM Fee shall include reorganization of inactive records, creation of an inactive records locator log with separate fees for the input to be done by the Consultant or City staff. IV. SUPPLIES AND EXPENSES The Consultant shall specify a list of all required sup- plies and expenses such as folders, labels, boxes, computer disks, etc. on a not -to -exceed basis. V. DISASTER RECOVERY PLAN The Consultant shall provide plans for the protection of both paper and electronically stored files. PROJECT PLAN Upon acceptance of proposal, Consultant shall prepare a work project plan including benchmarks. SYSTEM AUDIT Consultant shall perform an audit of the system approximately six months afterits installationto ensure that it is :running smoothly and efficiently. GENERAL TERMS & CONDITIONS General terms and conditions shall be provided to the selected Consultant prior to signing the contract. PRE -PROPOSAL CONFERENCE A pre -proposal conference will be held to answer any questions that the prospective firms may have regarding the City's Request. for Proposal (RFP). The City Clerk and/or Computer System Manager shall conduct a site visit if requested. It is requested that the prospective firms contact the City if they will attend the pre -proposal conference in order that appro- priate arrangements can be made. All consultants must contact the City prior to, or at the pre -proposal conference to be on the mailing list for additional information regarding the City's RFP. CORRESPONDENCE REGARDING THE RFP All questions or requests for information submitted in writing will receive a written response from the City. All prospective consultants who attend the pre -proposal conference will receive copies of all such correspondence. Telephone communications with City staff are not encouraged,' but will be permitted in the interest of a timely response. However,, it is an explicit provi- sion of the RFP that any oral communication is not binding on the City's proposal process or award of contract. PROPOSAL CONTENT The firm's proposal must contain the following information: 1. Experience and history of the firm in developing and implementing, records management programs for local governments, as well as any other related experience. This section should also include a listing of, references that may be contacted regarding the firm's experience, type of projects completed, and name, address and tele- phone number. 2. Copies of records management programs prepared for other local governmental agencies. 3, Identification of staff capabilities along with resumes o.f key personnel who will be assigned to the project. In- dicate any government experience. • 4. A brief description of your firm's approach and plans for each task. Include any other services recommended other than those specifically requested. 5. Proposed time frames required to complete the various phases of the records management program, including estimated starting date. 6. Statement indicating the type of information and time required by Consultant from City staff in the working relationship resulting therefrom. 7. Fee schedule PROPOSAL EVALUATION AND SELECTION Proposals must be submitted (in a sealed envelope marked "Proposals for Records Management") to the City Clerk before 2:00 p.m., April 25, 1991. ADDRESSED: City Clerk City of Hermosa Beach 1315 Valley Drive, Room 201 Hermosa Beach, CA 90254 Two copies of the proposal should be submitted which will be evaluatedby the City Clerk and designated person. Selection criteria will be the City's evaluation of the consulting firm's - Understanding of work scope Demonstrated professional skills and credentials of the staff to be assigned to the records management program Quality of the proposal Approach to performing the records management program Proposed maximum fee References and similar projects performed for other governmental agencies The award of the contract will not necessarily be based on the lowest maximum fee proposed, but on a combination of all of the above factors. Additionally, the City reserves the right to select portions of the firm's proposal based on the fee quoted for each major task due to budgetary constraints The City also reserves the right to reject all proposals. The City welcomes proposals for specific areas to be addressed in the Records Management System. EXHIBIT "A"" FEE SCHEDULE SUMMARY PHASE 1 I. ACTIVE RECORDS PROGRAM 1. Records Inventory 2. Records Retention Schedule 3. Purging of Files 4. Creation of Master File System 5. File Preparation & System Implementation 6. Comprehensive File Cross -Reference Index 7. •Filing Procedures Manual *PERFORMED BY **DIRECTED BY CONSULTANT CONSULTANT II. RECORDS MANAGEMENT INFORMATION (Include recommendations for computer application and data entry) III.INACTIVE RECORDS PROGRAM 1. Reorganization of In- active Records 2. Inactive Records Locator Log 3. Inactive Records Procedures IV. SUPPLIES & EXPENSES V. DISASTER RECOVERY PLAN PHASE 2 INTEGRATING OTHER DEPTS. INTO PROGRAM * PERFORMED BY CONSULTANT - If consultant and his/her staff were to complete task **DIRECTED BY CONSULTANT - Consultant directs existing City staff on task outlined (may include recommendation for additional staff) �: t= CITY OF HERMOSA BEACH INTER -OFFICE MEMO TO: Kathy Midstokke, City Clerk DATE: February 1,•1989 SUBJECT: Current Record Storage FROM: Joan Noon, G. S. Director Per our conversation, I have surveyed all of the departments regarding record storage. The following is a result of the survey; Public Works: Has records stored at the Community Center - shares space with the Fire Department - no list - boxes marked - Marilyn Planning: Has records stored at the Community Center - no list - boxes marked - Michael Finance: Has records stored at the Community Center --no list - boxes marked. Has more recent payroll records stored in rat room - Viki/Linda Building: Has records stored at old Prospect School i.e. building permits, etc. May have records i.e. receipts, etc. at Community Center - no list. Plans stored in rat room however, in process of micro -filming all plans - over a period of time will complete then originals will be destroyed - Bill Personnel: Records stored at Community Center - has listing of all Person- nel files - other records, boxes marked. Some records stored in Executive Conference Room closet - Bob City Manager, City Council, City Attorney: May be some old City Attorney records stored at Community Center - Laurie Community Center: .Records stored in dungeon (Community Center) - no list - boxes marked - Alana Police Department: Some records stored in bike locker in garage on Bard Street - no list - boxes marked -.Gail General Services: Records stored at Base #3 in the equipment room - i.e. old payroll records, log sheets, stray animal forms, etc. - no lists - Leroy Fire Department: Has records stored at Community Center no list. that they know of - boxes marked - Capt. Chesson City Clerk: (Fill in the blanks) CITY OF HERMOSA BEACH INTER-OFFICE''MEMO TO: Kevin B. Northcraft, City Manager DATE: January 31, 1989 SUBJECT: Records Management - FROM: Joan Noon, G. S. Director Progress Report As you aware, one of the City Council goals (tied for number four) is; "City to develop and advise City Council regarding status of records man- agement efficiency and needs". City Clerk Midstokke and I have been working on this project and have come to the conclusion that Records Management/Retention and Indexing, while related, should be evaluated independently. I have attached, for your re- view, a copy of the material the City Clerk has prepared with the exception • of the actual samples of Records Management Manuals and Retention Schedules. The latter are voluminous however; they are in the her office shouldyou wish to review them. You will note, from her survey, that -none of the South Bay Cities appear to have a record management system but most have indexing/legislative history.. • I have been evaluating the Infocomp Legislative History Program that was purchased, along with the rest of the Infocomp programs. I have reviewed the documentation and find it to be both cumbersome and superfluous. I: contacted some of the Infocomp cities that installed the program and learned that they either do not utilize the program or have since replaced it with another system. Those contacted were; Montclair, Visalia, San Ra- mon and East Bay. Most cities contacted, including those that are not In- focomp cities, utilize either Knowles -McNiff Index 3000 or Munimetrix Clerks Index. • We are making arrangements to visit the City of Covina for a demonstration of the Munimetrix software and the City of Montclair for a..demonstration'of. the Knowles -McNiff software. The funds to install an indexing program have been approved in the 1988/89 budget. Once we have determined which is the. most efficient, cost effective and conducive to our needs, we mill proceed with the purchase. We will continue with our evaluation of Records Management/Retention and will prepare a recommendation to the City Council within the next couple of months. J_c n Noon cc: Kathy Midstokke, City Clerk \ CITY OF HERMOSA BEACH' CITY CLERK'S DEPARTMENT MEMORANDUM ;. TO: General Serv. Dir. Noon DATE: Jan. 30, 1989 FROM: City Clerk Midstokke RE: Records Management Per your request, I have prepared a report on Records Management. The sections include: Introduction to Records Management, Why the City Needs a Records Management Program, Survey of Local Cities' Record Programs, Initiating the Records Management Program, State Laws regarding Municipal Records, California Public Records Act, and a sample Records Retention Schedule for a City Clerk's Department. I am requesting an appropriation at Mid -Year Budget for software for the indexing of minutes, ordinances, deeds, contracts, etc. The survey we made showed many cities very pleased with the program which I am recommending. And as you know, we did review the Infocomp software we already have, and concluded that it required too much storage space and many users have not been satisfied with it. I have attached a sample of a records management manual and retention schedule prepared by the City of Modesto and retention schedules for Berkeley and Livermore. Also.,.a sample of the City of Torrance database management program which a consultant from UCLA designed personally for their needs is included. I look forward to working with you in preparing a recommendation to the City Council on this subject. Kathleen Midstokke, City Clerk cc: City Manager • P, \.\ INTRODUCTION TO RECORDS MANAGEMENT Records serve as administrative and legal tools and are created in the course of and as a by-product of the public officer's performance of duty. Records are not created for historical purposes, but create history by their existence. Local governing bodies, harassed by the daily problems•and- demands of special interests and the complexities .of decision-making, seldom are able to spare the time, funding, or thought for evaluation of their record-keeping program. A result is the ever-increasing quantity of records and their attendant problems including an increased demand for space and personnel. The rapid change in the physical form of records has complicated the management of records over the years. •Records'are no longer limited to paper, but include other types of storage media such as floppy disk, magnetic tape, electronic memory, film, and optical disc. In California, the City Clerk is designated as "the keeper of the record" (Government Code Section 40808). This creates a challenge for each City Clerk to develop a comprehensive city Records Management Program. Whether the records are maintained centrally or decentrally in departments, the program should be overviewed by the City Clerk. This will assure consistency in records maintenance, regardless of the storage media. The development and implementation of an effective Records Program should be designed to reduce the quantity or records, provide for the creation of fewer and better records, and allow for efficient management of the records created. 1v X© F�manzenzazicam ♦ :.a v \\ City of 2ierrnosa I3eacL2 CITY CLERKS OFFICE MEMORANDUM TO: JOAN NOON, GENERAL SERVICES FROM: KATHY MIDSTOKKE, CITY.CLERK SUBJECT: RECORDS MANAGEMENT SURVEY DATE: JANUARY 24, 1989 CITY CONTACT & NUMBER COMMENTS EL SEGUNDO . (SON HART, 631 REDONDO BEACH ALICE MULLER, 673 MANHATTAN BCH TORRANCE GARDENA ROLLING HILLS RANCHO PALOS LOMITA HAWTHORNE LAVONNA HOCK, HAVE LEGISLATIVE HISTORY; COMM.SVC. & CITY CLERK HAVE EPSON EQUITY III COMPUTER-COMPATABLE W/HP SYSTEM. HAS LEGISLATIVE HISTORY; CENTRAL FILING SETUP BY ALICE, RECORDS ADM. TALKED W/OTHER CITIES, LOOKED OVER THEIR SYSTEMS, ETC. STARTED WORKING ON SYSTEM IN_ 1983; JUST GETTING THE SYSTEM WORKING PROPERLY. 661X403 MICROFISCHE & WORKING ON SYS. NO CONSULTANT OR PLANS TO USE ONE. HAVE BOX FILING; EVEREX COMPUTER IBM COMPATABLE - D BASE 3. DEBBIE THOMPSON 618-2870 MAY DOI, 217-9500 TRISH, 377-1577 JO PURCELL,377-0360 DAWN TOMITA,325-7110 JOAN FITZSIMMONS 970-7921 COMPUTER, RAND SYSTEM; CITY CLERK & RECORDS SUPVSR HAVE EVEREX PC. SYSTEM NOT CENTRALIZED VITAL INFO ON MICROFISCHE. GETTING HP MAIN- FRAME. MUNIMETRICS SOFTWARE FOR INDEXING. MICROFISCHE ONLY, NO CENTRALIZED RECORDS MANAGEMENT. MUNIMETRICS; NO CENTRALIZED RECORDS MANAGEMENT NO CENTRALIZED RECORDS MANAGEMENT. LIGISLATIVE HISTORY ONLY WHY THE CITY NEEDS A RECORDS MANAGEMENT PROGRAM• Ever increasing quantity of records and their attendant problems including an increased demand for space and personnel. 2) Consistency in records maintenance, regardless of storage media. Legal liability is decreased if records- are maintained lawfully and properly. , 3) Provide for the creation of fewer and better records. 4) Allow for efficient management (creation, storage, retrival, and destruction) of the records created. 5) Vital records protection including identification of vital records, method of protection and preservation, and disaster recovery planning. (Vital records include original minutes, ordinances, resolutions, deeds, capital and property records, accounts receivable, personnel and payroll records, maps and engineering drawings, etc.) INITIATING THE RECORDS MANAGEMENT PROGRAM A) Inventory and appraise records B) Establish records.retention schedules for all departments (possibly excluding Police Department since. they already have a records administrator/manager) C) Destroy obsolete, unneeded records . D) Transfer less active records to low cost storage (out of office) E) Index records in offices and storage F) Remove surplus equipment (file cabinets, etc..) G) Prepare a records management manual H) Analyze records management problems, develop solutions I) Establish an audit system once the program is implemented Honorable Mayor and Members of the City Council City Council Meeting of May 23, 1989 REPORT REGARDING STATUS OF RECORDS MANAGEMENT EFFICIENCY AND NEEDS Recommendation: Staff recommends that the City Council approve in concept the hiring of a consultant to initiate a Records Management Program and authorize staff to prepare an RFP for said services subject to approval of the expenditure in the 1989/90 budget. Background: At the City Council's goal setting workshop, the City Council established the following goal (tied for number four); "City to develop and advise City Council regarding status of records management efficiency and needs"., Introduction to Records Management: Records serve as administrative and legal tools and are created in the course of and as a by-product of the public officer's performance of duty. Records are not created for historical purposes, but create history by their existence. Local governing bodies, harassed by the daily problems and demands of special interests and the complexities of decision-making, seldom are able to spare the time, funding, or thought for evaluation of their record-keeping program. .A result is the ever increasing quantity of records and their attendant problems including an increased demand for space and personnel. The rapid change in the physical form of records has complicated the management of records over the years. Records are no longer limited to paper, but include other types of storage media such as floppy disc, magnetic tape, electronic memory, film and optical disc. In California, the City Clerk is designated as having custody of official city records (Government Code Section 40808). This creates a challenge for each City Clerk to be involved in the development of a comprehensive city Records Management Program. Whether the records are maintained centrally, or decentrally in departments, the program should be overviewed by the City Clerk. This will assure consistency in records maintenance, regardless of the storage media.. The development and implementation of an effective Records Program should be designed to reduce the quantity of records, . provide for the creation of fewer and better records, and allow for efficient management of the records created. Why the City needs a Records Management Program: 1. Ever increasing quantity of records and their attendant problems including an increased demand for -space and personnel. 2. Consistency in records maintenance, regardless of storage media. Legal liablility is decreased if records are maintained lawfully and properly. 3. Provide for the creation of fewer and better records. 4. Allow for efficient management (creation, storage, ret- rieval, and destruction) of the records created. 5. Vital records protection including identification of vital records, method of protection and preservation, and disaster recovery planning. [Vital records include original minutes, ordinances, resolutions, deeds, capital and property records, accounts receivable, personnel and payroll records, maps and engineering drawings, etc.] • Current status of record keeping: Our investigation and inquiry of various departments show that records are stored in the following places; Community Center Public Works Department Records Finance Department Records Building Department Records Community Center Records Planning Department. Records Personnel Dept. Records City Attorney Records Fire Department Records Rat Room -Basement Storage Finance Department - More recent payroll records Building Department - Plans stored however, in process of micro- filming all plans. Over a period of time will complete then originals will be destroyed. City Clerk Records Base #3 - 1035 Valley Drive General Services Records Old Prospect School Building Department Records -- i.e. building permits, etc. 'May have receipts, etc. at Community Center. Storage Space In Basement Under Stairs City Clerk Records Executive Conference Room Closet City Clerk Records Personnel Department Records Bike locker in garage on Bard Street Police Department Records - Some All departments indicate there is no documentation/lists of what records are stored where, but the boxes are marked. In addition thousands of records are filed in the hundreds of file cabinets throughout the City offices. Initiating the Records Management Program: -A. Inventory and appraise records B. Establish records retention schedules for all departments C. Destroy obsolete, unneeded records D. Transfer less active records to low cost storage (out of office) E. Index records in offices and storage F. Remove surplus equipment (file cabinets, etc.) G. Prepare a records management manual H. Analyze records management problems, develop solutions I. Establish an audit system once the program is implemented Analysis: Staff recommends that a Consultant, expert in this field, be hired to initiate the Records Management Program. This is a monumental task and recognizing the limited staff in the City Clerk's office, it would appear to be the most cost-efficient method of performing the work. The City Clerk has requested an appropriation of $20,000, in the 1989/90 budget, to hire a 4 consulting firm to perform this task. This is a one-time expenditure. Once a system is in place and retention schedules are established, it is assumed that the City Clerk's office as well as all other departments will be capable of maintaining'an efficient system. The City Manager has suggested the importance of records management coordination with another department,or full time.`: appointed personnel, to insure continuity and efficient management. Initially, it was suggested that this effort be coordinated with the General Services Department however, since the fate of General Services is under study (because of the impending early retirement of the Director) this may not be a viable alternative. This concern could be addressed by the consulting firm as part of their overall recommendation. Ultimately, the decision would lie with the City Manager and City Council. athleen Midstokke Midstokke City Clerk Concur: evin B. North4aft City Manager G. . Director CITY MANAGER COMMENT: General Services is the coordinator of all non -legislative City records by virtue of our centralized data processing. While many departments have legal responsibilities for records, the City Clerk and General Services (or its successor) are appropriate coordinators of our City-wide efforts. CALIFORNIA PUBLIC RECORDS ACT The state Public Records Act, Government Code Sections 6250-6261, was created to guarantee ".. . access to information concerning the conduct of the people's business .... a fundamental and necessary right of every person .in this state". This general requirement for disclosure was made "mindful of the right to ... privacy", indicating a potential conflict between the right of public access to government records versus the right of privacy of persons who are the subject of state records. In Tight of this potential conflict, the legislature has required an agency withholding information to justify so doing by either showing that an exemption applies or that the public interest in not disclosing information outweights the public interest in disclosure. - - -- As a general rule, all public records are open to the public, subject to the aforementioned balancing test or an exemption, if applicable. Public records are defined as including any writing containing information related to the conduct of the public's business prepared, owned, used or retained by any state or local agency, regardless of physical form or characteristics. A partial summary of the Public Records Act follows. Refer to the Government Code 6250-6261 for precise language. Initiative, referendum and recall petitions and related memorandum prepared by a county clerk are not public records and may be viewed only by certain government officials, or, if the petition is deemed insufficient, the proponents of it may examine the petition within a specified time period. Government Section 6254 lists exemptions of particular records, as follows: a) Agency memoranda not ordinarily retained, provided the public interest in withholding the record clearly outweights the public interest in disclosure; b) Records pertaining to pending litigation to which the agency is a party; c) Personnel or medical files, disclosure of which would be an invasion of privacy; d) Information filed with a state agency responsible for regulation or supervision of securities or of financial institutions; e) Data from utility systems development, or market or crop reports; f) Investigatory or security files of any state or local police agency (with exceptions); g) Examination data for licensing, employment or academic examinations; h) Contents of public acquisition appraisals or bids for public supply or construction contracts, until all the property of contract is attained; i) Local taxpayer information received in confidence, if disclosure would result in unfair competitive disadvantage; j) Library circulation records, except for records of fines; k) Records the disclosure of which is prohibited by federal or state law, including provisions of the Evidence Code; I) Records in the custody of the Governor or employee's of the Governor's office; m) Records in the custody of the Legislative Counsel; n) Personal financial data required by a licensing agency; o) Financial data required by the California Pollution Control Financing Authority; p) State employer-employee collective bargaining processes. 14-5 (Revised, 1987) * * * * * * * * Air pollution emission data is public, along with records of building code violations. Trade. secrets, however, are not public. Employment contracts between state and local agencies and employees thereof are public records. Government agencies receiving requests for records must respond within 10 days, although'.' in some instances an extension will be granted. Finally, the guidelines are intended as minimum standards, and state or local /agencies may allow greater access to records, unless otherwise prohibited. (See also Evidence Code,. Section 1043) (Editor's Note: From California Secretary of State's "Government Records' 1983. Subsections q -t have been added to Section 6254, but do not apply to municipalities) 14-6 (Revised, 1987) CITY CLERK RECORDS RETENTION GUIDELINES Government Code 34090, et seq., governs the retention of all city records. With that as a basis, a suggested Retention Schedule for City Clerks' records follows: Years of • Retention DUPL/ ORIG COPY M/F . Departmental & General Subject Files A. Historical - - P • 1 B. General 2 1 C. Contracts, leases, insurance, franchises, etc. T+5. 1 D. Court Matters, legal files C+2 1 11. City Council, Parking and Housing Authorities, Redevelopment Agency, Boards & Commissions A. Historical B. General C. Minutes Ordinances, and Resolutions D. Agendas III. Vital -Records A. Property Records (deeds, covenants, etc) B. City Budgets, Annual Financial Reports, City Compensation plans IV. Microfilm, Videotapes & Tape Recordings A. Microfilm 1. Vital Records 2. Important Records B. Videotapes P 1 2 1 • P� 1 2 1 PorR,S 2 5R 5R 1. Council Meetings (GC 34090.7) 90dy,Re 90dy,Re 2. Other meetings or events not recorded in minutes or tape recorded, e.g., civic events, election nights, etc. 2Re 1n -e. C. Tape Recordings2 1. Council meetings 2. Other meetings, hearings etc. 2' 2 1 Effective 1/1/87, Brown Act requires posting of Council and other advisory body agenda 72 hours prior to a meeting. A proof of posting is recommended and the agenda should be retained with the declaration or affidavit. (Check with City Attorney regarding retention) 2 Atty Gen Opinion 80-1006 (4/17/81): The tape recording may be destroyed at any time if the purpose for which it was made and retained was solely to facilitate the preparation of the minutes of the meeting. CITY CLERK RECORDS RETENTION GUIDELINES (Continued) Years of. Retention'. V. Election Files A. Municipal Elections e.g., nominating papers and other documents not covered by EC 17133 B. General election correspondence, information and forms VI. FPPC Reports A. Campaign statements (81009) 1. Mayor, councilmembers, successful candidates for these offices and supporting committees (Can be microfilmed after 2 years) 2. Unsuccessful mayor and council candidates and supporting committees 3. Copies of statements filed with Clerk as filing officer 4. All other campaign statements (committees & candidates) B. Conflict of Interest (Statements of Economic Interest) 1. Mayor, councilmembers, city manager, city attorney***, planning commissioners and candidates for these offices 2. Employees of city (designated by City's Conflict of Interest Code) C. Statements of Termination 1. Recipient committees 2. Candidates DUPL/ ORIG COPY M F 2 1 5 4 NA 4 7 NA 4 7 NA 7 ******************************************************************************* Code: C+ = Completion plus _ years Dy = Days I = Indefinate M/F = Microfilm NA = Not Applicable originals to FPPC P = Permanent Q = Quality check for microfilm EC = Elections Code GC = Government Code R = Review Re = Recycle S = Superseded T = Until terminated * = Recommended ** = Strongly Recommended *** = 7 years retention prior to 1986 filing period covered, because the originals were filed with the city 14-24 (Revised, 1987) RETENTION SCHEDULE ITEM BALLOTS After Election* After a Recount* CODE OF FAIR CAMPAIGN PRACTICES ENVELOPE NO.4 Tally Sheets Copies of Index Challenge List Assisted Voters List Affidavits of Persons Assisting Voters INSPECTOR RECEIPTS FOR BALLOTS NOMINATION PAPERS AND SIGNATURES IN LIEU OF FEE PETITIONS: Initiative* Referendum* Charter Amendment* Recall* PRECINCT OFFICER APPOINTMENT FORMS ROSTER OF VOTERS ABSENTEE: Applications Identification Envelopes* FPPC MATERIAL Statements of Economic Interest Candidates (Copies) Candidates Elected Candidates Not Elected Other Campaign Statements (Copies filed with City Clerk) Other Campaign Statements and Non Specified Reports Statements of Termination Candidates (Original) Recipient committees (copies) FOR ELECTION & FPPC RECORDS RETENTION TIME 6 months 22 Months 30 days 6 months None Specified Term of office + four years 8 months 6 Months 5 years 6 months 6 months 4 years Indefinite 5 years 4 years 7 years 7 years 4 years NOTE: The above time frames apply unless legal evidence. action COMMENTS Subsequent to the date of the declaration of the result of the • election (E.C. 14811) From completion of recount (E.C. 14831) After the Election (E.C. 12523) All voters may inspect the contents of these materials at all times following commencement of the official canvass of the votes. (E.C. 14821) Consult your City Attorney (E.C. 14600) After the certification of the results of the election for which the petition qualified or, if no election is held, 8 months after the clerk's final examination of the petition (E.C. 14700, 14900) From date of election (E.C. 14971) After date of election (E.C. 14800) Code silent, treat same as Roster of Voters. subsequent to the date of the declaration of the result of the election (E.C. 14811) (G.C. 810090 May be microfilmed after two years (G.C.81009b,g) - (G.C. 81009b,g) (G.C. 81009f,g) (G.C. 81009c) (G.C. 81009e,f) (G.C. 810090 is instituted involving the materials as * Not public record: Petitions found to be insufficient are open only to proponents and their representatives. (Revised, 1987) CALIFORNIA LAWS GOVERNING MUNICIPAL RECORDS The legislative laws of the State of California are codified into 28 Codes known as the California Codes. Several of these Codes contain references to the duties of the City Clerk and to•the types, format, and retention of records. Each Code has an index which will guide the researcher to th`e.;., appropriate section of the Code. Code sections are subject to revision. The Codes are updated annually with pocket supplements` which are generally found in the back of each volume. The original text, as well as the supplement, should be reviewed annually to verify that the law has not changed. (Editors Note: Only those sections and subsections of the Codes which specifically reference cities are listed. The underline is the Editor's. An asterisk (*) following a section number and title denotes a summary rather than a direct quotation from the Code.) The laws governing municipal records are delineated as follows: ELECTIONS CODE EC 4092. Charter petition destruction. Allows destruction of Freeholders' Charter petition in accordance with Sec. 3756 (Replaced by Sec. 14700). EC 10012.7. Confidentiality of candidate's statement.* Declares confidentiality of candidate's statements until expiration of filing deadline. EC 12524. Code of Fair Campaign Practices as public record.* Declares Code of Fair Campaign Practices as public record open for public inspection. EC 14306. Destruction of ballots by clerk. (a) Immediately upon the arrival of the hour when the polls are required by law to be closed on election day, the clerk conducting the election, shall openly, in the clerk's main office, in the presence of any persons who are present to observe, according to the procedure set forth in either Section 14303 or 14304, proceed to deface every unused ballot remaining in the control of the clerk. The clerk shall forthwith make and file an affidavit, in writing, as to the number of ballots destroyed. (b) In lieu of the procedure set forth in subdivision (a) for defacing unused ballots, the clerk may recycle the unused ballots according to the provisions of Section 17136. (Editor's Note: EC 14600, 14810, 14820, 14830 & 14970 pertain to other than municipal elections.) EC 14600. Retention and destruction of nominating papers. (a) All nomination documents and signatures in lieu of filing fee petitions filed in accordance with this code shall be held by the officer with whom they are filed during the term of office for which they are filed and for four years after the expiration of the term. 14-35 (Revised, 1987) (b) Thereafter, the documents and petitions shall be destroyed as soon as practicable unless they either are in evidence in some action or proceeding :then pending or unless the elections official has received a written request from the Attorney General, the Secretary of State, the Fair Political, Practices Commission, a district attorney, a grand jury, or the governing bodyof a county, city and county, or district, including a school district, that the documents and petitions be preserved for use in a pending or ongoing investigation into election irregularities, the subject of which relates to the placement of a candidate's name on the ballot, or in a pending or ongoing investigation into a violation of the Political Reform Act of 1974 as set forth in Title 9 (commencing with Section 81000) of the Government Code. EC 14700. Destruction of petitions. (a) Elections officials required by law to receive or file in their offices any initiative or referendum petition shall preserve the petition until eight months after the certification of the results of the election for which the petition qualified or, if the measure, for any reason, is not submitted to the voters, eight months after the final examination of the petition by the elections official. (b) Thereafter, the documents and petitions shall be destroyed as soon as practicable unless they either are in evidence in some action or proceeding then pending or unless'the elections official has received a written request from the Attorney General, the Secretary of State, the Fair Political Practices Commission, a district attorney, a grand jury, or the governing body of a county, city and county, or district, including a school district, that the documents and petitions be preserved for use in a pending or ongoing investigation into election irregularities, the subject of which relates to the placement of a candidate's name on the ballot, or in a pending or ongoing investigation into a violation of the Political —_ Reform Act of 1974 as set forth in Title 9 (commencing with Section 81000) of the Government Code. (c) Public access to any such petition shall be restricted in accordance with the provisions of Section 6253.5 of the Government Code. (d) This section shall apply to the following petitions: (1) Statewide initiative and referendum petitions. (2) County initiative and referendum petitions. (3) Municipal initiative and referendum petitions. (4) Municipal city charter amendment petitions. (5) District initiative and referendum petitions. EC 14800. Retention of rosters of voters. (a) The elections official shall preserve all rosters of voters or combined rosters and indexes as provided for in Section 14006, if applicable, until five years after the date of the election, after which they may be destroyed by that official. • (b) In lieu of preserving the original roster of voters, the elections official may, by filming or other suitable method, record the original roster of voters and destroy the roster following the next subsequent general election. EC 14811. Retention of ballots. (a) The following provisions shall apply to all state or local elections not provided for in subdivision (a) of Section 14810. An election is not deemed a state or local election if votes for candidates for federal office may be cast on the same ballot as votes for candidates for state or local office. (b) The packages containing the following ballots and identification envelopes shall be kept by the elections official, unopened and unaltered, for six months subsequent to the date of the declaration of the result of the election: (1) Voted polling place ballots. (2) Voted absent voter ballots. (3) Absent voter identification envelopes. (4) Spoiled ballots. (5) Cancelled ballots. (6) Unused absent voter ballots surrendered by the voter pursuant to Section 1012. (7) Unused polling place ballots. (c) If.a contest is not commenced within the six month period, or if_a criminal prosecution involving fraudulent use, marking or falsification of ballots or forgery of absent voters' signatures is not commenced within the six-month period, either of which may involve the vote' of the precinct from which voted ballots were received, the elections official may have the ballots destroyed or recycled. EC 14821. Retention of tally sheets and street index. (a) The following provisions shall apply to all state or local elections not provided for in subdivision (a) of Section 14820. An election is not deemed a state or local election if votes for candidates for federal office may be cast on the same ballot as votes for candidates for state or local office. (b) The elections official shall preserve the package or packages containing the following items for a period of six months: (1) Two tally sheets. (2) The copy of the index used as the voting record. (3) The challenge lists. (4) The assisted voters list. (5) The affidavits of the persons assisting voters. (c) If a contest is not commenced within the six month period, or if a criminal prosecution involving fraudulent use, marking or falsification of ballots or forgery of absent voters' signatures is not commenced within the six-month period, either of which may involve the vote of the precinct from which voted ballots were received, the elections official may have the ballots destroyed or recycled. EC 14831. Retention of ballots after election contest. (a) The following provisions shall apply to all state or local elections not provided for in subdivision (a) of Section 14830. An election is not deemed a state or local election if votes for candidates for federal office may be cast on the same ballot as votes for candidates for state or local office. (b) Upon the completion of the counting of the votes as provided in Article 4 (commencing with Section 17180) of Chapter 13 of Division 12, all ballot cards shall be arranged by precincts and shall be kept by the elections official for 22 months or so long thereafter as any contest involving the vote at the election remains undetermined. (c) Notwithstanding any other provisions of this code, the final disposition of all voted ballot cards shall be determined by the elections official. (d) Sealed ballot containers may be opened if the elections official determines it is necessary in a shredding or recycling process. 14-37 (Revised, 1987) EC 14900. Retention of recall petitions. (a) The clerk or, in the case of the recall of a state officer, the Secretary of State, shall preserve in his or her office all recall petitions filed for eight months after the results of the election for which the petition qualified or, if no election is held, eight months after the clerk's final examination of the petition. (b) Thereafter, the petition shall be destroyed as soon as practicable unless it is in evidence in some action or proceeding then pending or unless the elections official has received a written request from the Attorney General, the Secretary of State, the Fair Political Practices Commission, a district attorney, a grand jury, or the governing body of a county, city and county, city, or district, including a school district, that the documents and petitions be preserved for use in a pending or ongoing investigation into election irregularities, or in a pending or ongoing investigation into a violation of the Political Reform Act of 1974 as set forth in Title 9 (commencing with Section 81000) of the Government Code. (c) Public access to any such petition shall be restricted in accordance with Section 6253.5 of the Government Code. EC 14971. Retention of precinct officials appointment records. (a) The following provisions shall apply to all state or focal elections not provided for in subdivision (a) of Section 14970. An election is not deemed a state or local election if votes for candidates for federal office may be cast on the same ballot as votes for candidates for state or local office. (b) The elections official shall preserve the following records reflecting the appointment of precinct officials until six months from the date of an election. (1) Precinct officers' declaration of intention required by Section 1637. (2) Precinct board member applications specified in Section 1637.5. (3) Order appointing members of the several precinct boards and designating the polling places specified in Section 1638. (4) Nominations for appointment to the precinct board by the county central committee of each qualified political party specified in Section 1639. (5) Written orders appointing precinct board members or designating the polling place for the precinct pursuant to Section 1648. EC 17130. Application of chapter.* Requires clerk to dispose of the records and supplies of any election in the mannerset forth in the chapter. EC 17134. Voted ballots to be retained; contest or prosecution. If a contest or any such criminal prosecution has been commenced prior to the date fixed for its destruction, the package containing the voted ballots shall be subject to the order of the court in which the contest or criminal prosecution is pending and shall not be destroyed until after final determination of the contest or criminal prosecution. In no event shall the package or its contents be taken from the custody of the clerk. EC 17136. Recycling of unused ballots. Notwithstanding any other provision of the law, the clerk, after holding the unused ballots for the purposes of Division 10 (commencing with Section 14000), immediately upon the arrival of the hour when the polls are required by law to be closed on election day, in lieu of the procedure outlined in Section 14306, may recycle for any other lawful purpose any unused ballots remaining in the control of the clerk which clearly identify the election for which they were prepared. The clerk shall make and file an affidavit, in writing, as to the number of ballots recycled. 14-38 (Revised, 1987) EVIDENCE CODE EV 1531. Certification of copy for evidence. For the purpose of evidence, whenever a copy of a writing is attested or certified, the attestation or certificate must state in substance that the copy is a correct copy of the original, or a specific part thereof, as the case may be. EV 1550. Photographic copies made as business records. A photostatic, microfilm, micro card, miniature photographic, or other photographic copy or reproduction, or an enlargement thereof of a writing is admissible as the writincj itselfif such copy or reproduction was made and preserved as part of the records of a business. The introduction of such copy, reproduction, or enlargement does not preclude admission of the original writing if it is still in existence. EV 1551. Photographic copies where original destroyed or lost. A print, whether enlarged or not, from a photographic film (including a photographic plate, microphotographic film, photostatic negative, or similar reproduction) of an original writing destroyed or lost after such film was taken or a reproduction from an electronic recording of videoimages on magnetic surfaces is admissible as the original writing itself if, at the time of the taking of such film, or electronic recording, the person under whose direction and control it was taken attaches thereto, or to the sealed container in which it was placed and has been kept, or incorporated in the film, or electronic_ recording a certificate complying with the provisions of Section 1531 and stating the date on which, and the fact that, it was taken under his direction and control. (Editor's Note: To comply with the three sections above, the following information is required in the certificate for microfilm: 1. The date of photographing. 2. The signature of the individual under whose direction and control the photographs were taken. 3. The fact that photograph is a correct copy of the original or a specific part thereof, as the case may be. When planetary cameras are used, the certificate can be placed on the flat bed adjacent to the document, thus photographing both at the same time, changing the date as necessary. When using rotary cameras, the certificate can be shot at the beginning and end of the reels. No seal is required, nor need the person 'under whose direction and control" the photographs are taken be a sworn officer of the city, but only the responsible individual.) GOVERNMENT CODE GC 1453. Recording.* Requires official bonds to be recorded in a book entitled, "Record of Official Bonds." GC 4003. Engineer to keep account of cost.* Requires the engineer in charge of a public work to keep an account of costs. GC 4004. Plans, specifications, and cost estimate.* Requires the engineer in charge of a public work to file a record of specifications or work authorization and estimated costs prior to commencement of public work. 14-39 (Revised, 1987) GC 5004. Record of registered bonds.* Requires the treasurer of a municipality to keep a record book of registered public bonds. GC 6200. Theft, destruction, falsification, or removal by officer custodian Every officer having the custody of any map, record, or book, or any paper of proceedings of any court, filed or deposited in any public office, or placed in his hands for any purpose, who is guilty of stealing, willfully destroying, mutilating, defacing, altering, or falsifying, removing or secreting the whole or any part of such record, map, book, paper, or proceeding, or who permits any other; person to do so, is punishable by imprisonment in the state prison for two, three, or four years. - GC 6201. Theft, destruction, falsification, or removal of person other than officer custodian Every person not an officer referred to in Section 6200 who is guilty of any of the acts specified in that section, is punishable by imprisonment in the state prison, or in a county jail not exceeding one year, or by a fine not exceeding $100, or by both such fine and imprisonment. GC 6252. Definitions As used in this chapter (Editor's Note: Chapter 3.5 Inspection of Public Records): (b) "Local Agency" includes city, whether general law or chartered, municipal corporation; school -- district; or any board or commission or agency thereof; or other local public agency. (c) "Person" includes any natural person, corporation, partnership, firm, or association. (d) "Public Records" include any writing containing information relative to the conduct of the public's business prepared, owned, used, or retained by any local agency regardless of physical form or characteristics. (e) "Writing" means handwriting, typewriting, printing, photostating, photographing any other means of recording upon any form of communications or representation, including letters, words, pictures, sounds, or symbols, or a combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents. (f) "Member of the public" means any person except a member, agent, officer, gr•employee of a federal, state, or local agency acting within the scope of his or her membership, agency, office or employment. GC 6253. Public records open to inspection; times; guidelines and regulations• governing procedure (a) Public records are open to inspection at all times during the office hours of the state or local agency and every person has the right to inspect any public record except as hereafter provided. Every agency may adopt regulations stating the procedures to be followed when making its records available in accordance with this section. GC 6253.1. Adoption of requirements for greater access Except as otherwise prohibited by law, a local agency may adopt requirements for itself which allow greater access than prescribed by the minimum standards set forth in this chapter. ° ° GC 6253.5. Inspection of electiori petitions.* Initiative, referendum, and recall petitions are not pubIic records and are not openn to inspection except by clerk and, if the petition is found to be insufficient, by the proponents of the petition. and their representatives. Such examination shall begin not later than 21 days after certification of insufficiency. Designated public officials can examine petitions with superior court approval. GC 6253.6. Bilingual ballot orballot pamphlet requests riot deemed public records.* The identity of persons who have requested bilingual ballots cxballot pamphlets hono�pubUohedhrd. GC �3S4.��nmptionof particular records Except as provided in 6254'7, nothing in this chapter shall be construed to 'require disclosure of records that are any of the following: (a) Preliminary drafts, notes, interagency or intra -agency which are not retained by the public agency in the ordinary course of business, providing that the public interest in withholding said records clearly outweighs the public interests in disclosure. (b) Records pertaining to pending litigation to which the pubflc agency is a party,or to claims made pursuant to Div. 3.6 (commencing with Section 810) of Title 1 ofthe Government Code, until such litigation or claim has been finaily adjudicated or otherwise settled. 0 (g) Personnel,"�u/uu, or similar fUes,the disclosure of which would constitute an unwarranted invasion of personal pri Records of complaints to or investigations conducted by, records of intelligence information or security procedures of, the office of the Attorney General and the Department of Justice, and any state or Iocal police agency,or any such investigatory or security files complied by any other state or local agency for correctional, law enforcement or licensing purposes, except that local police agencies shall disclose the names and addresses of persons involved in, or witness others than confidential informants to, the incident, the description of any property invo|ved, the date, time, and location of incident, all diagrams, statements of parties involved in the incident, the statements of all witnesses, other than confidential informants, to the persons involved in an incident, or an authorized representative thereof, an insurance carrier against which a claim has been ormight bmmade, and any person suffering bodily |n'uryorpnopndydamage eothe result of the incident caused by arson, burQ|ary, fire, explosion, robbery, vandalism, or a crime of violence as defined by subdivision (b) of Section 13960. unless the disclosure would endanger the safety of a witness or other person involved in the |nvest|gut|on, or un|eua'aiaduaure would endanger the successful completion of the investigation or a related investigation. Test questions, scoring keys, and otherexamination data used to administer,a licensingexamination, examination for employment, or academic examination, except as provided for in Chapter 3 (commencing with Section 99150) of part of the Education Code. 14-41 (Revised, 1987) (h) The contents of real estate appraisals, engineering or feasibility estimates made for or by the local agency relative to the acquisition of property; or to prospective public supply and construction contracts, until such time as all the property has been acquired or all the, contract agreements obtained, provided, however, the law of eminent domain shall not be affected -by this provision. Information required from any taxpayer in connection with the collection of local taxes which is received in confidence and the disclosure of the information to other persons would result in unfair competitive disadvantage to the person supplying such information. • Library circulation records kept for the purpose of identifying the borrower'of items available in libraries, and library and museum materials made or acquired and presented solely for reference or exhibition purposes. The exemption in this subdivision shall not apply to records of fines imposed on such borrowers. *** Nothing in this section is to be construed as preventing any agency from opening its records concerning the administration of the agency to public inspection, unless disclosure .is otherwise prohibited by law. GC 6254.7. Air pollution data; housing code violations.* Air pollution data required by a local agency, and all records of notices and orders directed to the owner of any building of violations of housing or building codes, ordinances, statutes, or regulations which constitute violations of standards provided in Section 1941.1 of the Civil Code, and records of subsequent action with respect to such notices and orders, are public records. GC 6254.25. Memorandum from legal counsel regarding pending litigation.* Memorandum submitted to the legislative body of local agency by its legal counsel is protected from disclosure until pending litigation has been adjudicated or otherwise settled. GC 6255. Justification for withholding records The agency shall justify withholding any record by demonstrating that the record in question is exempt under express provisions of this chapter or that on the facts of the particular case the public interest served by not making the record public clearly outweighs the public interest served by disclosure of the record. GC 6256. Copies of records: determination on compliance with request; notice; reasons Any person may receive a copy of any identifiable publicrecord or copy thereof. Upon request, an exact copy shall be provided unless impractical to do so. Computer data shall be provided in a form determined by the agency. Each agency, upon any request for a copy of records shall determine within ten days after the receipt of each request whether to comply with the request and shall immediately notify the person making the request of such determination and the reasons therefor. 14-42 (Revised,1987) A GC 6256.1. Unusual circumstances justifying extension of time limit.* In unusual circumstances, as specified in this section, the time limit prescribed in Section 6256 may be extended by written notice by the head of the agency to the person making the request setting forth the reasons for the extension and the date on which a determination is expected to be dispatched: No such notice shall specify a date that would result in an extension for more than 10 working days. As used in this section "unusual circumstances" means, but only to the extent reasonablyynecessary to the proper processing of the particular request: (a) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request. (b) The need to .search for, collect, and appropriately examine a voluminous amount of separate and distinct records which are demanded in a single request. (c) The need for consultation, which shall be conducted with all practicable speed, with another agency having a substantial interest in the determination of the request or among two or more components of the agency having substantial subjectmatter interest therein. GC 6256.2 Delay in access; prohibitions; notification of denial; name of persons responsible Nothing in this chapter shall be construed to permit an agency to delay access for purposes of inspecting public records. Any notification of denial of any request for records shall set forth the.. names and titles or positions of each person responsible for the denial. GC 6257. Request for copy; prompt availability; fee; reasonably segregable portion after " deletion of exempt portions Except with respect to public records exempt by express provisions of law from disclosure, each local agency, upon any request for a copy of records, which reasonably describes an identifiable record, or information produced therefrom, shall make the records promptly available to any person, on payment of fees covering direct costs of duplication, or a statutory fee, if applicable. Any reasonable segregable portion of a record shall be provided to any person requesting such record after deletion of the portions which are exempt by law. . GC 27332: Recording of documents.* Requires the county recorder to record all documents required or permitted to be recorded by law. GC 34090. Destruction of city records; excepted records; construction. Unless otherwise provided by law, with the approval of the legislative body by resolution and the written consent of the city attorney the head of a city department may destroy any city record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required. This section does not authorize the destruction of: (1) Records affecting the title to real property or liens thereon (2) Court records (3) Records required to be kept by statute 14-43 • (Revised, 1987) (4) Records less than two years old (5) The minutes, ordinances, or resolutions of the legislative body or of a city. board or commission. This section shall not be construed as limiting or qualifying in any manner the authority provided in 34090.5 for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein prescribed. GC 34090.5 Destruction of records: conditions. Notwithstandingthea provisions of section 34090, the city officer having custody of public records, documents, instruments, books, and papers, may, without the approval of the legislative body or the written consent of the city attorney, cause to be destroyed any or all of such records, documents, instruments, books, and papers if all of the following conditions are complied with: (a) The record, paper, or document is photographed, microphotographed or reproduced on film of a type approved for permanent photographic records by the National Bureau of Standards. (b) The device used to reproduce such record, paper, or document on film is one which accurately and legibly reproduces the original thereof in all details. (c) The photographs, microphotographs or other reproductions on film are made as accessible for public reference as the book records were. (d) A true copy of archival quantity of such film reproductions shall be kept in a safe and separate place for security purposes. Provided, however, that no page of any record, paper or document shall be destroyed if any such page cannot be reproduced on film with full legibility. Every such unreproducible page shall be permanently preserved in a manner that will afford easy reference. (Editors Note: 34090.5 requires that a security copy of all film of records listed under 34090.(1-5) be maintained at another location if paper copies are being destroyed. All security copies should be shipped to a storage center selected by the city. If the paper documents are destroyed after microfilming, the film, including security copies, must be retained for the same retention period as was established for the paper copies of the same record.) GC 34090.6 Destruction of recorded radio and telephone communications. Nothwithstanding the provisions of Section 34090, the head of a department of a city, county, or city and county, public safety communications center, or the head of a special district after 100 days may destroy recordings of telephone and radio communications maintained by the department or the special district. Such destruction shall be approved by the legislative body and the written consent of the agency attorney shall be obtained. In the event that such recordings are evidence in any claim filed or any pending litigation, such recordings shall be preserved until pending litigation is resolved. For purposes of this section, "recordings of telephone and radio communications" means the routine daily taping and recording of telephone communications to and from a city, county, city and county, or special district, department, and all radio communications relating to the operations of such departments or special districts. GC 34090.7. Duplicate records less than two years old, destruction Notwithstanding the provisions of 34090, the legislative body of a city. may prescribe a procedure under which duplicates of city records less than two years old may be destroyed if they are,no longer needed. For purposes of this section, video recording mediums, such as videotapes and films, be be considered duplicate records if the city keeps another record, such as written minutes or an, 'audio tape recording of the event which is recorded in the video medium. However, a video recording medium shall not be destroyed or erased pursuant to this section for a period of at least 90 days after occurrence of the event recorded thereon. (Editors Note: Under Section 34090.7, the City Council should pass a one-time resolution giving destruction approval authority to department heads for duplicate records.) GC 40801. Record of proceeding; books; index The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index. (Editors Note: An Attorney General Opinion (vol. 64, pg. 317, 4/17/81) opined that where the city clerk makes an authorized tape recording of a city council meeting to facilitate the preparation of the minutes: (a) any person has a right to listen to the tape on equipment provided by the city, (b) any person has a right to receive a copy of the tape which includes the right to buy a duplicate copy from the city or to make a duplicate copy on his own equipment-_ but does not include the right to have a written transcript made, and (c) the tape recording may be destroyed at any time if the purpose for which it was made and retained was solely to facilitate the preparation of the minutes of the meeting but if the tape was made or retained to also preserve its informational content for public reference it may only be destroyed as expressly authorized by state law.) GC 40802. City clerk as accounting officer.* Designates city clerk as accounting officer and requires clerk to keep records reflecting financial conditions of the city. GC 40802.5. Transfer of duties to director of finance. The financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805 may be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance. GC 43688 Record & accounts.* Requires a city to keep separate records and accounts of municipal bond revenues. (See Gov. Sec. 34090.5) GC 43778. Record of bonds canceled.* Requires a city clerk to keep a minute record of cancelled municipal bonds. Issued under Investment Bond Act 1909 only. (See Gov. Sec. 34090.5) 14-45 (Revised, 1987) GC 43783. Canceled bond entered in minutes.* Requires the legislative body of a city to make a minute record of cancelled municipal bonds. Issued under Investment Bond Act 1909 only. (See Gov.'Sec. 34090.5) GC 50015. Destruction of documents filed with or submitted to legislative body. Unless another provision of law requires a longer retention period, the clerk of the legislative body may destroy or otherwise dispose of any paper or document filed with or submitted to the legislative body more than one year previously, unless the legislative body determines that there, is a. need for its retention. In determining whether there is a need for retaining a paper or -document, consideration shall be given to such factors as future public need, the effect of statutes of limitation, and historical significance. GC 50110. Publications; copies for state library and university; preservation • The legislative body, and each office, officer, or employee of a local agency, shall furnish the clerk with three copies of each printed, mimeographed, or processed book, pamphlet, 'report, bulletin, or other publication issued by them at the expense of the local agency. The clerk shall send one copy of each publication to the State Library at Sacramento, the Institute of Governmental Studies of the University of California at Berkeley, and the Public Affairs Service of the University of. California at Los Angeles, to be preserved for reference use in those institutions. (Editors Note: Following are addresses for transmitting the publications. University Research Library Public Affairs Service/Local University of California 405 Hilgard Avenue Los Angeles, CA 90024 Librarian Institute of Governmental Studies University of California, Berkeley Berkeley, CA 94720 At a meeting of the library representatives and the California City Clerks Association in 1981 and 1982, the following publications to be sent to the three designated libraries were agreed upon: Government Publications Section California State Library P. O. Box 2037 Sacramento, CA 95809 Required: Charter (if applicable) and changes Municipal Code and supplements General Plan and Elements as adopted Annual Budget/Capital Improvement Program Annual Reports Optional: Rosters General Information Booklets, Any publications or documents a - City might believe is of sufficient interest, with the libraries having the discretion to retain, return, or destroy) - 14-46 (Revised, 1987) GC 53921. Right to destroy paid or canceled bonds. Under such conditions as the treasurer of a local agency fixes, with the approval of the legislative body, he, or fiscal agents, or other duly authorized agents, may destroy or cremate any or all bonds and any or all coupons pertaining thereto which have been previously paid or canceled. GC 81008. Public records: inspection and reproduction; time; charges. Every report and statement filed pursuant to this title (Political Reform Title 9) is a public record open for public inspection and reproduction during regular business hours, commencing as soon as practicable, but in any event not later than the second business day following the day on'which it was received. No conditions whatsoever shall be imposed upon persons desiring -to ' inspect or reproduce reports and statements filed under this title, nor shall any information or identification be required from such persons. Copies shall be provided at a charge not to exceed ten cents ($0.10) per page. Campaign statements shall be open for public inspection and reproduction from 9:00 a.m. to 5 p.m. on the Saturday preceding an election held on the first Tuesday after the first Monday in June or November in even -numbered years in the offices of Secretary of State, Registrar -Recorder of Los Angeles County, Registrar of Voters of San Diego County and Registrar of Voters of the City and County of San Francisco. GC 81009. Preservation of reports and statements. (a) Refers to state only. (b) Original campaign statement of mayors, city council members, county supervisors, candidates -_ for any of these offices, and committees supporting any officeholder or candidate shall be retained indefinitely, except that original campaign statements of candidates not elected to these offices and of committees supporting candidates not elected to these offices shall be retained by filing officers for a period of not less than five years. (c) Original campaign statements of all persons shall be retained by filing officers for a period of not less than seven years. (e) Original reports and statements not specified above in this section shall be retained by filing officers for a period of not less than seven years. (f) Copies of reports or statements shall be retained by the officer with whom they are filed for a period of not Tess than four years, provided, however, that a filing officer is not required to retain more than one copy of a report or statement. (9) After an original report or statement or a copy has been on file for at least two years, the officer with whom it is filed may comply with this section by retaining a copy on microfilm or other space - saving materials available for public inspection instead of the original report or .statement or copy. Upon request, the officer shall provide copies of such statements pursuant to Section 81008. (Editor Note: City Clerks are filing officers for other municipal candidates and office -holders. 14-47 (Revised, 1987) HEALTH AND SAFETY CODE HSC 19850. Maintenance of building plans.* Requires the building department of every city or county to keep an official copy of the plans of every building for which a building permit has been issued for the life of the building. A microfilm copy may be kept in lieu of the original. Plans need not be filed for certain types of structures, including: (a) Single or multiple dwellings not more than two stories and basement in height; (b) Garages and other structures appurtenant to buildings in subsection -(a); (c) Farm or ranch buildings; and (d) Any one-story building where span between walls does not exceed 25 feet - exemption does not apply to steel frame or concrete building. HSC 19851. Inspection and duplication of copy of plans. The official copy of the plans maintained by the building department of the city or county provided for under section 19850 shall be open for inspection only on the premises of the building department as a public record. Such copy may not be duplicated in whole or in part except with the written permission of the certified, licensed or registered professional or his successor, if any, who signed the original -- documents and the written permission of the owner of such building, or by order of a proper court. STREETS AND HIGHWAYS CODE S&HC 2804. Application of division.* Identifies those circumstances under which Division 4, The Special Assessment Investigation, Limitation and Majority Protest Act of 1931, does not apply. S&HC 2859. Public inspection of report: resolution or ordinance of intention.* Requires the clerk of a legislative body, to keep reports on hearing concerning a public acquisition or improvement. S&HC 3111. Certification and filing of original assessment district map.* Requires the clerk of a legislative body adopting an assessment district to keep the original map of the assessment district in his or her office. S&HC 5372. Recordation of warrant, diagram, and assessment.* Requires the street superintendent to keep records of warrants, diagrams and assessments under the Improvement Act of 1911. Also requires the clerk to record a notice of assessment. S&HC 5391: Contractor's statements of payments.* Requires a street superintendent to keep a record of contractor's statements of payments received upon assessments. S&HC 5508. Recordation of reassessment and certificate.* Requires a street superintendent to make a record of reassessment, certified by the clerk, under the Improvement Act of 1911. 14-48 (Revised, 1987) S&HC 5557. Recordation of reassessment, diagram, and certificate.* Requires a street superintendent to make a record, certified by the clerk, of confirmed reassessment and diagram under the Improvement Act of 1911. S&HC 5680. Keeping of office records; evidentiary effect of records.* Requires a street superintendent to keep those records required of him under the Improvement Act of 1911. S&HC 5685. Record of service.* Requires a street superintendent to keep a record of all notices served by him or with his permission. S&HC 5700. Powers and duties; evidentiary effect of certificates; keeping of records; preparation of plans.* Requires a city engineer to keep a record of all surveys made under the Improvement Act of 1911. S&HC 5703. Where signed certificates or documents to be kept on file.* All certificates or documents required to be signed by or kept on file by the engineer of work shall be kept on file with the superintendent of streets. If a city does not have a superintendent of streets, said certificates or documents shall be kept on file with the clerk or such other officer of the city as may be designated for that purpose by the legislative body. S&HC 6425. Register of bonds.* Requires the city treasurer to keep a register of bonds issued under the 1911 Improvement Act and a file on bond coupons paid. S&HC 6445. Records of bonds, payments, penalties.* Requires the city treasurer to keep a record of all bonds issued by them, of all payments and of all penalties accruing thereon. S&HC 6448. Effect of payments.* Requires the city treasurer to keep a record of the amount and date of payment of a bond to the holder and to file the cancelled bond in their offices. S&HC 6511 Record of bond sales.* Requires the city treasurer to keep a record book of sale under the Improvement Act of 1911. S&HC 6512. Right of inspection.* Such book (see 6511) shall be open to public inspection during office hours when not in actual use. 14-49 (Revised,1987) S&HC 6552. Filing of affidavit.* Requires the city treasurer to keep on file affidavits of notice required for the conveyance of unredeemed property. S&HC 6632. Right to fee; entry of reinstatement; effect.* Requires the city treasurer to make record of the reinstatement of an improvement bond. (See also GC Sections 26205 and 34090.5.) S&HC 8672. Bond register; data required to be entered; cancellation :of paid bonds and coupons. The treasurer or the designated paying agent shall keep a register in his or her office showing the series, number, date, amount, rate of interest, and last known holder of each bond, and the number and amount of each interest coupon paid. The treasurer or agent shall cancel and file each bond and coupon which he or she pays. S&HC 8682. Records of auditor* Requires the city auditors keep records of unpaid assessments under the 1915 Improvement Bond Act. (See also GC Section 26907.1.) • 14-50 (Revised, 1987) • March 5, 1991 Honorable Mayor and Members City Council Meeting of the City Council of March. 12, 1991 APPROVAL PROCESS FOR SOUTH SCHOOL CONCEPTUAL DESIGN RECOMMENDATION It is recommended by the Parks, Recreation and Community Resources Commission and staff that the City approach the potential development of the South School site by utilizing the following steps: 1) Use the Parks and Recreation Master Plan suggestions as the framework for a conceptual design for the park. This design would serve as the master plan for the park.. This master plan would be presented to the Commission for preliminary input and review. Conduct a special public hearing during a regularly scheduled Parks, Recreation and Community Resources Commission meeting to receive preliminary public input regarding the park master. plan (notice neighborhood and in newspapers and cable television). 3) Forward the recommended park master plan to the Planning Commission and Council for approvals and hearings as appropriate. BACKGROUND At the February 22, 1990 Meeting, the Parks and Recreation Master Plan was, adopted by City Council. As a special element in the City's General Plan, this document is to serve as a guide to the development of parks and recreation facilities for the next ten (10) years. As the School District and the City are moving closer to finalizing an agreement for the purchase of the South School property, the Council is being asked to consider what would be the best way to determine how the park should be designed and what recreational needs it should serve. At the October 24, 1990 Meeting, the Commission approved a recommendation to utilize the Parks and Recreation Master Plan sketch as a conceptual design for developing the site as a City park. At their February 20, 1991 Meeting, the Commission approved the recommendation listed above as the approach to developing the prospective park. ANALYSIS The Parks and Recreation Master Plan involved a tremendous amount of citizen input and would serve its purpose well in accelerating 1 1� the planning process for future park acquisitions and development. The Plan specifically recommends that individual master plans be developed for each park in the City. With Council's approval, the South School siteplan would mirror the one provided in the Parks and Recreation Master Plan with the Commission's recommended approach of designing the park to take into account the potential future inclusion of a municipal pool (though one would not be included in the initial plans) so that if funding becomes available and the community need is established, one could be added. Brian Mitchell, a Hermosa Beach resident and landscape architect, donated some preliminary plans for the site which could serve as a starting point to create a presentation for the purposes of public input and Commission review. From these meetings, a park master plan will be finalized for future Planning Commission and Council reviews. The idea of providing a master plan for the site serves an important purpose in creating a vision for the park even if funding may not be immediately available for implementation. It further serves to provide logic to any phased development that may occur due to budget constraints by taking into consideration total park design from the beginning. The Park and Recreation Facility Tax Fund may be depleted during the acquisition phase and development may be further delayed due to South School's potential use as a future location for the City Yard (currently under consideration as part of the oil drilling study). Having a park master plan that reflects the citizen input that was involved in the Parks and Recreation Master Plan; important input from current residents and the surrounding neighborhood and input from the Commissions and Council would greatly enhance the City's ability to provide a park that is welcomed by the community and will hopefully greatly enhance the our ability to meet the recreational needs of the City. Respectfully Submitted, Kevin ,Cit 41,6,4 ;•nag Anth•c`y Antich, D' rect' Public Works Depa tment Mar De oney,'Director Community Resources LEGEND AUTO ENTRY u LI I EXTERIOR BUFFER CIRCULATION IN1 ERIOR BUFFER i - W W PARKING ENTRY TO PARK I— X CYPRESS AVENUE DEVELOPE LINKAGE SPORTS COURTS BASKETBALL VOLLEYBALL OR POOL PASSIVE OPEN SPACE PICNIC i w • tzt PLAYGROUND tu TOT LOT f RESTROOM —SHADE STRUCTURE V s: STORAGE SPORTFIELD BASEBALL SOFTBALL FOOTBALL SOCCER REC. BUILDING STAFF PARKING —' HARDCOURT POSSIBLE RELOCATION SITE FOR THE CITY YARD PLAN X PROPOSED SOUTH SCHOOL City of2lermosa 1r 3eacL. Honorable Mayor and Members. of the City Council VAS January 28, 1991 City Council Meeting of March 12, 1991 APPROVAL OF REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES TO REVIEW THE PROPOSED PLAN FOR THE MANAGEMENT INFORMATION SYSTEM Recommendation: It is recommended that the City Council approve the attached Request for Proposal (RFP) for a consultant to provide a "second opinion" on the City's proposed new computer system, review the proposed Software RFP and Hardware bid, and review the Police computer system recommended solutions. Background: At a 'City Council goal setting workshop the City Council established asone of its goals, that Data Processing reduce cost and increase effectiveness (Goal #4 Objective #21). The City Council appropriated $20,000 for consultant services for the 1990-91 budget and directed staff to proceed with the project. The Staff and Council Sub -Committee have researched the City's needs, other cities's practices and the available market. Based on this research, we have developed a plan to connect to a micro -based local area network and discontinue the current mini -computer system. Analysis: The principle purpose of the consultant would be to gain a second opinion of the proposed city scheme prior to proceeding with requests for system proposals. Major items of interest include: review of the overall plan to avoid pitfalls, review of proposed computer system RFP, and consideration of the Police Department's request for increasing the current VAX computer capacity. The criteria for the consultant selection includes: demonstrated expertise with computer and related hardware/software; prior establishment of city-wide micro -based computer systems in other municipalities relative to the size and task diversity existing in Hermosa Beach; timeliness of deliverable items; and cost for services. Additionally, the consultant must have proven experience with systems migration and multi -systems connectivity. The following consultants/firms have expressed an interest in submitting proposals for this request: Larry Tubbs, Cayuga Information Systems; Jim Puthuff and Associates; Warner Group; Jas Dillion, Decision Management Association; Ernst & Whinney; Stephan T. Moreland III, JWP Information Systems; Oracle; Jack F. Duston, Incorporated; Electronic Data Systems Corporation; and Aarhus Incorporated. Upon approval of this request, staff will send complete package information to the .above list for evaluation. In order to be considered, all proposals must be submitted to the City Clerk's office by Monday April 1, 1991. CONCUR: Cy thia Wilson, General Services Director CONCUR: Respectfully submitted, Cynthia Wilson, Director of General Services by 4/, a •uerite Sturtes, C. puter System Manager Noted for fiscal impact: Kevin B. North raft, City Manager D Viki cope and, Finance Director CITY OF HERMOSA BEACH REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES TO REVIEW THE PROPOSED PLAN FOR THE MANAGEMENT INFORMATION SYSTEM GENERAL The City of Hermosa Beach is requesting proposals for a consultant to review the proposed plan for the Management Information System as described below. This proposal describes a specific work effort; additional consulting services maybe contracted separately depending on the City's future needs. SUBMITTAL OF PROPOSALS Interested consultants are invited to submit proposals. In order to be considered, proposals must be submitted to the City Clerk, City of Hermosa Beach, 1315 Valley Drive, Hermosa Beach, CA 90254, no later than 2:00 p.m., Monday, April 1, 1991, at which time they will be publicly opened and read aloud. Proposals are to be submitted in a sealed envelope marked: MIS PROPOSAL SCOPE OF SERVICES The intent of the Management Information Systems is to develop a fully integrated city wide Local Area Network environment (LAN), integrating/updating current in-house data processing software and hardware for the City of Hermosa Beach. This plan would also include the Police/Fire Department. This operation must support applications, distributive information, data entry, real time inquiry, update data validation. The system design must comply with the requirements of a local government agency. STATEMENT OF WORK TO BE COMPLETED BY CONSULTANT 1. Review/current system for background 2. Review and comment on the City's plan to convert from a mini -computer to a LAN based micro -computer system, and the proposed applications 3. Review and suggest improvements in proposed software request for proposal hardware bid to obtain best possible prices, avoid pitfalls, assure quality, have complete vendor list, etc. 4. Provide estimate of the financial impact on City, phasing the request for proposal and bid if necessary 5. Review and comment on current storage problem with Police mini -computer system and proposed solution PROPOSAL REQUIREMENTS Proposals may be prepared in a format of the Consultant's choosing, but should include the following as a minimum: 1. Statement of Qualifications - Include a list of local government reference list, name and phone number of contact person, who have used your services within the last three year, on similar studies in local government - Proposed key personnelwho would be assigned to the study, including resumes - Any relationships with computer vendors 2. Statement of Approach - Description of the proposed approach to the study including management systems, records handling, and manpower allocations 3. Cost of Services The Consultant Contract will be on an "hourly rate, cost not to exceed" basis. The proposal must contain the following information: - Detailed rate schedule for all personnel and/or services proposed - A breakdown of costs for all basic services (Itemize total hours, hourly rate, and extended "not to exceed" costs) - Total fixed price current budget of this study shall not exceed $10,000 - Hourly rate for additional work beyond the scope of this request SELECTION PROCESS Consultant selection will be based upon the following criteria: - Knowledge of Local Government and data processing operations Preliminary work plan and delivery schedule - Cost and payment schedule - Organizational capability - References and similar studies performed for other local government agencies - Demonstrated professional skills and credentials of the staff to be assigned to this study - Responsiveness to city needs; understanding of project and systems migrations - Quality of the proposal The consultant will be chosen on the basis of the greatest benefit to the City of Hermosa Beach and not exclusively on the basis of lowest cost. EVALUATION COMMITTEE The evaluation will be performed by the City's Sub -Committee. The Sub -Committee may require representative of the bidder to make oral presentations or to provide written clarifications of their proposals. The assessment shall be based upon the professional judgment of the evaluation committee from their reviews of the documentation provided in the proposals and any clarification thereto. All interested parties are required to contact: Marguerite Sturges General Services Department 1315 Valley Drive Hermosa Beach, CA 90254 (213) 318-0253 for complete particulars regarding this request for proposals. PRE -PROPOSAL CONFERENCE A pre -proposal conference will be held on Tuesday March 26, 1991, to answer any questions that the prospective firms may have regarding the City's Request For Proposal (RFP). The Director of General Services or the Computer Systems Manager shall conduct an on-site visit if requested. It is requested that the prospective firms contact the City if and when they will attend the pre -proposal conference in order that appropriate arrangements can be made. All consultants must contact the City prior to, or at the pre -proposal conference to be on the mailing list for additional information regarding the City's RFP. The City of Hermosa Beach reserves the right to reject any or all proposals and to waive any information or irregularities in a bid or in the bidding, and to make the award in any manner .deemed most advantageous to the City of Hermosa Beach in the sole and exclusive exercise of its discretion. //if `z s�uerite Stu-ges puter System Manager March 5, 1991 City Council Meeting March 12, 1991 Mayor and Members of City Council -9/ CERTIFICATION OF RESULTS OF SIGNATURE VERIFICATION OF AN INITIATIVE PETITION TO CREATE AND DESIGNATE THE BILTMORE SITE AS OPEN SPACE O -S-2 FOR ITS PRESERVATION AND USE AS A PUBLIC PARK Attached is the Certificate of Sufficiency for the Initiative Ordinance submitted by petition entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CREATING AND DESIGNATING THE "BILTMORE SITE" AS OPEN SPACE O -S-2, TO ENSURE ITS PRESERVATION AND USE AS A PUBLIC PARK." [This sufficiency represents at least 10 percent but less than 15 percent of the registered voters of the City,? according to the report of registration'by the County Clerk to the ecretary of State effective at the time the notice of intention was published. Election Code Section 4011 states that if a petition signed by at least 10 percent but less than 15 percent of the registered voters of the city is certified to the City Council, and the ordinance petitioned for is neither submitted to the voters at a special election nor passed without change by Council, it must be submitted without alteration to the voters at the next regular municipal election occurring not less than 88 days after the order of Council, or after Council is presented with a report prepared pursuant to Section 4009.5 (see below). The next regular municipal election will be November 5, 1991. To meet the 88 -day legal deadline, the final date to place a mea ure on that ballot is Friday, August 9, 1991, and the last regularly scheduled Council meeting prior to that deadline is July 23, 1991. Pursuant to Election Code Section 4009.5, before taking action, Council may refer the proposed initiative measure to any City agency or agencies for a report on any or all of the following: 1) its fiscal impact; 2) its effect on the internal consistency of the City's general and specific plans including the housing element, the consistency between planning and zoning, the limitations on City actions under Section 65008 {Discrimination; prohibition) of the Government Code, Chapters 4.2 {Housing Development Approvals) (commencing with Section 65913) and 4.3 {Density Bonuses and Other Incentives) (commencing with Section 65915) of Division 1 {Planning and Zoning) of Title 7 {Planning and Land Use) of the Government Code; and/or 3) any other matters the Council requests to be in the report. This report must be presented to Council no later than 30 days after the Clerk certifies to Council the sufficiency of the petition. 14b: ALTERNATIVES The options available to Council are: 1) Refer the matter, pursuant to Election Code 4009.5, with a report back within 30 days (at or before the meeting of April 9, 1991) and defer action on the petition until after the report is presented 2) Pass the proposed ordinance without alteration, following normal procedures, with introduction and first reading at this meeting, and adoption at the next meeting; 3) Direct the Clerk to prepare the necessary resolutions for Council adoption calling for special election (at least 88 days after the order) to submit the proposed ordinance without alteration to the voters (the earliest possible special election date, if ordered at the March 26 meeting, would be Tuesday, June 25, 1991); or 4) Direct the Clerk to place the proposed ordinance without changes on the next regular municipal election, November 5, 1991. Elaine Doerfling; Cit Noted: evin B. Northc a t, City Manager Clerk CITY MANAGER COMMENT: To adopt the ordinance would be inconsistent with the Council's rezoning of the property in 1990. To call a special election would limit voter participation and increase costs. The most logical option is to direct the ordinance be placed on the Novem- ber, 1991 ballot. If the Council wishes any report on the im- pacts of the initiative, it can be provided well prior to the election. Please note that the Council unanimously voted on November 13, 1990 to place the current residential designation for the Bilt- more Site on the next election as a Council -sponsored ballot mea- sure, if the Coastal Commission approves. i 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF HERMOSA BEACH CERTIFICATE OF SUFFICIENCY Initiative Petition entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CREATING AND DESIGNATING THE "BILTMORE SITE" AS OPEN SPACE O -S-2, TO ENSURE ITS PRESERVATION AND USE AS A PUBLIC PARK." I, ELAINE „DOERFLING, CITY CLERK OF THE CITY OF HERMOSA BEACH, CALFORNIA, DO HEREBY CERTIFY THAT SAID PETITION IS SUFFICIENT, FOR THE FOLLOWING REASONS: 1. The number of registered voters at the time the Notice of Intention was published was, according to the County Clerk's report to the Secretary of State: 11,985. 2. The number of signatures needed to qualify this proposed initiative for a general election is 10%, or 1,199. 3. The results of the signature verification by the Office of the L.A. County Registrar -Recorder is as follows:' Number of unverified signatures Number of signatures verified a. Number of signatures qualified b. Number of signatures not qualified c. Percentage of those verified 1,840 1,591 1,300 291 81.71% THEREFORE, I HAVE HEREUNTO SET THE SEAL OF THE CITY OF HERMOSA BEACH, CALIFORNIA. Dated: March 12, 1991 Elaine Doerfling, City Clerk COUNTY OF LOS ANGELES REGISTRAR-RECORDER/COUNTY CLERK. 5557 FERGUSON DRIVE - P.O. BOX 30450, LOS ANGELES, CALIFORNIA 90030 CHARLES WEISSBURD REGISTRAR-RECORDER/COUNTY CLERK March 4, 1991 Mrs. Elaine Doerfling, City Clerk City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California 90254-3885 Dear Mrs. Doerfling: Enclosed are 197 petition sections pertaining to an initiative measure submitted for signature verification on February 15. The results of the signature verification are as follows: Number of signatures filed Number of signatures verified - Number of signatures qualified - Number of signatures not qualified `1,840 1,591 1,300 (81.71%) 291 (18.29%) Total 1,591 As you requested the signatures of each circulator were verified and found sufficient. As a related matter the number of regi eyed voters 4.n/the City of Hermo'a Beach,/reported to the Secretary of .State frsn Septemb-r 9 and October 9, 1990' was 12,218 and 12',857 respeC'tively. one of. these figures should be used/in determining the/ number o signatures required fo/ petition certification iii accordan e with Elections Code Secti,dn 4008..' Please call Alice Rivers of the Election Coordination and Legislation Section at (213) 725-5813 if you need any additional information. D4:I/1 Enclosures Very truly yours, CHARLES WEISSBURD Registrar-Recorder/County Clerk INITIATIVE MEASURE TO BE SUBMITTED DIRECTLY TO THE V__ __ VOTERS The City Attorney has prepared the following title and summary of the chief purpose and points of the proposed measure: AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CREATING AND DESIGNATING THE "BILTMORE SITE" AS OPEN SPACE O -S-2, TO ENSURE ITS PRESERVATION AND USE AS A PUBLIC PARK. This proposed initiative ordinance would repeal Ordinance No. 84-751, modify both the Land Use Element of the Hermosa Beach General Plan and the official zoning map, and rede.,gnate the property commonly known as the "Biltmore Site' as O -S-2 Open Space Two under the Land Use Element of the General Plan and rezone the Biltmore Site as "Open Space O -S-2." A'Open Space 0-5-2' zoning classification as defined by this measure would restrict the use of the Biltmore Site to a public park and would only permit improvements relating to the park's beautification. No buildings or structures of any kind, permanent or temporary, would be allowed under Open Space 0-S-2. The measure provides that softscape non -building improvements, such as grass, trees, plants, Bowers, unobtrusive park lighting and some benches to view the ocean, shall.be artistically designed and cover all of the Biltmore Site. The use and improvements to the park are intended to ensure a natural, safe and peaceful.enviionment and enhance the qualify.:of life in Hermosa Beach. Funding for improvements and maintenance of the park may come from private donations, volunteers, fundraisers, park and recreation monies. An additional mandate is that the Biltmore Site shall not be sold, leased, nor consolidated with other land, without the vote of the people. The measure provides that the City shall seek necessary approvals from the California Coastal Commission for the amendments made by this initiative and take all actions necessary to implement the terms and intent of this measure. If any pan of this measure is invalidated, the rest will remain in full force and effect. Any ordinance which is adopted concurrently with this initiative, which receives less votes and is in conflict with the provisions herein, shall be repealed and have no force or effect. This measure shall only take effect if it receives a majority vote of by people, and once adopted, can only be amended or repealed by a vote of the people. TO THE CT' COUNCIL OF HERMOSA BEACH, CA -U fif/fii W, W 0ndenlp0•10 being ds4y qu5liRed registered mom of Ve city or H.rmo.a Beech, county or Lee Angeles, .ta10 of California, pursuant 10 DN41on 5, Cluster 3, Ankle I. 7RT1ATIVE-&.o454n &C00, ET 5E0. or the Election Code tithe •ate of 0.4440mla Mr.by pr• enl 104 p.tttton and request that the Ioltoulng Pmpo.W adlnanc., NI loath on the front 04 this Meet, be bused wtlhout Menopon by you or b. submitted Immediately to a vole or the Teop1• at a special, 00 regular 110151on as provided by lee. This column for L 004)8 510NATURE AS 0E04STE0ED TO VOTE PRINT rosin NAME of510ENCE 0000E55 - City 349 y YOUR 510.40000E A5 0E0,51E0E0 TO VOTE OMNI YOUR NAME PEYOENCE 0000E5S C4Tr 340 004)0. YONAT00E 05 0E0450E0E0 TO VOTE PRINT YOUR NAME 05540EI.CE 0000E55 CITY DA 00UR SiONATURE AS 0E0,50E0E13 TO VOTE PRI01 r OVR NAMF R5SIOENCE 0000555 •. CITY IP TOUR 51ONATURE.AS REGISTERED TO VOTE Pawl 00440 NAME OESIOENCE 0000E55 CiTr 340 0000 51GNATU05 A5 0E045TE0ED TO VOTE PRINT YOUR NAME of YOENCE 0000555 Cir., ;P YOUR SP3NATUOE AS 0E0,50E0E0 TO VOTE • PRINT TOUR NAME, 0E540ENCE'A000E55 CITT SIP 0004 SIGNATURE AS REOI5TERE0 TO VOTE - PRINT rOVR NAME 0E51OENCE 0000555 CITY 0.P YOIM SIGNATURE A5 0E0,51E0E0 TO VOTE .. _ PRINT YOUR NAME OEYOENCE AD00E55 CITY SIP 0010 SIGNATURE A5 0E0157E0E0 TO VOTE PRINT 004)0 NAME 0EYOENCE0000555 .r ��. CR0 DECLARATION OF PERSON CIRCULATING SECTION OF PETITION. - Deg n My *dame.m ald•nc• ldanal • ume of elocution of me d•cl•mkn 1• In Lo. Angel*. County. C.INomla, .004.0,. nglalered 900140.4 .I.cfor in C11 or M.nno•. Beech, Lo. Ano•e. County: I personally 000044ed In• •n•ch.4 petition for •Ignlng; - II perpI saw le 04 of 4 n. 00wn000 •gnalunI on 01..11.000 p•ntlen wing signed, and to my 5.4) Information end wn.l, •w0.gnalun is m• genuine •pnaNNI of the when .r,c•• 0.a The .ppo.d •I0n.1un• w es obeln•d b.I...n rhe date. o1 end InclOµ., m• •n 10404 n.m•I SIGNATURE OF PETITION CIRCULATOR 0001.1. arid•, 000411',' of Penury under Me law. of Iw St.4. of Callloml• thele tn. Iongoing t. 004• end eM0c1 EI.cut.0 en . R.lum p,enn lo' P.A.. R. 4N11e4, 22. 2414 SI., HDam ermosa Beach. California 779.71%. C.1No04, CIN,Co0nly .Mn .I9ned INITIATIVE MEASURE TO BE SUBMITTED DIRECTLY TO THE VOTERS The City Attorney has prepared the following title and summary of the chief purpose and points of the proposed measure: AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, CREATING AND DESIGNATING THE "BILTMORE SITE" AS OPEN SPACE O -S-2, TO ENSURE ITS PRESERVATION AND USE AS A PUBLIC PARK. This proposed initiative ordinance would repeal Ordinance No. 84-751, modify both the Land Use Element of the I lermosa Beach General flan and the official zoning map, and redesignate the property commonly known as the 'Biltmore site as O -S-2 Open Space Two under the Land Use Element of the General Plan and rezone the Biltmore Site as 'Open Space O -S-2.' A'Open Space O -S-2' zoning classification as defined by this measure would restrict the use of the Biltmore Site to a public park and would only permit improvements relating to the park's beautification. No buildings or structures of any kind, permanent or temporary, would be allowed under Open Space O -S-2. The measure provides that softscape non -building improvements, such as grass, trees, plants, Bowers, unobtrusive park lighting and some benches to view the ocean, shall be artistically designed and cover all of the Biltmore Site. The use and improvements to the park are intended to ensure a natural, safeandpeaceful environment and enhance the quality of life in Hermosa Beach. Funding for improvements and maintenance of the park may come from private donations, volunteers, fundraisers, park and recreation monies. An additional mandate is that the Biltmore Site shall not be sold, leased, nor consolidated with other land, without the vote of the people. The measure provides that the City shall seek necessary approvals from the California Coastal Commission for the amendments made by this initiative and take all actions necessary to implement the terms and intent of this measure. If any part of this measure is invalidated, the rest will remain in full force and effect. Any ordinance which is adopted concurrently with this initiative, which receives less votes and is in conflict with the provisions herein, shall be repealed and have no force or effect. This measure shall only take effect if it receives a majority vote of by people, and once adopted, can only be amended or repealed by a vote of the people. INITIATIVE ORDINANCE WHEREAS, the citizens of Hermosa Beach find and declare that the city -owned Biltmore Site property shall be saved fromcommercialand/or residential development, because of existing problems of parking, density, congestion, traffic, and air and noise pollution from traffic in the immediate area, and elsewhere in Southern California. Steps have to be taken to improve our quality of life, our environment, and to help save our earth. Therefore, the Biltmore Site shall be landscaped, preserved, and maintained in perpetuity as a 100% Open Space Oceanfront Strand Public Park with grass, trees, and Bowers ,for present and future generations to enjoy. THE PEOPLE OF THE CITY OF HERMOSA BEACH DO ORDAIN AS FOLLOWS: SECTION 1. That the City -owned property commonly known as the Biltmore Site (hereinafter referred to as "Biltmore Site") shall be landscaped, preserved and maintained in perpetuity as a 100% Open Space 0-5-2, Oceanfront Strand Public Park, with grass, trees, and Bowers for present and future generations to enjoy. SECTION 2. That the Municipal Zoning Code of the City of Hermosa Beach (the "Code) is hereby amended to add a new zone designated as 0- S-2, Restricted Open Space, as follows: 'Intent and Purpose • The 0-S-2 Zone is intended to restrict further the use of certain designated open space to assure permanent open space for public park purposes. Permitted Uses. A Public Park—with landscaping, beautification, grass, trees, Bowers, plants and other uses if specifically authorized as a permitted improvement herein. Permitted Improvements. Improvements in the 0-S-2 Zone shall be as follows: (a) Only non -building public improvements relating to landscaping, beautification --grass, trees, Bowers, plants, soil, unobtrusive park lighting, some benches to view the ocean, existing public utilities, one flag pole for our American Flag, and erosion and irrigation improvements to assure permanent open space for park purposes shall be permitted. (b) Notmorcinigs, malls, plazas or structures—temporary or permanent in nature—shall be built, developed, constructed or erected on the (c) Softscape shall include grass, trees, plants, soil, flowers, and shall be artistically designed to cover all of the Biltmore Site. (d). The use and improvements to the park are to ensure a natural, peaceful, serene, passive and safe environment to improve and enhance the quality of life in Hermosa Beach. SECTION 3. Ordinance No. 84-751, as amended, or any other zoning or'land use designation which may have been adopted by the City Council after this initiative has been submitted to the City Clerk's Office, is hereby repealed and the Land Use Element of the Hermosa Beach General Plan and the official zoning map are modified by reclassifying and rezoning certain property commonly known as the Biltmore Site. SECTION 4. The Biltmore Site is hereby reclassified as OS -2 Open Space Two under the Land Use Element of the General Plan (hereinafter the 'General Plan') and rezoned as O -S-2 Open Space Two. SECTION 5. For the purposes of this ordinance and the rezoning reclassification of the subject property, the Biltmore Site is defined as follows: (a) The Biltmore Site consists of that certain property identified as Lots #1 through 9, inclusive, Lots 19, 20, and 32 all in Block 15 of the Hermosa Beach Tract in the City of Hermosa Beach, County of Los Angeles, State of California, as per map recorded in Book 1, pages 25, 26 of Maps in the Office of the County Recorder of said county, together with all of the vacated portion of Beach Drive and 15th Court adjacent to the above noted lots. SECTION 6. The City shall seek necessary approvals from the California Coastal Commission for the amendments made by this ordinance and take all further actions necessary to implement and enforce the terms and intent of this ordinance. SECTION 7. If any section or sub -section of this ordinance is for any reason held invalid or unenforceable, such holding shall not affect in any respect the validity of the remaining portions of this ordinance or any such part thereof. SECTION 8. There shall be no modification, amendment, or repeal of any provision of this ordinance without a vote of the people. ' SECTION 9. Any ordinance which is adopted concurrently with this ordinance which receives less votes and is in conflict with any provisions herein shall be repealed in itsentiretyand be of no force and effect. SECTION 10. This ordinance shall take effect in the manner prescribed by law, SECTION 11. This ordinance shall only take effect if it receives a majority vote of the people. SECTION 12. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be posted as required by law. SECTION 13. Funding for the improvements, landscaping and maintenance of the Park may come from the following sources: (a) Private donations—money, trees, flowers, soil, grass, etc. (b) Parks and Recreation monies (c) Volunteers to help ,.ndscape the Biltmore Site by planting grass, flowers and trees, etc. (d) Fundraisers and other sources should they become available. SECTION 14. The Biltmore Site is not to be sold, leased, nor consolidated with other land, or lands, without a vote of the people. NOTICE OF INTENT TO CIRCULATE PETITION NOTICE IS HEREBY GIVEN of the intention of the person whose name appears hereon of his intention to circulate an initiative petition within the City of Hermosa Beach, California. A statement of the reasons of the proposed action as contemplated in the petition is as follows: 1. The City -owned property commonly known as the Biltmore Site shall be landscaped, preserved and maintained in perpetuity as a 100% Open Space Two 0-S-2 Oceanfront Strand Public Park with grass and trees for present and future generations to enjoy! �• Instituting an ordinance of the City of Hermosa Beach, repealing Specific Plan Ordinance No. 84-751, as amended, amending the Code of the City of Hermosa Beach to add a new zone designated as 0-S-2, Restricted Open Space Two, amending the Land Use Element of the General Plan changing the Specific Plan Area to 0-S-2, restricted Open Space Two, rezoning the property commonly known as the Biltmore Site to 0-S-2 Open Space Two, subject to Coastal Commission approval. I• Whereas the citizens of Hermosa Beach find and declare that the Biltmore Site is suitable for open space purposes and open space is needed in the area because of existing congestion. - - 4. That there be no modification, amendment, or repeal of any provision herein except by a vote of the people. Parker Richard Herriott Dated: August 2, 1990 Acorn pluton to: Parke R. Kornai, 224 Nth S1.. Hermesg Basch, Gltroms 27t -71N. f —y14 —$a -9/ February 21, 1991 Honorable Mayor and Members City Council Meeting of the Hermosa Beach City Council February 26, 1991 A RESOLUTION OF THE CITY COUNCIL ESTABLISHING THE SALARY FOR THE POSITION OF CITY MANANGER Recommended Action: It is recommended that the Council complete and adopt the attached resolution amending the Employment Agreement with the City Manager, as appropriate. Background: The current City Manager's agreement provides for annual performance evaluations every July. On September 11, 1990, the Council deferred the evaluation and merit pay consideration to January, 1991, to improve the forms used. The City Manager and the City Council met on February 20, 1991 to evaluate the City Manager's performance. The City Council, after consideration of the results of the performance evaluation, will make a recommendation at the February 26th Council meeting regarding any increase in the Manager's compensation to be effective January 1, 1991. Analysis: The attached Resolution will amend the existing section of the Employment Agreement regarding salary and the Performance Based Compensation Program to incorporate the new form. There are no other changes to the terms and conditions of employment. Respectfully Submitted: !y/ Robert A. Blackwood Personnel Director Concur: Kevin B. Northcraft City Manager 14c 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 90- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION 90-5400 ESTABLISHING A CHANGE IN THE SALARY ESTABLISHED FOR THE POSITION OF CITY MANANGER EFFECTIVE JANUARY 1, 1991 WHEREAS, Resolution No. 90-5400 was adopted the 14th' day of August 1990, which established certain changes to the terms and conditions of employment for City Manager Kevin B. Northcraft; and, WHEREAS, the terms and conditions of employment for the City Manager are stated in an Employment Agreement adopted pursuant to Resolution No. 89-5238; and, WHEREAS, the City Council has evaluated the performance of the City Manager; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, RESOLVES AS FOLLOWS: 1. That the above recitations are true and correct. 2. That the Employment Agreement with Kevin B. Northcraft is amended as of January 1, 1991, as follows: A) SECTION 5. SALARY is amended as follows: Sub -section A: the annual salary set by this agreement shall be $ Sub -section B: The City Manager's performance shall be evaluated per the Performance Based Compensation Program approved by the City Council on February 14, 1989, utilizing the form used by the Council in February 1991, during the month of July of each year. 3. That all other terms and conditions of employment as described in the Employment Agreement entered into as of the 1st 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 day of February 1989 and amended by Resolution No. 89-5328 and Resolution No. 90-5400 shall remain unchanged. BE IT FURTHER RESOLVED that the City Clerk shall certify to the passage and adoption of this resolution; and shall cause the same to be entered among the original resolution of said City; and shall make a minute passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes at which time same is passed and adopted. PASSED, APPROVED and ADOPTED this ATTEST: day of , 1991. PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California APPROVED AS TO FORM: , City Clerk , City Attorney z' r ONE MANCHESTER BOULEVARD. / P.O. BOX 6500 / INGLEWOOD. CALIF. 90301 March 01, 1990 Dear Resident: RE: PERMIT PARKING DISTRICT NO. 7 A request has been received by the City from your neighbors to establish a permit parking district in your neighborhood. The purpose of the special district is to keep the employees of businesses owned on La Cienega Boulevard out of the neighborhood so that only the residents and their quests will be allowed to park on residential streets. The proposed district is on Hillsdale between La Cienega Boulevard and Beach Avenue. If a Permit Parking District is established each resident will be given four (4) Parking Permits - one for his/her car and three for the guests. These permits are issued by the Inglewood Parks and Code Enforcement Department. It will bethe responsibility of the resident to file an application with the Parks and Code Enforcement Department in order to receive the. Parking Permits free of charge. These permits will have to be displayed on vehicles parked on the street. Vehicles not displaying a valid permit are subject to violation of the posted signs which would read: NO PARKING 6 A.M. - 12 Mid -Night Sunday through Saturday Except by Permit Violators subject to $28 fine. The time and days of enforcement shown on these signs may change from time to time as dictated by the ensuing situation. Similar Permit Parking Districts already exist in the City in the vicinity of Hollywood Park, The Forum and Centinela Hospital in the area west of Prairie Avenue. You may wish to personally visit these areas at this time. A public hearing is to be held at 7:00 p.m. on Tuesday, March 20, 1990, at City Hall. You and your neighbors are invited to attend the meeting and express your views with regard to the proposed Permit Parking District. If you have any questions, please call Parviz A. Koupai or Lennox Anunwah at 412-5285. Very truly yours, WILLIAM J. MAHAR ENGINEERING DIRECTOR 15 a WILLIAM J. MAHAR ENGINEERING DIRECTOR TELEPHONE: (213) 412-5333 PERMIT PARKING DISTRICT GENERAL INFORMATION The purpose of establishing a permit parking district is to give preferential treatment to local residents over outsiders who want to park their vehicles on the residential streets in question. After a permit parking district is established by the City Council each resident is entitled to four(4) parking permits - one for his/her car and three for the guests. These permits are issued by the City's Park & Code Enforcement Department. It will be the responsibility of the resident to file an application with the Department in order to receive the parking permits free of charge. These permits will have to be displayed on vehicles parked on the street. Vehicles not displaying the permit are subject to $35 fine for violation of the posted signs,i.e: NO PARKING 6:00 a.m. to 12:00 p.m. Monday through Sunday Except By Permit Violators Subject to $35 fine The time and days of enforcement shown on these signs may change from time to time as dictated by ensuing situation. SEQUENCE`OF EVENTS FOR ESTABLISHING PERMIT PARKING DISTRICT EXHIBIT: A. Inform the area residents that a petition has been received for establishment of permit parking district in their neighborhood. B. Ask the residents to attend the parking and traffic commission/City Council meeting if they wish to express their opinion in favor or against the District. C. Via letter inform the residents of how a Permit Parking District works,advantages and disadvantages of such districts. D. The City Council gives Notice of Public Hearing regarding the subject matter. The notice is distributed in the neighborhood and the immediate vicinity of the affected area. E. An ordinance is approved by Council establishing the District. F. The District goes into effect a month after the approval of the City Council. - d&' G. During the 30 day period residents can obtain their permits as described in the flyer Attached are examples of the above statements. ONE MANCHESTER BOULEVARD. / P.O. BOX 6500 / INGLEWOOD. CALIF. 90301 January 29, 1988 A Dear Resident: RE: PERMIT PARKING DISTRICT NO. 6 A petition has been received by the City from your neighbors to establish a permit parking district in your neighborhood. The purpose of the special district is to keep the night-time entertainment patrons out of the neighborhood so that only the residents and their guests will be allowed to park on residential streets. The proposed district is bounded by Manchester Blvd, Crenshaw Blvd., 90th Street and 12th Avenue. The streets affected will be 10th Avenue, 11th Avenue, 12th Avenue, 88th Street and 90th Street frontage road. After a Permit Parking District is established each resident is entitled to four (4) Parking Permits - one for his/her car and three for the guests. These permits are issued by the Inglewood Police Department. It will be the responsibility of the resident to file an application with the Police Department in order to receive the Parking Permits free of charge. These permits will have to be displayed on vehicles. parked on the street. Vehicles not displaying a valid permit are subject to violation of the posted signs which read: NO PARKING 6 P.M. - 2 A.M. THUR thru SAT Except by Permit Violators subject to $28 fine. The time and days of enforcement shown on these signs may change from time to time as dictated by the ensuing situation. Similar Permit Parking Districts already exist in the City in the vicinity of Hollywood Park, the Forum and Centinela Hospital in the area west of Prairie Avenue. You may wish to personally visit these areas at this time. A public hearing is to be held at 1:30 p.m. Tuesday, February 9, 1988, at City Hall. You and your neighbors are invited to attend the meeting and express your views with regard to the proposed Permit Parking District. If you have any questions, please call me or Parviz A. Koupai at 412-5285. WILLIAM J. MAHAR ENGINEERING DIRECTOR WILLIAM J. MAHAR ENGINEERING DIRECTOR TELEPHONE: (213) 412-5333 Inglewood •CaIIr mia CITY OF INGLEWOOD CALIFORNIA ONE MANCHESTER BOULEVARD. / P.O. BOX 6500 / INGLEWOOD. CALIF. 90301 March 9, 1988 RE: PERMIT PARKING DISTRICT NO. 6 Dear Resident: On February 9, 1988, the Inglewood City Council approved establishment of Permit Parking District No. 6 in your neighborhood. The District is bounded by Manchester Boulevard, Crenshaw Boulevard, 90th Street, and 12th Avenue. With the establishment of the District, only the residents and their guests will be allowed to park their cars on the residential streets between the hours of 6 PM to 2 AM. All other vehicles will be subject to a $28 fine in violation of the posted signs. These signs will be installed shortly but the enforcement will not begin until April 1, 1988. This time lapse is necessary to give residents a chance to get familiar with the new regulations and obtain parking permits. If you are an area resident and wish to obtain a parking permit you will have to personally appear at the Inglewood Police Department, Traffic Division, One Manchester Boulevard at the ground level (next to City Hall). Normal Traffic Division office hours are 6 AM to 4 PM Monday through Friday. To assist residents office hours will be: 'no Pd March 14, 1988 to April 11, 1988 8 AM - 8 PM Monday thru Friday 10 AM - 2 P4 Saturday You must have with you your driver's license and additional proof of residency at the address given (electric bill, gas bill or telephone bill). The Police Department will issue a parking sticker with a special number which will have to be placed on the left hand side of the rear bumper. The sticker will only be valid for the vehicle listed on the application for permit and is free of charge. If you sell the vehicle, or dispose of it, please call the.Traffic Division at 412-5207. The sticker will permit the vehicle to be parked during the restricted periods: 6 PM to 2 AM Monday through Sunday. It does not allow you to violate any other parking regulation. Please note that utilization of curb parking is on a first come first served basis and does not reserve curb space for anyone. In addition to a permanent parking sticker, three (3) guest parking permits will be issued upon request, to the resident with an expiration date marked on them. These guest permits are transferrable from one car to another and must be displayed on the window of left door. It is our sincere hope that the parking problem in your area will be alleviated through this parking permit method. If you have any questions, please call me or Parviz Koupai at 412-5285. Sincerely, WILLIAM J. MAHAR ENGINEERING DIRECTOR WJM:PAK:tts WILLIAM J. MAHAR ENGINEERING DIRECTOR TELEPHONE:, (213) 412-5333 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City of Inglewood, California will hold a public hearing on Tuesday, February 9, 1988, at the hour of 1:30 p.m. to consider establishing a Permit Parking District in the Morningside Park area. All persons interested are hereby notified that they may appear before said City Council and present any testimony or evidence which they may care to give or produce with reference to said matter. This notice is given by order of the City Council of the City of Inglewood and is dated this 26th day of January 1988. Hermanita Harris, City Clerk City of Inglewood, California 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ORDINANCE NO. AN ORDINANCE OF THE CITY OF INGLEWOOD, CALIFORNIA, AMENDING ARTICLE 2 OF CHAPTER 3 OF THE INGLEWOOD MUNICIPAL CODE WHICH PERTAINS TO PARKING REGULATIONS AND DECLARING THIS ORDINANCE TO BE AN EMERGENCY ORDINANCE AND STATING THE REASONS THEREFOR. THE -•CITY COUNCIL OF'THE CITY -OF INGLEWOOD, CALIFORNIA,. DOES ORDAIN AS FOLLOWS: SECTION 1. Section 3-75 of the Inglewood Municipal Code is hereby amended to read as follows: "SECTION 3-75. SPECIAL DISTRICT PARKING REGULATIONS. It is the purpose of this section to protect the public health and welfare of residents and persons doing business in the vicinity of the Hollywood Park Race Track, The Forum, Centinela Hospital Medical Center, Pann's Restaurant, and Joshua's Restaurant, by limiting parking on the streets fronting their homes and businesses within certain hours - to residents and business persons who have no adequate off-street parking accommodations on their premises and thereby to eliminate the vehicular congestion occasioned by persons. attending events or commuting to said facilities and the presence of hundreds of transient persons and non- residents who continually threaten the security, peace and quiet of such residential and business neighborhoods." SECTION 2. Section 3-76 of the Inglewood Municipal Code is hereby amended to add paragraph (7) to read as follows: "(7) District No. 7: Any period between the hours of 6:00 p.m. and 2:00 a.m. Monday through Sunday inclusive." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SECTION 3. Section 3-81 (7) is hereby added to Chapter 3 of the Inglewood Municipal Code to read as follows: "(7) District 7 is described as follows: (a) Hillsdale Street between LaCienega Boulevard and Beach Street; (b). Ellis Avenue between LaTijera Boulevard and Beach Street; SECTION 4. The City Council of the City of Inglewood declares this ordinance to be necessary as an emergency in that the public peace, health, safety, comfort, convenience, and general welfare of those citizens and the general public in and around the area designated above have been and are being adversely affected; therefore, as an emergency ordinance, this ordinance shall take effect and be in full force immediately upon final passage and adoption hereof in accordance with Article 10 of the Inglewood City Charter. SECTION 5. The City Clerk shall certify to the passage and adoption of this ordinance and to its approval by the City Council and shall cause the same to be published im accordance with the City Charter; and immediately upon final passage and adoption, this ordinance shall be in full force and effect. Passed, approved and adopted this day of , 1990. MAYOR OF THE CITY OF INGLEWOOD, CALIFORNIA ATTEST: CITY CLERK ,(SEAL) CITY OF INGLEWOOD CALIFORNIA ONE MANCHESTER BOULEVARD, / P.O. BOX 6500 / INGLEWOOD. CALIF. 90301 March 29, 1988 Dear Resident: RE: ENFORCEMENT OF PARKING REGULATION As you know, parking restriction signs have been installed in your neighborhood to prevent outsiders from parking on the residential streets between the hours of 6 P.M. to 2 A.M. seven days a week. As was mentioned in our notices of March 9, 1988, enforcement of the parking restriction will start on April 1, 1988. For those df §ou who have not obtained your parking stickers yet, the .2.L .e Department will continue to have the Special Office hours of: 8 AM to 8 PM Monday thru Friday 10 AM to 2 PM Saturday until April 11, 1988. If you have any questions with regard to parking enforcement, please call the Inglewood Police Department, Traffic Division at 412-5207. WILLIAM J. MAHAR ENGINEERING DIRECTOR WJM:dm WILLIAM J. MAHAR ENGINEERING DIRECTOR TELEPHONE: (213) 412.5333 Fold on line Place on window Roll window up PLACE PERMIT ON WINDOW OF LEFT DOOR I AM A. GUEST AT This permit may be used only in compliance with 3-76 I M C JUL20 1989 EXPIRATION DATE GUEST PARKING PSR ` IT RAYMOND L. JOHNSON CHIEF OF POLICE INGLEWOOD , CALIF. Dear Citizen, The attached parking permit has been issued to you after an investigation by this department. It is cur hope, that this permit will assist you in overcoming the parking prcblsrs in your neighborhood. The sticker should be installed cn the rear biarper of your car. It should be placed on the left side of the rear buriper, as you face the rear of the car. Suan placement will permit cur parking erforcet t officers to see the sticker when marking and ticketing cars. The sticker will only be valid on the vehicle listed on the application for permit If you sell the auto, or dispose of it in any other manner, please call the Traffic Section of the Police repartit at 412-5207 and inform then of the transfer. Records are kept cn all of the stickers, to discourage the theft of the sticker permits. The sticker will permit the vehicle to be parked during the restricted periods and in those locations designated by posted signs which make reference to residential parking under section 3-76 Inglewood Municipal Code It does not allow you to violate any other parkins- regulation. In addition, all curb parking is on a first cane first serve basis,. and the permit does not reserve available space. It is our sincere hope that the parkin' problem in your area will be alleviated • through this perking permit method. SCALE:1" =30' PARCEL MAP NO. 21234 IN THE CITY OF HERMOSA BEACH , COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF LOT 11 AND A PORTION OF LOT 10, KNUTSEN TRACT, AS PER MAP RECORDED IN BOOK 20, PAGE 185 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES SUBDIVIDER'S STATEMENT: I HEREBY STATE THAT PAM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. Reif JOHN PETERSON, (SUBDIVIDER) STATE OF CALIFORNIA COUN7Y OF LOS ANGELS ON THIS' SA DAY OFF1990, BEFORE ME THE UNDERSIGNED, A NOTARY PUBLIC IN AND FOR SAID STATE, PERSONALLY APPEARED JOHN PETERSON , PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME. OFFICIAL SEAL KAREN M. OV rNS NCTARV FUEL'S • Ci _'FORMA LOS AMG LES CO' ;NTY .1" - Mr Cern Expires Mor615. ISaI . — el / A 4., 3,04.../ NOTARY PUBLIC CITY TREASURER'S CERTIFICATE:: I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF HERMOSA BEACH TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. DATE: RY.• CITY T,RE4SURER OF THE CITY OF HERMOSA BEACH. CONDOMINIUM NOTE: 77-1I5 SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 3 UNITS, WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREAS WHICH WILL, IN TURN, PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. WARREN GILLELEN, OWNER OF AN EASEMENT FOR WATER PIPES AS DISCLOSED BY DEED RECORDED IN BOOK 1617, PAGE 47 OF DEEDS, RECORDS OF LOS ANGELES COUNTY. SAID EASEMENT IS BLANKET IN NATURE. BANDINI PETROLEUM CO., OWNER OF AN EASEMENT FOR BORING WELL HOLE PURPOSES AS DISCLOSED BY DEED RECORDED 3-18-58, AS INSTRUMENT NO. 2697 AND RECORDED 6-2-59, AS INSTRUMENT NO. 2607, BOTH OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. SAID EASEMENTS ARE BLANKET IN NATURE. /da07Go, 4593-7B v //rd wZ////E0" ACT/4 FA.gr TSN 3374 fid. B93>B. .0525' /5.25' a" STREET /v77.c5o119.s z N77.95OpoE z 2d 717' ��o n� IN toN ekok \vWM< �, '` OZ a Is T9 EOF rt ,21'6/X/.6of LCT`/5,94/./.f' 1 aft' If 7SB N77c0nOr 6S -=W A7ar/l-'T BLC.^� c. tfi SLy4/4c C GFf'/S CC f/l� Amo/77o ' To7/rVJ�� iff/%f� X18. 7/Z3 W J SHEET 1 OF 1 SHEET FEB 2 81991 ENGINEER'S STATEMENT: THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF JOHN PETERSON , IN JUNE, 1990. l HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP IF ANY. L- iJ `/ JAMES C. ORLAND, R.C.E. NO. 22024 EXPIRES: 9-30-93 RECORD DATA NOTE: RECORD DATA IS FROM KNUTSEN TRACT, M.B. 20-185. RECORD OWNER IS: FREDERICK H. COOPER CITY ENGINEER'S CERTIFICATE: THIS MAP CONFORMS WITH THE REQUIREMENTS OF LOCAL ORDINANCE. DATE: cy/?/ 7. TIDE BY:92e DEFIUTY R.C.E.NO /l e4 EXPIRES <-/.?/9,5- / / .SECRETARY OF r DLAtilAvIhAVG CERTIFICATE: I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON THE DAY OF 19 DATED: BY: CITY CLERK'S CERTIFICATE:: I HEREBY CERTIFY THAT THE HERMOSA BEACH BY MOTION THE DAY OF THE ANNEXED MAP. SECRETARY OF PLANNING OF THE CITY OF HERMOSA BEACH. CITY COUNCIL OF THE CITY OF ADOPTED AT ITS SESSION ON , 19 , APPROVED DATED: Br CITY CLERK OF THE CITY OF HERMOSA BEACH. COUN7Y ENGINEER'S CERTIFICATE.. THIS MAP CONFORMS WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT. COUNTY ENGINEER DATED: BY DEPUTY R.C.E.NO. EXPIRES LEGEND INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP. * REFERS TO KNUTSEN TRACT, M.B. 20-185