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HomeMy WebLinkAbout12/14/99#-,• "Today is a gift. That is why it is called the present." AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, December 14, 1999 - Council Chambers, City Hall Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK Julie Oakes Elaine Doertling MAYOR PRO TEM CITY TREASURER J. R. Reviczky John M. Workman COUNCIL MEMBERS CITY MANAGER John Bowler Stephen R. Burrell Kathy Dunbabin CITY ATTORNEY Sam Y. Edgerton Michael Jenkins All cuncil meetings are open to the public. PLEASE ATTEND. The ouncil receives a packet with detailed information and recommendations on nearly every enda item. Complete agenda packets are available for public inspection in the Police 14epartment, Fire Department, Public Library, Office of the City Clerk, and the Chamber�gf Commerce. During the meeting, a packet is also available in the Council foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS ANNOUNCEMENTS PUBLIC PARTICIPATION: Although the City Council values your comments, the Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. 1 • • (a) ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Council's jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to three minutes. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) WRITTEN COMMUNICATIONS 1. Letter from Mariellen Kelseaux and Will Hartman of Our Town Productions requesting film permit fee waivers. RECOMMENDATION: Consider request and direct staff as deemed appropriate. 2. Letter from Jim Lissner regarding sales tax breakdown. RECOMMENDATION: Receive and file. 3. Letter from Jim Lissner regarding Parks, Recreation and Community Resources Advisory Commission Packet availability at the library and on the internet; public noticing of unclaimed funds; and, status of Council agendas on cable and Council meetings live on internet. RECOMMENDATION: Direct staff to respond. 4. Letter from Roger Creighton regarding status of an anonymous donation for a tree and plaque. RECOMMENDATION: Direct staff to respond. 5. Letter from Palm Drive, Manhattan Avenue and 10'h Street residents requesting a hearing to modify or revoke CUP for Ibiza Restaurant. RECOMMENDATION: Consider request and direct staff as deemed appropriate. 2 • 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve minutes of the regular meeting of the City Council held on November 23, 1999. (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items. (d) Recommendation to deny the following claims and refer them to the City's Liability Claims Administrator: Claimant: Goodwin, John G. Date of Loss: 11/17/99 Date Filed: 11/17/99 Claimant: Carson, Robert E. Date of Loss: 10/28/99 Date Filed: 11/10/99 (e) Recommendation to waive the automatic vacancy requirement for absences of Planning Commissioner Carol Schwartz. Memorandum from Community Development Director Sol Blumenfeld dated December 6, 1999. (f) Recommendation to adopt resolution approving Final Map #25064 for a 2 -unit condominium project at 610 11th Street. Memorandum from Community Development Director Sol Blumenfeld dated November 29, 1999. (g) Recommendation to receive and file action minutes from the Planning Commission meeting of December 1, 1999. (h) Recommendation to receive and file Notice of Closed Claim. Memorandum from Personnel Director/Risk Manager Michael Earl dated December 7, 1999. (i) Recommendation to approve the revised rates for City Attorney services. Memorandum from Personnel Director/Risk Manager Michael Earl dated December 8, 1999. 3 u) Recommendation to approve contract amendment for reimbursable costs, increasing the contract amount to $15,865 for professional services rendered by Planning Consultant Research (PCR) Services Corporation for the Bijou building seismic retrofit and remodel project. Memorandum from Community Development Director Sol Blumenfeld dated December 8, 1999. (k) Recommendation to approve Project No. CIP 95-622 City Hall Renovations Request for Proposals for construction management/inspection services and authorize staff to solicit proposals. Memorandum from Public Works Director Harold Williams dated December 6, 1999. (I) Recommendation to approve the First Amendment to Professional Services Agreement between the City and Gordon Chong & Partners to increase contract by $21,550 and approve the First Amendment to Professional Services Agreement between the City and Associated Soils Engineering, Inc. to increase contract by $17,105. Memorandum from Public Works Director Harold Williams dated November 30, 1999. (m) (n) Recommendation to authorize the appropriation of funds for the purchase of fire hose from South Coast Fire Equipment, Inc. of Santa Ana, California. Memorandum from Interim Fire Chief Julian Ysais dated December 7, 1999. Recommendation to approve Consulting Engineering Agreement between the City and David Evans and Associates in the amount of $67,210.00 for Project No. CIP 95-507 - Valley Park Improvements. Memorandum from Public Works Director Harold Williams dated December 1, 1999. (o) Recommendation to approve agreement between the City and Quantum Consulting in the amount of $42,000 to provide Contract Administration/Inspection Services rendered in association with construction of the Loma Drive Underground Utility District and the Myrtle Avenue Underground Utility District. Memorandum from Public Works Director Harold Williams dated December 6, 1999. 2. CONSENT ORDINANCES a. ORDINANCE NO. 99-1196 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 5.04 OF THE MUNICIPAL CODE PERTAINING TO BUSINESS LICENSE FEES." For adoption. Memorandum from City Clerk Elaine Doerfling dated November 24, 1999. 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION. * Public comments on items removed from the Consent Calendar. 4 • • PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. NONE MUNICIPAL MATTERS 4. AWARD OF CONTRACT FOR PARKING OPERATOR - NORTH PIER PARKING STRUCTURE AND LOT A. Memorandum from Community Development Director Sol Blumenfeld dated December 7, 1999. RECOMMENDATION: That the City Council award the contract to Parking Concepts, Inc. as the Parking Operator and approve that contract with the proviso that the parking rates be established by City Council at a subsequent City Council meeting. 5. ORDINANCE AMENDING MISCELLANEOUS SECTIONS OF TICE HERMOSA BEACH MUNICIPAL CODE. Memorandum from City Manager Stephen Burrell dated December 9, 1999. RECOMMENDATION: Waive full reading and introduce ordinance. 6. REQUEST TO INITIATE A TEXT AMENDMENT TO ALLOW CARETAKER'S UNIT AS AN ACCESSORY USE IN THE M-1 ZONE. Memorandum from Community Development Director Sol Blumenfeld dated December 8, 1999. RECOMMENDATION: Receive and file report. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. REPORT ON PROPOSAL BY JIM LISSNER TO RAISE TAXES AND REDUCE EXPENDITURES. Memorandum from City Manager Stephen Burrell dated December 9, 1999. RECOMMENDATION: Receive and file. b. RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT CERTAIN REAL PROPERTY AND EXECUTE ESCROW INSTRUCTIONS ON BEHALF OF THE CITY. Memorandum from City Manager Stephen Burrell dated December 9, 1999. RECOMMENDATION: Adopt resolution. 5 • • S. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. CITY COUNCIL COMMITTEE ASSIGNMENTS - DECEMBER 1999 RECOMMENDATION:. Update the appointment list of committee delegates and alternates to reflect the recent change of Council members. 9. 011116R MATTERS - CITY COUNCIL Requests from Council members for possible future agenda items: Recommended Action: 1) Vote by Council whether to discuss this item; 2) refer to staff for a report back on a future agenda; or, 3) resolution of matter by Council action tonight. a. Request by Mayor Pro Tern Reviczky to waive electrical reconnection permit fees for Loma and Myrtle Underground Districts. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: a. Approval of minutes of Closed Session meeting held on May 25, 1999. b. Approval of minutes of Closed Session meeting held on June 8, 1999. 2. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Stephen Burrell Employee Organization: Hermosa Beach Firefighters Association ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT • N Out Tarok ' P.O. Box 50, Hermosa Beach, California 90254-0050 • (310) 937-5090 ///Y/ November 30, 1999 Mayor and City Council City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mayor and City Council, We are Our Town Productions, a not-for-profit film production company in Hermosa Beach. Our team consists of a very dedicated group of professional filmmakers who are local Hermosa Beach residents. We are producing a documentary film about Hermosa Beach. On June 22, 1999, the city council waived film permit fees and granted approval for Our Town Productions to film on three consecutive weekends in the months of July and August. Due to production delays, we did not film on any of these dates. Since that time, our film has taken an entirely new focus. We are creating a serious documentary film about Hermosa Beach. The cast and crew of our film are residents of the Hermosa Beach community. Our project has required extensive time, research, and in-depth interviews with many of Hermosa's long time residents to truly capture the people, events, and unique personality of our little hamlet by the sea. Official filming of our documentary begins on Saturday, December 11. Sunday, December 12 will be reserved as a backup day in the event of inclement weather. We are requesting that the city council assign the earlier fee waivers for one of these two days as well as five additional days with dates to be coordinated through Mary Rooney and the Parks and Recreation Office. Mayor and city council, we appreciate your support and consideration of our request. Sincerely, t -,r Mariellen Kelseaux, Producer Will Hartman, Director Our Town Productions U1 DEC -08-99 WED 11:40 - H.LISSNER FACSIMILE COVER SHEET 34 Total number of pages including this cover sheet 1 Date: WE 12-8-99 Time To: Hermosa Beach City Council Fax number auto Voice phone number (310) 318-0216 From: James Liasner, 2715 Ea. Oeste, Hermosa Beach, CA 90254 Fax number: (310) 376-2287 Voice number: (310) 376-4626 There is an answering machine on this line and it picks up after 5 rings. Message: PLEASE AGENDIZE FOR COUNCIL MEETING OF 12-14-99, WRITTEN COMMUNICATIONS FROM THE PUBLIC Subject: SALES TAX BREAKDOWN The sales tax breakdown offered last month by your consulting accountants at a one-time cost of $300 would provide information of obvious utility_ And it is possible to develop such information without the disclosures of the (confidential) sales figures of a specific business as has unfortunately occurred in the recent past with Learned Lumber and Sav-On Drugs. It is necessary only to program the computer to blank out the sales figures for any category having less than three businesses in it. The proposed geographic reporting sub -area of The Plaza is a specific example of how useful information could be developed while maintaining confidentiality. While it is only a small portion of the present geographic reporting area which encompasses the entire downtown, there are more than a dozen restaurants having liquor permits on the Plaza, so that it would be impossible for the public to discover, by any means, the confidential sales figures of any particular one of those dozen. Please also refer to the written materials submitted for item 10 of the 11-9-99 council meeting. If you know of some situation where the more detailed breakdown suggested here would reveal the confidential sales figures of a particular business despite the preventative measure outlined in the paragraph above, I would appreciate your bringing that specific example to my attention. Thank you, DEC -08-99 WED 11:27 H.LISSNER Total number of pages FACSIMILE COVER SHEET including this cover Date: TU 12-7-99 Time To: Hermosa Beach City Council Fax number auto Voice phone number (310) 318-0216 From: James Lissner, 2715 El Oeste, Hermosa Fax number: (310) 376-2287 Voice number: (310) 376-4626 There machine on this line and it picks up Message: 3410 3762287 P.01 v sheet 1 ! a9 j, 09 Beach, CA 90254 is an answering after 5 rings. PLEASE AGENDIZE FOR COUNCIL MEETING OF 12-14-99, WRITTEN COMMUNICATIONS FROM THE PUBLIC Subject: (1) PARKS AND REC. PACKET AVAILABILITY AT LIBRARY AND ON INTERNET (2) PUBLIC NOTICING OF UNCLAIMED FUNDS (3) STATUS: COUNCIL AGENDAS ON CABLE, COUNCIL MEETINGS LIVE ON INTERNET (1) Please put a copy of the parks and rec. commission packet at the library, and on the internet - as you do with council meeting and planning commission meeting packets. (2) When once each year you advertise unclaimed funds, please include in the printed advertising the names of the persons whose funds they are, and also announce those names at a council meeting, (3) What is the status of the project to put council agendas on channel 8, and of the project to put council audio on the internet? Thank you, Important, The pages comprising thia facsimile transrisgion contain confidential information from James Lissner. This information is intended solely for use by the individual or entity named es the recipient hereof, If you are not the intended recipient, be aware that any disclosure, copying distribution, or use of the contents of this transmission is prohibited, If you have received this transmission in error, please notify us by telephone immediately so that we may arrange to retrieve this tranamieaioh at no coat to you. c I) 3 November 11, 1999 Hermosa Beach City Council — Written Communication from Public City Council Agenda do City Clerk RE: Tree and Plaque Dear City Council: 0// 42-/y-95' aECEIVEn NOV 1 71g99 CTYOFH RMOSAKBEACH iv Several years ago, the Hermosa Beach City Council gave a Certificate of Appreciation to 2 local heroes who saved a person's life on the Strand who was being attached by a knife wheeling individual. Without regard for their own safety they confronted the assailant which resulted in well over 50 stitches for themselves. At the same time they received their Certificate of Appreciation, it was announced that an anonymous donation of $1,000.00 had been received by .the City for the planting of a tree and a plaque in their honor. About 4 years ago, I asked J.R. Reviczky to let me know where the tree and plaque were so that I could go have a look at them. Approximately 8 months ago, I asked Steve Burrell to look into the matter. At least 1 month ago, I asked J.R. to again look into the mater. l L/RogeCreighton I am asking that this matter be put on the City Council Agenda so that an let me knoere I c g9 to see the tree and plaque. • Hermosa Beach, California 90254, December 6, 1999 Hermosa Beach City Council City Hall Hermosa Beach, California 90254 For: Council meeting of Dec. 14 PLEASE AGENDIZE Re: Petition to set hearing to modify or revoke CUP Councilmembers: We the undersigned live near Ibiza restaurant, which was the subject of a planning commission review last week. That review addressed only the request for closing hours of 2am. It did not address the many other aspects of operation, which surprised us, because the minutes of the meeting at which you approved Ibiza's CUP state, "evaluate the operation of the restaurant and review allconditions of approval." (Minutes October 27, 1998.) The planning commission's action was to set another review for two months from now — evidently of the hours only. We request that a meeting be, set so that the additional issues can be addressed. We ask that the meeting be set prior to 2 months. We are sending each of you a tape of our testimony at last week's meeting and a copy of the staff report. We were disappointed that despite ample evidence that Ibiza has "walked all over" the city's rules AND has disrupted the peaceful enjoyment of our homes, the planning commission was restricted from taking any strong action. We ask that you listen to the tape, read the staff report, and set a hearing where action can be taken to abate the nuisances arising from Ibiza such as the LOUD music and noise that comes over the rooftops and leaks through the back door; the repeated opening of the back door from patrons, employees, and deliveries (especially the ones after 8pm); the blocking of Palm driveways with the delivery trucks; the late night "waterfall of bottles" being dumped in the trash; the abuse of the already too -liberal hours (beyond the general principle of "admit no additional patrons;" there is no code or CUP definition of what the restaurant operator must do at closing time, such as "turn off the music" or "cease serving alcohol"). We ask that you consider at the hearing: (a) Cutting the hours to 10pm weekdays, l 1pm weekends, or in any case no later than those specified in the ABC's decision that was to be effective October 12 (11pm weekdays, 12pm weekends). (b) Restricting the time and place of deliveries. Deliveries should start no earlier than 9am and no later than 5pm. They should be delivering to Hermosa Avenue and use the designated areas there. Therefore not blocking in the residents or their driveways, or the traffic they impede on this narrow one way street. (c) Requiring that until the wall structure and doors at the back of the restaurant have been modified according to specifications drawn up by an acoustical engineer, and until the rear doors have been modified to prevent their opening outside of emergencies or handicap access, and until the rear doors are linked to an alarm and to a system that will reduce the level of amplified sound when they are opened, and that it is indeed self closing, there shall be no loudspeakers. televisions, or live entertainment equipment within 40 feet of those doors. • • , (d) Requiring that until the open-air dining area is roofed over or otherwise completely enclosed according to specifications drawn up by an acoustical engineer, there shall be no loudspeaker, televisions, or live entertainment equipment within that area or within 20 feet of any door or window, or other building aperture opening upon that area. (e) Requiring that delivery of refuse to trash bins shall not occur after 10pm. (1) Requiring that the restaurant operators the trash area garage door is closed AT ALL TIMES except for trash pick-up or cleaning. That the trash area be regularly cleaned or treated and the waste not be swept into the street for runoff. That the Palm Drive area behind their building be free of construction materials, as well as garbage, litter, graffiti, wash water and kept clean. (g) Requiring special CUP permits for exclusive parties which are by invitation only, or in which special entertainment equipment is wanted such as lights. Please address your correspondence to Doran Davis, 920 Palm Drive #Lower, Hermosa Beach, California 90254. Enclosed is 5 copies of the planning commission meeting tape and 5 copies of the staff report. Thank you, qz4,D 2l. Pr Lo w44v- `r- .5„zri /yi C friwary qm& ,y,, -.,rhe tt a,✓ 11 11",, ► sA Oe ,q-4 ti , (A f od.ry '/z' ?v<-- / , CA 9.0,<s IT) 94-1-tde/2! 1400,14)-.-6/,A /_.5/ Visb "0-\A\ KRis-rir 15b rEr111t ST "19 Hvios, Gr7,-s,.lAi '12 8 OK" Palos C/f qfoz sy November 18, 1999 Honorable Chairman and Members of the Regular Meeting of Hermosa Beach Planning Commission December 1, 1999 SUBJECT: LOCATION: INITIATED BY: PURPOSE: CONDITIONAL USE PERMIT 99-3 REVIEW 934 HERMOSA AVENUE CITY COUNCIL TO REVIEW COMPLIANCE WITH THE CONDITIONS OF APPROVAL FOR ALLOWING GENERAL ALCOHOL AND. EXTENDED HOURS OF OPERATION Recommendation: Direct staff as deemed appropriate. Background ZONING: GENERAL PLAN: FLOOR AREA: PARKING: ENVIRONMENTAL DETERMINATION: C-2, Restricted Commercial General Commercial 3,469 Square Feet 19 Spaces Shared with Other Building Tenants Categorically Exempt, pursuant to Section 15303 Class 22 and 15315 of the California Environmental Quality Act Guidelines with the finding that the project is an action by a regulatory agency to enforce or revoke a permit or other entitlement for the use issued. The City Council in 1978 granted a Conditional Use Permit (CUP) for beer and wine in conjunction with a restaurant at the subject location. In 1984, the Board of Zoning Adjustment granted an amendment to the existing CUP to expand into the adjacent floor space. In 1995, the Planning Commission approved a Master Parking Plan for the entire restaurant/office/retail complex on the subject property. In November, 1998, the City Council on appeal sustained the Planning Commission's September, 1998 CUP approval for On -Sale General Alcohol with Special Conditions including that the hours of operation shall be limited to 8:00 A.M. to 11:00 P.M. Sunday through Thursday and until 2:00 A.M. Friday and Saturday. This approval included the requirement that the project be reviewed after six months of operation. • • Analysis The property is zoned C-2, with commercial uses located on commercially zoned property to the north and south, and residential uses on residentially zoned property located to the east. As a result of the residential neighborhood abutting the subject site to the east that has experienced late night noise problems in the past, the City Council limited the hours of operation as noted above. Other limitations imposed in the past to mitigate the noise problem to the neighbors to the east included eliminating employee and customer parking and building-ingress/egress on Palm Drive, east side of the property. ' PARKING: The Master Parking Plan, approved in 1995, serves as a means of mitigating the loss of parking spaces along Palm Drive adjacent to the residents and allows utilization of the space for additional office and storage spaces for the existing businesses. The property owner initially complied with the parking requirements; however after a recent site inspection, it appears that there has not been complete compliance with the approved Parking Plan. Signs are posted prohibiting parking except to certain businesses during hours when the businesses are closed. This defeats the purpose of the approved Parking Plan for shared parking. When certain businesses are closed, other businesses are open and should be able to use the parking. CONVERSION TO FLOOR AREA: The parking spaces along Palm Drive, which were converted to offices and storage without building permits are still without permits. Final Certificate of Occupancy for the remodeling of Ibiza restaurant has been withheld since no permits have been requested or inspection made for the garage areas which have been converted to floor space. The business owner was notified on June 14, and 28, 1999 of this requirement, but has failed to obtain the required building permit. A Condition of Approval for the general alcohol was that there be compliance with the approved parking plan and that building permits be obtained for the garages converted to floor area. Further, the converted garage area for the restaurant is shown as storage area and it has been converted to more seating area in violation of the Conditional Use Permit and previously approved Parking Plan. NOISE COMPLAINTS AND NUISANCES: In order to reduce noise and other disturbances to the residents along Palm Drive, the City Council upon reconsideration of the Planning Commission's approved CUP, required that the exit to Palm Drive have a solid core door, self-closing, with panic hardware and an "Emergency Exit Only" sign. The solid core door and self closing, panic hardware have been installed; however the sign has not been installed. Adjacent neighbors have complained that the door is ajar regularly and is used by employees and customers; late night deliveries are also made via the exit according to neighbors. According to Police records, there has been from August 22, 1999 to November 13, 1999 a total of 21 calls regarding loud music, and/or noise. Also 2 calls regarding disturbances, and I call regarding battery were made. The CUP prohibited'any amplified sound in the courtyardarea. The restaurant is regularly in violation of this Condition of Approval according to the neighbors. • • CUP prohibited any amplified sound in the courtyard area. The restaurant is regularly in violation of this Condition of Approval according to the neighbors. FIRE INSPECTIONS: Routinely the Fire Department inspects businesses for fire safety purposes including patron occupancy loads. On several occasions the restaurant was found to be over -crowded, and/or causing a dangerous situation. The Fire Inspectors have warned the business owner that in the future citations will be issued. "NEAT AND CLEAN MANNER" A Condition of the CUP states that the premises shall be maintained in a neat and clean manner. A field inspection of the property indicated that a pile of sand, debris, and a piece of dilapidated dry -wall were along the Palm Drive side of the property. Also the CUP requires the trash facility be cleaned and treated regularly to control odors. The trash facility was in an unsanitary condition and strong odor emana : • fr • this area. CONCUR: Sol Blumenf= d, r irector Community t • velopment Department Attachments 1. Approved Resolution 2. Photos 3. Police Report 4. Fire Department memo 5. Correspondence Cup993review Michael Schubach, City Planner • • SAND, DEBRIS, AND DRY -WALL • • RESERVED • - FOR '• JOI4R1ES PtZZA I1A11-2A11 • CIN01003 CAD Address Inquiry NERMOSA THU. NOV 18. 1999. 10:31 AM ,ress: 934 HERMOSA AV Agency: P Dates: 071597/111799 Types: Date Time Type NOI Dispo RC/DI DI/AS AS/CC Incident PAGE: 1 111399 2301 415 LOUD MUSIC 111399 1455 PVTIMP PRIVATE IMPOUND 111399 0038 SECCK SECURITY CHECK 110799 0026 415 LOUD MUSIC 110699 2155 SECCK SECURITY CHECK 110699 2124 SECCK SECURITY CHECK 110699 1704 242R BATTERY REPORT 102999 2303 SECCK SECURITY CHECK 102999 2137 415 LOUD MUSIC 102499 0101 415 LOUD MUSIC 102499 0033 415 LOUD MUSIC 102399 2327 415 LOUD MUSIC 102399 0030 415 LOUD SUBJS 101799 0056 SECCK SECURITY CHECK 101699 2236 SECCK SECURITY CHECK 101699 2204 SECCK SECURITY CHECK 101699 0052 SECCK SECURITY CHECK 101599 2329 SECCK SECURITY CHECK 101499 2345 415 LOUD MUSIC 100999 0130 FLAG CITZ FLAG DOWN 100999 0026 SECCK SECURITY CHECK 1n0899 2146 SECCK SECURITY CHECK .299 0039 SECCK SECURITY CHECK iu0299 0003 SECCK SECURITY CHECK 100199 2311 SECCK SECURITY CHECK 100199 2217 SECCK SECURITY CHECK 092699 0334 415 DISTURBANCE 092699 0043 SECCK SECURITY CHECK 092599 0030 415 LOUD MUSIC 092499 2326 415 LOUD MUSIC 092399 2308 415 LOUD MUSIC 091999 0049 415 LOUD MUSIC 091899 0128 415P DISTURB PARTY 091899 0056 SECCK SECURITY CHECK 091899 0049 415 LOUD MUSIC 091799 2152 SECCK SECURITY CHECK 091799 1603 PVTIMP PRIVATE IMPOUND 091699 2304 415 DISTURBANCE 091599 2139 415 LOUD MUSIC 091299 0108 415 LOUD MUSIC 091199 2308 SECCK SECURITY CHECK 091199 0120 SECCK SECURITY CHECK 090999 1559 470R FORG/STLN DOC R 090699 0432 415 MUSIC 090699 0127 415 MUSIC 090699 0043 415 MUSIC 090599 2307 SECCK SECURITY CHECK PQ0499 2300 415 MUSIC 399 2252 SECCK SECURITY CHECK Uo2999 0036 415 NOISE/MUSIC 082899 2357 SECCK SECURITY CHECK 082299 0129 415 LOUD MUSIC HBO,,/. ��- RPT' SEC HBO SEC SEC RPT SEC ADV UNF UNF ADV ADV SEC SEC SEC SEC SEC HBO HBO SEC SEC SEC SEC SEC SEC HBO SEC ADV UNF HBO HBO UNF SEC UNF SEC NR ADV ADV ADV SEC SEC HBO HBO HBO HBO SEC ADV SEC HBO SEC HBO 04:01 00:48 03:46 9HB0020043 • 9HB0020019 00:00 00:00 00:32 9HB0019995 00:12 09:02 00:05 9HB0019635 00:00 00:00 00:06 9HB0019617 00:00 0:00 00:06 9HB0019614 ✓1'i�'00:03 10:50 55:39 9HB0019604 00:00 00:00 00:06 9HB0019101 00:35 06:33 07:20 9HB0019098 00:45 06:11 07:04 9HB0018793 00:06 04:54 04:05 9HB0018791 04:21 09:59 01:37 9HB0018782 00:31 05:02 03:42 9HB0018708 00:0000:00 00:11 9HB0018369 00:00 00:00 00:08 9HB0018354 00:00 00:00 00:11 9HB0018350 00:00 00:00 00:06 9HB0018290 00:00 00:00 00:25 9HB0018281 00:12 03:28 01:39 9HB0018212 00:00 00:00 05:08 91180017841 00:00 00:00 00:11 9HB0017830 00:00 00:00 00:07 9HB0017809 00:00 00:00 00:09 9H80017405 00:00 00:00 00:06 9HB0017399 00:00 00:00 00:07 9HB0017396 00:00 00:00 00:06 9HB0017382 03:37 02:05 05:31 9HB0017084 00:00 00:00 00:06 9HB0017071 00:58 05:43 07:12 9HB0016995 00:46 04:50 02:38 9HB0016992 00:09 04:08 04:08 9HB0016923 03:42 03:27 04:04 9HB0016620 01:49 03:28 03:39 9HB0016546 00:00 00:00 02:50 9HB0016538 00:48 00:39 04:30 9HB0016537 00:00 00:00 00:05 9HB0016516 • 9HB0016507 00:10 12:29 05:15 9HB0016488 03:23 01:37 03:21 9HB0016435 02:36 03:11 02:47 9HB0016278 00:00 00:00 00:09 9HB0016266 00:00 00:00 00:19 9HB0016189 00:11 03:26 99:99 9HB0016070 00:08 02:26 03:28 91180015862 00:07 21:28 00:02 9HB0015854 01:40 06:17 07:31 9HB0015847 00:00 00:00 05:39 9HB0015832 01:46 07:16 03:14 91180015740 00:00 00:00 00:13 9HB0015627 10:14 13:26 38:21 9HB0015276 00:00 00:00 00:16 9HB0015271 00:56 05:58 01:27 9HB0014878 • • CITY OF HERMOSA BEACH FIRE DEPARTMENT MEMORANDUM DATE: November 24, 1999 TO: Chief Ysais FROM: Firefighter Sheldon Osekowsky RE: Conditions Witnessed at Ibiza, 934 Hermose Ave. CC: Sol Blumenfeld On our nightly checks of our local taverns, I witnessed a hazardous condition due to an overcrowded situation. Because of a discrepancy between the city's occupant load number and the owners, a warning was only given with instructions to reduce their clientele. When confronted with the situation and asked to reduce their load, the owner was argumentative and non-cooperative. The owners continue to disregard Life Safety concerns for hazards due to overcrowding. SUPPLEMENTAL - 1 0 INFORMATION • • July 14, 1999 Building Department City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 ATTN: CUP Compliance SUBJECT: CUP FOR 934 HERMOSA AVE/IBIZA RESTAURANT Dear Building Department, RECEiven JUL 2 0 1999 (.OM. DEv. DEPT This disturbs me to have to write this letter so soon. However, I see history repeating itself and want to nip it in the bud now. I therefore wish to make a formal request to look into the non-compliance of the above noted CUP or the possibility of a REVOKATION hearing. This restaurant is making California Beach look like a GOOD neighbor. I do not feel that I should have to constantly call the police for relief. I have listed below my reasons for asking for this action as it pertains to the CUP for this restaurant. Stated on the document RECONSIDERATION OF CONDITIONAL USE PERMIT AMENDMENT 98-8, dated October 27, 1998: In the section Anal)* you stated `There is no proposed outdoor/patio seating. No new project plans have been submitted" Well, when you asked them to remove the illegal patio cover installed by the previous occupant you GAVE them outdoor seating. This leads me to my first complaint — NOISE! We have had to call the police on several occasions regarding the noise. The courtyard acts as an echo chamber over the building, just as you stated in your report to the Planning Commission on June 15, 1999. The noise of the crowds is similar to being next to a downtown bar. The noise is emulating from the outdoor patio area as well as the courtyard, where people are drinking and being loud. This can be witnessed by the proliferation of beer bottles/cups left in the courtyard daily. The drum by the door that bangs when a new customer arrives reverberates in the drive behind. Restricting their business to hours to 11p.m. Sun - Sat is another good suggestion. The patio area must be enclosed so as to not disturb the residents. This brings to me another item. In the Specific Conditions of Approwl section: Item #4: Public Address rystem or music amplification in the outdoor courtyard shall be restricted There is a blatant disregard of this condition as evidenced by the calls to the Police Department late at night. Apparently, your office knows of the PA system that was installed and has chosen to ignore this. I expect compliance with this condition. As stated above, the noise travels late at night, waking our 5 -year-old and us up many times. Item #5: The door allowing aaess from the courtyard to Palm Drive shall be for emergenry exit only and be solid core, self-' closing -with panic hardware and POS -IED with a sign denoting `Emergency exit only': This is a joke! The door is not self-closing nor does it have a solid core. I have on too 920 PALM DRIVE, UPPER & LOWER HERMOSA BEACH. CA 90254 • • - 2 - July 14, 1999 many occasions had to manually close that door. This is now a noisy gateway for all the deliveries, smoking employees, and patrons wanting access to the alley. The door is neither signed as EMERGENCY ONLY nor kept closed. This door is constantly used for deliveries starting as early as 8am. Then the employees use it to go to the alley and smoke, leaving their cigarettes there. Nov we hear the never-ending sound of a door closing. Item #6: The trash facilibt door shall be maintained in a closed position and locked at all times except during trash pick-up, and the bins shall be cleaned and treated at regular internals to control odors; .... This is another joke! This area smells of garbage odors and has NEVER been cleaned. The door has been left open sometimes for days, and the stench is awful. Then for hours a day, it is opened for a scavenger to collect the bottles, usually at 8am! Who make a tremendous amount of racket by banging and handling of bottles and cans. This garage door has never been locked! It appears to be in need of repair, as evidence by the need to prop it open with a 4x4 piece of wood. Obviously, they have not read this clause regarding the "except trash pick-up" nor care to comply. General Operating and Standard Conditions Item #7: The establishment shall not adversely effect the welfare of the residents, and/or commercial establishments nearby: I would definitely say that this applies concerning the above. Between the items I have noted and the constant delivery trucks blocking us in or blocking us from our driveway: Not to mention the 10:45p delivery of ice and the driver who urinated on the side of his truck. This ice delivery is EVERY Friday and Saturday night at approximately 10:30-11:15. This creates a lot of noise at late hours. There IS a sign posted 50 feet before the building that reads "NO PARKING AT ANY TIME". Other businesses on Hermosa Avenue have the courtesy of having their deliveries made off Hermosa Avenue. A study must be done to look into the traffic congestion caused by ALL the delivery trucks on Palm Driveby servicing both California Beach and Ibiza during the day. Item #8: The business shall prevent loitering, unruliness, and boisterous activities of the patrons outside the business, or in the immediate area. I think the letter already mentions this item in relationship to other violations, ie. the outside courtyard noise, the smoking employees hanging out back, late night deliveries, etc. I want to mention that I have spoken to Ibiza about my concerns on several occasions, with no results. I have also written them a letter regarding their promise to have deliveries on Hermosa Avenue. I have attached a copy of that correspondence. Ibiza appears not to be as neighbor -friendly as previously thought and stated. They represented themselves as an UPSCALED, pricey restaurant accepting reservations. This is a misrepresentation of what, they have become. So now, I feel it is time to deal directly with the City for relief from this, instead of dealing with Ibiza. I sincerely hope this will serve as motivation to have an inspector investigate these CUP violations or start a revocation hearing of the CUP. I am sure if you canvass the neighborhood and neighboring business, you will find much the same complaints. • • - 3 - July 14, 1999 Respectfully yours, Micki Smallman (Upper) Doran Davis (Lower) Enclosures cc: Planning Commission ✓ City Council Police Department James Lissner File 2 3 4 5 6 7 8 9 10 Il 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • • P.C. RESOLUTION 98-57 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT, AS AMENDED, TO ALLOW ON -SALE GENERAL ALCOHOL, AND EXTENDED HOURS OF OPERATION, IN CONJUNCTION WITH A RESTAURANT AT 934 HERMOSA AVENUE, AND LEGALLY DESCRIBED AS LOT 27-30, TRACT NO. 1564. The Planning Commission hereby resolves and orders as follows: Section 1, An application was filed by Kevin Wall, seeking approval of an amendment to an existing Conditional Use Permit to include On -sale General Alcohol and to extend the operating hours. Section 2. The Planning Commission conducted a duly noticed de novo public hearing to consider the application for a Conditional Use Permit amendment on September 15, 1998, at which testimony and evidence, both written and oral, was presented to and considered by the Planning Commission Section 3. Based on evidence received at the public hearing, the Planning Commission makes the following factual findings: 1. The business is currently operating under the terms of a Conditional Use Permit approved in 1978, for on -sale alcohol (beer/wine) in conjunction with a restaurant. 2. The conditions of said Conditional Use Permit, in effect since 1975, limited the operating hours of the business to between 11:00 A.M. and 11:00 A.M. 3. The applicant proposes to extend the allowable hours 8:00 P.M. to 2:00 A.M., daily. 4. The property is zoned C-2, with commercial uses located on commercially zoned property to the north and south, and residential uses on residentially zoned property located to the east. 5. This project is categorically exempt pursuant to Section 15303c of the California Environmental Quality Act. Section 4. Based on the foregoing factual findings, the Planning Commission makes the following findings pertaining to the application for the Conditional Use Permit Amendment: -1- 1. The site is zoned C-2 and has been a restaurant for over 23 years. 2. The proposed extended hours are compatible with surrounding commercial and residential uses, and the imposition of conditions as required by this Resolution will mitigate any noise impacts on nearby residential or commercial properties; Section 5 Based on the foregoing, the Planning Commission hereby approves the Conditional Use Permit, as amended, for On -sale General Alcohol and extended operating hours subject to the following Conditions of Approval which supersede the conditions contained in the original Conditional Use Permit, Board of Zoning Adjustment Amendment 154-564 and P.C. Resolution 91-24 Amendment: Specific Conditions of Approval 1. The development and continued use of the property shall be in conformance with submitted plans. Modifications to the plan shall be reviewed and may be approved by the Community Development Director. 2. The hours of operation shall be limited to between 8:00 A.M. and 2:00 A.M. daily. 3. Revised plans shall be submitted showing the entire floor area including the converted enclosed parking spaces used for restaurant storage space and trash. a. Building permits shall be required for all areas converted from parking spaces to other uses. b. Building Permits and occupancy shall not be finaled until the existing parking plan for the property has been implemented and the existing sealed garage doors at the rear are replaced with solid walls and standard doors. 4. Public address system, or music amplification in the outdoor courtyard shall be prohibited. 5. The garage door allowing access from the courtyard to Palm Drive shall be operable electronically at all times, and be maintained in a closed position between the hours from 6:00PM to 8:00AM, daily. Means to open the door shall be restricted to authorized personnel of the establishments. 6. The trash facility and bins shall be cleaned and treated at regular intervals to control odors; roof top vents shall be prohibited. General Operating and Standard Conditions: 7. The establishment shall not adversely effect the welfare of the residents, and/or commercial establishments nearby. 2 3 4 s 6 7 s 9 10 11 12 13 14 Is 16 17 18 19 • • 8. The business shall prevent loitering, unruliness, and boisterous activities of the patrons outside the business, or in the immediate area. 9. The Police Chief may determine that a continuing police problem exists and may, subject to the review of the Planning Commission, direct the presence of a police approved doorman and/or security personnel to eliminate the problem. If the problem persists the Police Chief then shall submit a report to the Planning Commission, which will automatically initiate a review of this Conditional Use Permit by the Commission. 10. The exterior of the premises shall be maintained in a neat and clean manner, and maintained free of graffiti at all times. 11. Any changes to the interior or exterior layout which alter the primary function of the restaurant shall be subject to review and approval by the Planning Commission. 12. The operation of the business shall comply with all applicable requirements of the Municipal Code. Section 6 This grant shall not be effective for any purposes until the permittee and the owners of the property involved have filed at the office of the Planning Division of the Community Development Department their affidavits stating that they are aware of, and agree to accept, all of the conditions of this grant. The Conditional Use Permit shall be recorded, and proof of recordation shall be submitted to the Community Development Department. Each of the above conditions is separately enforced, and if one of the Conditions of Approval is 20 found to be invalid by a court of law, all the other conditions shall remain valid an enforceable. 21 Permittee shall defend, indemnify and hold harmless the City, it agents, officers, and employees 22 from any claim, action, or proceeding against the City or its agents, officers, or employee to attack, set aside, void or annul this permit approval, which action is brought within the applicabl 23 time period of the State Government Code. The City shall promptly notify the permittee of any 24 claim, action, or proceeding and the City shall cooperate fully in the defense. If the City fails to promptly notify the permittee of any claim, action or proceeding, or if the City fails to cooperate 25 fully in the defense, the permittee shall not thereafter be responsible to defend, indemnify, or 26 hold harmless the City. 27 28 29 -3- • • /./v/f9 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, November 23, 1999, at the hour of 7:23 P.M. PLEDGE OF ALLEGIANCE - Jane Gierlich ROLL CALL: Present: Bowler, Edgerton, Reviczky, Mayor Oakes Absent: Benz CANVASS OF VOTES AND INSTALLATION OF OFFICERS. Memorandum from City Clerk Elaine Doerfling dated November 18, 1999. Supplemental memorandum and resolution from City Clerk Elaine Doerfling dated November 23, 1999. City Clerk Doerfling presented the staff report. Action: To adopt Resolution No. 99-6036, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD TUESDAY, NOVEMBER 2, 1999, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW." Motion Bowler, second Reviczky. The motion carried, noting the absence of Benz. Deputy City Clerk Naoma Valdes presented the certificate of election and administered the oath of office to newly elected City Clerk Elaine Doerfling, who thanked everyone for giving her the opportunity to continue serving the community. City Clerk Doerfling then presented the certificates of election and administered the oath of office individually to newly elected City Treasurer John Workman and winning City Council candidates Kathy Dunbabin and Sam Edgerton. The new officers thanked their families and friends for their help and support and the citizens for the confidence placed in them. Councilmember Edgerton spoke of the dedication of former Councilmember Benz and his ability to focus on the issue and get things done, and said he would miss working with him. Councilmember Reviczky welcomed members Edgerton and Dunbabin. former Councilmember Benz, noting table and was always prepared, harder, and thanked him for his se and congratulated Council He said he also would miss he brought something to the which made everyone work rvice. Mayor Oakes welcomed and congratulated the two winning Council members and said she too would miss former Councilmember Benz, saying during his eight years he was always professional, prepared and open and honest in his opinions. PRESENTATION BY SUPERVISOR DON KNABE: Supervisor Knabe said he came to thank and present a plaque from the County commending Bob Benz for his years of service to the community, City Council Minutes 11-23-99 Page 10120 Ia • • and to congratulate Councilmember Edgerton on his re-election and welcome Councilmember Dunbabin to the fun job of serving her community. He then spoke of issues of mutual concern, including; 1) the proposed LAX expansion, noting that he was trying to re -institute an old joint powers authority called the Southern California Regional Airport Authority in order to utilize some of the funds in the whole area to help with the independent study that South Bay cities and others want to do as oversight with regard to the LAX expansion process; 2) the isolation of funds for upgrading the Hermosa Beach Library; and 3) the isolation of funding necessary to complete the bike path project. Councilmembers Edgerton and Bowler addressed Supervisor Knabe's comments, and thanked him for his hard work. Councilmember Reviczky and Mayor Oakes also thanked Supervisor Knabe for his valuable service to the community. The meeting recessed at 7:55 P.M. The meeting reconvened at 8:24 P.M. ANNOUNCEMENTS: Councilmember Reviczky spoke of the success of the fashion show that took place at Point 705 on November 14, 1999, and thanked everyone at High Five Boutique, noting that the proceeds benefited the 7th annual Beach Cities Toy Drive. Councilmember Edgerton said the collection centers for new, unwrapped gifts would be at the Hermosa Beach and Manhattan Beach fire departments. City Manager Burrell said a bin would be placed in the City Hall parking lot tomorrow as well. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time were: Parker Herriott - Hermosa Beach, suggested that the City consider joining El Segundo in its law suit pertaining to the airport expansion; said Noble Park was required to have unobtrusive lighting for safety reasons; asked the cost of and who would pay for the new light poles that will replace the old wooden poles coming down in the underground districts; asked if chimneys and deck railings could exceed the height limit; said he wrote to the City Prosecutor asking if he handled only misdemeanors, who made the decisions to prosecute, and how many and what types of cases were plea bargained; said the fire inspections of the City's bars and restaurants to determine overcrowding should not all take place on the same night (Mayor Oakes referred him to the City Manager for answers to his questions); and Jim Lissner - Hermosa Beach, requested that items 1(a) and 1(n) be pulled from the consent City Council Minutes 11-23-99 Page 10121 1• • • calendar; asked if the Council could regularly give updates under Announcements in order to keep residents informed on the LAX issue; commented on a 58 -percent increase in assaults shown in the October monthly activity police report; asked that Council set deadlines for getting agendas shown on cable and finance reports onto the internet; asked the status of the clean-up of Pacific Coast Highway. Councilmember Edgerton reported on the airport issue, noting he had attended a meeting last Wednesday with the General Accounting Office of the federal government, which is taking an interest in the environmental issues of the expansion, and another meeting Friday with the Southern California Task Force at the FAA building in El Segundo. He spoke of difficulties the FAA is having with various trade associations concerning moving the loop. He said he would attend a press conference tomorrow at 9 A.M. in El Segundo to show support for the lawsuit they will file against the City of Los Angeles. 4b) WRITTEN COMMUNICATION 1. Letter from Jim Lissner requesting a rehearing of Item #10 of the November 9, 1999 City Council meeting regarding Sales Tax Reporting. Coming forward to address the Council on this item was: Jim Lissner - 2715 El Oeste, spoke to his letter. Action: To receive and file. Motion Bowler, second Dunbabin. The motion carried by a unanimous vote. 2. Letter from Donley Falkenstien regarding potential illegal Landscape and Street Lighting District Assessment. City Attorney Jenkins said the requirement of Prop 218 for voter approval within two years applies to taxes, not assessments, as erroneously stated in this letter. Referring to a letter submitted two weeks ago by Jim Lissner, he said 1) the replacement of outdated equipment with more advanced equipment was clearly maintenance; and 2) senior subsidies were common and accepted at all levels of government and there was no legal requirement for a means test. In his opinion, the objections raised in the two letters were entirely without merit. Action: To receive and file. Motion Bowler, second Reviczky. The motion carried by a unanimous vote. 3. Letter from Jim Lissner regarding runoff elections, second parking structure status, funding for City Council Minutes- 11-23-99 Page 10122 • • library, spending and revenue ad-iustments, zero cutoff street light, and PCH/Artesia crosswalk. Coming forward to address the Council on this item was: Jim Lissner - 2715 El Oeste, spoke to his letter. Action: To receive and file. Motion Reviczky, second Bowler. The motion carried by a unanimous vote. 1. CONSENT CALENDAR: Action: To approve the consent calendar recommendations (a) through (p), with the exception of the following items which were removed for discussion in item 3, but are shown in order for clarity: (a) Reviczky for Jim Lissner, (g) Reviczky, (1) Edgerton, and (n) Reviczky for Jim Lissner. •Motion Reviczky, second Bowler. The motion carried by a unanimous vote. No one came forward to address the Council on items not removed from the consent calendar. At 8:54 P.M. the order of the agenda was suspended to go to public hearing item 4. (a) RECOMMENDATION TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON NOVEMBER 9, 1999. This item was removed from the consent calendar by Councilmember Reviczky at the request of Jim Lissner for separate discussion later in the meeting. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, referred to item 1 (b) , which noted his request to have the check register on the internet; said he was more interested in having the monthly financial reports placed on the internet (City Manager Burrell said that would be an item to discuss at the goals session). Action: To approve the minutes of the Regular meeting of November 9, 1999 as presented. Motion Reviczky, second Bowler. The motion carried, noting the abstention of Dunbabin. (b) RECOMMENDATION TO RATIFY THE CHECK REGISTER NOS. 19286 THROUGH 19392, NOTING VOIDED CHECK NO. 19287, AND TO APPROVE THE CANCELLATION OF CHECK NO. 19077. Action: To ratify the check register as presented. City Council Minutes 11-23-99 Page 10123 • • (c) RECOMMENDATION TO RECEIVE AND FILE THE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative future agenda items as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE OCTOBER, 1999 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and (3) Investment report. Action: To receive and file the October 1999, Financial Reports as presented. (e) RECOMMENDATION TO APPROVE THE CITY COUNCIL MEETING SCHEDULE FOR 2000. Memorandum from City Manager Stephen Burrell dated November 3, 1999. Action: To approve the City Council meeting schedule for 2000, as recommended by staff (f) RECOMMENDATION TO RECEIVE AND FILE NOTICE OF CLOSED CLAIM. Memorandum from Personnel Director/Risk Manager Michael Earl dated November 10, 1999. (g) Claimant: Date of Loss: Date Filed: Damage: Disposition: McRae, Susan 08-22-99 09-14-99 Personal injury due to bicycle accident City reimbursed claimant in amount of $600 Action: To receive and file the notice of closed claim, as recommended by staff. RECOMMENDATION TO ACCEPT AND APPROPRIATE TO THE COMMUNITY RESOURCES DEPARTMENT A $250 DONATION FROM THE WOMAN'S CLUB OF HERMOSA BEACH TO BE USED FOR THE ANNUAL HOLLOWEEN HOWL ACTIVITY. Memorandum from Finance Director Viki Copeland dated November 15, 1999. This item was removed from the consent calendar by Councilmember Reviczky for separate discussion later in the meeting, in order to publicly acknowledge and thank the donor. Action: To accept the following donation and appropriate it to the Community Resources Department for the stated purpose: Halloween Howl Woman's Club of Hermosa Beach - $250. Motion Reviczky, second Bowler. The motion carried by a unanimous vote. (h) RECOMMENDATION THAT THE CITY COUNCIL WAIVE PARKING FEES AND TIME LIMITS FOR THE METERS ALONG PIER AVENUE (FROM City Council Minutes 11-23-99 Page 10124 • • MANHATTAN AVENUE TO HERMOSA AVENUE) AND HERMOSA AVENUE BETWEEN 8TH AND 16TH STREETS, DURING THE SAND AND STRAND RUN ON SUNDAY, FEBRUARY 13, 2000 FROM 7:00 AM TO 1:00 PM. Memorandum from Community Resources Director Mary Rooney dated November 4, 1999. Supplemental flyer received November 23, 1999. Action: To waive parking fees and time limits for the meters along Pier Avenue (from Manhattan Avenue to Hermosa Avenue) and along Hermosa Avenue between Eighth Street and 16th Street, during the Sand and Strand Run on Sunday, February 13, 2000, from 7:00 a.m. to 1:00 p.m., as recommended by staff. (i) RECOMMENDATION TO RECEIVE AND FILE LIST OF REGULAR AND ONGOING CITY BOARD, COMMISSION AND COMMITTEE APPOINTIVE TERMS WHICH WILL EXPIRE DURING THE 2000 CALENDAR YEAR. Memorandum from City Clerk Elaine Doerfling dated November 16, 1999. Action: To receive and file, as recommended by staff. (j) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #25162 FOR A 2 -UNIT CONDOMINIUM PROJECT AT 515 EIGHTH STREET. Memorandum from Community Development Director Sol Blumenfeld dated November 16, 1999. Action: To approve the staff recommendation to adopt Resolution No. 99-6037, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25162 FOR A TWO - UNIT CONDOMINIUM PROJECT LOCATED AT 515 EIGHTH STREET, HERMOSA BEACH, CALIFORNIA." (k) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF NOVEMBER 16, 1999. Action: To receive and file the minutes of the Planning Commission meeting of November 16, 1999. (1) RECOMMENDATION TO APPROVE REQUEST FROM THE JAZZ ALUMNI CLUB MEMBERS TO USE THE PLAZA ON WEDNESDAYS FROM 4:00 PM TO 8:00 PM FOR JAZZ CONCERTS. Memorandum from Community Resources Director Mary Rooney dated November 15, 1999. This item was removed from the consent calendar by Councilmember Edgerton for separate discussion later in the meeting. Community Resources Director Rooney presented the staff report and responded to Council questions. Coming forward to address the Council on this item were: Jim Gierlich - Hermosa Beach, spoke ;in favor of the proposal to have a series of jazz concerts on City Council Minutes 11-23-99 Page 10125 .1 • • the Plaza; said the City was always well known around the country for jazz; spoke of the Lighthouse and Howard Ramsey and the jazz legacy of Hermosa Beach over the years; and Ozzie Cadena - Hermosa Beach, spoke to the request of the Jazz Alumni Club to present free music on the .Plaza for seniors and jazz enthusiasts; spoke of the jazz, legacy of Hermosa Beach, the Lighthouse and performers such as Howard Ramsey; said he preferred not to have concerts limited to Wednesdays as he did not know what days performers might have available. Proposed Action: To approve the request for jazz concerts on an as -needed basis rather than for a specific day of the week. Motion Edgerton. The motion was withdrawn. Action: To approve the request from the Jazz Alumni Club Members to use the Plaza on Wednesdays from 4:00 p.m. to 8 p.m. for free jazz concerts, as recommended by staff, with dates to be determined. Motion Edgerton, second Bowler. The motion carried by a unanimous vote. (m) RECOMMENDATION TO APPROVE REQUEST FROM REDONDO BEACH CHAMBER OF COMMERCE AND CONTE PRODUCTIONS TO USE HERMOSA AVENUE AT EIGHTH STREET SOUTH TO THE CITY LIMITS FOR APPROXIMATELY 30 MINUTES ON SUNDAY, JANUARY 30, 2000 FOR THE SUPER BOWL ELITE MILE RACE; WAIVE SPECIAL EVENT AND FILM PERMIT FEES; AND APPROVE EVENT SUBJECT TO THE CONDITIONS LISTED IN THE STAFF REPORT. Memorandum from Community Resources Director Mary Rooney dated November 15, 1999. Supplemental letter from Mark Conte dated November 1, 1999. Action: To approve the staff recommendation to 1) Approve the request from the Redondo Beach Chamber of Commerce and Conte Productions to use Hermosa Avenue at Eighth Street south to the City limits for approximately 30 minutes on Sunday, January 30, 2000 for the Elite Mile Race; 2) Waive special event and film permit fees; and 3) Approve the event subject to the conditions listed in the analysis. (n) RECOMMENDATION TO AWARD THE PURCHASE OF A NEW FIRE ENGINE IN THE AMOUNT OF $290,639 (INCLUDES APPLICABLE TAX) TO PIERCE FIRE APPARATUS AND APPROVE THE TRADE-IN OF THE CROWN FIRE ENGINE TO PIERCE FIRE APPARATUS FOR THE AMOUNT OF $15,000. Memorandum from Interim Fire Chief Julian Ysais dated November 9, 1999. Supplemental letter from Jim Lissner, 2715 El Oeste, dated November 22, 1999. City Council Minutes 11-23-99 Page 10126 • . • This item was removed from the consent calendar by Councilmember Reviczky at the request of Jim Lissner for separate discussion later in the meeting. City Manager Burrell responded to Council questions, noting that this item had been approved in the budget. Coming forward to address the Council on this item was: Jim Lissner - Hermosa Beach, spoke to the letter he had submitted. Action: To approve the staff recommendation to: 1) Award the purchase of a new Fire Engine in the amount of $290,639 (includes applicable tax) to Pierce Fire Apparatus; and 2) Approve the trade-in of the Crown Fire Engine to Pierce Fire Apparatus for the amount of $15,000. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. (o) RECOMMENDATION TO WAIVE THE AUTOMATIC VACACY REQUIREMENT FOR ABSENCES OF PLANNING COMMISIONER CHRIS KETZ. Memorandum from Community Development Director Sol Blumenfeld dated November 18, 1999. Action: To waive the automatic vacancy requirement for absences of Planning Commission Chris Ketz. (p) RECOMMENDATION TO APPROVE REQUEST FROM BEACH CITIES CHRISTIAN FELLOWSHIP FOR WAIVER OF BUILDING PERMIT FEES IN EXCHANGE FOR PUBLIC USE OF THE PARKING LOT WEST OF ARCO STATION, AT 702 11TH PLACE. Memorandum from City Manager Stephen Burrell dated November 18, 1999. Action: To waive the building permit fees in exchange for public use of the parking lot when not in use by the church, as recommended by staff. 2. CONSENT ORDINANCES - None 3. ITEMS REMOVED FROM DISCUSSION THE CONSENT CALENDAR FOR SEPARATE Items 1 (a) , (g) , (1) , and (n) were are shown in order for clarity. heard at this time but Public comments on items removed from the calendar are shown under the appropriate item. consent PUBLIC HEARINGS 4. A GROUND LEASE OF CITY OWNED PROPERTY BETWEEN THE CITY OF HERMOSA BEACH AND 1301 HERMOSA AVENUE LLC TO DESIGN, CONSTRUCT, MAINTAIN AND OPERATIVE A RETAIL BUILDING LOCATED AT 1303 HERMOSA AVENUE AND APPEAL OF ENCROACHMENT City Council Minutes 11-23-99 Page 10127 • • PERMITS OVER CITY PROPERTY. (Continued from meetings of October 12, 1999, October 26, 1999 and November 9, 1999) Memorandum from Community Development Director Sol Blumenfeld dated November 16, 1999. Supplemental ground lease received November 23, 1999. At 8:55 P.M., Councilmember Edgerton declared a potential conflict of interest (due to his letter of intent to rent space in the building) and left the dais and the room. Community Development Director Blumenfeld presented the staff report and responded to Council questions. City Manager Burrell also responded to Council questions. The public hearing opened at 8:57 P.M. Coming forward to address the Council on this item was: Jim Wellbaum - Triwell Properties, came forward with architect Larry Peha, noting they were identified in the ground lease as "Tenant"; addressed the lease document, noting they had just received it today; responded to Council questions. The public hearing closed at 9:09 P.M. Action: To approve the ground lease with the following nine conditions recommended by staff: 1) Initial ground lease rate at $21,000 per year; 2) CPI lease adjustments assessed every five years (maximum 15%, minimum 5% each assessment); 3) Ground lease escalator assessed every five years at 12.5% of the total gross rent receipts collected every five years but not less than the CPI adjusted ground lease; 4) Share of profits from sale of lease (if leasehold interest is transferred during the first five years of the term of the lease) assessed at $21,000 (first year ground lease payment); 5) Transaction fee of $1,000 or ten percent of the monthly minimum annual rent applicable to the portion of the property subject to subletting, to cover administrative and legal costs; 6) Off-site improvements consistent with the plan; '7) Exterior building finish consistent with the abutting City parking structure interior; 8) Quality of construction shown on material call outs on approved project plans; 9) Reimbursements to the City for site work (electrical and telephone conduit and sewer lateral); Motion Bowler, second Reviczky. The motion carried, noting the absence of Edgerton. Final Action: To approve the following additional ground lease condition recommended by staff: City Council Minutes 11-23-99 Page 10128 • • 10) Approve an appeal to an encroachment permit for a 2' to 6" encroachment at the second floor level of the project and related ground level encroachments shown on the plan. Motion Bowler, second Reviczky. The motion carried, noting the dissenting vote of Dunbabin and the absence of Edgerton. Councilmember Edgerton returned to the dais at 9:15 P.M. MUNICIPAL MATTERS 5. ORDINANCE TO AMEND THE BUSINESS LICENSE SECTION OF THE CODE TO EXEMPT CERTAIN DELIVERY CATEGORIES. Memorandum from Finance Director Viki Copeland dated November 16, 1999. Finance Director Copeland presented the staff report and responded to Council questions. Action: To approve the staff recommendation to waive full reading and introduce Ordinance No. 99-1196, entitled "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 5.04 OF THE MUNICIPAL CODE PERTAINING TO BUSINESS LICENSE FEES," which would amend the business license section of the City's Municipal Code to exempt certain delivery categories that are licensed by other agencies. Motion Edgerton, second Bowler. The motion carried by a unanimous vote. At 9:18 P.M., the order of the agenda returned to item 2. 6. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. DISCUSS FUTURE MEETING DATES FOR DOWNTOWN PLAN AND GOAL SESSION. City Manager Burrell discussed future meeting dates. Action: Mayor Oakes directed, with the consensus of the Council, that the scheduling of future meeting dates be deferred until January, 2000, and that the City Manager return with potential meeting dates. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL a. VACANCIES - BOARDS AND COMMISSIONS - PARKS, RECREATION, COMMUNITY RESOURCES ADVISORY COMMISSION - UNEXPIRED TERM ENDING JUNE 30, 2001. Memorandum from City Clerk Elaine Doerfling dated November 15, 1999. City Clerk Doerfling presented the staff report and responded to Council questions. City Council Minutes 11-23-99 Page 10129 • . Action: To direct City Clerk to advertise the vacancy with a newspaper publication and normal posting procedures, as has been standard practice in the past, inviting applications from persons interested in being appointed to fill the unexpired term ending June 30, 2001, and to report at the January 11, 2000 meeting on the number of applications received and the scheduling of an interview meeting prior to the regular meeting of January 25, 2000. Motion Bowler, second Edgerton. The motion carried by a unanimous vote. 8. OTHER MATTERS - CITY COUNCIL - None ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Tuesday, November 23, 1999, at the hour of 9:50 P.M. to the Regular Meeting of Tuesday, December 14, 1999. City Council Minutes 11-23-99 Page 10130E December 9, 1999 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 14, 1999 1 TENTATIVE FUTURE AGENDA ITEMS NO MEETING 1.20 Text amendment regarding residential development standards Community Development Director Monthly Activity Reports for November, 1999 All Departments INTERVIEW APPLICANTS FOR PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION GPA for permanent street closure of Ocean View Drive between 3rd & 4th Street east of PCH & Neg. Dec. Community Development Director Recommendation to receive and file action minutes from the Planning Commission meeting of January 18, 2000 Community Development Director Monthly Activity Reports for December, 1999 All Departments lc • Honorable Mayor and Members of The Hermosa Beach City Council Recommendation: • / November 18, 1999 RECOMMENDATION TO DENY CLAIMS It is recommended that City to the City's Liability Claims 1. Claimant: Date of Loss: Date Filed: Allegation: 2. Claimant: Date of Loss: Date Filed: Allegation: Regular Meeting of December 14, 1999 Council deny the following claims and refer them Administrator: Goodwin, John G. 11-17-99 11-17-99 Broken door panel due to vibration of machinery, Carson, Robert E. 10-28-99 11-10-99 Loss of use of personal property A copy of these claims are on file with the City Clerk's office. Respectfully Submitted, ichael A. Earl, Director Personnel & Risk Management Concur. Stephen R. Burrell City Manager • • //r/99 December 6, 1999 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council December 14, 1999 SUBJECT: AUTOMATIC VACANY CREATED FOR COMMISSIONER ABSENCES - COMMISSIONER CAROL SCHWARTZ Recommendation: That the City Council waive the automatic vacancy requirement for absences of Planning Commissioner Carol Schwartz. Background: Section 2.32.020 of the Municipal Code provides that two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regularly scheduled meetings within one calendar year creates an automatic vacancy. Two meetings were missed over the last quarter by Commissioner Schwartz. The City Council can waive the application of this provision, otherwise the vacancy must be filled pursuant to Section 2.32.020. o' Blumen ld, Director Community Development Department S City Manager /pcvac 1 • /&91 November 29, 1999 HONORABLE MAYOR and MEMBERS of the Regular Meeting of HERMOSA BEACH CITY COUNCIL December 14, 1999 SUBJECT: FINAL MAP #25064 (C.U.P. CON NO. 98-2, PDP NO. 98-2) LOCATION: 610 11TH STREET APPLICANT(S): STEVEN LEGARE REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL MAP FOR A TWO -UNIT CONDOMINIUM PROJECT Recommendation Staff recommends approval of Final Parcel Map #25064 which is consistent with the approved Vesting Tentative Parcel Map, and recommends the City Clerk be directed to endorse the certificate for said map. Background The Planning Commission approved a Conditional Use Permit for a two -unit condominium project and Vesting Tentative Parcel Map #25064 at their March 17, 1998 meeting. The project is currently under construction. Process Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the L.A. County Engineer, who is contracted by the City, to review the map for its technical correctness (pursuant to Section 66442(a)(4) of the Subdivision Map Act). An applicant has two years from the date of tentative map approval to submit for final map approval. Typically applicants have not submitted for final map approval until projects are near completion and ready to be sold. Final maps must be submitted to the City Council and must be approved by the City Council, "...if it conforms to all the requirements of [Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...." pursuant to Section 66458(a) of the Subdivision Map Act. • Analysis The staff has reviewed the Final Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act. CONCUR: Sol Blume el Director Community Development Department Ste : urre Cit anager 2 Respectfully submitted, Ken Robertson Associate Planner y/f:fm610 1 • • RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL PARCEL MAP #25064 FOR A TWO UNIT CONDOMINIUM PROJECT LOCATED AT 610 11TH STREET, HERMOSA BEACH, CALIFORNIA. WHEREAS, the City Council held a meeting on December 14, 1999 and made the following Findings: A. This project will not violate any of the provisions of Sections 66427.1, 66474, 66474.1, and 66474.6 of the Subdivision Map Act; B. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with Section 65300) of Chapter 3 of Division 1 of the Government Code, or any specific plan adopted pursuant to Article 8 (commencing with Section 65450) of Chapter 3 of Division 1 of the Government Code; C. The development of the property in the manner set forth on the subject division of land will not unreasonably interfere with the free and complete exercise of any public entity and/or public utility rights-of-way and/or easements within the subject division of land; D. The approval of said map is subject to all conditions outlined in Planning Commission Resolution P.C. No. 98-14 adopted after hearing on March 17, 1998; E. This project is Categorically Exempt pursuant to 15268(b)(3), "Approval of final subdivision maps", of the California Environmental Quality Act. NOW, THEREFORE, the City Council of the City of Hermosa Beach, California, does hereby resolve as follows: 1. Pursuant to the recommendation of the Planning Commission and to the recommendation of the County Engineer, the City Council does hereby grant final approval of Parcel Map #25064 in the City of Hermosa Beach, State of California, being a Subdivision of the Westerly 38 feet of a Portion of Lot 3, Block 78, Second Addition to Hermosa Beach, as recorded in Book 3, Pages 11 and 12 of Maps in the Office of the Recorder of Los Angeles County, for a two -unit condominium project on land commonly known as 610 11th Street, Hermosa Beach, California. PASSED, APPROVED, and ADOPTED this 14th day of December, 1999. PRESIDENT of the City Council and Mayor of the City of Hermosa Beach, California A 1"1'EST: APPROVED AS TO FORM: CITY CLERK 3 CITY ATTORNEY f:fm6lOrs • 169-c- /00; ACTION SHEET AGENDA PLANNING COMMISSION MEETING CITY OF HERMOSA BEACH CITY HALL COUNCIL CHAMBERS December 1, 1999 7:00 P.M. Sam Perrotti Chairman Chris Ketz Vice Chair Ron Pizer Carol Schwartz Peter Hoffman 1. Pledge of Allegiance 2. Roll Call. COMM. SCHWARTZ ABSENT. Section I Consent Calendar Any Planning Commissioner or public wishing to pull an item from below may request to do so at this time. 3. Approval of November 16, 1999 minutes ACTION: APPROVED (3-0). 4. Resolution(s) for adoption a. Resolution P.C. 99-62 approving a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #25664 for a two unit condominium at 321 10th Street. b. Resolution P.C. 99-63 approving a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map #25628 for a two unit condominium at 839 7th Street and 838 8th Street. c. Resolution P.C. 99-64 approving an expansion and remodel to an existing single family dwelling with nonconforming front and side yards resulting in a greater than 50% increase in valuation at 325 8th Street. d. Resolution P.C. 99-65 approving an addition and remodel to an existing single family dwelling with a nonconforming garage and less than required open space resulting in a greater than 50% increase in value at 912 9th Street. ACTION: APPROVED THE ABOVE (3-0, COMM. KETZ ABSTAINED). 5. Item(s) for consideration • • Section II Oral / Written Communications 6. Anyone wishing to address the Commission regarding a matter not related to a public hearing on the agenda may do so at this time. Section III Public Hearing(s) 7. VAR 99-8 -- Variance from ground level open space requirements and to allow a second level balcony to project to within 3' of the front property line rather than the required 5' at 2334 The Strand. Staff Recommended Action: To approve said request. ACTION: DENIED (2-2: COMMS. KETZ & HOFFMAN YES, AND COMMS. PERROTTI & PIZER NO). 8. GP 99-1 -- General Plan amendment for permanent street closure and creation of a walkstreet at Ocean View Drive between 3rd Street and 4th Street east of Pacific Coast Highway, and adoption of an Environmental Negative Declaration (continued from October 19 and November 16, 1999 meetings). Staff Recommended Action: To recommend approval of said General Plan amendment. ACTION: RECOMMENDED APPROVAL WITH 3-1 VOTE (COMM. KETZ NO). 9. TEXT 99-1 -- Text amendment to consider changes to residential development standards in R-2, R -2B and R-3 zones and residential parking requirements (continued from November 16, 1999 meeting). Staff Recommended Action: To recommend approval of said text amendment. ACTION: RECOMMENDED APPROVAL (3-1, COMM. HOFFMAN NO). Section IV Hearing(s) 10. CUP 98-8 -- Status report on a six month review of the Conditional Use Permit amendment to allow on -sale general alcohol, and extended hours of operation, in conjunction with a restaurant at 934 Hermosa Avenue, Ibiza Restaurant. Staff Recommended Action: To direct Staff as deemed appropriate. ACTION: BRING BACK FOR REVIEW IN 2 MONTHS WITH CERTIFICATE OF OCCUPANCY AND APPLICANT TO SOLVE NOISE PROBLEMS. 11. LM 88-5 -- Request for unmerger of lots located at 501 and 507 29th Street (aka 2902 and 2916 Ingleside Drive) Staff Recommended Action: To approve said request. ACTION: RECEIVED AND FILED. Section V 12. Staff Items a. Code interpretation regarding lot coverage exception. ACTION: SET TEXT AMENDMENT FOR PUBLIC HEARING. 2 b. Memo regarding status of HVAC placement and screening study for the Bijou Building at 1221 Hermosa Avenue (continued from November 16, 1999 meeting). ACTION: CONTINUED TO 1-18-00 MEETING. c. Tentative future Planning Commission agenda. d. Community Development Department Activity Report of October, 1999. e. City Council minutes of November 9, 1999. ACTION: RECEIVED AND FILED THE ABOVE 12C -D. 13. Commissioner Items 14. Adjournment • //y/95 December 8, 1999 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 14, 1999 SUBJECT: CONTRACT AMENDMENT FOR REIMBURSABLE COSTS FOR BIJOU BUILDING PLAN REVIEW, SITE MONITORING AND CONSULTATION Recommendation: That the City Council approve the contract amendment for reimbursable costs, increasing the contract amount to $15,865 for professional services rendered by Planning Consultant Research (PCR) Services Corporation for the Bijou building seismic retrofit and remodel project. Background: The City has contracted with PCR to perform plan review, site monitoring, and consultation in connection with the City's Historic Preservation Ordinance during the seismic retrofit and remodel of the Bijou building. The work done by PCR to date has been billed at $8,494.34. Analysis: The City Council is required to approve any contract over $10,000. The current contract amount of $8,170 has covered all PCR work done on the Bijou building prior to October of 1999, but an additional $7,695 is required for additional PCR services performed for the remainder of the project. The property owner, CIM Group, will reimburse the City for the entire contract amount as part of the building permit fees. Planning Assistant Concur: Sol Blumenfel rector Community D velopment Department Attachments: 1. PCR Contract Amendment Proposal Letter Concur: Stephen ' ure City Manager 12/08/99 WED 16:47 FAX • • SANTA MONICA Los ANGELES November 4, .999 Mr. Sol Blumenfeld, Director of Community Development CITY OF HERMOSA BEACH 1315 Valley Drive Hermosa Bcac:z, CA 90254-3885 IRVINE Re:.. PROPOSAL FOR A CONTRACT AMENDMENT FOR ADDITIONAL BIJOU THEATRE BUILDING HISTORIC PRESERVATION CONSULTING SERVICES Dear Sol: Pun uant to our recent conversation and as requested, this letter proposes an amendment to our Agreement for Consulting Services ("Agreement") executed December 8, 1998, in order to provide additional historic preservation consulting services. This additional work amends Phase One of our original Scope of Work, as set forth in Attachment A of the contract. In addition, this work extends the duties of Task 10: Follow-up Plan Review and Consultation, as outlined in our request for contract amendment letter dated February 5, 1999, which arc as follows: • Consultation with City Staff and Project Design/Construction Team; • Review, Comment and Approve Relevant Design/Construction Plans; • On -Site Monitoring of Relevant Construction Work; 4 iii • Meeting Preparation and Attendance. DEC 0 8 1999 UOM. DEV. DEPT. COST ANI) AUTHORIZATION The total compensation for the services described in this amendment request shall nor exceed $7,695 without prior written agreement by the City. The breakdown of costs for this extended work are as follows: Consultation ($1,620), Plan Review ($1,800), Monitoring ($2,700), Meetings ($1,575). AUTHORIZATION Other than the specific modifications outlined above, all other terms and conditions of the Agreement shall remain in full force and effect. If this amendment request is acceptable, you may 253 Wi?shire B,u ev.i r1, Suire 1.+r), Santa Monica, CA 9(J4(i1 1.-sw>,er www.pB:rnet.<:nin .,1 310.451.4488 ;1(i..0:1.x279 12/08/99 16:45 TX/RX N0.7532 P.002 ■ 12/08/99 WED 16:48 FAX SANTA MONICA • Los ANGELES IRVINE Mr. Sol Blumenfeld, Director of Community Development CITY OF HERMOSA BEACH November 4. 1999 - Page 2 Ej003 indicate approval by executing the signature line provided below and returning the original copy to PCR, or by issuance of an appropriate purchase order or consultant contract. A copy of this request is also enclosed for your records. We .lave greatly enjoyed working with the City of Hermosa Beach on this interesting project and look forward to continuing our efforts. Please do not hesitate to contact me should you have any questions. Sincerely, PCR SERVICES CORPORATION Jan Ostashay Project Manager Authorization CITY OF HERMOSA BEACH 3 12/08/99 16:45 Date TX/RX NO.7532 P.003 ■ • • / 9 9 November 30, 1999 Honorable Mayor and Members of the Hermosa Beach City Council Recommendation: Regular Meeting of December 14, 1999 CIP 96-624 NORTH PIER PARKING STRUCTURE — APPROVAL OF CHANGES IN CONTRACT AMOUNTS It is recommended that the City Council approve the following: 1. First Amendment to Professional Services Agreement between City and Gordon Chong & Partners to increase contract by $21,550. The new contract amount is $441,750. 2. First Amendment to Professional Services Agreement between Associated Soils -Engineering, Inc. to increase contract by $17,105. The new contract amount is $37,812. Background: During construction, a number of issues developed that had the potential to cause costly delays. In Staff's efforts to prevent this, Staff allowed contract amounts to exceed the approved contract amounts without Council's approval. However, with less than one month of construction time remaining, the project is on time and within the construction budget. Equally important, the program budget has not been exceeded. All major construction has been completed. The project time is now 94% of the total estimated duration while the parking structure is 99% complete. The contractor is making good progress and is expected to finish on time. During the FY 99-00 budget process, Staff requested $517,209 to cover a number of changes that were necessary in order to keep the project on time and to maintain its integrity. As Council is aware, the project was delayed for two months due to concerns raised by the owner of the Bijou building. In Staff's zeal to get the project back on schedule, however, Staff inadvertently missed getting formal approval from Council to: 1. Increase the Gordon Chong & Partners contract above the approved amount of $420,200 by $21,550. The new contract amount is $441,750. 2. Increase Associated Soils Engineering, Inc. contract above the approved amount of $20,707 by $17,105. The new contract amount is $37,812. Therefore, Staff is recommending that Council approve increases in the Gordon Chong & Partners and Associated Soils Engineering, Inc. contracts. 11 • S Fiscal Impact: The current budget for this project is $517,209. Therefore, no additional appropriations are required. Change orders issued to Gordon Chong & Partners and Associated Soils Engineering Inc. are listed below: 1. Revise electrical drawings to accommodate the electrical needs for the beach events. $1,900. 2. Redesign the pre -cast, pre -stressed pile foundation system to a cast -in-place drilled pier system due to concerns raised by the Bijou owners. $13,700. 3. Providing structural observation by the Project Structural Engineer, required by U.B.C. Section 1702, approved by the City Council on February 23, 1999. $25,000. 4. Elimination of east facade due to retail development changes was essential to the safety, function and maximization of cost savings. $7,500. 5. The Fire Department required a standpipe system that will need a pump therefore, architectural drawings were needed to locate the pump and include the necessary electrical for the system. $2,350. 6. Additional site visits for closing the project, preparation of punch list and participation in construction administration. $11,300. Subtotal for change orders: $61,750 Less Increase in contract approved by City Council (2-23-99) ($25,000) Less contingency amount (4-8-97) ($15,200) Gordon Chong & Partners contract amount to be increased by: $21,550 Associated Soils Engineering, Inc. has exceeded the proposed hours they originally projected in the contract in order to provide onsite inspection of the pile driving operation, inspection of the excavation and recompaction activities. These additional inspections resulted in a change order in the amount of $17,105. Associated Soils Engineering Inc. contract amount to be increased by: $17,105 Attachment: First Amendment to Professional Services Agreement, Gordon Chong & Partners, Inc. First Amendment to Professional Services Agreement, Associated Soil Engineering, Inc. Respectfully submitted, N)A� Harold C. Williams, P.E. Director of Public Works/City Engineering Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Ste-ur e City Manager 2 f/b95/piles/ccitems/96-624 increase in contract amount • • ATTACHMENT FIRST AMENDMENT PROFESSIONAL SERVICES AGREEMENT THE FIRST AMENDMENT to Professional Services agreement between the City of Hermosa Beach and Gordon H. Chong & Partners, Inc., made and entered into this day of 1999, at Hermosa Beach, County of Los Angeles, State of California, by and between the City of Hermosa Beach, through its duly elected, qualified and acting MAYOR hereinafter called the CITY, and the Gordon H. Chong & Partners, Inc., hereinafter called the CONSULTANT. WHEREAS, City entered into Professional Services Agreement with the Consultant on April 8, 1997, to provide Architectural Design and Engineering Services for the parking structure at Parking Lot C. WHEREAS, additional design services are needed for the completion of the construction of the parking structure including: 1. Elimination of east facade to accommodate retail development on the east side of structure. $7,500. 2. Architectural drawings were needed to locate a standpipe system and pump and including the necessary electrical for the system. $2,350. 3. Additional site visits for closing the project, preparation of the punch list and participation in construction administration. $11,300, and NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows: Article II — Costs is amended to read: "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Proposals of August 16, 1999 and are on file in the office of the Public Works Director." Total expenditure made under this contract shall not exceed the sum of $380,000 plus $21,550 ($401,550). These fees include all expenses, consisting of all incidentals, blueprinting, photography, travel and miscellaneous costs estimated to be accrued during the life of the contract. It also includes any escalation of inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Ten percent (10% of the total contract amount will be held by the CITY until all deliverable materials are submitted to the CITY. Attachment 1 • Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Gordon H. Chong & Partners, Inc. Mayor President City of Hermosa Beach ATTEST: Elaine Doerfling City Clerk APPROVED AS TO FORM: City Attorney Attachment 1 f/b95/pwfiles/96-624 Chong PSA Amendment 12-99 ATTACHMENT FIRST AMENDMENT PROFESSIONAL SERVICES AGREEMENT THE FIRST AMENDMENT to Professional Services agreement between the City of Hermosa Beach and Associated Soil Engineering, Inc., made and entered into this day of 1999, at Hermosa Beach, County of Los Angeles, State of California, by and between the City of Hermosa Beach, through its duly elected, qualified and acting MAYOR hereinafter called the CITY, and the Associated Soil Engineering, Inc., hereinafter called the CONSULTANT. WHEREAS, City entered into Professional Services Agreement with the Consultant on November 24, 1998, to provide Geotechnical Services for the parking structure at Parking Lot C. WHEREAS, additional geotechnical services are needed for the completion of the construction of the parking structure including: 1. Additional Geotechnical services are needed to complete the Geotechnical exploration during construction, and 2. Additional observations are needed for remaining excavated pile caps and grade beams and additional testing is required during final subgrade preparation for slab -on -grade construction. NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows: Article II — Costs is amended to read: "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Proposals of April 9, 1999 and are on file in the office of the Public Works Director." Total expenditure made under this contract shall not exceed the sum of $20,707.50 plus $17,105 ($37,812.50). These fees include all expenses, consisting of all incidentals, blueprinting, photography, travel and miscellaneous costs estimated to be accrued during the life of the contract. It also includes any escalation of inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Ten percent (10% of the total contract amount will be held by the CITY until all deliverable materials are submitted to the CITY. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. Attachment 1 The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the . provisions of Part 1-14 of the Federal Procurement Regulations. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Associated Soil Engineering, Inc. Mayor President City of Hermosa Beach ATTEST: Elaine Doerfling City Clerk APPROVED AS TO FORM: City Attorney Attachment 1 f/b95/piles/96-624 Assoc. Soil PSA Amendment 12-99 s December 7, 1999 Honorable Mayor and Members of The Hermosa Beach City Council PURCHASE OF FIRE HOSE FOR THE FIRE DEPARTMENT RECOMMENDATION Regular meeting of December 14, 1999 It is recommended that the City Council authorize the appropriation of funds for the purchase of Fire Hose from South Coast Fire Equipment, Inc. of Santa Ana, California. BACKGROUND The City Council approved the purchase of this Fire Hose in their regular meeting of September 14, 1999. The funds needed, $6,860.00, for the purchase must be appropriated from the Fire Flow Fund and identified in the account titled: Equipment — More Than $1,000. FISCAL IMPACT The funds required for the replacement of hose have been accumulated in the Fire Flow Fund for the current 1999/2000 fiscal year. The amount to be appropriated should be $6,860.00. R- pect i lly submitted, Conc A8.4•L A IAN YSAIS STEP:' : Ffl Lv FIRE CHIEF CITY AGER Note Fiscal Impact: VIKI COPELAND FINANCE DIRECTOR • Honorable Mayor and Members of the Hermosa Beach City Council • 42-// y/ December 6, 1999 Regular Meeting of December 14, 1999 CIP 97-182 MYRTLE AVENUE UNDERGROUND UTILITY DISTRICT NO. 97-1 AND CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONTRACT ADMINISTRATION/INSPECTION SERVICES Recommendation: It is recommended that the City Council: 1. Approve payment of $42,000 to Quantum Consulting for contract administration and inspection services rendered in association with construction of the Loma Drive Underground Utility District and the Myrtle Avenue Underground Utility District, 2. Approve the transfer of $22,000 from Construction Costs to Incidental Expenses. Background: On October 25, 1999 staff engaged the services of Quantum Consulting to provide contract administration/inspection services for the Loma Drive Underground Utility District and the Myrtle Avenue Underground Utility District for a fee of $5,000 for each District. This was done in accordance with the approved Contract Purchase Order process. Staff selected to use the informal Contract Purchase Order process because it was anticipated that 150 hours of contract administration/inspection services would be sufficient for these projects and full time inspection was not needed. Staff expected to utilize the consultant for a short time until a Public Works Inspector was hired who would then provide inspection for these projects. However, hiring of a Public Works Inspector has been delayed. Analysis: Since a Public Works Inspector was not hired when expected, Quantum Consulting had to remain on the job to avoid delaying the project. In addition, once the project got underway it became evident that part time inspection would not be adequate. Described below are critical tasks that require fulltime inspection. A full time inspector is needed to coordinate with Southern California Edison and other utility companies to ensure these projects are constructed in full compliance with i S contract requirements. Second, this is necessary because the construction documents for the Edison facilities and the construction documents for the telephone lines are presented on different sets of plans. Third, in many instances the two sets of plans are not coordinated with each other. It requires constant coordination with the two utility companies and the contractor to reconcile the two plans. Finally, a full time inspector is needed to coordinate community issues. Since the residents are paying for this construction through the assessments to their properties, this contract has generated more community interest than most construction projects .and a greater effort than anticipated is required by the inspector to coordinate the community issues. This contract administration and inspection project is more demanding than a typical project of this magnitude for the reasons stated above. It would be unwise to start the new Public works inspector in the middle of this difficult project. In addition, Quantum Consulting has diligently attended to all the matters of this project. Because of this consultant's history and expertise with the fine details of this project it would be prudent to maintain their involvement until the project's completion. Fiscal Impact A total transfer of $22,000 is needed for contract administration and inspection for these projects. The current budget for construction inspection is $10,000 for each project for a total of $20,000. Therefore, transfer $11,000 from Construction Costs to Incidental Expenses on the Loma Drive Underground Utility District and $11,000 from Construction Costs to Incidental Expenses on the Myrtle Avenue Underground Utility District. DESCRIPTION CURRENT AMOUNT PROPOSED AMOUNT Construction Cost (Loma) $1,503,740 $1,492,740 Incidental Expenses (Loma) $98,650 $109,650 Construction Cost (Myrtle) $1,354,100 $1,343,100 Incidental Expenses (Myrtle) $98,650 $109,650 • • Respectfully submitted, Concur: • ,ef P icia aldis / arold C. Williams, P.E. Associate Engineer Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland Finance Director City Manager f/b95/ogles/ccitems/97-182 & 97-183 Approval of Interim Inspection Services • • PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 14th day of December 1999, at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Quantum Consulting, hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in attached as Exhibit "A". ARTICLE 11- Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $42,000. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Ten percent (10%) of the total contract amount will be held by the CITY until after the deliverable materials are submitted to the CITY. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. 1 • • ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254-3884. ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. 2 • • ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. • • C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. 4 • • ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $1,000,000 for property damage, $1,000,000 for injury to one person/single occurrence, and $2,000,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $2,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. iv. Professional Liability Insurance to cover or partially cover or partially cover damages that may be the result of errors, omission, or negligent acts of CONSULTANT. Such insurance shall be in an amount of not less than $1,000,000 per occurrence. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. 5 • • Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees is in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State.of California, and all applicable federal statutes and regulations as amended. 6 • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH MAYOR: Mayor City of Hermosa Beach ATTEST: Elaine Doerfling City Clerk APPROVED AS TO FORM: City Attorney CONSULTANT bc/fB95/pwfiles/97-182 & 97-183 Prof Agr Quantum 7 • • EXHIBIT A CIP 97-182 MYRTLE AVENUE UNDERGROUND UTILITY DISTRICT NO. 97-1 AND CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES INTRODUCTION This project entails the provision of construction administration/inspection services for the above noted undergrounding projects. DESCRIPTION OF CONSTRUCTION WORK The work to be performed is generally described to include, but not be limited to: furnishing and constructing underground concrete structures, substructures, conduit with pull rope, trenching, backfill, pavement repair/replacement, striping and any Portland Cement Concrete sidewalk, curb, gutter, driveway repair/replacement and irrigation and landscape repair/replacement and doing all work involved in construction the various utility facilities, complete in place. SCOPE OF PROPOSED SERVICES 1. Coordinate and attend construction meetings. 2. Coordinate with Southern California Edison and other utility companies. 3. Provide construction inspection to ensure that the contractors are in full compliance with construction documents. 4. Provide plant inspection, if necessary. 5. Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. 6. Provide videography (visual documentation) of site conditions before, during and after the construction. • • 7. Answer contractor's questions regarding community issues, design issues and review/monitor contractor's progress and schedule. 8. Evaluate progress payments and change order requests. T 9. Conduct final job walk(s) and prepare "punch lists". 10. Recommend for final acceptance of project. 11. Maintain separate project construction records for both projects and prepare separate record drawings to be given to the City at the end of the projects. f/b95/pwfiles/97-182 & 97-183 Const Admin — Insp Services Exhibit A • Mayor and Members of the City Council November 24, 1999 City Council Meeting December 14, 1999 ORDINANCE NO. 99-1196 - "AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING CHAPTER 5.04 OF THE MUNICIPAL CODE PERTAINING TO BUSINESS LICENSE FEES." Submitted for adoption and waiver of full reading is Ordinance No. 99-1196, relating to the above subject. At the meeting of Oct ber 26, 1999, the ordinance was presented to Council for consideration and introduced by the following vote: AYES: Bowler, Dunbabin, Edgerton, Reviczky, Mayor Oakes NOES: None ABSENT: None ABSTAIN: None Elaine Doerfling, ty rk Noted: r Steph_i. Burrell, City Manager ORDINANCE NO. 99-1196 AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA AMENDING CHAPTER 5.04 OF THE MUNICIPAL CODE PERTAINING TO BUSINESS LICENSE FEES THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The first paragraph of Section 5..04.200.B.4 of Chapter 5.04 of Title 5 of the Hermosa Beach Municipal Code is amended to read as follows: "4. Classification D. Every person engaged in the business of trading in, selling, or offering for sale any materials, commodities, goods, wares or merchandise by means of any vehicle or delivery of same after order, or any person operating a delivery service for the delivery of any materials, commodities, goods, wares or merchandise by means of any vehicle, except for carriers of household goods as defined in Public Utilities Code Section 5109, for -hire motor carriers of property as defined in Revenue and Taxation Code Section 7232(c) and carriers of goods transported via air and subsequently delivered directly by vehicle, shall pay a license tax as follows:" SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reasons, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 3. This ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption. SECTION 4. Prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause this ordinance to be published in the Easy Reader, a weekly -1- newspaper of general circulation published and circulated in the City of Hermosa Beach, in the manner provided by law. SECTION 5. The City Clerk shall certify to the passage and adoption of this ordinance, shall enter the same in the book of original ordinances of the City, and shall make minutes of the proceedings of the City Council at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 14th day of December, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney -2- • VOUCHRE2 11/18/99 07:48 VOUCHER/ CHECK CHECK VENDOR VENDOR NUMBER DATE NUMBER NAME CITY OF.HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION • /02-// 99 PAGE 1 ACCOUNT ITEM CHECK NUMBER AMOUNT AMOUNT 19393 11/18/99 000243 HERMOSA BEACH PAYROLL A PAYROLL/11-1 TO 11-15-99 001-1103 285,584.83 PAYROLL/11-1 TO 11-15-99 105-1103 7,166.25 PAYROLL/11-1 TO 11-15-99 109-1103 803.32 PAYROLL/11-1 TO 11-15-99 110-1103 27,559.38 PAYROLL/11-1 TO 11-15-99 117-1103 606.29 PAYROLL/11-1 TO 11-15-99 121-1103 392.80 PAYROLL/11-1 TO 11-15-99 125-1103 265.86 PAYROLL/11-1 TO 11-15-99 140-1103 934.91 PAYROLL/11-1 TO 11-15-99 145-1103 1,495.17 PAYROLL/11-1 TO 11-15-99 146-1103 281.46 PAYROLL/11-1 TO 11-15-99 150-1103 640.70 PAYROLL/11-1 TO 11-15-99 160-1103 7,015.84 PAYROLL/11-1 TO 11-15-99 301-1103 607.68 PAYROLL/11-1 TO 11-15-99 705-1103 2,339.10 PAYROLL/11-1 TO 11-15-99 715-1103 4,686.60 340,380.19 TOTAL CHECKS 340,380.19 16- VOUCHRE2 11/18/99 07:48 • • CITY OF HERMOSA BEACH VOUCHER/CHECK. REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 285,584.83 105 LIGHTG/LANDSCAPG DIST FUND 7,166.25 109 DOWNTOWN ENHANCEMENT FUND 803.32 110 PARKING FUND 27,559.38 117 AB939 FUND 606.29 121 PROP A OPEN SPACE FUND 392.80 125 PARK/REC FACILITY TAX FUND 265.86 140 COMMUNITY DEV BLOCK GRANT 934.91 145 PROPOSITION 'A FUND 1,495.17 146 PROPOSITION 'C FUND 281.46 150 GRANTS FUND 640.70 160 SEWER FUND 7,015.84 301 CAPITAL IMPROVEMENT FUND 607.68 705 INSURANCE FUND 2,339.10 715 EQUIPMENT REPLACEMENT FUND 4,686.60 TOTAL 340,380.19 z. PAGE 2 VOUCHRE2 11/18/99 13:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 19394 11/18/99 007759 3-D POLYMERS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION BOTTLE SLEEVES/SCBA BOTTLES 19395 11/18/99 000029 A-1 COAST SANITATION, I EQUIP RENTAL/OCT 99 19396 11/18/99 006827 ALL CITY MANAGEMENT CRSSG GD SERV 10/24-11/6/99 19397 11/18/99 006421 ALL STAR FIRE EQUIPMENT FIRE EQUIPMENT PURCHASE/OCT 99 19398 11/18/99 007775 AON RISK SERVICES,INC OIL & GAS BOND PREMIUM 19399 11/18/99 009192 ARB, INC. CONSTRUCTORS NORTH PIER PARKING STRUCTURE NORTH PIER PARKING STRUCTURE 19400 11/18/99 000028 AT & SF RAILWAY CO. 19401 11/18/99 005179 AT&T 19402 11/18/99 000407 AVIATION LOCK & KEY 19403 11/18/99 000252 BEACH TRAVEL 19404 11/18/99 000034 BUSINESS SYSTEMS CORPOR 19405 11/18/99 000261 CA PEACE OFFICERS ASSOC 19406 11/18/99 009141 CALIF. EMS AUTHORITY 19407 11/18/99 000262 CALIFORNIA MARKING DEVI 19408 11/18/99 000016 CALIFORNIA WATER SERVIC 19409 11/18/99 009831 DIANE R. CAREY 19410 11/18/99 007611 CARMEN'S UNIFORM FLAT BED TRUCK RENTAL LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE LONG DISTANCE CHARGES/OCT 99 CHARGES/SEPT 99 CHARGES/SEPT 99 CHARGES/SEPT 99 CHARGES/SEPT 99 CHARGES/OCT 99 CHARGES/OCT 99 CHARGES/OCT 99 CHARGES/OCT 99 CHARGES/OCT 99 CHARGES/OCT 99 KEYS MADE/OCT 99 KEYS/TENNIS COURT ELECTRICAL KEYS MADE/OCT 99 DOOR LOCK REPAIRS/OCT 99 KEYS MADE/OCT 99 KEYS MADE/OCT 99 KEYS MADE/OCT 99 AIRFARE/MONTEREY/COPELAND TRAFFIC CITATIONS PRINTED SUBSCRIPTION RENEWAL/LT WRIGHT EMT -PARAMEDIC RENEWAL/BRIDGES 6 LINE STAMP PURCHASE WATER BILLING/9-2 TO 10-1 CITATION REFUND/ADMIN HEARING UNIFORM PURCHASE/KARLOCK 3 ACCOUNT NUMBER 001-2201-4309 105-2601-4309 001-2101-4201 001-2101-4309 705-1210-4201 150-8624-4201 150-8624-4201 105-2601-4309 001-2101-4304 001-1101-4304 001-1121-4304 001-1202-4304 001-1203-4304 001-1101-4304 001-1202-4304 001-1203-4304 001-2201-4304 001-2101-4304 001-2101-4304 105-2601-4309 105-2601-4309 110-3302-4305 001-4204-4309 001-4601-4305 105-2601-4309 001-4601-4305 001-1202-4317 001-2101-4305 001-2101-4305 001-2201-4315 001-4201-4305 105-2601-4303 110-3302 110-3302-4187 PAGE 1 ITEM CHECK AMOUNT AMOUNT 205.57 205.57 164.94 164.94 3,041.75 3,041.75 15.12 15.12 375.00 375.00 261,553.50 304,571.60 566,125.10 134.62 134.62 10.75 3.69 2.89 2.60 3.29 4.01 8.29 2.56 13.64 18.56 10.75 5.41 52.32 4.06 85.00 2.71 81.08 4.06 271.00 1,846.70 35.00 130.00 23.11 81.33 50.00 361.72 81.03 234.64 271.00 1,846.70 35.00 130.00 23.11 81.33 50.00 361.72 VOUCHRE2 11/18/99 13:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 19411 11/18/99 009614 CONTINENTAL MAPPING SER 300' NOTICING 19412 11/18/99 000850 L. N. CURTIS 19413 11/18/99 008855 D & D DISPOSAL INC. 19414 11/18/99 009146 DAY - TIMER 19415 11/18/99 008691 EARTHLINK NETWORK ALARM DEVIeES PURCHASE/OCT 99 ALARM DEVICE PURCHASE/OCT 99 ALARM DEVICE PURCHASE/NOV 99 DEAD ANIMAL DISPOSAL/OCT 99 DAYTIMER REFILL/2000 INTERNET ACCESS/OCT 99 19416 11/18/99 000165 EDDINGS BROTHERS AUTO P BOLTS PURCHASE/WINDMILL DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 CREDIT CORE DEPOSIT DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED ACCOUNT NUMBER 001-4101-4201 001-2201-4309 001-2201-4309 001-2201-4309 110-3302-4305 001-4601-4305 715-1206-4201 001-2125 001-2021 001-2022 715-4206-4309 001-2021 001-2022 715-2601-4311 715-2601-4311 001-2021 001-2022 715-3102-4311 001-2021 001-2022 715-3302-4311 001-2021 001-2022 715-3302-4311 001-2021 001-2022 715-3302-4311 001-2021 001-2022 715-4206-4309 001-2021 001-2022 715-2601-4311 001-2021 001-2022 715-4206-4309 001-2021 001-2022 715-4206-4309 001-2021 001-2022 715-2101-4311 001-2021 001-2022 715-4206-4311 001-2021 ITEM AMOUNT 490.00 177.57 168.87 168.87 200.00 31.11 495.00 12.73 .26 .26- 39.21 .80 .80- 115.54 21.65- 1.88 1.88- 31.63 .65 .65- 82.21 1.68 1.68- 150.36 3.07 3.07- 150.36 3.07 3.07- 11.66 .24 .24- 65.08 1.33 1.33- 14.92 .30 .30- 7.46 .15 .15- 24.25 .49 .49- 153.47 3.13 PAGE 2 CHECK AMOUNT 490.00 515.31 200.00 31.11 495.00 VOUCHRE2 11/18/99 13:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ' ITEM DESCRIPTION DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN AUTO PART PURCHASE/OCT 99 DISCOUNT OFFERED DISCOUNT TAKEN 19417 11/18/99 001397 EMPLOYMENT DEVELOPMENT UNEMP CLAIMS/7/1-9/30/99 19418 11/18/99 009830 FLANAGAN,BOOTH & UNGER REFUND WITNESS FEES 19419 11/18/99 008266 FLEMING & ASSOCIATES WORKER'S COMP CLAIMS/11/2-11 19420 11/18/99 009171 DEAN GARKOW MEALS/POST CLASS 19421 11/18/99 007765 GTE PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 19422 11/18/99 000015 GTE CALIFORNIA, INCORPO PHONE BILLING/OCT 99 19423 11/18/99 006518 HAYER CONSULTANTS, INC. TEMP BUILDING INSPECT/10/18-28 19424 11/18/99 003432 HOME DEPOT/GECF ELECTRICAL WIRE/OCT 99 DRILL PURCHASE/OCT 99 ELECTRICAL SUPPLIES/OCT 99 LANDSCAPING MATERIALS/OCT 99 5 ACCOUNT NUMBER 001-2022 715-2101-4311 001-2021 001-2022 715-2101-4311 001-2021 001-2022 715-3382-4311 001-2021 001-2022 715-4202-4311 001-2021 001-2022 715-4202-4311 001-2021 001-2022 715-4202-4311 001-2021 001-2022 715-3102-4311 001-2021 001-2022 715-3102-4310 001-2021 001-2022 715-4206-4309 001-2021 001-2022 705-1215-4186 001-3818 705-1217-4324 001-2101-4312 001-1101-4304 001-1121-4304 001-1202-4304 001-1203-4304 001-2101-4304 001-4201-4201 105-2601-4309 001-4204-4309 105-2601-4309 001-4202-4309 PAGE 3 ITEM CHECK AMOUNT AMOUNT 3.13- 112.80 2.30 2.30- 41.52 .85 .85- 41.24 .84 .84- 22.72 .46 .46- 12.50 .26 .26- 21.71 .44 .44- 109.48 2.23 2.23- 15.15 .31 .31- 25.48 .52 .52- 1,239.83 1,626.00 1,626.00 150.00 150.00 10,503.30 10,503.30 40.00 40.00 12.69 2.09 8.80 9.77 33.35 62.02 62.02 2,720.00 2,720.00 99.93 97.43 55.28 48.39 301.03 VOUCHRE2 11/18/99 13:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 19425 11/18/99 007880 JAMESTOWN PRESS 19426 11/18/99 006293 KINKO'S INC. 19427 11/18/99 009834 MAGGIE LEIBERT 19428 11/18/99 009737 LESLIE SOLYMOSI 19429 11/18/99 007148 LOS ANGELES COUNTY BAR 19430 11/18/99 004138 KENNETH A. MEERSAND 19431 11/18/99 009232 NATIONAL INFORMATION DA 19432 11/18/99 000321 PACIFIC BELL 19433 11/18/99 004462 PARMA 19434 11/18/99 000608 PEP BOYS 19435 11/18/99 009356 QUALITY SILKSCREEN CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION BUSINESS CARDS/PUBLIC WORKS COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 COPY SERVICES/OCT 99 DAMAGE DEPOSIT REFUND BEE REMOVAL/PIER/OCT 99 DISPUTE RESOLUTION SERV 1 QRT LEGAL SERVICES/OCT 99 2000 ZIP CODE DIRECTORY COMPUTER HOOK-UPS/NOV 99 COMPUTER HOOK-UPS/NOV 99 MEMBERSHIP DUES/EARL REPAIR MANUAL HOCKEY LEAGUE T-SHIRTS 19436 11/18/99 009833 THE RAMONA PAGEANT ASSO 50% DEPOSIT/RAMONA PAGEANT 19437 11/18/99 001070 RIO HONDO COLLEGE 19438 11/18/99 001578 ED RUZAK TUITION/GARKOW/POST CLASS TRAFFIC ENG SERV/OCT 99 19439 11/18/99 006397 SCANTRONICS MICROFILM S 1153 DRAWINGS MICROFICHED 19440 11/18/99 004187 SHARP SEATING COMPANY 19441 11/18/99 003505 SHORELINE PRINTING FINAL PAYMENT ROSE PARADE 2000 FIELD INTERVIEW CARDS 19442 11/18/99 009353 SKYHAWKS SPORTS ACADEMY INSTRUCTOR PAYMENT/FALL 99 19443 11/18/99 008812 SOUTH BAY REGIONAL PUBL REPLACE SIREN KILL SWITCH 19444 11/18/99 008370 JENNIE C. SPETH REIMBURSE RENTAL CAR FEE 19445 11/18/99 004632 SUNSET RANCH HOLLYWOOD DEPOSIT/HORSEBACK EXCURSION 19446 11/18/99 009829 TAKAKJIAN, SOWERS & SIT REFUND OF WITNESS FEE 6 ACCOUNT NUMBER 001-1208-4305 ITEM AMOUNT 81.19 PAGE 4 CHECK AMOUNT 81.19 001-4202-4201 24.81 001-4202-4201 380.26 001-4202-4201 .77 001-4202-4201 70.36 001-4202-4201 25.98 001-4202-4201 3.73 001-4202-4201 6.50 512.41 001-2111 250.00 250.00 110-3302-4201 85.00 85.00 001-1132-4201 1,450.00 1,450.00 001-1132-4201 6,320.00 6,320.00 110-1204-4305 48.90 48.90 001-2101-4304 3.52 001-2101-4304 3.66 7.18 001-1203-4315 50.00 50.00 715-4206-4309 72.50 72.50 001-4601-4308 598.51 598.51 001-4601-4201 421.00 421.00 001-2101-4312 25.50 25.50 001-3104-4201 875.00 875.00 001-4201-4201 533.67 533.67 001-4601-4201 1,495.75 1,495.75 001-2101-4305 81.19 81.19 001-4601-4221 468.00 468.00 715-2101-4311 25.17 25.17 001-2101-4317 176.55 ' 176.55 001-4601-4201 990.00 990.00 001-3902 150.00 150.00 VOUCHRE2 11/18/99 13:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 19447 11/18/99 000123 TRIANGLE HARDWARE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION HARDWARE PURCHASE/OCTOBER 99 19448 11/18/99 009672 VCA COAST A.H.& CANCER VET SERVICES/SEPT 99 19449 11/18/99 000311 WELDON WILLIAMS & LICK PARKING PERMIT STICKERS 19450 11/18/99 009832 SHARON WICKWIRE REIMB/SKATEPARK MATERIALS 19451 11/18/99 009346 DAWN WINZEN INSTRUCTOR PAYMENT/FALL 99 TOTAL CHECKS 7 ACCOUNT NUMBER 110-3302-4309 110-3302-4201 110-1204-4305 001-4601-4308 001-4601-4221 ITEM AMOUNT 10.80 47.04 376.87 92.01 56.00 PAGE 5 CHECK AMOUNT 10.80 47.04 376.87 92.01 56.00 606,883.82 VOUCHRE2 11/18/99 13:44 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 24,575.35 105 LIGHTG/LANDSCAPG DIST FUND 674.91 110 PARKING FUND 1,184.39 150 GRANTS FUND 566,125.10 705 INSURANCE FUND 12,504.30 715 EQUIPMENT REPLACEMENT FUND 1,819.77 TOTAL 606,883.82 8 PAGE 6 V0UCHRE2 11/23/99 12:34 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 19452 11/23/99 009835 CERRITOS COLLEGE CNG SEMINAR/LINDSEY & MCDONALD 001-4202-4317 250.00 250.00 TOTAL CHECKS 250.00 9 VOUCHRE2 11/23/99 12:34 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 250.00 TOTAL 250.00 10 PAGE 2 VOUCHRE2 11/29/99 12:42 ---> VOID CHECKS CHECK NUMBERS COMMENTS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 019454 VOID 019459 VOID 11 • PAGE 1 VOUCHRE2 11/29/99 12:42 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 19453 11/29/99 005179 AT&T • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE BILLING/OCT 99 LONG DISTANCE CHRG'S/OCT 99 PHONE BILLING/OCT 99 19455 11/29/99 000016 CALIFORNIA WATER SERVIC WATER BILLING/OCT 99 WATER BILLING/OCT 99 WATER BILLING/OCT 99 WATER BILLING/OCT 99 19456 11/29/99 000267 DEPARTMENT OF TRANSPORT HWY MAINT/OCT 99 19457 11/29/99 009622 FERRARA EQUIPMENT SCOTT AIRPACKS 19458 11/29/99 000015 GTE CALIFORNIA, INCORPO PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 PHONE BILLING/OCT 99 IL ACCOUNT NUMBER 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 110-1204-4304 110-3302-4304 001-4202-4304 001-4202-4304 001-4202-4304 001-4202-4303 105-2601-4303 001-4202-4303 001-4204-4303 105-2601-4251 180-2202-5402 715-1206-4304 110-3302-4304 001-2101-4304 001-4204-4321 001-2201-4304 001-4601-4304 001-4202-4304 001-4201-4304 110-1204-4304 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 ITEM AMOUNT .11 .03 .05 .42 .45 1.03 .66 .69 .05 7.96 3.37 .47 .76 5.32 3.03 .53 1.42 11.25 11.10 11.07 125.17 986.78 3,602.95 550.17 1,199.40 4,010.00 296.16 64.02 1,435.35 54.18 238.36 83.19 127.34 70.31 31.61 5.50 1.38 2.75 22.01 23.39 53.65 34.39 35.77 2.75 415.46 176.09 24.76 PAGE 2 CHECK AMOUNT 59.77 5,265.07 1,199.40 4,010.00 VOUCHRE2 CITY OF HERMOSA BEACH 11/29/99 12:42 VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 3 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 19460 11/29/99 008975 MOBIL FLEET PHONE BILLING/OCT 99 001-4201-4304 39.89 PHONE BILLING/OCT 99 001-4202-4304 277.89 PHONE BILLING/OCT 99 001-4601-4304 158.20 PHONE BILLING/OCT 99 110-1204-4304 27.51 PHONE BILLING/OCT 99 110-3302-4304 74.29 3,776.20 GAS CARD PURCHASE/OCT 99 715-2101-4310 16.62 GAS CARD PURCHASE/OCT 99 715-2201-4310 25.90 42.52 19461 11/29/99 000159 SOUTHERN CALIFORNIA EDI ELECTRIC BILLING/NOV 99 105-2601-4303 151.38 ELECTRIC BILLING/OCT 99 001-3104-4303 640.24 ELECTRIC BILLING/NOV 99 105-2601-4303 11.20 ELECTRIC BILLING/NOV 99 105-2601-4303 16.67 ELECTRIC BILLING/NOV 99 001-4202-4303 15.31 STREET LIGHTING/OCT 99 105-2601-4303 8,890.76 ELECTRIC BILLING/OCT 99 105-2601-4303 34.52 ELECTRIC BILLING/OCT 99 160-3102-4303 92.08 ELECTRIC BILLING 001-4204-4303 7,577.60 ELECTRIC BILLING/OCT 99 001-4202-4303 2,447.47 ELECTRIC BILLING/OCT 99 105-2601-4303 224.84 ELECTRIC BILLING/NOV 99 001-4202-4303 13.82 ELECTRIC BILLING/NOV 99 001-4202-4303 153.53 20,269.42 19462 11/29/99 000170 SOUTHERN CALIFORNIA GAS GAS BILLING/NOV 99 001-4204-4303 144.65 144.65 19463 11/29/99 009153 TOSCO FLEET SERVICES GAS PURCHASES/OCT 98 715-2201-4310 352.16 GAS PURCHASES/OCT 98 715-1236 23.43 375.59 TOTAL CHECKS 35,142.62 13 VOUCHRE2 CITY OF HERMOSA BEACH 11/29/99 12:42 VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 18,574.88 105 LIGHTG/LANDSCAPG DIST FUND 11,515.55 110 PARKING FUND 199.38 160 SEWER FUND 92.08 180 FIRE PROTECTION FUND 4,010.00 715 EQUIPMENT REPLACEMENT FUND 750.73 TOTAL 35,142.62 1 LI i PAGE 4 VOUCHRE2 12/02/99 07:55 VOUCHER/ CHECK CHECK NUMBER DATE 19464 12/02/99 VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 000243 HERMOSA BEACH PAYROLL A PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 PAYROLL/11-16 TOTAL CHECKS ACCOUNT ITEM NUMBER AMOUNT TO 11-30-99 001-1103 361,069.52 TO 11-30-99 105-1103 12,043.02 TO 11-30-99 109-1103 1,724.21 TO 11-30-99 110-1103 40,022.13 TO 11-30-99 117-1103 702.20 TO 11-30-99 121-1103 698.86 TO 11-30-99 125-1103 375.93 TO 11-30-99 140-1103 468.42 TO 11-30-99 145-1103 1,439.90 TO 11-30-99 146-1103 .88 TO 11-30-99 150-1103 1,106.85 TO 11-30-99 160-1103 12,950.11 TO 11-30-99 301-1103 939.57 TO 11-30-99 705-1103 6,283.76 TO 11-30-99 715-1103 6,326.34 15 PAGE 1 CHECK AMOUNT 446,151.70 446,151.70 VOUCHRE2 12/02/99 07:55 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 361,069.52 105 LIGHTG/LANDSCAPG DIST FUND 12,043.02 109 DOWNTOWN ENHANCEMENT FUND 1,724.21 110 PARKING FUND 40,022.13 117 AB939 FUND 702.20 121 PROP A OPEN SPACE FUND 698.86 125 PARK/REC FACILITY TAX FUND 375.93 140 COMMUNITY DEV BLOCK GRANT 468.42 145 PROPOSITION 'A FUND 1,439.90 146 PROPOSITION 'C FUND .88 150 GRANTS FUND 1,106.85 160 SEWER FUND 12,950.11 301 CAPITAL IMPROVEMENT FUND 939.57 705 INSURANCE FUND 6,283.76 715 EQUIPMENT REPLACEMENT FUND 6,326.34 TOTAL 446,151.70 PAGE 2 VOUCHRE2 12/02/99 12:50 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 19465 12/02/99 009857 LOS ANGELES COUNTY HARDSHIP PAYMENT/MYRTLE DIST 615-2150 409.50 409.50 TOTAL CHECKS 409.50 17 VOUCHRE2 12/02/99 12:50 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 615 MYRTLE AVE DIST HARDSHIP FUND 409.50 TOTAL 409.50 'v PAGE 2 VOUCHRE2 12/06/99 08:44 ---> VOID CHECKS CHECK NUMBERS COMMENTS • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 019510 VOID lq PAGE 1 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 19466 12/06/99 000029 A-1 COAST SANITATION, I FLAT BED TRUCK RENTAL/MAR 99 SANITATION UNITS & PUMPING PUMPING SERVICE/PIER/MARCH PUMP SERVICE/PIER PUMPING SERVICE/PIER PUMP SERVICE/PIER CREDIT FOR PUMPING SERVICE CREDIT FOR PUMPING SERVICE CREDIT PUMPING SERVICE CREDIT SANITATION UNITS 19467 12/06/99 001619 AAA FLAG & BANNER 19468 12/06/99 000003 ADVANCE ELEVATOR FLAG SET FLAG SETS ELEVATOR MAINT/DEC 99 19469 12/06/99 000935 ADVANCED ELECTRONICS TWO WAY RADIO MAINT/NOV 99 TWO WAY RADIO MAINT/NOV 99 TWO WAY RADIO MAINT/NOV 99 19470 12/06/99 009517 CHRISTINA ALVAREZ 19471 12/06/99 008219 AON RISK SERVICES ROLLER HOCKEY REFEREE -FALL 99 ROLLER HOCKEY REFEREE -FALL 99 OFFICIAL BOND -ELAINE DOERFLING OFFICIAL BOND -JOHN WORKMAN OFFICIAL BOND-VIKI COPELAND 19472 12/06/99 000152 ARAMARK UNIFORM SERVICE MAT SERVICE/OCT 99 SHOP TOWEL SERVICE/OCT 99 SHOP TOWELS/OCT 99 MAT SERVICE/OCT 99 MAT SERVICE/OCT 99 SHOP TOWEL SERVICE/OCT 99 SHOP TOWEL SERVICE/OCT 99 SHOP TOWEL SERVICE/OCT 99 MAT SERVICE/OCT 99 MAT SERVICE/OCT 99 MAT SERVICE/OCT 99 19473 12/06/99 005179 AT&T 19474 12/06/99 000252 BEACH TRAVEL 19475 12/06/99 003136 ROBERT BENZ 19476 12/06/99 009845 KATHARINE BERGSTROM LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRG'S/NOV 99 LONG DISTANCE CHRGS/NOV 99 AIRFARE/DOERFLING/LCC SEMINAR REFUND -CANDIDATE STMT REFUND -CANDIDATE STMT 19477 12/06/99 004540 BFI MEDICAL WASTE SYSTE MEDICAL WASTE REMOVAL/OCT 99 oo ACCOUNT NUMBER 105-2601-4309 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 160-3102-4201 001-2101-4305 001-2101-4305 001-4204-4201 001-2101-4201 001-2101-4201 001-2201-4201 001-4601-4201 001-4601-4201 705-1210-4201 705-1210-4201 705-1210-4201 001-4204-4309 715-4206-4309 001-3104-4309 001-2101-4309 001-4204-4309 001-2201-4309 715-4206-4309 001-3104-4309 001-2101-4309 001-4204-4309 001-4204-4309 001-4601-4304 001-4601-4304 110-1204-4304 001-2201-4304 001-1121-4317 001-1121-4201 001-1121-4201 001-2101-4201 ITEM AMOUNT 134.62 1,464.97 1,400.00 100.00 100.00 100.00 32.48- 139.71- 139.71- 139.71- 162.38 162.38 100.00 188.70 1,398.55 227.10 80.00 20.00 355.00 500.00 500.00 60.22 25.55 11.15 51.46 41.18 12.93 25.55 11.15 51.46 41.18 60.22 12.22 11.26 18.37 25.46 271.00 139.12 139.12 35.28 PAGE 2 CHECK AMOUNT 2,847.98 324.76 100.00 1,814.35 100.00 1,355.00 392.05 67.31 271.00 139.12 139.12 35.28 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER, DATE VENDOR VENDOR NUMBER NAME • • 19478 12/06/99 005464 BILL'S SOUND SYSTEM CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION COUNCIL SOUND SYSTEM MAINT/NOV SOUND SYSTEM MAINT/DEC 99 19479 12/06/99 009085 BLACKMORE MASTER DISTRI PRISONER MEALS/OCT 99 19480 12/06/99 009104 TRACY BLENDER INSTRUCTOR PAYMENT/FALL 99 19481 12/06/99 008522 BLUE RIDGE MEDICAL INC. MEDICAL SUPPLIES/NOV 99 19482 12/06/99 008344 SHANE BOUMA 19483 12/06/99 008183 BRIGHTON ESCROW ROLLER HOCKEY REFEREE ROLLER HOCKEY REFEREE -FALL 99 REFUND -RESIDENTIAL BLDG RPT 19484 12/06/99 000155 BROWNING FERRIS INDUSTR TRASH BIN/RECORDS/OCT 99 TRASH REMOVAL/LOTS A B & C/OCT 19485 12/06/99 000034 BUSINESS SYSTEMS CORPOR FREIGHT CHARGES/INVOICE 265044 19486 12/06/99 005935 CALIFORNIA STREET MAINT PORTER SERVICE/SEPT & OCT 99 PLAZA CLEANING/SEPT 99 PLAZA STEAM CLEANING/10/11-25 19487 12/06/99 000016 CALIFORNIA WATER SERVIC WATER BILLING/RETROFIT WATER BILLING/NOV 99 WATER BILLING/RECYCLED WATER WATER BILLING/RECYCLED WATER WATER BILLING/NOV 99 WATER BILLING/NOV 99 WATER BILLING/NOV 99 19488 12/06/99 000014 CHAMPION CHEVROLET 19489 12/06/99 006307 MARGARET CHASE 19490 12/06/99 007809 CORPORATE EXPRESS TRUCK SHAFT ASSEMBLY A/CONTROL INSTRUCTOR PMT-FALL/WINTER 99 OFFICE SUPPLIES/OCT 99 RETURNED MERCHANDISE/NOV 99 CREDIT RETURNED MERCHANDISE OFFICE SUPPLIES/NOV 99 OFFICE SUPPLY PURCHASE/OCT 99 RETURNED MERCHANDISE/NOV 99 OFFICE SUPPLIES/NOV 99 OFFICE SUPPLIES/NOV 99 OFFICE SUPPLY PURCHASE/NOV 99 RETURNED MERCHANDISE/NOV 99 OFFICE SUPPLY PURCHASE/OCT 99 OFFICE SUPPLY PURCHASE/NOV 99 OFFICE SUPPLY PURCHASE/NOV 99 19491 12/06/99 001390 DAPPER TIRE CO. TIRE PURCHASE/OCT 99 TIRE PURCHASE/OCT 99 ai ACCOUNT NUMBER 001-4204-4201 001-4204-4201 001-2101-4306 001-4601-4221 001-2201-4309 001-4601-4201 001-4601-4201 001-3801 001-1208-4201 109-3301-4201 001-2101-4305 109-3301-4201 109-3301-4201 109-3301-4201 001-4204-4303 105-2601-4303 001-4204-4303 001-4204-4303 105-2601-4303 001-4202-4303 001-4204-4303 715-3302-4311 001-4601-4221 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 715-3102-4311 715-3102-4311 ITEM AMOUNT 130.00 130.00 83.03 2,048.20 130.00 48.00 36.00 46.00 197.72 383.01 28.00 960.00 4,200.00 1,600.00 868.83 57.40 682.41 1,389.73 1,026.33 3,670.97 657.46 277.12 686.00 295.52 9.44- 8.35- 301.50 185.23 8.97- 3.95 7.90 196.78 8.13- 10.86 6.46 171.02 100.45 100.45 PAGE 3 CHECK AMOUNT 260.00 83.03 2,048.20 130.00 84.00 46.00 580.73 28.00 6,760.00 8,353.13 277.12 686.00 1,144.33 200.90 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 19492 12/06/99 002855 DICTAPHONE, INC. 19493 12/06/99 009112 DMR TEAM 19494 12/06/99 002055 ELAINE C. DOERFLING 19495 12/06/99 009844 KATHY DUNBABIN 19496 12/06/99 004446 SAM Y. EDGERTON CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MAINT CONTRACT/OCT 99 RESURFACE/PIER & 16TH MONTEREY DESIGN CONTRACT PMT 1 REFUND -CANDIDATE STMT PER DIEM/LCC SEMINAR REFUND -CANDIDATE STMT REFUND -CANDIDATE STMT 19497 12/06/99 003013 EGGHEAD.COM/SURPLUS DIR SOFTWARE UPGRADE 19498 12/06/99 006913 MADONNA ENGLISH 19499 12/06/99 009846 DONLEY FALKENSTIEN 99 LIGHTING/LANDSCAPE REBATE REFUND -INITIATIVE REFUND -INITIATIVE REFUND -CANDIDATE STMT 19500 12/06/99 008422 FIRE INFORMATION SUPPOR FIRE DEPT -RECORD MGMT SYS UPDA 19501 12/06/99 006948 MARJORIE FISCHER 99 LIGHTING/LANDSCAPING REBATE 19502 12/06/99 008175 FLEMING & ASSOCIATES REIMBURS LIABILITY TRUST/OCT 19503 12/06/99 008931 FLEMING & ASSOCIATES,TR WORKER COMP CLAIMS/11/16-30/99 19504 12/06/99 009843 SCOTT FLOYD 19505 12/06/99 009849 ROSAMOND FOGG 19506 12/06/99 009762 GE CAPITAL 19507 12/06/99 009842 LAUREN GEZURIAN 19508 12/06/99 008803 GOLD GRAPHICS REFUND -CANDIDATE STMT REFUND -CANDIDATE STMT FILE SERVER REFUND -CANDIDATE STMT VETERANS DAY FLAGS SERVICE 19509 12/06/99 000015 GTE CALIFORNIA, INCORPO PHONE BILLING/NOV 99 PHONE BILLING/OCT 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 FAX CHARGES/NOV 99 FAX CHARGES/NOV 99 FAX CHARGES/NOV 99 FAX CHARGES/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 az. ACCOUNT NUMBER 001-2101-4201 146-8150-4201 001-4202-4201 001-1121-4201 001-1121-4317 001-1121-4201 001-1121-4201 715-1206-4201 105-3105 001-2110 001-2110 001-1121-4201 001-2201-4201 105-3105 705-1209-4324 705-1217-4324 001-1121-4201 001-1121-4201 715-1206-5402 001-1121-4201 109-3301-4319 001-2101-4304 001-4204-4321 001-2101-4304 001-2101-4304 001-1101-4304 001-1121-4304 001-1202-4304 001-1203-4304 001-4601-4304 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 ITEM AMOUNT 602.67 13,138.20 2,100.00 139.12 150.00 139.12 139.12 175.40 24.61 200.00 200.00 139.12 675.00 24.61 3,135.30 20,567.57 139.12 139.12 8,720.61 139.12 900.00 349.49 89.34 61.09 61.09 4.15 1.75 16.80 9.08 75.50 9.21 2.30 4.60 36.82 PAGE 4 CHECK AMOUNT 602.67 15,238.20 289.12 139.12 139.12 175.40 24.61 539.12 675.00 24.61 3,135.30 20,567.57 139.12 139.12 8,720.61 139.12 900.00 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 19511 12/06/99 009856 HAWKINS MACHINE CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 PHONE BILLING/NOV 99 WINDMILL PARTS 19512 12/06/99 006518 HAYER CONSULTANTS, INC. TEMP BUILDING INSP/11/1-15/99 19513 12/06/99 009847 DAVID H. HOFFMAN 19514 12/06/99 009785 HOLLY KALECHSTEIN 19515 12/06/99 009130 DENNIS HRBOKA 19516 12/06/99 009841 FRED HUEBSCHER 19517 12/06/99 005356 JOHN HUNTER & ASSOC. 19518 12/06/99 009789 HYDRO-SCAPE 19519 12/06/99 002458 INGLEWOOD WHOLESALE ELE 19520 12/06/99 007880 JAMESTOWN PRESS 19521 12/06/99 009770 KCC,INC. 19522 12/06/99 009840 MICHAEL KEEGAN 19523 12/06/99 009454 LAUREN MARIKO KIM ACCOUNT NUMBER 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 110-1204-4304 110-3302-4304 001-4202-4304 001-2101-4304 001-2101-4304 001-2125 001-4201-4201 REFUND WORK GUARANTEE DEPOSIT 001-2110 CODE ENFORCEMENT SVC -PMT 4 INSTRUCTOR PAYMENT/FALL 99 REFUND -CANDIDATE STMT CITYWIDE OIL RECYCLING PRGM REMOTE PROGRAMING -PRO MAX UNIT ELECTRICAL SUPPLIES/NOV 99 DISCOUNT OFFERED DISCOUNT TAKEN ELECTRICAL SUPPLIES/NOV 99 DISCOUNT OFFERED DISCOUNT TAKEN BUSINESS CARDS/WICKWIRE CD-ROM REPAIR REFUND -CANDIDATE STMT ROLLER HOCKEY SCOREKEEPER ROLLER HOCKEY SCOREKEEPER 19524 12/06/99 007859 L.A. CO METRO TRANS AUT NOVEMBER'99-BUS PASSES c3 001-1132-4201 001-4601-4221 001-1121-4201 150-8302-4201 001-4202-4201 105-2601-4309 001-2021 001-2022 105-2601-4309 001-2021 001-2022 001-1208-4305 715-1206-4309 001-1121-4201 001-4601-4201 001-4601-4201 ITEM AMOUNT 39.12 89.76 57.54 59.84 4.59 695.03 294.58 41.43 66.74 464.89 264.66 46.03 124.28 29.93 49.83 217.86 300.00 2,380.00 1,600.00 137.00 918.75 139.12 2,295.00 107.75 166.99 3.40 3.40- 136.85 2.79 2.79- 32.48 205.00 139.12 48.00 18.00 145-3403-4251 196.00 PAGE 5 CHECK AMOUNT 3,267.33 300.00 2,380.00 1,600.00 137.00 918.75 139.12 2,295.00 107.75 303.84 32.48 205.00 139.12 66.00 196.00 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 19525 12/06/99 007136 THE LAKES AT EL SEGUNDO INSTRUCTOR PAYMENT 19526 12/06/99 000167 LEARNED LUMBER 19527 12/06/99 19528 12/06/99 19529 12/06/99 19530 12/06/99 19531 12/06/99 19532 12/06/99 19533 12/06/99 19534 12/06/99 19535 12/06/99 009059 YOLANTA M. LEONAKIS 002175 LIEBERT, CASSIDY & FRIE 003708 DENNIS LINDSEY 000077 LOMITA BLUEPRINT SERVIC 000879 LOS ANGELES COUNTY 000605 MANHATTAN FORD 009839 MARRIOTT HOTEL 009563 BRIAN MARTINICH 003080 MERRIMAC ENERGY GROUP 19536 12/06/99 008457 MINOLTA BUSINESS SYSTEM 19537 12/06/99 008975 MOBIL FLEET 19538 12/06/99 000093 OLYMPIC AUTO CENTER WINDOW PURCHASE/BASE III WINDOW PURCHASE/BASE III BUILDING SUPPLIES/NOV 99 LUMBER PURCHASE/NOV 99 LUMBER PURCHASE/NOV 99 LUMBER PURCHASE/NOV 99 BUILDING SUPPLIES/NOV 99 INSTRUCTOR PAYMENT LEGAL BILLING-NOV'99 99 FALL/WINTER SOFTBALL LEAGUE INSTRUCTOR PMT-FALL/WINTER 99 BLUEPRINTING SERVICES/OCT 99 CITYWIDE STRIPING & MARKING CITYWIDE STRIPING/MARKING AUTO PART PURCHASE LODGING/DOERFLING/LCC SEMINAR ROLLER HOCCKEY REFEREE MOTOR FLUID PURCHASE COPIER SUPPLIES GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 GAS CARD PURCHASES/OCT 99 PARTS FOR WINDMILL/NOV 99 WINDOW TINTING/TAHOE AUTO BODY REPAIRS/NOV 99 AUTO BODY REPAIRS/NOV 99 AUTO BODY WORK/NOV 99 ay ACCOUNT NUMBER 001-4601-4221 001-4204-4309 001-4204-4309 001-2201-4309 001-4204-4309 001-3104-4309 001-3104-4309 001-3104-4309 001-4601-4221 001-1203-4201 001-4601-4221 001-4601-4221 001-4202-4201 001-3104-4201 001-3104-4201 715-4202-4311 001-1121-4317 001-4601-4201 715-4206-4310 001-4202-4305 715-2101-4310 715-2201-4310 715-4201-4310 715-4202-4310 715-3302-4310 715-3104-4310 715-4601-4310 715-2601-4310 715-3102-4310 715-4206-4310 001-1250 715-1236 001-2125 715-2101-4311 715-2201-4311 715-2201-4311 715-2201-4311 ITEM AMOUNT 318.50 155.88 155.88 258.97 46.34 29.89 77.90 49.44 25.20 1,523.75 1,785.00 1,785.00 49.80 7,469.54 5,162.13 284.05 405.90 40.00 756.89 63.37 1,929.40 131.79 78.41 211.30 336.97 240.77 37.48 183.67 103.87 35.99 65.73 135.91 520.63 238.15 1,082.18 376.71 379.31 PAGE 6 CHECK AMOUNT 318.50 774.30 25.20 1,523.75 3,570.00 49.80 12,631.67 284.05 405.90 40.00 756.89 63.37 3,491.29 2,596.98 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME s • 19539 12/06/99 003417 ORIENTAL TRADING CO. 19540 12/06/99 000519 PAK WEST 19541 12/06/99 007541 LOUISE PALERMO 19542 12/06/99 009694 PICKENS FUEL CORP 19543 12/06/99 009855 THE PLANNING CENTER 19544 12/06/99 008482 PROMEDIX.COM 19545 12/06/99 008264 PYRO SPECTACULARS 19546 12/06/99 009852 QUANTUM CONSULTING 19547 12/06/99 009828 RECOVRX 19548 12/06/99 006912 ANTHONY REDONDO 19549 12/06/99 002927 REGISTRAR -RECORDER CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PROGRAM SUPPLIES MAINTENANCE SUPPLIES/OCT 99 99 FALL/WINTER KARATE CLASS NATURAL GAS PURCHASES/OCT 99 COASTAL PERMIT GRANT PMT 1 MEDICAL SUPPLIES/FIRE DEPT ACCOUNT NUMBER 001-4601-4308 001-4202-4309 001-4601-4221 715-4204-4310 150-2020 001-2201-4309 FIREWORKS DISPLAY/DEC 31, 1999 001-2135 STREET RECONSTRUCTION/GOLD/24 001-3104-4201 TRASH AREA CLEANING 99 LIGHTING/LANDSCAPE REBATE CANDIDATE STMT -PRINTING 19550 12/06/99 005379 RICHARDS, WATSON & GERS LEGAL BILLING/SEPT 99 LEGAL BILLING/SEPT 99 19551 12/06/99 003505 SHORELINE PRINTING CONSTRUCTION SIGNS 19552 12/06/99 009811 WILLIAM E. SIGLER REFUND -CANDIDATE STMT 19553 12/06/99 006211 R.A. SMITH JR. NOV '99 - MAINT PMT 19554 12/06/99 007050 WILLIAM SNOW 99 LIGHTING/LANDSCAPE REBATE 19555 12/06/99 008812 SOUTH BAY REGIONAL PUBL SET-UP PD CAR 19556 12/06/99 000170 SOUTHERN CALIFORNIA GAS GAS BILLING/NOV 99 GAS BILLING/NOV 99 19557 12/06/99 000146 SPARKLETTS DRINKING WAT DRINKING WATER/OCT & NOV 99 DISPENSER RENTAL/NOV 99 19558 12/06/99 005195 STANDARD CONCRETE PRODU CONCRETE PURCHASE-OCT'99 CONCRETE PURCHASE/NOV 99 19559 12/06/99 000364 STATE OF CALIFORNIA FINGERPRINT APPS/OCT 99 19560 12/06/99 001091 STEWART JACKSON SPRINKL BACKFLOW DEVICE BACKFLOW DEVICE 19561 12/06/99 007724 FRANCES M. STONEMAN 99 LIGHTING/LANDSCAPING REBATE a5 160-3102-4201 105-3105 001-1121-4251 001-1131-4201 001-1131-4201 001-4201-4305 001-1121-4201 001-1101-4201 105-3105 715-2101-5403 001-4204-4303 001-4204-4303 001-4601-4305 001-2201-4305 001-3104-4309 001-3104-4309 001-2101-4201 105-2601-4201 001-4202-4201 105-3105 ITEM AMOUNT 461.38 449.59 1,148.00 49.33 9,883.77 307.17 3,750.00 5,085.00 950.00 24.61 2,413.20 361.20 338.35 92.00 139.12 200.00 24.61 994.69 66.68 51.55 34.00 2.50 628.67 317.15 92.00 331.50 331.50 PAGE 7 CHECK AMOUNT 461.38 449.59 1,148.00 49.33 9,883.77 307.17 3,750.00 5,085.00 950.00 24.61 2,413.20 699.55 92.00 139.12 200.00 24.61 994.69 118.23 36.50 945.82 92.00 663.00 24.61 24.61 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 19562 12/06/99 006943 BARBARA LEE STRITE 19563 12/06/99 006915 CHARLES TALBOT 19564 12/06/99 009822 TMT -PATHWAY 19565 12/06/99 000124 TODD PIPE & SUPPLY 19566 12/06/99 19567 12/06/99 19568 12/06/99 19569 12/06/99 004162 TORRANCE LOCK & KEY 001427 PETER C. TUCKER 007864 UNION BANK OF CALIFORNI 004768 UPTIME COMPUTER SERVICE 19570 12/06/99 009078 VAN HERRICK'S 19571 12/06/99 008356 VIP KAWASAKI 19572 12/06/99 003353 VISA 19573 12/06/99 009827 WALLENBERG SALES INC. 19574 12/06/99 009193 WEST COAST LIGHTING 19575 12/06/99 008583 HAROLD C WILLIAMS 19576 12/06/99 009848 WILSON'S GUN SHOP,INC. 19577 12/06/99 004559 WOLF CAMERA INC 19578 12/06/99 007057 LEO WOODS 19579 12/06/99 007341 JOHN WORKMAN 19580 12/06/99 005125 JOHN WORKMAN, PETTY CAS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 99 LIGHTING/LANDSCAPE REBATE 99 LIGHTING/LANDSCAPE REBATE CURB PAINT PURCHASE/NOV 99 PLUMBING SUPPLIES/NOV 99 DISCOUNT OFFERED DISCOUNT TAKEN LOCK REPAIR/NOV 99 REFUND -CANDIDATE STMT SAFEKEEPING FEE -OCT 1999 COMPUTER MAINT/NOV 99 PRINTER PURCHASE/NOV 99 LANDSCAPING MAINT/OCT 99 MOTORCYCLE REPAIR CAR RENTAL/LEAGUE OF CITIES LUNCH MEETING/FIRE RATINGS LEAGUE REGISTRATION/BURRELL LUNCH MEETING/AGENDA REVIEW AIRFARE/EARL/CAL PELRA CONCRETE SAW REPAIR INSTALL MINI-LIGHTS/PLAZA TRAVEL EXP REFUND WEAPON REPAIR FILM DEVELOPING/NOV 99 99 LIGHTING/LANDSCAPE REBATE REFUND -CANDIDATE STMT PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 a W ACCOUNT NUMBER 105-3105 105-3105 001-3104-4309 105-2601-4309 001-2021 001-2022 001-2101-4309 001-1121-4201 001-1141-4201 715-1206-4201 715-1206-5401 001-4202-4201 715-2101-4311 001-1201-4317 001-1101-4317 001-1201-4317 001-1101-4317 001-1203-4317 715-3104-4311 109-3301-4319 001-4202-4317 001-2101-4201 001-3104-4309 105-3105 001-1121-4201 001-1101-4305 001-1121-4305 001-1202-4317 001-1203-4305 001-2101-4305 001-2101-4317 001-2201-4317 001-4101-4305 PAGE 8 ITEM CHECK AMOUNT AMOUNT 24.61 24.61 24.61 24.61 1,526.34 1,526.34 41.49 .85 .85- 41.49 50.00 50.00 139.12 139.12 208.33 208.33 341.00 844.35 1,185.35 12,300.00 12,300.00 1,397.99 1,397.99 120.70 22.00 130.00 39.94 318.75 631.39 24.50 24.50 2,200.00 2,200.00 54.80 54.80 949.75 949.75 7.01 7.01 24.61 24.61 139.12 139.12 18.39 90.91 43.51 19.82 34.50 20.00 40.00 7.57 VOUCHRE2 12/06/99 08:44 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 19581 12/06/99 007106 JENNIFER YAMANE 19582 12/06/99 009850 DALLAS YOST 19583 12/06/99 009234 ZEP MANUFACTURING COMPA 19584 12/06/99 001206 ZUMAR INDUSTRIES CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NO/199 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 PETTY CASH-NOV'99 ACCOUNT NUMBER 001-4101-4317 001-4201-4305 001-4202-4317 001-4601-4308 307-3940 307-8182-4201 001-4202-4309 INSTRUCTOR PMT-FALL/WINTER 99 001-4601-4221 REFUND -CANDIDATE STMT JAIL SUPPLIES SIGN POST PURCHASE/OCT 99 SIGN & HARDWARE PURCHASE/NOV SIGN MAKING SUPPLIES/NOV 99 SIGN SUPPLIES/NOV 99 TOTAL CHECKS al 001-1121-4201 001-2101-4306 001-3104-4309 001-3104-4309 001-3104-4309 001-3104-4309 ITEM AMOUNT 51.00 64.59 30.75 101.58 2.00 1.60 40.00 1,734.60 139.12 122.05 880.07 853.01 817.29 549.37 PAGE 9 CHECK AMOUNT 566.22 1,734.60 139.12 122.05 3,099.74 173,617.24 VOUCHRE2 12/06/99 08:44 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 86,971.01 105 LIGHTG/LANDSCAPG DIST FUND 2,092.06 109 DOWNTOWN ENHANCEMENT FUND 10,243.01 110 PARKING FUND 188.68 145 PROPOSITION 'A FUND 196.00 146 PROPOSITION 'C FUND 13,138.20 150 GRANTS FUND 12,178.77 160 SEWER FUND 3,663.36 307 MYRTLE UTIL UNDRGRND IMPR FUND 3.60 705 INSURANCE FUND 25,057.87 715 EQUIPMENT REPLACEMENT FUND 19,884.68 TOTAL 173,617.24 as PAGE 10 VOUCHRE2 12/06/99 16:37 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 19585 12/06/99 009859 BALLOON AFFAIR 19586 12/06/99 009860 PARTYTIME ICE CO. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ACCOUNT NUMBER BALLOONS/PARKING STRUCTURE 109-8624-4201 SNOW/TREE LIGHTING CEREMONY 001-4601-4308 TOTAL CHECKS act ITEM AMOUNT 318.94 PAGE 1 CHECK AMOUNT 318.94 433.00 433.00 751.94 • VOUCHRE2 12/06/99 16:37 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 109 DOWNTOWN ENHANCEMENT FUND 433.00 318.94 TOTAL 751.94 30 PAGE 2 VOUCHRE2 12/06/99 16:37 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY T AT THE DEMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES TO &I INCLUSIVE, OF THE VOUCHER REGISTER FOR / i? ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE IRECTOR DATE otiy PAGE 3 • • November 29, 1999 Honorable Mayor and For the Meeting of Members of the City Council December 14, 1999 CANCELLATION OF CHECKS Please consider the following request for cancellation of the checks listed below: #19400 — 11/18/99 - $ 134.62 AT & SF Railway Co. Check was made to wrong vendor. Check was never mailed. #19281— 10/28/99 - $ 55.00 Jeff Vannini. Purchase order made out incorrectly. Concur: Joh orkman, City Treasurer ted,. Ste •1 n -!= urrell, +~ y Manager Noted for fiscal impact: Viki Copeland, Finance Director Honorable Mayor and Members of • December 7, 1999 /� /' Regular Meeting of the Hermosa Beach City Council December 14, 1999 NOTICE OF CLOSED CLAIM The City has resolved and closed the following claim: 1. Claimant •Gigliotti, Julie_ Date of Loss : 08-29-96 Date Filed .• 11-19-96 Damage : Personal injury due to automobile accident Disposition : Case resolved through arbitration pursuant to prior City Council directive. Arbitration award in the amount of $37,500. A copy of this claim is on file with the City Clerk's office. Respectfullyubmitted, Concur: MiQ'fiael A. Earl, Director Stephen R. Burrell Pdrsonnel & Risk Management City Manager 1h • December 8,1999 City Council -Meeting of December 14, 1999 Approval of Revised Rates for City Attorney Services Recommendation Staff recommends that the City Council approve the revised rates for City Attorney Services. Background As the City Council is aware, Michael Jenkins of the firm Richards, Watson & Gershon has been providing City Attorney services for the City of Hermosa Beach since 1995. Attached is a request from the City Attomey requesting a new rate structure. The City Attomey is requesting that new rates be approved, as there as not been an increase since 1995. Analysis In the proposal, general city attorney services would be billed at the rate of $140 per. Under the existing rate structure, 30 hours per month are billed at the rate of $135 per hour and then any hours over 30 per month are billed at $140 per hour. Rates for special legal services and litigation were previously billed on a complicated rate structure that included as many as twelve (12) different hourly rates depending on the attorney performing the work. Under the new rate structure there would be only four rates that are determined by the attomey's status and experience in the firm. The actual fiscal impact will depend on the amount of hours billed and the individual attorney handling each case. Overall litigation activity and utilization is down from prior years. However, based on the two prior year's experience, it is anticipated that the net impact will be an increase of approximately 5%. Respectfylly submitted: Migfiael A. Earl F rsonnel & Risk Management Director c r: en Burre City Manager li GLENN R. WATSON HARRY L GERSHON DOUGLAS W. ARGUE MARK L LAMKEN ERWIN E. ADLER DAROLD D. PIEPER ALLEN E. RENNETT STEVEN L DORSEY WILLIAM L STRAUSZ •MITCHELL E. ABBOTT TIMOTHY L NEUFELD GREGORY W. STEPANICICH ROCHELLE BROWNE MICHAEL JENKINS WILLIAM B. RUDELL QUINN M. BARROW CAROL W. LYNCH JEFFREY A. RABIN GREGORY M. KUNERT THOMAS M. JIMBO ROBERT C. CECCON SAYRE WEAVER STEVEN H. KAUFMANN GARY E. GANS JOHN J. HARRIS KEVIN G. ENNIS ROBIN D. HARRIS MICHAEL ESTRADA LAURENCE S. WIENER • • STEVEN R. ORR MICHAEL G. COLANTUONO B. TILDEN KIM SASKIA T. ASAMURA KAYSER O. SOME SAUL JAFFE PETER M. THORSON BRENDA L DIEDERICHS JAMES L MARIQMN AMY GREYSON DEBORAH R. HAKMAN RUBIN D. WEINER CRAIG A. STEGE T. PETER PIERCE DAVID ROBERT DANIELS WILLIAM P. CURLEY III D. CRAIG FOX LYNN I. IBARA JANET E. COLESON TERENCE R. BOLA USA BOND ROY A. CLAR KE ROXANNE M. DIAZ MARIBEL S. MEDINA ERIKA M. FLEMING OUVIA WAI-WEN SUAN SANDRA L MCDONOUGH MATTHEW O. MITCHELL PAULA GUTIEiiiEZ BAEZA RICHARDS, WATSON & GERSHON ATTORNEYS AT LAW A PROFESSIONAL CORPORATION THIRTY-EIGHTH FLOOR . 333 SOUTH HOPE STREET LOS ANGELES, CALIFORNIA 90071-1469 (213) 626-8484 FACSIMILE (213) 626-0078 RICHARD RICHARDS (1916-1988) SAN FRANCISCO OFFICE SUITE 960 FORTY-FOUR MONTGOMERY STREET SAN FRANCISCO, CALIFORNIA 94104-4611 (41S) 421-8484 FACSIMILE (415) 421-8486 ORANGE COUNTY OFFICE NUMBER ONE CMC CENTER CIRCLE BREA, CAUFORNIA 92821 (714) 990-0901 FACSIMILE (714) 990-6230 December 3, 1999 RECEIVED DEC - 6 1999 CITY MANAGER'S OFFICE Mr. Stephen R. Burrell City of Hermosa Beach 1315 Valley Drive Hermosa Beach, California. 90254 Dear Steve: OF COUNSEL WIWAM K KRAMER 0566319 OUR FILE NUMBER 10649-00001 In 1997 I proposed to modify the rate structure for city attorney services, and mistakenly believing the new rates had been approved, began billing accordingly. The new structure resulted in a modest increase in fees, under 5%. Having now been informed that the new rates were never approved by the Council, we have arranged to rebate that increase. The result is that we have not had an increase in rates since I was appointed City Attorney in 1995. As we both agree that the existing rate structure has been too complex to administer, I propose to replace it with something simpler, as follows: General city attorney services would be billed at the rate of $140/hour. Special legal services and litigation would be billed as follows: Senior Junior Senior Junior shareholders: shareholders: associates: associates: $195/hour $175/hour $160/hour $130/hour The net effect of this structure is anticipated to be a slight increase in billings, and greater efficiency in your Finance Department's review of our bills. Attached is a list of attorneys in the firm by each of the above categories. • • RICHARDS, WATSON & GERSHON Mr. Stephen R. Burrell November 1, 1999 Page 2 If this proposal is acceptable to you, please present it to the Council for approval. er truly Michael Jenki MJ:gg 0566319 • SENIOR SHAREHOLDER JUNIOR SHAREHOLDER SENIOR ASSOCIATES JUNIOR ASSOCIATES Glenn R. Watson Kevin G. Ennis Rubin D. Weiner Lisa Bond Harry L. Gershon Robin D. Harris Craig A. Steele Roy A. Clarke Douglas W. Argue Michael Estrada T. Peter Pierce Roxanne M. Diaz Mark L. Lamken Laurence S. Wiener David Robert Daniels Maribel S. Medina Darold D. Pieper Steven R. Orr William D. Curley III Erika M. Fleming Allen E. Rennett Michael G. Colantuono D. Craig Fox Olivia Wai-Wen Suan Steven L. Dorsey B. Tilden Kim Lynn I. Ibara Sandra L. McDonough William L. Strausz Saskia T. Asamura Janet Coleson Gabriel K. Coy Mitchell E. Abbott Kayser O. Sume Terence R. Boga Matthew D. Mitchell Timothy L. Neufeld Saul Jaffe Paula Gutierrez Baeza Gregory W. Stepanicich Rochelle Browne Michael Jenkins William B. Rudell Quinn M. Barrow Carol W. Lynch Jeffrey A. Rabin Gregory M. Kunert Thomas M. Jimbo 1. SENIOR SHAREHOLDER JUNIOR SHAREHOLDER SENIOR ASSOCIATES JUNIOR ASSOCIATES Michele Beal Bagneris Robert C. Ceccon Sayre Weaver Steven H. Kaufmann Gary E. Gans John J. Harris Brenda L. Diederichs James L. Markman 2. • • /2 December 6, 1999 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1999 PROJECT NO. CIP 95-622 CITY HALL RENOVATIONS APPROVAL OF REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGEMENT/INSPECTION SERVICES Recommendation: It is recommended that the City Council approve the attached Request for Proposals and authorize staff to solicit proposals. Background: The services of a construction management (CM) consultant are needed to augment the construction management and inspection capability of the Public Works Department. Construction management and inspection of Public Works construction contracts is a time consuming and demanding task, at best. Good construction management and inspection are essential to protect the interest of the public by assuring timely completion of the project within budget and in accordance with construction documents. Staff has reviewed the construction management and inspection requirements for the City Hall Renovations and has also evaluated the current staffing level of Public Works. As a result, Staff has determined that in order to complete the project successfully the services of a CM consulting firm are needed to supplement the construction administration and inspection capacity of the Public Works office. The services will include the following: 1. Coordinate project phasing. 2. Coordinate temporary relocation of affected City Hall personnel on off-site locations. 3. Coordinate and attend construction meetings. 4. Provide construction inspection to ensure that the contractors are in full compliance with construction documents. 5. Provide plant inspection, if necessary. 6. Prepare daily inspection reports and progress photos with weekly summary reports. ik 'r • • 7. Provide videography (visual documentation) of site conditions before, during and after the construction. 8. Answer contractor's questions regarding City Hall personnel issues, design issues and review/monitor contractor's progress and schedule. 9. Evaluate progress payments and change order requests. 10. Conduct final job walk(s) and prepare "punch lists". 11. Recommend for final acceptance of project. 12. Maintain separate project construction records and prepare separate record drawings to be given to the City at the end of the projects. Fiscal Impact The current budget for this project is $734,407. Attachment: Request For Proposals Respectfully submitted, Concur: atricia Kaldls arold C. Williams, P.E. Director of Public Works/City Engineer Associate Engineer Noted For Fiscal Impact: Viki Copeland Finance Director Steph City nager f/b95/pwfiles/ccitems/95-622 CH Construction Mgmt — Approve RFP 12-14-99 • • December 15, 1999 Subject: Ladies and Gentlemen: REQUEST FOR PROPOSAL FOR THE CITY HALL RENOVATIONS C I P 95-622 The City of Hermosa Beach is soliciting proposals from qualified consulting firms to provide construction management services for the City Hall Building project. Construction cost of the project is estimated at approximately $900,000. Enclosed for your information is a copy of the Request for Proposal that contains a brief description of the project and outlines the requirements of the proposal. All firms wishing to respond to this request for proposal are required to submit to this office no later than 6:00 p.m. on January 6, 2000. Should you require clarification on matters regarding this RFP, please contact Ms. Patricia Kaldis, Associate Engineer at (310) 318-0228. Very truly yours, Harold C. Williams, P.E. Director of Public Works/City Engineer Enclosure f/b95/piles/rfp/95-622 Construction Mgmt Services • • CONSTRUCTION MANAGEMENT SERVICES CITY HALL BUILDING RENOVATIONS CIP 95-622 CITY OF HERMOSA BEACH DEPARTMENT OF PUBLIC WORKS 1315 VALLEY DRIVE HERMOSA BEACH, CALIFORNIA 90254 HAROLD C. WILLIAMS, P.E. PUBLIC WORKS DIRECTOR/CITY ENGINEER DECEMBER 1999 • TABLE OF CONTENTS I. GENERAL PROJECT DESCRIPTION II. PROPOSED SCOPE OF SERVICES III. CITY'S RESPONSIBILITIES IV. ISSUING OFFICE V. SCHEDULE VI. RIGHT OF PROPOSAL REJECTION VII. EXPENSE, OWNERSHIP AND DISPOSITION VIII. ADDENDA IX. PROPOSAL CONTENT AND SIGNATURE X. ACCEPTANCE OF CONTRACT XI. DISCLOSURE XII. RULES FOR PROPOSAL XIII. SELECTION PROCEDURE XIV. METHOD OF PAYMENT XV. REGULATIONS XVI. NON-DISCRIMINATION BY CONSULTANTS XVII. SAMPLE AGREEMENT FOR CONSULTING SERVICES • • REQUEST FOR PROPOSAL CONSTRUCTION MANAGEMENT SERVICES FOR THE CITY HALL RENOVATIONS GENERAL PROJECT DESCRIPTION The Project can be divided into the following broad components: 1. BASEMENT FLOOR — Complete demolition and revision of this floor to accommodate the Public Works Department. Add an HVAC System; provide ADA Renovations; provide new ceilings, lighting, electrical power and all finishes. 2. GROUND FLOOR — No architectural renovations to this floor. This floor has recently been renovated. Add an HVAC System and provide ADA Renovations. 3. SECOND FLOOR - Complete demolition and revision of this floor to accommodate various City Offices. Add an HVAC System; provide ADA Renovations; provide new ceilings, lighting, electrical power and all finishes. 4. ELEVATOR — Add an elevator to serve all three floors. 5. GROUND FLOOR PUBLIC BATHROOMS — Completely renovate two bathrooms to accommodate ADA requirements. 6. SECOND FLOOR BATHROOMS — add two new ADA bathrooms on this floor. 7. FIRE STATION — Completely renovate the ground floor of the Fire Station; provide new ceilings, lighting, electrical power and finishes. This renovation includes new construction to expand the square footage of the station. 8. MAIN ENTRANCE TO CITY HALL/COUNCIL CHAMBERS — Completely revise the existing stairs and entrance configuration. 9. MAIN PARKING LOT — Completely revise the lot and entrance ramp to City Hall to accommodate ADA requirements. 10. REAR ENTRANCE TO CITY HALL — add new ramp to accommodate ADA Requirements. 2 • 11. COUNCIL CHAMBERS — Completely revise the Council Chambers; provide ADA Renovations; provide new HVAC System; provide new ceilings, lighting, electrical power and all finishes. NOTE: PROJECT PHASING: All City Hall personnel will be housed in locations off of the site while the reconstruction under this contract takes place; the entire premises will be available to the Contractor during construction to take place under this contract. The City will award the construction contract in late January. Construction is expected to begin in early March 2000. With 170 calendar days allowed in the contract, the contractor is expected to complete construction by the end of August 2000. The low bid for construction is $802,600. The proposer shall prepare a fee and reimbursable expenses proposal according to Subsection B of Section XI - RULES FOR PROPOSAL of this Request for Proposal (RFP). The purpose of this Request For Proposal is to solicit proposals from qualified professional consulting firms to provide construction management services for the project. The proposing firm should have experience in administering construction of similar projects. The proposal shall be limited to 15 pages, excluding appendix materials. A cover letter shall summarize salient points of the proposal and guarantee that the proposed personnel will be committed to the project as represented, and shall not be removed or replaced without the City's written consent. II. PROPOSED SCOPE OF SERVICES The CONSULTANT shall serve as an extension of City staff and respond directly to the City Engineer. The Consultant shall furnish an on-site resident engineer, or a construction manager, and other support staff to assist the City in managing construction and to ensure the work to be completed in accordance with the contract documents. Through on-site inspection of the work and diligent coordination among the project participants, the CONSULTANT shall endeavor to provide protection for the City against defects and deficiencies in the work and to strive for a timely completion within budget. 3 • The CONSULTANT'S responsibility shall include but not be limited to the following: 1. Coordinate all tasks associated with the relocation of City Hall personnel before and after reconstruction. It is anticipated that City Hall personnel will be housed in modular units to be located in the parking lot outside the Public Works Department. 2. Provide and maintain sufficient field staff to manage the construction contract. The resident engineer shall work with representatives from the City, the architect, and the contractor to ensure the project's full compliance with the contract documents. 3. Receive bonds and certificate of insurance from the contractor, and forward them to the City for approval. Attend pre -construction meetings. Schedule and conduct weekly construction and progress meetings to discuss such matters as procedures, progress, problems and scheduling. Prepare and promptly distribute minutes. • 41 Review construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead- time. Update the project schedule as required to show current conditions and revisions required by actual progress. 5. Work with the architect to ensure the project's design is consistent with the intent of bidding documents. 6. Conduct comprehensive evaluation of change order requests, provide independent estimates and render recommendations. Assist in claim resolution. 7. Monitor the contractor' s safety program. Take necessary steps to ensure the jobsite conditions are in compliance with OSHA regulations. 8. Maintain cost accounting records on authorized work performed under unit costs and additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. 9. Develop and implement procedures for the review and processing of applications by contractor for progress and final payments. Make recommendations for certification to the City for payment. 10. If required, assist the City in selecting and retaining the professional services of special consultants and testing laboratories. Coordinate their services. 4 • 11. Determine that the work of contractor is being performed in accordance with the contract documents. Make recommendations to the City regarding special inspection or testing of work not in compliance with the provisions of the contract documents. Subject to review by the City, reject work that does not conform to the requirements of the contract documents. 12. The consultant shall not be responsible for construction means, methods, techniques, sequences and procedures employed by the contractor in the performance of the contract, and shall not be responsible for the failure of the contractor to carry out work in accordance with the contract documents. 13. Consult with the architect and the City when the contractor requests interpretations of the meaning and intent of the drawings and specifications, and assist in achieving the resolution of problems that may arise. 14. Process all shop drawings, project data, samples and other submittals received from the contractor; coordinate them with information contained in related documents, and transmit to the design engineer for review and approval. 15. Record the progress of the project. Submit written daily and progress reports to the City. Keep a daily log containing a record of weather, contractor's work on the site, number of workers, work accomplished, problems encountered, and other relevant data. Make the log available to the City. Prepare and send Weekly Statement of Working Days to the contractor. Check certified payrolls. Monitor contractor's compliance with labor code requirements. 16. Maintain at the job site records of contract documents including drawings, addenda, change orders, and other modifications of plans and specifications marked to show all changes made during construction. Maintain as -built records of utilities. At the completion of the project, deliver to the City all contract documents including as built records. 17. Coordinate and perform inspections and start-up tests of utilities and equipment. 18. Evaluate the completion of the work of the contractor and make recommendations to the City when work is ready for final inspection. Assist the City in conducting final inspections. Secure and transmit to the City required guarantees, affidavits, leases, operations manuals and other documents stipulated to be submitted by the contractor. 5 • • III. CITY'S RESPONSIBILITIES 1. Provide a testing laboratory for material tests and special inspections on reinforced concrete, structural steel, welding, grading and other quality control services as required by the Uniform Building Code. 2. Process progress payments upon receipt of approved payment requests from the resident engineer. 3. Furnish copies of construction documents, including plans and specifications. 4. Retain the architect to review shop -drawings and submittals, to respond to requests for information and to revise plans if needed. 5. Provide a field office for the consultants field personnel, including telephone services, copy and fax machines. Computer and software are not included. Please see Subsection B of Section XI for more information regarding computer and software. IV. ISSUING OFFICE Harold C. Williams, P.E., 1315 Valley Drive, Hermosa Beach, California, Department of Public Works, Office of the Public Works Director/City Engineer, 90254. V. SCHEDULE Proposals are due in the Public Works Director's office, before 6:00 p.m. on January 6, 2000, to the attention of Harold Williams, Director of Public Works. VI. PROPOSAL REJECTION The City reserves the right to reject any or all proposals, to waive any informality in such proposals, to request new proposals or to proceed to do work otherwise. The receipt of proposals shall NOT in any way, obligate the Board, the Department of Public Works, or the City to enter into a consultant agreement, lease or any other contract of any kind with any proposer. Pre -contractual expenses are defined as expenses incurred by the, offeror in: (a) preparing the proposal in response to this RFP; (b) submitting that proposal to the City; (c) negotiating with the City any matter related to this proposal; (d) any other expenses incurred by offeror prior to date of award, if .any, of the agreement. 6 • • Proposer shall not include any such expenses as part of the price as proposed in response to this RFP. VII. EXPENSE, OWNERSHIP AND DISPOSITION The City shall not be responsible in any manner for the costs associated with the submission of the proposals. The proposals including all drawings, plans, photos, and narrative material, shall become the property of the City upon receipt by the City. The City shall have the right to copy, reproduce, publicize, or otherwise dispose of each proposal in any way that the City selects. The City shall be free to use as its own, without payment of any kind of liability therefore, any idea, scheme, technique, suggestion, layout, or plan received during this proposal process. VIII. ADDENDA Any subsequent changes in the RFP from the date of issuance to date of submittal will be made in the form of addenda by the issuing office to those parties who have provided the proper notice of interest in responding to the RFP. IX. PROPOSAL CONTENT AND SIGNATURE Eight copies of the proposal will be required. The individual or the company official with the power to bind the company in its proposal shall sign all copies. To be considered, all proposals must be completely responsive to the RFP. X. ACCEPTANCE OF CONTRACT The contents of the proposal of the successful consultant shall become contractual obligations if a contract ensues. Failure of a consultant to accept these obligations may result in the cancellation of any award. Any damage accrued by the City as a result of the CONSULTANT'S failure to contract may be recovered from the consultant. A copy of the City's standard consultant agreement is included in Section XVI for the CONSULTANT'S information. XI. DISCLOSURE Any information other than cost and price which the CONSULTANT does not wish to be disclosed, other than for the purpose of evaluation, should have each applicable sheet or part marked "Confidential." This data shall not be disclosed, duplicated or used in whole or in part for any purpose other than to evaluate the response. However, in case a contract is awarded to the proposer, the City shall have the right to duplicate, use or disclose this information to the extent provided • in the contract. This restriction will not limit the City the right to use information if it is obtained from another source. XII. RULES FOR PROPOSAL The signer of the proposal must declare in writing that the only person, persons, company or parties interested in the proposal as principals, are named therein; that the proposal is made without collusion with any other person, persons, company or parties submitting a proposal; that it is in all, respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the CONSULTANT. A CONSULTANT'S proposal for construction management services shall be submitted in two parts: A) CONSULTANT'S Qualifications, and B) CONSULTANT'S Fee and Reimbursable Expenses. Both parts A and B must bear the signature of the individual with the power to bind the proposing firm to the proposed costs. A. CONSULTANT'S Qualifications 1. Organization and Credentials of the firm Provide a synopsis of the consulting firm's past experience and qualifications related to this project. 2. Proposed staff Name the resident engineer, or the construction manager, and other staff the firm is proposing, and list their experience, qualifications and education related to this project. 3. Understanding of the project Describe the firm's understanding of the tasks of the project and approaches to accomplish them. 4. List of construction management projects, including all related building renovations, or similar projects, completed by the Consultant. List the names and telephone numbers of the owner's representatives of the project and a brief description for each. 5. Other relevant information. 8 • • B. CONSULTANT'S Fee and Reimbursable Expenses Submit three copies of cost proposal in a sealed envelope to the office of Public Works Director/City Engineer of the City of Hermosa Beach. This cost proposal shall not be included in the same envelope containing Part A of the proposal. The cost proposal must include the projected staff hours, hourly rates, unit prices and reimbursable expenses for the project, as follows: 1. Itemized breakdown for services between July 1, 1999 to June 30, 2000. a. Personnel costs - Itemized to show the following: 1) Personnel by classification/responsibilities. 2) Hourly rate for each classification, including overhead and profit. 3) Estimated hours for each personnel category. 4) Subtotal cost for each category. 5) Total personnel cost. b. Reimbursable Expenses: 1) Costs of supplies and materials (itemized). 2) Travel - Transportation and per them or subsistence listed separately, if any. 3) Special equipment - including computers and the construction project control software Microsoft Project Manager or approved equivalent. If the computers and the software are purchased solely for this project, they will be turned over to the City at the end of the project. If they are leased, the monthly lease shall be included. 4) Any other direct charges. 5) Total estimated reimbursable expenses Subtotal of 1. and 2. 2. Contingency Services Services under this category will be provided when requested by the City, and the Consultant shall be paid according to hourly rates set forth herewith and the actual hours of service. For comparative purposes, each proposer shall use the same number of hours: 350 hours for the construction manager and 350 hours for a construction inspector. The sub -total of this category shall be calculated as follows: 9 Construction Mgr. or Resident Engineer Inspector Proposed Hourly Rate Hours Total $ /Hr. 350 $ /Hr. 350 3. Grand total of the proposed cost shall be the sum of 1. Itemized breakdown for services and 2. Contingency Services. XIII. SELECTION PROCEDURE After a selection committee has evaluated all proposals fully, the consultants with the highest scores may be invited to participate in a presentation/interview. The rating of the consultants shall be based on the professional qualifications necessary for the satisfactory completion of the project. Following this, the envelope containing Fee and Reimbursable Expenses of the best proposals will be opened. The ultimate selection will be based upon both technical merit and cost competitiveness. The City reserves the right to negotiate with the qualified proposers regarding the proposed fees prior to award of the agreement. The selected consultant (CONSULTANT) shall execute an agreement based on the format shown in Section XVI. XIV. METHOD OF PAYMENT Payment to the CONSULTANT shall be made monthly based on hourly rates and hours worked in performing the required services. Invoices shall be submitted to the City Engineer for approval. CONSULTANT'S invoices shall include a breakdown of staff hours for each task and necessary reimbursable items. XV. REGULATIONS The CONSULTANT will be expected to comply with all applicable Federal and State regulations, local codes, and contract provisions. 10 • • XVI. NON-DISCRIMINATION BY CONSULTANTS As suppliers of goods or services to the City of Hermosa Beach any firm submitting a proposal shall agree that it does not discriminate in its employment with regard to race, color, religion, sex or national origin, that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. XVII. SAMPLE CONSULTANT AGREEMENT (ATTACHED) 11 • • PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of 1999, at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specification or the scope of work attached as Exhibit "A". ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. , Total expenditure made under this contract is for three years and shall not exceed the sum of $ . This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. 1 • • ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, c/o the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254-3884. ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this Agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the City's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to. the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. 2 • • ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. 3 • • D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. ARTICLE XIV - Indemnit CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, sub- CONSULTANT's, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: 4 • • i. Automobile Liability Insurance with minimum coverage of $1,000,000 for property damage, $1,000,000 for injury to one person/single occurrence, and $2,000,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $2,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. iv. Professional Liability Insurance to cover or partially cover or partially cover damages that may be the result of errors, omission, or negligent acts of CONSULTANT. Such insurance shall be in an amount of not less than $1,000,000 per occurrence. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. C. Additional Insured. The CITY, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance CONSULTANT shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. • • ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent CONSULTANT. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. 6 • • IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: City of Hermosa Beach ATTEST: Elaine Doerfling City Clerk APPROVED AS TO FORM: City Attorney 7 rbp/c/profagr3 • r)01:3' December 1, 1999 p_--)y-i9 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1999 VALLEY PARK IMPROVEMENTS CONSULTING ENGINEERING AGREEMENT PROJECT NO. CIP 95-507 Recommendation: It is recommended that the City Council: 1. Approve the attached agreement between the city of Hermosa Beach and David Evans and Associates for $67,210; and 2. Authorize the City Clerk to attest and the Mayor to execute said agreement, upon approval as to form by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the contract amount not -to -exceed $6,721. Background: The 1999-2000 Capital Improvement Project Budget has included a project for the design and construction of Valley Park Improvements (see Attachment 1). The services of a consultant Landscape Architect are needed to supplement the design capacity of the Public Works Director's office. These services will include the preparation of detailed design plans, specifications, cost estimates and other construction documents as required. Proposals were received from the following firms: 1. David Evans and Associates 2. Melendrez-Babalas 3. Purkiss-Rose-Rsi 4. Takata and Associates Analysis: Ontario, CA Los Angeles, CA Fullerton, CA Pasadena, CA $ 67,210 $ 72,863 $ 91,100 $143,651 Each proposal was evaluated on the basis of the scope of services, similar projects, resumes of key personnel, fee schedule and work schedule. 1 N After conducting design team interviews and evaluating submitted proposals, David Evans and Associates scored the highest number of points. Consultant Ivlelerdrez ....:: Babalas...:::: P.urkiss=Rase I )avid Evans and,:Assoc::.:; Panel #1 77 71- 76 72 Panel #2 71 66 70 67 Panel #3 60.5 62 61.5 62.5 Panel #4 61 68.5 57 69.5 Total Score 269.5 267.5 264.5 271 Therefore, staff has selected David Evans and Associates to provide the required services for a fee of $67,210. Fiscal Impact: The current budget for this project is $359,894. After paying $67,210 for the landscape architectural design and engineering, there will be $292,684 available for construction. Attachment "1" Project Location Map Attachment "2" Agreement Respectfully submitted, C.� Harold C. Williams, P.E. Director of Public Works/City Engineer Keith C. Williams Assistant Engineer 2 Noted for Fiscal Impact: Viki Copeland Finance Director Concur: Steen ' : urrell City Manager Mary Rooney Community Resources Director HERMOSA z U J • • ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this day of December 1999, at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, herinafter called the CITY, and David Evans & Associates, hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the Request for Proposal and scope of work in the Proposal attached as Exhibit "A". ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $67,210. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Ten percent (10%) of the total contract amount will be held by the CITY until after the deliverable materials are submitted to the CITY. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. 1 • • ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254-3884. ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VU - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY mayterminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. 2 • • ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. 3 • • ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $1,000,000 for property damage, $1,000,000 for injury to one person/single occurrence, and $2,000,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $2,000,000. 4 • • iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. iv. Professional Liability Insurance to cover or partially cover or partially cover damages that may be the result of errors, omission, or negligent acts of CONSULTANT. Such insurance shall be in an amount of not less than $1,000,000 -per occurrence. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the'governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the 5 CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees is in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other, agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor David Evans & Associates City of Hermosa Beach ATTEST: Elaine Doerfling City Clerk APPROVED AS TO FORM: City Attorney 6 FB95/pwfiles/Keith/Valley Park Iinprovements/Evans & Assoc PSA DAVID EVANS AND ASSOCIATES, SCOPE OF SERVICES Hermosa Valley Park Phase 1— Schematic Design - S22,900 INC. 87o Mn.t:R Haven. Ares::.; Sui:c 3oC Ontario, CCdifornia 91754 Tel: eO9.48:.575o • Schematic Design Drawings (City to provide irrigation as -built. DEA to provide one overall schema` fc9.57.37 for all proposed park improvements). • Utility Coordination • Site Survey -- (Boundary Survey not included at this time.) • Value Engineering • Prepare Preliminary Construction Cost Estimate and Project Budget • Submit Project to City's Review Committee Phase 2 —Design Development Phase - 534,580 • Design Development Plans • Final Conceptual Plans indicating proposed park improvements • Project Review / Value Engineering Phase 3 — Construction Document Phase - $15,120 • Final Plans Specifications and Estimates (Includes restroom improvement plans only — consisting of ADA upgrades, refurbishment to existing building, and provisions for additional storage area). Electrical engineering plans include security lighting for the northeast corner of the park in addition to uplighting for signage and modifications to the restroom. • Assist with Pre -Bid Meeting • Provide Bid Assistance • Prepare Record Drawings • Revise Plans if bids exceed 10% of the construction estimate Phase 4 — Construction Support - $11,070 • Construction Observation • Attend Monthly Construction Meetings • Review and Approve Submittals and Shop Drawings • Assist in the preparation of Change Orders • Respond to Requests for Clarification • Provide As -Built Plans from Contractor "Red -Lines" Phase 5 — Public Meetings - $3,540 (Includes four public meetings as identified in the RFP and up to four additional meetings with staff during the duration of the project. Additional meeting time will be charged on a time and material basis at $90.00 per hour). Reimbursable expenses will be charged at cost plus 15%. A reimbursable amount of S2,400 is shown in the proposal for budgetary purposes only. ei < _... i.7s<._ ..,::i:r:,, Quaid:, ! • December 14, 1999 City Council Meeting December 14, 1999 Mayor and Members Of the City Council SUPPLEMENTAL MEMORANDUM PERTAINING TO AGENDA ITEM #5 - AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE MUNICIPAL CODE Recommendation: If the subject ordinance is introduced this evening, it is recommended that it be amended to include the following sections, which were prepared by the City Attorney. The first section calls for the preparation of a summary of the ordinance for publication purposes due to its lengthy text; the other section is standard in all ordinances adopted by the Council. SECTION 12. The City Council does hereby designate the City Attorney to prepare a summary of this ordinance to be published pursuant to Government Code Section 36933(c)(1) in lieu of the full text of said ordinance. That prior to the expiration of fifteen (15) days after the date of its adoption, the City Clerk shall cause the summary to be published in the Easy Reader, a weekly newspaper of general circulation, published and circulated in the City of Hermosa Beach. SECTION 13. The City Clerk shall certify to the passage and adoption of this ordinance; shall enter the same in the book of original ordinances of said city; shall make minutes of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted. NOTED: Stephen urrell, City Manager Elaine Doerfling, City / -rk SUPPLEMENTAL INFORMATION 5 December 9, 1999 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 14, 1999 ORDINANCE AMENDING MISCELLANEOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE Recommendation: Waive full reading and introduce ordinance. Background: This ordinance amends several sections of the municipal code. These changes are necessary to update or clarify the code. There are nine sections before you for your consideration. The largest part of the ordinance is the changes to the business license section. Section 1 changes existing language to what is shown. This brings the code into consistency with actual practice. Section 2 changes existing language. Section 3 clarifies the term "dwelling unit". This is for the Park and Recreation Facilities Tax. Section 4 clarifies the senior citizen exemption for the Park and Recreation Facilities Tax. Section 5 - Business License - Schedule of Fees - the changes remove the reference to the actual fees which are included in a separate resolution. Section 6 - Business License for oil well operation. Section 7 - Business License - drops fee and refers to schedule of taxes. Section 8 - Parking prohibited - adds new section in the OS -O zone. Section 9 - Underground Utility Conversion - clarifies section regarding property owner petitions for underground district. • • These changes are intended to reflect the existing practice or policy. The changes included to the Business License sections are merely deleting old amounts or provisions that have been superceded. Respectfully submitted, Step en R. Burrell City Manager • • ORDINANCE NO. AN ORDINANCE OF THE CITY OF HERMOSA BEACH AMENDING MISCELLANEOUS SECTIONS OF THE HERMOSA BEACH MUNICIPAL CODE The City Council of the City of Hermosa Beach does hereby ordain as follows: Section 1. Section 2.04.240 of Title 2, Chapter 2.04 of the Hermosa Beach Municipal Code is amended to read as follows: "2.04.240 Introduction of Ordinances. Any one councilmember may cause the introduction of an ordinance without a second or a vote of the Council." Section 2. Section 3.12.090.G. of Title 3, Chapter 3.12 of the Hermosa Beach Municipal Code is amended to read as follows: "G. Award of Contracts. 1. Supplies and equipment. A contract for the purchase of supplies and equipment shall be awarded to the lowest responsible bidder. 2. Services. A contract for services, other than professional services, shall be awarded to the bidder which the city council in its discretion determines offers the best level of services to the City. In making that determination, the Council may consider the bidder's price, experience, references, location, previous performance experience with the City if any, and overall reputation." Section 3. Section 3.20.030.A. of Title 3, Chapter 3.20 of the Hermosa Beach Municipal Code is amended to read as follows: "A. The term "dwelling unit" includes: 1. a single-family dwelling; 2. each unit of an apartment, common interest development, duplex or other multiple dwelling structure containing a kitchen and designed as a separate habitation for occupancy by one or more persons; and 3. each space in a mobilehome park." Section 4. Section 3.20.070.A of Title 3, Chapter 3.20 of the Hermosa Beach Municipal Code is amended to read as follows: "A. Dwellings for Seniors and Disabled. Dwelling units • • dedicated for the exclusive occupancy of seniors or are exempt from the tax imposed by this chapter." Section 5. Section 5.04.200.B of Title 5, of the Hermosa Beach Municipal Code is amended to read "B. Taxes. the disabled Chapter 5.04 as follows: 1. Classification A. Every person conducting a fixed place of business in the city shall pay a license tax. The amount of the license tax is set forth in the schedule of taxes except as is otherwise provided herein. Group 1: Automobile agency, used car dealers, boat dealers, manufacturers, jobbers, wholesalers, secondhand dealers --fifty dollars ($50.00) per year on gross receipts of ten thousand dollars ($10,000.00) or less, plus forty cents ($0.40) for each additional one thousand dollars ($1,000.00) of gross receipts, maximum of one thousand one hundred ($1,100.00) per annum. Group 2: Every person in a business of a professional or semi-professional nature for which a state license is required for the conduct of such profession, including attorneys, income tax agents, auditors, accountants, architects, engineers, real estate brokers, chiropodists, dentists, opticians, optometrists, osteopaths, physicians, surgeons, veterinarians and any other professions not listed in this subsection, shall pay an annual license tax for each state -licensed person engaged in the business, and an additional license tax for each employee. Notwithstanding the foregoing, a licensed real estate broker or firm doing business in the city, but which real estate firm or broker does not have a local established business office within the city, shall pay only an annual license tax. A licensed person shall be considered an employee for this tax purpose if the employer does in fact withhold and pay federal income tax on said employee, and in addition thereto, pay to the state, as the laws may be applicable, unemployment and compensation insurance, and/or there is a contractual agreement. Otherwise, said licensed person shall be considered an independent contractor and shall pay the annual license tax set out hereinabove for a licensed person, except that a licensed real estate salesman shall be considered an employee. Unlicensed real estate canvassers shall be taxed to the broker as an employee under this section and shall further be required to comply with the provisions of Classification F of this section regulating the licensing of canvassers, solicitors, itinerant merchants, salesmen and peddlers. Group 3: Public stenographer, telephone services, employment agencies, advertising agencies, public relations agencies, travel agencies, consultants not qualifying as Group 2 professionals shall pay an annual license tax. a760.mj • • Group 3.a: Telephone soliciting office and home occupations: every person engaged in the business of maintaining a telephone solicitation office or a home occupation shall pay an annual license tax and an additional license tax for each employee or person, including those employees or persons using the telephone to obtain orders or sales or to disseminate information, whether said person shall be an employee or independent contractor. Home occupations require compliance with the regulations set forth in Section 17.08.020.F. Group 4: Private detective, watchman service with a fixed place of business in the city or rendering a service within the city; loan company; and escrow company shall pay an annual license tax. Group 5: Sale or rental of beach equipment, including tents, umbrellas, water sports equipment shall pay an annual license tax. Group 6: Dancing studio, studio of music, music lessons, bridge lessons, art studio, swim schools and nursery schools shall pay an annual license tax. Group 7: Barbershops, manicuring, facial massage, beauty parlors, cosmetic skin treatment and establishments where massage services are offered by an individual as an incidental or accessory service and does not occupy more than 25% of the area of the establishment, shall pay an annual license tax and an additional license tax for each operator other than the owner. Group 8: Bathhouse or plunge shall pay an annual license tax. Group 9: Auto or boat parking or storage lot shall pay an annual license tax for four thousand (4,000) square feet or less of area; an additional license tax will be added for each additional one thousand (1,000) square feet of area. This will not apply when this type of lot is part of and associated with another business activity. Group 10: Auto trailer or mobile home park shall pay an annual license tax per space with- a minimum annual license tax amount imposed. Group 11: Shoe shining business shall pay an annual license tax and an additional license tax for each operator. Group 12: Confectionery, candy, popcorn concessions operated in the foyer or lobby of theaters, places of amusements or public buildings shall pay an annual license tax. a760.mj • • Group 13: Public utility companies operating in city and holding no franchise from city under the provisions of state laws shall pay an annual license tax and an additional license tax for each employee working from an established space of business within the city. Group 14: Advertising by means of searchlight, skylight, klieg light, portable flood light or any other such lighting device shall pay an annual license tax or a daily license tax for the use of each such light. Every person applying for such license shall first have obtained a special permit from the chief of police. Group 15: Placing of benches for advertising purposes adjacent to public streets or places shall pay an annual license tax for the first twenty (20) benches plus an additional license tax for each additional bench. Group 16: Checkroom for storage of parcels or wearing apparel, etc., for compensation shall pay an annual license tax. Group 17: Hotel, motel, lodging house, apartment house, or dwelling, sleeping or lodging accommodations shall pay an annual units are exempt from payment of the rooming house, boardinghouse, any other accommodations for containing three or more license tax. Owner -occupied fee. Upon application for a business license for rental units as required by this code: a. The applicant shall sign an agreement under penalty of perjury that to the best of the applicant's information and belief, the rental of the units for which the license is granted is conducted in accordance with all applicable city rules and regulations. b. Said business license permit shall also include a statement, executed by the property owner, that the granting of this license is for revenue purposes only and is not a consent of the city to grant to the owner any rights in the conducting of the business of rental units that are not otherwise granted by city laws, rules or regulations and that the granting of the license is not to be considered by the owner as a waiver by the city of its rights to enforce any violation of certain laws, rules or regulations at any time. c. Upon the granting of a license for the conducting of the business of rental units, a copy of said license shall be forwarded to the building department for review with city records to determine if the licensed premises conform according to city records, to all laws, rules and regulations of the city. a760.mj • • d. In the event that the building department determines a violation, according to city records, of any law, rule or regulation of the city exists, then the property owner shall be informed of the apparent violation and advised of any administrative hearings available to the owner to cause the rental units to conform to city laws, rules and regulations and further informing the owner that any enforcement by the city of such law, rule or regulation may, because of the lack of adequate personnel, be delayed but that such delay is not to be considered by the applicant as.a waiver by the city of the enforcement of said laws, rules or regulations. e. The failure of the building department to give the notice required by subdivision (d) above shall not be grounds for the applicant to fail to comply with each law, rule or regulation of the city. Group 18: Publishing a newspaper, newspaper agency shall pay an annual license tax. Group 19: Special or seasonal sales, when not connection with a fixed place of business shall pay a license per season per location. Group 19.a: Every person who sells any goods, wares, merchandise, livestock or real estate at a public auction shall pay a license tax for each day. in tax Groups 20--21 Reserved. Group may leave their annum on gross less, plus one dollars ($1,000. 22: Laundry or similar business where the public wash to be done --seventy-five dollars ($75.00) per receipts of ten thousand dollars ($10,000.00) or dollar ($1.00) for each additional one thousand 00) of gross receipts. Group 23: Launderette, laundromats or dry cleaning on the premises by individual machines, where a charge is made through a coin-operated slot or on a flat fee basis --seventy-five dollars ($75.00) per annum on gross receipts of ten thousand dollars ($10,000.00) or less, plus eighty-five cents ($0.85) for each additional one thousand dollars ($1,000.00) of gross receipts, plus two dollars and fifty cents ($2.50) for each machine. Group 23.a: Coin-operated washer and dryer equipment not owned by the proprietor in apartment houses, hotels, motels and other similar accommodations for dwelling, sleeping or lodging --Every person engaged in the business of renting, leasing or operating laundry equipment not otherwise specifically covered by this chapter on premises mentioned above shall pay a license fee of fifty dollars ($50.00) per annum on gross receipts of ten thousand dollars ($10,000.00) or less, plus seventy-five cents a760.mj ($0.75) for each additional one thousand dollars ($1,000.00) of gross receipts derived from the conduct of business within the city. Group 24: Hospitals, sanitariums and rest homes, mortuaries, animal hospitals --seventy-five dollars ($75.00) per annum on gross receipts of ten thousand dollars ($10,000.00) or less, plus eighty-five cents ($0.85) for each additional one thousand dollars ($1,000.00) of gross receipts. Group 25: Selling or offering for sale to the public at retail any materials, commodities, goods, wares or merchandise, such as auto parts, food stores, bakery, garages, service stations, drug stores, florists, furniture, printing shops and all other similar, kindred or related operations for which a business license tax is not otherwise specifically mentioned above --one hundred dollars ($100.00) per annum on gross receipts of twenty thousand dollars ($20,000.00) or less, plus one dollar ($1.00) for each additional one thousand dollars ($1,000.00) of gross receipts. Group 26: Telephone companies operating in the city and holding no franchise shall pay a license fee of fifty dollars ($50.00) per annum on gross receipts of ten thousand dollars ($10,000.00) or less plus seventy-five cents ($0.75) for each additional one thousand dollars ($1,000.00) of gross receipts. 2. Classification B. Every person conducting a fixed place of business in the city shall pay a license tax. The amount of the license tax is set forth in the schedule of taxes except as is otherwise provided herein. Group 1: Advertising by billboards --shall pay an annual license tax for the first five billboards and an additional tax for each additional billboard. Group 2: Installing or maintaining flags, banners or other decorative advertising displays over or upon any public street or place shall pay a license tax calculated either per quarter or per day. Group 3: Advertising by posting, sticking, tacking, painting or affixing signs on or over structures other than public utility poles or public property shall pay a license tax calculated either per quarter or per day. Group 4: Auto wrecking and dealers in junk shall pay an annual license tax. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.60. Group 5: Animal show--Trained-shall pay a license tax per day. a760.mj • • Group 6: Bowling alleys shall pay an annual license tax per year and an additional license tax per alley. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.68. Group 7: Dance hall or dance floor shall pay an annual license tax for five thousand (5,000) square feet of floor space or less, plus an additional tax for each additional square foot. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.36. Group 8: Massage therapy, practicing physiotherapy, health and physical culture establishments shall pay an annual license tax plus an additional license tax for each operator. Issuance of a business license for an independent Massage Therapy businesses requires prior approval of a Conditional Use Permit and compliance with the licensing requirements of Chapter 5.74. Group 9: Dealer in new or used machinery for resale shall pay an annual license tax. Group 10: Selling or offering for sale stocks of machinery, goods, wares or merchandise advertised as bankrupt, sheriffs, assignee's, trustee's, creditor's, receiver's or special sale of damaged goods shall pay an annual license tax. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.60. Group 11: The following shall pay an annual license tax: a. Vaudeville shows and legitimate theaters. b. Entertainment not in conjunction with a bar or restaurant serving alcoholic beverages. Issuance of a business license requires prior approval of a Conditional Use Permit. Group 12: Motion picture production not operating from a fixed place of business in the city shall pay a license tax per thirty (30) day period. Issuance of a business license compliance with the permit requirements of Section 12.28.130. Group 13: Motion picture production shall pay a license tax per quarter. Group 14: Pawnbrokers shall pay a license tax per quarter. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.60. Group 15: Pool and billiard parlors shall pay an annual license tax plus an additional license tax for each pool or a760.mj • • billiard table. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.68. Group 16: Taxicabs and autos for hire shall pay an annual license tax for the first vehicle, plus an additional license tax for each additional vehicle. Issuance of a business license requires compliance with the licensing requirements of Chapter 5.72. Group 17: Tent shows, transient and other theatrical exhibitions of skill, physical and mental strength or ability, art or science shall pay a license tax for the first day plus an additional license tax for each additional day. Issuance of a business license requires prior approval of a Conditional Use Permit or a Special Permit issued pursuant to Section 12.12.070. Group 18: Processions, parades, etc., in connection with any amusement or other enterprise operated for profit shall pay a license tax for each such procession. Issuance of a business license requires prior approval of a Special Permit issued pursuant to Section 12.12.070. Group 19: Dating bureaus, compatibility matching services and other advisory or counseling service related to heterosexual behavior and activities shall pay an annual license tax. Group 20: Specialty shop: retail or service specialty establishments purveying primarily apparel, curios, artifacts, footwear, artistic materials, and related items --one hundred dollars ($100.00) per annum on gross receipts of twenty thousand dollars ($20,000) or less, plus one dollar ($1.00) for each additional one thousand dollars ($1,000.00) of gross receipts. Group 21: Restaurants: any restaurant where food or beverages are sold or offered for sale for consumption on or off the premises, but wherein no beer, wine, or liquor is sold or offered for sale for consumption shall pay an annual license tax. Group 22: All restaurants serving beer and/or wine shall pay an annual license tax. Issuance of a business license requires prior approval of a Conditional Use Permit. Group 23: All restaurants serving distilled spirits shall pay an annual license tax. Issuance of a business license requires prior approval of a Conditional Use Permit. Group 24: All cocktail bars shall pay an annual license tax. Issuance of a business license requires prior approval of a Conditional Use Permit. Group 25: All beer and/or wine bars shall pay an annual license tax. Issuance of a business license requires prior a760.mj ! • approval of a Conditional Use Permit. Group 26: Motion picture theaters --one hundred dollars ($100.00) for the first twenty thousand dollars ($20,000.00) of gross receipts -per -annum plus one dollar and fifty cents ($1.50) for each additional one thousand dollars ($1,000.00) of gross receipts per annum. Issuance of a business license requires prior approval of a Conditional Use Permit. 3. Classification C. Each general building or engineering contractor shall furnish the license collector with a list of all subcontractors upon forms furnished by the license collector prior to obtaining inspection of the work performed by such subcontractors. It shall be the responsibility of every general building and engineering contractor to require subcontractors under his control or direction to obtain a business license as herein provided and pay a license tax in an amount set forth in the schedule of taxes before permitting the subcontractor to begin or perform services for the general building or engineering contractor. Every person engaged in the business of contracting and/or subcontracting shall be required to have a city license for doing the type of work authorized before obtaining a city building permit. The license tax shall be in an amount set forth in the schedule of taxes. Group 1: Every person engaged in business or acting as a general or engineering contractor (B or A); plumbing contracting (C-36); electrical contractor (C-10) shall pay an annual license tax. Group 2: Every person engaged in business or acting as a subcontractor per classification established by state contractors board as set forth under the group in the Municipal Code, and other contractors that do jobs less than two hundred dollars ($200.00) in value shall pay an annual license tax. Each general building contractor shall furnish the license collector with a list of each subcontractor upon forms furnished by the license collector. Group 3: a. Every person acting as an owner -builder who builds any building or structure for the purpose of sale or as rental units, (i.e., three or more units) shall pay an annual license tax. b. It shall be the responsibility of every owner -builder to require all subcontractors under his control or direction to obtain a business license as herein provided before permitting such subcontractor to begin work or perform any service for the owner -builder. Each owner -builder shall furnish the license department with a list of subcontractors, as mentioned above, prior a760.mj • • to the starting of any work. It shall be the responsibility of every owner -builder to determine that all subcontractors have obtained a proper business license before such owner -builder shall request and/or receive any city building department inspection. c. The license tax provisions for owner -builder shall not apply when a one- or two-family dwelling being built is on property owned by the owner -builder and such building or structure is for the use of the owner -builder, except that all subcontractors shall comply with the provisions of subdivision (b) of this subsection. d. Any person applying for a building permit as an owner -builder, representing that he is. personally to occupy such structure proposed to be erected and who, within one year from the completion thereof, sells or offers for sale such structure, shall be guilty of a misdemeanor; provided, however, the provisions of this subsection shall not apply to owner -builders who within one year sell such property for any reason other than for speculative purposes. 4. Classification D. Every person engaged in the business of trading in, selling, or offering for sale any materials, commodities, goods, wares or merchandise by means of any vehicle or delivery of same after order, or any person operating a delivery service for the delivery of any materials, commodities, goods, wares or merchandise by means of any vehicle, shall pay a license tax in an amount set forth in the schedule of taxes. Group 1: Wholesale deliveries, express or transfer business shall pay an annual license tax per vehicle. Group 2: Retail deliveries, when not in connection with a fixed place of business within the city shall pay an annual license tax per vehicle. Group 3: Swimming pool maintenance services shall pay an annual license tax per vehicle. Group 4: Installation and maintenance of portable toilets shall pay an annual license tax per vehicle. Group 5: Installation, servicing, maintaining alarm service shall pay an annual license tax per vehicle. Group 6: Window cleaning, building cleaning, or carpet cleaning shall pay an annual license tax per vehicle. Group 7: Television, radio repair service, or appliance repair service shall pay an annual license tax per vehicle. Group 8: Lawn service, gardening service, landscaping a760.mj service shall pay an annual license tax per vehicle. Group 9: Reserved. Group -"10 Any -lunch wagon or catering truck in or upon any public street or entering upon any private property from a public street shall pay an annual license tax per vehicle. Group 11: All other vehicles not otherwise specifically mentioned in this classification shall pay an annual license tax per vehicle. 5. Classification E. It is unlawful for any person to distribute, maintain, operate, rent or furnish on a percentage or commission basis, or otherwise, without first having obtained a license to do so, in any business established or place within the city, any such music or amusement machine, cigarette machine, and vending machine. The license tax shall be in an amount set forth in the schedule of taxes. Every person required to have a license by the provisions of this chapter shall file with the license collector a list of all the coin-operated machines places within the city by or for such person, giving the exact location, type and number of such machines. Group 1: Music and amusement machines: every person engaged in the business of operating any amusement or music machine, not otherwise specifically covered by this chapter, whether coin-operated or not, whether such operation is incidental to some other business being operated on the premises or whether such operation constitutes an amusement arcade, shall pay an annual license fee for each music or amusement machine. Group 2: Cigarette machines: every person engaged in the business of operating any cigarette vending machine not otherwise specifically covered by this chapter where such operation is incidental to, or in conjunction with, some other business being operated on the particular premises shall pay a license fee of fifty dollars ($50.00) per annum on gross receipts of ten thousand dollars ($10,000) or less, plus seventy-five cents ($0.75) for each additional one thousand dollars ($1,000.00) of gross receipts derived from the conduct of business within this city. Group 3: Vending machines: every person engaged in the business of operating any vending machine, vending any service or product, and not specifically covered by this chapter, where such operation is incidental to, or in conjunction with, some other business being operated on the particular premises shall pay a license fee of fifty dollars ($50.00) per annum on gross receipts of ten thousand dollars ($10,000.00) or less plus seventy-five cents ($0.75) for each additional one thousand dollars ($1,000.00) of gross receipts derived from the conduct of business within this a760.mj • • city. Group 4: Exemption where cigarette machine and/or vending machine owned by proprietor of business located within city: A proprietor of a business located within the city having as a part of that business a cigarette machine and/or vending machine owned by said proprietor shall, upon proof of ownership, be issued a no fee license. Gross receipts of all cigarette and/or vending machines owned by the proprietor shall be included in the total gross receipts of said business. Group 5: Liability for payment of license fee and confiscation of unlicensed machines: where a coin-operated machine is subject to the licensing provisions of this chapter, any person owning or in possession of said machine where located shall be responsible for the licensing of said machine. No person shall keep or maintain upon his premises any coin-operated machine for which no license has been obtained and upon which no license or decal has been posted. Where the person in possession of the premises upon which an unlicensed coin-operated machine is located refuses to obtain a license for the same on the basis that the machine is not owned or possessed by him, the license collector or his authorized deputy or agent shall remove said machine to the city hall and shall place the same in storage until claimed by the rightful owner thereof. Said machine shall be delivered to the rightful owner upon payment of moving, storage and accrued business license charges. All coin-operated machines located in the city shall have prominently displayed on them the name, address and telephone number of the owner of said machine. 6. Classification F. Every person canvassing, soliciting or performing personal and miscellaneous services from house-to-house or place -to -place, or peddling, or selling books, magazines, photographs or any other product, device, merchandise or material from house-to-house or place -to -place either residential or business, except as otherwise herein provided shall obtain a business license and pay a license tax in an amount set forth in the schedule of taxes. Group 1: Living outside the city --shall pay an annual license tax per individual. Group 2: Living inside the city and having proof of six (6) months' residence shall pay an annual license tax per individual." Section 6. Section 5.04.210 of Title 5, Chapter 5.04 of the Hermosa Beach Municipal Code is amended to read as follows: "5.04.210 License fee for owning, managing, operating a760.mj • • oil wells. For every person, firm or corporation owning, managing or operating oil wells, from which the derrick has, or has not, been removed,--Shall-pay an annual license tax per well in an amount set forth in the schedule of taxes." Section 7. Section 5.04.220 of Title 5, Chapter 5.04 of the Hermosa Beach Municipal Code is amended to read as follows: "5.04.220 Businesses not specified in this chapter. Every business not specified in this chapter, shall pay an annual license tax in an amount set forth in the schedule of taxes." Section 8. Section 10.32.070 of Title 10, Chapter 10.32 of the Hermosa Beach Municipal Code is amended by adding thereto a new subparagraph M. to read as follows: "M. Within any dedicated designated as a public parking space, within the OS -O (Open Space Overlay) encroachment permit." Section 9. Section 13.08.050 of the Hermosa Beach Municipal Code is follows: public right-of-way not except on rights-of-way Zone upon approval of an of Title 13, Chapter 13.08 hereby amended to read as "13.08.050 Costs for Conversion. In order to initiate conversion proceedings in the absence of a property owner petition submitted in accordance with State law, the city council shall determine that the city or a public utility has voluntarily agreed to pay over fifty (50) percent of all costs of conversion, excluding costs of users' connections to underground electric or communication facilities." Section 10. The amendments to Chapter 5.04 contained in Sections 5, 6 and 7 of this Ordinance provides for a schedule of taxes and deletes the references to specific dollar amounts for license taxes required to be paid by businesses in the City. The City Council finds that the schedule of taxes, in each and every instance, is not an enactment of new taxes, but rather is a continuation of taxes adopted by the City before the imposition of Proposition 218. Section 11. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction the remaining portions of this ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it a760.mj • • would have adopted each section, subsection, sentence, clause, phrase, or portion of this ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this ordinance be declared invalid or unenforceable. PASSED, APPROVED and ADOPTED this day of , 1999. ATTEST: CITY CLERK a760.mj MAYOR • December 8, 1999 Honorable Mayor and Members of the Regular Meeting of Hermosa Beach City Council December 14, 1999 SUBJECT: REQUEST TO INITIATE A TEXT AMENDMENT TO ALLOW CARETAKER'S UNIT AS AN ACCESSORY USE IN THE M-1 ZONE Background Attached is a letter from Mr. Ray Sulser from Hunt Enterprises requesting that the City Council consider amending the Zoning Ordinance to add "caretaker's unit" as a permitted accessory use in the M-1 Zone. Hunt Enterprises is the company converting the old Body Glove manufacturing building to a self storage warehouse at 530 6th Street. The City Council recently amended the permitted use list for the M-1 zone, including the elimination of the self -storage warehouse as permitted uses, which has made the facility at 530 6th Street and other self -storage buildings legal nonconforming uses. Analysis A caretaker's unit within the M-1 zone would currently not be permitted as it would be a residential use (likely containing a bedroom and kitchen), nor is it specifically listed as a as a permitted accessory use to any type of manufacturing use. The Council could initiate an amendment to either allow caretaker's units as accessory to any use in the M-1 zone, or specific to particular uses only, such as self -storage facilities. The use could also be subject to the granting of a Conditional Use Permit. To allow as a specific accessory use to self -storage would require re -instating self -storage warehouse as a permitted use in the M-1 zone. Staff is not aware of any special need for housing a caretaker at this facility or any other manufacturing use. Security can be provided from an on-site office on a 24-hour basis, or from a remote location. Staff is not sure what security benefit is added by providing sleeping areas, and/or kitchens. Recommendation To receive and file the request. Sol Blume fel Communi Development Director CON Stephe urrell City Manager KR/ccsr <o vee) Hunt Enterprises INVESTMENT REAL. ESTATE November 8, ,1999. Mr. Steve Burrell City Manager -Hermosa Beach City Hall ; 1315; Valley Drive Hermosa. Beach;,,CA90254 is Personal Delivery e: Body fluve Self Storages Request to Amend permitted IIs ear .Mr: Burrell: As previously lndicated'withyou and tl caretaker's unit ;at the referencaffacilit 15200‘Mansel Avenue Lawndale, California 90260-1947 323 772 0000 310 675'3555 FAX 310 675 4483' e, City' Planning: epartment, we need to oncettis operatlgna]:as a self -storage '. CE!VED N©V 1 1999 MANAGER'S OFFICE ve In this regard, werequest to amend the permitted use list b City's Zoning Ordinance to permit a caretaker's unit in the M=1 zone This umt'will be filly, contained 1n the property and we.will "also have a 24-hour security to the facility We appreciate, your usual cooperation in this inatter. erely, Ray Sulser Building Superintendent Cc: City Council Mr. Fred Duque Hunt Enterprises December 9, 1999 Honorable Mayor and Members of the Hermosa Beach City Council 4)?g/ Regular Meeting of December 14, 1999 REPORT ON PROPOSAL BY JIM LISSNER TO RAISE TAXES AND REDUCE EXPENDITURES Recommendation: That the City Council receive and file this report. Background: This report has been prepared in response to City Council direction at the meeting of October 12, 1999 to review the material submitted by Mr. Lissner at that meeting and report back to the City Council. A copy of the material submitted by Mr. Lissner is attached. Transient Occupancy Tax: Proposal to increase tax from 10% to 14%. This would make it one of the highest Transient Occupancy Taxes around. A vote of the people would be required to increase the TOT. Sales Tax: Proposal to increase sales tax receipts by working with business operations on PCH. Both staff and Council are presently doing this. Sales Tax in a number of categories has increased already. The State Board of Equalization, as does our sales tax consultant, routinely reviews information for aberrations. Business License Tax: Proposal to increase fees. The business license tax increase would require a vote of the people. Police: Hourly charge for event security. All services provided by any City staff member is a calculated cost based on a number of factors. These rates are reviewed from time to time to ensure that we are covering the costs of providing the service. In some cases, community groups pay a lower or no fee as a result of City Council policy. Sidewalk Dining Rent: Proposal to increase rate from 50¢ to $2.00 per square foot. The City Council has the ability to adjust this charge. Expense Reduction Proposal: City Hall Remodel: This issue will be coming to the City Council for a final decision in January. A large part of the funding is from restricted sources and there will not be any operational savings if not done. In fact, operating costs may well increase if the work is not done. • • Council Compensation: This is set by a combination of state law and local budgeting decisions. Staff Salaries: Elimination of Fire Chief Position - This approach did not prove to be a prudent way to provide fire service to the community in the past. A Fire Chief is needed to provide leadership and direction for this vital public safety service. Traffic Signal: Removal of traffic signals at 13th and 14th Streets. Contract has let on this and work will begin in January. Reallocation of supplies: Funds not spent on revenues received over projections are budgeted to go to specific capital or one-time purchase type activities. This way we do not become dependent on one time revenues or savings to deliver the services expected. Respectfully submitted, St en R. Burrell City Manager • . Balancing the Budget in 2000 Additional Revenues Transient Occupancy (hotel/motel bed) Tax: The tax is presently 10%. Most cities charge 10%, but some charge more (San Francisco is 14%). Increasing ours would bring in an additional $222 at 14%. A vote of the electorate may be required. Sales Tax: The city can, through inexpensive measures such as thorough street and sidewalk cleaning, the abatement of weeds and excess signage, the siting of special events there, as well as simply talking about those areas, stimulate business in areas of town that have been neglected and whose sales tax receipts have not increased in step with the economy. Recent sales tax receipts from the PCH, Aviation, and Pier Avenue (Valley to Monterey) areas were $849K, only 12% more than they were 2 years previously (=6% compounded). A 10% increase in business there would bring in another $85K annually. Sales tax from the downtown was up 24% compared to 2 years ago - but that increase represents only 11% compounded annually, and only 5% (compounded) more than the growth in the other areas of town. It also is a growth far less than the apparent increase in foot traffic in the downtown. The city should encourage the Board of Equalization to audit for compliance. An audit should find at least 10% additional tax, which would bring in another $35K annually. Business License Fees: Business licenses fees are projected to bring in $575K. The fee should be increased for those businesses known to regularly require disproportionate amounts of city service. Among those are the 88 businesses with liquor licenses. The fee for all liquor businesses should be increased somewhat - probably about a $500 increase for the stores and restaurants that close by 10 p.m. (and double that when they are bigger than 2000-2500 sq. ft.). The increase on places that close by 10 would bring in an additional $17K. The fee increase for those that serve or sell after 10 p.m. could be $4000 (and double that when they are over 2000-2500 sq. ft.), and would bring in an additional $188K. The total potential increase in business license fees for liquor businesses would be $205K. Police: Presently the hourly charge for police event security is $65, with some events getting that service at an "at cost" rate of approximately $32. The actual hourly cost of our police is about $106. This service is projected to bring in $60K this fiscal year. Adjusting the rates to actual cost will bring in at least another $38K. Presently the city is not participating in the GALE grant program for under -age liquor enforcement. Our neighboring 3 cities have a $100K grant. If we participated, we could get approximately $40K. Sidewalk Dining Rent: The city presently charges 50 cents per foot, so we get $55K. The space is worth $2 per foot, and at that rate would bring in another $165K. Reducing Expenses City Hall Remodel: A $900K city hall remodel is coming through the planning process. It includes such things as $115K of A/V equipment, which would very quickly be obsolete, drywalling the perfectly good brick walls inside the council chambers, granite counter tops in many places, a new office for the fire chief, and air conditioning throughout. This project could be cut in half, with only 1/2 of what remains to be done now, and the rest in a year or two. Annual savings of $225K. Council Compensation: The councilmembers presently receive total pay (plus car allowance) of $40K annually. We presently have no shortage of people willing to run for council. The pay could be reduced by $20K. Staff Salaries: The fire chief we had had so little to do that he was made project planner for the city hall remodel. The fire chief position should be eliminated, with the work spread among the police chief and the fire captains. The savings, including salary, car, and pension, would be approx. $200K annually. Traffic Signals: The traffic signals at 13th and 14th Streets are about to be replaced, at a cost, including city staff supervision, of approx. $200K. There is no need • • for signals at those locations, so when the present signals are no longer serviceable, they should be removed and replaced with stop signs. Reallocation of Surplus: We had a million dollar surplus last fiscal year. This February that surplus was split up among the equipment replacement fund, the insurance fund, and the capital improvement fund. If we have a surplus this year, and we may because of big increases in property tax revenue, the first $500K of it should go into the general fund to pay police salaries. Total: $1935K • RESOLUTION NO. 99- 2 � 9 /W,5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH CALIFORNIA, ACCEPTING THE PROPERTY AT 302 THE STRAND, HERMOS BEACH, CALIFORNIA AND DIRECTING ITS DISPOSITION AND RECORDATION. The City Council of the City of Hermosa Beach, California does hereby resolve as follows: 1. That a partial undivided interest in the property located at 302 The Strand is being donated to the City for public use by David and Margaret Schumacher. That the City Council accepts this gift and hereby agrees to sell the said partial interest in this property to Gary and Cindi Wells and dedicates the proceeds for the reconstruction of Hermosa Beach Municipal Pier. 2. The City Council accepts this donation, and agrees to use the proceeds from the sale of its undivided interest in the property as set forth in Paragraph 1 above. 3. The City Manager is authorized to execute any and all documents necessary, including a certificate of acceptance, in order to consummate the above-described transaction. 4. That, in appreciation of this gift, the proposed plaza at the Pierhead area shall be named Schumacher Plaza. A name sign shall be blocked into one of the prominent walls to be constructed. Additionally, a lighted plaque shall be placed reading, "DEDICATED TO THE MEMORY OF PAUL WILLIAM SCHUMACHER 1919-1971". City Manager is authorized to work with Dr. and Mrs. Schumacher on the exact details of the plaque. PASSED, APPROVED and ADOPTED this 14th day of December, 1999 PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California ATTEST: APPROVED AS TO FORM: City Clerk City Attorney -1- 1 h SUPPLEMENTAL INFORMATION December 9, 1999 Honorable Mayor and Members of Regular Meeting of the Hermosa Beach City Council December 14, 1999 RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT CERTAIN REAL PROPERTY AND EXECUTE ESCROW INSTRUCTIONS ON BEHALF OF THE CITY Recommendation: That the City Council adopt a resolution authorizing the City Manager to accept on behalf of the City certain real property and dispose of the property in accordance with escrow instructions. (Resolution will be provided on Tuesday evening) Background: These resolutions are required in order for the City to complete the real property transfer as set forth in the escrow instructions. This includes all required documents to accept the property on behalf of the City, dispose of the property, and record the transactions. Respe fully submitted, Step en R. Burrell City Manager lb f /a--/V-JY, November 29, 1999 City Council Meeting December 14, 1999 Mayor and Members of the City Council CITY COUNCIL COMMITTEE ASSIGNMENTS - DECEMBER 1999 Recommendation: It is recommended that the City Council update the attached appointment list of committee delegates and alternates to reflect the recent change of Council members. Background: The current list of appointed delegates and alternates to the various committees was approved by Council at its meeting of August 10, 1999, as part of the reorganization following the last mayoral change. That list is attached for Council review. At the last Council meeting, newly elected Kathy Dunbabin was sworn in and seated as a member of the City Council. Ms. Dunbabin replaces former Councilmember Robert Benz, who is the p, a listed delegate/alternate for three of the committees (Sister City Association alternate, West Basin Water Association delegate, Santa Monica Bay Restoration Project delegate), and member of the 13', 3 Pacific Coast Highway Upgrade subcommittee. Due to the Council change, it is appropriate at �' ! this time to re -appoint at least the above -noted four assignments. If additional committee changes are made at this time, please note that the appointed delegate and alternate should be the same for both the South Bay Corridor Study Steering Committee and the South Bay Cities Association since their meetings occur back-to-back on the same day and at the same location. Also, two committees --Independent Cities Lease Finance Authority (ICLFA) and Independent Cities Risk Management Association (ICRMA)--require resolutions to change the appointments of delegates and alternates. Following any changes to the assignments of delegates and alternates, letters will be sent to the appropriate boards and committees, and the list of newly appointed delegates and alternates will be forwarded to Council. Elaine Doerfling, City Cl 9k • CITY COUNCIL REORGANIZATION OF DELEGATES AND ALTERNATES APPOINTMENTS AND/OR REAPPOINTMENTS Beach Cities Committee Delegate Reviczky Delegate Bowler (as called) Coordinating Council Delegate —Edgerton. (4th Thurs. [dark in Dec.] 12:00 lunch, Scotty's - HB Independent Cities Association Delegate Oakes Alternate Bowler (Quarterly - dinner meeting) Independent Cities Lease Finance Authority Dele ate Alternate on Copeland Annual - in June as called RESOLUTION NO. 93-5652 Independent Cities Risk Management Association Delegate Edgerton (2nd Wed. - 10:30 a.m., Huntington Park) Alternate Earl (Copeland - substitute) RESOLUTION NO. 97-5886 Inglewood Fire Training Authority Commission (same as South Bay Sanitation District) Delegate Oakes Alternate Reviczky (3rd Wed. - 1:30 p.m. Torrance City Hall) League of California Cities - Board of Directors Delegate Oakes (1st Thurs. - 7 p.m., Stevens Steak/Seafood House, 5332 Steven's Place, Commerce Alternate Reviczky [dark in July]) Los Angeles County/City Selection Committee (must appoint alternate separately each time when unable to attend meeting) Mayor Oakes (as called) Page 1 Appointments 8-10-99 Metropolitan Transportation Authority City Selection Committee Delegate Oakes (as called) Alternate Reviczkv- - - - Sister City Association, Inc. Delegate Reviczky Alternate (3rd Thurs., as called, various locations) South Bav Cities Association (same as South Bay Corridor Study Steering Committee) Delegate r (4th Thurs. - 7 p.m., Cultural Arts Bldg., Alternate Reviczky Music Room, Torrance City Hall) South Bav Cities Sanitation District (County Sanitation Districts of Los Angeles) (same as Inglewood Fire Training Authority) Delegate Oakes Alternate Reviczky 3rd Wed. - 1:30 p.m., Torrance City Hall) South Bay Corridor Study Steering Committee (same as South Bay Cities Association) Delegate Alternate Boval6 (4th Thurs. - 6 p.m., Cultural Arts Bldg., Reviczky Music Room, Torrance City Hall) South Bav Youth Project (formerly called South Bay Juvenile Diversion Project) Delegate Edgerton (Quarterly, as called - 6 p.m., Alternate Reviczky 320 Knob Hill, Room 4, Redondo Beach Southern California Association of Governments [Added 6/9/98] Annual, as called - next one Edgerton scheduled for April 7,8,9, 1999 in Monrovia Delegate West Basin Water Association Delegate Alternate z R (Quarterly - dinner meeting - 4th Thurs. - 6 p.m., Charlie Brown's Redondo Beach l.rvr�zky Page 2 Appointments 8-10-99 • • Santa Monica Bay Restoration Project Delegate 23ee‘ Alternate Etta Simpson SUB -COMMITTEES Pier Reconstruction (Temporary) Councilmember Oakes Councilmember Reviczky Beach Cities Health District (Temporary) Councilmember Reviczky Councilmember Edgerton Bijoi velopment Project mporarv) Councilmember Edgerton Cou ember Valley Park (Temporary) Councilmember Councilmember Reviczky Airport (Temporary) [Formed 6/24/97] Councilmember Reviczky Councilmember Qal Millennium Celebration (Temporary) [Formed 1/27/98] Councillmember Bowler Councilmember Oakes es Oakes Page 3 Appointments 8-10-99 • Preferencia arking Area porary) [Formed 5/12/98] Councilmember Oakes Councilm er E erton City -School District Partnership (Temporary) [Formed 5/28/98] Councilmember Edgerton Councilmember Oakes Council Chambers Remodel (Temporary) [Formed 7/28/98] Councilmember Councilmember Reviczky Oakes Pacific CO3A4li hwav : grade (Temporary) [Formed 11/24/98] Councilmember Benz Council .. • mber Re zky Fiesta (Temporary) [Formed 11/24/98] Councilmember Councilmember Oakes Eighth Stree . idewalk (Te Edgerton orary) [Formed 3/23/99] Councilmember Bowler Councilmemb - • akes Page 4 Appointments 8-10-99 v4. L A, December 7, 1999 Honorable Mayor and Members Regular Meeting of of the Hermosa Beach City Council December 14, 1999 SUBJECT: PARKING OPERATOR AWARD OF CONTRACT - NORTH PIER PARKING STRUCTURE & LOT A Recommendation: That the City Council: 1.) Award the Contract to Parking Concepts Inc. as the Parking Operator. 2.) Approve that Contract with the proviso that the parking rates (Exhibit B) be established by City Council at a subsequent City Council meeting. Background: On August 8, 1999, the City issued a Request for Proposal (RFP) for qualified parking operators to staff and operate both the North Pier Parking Structure and Lot A parking facilities. The RFP (Attachment No. 1) specified that submittals include information on management and staffing, maintenance, security, management fees, operating hours, budgeting, references and firm background. Police, Public Works, Finance, Community Resources, Risk Management and Community Development Departments participated in the proposal evaluations and interviews. Five proposals were received in conformance with the RFP from Standard Parking, Parking Concepts Inc., Central Parking, Parking Company of America and Ace Parking. The proposals were evaluated on the above criteria and on the basis of an oral interview conducted on September 15, 1999. Analysis: Rating of Proposals and Firms: Based upon the proposal submittals, interviews and references the parking operators are rated as follows: 1. Parking Concepts Inc. 2. Standard Parking 3. Ace Parking Management 4. Central Parking Systems 5. Parking Company of America Parking Concepts Inc. was considered the most qualified firm to provide parking operation services for the City. Four of the five submittals were rated closely, however, Parking Concepts Inc. had the highest overall rating. Parking Concepts Inc, was also considered the firm providing the best maintenance services by the Public Works Department. (Please See Maintenance Section). Parking Company of America had the lowest overall expense levels followed by Parking Concepts Inc. (Please See Attachment No. 3). 1 Proposed Parking Operations Parking operations are proposed to be carried out on a management contract basis. This requires approving an annual parking operating budget each fiscal year for the parking operator including an approved management fee. Under the proposed management contract, the parking operator could not exceed expenditures beyond 5% of the approved budget without City Council approval. This form of managing the City's parking facilities will provide better revenue control and increase the City's parking revenues as the City will approve annual expenses and provide a management fee rather than sharing revenue generated by parking. Currently, the City's parking facilities are operated on a revenue sharing basis with All Right Parking. All Right Parking (now a part of Central Parking Systems) receives 50% of the revenues generated from Lots A, B and C. The City is not concerned with the operating budget for All Right Parking which can maintain whatever operating budget it deems necessary to provide contract services. The parking facilities are proposed to be managed with three staff people, an attendant/cashier and on-site supervisor who would also patrol the facilities and report emergencies or incidents to the City's Police or Fire Departments. Revenue & Expenses Based upon the rate of annual expenses to projected annual revenues Parking Concepts is the most efficient parking operator. The expenses varied from a low of $184,558 for Parking Company to high of $255,396 for Standard Parking. (Please See Attachment No. 3) For the purpose of evaluating the proposals the parking revenues for operating the City's parking structure and Lot A were set at the following: 1 65% occupancy, .50 per hour, 19 hours of operation per day, 300 parking structure spaces, 119 Lot A spaces.2 The parking facilities generate $944,374 in total annual revenues. Comparing the three companies with the lowest annual expenses to projected revenues, Parking Company has an expense to revenue ratio of 20%, while the ratio for Parking Concepts is 21% and Central Parking has a ratio of 22%. (Please See Attachment No. 3) Management & Staffing Proposed Staffing for most of the firms consists of an on-site supervisor and a cashier/attendant working at both Lot A and the parking structure. A facility manager is also typically available to assist on-site staff with reporting and scheduling. The supervisor is involved in any emergency activities including accidents, thefts and traffic control. An accident or incident report is prepared and a copy is issued to the City. Most complaints are handled by the most senior staff person on site and then referred to the facilities manager and most of the companies had written procedures for fielding and responding to customer complaints. All of the firms indicate that they have regular training and evaluation programs for personnel. Annual management fees ranged from $10,000 for Ace Parking to $24,000 for Central Parking. (Please see Attachment No. 3). Three of the proposals also contained annual 2 "professional fees" expenses (business licenses) ranging from $600 to $720 which would be required for the selected operator. The management fees are the parking operators overhead and profit and in some cases included the costs for mandatory audits. Maintenance Maintenance for the parking structure and Lot A includes daily removal of debris from the parking area, stairs and elevator areas, degreasing twice annually, restriping twice annually and installation of lamp bulbs and equipment repairs as needed. Most of the proposals contained a maintenance schedule for daily, weekly or monthly maintenance tasks, however, the level of service varied among the companies. The costs for maintenance ranged from a low of $3,540 to a high of $12,900 reflecting the level of maintenance service. Parking Concepts Inc. proposed to allocate $10,380 for maintenance service and provided the best maintenance program. Revenue Controls, Audits & Annual Budgets Revenue reporting and auditing programs varied among the proposals. Two companies (Standard Parking and Central Parking identified auditing costs of $7,500 and $2,400 respectively. The other proposals contained auditing costs in their management fees or did not show a cost indicating these costs would be the City's. The recommended firm did not indicate a cost for audits which means that the City would need to conduct these services using a City approved Certified Public Accountant paid from the Downtown Enhancement Commission (DEC) Funds. The parking operator reporting and auditing programs included: 1. Internal Audit prepared by a Certified Public Accounting firm. 2. Operational Audits performed by the firms management staff to identify potential problems in revenue control or staffing. The system of internal revenue control includes • Vehicle Counts • Ticket Counts • Cash Accounting Each day parking ticket stubs are collected and reconciled with the number of auto entries counted by the automatic gate controller. A daily cash report is prepared for submittal to the City. All revenues collected are deposited daily (or no later than the next business day,) in a bank approved by the City and in a bank account identifying the funds as the property of the City. A copy of the deposit receipt is to be provided to the City within 3 days of the cash deposit or weekly deposit report may be considered via an "on-line" reporting system. Under the terms of the contract, the operator bears all risk of loss due to theft, fraud etc. whether by the operator's employee or any other person or entity. The on-site supervisor and facilities manager will be responsible for monitoring and work hours and ensuring that time cards and payroll records are maintained. The supervisor and facilities manager will also be responsible for reconciling petty cash fund distribution, verify change funds to cashiers and maintain records for City audits. 3 The City has installed a Smartouch Revenue Control System with construction of the parking structure, which includes a "RCSMM" software program to permit on-site programming of rates, cashiers, validations, receipts and daily, weekly and monthly revenue reports. A similar system will also need to be installed in Lot A. The City may consider a rate structure which varies daily and seasonally. Short term parking may be more costly and a flat entry rate could apply to parking after a particular time in the evening. These variable rates will be incorporated in the revenue control system.' Prior to the commencement of each fiscal year, the parking operator will need to submit an annual operating budget projection for City approval. The budget is to serve as the basis for operating expenses incurred over the fiscal year. Security The parking operator is required to have the on-site supervisor walk the parking structure periodically and contact the Hermosa Beach Police and Fire Department dispatch in the event of the need for emergency services. The parking operation offices are equipped with phones to contact City emergency services. In addition, parking enforcement and the Police Department foot patrol will also patrol the facility. The City can increase the presence of security if the need arises. Marketing Some of the firms recommended marketing programs as a means to distinguish their companies, however, staff believes that marketing the City's parking facilities is not an important function for the operator as parking demand is high in the downtown on weekends, evening and during the summer season. The marketing suggested in the proposals ranged from simple give -a -ways or brochures to contests. Most of these marketing programs would be subsidized by the City. Insurance and Bonds The parking operator will be required Commercial General Liability Garagekeepers Legal Liability Commercial Auto Liability Worker's Compensation Insurance Umbrella Insurance Policy Fidelity Bond Performance Bond to carry the following insurance: $1,000,000 $1,000,000 $1,000,000 Per Statutory Requirement $2,000,000 $ 100,000 $ 25,000 (costs of maintenance to be assumed by operator. Extraordinary maintenance costs to be charged as operating expense.) 4 References Parking Concepts received exceptional recommendations from the references contacted. In the County of Orange, Parking Concepts has operated over 10,000 parking spaces for several years. The County Parking Administrator indicates that Parking Concepts is the best company that the County has had during her 12 year tenure. In the City of Los Angeles, the Department of Transportation Off Street Parking Division has also written a letter in support of the firm. Sol : umenfe , Director Community D velopment Department Concur: S City Manager Notes: Approved for Fiscal Impact: Viki Copeland, Director Finance Department 1. The parking rates for operating the parking facilities are proposed to be consideration by City Council at the January 14, 2000 meeting. 2. Lot B is proposed to be metered. Attachments: 1. RFP 2. Parking Concept Proposal 3. Summary of Expenses and Revenues 4. Contract H:/parkop 5 Attachment No. 1 CITY OF HERMOSA BEACH REQUEST FOR PROPOSALS NORTH PIER PARKING STRUCTURE & PARKING LOT "A" AUGUST 5, 1999 6 CITY OF HERMOSA BEACH REOUEST FOR PROPOSALS NORTH PIER PARKING STRUCTURE & PARKING LOT "A" Proposal Requested: The City of Hermosa Beach invites proposals for a professional parking facility operator to manage a 300 space parking structure located at the corner of Hermosa Avenue and Thirteenth Street and a public parking lot. The parking structure is known as the North Pier Parking Structure and the surface parking lot is known as Lot "A". (See attached City location map and parking facilities map). Firms are invited to submit proposals for operation and management of these parking facilities. The parking structure also includes 100 stalls of private parking on the lowest level of the parking structure which is to be leased and operated by an adjacent hotel operator and served by a separate entrance. The parking facility operator will not be responsible for maintaining or operating parking leased to the hotel. All other space in the parking structure will be the responsibility of the parking facility operator. Parking Lot "A" contains 119 parking spaces in a surface lot located on the northwest corner of Hermosa Avenue and 11th Street. Proposal Deadline: An original and seven (7) copies of the proposal, proposal questionnaire, and other related documents, along with one copy of the financial documents must be completed and submitted on or before 4 p.m., on Thursday, August 26, 1999: City of Hermosa Beach Community Development Department 1315 Valley Drive Hermosa Beach, CA 90254 Attention: Director The Proposal Package and Questionnaire (Exhibit B) must be submitted in a sealed package. All financial documents related to the firm's financial stability should also be submitted in a separately sealed package. Proposal Opening: Proposals will not be opened in a public bid opening process, since the proposal is not awarded based on the lowest bid. Proposers may contact the Community Development Director on Monday, August 23, 1999, for a list of firms which submitted proposals. Please note that City offices are closed on Fridays. Pre -Proposal Meeting & Tour of Parking Facility and Lot "A" Firms wishing to submit proposals must attend a pre -proposal conference and walk through on August 18, 1999. The meeting will be held at 1:30 p.m. in the City Council Chambers in the Hermosa Beach City Hall. A tour of the parking structure (which is currently under construction) and Lot "A" will be given following the meeting. Evaluation of Proposals: Firms submitting proposals for parking management services will be evaluated based on the following criteria: 1. Operation Plan 2. Marketing/Customer Service Plan 3. Budget Plan 4. References 5. Financial Stability of Firm 6. Level of off site supervision 7. Price 8. Oral Interview Firms selected as finalists will be invited to an interview before a selection committee. It is the City's intent to award a Management Agreement to the most qualified and responsible proposer. However, the City is not required to select the proposal with the lowest price. The City reserves the right to reject any and all proposals or take such other course of action deemed appropriate at the City's sole and absolute discretion in evaluating proposals. Although not intended to be an exhaustive list of causes for disqualification, the City reserves the right to disqualify proposals based on, but not limited to, the following: 1. Evidence of collusion among proposers. 2. Incomplete submittal of Proposer's Questionnaire or requested information. 3. Lack of business skills or financial resources necessary to support the management agreement successfully, as revealed by either financial statements or experience. 4. Lack of responsibility as shown by past work, references, or other factors. 5. Default or termination of other contracts or agreements. 6. Omission, inaccuracy, or failure to include the questionnaire with the proposal. The City's determination as to whether the proposer is qualified and responsible will be based on the information furnished by the proposer in the aforementioned Proposer's Questionnaire, as well as, from other sources determined to be valid by the City. The contract will not be awarded until the City reviews, and is satisfied, with the experience and financial responsibility of the proposer. Each proposer agrees to allow the City to review the validity of their information upon submitting their proposal and to interview site manager and parking facility staff. Note: Please notify your bank and business references, in writing that the City of Hermosa Beach may be contacting them concerning the financial and credit information furnished with your proposal. Significant Evaluation Factors: 1. Operations Plan Operator is to submit a complete manual for operation of the parking facility which is consistent with the Management Agreement requirements. 2. Marketing/Customer Service Plan Operator is to submit a marketing and customer service plan. The parking facility is the first and only commercial parking facility owned by the City. The marketing plan should present to the City how the proposer plans to market the parking availability to area businesses and how to maintain the facility at full occupancy. 3. Budget Plan Proposers should prepare a budget for the following items: • Budget for Facility Opening November 1999 • Budget for time period July 1, 1999 to June, 30, 2000 • Costs to provide a unarmed security guard to patrol the facility during operating hours as a separate cost item. The City may elect to add security services to the Management Agreement. The budget should include the following costs: • Revenue projections for facility • On-site staffing costs • Supervisory/management costs • All related payroll costs and overhead -providing transient parking tickets for one year (access control cards will be included in the equipment contract • All office supplies, janitorial supplies, cleaning supplies • Fire extinguishers for booth and office • Rate and liability signs plus allowance for signs • Insurance and bonding costs • Phone costs for phone line in booth and office • Office furniture and office equipment (amortize over 3 years) • Parking access and revenue control maintenance (after warranty expiration period). • Lamp replacement • Restriping and resealing costs • Facility sweeping and degreasing 9 The City will provide: • Utility costs including water, electrical and emergency phone lines • Elevator maintenance • Dumpster and trash removal. 4. References Provide a list of financial and business references including names, addresses and phone numbers. 5. Financial Stability of Firm Provide financial information as listed and required in the Proposal Questionnaire. All financial information regarding your firm should be placed in a separate sealed package and submitted as listed under the Proposal Deadline section. 6. Level of Off-site Supervision Provide an organizational chart of your firm. Additionally, provide a list of all other parking facilities supervised by the individual(s) who will be involved with the day to day off-site supervision of the project. 7. Price The Proposal should provide the firm's costs for the management fees, Worker Compensation and Liability Insurance. 8. Oral Interview Firms which are selected for final interviews will be invited to meet with a selection panel. Proposers will be allowed 20 minutes for presentations followed by questions from the selection committee. At the oral interview, proposers will be expected to present the supervisory and management personnel for this project. 9. Insurance The operator shall provide evidence of insurance (Certificate of Insurance or other evidence of coverage) on or before the effective date of the Contract and shall specifically identify the Management Agreement and contain express conditions that the City is to be given written notice by registered mail at least thirty (30) days in advance of any modifications or terminations of insurance. Required insurance coverage is shown on Attachment D. Execution of the Management Agreement: Subsequent to the City selection of a proposer, City and proposer will finalize the terms and conditions of the Management Agreement. The Agreement will be available at the Pre - proposal meeting. /o Parking Structure and Lot "A" Description: 1. Location of the sites are shown on the Site Map. The parking structure is located at the northwest corner of Hermosa Avenue and 13th Street and Lot "A" is located on the northwest corner of Hermosa Avenue and 11th Street. 2. The North Pier Parking Structure is shown on the attached elevation drawings and floor plans. The parking structure contains 300 parking spaces. Lot "A" includes 119 parking spaces. 3. Access & Revenue Control Systems and other required equipment installed at the parking structure is shown on Exhibit E 4. Parking facility offices will be provided at the North Pier Parking Structure for the operator along with an employee restroom and a counting/storage room. Except for revenue control equipment and the computer, the office will be unfurnished. Attachments: Exhibit A: Proposal Questionnaire Exhibit B: Parking Operations Staff Schedule Exhibit C: Insurance Requirements Exhibit D: Parking Facilities Equipment Specifications // EXHIBIT A PROPOSAL QUESTIONNAIRE 1 . State the name, address and telephone number of the company submitting the proposal. 2. Provide a listing of all parking structures currently managed by your company within a 25 mile radius of the City of Hermosa Beach. Include the name of the contact person and telephone number. 3. Provide a listing of a minimum of five parking facilities, currently managed by your company in Southern California, which utilizes on-line access control and fee computers. Include the brand name(s) and a brief description of the equipment. 4. Give name, location and date of any parking contracts or management agreements, in the Southern California area, that have been terminated prior to the expiration date within the past five years. 5. Furnish a statement of income, balance sheet and statement of changes in financial position, including notes thereto, all prepared by an independent Certified Public Accountant. The financial statements should be as of or for the period ending on the last day of your most recent completed fiscal year or the preceding fiscal year. All financial information should be provided in a separate sealed envelope. 6. Provide a company organizational chart. 7. Provide resumes of key personnel, including the individual or individuals who will be involved with the day to day off-site supervision of the structure. 8. Provide a list of all other parking facilities supervised by the individual(s) who would be involved with the day to day off-site supervision. 9. Submit a recommended operation plan for the Parking Structure including, but not limited to: a. Personnel requirements: (1) Job description (2) Wage rates (3) Benefits (4) Recruitment (5) Training (6) Employee Safety Programs b. Report forms for revenue control and management analysis c. Procedures for administering customer complaints d. Procedures for administering damage claims e. Annual audit performed by independent Certified Public Accountant /1- 10. Submit a detailed marketing program for the parking facility including, but not limited to: a. Recommended parking rates b. Specific programs (late evening entry rates, merchant & employee rates, and validations) c. Budget for marketing (to be included as an operating expense in the budget referred to below). 11. Submit an operating expense budget for the parking facility for the first year of operation. 12. State the dollar amount of the monthly management fee for the term. of the contract (five years). 13. State the charges for all insurance referred to in paragraph of the enclosed Management Agreement (Exhibit A). Liability insurance may be stated as a percent of payroll or a dollar amount per parking space. Worker's compensation insurance should be stated as a percent of payroll. All insurance rates must be guaranteed for on year. Rates may be adjusted on an annual basis; however, justification for any increase must be provided to and approved by the City. 14. Provide proof of State Unemployment Tax Rate for the calendar year 1999. �3 Attachment No. 3 PARKING MANAGEMENT OPERATING EXPENSE [Pte' I°> coNcEffr �AfkitiN ACE Payroll/Wages* ** Workers Comp Insurance & Bonds Health Insurance General Liability Uniforms Tickets/Printing Accounting Office Supplies $ Signage $ Janitorial Supplies $ Fire Equipment $ Furniture $ Telephone $ Marketing/Promotion $ Lighting Repair $ Equipment Repair $ Sweeping $ Striping $ Misc $ Annual Audit $ Profesional Fees $ Steam Clean $ 184,236 $ 140,143 $ 141,729 $ 5,503 $ 10,260 $ 19,327 $ 2,940 $ 3,510 $ 19,980 $ 5,520 $ 13,500 $ 11,400 14,076 $ $ 1,800 $ 4,104 $ 4,320 $ 2,880 $ 3,240 6,000 $ 3,000 $ 5,400 $ 4,334 $ 3,900 $ 2,400 900 $ 1,020 $ 240 $ 300 $ 780 $ 3,600 $ 1,920 $ 600 1,800 $ 1,500 $ 2,700 $ 1,800 $ 360 $ 240 $ 1,332 $ 6,000 $ 960 900 $ 1,320 $ 1,800 $ 1,200 $ 2,700 $ 3,600 $ 600 $ 6,960 1,500 $ 1,020 $ 600 1,200 $ 1,080 $ 4,200 $ 1,200 4,200 $ 7,200 $ 5,700 $ 3,000 $ 3,540 - $ 1,080 $ 3,000 $ 7,200 $ 900 7,500 $ - $ 2,400 $ $ 600 $ 600 $ 720 9,000 $ $ 141,194 $ 181,782 2,703 $ 7,200 $ 4,800 TOTAL $ 255,396 $ 199,005 $ 209,109 $ 184,558 $ 215,685 * includes manager and area supervises] **Payroll/Wages includes labor supervision & payroll tax burden. MGMT & SECURITY EXPENSE ANA .agllOENIP $N slr.......:;�.........:PAitki>........... Act .: Mgmt Fee Security • $ 12,000 $ 108,096 $ 19,788 $ 24,000 $ 144,984 $ 12,216 $ 86,534 10,200 70,080 Mgmt & Security $ 120,096 $ 19,788 $ 168,984 $ 98,750 $ OPERATING & MGMT EXPENSES ARNItig ................ » PARKING c, 80,280 Regular & Mgmt $ 267,396 $ 218,793 $ 233,109 $ 196,774 $ 225,885 FIGURES BASED ON ADDENDUM #4 (10/11/99) /'f f/b95/cd/ime rnwo rk/p kg m g mt# PARKING MANAGEMENT PROPOSAL ANALYSIS p _ Company., OPERATINGk EXPENSE' 1 'NET ` ` W t REVENUE** ' EXPENSE /ANNUAL INCOME Ace Parking Management $215,685 $944,374 23% Central Parking System $209,109 $944,374 22% • Parking Concepts, inc. $199,005 $944,374 21% Parking Co. of America $184,558 $944,374 20% Standard Parking $255,396 $944,374 27% Notes Net Revenue figured by the Community Development Department - combined parking structure & Lots "A" (65% occupancy, $.50/hr, 419 spaces) FIGURES BASED ON ADDENDUM #4 (10/11/99) /S f/b95/cd/internwork/pkg mgmt# Attachment No. 4 - PARKING MANAGEMENT AGREEMENT THIS PARKING MANAGEMENT AGREEMENT ("Agreement") is made and entered into this _ day of November, 1999, by and between the CITY OF HERMOSA BEACH, a municipal corporation (hereinafter referred to as "City") and , a California corporation (hereinafter referred to as "Operator"). It is understood and agreed that Operator shall be defined to include Operator and Operator's agents, assignees, contractors and subcontractors utilized by Operator in the performance of services under this Agreement or otherwise provided in consideration of the mutual covenants set forth below, the parties agree as follows: 1. Premises. This Agreement provides for the performance of certain Parking Services by Operator within and upon the parking facilities (NORTH PIER PARKING STRUCTURE and Lot "A") (hereinafter referred to as "Facilities"). NORTH PIER PARKING STRUCTURE contains approximately 300 parking spaces and is located on Thirteenth Street between Hermosa Avenue and Beach Drive. Lot "A" contains 119 parking spaces and is located on Eleventh Street between Hermosa Avenue and Beach Drive. 2. Term.a. Term. The term of this Agreement shall be for sixty (60) calendar months, commencing on November _, 1999. The term of this Agreement may be extended by City, at the City's sole discretion, for up to two additional periods of twenty-four (24)months each upon 30 days prior written notice thereof from City to Operator. b. Cancellation. Notwithstanding the provisions of Section 2.a hereof, this Agreement may be canceled by either party, with or without cause, at any time upon issuance of a sixty (60) day written notice to the other, without penalty to either party. 3. Parking Services. In compliance with all terms and conditions of this Agreement, during the term hereof the Operator shall provide all personnel, labor, materials, tools, and equipment necessary to perform and complete in a good and workerlike manner, the following management, operation, and maintenance services (the "Parking Services"), as required for supervising, cashiering, securing and maintaining the Facilities which includes but is not limited to the following: a. Manage and operate all services requested by City for the Facilities; b. Establish and maintain revenue collection and control procedures; c. Collect all parking revenues derived from the use of the Facilities; d. Employ all personnel and operating staff, and provide all benefits, training, discipline, and supervision as necessary to provide adequate staffing, management and maintenance of the Facilities for maximum and efficient service; e. Maintain accounting records of all revenue and expenses related to the management and operation of the Facilities; /6 f. Periodically consult with City on matters involved in the operation of the Facilities; g. Maintain record keeping and reports, including customer complaints, damage claims, and incident reports as requested by the Parking Manager; h. Establish and maintain proper records of City parking permit holders; i. Provide and maintain all non -maintenance supplies, j. Provide all uniforms, uniform cleaning and name badges for Facilities employees; k. Maintain and provide City with appropriate liability insurance as described herein; 1. Maintain and provide all required permits and licenses; m. Conduct necessary background checks of prospective and existing personnel; n. Provide promotional and marketing items, and distribution of such materials to the local business community; o. Assure good housekeeping and maintenance practices; P. Use reasonable care for the protection of tenants and invitees and the general public in the operation, use, and maintenance of the Facilities (although this shall not be construed to mean that Operator is required to provide special security services); q. Maintain a high degree of quality professional operation and customer service for the Facilities; r. Provide annual financial statements for the Facilities (including a balance sheet, statement of income and statement of profits and losses); s. Provide a Standard Operating Procedures manual, in form and substance acceptable to the City and Operator, within 6 months after the date hereof, and t. Provide an expanded scope of services based upon performance and needs analysis determined by the City and Contractor. 4. Maintenance. a. Operator shall maintain and keep the Facilities and all equipment therein in a clean and orderly condition. Operator shall maintain all the Facilities in a safe and good condition and repair, free and clear of all hazards. These hazardous conditions include, but are not limited to: potholes in surfaces of the Facilities, and loose poles or other objects which could be a safety hazard. The maintenance shall be of a level satisfactory to the City. Operator shall be responsible for routine daily, or other, maintenance and minor repairs. Operator shall remove all trash and litter on surfaces of the Facilities. Operator shall maintain waste receptacles, brooms, dustpans, and other manual cleaning equipment required for maintaining the Facilities in a clean condition. /7 Operator shall empty all trash receptacles as needed into the City -provided dumpster. Operator shall insure that all employees keep their immediate work areas clean and free of debris at all times. b. Operator shall check the Facilities daily for unsafe conditions and either correct at once or advise City of any such unsafe conditions. Daily inspections shall be performed by the Operator and shall be logged and available for City inspection. Also included in the Operator's daily inspection is the detection of broken glass, cracks in surfaces which could cause injuries or any other condition which could reasonably by expected to present a possible safety hazard. c. Operator shall perform daily maintenance and repair of all parking access and revenue collection equipment in accordance with instructions from the equipment manufacturer provided in the equipment specifications. Daily maintenance shall include, but not be limited to the following: (i) replacement of ribbon in the ticket dispensers as needed- (ii) maintenance of all clocks with the correct time; (iii) replacement of broken or damaged gate arms; (iv) replacement of ribbon and receipt tapes in cash registers, as needed. In the event that Operator cannot repair such equipment, Operator shall immediately notify the equipment manufacturer and request service from the manufacturer pursuant to the City's maintenance agreement with the manufacturer and shall notify the City as soon as possible. 5. Staffing. a. Operator shall provide a schedule of employee positions (as described in Schedule A attached hereto) to be employed "on-site" in the direct management of the Facilities. The staffing schedule shall include the number of employees, scheduled hours, job titles, hourly wage rates and salaries. Operator shall provide uniforms with identification badges for all employees. The decision of the City as to adequate staffing shall be final. All employees shall conduct themselves in a courteous manner and shall be neat and clean and properly uniformed at all times. Any changes in personnel staffing levels must first be approved, in writing, by the City. b. Operator shall provide all other adequate, competent staff to fulfill Operator's obligations under this Agreement. c. All employees hired by Operator for work at the Facilities must be able to read, write and speak English. Operator shall ensure that any person employed for work at the Facilities is authorized to work in the United States, and possesses a valid and current driver's license to operate a motor vehicle in the State of California. 6. Quality of Work. All work shall be performed or finished and completed to the satisfaction of the City in accordance with the best parking structure and parking lot management services and practices possible. Operator shall ensure that high standards of courtesy and demeanor are maintained by all of the Operator's officers, agents, and employees at all times in the operation of the Facilities. No officer, agent or employee of the Operator shall engage in any conduct which is offensive to members of the public or unlawful. Operator shall comply with and vigorously enforce all directives made by the City relating to the operation of the Facilities including, but not limited to, revenue collection procedures, and any and all procedural requirements that may from time to time be established by City. 7. Operator's Inspection of the Facility. By executing this Agreement, Operator warrants that it has examined the Facilities and is satisfied with all non -latent conditions existing as of the date of this Agreement. Operator shall not be entitled to any adjustment in compensation for any pre-existing conditions, except for latent conditions which are not brought to operator's attention by the City prior to the effective date hereof. 8. Licenses. Operator shall have and maintain a valid business license from the City of Hermosa Beach, and all other City, County and State licenses and permits required for the performance of the Parking Services contemplated herein. 9. Local Office; Emergency Cases. A competent representative of the Operator shall at all times, including both business and non -business hours, be reachable by telephone, and with the capability to receive and respond to calls of an emergency nature within thirty minutes. This information shall be filed with the City. 10. Damage to Property. All damage or unauthorized alterations to the Facilities caused by the fault of Operator in performing its duties under this Agreement shall be repaired or replaced immediately by Operator in a manner approved by the City, at Operator's expense. 11. Continuous Service. Operator shall provide management and operations services as required hereby without interruption, regardless of labor disputes. 12. Manner of Performance - Safety. Operator shall provide all materials and perform all work required by this Agreement in a manner ensuring maximum public safety, minimum obstruction or inconvenience to the vehicular or pedestrian traffic, and in compliance with all applicable provisions of the California Occupational Safety and Health Act. All injuries or reported accidents involving personal injury shall be promptly and fully investigated by the Operator, with statements immediately obtained from Operator's personnel whenever applicable. Operator shall immediately notify City of any personal injury incidents, vehicle damage, or theft upon the occurrence thereof. 13. Management Fees and Operator's Expenses. a. City shall pay to Operator as its Management Fee, for each month of the term hereof, a fee equal to ( ). In addition, City shall pay or reimburse Operator (as appropriate, where the case or context may require) for those reasonable and customary expenses and costs approved by City pursuant to the Budget (described below) and incurred by Operator in the performance of its Parking Services ("Operating Expenses"). Such Operating Expenses shall include, without limitation, the aggregate of salaries and wages, payroll taxes, worker's compensation insurance, commercial general liability insurance, garage keepers legal liability insurance, health insurance for employees working only on-site at the Facilities, supplies, signs, utilities, facilities maintenance, business license tax and all other necessary and reasonable direct costs related to such parking services provided exclusively to the Facilities. b. Operator shall not receive reimbursement for losses incurred by Operator due to acceptance of checks or similar forms of payment when such checks are lost by Operator. �9 c. Operating Expenses shall not include any of the Operator's general overhead and/or indirect expenses which shall include, but shall not be limited to: i. Administrative and related costs and expenses incurred in the operation of the Facilities or the other operations of the Operator, as they are incurred in the general management of the affairs of the Facilities or Operator's other operations, including the monitoring of the operation and management of the Facilities; ii. Maintenance of the general books and records of the Operator; iii. Office supplies and equipment used by Operator which are not used exclusively for the Facilities; iv. Postal, telephone and travel expense related to the management of the Facilities (except for the cost of telephones located at the Facilities to the extent used for Facilities - related purposes); v. The cost of any managers, supervisors, bookkeepers or couriers who are not employed at the Facility on a full-time basis (except to the extent part-time services are approved for reimbursement in writing in advance by the City); vi. The costs of recruitment and direction of the employees used to operate the Facilities; vii. The costs of arranging and implementing work schedules and recommendations of operating procedures and policies; viii. The cost of processing of customers' complaints and damage claims; ix. The cost of supervising the processing of the Facilities' funds in accordance with direction from the City (except that bank charges shall be paid by the City); and x. The cost of preparing required operating statements, audits and reports, maintenance of a close liaison between the Operator and the City and the provision of all other customary services normally included in management. 14. Contracts. Operator shall not enter into any contracts relating to maintaining, repairing, servicing or improving the Facilities without the prior written approval of City, which approval shall not be unreasonably delayed or withheld. 15. Budget. a. On or before ninety days prior to the commencement of each fiscal year during the term of this Agreement, Operator shall submit to City a pro forma budget projection for the ensuing fiscal year (the "Budget). For purposes hereof, a fiscal year begins on July 1, and ends on June 30. The Budget shall include a detailed projection of gross revenues and operating expenses to be reimbursed by the City. Each such proposed Budget, prior to adoption and implementation by Operator, shall require the written approval of City. Any budget so approved by City shall become 20 the Budget for the ensuing fiscal year and shall form the basis upon which Operating Expenses are incurred in that fiscal year. The Budget for any fiscal year may be amended only with the prior written approval of City. b. Operator shall not incur any Operating Expense in excess of five percent (5%) over the amount allocated for that particular Operating Expense in the Budget, without the prior written approval of City, unless such increased expenditure is otherwise authorized by this Agreement. Total employee overtime hours for which the City is liable for reimbursement shall not exceed ten percent (10%) of the total regular working hours. Regular working hours is defined as not to exceed 40 hours per employee per week. c. Capital Expenditures shall be made promptly and directly by the City when and as reasonably required. 16. Parking Revenue and Collection; Monthly Statements. a. All revenues generated by the Facilities shall be the property of the City and shall be collected and deposited daily. Revenue collection procedures shall be in accordance with the method approved by the City. Revenues shall be deposited with the bank approved by the City in a separate account, as provided below. The deposit shall be made with the bank no later than the next business day following the date on which the parking revenue is collected. A duplicate copy of the deposit receipt identifying the amount collected by Operator and its deposit with the bank, shall be delivered by Operator (or designated representative) to the City at the address set forth below, not less than three business days after the deposit was made, or, at the option of the City, Operator may provide the City with a weekly bank deposit report via a computerized "on-line" reporting system. b. The City shall designate a bank account for the deposit of all revenues derived in connection with the operation and management of the Facilities. At the option of the City, the account shall be in the name of Operator but held in a subaccount identifying such funds as the property of the City, and such funds shall be held by Operator in trust for the City (all such funds being the property of the City), and Operator shall provide the City with a first priority secured lien on such account in the fashion prescribed by the California Uniform Commercial Code. Operator shall deposit daily into the account, on the next business day following receipt, all gross revenues collected. Funds in such account shall be transferred monthly into an account designated by the City. Until such monies or other things of value have been deposited in the City's account and verified by the bank in accordance with this Agreement, Operator bears all risk of loss therefore, including, but not limited to, damage, destruction, disappearance, theft, fraud, or any dishonest or unlawful act, or other hazard, irrespective of location and whether by Operator's employees or any other person or entity. Should such an event or act occur, Operator shall notify as soon as possible the City and the City of Hermosa Beach Police Department, and Operator shall prepare a report of such incident. Operator shall notify the City of any operational changes deemed necessary by Operator to safeguard the City's monies or things of value. c. For accounting purposes, the month ("Accounting Month") shall end at the close of business on the last day of the month. Within fifteen (15) days after the end of each Accounting Month, Operator shall submit to City a reasonably detailed written statement of the gross revenues collected and the Operating Expenses incurred during the preceding month (the "Monthly Statement"). The Monthly Statement shall also include itemization of operating expenses (together with supporting copies of bills paid), a report of parking utilization, a reconciliation for revenue on a daily basis, payroll records. Operator shall also submit to City a detailed list of accounts receivable for the month, along with various management reports deemed necessary by City. City shall pay or reimburse Operator (as appropriate, as the case or context may require) for Operating Expenses plus Operator's Monthly Management Fee within 45 days after the submission of the Monthly Statement. 17. Operator's Accounting. a. Operator shall design, establish, implement and maintain procedures for the accounting and control of the parking revenue from the time of its collection by Operator to the time of deposit at the bank. This shall include a system of internal controls to account for all gross revenues. Such procedures shall include each of the accounting and cash control processes identified recommended by Operator and approved by the City. All accounting and cash control procedures shall be in accordance with, and subject to the approval of, the requirements set forth by the City. The system of internal controls shall include but not be limited to the following: i. Vehicle Accountability. ii. Ticket Accountability. iii. Cash Accountability. Operator shall maintain, for a period of 60 months from the date of submitting such statements to City, records of such gross revenues collected and operating expenses disbursed in accordance with recognized accounting practices. Parking tickets shall be retained by Operator for a minimum of six (6) months. Upon reasonable notice to Operator, City or its designated agent may audit Operator's records pertaining to the operation of the Facilities. Operator shall provide all necessary records whether in its possession or in the possession of its vendors or suppliers, or to arrange for access to such records by City personnel conducting any such audit. b. Operator shall maintain a complete set of books and records in the form and manner approved by the City setting forth all revenue collected in the operation of the Facility and all expenditures made in connection therewith. Such information shall contain supporting data as required by the City. Such books, records, and information shall be kept and maintained at a location in Los Angeles County, California. c. Operator shall provide to the City a copy of all bills paid together with the monthly statement of expenditures submitted for payment or reimbursement by City (as appropriate, as the case or context may require). Operator shall submit to the City all such reports and statements as the City may from time to time require and at such times as may be required. 18. Parking Rates. The prices, rates and fees charged by the Operator for the use of the Facilities shall be determined and regulated solely by City with recommendations from Operator. The initial fees are set forth in Schedule B, attached hereto and incorporated by reference herein. ZZ 19. Signage and Advertising. Operator shall post parking rate and liability disclaimer signs. The size, color, and format of signs used shall be approved by the City prior to installation and shall meet the requirements for readability as set forth in the Americans with Disabilities Act. Signs shall be kept in clear view of cars entering and exiting the structure and clear of debris and graffiti. Operator may install and display signs bearing its name and logo in or about the structure subject to approval of the City. 20. Taxes, Assessments and Levies. Operator shall not be responsible for real property taxes, assessments, levies, and other governmental fees and charges, if any, which may be levied or assessed against the real and personal property and other improvements upon which the Facility is located. 21. Hours of Operation. City shall determine the hours of operation and the number of the Operator's employees necessary to staff the Facilities from time to time. 22. Insurance and Bonds. a. Operator shall provide the following insurance and bonds. Concurrent with the execution of this Agreement and in partial performance of Operator's obligations under this Agreement, Operator s a procure an maintain during the term of this Agreement and any extensions or renewals thereof, from an insurer having a minimum rating of or equivalent to A -VII in Best's Insurance Guide: i. Commercial General Liability Insurance, with a combined singlelimit of at least Two Million Dollars ($2,000,000). ii. Garagekeepers Legal Liability Insurance including comprehensive and collision coverage with a combined single limit of at least One Million Dollars ($1,000,000). iii. Commercial Automobile Liability Insurance for owned, non-- owned and hired automobiles, with a combined single limit of at least One Million Dollars ($1,000,000). iv. Worker's Compensation Insurance, in statutory amounts, and Employers Liability Insurance at a limit of at least One Million dollars ($1,000,000). v. An Umbrella Insurance policy in the amount of at least Two Million Dollars ($2,000,000). vi. Operator shall provide a Fidelity Bond covering any dishonest acts of their employees in the amount of at least One Hundred Thousand ($100,000) per occurrence. vii. A faithful Performance Bond in a form satisfactory to the City Attorney in the amount of Twenty Five Thousand Dollars ($25,000) to guarantee the performance of all Operator's duties, covenants and obligations under this Agreement, with the understanding that if an item of maintenance is deemed not to be extraordinary, it shall be accomplished directly by Operator and charged as an Operating Expense. 2-3 viii. Upon the execution of this Agreement, Operator shall deliver to City, Certificates of Insurance with original endorsements evidencing the coverage required by the Agreement. Such Insurance shall be endorsed to name City as additional insured to provide additional coverage for the City, and to provide a cross liability provision. Such Insurance shall be primary and noncontributing with any Insurance carried by city. The Certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf City reserves the right to require complete certified copies of all policies at any time. ix. All Insurance policies shall contain an endorsement requiring thirty (30) days prior written notice from insurers to City before cancellation or change of coverage. 23. Indemnification. Operator shall defend, indemnify and hold harmless City and its officials, employees, agents, contractors and attorneys (the "Indemnified Parties") from all losses, claims, suits, actions, damages, judgments, proceedings, fines, penalties, costs, expenses and liabilities, including, but not limited to, attorneys fees and costs and expenses, arising from either of the following circumstances (the "Indemnity Circumstances"). a. any injury or death of any person (including, without limitation, injury or death of the Operator's employees, agent, visitors, invitees, assignees, contractors or subcontractors) within Operator's control or damage or destruction of the property of any person or entity which occurs reason of the negligent actions or negligent omissions intentional misconduct of the Operator or the Operator's agents, employees, invitees, contractors, subcontractors, or assignees, or breach or default by the Operator or the Operator's agents, employees, invitees, contracts, subcontractors, or assignees, in performance of the Operator's services under this Agreement or otherwise caused by the negligence, misconduct or other fault of the Operator or the Operator's agents, employees, invitees, contractors, subcontractors, or assignees; and b. any alleged or actual violations by Operator or Operator's agents, employees, invitees, contractors, subcontractors or assignees of any law, ordinance, rule or regulation governing or otherwise affecting : the business operations of the Operator or the Operator's performance of services and obligations under this Agreement. This indemnity provision shall survive the expiration or termination of this Agreement. Operator hereby stipulates and agrees that no condition precedent to its indemnification obligations stated herein, whether by way of notice or otherwise, exists or shall constitute a defense to its obligation to defend, indemnify and hold harmless the Indemnified Parties in any of the Indemnity Circumstances except as exists as a matter of law. 24. Waiver of Subrogation. Operator hereby releases the City and the other Indemnified Parties, and waives all rights of subrogation, against City and the other Indemnified Parties while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Operator regardless of any prior, concurrent, or subsequent active or passive negligence by them. With respect to employee injuries, Operator hereby waives all right of subrogation against City. Operator shall require its insurance companies to provide endorsements evidencing such waivers of subrogation. 25. Default. a. Failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement. The party who so fails or delays must immediately commence to cure, correct, or remedy such failure or delay and shall complete such cure, correction or remedy with reasonable diligence and during any period of curing shall not be in default. b. The non -defaulting part shall give written notice of default to the party in default, specifying the default complained of by the injured party. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default. c. Any failures by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies. Delays by either party in asserting any of its rights and remedies shall not deprive either party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert, or enforce any such rights or remedies. d. Neither party may exercise any rights or remedies upon a default by the other party, unless and until such default continues for a period of thirty (30) days after written notice thereof from the non -defaulting party. e. Notwithstanding anything provided herein to the contrary, the Operator's fraud, theft, embezzlement or misappropriation of funds, including revenues from the Facility, or any intentional breach of a material term hereof, shall be a non -curable default entitling the City to immediately terminate this Agreement. f. Either party at its option may terminate this Agreement in the event of any event of a default by the other. 26. City's Duties. City shall perform and be responsible for the following: a. Extraordinary Maintenance. City shall be responsible for extraordinary items of maintenance and repairs of a major nature, including landscape maintenance. The reasonable determination by the City as to whether or not any item is routine or major shall be final and shall be binding upon Operator and City. b. Rules and Regulations. The City shall provide rules and regulations that are consistent with the provisions of this Agreement covering the operational use of the Facilities, and Operator and its agents and employees shall comply with such rules and regulations. c. Capital Expenditures. City shall provide and install all items which are capital expenditures which the City determines are necessary or convenient to the operation of the Facilities after giving consideration to any requests or recommendations of the Operator. The reasonable determination by the City as to whether an item is a capital expenditure or an operating expense shall be final and binding upon Operator and City. Items of Capital Expenditure shall be promptly identified by the City upon request. 2S 27. Status of Operator as Independent Contractor. The Operator's performance of its Parking Services shall be rendered by it as an independent contractor and not as an agent or employee of the City. The Operator shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of the Operator or any of the Operator's employees, except as set forth in this Agreement. Operator shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City, The Operator agrees to pay all required taxes ' on amount paid to Operator under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. If the City should be held liable for any federal or state income taxes, penalties, or interest (including FICA) due to any failure of an applicable federal or state authority to recognize the independent contractor status of Operator, then Operator agrees to reimburse City for all costs, including taxes, penalties, interest and accounting and attorneys' fees, imposed upon or incurred by the City. Operator shall fully comply with the workers' compensation laws regarding Operator and Operator's employees. Operator further agrees to indemnify and hold City. harmless from any failure of Operator to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Operator under this Agreement any amount due to City from Operator as a result of Operator's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 28. Notices. Any notice, communication or remittance required or permitted by this Agreement by either party to the other shall be deemed given when served or delivered, in writing by personal delivery or 3 business days after deposit into U.S. Mail, certified or registered, postage prepaid, addressed to the addresses of the parties set forth below: TO CITY: TO OPERATOR: City of Hermosa Beach Attn: City Manager 1315 Valley Drive Hermosa Beach, California 90254 29. Attorney's Fees. Should either party bring suit to enforce any of the terms of this Agreement, the prevailing party shall be entitled to reimbursement from the losing party of the reasonable attorney's fees and legal expenses and costs incurred by the prevailing party. 30. Institution of Legal Actions. In addition to any other rights or remedies, either party may institute legal action to cure, correct, or remedy any default, to recover damages for any default, or to obtain any other remedy consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Los Angeles, State of California, in any other appropriate court in that County, or in the Federal District Court in the Central District of California. 31. Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Agreement. 26 32. Nondiscrimination. In connection with performance of this Agreement and subject to applicable rules and regulations, Operator shall not discriminate against any employee or applicant for employment because of race, religion, national origin, color, age, sex, sexual orientation, handicap, medical conditions (including FHV status), or disability. Operator shall ensure that all applicants are considered for employment, and that employees are treated during their employment, without regard to these bases. Such articles shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 33. Time of the Essence. Time is of the essence of this Agreement. 34. Compliance with Laws. Operator shall at all times comply with all Federal, State and local laws, rules, regulations and ordinances in the performance of all its obligations under this Agreement. 35. Assignment. This Agreement shall not be assigned in whole or in part without the prior written consent of the City. 36. Successors. Each and every one of the terms, covenants, and conditions of this Agreement shall inure to the benefit of and shall bind, as the case may be, not only the parties hereto but each and every one of the heirs, executors, administrators, successors, assigns and legal representatives of the parties hereto. 37. Partial Invalidity. If any term, covenant, condition or provision of this Agreement or the application thereof to any person or circumstances shall, at any time or to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall be valid and enforced to the fullest extent permitted by law. 38. Entire Agreement. This Agreement contains the entire understanding between the parties hereto, and may not be amended or changed except by agreement in writing executed by the parties. 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above, by their duly authorized representatives. Operator: Date: City: Its: City Manager Ze f:\b95\cd\parkop PARKING CONCEPTS INC. ..111 I=1 MINI NMI . so NE am mg gm um - PROPOSAL FOR MANAGEMENT AND OPERATION OF CITY OF HERMOSA BEACH NORTH PIER PARKING STRUCTURE AND PARKING LOT "A" SUBMITTED TO: MR. SOL BLUMENFELD, DIRECTOR COMMUNITY DEVELOPMENT DEPARTMENT CITY OF HERMOSA BEACH 1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 SUBMITTED BY: PARKING CONCEPTS, INC. 1801 SOUTH GEORGIA STREET LOS ANGELES, CALIFORNIA 90015 CONTACT: MR. ROBERT E. HINDLE VICE PRESIDENT PARKING CONCEPTS, INC. Telephone (213) 746-5764 Facsimile (213) 746-3654 E -Mail bhindle@pcila.com RECEIVED DEC 0 9 1999 UOM. DEV. DEPT. M I - Or A MN N I M NM N' - = N = mo por TABLE OF CONTENTS COVER LE 1 I. ER SECTION I RESPONSE TO PROPOSAL QUESTIONNAIRE (Exhibit A) COMPANY HISTORY AND BACKGROUND SECTION II Including: Business Philosophy Experience with Operating Public Parking Facilities LIST OF LOCATIONS SECTION III Including: Facilities Within 25 -Mile Radius of Hermosa Beach Facilities Utilizing On -Line Access Controls Terminated Contracts FINANCIAL STATEMENTS SECTION IV Including: Financial References KEY MANAGEMENT PERSONNEL SECTION V Including: Organizational Chart Locations Supervised By District Managers OPERATING PLAN SECTION VI Including: Revenue Control, Collection and Deposit Job Descriptions Wage Rates Benefits Recruitment screening and Training Employee Safety Programs Maintenance Sample Reports and Forms Procedures for Administering Customer Complaints Audit Transition Plan MARKETING PROGRAM SECTION VII Including: Suggested Rates OPERATING EXPENSE BUDGET SECTION VIII Including: Proposed Management Fee Charges for Insurance PROOF OF STATE UNEMPLOYMENT TAX RATE SECTION IX Including: Sample Certificate of Insurance BROCHURE AND REFERENCE LETTERS SECTION X 111111: I M 1M11 M 111111 MI I M = 1 nu no m um on EN I PARKING CONCEPTS INC. August 25, 1999 Mr. Sol Blumenfeld Director Community Development Department City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Blumenfeld: First, thank you for including Parking Concepts, Inc. (PCI) on your list of companies being asked to submit a proposal for the operation and management of your Hermosa Beach public parking facilities. We appreciate this opportunity and hope we have conveyed to you that PCI is the company that sincerely wants the job and is ready to deliver the highest level of service, in a professional and cost efficient manner. As the enclosed materials will illustrate, PCI is a large and rapidly growing local company capable of operating any challenging parking facility at standards that are unsurpassed in the industry. In addition to quality service, we understand the importance of cost control and the prudent use of capital in these most challenging economic times. Fortunately, we have developed good work habits over the 24 years we have been in business. Our time proven operating systems, combined with real hands-on management allows us the opportunity to provide our clients with the absolute highest level of service, at a fair and reasonable price. As you review our proposal please note, in particular, our extensive public parking experience and the significant presence we have in the Southern California market. We are also very proud of our considerable experience and positive track record with government contracts. We understand the unique requirements and higher standards that must be maintained when servicing a "public facility". We take these fiduciary responsibilities very seriously and have developed stringent reporting and recordkeeping programs to satisfy the most demanding audit or "outside" review. PCI is large enough to benefit from the economies and efficiencies enjoyed by a national firm, and at the same time, by limiting our development and service efforts to Southern California, we can stay focused on this most complex and ever changing market. Our interests, corporate resources, political contacts and efforts to participate within the community are not diluted by being spread out over the country. You can depend on the principals of PCI always being available to attend community affairs, tenant (or NE N I l M- M ■r MB M NM N M I M -, - MO NO 2 prospective tenant) meetings or other special functions. The point is, PCI is headquartered just minutes away in company-owned facilities in downtown Los Angeles. We are intimately familiar with the Southern California market and have no interest in expanding geographically beyond our present boundaries. We intend to be the best, most responsive and creative parking company in the industry. We have absolutely no interest in being the biggest. As you may or may not be aware, there has recently been two major merger/acquisition/consolidations wherein, the bottom line is, Executive Parking, Century Parking, APCOA Parking and Standard Parking are now a new company that is known as APCOA. Standard. The new entity is headquartered in Chicago. Additionally, just a few weeks ago, the Allright Parking and Central Parking merger was officially completed. This new giant is headquartered in Nashville, Tennessee. The result of these mergers is that PCI is now Southern California's largest locally owned and operated, full-service parking company. What the City of Hermosa Beach needs is a company that is "large and local", not "global". If I had to emphasize one of PCI's strongest assets, it would be in the area of revenue control and our proven track record of being able to get all parking receipts into the bank creating enhanced bottom line performance at each parking property, while at the same time, enhancing customer service and tenant accommodation. In the course of preparing our proposal, we have tried to be comprehensive and candid. As with any proposal, nothing is etched in stone so please feel free to comment openly on any area of concern. We have attempted to address all areas of interest to you as outlined in your August 5, 1999 RFP and our recent conference. We are excited about the prospects of being able to demonstrate to you and your associates that we are the firm that wants the job, has the management depth and expertise to deliver the creative service you are seeking and that we are the company that is willing to make the corporate commitment necessary to accomplish our mutual objectives. We encourage you to contact any or all of our clients and in particular, our government accounts. We are very proud of our track record and we are confident that PCI will be given high marks by each and every one. Please do not hesitate to call should you have any questions or need clarification on any matter. We look forward to discussing our proposal with you and your associates at your convenience. Once again, thank you for this opportunity and for considering PCI. Sincerely, Robert Hindle Vice President Enclosures c: Gill Barnett, PCI 3E: V WRMOSAQ.E NB MN i N E-- NU i ON IN M MN O ON M I' NE r II COMPANY PROFILE AND PHILOSOPHY Parking Concepts, Inc. was established in 1974 as a parking management and consulting company. During the past 24 years, Parking Concepts has endeavored to serve the needs of our clients through excellence in customer service and responsive management. By customer, we refer to both the landowner and the parking public. Parking Concepts currently leases or manages over 100 local parking facilities serving office buildings, shopping centers, hotels, special events, restaurants, airports, hospitals, recreational facilities and medical buildings throughout Southern California. We have the experience of operating individual facilities ranging in size from as small as 100 to over 25,000 spaces. Additionally, we also provide shuttle and transportation services for the MTA, County of Los Angeles, City of Carson, and several other government agencies. Our Los Angeles corporate headquarters are company-owned facilities located at 1801 South Georgia Street in downtown Los Angeles. We maintain regional offices in Marina del Rey, Glendale, Encino, Carson and a second headquarters facility in Orange County. We are proud to say that we are Southern California's largest locally owned full-service parking company. We attribute our steady growth over these past few years, during difficult economic times, to our focused attention on our present accounts, which in turn, has generated strong referrals for new or prospective clients. Our satisfied customers are our best sales representatives. In addition to parking facility management, Parking Concepts offers parking management consultation. This service is intricate in the pre -planning stages of parking facility development and is equally contributory to improvement of existing facilities. We work in concert with architects, land developers, property managers, building owners, and governmental entities rendering management expertise. We believe our experience with these services will prove to be most beneficial to the parking operation of the city's parking facilities. These consultations and services are always provided to our clients without charge. Parking Concepts' business philosophy can best be illustrated via our stated and published "Mission Statement". It is as follows: "PARKING CONCEPTS' COMPANY MISSION" "Parking Concepts' mission is to provide professional parking services which are accurate, consistent responsive and innovative; to safeguard and enhance client image and revenue; and to provide opportunity, growth and satisfaction for our employees." M M M M MR 11111 MI MS MI M OM ME MI MO MA NO ME MI This rather simple philosophy has served Parking Concepts and our clients well for many years. In regards to our general approach to facility management, we target three different areas that all need to be addressed for a parking location to function properly. Very briefly they are: • Dependable, proficiently trained parking personnel that possess good communication skills and the sincere interest in performing their work assignments in the proper manner. This attitude must exist in all personnel from the parking attendant to the facility manager. • Meaningful budgets, revenue/expense proformas, parking rate surveys, Monthly Landowner Statements on a timely basis, tenant and parker utilization reports as requested, recommendations to improve revenue, reduce expenses or enhance the operation of the facility. • Input from executive staff on a regular basis. This may range from revenue control equipment recommendations, to feasibility studies, to space utilization recommendations, revision of staffing schedules, etc. This contract may require executive level personnel to attend community meetings, planning sessions and meetings specifically called to coordinate traffic control, police protection and/or other community services. Parking Concepts operating philosophy is to get involved with the local community and become a part of it. The "Monthly" or Tenant Parker Although not applicable to the Hermosa Beach parking facilities, for most commercial properties, the monthly parker is the prime revenue generator. Typically, 65-75% of gross parking revenue is monthly parking related. Unfortunately, the monthly parker is often taken for granted. We believe the monthly parker is entitled to first class treatment at all times. This would include neat and clean invoices and/or receipts for paid parking, accurate statements, clean monthly parking area, functional access control systems and being respectfully treated by all personnel, at all times. r - - OM NMI - - r Ell r - NM -, - WU - - MI EN EXPERIENCE AND BACKGROUND IN THE OPERATION OF PUBLIC PARKING OPERATIONS Parking Concepts has extensive experience in operating and managing large-scale public parking facilities. Our five-year County of Los Angeles, Department of Beaches and Harbors contract for instance consisted of more than 10,800 stalls and generated over $4,800,000 in annual revenue. Staffing requirements for this location vary between 50 and 125 full-time employees, depending upon the season. Our recently expired County of Los Angeles Music Center contract covered 2,000+ spaces and generated approximately $5,000,000 per year. We are very proud of our accomplishments as the operators of Los Angeles International, Van Nuys and Ontario International Airports from 1982-1989. During our eight-year tenure, parking revenue increased from $18,000,000 to over $50,000,000. This impressive growth has never been duplicated. The senior executives of Parking Concepts, both collectively and individually, possess significant public parking experience that cannot be matched by any West Coast company. Gill Barnett, the President of Parking Concepts, personally has, in addition to numerous hospitals and event related parking facilities either managed or been responsible for Long Beach Municipal, San Jose International, Fresno Air Terminal, Palm Springs, Phoenix Sky Harbor International and Cleveland Hopkins Airports. Gill, needless to say, is a bona fide expert when it comes to the subject of "public parking". Bob Hindle, Parking Concepts' Vice President, has extensive public parking experience dating back to 1964 when his parking career commenced at Los Angeles International Airport. As a parking executive, over the past several years Bob has specialized in municipal/public contracts. He was the contract liaison with the County of Los Angeles for our Beaches and Harbors contract and the Music Center contract. Additionally, Bob has personally been involved with the operation and management of the following airports: Santa Barbara, Fresno Air Terminal, Sacramento Metropolitan, Palm Springs, John Wayne International, Long Beach Municipal, So. Lake Tahoe, Phoenix Sky Harbor, Salt Lake International and Portland International. When it comes to public parking experience, Bob brings considerable operating expertise to the table. He is presently the contract liaison for our City of Los Angeles Department of Transportation contract (11) locations our City of Glendale contract (4 locations) and our County of Orange contract (5 locations). Kermit Kingsbury, Vice President, has extensive public parking experience. As recently as 1987 Kermit was managing the Los Angeles International Airport parking operation which consists of 26,000 stalls and grosses over $50,000,000. Kermit also heads up our transportation division (d.b.a. Transportation Concepts) which entails contracts with several public agencies. all 1 RE a r all NM la M NI UM MI ■a all MD— i— r Parking Concepts understands that a higher standard must be set, strived for and maintained in regards to the operation and management of any "public" parking facility. We understand that your selected operator will be an extension of the City of Hermosa Beach and that as your representative, diplomacy and professionalism must not be compromised. The appearance, demeanor and communication skills of all parking employees must be kept consistently high. For public parking facilities, record keeping must be timely, detailed and should dearly articulate all revenue and vehicular activity. Records must be consistently produced in sufficient detail so that an "outside" audit can be performed at any time (both announced and unannounced) resulting in an unqualified opinion as to revenue integrity. This standard should be expected regardless of the revenue control system in place. Parking Concepts has many years of experience in operating "public" parking facilities. We know and understand what is needed and expected by the contracting entity in regards to service levels, public relations, revenue enhancement and facility maintenance. Parking Concepts knows how to get the job done in a professional, cost efficient manner and how to do so while maintaining the absolute highest standards. VIII r--- E N M O— all M— all E all all NM r 111 III UN Ma— NB MB M N En 1111 — E r 11111 111111 11111 111111 111111 PROPRIETARY REFERENCES PROPRIETARY PARTIAL LIST OF PUBLIC PARKING LOCATIONS OPERATED BY PARKING CONCEPTS, INC. Name and Address of Parking Location Lots/ Spaces/ Revenue Name and Address of Client Contact Client and Telephone Type of Operation Number of Years Managing Type of Equipment Number of Operation Days/Year Number of Employees FT/PT City of Los Angeles 3 City of Los Angeles Alice Lepis Beach, 3-15-95 Park -O -Mate 365 5/4 Department of Transportation 380 Department of Transportation 213/485-2466 event, to Fee Computer 100 N. Venice Boulevard 2150 N. Dell Avenue 5400,000+ 555 Ramirez Street, Space 315 Los Angeles, California 90012 and filming present Venice, California 90292 City of Los Angeles 5 City of Los Angeles Alice Lepis Commercial 5-19-97 Various (From 365 5/3 Department of Transportation 951 Department of Transportation 213/485-2466 and retail to Hand -Issue to Schrader, Cherokee, Vine, Chicago & Wilcox 5600,000 555 Ramirez Street, Space 315 present On -Line Fee Los Angeles, California 90028 Los Angeles, California 90012 Computer including Pay -On -Foot) City (Port) of Los Angeles 2 City (Port) of Los Angeles Marla Smalewitz Short-term 3-1-97 Park -O -Mate 365 12/5 World Cruise Center & Catalina Terminal 2,800 Worldport of Los Angeles 310/732-3916 and long-term to Fee Computers 425 S. Palos Verdes Street San Pedro, California 90733 52,600,000 425 S. Palos Verdes Street San Pedro, California 90733 parking, with shuttle. present w/ McGann Software City of Glendale 4 City of Glendale Gary Hewitt Retail 12-16-97 On -Line Amano 365 16/6 N.and NE Maryland, S. Wilson, W. Cerritos 2,800 633 E. Broadway, Room 300 818/548-3960 and to Fee Glendale, California 91206 51,550,000 Glendale, California 91206 commercial present Computers City of Norwalk 2 City of Norwalk Gary DiCorpo Theatre, 3-1-96 Amano 260 3/1 12301 Civic Center Drive 1,000+ 12700 Norwalk Boulevard 562/929-5514 courthouse to Fee Norwalk, California 90651 5350,000 Norwalk, California 90651 and retail present Computers County of Orange 3 County of Orange Cheri Medlin Courthouse 6-1-96 Amano 260 3/4 Manchester Avenue Complex 2,000+ GSA Real Estate 714/834-5417 to Fee 313 City Drive 5720,000+ 300 N. Flower Street, Ste. 313 present Computers Orange, California 92668 Santa Ana, California 92703 County of Orange 5 County of Orange Cheri Medlin Courthouse 6-1-98 On -Line Amano 365 20/10 Twin Towers, IRC, Stadium, Courthouse, Admin Hall 5,370+ GSA Real Estate 714/834-5417 to Fee Computers 600 N. Flower Street 54,850,000+ 300 N. Flower Street, Ste. 313 present w/ McGann Santa Ana, California 92703 Santa Ana, California 92703 Software A:bHORTOOVREFI PARKING CONCEPTS. INC. all r-- MN E--— l all a—— 0 ON MN all MS III NM V NM w NM E-- 1 r- EN n- -; S M In PROPRIETARY PARTIAL LIST OF GARAGES *Denotes approximately 25 -mile radius from 1-lernuosa Beach. **Denotes facilities utilizing on-line access control equipment. Name and Address of Parking Facility No. of Stalls Name and Address of Client Type of Operation Method of Operation Type of Equipment Contact Person Telephone Number *Two Rodeo Drive 268 North Rodeo Drive Beverly Hills, California 90210 508 Jones Lang LaSalle 9480 Dayton Way, Ste. 200 Beverly Hills, California 90210 Retail Valet/Self Secom Mary Rosetti 310 247 7040 *Loews Santa Monica Beach Hotel 1700 Ocean Avenue Santa Monica, California 90401 400 Loews 1700 Ocean Avenue Santa Monica, California 90401 Hotel/ office Valet/ self APD Helen Simmons 310 458 6700 */**City of Norwalk 12301 Civic Center Drive Norwalk, California 90651 1,014 City of Norwalk 12700 Norwalk Boulevard Norwalk, California 90651 Theatre, courthouse and retail Self Amano fee computers check- point card access. Gary DiCorpo 562 929 5514 Valley Center 15910 Ventura Boulevard Encino, California 91436 600 TrizecHahn Office Properties 15960 Ventura Blvd., Ste. 500 Encino, California 91436 Office Valet/Self Falcon Astrotube Tom Schienbein 818 981 5760 *8000 Sunset Building 8000 Sunset Boulevard Los Angeles, California 90046 835 Jones Lang LaSalle 8000 Sunset Boulevard Los Angeles, California 90046 Retail Valet/Self Stack Hughes- Keycard Courtney Lackey 213 848 8156 *Bubble Factory 8840 Wilshire Boulevard Beverly Hills, California 90211 120 Bubble Real Estate Factory 8840 Wilshire Boulevard Beverly Hills, California 90211 Office Valet/Self None Bret Magpriong 310 358 3000 **Encino Gateway Center 15760 Ventura Boulevard Encino, California 91436 994 TrizecHahn Office Properties 15760 Ventura Blvd., Ste. 500 Encino, California 91436 Office and Retail Valet/Self Stack Secom Bar -Code Tom Schienbein 818 981 5760 Parking Concepts, Inc. NM NM Ma E— all Ma —— ON all M— I all OM i all MI - - 11111 - - 11111 - - - -NS - - 11111 - - INil - - PROPRIETARY PARTIAL LIST OF GARAGES *Denotes approximately 25 -mile radius from Hermosa Beach. **Denotes facilities utilizing on-line access control equipment. Name and Address of Parking Facility No. of Stalls Name and Address of Client Type of Operation Method of Operation Type of Equipment Contact Person Telephone Number **The City of Glendale 633 East Broadway Avenue Glendale, California 91206 2,831 (3 locs.) The City of Glendale 633 East Broadway, Room 106 Glendale, California 91206 Office and retail Self Falcon, ADP on-line Amano and McGann Jano Baghdanian 818 548 3960 *Wilshire Plaza 3303 Wilshire Boulevard Los Angeles, California 90010 506 Tooley & Company 3303 Wilshire Boulevard Los Angeles, California 90010 Office and Retail Self None Richard Cober 213 382-8211 */**Murdock Plaza 10900 Wilshire Boulevard Los Angeles, California 90024 580 Tooley & Company 10900 Wilshire Blvd., Ste. 1600 Los Angeles, California 90024 Office & Retail Valet/Self Stack Secotn Lois Regan 310 208 1616 */**Occidental Building 10889 Wilshire Boulevard Los Angeles, California 90024 650 Tooley & Company 10889 Wilshire Blvd., Ste. 455 Los Angeles, California 90024 Office Self Amano Macroline-Card Sandra Cushman 310 443 6605 Tishman Warner Center 6301 Owensmouth Avenue Woodland Hills, California 91367 913 Tishman Warner Center 6301 Owensm9utli Avenue Woodland Hills, California 91367 Office Self Falcon Suzanne Clement 818 704 0500 *Northrop Plaza 1840 Century Park East Los Angeles, California 90069 1,344 (2 locs.) CB Richard Ellis 1800 and 1840 Century Park East, Ste. 600 Los Angeles, California 90069 Office Valet/Self Stack Falcon Anthony Ecker 310 556 6850 */**TrizecHahn Airport Center 9800 La Cienega Boulevard Inglewood, Califoria 90301 900 TrizecHahn Office Properties 9800 La Cienega Blvd., Ste. 908 Inglewood, California 90301 Office Self Amano Prox Card II Tom Schienbein 310 670 9022 Parking Concepts, Inc. r— all all NE r—— all NM r E i MI— all MI all 1 inn r r no an r r r r no on an r ma r r, r r r' PROPRIETARY PARTIAL LIST OF GARAGES *Denotes approximately 25 -mile radius from Hemx>sa Reach. **Denotes facilities utilizing on-line access control equipment. Name and Address of Parking Location No. of Stalls Name and Address of Client Type of Operation Method of Operation Type of Equipment Contact Person Telephone Number */**Marina Towers 4640 Admiralty Way Marina del Rey, California 90292 1,076 TrizecHahn Office Properties 4640 Admiralty Way, Ste. 216 Marina del Rey, California 90292 Office & Retail Self Falcon APD Tom Schienbein 310 821 0777 */**Transamerica Center 1150 South Olive Street Los Angeles, California 90015 3,341 (8 lots) Jones Lang LaSalle 1150 South Olive Street, T-1100 Los Angeles, California 90015 Office Valet/Self Stack Schlage Doug Akins 213 742 2671 *Wilshire Center 3255 Wilshire Boulevard Los Angeles, California 501 Vine Properties 3255 Wilshire Blvd., Ste. 636 Los Angeles, California Office Valet/Self Falcon Steve Lee 213 382 2175 Ventura Petit East 16633 Ventura Boulevard Encino, California 91436 622 MGM Management & Realty 9401 Wilshire Blvd., Ste. 1130 Beverly Hills, California 90212 Office Valet/Self None Kathy O'Connell 818 784 1835 West Covina Building 2934 E. garvey Avenue West Covina, California 91791 160 West Covina Office Building, LLC. 2934 East Garvey Avenue West Covina, California 90012 Office Self None Virginia Phillips 626 966 3655 */**DOT Hollywood Lot 670 1718 N. Cherokee Avenue Los Angeles, California 90028 386 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, California 90012 Office/ retail Self On -Line APD Remote Pay C. Kate Moore 213 485 9543 *800 Wilshire Building 800 Wilshire Boulevard Los Angeles, California 90017 145 Tooley & Company 800 Wilshire Blvd., Ste. 320 Los Angeles, California 90017 Office Valet/Self Stack None Kelly Pucci 213 627 5626 Parking Concepts, Inc. V I r-- N NM M EN MI r- NM NE 1- OM NM NM oil gm as En— ma an a in um in gm am am ma in um no as 1 t� PROPRIETARY *Denotes approximately 25 -mile radius from Hermosa Beach. **Denotes facilities utilizing on-line access control equipment. PARTIAL LIST OF ADDITIONAL LOCATIONS Name and Address of Parking Facility No. of Stalls Name and Address of Client Type of Operation Method of Operation Type of Equipment Contact Person Telephone Number DOT Venice 3 (Lot 740) Rose & Main Street Venice, California 90291 70 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self None C. Kate Moore 213 485 9543 DOT Lot 649 1537 North Schrader Boulevard Los Angeles, California 133 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self APD C. Kate Moore 213 485 9543 DOT Lot 702 1623 N. Vine Street Hollywood, California 214 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self APD C. Kate Moore 213 485 9543 DOT Lot 713 249 North Chicago Street Los Angeles, California 70 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self None C. Kate Moore 213 485 9543 DOT Lot 742 1633 North Wilcox Avenue Los Angeles, California 148 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self None C. Kate Moore 213 485 9543 46 Market Street 46 Market Street Venice, California 90291 40 Hodes Management Parking 280 South Beverly Drive Beverly Hills, CA 90212 Office/ retail Self None Jerry Hodes 310 275 7740 Parking Concepts, Inc. Ell 1 - MR 1 - - r UN - - - - - - - - MI MB am um In me ma mu mu N um um In ow on mu am um on NE It PROPRIETARY *Denotes approximately 25 -mile radius from Hermosa Reach. **Denotes facilities utilizing on-line access control equipment. PARTIAL LIST OF ADDITIONAL LOCATIONS Name and Address of Parking Facility No. of Stalls Name and Address of Client Type of Operation Method of Operation Type of Equipment Contact Person Telephone Number **County of Orange Santa Ana, California 92703 5,372 (5 locs) County of Orange Public Facilities & Resources Department 14 Civic Center Plaza Santa Ana, California 92702 Office Self Amano APD Cheri Medlin 714 834 5417 *Los Angeles Unified School District 611-623 South Carondelet Los Angeles, California 90071 450 Los Angeles Unified School District Facilities Services Division 355 South Grand Avenue, Ste. 500 Los Angeles, CA 90071 Office Self None Ken Nobuyuki 213 633 7581 *DOT Lot 732 218 North Larchmont Los Angeles, California 172 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self None C. Kate Moore 213 485 9543 */**DOT Lot 680 1036 Broxton Avenue Westwood, California 366 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self On -Line Amano Fee Computer w/ McGann Software C. Kate Moore 213 485 9543 DOT Lot 691 682 South Vermont Avenue Los Angeles, California 65 City of Los Angeles Department of Transportation 555 Ramirez St., Space 315 Los Angeles, CA 90012 Office Self None C. Kate Moore 213 485 9543 **One Colorado 30 East Union Street Pasadena, California 91103 820 One Colorado 24 East Union Street Pasadena, California 91103 Office Self On -Line APD Fee Computer Indenticard Sally Childs 626 564 8441 Parking Concepts, Inc. NI In 1 111111 11111 E E 1 EN UN I. l all MS MI NM TERMINATED CONTRACTS In its 25 -year history, Parking Concepts, Inc. has never had a contract terminated prior to the contract expiration date. We also respectfully submit the following: • Parking Concepts, Inc. has never been sued in regards to its performance of any contract. • Parking Concepts, Inc. has never been found to be in default in regards to its performance under any contract. • Parking Concepts, Inc. has never filed for bankruptcy protection of any kind. • Parking Concepts, Inc. has never had a deduction from a letter of credit or a charge against any performance or fidelity bond. • Parking Concepts, Inc. has never changed its name. • Parking Concepts, Inc. has always fulfilled all contractual commitments in a professional good faith manner. 3E» ERMOSATCO MI UN MN 1 NM 11111 MN M 1 UM 1 11111 NM M NM On im. am Ns > 1 1 in .. Mill no mu — Ns MN - Mill 1E1 11111 - Mill OM NM Mill .. Mill MI 11111 N E MI MI M N NM I M N E N. am um no N. g FINANCIAL INFORMATION Per instructions, we have submitted the appropriate Financial Statements under separate cover. Presently, our lead bank is: First Regional Bank 1801 Century Parking East Century City, CA 90067 Contact: Mr. Al Allison, Vice President Telephone: (310) 552-1776 11111 EN MI US EN E 111111 N all 1 all 1 MI UN 111111 NM 111.1 NM MN II First Regional Bank ISUI Ccnlun I'ark liaq C1•nlury C.th, Califarnia Y()O67 1 cicl'hunc (1 Ii) .52.1776 September 29, 1997 Roy Yoneda Parking Facility Manager Landside Operations Department of Airports City of Los Angeles Re: Parking Concepts, Inc. Dear Mr. Yoneda, We have granted to our valued customer,Parking Concepts, Inc., unsecured credit facilities of over a medium six figures with a low six figure amount currently in use. The facilities include a $500,000 line of credit with nothing currently outstanding. The existing financing package more than covers current needs and other needs in connection with any other contracts that will be obtained. We have had discussions with Parking Concepts,Inc. regarding future contracts, such as the LAX parking concession, and we would be pleased to favorably consider. a $1,000,000 credit facility for Parking Concepts,Inc. upon their successful bid. Previously, we have approved aggregate credit in excess of $1,000,000 for Parking Concepts,Inc. and its principal, Mr. Barnett. Parking Concepts, Inc. has been an excellent customer of our Bank for more than two and a half years. Parking Concepts, Inc. and its management were known to an associate of the Bank for many years prior to the direct relationship. Depository balances are over a medium six figure amount and maintained on a satisfactory basis We are happy to provide this reference for our good customer. Sincerely, D.R. Allison Senior Vice President DRA:lt NM i i i i i i i i i i i i i i i an i i April 29, 1998 C/0 Digital Printing Systems To Whom It May Concern: Parking Concepts, Inc., has been a customer in good standing for more than 15 years. They are a very fiscally responsible company. Their monthly billing routinely runs in the five figure range and their payment history is excellent. Sincerely, DIGITAL PRINTIN'J • YSTEMS INC. Joh eters Vic. ' esident/Sales and Marketing JGP. t ft -A II or— —7110A r' n 017n,) . of-Innlrz (R2R1 l'14-1244 • FAX (6261 334-5663 NM N NE I I N NIN IIMI I MN MN I NE En NE No imo No N. 1 I MI M IIMI NM MO NM IIIIII = 111111 OM MN MI I N INN INN IIII INN NMI EN 11111 MI 111111 1 MI 111111 MI 111111 11111 NE 111111 gm gm mg EN mg gm gm 11111 E M E ME EN E E M— I EN ! E E M— 1 E PARKING CONCEPTS, INC. Organizational Chart GILL BARNETT Presided KERMIT KINGSBURY Vice Presided Hunan Resources Transportation Concepts Ideal Aidit Orange County Office Staff JIM MECHAM DistrictManger Los Argeles Office Staff ROBERT HINDLE Vice Presided FRANKVALCAASO District Manager Los Angeles CONRAD MIDOLO DistrictMMManger Los Angeles RAY BARNETT District Manager Bay Area HERMOSA BEACH FaciIities N M I MIII = I 11111 = N I E I S 1111 I E No ilio KEY MANAGEMENT PERSONNEL Gill Barnett President Gill's 40+ years of parking experience commenced in 1957 at the "old" Los Angeles International Airport. Shortly thereafter, he was part of the management team that inaugurated LAX's new central terminal complex. In 1968, working in concert with Marsh McMurray, Gill launched a parking division for American Building Maintenance Industries, Inc. Within six years, Gill and Marsh were instrumental in developing 240 parking facilities spanning 12 states. The newly formed division quickly became a widely recognized national parking management company that is known today by the name of AMPCO/System Parking. It was in 1974 that Gill Barnett and Marsh McMurray resigned from ABM to start Parking Concepts, Inc. Their goal was to establish a local parking management firm based upon hard work and focusing on customer satisfaction. Their goal was achieved early and the company has gone on to be highly respected not only for quality customer service, but equally for its innovations to the parking industry. Today, 24 years later, Gill is just as much involved in running the company utilizing his style of hands-on management as he was in 1974. This type of personal involvement is reflective in the quality of service that is received by each client of Parking Concepts. Although Marsh McMurray passed away in 1986, the "team management" tradition has continued to grow by means of an excellent senior management staff that believes in the total service philosophy. If awarded the operating contract for the Hermosa Beach facilities, Gill would actively participate in the process of developing marketing ideas and means of enhancing revenue and service. He will be available for staff and or management meetings and can be counted on to contribute some very innovative means of improving the parking operation and marketing program. M I NM=— N M NM ! == MI MN— gm gm mg r mo KEY MANAGEMENT PERSONNEL Robert Hindle Vice President (Contract Liaison) Bob's parking career started 31 years ago working as a parking attendant at LAX while attending high school. After completing high school, Bob attended Santa Monica College studying police science and general business. Bob has had an uninterrupted and successful parking career ever since. Bob joined the Parking Concepts team in 1990 after spending seven years with AMPCO Parking. While at AMPCO, Bob's title was Project Development and he focused his attention on procuring, developing and retaining governmental accounts. Prior to joining AMPCO Parking Bob enjoyed a successful 19 -year tenure with APCOA, which was formerly known as Airport Parking Company of America. At the time, APCOA was the country's largest operator of airport parking facilities. During his many years with APCOA (the last 6 as Vice President) Bob was, at one time or another, responsible for most of the major airport parking concessions within the Western United States. Bob is presently the President of the Parking Association of California (PAC) and is on the Board of Directors of the National Parking Association (NPA). Bob is also a charter member and very active in the California Public Parking Association (CPPA). In addition to specializing in the operation and management of large multi -faceted government contracts, Bob has personally been responsible for the leasing, managing and administering virtually every type of major parking facility ranging from numerous high rise office buildings to hospitals, universities, marinas, restaurants, sports stadiums, hotels and many beach parking facilities. If awarded the Hermosa Beach contract, Bob would be the contract representative that would be in regular contact with city staff in regards to contractual issues, policy change or implementation in addition to providing direction and support to the District Manager on an as -needed, when -needed basis. = NM -- MN I- i I-- r I mg- mg i ! NE KEY MANAGEMENT PERSONNEL Kermit Kingsbury Vice President - Administration Kermit's contribution to the success of Parking Concepts extends from his broad level of experience in the business environment. In 1960, he founded a commercial tire distributorship company that employed staff of 50. Kermit's ability to manage was recognized by a major condition management company, and in 1980, he joined their organization as Southwest United States Regional Manager. His task was to develop a viable and profitable operation for this international parking company eager to cultivate their business venture in the Southwest. Kermit met this goal successfully and went on to cultivate his management style with over 19 years of senior management experience in the parking industry. His competence in managing challenging parking operations and his hands-on management style was widely recognized, and in 1987, Kermit came aboard at Parking Concepts. His first assignment was an interim post of General Manager of Parking at Los Angeles International Airport. While on assignment at LAX, he displayed his ability to work well with the governing agencies of the airport, and worked closely with all levels of airport staff. Kermit was involved with everything from auditing to labor relations. His leadership was responsible for achieving dramatic increases in revenue that far exceeded increases in passenger counts. Kermit supports the hands-on, team -management approach that is encouraged by Parking Concepts. His management style combined with his expansive business experience not only contributes to the success of Parking Concepts but equally to the operations of the clients contracting with Parking Concepts. OM N E N MN N MN M NM 111111 EN N I 111111 MN I MN No No KEY MANAGEMENT PERSONNEL Raymond Barnett District Manager Ray is a young and enthusiastic parking executive capable of administering any challenging parking facility. As the son of Gill Barnett (the president and owner of Parking Concepts), parking is in Ray's blood. He has literally grown up in, on and around parking facilities. Ray knows what it takes to properly direct and oversee the unique operating requirements of the Hermosa Beach parking facilities. During the past five years as a senior manager for Parking Concepts, Ray's responsibilities have included numerous beach parking assignments under our five-year contract (April 1991 to April 1996) for the county of Los Angeles, Department of Beaches and Harbors parking facilities. Ray's oversight and supervisory skills contributed greatly to the overall success of this 30 location, 10,800 -stall contract generating in excess of $5,000,000 per year in gross receipts. Ray is very much aware that the Hermosa Beach parking facilities will have unique demands and pressures relating to seasons, weather, weekends and special events. Ray is not a "nine - to -five, Monday -to -Friday" type. Being a "single" young man, he is happy to work the unique schedule that beach parking requires. As the following list of locations will clearly demonstrate, Ray is not overly burdened with 30 to 40 locations as some of our competitor supervisors are. You can depend on Ray being on-site practically everyday. He will visit the facilities on both a regular and unannounced basis, early and late, seven days per week. Ray will personally deliver your Monthly Statement of Operations and be prepared to discuss its content in detail should city staff wish to do so. As with all of Parking Concepts management staff, Ray can be reached on a moments' notice, 24 -hours per day, seven days per week. MI MI 111111 11110 M N M NM N IIIIII Om mi gm mg mg ' E. LOCATIONS SUPERVISED BY RAY BARNETT World Cruise Center and Catalina Terminal Port of Los Angeles Berth 93, San Pedro, California Two (2) Locations, 2,800 stalls City of Norwalk City Hall and Superior Court Building 12301 Civic Center Drive Norwalk, California One (1) Structure, 1,000 stalls TrizecHahn Herbalife Building 9800 La Cienega Building Inglewood, California One (1) Structure, 900 stalls TrizecHahn Marina Towers 4640 Admiralty Way Marina del Rey, California One (1) Structure, 1,076 stalls City of Los Angeles Broxton Avenue Garage 1036 Broxton Avenue Westwood, California One Structure, 366 stalls Occidental Headquarters Building 10889 Wilshire Boulevard Westwood, California One (1) Structure, 650 stalls 3EAHERMOSALSB Two Rodeo 268 North Rodeo Drive Beverly Hills, California One Structure, 508 stalls Ocean Park Plaza 2701 Ocean Park Santa Monica, California One (1) Structure, 224 stalls Murdock Plaza 10900 Wilshire Boulevard Westwood, California One (1) structure, 580 stalls City of Norwalk City Hall 12301 Civic Center Drive Norwalk, California One (1) Structure, 1,014 stalls Wilshire Palisades Building 1299 Ocean Avenue Santa Monica, California One (1) Structure, 447 stalls N E 11111 = NM N EN MI 11111 MI MS 1 II. ma ma am ma am l PROPRIETARY CONFIDENTIAL SAMPLE Property of Parking Concepts, Inc. OPERATION POLICIES AND PROCEDURES Parking Concepts, Inc. (PCI) has proposed the current Operating Plan for the Parking Facility. The plan is intended as a guideline for the parking management and has two main purposes: 1. To ensure a clear understanding of all operational and management responsibilities for the Facility Manager; 2.To provide the ownership with a "yardstick" with which to measure the performance of PCI. 3. The Operating Plan for covers operational and procedural issues.These are generally categorized as follows: 1. Introduction 2. Budgets 3. Personnel 4. Cleaning of Parking Facilities 5. Revenue Control Equipment Maintenance 6. Traffic Control 7. Exit Lane Procedures 8. Abandoned and Illegally Parked Vehicles 9. Security 10. Daily Reports/Ticket Audits 11. Monthly Reports 12. Audit Procedures 13. Accounting 14. Cash Handling Procedures 15. Emergency Procedures 16. Loss Control Although intended to be comprehensive, it is also flexible so as to permit improved and updated procedures and information. 1 11111 NS MN NE EN MIll 11111 11111 NE 11111 NM all M E 1 1 I 11111 NM 1. INTRODUCTION Under the terms of the contract, PCI will operate the Parking Facility and manage personnel on behalf of the Owner. The day-to-day operations, including traffic control, cleaning, and the collection of revenue, will be accomplished so as to make available to the public a first class parking service. PCI will recommend monthly and special event staffing requirements to assure the best possible service to the public. PCI will operate under a budget as directed by the Owner. PCI is responsible for collecting parking revenues and for operating efficiently within the revenue control system established by the Owner. PCI will provide a qualified management team and will employ a Facility Manager and other supervisory/lead personnel to oversee the operation and assure complete compliance with the contract. The standards and procedures are subject to change at the discretion of the Owner upon written notice to PCI. 2. BUDGETS A. Annual Budget. PCI will submit an annual budget of projected costs for the following items: 1. Salary cost for the Facility Manager and wages of all other employees in accordance with salary and wage scales approved in writing by the Owner. Payroll taxes. Employee benefit costs. Uniforms and badges. Cleaning and expendable supplies. Repair and maintenance costs for the facilities. Management fees. 2. Insurance expenses. 3. Owner and PCI will agree to the budget format in advance. Annual budgets for the fiscal year shall be submitted on a schedule provided by the Owner. 3. PERSONNEL A. PCI will maintain adequate personnel to provide the level of service required by Owner. B. Staffing levels by position and hours of coverage will be approved in advance by the Owner for hourly employees. PCI will establish specific hours of coverage for facility management who will be expected to vary their working hours from time to time in order to observe, become familiar with and adequately supervise all shifts of the operation. C. Pay rate ranges for each job classification will be approved in advance as part of the annual budget process. 2 N MN MN UM = = N EN MI 11111 NM 1 1111 m NE EN gm gm NE D. PCI will maintain a formal training program for each job classification. E. All employees shall read, write, and speak fluent English, and shall have the legal right to work in the United States of America. F. Owner, in its sole discretion, has the right to request the immediate removal of an employee from work performed under this contract. G. Uniforms 1. All attendants, cashiers, first-line supervisors, and maintenance employees will wear uniforms at all times while they are on duty. PCI will provide a sufficient number of uniforms for each employee, at no expense to the employee except as indicated below. 2. Uniforms that are soiled, torn, disheveled or in any way ill-fitting or unsightly, must be replaced at no expense to the employee. However, employees will not be exempt from replacement or repair costs resulting from employees' acts of negligence, vandalism or abuse of the uniform. H. Identification Badges 1. PCI employees shall wear identification badges in plain sight at all times while on duty in the parking facilities. 2. PCI will provide laminated or engraved identification badges for all employees with the following information prominently displayed to allow easy identification: a. Employee's first and last names. b. Company name. I. Employee Conduct J. PCI personnel shall be clean, neat and wearing appropriate attire or uniforms at all times, and will deal with parking patrons in a prompt, polite and businesslike manner. All personnel will comply with Owner and PCI's general rules for employee conduct. Employees will not be permitted to wear headsets at anytime or to play musiic in the attendant booths at a level that impairs their ability to hear or be heard. Televisions or similar devices will not be permitted in attendant booths or the parking office. Employee Parking All PCI employees who drive to work must park on the upper two (2) levels at all times they are on duty, except when they are picking up or delivering cash or other 3 IIIIII 1 E E N OM M M M IIIIII M NM M imi M EN mi am No valuable or heavy items. All employees may park free of charge for their scheduled work period only. 4. CLEANING OF PARKING FACILITIES The following maintenance items shall be performed on a regular basis. A. Attendant Booth - PCI will ensure that booth exteriors, interiors and all window areas are kept clean. All attached signage will be kept recent and readable. Broken windows will be replaced immediately. Any booth that is damaged will be professionally repaired. Repair and maintenance of heating and air conditioning units are also PCI's responsibility. B. Light Bulbs - PCI will be responsible for replacing burnt out light bulbs and shall inspect all light fixtures in the parking facility at least weekly. C. Litter Removal - PCI will remove all litter from the parking structures on a daily basis, or more frequently if required. PCI will also frequently inspect the facility for hazardous litter, such as glass or sharp objects, and will immediately remove such litter. D. Power Sweeping - PCI shall powersweep the facility at least weekly. This work may be performed by an Owner -approved subcontractor. The Owner, at its sole discretion, may elect to contract this work out itself. E. Stairwellls and Elevators - Elevator floors shall be washed and/or swept daily. Elevator walls shall be cleaned at least once each week. Stairwells shall be swept at least twice each week. F. Oil and Grease Removal - PCI shall remove all oil deposits and grease daily. The Owner, at its sole discretion, may elect to contract out this work itself. G. Maintenance of Facades, concrete, Stairwells, Supplied Fixtures, Signage and Other Physical Items - PCI shall maintain all of the physical facilities including facades, concrete, barriers, elevators and stairwells in a first class and safe condition. All graffiti will be removed immediately. H. Emergency Startup Service 1. PCI will maintain a list of at least three (3) providers for emergency vehicle startup services. 5. REVENUE CONTROL EQUIPMENT MAINTENANCE A. PCI will be responsible for performing daily preventative maintenance and regular minor maintenance on revenue control equipment in accordance with manufacturer's specifications. Such work will include the following items: 1. Check and replace ribbons in all ticket dispensers. 2. Check all clocks for accuracy. 4 in MN E NE MI = I 11111 11111 M 11111 11111 11011 I MI I' gm mg um 3. Replace broken or damaged gate arms. 4. Check and replace all ribbons and receipt tapes on fee computers, as necessary, to maintain a clear printout. 5. Replace, repair or have repaired, all damaged vehicle activity counters and fee display units. 6. TRAFFIC CONTROL A. Parking Facility Traffic Control. PCI will be responsible for maintaining traffic flow within the parking facilities by directing patrons to available parking. This control may include closing entire levels or sections of the structure as necessary. B. Facility Closure. The need to close or reopen levels or to close the entire garage will be determined by PCI's supervisory personnel. PCI will set up "FULL" signs to indicate level closures. In the event that it is necessary to close the entire facility, all entry lanes will be blocked and traffic will be diverted to another garage if space is available. PCI will set up the facility so that it can be partially opened when space becomes available. The parking facility will not remain closed if five (5) or more spaces are available. C. Exit Delays 1. PCI will be responsible for ensuring that during projected peak times, all cashier stations are opened and staffed. 2. PCI shall be allowed to take time off of customer's tickets when backups create a five (5) minute (or more) delay. The time deducted for fee computation purposes will equal the delay caused by the increased traffic and will be thoroughly documented by PCI including both the start and ending time of such ticket time reductions and the reason for the delays. PCI will cease taking time off tickets when the delay is alleviated. 7. EXIT LANE PROCEDURES A. Supervisors' Responsibilities 1. PCI supervisory personnel will check each open lane at least every two (2) hours and ensure that all equipment is functioning properly, all printing is clear and cashiers are complying with all requirements. 2. Supervisors will document any unusual occurrences during these checks. B. Revenue Control Equipment Problems 1. Only PCI supervisors and manufacturers service technicians will be allowed to change cash register tapes and ribbons. Cashiers must promptly call a supervisor when such items need changing. 2. Unless all lanes are open and traffic is backed up, exit lanes will be closed immediately and not reopened until corrective action has been taken if one or more of the following conditions occur: 5 IIIIN MO MO MI 1011111 N IIIIII I = = I N MN mg EN mg imi EN Es a. Gate arm does not work. b. Vehicle counter malfunctions. c. Validator fails to read canceled ticket. d. Loop detector fails. e. Card reader fails. f. Any other malfunction which disrupts normal revenue control procedures. If it is necessary to close lanes for any reason, "DO NOT ENTER" signs will be placed in the driveways and signage changed as necessary. C. Lost Tickets 1. The accuracy of lost or stolen ticket research and the parking fees obtained are the responsibility of the Manager, or supervisor -in -charge. 2. The supervisor will search the overnight license plate inventory for the license plate. If the vehicle is found in the overnight inventory, the date and license plate number will be entered in a Lost Ticket Log by the Manager, as well as the fee charged. 3. Charges will be determined from the information obtained in the inventory. a. If the plate is not found in the inventory, the customer will be charged the daily maximum rate regardless of exit time. b. If the plate is found, the customer will be charged for the number of days the inventory indicated that the vehicle has been parked in the facility. c. If the customer claims equipment malfunction, and this malfunction can be verified, the customer will be charged based upon when he states he entered the facilities. Such information shall be noted on the Lost Ticket form. If the malfunction is not documented, the customer will pay the daily maximum rate. 4. A Lost Ticket form provided by PCI will be completed in full for all lost ticket transactions. Lost tickets will be considered "exceptional" tickets. Lost Ticket forms which are not completed correctly will be cause for disciplinary action. At a minimum, Lost Ticket forms will contain the following information: a. Customer name b. Customer address c. Customer telephone number d. Make or model and license number of customer's vehicle 6 IIIIII 111.1 111.1 1.11 MN M M= M MI— MN— um Ns— um on i e. Date and time of exit D. "0" Charge Tickets. The following categories of "0" charge transactions will be permitted. 1. Emergency service (fire, police and paramedic) vehicles entering the parking structures. 2. Vehicles belonging to the Owner -approved repair and maintenance contractors. 3. Emergency startup vehicles. 4. Tow trucks being used to remove illegally parked and abandoned vehicles. 5. PCI employees. 6. Owner -approved vehicles. E. Money Disputes. PCI is responsible for handling all money matters pertaining to the parking operations. Disputes will be handled by PCI management or supervisors and will not involve the Owner except as a last resort, and then only during normal business hours. F. Complaints. PCI is responsible for answeing all complaints directed to it orally and in writing and will respond to all written complaints in writing within seventy-two (72) hours of receipt of the complaint. Complaints ourside of PCI's responsibility will be discussed with the Owner. Owner shall receive copies of all complaint letters and PCI's return correspondence. G. Checks. Only local or corporate checks may be accepted as payment for monthly parking. They may only be accepted if the customer has proper identification. Checks must be made out to PCI and verified before deposit by the Facility Manager. If a check is returned for any reason, the customer will be charged ten dollars ($10) as permitted under California State Law. H. Cash in Booths. At no time will PCI allow any cashier to operate a register with any loose cash outside the cash drawer. All cash must be kept in the cash drawer or safe. Cash build-up in excess of $100 will be taken from the drawer and deposited in the safe. I. Insufficient Funds 1. Patrons who claim insufficient funds may pay by personal check. 2. If they do not have a check, the following procedure will be initiated and the customer allowed to leave and pay the money at a later time: a. The customer will complete the Insufficient Funds form which will include name, address, driver's license number, vehicle license plate number, the date, transaction number, and amount due. 7 M 11111 I 11111 = I = MI E MI 11111 = mg um mg N mg mg no J. b. Customer will be given a self-addressed stamped envelope with a copy of the Insufficient Funds form and asked to promptly remit the money to PCI at their earliest convenience. c. PCI will keep strict records of such incidents and the repayment of same. Manual Exit Gate Openings 1. Only supervisory personnel are authorized to manually/remotely open the exit gates. 2. Any time a gate is manually raised for more than five (5) minutes, a written report should be submitted with the daily reports for the day. 8. ABANDONED AND ILLEGALLY PARKED VEHICLES A. PCI will check the facilities for illegally parked vehicles (two stalls, end of aisle, etc.) no less than every two hours. B. If a vehicle is parked without being moved for thirty (30) or more consecutive days, without PCI's advnace knowledge and consent, it shall be considered to be illegally parked. PCI, in its sole discretion, must either arrange for the vehicles to be impounded or initiate abandoned vehicle proceedings through the appropriate City agencies. C. PCI will be authorized to give written permission for customers to leave their cars longer than thirty (30) days, as long as the customer's name, address, and license plate numbe are kept on file and proper payment has been made. D. Vehicle owners who return for their impounded or immobilized vehicles will be referred to the Police Department. Vehicle owners will be repsonsible for all charges. E. Unauthorized vehicles parked in reserved stalls may be towed after all reasonable efforts have been made to locate the owner. F. Unauthorized cars in handicapped spaces will be ticketed by the Police Department. 9. SECURITY A. Receipts 1. Until deposited into Owner's account, all receipts collected are the responsibility of PCI. All monies received will be deposited into Owner's account no later than the following business day. 2. All money collected not in cash drawers will be kept in safes. 3. PCI supervisory personnel will have the combination to the safes, and such combinations will be changed each time any of these employees leave PCI's employment. 8 IMO INI 1111111 1E1 MIR =I 11111 =1 OM NM 11111 Mal NMI INN NMI 4. PCI will immediately inform the Owner of any loss or theft of parking receipts. B. Keys. PCI will exercise extreme care to assure that access to keys to the office and to various pieces of revenue control equipment are restricted only to those personnel needing the keys to perform their duties properly. PCI will keep a log or master list of who has keys to which doors and pieces of equipment. C. Tickets and Keycards. PCI will be responsible for protecting all parking tickets, and keycards issued to them, new and used, from theft or other misuse. D. New Ticket and Keycard Procedures. PCI will: i. Order and receive all shipments of new tickets and keycards. 2. Inspect new tickets and keycards to ensure that they must meet specifications. 3. Inventory supply of unused tickets each sixty (60) days verifying the numerical sequences. Assign tickets in consecutively numbered and lettered blocks, to the ticket dispenser, the size of each block to be dictated by historical usage patterns. 4. Store tickets and keycards in a secure place in numerical sequence with only supervisory access. 5. Used tickets shall be stored for ninety (90) days and will be available for a representative of the Owner at the facility at any reasonable time. 10. DAILY REPORTS/TICKET AUDITS All reports will be completed using the prescribed designation for ticket dispensers and exit lanes. A. Daily Cashier Shift Reports. To be completed by PCI for each cashier booth used within a twenty-four (24) hour period. The Cashier Shift Report includes: 1. Transaction counts from counters (opening, closing and total). 2. Exit counts from secondary counters (opening, closing and total). 3. Over -rings and under -rings by ticket number and dollar amount. 4. Register totals (opening, closing and total transactions), including: a. Number and value of validaiton. b. Number and types of exceptional transactions. 5. Actual number of tickets turned in. 6. A place to staple all register tapes. 7. Area to list miscellaneous tickets by lot. 8. Computation of cash, checks and total deposit. 1 = MI MI NM 1— MI ! MI-- r MN mg ow I gm mg N. 9. An area to balance cash to fee computer balance and to show overages, shortages, etc. 10. Booth number, date, shift, and cashier's name. 11. Cash deposits taken prior to shift end. B. Daily Master Report. From the Cashier Shift Reports, ticket reviews and deposits, one master report is completed. That report includes: 1. The total tickets collected and total dollar amounts of those tickets, including overall cash totals for the day by facility and lane. 2. Total paid tickets, "0" charges, voids and lost tickets by facility and total dollar amounts, including total tickets by facility for that day, number of tickets in each price band, number and value of validations and average price per paid ticket for the day by lot. 3. Total transaction from counter, by booth. 4. Total cash by booth including total under -rings, over -rings, overages and shortages and total deposits. 5. Total amounts refunded and the reasons for the refunds. 6. Total revenues from daily and monthly permit patrons. C. Daily Car Counts 1. PCI will accurately count the number of vehicles parked in the facility at opening time and closing time. 2. As directed by the Owner , PCI will perform additional car counts during operating hours. D. Daily Ticket Recap. PCI will recap all tickets issued and collected in the following manner: 1. For each ticket dispenser PCI will list the number of tickets issued for that day, including the beginning and ending numbers. E. Daily License Plate Inventory. PCI will take a daily license plate inventory of all cars parked at closing time each and every night. The report will show license plate numbers, the number of days parked, whether or not the car belongs to a monthly permit holder and accumulate parking charges, if any. F. Ticket Audits. PCI clerical staff will audit a minimum of thirty percent (30%) of regular tickets for accuracy of data entry and correct tabulation in reports. New cashiers, suspect cashiers and cashiers who consistently make errors will be extensively audited until accuracy can be assured. All non -routine tickets will be audited prior to submitting daily reports. 10 MN M N M- M■■ = M M N MI r- gm gm m r r mm i G. Records Maintenance. PCI will retain copies of the above report for ninety (90) days. 11. MONTHLY REPORTS A. PCI will complete and submit by no later than the 10th day of the following month a Monthly Report in an acceptable format to be submitted with its billing. At a minimum, it will include the following items: 1. Total monthly gross revenues. 2. Total tickets collected. 3. Revenue recap — revenue per day and tickets per day. 4. Profit and loss summary. 5. Opening/closing accounts receivable balance. 6. Detailed receipt of expenditures. 7. Operations report, report on operation occurring in facility in month (construction, customer incidents, personnel). B. PCI will submit on demand from Owner, historical reporting for revenues and expenditures. 12. AUDIT PROCEDURES A. PCI is a responsible for completing all the aforementioned forms and reports accurately. The audit process will include the checking of all reports for accuracy and correcting errors. Corrections will be made by drawing one line through the error, writing the correction above the error and initializing the correction. The auditing process will be performed in a different colored ink from that used during the preparation of the original report. B. PCI will audit a minimum of twenty percent (20%) of all tickets for accuracy, alteration, etc. C. PCI will perform facility audits without the knowledge of staff assigned to the facilities. These audits will include: 1. Tracing tickets through the "system" to ensure the charges have been handled correctly and accurately. 2. Ensuring that employees are abiding by the terms of this contract. 3. Ensuring that high levels of customer satisfaction are maintained. 13. ACCOUNTING Original books and records will be maintained by PCI in their Irvine, California corporate office. Duplicate records will also be maintained in the Parking Facility office. All record will be available for inspection at any reasonable time by the designated representatives of the Owner. 11 = I INII E 11111 1101 OM In 11111 MS IMI MN I EN r MN 1 1 1 A. General Ledger. The PCI corporate accounting staff will be responsible for the recording of all transactions to the general ledger on a timely basis. Monthly financial statements will be produced and used as the basis for preparation of the monthly report to the Owner. Duplicates of the monthly revenue report and monthly summary of postings will be maintained in the Parking Facility office. B. Cash Receipts. All parking revenues are to be deposited in an operating account as designated by PCI. Daily Cash Reports will be sent or delivered to the Irvine corporate office daily. The Daily Cash Report (DCR) is a detailed breakdown of the various revenue sources generated by the garage. These sources are as follows: Monthly parkers, daily transient, film company revenue, and other income which includes card deposits, lost card collections, service charges on NSF checks, etc. In addition the DCR also contains a space provided for car counts . The DCR is done each day and is checked and verified by the Facility Manager before insurance to the corporate office. C. Cash Disbursement. Accounts payable are done once per week. Each invoice will be stamped with an "APPROVED FOR PAYMENT" stamp. The Facility Manager's signature must appear on the invoice in order for the invoice to be paid. Additionally, all invoices must be approved by the District Manager before payment can occur. After invoices have been signed, copies must be made for the Parking Facility's records. Copies of all paid invoices are included with the Monthly Report. Petty Cash will be maintained by the Parking Facility office with a balance of $300 to be used for expenditures which cannot be charged on account. Expenditures made from this account will be recorded in detailed and submitted for reimbursement with the Monthly Report. Original invoices (where applicable) will accompany all requests for reimbursement. D. Accounts Receivables. Accounts receivable are processed monthly and customers are invoiced and controlled as detailed in the Contract Parkers section. Supporting documentation and a control card are to be maintained in the Parking Facility office to document all receivable activity. The aged trial balance report will be sent to the corporate office monthly on the 15th. E. Payroll. Processing of time cards and maintenance of personnel files and records is the responsibility of the Facility Manager's office. Payroll is processed bi-weekly by the PCI Corporate Office based upon payroll input sheets prepared by the Parking Facility office. Duplicate payroll records are maintained at the Parking Facility office. 12 MI MI E M N IIIII N M M M M MI 1 all N M EN M IIIII F. Bank Reconciliation. All bank accounts will be promptly reconciled and verified bank, by Owner within 15 days of receipt from bank. G. Budget Procedures. A detailed budget will be prepared for the facility by September 1' each year. The budget will be in the same format as the monthly report, with line item detail, broken down by month. H. Internal Audit. At the request of the Owner, an audit of the Facility's financial records and control system will be performed by PCI's Internal Audit Department. A written audit report will be furnished to the Owner. This report will consist of audit findings and recommended actions to be taken. 14. CASH HANDLING PROCEDURES A. Opening attendants will receive a $100 change bank from the management._This change bank is counted by both individuals. At the completion of each attendant's shift, they then transfer this change bank to the incoming attendant. B. When an attendant's cash drawer exceeds $200 ($100 change bank plus $100 cash) a partial drop will be made. When excess money drops are made, a "drop envelope" shall be used. C. When all monies are brought in for final count pending bank deposit, the money counter receives the envelope containing the cash and transfer slip, and the deposit control report. The counter then verifies the enclosed amount against the "said" amount. The deposit control report goes back to the auditor after the completion of the count. D. The final deposit is then generated. It includes, (1) denomination breakdown (2) checks listed by ABA#; and (3) a breakdown of contents of deposit, i.e., cash, coin and/or checks. 15. EMERGENCY PROCEDURES A. Power Outages. Should a power outage lasting more than five (5) minutes affect a segment of the revenue control equipment, the following procedures will be initiated: 1. Exit Lanes: a. Contact security. b. Remove gate arms. c. Open cash drawers. d. Manually compute all fees, nothing exit time and fee charged. e. Prepare a list of keycard numbers for all monthly customers exiting during the power outage 2. Entry Lanes: 13 1-- I N MI I E- M OM NM NE r EN- MI- MO Manually issue tickets using the following procedures: a. Before issuing tickets by hand, note the time, date, "power out" cashier's name on the first ticket in the stack which will be voided. b. Remove gate arm. c. Write the name legibly on each ticket issued manually. b. Maintain a list of the keycard number for each monthly keycard holder entering the Facility. c. At the end of power outages, the ending ticket will note the cashier's name, the date and time, and "power outage ended". It will also be marked "Void". 2. Inform Owner of power outage, duration of outage, and time. B. Car Leaking Gas 1. Contact Security. 2. Block off area with any available materials that won't create a spark. 3. Attempt to catch leaking gas in a bucket or other container. 4. Prevent anyone from smoking in the area. 5. Put down oil absorbent to soak up the gas and prevent slipping. C. Car or Garage on Fire 1. Call the Fire Department. 2. Contact security and Owner/on-site engineering staff. 3. Pull alarm switch in the garage. 4. Block entrance to the garage. No one except the Fire Department Sc Police should enter. 5. Open exit gate(s) even if you have to break the gate. 6. Have someone meet the fire truck and direct it to the fire. 7. If possible, use a fire extinguisher on the fire. D. Fans Stop Running in Underground Garage 1. Check the electrical circuit breakers. 2. Contact security and Owner/on- site engineering staff. 3. If carbon monoxide builds up, you should: a. Open gates to allow quick exiting (break gates if necessary). b. Do not attempt to collect money. c. Block the entrance. 14 MS = I I NM I 1 M MI MI I INNI d. Prevent customers from returning to their cars until it is safe. e. If the exit gate is blocked, go through the garage and tell people to turn off their engines, and walk out immediately. - f. Notify the Manager in charge. E. Bomb Threat 1. If you receive a bomb threat, notify the police department immediately. Then inform the Project Manager who will notify the Owner. 2. Contact security. 3. The garage entrance should be blocked to prevent any cars or people from entering. All people in the garage should be evacuated as quickly as possible. 4. Follow all instruction issued by the Police Department or other authority. F. Accidental Injury or Very Ill Customer or Employee 1. Customer: a. Ask if they need assistance or call paramedics if necessary. b. Make them as comfortable as possible. c. Contact security. d. Obtain their name and address. e. Write a brief statement of what happened; sign and indicating the time the accident occurred. f. Obtain names and address of any witnesses. 2. Employee: a. Provide all details of the injury or accident. b. Write a brief statement of what happened and sign and date it. G. Burglary 1. Contact security. 2. Do not touch anything that may have fingerprint (doorknobs, desks, etc.) 3. Call Police and cooperate with the investigation. 4. Notify the District Manager. H. Mugging and/or Rape 1. Contact security. 2. Call the Police and request an ambulance if necessary. 3. Make the victim as comfortable as possible. 15 M I 1 MN all MI NM IIIII 11111 IIIII E IIII imil NE gm gm NE ma 4. Block off the area and do not allow anything to be touched or moved. 5. Cooperate fully with the Police investigation. I. Robbery All employees are instructed to "DO NOT BE A HERO! Cooperate with the robber. Do not take unnecessary risks to protect the money. "CONTACT SECURITY!". Major Earthquake 1. Raise all gate arms to exit traffic. DO NOT ATTEMPT TO COLLECT TICKETS OR MONEY. 2. Check elevators to see if operating/ turn off. 3. Turn off any gas or water mains in the facility. 4. Search for injured victims. 5. Keep on site: • Earthquake preparedness kit • Emergency medical kit • Extra supply of flashlights/batteries • Battery -powered radio 16 MS —= MN MI MI— MN E— In MN— NE — — N MI 11111 REVENUE CONTROL, COLLECTION AND DEPOSIT Each of your facilities will have its own set of printed and sequentially numbered tickets. The location address will be clearly displayed on the ticket in addition to an approved contract liability limitation statement. These tickets will be color coded and unique to their assigned location. The tickets will have Parking Concepts' main office telephone number prominently displayed with a short message encouraging the public to call should they have any comments regarding charges, service, etc. All ticket information will be secured in our Los Angeles headquarters ticket storage facility and will only be issued to supervisory personnel. When issued, the date, beginning and ending numbers will be recorded in our permanent ticket log register. The ticket log register and the unused ticket inventory will be supported by original invoices from our commercial printer (Digital Printing) which will reference each ticket order and the numerical series, by location. Each location will commence operation with tickets numbered 000,001 and will ascend without repetition throughout the term of our contract. CASHIERING PROCEDURES Even though our cashiering procedures are fairly well defined we would expect that some improvement and adjustment would evolve through actual operation. We would welcome input from the staff in regards to our proposed operating procedures. Even though each location has different operating dynamics, the following procedures will be performed at each facility. A. Prior to actual operation, each location will be inventoried by taking a license plate inventory and a physical count of the total number of vehicles on site. This number is to be recorded on the shift report. Concurrent with the lot inventory, the attendant or supervisor will visually verify that the perimeter is secure. B. The "cars on lot" number when subtracted from the "total lot capacity", will equal "spaces available". These numbers are to be recorded on the shift report. C. The "opening ticket number" is to be recorded on the shift report and this number must be the same as the previous business day's "closing ticket number". Any variation in the numerical sequence of the tickets must be recorded in the incident log and then investigated by the most senior manager or auditor available. D. The cashier will operate with a $50.00 change fund and to the extent possible, will be required to deposit all cash in excess of his or her $50.00 change fund in a lock box canister or drop safe. M MN MI on N mi mi No mii mi siii iiiii as am mi mg mi mg mg E. Every vehicle entering the facility while the attendant is on duty will be issued a ticket. F. The attendant will remain on duty until his/her shift is closed out by a supervisor. A supervisor will review and verify the closing ticket numbers, and review the accuracy and completeness of the attendant's shift report. Every cashier/attendant that handles money will be required to complete a shift report illustrating and itemizing his/her revenue activity. When more than one attendant is handling money at the same time or if more than one shift is required to cover the days business, there will be shift reports for each individual and these shift reports will be combined by management personnel to form the "daily master report". A daily master report will be completed for each location, everyday. If (for some reason) there is no revenue to report for a lot on any particular day, a master report will still be prepared stating "No Revenue". The purpose for this is to generate a document covering every day of the year so that there is no misunderstanding about when revenue was (or was not) collected. Attached to the "daily master report" will be all shift reports totaling and equaling the summarized activity as referenced on the "daily master report". The "daily master report" will, at a minimum reflect, on a summarized basis, the following: A. Beginning and ending ticket numbers. B. Total tickets issued. C. Total tickets collected. D. Total unaccounted for tickets (if any). E. Explanation for "unaccounted for" tickets. F. Total cash tickets sold by rate with extensions. G. All "validated" tickets broken down and summarized by category. H. Cash over/(short) (if any). I. Number of vehicles on lot at beginning of shift. J. Number of vehicles on lot at end of shift. K. Any unusual activity or incident will be noted on report. L. Start and stop time for subcontract personnel (where applicable). In addition, the report will reflect the location number, date, name of person preparing the report, and name(s) of attendants on-site. On a daily basis, this information is reviewed, checked and verified and then the information is key punched into our computer to produce our Daily Sales Journal and our Monthly Statement of Operations. This information is also used to produce various reports for operating analysis. We have developed systems that enable us to quickly spot a potential problem area. We pay very close attention to the various "numbers" being generated at each location we operate. Trends and consistencies are established and monitored. As attendants are rotated among many different locations the "actual", be it gross revenue per stall, tickets issued/collected, I MN 111111 E I IIIIII I 1 MI MN 11111 110111 MN EN NE am EN gm um cash over/short, etc., are compared with an eye towards unusual increases or decreases. When variations are observed, management, the audit department and accounting personnel will investigate and pursue the matter to a satisfactory conclusion. REVENUE PROCESSING Supervisory personnel will, on an ongoing and continual basis, circulate between the two parking facilities with the responsibility of picking up excess revenue for security purposes. During peak periods, multiple pick-ups will be made. To maximize control and minimize the risk of loss, we will be utilizing a combination of security and banking techniques. All cash receipts will be recorded and reconciled by supervisory personnel. The revenue, after counting, will be placed with the deposit receipt into a "drop safe". When cash activity is extremely heavy multiple deposits will be made. Bank deposits will be made every business day. A "third party person" will verify that the deposit slips attached to each shift master report equals the total cash activity as referenced and illustrated on the attendants shift report(s). Each location will have it's own independent deposit account. Cash receipts will not be co - mingled. Our system for cash handling separates the person collecting the revenue (cashier) from the person counting the revenue (supervisor) from the person verifying the deposit (bank personnel), from the person completing the shift report (office/clerical). The supervisor performs a "blind count". He or she does not know what the deposit "should be". Significant collusion would be required to circumvent our cash handling procedures. 3E:\HERMOSAREV INN INI 1111N MN I M N N IIII I MN I MN No NE imi gm No mg JOB DESCRIPTION Facility Manager The Facility Manager reports directly to the District Manager and is responsible for service and controls established at each facility. The Facility Manager will be full-time and exclusive to the two Hermosa Beach facilities. The Facility Manager will: • Verify, audit and maintain records of all revenue activity for each facility. • Perform surprise cash counts. • Complete bank deposits daily. • Communicate on an on-going and continual basis with senior management and administrative staff. • Perform a daily walk-through at each facility to assure compliance with safety standards, cleanliness, and operational procedures. • Administer anti graffiti program. • Assist Hermosa Beach Police Department and other public agencies with traffic control. • Participate and become involved in local civic groups and other local community organizations. • Respond to customer complaints in a professional manner. • Keep the District Manager apprised of any problems or needed improvements within the facilities. • Identify exemplary employees for advanced training and/or promotion. • Insure compliance with uniform and employee identification requirements. • Review on an on-going basis staffing and parking rate schedules. • Be reachable 24 hours per day, 7 days per week. 101. NM NM= ME OM MO N ME== i NM Ns— gm NE um NE JOB DESCRIPTION District Manager The District Manager reports directly to the Vice President and is responsible for the overall monitoring and execution of the parking facility and the Facility Manager. It is the District Manager's responsibility to assist the Facility Manager in all areas of the parking operation, personnel, marketing, oversight of sub -contractors and customer relations. In addition, the District Manager will: • Provide overall direction and management of all salaried personnel engaged in the parking operation. • Maintain open lines of communication and coordinate with City staff or their representative in regards to special events, traffic control, security, marketing, revenue tracking, customer complaints, space utilization, proper rate structure, etc. • Attend all community and/or staff meetings as requested by staff. • Assure optimum utilization of personnel and establish scheduling patterns to maximize staff efficiency and patron service. • Prepare an annual line item operating budget and track the results on a monthly basis. • On a daily basis, check the appearance and uniform compliance of the employees on duty. • Assist the Facility Manager in the instruction and training of parking employees in their job duties, rules and regulations. Insure that all instructions to employees are clearly understood and properly carried out. • Maintain open lines of communication with all on-site supervisors and the Facility Manager. • Be responsible for analyzing parking operational trends and activities in order to continually develop procedures to improve service, enhance revenues and or reduce operating expenses. • Constantly monitor the facility for liability exposure. • Initiate and maintain open communication with each major retail generator such as the neighboring restaurants, retail establishments, major employers, etc. • Perform spot audits and review operating records pertaining to transient cash receipts, validations and monthly sales. • Personally deliver the Monthly Statement of Operations and if requested, be prepared to discuss in detail. • Be reachable 24 hours per day, seven days per week. I N MN — I NM NS NEI Nag EN — NM I INS I NO NI NM NM Cashier/Attendant JOB DESCRIPTION The cashier/attendant shall be responsible for assisting customers at all times, maintaining the cashiering station and or the immediate area in a clean and orderly manner and performing housekeeping maintenance of the parking facility as directed by the Facility Manager. The cashier/attendant shall: • Maintain a clean uniformed appearance while on duty. • Speak fluent English and be courteous at all times. • Cheerfully greet and thank every patron. • Assure the timely preparation and execution of all reports, logs, deposits and any other required reporting as directed by Facility Manager. • Keep management informed of any equipment malfunction, hazardous condition, and customer concerns. • Provide City staff with reports and information as requested. • Be alert and security conscience at all times and assist security or Police Officers as directed. • Maintain a high degree of accuracy and attentiveness when handling cash and making change. • Patrol and inspect the parking facility daily as directed by the Facility Manager. • Mark tires of violators, give written warnings and enforce regulations and procedures established by management. • Cheerfully direct and assist visitors by providing information and directions to their destination. • Ensure that all parkers park in designated areas. 3E:WERMOSAJDE INIM I E _i M pm ON INS M MEL I I M N E� M NM M 1 1 Position WAGE RATES Range of Pay Rates Used For First Year Projection Cashier/Attendant Leadman/Supervisor Facility Manager $6.00 to $7.00/Hour $7.00 to $8.25/Hour Salaried Exempt $1,600 to $2,200/Month BENEFITS $6.35/Hour Average $7.25/Hour Average $1,800/Month Vacation: Holiday: *Group Medical: "Note: JEAHE RMOSAWRA 1 - 3 years = 5 Days 4 - 10 years = 10 Days 10 - 20 years = 15 Days 21 plus years = 20 Days Part -Time employees receive pro -rated vacation. 6 Days Paid Per Year. Employee must work scheduled day before and after holiday. Company paid for employee only after six (6) months full-time continual service. Dependent coverage available at a discount to employee. "Pass through" cost to client is per month for eligible employees only. OM IMP MN - N - OM ipp op r WO - INV Mr WO- - -, — t 1 i A t t PERSONNEL In regards to the Lot "A" on-site personnel, we would be happy to consider each one for employment on an individual basis. All current employees may apply for their respective positions. All individuals would be subject to our standard interview and screening process which includes the following: . Written job application including detailed work history, residential and educational background. . Confirmation of work history and personal references. (We do check references.) . Personal and integrity profile testing. . Legal residency and documentation verification. Note: We have included in the followingpages a sample of the `Reid Report" which is required to be completed by all jobapplicants. The `Reid Report" is an in-depth profile screen that will surface an individual's propensity towards three specific areas. They are: • Employee theft • Drug Use • Personal character. These "tests" are evaluated and scored by a `third party' via computer (modem) within minutes of their completion. We have had great success in improving the quality and character of the individuals we have hired over the past five years since we implemented the application of the "Reid Test". The cost to provide, administer, screen and evaluate these "tests" are solely the responsibility of Parking Concepts. These costs will not be reflected on the operating statement as a reimbursable expense. In regards to the present on-site hourly personnel, we would appreciate a candid commentary (verbal) from staff regarding their performance. Highly competent service employees are always in demand and we would be happy to allow preference to any individuals recommended by staff. In regards to the staffing "mix" of current employees versus new personnel, we are prepared to commence operations with an entirely new crew or to retain the existing staff. Most likely there will be a blend of current and new employees. r -- IOW M NM- 'MOW SW M MD a as i i am Parking Concepts' annual turnover rate (22% for all employees) is among the lowest in the parking industry. We believe there are several contributing factors. They are: • An aggressive and comprehensive screening process. This service industry is not for everyone. Individuals not suited for employment in this industry should not be hired in the first place. We attempt to eliminate these individuals through screening. • Career advancement opportunities. Most of Parking Concepts' management and supervisory staff (over 70%) have been developed internally. • On-going training and development programs are available for all employees. • Competitive wages and benefits. • Employee recognition, awards and bonuses contribute to Parking Concepts' "A job well done" appreciation programs. • Education financial assistance programs. • Active involvement by all senior management in the day-to-day operation of our facilities. The employees of Parking Concepts personally know the President and senior staff members. We are not strangers" to our field personnel. The key difference that sets Parking Concepts apart from its competitors is the direction and support provided to our facility managers. Parking Concepts senior management is continuously involved with each location. Not just at "contract time" or when an RFP has been issued, but consistently and routinely throughout the duration of the contact. JEV-ORMOSAPER NMI MI NM mum was am mom in In mum Mom am Mu Ini amr am Reid Psychological Systems FOR IMMEDIATE RELEASE CONTACT: LAUREL A. HOPPER 312/938-9200 WHAT ARE THE MOST COMMON TYPES OF EMPLOYEE CRIME AND DRUG ABUSE IN PARKING LOTS? Researchers at Reid Psychological Systems in Chicago (publisher of written tests used to select job applicants) have found in a survey of about 1000 parking lot applicants that more than 18% admitted committing a recent crime sufficient to have them disqualified from; and nearly 10% admitted to significant drug use both on and off the job. The psychologists conducting the study say these admissions are particularly noteworthy since they were freely made by subjects as they completed the Reid Report (the original written integrity test) while applying for a job. Therefore, the study results are probably understated: in such circumstances employees typically admit to only about half of their actual counter productive acts. The most frequently confessed crimes were: The most frequently confessed drug abuses were: Act Stole merchandise from an employer Stole money from an employer Illegally concealed a weapon Stole something from a store Bought stolen merchandise Robbed a drunk Committed assault/battery Other criminal admissions Total criminal admissions Number of Admissions 61 30 30 29 25 24 17 171 387 Act Number of Admissions Uses marijuana before or at work Uses marijuana away from work Uses cocaine before or at work Uses hallucinogens away from work Drug use has affected job performance Uses speed before or at work Other drug admissions Total drug admissions 32 27 13 13 13 11 73 182 For more information about this study and Reid test products, contact Reid Psychological Systems, 200 S. Michigan Avenue, Chicago, IL 60604 (312) 938-9200. -30- 200 S. MICHIGAN AVENUE CHICAGO, IL 60604 312 938-9200 or an ms ow in ma +s► en as on at on um M INS NM r MN Theft by Employees in Work Organizations Prepared under a U.S. Grant from the Community Crime Prevention Division, U.S. Department of Justice. University of Minnesota Department of Sociology 114 Social Science Tower 267 19th Avenue South Minneapolis, MN 55455 Demographics Three-year project conducted 1980-83 which included: John P. Clark (612) 624-0081 • 47 complex corporations; 9,431 Employees; 247 Executives; 30 Labor Unions and Associations. • Cleveland, Fort Worth, Dallas marketing areas. Conclusions Part-timers steal dramatically more than full-timers. Tenure - 66% of theft is by employees who have worked 2 years or less, 33% of theft is by employees who have worked 6 months or less. Age - 1 &-22 constitutes 12% of work populations, but 67% of all theft acts. Single people out -steal married. Theft correlated very high with above average time and production deviance (i.e.: excessive breaks, tardiness, slow and sloppy workmanship. Dissatisfied or disgruntled employees are more involved with theft. People looking for new jobs. People going to school. Findings Organizational controls do have effect. Companies with clearly defined anti -theft policy had lower levels of theft. Pre-employment screening is proven to be an effective theft control strategy and also deters other "bad apples" from applying. NB I I all V MI' M' all N N 11111 M O all MI Iffal — This step employment also conveys the message that the organization is concerned with insuring the highest level of integrity among its work force. Proven to be most effective Pre-employment selection Repetitive security measures that tell employees theft is not accepted behavior Prosecution in all cases In retail stores Unauthorized discounts most common theft Employees with greatest unrestricted access to and knowledge of property which can be taken - namely sales clerk Most important cause of theft - dissatisfied employee will take merchandise, money or time Younger and never marrieds = higher level of involvement in property misuse (reason: dismissal is no threat to someone with no dependents, no personal investment in success of company, no seniority or career aspiration; students very often see job only as a means to an end, consequently easy to justify theft) Discussion Those firms who signal to the employee that taking company property and assets is theft, which establish rules and procedures to detect theft of property by employees and who are selective in whom they choose to hire, generally have lower levels of theft. Those firms who infrequently mention subject of theft and who fail to implement procedures to prevent theft, have highest amount of theft. It is imperative to have consistent climate of concern regarding internal theft. Facts 30% of all business failures are due to employment theft. (U.S. Department of Commerce) $40 billion a year - crimes against business. Theft by employees is considered to be the single most significant dollar impact offense category of all crimes against business. (American Management Association, 1977) CAUEIDOOC O MI O MN UN I MI M M. N MIN NM M MI ME MI M IN MIN Cl MiNg Yii' .f':.':l,Yl LLL iM3 t Sl . �Ll l'11l ,,. i i iki •/ !... .1�: /f.�!.0��.�'JK�• as sus I— us me as Ns am at an an ma as EN as nit r al ON Ms M- I I r 1 r r I NM I Mt M MN N all M r ABB NOTICE AND INSTRUCTIONS The questions 011 the following pages comply with all federal and state laws prohibiting discrimination on the basis of race, creed, color, religion, age, sex, national origin, handicap or record of offenses. Answer all questions truthfully and completely. Work quickly, but do not rush. If you are not certain of an answer, or find it difficult to choose, select the one that you agree with at least slightly more. Give only one answer to each question unless otherwise instructed. Answers that are untrue, faked or skipped can cause your job application to be rejected. This questionnaire is only one factor considered in your application for employment. The results are confidential and will be reported only to the company that asked you to complete it. If you have any questions, ask your questionnaire administrator only. Do not talk about either questions or answers with anyone else. Put your answers to the following questions on page 1 of your answer sheet. • SIGNATURE. Read the statement at the top of the answer sheet and sign your name. • POSITION. Print the position you are applying for. • WORK PLANS. Darken the bars to describe your work plans. For example, if you are applying for a temporary part-time position, you would darken both the "Part" and "Temp" bars, like this: 1 1 Full �� Part I 1 Perm Temp • NAME. Print your last name, first name and middle initial in the spaces. If your answer sheet has letters below the spaces, leave a blank space between your last and first name. Also leave a space between your first - name and middle initial. Then darken the correct bar below each printed letter. I'RI\ I \ 1\IF: LAST C L�F 1 FIFIE FIRST D M.I. A \%\II•: I:Ilttil.\IU IA1 Al IAI !Al I AI IAI I Al Al1Al IAI IAI ;Al IAI �I IAI I BIIBIIBlIBI 18101 11311131 1BIIBl IBIIBI IBI OA ICI ICI ICI ICII CI ICI ICI I CI I Cl IC11CI ICI tCI ICI IDI 101 I DI 1 DI IDI I DI 11101 IDIIDIIDI 1011 01 ID1101 IEI IEI I Et 1E1 IEI 1 EI IEI i IEI IEI IEI Ai 1E1 IEI IEI IFI IF1 IFI Iii li if] I F1IFI I FIIFI IFI IFI IFI IFI IFI I GI IGI !GI !GI I GI IGI I GI IGI 101 IGItGI IGI IGI IGIIGI IHIIHI!Hi 'HI [HI MI tH 1.042 I H1t HII HI IHI 1 HI tHI !Hi t11 111 i 111 111.111 111 111 111 Illi 111 111 111 111- IJI IJI IJI IJI IJI IJI IJI IJI IJI 1.1) 1.11 IJI IJI IJI IJI IKIIKIIKIIKIIKIIKIIKI!Kt 11(1 11(1 11(i 11(1 IKI IKIIKI [Li it ILI ILI ILI ILI ILI ILI 1L1 ILI ILI ILI ILI ILI ILI • SOCIAL SECURITY. Print your social security number. If your answer sheet has numbers below the spaces, darken the correct bar below each printed number. %I1/ I %I .I rI 14111 \I %Intl K X111 111 ♦II'I KI I1 \I'.1111 H C=uuuEMEI 111 111 111 i 11 is I11 111 I1I 121 121 121 121 121 121 131 131 131 131 rr 131 131 131 131 iii 141 141 141 141.141 141 • CURRENT DATE. Print today's date. If your answer sheet has numbers below the spaces, darken the correct bars. • NOW BEGIN THE QUESTIONNAIRE. Be sure to fill in your answer bars completely, like this and erase fully any changed answers. REID: YOUR ASSURANCE OF A QUALITY WORKFORCE COPYRIGHT © 1988, 1989 RPS ALL RIGHTS RESERVED No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of the copyright holder. OM— I--- I all OS A r--! IN M al M all PRINT ALL ANSWERS ON YOUR ANSWER SHEET ONLY Today, people use a variety of substances for recreational or other purposes. The following questions refer to your use of substances in the last FIVE YEARS. Darken only one bar for each question, and darken the bar completely. 33. If necessary for employment, would you take a drug test? Darken Y for YES or N for NO. 34. How frequently have you drunk alcoholic beverages WHILE AT WORK OR JUST BEFORE? (Don't count social occasions at work like lunch with a client.) a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 35. How frequently have you used marijuana WHILE AT WORK OR JUST BEFORE? a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 36. How frequently have you used cocaine WHILE AT WORK OR JUST BEFORE? a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 37. How frequently have you used other drugs WHILE AT WORK OR JUST BEFORE? (Don't count tobacco, caffeine, or drugs used for medical reasons.) a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 38. How frequently have you drunk alcoholic beverages WHILE AWAY FROM WORK? a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 39. How frequently have you used marijuana WHILE AWAY FROM WORK? a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 40. How frequently have you used cocaine WHILE AWAY FROM WORK? a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice 41. How frequently have you used other drugs WHILE AWAY FROM WORK? (Don't count tobacco, caffeine, or drugs used for medical reasons.) a. Daily b. One to Four c. One to Four d. Tried Once e. Never or More Times per Month Times per Year or Twice For the following questions, darken the one bar for the letter of your choice. 42. I am legally entitled to work in: a. Canada c. Canada and U.S. b. U.S. d. None of the above 43. What is the highest school graduation level you have attained? a. Grade school b. High school graduate c. 2 -year college graduate d. 4 -year college graduate e. Postgraduate or professional course certification f. Advanced degree CONTINUE ON TO NEXT PAGE — NM — la — — — — — — — r r all — — PRINT ALL ANSWERS ON YOUR ANSWER SHEET ONLY 44. How many times have you been fired from a job in the last FIVE YEARS? a. None d. Three times b. Once e. Four times c. Twice f. More than four times 45. What is the total number of full-time jobs you have held in the last FIVE YEARS? a. None e. Four b. One f. Five c. Two g. More than five d. Three 46. If hired, how long do you plan to work for this company? a. Less than six months c. One to two years b. Six to eleven months d. Three to five years e. More than five years 47. What is the total number of days you missed from your last YEAR of work? (Don't count paid vacations.) a. None d. Six to eight days b. One to two days e. Nine to eleven days c. Three to five days f. Twelve or more days 48. If your supervisor in your present or most recent job rated your overall performance, it would be: a. Excellent b. Very Good c. Good d. Fair e. Poor 49. If this supervisor rated your safety record on the job, it would be: a. Excellent d. Fair b. Very Good c. Good e. Poor 50. Are you licensed to drive a car? Darken Y for YES or N for NO. 51. Are you licensed to drive a truck? Darken Y for YES or N for NO. 52-55. Now'turn to the back of your answer sheet. First enter your name, address, and phone number in the spaces provided. Then describe your recent work history. Start with today and work backwards. Include: 1) all full-time jobs; 2) all part-time jobs; 3) all periods of self-employment; 4) all periods of military service; and 5) all periods of unemployment while looking for work. Also include any full-time volunteer work that you wish to have considered. When unemployed, enter UNEMPLOYED in the space for "Employer" and show dates. For periods of military service, write your branch of Armed Service in the space for "Employer" and print your Military Occupational Specialty in the space for "Job Title". CONTINUE ON TO ANSWER SHEET MI MN ! MI M UM NM r ME-- S — MI MU NM all I MI 1 1 1 PRINT ALL ANSWERS ON YOUR ANSWER SHEET ONLY For each of the following questions, darken Y for YES or N for NO. Darken only one bar for each question, and darken the bar completely. 1. If you knew a member of your family was stealing from a place where he works, do you think you would report it to his boss? 2. Do you always tell the truth? If you were a large store owner and you found out that an employee had stolen merchandise from you, would you fire him if the total amount he took was worth less than: 3. $5.00 in one year? 4. $10.00 in one year? 5. $25.00 in one year? 6. If you could get into a movie without paying, and be sure you would not get caught, would you do it? 7. If you found $100 that was lost by a bank truck on the street yesterday, would you turn the money over t' the bank, even though you knew for sure that there was no reward? 8. Were you ever tempted to take company merchandise without actually taking any? 9. Do you believe you are too honest to steal? 10. Did you ever just think of taking any money from a place where you worked without actually doing it? I 1. Do you believe a person who has taken money just a few times from the place where he works should be given another chance? A bank teller was too old to get another job; yet after 28 years of loyalty, he was making one-half of what a 22 year-old person was making in the same kind of job. In order to survive, the older man had to cheat the bank out of $500 each year. He took the money in a manner that the bank never missed it, except that he finally told the president about it. I2. Do you think that criminal charges should be placed against this person? 13. Do you think the man should be arrested? 14. Do you think he should be given a criminal record for stealing that money? 15. Do you think such a person should be sent to jail? • 16. Did you ever think about doing something which, if you had done it, would have been a crime? 17. Do you think it is okay to get around the law if you don't actually break it? 18. Do you believe a person who has taken merchandise from his company just a few times should be given another chance? 19. If you received a $1.00 item from a large mail order house that you were not charged for, would you go through the trouble and expense to mail that item back to the mail order house? 20. On the 20th of each month, an old employee took company money to pay on his mortgage. On the 30th of each month, payday, he paid it back. After 15 years the man was finally seen by his boss putting the money back. No shortage was found, but the boss fired him anyway. Do you think the boss did right? 21. If you found when you got home that a salesclerk failed to add a $1.00 item that you bought, would you return the next day and pay the $1.00 to the store? 22. Do you believe the average person has cheated somebody out of money or goods at some time in his life? CONTINUE ON TO NEXT PAGE MB am am me am ma — a— w .. r .n am ars am .. .. — PRINT ALL ANSWERS ON YOUR ANSWER SHEET ONLY 23. If you got merchandise by accident from a vending machine, would you put the money in the machine anyway? For each of the following questions, darken the one bar for the letter of your choice. 24. I rate my own honesty as follows: a. Far below average e. Slightly above average b. Below average f. Above average c. Slightly below average g. Far above average d. Average 25. Except for minor office supplies, the total dollar value of merchandise or goods not belonging to you that you have taken from all of your jobs or employers in the last FIVE YEARS has been about: a. None d. $25 at most g. $1,000 at most b. $5 at most e. $100 at most h. Over $1,000 c. $10 at most f. $500 at most i. I forget 26. The total amount of money not belonging to you that you have taken from all your jobs or employers in the last FIVE YEARS has been about: a. None b. $5 at most c. $10 at most d. $25 at most e. $100 at most f. $500 at most g. $1,000 at most h. Over $1,000 i. I forget Today, almost everyone has at some time had a problem in dealing with other people. 27. How many times have you found yourself in shouting matches at work in the last TWO YEARS? a. None d. Three g. Six b. One e. Four h. Seven c. Two f. Five i. More than seven 28. How many times have you found yourself in shoving matches or fistfights in the last TWO YEARS? a. None d. Three g. Six b. One e. Four h. Seven c. Two f. Five i. More than seven Today, committing a crime does not in itself bar you from employment. Each case is considered on its own merits, and only crimes that affect your qualifications for this job will be considered. Your answers to the following questions will be kept confidential, but untruthful or skipped answers can cause your application to be rejected. (Do not admit to any convictions for which you were later pardoned, or which have been annulled or sealed by a court. Also, in California, do not admit to any convictions involving marijuana that occurred more than two years ago.) 29. Have you taken something from a store without paying for it in the last FIVE YEARS? Darken Y for YES or N for NO. 30. Have you committed any criminal act in the last FIVE YEARS? (Don't include any driving violations.) Darken Y for YES or N for NO. 31. Have you been convicted of any criminal act in the last FIVE YEARS? (Don't include any driving violations.) Darken Y for YES or N for NO. 32. If you answered YES to Question 30 or 31, indicate the date and describe each act. Write your answer only in the space provided. CONTINUE ON TO NEXT PAGE - M--- r MN ,R - NM r NM r--- OM G NM kBB+ I. READ THE NOTICE AND INSTRUCTIONS IN YOUR BOOKLET BEFORE PROCEEDING As indicated by my signature below. I consent to take this written questionnaire required of applicants for employment. I understand that the results of the questionnaire are confidential and will be provided only to the company that asked me to complete it. I also understand that untrue. faked or skipped answers nay cause my application to be rejected. RPS ANSWER SHEET PAGE 1 Signature ' Position 1 LAST 'lave you ever taken a Reid questionnaire? cy= cN= c?= I'I 1:ASI I'RI\t \,\\1E FIRST 1 cY= chin ' 13 2 cY= ct n 1 14 3 cY= cN . 15 4cY= cto -16 5 cY= clp 17 I6 cY= crp ; 18 7 cY= clic 19 8 cY= ctp 20 9 cY= chin • 21 I10 cY= cta ; 22 11 cY= op : 23 112 cY= cin cY= OP cy= cN= et= cpp cy= ct� cy= cp cY= cN= cY= chin cy= cN= cY= cN= cy= cH✓ cY= ctr Work Plans c = Full St)( -1 \I. SI.( -1 RI I \' \I \IBNR 24 can cB= ap cDD cE= cFF cG= 25 can cB= cc= con cE= cF ' chs c}p cin 26 cA= cap cep cap cE= c}5 cin cH= clp 27 cA= c8= ctp cin= cE= cF= cin cHn cin 28 cA= c8= din cDD cE= cF cin cHD cin 29 cYD chin 30 cyD chin 31 cY= cKn 32 Address: 1 Telephone: Home ( ) Work ( ) C = Part (1 RKI-VIlL\11'. 'MONTH DAY YEAR Perm c = Temp 33 cy cls 42 cAD cB= cinLD CD= cE=in 34 CA= cg= �= CD= CE= 43 cAD cli cccE= cF= 35 cin= cg= CCD cin CED 44 can clic; cinin ccE= cFn 1 36 CAD cB= eV) �pin COD cE= 45 cAD eccED cF= CG= 37 cAD cB= cG' cDD cE= 46 cAD cg= op, cap cE= 1 38 cA= op, pc= cap cE= 47 cAD cg= �p cE= cF= 39 cAD cap � cDD cE= 48 c.40in A= cap ccap cE= i40 cA= cg= cC= con cE= 49 cAD cg= 1 cin CED 1 41 cAD cB= cDD cD= cE= 50 cY= op 51 cY= chin Name: City & State: 1 1 53. Present or Last Employer • Address: Employer Name: City & State: Full-time iLi Part-time Telephone: ( Employed from: / to / Job Title: Supervisor's Name: 1 1 Address: Employer Name: City & State: Employed from: / to _ / _ Job Title: ' Full-time L Pan -time Supervisor's Name: Telephone: ( ) If your supervisor rated your performance, it would be: 1 1 Excellent E Very Good —1 Good L Fair L Poor 1 1 1 Address: Employer Name: City & State: Full-time L Pan -time Employed from: / to / Job Title: Supervisor's Name: Telephone: If your supervisor rated your performance. it would be: E Excellent L - - Very Good L Good Fair Poor FOR OFFICE USE ONLY R AD\)INISIKATUK-S!Nil IA1 S .,'4'. AREA (-OI)li \ PHONE N(\1BER cAD c8= ca= cE= cF= X =A= =B= 15670702 NOTE: FOR FAX -IN SCORING. FILL IN THE FOLLOWING INFORMATION. AI)\II\ISIK\ION'S \\\tE COMPANY NAME (.111'YRI(,In 1,: IVk'. IVYV, IWC RI ID SYSTI 4' ,RPS, r— all MN 1 MI-- all OS i Eli w NU OS N r +I MI 601 602 1603 604 1 605 606 I607 608 - 609 ' 610 cl= c1= cl= c1= c1= c1= C1= CI= CI= CI= c2= c2= rn c2 c2= c2= KC c3= c3= CP c4 c4= c4= c4 c4= c= c4 c4= c4= c4= 611 c1= ' 612 c1= ! 613 c1= 614 =1= 615 c1= ! 616 ct= 1 617 c1= 1 618 c1= 619 c1= 620 c1= 4= c_ 4= c2= c2 c3 c2= c3= 4= � c2__ c2= moi= 4= c3= c4= c4= c4 - C4= c4= =4= c4= c4= c4= c4= 621 1 622 623 624 625 626 627 i 628 629 CI= CI= CI= ct= c1= C1= C1= CI= c1= 1630 c1= c2= c2 c2= c2 c2= =2= c2= c2 c2= c1= C1= 4= K1= c3 c3= =3= =4= 631 =1= =2= = c4= c4= 632 c1= =2= =4= 04=3 633 c1= =2_ Z c4= c4= 634 c1= =2= c4= c4= 635 =1= =2= z =4= c4= 636 =1= =2= =3= =4= c4= ' 637 ct= c2= CP c4= c4= : 638 c1= c2= =4= c4= ' 639 c1= c2= Ki= c4= c4= • 640 c1= =2= K4= c4= 701 c1= c2= c3= c4= 711 c1= c2= c3= c4= I702 c1= =20 Ki= c4= 1 712 c1= c2= c3✓ c4= 703 c1= c2= =3= c4= . 713 c1= c2= c3✓ c4= 704 c1= c2= =3= c4= 1 714 ct= c2= c3= c4= 705 c1= c2= c3= c4= 1 715 c1= c1= c3= =4= I706 c1= c2= moi= c4= i 716 c1= c2= c3 c4= 707 ci= c2= =3=3 c4= ' 717 ct= 3 c4= 708 cl= =2= d= c4= :718 =t= 4= c3 c4= 709 c1= c2= c3= 4= ' 719 =1= c2= c3= c4= 710 c1= c2= CP c4= ' 720 CID c2= =3= c4= 721 c1= c2= CI= c4= 731 1 722 c1= c2= Ki= c4= 732 723 =1= c2= K1= c4= : 733 724 c1= c2= =3= c4= : 734 725 c1= c2 Ki= c4= ' 735 726 cl= rn =3= c4= i 736 727 cin c2= 4= c4= ` 737 728 c1= =2= Ci= c4= ` 738 1 729 c1= 3=2D Ci= c4= ' 739 ! 730 =1= rn 3=1= 4= 740 c1= =2= c3= c4= 741 c1= c1= c2= =3= c4= ' 742 c1= c1= c2= c3= c4= 1743 ct= ct= =2== c4= 744,. ct= c1= c2= c4= 745 cl= ct= c2D cP c4= : 746 c1= c1= c2= c3= c4= 747 c1= c1= c2= c3 =4= 1 748 c1= c1= c2= c3 c4= ; 749 c1= CI= c2= c3= c4= 750 c1= 4= c2= c2= =2= =2= =2= c4= c4= c4 c4= c4= c4= c4= c4 c4= c4= PART 8 '801 cA= cB= CC= cD= e£= cF= :811 cA= cg= ctr cD= cE= cF= 1821 802 =A= =EP =CD cD= cE= cF= 812 =A= cB= ca cD= CE= cF= I822 I 803 cA= cB= cfr cD= cE= cF= '813 cA= =El= cC= cD= CE= cF= 1823 t 804 cA= CB= cc cD= cE= cF= 1 814 cA= =B= cp cD= cE= cF= 1824 805 41= cB= CCP cD= cE= cF= '815 =A= cB= cG cD= = cF= •825 806 cA= clip cG =D= cE= cF= '816 =A= cB= cC= cD= CE= cF= I 807 cA= cB= cG cD= cE= cF= 817 =A= =B= cc= =D= cE= cF= ,808 cA= cB= cc= cD= cE= cF= 818 =A= cB= cC cD= cE= cF= '809 cA= c6= cc= cD= cE= cF= :819 cA= cB= cC✓ =D= cE= CF= 810 =A= =Et= ctr cD= cE= =F= 820 cA= cB= cC= cD= _E= cF= CAD CB= CC= CA= cB= CC= CA= CB= CC= cA= CBD CC= CA= CB= CCP cD= =ED cF= cD= cE= cF= cD= cE= cF= cD= cE= cF= cD= =En cF= PAGE 2 PART 9 901 c1= c2= c3= c4= 911 =1= =2= c3= =4= : 921 c1= c2= K1= c4= 931 c1= c2= =3= c4= I' 902 ct= c2= 4= c4= • 912 ct= c2= =3= c4= : 922 c1= c2= c3= c4= 932 c1= =2= c3= c4= 903 cl= c2== c4= 913 c1= =2= =3= c4= . 923 c1= c2= K1= c4= 933 =1= =2= c3= c4= 904 c1= c2= c3= c4= 914 c1= _ =3= c4= 924 c1= c2= q= c4= 934 =1= =2= c3= c4= 905 c1= =2= c3= c4= 915 c1= c2 c3= =4= ' 925 =1= c2= Ki= c4= 935 c1= =2= =3= c4= I 905 =1= =2= c3= =4= 916 =1= =2= =3= =4= 926 =1= c2= = c4= 936 =1= =2= =3= c4= c1= =2= =3= =4= 917 =1= c2 =3= =4= 1 927 c1= c2= c3= c4= 937 =1= =2= =3= =4= 908 c1= c2= c3D c4= 918 c1' c2= =3= c4= ; 928 =1= c2= c3= c4= 938 =1= =2= =3= =4 909 c1= c2= c3✓ c4= 919 ct= _ =3= 04= 929 =1= c2= = c4= 939 =1= =2= =3= =4= I910 c1= c c4= 920 =1= _ =3= c4= ; 930 c1= =2= =3= c4= 940 =1= c2= c3= c4= 1 1 1 1 1 1 Before turning in your answer sheet, print your social security number here: s(x•IAI.SECUR TY NtIMMiK 941 c1= c2= Ki= c4= .942 ct= c2= Kf= c4= 943 c1= c2= CP 04= 944 =1= 4= CP c4= 945 c1= =3= c4= FOR OFFICE USE ONLY OVERALL EVALUATION ANALYST NO. ABBREVIATED Evaluation Percentile Probability PART 6 PART 7 PART 8 Evaluation Evaluation Evaluation Percentile Percentile Percentile Probability Probability Probability �'..^• Comment, Comment PART9 Evaluation Percentile Probability Comment N 1 I NM —— N-- O-- r Ms i— r— MN EMPLOYEE SAFETY PROGRAMS `- Safety and a safe work environment is a top-level priority at Parking Concepts. We make every effort to instill a "think safety" attitude and "work safely" routine for all aspects of our various operating procedures and responsibilities and ongoing training for existing staff employee training for new hires emphasize the safe way to work. Areas covered and routinely reviewed are the following: • Being security -conscious and alert • Cash handling procedures • What to do regarding: robbery assault fire auto accident earthquake flood civil unrest Each facility has a location specific procedure for handling emergencies. The procedures include whom to contact/call, telephone numbers and instructions on what to do. Ongoing training is administered that includes twice annual seminars and classroom training for supervisors and managers. Additionally, we routinely distribute bulletins, notices, booklets and even cartoons that address safety issues. MI -- --- -- S OW WO WE r- r MI OW OW s PARKING CONCEPTS, INC. SAFETY MAINTENANCE SCHEDULE COMPLETE ONCE A WEEK AND AFTER EVERY ACCIDENT DISTRICT #: LOCATION #: MANAGER: COMPLETED BY: MANAGER SIGNATURE: DATE COMPLETED: NOTE CORRECTIVE ACTIONS TO BE TAKEN IN THE COMMENTS SECTION. A: ACCEPTABLE C: CORRECTIVE ACTION NECESSARY A. PARKING FACILITY I LOT - 1. Are all exits clearly marked. 0 0 0 2. Presence of Liability Disclaimers (must match ticket disclaimers exactly). 0 0 0 3. Condition of lot surface; free of pot holes, drainage, etc... 0 0 0 4. Condition of wheel stops. 0 0 0 5. Stall striping, clear and defined. 0 0 0 6. Directional arrows and mirrors present and clear. 0 0 0 7. Condition of pedestrian walkways; well striped. 0 0 0 8. Presence of traffic flow indicators and signs. 0 0 0 9. Sufficient Lighting. 0 0 0 10. Condition of fixtures. 0 0 0 11. Operating condition of gates / protection padding - sponges on gates. 0 0 0 12. Ventilation of garage. 0 0 0 13. All areas clear of construction materials, ladders. etc... 0 0 0 14. Curbing around booth level. 0 0 0 B. STAIRWELLS A C N/A 15. Doors propped open. U 0 0 16. Doors to stairwells clean 8 operating. 0 0 0 17. Doors locked / closed from outside. 0 0 0 18. Steps clear of obstacles. I. I 0 0 19. Non -slip strips on stairs ❑ 0 0 20. Hand rails / clean 8 sturdy 11 Cl Cl 21. Sufficient Lighting. U LI 0 22. Exit signs to stairwells (per city or local codes.) 0 0 0 C. ELEVATORS A C N/A A C N/A 23. Liability signs present near elevator area. 0 0 0 24. Operation of elevators. 0 0 0 25. Leveling of elevators to floor. 0 0 0 26. Sufficient Lighting. 0 0 0 27. Door Operation 0 0 0 28. Alarm operational. fI 0 0 29. Phone present. 0 0 0 30. Layout of map to nearest stairwell. 0 0 0 D. OFFICE AREA YES NO NIA 31. No Smoking Signs present. 0 0 0 32. Doors secure / locks in good condition. 0 0 0 33. Copy of Accident Prevention Program / SB 198 present. 0 0 0 34. Material Safety Data Sheets on Chemicals present. 0 0 0 35. Job safety hazard analysis information present. 0 0 ❑ 36. Required postings / bulletins present. 0 ❑ 0 Medical Clinic Poster I 1 0 0 CAL OSHA Poster 1 I 0 1.1 OSHA 200 Log Li 0 0 Safety Rules 0 0 0 Hazard Awareness Notification 0 0 0 Worker's Compensation Information 0 0 0 Disclaimer for Sponsored activities 0 0 0 Safety Talks. 0 0 0 PERFORM A WALK THROUGH DAILY. COMPLETION TARGET DATE all a— I M NM M N I g IN NM r— i W r NS r E. LAVATORY AND BREAK ROOM 37. Supplies, paper, soap, etc... 38. Water available for washing & drinking. 39. No smoking signs displayed. 40. Operation of cooking appliances. F. EMPLOYEE ACCIDENT FORMS/WORKER'S COMPENSATION ALL FORMS MUST BE SUBMITTED IMMEDIATELY TO HEADQUARTERS. IMMEDIATELY FOLLOWING ANY ACCIDENT. A C N/A ❑ ❑ ❑ ❑ 0 0 ❑ 0 ❑ ❑ ❑ ❑ A C N/A 41. Medical Treatment Authorization / Take employee to medical facility. 0 0 0 42. Employee claim for Workers' Compensation. 0 0 0 43. Supervisor Accident Investigation Report (All Regions). 0 0 0 44. Safety Maintenance Schedule (All Regions). I l n 1I G. VEHICLE ACCIDENT FORM / CLAIM FORM ALL FORMS MUST BE SUBMITTED IMMEDIATELY TO HEADQUARTERS. IMMEDIATELY FOLLOWING ANY ACCIDENT. 45. Facility Loss Report 46. Standard Insurance Claim Information Form H. PUBLIC LIABILITY FORMS / SLIP & FALL ALL FORMS MUST BE SUBMITTED IMMEDIATELY TO HEADQUARTERS. IMMEDIATELY FOLLOWING ANY ACCIDENT. 47. Personal injury Accident Report 48. Standard Insurance Claim Information Form L BOOTH INSPECTIONS A C N/A ❑ ❑ ❑ O 0 ❑ A C N/A ❑ ❑ 0 O 0 0 YES NO N/A 49. Are all electrical cords in good condition? ❑ ❑ ❑ 50. Is the chair / stool in proper working order, supportive, stable? CI ❑ IT] 51. Is the heating & air conditioning system working properly? ❑ ❑ LI 52. Is the 'NO SMOKING' policy observed? 0 0 ❑ 53. Are the doors and windows operational / lockable? ❑ 0 [I 54. Is there a fire extinguisher located in the booth? 0 0 ❑ 55. Are the chemicals in the booth stored property? 0 0 0 56. Are Material Safety Data Sheets available for the chemicals in the booth? ❑ [? [ I 57. Sufficient lighting, visibility / mirrors. ❑ n l 58. Driveway surrounding booth - free of oil I- I Fl I. I J. EQUIPMENT A C N/A 59. Operation of gate arms. 60. Ticket dispenser closed & locked. 61. Gate arm box closed & locked. 62. Gate arm padding present along entire arm. 63. Gate arm caution signs present. 64. Key boxes closed & locked. K. EMERGENCY EQUIPMENT A C N/A 65. Emergency Evacuation Plan [I n I 66. Condition of fire extinguisher / check dates of inspection. 0 0 [j 67. Condition and availability of First Aid Kit supplies. ❑ 0 [I 68. Condition / use of personal protective equipment. 0 [l LI Footwear 0 ❑ ❑ Safety Betts 0 0 0 Back Belts 0 0 0 Gloves n n n First Aid Kit U ❑ U Glasses / Goggles 0 0 0 Other 0 0 [.1 COMPLETION TARGET DATE NM all M N 10111 N NM EN NM all N N NM 111111 M 11111 11111 S ■ i 1 L SIGNAGE A C N/A 69. 'How am I driving? signs posted In shuttle & valet areas. 0 0 0 70. Not responsible for 'Lost Articles' sign, near entrance to garage. 0 0 0 71. Liability disclaimer at entrances. 0 0 0 72. Caution pedestrian walkway signs. 0 0 0 73. Caution ?HIS IS NOT A WALKWAY' on gate arm. 0 0 0 74. Caution ?HIS IS NOT A WALKWAY' on ground by gate. 0 0 0 75. Caution ?HIS IS NOT A WALKWAY' prior to booth exit. 0 0 0 76. Caution 'SLIPPERY SURFACE' sign. 0 0 0 77. 'NOT RESPONSIBLE FOR ITEMS LEFT IN THE CAR' sign. LU 0 0 78. Speed limit signs present. • - 0 0 0 COMMENTS: COMPLETION TARGET DATE COPY TO PROPERTY MANAGEMENT OM SO MI UM 11111 OM 101 0 OM IIMI MO 1 M ME E 0 E NM WM 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 MAINTENANCE SCHEDULE Responsibility Cleaning Daily • Local sweeping • Empty trash, ashtrays • Toilets, floors, fixtures, walls • Elevator floors, doors, tracks, windows, glass backs • Lobby office floors • • • • • • • Weekly Curb sweeping Expansion joints Bathroom walls Cashier booth walls Stair floors, handrails Lobby office windows Parking control equipment • • • Monthly Elevator glass backs Stair windows Clean trash cans Doors and Hardware • Doors - proper closing and latching • Mechanized doors proper operation • Panic hardware at security doors • Lubricate mechanized doors Electrical • Examine light fixtures and exposed conduit • Relamp fixtures Elevators and Manlifts • Check normal operation • Check indicator and other lights HVAC • Check mechanical ventilation • Check for proper operation Landscaping • Remove trash • Gardening, mowing, weeding Painting • Check appearance of signs, curbs, and touch-up paint Parking Control Equipment • Check roper operation Plumbing and Drainage • Proper operation of sanitary facilities • Remove snow and ice • Check floor drains, sump pump • • Irrigation Fire protection system Roofing and Waterproofing • Check for leaks in roofing, joint sealants in floors, expansion joints, windows, doors, walls, floor membrane areas Safety Checks • Carbon monoxide monitor • Tripping hazards Security System Check for proper operation: • Closed-circuit TV • Audio surveillance • Panic buttons • Stair door alarms Signs (Graphics) • Check illuminated signs • Check sign placement N r MI- M E 1- M N 1/5 I-- M E- N 1 1 MAINTENANCE SCHEDULE Responsibility Cleaning Quarterly • Elevator floors, doors, tracks, windows, glass backs Semi -Annually • Wash down parking floors Annually -- Doors and Hardware • Lubricate mechanized doors Electrical • Inspect special units Elevators and Manlifts • Follow manual recommendations • Local code inspections • Check limit switches • Preventive maintenance HVAC • Check for proper operation Painting Check for rust spots on: • Doors and door frames • Handrails and guardrails • Pipe guards, exposed pipes and conduits • Other metal Check appearance of striping, signs, and walls Parking Control Equipment • Check service contract or follow manufacturer's preventive maintenance instructions Plumbing and Drainage • Clean trench drains and flush • Check for proper operation of irrigation and drainage Roofing and Waterproofing • Check for deterioration Safety Checks • Handrails and guardrails • Exit lights • Emergency lights Signs (Graphics • Check signs for: • Cleanliness • Legibility Structural System Check for: • Floor surface deterioration • Water leakage • Cracking of concrete • Rust of steel Per engineer's recommendation: • Repair • Replace protective concrete floor coating E OM 1 MI IN 1110 I IIMI M INII 1 1 an 111111 NM IIIII NM MI e Following is a representation of some of the various reports and forms in use at various Parking Concepts accounts. Please note that several of the reports/forms have been specifically designed by Parking Concepts, with the unique operating requirements of specific contracts in mind. If selected to operate the Hermosa Beach facilities, we will utilize various reports that will provide meaningful information and data that will be helpful in tracking and quantifying revenues, space utilization, peak demand periods and other items of interest to staff and facility management. N V- - M N MI MI E=- - N r I- N EN= MI PARKING CONCEPTS, INC. PERSONAL INJURY ACCIDENT REPORT TO BE COMPLETED BY THE FACILITY MANAGER DATE OF LOSS: TIME: LOCATION: INJURED'S NAME: ADDRESS: HOME PHONE NUMBER: NAME OF EMPLOYER: EMPLOYER'S ADDRESS: WHAT HAPPENEDANJURED PERSON'S OWN WORDS: PART OF BODY THAT IS INJURED OR HURT: DOES THE INJURED PARTY HAVE MEDICAL INSURANCE? 0 YES 0 NO IF YES, WITH WHOM? IS THE INJURED PARTY UNDER TREATMENT FOR ANY ILLNESS? 0 YES 0 NO IS THE INJURED PARTY USING ANY MEDICATION? 0 YES 0 NO NAME OF MEDICATION: PLEASE CHECK IF APPROPRIATE CONDITION OF CLAIMANT'S SHOES: 0 TOES SCUFFED 0 SOLE WORN 0 HEEL WORN HEEL SIZE: CONDITION OF FLOOR: 0 DRY 0 WET 0 GRITTY 0 SLICK 0 OILY 0 CLEAN MATERIAL OF FLOOR: 0 CARPET 0 LINOLEUM 0 TILE 0 CEMENT 0 WOOD 0 STEEL 0 SAND 0 OTHER — DESCRIBE: FLOOR TREATMENT: 0 WAX 0 SOAP 0 SHAMPOO BRAND NAME: IF FLOOR HAS BEEN TREATED, WHEN WAS IT DONE AND BY WHOM? FLOOR SURFACE: 0 HOLES 0 PITS 0 CRACKS 0 RUTS 0 NORMAL CLAIMANT USING: 0 CRUTCHES 0 WHEELCHAIR 0 PROSTHETICS 0 GLASSES 0 SUNGLASSES WAS THE INJURED PARTY CARRYING: 0 PURSE 0 CASE 0 PACKAGE 0 BABY WHAT DIRECTION WAS THE INJURED PARTY TRAVELING? ON 0 S 0 E 0 W 0 UP 0 DOWN 0 STRAIGHT WAS THE INJURED PARTY ON: 0 ELEVATOR 0 ESCALATOR 0 STAIRS WEATHER: 0 CLEAR 0 WINDY 0 RAIN 0 FOG 0 OVERCAST LIGHTING: 0 BRIGHT 0 GLARE 0 DIM 0 GOOD VISIBILITY LIGHTING TYPE: 0 INCANDESCENT 0 FLUORESCENT 0 NATURAL SIGNS: 0 NONE 0 CAUTION 0 DIRECTION 0 WARNING 0 INFORMATION 0 WET FLOOR 0 MARKINGS 0 OTHER — DESCRIBE: IF EQUIPMENT INVOLVED: TYPE: MANUFACTURER: CLAIMANT'S MOTION: 0 NORMAL 0 FAST 0 SLOW 0 ERRATIC 0 REVERSE IS THERE A CLEANING OR SWEEPING COMPANY? 0 YES 0 NO IF YES, LIST THE NAME OF THE COMPANY: DRAW A DIAGRAM OF THE INCIDENT ON THE REVERSE SIDE OF THIS FORM AS DESCRIBED BY THE CLAIMANT. PLEASE ATTACH ANY PHOTOS OF THE AREA THAT MAY HAVE BEEN TAKEN. INVESTIGATED BY: INVESTIGATION COMMENTS: PRINT NAME: PHONE: ( TITLE: DATE: Original to Claims Department Copy to Vice President of Operations Copy to Properly Management NM IM NS IIIII M N MI E IIIIII EN E MI MI MI MI M IIIII E IIIIIII 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Q BEACHES & HARBORS Vehicle Activity Tally Sheet Lot Number: Lot Name: Day: Date: Closing Time: Ending Ticket Number: Opening Time: Starling Ticket Number: Total Hours: Total Tickets Issued: Operational Hours Revenue Tickets Per Hour Non -Revenue Tickets Per Hour 6:00 a.m. - 7:00 a.m. 7:00 a.m. - 8:00 a.m. 8:00 a.m. - 9:00 a.m. 9:00 a.m. - 10:00 a.m. 10:00 a.m. - 11:00 a.m. 11:00 a.m. - 12:00 p.m. 12:00 p.m. - 1:00 p.m. 1:00 p.m. - 2:00 p.m. 2:00 p.m. - 3:00 p.m. 3:00 p.m. - 4:00 p.m. 4:00 p.m. - 5:00 p.m. 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. TOTAL ------- > Number of Vehicles on Lot at Opening Number of Vehicles on Lot at Closing Signature of Attendant On Duty Printed Name of Attendant on Duty PCI Form F.910209 Sample Form = NE= MI —= I N EN MI all EN= 1 MI MO i = 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ■ PARKING CONCEPTS INC. PARKING CONTROL THIS VEHICLE IS PARKED IN VIOLATION OF THE FOLLOWING RULES GOVERNING THE USE OF THIS PARKING AREA. REPEATED VIOLATIONS WILL BE BROUGHT TO THE ATTENTION OF RESPONSIBLE PARTIES. YOUR LICENSE NUMBER HAS BEEN RECORDED LICENSE NO.: STATE: MAKE: MODEL: COLOR: DATE: TIME: LOCATION: OBSERVED BY: THANK YOU FOR YOUR COOPERATION PARKED IN WRONG SECTION OR DIRECTION OCCUPYING TWO SPACES PARKED IN A PROHIBITED AREA PLEASE APPLY FOR NEW PARKING PERMIT NO CURRENT PARKING PERMIT DISPLAYED COMPACT CARS ONLY DRIVING TOO FAST. 5 M.P.H. LIMIT THIS IS NOT A PARKING SPACE PARKED ILLEGALY SUBJECT TO TOW PARKED IN HANDICAP AREA PARKED IN A FIRE LANE EMPLOYEE PARKED IN VISITOR AREA OTHER: YOUR LICENSE NUMBER HAS BEEN RECORDED LICENSE NO.: STATE: MAKE: MODEL: COLOR: DATE: TIME: LOCATION: OBSERVED BY: THANK YOU FOR YOUR COOPERATION I = = IINN I M N I 1 MN NM I IEN m I mi gm gm im � - CflNFiiJE/JT/1ijf 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Parking Concepts. Inc. BEACHES & HARBORS Revenue Tally Sheet Location Number: Coinage: TOTAL —.__> TOTAL •__.> GRAND TOTAL —> Counted By: Verified By: PCI Form F•9I0210 SAMPLE REPORT INN NW i i i i i i i i i i i i i i, i i i m - M M Ma111.1r- JIM4ISIM I-1In MIN MN =I I C! Parking FREE N1TR\' LOG BEACHES AND HARBORS IPage -ocation Name: Location #: IAttendant I pate: of —r---- •- DO NOT SIGN THIS LOG IF ANY FEE IS PAID Signature of Employee I r ieJ J=t- .IILJIY f1=tJVlnc-' Liv Lr'^''•'�-• • • •• '-'• • • CUSTOMER INFORMATION I N 0 DW W W - Mil EMPLOY. UFI I 176 mow* EMPLOY W 113AIVM t190 I CUSTOMER SIGNATURE CUSTOMER NAME PLEASE PRINT VEHICLE LICENSE NUMBER PARKING TICKET NUMBER = ; J = ; 1 l = ` I _' 0 W W U o W 'z ; ' 2 Z `- W 5 Z y . i3 W Y o= W U E I W o EXPLANATION . IIII III.; l l 191 . IIII f- 3 IIII III I I4 I III • I III II IIII B •III I Iii .9 • IIII 1101 I I I I 111 i I I 12 I i I 113 IIII I 114 '• III I I '115Tctals --> ( I I II —r---- •- DO NOT SIGN THIS LOG IF ANY FEE IS PAID Signature of Employee — um NE N N---- r ON um um r ma N— O 1 1 NAME: PAYROLL I: • N EVi ADDRESSEMPLOYEE N. STREET FOR NEW SOCIAL SECURITY NO. N CITY, STATE, ZIP DATE OFSIRTH I TONLY ELEPHONE i CHANGE FROM 1 TO (DOES NOT APPLY TO NEW EMPLOYEE) JOB o HIRED • MERIT INCREASE • REHIRED • RESIGNATION DEPARTMENT ❑ DEMOTION • LAYOFF • UNION CONTRACT SHIFT ■ PAY REASON FOR CHANGE CHARGED TO 0 YES VACATION 0 NO ADVANCE PAY 0 YES AUTHORIZED 0 NO 0 LENGTH OF SERVICE INCREASE 0 REEVALUATION OF CURRENT JOB 0 PROBATION PERIOD COMPLETED FROM: 1 I o HIRED • MERIT INCREASE • REHIRED • RESIGNATION ❑ PROMOTION 0 RETIREMENT ❑ DEMOTION • LAYOFF • UNION CONTRACT ❑ TRANSFER 0 DISCHARGE COMMENTS, IF NECESSARY ■ / / LEAVE OF ABSENCE CHARGED TO 0 YES VACATION 0 NO ADVANCE PAY 0 YES AUTHORIZED 0 NO OTHER, EXPLAIN: _ e FROM: 1 I ‘ TO: 1 1 AUTHORIZED BY APPROVED BY COPIES TO: 1. PAYROLL 2. PERSONNEL 3. DEPARTMENT HEAD OCopyrtght 1960—SELECTFORM, INC. Sox 3045, Freeport, NY 11520 Form 26—Printed In U.S.A. - NM M E MN I MINI M r- NM ME M r r if MN E IIIIII n 1 1 1 1 BR: L_U M 0 T H Y V A L S LOCATION: DS: LTL DAILY_ CASH REPORT LOT#: L_LL-r_..� MONTH DAY YEAR DATE: L___ ---�l - VERIFICATION W 1 _ - -_ PREPARED BY: MANAGER: TYPE COLOR END _START TYPE COLO -F-1 —ISSUED ND RATE TOTAL 'TOTAL MONTHLY' L MONTI ILY/TAXABLE J[ MONTHLY/NON-TAXABLE IE_ _ RATE l O TAL START ISSUED ';-77-77--47i1 -_'TOTAL-VAL.S•_ J( ----- VAL'S / TAXABLE I � IEVAL'S / NON-TAXABLE C TYPE COLOR E N D L T SF START ._.•TOTAL TICKET S ISSUED TODAY• DAILY RECONCILIATION ISSUED SUMMARY DAILY TICKETS COLC'TD RATE AMOUNT [ TOTAi j j TICKETS TYPE AMOUNT IOrAl: lA.... _ - - VAI DOHS TEMAMED (lVERIIME VAIIDAIIOIIS VAI IDA DONS CIIAIK.LD VAI IIA II. NIS AI I DAY VAI S VOIDS TOTAL COLLECTED 101A1 ISSUED WICK IEC IED TA NINLY/IAtAULE- 1 MON II ILY//ION- IAXAIKE VAL'EFTAXABIE _-- VAL'S/N011-TAXABLE 4 3 VISI TONI AXABI E VISI1 OfV11011- I AXABI E VAL'S CIIARGED/1AXAD&E - VAL'S CIIARGED/NON- IA7ADLE SU8—TOTAL: PARKING GASOLINE - - - CAll WASIVIIl IAA IIA: AtIlO/OfI lEfl SUB --TOTAL: AUTO DIVER'S __ _. ..._ C(X I EC16fIVA PRIOR DAY VISITOR REVENUE DEPOSIT LISTING SANK 11(. III:1.1)51I DAIS DEPOSIT AMOUNT ' 1 TOTAL _nEYOr/r JI_-- SUD—TOTAL: OTHER ••TOTAL REVENUE•• KEY CAfh) DE1.05113 -..---.-.-- CREDIT -•-- CIEDIT CARD CI AHOE S -- CREDO CARD fEOLEMs < S11081 AGES > - - - OVE RAGE 5 TOTAL RECEIPTS 11111 N N-- s r- r- MS M M M r NE INN MONTHLY PARKING PAYMENTS LOCATION DATE NAME AT PRICE STICKER NO. CSM CK. AT $ CANCELLATIONS NM NM UN s r 1--------- r In NM NM 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 I 1 . • : • I; • 61(j11 1. •i CUSTOMER COMPLAINT 5583 NOTE: THIS REPORT MUST BE TURNED IN TO CLAIMS DEPT. ON THE SAME DAY AS ALLEGED INCIDENT (Please Print) ge Name & Address taim Check No. 8 Color omer Name Address Phone No ar Year & Make Color & Model ime In Out '..esription of Damage Section Parked Driven By . License No. .. Vs Damage Reported Before Customer Left Preinises?.._. olen Car: Year Make Color Alas ft Reported To Police? Indicate Damaged Areas with an 'X' FRONT narks REAR Report Made Out By Dale DRIVER'S SIDE Date Driven By Serial No. No. PCI 4•Doon CAR 2•Doon (-An DRIVER'S SIDE (Signature & Position) PASSENGER SIDE PASSENGER SIDE CLAIMS PROCEDURE Fill out the attached form completely and keep the bottom cony Leave the Iwo top copies tor the lot manager in him info the company. In the event this lorm is mailed to you. send the two lop copies hack to 0111 company los piocessiomi Send a letter with all pertinent information to: Inc 1801 South Georgia Slieel. t Os Angeles. CA 90015.. Ann Claims Dept IMO I- M- M r RR- M r E-- r M N MS I 1 ■ TION: i ! I, i t. SAFETY MAINTENANCE SCHEDULE DMPLETEO BY ( PRINT) : DATE: FREQUENCY: MANAGER ( PRINT) : AUCTION: 1. INITIAL AND RECORD TIME OF INSPECTION IN THE SPACE PROVIDED. 2. DESCRIBE EACH UNACCEPTABLE CONDITION IN THE COMMENT SECTION. 3. EXPLAIN ACTION TAKEN TO CORRECT EACH UNACCEPTABLE CONDITION. ' A - ACCEPTABLE ' U - UNACCEPTABLE SIGNS SURFACE 'OT/STRUCTURE STAIRWELLS GENERAL APPEARANCE ENTRANCE / EXIT SIGNS LIABILITY DISCLAIMERS VISIBLE LOCATION OF MOVEABLE SIGNS CONDITION OF ASPHALT CONDITION OF WI IEEI. STOPS STALL STRIPING DIRECTIONAL. ARROWS / MIRRORS DESIGNATED PEDESTRIAL. WAL ICWAYS TRAFFIC DELINEATORS FLOORS - CLEANLINESS - GREASE/WATER/OIL WARNING STENCILING CLEANLINESS I IAND RAILS STAIR STRIPPING/STRIPING LIGHTING A AM PM U A AM PM U A AM PM 1 -IRE EQUIPMENT ELEVATORS COMPLETENESS / VISIBLE CONDITION LIGHTING INTERIOR APPEARANCE OPERATING CONDITION LEVELING LIGHTING BULBS/TUBES OUT FIXTURE CONDII ION UTOMATIC PARKING EQUIPMENT BARRIER GATES APPEARANCE GENERAL OPERATING CONDITION JMMENTS: MI ss — ss r — Ns s r Ns ss Ns no ss ss ss s s No • t i i t ` �• PCI EMPLOYMENT TERMINATION NOTICE I . 1PLOYEE: Name: SSH: ILoc #: 0 Full Time 0 Part Time District Supervisor: Location Mgr: I Job Title: Last Date Worked: / / Termination Date: / / r ason for Termination of Employment: 0 Voluntary Quit 0 Lay Off 0 Discharge 1 voluntary Quit It Personal 0 Job Dissatisfaction 0 Another Job 0 Retirement 0 Reasons Unknown Health Pay Scck I Family Hours Accept Moving Shift School Duties I =y Off ' 0 Loss of Contract 0 Position Eliminated 0 Deceased 0 Other I Discharge Violation of Company Policy 0 Falsification of Records 0 Insubordination 0 Violation of Safety Rules ' n Act Resulting in Loss to the Employer 0 Negligent Acts 0 Unsatisfactory Job Performance IDetail/Explanation: Ltnployee Signature: Date: a __mediate Supervisor: Date: ffice Use Only: Final Pay- 0 Uniform Deposit 0 COBRA 0 Vacation Pay 0 Eligible for Rehire Ycs No MI 0011 E MI M MR MS MN MN NM EN I I/ MO MO all MN NM EMPLOYEE PERFORMANCE EVALUATION ame Dept job Title Teck one: 0 Annual 0 New Employee 0 Termination 0 Other Date Ifl Date of Inst Review' 1I Next Scheduled Review• Date Employee Began Present Position' See raring information (Part III) on reverse side of this form. Job Understanding: Employee possesses a clear knowledge of the responsibilities and the task he or she must perform. Job Performance: The neatness, thoroughness and accuracy of employee's work. job Productivity: The quality of the employee's work in terms of volume and accomplishments. Dependability: Can you rely upon this individual in terms of being on time and completion of tasks. Cooperation: The ability to work willingly with associates, subordinates, supervisors and others. 6. Overall Rating 1` II 7. U F S G E Comments General comments as to employee's strengths, weaknesses and action taken to improve job performance t t tpervisor Reviewing Officer Dare Dare as this report been discussed with employee? ❑ Yes 0 No, if not why? ❑ If yes, note employee's comments INN 11111 I NM 1 NE 11111 N l an 11111 N Ns NE I ino .:. ; Employee Performance Evaluation Instructions I. When Required: Annual Review - to be conducted during employee's anniversary month. New Employee - to be reviewed within 30-60 days but no later than 6 months after hiring. Termination - A review will be prepared upon all terminated employees. Other - when an employee performs in an exceptional manner, or when performance falls below standard. 11. Who Will Prepare: Employee's supervisor. .11. Rating: "1:" 1. Excellent - Individual performs all tasks in an exceptional manner. Rc,luilr; littll-or no supervision. • 2. Good • individual performs many tasks well, and all other tasks adequately. Requires little or no supervision. •.S" 3. Satisfactory - Individual performs all tasks satisfactorily. Requires normal supervision. "h" 4. fait' - Individual p.:•rforins most ticks satisfal [Drily, hut nor all. Rr11uite•% more ipso normal supervision. • 5. Unsatisfactory - Individual fails to perform many tasks, requires close and constant supervision. 'V. Overall Rating: A summation, not rwcessarily the sante :1s the individual's charactc:tistics. V. General Comments: This is critical, you roust, in your own words, sum up the individuals streni;ths, weaknesses, and sit :'s to be taken to improve upon those weak arras as well as potential for increased responsibility and job promotion. 1. Review: By ;r person at least one level above the supervisor of the employer. • I 1,1 \'lir(1I- S11111 MI E 11111 ER 11.1 NM NS IINI ill MI 11M11 1 MN NM MN 1111 E 11111 MB U Location No. ► Parking Concepts Inc. MANAGE R S C L A I M R E P O R T Date ► Claim No.o. Claimants last name 0 - Did Did you personally investigate claim? Y/N If no, name of person who investigated. In your opinion, is attendant's version of accident correct? If not, please explain. (01 --if attendant does not give description of incident. Please include any pertinent information available.) In your opinion, are we liable? Y/N or Questionable? Y/N If questionable, please give any additional details you believe to be important. Have you taken any action regarding this claim? Y/N If so, please describe. !TANAGER'S SIGNATURE ► Ph. ( NOTE: Please Phone the office on completion of this form with the following information: Claim number, Claimants last name, and type of claim. Have all forms 'involving this claim in the main office no later than 24 hours from incident. rr• 7 _ 0'7 IIIIII 111111 an — MI r — — I — — — NM — MI — — r IIIII EMPLOYEE PERFORMANCE EVALUATION a _ame Date _ Pt - Job Title Check one: �l 1 1 It 1 1 1114 �l 1 1 CCS 11 7. General comments as to employee's strengths, weaknesses and action 1 t1 1 cf It 0 Annual 0 New Employee 0 Termination 0 Other )ate of Last Review. Date Employee Began Present Position. Jexr Scheduled Review• lee racing information (Part 111) on reverse side of this form. UF SGE Comments Job Understanding: Employee possesses a clear knowledge of the responsibilities and the task he or she must perform. Job Performance: The neatness, thoroughness and accuracy of employee's work. Job Productivity: The quality of the employee's work in terms of volume and accomplishments. . Dependability: Can you rely upon this individual in terms of being on time and completion of tasks. Cooperation: The ability to work willingly with associates, subordinates, supervisors and others. . Overall Rating taken to improve job performance ?ervisor Reviewing Officer -e Date Has this report been discussed with employee? 0 Yes 0 No, if not why) 0 If yes, note employee's comments Date Reviewed with Employee F ...,d„f er's Signature tCCE IK'e-ren,-r,nr.,c ,ir., 17t vt:ncr Clf)FI M MO -- MI MI - - -- M= MI E= N I N r s Employee Performance Evaluation Instructions I. When Required: Annual Review - to be conducted during employee's anniversary month. New Employee - to be reviewed within 30-60 days but no later than 6 months after hiring. Termination - A review will be prepared upon all terminated employees. Other - when an employee performs in an exceptional manner, or when performance falls below standard. II. Who Will Prepare: Employee's supervisor. III. Rating: "E" 1. Excellent - Individual performs all tasks in an exceptional manner. Requires little or no supervision. "G" 2. Good - Individual performs many tasks well, and all other tasks adequately. Requires little or no supervision. 3. Satisfactory - Individual performs all tasks satisfactorily. Requires normal supervision. "F" 4. Fair - Individual performs most tasks satisfactorily, but not all. Requires more than normal supervision. "U" 5. Unsatisfactory - Individual fails to perform many tasks, requires close and constant supervision. IV. Overall Rating: A summation, not necessarily the same as the individual's characteristics. V. General Comments: This is critical, you must, in your own words, sum up the individual's strengths, weaknesses, and stens to be taken to improve upon those weak areas as well as potential for increased responsibility and job promotion. VI. Review: By a person at least one level above the supervisor of the employee. EN EN 11N1 = M = N I 111111 11111 M = 11111 NM N I I IIIII r 8$1 flhiiiVII[iUflhIIVlE illii, �;11111511114rllir� Y u /g !1 *AI 1313031W10:31011'411411 0314-1 13D033 T W10t1' otos 0 g 1 jS • 3700 OAAeY a ower 1 5300_OEIOH t(Allvrow a ASSOC. 400 COPYPAGE 4330 CORESTATES RAW( WO' UIiUIT 11 ligill N ilif ..1____......_..__ .. - - -+ . __._ -800 _ .._ r a r- .. . p. __._ Yeo - ... e o . O ._ N 3 _ _.-- iY . + . e- o e O- o r+ Y+ o Y e + O Y.+ e e. -. O r o- e + Y .......... O O ..... N:. viva Y - is O 8 8 8 0 0 8 8 8 8 8 8 8 8 S 8 8 e e 8.8 8 8 8 0- 8 8 o Y,S 8 8 8 8 8 S 8 i O 8 8 8 8 8 8 8 8 O 8 8 8 8 8 8 8 8 0 8 8 8 8 8 - p- 8 8 8 8 8 8 8 8 8 8 8 8 .� O 8 8 8 8 8 8 8 8 8 ss8 .� O O 8 O O S 8 8 8 8 8 8 8 8 0 8 8 0 0 8 8 8 8 O 8 8 8 �+ TTTTT 8 8 8 8' 0 8 8 8 8 8 8 8 8 8 8 8 8 8 8 o 8 E 8 8 8 8 8 8 8 o 8 8 8 8 e 8 8 S 8 8 8 8 8 8 8 0 8' 8 8 8 8 8 8 8 8 8 8 8 8,8 8 8 8 8 8 8 8 e 8 8 8 8 8 e+ 8 8 i9 8 9 M COST PER 1 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 c 88 8 8 8 8 8 8 8 .. 8 8 8 8 8 8 8 818 8 8 8 8�M 8 8.: e 8 e 8 e 8 e 8 1 � 0 8 e e 7S 88 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8.8 te 8 a o $ _i i i9 s 8 8 8 e `+ Y g p p 8 8 8 s 8 8 8 8 8 8 8 8 8 O e 8 8 o :_ 8 888888 8 8 e 8 8$ 8 8 8 8 e i 8 8 x 8 8 8 8 8 8 ' +' 8 8 8 8 8 8 a -i 8 e' s S S 8 8 p 8 8 8 8 8 8 8 S k 8 8 8 8 i 8 8 8 8 8 8 8 o k iR e 8 o 8 8 8 8 8 8 8 8 8 8 8_8 2 R` Y 8= 8 8 8$ 8 8 p ip p 8 8 8 8 8 8 8 8 8 8 8 8 YY k g A 8 8 8 8 8 8 8 8 8 8 8 8 8 8 e 8 8 8 8.8 8 8 p 8 8 8 8 8 8 8 8 8 8 8 8 8 8 s e o 8 8 8 8 8 8 r 8.8 8 8 Lp� 8 8 8 8 8 -- 08i 0 8 8 8 8 8 8 8 8 8 8 8 8 a p O p O e O 8 8 8 8 8 8 8 8 _ l p 8 8 8 8 pe p 8 8 8 8 8 8 8 8 8 8 8 8 8 .4'11Ott+r. e. aI+.1 =.:vs issik'ssiskktkssskssssii _ E5giiaug.=sk=i:t -. M a.bs...- 3 I 113111 s wit IPS t oc ortu • St ►0!711 t m•mt t I tilirt CZ wart 1 OS Imam t onset , at maul St .� ssi t s t i s t i t Yp t t t t s. t s s s it. t sA t t. t i t s i. k i t s 's k k t 1 I t k t._ 8 $_Z_ 13 pi AaP. 110 F 1 = 111111 1 N MI NE I 1 = 1 MN 1 MN 11111 MIII N MN N NE JUNE,1997 [ i I • ., 1p assaill 41s • o_ s s • • as 2 w ti� sss_ssssa-1 Fs � 1 1111 111 iii i i s= • • r s= • • ill r r a • • 1 a; 4 • oil! 2 31 • R 4 _ e S �' Ft 4 =. w 2 �i : q__ 8 s= • 8 s • • s _ ..8..-- 8 r.000E i8 88888888888888888888888 500 88888 8 8 = o 88 88888888888888888888888; e e 8. o g$ 8 8 e 0 88888888888888888F 8 8 o_$ R .8888:8.-8i-8 E O 8 8 E$E O .n L�_.�_. 8. 8R is e r _.. 8 8 R 8. 8 8 8 8 8 e ,. 8 8 8 8 8 8 8 C g • 8 8 cc8 Q 8 = i 71 1 F 8 8 8 8= � 1 • o a s-„ g p r 8 8 8 8 o e 8 8 r o e o o 80 8 8 8 8 8 8 o 0 8 8 e 8$ e 8 80 8 8 8 8 8_ 8 8. • o 8 o = 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 ___ 8 8 8 8 8 8 8 8 8 8 -8'i 8 ^ 8 8 8 8 8 8 8 8 8 8$ 8 o ., . 8 8 888888$8.880$0 80 8 - 8 8 = 8 88888.8888884 _ SPACES ISSUED RES. : VALET ;WIRES. TANDEM • OTHER .eN^ O 10 .0C :C 11 O i0 01 I .0 O C •0 0 0 O 'C OM :01 •IC O 0 I •0 .0 0 •0 5 0 0 O--- • _ w -- i. -— = - _..e ..i.-. -.. _ . . - --- o S�o o�o _T— �o o, ----- - 00 o 0 0 0 0 0 0 0 _ .-.;--a,. o e 3 +,J IMS STATE BANK OF 11412.2.t....._ 2600 TFISYS COMMUNICATIONS • U -I U.S. POSTAL SERVICES 3270 .WATERHOUSE SECURITIES 'WELLS FARGO SUM U -I WELLS FARGO BANK (MM Roam) i i Y5 ,y flijUUI 19 RIR !6B Noor CAFETERIA EMPLOYEES 3320 COMPASS MANAGEMENT 5700 F.I.T. EIIC*IEERWO 4200 I.S.S. WILDING SERVICES . 420 F.I.T. SECURITY :OTIS ELEVATORS MSC / WINDOW WASHER 3330 COMPASS / AVC BROKERAGE 5530 COMPASS/CAFETERIA 3530 COMPASS I CONSTRUCTION LL -2 IPARIOq CONCEPTS, PC. NON TENANTS NON TENANTS TOTALS M IIIII IIIIM NM SE MI E 1 MN N = 11111 m EN mi gm gm so mil PROCEDURES FOR ADMINISTERING CUSTOMER COMPLAINTS Parking Concepts has a firm policy of always responding to all customer complaints in a prompt and professional manner. We take every complaint seriously and encourage the general public to contact us with their comments, criticisms and/or suggestions. We believe strongly, that whenever the public takes the time and effort to contact us regarding service, parking rates charged, employee attitude, vehicle or property damage or for any matter whatsoever, they are entitled to be heard and responded to. This policy is even more appropriate as related to a "public" contract such as the Hermosa Beach facilities. Our policy is that all complaints received via telephone are handled immediately by the most senior supervisor or manager available that would have knowledge or authority over the particular employee or circumstance. If the appropriate supervisor or manager is not immediately available, the customer is assured that someone at a senior management level will be in contact with them within two hours. It is a very rare occurrence when we fail to stay within these guidelines. This policy even applies to weekends and evening periods. We have management staff on - duty seven days per week. Also, the general public (or a public official/employee) can contact supervisory personnel 24 hours per day, seven days per week by simply calling our Los Angeles headquarters office. All of Parking Concepts' administrative staff can be reached 24 hours per day, seven days per week. Written complaints are always responded to in writing. Our policy is to respond within two business days unless significant investigation is required, such as a major damage claim, etc. Even if an investigation is required that will take more than two business days, we will acknowledge receipt of the complaint and provide a time specific date for a response. Parking Concepts always has its management office telephone numbers prominently posted for the general public, should anyone care to contact us. Also, customer complaint forms and damage claim forms are maintained on site at all Parking Concepts locations. We have found that the best way to reduce complaints is to make a sincere effort to prevent them from occurring in the first place. This is particularly relevant to complaints from local residents and merchants. A little good faith effort on our part goes a long way. We encourage the public to contact us with their complaints. It gives us an opportunity to improve our "service" (our only "product") and to hear the customer's perspective as to how we are performing. Regardless of how complaints are presented to us, be they hostile and aggressive, or polite and courteous, we always respond in a respectful, professional manner. N MIll MO E = I MO N N M NM = I 1 OM EM I IIIM When we commenced our County of Los Angeles parking contract (30 lots, 10800 stalls) for the County of Los Angeles in April of 1991, the County and the parking operator were receiving ongoing complaints from the "locals" in Venice. In particular, residents were complaining about noise, loitering, drug dealing, drinking and old cars, trucks and buses with homeless people staying overnight in the Washington, Venice and Rose Avenue lots. In an effort to solve these problems and reduce complaints, representatives from Parking Concepts joined and became active members of the Venice Action Committee, Venice Town Council, Venice Chamber of Commerce, Venice Historical Society and other community organizations. We were also charter members and active participants in the Venice Task Force. Our efforts to work within the community were well received. Within a few months most residential complaints had been remedied. When the various interest groups and factions observed that we really were making a serious effort to improve the parking, transportation and safety situation for everyone, they (in most cases) became our allies and contributed significantly to helping us to improve 3E:\HERMOSAPAC N ME = an NM MN N' = I NM = No ' EN mi N pm goi VARIOUS LEVELS OF AUDIT INDEPENDENT CPA CERTIFICATION Our Financial Statements are prepared by our outside accountants, Wright Ford Browning & Young, Certified Public Accounts. For independent public parking facility audits and certification, we are presently using Walker and Associates. PARKING CONCEPTS - INTERNAL AUDIT Home Office audit staff will constantly review and monitor daily master reports, staffing schedules, revenue trends, and other pertinent reports associated with each facility. Home Office auditors will also perform in-depth on-site audits on both an announced and unannounced basis. The primary focus of these audits will be the verification of cash receipts, timeliness of deposits, reconciliation of tickets, and ticket inventory, time card review, the review of validation sales and the proper accountability of same. Additionally, ADA, OSHA and AQMD compliance, and other contract requirements are also verified. PARKING CONCEPTS - OPERATIONAL AUDIT These audits are quick "spot-check" types of review designed to be performed at any time by any of Parking Concepts management staff. Although these audits are easily performed and designed to be brief in nature, they are very effective in surfacing problem (or potential problem) areas. PARKING CONCEPTS - HERMOSA BEACH OFFICE FACILITY MANAGEMENT Somewhat similar in scope to the operational audit, our on-site office will have its own set of ongoing and continual audit procedures. We intend to develop written audit procedures that are location specific for the Hermosa Beach facilities. We will work closely with staff to develop these reports and procedures so that all areas of importance are addressed. M M MI 11101 = MN INIII M M IIIIII M I I I M N S AM MI (DISCUSSION DRAFT) AUDIT PROCEDURES FOR HERMOSA BEACH PARKING FAICLITIES 1. AUDIT FILE A. Review audit file for previous audit reports for each facility. B. List all past findings noted and review them when field audit is performed. 2. EMPLOYEES A. From Headquarters records, prepare a list of all employees at the location, including management personnel. B. List hire date, wage rate, and any other information that may be pertinent. C. Check personnel files for completeness. D. Comment, by employee, on their appearance with respect to uniform, neatness, Photo ID, etc. E. Comment, by employee, on their attitude towards their job and the general public. F. Ask employee to produce some sort of personal photo identification other than company photo ID 3. TIME CARDS A. Check time cards and payroll records charting hours paid/worked by employee, by day, for two pay periods prior to audit. All overtime hours (if any) require an explanation. B. Check time cards and payroll records to insure that we are in compliance with state and federal wage and hour laws. C. Check time cards to verify that we have sufficient staffing to cover our contractual obligation. D. Are all time cards clocked in and out? E. Are all time cards signed by both employee and supervisor? If not, why not? 4. STAFFING SCHEDULE A. Obtain staffing schedule from manager and incorporate into audit write up. B. Is staffing schedule sufficient? C. Is staffing schedule excessive? D. Any scheduled overtime must be explained and supported by letter or memo per Item 3-A. MI R 1111111 N MI M M MIIII N MN MN M NM ININ / MI 5. CASH A. Verify change funds issued to cashiers. B. Reconcile manager's petty cash fund. C. What records of cash audits performed by on-site manager are available? D. List dates of last three cash reconciliation audits performed by Facility Manager. E. Verify that deposits have been made within one business day. 6. LIABILITY A. Are liability limitation signs properly posted at each entrance? B. Other than liability limitation signs, what other signs are posted? Where? Are all signs in good condition? If not, submit list for repair/replacement. C. Verify that Parking Concepts telephone number is visibly posted on each cashier station. D. Inspect the entire facility for pot holes, broken wheelstops, graffiti, defective lighting, water seepage, grease or oil spots, insect or rodent infestation, bent posts or poles, unsecured perimeter, etc., and report any significant findings in writing to the District Manager. 7. WRITTEN REPORT Prepare a detailed written report addressing each item as referenced in this outline. If any specific item is an uncorrected carry-over from a previous audit report, this should be so noted with date of previous audit report referenced. If revenue impropriety has occurred or is suspected, immediately report your observation to the District Manager. Also, communicate your findings to the Vice President and expedite your written report immediately. JEAHERMOSAAUD NM 11111 I r M M = NM MN N N IIIIII am an um In no an me TRANSITION PLAN PARKING CONCEPTS/CITY STAFF COORDINATION MEETING(S) We would suggest that prior to contract commencement staff, representatives and Parking Concepts meet to establish a checklist of startup priorities and a timetable for completion and or commencement of same. We are confident that with proper coordination and preparation, our implementation plan will assure a smooth and uninterrupted parking program at each facility. PERSONNEL Prior to contract commencement, all parking personnel will be in place and prepared to provide quality -parking service starting with the first day of operation. All individuals will possess good knowledge of the immediate area and the local retail/commercial generators. NOTIFICATION Prior to contract commencement, we will notify all monthly parkers regarding parking rules and regulations. We will also personally visit the major retailers so that we may introduce our management staff to them. CHANGEOVER Parking Concepts has extensive experience in the transition of "public" parking operations. Our experience with startup operations at the Venice DOT facilities, the County of Los Angeles Beaches and Harbors Contract (on just 6 days notice) and, the Los Angeles County Music Center and the City of Norwalk has provided us with valuable experience on how to transition a significant public operation in a smooth and professional manner. During the actual changeover and for the initial few days of operation, the on-site staff will be supplemented with Parking Concepts management personnel, (at no cost to the City of Hermosa Beach) who will assist as necessary. SUPPLIES All of the necessary supplies, ticket stock, monthly permits, and other necessary inventory will be on -hand at the time of contract commencement. UNIFORMS Prior to commencing work, all employees will be issued complete uniforms and appropriate identification badges. 3EMERMOSATPL MN S I M 1 MI NM i r■ N s 1-- NM- NM- MI NE MO I I I 11111 N N I EN NM NE IMIll = IIIII MIll 111.11 M I = all = IIIII IIIII 1 i all 1 MI M 1 = M 10111 IIIIII M In NM APPROACH TO MARKETING In general, we believe the best way to "market" both Hermosa Beach facilities and to enhance revenues is to generate optimum income from the significant demand that already exists. This means getting the revenue from the early cars, the late cars, and everything in between. If selected to operate your parking properties, we will perform an in-depth, space utilization survey during the first thirty (30) days of operation. This report and analysis will specifically identify and quantify exactly how much space is available by hour, for each facility, seven days per week. With this information, we can devise a location specific marketing program for the North Pier Parking Structure and Parking Lot "A" geared towards increasing space utilization during non - peak periods or when parking space is most underutilized. For instance, we may benefit from a late afternoon discounted or prepaid flat rate. Also, there may be an abundance of unoccupied spaces that could be marketed in bulk or as a package, at a discounted rate, etc. For certain, weekday demand will be different that weekend demand and possibly, the parking rates should be different too. Undoubtedly, winter demand will be different than summer and these factors need to incorporated into any meaningful marketing and operating program. The point is, each location will have its own dynamics that can only be properly analyzed by "hands-on" operation. A meaningful marketing program must consider all aspects of each facility and this experience can only be garnered by having control and access to each location. We also believe that additional revenue could be generated from various film productions companies. We have developed an excellent working relationship with numerous film production companies, the EIDC which is the Economic Industry Development Corporation office, in addition to most of the various film permit consultants (expediters) that assist film production companies. Simply speaking, we can put more film -related parkers on the lot(s) without negatively impacting each lots normal operating routine. We have demonstrated our ability to greatly enhance film company revenue under our previous County of Los Angeles Department of Beaches and Harbors contract and our present "City of Los Angeles (DOT) facilities at Venice Beach. (We also understand that the City of Hermosa Beach may not want to encourage filming within the city.) Another revenue source that should be pursued, on a limited basis, is product promotion or product advertising and marketing programs. Parking Concepts has participated in some very successful and lucrative marketing programs that are very well received by the general public, and at the same time, generate income for both the public and private entities. A few specific examples would be the authorizing (for a "fee") the "free" distribution of a new product or specific promotions associated with an existing product. We have first hand experience with promotion for Nestea, NAYA Water, Breyers Ice Cream, Vans Tennis Shoes, and several other products. These promotions typically entail the handing out or offering of sample products free of charge. The presentation is typically made by uniformed individuals that are hired by, and work for, the marketing company, not the parking contractor. - NM i MN NM -- N MI- N- s MI MI MI NB- UN We have had good results from these programs and can assure you they are well received by the general public. "Fees" are typically in the range of a few hundred to a few thousand dollars, depending on the .product and the scope of the program. We can assure you that Coca Cola will pay a considerable fee and/or percentage of gross for the privilege of placing softdrink and bottled water vending machines on the parking facilities. Note: Parking Concepts actually initiated a similar program on a "trial basis" under our County of Los Angeles, Department of Beaches and Harbors parking contract (1991-1996) by placing (with department approval) three attractive vending machines at various parking locations. The program was tremendously successful and quickly expanded to a master agreement that now generates in excess of $100,000 per year for County of Los Angeles Beaches. Advertising on parking tickets offers some income potential. We presently have an arrangement with an advertising agency that will, at a minimum, pay for the cost of printing tickets in exchange for the right to place advertising on them. all all M N N r— 1— r N r N E r N N M M The following is an example of a machine generated ticket with attached coupons. The size and number of coupons can vary (usually 4 to 8) depending on what the ticketing machine is able accommodate. This is a great form of promotion for the businesses near and around the parking facility mainly because you now have a captive audience with the ticket holder. who is in the area and ready to spend money. back of ticket coupons • WJ 0> GW 2-1 at PANCHO AND LEFTY'S 2 Margaritas for the price of 1 with this coupon. $3.00 OFF w, 16" HOMEMADE PIZZA p w may 3 (or more) item pizza or our 5 _1 DELICIOUS "SPEW! HOUSE PIIIA'S" Hot valid with any other promotion PRESENT THIS COUPON ci 3w Ow J..t Orange Julius FREE 12 oz. Orange Julius w/purchase of one hot dog, any variety. PRESEKTTHIS COUPON __ Ole ---- .INR R1tee•intees FREE YOGURT Buy a regular size yogurt or larger and get a free 3 oz. cup. Not to be combined with any other discounts or coupons. Please one coupon per visit Good only at TCBY at The Wharf. Cinema Center. MIN 3> OW �J Brig Carthaginian 19thCentury Whaling Museum Reg $2.00 per person. $1.00 each with this coupon. $3 Q OFF w J 16" HOMEMADE PIZZA won any 3 (or mote) item pizza or our DEUCES "SPEW1. HOUSE PIIIA'S" Rot valid with any other promotion PRE5ENT THIS DM 3W w Or Orange Julius FREE 12 oz. Orange Julius w/purchase of one hot dog, any variety. PRESKTHIS COUPON CC J 3> Oa JJ FREE YOGURT Buy a regular size yogurt or larger and get a free 3 oz. cup. Kot to be combined with any other discounts or coupons. Please one coupon per visit. Good only at TCBY at The Wharf Cinema Center. zo c. _cc Qa Js Brig Carthaginian 19tt6Century Whaling Museum Reg $2.00 per person. $1.00 each with this coupon. The Wharf V.I—en L Z C < lc C— UO Ts— rim N rV) i O e g m /Y� `;'..g (_247,1 • is ~1.O` am.. —C) 1U¢ziuHa-- (iJOL C C • [C- > aEvo�E 0`)°61V2 o A.aac D E 13.* g c ,o a OUQ N L L QyU= �v J�zQ2 ^m WO8— oc O a JCSIJH () T.,YNQ._ 2.!C' E,pz �L aalw ^U I— eu¢5� front side of parking ticket showing 5 coupons du,: to limih•J vacv on (u¢e M adcat concepts an all IIIII IIIIII I IIIII 8111 a all N W E N all NM OS M S NM MI MI MI UM MI NE MI MI 111111 MI UM MI MI IIIIIII MI MI MI NM M N = = I MO V MO r = M N I mg imi am NE gm mil SUGGESTED RATES NORTH PIER PARKING STRUCTURE We respectfully submit the following parking rate recommendations for your consideration.. Summer Season All Other (June through September) (October through May) Transient $0.75 Each 20 Minutes $0.50 Each 20 Minutes $13.50 Maximum $12.00 Maximum Monthly $90 Unreserved $60 Unreserved Validation Stamps $40/Book of 100s, 20 Minutes $30/Book of 1002, 20 Minutes All -Day Scrip $200/Book of 20 $150/Book of 20 Consideration may want to be given to offering a reduced rated during evening and/or non - peak periods. To increase capacity and overall structure utilization, a reduced evening rate ($3- $5 maximum for cars entering after 6:00 p.m., etc.) would certainly enhance occupancy. Note: When dealing with "public" entities, it is difficult to recommend parking rates that will be "politically acceptable" by all parties. We recognize that our suggested rates may or may not be feasible. We do believe that they are fair and reasonable based on the value of the property, its premium location and the ultimate market maker ... supply and demand. JE:V ERMOSASRA 111111 1111111 1111111 MI ME N NM MO- MN MI I ! M- NM M I PUBLIC RELATIONS To any company competing in a public service field such as parking, nothing is more important than "public relations". Patrons utilizing the North Pier Structure or Parking Lot "A" will have a series of opportunities to form judgments about their parking experience. This series of events will start at the lot/structure entrance where impressions will be made in regards to the appearance and grooming habits of the parking personnel, to the condition and appearance of the attendants booth and the availability and ease in finding a parking space. If directions or assistance were needed, were they offered? Most people do not need assistance but the ones that do greatly appreciate it if it is offered in a proper manner. The exiting patron is most certainly going to come away with some impression of the parking employee. If the impression is good or bad, it will represent the patron's impression of the parking company and the City of Hermosa Beach. It is in everyone's best interest to have the parking patron leave each facility with a positive impression of the operation. A good public relation is primarily the result of a good attitude and a sincere interest in providing assistance to the public, tourists, retail and restaurant patrons in addition to employee and monthly parkers. A good public relations program starts with setting the right example by senior management and maintaining this attitude/example all the way through the organization ... top to bottom. A successful program requires careful pre-employment screening, a consistent focus on personal appearance including grooming habits and hygiene, providing and managing an adequate supply of quality uniforms, rewarding exemplary employees, ongoing employee training and a sincere interest by all to constantly improve the only product we have to sell ... service. E an N— — I i — NS E ! 1-- MN i E 111111 11M1 Dear Valued Customer, We have taken a moment to clean your windshield in the hope that you will have a safe journey. Thank you for your patronage. The Staff of Parking Concepts 1111 NO MO MO MN I ' NE 11111 NM 1111 I so so EN NE EN RN No I EN INN 11111 INN ININ NIN NM MI EN NM MI > MN IMIll IIIIM IN11 MIN MN Mil INN EM M MN MN IMI m ii. sin ims Emi E. REVENUES NE me gm Om am Ell MIMI MIN NMI 1111111 IIIIII City of Hermosa Beach - North Pier Parking Structure 8 Month Budget November 1999 (contract commencement date) through June 2000 Nov -99 Dee -99 Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun -00 Prepared by: Robert Hindle Parking Concepts, Inc, 8/25/1999 Total Transient and Validations 26400 26400 26400 24400 39600 39600 39600 42800 265200 Monthly 3000 3000 3000 3000 3000 3000 3000 6750 27750 Other 500 500 500 500 500 500 500 1000 4500 Total 29900 29900 29900 27900 43100 43100 43100 50550 297450 EXPENSES P/R+1% Supervision 1973 1973 1973 1973 1973 1973 1993 1993 15824 Hourly Staff 3981 3981 3981 3981 3981 3981 4021 4021 31928 Subtotal 5954 5954 5954 5954 5954 5954 6014 6014 47752 Payroll Taxes and Benefits @ 14.35% 854 854 854 854 854 854 863 863 6852 Group Medical 230 230 230 230 230 230 230 230 1840 Uniforms 200 200 200 200 200 200 200 200 1600 Tickets and Forms 125 125 125 125 125 125 125 125 1000 Office Supplies 60 60 60 60 60 60 60 60 480 Maintenance Supplies 75 75 75 75 75 75 75 75 600 Fire Equipment (booth/office) 15 15 15 15 15 15 15 15 120 'Capital Improvements 111 111 111 111 111 111 111 111 888 Telephone Service 70 70 70 70 70 70 70 70 560 Sign Maintenance, Regular 25 25 25 25 25 25 25 25 200 Marketing and Promotional Materials 200 200 200 200 200 200 200 200 1600 Light and Lamp Maintenance 60 60 60 60 60 60 60 60 480 Parking Equipment Repair and Maintenance 40 40 40 40 40 40 40 40 320 Contract Sweeping and Degreasing 256 256 256 256 256 256 256 256 2048 Striping and Sealcoat Maintenance 40 40 40 40 40 40 40 40 320 Miscellaneous 50 50 50 50 50 50 50 50 400 Subtotal 8365 8365 8365 8365 8365 8365 8433 8434 67060 Workers Compensation Insurance @ 4.49% of Payroll 267 267 267 267 267 267 270 270 2144 Insurance and Bonds @ 15.77% of Payroll 939 939 939 939 939 939 948 948 7530 Management Fee 917 917 917 917 917 917 917 917 7336 Total Expense 10489 10489 10489 10489 10489 10489 10569 10569 84070 OPERATING PROFIT 19411 19411 19411 17411 32611 32611 32531 39981 'Includes office furniture, equipment, liability and rate signs and telephone hardware amortized over 3 years 213380 NMI Ell MO NM IIIIII r IIIIII N N IIIIR IIIII M NM iiiiII NE no mi m um E NEI - - - - (i EN NM - EN I E - 11111 EN EN REVENUES Prepared by: Robert Hindle Parking Concepts, Inc, 8/25/1999 City of Hermosa Beach - North Pier Parking Structure 12 Month Budget Typical Year Jul -99 Aug -99 Sep -99 Oct -99 Nov -99 Dec -99 Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun -00 Total Transient and Validations 64300 64300 42900 28400 26400 26400 26400 24400 39600 39600 39600 42800 465100 Monthly 6800 6800 4000 3000 3000 3000 3000 3000 3000 3000 3000 6750 48350 Other 1000 1000 1000 500 500 500 500 500 500 500 500 1000 8000 Total 72100 72100 47900 31900 29900 29900 29900 27900 43100 43100 43100 50550 521450 EXPENSES P/R+1% Supervision 1973 1973 1973 1973 1973 1973 1973 1973 1973 1973 1993 1993 23716 Hourly Staff 3981 3981 3981 3981 3981 3981 3981 3981 3981 3981 4021 4021 47852 Subtotal 5954 5954 5954 5954 5954 5954 5954 5954 5954 5954 6014 6014 71568 Payroll Taxes and Benefits @ 14.35% 854 854 854 854 854 854 854 854 854 854 863 863 10270 Group Medical 230 230 230 230 230 230 230 230 230 230 230 230 2760 Uniforms 200 200 200 200 200 200 200 200 200 200 200 200 2400 Tickets and Forms 125 125 125 125 125 125 125 125 125 125 125 125 1500 Office Supplies 60 60 60 60 60 60 60 60 60 60 60 60 720 Maintenance Supplies 75 75 75 75 75 75 75 75 75 75 75 75 900 Fire Equipment (booth/office) 15 15 15 15 15 15 15 15 15 15 15 15 180 'Capital Improvements 111 111 111 111 111 111 111 111 111 111 111 111 1332 ' Telephone Service 70 70 70 70 70 70 70 70 70 70 70 70 840 Sign Maintenance, Regular 25 25 25 25 25 25 25 25 25 25 25 25 300 Marketing and Promotional Materials 200 200 200 200 200 200 200 200 200 200 200 200 2400 Light and Lamp Maintenance 60 60 60 60 60 60 60 60 60 60 60 60 720 Parking Equipment Repair and Maintenance 40 40 40 40 40 40 40 40 40 40 40 40 480 Contract Sweeping and Degreasing 256 256 256 256 256 256 256 256 256 256 256 256 3072 Striping and Sealcoat Maintenance 40 40 40 40 40 40 40 40 40 40 40 40 480 Miscellaneous 50 50 50 50 50 50 50 50 50 50 50 50 600 Subtotal 8365 8365 8365 8365 8365 8365 8365 8365 8365 8365 8433 8434 100521 Workers Compensation Insurance @ 4.49% of Payroll 267 267 267 267 267 267 267 267 267 267 270 270 3213 Insurance and Bonds @ 15.77% of Payroll 939 939 939 939 939 939 939 939 939 939 948 948 11286 Management Fee 917 917 917 917 917 917 917 917 917 917 917 917 11004 Total Exponso 10489 10489 10489 10489 10489 10489 10489 10489 10489 10489 10569 10569 126025 OPERATING PROFIT 61611 61611 37411 21411 19411 19411 19411 17411 32611 32611 32531 39981 395425 includes office fumiture, equipment, liability and rate signs and telephone hardware amortized over 3 years IIIIII M IIIII M M IIIIIII M E MI N E IIIIII um NINI NE mi mi gm NE NOTES TO EXPENSES NORTH PIER PARKING STRUCTURE Typical Payroll Month Facility Manager (Salaried Exempt, 50 Hours/Week) $1,800 Cashier Attendant Average, 5:30 a.m. to 3:30 a.m. 3,981 *21 Hours/Day x 7 Days 147 Hours/Week = 637 Hours/Month @ $6.25 Average Plus Premium for Assistant Manager/Supervisor $173 Total Projected Payroll $5,954 Taxes and Benefits @ 14.35% $854 Group Medical Extimated at 2 Eligible Employees @ $115/Month 230 Uniforms, 5 Employees @ $40 200 Tickets/Forms and Printed Material 125 Office Supplies (receipt tape, rubber bands, pens, paper, etc.) 60 Maintenance Supplies (brooms, mops, chemical cleaners, paint, etc.) 75 Fire Equipment: Booth and Office (purchase of extinguishers and annual service) 15 Capital Improvements (office equipment such as computer w/ printer, etc. $2,600) Telephone hardware, calculator, safe, file cabinets, clock, trash can and furniture ($600) such as desk, chair, lamp(s) and other necessary items plus parking rate and liability signs Total approximate cost @ $4,000 amortized over 36 months 111 Telephone Service Estimated @ $70/Month 70 Sign Maintenance @ $25/Month 25 Marketing and Promotional Materials 200 Light/Lamp Maintenance (first year should be minimal) 60 Parking Equipment Maintenance (first year should be minimal) 40 Contract Sweeping/Degreasing (entire garage weekly - K's Sweeping, Manhattan Beach) 256 Striping Maintenance (first year should be minimal) 40 Miscellaneous 50 Workers' Compensation @ 4.49% of Payroll $267 Insurance and Bonds @ 15.77% of Payroll $939 Management Fee (Flat Fee) $917 *Full-time employees take 30 -minute non paid lunch/dinner break. NM = = E E 1 M ER 1 M E MN EN I I 1111 111111 NM M 1 1 11111 EN NM 1 1110 M 0111 N E NM E N MN REVENUES Prepared by: Robert Hindle Parking Concepts, Inc. 8/25/1999 City of Hermosa Beach - Parking Lot A 8 Month Budget November 1999 (contract commencement date) through June 2000 Nov -99 Dec -99 Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun -00 Total Transient and Validations 18700 18700 27200 25400 27800 41800 38700 53100 251400 Monthly 3000 3000 3000 3000 3000 3500 3500 4000 0 Other 500 500 500 500 500 500 500 500 4000 Total 22200 22200 30700 28900 31300 45800 42700 57600 281400 EXPENSES P/R+1% Hourly Staff 3773 3773 3773 3811 3811 3811 38111 38111 98974 Subtotal 3773 3773 3773 3811 3811 3811 38111 38111 98974 Payroll Taxes and Benefits @ 14.35% 541 541 541 547 547 547 5469 5469 14203 Group Medical 230 230 230 230 230 230 230 230 1840 Uniforms 160 160 160 160 160 160 160 160 1280 Tickets and Forms 125 125 125 125 125 125 125 125 1000 Office Supplies 25 25 25 25 25 25 25 25 200 Maintenance Supplies 50 50 50 50 50 50 50 50 400 Fire Equipment (booth/office) 15 15 15 15 15 15 15 15 120 Capital Improvements N/A N/A N/A N/A N/A N/A N/A N/A 0 Telephone Service 40 40 40 40 40 40 40 40 320 Sign Maintenance, Regular 40 40 40 40 40 40 40 40 320 Marketing and Promotional Materials 100 100 100 100 100 100 100 100 800 Light and Lamp Maintenance 25 25 25 25 25 25 25 25 200 Parking Equipment Repair and Maintenance 50 50 50 50 50 50 50 50 400 i Contract Sweeping and Degreasing 80 80 80 80 80 80 80 80 640 Striping and Maintenance 50 50 50 50 50 50 50 50 400 Miscellaneous 25 25 25 25 25 25 25 25 200 Subtotal 5329 5329 5329 5373 5373 5373 44595 44595 121296 Workers Compensation Insurance @ 4.49% of Payroll 169 169 169 171 171 171 1711 1711 4444 Insurance and Bonds @ 15.77% of Payroll 595 595 595 601 601 601 6010 6010 15608 Management Fee 732 732 732 732 732 732 732 732 5856 Total Expense 6826 6826 6826 6877 6877 6877 53048 53048 147205 OPERATING PROFIT 15374 15374 23874 22023 24423 38923 -10348 4552 134195 11111111 OM M MI OM IIIIII 1 M NM I I E 1111111 10111 IMI W Om MI MI= I----- N- 1 NM N N= r NM MN 1 Prepared by: Robed Hindle Parking Concepts, Inc. 8/25/1999 City of Hermosa Beach - Parking Lot A 12 Month Budget Typical Year I REVENUES Jul -99 Aug -99 Sep -99 Oct -99 Nov -99 Dec -99 Jan -00 Feb -00 Mar -00 Apr -00 May -00 Jun -00 Total Transient and Validations 57300 57300 30000 22700 18700 18700 27200 25400 27800 41800 38700 53100 418700 Monthly 4000 4000 3000 3000 3000 3000 3000 3000 3000 3500 3500 4000 0 Other 500 500 500 500 500 500 500 500 500 500 500 500 6000 Total 61800 61800 33500 26200 22200 22200 30700 28900 31300 45800 42700 57600 464700 EXPENSE P/R + 1% Hourly Staff 3773 377 3773 3773 3773 3773 3773 3811 3811 3811 3811 3811 42070 Subtotal 3773 377 3773 3773 3773 3773 3773 3811 3811 3811 3811 3811 42070 Payroll Taxes and Benefits @ 14.35% Group Medical Uniforms Tickets and Forms Office Supplies Maintenance Supplies Fire Equipment (booth/office) Capital Improvements Telephone Service Sign Maintenance, Regular Marketing and Promotional Materials Light and Lamp Maintenance Parking Equipment Repair and Maintenance Contract Sweeping and Degreasing Striping and Maintenance Miscellaneous Subtotal 541 54 541 541 541 541 541 547 547 547 547 547 6037 230 230 230 230 230 230 230 230 230 230 230 230 2760 160 160 160 160 160 160 160 160 160 160 160 160 1920 125 125 125 125 125 125 125 125 125 125 125 125 1500 25 25 25 25 25 25 25 25 25 25 25 25 300 50 50 50 50 50 50 50 50 50 50 50 50 600 15 15 15 15 15 15 15 15 15 15 15 15 180 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 40 40 40 40 40 40 40 40 40 40 40 40 480 40 40 40 40 40 40 40 40 40 40 40 40 480 100 100 100 100 100 100 100 100 100 100 100 100 1200 25 25 25 25 25 25 25 25 25 25 25 25 300 50 50 50 50 50 50 50 50 50 50 50 50 600 80 80 80 80 80 80 80 80 80 80 80 80 960 50 50 50 50 50 50 50 50 50 50 50 50 600 25 25 25 25 25 25 25 25 25 25 25 25 300 5329 1446 5329 5329 5329 5329 5329 5373 5373 5373 5373 5373 60287 Workers Compensation Insurance @ 4.49% of Payroll 169 17 169 169 169 169 169 171 171 171 171 171 1889 Insurance and Bonds @ 15.77% of Payroll 595 59 595 595 595 595 595 601 601 601 601 601 6634 Management Fee 732 732 732 732 732 732 732 732 732 732 732 732 8784 Total Expense 6826 2254 6826 6826 6826 6826 6826 6877 6877 6877 6877 6877 77594 OPERATING PROFIT 54974 59546 26674 19374 15374 15374 23874 22023 24423 38923 35823 50723 387106 N r M NM== MI ME E M= N I NM M MO M NOTES TO EXPENSES PARKING LOT "A" Typical Payroll Month Cashier/Attendant, 5:30 a.m. to 12:30 a.m. *19 Hours/Day x 7 Days = 133 Hours/Week x 4.33 576 Hours/Month @ $6.25 Average = $3,600 Plus Premium for Assistant Manager/Leadman 173 Total Projected Payroll $3,773 Taxes and Benefits @ 14.35% $541 Group Medical Extimated at 2 Eligible Employees @ $115 230 Uniforms, 4 sets @ $40 160 Tickets/Forms and Printed Material 125 Office Supplies 25 Maintenance Supplies 50 Fire Equipment and Maintenance 15 Capital Improvement n/a Telephone Service 40 Sign Maintenance 40 Marketing and Promotional Materials 100 Light Maintenance 25 Equipment, Repair and Maintenance 50 Sweeping and Degreasing 80 Striping Maintenance 50 Miscellaneous 25 Workers' Compensation @ 4.49% of Payroll $169 Insurance and Bonds @ 15.77% of Payroll $595 Management Fee (Flat Fee) $732 *Full-time employees take 30 -minute non paid lunch/dinner break. =I 1111111 M M M MI M M r M' all NM M' E NM' M M; ON SECURITY SERVICES Parking Concepts, Inc. can provide contracted security services for the North Pier Parking Structure and Lot "A" at a rate of $10.15 per officer per hour. The company that would provide the aforementioned service is First Sentry Protection, Inc. 3700 Wilshire Boulevard, Los Angeles, California 90010. The telephone number is (213) 251-9616. Based on $10.15 per hour billing rate, the cost to staff a facility 24 -hours per day, seven days per week would be $7,384. 3E:V-IERMOSlSEC MP i' MI M M NM E r N' I MI — N M, MI M> an i I E- - NE- EN mu- E- NE I- E ml Ili MIN IMI 1111M MIM MN1 NMI NMI IIIM =I =I ISM NEI m m m mg m EN m Serving the People of California State of California / Employment Development Department Y.O. Box 826880 / MIC 4 Sacramento CA 94280-0001 / (916) 653.7795 1►t11I1IItr►r1IIIr1Ir!Hirt II1iIIrrr111111uIIrrriIIII,rl PARKING CONCEPTS INC 12 MAUCHLY STE I IRVINE CA 92G18-6302 IMPORTANT NOTICE - This is not a bill. do not pay ll:is amount. 'I his is to inform you of your UI. ETT and Sail contribution rates for the year shown above. The following is a breakdown of your Ul reserve account balance and the factors used to calc.ulale your UI contribution rale. YOUR UI RESERVE BALANCE 1S NON-REFUNDABLE. Notice of Contribution Rates and Statement of UI Reserve Account for Calendar Year 1999 IMail Date DECEMBER 31, 1998 Your Account Number 234-5549-6 Your Unemployment Insurance (UI) Contribution rate I: 2.0% In Rate Schedule is C Your Employment Trainir,ftlax (ETT) rate is 0.1% Your State Disability Insurance (SDI) Contribution rate is ,5% The Annual Taxable Wage limit ('CrEmployee for: UI and ETT IS $ 7000 SDI is $31767 1. Previous reserve balance as of 7-31-97 2. UI contributions paid from 8-1-97 to 7-31-98 . 52,285-03 :i. Interest earned by the UI Fund (for positive reserve account employers only) ............................. 11.302.76 4. Negative balance reduction for negative reserve account employers only) ....... ............ 0.00 S. Benefit overpayments collected ........................... 830.53 b. Positive reserve balances cancelled ....... .......... ............ ........ ......... 2,166.59 7. Other income to the UI Fund .................._.................................... 947.57 8. TOTAL CREDITS ..................................................... Y. Unemployment insurance benefits charged to your reserve account from 7-1-97 to 6-30-98 ................................. 38,226.00 10. Increase iii the total of all negative reserve account balances 12,066.37 11. Benefit nverpayrnents established .................................. 1,456.73 12. Unemployment insurance benefits nut Charged to reserve accounts ..... ........._........ ...... .............. 4,005.29 13. Other expenses of the Ut Fund 0.21 14. TOTAL CHARGES 1S. New reserve account balance as of 7-31-98 ••••••..•..... 16. ill taxable paylvil.for calendar years 1995-1996-1997 _ 9.070, 703 17. Ratio (Line 1.5 divided by the average on Line _ 0.115 COMPUTATION OF SI IRKED CREDITS AND CHARGES I ines :. 6, 7. 1(1. 1 I, 'U. and 13 arra credits and ..harg;es shared by all California employer;. Thr. shared amounts are computed using fiscal yr'ar UI taxable wages_ Your _ — - _ tyre,,, h JUNE 30, 1998 —tll taxable wages fromJULY 1 . 1997 � 1)1 2088 Rcv 47 (7-01)) 337,216.14 + 67,532.48 55,754.60 348,994.02 J 2,107,640.001 J C;1 -PA) I4 I-- N MI MI NM M N I! I N— N ON Ma r MN I71!. CERTIFICATE OF•INSURANCE :.�oucEla Barney Barney, LLC I1 P.O. B 85638 San Diego, CA 92186-5638 I(619) 457-3414 Lic#0003950 Mst#: 4378 PARKING CONCEPTS, PAR56198.• '.'.No . 63869. 04L1 THIS I AS A MATTER OF INFORMATON ONLY AND CONFERS NO RIGHTS UPON T FICATE IS ISSUED E CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INC. 111T.2 MAUCHLY, BUILDING "I" :RVINE CA 92618 COMPANIES AFFORDING COVERAGE 1COM0,ANY A ROYAL INSURANCE - ROYAL INSURANCE !LETT ER.,... --.._ Y COMPANOF -,AMERICA -... MY0110 B SABLE INSURANCE COMPANY 4.ONIPY 07EA AIG-AIU INSURANCE COMPANY (COMPANY NO COVERAGE ON THIS DOCUMENT i LITTER C D :COMPANY !LETTER E NO COVERAGE ON THIS DOCUMENT THIS ISTO CERTFY THAT THE FOUGIES OF INSURANCE S(INSURED NAMED RIO0 INDICATED. NOTWITHSTANDING ANY REQUREMET. TERM OR CONDITIONOF ANY CONRACT OR OTHEROCUMENTWH RESPECT TO WHICH THISCERTIFICATE MAY AND BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POUGES DESCRIBED HEREIN LS SUBJECT TO ALL THE TERMS. EXCLUSIONS CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i POLICYEFftCTIVE (POLICY EXPAATION' I DATE (MMIDO'YY) 1 DATE PAWDONYY) 11 R TYPE Of INSURANCE :GENERAL UABAJTY i y ICG►.O. ERCt4L GENERAL LAMP( �• • I CLAWS MADE j QCCUR. . I4OWN�CR'S A CONTRACTOR'S MOT. POLICY NUMBER PSP105128 u uTS 1 I3ENERAL AGGREGATE Is * 2. 0 0 0. iI,- DuclSGOMPw ACG. **1.000.000 04/16/99104/16/00"A°K'"'P"` I FAa4 CCCU RENDS'" . S* 1 000.000 jIAEcwwxxv.m«,I..1 a***1 Q.O..,.0J10 I ED. p: ENSE Om one P�+'°N IS IM . M It II * • (AUTOMIO .E LIA&ULY ice- MY AUTO I �ALIOYNNNEDAUTOS I 1 SCHEDULED AUTOS BX i HIRED AUTOS II LIU NON-0WNED AUTOS GARAGE uA84RY I I. SKA0100178 • . COMBINED SINGLE Limn BODILY INJURY l .IPM Pr7Q1) 04/16/99] 04/16/00IILYFI► IPROPERTY DAMAGE 1 �EXC1f M UB0. AJTY I!I C • X 1 uMBREW' FORM Or1ER 7pAN UMBRELLA FORM 1 1 1 BE3579242 04/16/99;04/16/00 EACH occupsENcs AGGREGATE 1 000,000 1*********0 t.� fl n 00 114 000 000 WORKER'S COMPENSATION ; AND ;NO COVERAGE EMPLOYERS' LIABILITY °T"e` GARAGEKEEPERS LEGAL LIABILITY 1PSP105128 • IpEscriFnoN or OPERATIONS / LOCATIONS t VEHICLES / SPECIAL mom RE: TATUTORY UNITS EACH ACCIDENT brsFJISF - e uCY UMfT bisEASE - EACH EWLOTEE ;$1,000,000 I04/16/99,04/16/00! • I ogfi11F►c'3E. h*********(1 I**********0 1/4*********0 y,y SON . ♦ 1. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE .EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES. AU tORIZED REPRES HTATNE THE CERTIFICATE HOLDER IS NAMED AS ADD THE ATTACHED ENDORSEMENT MR NS = NM M I M N M M M MN MN M M N 111111 N MEI Mil 11.1 MMI 1.111 IMI NMI NMI =I INN 1M NM MI .11 MMI MMI MMI NMI I MN = NM MN IIIII E M R MN N I m im m im um um um x Parking Concepts Edamental to the success of any company is the strength of the training program. Parking Concepts takes extraordinary measures to evaluate the abilities, attitude and integrity of each employee. Our comprehensive training program ensures that our high standards are met in no uncertain terms. Every potential employee is carefully screened through a series of tests and interviews. If hired, the employee is given a written job description and precise set of rules. It may seem like a lot to some people. And those people won't be working for us. Responsiveness is key to customer satisfaction. EIS. rax .:4 i,w•':u? is 711t�.o From our home here in Southern California, Parking Concepts is in a unique position to serve you. For some customers, it means helping architects and developers achieve the full revenue potential for your facility. For others, it means meeting deadlines converting an existing parking facility into an efficient profit center. And for everyone, it means appreciating the importance of sound capital management, and providing intelligent solutions that keep tenants happy. We know that earning trust and loyalty requires a 24 hour, hands-on commitment. And we're prepared to give you what ever it takes. Training is the foundation of employee integrity. =1 1=1 C'Ll_ _� LEFT To RIGHT: LAKESHORE TOWERS, WILSHIRE PALISADES, MCARTHUR PLAZA Parking Concepts BUDGET 1994-1995 WORKSHEET NoviPtua us woes 1669 ON .Nn FE Os AP IMA An AA non NSP on 5000. Rking is a cash business with many factors working to enhance revenue flow. The attractiveness of a parking facility and friendl;ness of attendants are certainly critical. But the potential for profitability goes well beyond the obvious considerations. For example, the ease and speed with which cars can arrive and depart can have a dramatic, positive impact on the bottom line. Parking Concepts works with leading technology companies to create systems that simplify entry and exit. We also employ cutting edge technologies that facilitate reporting and collection processes to further improve your revenue flow. SAFETY MAINTENANCE SCHEDULE wasommemmaratmou LOCATOR: DATE CCMPLETEOBV ( PRINT ): I. INDML AND RECORD TIME OF INSPECTION N THE SPACE PROVIDED. 2. DESCRIBE EACH UNACCEPTABLE CONDITION IN THE COMMENT SECT B. EXPLAIN ACTION TAKEN TO CORRECT EACH UNACCEPTABLE •• •A - ACCEPTABLE .•U -UNACCEPTABLE LOCATION TICKETS ISSUED TOTAL PARKING CONCEPTS INC. MONTHLY MANAGEMENT REPORT CASHIER'S SHIFT REPORT LOT BATES : .1. NUN UINCE PNS40 -: DATE PRONE MOUE IEE MEET MO. Of TICKETS RATES AMOUNT Sophisticated management leads to improved cash flow. LEFT TO RIGHT: FIRST INTERSTATE, COUNTY OF LOS ANGELES MUSIC CENTER, TRANSAMERICA, NORTHROP, MARINA TOWERS VCOME n.L mrismero I -ar Wb Tansient M Val Moe Retail HOle 16,775 16,371 MAY 1996 DESCRIPTION HOTEL OVERNI HOTEL BANOU HOTEL ADMM HOTEL REST 6 BAR HOTEL VALET (TRANSIE SELF OVERNIGHT REST TRANS — REST TRANS O SELF ADMINI HOTELAOST/C SELF PARK NT SELF BANOU MAGUIRE THOMAS SPEC CAR POOL DAILY SUB—TOTAL DAY V °"'' VAL BOOKS— LEFT TO RIGHT: PLAZA LAS FUENTES, 2 RODEO, MURDOCK PLAZA, OXY PETROLEUM, 8000 SUNSET Keeping our focus has kept us true to our mission. In recent years, we have been honored to provide parking services to many of the region's most prominent businesses. You'll find our name in retail developments, office buildings, corporate centers, and major transportation and medical complexes.Yet the feeling of our company remains highly personal. We have always had an open door policy. Our top management is available to talk with you one to one. In fact, we invite honest feedback. We want to hear your plans, your goals, and your vision of success. And we will do whatever it takes to achieve those objectives. Parking Concepts When we founded Parking Concepts more than 20 years ago, we recognized that we were in a very competitive business. Some companies were building national parking empires. Others were diversifying into uncharted areas. Early on, we decided to focus on what is still the most important consideration in the parking business. And that extraordinary word is service. Parking Concepts defines service as achieving the complete satisfaction of every single customer during every interaction. How do we define customer satisfaction? We start with the appearance, attitude and professionalism of every attendant. We continually examine accounting procedures, and employ technological experts to simplify transactions and ensure timely reporting. Customer service has proven the deciding factor in every important decision affecting our company. A few years ago, we saw an opportunity to go national. But when we carefully weighed the options, we decided against it. Southern California is our home, and it is the territory we knew best. Focusing on our own backyard is the only way to build our business. At least the way we wanted to grow. Extraordinary- service enhances customer loyalty: VoMAINPRIMMIINA MAY 1996 EXPENSE STATEMENT IIERMICHWAN OPERATING EXPENSES BOOKKEEPING CLEANING BUSINESS LICENSE RENEWAL GARAGE LWBIUTY INSURANCE CESSIN $350.00 $475.00 $451.48 $1083.00 $100.00 $211.08 $0.00 $0.00 $108.47 $0.00 $108.54 PAYROLL STATUS CHANGE Ilarlirifiall I I I I I I I I I I I I I I I I I I NAME: NEW ADDRESS MUT PLA Nx...0.1mogrrick dm...NN.O. RN. °"'°"'""' new CHANGE FROM TO aou xm ArroNEw eMnorED ,o/ DEPARTMENT SOFT Mr REAR IN FOR CHANGE O NWEO O ROOM O PROMOTION O DEMOTION O TNANIPIA COMMENT', 0 u6UT INCREASE 0 0 RESIONAT,ON 0 0 REORIxENT 0 0 IArow 0 0 DISCHARGE 0 If NECEAMRT LENGTH OF SERVICE INM,EAII REEVALOATON OF CURRENT 40$ MOUTON NERI0O COMPLETED UNION CONTRACT LEAVE OF ABSENCE 'D NER TO ODIOPAY Ow OVLAIN: - TIO NOITCPEO dill &NEL nip II tit IIt- A Expertise goes beyond size & experience. It's Knowing the territory: 'you want to be a leader, it helps to have a head start. It also helps to stay focused on your strengths. Parking Concepts has been serving the Southern California business community since 1974. We understand local ordinances, permit requirements and financial issues, and can lead you easily through the details. We're positioned for rapid response, and we're there for you every day. Of course we're interested in growing. But not beyond California. We prefer to expand our capabilities and service, instead of being all over the map. Please call us with your questions or requests. It's our personal pleasure to serve you. Parking Concepts, Inc. 800 -540 -PARK Los Angeles Office 1801 South Georgia Street Los Angeles, CA 90015 213-746-5764 Irvine Office 12 Mauchly Building I Irvine, CA 92618 714-753-7525 Turn first impressions into lasting profit. ROBERT R. YATES GENERAL MANAGER November 26,1996 CITY OF Los ANGELES CALIFORNIA Mr. Gil Barnett, President Parking Concepts, Inc. 1801 South Georgia Street Los Angeles, CA 90015 Dear Mr. Barnett, RICHARD J. RIORDAN MAYOR DEPARTMENT OF TRANSPORTATION 221 N. FIGUEROA STREET. SUITE 500 LOS ANGELES. CA 90012 - (213) 580-1177 FAX: (213) 580.1188 This is to thank Parking Concepts Inc. for its professional operation of the City of Los Angeles's Venice parking lots this past summer. Your company's operation of the Venice lots has resulted in a dramatic decrease in complaints the City has received from neighboring citizens regarding special situations and maintenance problems on the lots. Further, revenues have increased substantially since PCI has assumed operation of the lots. While our compliments are infrequent, we realize that beach parking lots represent a daily dose of unusual situations that often require creative solutions in the field. The parking public has been well -served by your professional approach to training and supervising of its attendants and first -line supervisors on how to handle the myriad of problems that inevitably arise. The parking public and the City have also been well served by your willingness to take the extra step in maintaining these beach parking lots. I am reminded of one of your supervisor's voluntary work on a weed abatement project on one of the lots. (The community group assigned to the project had nothing to do after your staff did their job!) Again, thank you for being a valuable partner in providing parking services for the City. rely, Michael J. In.uye PARKING ADMINISTRATOR c: Councilwoman Ruth Galanter MJlkmp AN EQUAL EMPLOYMENT OPPORTUNITY — AFFIRMATIVE ACTION EMPLOYER arc 'ax ton recmo'"asi' MI M NM I MI —— NM M N M MR ME N N all r UM N r County of Orange Public Facilities & Resources Department John W. Sibley, Director February 8, 1999 Mr. Bob Hindle Parking Concepts, Inc. 12 Mauchly Building I Irvine, CA 92718 Dear Bob, Parking Concepts has done it again! Since you took over our Santa Ma Civic Center facilities in June, there have been noticeable improvements in our operations. Although we had a rough start, during the last three or four months great strides have been made towards operating these facilities effectively and efficiently. Both the County and the City of Santa Ana are working hard to improve all facilities in the Civic Center and Parking Concepts has proven to be an asset to our team. Parking facility maintenance has improved dramatically and customer service is at an all-time high. These two areas were a high priority for the County and City and you quickly made them yours. The success of your efforts has been demonstrated by the increased utilization of our garages. It is really amazing that the level of customer satisfaction has increased because at the same time you have really tightened enforcement of our revenue control procedures. You make sure to get the revenue and still make the customer happy. What a combination! I know this contract has proven to be more labor intensive than you anticipated. The numerous problems with our parking equipment have tried everyone's patience. Even though the equipment problems were out of your control, PCI has never hesitated to "step up to bat" to help. Your staff, including the attendants, has always been willing to go the extra mile. Being on the front line of equipment failures, the attendants and office staff have taken the brunt of the users' frustration. Please let them know I appreciate (and notice) the professionalism they demonstrate during those trying times. As always, there is still more to do so we cannot rest on our laurels. However, it is comforting to me to know that I have such a professional and caring company supporting my operations. Thank you again and keep up the good work. Cheri Medlin Parking Administrator LOCATION: MAILING ADDRESS: TELEPHONE: 300 N. FLOWER ST P.O. BOX 4048 - - (714) 834-2300 SANTA ANA, CALIFORNIA SANTA ANA, CA 92702-4048 FAX # 834-5188 = M N - M UM M M S 111111 I NO I IIIIII I ' M IIIIII N MAYOR Miguel A. I'ulido MAYOR PRO TEM Robert L. Ric:haukun COUNCILMEMBFRS Tony Espinoza Brett Franklin Thomas E. LuV Patricia A. McGuigan Ted R Moreno DeccmOcr 18, 1998 �ucaUon lst CITY OF SANTA ANA 20 CIVIC CENTER PLAZA • P.O. BOX 1988 SANTA ANA, CALIFORNIA 92702 Mr. Jim Mecham, District Manager Parking Concepts, Inc. 1801 South Georgia Street LosAnge(es CA 90015 Dear Jim: CITY MANAGER David N. Rears CITY AFIORNEY lusehh W. Fletcher CLERK OF Ti IE COUNCIL lank e C. Guy. I want to thankyou for your assistance with the parking for the recent City Council installation meeting. Tour quickresponse to the request for special parking arrangements was very helpful I appreciated that your personally took the time to meet me at the Civic Center that evening to supervise the event. 7hankyou for air your help. Sincerely, Charles View Downtown Development .7vtanager C V:1 W E:x M EN r— I N NM 1 all N NM N— r Ns N N 11.11 County of Orange Public Facilities & Resources Department John W. Sibley, Director March 22, 1999 Mr. Gill Barnett Parking Concepts, Inc. 12 Maunchly Bldg I Irvine, CA 92718 i Dear Mr. Barnett: I would like to commend you on the outstanding level of service your company has provided as the operator of the County's parking facility at the Manchester Avenue Complex. You and your staff have made a positive impact on the operation of the facility and we appreciate your proactive and cooperative approach to parking management. As you are probably aware, the Agreement dated May 20, 1996 under which you provide this service will expire on May 31, 1999. This letter is to notify you that pursuant to the terms of that Agreement, the County hereby exercises its option to extend your contract for an additional one- year period. The new expiration date will be May 31, 2000. All other terms and conditions of the Agreement will remain the same. We look forward to working with you at the Manchester facility for another year. If any questions arise, please contact Cheri Medlin at (714) 834-5417. LOCATION: 300 N. FLOWER ST -. ..•. r.ei IcnoInn Sincerely, MAILING ADDRESS: P.O. BOX 4048 SANTA ANA. CA 92702-4048 TELEPHONE: _ (714) 834-5417 FAX # 834-4569 N MN N- r I N M M- - -" MR MN M- MI- CITY OF Los ANGELES FRANCES T. BANERJEE GENERAL MANAGER JAMES H. SHERMAN PARKING ADMINISTRATOR THOMAS SWIRE ASSISTANT GENERAL MANAGER ASSISTANT YaENM! MANAGER February 9, 1999 Mr. Gil Barnett, President Parking Concepts, Inc. 1801 Georgia Street Los Angeles, CA 90015 RE: PARKING CONCEPTS, INC. CALIFORNIA RIGHARDAJ,eRIRORDAN DEPARTMENT OF TRANpESSgPpORTATION LOS ANGEL. CA 90051.2507 FAX (213)48558378 I would like to take this opportunity to thank you and the employees of Parking Concepts, Inc. for the professional manner in which you have operated the parking facilities owned by the Department of Transportation. We have been especially impressed with the financial performance of the beach parking lots in Venice this past summer! We are pleased that revenue from the Hollywood surface lots and the Cherokee Parking Structure have been steadily increasing. We realize that you have accomplished this feat while faced with certain restrictions which have been placed upon you in response to community concerns. Your staff has always been extremely responsive and accommodating. It was a pleasure for the City to recently award PCI the contract to operate our Group II lots which includes our recently opened structure in Westwood, the Larchmont Village parking structure and a surface lot in the area of 6th Street and Vermont. We look forward to working with you and your staff at these facilities. Sincerely, L7' e M. Ozawa,ision Manager Off -Street Parking Division cc: Bob Hindle, PCI LMO/pciref.wpd AN EQUAL OPPORTUNITY — AFFIRMATIVE ACTION EMPLOYER Recycled* wed made horn recycled we.te Mil M- s r N- N MI M N r M MN- MI -- M r[.'; Pats, W+n►; trto errs MIT L4 TSI se rem ch lurt3 ms? ?V1 {3131x3A.r'[ riT www putt run ;wpm J Maar. Ikblor 1102rd of Medlar CornMISSIOners M MmarrC Mrs, 'Aulanq, Unpoutpr February 4, 1999 Parking Concepts Incorporated (PCI) 12 Mauchly Street, Bldg. I Irvine, CA 92618 To Whom It May Concern: SUBJECT: LETTER OF RECOMMENDATION The Port of Los Angeles is providing the following information to be used as an adjunct for a parking proposal. Parking Concepts Incorporated has operated the World Cruise Center/Catalina Parking Facility located in San Pedro since March 1. 1997. The parking facility is divided into two parking areas, Catalina Parking and World Cruise Center Parking, containing 24 acres and 18 acres respectively. The World Cruise Center/Catalina Parking Facility serves approximately 900,000 passengers annually. In April of 1998, Carnival Cruises replaced the Jubliee (1800) passengers with the Elation (2600) passengers. When the RFP for parking operator was awarded, Carnival Cruises had not announced its plan to replace the Jubliee with the Elation. PC1 was most cooperative in meeting with Port staff from Engineering and Property Management to discuss handling the new demands on the parking facility. PCI agreed to provide additional equipment and two additional shuttles, with one shuttle being larger than specified for in the RFP and this was all provided at no additional cost to the Port. Mr. Gill Barnett, the President of PCI is always accessible and cooperative and continues to introduce new and innovative ideas on running the lot more efficiently, with emphasis on customer service. Prior to Elation's arrival and prior to the increase in parking fees, September of 1998 and again in January of 1999, PCI's operation of the parking facility resulted in a noted increase in monthly revenues. If you would like additional information please contact Marla Smalewitz of my staff at (310) 732-3916. MJS: raw PM1615 Sincerely, MARK H. RICHTER Acting Director of Property Management 1 I ,, }+1 YYI 14.v 1 N N an— NM ON I—— r 1 MN E I MN— UN MO THE MUSIC CENTER OPERATING COMPANY MUSIC CENTER OF LOS ANGELES COUNTY !!j August 4, 1997 Mr. Bob Hindle Parking Concepts, Inc. 1801 South Georgia Street Los Angeles, California 90015 Dear Bob: want to express my sincere thanks for all that P.C.I. did for the Music Center and for The Music Center Operating Company during its five year tenure. Your professionalism and constant willingness to respond to our requests, no matter how seemingly difficult or convoluted, was always appreciated. We also want to extend a special thanks to both Richard and Nikki for their excellent handling of our delicate account. We are aware that the personalities that have to be dealt with here are not your normal parking situation and are grateful to them both. We wish you the best of luck and want you to know that if there is ever anything you need or we can be of any help to you in the future, please call. Sincerely, c: Gil Bamet Sandra A. I JJmberiing President 135 NORTH GRAND AVENUE • LOS ANGELES • CALIFORNIA • 90012-3013,-. 213/972-7200 • FAX 213/972-7474 - M- NM N r NM- MI NM MN 1 NM NM- MI- September 23, 1997 Mr. Gil Barnett Parking Concepts Incorporated (PCI) 12 Mauchly Street, Bldg. I Irvine, CA 92618 WORLDPORT LA Richard J. Riordan, Mayor, City of Los Angeles Board of Harbor Commissioners Leland Wong, President Carol Rowen, Vice President Frank Sanchez, Ph.D. Jonathan Y. Thomas John M. Wilson Larry A. Keller Executive Director Dear Mr. Barnett: SUBJECT: LETTER OF RECOMMENDATION Per your request we are providing the following information for your use in conjunction with an upcoming parking proposal. Parking Concepts Incorporated has operated the World Cruise Center/ Catalina Parking Facility located in San Pedro since March 1, 1997. The parking facility is divided into two parking areas, Catalina Parking and World Cruise Center Parking, containing 24 acres and 18 acres, respectively. The World Cruise Center/ Catalina Parking Facility serves approximately 900,000 passengers annually. Although PCI has only operated the parking facility for the past six months, we have found all members of the parking team to respond professionally and quickly. In addition, the President, Mr. Gil Barnett, is always accessible and cooperative and has introduced new and innovative ideas on running the lot more efficiently, with emphasis on customer service. PCI's operation of the parking facility has resulted in a noted increase in monthly revenues. If you would like an additional information please contact Marla Smalewitz of my staff at (310) 732-3916. Sincerely, ch'&44-4 MICHAEL A. L Director of Property Management MJS:lie PM5033 0 n.. n/ I ne Annerm A 1 C„ onr..e 1/eerie o_CI . ,, _ a n a.,.. IS C,., D..trn. ("A ornv1.mar muTnn rain) cce.vnOT r„rn,nar- httlYM1141V.worldvonla.COm 1 EN EN M I all MI E In N MI— E=— E E MI i RAN G November 7, 1996 Mr. Gill Barnett Parking Concepts, Inc 12 Mauchly Building I Irvine, CA 92718 GENERAL SERVICES AGENCY REAL ESTATE 14 Civic Center Plaza, Third Floor Santa Ana, California 92701 (714) 834-5503 FAX (714) 834-5658 ROBERT A. GRIFFITH Director. General Services Agency ROBERT G. LOVE Deputy Director. General Services Agency CHARLES W. WEST Director, GSA'Real Estate Dear Gill, Well, it has been six months since Parking Concepts was awarded the contract for operation of the County's parking facilities at the Manchester Complex. I wanted to let you know how pleased I am with the turn -around of that operation. While there is still much to do, the improvements are significant....not only to me but the users as well. I have received numerous compliments from users of the facilities, both public and employees, and the on-site County parking coordinators that interface with your staff on a daily basis. Comments have ranged from the improved cleanliness of the facilities to the professional, efficient and courteous on-site staff. As we all know, complaints we hear but compliments are a rare commodity! From a more personal perspective, the dedication of your staff to improve the operation has been more than I had expected but is greatly noticed and appreciated! Not only have I noticed the visible improvements but also those maybe not so visible ones. The revenue continues to climb consistently....not monthly but weekly. Your staff has made great strides in cleaning up the cardholder information in our database and with several thousand keycards that is a monumental task. As a report on the improvement of customer service, I have not received ANY complaint calls in the last three months. I now know for a fact that those recommendations I read in your proposal to the County were for real! Based upon the County's experience, I too can highly recommend Parking Concepts as a company that will give you everything you requested and more. Please feel free to use my name as a reference for your future clients. Cheri Medlin Parking Administrator MN MN 1— NM= NS ■■I NS —— 1 r MN gum on— NE Ii I1 II 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Twset,cLextioti 100 NORTH GARFIELD AVENUE P.O. BOX 7115. PASADENA. CA 91109-7215 September 7, 1995 Mr. Robert Hindle, Vice President Parking Concepts Inc. 1801 South Georgia Street Los Angeles, CA 90015 Dear Robert: HUMAN RESOURCES DEPARTMENT On behalf of the City of Pasadena and the Human Resources Department, I want to thank you for the assistance that you gave us recently as an assessor for the position of Parking Coordinator. Without the support of conscientious raters such as you, it would not be possible for the City of Pasadena to continue to select the most highly qualified persons. The time and effort which you contributed to our selection process is greatly appreciated. It was my pleasure to have had the chance to work along side you. Please let us know if there is anyway that our office may be able to assist your office in the future. Sincerely, Mary O' '' eil Manag ;ent Analyst III MOlst MI E MIll all M = = E M 1 = NM am gm EN NE mg OM MO CITY OF CARSON November 15, 1995 Mr. Kermit Kingsbury, Vice President Parking Concepts 1141 E. Carson Street Carson, CA 90745 Dear Mr. Kingsbury: OFFICE OF THE MAYOR On behalf of our great City, I want to thank you and your company for participating in the City of Carson's 1995 Youth Employment Services Program. This important partnership between city government and local businesses made it possible for 171 young people between the ages of 14-21 to experience the world of work this summer. They gained valuable work experience which will result in long term benefits to our society. For your information, enclosed is the 1995 Youth Employment Program Report. If you have any questions, please contact Joseph Serrato, Administrative Program Specialist at (310) 952-1737. I look forward to your continued support and participation. Sincerely, layor JS/Iv i.A.-tatt.s...______ ichael I. Mitom, I N NM = I N MN MI E N M IIIIII E IIIII 111.1 IIIIII no MN mg Heal the Bay • Board of Directors President Philip Boesch. Jr. Founding President Dorothy Green Vice Presidents Nancy Akers Adam Duncan. Jr. Madelyn Clickfeld Wendy Rains Secretary Ad! Liberman 7rcasurcr Joe Crocker Past President Michael Caggiano Peter Abraham Janet Carpenter Laurie Coots Samuel Culbert Paula Daniels Charles Dickerson Ili Rabbi Allen 1. Freehling Cliff Cladstein Cindy Harrell -Horn Debra Hill Jeffrey Leifer Warren Littlefield Julia Louis-Drcyfus Liz Masakayan Adan Ortega. Jr. John Perenchio Gary Petersen Tony Pritzker Michael Segal Senator Art Torres (Rel.) Executive Director Mark Gold. D. Env. RECFIVFD Nov - 9 1998 November 6, 1998 Irene Parker M & S Management Co. 1680 N. Vine Street, Suite 800 Hollywood CA 90028 Dear Ms. Parker: 2701 Ocean Park Blvd.. Suite 150 Santa Monica CA 90405 310.581.4188 fax 310.581.4195 htb@heafthebay.org www.healthebay.org/healthebay I wanted to take a moment and--unsolicited--write to your company to let them know what an excellent job your parking attendants are doing at the 2701 Ocean Park Bldg. in Santa Monica. Rolando and his crew are very hard workers. They keep the garage sparkling clean, the plethora of cars parked smoothly, and I am amazed by their constant good humor and courteousness, despite the occasionally rude clientele. The entire staff at Heal the Bay thinks they are delightful, and the credit must go to your company for selecting such fine employees. If you are not the correct party, please assist me in notifying your company about the wonderful job they are doing, and forward a copy of this letter to whomever is responsible for hiring\and supervising them. Thank You Leslie M. tz, sq. For He. the Bay 2701 lcean Park Blvd., Ste 150 (310) 581-4188 ext. 115 1)/Dgfr) I MN 111111 = N MI ON INII N = MI E = M UN UN N MI I 4 CARSV 01 4e44Aikj C O N M U N I 1 V ARTS RESOURCES I ."1 C April 28, 1998 Jim Mecham Parking Concepts Dear Jim, The City of Santa Monica Cultural Affairs Division, the City of Santa Monica Environmental & Public Works Department, and Community Arts Resources (CARS), would like to thank you for participating in the 1998 Santa Monica Festival: A Celebration of our Community Roots. Having your professional company handling the parking, an important element to the success of the festival, was invaluable to us. We greatly appreciated your experienced attendents taking care of the parking situation so we could concentrate on producing the festival. Your expertise put us at ease. We look forward to working with you on our future projects. Once again, thank you and please keep us updated with your current information. Sincerely, Gigi Davis Santa Monica Festival 1998 _ .._..- - - --. �..,.,.,,o /nc7.1n,c c,..-"i/0g7-G71(1 I M E E N EN E N lEll M M E INE EIE I NM 0 1 1 IM Realty Group MULTI -DIMENSIONAL INTERNATIONAL REAL ESTATE SERVICES May 27, 1998 Mr. Robert Hindle Parking Concepts Inc. 1801 South Georgia Street Los Angeles, CA 90015 Dear Bob: On Thursday May 21, 1998 I had a chance encounter with two PCI employees in a downtown office building which, once again, confirmed my belief that PCI has the distinct ability to hire the right employees. As usual I was lost and becoming later by the minute. I pulled into a parking garage I had hoped was the spot, only to find it was not. Your employees Robert Lucer and Carlos Lobos were unbelievably helpful. They did not know me, nor I them, but that did not matter. With smiles and a sincere desire to help, they went the extra mile to get me redirected and reoriented. Despite the fact they were busy with building customers, they took a few minutes to help me without forgetting their duty to serve the garage customers. I was impressed by their knowledge of the area, their ability to communicate and their sense of organization. I know PCI would like to know about these gentlemen. They certainly deserve my thanks and gratitude and in my opinion, a word of praise from PCI has been earned! Sincerely, PM Realty Group \-)1),kAA.1 ) • Patricia Youths, CPM Regional Manager, V.P. P.S. I got to the breakfast meeting just in time. 13575 MINDANAO WAY MARINA DEL REY, CA 90292-6948 310/822-6866 FAX: 310/822-4266 HOUSTON LOS ANGELES CHICAGO SAN FRANCISCO ATLANTA DALLAS DENVER DETROIT MIAMI ORLANDO PHOENIX PORTLAND HONOLULU http://www.pmrg.com -` 1111.1 11111.1 E N - NE - M MN NM - I MN - gm mg 135 North Los Robles Suite 230 Pasadena CA 91101 818 795-1225 July 19, 1994 CP to V2 To Whom It May Concern: w 5 0 Re: Parking Concepts, Inc. O Maguire Thomas Partners has typically used another major parking company to service most a �--� of their properties. In January of this year I decided to go out to hill to see what was out there and what type of customer service. I could get. After a lengthy decision process, I chose to retain the services of Parking Concepts, Inc. On May 1, 1994, Parking Concepts took over my facility. The results of this change have been overwhelming_. I ani truly impressed by their professionalism, response to customer needs, reporting procedures, revenue control and income gain. The attention to detail and customer service was truly awesome. Tenants and hotel guests call and mention to me daily what a great job niy new parking manager and parking company are doing. This garage is a mixed use property which is very difficult; there is a 180,000 square foot building, a Doubletree Hotel and two free standing restaurants. We are currently one -hundred percent leased at the office building and the hotel is running at an average of 90% occupancy. The two restaurants are also very busy. Upper management at Parking Concepts, Inc. has been very attentive and helpful. They are here at least once a week and more it' necessary. I highly recommend Parking Concepts, Inc. as your parkins company. Their attention to detail, income and customer service is unsurpassed. Sincerely, Dawn Pardinas Asset Manacer /tehds! C:\WPDOCS\DAWN\PC1 • ONII 1=1 N 01111 N = MI NM 11111 N ME IIIIIII EN mi NE am mi imi mg TOOLEY & COMPANY DEVELOPMENT • LEASING • MANAGEMENT July 13; 1994 Downtown Plaza Parking RFP Proposal Evaluation Committee City of Sacramento Sacramento, California 95814 Dear Gentlemen: I have received a request from Parking Concepts, Inc. (PCI) to provide a referral letter relative to a prospective bid they are making on your properties. PCI has been one of our parking contractor operators for over 15 years. Their assignments have included valet parking garages, structure parking management, and free standing lots, all associated with commercial office developments. They have provided consultant services to us relating to the operation of a 130,000 sq.ft. highend retail center in Beverly Hills. Their attention to detail in the operation of the parking facilities has greatly assisted us in maximizing the net income from parking operations at our properties. They have provided quality attendants for on-site operations, and when required, have been highly successful in marketing surplus spaces to outside users. We conduct periodic audits on all of our parking operators and have never had a problem with PCI's reporting procedures. Funds are accounted for in an appropriate manner and monthly reports have always been submitted in a timely manner. They are innovative in their approach to parking operations, have excellent corporate support and are continually providing new ideas to keep our lots competitive. We are pleased to provide them with a very positive referral and consider them to be a first-class parking operator. Please feel free to contact my office directly if you have any specific questions regarding their qualifications. Richard Cober Vice President, Operations RMC:gm 3303 WILSHIRE BOULEVARD • LOS ANGELES, CALIFORNIA 90010 • 213/382.8211 • FAX 213/382-9805 11111 MI B N MN E MI N MI N ml oni TOOLEY & COMPANY REAL ESTATE May 1, 1997 Mr. Edgar Tom Superintendent of Operations Hollywood Bowl 2381 No. Highland Avenue Los Angeles, CA 90078 Re: Letter of reference - Parking Concepts, Inc. Dear Mr. Tom: A request has been made that Tooley & Company furnish you with a letter of reference on behalf of Parking Concepts, Inc. Tooley & Company has a number of parking garages that are operated and maintained by Parking Concepts, Inc. (PCI). The level of service we have received at our buildings has consistently proven to be excellent. PCI hires very knowledgeable and courteous staff members. PCI operates valet services in a number of our projects, both office and retail oriented. In each case, they excel in the service offered. Based upon our current business relationship with Parking Concepts, Inc., I am confident in recommending their services for your establishment. You may contact me at my office at (310) 473-9505 if you have any further inquiries. 'chard M. ober Senior Vice President Operations Department RMC/dmm 300 SOUTH GRAND AVENUE • SUITE 2455 • LOS ANGELES • CALIFORNIA 90071 • 310/473-9505 • FAX: 213/330-2725 all 11111 11111 EN 111111 M EN 1 1 MI NM MI IIMI NM E 1I It II 1 1 1 1 1 1 1 i 1 1 1 I May 7, 1997 Mr. Edgar Tom Superintendent of Operations Hollywood Bowl 2381 N. Highland Avenue Los Angeles, CA 90078 Re: Parking Concepts, Inc. (PCI) Dear Mr. Tom: At the request of Mr. Bob Hindle, it is with great pleasure that I tender this letter of recommendation on behalf of Parking Concepts, Inc. PCI has managed the parking facility at Two Rodeo Drive since December, 1994 and we have been quite pleased with the performance of the operation. Two Rodeo Drive is a very high end retail development and from all angles of the spectrum, customer satisfaction is our number one priority. For most of our customers, the parking garage will generally be their first and last impression of Two Rodeo Drive. Therefore, our vendor selection is pivotal and we are very scrupulous in the selection process. Operationally, PCI has provided 2 Rodeo with qualified and conscientious personnel. They have been cost effective in the areas of scheduling and managing personnel efficiently and have been astute in finding ways to increase daily and monthly revenue as a result of their expertise in parking facilities. Parking Concepts, Inc. has always been responsive to Management and we have maintained a solid business relationship over the past few years. They are highly recommended to provide services to your contingency of truly elete clientele. Sincerely, May 1.o etti Generat`Manager ' Jones Lang Wootton, USA as Managing Agent for Two Rodeo Associates JONES LANG WOOTTON USA 9480 DAYTON WAY SUITE 200 BEVERLY HILLS CA 90210 TEL.310-247-7040. FAX 310-247-7070 LASALLE PARTNERS 1150 South Olive Suite T-1100 Los Angeles, California 90015-2211 (218) 742-2671 November 27, 1996 To Whom it May Concern: As the Managing Agent for the Transamerica Center downtown Los Angeles, we have enjoyed a business relationship with Parking Concepts, Inc, our parking management company, since we assumed the management of the property in the fall of 1995. We have been extremely pleased with the daily operations, the professionalism of senior management, and the overall responsiveness of all personnel. Transamerica Center parking is comprised of seven surface lots and three garages, with a total of 3,343 parking stalls (over 1.1 million square feet). PCI continuously conducts thorough property inspections, working with our management, engineering and security staffs to resolve issues. PCI has increased our net income through creative marketing of available stalls and by simultaneously reducing operating expenses. Our on-site manager has nearly eliminated the overtime factor, cutting it by 90 percent without affecting operations. We are happy to present our recommendation of Parking Concepts, Inc. to your organization. Please feel free to contact me should you have any further questions regarding this recommendation. Very truly yours, LSPAM (CALIFORNIA) PARTNEI SH P Patricia E. Andresen :pea MN I MN IIIN 111111 11111 N EN MN EN 11111 I IINI INII MN I MN EN I Ii Ii II 1 1 1 1 1 1 1 1 RI Realty Group MULTI -DIMENSIONAL INTERNATIONAL REAL ESTATE SERVICES December 5, 1996 Gill Barnett President Parking Concepts, Inc. 12 Mauchly, Building "I" Irvine, CA 92613 Dear Mr. Barnett: It is with pleasure I write this letter. In May of this year we contracted with Parking Concepts Inc. to operate a parking facility in Marina del Rey. Your company has been instrumental in turning a non -revenue producing property into a real winner! From day one I have been impressed with the results. Not only did the PCI management provide us with creative yet practical ways to deal with an unconventional situation, the on-site employees were outstanding in dealing with the public. Truly, it is your employees who make the difference. They have been extremely responsive, flexible, dependable and competent. These traits are exhibited from top to bottom. They have made our job easy, our company look good. Thank you. Please feel free to use my name as a reference should the need so arise. Sincerely) PM REAL ''//Y GROUP Ola Patricia Younis, CPM Vice President/Regional Manager PY:mb 13575 MINDANAO WAY MARINA DEL REY. CA 90292-6948 310/822-6866 FAX: 310/822-4266 - H- OUSTON LOS ANGELES CHICAGO SAN FRANCISCO ATLANTA DALLAS DENVER DETROIT MIAMI ORLANDO PHOENIX PORTLAND HONOLULU http://www.pmrg.com N MIII E 1 1 all all 111111 MS all ..ate I MN OM EN MN 1, 1 1 THE McNEILL GROUP McNEILL PLAZA December 2, 1996 Mr. Gill Barnett PARKING CONCEPTS INC. 12 Mauchly Building I Irvine, California 92618 Dear Gill: Once again I commend you and your associates for the exceptional services provided by your company. I worked closely with our previous parking company regarding various concerns, revenue being a top priority. We experienced very little success. A recent review of our records confirmed that since Parking Concepts Inc. has been on-site, our net has increased by 10%. As you know we have been very fortunate. We have maintained our tenants throughout the years and we continue to retain 90% occupancy with a Class A Tenant Roster. Our philosophy has always been that of serving our Tenants with on-site management and responding to all operational needs in a consistent professional manner. It is a pleasure when we find that same quality in outside sources. Parking Concepts Inc. is very unique in their positive attitude and willingness to take an extra step to please "the customer". Our valued tenants continue to commend me for services provided by your company. Thank you for allowing me to take all the credit! Warm regards, Marilyn Ace / Director of Pr. erty Management THE MCNEILL GROUP cc: Roy McNeill 15260 Ventura Blvd., Suite 1100, Sherman Oaks, CA 91403 (818) 981-1100 FAX (818) 981-3803 MIIII ME OM MN N M IIIN 11111111 = MI N �� EN um um NE No ma 1� 1 1 1 1 1 1 1 1 r i Mr. Bob Hindell Parking Concepts, Inc. 1801 S. Georgia Street Los Angeles, CA 90015 Dear Mr. Hindell, porrt T I O N April 12, 1999 On behalf of the Board of Directors and staff of the Heartfelt Foundation, the Educare Foundation, and the children at Hooper Avenue Elementary School, please accept our heartfelt gratitude for your generosity to us. Your donation of parking accommodations at Parking Lot 731 in Venice on March 24 for two school buses and 10 volunteer cars, is deeply appreciated. As you know we regularly bring 4th and 5th grade children to that area of the beach to teach them about the situation of homelessness and assist them in feeding the homeless, along with having a day of fun. Many of these children come from such disadvantaged areas that they have never seen the beach. Since our budgets are usually quite limited, your donation assists us in providing a very special day of service for the children, along with food to those who are hungry. Thank you so much, Mr. Hindell. We look forward to future times of service with you. Warm regards, Patti Rayner Executive Director cc: The Educare Foundation THE HEARTFELT FOUNDATION_ 2101 Wilshire Boulevard, Suite 103 Santa Monica, California 90403 310.829.7857 Fax 310.829.7208 On I ME 11111 111111 11111 11111 1 I I N = 1 1 MI MI MI 1 SCALE: 1" = 40' 1 PARCEL 4,261 SQ. FT. PARCEL MAP No. 25064 IN THE CITY OF HERMOSA BEACH, COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF A PORTION OF LOT 3, BLOCK 78, SECOND ADDITION TO HERMOSA BEACH, AS PER MAP RECORDED IN BOOK 3, PAGES 11 AND 12 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES SUBDIVIDER'S STATEMENT.• I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE 515TINCTIVE BORDER LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. STEVEN R. LEGARE' , (SUBD "ER) STATE OF CALIFORNIA Z SS. COUNTY OF LO5 ANGELES S ON 77-11S,� • Q DAY OF 1999, BEFORE ME, KAREN M. OWENS, PERSONALLY APPEARED STEVEN R. L GARS; PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME IN HIS AUTHORIZED CAPACITY, AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON OR THE ENTITY UPON BEHALF OF WHICH THE PERSON ACTED EXECUTED THE INSTRUMENT. KAREN M. OWENS NOTARY PUBLIC -CALIFORNIA COUNTY OF LOS ANGELES MY COMMISSION EXPIRES MARCH 15, 2003 mfg, )71 Aueztai KAREN M. OWENS NOTARY PUBLIC -CALIFORNIA I HEREBY CER77FY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDIC770N OF THE CITY OF HERMOSA BEACH TO WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL. DATE: BY: TREASURER OF 7HE CITY OF HERMOSA BEACH CONDOMINIUM NOTES: THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 2 UNITS WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDIVIDED INTEREST IN THE COMMON AREA WHICH WILL, IN TURN, PROWDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. EASEMENT NOTE: EASEMENT OF WARREN GILLELEN FOR WATER PIPELINES AND INCIDENTAL PURPOSES PER DEED RECORDED JUNE 27, 1902 IN BOOK 1617, PAGE 47, OF DEEDS. SAID EASEMENT IS BLANKET IN NATURE. RECORD OWNERS ARE: STEVEN R. LEGARE' AND ALICE LEGARE' N LY 3NE F LOT 3 *, AND STREET N76'300 001 "E a oZm mr co m o C - 0 0 O� 10 CcA* PART eo V NOTO A •(NIS IVISIO rn 0 0 F N 115 ^, 00"E N CCrl 36•u, 7634 OF LATLINE I * 1Oth 6.34 0 ,.E NT' LINEA X1/7 IZGE RECO�OK 9496' PA 1g2. p R. 40' in 1 W'LY LINE OF DEED r ` RECORDED 11-18-59 z AS DOC. No. 97, O.R. rn 0 rn 1 0 w C) SHEET 1 OF 1 SHEET r;120 tfr DOM. DEV. DEPT. Q SURVEYOR'S STATEMENT: THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES AT THE REQUEST OF STEVEN R. LEGARE' IN JANUARY, 1999. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY. NORMAN S. GREEN, L.S. 5909 EXPIRES: 12/31/00 RECORD DATA NOTE: RECORD DATA IS FROM SECOND ADDITION TO HERMOSA BEACH, M.B. 3/11-12. CITY ENGINEER'S CERT7FICA TE.: I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP AND THAT IT CONFORMS SUBSTAN77ALLY TO THE TENTA77VE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS. HARRY W. STONE CITY ENGINEER DATE: BY: DEPUTY R. C.E. NO. EXPIRES: SECRETARY OF PLANNING COMMISSION CERTIFICATE I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON THE DAY OF 1999. DATE: BY: SECRETARY OF PLANNING COMMISSION OF THE CITY OF HERMOSA BEACH CITY CLERK'S CER77FICATE: I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON THE DAY OF , 1998, APPROVED THE ANNEXED MAP. DATE: FD. L&T, AS SHOWN ON PARCEL MAP No. 16310, P.M.B. 180/96-97. -1\176•3 4,p0 STREET NOTHING FD. INTER. ESTAB. BY CURB 77ES AS SHOWN ON PARCEL MAP No. 16310, P.M.B. 180/96-97. BY: CITY CLERK OF THE CITY OF HERMOSA BEACH LEGEND INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP * INDICATES BLOCK 78, SECOND ADDITION TO HERMOSA BEACH, M.B. 3/11-12 PRINTED J.N. 6872FPM NOV 2 31993 BY: VCD/RJC