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03/14/00
40V4i5ks 'Anger is never without a reason, but seldom with a good one.' - Benjamin Franklin AGENDA REGULAR MEETING HERMOSA BEACH CITY COUNCIL Tuesday, March 14, 2000 - Council Chambers, City Hall Regular Session - 7:10 p.m. Closed Session - Immediately following Regular Session MAYOR CITY CLERK Julie Oakes Elaine Doerfling MAYOR PRO TEM CITY TREASURER J. R. Reviczky John M. Workman COUNCIL MEMBERS CITY MANAGER John Bowler Stephen R. Burrell Kathy Dunbabin CITY ATTORNEY Sam Y. Edgerton Michael Jenkins All council meetings are open to the public. PLEASE ATTEND. The Council receives a packet with detailed information and recommendations on nearly every agenda item. Complete agenda packets are available for public inspection in the Police Department, Fire Department, Public Library, Office of the City Clerk, and the Chamber of Commerce. During the meeting, a packet is also available in the Council Chambers foyer. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS 1 CENSUS 2000 - APRIL 1, 2000 CLOSED SESSION REPORT FOR MEETING OF FEBRUARY 22, 2000: NO REPORTABLE ACTIONS. bv,,t•L 1 PUBLIC PARTICIPATION: Although the City Council values your comments,4he Brown Act generally prohibits the Council from taking action on any matter not listed on the posted agenda. (a) ORAL COMMUNICATIONS Members of the public wishing to address the City Council on any items within the Councils jurisdiction may do so at this time. (Exception: Comments on public hearing items must be heard during the public hearings.) Members of the public wishing to request the removal of an item from the Consent Calendar may do so at this time. Please limit comments to three minutes. Citizens also may speak: 1) during discussion of items removed from the Consent Calendar; 2) during Public Hearings; and, 3) with the Mayor's consent, during discussion of items appearing under Municipal Matters; Citizens with comments regarding City management or departmental operations are requested to submit those comments to the City Manager. (b) WRITTEN COMMUNICATIONS 1. Letter from David Augenstein requesting a reduction in the underground utility assessment for his property located at 2457 Manhattan Avenue. Memorandum from City Manager Stephen Burrell dated March 9, 2000.. RECOMMENDATION: Receive and file. 2. Letter from Charlotte Malone of the Friends of the Library requesting that the City Council follow-up with the County on a request for the addition of 15 operating hours per week and also request the assistance of Supervisor Knabe to ensure that the FOL interim book area not be diminished or relocated during the current refurbishment of the library facility. RECOMMENDATION: Authorize a letter from the Mayor to the County addressing their concerns. 3. Letter from Roger Bacon requesting that the City Council extend the banner program near First Street and Pacific Coast Highway through the remainder of this year with the proceeds to be used for revitalization, landscaping, sidewalk and signage improvements on Pacific Coast Highway and Aviation Boulevard. RECOMMENDATION: Consider request. e 4. Letter from Roger Creighton requesting that concealed weapon permits be made accessible to all residents. RECOMMENDATION: Receive and file. 1. CONSENT CALENDAR: The following more routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless a Council member removes an item from the Consent Calendar. Items removed will be considered under Agenda Item 3, with public comment permitted at that time. (a) Recommendation to approve the following minutes: 1) Minutes of the Adjourned Regular meeting held on February 17, 2000; 2) Minutes of the Adjourned Regular meeting held on February 22, 2000; and, 3) Minutes of the Regular meeting held on February 22, 2000; (b) Recommendation to ratify check register and to approve cancellation of certain checks as recommended by the City Treasurer. (c) Recommendation to receive and file Tentative Future Agenda Items.. (d) Recommendation to receive and file report regarding the California Municipal Treasurers Association Advanced Workshop in Treasury Management. Memorandum from City Treasurer John Workman dated February 23, 2000. (e) Recommendation to accept donations of $1000 from the Hermosa Beach Kiwanis Club and $1000 from Michael Norris, Inc. to be used for replacement of worn Skate Park program materials. Memorandum from Finance Director Viki Copeland dated February 29, 2000. (f) Recommendation to approve Grant of Easement to Southern California Edison Company for underground facilities in association with CIP 97-183, Loma Drive Underground Utility District No. 97-2. Memorandum from Public Works Director Harold Williams dated February 28, 2000. Recommendation to award a Professional Services Agreement to Quantum Consulting for providing General Civil Engineering Services for a fee of $70,000. Memorandum from Public Works Director Harold Williams dated February 28, 2000. (g) (h) Recommendation to award a Professional Services Agreement to Stevrns- Garland Associates for providing City Traffic Engineering Services for a fee of $10.000. Memorandum from Public Works Director Harold Williams dated February 28, 2000. (i) U) Recommendation to adopt a resolution ordering the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during FY 2000-01. Memorandum from Public Works Director Harold Williams dated March 7, 2000. Recommendation to award Professional Services Agreement to Rox Consulting Group, Inc. for providing design and engineering of street and sewer improvements for Loma Drive, Sunset Drive, Palm Drive, 6th Street and 16th Street, CO No. 00-410. Memorandum from Public Works Director Harold Williams dated March 8, 2000. (k) Recommendation to deny the following claim and refer it to the City's Liability Claims Administrator. Memorandum from Personnel Director/Risk Manager Michael Earl dated March 8, 2000. Claimant: Burd, Richard A. Date of Loss: 09/19/99 Date Filed: 03/08/00 (1) Recommendation to approve amendment to City Manager employment agreement effective January 1, 2000 through December 31, 2001. Memorandum from Mayor Oakes and Mayor Pro Tem Reviczky dated March 9, 2000. 2. CONSENT ORDINANCES NONE 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION * Public comments on items removed from the Consent Calendar. PUBLIC HEARINGS - TO COMMENCE AT 7:30 P.M. 4. AN APPEAL OF THE PLANNING COMMISSION DENIAL OF A CONDITIONAL USE PERMIT FOR ON -SALE BEER AND WINE IN CONJUNCTION WITH AN EXISTING RESTAURANT AT 36 PIER AVENUE, ZEPPY'S PIZZA, LEGALLY DESCRIBED AS LOTS 8,9 AND 10, BLOCK 12, HERMOSA BEACH TRACT. RECOMMENDATION: Approve request by applicant to continue hearing to City Council meeting of March 28, 2000. MUNICIPAL MATTERS 5. CONTRACT WITH THE CITY OF EL SEGUNDO TO PROVIDE PUBLIC SAFETY COMMUNICATIONS AND DISPATCHING SERVICES. Memorandum from Police Chief Val Straser dated March 6, 2000. RECOMMENDATION: Approve contract with the City of El Segundo to provide public safety communications and dispatch services; authorize the Mayor to sign the agreement for dispatch services and frequency sharing; and, authorize payment of an annual fee based on the DMG Maximus Fee schedule in the proposal, based on calls for service and overall use and workload placed on the dispatch center. The project fee for FY 2000-01 is $426,005. 6. STATUS REPORT ON PROJECT NO. CIP 97-183, LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2. Memorandum from Public Works Director Harold Williams dated February 28, 2000. RECOMMENDATION: Receive and file. 7. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a. VETTER WINDMILL DEDICATION CEREMONY - SATURDAY, APRIL 8, 2000 AT 12:OOPM. Memorandum from City Manager. Stephen Burrell dated March 9, 2000. RECOMMENDATION: Note ceremony date and time. b. REPORT ON PARKING LOT OPERATIONS. Oral report from City Manager Stephen Burrell. 5 • c. SET LOCAL COASTAL PLAN PUBLIC MEETING, MAY 9 2000. Memorandum from City Manager Stephen Burrell dated March 9, 2000. RECOMMENDATION: Set a public meeting at your regular meeting of May 9, 2000 to consider the Local Coastal Plan. 8. MISCELLANEOUS ITEMS AND REPORTS - CITY COUNCIL NONE 9. O'1'HER MATTERS - CITY COUNCIL NONE ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on February 22, 2000. 2. CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 City Negotiator: Stephen Burrell Employee Organizations: Hermosa Beach Police Officers Association Hermosa Beach Firefighters' Association Teamsters Union, Local 911 Professional and Administrative Employee Group Hermosa Beach Management Association Hermosa Beach Police Management Association ADJOURN TO CLOSED SESSION RECONVENE TO OPEN SESSION ORAL ANNOUNCEMENTS ADJOURNMENT 6 YouCan Make A Difference!!! IN OUR SCHOOL IN YOUR NEIGHBORHOOD IN THE COMMUNITY *VWANjs BUILDERS -+ter The Obiects of the Builders Club are: To provide opportunities for working together in service to School and Community. To develop leadership potential. To foster the development of a strong moral character. To encourage loyalty to school, community and nation. All 6th - 8th Grade Students are Invited to Attend "We Build" March 9, 2000 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 14, 2000 ATTACHED REQUEST TO LOWER ASSESSMENT FOR 2457 MANHATTAN AVENUE IN THE MYRTLE AVENUE UTILITY UNDERGROUND DISTRICT Recommendation: Receive and file. Background: Dr. Augenstein has requested that the property assessment be reduced from $8,595.99 to $5,282.05. Copies of his letters and a response from the assessment district engineer are attached. Dr. Augenstein contends that his assessment should be less because of "reduced aesthetic view benefits relative to the vast majority of properties in the district." The assessment engineer, in a letter dated February 25, 2000, responds that the benefit is based on the aesthetic view enhancement of the neighborhood area, not the aesthetic view enhancement of ocean view. The assessment engineer is confident that the method used to spread the cost of the work is consistent with the assessment district process. The assessment engineer concludes that the parcel owned by Dr. Augenstein has been assessed in direct proportion to the special benefit it receives from the work and it should not be reduced. Respectfully submitted, S ' . Burre City Manager The Power to Change The Power to Build February 25, 2000 Dr. David Augenstein 339 Manahattan Ave Hermosa Beach, CA 90254 FILA • Brely >li k Mrer liana& Ipmfc Subject: Underground Utility Assessment for 2457 Manhattan Avenue located in Assessment District No. 97-1 (Myrtle Avenue Utility Undergrounding) Dear Mr Augenstein: This letter is to acknowledge your letter to Mr. Stephen Burrell, City Manager, City of Hermosa Beach requesting a reduction of the underground utility assessment placed on your property at 2457 Manhattan Avenue in Assessment District No. 97-1 (Myrtle Avenue Utility Undergrounding). Your letter requests a reduction in the aesthetic enhancement view component based on the idea that present and past zoning in the District has created a situation where the potential aesthetic view benefit your property receives from the underground utility improvements is severely limited. The Engineer's Report methodology is based upon the current zoning requirements in the City of Hermosa Beach. Since the parcels within the District have similar development potential, it is equitable to apportion each parcel's aesthetic neighborhood view benefit based on each parcel's current zoning, front footage and allowable dwelling units. The Engineer's Report states that the removal of overhead facilities and the opening of view corridors result in special benefit to property relating to aesthetic view enhancement of the neighborhood area, not aesthetic enhancement of ocean view. Ocean view enhancement is not a special benefit within the methodology. The assessments for the neighborhood view enhancement component are spread to each parcel within the District based on the parcel's proportional share of the assessment costs. In summary, the Engineer's Report's method of apportionment is based upon the special benefit received by the properties in the District. The special benefit is based on two components: 11 The first component is the conversion from an overhead to underground utility system which results in improved safety and reliability to an upgraded utility system 2001 East First Street • Santa Ana, CA 92705-4020 • (714) 568-7300 • FAX (714) 836-5906 An Equal Opportunity Employer • Letter to Dr. David Augenstein February 24, 2000 Page 2 2. The second component is the aesthetic view enhancement of the neighborhood area due to the removal of the overhead facilities and the opening of view corridors. 3. Each component is 50% of the total cost of the project. Therefore, the assessments for Underground Utility Assessment District No. 97-1 (Myrtle Avenue) have been spread in direct proportion to the special benefits that each parcel receives from the utility undergrounding works of improvement. The assessment for the property at 2457 Manhattan Avenue has been reviewed with the determination that it has been assessed in direct proportion to the special benefit it receives from the utility undergrounding works of improvements and should not be reduced. Sincerely, Berryman & Henigar Deborah Cobb Manager of Assessment Engineering/Public Finance Cc: Steven Burrell, City Manager, City of Hermosa Beach Michael Jenkins, City Attorney, City of Hermosa Beach Fritz Stradling, Legal Counsel, Stradling, Yocca Carlson & Rauth Dennis Klingelhofer, Berryman & Henigar s:Wprojeclsthermosa beacht2. myrtle undergroundingldraugenstein-2nd letter.doc Berryman & Henigar Stephen Burrell Hermosa_Beach City Manager 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr Burrell, RECEIVED Dr. David L. Augenstein 339 Manhattan Ave. MAR 1 2000 Hermosa Beach, CA 90254 CITY EINA18 OFFICE (310) 376-5405 February 29, 2000 RE: Underground Utility Assessment for 2457 Manhattan Ave (Myrtle District) I am writing to again request a space on the agenda of a City Council meeting to seek a reduction in the underground utility assessment for my property located at 2457 Manhattan Ave in the Myrtle district. My letter dated 10/19/99 (copy attached) details my request and contains backup information that shows how my property receives severely reduced aesthetic view benefits relative to the vast majority of properties in the district. As a supplement to my 10/19/99 letter the second page following shows pictures of the view from 2435 Myrtle Ave, which is a property that received a windfall from the underground utility project. The duplex property was recently up for sale and as shown in the first picture the agent posted a sign on the west facing second floor window trumpeting the fact the ocean view was unobstructable and would soon be free from utility poles and wires. With construction up to the zoning height limit, the vast majority of properties in the district can receive a similar benefit of improving an unobstructible view corridor to the ocean when the utility poles are removed. With aesthetic view benefits like this available to the vast majority of the properties in the district it is not surprising that the project was approved by 72% of the weighted assessment votes. The problem with the assessment method chosen by the assessment engineer is that with the exception the Sea Sprite School and one parcel which fronts an alley it assumes that every allowable dwelling unit in the district receives an equivalent aesthetic view enhancement benefit. Comparing the pictures in my 10/19/99 letter of the obstructed view to the west from my property (2457 Manhattan Ave) with the pictures of the west facing view corridor to the ocean from 2435 Myrtle Ave on the second page following it is clear that the view enhancement provided to the two properties by the removal of the utility lines is far from being equivalent. I find it inconceivable that any Hermosa Beach resident who has any familiarity with real estate would dispute the assertion that my property at 2457 Manhattan Ave receives a drastically reduced aesthetic view benefit from the removal of the utility poles when compared with the property at 2435 Myrtle Ave. Yet, the underground utility assessments for the two properties are currently equal. It is also significant to note that the Hermosa Beach City Council is on record affirming the b1 premium benefit associated with removing utility poles from view corridors to the ocean in its prior decision to remove the utility poles_from Beach Drive. Both Proposition 218 and the 1913 act call for assessments to be levied in proportion to the benefit received by each individual property in the district. Based on the severely limited aesthetic view benefit that my property receives from placing utility lines underground it is grossly unfair to levy the full aesthetic view assessment amount on my property. Due to the projected surplus for the project my requested assessment reduction can be absorbed without raising the assessments for any other properties in the district. Please put my request for a reduction of my assessment on the nearest possible City Council meeting agenda. Sincerely, Al -./V A, v4- avie„..a6c... Dr. David L. Augenstein cc: Hermosa Beach City Council W' Si F L & Fp,o(v1 E _^MYP.T1- ANqi THE FALT THAT THS V i 1LIT`1 Pp 5 AND wiRS WILL 8E= ASAvYEr f-P.DAt Ati VNOE5TP.11CTIBL 1110 4) cvl:MtD1; 0 THS. G9C- AA, W45 A WINI3FALL Faf, 11.41 SAM VMW FT.c»"l Tt E BE.4.4., Stephen Burrell Hermosa Beach City Manager 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr Burrell, Dr. David L. Augenstein 339 Manhattan Ave. Hermosa Beach, CA 90254 (310) 376-5405 October 19,1999 RE:.Underground Utility Assessment for 2457 Manhattan Ave (Myrtle District) I am writing to request a reduction of my assessment for underground utilities at 2457 Manhattan Ave in the Myrtle district from $8595.99 to $5282.05. The requested amount represents an 80% reduction in the aesthetic view enhancement component of the overall assessment for my property and seeks no reduction in the reliability and safety component. As I will describe in detail below, I am basing my request on the fact that present and past zoning in the district has created a situation where the potential aesthetic view benefit my property receives from the improvement is permanently and severely limited relative to the vast majority of properties in the district. Sections 10351 and 10352 of the 1913 Act (see attachment C) allow the City Council to change any individual assessment without notice or public hearing so long as the amount of the total assessment for the project is not increased. Further, Proposition 218 requires a vote of property owners only if new taxes, assessments or fees are levied or if existing taxes, assessments or fees are increased. Adding together the 10% contingency and the 10% bond reserve the projected surplus for the project is in the neighborhood of $240,000. This projected surplus can be used to absorb the assessment reduction that I am requesting without raising the approved assessment for any other property owners in the district. Thus, the City Council have full authority to grant my request if they collectively choose to do so. As noted above, past and present zoning has severely limited the aesthetic view benefit my property can receive from the underground utilities relative to the other properties in the district. The vast majority of the properties in the district are zoned R1 so they all have a height limit of 25'. The upward sloping grade in the district then allows nearly all properties the potential with proper construction to obtain an unobstructible ocean view. This makes the removal of the utility poles and overhead wires of great aesthetic benefit to most properties in the district. My property is also zoned R1 but has the disadvantage that the properties to my immediate West across Palm Drive are zoned R2 which can be built up to a height limit of 30'. Further compounding the height discrepancy, four properties backing up to the West side of Palm Drive and oneproperty on Manhattan Ave were built to heights exceeding 30' at some time in the past when the zoning. allowed taller • • construction (see attachment A). My property is located directly across the alley from the tallest building in the district (plans on file at City Hall show 42' elevation on the Hermosa Ave side) so no allowable construction on my property can provide a view of the ocean over that building. The rid result is that the primary potential aesthetic view enhancement my property is receiving is the enhancement of the view of the rear of the building across the alley (see pictures in attachment B), while the vast majority of the property owners in the district are receiving valuable enhancements of potential unobstructible ocean views. Since both Proposition 218 and the 1913 Act call for assessments to be levied in proportion to the benefit received by each individual property in the district it is not fair for me to be required to pay the full aesthetic view enhancement assessment amount ($4142.43 based on one allowable dwelling unit). The Sea Sprite School was granted an 80% reduction in its total assessment based on low land .utilization and .one lot in the district was granted a full 100% elimination of its aesthetic view enhancement assessment based on the fact that it fronted an alley and was 1/2 the size of most lots in the district. I must point out that the vote of the property owners showed only that the majority judged their personal benefit to outweigh the cost of their personal assessment. The vote did not ratify the fairness of the assessment for my property. Rather, the law gives full responsibility for ensuring fairness in the assessments to the City Council. Please do whatever is necessary to place my request for a fair adjustment to the underground utility assessment for my property before the City Council. Sincerely, /9-A.15;44 Dr. David L. Augenstein cc: Hermosa Beach City Council NIY PRvf (1u, TA1_LEST Inv MSr (q1,1 ELEVA' PINK • AT•AcHPI&AJT A • F ;OPOSED BOUNDARIES FOR ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVE UTILITY UNDERGROUNDING) O;TY CF HERMOSA BEACH. COUNTY OF LOS ANGELES STATE OF CALIFORNIA KTY l GEIT um rr) —• ` • � -- \ . \,/ \\ \ _E 5 "_VMENT NO. ='F.' -IS .Tr- �- - - ""-:L'R CF ;O.Sx _ . IN BOOK ..,...ES F MAPS CF ASSSESSMENT A•.,; CCVMUNI;! FAC'. hiES !SPRICTE ^• T.E.FICE C' - RC£R _ 'CL•Nre GFLOS ANGELES. ANGELES. STAG C- .. .FG<.W4 fr RECOAOER CF r _ CCCN1v _ .s .ANGELES 33;' aVILDiNG aC-T tom oN {{E &'U'SA /WEN v : s ) axw PP -PPM. -MS WITH >3Dl • .HIE l G H T BVlLDINCS 4 RL zoNEA PRoPR.TIES WITH 4:3o/ HMl6HT BVIL-DLN6S _- o -P;&ES 5 JAT ES " • 1- • VEErN =_-O-`CF. •.__-.. : - .•-L,VOSA dEACd BLVD. a; GRAPHIC SCALE re .^ LEGEND 481-24-.,ES_=.T. ::- -•- =- ro s ATTAC-H1vWJT 8 CFR -NTT' V11,1) OF i' Y PRPP R.T Y Faux itlANH47f4 J AVe \RSV) FRoM Ff oNT Q F 1'",I PP,oP RTV — Nt 0TiLli i LINES GV E/1)`t L1' 1)61? -..Abe THS Vt� ✓ AR VIEW of /4Y Pr ofU..T i F12Qr'2 PALM I 1 Iv VIEW FROM S -oND FLOot? WlaOti) AT THE REAP.. OF MY p PRT i - 12E6ARIL--SSS Of VTILITY LINE PEMOYAL) V1H41 WILL STILL OBST Vc-Tt b • A j Tit cH M Ery T • STREETS AND HIGHWAYS CODE SECTION 10350-10358 • 10350. "Changes" as used in this chapter shall include corrections, alterations, modifications, additions, omissions, increases or decreases. 10351. Unless the power to proceed shall have ceased at the conclusion of the hearing on the proposed improvement because of a majority protest, at any time before completion of the improvement proceedings, the legislative body may make changes in, to or from the boundaries of the proposed assessment district, the improvement ordered to be made or acquired, the assessment..(including the amounts of any of the individual assessments therein), or in the proceedings, or any act, determination or provision made, or permitted to be made, by the legislative body under and pursuant to this division, which act, determination or provision does not affect the jurisdiction of the legislative body to order the improvement. The legislative body shall not change the boundaries to include any territory which will not, in its judgment, be benefited by the. improvement. 10352. A11 changes. shall be made on notice and hearing as herein provided, except changes may be made: (a) At the hearing on the report, which: (1) Reduce the total amount of the assessment or make no change in the total amount of the assessment and no increase or decrease in the amount of money assessed on each parcel of property included in the assessment; or (2) Eliminate a portion of the work or provide a substitution therein without increasing the cost of any assessment by reason thereof or substantially affecting the distribution of benefits from the work; or (3) Eliminate a portion of the assessment district without increasing the amount of any assessment by reason thereof or substantially affecting the distribution of benefits from the work; or (4) Exclude territory which will not be benefited by the improvement without increasing the amount of any assessment by reason thereof; and (b) At any time after the_improvements are ordered and during the pendency of the proceedings, which; (1) Do not increase the total amount of the -assessment; or (2) Provide for the elimination or addition of work or substitutions therein, though they result in an increase in some assessments; provided that the owners of the property affected request in writing that the changes in the work and in the assessments be made; or (3) Exclude territory which will not be benefited by the improvement without increasing the amount of any assessment by reason thereof. 10353. Before ordering any changes made, other than as provided in Section 10352, the legislative body shall adopt a resolution briefly describing the changes propog, to be made, stating the amoun�f the estimated increase or decrease in the cost of the improvement y reason of the proposed changes and giving notice of a time and place when and where any interested person. having any objection to the changes proposed to be made may appear before the legislative body and show cause why the changes should not be ordered. The resolution shall also contain the name and telephone number of a local depaLLment or agency designated by the legislative body to answer inquiries regarding the hearing proceedings. The resolution may describe the changes by referring to maps, plats, plans, profiles, detailed drawings, or specifications on file in the office of the clerk of the legislative body or engineer, which shall indicate the changes proposed to be made and which shall govern for all details thereof. The resolution shall be published pursuant to Section 6061 of the Government Code, at least 10 days prior to the date of the hearing. 10354. If said resolution proposes to include additional territory in the assessment district, or to increase any assessment, at least 20 days prior to the hearing fixed therein the clerk of the legislative body shall mail a copy of said resolution to all persons owning real property within said additional territory, or whose assessment is increased, whose names and addresses appear on the last equalized assessment roll or as known to said clerk. 10355. Written objection to the proposed changes may be filed with the clerk of the legislative body by any interested person at any time not later than the time set for the hearing. The legislative body shall hear and pass upon such objections at the time appointed, or at any time to which the hearing thereof may be adjourned, and its decision thereon shall be final and conclusive. If no written objections to said changes have been delivered to the clerk up to the hour set for hearing thereon, or if said objections have been heard and found by the legislative body to be insufficient or have been overruled or denied, immediately thereupon the legislative body by an affirmative vote of four-fifths of its members shall acquire jurisdiction to order said changes made. The decisions and determinations of the legislative body ordering such changes after notice and hearing shall be final and conclusive upon all persons entitled to appeal thereupon to the legislative body. 10356. If as a result of any proposed changes the legislative body shall determine that a supplemental assessment shall be necessary, the proceedings provided for by this chapter may either be combined with or conducted separately from the proceedings for such supplemental assessment. If said proposed changes shall eliminate or substantially reduce the estimated benefits to be received from the improvement by any subdivision of land within the assessment district, the legislative body shall not order any such changes without ordering a corresponding credit upon the individual assessment theretofore imposed upon such subdivision. Said credit shall be made in the manner provided in Section 10427.1. 10357. Any changes made pursuant to this chapter shall be subject to the limitations, if any, contained in any law applicable to the proceedings, which law may impose limitations upon the amount by 41I/which„ theestimated cost of improvement may be increased • reason of such changes. 10358. Any changes made pursuant to this chapter shall not release or discharge the sureties -upon any bond required under this division. HERMOSA BEACH FRIENDS of the LIBRARY February 29, 2000 Mayor and Members of the Hermosa Beach City Council 1315 Valley Drive Hermosa Beach, CA 90254 RE: INCREASED HOURS OF OPERATION AND REFURBISHMENT OF HERMOSA BEACH LIBRARY Dear Mayor and Members of the Hermosa Beach City Council: In response to a request from the Hermosa Beach Friends of the Library, Mayor Oakes, on August 2, 1999, wrote Supervisor Don Knabe inquiring about the possibility of adding hours of operation to the Hermosa Beach Library. We have learned that the matter may be considered at upcoming budget hearings. Prior to the adoption of the L.A. County budget, we respectfully encourage the council to follow up on this request of Mayor Oakes for the addition of 15 hours per week to the present 35 hours, for a total of 50 hours per week. Also, the refurbishment, while warmly welcomed, has given rise to several problems. L.A. County Library administration has, to simplify the process, opted for uniformity in all libraries. All aisles, regardless of size, are to be cleared. Since 1982 the Friends have held an on-going book sale in the 8' wide aisle leading from the front entrance of the library. The books in the 8 bookcases, carrousel and 4 baskets have been very popular. Amazingly, even though payment is on the honor system, we have earned over $20,000 from these sales. All of this money has gone for gifts to our library. The HBFOL requests that the City Council seek the assistance of Supervisor Knabe to ensure that our interim book area not be diminished nor relocated at all. We have been dedicated for 40 years to enhancing the services of our library to HB patrons. Increased hours of operation and retention of existing space and location for our on-going book sales are important issues to us. Thank you for your consideration of these matters. Charlotte Malone, Government Liaison 550 Pier Avenue, Hermosa Beach, California 90254 310/379-8475 62 FROM : RALPH SHuPPING CENTER • PHONE NO. : 310 3748992 5-4 Lal_L2L-LS SL{ O1?L L,NC . MARCH 3, 2000 • . MR. STEVEN R. BURRELL CITY. MANAGER CITY. 'OF JIERMQSA BEACH ..1315 VALLEY DRIVE HERMOSA BEACH, CA 90254 RE: EXTENDING THE BANNER •HERMOSA BEACH Dear .Steve: • Mar. 06 2000 09:47RM P2 PROGRAM NEAR FIRST STREET & PACIFIC COAST HIGHWAY,.:'_:' • '.' Regarding our phone conversation this week, please place the above matter on ''the City Council Agenda for the March 14, 2000 City Council Meeting. Many of my bus5.ness. associates on Pacific Coast Highway and Aviation. Boulevard .believe said Streets need revitalization, landscaping, sidewalk and signage •. .improvements, ther'efor'e I would like' to extend' our Banner Program through the remainder of this year to use the Banner Funds for the afore said improvements.' I already have three corporations pledged for $2,500.00 a piece for one months'; . .Banner Display. • .''Sincerely. don . Ba Ralph's • Starbuck's • Bank of America (Kiosk) • Union Bank • McDonald's First Federal Bank • El Polio Inka • Allstate • Fox Photo 1100 Pacific Coast Highway • Hermosa Beach • California 90254 • (310) 374-8991 . • • -) Please place on next agenda as communication from the public: It has come to my attention that life in Hermosa Beach has become so dangerous that concealed weapons permits must be issued so people can protect themselves. Have the state's police powers failed? I suspect the same dangers apply to all residents of Hermosa Beach that apply to our public officers. That is because residents attend council meetings and all other events that the endangered council members attend. Therefore, I ask that concealed weapon permit applications be made accessible to all residents so as the residents can defend themselves when they inter the dangerous atmosphere their council members are forced to live in. When the states police powers can no longer control the dangers in our community it would be wrong to risk the safety of our cities' residents by failing to provide necessary access to the same protection for our residents. The city could put concealed weapon permit applications in the next Recreation Department newsletter. • • CITY COUNCIL on Thursday, MINUTES OF THE ADJOURNED REGULAR MEETING OF THE of the City of Hermosa Beach, California, held February 17, 2000, at the hour of 7:25 P.M. ROLL CALL: Present: Bowler, Dunbabin, Edgerton, Reviczky, Mayor Oakes Absent: None PLEDGE OF ALLEGIANCE - Dick McCurdy, resident 20000 GOALS AND DIRECTIONS: a) COUNCIL COMMENTS: Mayor Oakes said that most bu� f manythe citizens knew of the changes in the downtown, regional problems impacted on Hermosa Beach and were not so visible. She said that she felt that one of the most important goals for the city was, is and will -continue to be the modification of the Storm Drain System to eliminate as much of the dumping of contaminated waste into the ocean as possible. She spoke of grants received for some of these changes including pumping into the sewer system, where waste is treated, rather than direct dumping into the ocean. Councilmember Reviczky said that he was proud of the fact that the city was much more financially secure now than it was six years ago when a large cut in staff was required to keep the city functioning. He thanked the city employees for their hard work and City Manager Stephen Burrell for his leadership. Councilmember Edgerton spoke of the unifying effect of the R/UDAT study and its guideline to the improvements in the downtown area. Councilmember Dunbabin said was that most o looking the changes forward to moving on to new challenges and felt had been for the betterment of the city. Councilmember Bowler said that he felt that the number of goals that have been accomplished was impressive, and that he saw a new sense of community among the residents as a result of the positive changes. b) CITY MANAGER COMMENTS: City report and said that the purpose clear goals for the City Council the coming year and beyond. Mr. current consideration as: • Downtown: The discussion of an overall direction for the downtown was referred to this meeting. This discussion needs to happen before staff can develop realistic options for Council consideration at a regular City Council meeting. City Council Goals 02-17-00 Page 10179 Manager Burrell spoke to his of this meeting was to set and staff to work on during Burrell listed items under la (1' • Communication Services: A staff initiated discussion on the future of the public safety communication center. As you know, the City has received a proposal from El Segundo and, yesterday, from RCC to provide public safety communications for us. A report evaluating the proposals is attached. The purpose of this discussion would be to determine whether or not outsourcing of this service is something that the City -Council is interested in considering. This will be the subject of a regular City Council meeting in March. • Projects Upcoming/Policy Activities: The public hearing will be held on February 29th on the proposed changes to development standards for the residential zones. The Local Coastal Plan has been completed and is in draft form. The public hearing process will start with the Planning Commission in March, with City Council consideration in June. This would mean that Hermosa Beach would have permitting control, although an item could always be appealed to the Coastal Commission. An RFP will be developed, beginning in July, for a new trash and recycling contract. The present agreement ends in June 2001. This will allow plenty of time for bidding the operation out. An RFP for a new Housing Element to the General Plan will be issued and will be on an April agenda for approval. This is a state mandated program that will cost around $50,000 to complete. The city risks losing CDBG funds if it is not done. The realistic deadline for completion of this is December, 2000...Currently the deadline is July 1, 2000. • Master Plans: Community Center is now the focus of the block grant funds and other funds to both repair and enhance the facility. It is important to set up an ongoing program to make sure it meets the needs of the community, including added parking. Civic Center long range plan to take into account, future needs and provide space and parking to ensure we will meet the needs of the community, including possibly enlarging or relocating the library, creating greater parking through a structure, etc. City Yard - Once the oil project is settled, this facility needs to be improved. • NPDES: New permit and ordinance to implement new regulations. A great deal of the implementation work on these programs is outsourced. The City has remained in compliance and the South Bay Council of Governments is planning to take a proactive stance on these requirements and permits. The inland cities are now showing reluctance to the permitting process as they do not see or feel the effects of storm drain pollution as we do. City Council Goals .02-17-00 Page 10180 • AB939 Additional programs will be offered to ensure that we meet the 5096- mandate and perhaps more. The reporting and compliance work on this is also outsourced. The City received an award for our 1999 report and compliance achievement as the city is now at 45 percent diversion through recycling. • Municipal Code Enforcement: A certain amount of additional effort needs to be spent in this area. This includes trash cans, building and zoning codes, occupancy limits, newspaper racks and others that surface from time to time • Information Technology/Public Access: This is an area where a plan and implementation schedule would be very helpful. This would also include a number of issues brought to you by others such as cable display of agendas, Web radio broadcasts, etc. These need to be set up in programs with appropriate resources and backed up with City Council policy. • Capital Projects Plan: Staff will have a status board of ongoing projects. This would be the time to discuss new projects or set different priorities for others. c) 2000 CITY COUNCIL GOALS - The following items were listed as ,goals for year 2000 and beyond: • Maintain a sense of community through the enhancement of the city image, cultural resources and quality of life issues. • NEW - Improve communications with the city commissions through individual joint meetings. • Promote compatible businesses; work on joint efforts with the Chamber of Commerce. • Continue to address environmental concerns, particularly storm drain issues by keeping abreast of research and development toward a sump pump system to dispose of low flows into the sewer system, efficient grease traps and adding dog baggies on the Greenbelt and in other public areas to dispose of animal waste. • Reduce traffic into residential neighborhoods. • Continue to focus on residential/business harmony through a balance of the needs of both. • Continue to seek solutions to parking issues through six- month parking meter policy reviews and finding a means to encourage satellite -parking areas to eliminate the overflow business parking from encroaching into residential areas. • NEW - Study the possibility of shuttle service for Hermosa Beach in conjunction with satellite parking. • NEW - Review the "Wave" program for more economical alternatives before the next budget is approved. City Council Goals 02-17-00 Page 10181 • • NEW - Establish cost figures for a public use building at the western end of the Pier that would include the cost of infrastructure, a caterer's kitchen and a square foot cost at maximum size. • Maintain strict interpretation of the zoning code to the entire planning process. • Continue to maintain the highest public safety. • Encourage the continuation of emergency preparedness, including training volunteers and providing information to the community, through links to the schools, such as "The Great Escape", and to other community organizations. • Maintain the emphasis on streamlining and reducing regulations in the bureaucratic process. • NEW - Combine "Customer Service" and a feedback system into the development of an improved website and communication system. • Increase productivity. • Improve morale. • Improve long range C.I.P. project funding and timetable. • Continue to upgrade the sewer system. • NEW - Establish funding and a timeline for the renovation of upper Pier Avenue. • Monitor Bike Path issues regarding safety and the completion of the north Strand and study long-term solutions to congestion on the Strand. • NEW - Establish a P.C.H./Aviation task force to focus on the problems and improvements to be made for this area. Establish a Pacific Coast Highway Enhancement Commission. • Communication infrastructure to include conduit pipelines when possible to avoid tearing up an area more than once. • NEW - Encourage neighborhood undergrounding projects by exploring all available options and by placing streets that have been undergrounded on a priority list for re -paving. • Continue to lobby for legislative reform. • NEW - Correct the unsightly condition of the trash cans on the Strand as they are too small, always overflowing and have no recycling counterpart containers) • NEW - Get rid of the chemical oilets jinn, the do town area a_- &&. - • NEW et"Le,-Ircity priority " o repave��d streets, targeting areas where there was sewer construction, undergrounding, go east of P.C.H., and remember the alleys. • NEW - Create quality aesthetics for closed streets, not just ugly gates or barricades. • NEW - Increase the levels of service from the Public Works Department such as tree trimming on city property easements, cleaning up unsightly trash or cutting weeds. • NEW - Create a Public Works Commission for standards to deal with aesthetics and quality of project issues, such as the Greenbelt ramp, trash cans, benches and signs. City Council Goals 02-17-00 Page 10182 • • NEW - Design uniformity for city signage using wooden signs; let people know that they are in Hermosa Beach and feel proud to live here. • NEW - Create a master plan for city e -government starting with a sub -committee of Councilmember Bowler, City Manager Burrell and Deputy City Clerk Valdes. • NEW - Re-examine the theatre project for the downtown to try to bring a theatre back to Hermosa Beach. • NEW - Consider decreasing the Utility User Tax. Projects that did not receive consensus at this time included: • An additional parking structure in the downtown. • Return to a five-day workweek for non -safety employees at city hall. • Banning any construction on Sunday. CITIZEN COMMENTS: No one came forward to address the Council at this time. ADJOURNMENT - The Adjourned Regular Meeting of the City Council, of the City of Hermosa Beach adjourned on Thursday, February 17, 2000, at the hour of 10:21 P.M. to the Regular Meeting of Tuesday, February 22, 2000. City Council Goals 02-17-00 Page 10183 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 22, 2000, at the hour of 6:38 P.M. ROLL CALL: Present: Bowler, Dunbabin, Mayor Pro Tempore Reviczky Absent: Edgerton and Mayor Oakes (both late arrivals) INTERVIEWS OF APPLICANTS FOR PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION - ONE SEAT —UNSCHEDULED VACANCY - UNEXPIRED TERM ENDING JUNE 30, 2001 Mayor Pro Tempore Reviczky called the meeting to order and welcomed the applicants, noting that the actual appointment would be made later during the regular City Council meeting when the scheduled item comes up on the agenda. Pursuant to past procedure, the applicants were interviewed separately, apart from the others, with each Councilmember asking one or more questions of each of the applicants. Recognizing that this was a public meeting open to any member of the public wishing to observe the interviews, each of the applicants waited their turn in the City Hall foyer and entered the Council Chambers one at a time when called, in alphabetical order. (Councilmember Edgerton arrived at 6:40 p.m. at the start of the interview session with the first applicant, Howard Fishman. Mayor Oakes arrived at 6:49 p.m. midway through the interview session with the second applicant, Wayne Hagendorf.) Coming forward to proceed with the interview process and respond to individual Council questions were the following applicants: 1) Howard Fishman 2) Wayne Hagendorf 3) Peter Tucker 4) Monica Shiel Westley CITIZEN COMMENTS - None ADJOURNMENT - The Adjourned Regular Meeting of the City Council of the City of Hermosa Beach, California, adjourned on Tuesday, February 22, 2000, at the hour of 7:05 P.M., to the Regular meeting of the same date, which was scheduled to begin at the hour of 7:10 P.M. City Council Minutes 02-22-00 Page 10184 a �2) • MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL of the City of Hermosa Beach, California, held on Tuesday, February 22, 2000, at the hour of 7:25 P.M. PLEDGE OF ALLEGIANCE - Hermosa Beach Boy Scout Troop 860 and Cub Scout Troop 860 Color Guard. ROLL CALL: Present: Bowler, Dunbabin, Edgerton, Reviczky, Mayor Oakes Absent: None ANNOUNCEMENTS: Mayor Oakes announced that the meeting would be adjourned in memory of Magdaline Barks, a Hermosa Beach resident since 1938 who passed away two weeks ago and whose son, George Barks, had served for 12 years as a member of the Hermosa Beach City Council, from 1974 to 1986. She said the meeting would also be adjourned in memory of Duane Midstokke, who passed away last week and whose daughter, Hermosa Beach resident Kathleen Midstokke, served as a member of the Hermosa Beach City Council from 1989 to 1993 and as City Clerk from 1984 to 1989. She expressed condolences to both families on behalf of the entire City Council. Councilmember Bowler spoke of problems at the Marineland mobile home park due to the recent rain, noting that he and Councilmember Reviczky observed water up to two feet deep surrounding the lowerend of the park -- an ongoing problem that the City was told had previously been dealt with. He requested that staff send a letter to the park management/ property owner expressing Council's displeasure and instructing them to take care of the problem, which was a health and safety issue for the park residents. City Manager Burrell said he would follow Council's direction. Councilmember Edgerton commented on the annual crime statistics of local cities as reported in the Daily Breeze February 20, 2000, which showed crime was down 31.9 percent in Hermosa Beach from 1993 figures. Mayor Oakes reminded citizens that April 1, 2000 was Census Day and encouraged everyone to fill out the census forms. Mayor Oakes spoke of the success of the Education Foundation's fundraiser held February 12, 2000 at Pointe 705, noting it was an annual event to raise money for the City's schools. Councilmember Edgerton said the benefit netted $78,000 this year, exceeding the $60,000 netted last year. PUBLIC PARTICIPATION: (a) ORAL COMMUNICATIONS Coming forward to address the Council at this time were: Shirley Cassell - Hermosa Beach, said the stacks of lumber, windows and doors at the Learned site City Council Minutes 02-22-00 Page 10185 r were unsightly and so high that they would not be hidden even if trees were planted; said the Chamber of Commerce made money from the two Fiestas and the Farmers Market, as well as member dues, and did not need funding from the City; expressed concern about the City's high workman's compensation costs, noting a minimum annual cost of $700,000 from 1996 through 1999; suggested that the City may have to contract services out to avoid those high costs; and Michael Keegan - Hermosa Beach, spoke of problems with properties that do not complete their hook-ups in a timely manner in the Loma Drive underground area, which will delay the project; requested that the Council set a time limit for property owners to hook up and develop a procedure to allow City staff to go onto properties that miss the deadline and put the hook-ups in, at the property owners expense. Pursuant to Council direction, City Manager Burrell said he would research the issue of establishing a policy, including checking with other cities, and bring back in outline form the steps that would need to be taken. Continuing to come forward to address the Council were: Dale Anderson - 1107 Loma Drive, concurred with the previous speaker's concern about getting the hook-ups done, noting particular concern with the people who abstained or voted against the undergrounding; said he heard the sewer replacement would have to wait for pole removal (staff advised him that was not the case); Earl Keegan - Loma Drive property owner, said the streets located in utility undergrounding districts should be higher on the priority list for repaving, noting the increased property tax in those areas (he was advised that a motion to that effect was made at the February 17, 2000 goals meeting); and Tom Sedgwick - 2459 Myrtle Drive, spoke in support of the request for City guidelines regarding a deadline for hook-ups. (b) WRITTEN COMMUNICATIONS 1. Letter from Jim Lissner dated February 15, 2000 regarding Council meeting sound. City Manager Burrell responded to Council questions. Action: Council, for use remodel Mayor Oakes directed, with the consensus of the that staff look into obtaining lapel microphones until the completion of the Council Chambers and the installation of a new sound system, City Council Minutes 02-22-00 Page 10186 perhaps getting free samples, with the matter returning to the Council only if the cost is higher than $100 to $150 each. 1. CONSENT CALENDAR: Action: To approve the consent calendar (a) through (p), with the exception of items which were removed for discussion are shown in order for clarity: (f) Reviczky, (k) Edgerton, (1) Edgerton, Oakes. Motion Bowler, unanimous vote recommendations the following in item 3, but Edgerton, (g) and (o) Mayor second Edgerton. The motion carried by a At 8:04 P.M., the order of the agenda was suspended to go to hearing item 4. (a) RECOMMENDATION TO APPROVE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON FEBRUARY 8, 2000. Action: To approve as presented the minutes of the Regular Meeting of the City Council held on February 8, 2000. (b) RECOMMENDATION TO RATIFY CHECK REGISTER NOS. 20240 THROUGH 20415, NOTING VOIDED CHECK NOS. 20242, 20253, 20284, AND 20365. Action: To ratify the check register as presented. (c) RECOMMENDATION TO RECEIVE AND FILE TENTATIVE FUTURE AGENDA ITEMS. Action: To receive and file the tentative items, as presented. (d) RECOMMENDATION TO RECEIVE AND FILE THE JANUARY 2000 FINANCIAL REPORTS: (1) Revenue and expenditure report; (2) City Treasurer's report; and (3) Investment report. future agenda Action: To receive and file the January 2000 Financial Reports, as presented. (e) RECOMMENDATION TO DENY THE FOLLOWING CLAIM AND REFER IT TO THE CITY'S LIABILITY CLAIMS ADMINISTRATOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 14, 2000. Claimant: Date of Loss: Date Filed: Currell, Kevin M. 09-02-99 02-14-00 City Council Minutes 02-22-00 Page 10187 k Action: To deny the claim and refer it to the City's Liability Claims Administrator, as recommended by staff. (f) RECOMMENDATION TO ADOPT RESOLUTION ADDING NEW FIRE CHIEF, RUSSELL TINGLEY, TO THE LIST OF AUTHORIZED PERSONNEL ELIGIBLE TO UTILIZE THE CITY'S VISA CARD. Memorandum from Finance Director Viki Copeland dated February 8, 2000. This item was removed from the consent calendar by Councilmember Edgerton for discussion later in the meeting. City Manager Burrell responded to Council questions. Action: To approve the staff recommendation to adopt Resolution No. 00-6048, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING RESOLUTION NO. 97-5887 RELATING TO AUTHORIZED USERS OF VISA CARD SERVICES FROM SOUTH BAY CREDIT UNION," thereby adding new Fire Chief Russell Tingley to the list of authorized personnel eligible to utilize the City's VISA card, amended to specify "for authorized purposes." Motion Edgerton, second Mayor Oakes. The motion carried by a unanimous vote. (g) RECOMMENDATION TO ACCEPT DONATION OF $1000 FROM RUBIN POSTAIR & ASSOCIATES (HONDA CORPORATION) TO BE USED FOR SKATE PARK STAFFING. Memorandum from Finance Director Viki Copeland dated February 10, 2000. This item was removed from the consent calendar by Councilmember Reviczky for discussion later in the meeting in order to publicly acknowledge and thank the donor. Action: To accept the $1,000 donation from Rubin Postair & Associates (Honda Corporation) to be used for Skate Park staffing. Motion Reviczky, second Bowler. The motion carried by a unanimous vote. (h) RECOMMENDATION TO ADOPT RESOLUTION TO AUTHORIZE THE RELEASE OF FUNDS AVAILABLE UNDER THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) TO THE COUNTY OF LOS ANGELES. Memorandum from Police Chief Val Straser dated February 10, 2000. Action: To approve the staff recommendation to adopt Resolution No. 00-6047, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING THE RELEASE OF FUNDS AVAILABLE UNDER THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) TO THE COUNTY OF LOS ANGELES." City Council Minutes 02-22-00 Page 10188 r (i) RECOMMENDATION TO AUTHORIZE A COOPERATIVE AGREEMENT WITH THE CITY OF MANHATTAN BEACH FOR STORM WATER CONTINUOUS DEFLECTIVE SEPARATOR UNITS AND AUTHORIZE A DESIGN CONTRACT WITH CDS TECHNOLOGIES, INC. Memorandum from Public Works Director Harold Williams dated February 8, 2000. (j) Action: To approve the staff recommendation to authorize a Cooperative Agreement with the City of Manhattan Beach for Storm Water Continuous Deflective Separator Units and to authorize a Design Contract with CDS Technologies, Inc. for a total amount of $21,421, with the City's share to be $16,601. RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF JANUARY 4, 2000. Action: To receive and file action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of January 4, 2000. (k) RECOMMENDATION TO APPROVE THE CLASS SPECIFICATION FOR COMMUNITY SERVICES FIELD SUPERVISOR. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 16, 2000. This item was removed from the consent calendar by Councilmember Edgerton for discussion later in the meeting. City Manager Burrell responded to Council questions. Action: To approve the class specification for Community Services Field Supervisor, as recommended by staff and approved by the Civil Service Board at its February 16, 2000 meeting. Motion Edgerton, second Bowler. The motion carried by a unanimous vote. (1) RECOMMENDATION TO ADOPT RESOLUTION APPROVING FINAL MAP #52508 FOR AN EIGHT -UNIT CONDOMINIUM PROJECT (LOT 1) AND THE RECONFIGURATION OF THE LEARNED LUMBER PROPERTY (LOT 2) LOCATED AT 635 AND 705 PACIFIC COAST HIGHWAY. Memorandum from Community Development Director Sol Blumenfeld dated February 10, 1999. This item was removed from the consent calendar by Councilmember Edgerton for discussion later in the meeting. City Manager Burrell and Assistant City Attorney Craig Steele responded to Council questions. City Council Minutes 02-22-00 Page 10189 Action: To approve the staff recommendation to adopt Resolution No. 00-6049, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, GRANTING APPROVAL OF FINAL TRACT MAP #52508 TO RESUBDIVIDE THE EXISTING LOTS INTO TWO NEW LOTS FOR AN 8 - UNIT CONDOMINIUM PROJECT ON LOT 1, AND COMMERCIAL. PURPOSES ON LOT 2, LOCATED AT 635 AND 705 PACIFIC COAST HIGHWAY, HERMOSA BEACH, CALIFORNIA." Motion Edgerton, second Reviczky. The motion carried by a unanimous vote. (m) RECOMMENDATION TO RECEIVE AND FILE ACTION MINUTES FROM THE PLANNING COMMISSION MEETING OF FEBRUARY 15, 2000. Action: To receive and file the action minutes from the Planning Commission meeting of February 15, 2000. (n) RECOMMENDATION TO APPROVE ADDITIONAL APPROPRIATION OF $291 OF PROPOSITION A FUNDS TO CLOSE OUT THE DOWNTOWN SHUTTLE SERVICE. Memorandum from Community Development Director Sol Blumenfeld dated February 15, 2000. Action: HTo approve the additional appropriation of $291 of Proposition A funds to close out the downtown shuttle service, as recommended by staff. (o) RECOMMENDATION TO RECEIVE AND FILE THE QUARTERLY REPORT ON WORKERS' COMPENSATION. Memorandum from Personnel Director/Risk Manager Michael Earl dated February 16, 2000. (p) This item was removed from the consent calendar by Mayor Oakes for discussion later in the meeting. City Manager Burrell responded to Council questions. Personnel Director/Risk Manager Earl also responded to Council questions, saying the next report would include the incident rate per hours worked. Action: To receive and file the quarterly report on workers' compensation, from October 1, 1999 through December 31, 1999, as recommended by staff. Motion Reviczky, second Edgerton. The motion carried by a unanimous vote. RECOMMENDATION TO AUTHORIZE CITY MEMBERSHIP IN THE CALIFORNIA ASSOCIATION FOR LOCAL ECONOMIC DEVELOPMENT (CALED). Memorandum from City Manager Stephen Burrell dated February 17, 2000. Action: To authorize City membership in the California Association for Local Economic Development (CALED), with an annual membership cost of .$425, as recommended by staff. City Council Minutes 02-22-00 Page 10190 j 2. CONSENT ORDINANCES - None 3. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Items 1 (f) , (g) , (k) , (1) , and (o) were heard at this time but are shown in order for clarity. Public comments on items removed from the Consent Calendar are shown under the appropriate item. HEARINGS 4. CONSIDERATION OF REQUEST TO CLOSE A PORTION OF CORONA STREET AT PROSPECT AVENUE/14TH STREET AND OTHER TRAFFIC ISSUES IN THE AREA. Memorandum from Public Works Director Harold Williams dated February 14, 2000. Public Works Director Williams presented the staff report and responded to Council questions. The hearing opened at 8:14 P.M. Coming forward to address the Council on this item were: Khurt Maier - corner of Corona and 14th streets, spoke of safety issues, noting there were a lot of.children on the street; said the triangle area was the worst and requested temporarily blocking off Corona Street at Prospect Avenue; said he spoke to neighbors on 14th Street and they were in favor of anything that would slow the traffic; Martin Moreno - 1326 Corona Street, said blocking the entrance to Corona Street from Prospect Avenue was the main concern of the residents, and the stop sign was secondary; requested that the traffic study include traffic coming from Aviation Boulevard as well; said making Corona a safer street required mitigating the traffic coming from either direction; Robert Josefeck - 1235 Corona Street, midway between Aviation and Prospect Avenue, urged the Council to approve the staff recommendation; and Val Straser - Police Chief, suggested continuing the double yellow line up Aviation Boulevard to Prospect Avenue to eliminate the left turn at Corona Street (Public Works Director Williams recommended holding off on that suggestion until after the traffic study). The hearing closed at 8:35 P.M. Action: To approve the staff recommendation to: 1) Approve the six-month temporary closure of Corona Street at Prospect Avenue to mitigate the cut - through traffic in both directions on Corona Street; City Council Minutes 02-22-00 Page 10191 • 2) Direct staff to conduct a "before" and "after" traffic study to measure the potential negative impacts of the closure and to report back to City Council; and 3) Defer action of the STOP sign installation request at this time. Motion Bowler, second Reviczky. The motion carried by a unanimous vote. The meeting recessed at 8:50 P.M. The meeting reconvened at 9:13 P.M. with item 5. MUNICIPAL MATTERS 5. REQUEST FOR CITY ASSISTANCE IN THE FORMATION OF A BUSINESS IMPROVEMENT DISTRICT. Memorandum from City Manager Stephen Burrell dated February 17, 2000. City Manager Burrell presented the staff report and responded to Council questions. Coming forward to address the Council on this item was: Patricia Spiritus Benz - said there was a nice mix of 241 businesses in the proposed district, west of Valley Drive; noted the percentage breakdown on the different types of businesses; said this was a wonderful opportunity. Action: To direct staff to work with the business owners to formally initiate the process for the formation of a Business Improvement District (BID) in the downtown area, as recommended by staff. Motion Reviczky, second Mayor Oakes. The motion carried by a unanimous vote. 6. NORTH PIER PARKING STRUCTURE, LOT A AND LOT B PARKING OPERATIONS. Memorandum from Community Development Director Sol Blumenfeld dated February 15, 2000. City Manager Burrell presented the staff report and responded to Council questions, clarifying that the daily passes were available Monday through Friday from 7 a.m. to 7 p.m., and the daily rate at 50 cents per hour would not exceed $8 in the parking structure and Lot A, noting that he would report back to Council at the next meeting on how the flat evening rate was working out. Coming forward to address the Council on this item was: Chris Hall - 1140 Hermosa Avenue, expressed concern about increasing the business monthly fee; said it seemed counterproductive, noting that there was no guaranteed parking space. Action: To approve the proposed rates and operations for the downtown parking areas, as recommended by staff. City Council Minutes 02-22-00 Page 10192 Motion Reviczky, second Bowler. The motion carried by a unanimous vote. At 10 P.M., the order of the agenda returned to item 2. 7. MISCELLANEOUS ITEMS AND REPORTS - 8. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER - None CITY COUNCIL a. APPOINTMENT TO PARKS, RECREATION ADVISORY COMMISSION TO FILL AN UNSCHEDULED VACANCY. Memorandum Doerfling dated February 17, 2000 AND COMMUNITY RESOURCES UNEXPIRED TERM DUE TO from City Clerk Elaine City Clerk Doerfling presented the staff report. Action: To appoint Howard Fishman to the Parks, Recreation and Community Resources Advisory Commission to fill an unexpired term ending June 30, 2001. Motion Bowler, second Reviczky. The motion carried. 9. OTHER MATTERS - CITY COUNCIL a. Request from Councilmember Edgerton for consideration of a stop sign at Prospect and 10th Street. Councilmember Edgerton spoke to his request. Action: Mayor Oakes directed, with the consensus of the Council, to let the residents bring in petitions to initiate consideration. City Manager Burrell asked the Airport Subcommittee members (Edgerton and Reviczky) if they had a preference on a meeting date for the citizen airport committee, suggesting either Wednesday, March 8, or Thursday, March 9. The subcommittee members indicated they would not attend that first meeting; City Manager Burrell said he would schedule -it. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION AS FOLLOWS: 1. MINUTES: Approval of minutes of Closed Session meeting held on January 25, 2000. 2. PUBLIC EMPLOYEE PERFORMANCE Government Code Section 54957 Title: City Manager ADJOURN TO CLOSED SESSION - The Council of the City of Hermosa February 22, 2000, at the hour session. EVALUATION: Pursuant to Regular Meeting of Beach adjourned on of 10:28 P.M. to City Council Minutes the City Tuesday, a closed 02-22-00 Page 10193 RECONVENE TO OPEN SESSION - The Closed Session convened at the hour of 10:53 P.M. At the hour of 10:58 P.M., the Closed Session adjourned to the Regular Meeting. ORAL ANNOUNCEMENTS - There were no decisions made requiring a public announcement. ADJOURNMENT - The Regular Meeting of the City Council of the City of Hermosa Beach adjourned in memory of Magdaline Barks and Duane Midstokke on Tuesday, February 22, 2000, at the hour of 10:59 P.M. to an Adjourned Regular Meeting on Tuesday, February 29, 2000, at the hour of 7:10 P.M. to review proposed changes to residential development standards. 1110 City Cie City Council Minutes 02-22-00 Page 10194 • VOUCHRE2 02/16/00 07:18 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ,eoc=&-c--X-• -y PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 20416 02/16/00 010050 AOKI LAWNMOWER SAW PURCHASE 001-3104-5401 854.09 854.09 TOTAL CHECKS 854.09 VOUCHRE2 02/16/00 07:18 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 854.09 TOTAL 854.09 PAGE 2 VOUCHRE2 02/17/00 08:20 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • . 20417 02/17/00 003209 AIR TOUCH CELLULAR 20418 02/17/00 005626 EDEN SYSTEMS, INC. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CELL PHONE BILLING/JAN 2000 SOFTWARE SUPPORT 99/2000 20419 02/17/00 001294 EXECUTIVE -SUITE SERVICE JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 JANITORIAL SERVICES/JAN 2000 20420 02/17/00 008175 FLEMING & ASSOCIATES REIMBURS TRUST ACCOUNT/2/2000 20421 02/17/00 000243 HERMOSA BEACH PAYROLL A PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 PAYROLL/2-1 20422 02/17/00 003432 HOME DEPOT/GECF 20423 02/17/00 008975 MOBIL FLEET TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 TO 2-15-00 HARDWARE PURCHASE/JAN 2000 HARDWARE PURCHASE/JAN 2000 HARDWARE PURCHASE/JAN 2000 HARDWARE PURCHASE/JAN 2000 HARDWARE PURCHASE/JAN 2000 HARDWARE PURCHASE/JAN 2000 GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS CARD CARD CARD CARD CARD CARD CARD CARD CARD CARD CARD CARD CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 CHARGES/JAN 2000 20424 02/17/00 000159 SOUTHERN CALIFORNIA EDI ELECTRIC BILLING/FEB 2000 TOTAL CHECKS 3 ACCOUNT NUMBER 001-2101-4304 715-1206-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 001-4204-4201 705-1209-4324 001-1103 105-1103 109-1103 110-1103 117-1103 121-1103 125-1103 126-1103 140-1103 145-1103 146-1103 152-1103 160-1103 301-1103 705-1103 715-1103 105-2601-4309 105-2601-4309 001-4204-4309 001-3104-4309 105-2601-4309 001-4204-4309 715-2101-4310 715-2201-4310 715-4201-4310 715-4202-4310 715-3302-4310 715-3104-4310 715-4601-4310 715-2601-4310 715-3102-4310 715-4204-4310 001-1250 715-1236 105-2601-4303 ITEM AMOUNT 481.60 3,142.13 750.00 1,200.00 950.00 290.00 365.00 3,370.00 325.00 12,851.10 282,817.09 7,309.51 805.38 28,257.29 607.73 216.43 649.29 432.84 48.08 1,421.41 216.43 24.96 7,035.19 216.43 2,344.66 4,695.51 220.26 87.44 161.29 184.21 175.99 127.74 1,914.52 205.04 63.02 166.84 206.01 168.93 72.85 165.02 91.35 17.90 17.25 125.00 8,348.00 PAGE 1 CHECK AMOUNT 481.60 3,142.13 7,250.00 12,851.10 337,098.23 956.93 3,213.73 8,348.00 373,341.72 S VOUCHRE2 02/17/00 08:20 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 291,039.18 105 LIGHTG/LANDSCAPG DIST FUND 16,141.20 109 DOWNTOWN ENHANCEMENT FUND 805.38 110 PARKING FUND 28,257.29 117 AB939 FUND 607.73 121 PROP A OPEN SPACE FUND 216.43 125 PARK/REC FACILITY TAX FUND 649.29 126 4% UTILITY USERS TAX FUND 432.84 140 COMMUNITY DEV BLOCK GRANT 48.08 145 PROPOSITION 'A FUND 1,421.41 146 PROPOSITION 'C FUND 216.43 152 AIR QUALITY MGMT DIST FUND 24.96 160 SEWER FUND 7,035.19 301 CAPITAL IMPROVEMENT FUND 216.43 705 INSURANCE FUND 15,195.76 715 EQUIPMENT REPLACEMENT FUND 11,034.12 TOTAL 373,341.72 PAGE 2 VOUCHRE2 02/24/00 17:32 ---> VOID CHECKS CHECK NUMBERS COMMENTS • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 020431 VOID PAGE 1 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 20425 02/24/00 002744 A & E TROPHIES 20426 02/24/00 000935 ADVANCED ELECTRONICS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION BRASS PLATES ENGRAVING RADIO CLIPS FOR DETECTIVES RADIO MAINT/FEB 2000 20427 02/24/00 009331 ASSOCIATED SOILS ENGINE PARKING STRUCTURE CONTRACT 20428 02/24/00 008856 ASTRO CANON 20429 02/24/00 007366 ASTRO/CANON 20430 02/24/00 005179 AT&T 20432 02/24/00 008630 AVIS 20433 02/24/00 010081 SANDY BAER 20434 02/24/00 000252. BEACH TRAVEL 20435 02/24/00 010065 BIG BEAR MOUNTAIN FAX MACHINE CARTRIDGES ACCOUNT NUMBER 001-4601-4305 001-2101-4307 110-3302-4201 121-8624-4201 121-8624-4201 121-8624-4201 121-8624-4201 001-1208-4305 ANNUAL FAX MACHINE MAINTENANCE 001-1208-4201 LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN LONG DISTANCE CHRG'S/JAN PHONE BILLING/FEB 2000 CITATION REFUND RENTAL DEPOSIT REFUND AIRFARE/PIERCE EXCURSION/FEB 27TH 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 20436 02/24/00 008522 BLUE RIDGE MEDICAL INC. MEDICAL SUPPLIES MEDICAL SUPPLIES/FEB 2000 20437 02/24/00 003190 BLUEPRINT SERVICE & SUP ZONING MAPS PRINTS 20438 02/24/00 003870 MARY BOICE 20439 02/24/00 010079 JOE BOLLINGER 20440 02/24/00 010080 JENNIFER BRANDT 1999 ASSESSMENT REBATE 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 110-1204-4304 110-3302-4304 001-2101-4304 110-3302 001-2111 001-2101-4313 001-4601-4201 001-2201-4309 001-2201-4309 001-1208-4305 105-3105 CITATION REFUND/ADMIN HEARING 110-3302 CLASS REFUND/SPRING 2000 001-2111 ITEM AMOUNT 35.72 54.56 188.70 1,100.00 4,963.50 10,841.75 1,440.00 192.03 378.00 .08 .02 .04 .34 .36 .83 .53 .55 .04 6.43 2.71 .38 .61 4.28 2.44 .42 1.14 8.71 20.00 65.00 135.00 675.00 50.00 69.45 21.65 24.61 20.00 70.00 PAGE 2 CHECK AMOUNT 35.72 243.26 18,345.25 192.03 378.00 29.91 20.00 65.00 135.00 675.00 119.45 21.65 24.61 20.00 70.00 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 20441 02/24/00 000598 CA MUNICIPAL TREASURERS ANNUAL DUES/TREASURER/DEPUTY ANNUAL DUES/FINANCE DIRECTOR 20442 02/24/00 005595 CALIFORNIA CHARTER 20443 02/24/00 000262 CALIFORNIA MARKING DEVI 20444 02/24/00 010072 HEATHER A. CHAMBERLAIN 20445 02/24/00 000978 GERALDINE CHRISTIE 20446 02/24/00 010058 SCOTT CIERNIA 20447 02/24/00 004534 CMP SUPPLY COMPANY 20448 02/24/00 010051 COMPUSA 20449 02/24/00 009110 CONCEPT MARINE 20450 02/24/00 007809 CORPORATE EXPRESS 20451-02/24/00 004689 DATA TICKET, INC. 20452 02/24/00 008765 DDS PLUMBING 20453 02/24/00 003954 DEPARTMENT OF JUSTICE 20454 02/24/00 000147 THE DEVELOPMENT 20455 02/24/00 006178 DOMINO COMPUTER CENTER 20456 02/24/00 000122 DUNCAN INDUSTRIES 20457 02/24/00 007853 EMPIRE PIPE CLEANING & 20458 02/24/00 001397 EMPLOYMENT DEVELOPMENT 20459 02/24/00 010069 ROGER EVOY 20460 02/24/00 001962 FEDERAL EXPRESS CORP. 20461 02/24/00 009531 FIRSTLINE, LLC 20462 02/24/00 008931 FLEMING & ASSOCIATES,TR WELK RESORT SENIOR EXCURSION SELF INKING STAMPS CITATION REFUND 1999 ASSESSMENT REBATE PARKING PERMIT REFUND REMANUFACTURED CARTRIDGES/DEC PRINTER CARTRIDGES/FEB 2000 SOFTWARE PURCHASE RELEASE OF RETENTION OFFICE SUPPLIES/DEC 99 OFFICE SUPPLIES/NOV 99 OFFICE SUPPLIES/DEC 99 SPECIAL STAMP PURCHASE OFFICE SUPPLIES/JAN 2000 OFFICE SUPPLIES DMV RECORD RETRIEVAL/JAN 2000 WORK GUARANTEE DEPOSIT FINGERPRINT APPLICATIONS FILM PROCESSING/JAN 2000 FILM PROCESSING/JAN 2000 COMPUTER MOTHERBOARDS COMPUTER PROGRAMS SEWER MAINTENANCE/12/10-1/31 UNEMPLOYMENT CLAIMS/OCT-DEC CITATION REFUND EXPRESS MAIL/FEB 2000 MEDICAL GLOVES PURCHASE WORKER COMP CLAIMS/2/1-2/15 7 ACCOUNT NUMBER 001-1141-4315 001-1202-4315 145-3409-4201 001-4201-4305 110-3302 105-3105 110-3843 715-1206-4305 715-1206-4309 001-1203-4305 121-8621-4201 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 001-1208-4305 110-1204-4201 001-2110 001-2101-4251 001-2101-4305 001-2201-4305 715-1206-4309 715-1206-4201 160-3102-4201 705-1215-4186 110-3302 001-1203-4201 001-2201-4309 705-1217-4324 ITEM AMOUNT 100.00 25.00 529.89 85.51 10.00 24.61 58.00 413.33 290.66 270.61 5,487.38 22.14 312.99 27.73 10.83 47.09 74.02 433.65 1,600.00 322.00 19.84 25.42 611.62 644.09 24,723.61 375.00 10.00 16.13 51.42 21,239.05 PAGE 3 CHECK AMOUNT 125.00 529.89 85.51 10.00 24.61 58.00 703.99 270.61 5,487.38 494.80 433.65 1,600.00 322.00 45.26 611.62 644.09 24,723.61 375.00 10.00 16.13 51.42 21,239.05 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 20463 02/24/00 010063 JANNA FORTIER 20464 02/24/00 010062 ANTHONY GERARDI CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION CITATION REFUND/ADMIN HEARING CITATION REFUND/ADMIN HEARING 20465 02/24/00 000275 GLOBAL COMPUTER SUPPLIE COMPUTER SOFTWARE PURCHASE 20466 02/24/00 006797 DAWN GNADT 20467 02/24/00 010057 RON GOODMAN 20468 02/24/00 010064 LISA GRANTHAM 20469 02/24/00 010054 GREEN FIELD ROCK 20470 02/24/00 010052 FRANK GREENE INSTRUCTOR PAYMENT/WINTER 2000 WORK GUARANTEE DEPOSIT REFUND CLASS REFUND ' TAX DUE ON SPORT NEK .1999 ASSESSMENT REBATE ACCOUNT NUMBER 110-3302 110-3302 715-1206-4201 001-4601-4221 001-2110 001-2111 001-4202-4309 105-3105 20471 02/24/00 006518 HAYER CONSULTANTS, INC. TEMP BUILD INSPECT/2/1-15/2000 001-4201.-4201 20472 02/24/00 010068 ROBERT E. HEALEY JR 20473 02/24/00 009781 HILTON CONCORD 20474 02/24/00 010056 ANASTASIA HORTON CITATION REFUND RESERVATIONS/PIERCE 1999 ASSESSMENT REBATE 20475 02/24/00 002458 INGLEWOOD WHOLESALE ELE ELECTRICAL SUPPLIES/FEB 2000 DISCOUNT OFFERED DISCOUNT TAKEN ELECTRICAL SUPPPLIES/FEB 2000 ELECTRICAL SUPPLIES/FEB 2000 20476 02/24/00 009469 INSURANCE EDUCATION ASS REGISTRATION/KUTZ 20477 02/24/00 001165 JOBS AVAILABLE 20478 02/24/00 006293 KINKO'S INC. RECRUITMENT ADS/FEB 2000 COPY SERVICE/JAN 2000 COPY SERVICES/JAN 2000 COPY SERVICES/JAN 2000 20479 02/24/00 007859 L.A. CO METRO TRANS AUT BUS PASS SALES/FEB 2000 20480 02/24/00 009187 LASALLE NATIONAL ASSOCI LOWER PIER ASSESSMENT BOND 20481 02/24/00 000842 LEAGUE OF CALIFORNIA CI ANNUAL DUES 2000 20482 02/24/00 000167 LEARNED LUMBER 20483 02/24/00 010066 RAYMOND LEATHERS BUILDING SUPPLIES/JAN 2000 MAINT SUPPLIES/FEB 2000 1999 ASSESSMENT REBATE 20484 02/24/00 002175 LIEBERT, CASSIDY LEGAL BILLING/JAN 2000 8 110-3302 001-2101-4313 105-3105 105-2601-4309 001-2021 001-2022 001-4204-4309 001-4204-4309 001-1203-4317 001-1203-4201 001-4202-4201 001-4601-4308 001-4202-4201 145-3403-4251 610-2252 001-1101-4315 001-4204-4309 001-4204-4309 105-3105 ITEM AMOUNT 20.00 40.00 955.31 560.00 1,600.00 30.00 55.69 24.61 3,060.00 40.00 391.60 24.61 284.54 5.36 5.36- 282.54 249.08 155.00 257.60 3.73 12.99 38.97 180.00 12,675.00 3,156.00 26.68 64.98 24.61 001-1203-4201 852.00 PAGE 4 CHECK AMOUNT 20.00 40.00 955.31 560.00 1,600.00 30.00 55.69 24.61 3,060.00 40.00 391.60 24.61 816.16 155.00 257.60 55.69 180.00 12,675.00 3,156.00 91.66 24.61 852.00 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME 20485 02/24/00 008445 LITTLE CO OF MARY HOSPI 20486 02/24/00 002286 LOCAL GOVERNMENT COMMIS 20487 02/24/00 009267 LOS ANGELES BUSINESS JO 20488 02/24/00 003628 DIANNE LOUGHIN 20489. 02/24/00 002564 J.J.-& KAY LUNDRIGAN 20490 02/24/00 010074 EDMUND M. LUTES III 20491 02/24/00 010078 JOHN A. MARTIN III 20492 02/24/00 003731 BETTY MARTIN 20493 02/24/00 007133 ANN MATSINGER 20494 02/24/00 010076 DENNIS MCDONNELL 20495 02/24/00 008665 MCHS GRAD NIGHT 20496 02/24/00 009432 MCMASTER CARR 20497 02/24/00 010053 DIANE MONDSCHEIN CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION MEDICAL EXAMS/FEB 2000 ANNUAL MEMBERSHIP DUES/00/01 SUBSCRIPTION RENEWAL EXPENSE REIMBURSMENT/2/14-17 1999 ASSESSMENT REBATE CITATION REFUND CITATION REFUND 1999 ASSESSMENT REBATE 1999 ASSESSMENT REBATE CITATION REFUND DONATION/GRAD NITE EPDXY PURCHASE/WINDMILL 1999 ASSESSMENT TAX REBATE 20498 02/24/00 000399 NATIONAL FIRE PROTECTIO MEMBERSHIP DUES/SWARTZ 20499 02/24/00 007041 DOUGLAS NEWMAN 20500 02/24/00 006955 WILLIAM NIEMANN 20501 02/24/00 004142 OFFICE DEPOT 20502 02/24/00 000093 OLYMPIC AUTO CENTER 1999 ASSESSMENT REBATE 1999 ASSESSMENT REBATE OFFICE SUPPLIES/JAN 2000 OFFICE SUPPLIES/JAN 2000 PHONE ADAPTERS AUTO DOOR WINDOW REPLACED/2/00 20503 02/24/00 006142 ORANGE COUNTY REGISTER RECRUITMENT ADS/2/8-15/00 20504 02/24/00 000321 PACIFIC BELL 20505 02/24/00 010049 EDWIN PARKER III 20506 02/24/00 009694 PICKENS_FUEL CORP 20507 02/24/00 004898 BONNIE PIERCE COMPUTER HOOK-UPS/FEB 2000 COMPUTER HOOK-UPS/FEB 2000 CITATION REFUND NATURAL GAS BILLING/JAN 2000 NATURAL GAS BILLING/JAN 2000 NATURAL GAS BILLING/JAN 2000 MEALS/STC ACCOUNT NUMBER ITEM AMOUNT PAGE 5 CHECK AMOUNT 001-1203-4320 649.00 649.00 001-1101-4315 500.00 500.00 001-2101-4305 89.95 89.95 001-2101-4317 39.12 39.12 105-3105 24.61 24.61 110-3302 10.00 10.00 110-3302 30.00 30.00 105-3105 24.61 24.61 105-3105- 24.61 24.61 110-3302 5.00 5.00 001-1101-4319 1,000.00 1,000.00 001-2125 145.65 145.65 105-3105 24.61 24.61 001-4201-4315 115.00 115.00 105-3105 24.61 24.61 105-3105 24.61 24.61 001-2101-4305 84.41 001-2101-4305 79.50 001-4202-4309 64.93 228.84 715-2601-4311 107.17 107.17 001-1203-4201 666.90 666.90 001-2101-4304 3.33 001-2101-4304 3.45 6.78 110-3302 250.00 250.00 715-4204-4310 37.68 715-1202-4310 6.83 715-4201-4310 14.46 58.97 001-2101-4313 112.00 112.00 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 20508 02/24/00 009328 PLANNING CONSULTANTS RE SEISMIC RETROFIT PLAN REVIEW SEISMIC RETROFIT PLAN REVIEW SEISMIC RETROFIT PLAN REVIEW 20509 02/24/00 008482 PMX MEDICAL SPECIALTY MEDICAL SUPPLIES/FIRE DEPT 20510 02/24/00 000740 UNITED STATES POSTMASTE BULK MAIL PERMIT # 460 20511 02/24/00 001429 RADIO SHACK 20512 02/24/00 010070 NAZY RAYGANI 20513 02/24/00 007921 JOHN L. RICHARDS BATTERY PURCHASE/JAN 2000 BATTERIES PURCHASED/DEC 99 SPECIAL ORDER BATTERIES/12/99 CITATION REFUND 1999 ASSESSMENT REBATE 20514 02/24/00 005379 RICHARDS, WATSON & GERS CAL COMPACT LEGAL SERVICES 20515 02/24/00 007734 CAROL M. RIEMER 1999 ASSESSMENT REBATE 20516 02/24/00 007048 BERNARD ROBBINS 1999 ASSESSMENT REBATE 20517 02/24/00 010073 MARIA ROSAS CITATION REFUND 20518-•02/24/00 008737 RUNS GRAD NIGHT 2000 DONATION FOR GRAD NIGHT EVENT 20519 02/24/00 000114 SMART & FINAL IRIS COMP PROGRAM SUPPLIES/TREE LIGHTING STATION SUPPLIES/FEB 2000 20520 02/24/00 010060 SMART CORPORATION 20521 02/24/00 010075 M.E. SMITH COPIES OF MEDICAL RECORDS CITATION REFUND 20522 02/24/00 000118 SOUTH BAY MUNICIPAL COU CITATION SURCHARGE/OCT & NOV CITATION SURCHARGE/NOV & DEC 20523 02/24/00 010067 STRATHDON PROPERTIES LL REFUND WORK GUARANTEE DEPOSIT 20524 02/24/00 009155 SURFWATCH SOFTWARE,INC SURFWATCH WIN 95 RENEWAL 20525 02/24/00 000124 TODD PIPE & SUPPLY 20526 02/24/00 006910 JAMES TOOMEY IRRIGATION SUPPLIES/FEB 2000 DISCOUNT OFFERED. DISCOUNT TAKEN 1999 ASSESSMENT REBATE 20527 02/24/00 009078 TRUGREEN LAND CARE REGI LANDSCAPING MAINT/FEB 2000 LANDSCAPING MAINT/FEB 2000 20528 02/24/00 010061 UCLA PRIMARY CARE NETWO ANNUAL PHYSICAL/BLUMENFELD J0 ACCOUNT NUMBER 001-4201-4201 001-4201-4201 001-4201-4201 001-2201-4309 110-1204-4305 001-2201-4305 001-2101-4305 001-2101-4305 110-3302 105-3105 705-1209-4201 105-3105 105-3105 110-3302 001-1101-4319 001-4601-4308 001-2201-4309 001-2101-4201 110-3302 110-3302 110-3302 001-2110 715-1206-4201 160-3102-4309 001-2021 001-2022 105-3105 001-4202-4201 105-2601-4201 001-1203-4320 ITEM AMOUNT 1,316.84 2,005.00 850.00 425.43 100.00 5.94 35.25 29.84 5.00 24.61 942.44 24.61 24.61 5.00 1,000.00 22.44 124.84 59.34 5.00 14,750.50 17,697.00 1,600.00 135.90 213.78 4.35 4.35- 24.61 10,900.00 1,400.00 50.00 PAGE 6 CHECK AMOUNT 4,171.84 425.43 100.00 71.03 5.00 24.61 942.44 24.61 24.61 5.00 1,000.00 147.28 59.34 5.00 32,447.50 1,600.00 135.90 213.78 24.61 12,300.00 50.00 VOUCHRE2 02/24/00 17:32 VOUCHER/ CHECK CHECK VENDOR NUMBER DATE NUMBER VENDOR NAME CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION 20529 02/24/00 010077 ULTIMATE CONSTRUCTION CITATION REFUND 20530 02/24/00 004768 UPTIME COMPUTER SERVICE PRINTER MAINT/FEB 2000 PRINTER MEMORY 20531 02/24/00 001938 V & V MANUFACTURING EMPLOYEE SERVICE AWARD PINS 20532 02/24/00 005433 VAN DIEST BROTHERS, INC WORK GUARANTEE DEPOSIT REFUND 20533 02/24/00 003353 VISA 20534 02/24/00 010071 KIMBERLY WAITE 20535 02/24/00 007056 BETTY WARNHOLZ 20536 02/24/00 005939 TRAUDL WEBER MEETING EXPENSES/BURRELL LODGING/EARL CITATION REFUND 1999 ASSESSMENT REBATE CITATION REFUND/ADMIN HEARING 20537 02/24/00 002656 WESSEL MECHANICAL SERVI TO REPLACE CHECK LOST IN MAIL 20538 02/24/00 008583 HAROLD C WILLIAMS 20539 02/24/00 010015 WIRED ACCESSORIES REIMBURSMENT/SEMINAR DESK CHARGERS,CASES,BATTERIES 20540 02/24/00 005125 JOHN WORKMAN, PETTY CAS REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/1/4-2/15 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/00 REIMBURS PETTY CASH/2/15-23/O0 REIMBURS PETTY CASH/2/15-23/00 20541 02/24/00 007106 JENNIFER YAMANE ACCOUNT NUMBER 110-3302 715-1206-4201 715-1206-4309 001-1203-4201 001-2110 001-1101-4317 001-1203-4317 110-3302 105-3105 110-3302.. 160-3102-4201 001-4202-4317, 170-2103-5401 001-1101-4305 001-4201-4305 715-1206-4309 001-2201-4317 001-1203-4305 001-4101-4317 001-4202-4317 001-4202-4305 001-4601-4305 001-1101-4305 001-4202-4317 001-2101-4305 001-2201-4305 001-2101-4317 110-3302-4309 INSTRUCTOR PAYMENT/WINTER 2000 001-4601-4221 20542 02/24/00 001206 ZUMAR INDUSTRIES SIGN MATERIALS/FEB 2000 TOTAL CHECKS 1( 001-3104-4309 PAGE 7 ITEM CHECK AMOUNT AMOUNT 30.00 30.00 341.00 56.83 397.83 620.18 620.18 1,600.00 1,_600.00 855.69 203.77 1,059.46 6.00 6.00 24.61 24.61 20.00 20.00 4,480.00 4,480.00 710.40 710.40 932.13 932.13 2.02 8.65 202.33 41.00 25.11 28.00 15.00 32.47 120.26 2.02 20.00 64.56 24.07 20.00 8.64 614.13 1,352.40 1,352.40 100.46 100.46 173,189.66 VOUCHRE2 02/24/00 17:32 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 43,406.02 105 LIGHTG/LANDSCAPG DIST FUND 2,078.30 110 PARKING FUND 33,764.05 121 PROP A OPEN SPACE FUND 23,832.63 145 PROPOSITION 'A FUND 709.89 160 SEWER FUND 29,417.39 170 ASSET SEIZURE/FORFT FUND 932.13 610 LWR PIER DIST REDEMPTION FUND 12,675.00 705 INSURANCE FUND 22,556.49 715 EQUIPMENT REPLACEMENT FUND 3,817.76 TOTAL 173,189.66 PAGE 8 VOUCHRE2 03/02/00 07:47 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 1 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION - NUMBER AMOUNT AMOUNT 20543 03/02/00 000243 HERMOSA BEACH PAYROLL A PAYROLL/2-16 TO 2-29-00 001-1103 331,183.25 PAYROLL/2-16 TO 2-29-00 105-1103 9,156.77 PAYROLL/2-16 TO 2-29-00 109-1103 1,075.35 PAYROLL/2-16 TO 2-29-00 110-1103 34,588.55 PAYROLL/2-16 TO 2-29-00 117-1103 711.33 PAYROLL/2-16 TO 2-29-00 121-1103 .40 PAYROLL/2-16 TO 2-29-00 125-1103 1.20 PAYROLL/2-16 TO 2-29-00 126-1103 .80 PAYROLL/2-16 TO 2-29-00 140-1103 .18 PAYROLL/2-16 TO 2-29-00 145-1103 1,797.52 PAYROLL/2-16 TO 2-29-00 146-1103 .40 PAYROLL/2-16 TO 2-29-00 152-1103 .99 PAYROLL/2-16 TO 2-29-00 160-1103 9,295.23 PAYROLL/2-16 TO 2-29-00 301-1103 .40 PAYROLL/2-16 TO 2-29-00 705-1103 2,639.01 PAYROLL/2-16 TO 2-29-00 715-1103 5,746.53 396,197.91 TOTAL CHECKS 396,197.91 13 VOUCHRE2 03/02/00 07:47 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 331,183.25 105 LIGHTG/LANDSCAPG DIST FUND 9,156.77 109 DOWNTOWN ENHANCEMENT FUND 1,075.35 110 PARKING FUND 34,588.55 117 AB939 FUND 711.33 121 PROP A OPEN SPACE FUND .40 125 PARK/REC FACILITY TAX FUND 1.20 126 4% UTILITY USERS TAX FUND .80 140 COMMUNITY DEV BLOCK GRANT .18 145 PROPOSITION 'A FUND 1,797.52 146 PROPOSITION 'C FUND .40 152 AIR QUALITY MGMT DIST FUND .99 160 SEWER FUND 9,295.23 301 CAPITAL IMPROVEMENT FUND .40 705 INSURANCE FUND 2,639.01 715 EQUIPMENT REPLACEMENT FUND 5,746.53 TOTAL 396,197.91 I� PAGE 2 • VOUCHRE2 03/02/00 17:29 ---> VOID CHECKS CHECK NUMBERS COMMENTS CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS 020551 VOID 15 VOUCHRE2 03/02/00 17:29 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 20544 03/02/00 000003 ADVANCE ELEVATOR 20545 03/02/00 000935 ADVANCED ELECTRONICS 20546 03/02/00 006827 ALL CITY MANAGEMENT 20547 03/02/00 000152 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION ELEVATOR SERVICE/FEB 2000 RAIDIO MAINT/FEB 2000 EQUIP MAINT/FEB 2000 SCHOOL CRSSG GD SERV/99/2000 ARAMARK UNIFORM SERVICE SHOP TOWELS/DEC 99 SHOP TOWELS/JAN 2000 SHOP TOWELS/JAN 2000 MAT SERVICE/JAN 2000 MAT SERVICE/JAN 2000 MAT SERVICES/JAN 2000 SHOP TOWELS/JAN 2000 SHOP TOWEL SERVICE/JAN 2000 SHOP TOWELS/JAN 2000 MAT SERVICES/JAN 2000 MAT SERVICES/JAN 2000 MAT SERVICES/JAN 2000 20548 03/02/00 009729 ARCUS DATA SECURITY 20549 03/02/00 003423 AT & T 20550 03/02/00 005179 AT&T 20552 03/02/00 005029 DAVE BANG OFF SITE STORAGE/FEB 2000 CELL PHONE LONG DIST/FEB 2000 LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG LONG DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE DISTANCE CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHRG'S/FEB 2000 CHARG'S/FEB 2000 CHRG'S/JAN 2000 CHRG'S/FEB 2000 SPORT BENCHES/CLARK FIELD 20553 03/02/00 005464 BILL'S SOUND SYSTEM SOUND SYSTEM MAINT/FEB 2000 IC ACCOUNT NUMBER 001-4204-4201 001-2101-4201 001-2201-4201 001-2102-4201 001-2201-4309 715-4206-4309 001-3104-4309 001-2101-4309 001-4204-4309 001-4204-4309 001-2201-4309 715-4206-4309 001-3104-4309 001-2101-4309 001-4204-4309 001-4204-4309 715-1206-4201 001-2101-4304 001-1121-4304 001-1131-4304 001-1132-4304 001-1141-4304 001-1201-4304 001-1202-4304 001-1203-4304 715-1206-4304 001-1208-4304 001-2101-4304 001-2201-4304 001-4101-4304 001-4201-4304 001-4202-4304 001-4601-4304 110-1204-4304 110-3302-4304 715-1206-4304 001-2101-4304 001-4601-4304 001-2201-4304 001-2201-4304 125-8530-4201 001-4204-4201 ITEM AMOUNT 100.00 1,398.55 250.25 2,691.00 12.05 26.20 12.45 51.46 41.18 60.22 19.03 25.55 11.15 51.46 41.18 60.22 117.33 3.09 .13 .03 .06 .50 .53 1.22 .78 .81 .06 9.45 4.01 .56 .91 6.32 3.60 .63 1.69 8.71 8.45 12.08 7.41 7.41 1,334.36 130.00 PAGE 2 CHECK AMOUNT 100.00 1,648.80 2,691.00 412.15 117.33 3.09 75.35 1,334.36 130.00 VOUCHRE2 03/02/00 17:29 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 20554 03/02/00 010086 CAL -TOP, INC. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION RE -ROOF MECHANIC AREA/ 20555 03/02/00 009837 CALIFORNIA FIRE MECHANI TUITION/GARAFANO 20556 03/02/00 000262 CALIFORNIA MARKING DEVI STAMPS MADE/FEB 2000 STAMPS MADE/FEB 2000 20557 03/02/00 005935 CALIFORNIA STREET MAINT PIER STEAM CLEANED/DEC 99 20558 03/02/00 000016 CALIFORNIA WATER SERVIC WATER BILLING/FEB 2000 WATER BILLING/FEB 2000 WATER BILLING/FEB 2000 20559 03/02/00 010083 J.C. CANTU 20560 03/02/00 000014 CHAMPION CHEVROLET 20561 03/02/00 004689 DATA TICKET, INC. REFUND UTILITY USER TAX AUTO PART PURCHASE/FEB 2000 DMV RECORD RETRIEVAL/DEC 1999 DMV RECORD RETRIEVAL/FEB 2000 DMV RECORD RETRIEVAL/FEB 2000 20562 03/02/00 004394 DIVERSIFIED PHOTO SUPPL FILM PURCHASE/FEB 2000 20563 03/02/00 006178 DOMINO COMPUTER CENTER 3 COMPUTERS/DATA PROCESSING 20564 03/02/00 001962 FEDERAL EXPRESS CORP. 20565 03/02/00 006939 ELLEN GOETZ 20566 03/02/00 008803 GOLD GRAPHICS 20567 03/02/00 006976 GRAPHIC ART PRODUCTION 20568 03/02/00 000015 20569 03/02/00 000065 EXPRESS MAIL/FEB 2000 1999 ASSESSMENT REBATE MEXICAN FLAGS INSTALLATION PARKING TICKETS & ENVELOPES GTE CALIFORNIA, INCORPO PHONE PHONE PHONE PHONE PHONE PHONE PHONE PHONE PHONE PHONE HERMOSA BEACH CAR WASH BILLING/FEB 2000 BILLING/JAN 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 BILLING/FEB 2000 CAR WASHES/JAN 2000 CAR WASHES/JAN 2000 CAR WASHES/JAN 2000 CAR WASHES/DEC 1999 CAR WASHES/DEC 1999 CAR WASHES/DEC 1999 CAR WASHES/DEC 1999 i7 ACCOUNT NUMBER 001-4204-4309 001-2201-4317 001-4201-4305 001-4201-4305 109-3301-4201 105-2601-4303 001-4202-4303 001-4204-4303 001-3120 715-2101-4311 110-1204-4201 110-1204-4201 110-1204-4201 001-2101-4305 715-1206-5402 001-4202-4201 105-3105 001-1101-4319 110-3302-4305 001-2101-4304 001-4204-4321 001-2101-4304 001-1101-4304 001-1121-4304 001-1202-4304 001-1203-4304 001-4601-4304 001-2101-4304 001-2101-4304 715-2101-4311 715-4601-4311 715-3302-4311 715-2101-4311 715-3302-4311 715-4201-4311 715-4202-4311 ITEM AMOUNT 4,685.00 300.00 91.47 105.00 350.00 801.68 4,215.26 579.52 3.05 196.37 282.17 37.87 366.87 137.91 3,780.72 14.33 24.61 747.04 2,503.50 350.54 42.72 61.28 4.54 .79 6.69 7.18 74.39 49.68 218.72 99.00 4.95 4.95 84.15 9.90 4.95 4.95 PAGE 3 CHECK AMOUNT 4,685.00 300.00 196.47 350.00 5,596.46 3.05 196.37 686.91 137.91 3,780.72 14.33 24.61 747.04 2,503.50 816.53 VOUCHRE2 03/02/00 17:29 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR NUMBER VENDOR NAME 20570 03/02/00 005356 JOHN HUNTER & ASSOC. CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CAR CAR CAR CAR CAR CAR CAR CAR CAR CAR CAR CAR ITEM DESCRIPTION WASHES/DEC WASHES/DEC WASHES/DEC WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN WASHES/JAN 99 99 99 2000 2000 2000 2000 2000 2000 2000 2000 2000 ADMIN STORM WATER PROGRAM CITYWIDE USED OIL RECYCLING 20571 03/02/00 001399 ICI DULUX PAINT CENTERS PAINT PURCHASE/FEB 2000 20572 03/02/00 010088 INSPECTION ENGINEERING TRAFFIC SIGNAL IMPROVEMENTS TRAFFIC SIGNAL IMPROVEMENTS TRAFFIC SIGNAL IMPROVEMENTS TRAFFIC SIGNAL IMPROVEMENTS 20573 03/02/00 009949 IRISH CONSTRUCTION 20574 03/02/00 006059 MARGARET KEPNER 20575 03/02/00 009737 LESLIE SOLYMOSI MYTLE UNDERGROUNDING CONTRACT 1999 ASSESSMENT REBATE BEE REMOVAL/FEB 2000 20576 03/02/00 000079 LOUIS THE TAILOR, INC. UNIFORM/PESSIS UNIFORM WHISTLES/TRAFFIC 1999 ASSESSMENT REBATE 1999 ASSESSMENT REBATE 1999 ASSESSMENT REBATE 20577 03/02/00 007169 RONALD F. LUXA 20578 03/02/00 007250 JAMES LYONS 20579 03/02/00 009471 SONIA MCCOY 20580 03/02/00 008457 MINOLTA BUSINESS SYSTEM COPIER USAGE/JAN 2000 COPIER USAGE/JAN 2000 COPIER USAGE/JAN 2000 COPIER USAGE/JAN 2000 COPIER USAGE/JAN 2000 20581 03/02/00 010082 NCCA-CCCA 20582 03/02/00 009854 NEXTEL COMMUNICATIONS 20583 03/02/00 005549 JULIA A. OAKES 20584 03/02/00 000321 PACIFIC BELL TUITION/PIERCE CELL PHONES/FEB 2000 PER DIEM/LEAGUE OF CITIES PHONE BILLING/FEB 2000 18 ACCOUNT NUMBER 715-4601-4311 715-3302-4311 715-2101-4311 715-2101-4311 715-3302-4311 715-2201-4311 715-4201-4311 715-4202-4311 715-4601-4311 715-2101-4311 715-4202-4311 715-1202-4311 160-3102-4201 150-8302-4201 001-4204-4309 105-8153-4201 115-8153-4201 105-8156-4201 115-8156-4201 307-8182-4201 105-3105 110-3302-4201 001-2101-4187 001-2101-4187 105-3105 105-3105 105-3105 001-1208-4201 001-4601-4201 001-1208-4201 001-2201-4201 110-3302-4201 001-2101-4313 001-4202-4304 001-1101-4317 001-2101-4304 ITEM AMOUNT 4.95 4.95 108.90 118.80 9.90 4.95 9.90 4.95 4.95 298.77 14.85 4.95 3,140.00 1,062.50 258.26 13,416.98 5,304.00 5,659.58 5,304.00 233,895.06 24.61 85.00 128.55 53.85 24.61 24.61 24.61 130.90 44.63 68.43 44.63 8.91 325.00 434.50 200.00 56.48 PAGE 4 CHECK AMOUNT 803.67 4,202.50 258.26 29,684.56 233,895.06 24.61 85.00 182.40 24.61 24.61 24.61 297.50 325.00 434.50 200.00 VOUCHRE2 03/02/00 17:29 VOUCHER/ CHECK CHECK NUMBER DATE VENDOR VENDOR NUMBER NAME • • 20585 03/02/00 010037 PARADISE POINT RESORT CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS ITEM DESCRIPTION COMPUTER HOOK-UPS/FEB 2000 LODGING/H.C. WILLIAMS 20586 03/02/00 009328 PLANNING CONSULTANTS RE SEISMIC RETROFIT PLAN REVIEW 20587 03/02/00 007619 PREMIER LIGHTING & PROD SUPPLIES/HERMOSA BCH PLAYHOUSE 20588 03/02/00 009852 QUANTUM CONSULTING 20589 03/02/00 010087 SHEPERD MACHINERY CO. 20590 03/02/00 009656 SHRED IT CALIFORNIA 20591 03/02/00 006211 RA. SMITH JR. 20592 03/02/00 000159 SOUTHERN CALIFORNIA EDI 20593 03/02/00 000146 SPARKLETTS DRINKING WAT 20594 03/02/00 005995 STARGAZER PRODUCTIONS 20595 03/02/00 009769 SUPERIOR ELECTRICAL ADV 20596 03/02/00 010084 ERNA SUTTON 20597 03/02/00 000124 TODD PIPE & SUPPLY 20598 03/02/00 000123 TRIANGLE HARDWARE TRAFFIC CONTROL/SEWER CONST HYDROLIC PUMP REPAIRS DESTRUCTION SERVICES/FEB 2000 OIL WELL MAINT/FEB 2000 ELECTRIC BILLING/FEB 2000 DRINKING WATER/JAN 2000 DISPENSER RENTAL/JAN 2000 SENIOR EXCURSION/SPRING 2000 MARQUEE/HERMOSA CIVIC THEATRE 1999 ASSESSMENT REBATE DRAIN PIPE PURCHASE/FEB 2000 HARDWARE DISCOUNT DISCOUNT HARDWARE DISCOUNT DISCOUNT HARDWARE DISCOUNT DISCOUNT HARDWARE DISCOUNT DISCOUNT HARDWARE DISCOUNT DISCOUNT HARDWARE PURCHASE/FEB 2000 OFFERED TAKEN PURCHASE/FEB 2000 OFFERED TAK PURCHASE/FEB 2000 OFFERED TAKEN PURCHASE/FEB 2000 OFFERED TAKEN PURCHASE/FEB 2000 OFFERED TAKEN PURCHASE/FEB 2000 DISCOUNT OFFERED DISCOUNT TAKEN HARDWARE PURCHASE/FEB 2000 DISCOUNT OFFERED DISCOUNT TAKEN HARDWARE PURCHASE/FEB 2000 ACCOUNT NUMBER 001-2101-4304 001-4202-4317 001-4201-4201 001-4601-4308 160-3102-4201 160-3102-4309 001-2101-4201 001-1101-4201 001-4202-4303 001-4601-4305 001-2201-4309 001-4601-4201 125-8627-5602 105-3105 001-3104-4309 001-2201-4309 001-2021 001-2022 160-3102-4309 001-2021 001-2022 001-4204-4309 001-2021 001-2022 001-4202-4309 001-2021 001-2022 105-2601-4309 001-2021 001-2022 001-4202-4309 001-2021 001-2022 001-4204-4309 001-2021 001-2022 001-3104-4309 ITEM AMOUNT 116.45 307.32 255.00 78.91 2,505.90 1,881.69 75.00 200.00 22.29 26.85 2.50 470.00 9,141.00 24.61 833.53 128.35 14.26 14.26- 149.80 16.64 16.64- 122.24 13.58 13.58- 84.90 9.43 9.43- 134.96 15.00 15.00- 182.82 20.31 20.31- 113.04 12.56 12.56- 262.80 PAGE 5 CHECK AMOUNT 172.93 307.32 255.00 78.91 2,505.90 1,881.69 75.00 200.00 22.29 29.35 470.00 9,141.00 24.61 833.53 VOUCHRE2 03/02/00 17:29 CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS PAGE 6 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION _ NUMBER AMOUNT AMOUNT DISCOUNT OFFERED 001-2021 29.20 DISCOUNT TAKEN 001-2022 29.20 - HARDWARE PURCHASE/FEB 2000 715-3302-4311 13.43 DISCOUNT OFFERED 001-2021 1.49 DISCOUNT TAKEN 001-2022 1.49 - HARDWARE PURCHASE/FEB 2000 715-4206-4309 14.53 DISCOUNT OFFERED 001-2021 1.62 DISCOUNT TAKEN 001-2022 1.62 - HARDWARE PURCHASE/FEB 2000 105-2601-4309 58.26 DISCOUNT OFFERED 001-2021 6.47 DISCOUNT TAKEN 001-2022 6.47 - HARDWARE PURCHASE/FEB 2000 105-2601-4309 197.05 DISCOUNT OFFERED 001-2021 21.89 DISCOUNT TAKEN 001-2022 21.89 - HARDWARE PURCHASE/FEB 2000 001-3104-4309 79.92 DISCOUNT OFFERED 001-2021 8.88 DISCOUNT TAKEN 001-2022 8.88 - HARDWARE PURCHASE/FEB 2000 001-4204-4309 237.72 DISCOUNT OFFERED 001-2021 26.41 DISCOUNT TAKEN 001-2022 26.41 - HARDWARE PURCHASE/FEB 2000 105-2601-4309 98.03 DISCOUNT OFFERED 001-2021 10.89 DISCOUNT TAKEN 001-2022 10.89 - HARDWARE PURCHASE/FEB 2000 160-3102-4309 214.33 DISCOUNT OFFERED 001-2021 23.82 DISCOUNT TAKEN 001-2022 23.82- 20599 03/02/00 010021 UNISOURCE MAINTENANCE S TRASH CONTAINERS/PK STRUCTURE 109-3304-5401 733.51 20600 03/02/00 008767 WEST GROUP 20601 03/02/00 010035 WESTCHESTER CARPET 20602 03/02/00 008583 HAROLD C WILLIAMS 20603 03/02/00 004559 WOLF CAMERA INC CALIF PENAL CODES CARPET PURCHASE/COMM CENTER PER DIEM/LEAGUE OF CA CITIES FILM PURCHASE/FEB 2000 001-2101-4305 294.44 001-4204-4309 4,183.32 001-4202-4317 227.81 001-2201-4305 22.88 2,092.18 733.51 294.44 4,183.32 227.81 22.88 TOTAL CHECKS 320,569.54 ao VOUCHRE2 03/02/00 17:29 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS FUND TITLE AMOUNT 001 GENERAL FUND 26,765.23 105 LIGHTG/LANDSCAPG DIST FUND 20,514.20 109 DOWNTOWN ENHANCEMENT FUND 1,083.51 110 PARKING FUND 3,286.64 115 STATE GAS TAX FUND 10,608.00 125 PARK/REC FACILITY TAX FUND 10,475.36 150 GRANTS FUND 1,062.50 160 SEWER FUND 7,891.72 307 MYRTLE UTIL UNDRGRND IMPR FUND 233,895.06 715 EQUIPMENT REPLACEMENT FUND 4,987.32 TOTAL 320,569.54 VOUCHRE2 03/02/00 17:29 • • CITY OF HERMOSA BEACH VOUCHER/CHECK REGISTER FOR ALL PERIODS CLAIMS VOUCHER APPROVAL I HEREBY CERTIFY TAT THE 1EMANDS OR CLAIMS COVERED BY THE CHECKS LISTED ON PAGES / TO / Y' INCLUSIVE, OF THE VOUCHER REGISTER FOR Alike �/� ARE ACCURATE, FUNDS ARE AVAILABLE FOR PAYMENT, AND ARE IN CONFORMANCE TO THE BUDGET. BY FINANCE DIRECTOR DATE WO PAGE 8 February 23, 2000 Honorable Mayor and For the Meeting of Members of the City Council March 14, 2000 CANCELLATION OF CHECKS Please consider the following request for cancellation of the checks listed below: #19997 — 01/10/00 - $ 4,480.00 Wessel Mechanical Services. Check was lost in the mail #20114 — 01/20/00 - $ 173.20 Hertz Equipment Rental. Check was lost in the mailed. #20386 — 02/15/00 - $ 1,090.23 Michele Luby Check was not needed. Not attending class. Check was never mailed. Concur: Ste urrell, City Manager orkman, City reasurer Noted for fiscal impact: Viki Copeland, Finance Director March 9, 2000 Honorable Mayor and Members of the Hermosa Beach City Council • /Y -c Regular Meeting of March 14, 2000 TENTATIVE FUTURE AGENDA ITEMS Acceptance of CIP 99-143 - Monterey Blvd. Public Works Director Public Hearing: Appeal of Planning Commission denial of a CUP to allow on -sale beer and wine in conjunction with an existing restaurant at 36 Pier Ave.- Zeppy's Community Development Director Recommendation to approve action minutes from the Planning Commission meeting of March 21, 2000 Community Development Director Recommendation to approve action minutes from the Parks, Recreation and Community Resources Advisory Commission meeting of February 1, 2000 Community Resources Director Consideration of 2000 Commercial Event Applications Community Resources Director Monthly Activity Reports for February All Departments APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE Monthy Activity Reports for March All Departments • February 23, 2000 Honorable Mayor City Council Meeting and Members of the City Council of March 14, 2000 California Municipal Treasurers Association Advanced Workshop in Treasury Management Recommendation It is recommended that City Council receive and file. Background On January 19th and 20th , I attended CMTA-Advanced workshop in Los Angeles. The two day conference was a very worthwhile event due to the in depth information that was given at the various sessions. I found the workshop to be very informative and educational. None of the expense for travel, conference registration, lodging, meals or mileage were at City expense. Respectfully submitted, A I Ki A orkman asurer February 29, 2000 Honorable Mayor and Members For the City Council Meeting of the City Council of March 14, 2000 ACCEPTANCE OF DONATIONS Recommended Action: It is recommended that the City Council accept donations received by the City to be used as follows: Hermosa Beach Kiwanis Club — $1,000.00 - to be used for replacement of worn Skate Park program materials. Michael Norris, Inc. - 100.00 — to be used for replacement of worn Skate Park program materials. Res ectfully submitted: gelk-otaid Concur: Valerie Mohler Viki Copeland Finance Director Accounting Supervisor c: %donation 2000.doc • • LS--/ February 28, 2000 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council March 14, 2000 APPROVAL OF GRANT OF EASEMENT FOR UNDERGROUND FACILITIES IN ASSOCIATION WITH CIP 97-183, LOMA DR. UNDERGROUND UTILITY DISTRICT NO. 97-2 Recommendation: It is recommended that the City Council: 1. Approve the attached Grant of Easement to Southern California Edison Company for underground facilities in association with the Loma Dr. Underground Utility District No. 97-2; and 2. Authorize the Mayor to execute it subject to approval by the City Attorney. Background: As City Council is aware, the Southern California Edison Company (Edison) is undergrounding its existing overhead facilities in the Loma Dr. Underground Utility District. In order for Edison to abide by the term of Rule 20B Underground Conversion, Edison needs to obtain an easement across City property (South Park) to install underground. The legal description of the easement is spelled out in the attached Grant of Easement Agreement. The Director of Public Works has reviewed the easement agreement and found it acceptable. Fiscal Impact: None. Attachments: Grant of Easement Agreement Respectfully submitted, Wit& /Harold C. Williams, P.E. Steph Director of Public Works/City Engineer City Manager Concur: 1 rrell F\B95\Pwfiles\Ccitems197-183 grant approval of easement 1f RECORDING REQUEST* SOUTHERN CALIFORNIA EDISON An EDISON /N1'ERNA770NAL Company WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY Real Properties and Administrative Services 14803 Chestnut Street Westminster CA 92683-5240 Attn: Real Estate Operations - Southern GRANT OF EASEMENT SPACE ABOVE THIS LINE FOR RECORDER'S USE DOCUMENTARY TRANSFER TAX $ NONE (VALUE DISTRICT South Bay WORK ORDER 6544-7167 (DENIM' W-7100 MAP SIZE AND CONSIDERATION LESS THAN $100.001 SCE Company FIM APN 4187-17-900 APPROVED: REAL PROPERTIES AND ADMIN. SVCS. BY M DACE 02/22/00 SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME CITY OF HERMOSA BEACH (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful .for distributing electrical energy and for transmitting intelligence by electrical means, in, on, over, under, across and along that certain real property in the County of Los Angeles, State of California, described as follows: THOSE PORTIONS OF LOT 1 OF TRACT NO. 1516 IN THE CITY OF HERMOSA BEACH, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 25, PAGE 39 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, TOGETHER WITH THOSE PORTIONS OF LOT 5 IN BLOCK 74 OF THE SECOND ADDITION TO HERMOSA BEACH, SAID CITY, COUNTY AND STATE, AS SHOWN ON MAP RECORDED IN BOOK 3, PAGES 11 AND 12 OF MAPS IN THE OFFICE OF SAID RECORDER, DESCRIBED AS FOLLOWS: PARCEL 1 A STRIP OF LAND 6.00 FEET WIDE LYING 3.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT THE INTERSECTION OF THE WESTERLY LINE OF SAID LOT 1, WITH A LINE THAT IS PARALLEL WITH AND DISTANT SOUTHERLY 5.00 FEET, MEASURED AT RIGHT ANGLES FROM THE NORTHERLY LINE OF SAID LOT 1; THENCE EASTERLY ALONG SAID PARALLEL LINE 17.00 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT "A"; THENCE CONTINUING EASTERLY ALONG SAID PARALLEL LINE A DISTANCE OF 53.00 FEET TO A POINT HEREINAFTER REFERRED TO AS POINT "B"; THENCE CONTINUING EASTERLY ALONG OF SAID PARALLEL LINE 15.00 FEET. PARCEL 2 A STRIP OF LAND 12.00 FEET WIDE, LYING 6.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT THE HEREINBEFORE DESCRIBED POINT "A"; THENCE SOUTHERLY, AT RIGHT ANGLES TO CENTER LINE OF ABOVE DESCRIBED PARCEL 1, A DISTANCE OF 8.00 FEET. EXCEPT THEREFROM THAT PORTION THEREOF WITHIN ABOVE DESCRIBED PARCEL 1. PARCEL 3 • • A STRIP OF LAND 8.00 FEET WIDE, LYING 4.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: BEGINNING AT THE HEREINBEFORE DESCRIBED POINT "B"; THENCE SOUTHERLY, AT RIGHT ANGLES TO THE CENTERLINE OF ABOVE DESCRIBED PARCEL 1, A DISTANCE OF 9.00 FEET. EXCEPT THEREFROM, THAT PORTION THEREOF WITHIN ABOVE DESCRIBED PARCEL 1. Legal description was prepared pursuant to Sec. 8730(c) of the Business & Professions Code. Grantor agrees for itself, its successors and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee, and its contractors, agents and employees, shall have the right to trim or cut tree roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable. EXECUTED this day of , 2000. STATE OF CALIFORNIA COUNTY OF ss. GRANTOR CITY OF HERMOSA BEACH Signature Title On , 2000, before me, Public in and for said State, personally appeared personally proved to me on the basis of satisfactory evidence) to be the persons whose names are subscribed to the and acknowledged to me that they executed the same in their authorized capacities, and that by their instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary a Notary known to me (or within instrument signatures on the Page 2 DMR990036 6544-7167/`V-7100 Los Angeles, CA, 1998-99 - 4187-017, Sheet 1 of 1 t4167 SW.E r —a0• 17 10TH • ST CODE 4340 4e ed 0 0 J 77 4 1 20 $ 3 07 4O' r 5 ®' aO. 7 a 0• LOT 5 Pat M to 6.25,14c. BLK. s7/J0 9 • -100h $ I I® rot PREY. ,SSMT. SE[: ager -n • 120. • 13 ©• • 140 71• 5®; i 74 LOT 6 Pon. 574 TRACT NO. 1516 0.B.25-39 SECOND ADDITION TO. HERMOSA BEACH M.1Z3-11-12 8t,ca..yc Slew 0 ASSESSOR'S NAP COUNTY OF LOS ANGELES. CALIF. February 28, 2000 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council March 14, 2000 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR GENERAL CIVIL ENGINEERING SERVICES Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to Quantum Consulting for providing General Civil Engineering Services for a fee of $70,000. 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3. Authorize the Director of Public Works to make changes to the agreement up to $10,500. Background: Due to the unanticipated departure of engineering staff coupled with a vacant inspector position, staff has determined that in order to meet the required level of general engineering services for the City, the services of an Engineering Consultant are needed. The consultant services will be needed until such time as the vacant positions are filled. On February 8, 2000, Council approved a Request for Proposals (RFP) for General Civil Engineering Services and authorized staff to solicit proposals. Staff sent out nine RFP's to firms Staff felt were qualified and would be interested in the assignment. Proposals were received from the following firms: PROPOSED HOURLY NAME CITY RATE RANGE 1. AAE, Inc. Orange, CA $45.00 - $55.00 2. CBM Consulting, Inc. Gardena, CA $64.00 - $65.00 3. DMR Team, Inc. Culver City, CA . $58.00 - $65.00 4. Project Partners Laguna Hills, CA $31.29 - $73.64 5. Quantum Consulting Lawndale, CA $65.00 - $68.00 Analysis: Staff evaluated each proposal on the basis of the scope of services, similar assignments, resumes of key personnel and hourly rates. 1 19 • • The consulting firm of Quantum Consulting was chosen by staff as the firm best able to meet the current needs of the city. For this assignment, Quantum Consulting has chosen Mr. Frank Bigdeli, P.E. and Principal of the firm to provide the general civil engineering service and Mr. Arthur Warren, Jr. for inspection services. Mr. Bigdeli has recently completed a three-year term successfully as the contract City Engineer for the City of Lawndale. In that capacity, he completed the first ever Capital Improvements Program (CIP), obtained $12 million in grants from various federal, state and local sources and implemented a number of capital projects from preparation of budget and RFP through construction management and inspection. Mr. Bigdeli has over twenty years of municipal engineering experience and has provided similar services for many Southern California cities. Mr. Arthur Warren, Jr. will provide inspection and permit processing services on the referenced assignment. Mr. Warren possesses over thirty years of experience on matters related to inspection and permit processing. He has recently retired from the City of Los Angles after twenty-two years of service. Mr. Warren is currently on contract with the City for inspection services associated with the Underground Utility Districts. Fiscal Impact: The cost of the proposed services adds no cost to the FY 1999-2000 budget. It is anticipated that salary savings will cover the cost. There is approximately $79,000 available for general civil engineering services and approximately $40,000 available for inspection services. Attachments: Professional Services Agreement Respectfully submitted, /LWJU1 C. Williams,WilP.E. Step Director of Public Works/City Engineer City Manager Concur: Noted for Fiscal Impact: Viki Copeland Finance Director F\B95\Pwfiles\Ccitems\AWARD GENERAL CIVIL ENG. SVCS. 3-14-00 2 • • PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 14th day of March, 2000 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Quantum Consulting, hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit "A". ARTICLE 11- Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $ 70,000. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, c/o the Finance. Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. 1 ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from:the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. ARTICLE XIV - Indemnity CONSULTANT agrees to indemnify the. CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity , CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 . • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the. CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. 5 ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach Quantum Consulting ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney f:\b95\pwfileslrfp\general civil engineering services\psa Exhibit "A" SCOPE OF SERVICES A. Provide assistance engineering services for management of capital improvements to include: 1. Provide technical support for City Council, City Staff and Commissions at the request of the Public Works Director. 2. Prepare request for proposals (RFP) to retain services of design consultants to prepare construction documents for projects. 3. Respond to consultants' questions, recommendations and maintain communications throughout implementation of the projects. 4. Prepare Staff reports requesting authorization for various design and construction contracts. 5. Attend meetings of the City Council, Commissions and Staff at the request of the Public Works Director. 6. Prepare budget and schedule for the projects. Provide weekly status reports to the Public Works Director entailing the progress of the projects. 7. Identify and develop recommendations for optimum implementation of the projects. 8. Provide technical plan check of the improvement plans. Provide bidability/constructibility reviews of the construction documents. 9. Assist in the advertising/bidding process for the project andprovide contract and grant administration. 10. Prepare Staff report for substantial completion and release of retention. 11. Prepare and file final notice of completion with the City Clerk. B. Provide permit processing and inspection services: 1. Provide services to process encroachment permits for work proposed within the public right-of-way. 2. Provide field inspection for the permitted work and other city construction projects. 3. Prepare daily log of activities for the construction work. 4. Prepare correspondence for the Public Works Director's signature regarding notification of any correction or violation. 5. Respond to public or staff inquiries regarding projects. 6. Review and approve change order requests and progress payments. 7. Prepare punch list items for project completion. Honorable Mayor and Members of The Hermosa Beach City Council February 28, 2000 Regular Meeting of March 14, 2000 AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CITY TRAFFIC ENGINEERING SERVICES Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to Stevens -Garland Associates, Inc. for providing City Traffic Engineering Services for a fee of $10,000. 2. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 3. Authorize the staff to negotiate an agreement with Stevens -Garland Associates, Inc. for services in the FY 2000-2001. Background: The City's long time City Traffic Engineer has informed Staff that he is no longer able to provide service to the City. On February 8, 2000, Council approved a Request for Proposals (RFP) for City Traffic Engineering services and authorized staff to solicit proposals. Staff has determined that, in order to meet the required level of traffic engineering services for the City, the services of a Traffic Engineering Consultant are needed. Staff sent out ten RFP's to firms Staff felt were qualified and would be interested in the assignment. Proposals were received from the following firms: PROPOSED NAME CITY HOURLY RATE 1. AAE, Inc. Orange, CA $ 85.00 2. Hank Mohle & Associates Orange, CA $120.00 3. Quantum Consulting Lawndale, CA $ 68.00 4. Stevens -Garland Associates, Inc. Huntington Beach, CA $ 90.00 lb t 4 • Analysis: Staff evaluated each proposal on the basis of the scope of services, similar assignments, resumes of key personnel and hourly rates. The consulting firm of Stevens -Garland Associates, Inc. was chosen by staff as the firm best able to provide the required services. _ Mr. Richard D. Garland, P.E. is familiar with the transportation issues in the South Bay, having prepared numerous traffic and parking studies for development projects in Torrance, Gardena, Long Beach, Carson, Rancho Palos Verdes, Manhattan Beach, El Segundo and the Wilmington and San Pedro areas of Los Angeles. In addition, he has conducted neighborhood traffic intrusion studies and analyzed such deterrent measures as one-way streets, turning restrictions, barricades, traffic diverters, speed humps, chokers, traffic circles and signal modifications throughout the South Bay. Fiscal Impact: The FY 1999-2000 budget has provided for contracting City Traffic Engineering Services, therefore, the cost of the proposed services adds no cost to the FY 1999-2000 budget. Attachments: Professional Services Agreement Respectfully submitted, /J&74Z arold C. Williams P.E. Step h=n'.urrell City Manager Concur: Director of Public Works/City Engineer Noted for Fiscal Impact: Viki Copeland Finance Director 2 F\B95\Pwfiles\Ccitems\AWARD CITY TRAFFIC ENG. SVCS. 3-14-00 • • PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 14th day of March, 2000 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Stevens -Garland Associates, hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit "A". ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $ 10,000. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, c/o the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. 1 ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 ARTICLE XIV - Indemnit CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: 1. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. �. • C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. 5 • . ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach Stevens -Garland Associates, Inc. ATTEST: Elaine Doerrling, City Clerk APPROVED AS TO FORM: City Attorney t\b95\pwfiles\rfp\city traffic engineering services\psa Exhibit "A" SCOPE OF SERVICES • Provide technical staff support for City Council, City Staff and Commissions. • Represent the City at regional organization meetings. • Respond to citizen input and inquiries; i.e., questions, complaints and suggestions relative to traffic issues. • Attend City Council, Commission and staff meetings on an "as needed" basis. • Prepare reports summarizing investigations of requests for the installation and/or modification of traffic control devices, traffic signals, stop signs, parking regulations, speedzones, channelization, crosswalks, etc. • Provide traffic engineering review for proposed City projects, private development projects and special City events. • Identify, review and develop recommendations for corrective measures for neighborhood streets experiencing unacceptably high volumes of traffic. • Respond to requests from citizens or City officials regarding traffic issues. • Investigate and develop potential solutions for traffic and parking problems. • Monitor/observe traffic signal operations. • Develop signing and striping plans. • Conduct speed surveys. • Compile/assemble traffic volume data. • Assist the City Attorney with traffic -related litigation. • Prepare staff reports and provide verbal presentations at City Council, Planning Commission and Public Works Commission meetings. • Honorable Mayor and Members of the Hermosa Beach City Council March 7, 2000 Regular Meeting of March 14, 2000 A RESOLUTION ORDERING 111E PREPARATION OF A REPORT FOR DM ANNUAL LEVY OF ASSESSMENTS WITHIN THE HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT DURING FY 2000 - 2001 Recommendation: Adopt the attached resolution ordering the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during fiscal year 2000 - 2001. Background: The Landscaping and Street Lighting District provides for the maintenance and operation of the citywide street lighting program and landscaping within street medians and parkways. Staff conferred with the City Attorney to determine the applicability of Proposition 218 to the -City's Landscaping and Street Lighting District. Briefly, Proposition 218 contains an exception for existing assessments imposed exclusively to fund capital costs and maintenance and operation costs for sidewalks and streets. Based on the advice of the City Attorney, staff recommends that the City rely on this exemption and continue to levy assessments to pay for the maintenance and operation of street lights, street median and parkway landscaping without complying with the requirements of the Proposition so long as the assessments are not increased. Analysis: The Landscaping and Street Lighting District must be renewed annually. In approving the attached resolution, the Council authorizes the preparation of a report which will contain plans, specifications, costs and estimated assessments for the Landscaping and Street Lighting District. As required, the following necessary steps must be taken for the levy and collection of assessments for fiscal year 2000 - 2001 within the City's Landscaping and Street Lighting District. 1. The Director of Public Works files with the City Clerk the report consisting of, among other things, the map and the assessments. 2. The City Council adopts a resolution approving the report of the Director of Public Works. 3. The City Council adopts a resolution which sets the date, time and the place for a public hearing in order to accept input on Landscaping and Street Lighting District 2000 - 2001. • • 4. The City Council adopts a resolution confirming map and assessment for Landscaping and Street Lighting District 2000 — 2001 and levy the set assessment rate per unit for the fiscal year commencing July 1, 2000 and ending June 30, 2001. 5. The City Council adopts the fiscal year 2000 - 2001 estimated revenue for secured collections for the Landscaping and Street Lighting District Alternatives: Other alternatives available to City Council and considered by staff are: 1. Let the District lapse; thereby, causing a potential increased General Fund obligation of approximately $449,000. 2. Retain the district and modify level of service. Attachments: Resolution Ordering Preparation of Report Respectfully submitted, Homayoun Behboodi Associate Engineer Concur: c JLL_i arold C. Williams, P.E. Director of Public Works/City Engineer Stem R. Burrell City Manager FB95/ccitems/ccstland2 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • , RESOLUTION NO. 00- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, ORDERING THE DIRECTOR OF PUBLIC WORKS TO PREPARE A REPORT IN ACCORDANCE WITH ARTICLE 4 OF CHAPTER 1 OF THE "LANDSCAPING AND LIGHTING ACT OF 1972", BEING DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR THE MAINTENANCE, OPERATION AND SERVICING OF STREET AND SIDEWALK LANDSCAPING LIGHTING AND APPURTENANT WORK IN THE CITY OF HERMOSA BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30, 2001. HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2000-2001 WHEREAS, the City Council of the City of Hermosa Beach, California, proposes to renew the existing assessment district designated as "Hermosa Beach Landscaping and Street Lighting District 1999-2000" pursuant to the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS, the assessment district includes all parcels of land within the City and shall be redesignated as the HERMOSA BEACH LANDSCAPING AND STREET LIGHTING DISTRICT 2000-2001"; and WHEREAS, it is proposed to maintain and operate streets and sidewalks within the assessment district, including the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities located in and along such streets and sidewalks. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council hereby redesignates the existing Hermosa Beach Landscaping and Street Lighting District 1999-2000 as the Hermosa Beach Landscaping and Street Lighting District 2000-2001. SECTION 2. That the Director of Public Works is hereby ordered to prepare and file a report in accordance with Article 4 of Chapter 1 of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, for the maintenance and operation of streets and sidewalks within the assessment district, including the 1 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 • operation, maintenance and servicing of landscaping, lighting and appurtenant facilities located in and along such streets and sidewalks, for the Fiscal Year commencing July 1, 2000 and ending June 30, 2001 all as set forth in this resolution. SECTION 3. That a certified copy of this resolution be presented to the Director of Public Works for his/her information and. guidance. SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceeding of the City Council of said City in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 14th day of March, 2000. ATTEST: PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, California , CITY CLERK CITY ATTORNEY APPROVED AS TO FORM: -2- F/B95/P les/Resos/resost2 Honorable Mayor and Members of The Hermosa Beach City Council March 8, 2000 Regular Meeting of March 14, 2000 AWARD PROFESSIONAL SERVICES AGREEMENT FOR DESIGN & ENGINEERING OF STREET & SEWER IMPROVEMENTS FOR LOMA DRIVE, SUNSET DRIVE, PALM DRIVE, 6TH STREET AND 16TH STREET, CIP NO. 00-410 Recommendation: It is recommended that the City Council: 1. Award a Professional Services Agreement to Rox Consulting Group, Inc. for providing design and engineering services for CIP No. 00-410 in the amount of $67,800. 2. Appropriate $34,400 from the Sewer Fund and $43,600 from the CIP Fund. 3. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and 4. Authorize the Director of Public Works to make changes to the agreement up to $10,200. Summary: As the City Council is aware, the capital improvement project initiated in the mid -1990's calling for street and sewer improvements to Loma Drive, Sunset Drive, Palm Drive, 6th Street and 16th Street was delayed as a result of the formation of the . Loma Drive Underground Utility District (UUD) No. 97-2. That UUD project is now nearing completion. Therefore, it is time to restart the street and sewer improvement project. Since Rox Consulting Group, Inc. was retained in 1995 to prepare the plans, specifications and cost estimates (PS&E), coupled with the fact that the project was stopped before the PS&E reached 100% completion, Staff is recommending the firm be retained to complete the PS&E at this time. The firm is proposing to complete the PS&E and other associated design and engineering items for a fee Staff feels is fair and appropriate. Background: In the FY 95-96 Budget adopted in June of 1995, Council approved, as part of the Capital Improvement Program, the design and construction of the Loma Drive Sewer Project. The Loma Drive sewer was built in 1934 and recently had been the location of numerous maintenance callouts. The Infrastructure Management System report • prepared in October of 1994 delineates this line as a top priority for replacement mainly due to roots infiltrating the loose joints of this older line thereby causing sewer backups. In October of 1995, Rox Consulting Group was hired to prepare the construction documents for the Loma Drive Street & Sewer Project. Analysis• The Scope of Services will consist of the following and associated work: A. Street Improvement Plans Prepare one set of Street Improvement Plans in accordance with the City's Minimum Design Standards. Process the improvement plans through the City for final approval. Off-site improvements will be required in many locations. Driveways, utility boxes, sidewalks and concrete steps will need to be reconstructed or relocated. B. Sewer Improvement Plans Prepare one set of Sewer Improvement Plans in accordance with the City's Minimum Design Standards. Process the plans for final City approval. C. Construction Cost Estimate Upon submittal and approval of the improvement plans, a cost estimate reflecting the proposed improvements shall be submitted to the City. D. Field Review Prior to commencing the design of the improvement plans, a field review of the project site shall be conducted to verify any field changes. Mileage is included. E. Specifications Upon submittal of the improvement plans, one set of specifications shall be included with the package. F. Soils Testing Provide the soils testing and recommendations for the Structural Sections of the proposed streets to be reconstructed. G. Design Survey Perform Preliminary Design Survey of the existing utilities, driveways, poles, sidewalks, etc. and Topography Map for the purpose of the final design. The complete Scope of Services can be found in the attached Professional Services Agreement. 2 Fiscal Impact: At this time, Staff is requesting an appropriation in the amount of $34,400 from the Sewer Fund and $43,600 from the CIP Fund for the preparation of PS&E. During the budget process for FY 00-01, Staff will be requesting funds for the construction portion of the CIP. That amount is estimated to be approximately $2,100,000. Alternatives: 1. Approve Staffs recommendation. 2. Reject proposal and send back to Staff for downscope of project. 3. Take no action. Attachments: 1. Project Location Map 2. Professional Services Agreement Respectfully submitted, Harold C. Williams, P.E. x1' Director of Public Works/City Engineer Noted for fiscal impact: Viki Copeland, Finance Director Concur: Step = rrell City Manager 3 f.\b95\pwfiles\ccitems\00-410 Award Design PSA JS 414 '1S 419 13 41L '1S 191r '13 419 ` •13 439 i JS 41L J3 419 13 416 JS 416 134101 '1S 4101 JA 4111 JS 4111 J3 4111 '3AV . 931d "13 4101 • a. 2 0 0 J V 0N a co I -- Z J 1S 41£ •1.04141 •1S .441'1 7.3 4141 '1S 4191 10 4191 •1S 419 t J0 41L1 '1S 4111 '104191 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 14th day of March, 2000 at Hermosa Beach, County of Los Angeles, State of California, by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Rox Consulting Group, hereinafter called the CONSULTANT. WITNESSETH: That the CONSULTANT for and in consideration of the covenants, conditions, agreements, and stipulations of the CITY herein expressed, does hereby agree to furnish to the CITY professional services and materials, as follows: ARTICLE I - Scope of Work CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the plans and specifications or the scope of work attached as Exhibit "A". ARTICLE II - Costs The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal. Total expenditure made under this contract shall not exceed the sum of $67,800. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract. Any increase in contract amount or scope shall be by express written amendment approved by the CITY and CONSULTANT. The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations. ARTICLE III - Method of Payment CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULTANT shall submit invoices in triplicate and addressed to the CITY, do the Finance Department, 1315 Valley Drive, Hermosa Beach, CA 90254- 3884. 1 ARTICLE IV - Subcontracting CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. ARTICLE V - Completion Date CONSULTANT shall commence work under this agreement upon execution of this agreement and shall complete the work according to the schedule submitted as part of Exhibit "A", however, the CITY's Director of Public Works may extend the completion date as required by the scope of this contract. Any contract time extension shall require the express written consent of the Director of Public Works. ARTICLE VI - Accounting Records CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment of Federal funds hereunder. ARTICLE VII - Ownership of Data All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. ARTICLE VIII - Termination This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. ARTICLE IX - Assignability CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. ARTICLE X - Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties 2 ARTICLE XI - Non -Solicitation Clause The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE XII - Equal Opportunity Assurance During the performance of this contract, the CONSULTANT agrees as follows: A. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of, this nondiscrimination clause. B. The CONSULTANT will, in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONSULTANT will permit access to their books, records and accounts by the applicant agency, the State, the Federal Highway Administration and/or the National Highway Traffic Safety Administration for purposes of investigation to ascertain compliance with this nondiscrimination clause. D. In the event of the CONSULTANT's noncompliance with the nondiscrimination clauses of this contract, this contract may be canceled, terminated or suspended in whole or in part. ARTICLE XIII - Clean Air Act During the performance of this Contract, the CONSULTANT agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.) as amended. 3 ARTICLE XIV - Indemnity • CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortious acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. ARTICLE XV - Insurance A. Without limiting CONSULTANT'S obligations arising under ARTICLE XIV - Indemnity , CONSULTANT shall not begin work under this -Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverages of $500,000 for property damage, $500,000 for injury to one person/single occurrence, and $500,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. 4 C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insureds on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iv) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefor at CONSULTANT'S expense. ARTICLE XVI - Enforcement of Agreement In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. ARTICLE XVII - Conflicts of Interest No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the performance of this Agreement, no person having any such interest shall be employed. ARTICLE XVIII - Independent CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. ARTICLE XIX - Entire Agreement of the Parties This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. ARTICLE XX - Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF HERMOSA BEACH CONSULTANT MAYOR: Mayor, City of Hermosa Beach Rox Consulting Group ATTEST: Elaine Doerfling, City Clerk APPROVED AS TO FORM: City Attorney 6 f. \b95\pwrileslcip100-4101psa EXHIBIT A 1 SCOPE OF SERVICES The Scope of Services, subject to your approval, shall consist of the following professional services: I. FINAL ENGINEERING A. Street Improvement Plans Prepare one set of Street Improvement Plans in accordance with the City of Hermosa Beach Minimum Design Standards. Process the improvement plans through the City for final approval. Off -Site improvements will be required in many locations. Driveways, utility boxes, sidewalks, and concrete steps will need to be reconstructed or relocated. B. Sewer Improvement Plans Prepare one set of Sewer Improvement Plans in accordance with the 'City Hermosa Beach Minimum Design Standards. Process the plans for Final City approvaL C. Meetings Attend meetings for coordination with City. For the purpose of this proposal, we have estimated 40 hours of meeting time. Any request beyond the 40 hours shall be charged on Time and Material basis. Mileage is included. D. As -Built Plans Upon completion of the project, we shall provide the City with one set of Mylar As -built plans and one Zip Disc for the City's official records. E. Construction Cost Estimate Upon submittal and approval of the improvement plans a cost estimate that reflects the proposed improvements shall be submitted to the City.. F. Field Review Prior to commencing the design.of the improvement plans a field review of the project site shall be conducted to verify any field changes. Mileage is included. G. Research Prior to commencing the design of the improvement plans a document research shall be conducted to verify any field changes by the other utility companies. Mileage is included. H. Specifications Upon submittal of the improvement plans one set of specifications shall be included with package. Signage and Striping Plans Prepare one set of Signage and Striping plans in accordance with the City Hermosa Beach Minimum Design Standards. Process the plans through the City for final approval. J. Soils Testing Provide the soils testing and recommendations for the Structural Sections of the proposed streets to be reconstructed. K. Request for information Respond to the contractor's request for information and consultation. For the purpose of this proposal, if requested, we may allocate 40 hours. Any request beyond the 40 hours shall be charged on Time and Material basis. L. Reimbursable Provide 2 preliminary sets of construction plans blueline prints & 1 set of Preliminary specifications photocopying. Provide 2 final sets of construction plans & 1 final set photocopying and one computer Zip Disc of the project M. Design Survey Perform Preliminary Design Survey of the existing utilities, driveways, poles, sidewalks, etc. and Topography Map for the purpose of the final design. • Cid-�-vv March 8, 2000 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council RECOMMENDATION TO DENY CLAIM Recommendation: March 14, 2000 It is recommended that City Council deny the following claim and refer it to the City's Liability Claims Administrator: 1. Claimant: Burd, Richard A. Date of Loss: 09-19-99 Date Filed: 03-08-00 Allegation: Injuries caused by police officers A copy of this claim is on file with the City Clerk's office. Respectf Hy Submitted, ichael A. Earl, Director ersonnel & Risk Management Concur: tephen R. Burrell City Manager ik 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 FRIEDMAN, YAMAMOTO & ELLER, L.L.P. CIVIC CENIER PROFESSIONAL BUILDING 3465 TORRANCE BOULEVARD SUITE G TORRANCE, CALIFORNIA 90503-5804 (310) 540-7774 • FAX (310) 540-3151 ATTORNEYS FOR Claimant, RICHARD BURD BEFORE THE CITY COUNCIL, CITY OF HERMOSA BEACH COUNTY OF LOS ANGELES, STATE OF CALIFORNIA In the Matter of the Claim of ) ) RICHARD A. BURD, ) ) Against the City of Hermosa Beach, ) ) Claim No. CLAIM AGAINST GOVERNMENTAL AGENCY RICHARD A. SURD hereby makes claim against the City of Hermosa Beach and the City of Hermosa Beach Police Department, in a sum which lies within the jurisdiction of the Superior Court. 1. Claimant's address is 233 Calle Miramar, No. 2, Redondo Beach, California. 2. Notices concerning the Claim should be sent to Law Offices of Law Offices of Friedman, Yamamoto & Eller, L.L.P., 3465 Torrance Boulevard, Suite G, Torrance, California 90503-5804. 3. The date and place of the events giving rise to this Claim are: September 19, 1999 at approximately 2:00 A.M. at the Hermosa Beach Promenade near the Pier. 4. The circumstances giving rise to this Claim are as follows: On said date and time, members of the Hermosa Beach Police Department assaulted and battered Claimant. 5. Claimant's injuries include, but are not limited to the following: Broken, bruised and fractured ribs on left side; bruises to right side of face, left shoulder to upper neck muscle spasms; left knee sprain; laceration to lower lip; sore wrists; blurred vision. Burd v. City of Hermosa Beach CLAIM AGAINST GOVERNMENTAL AGENCY Page -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6. The names of the public employees causing the Claimant's injuries are unknown at this time. Dated: March 3 , 2000 FRIED YAMAMOTO & ELLER, L.L.P. Burd v. City of Hermosa Beach CLAIM AGAINST GOVERNMENTAL AGENCY Page - CITY OF HERMOSA BEACH MEMORANDUM DATE: MARCH 9, 2000 TO: CITY COUNCIL FROM: JULIE OAKES, MAYOR J. R. REVICZKY, MAYOR PRO TEMPORE RE: RENEWAL OF CITY MANAGER'S EMPLOYMENT AGREEMENT RECOMMENDATION: Approve amendment to employment agreement effective January 1, 2000 to December 31, 2001. BACKGROUND: A committee of the City Council was appointed to review the employment agreement and performance of the City Manager. The attached amendment to the employment agreement reflects the changes agreed to as a result of the negotiations. 11 • • FIFTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT This Fifth Amendment to City Manager Employment Agreement ("Amendment") is entered into as of the 1st day of January, 2000 by and between the City of Hermosa Beach, California, a municipal corporation ("City"), and Stephen R. Burrell ("Manager"). RECITALS A. Manager is employed by City as its City Manager pursuant to a City Manager Employment Agreement ("Agreement") dated October 26, 1993, as revised on January 1, 1995 and as amended by a First Amendment to City Manager Employment Agreement dated January 1, 1996, a Second Amendment to City Manager Employment Agreement dated January 1, 1997, a Third Amendment to City Manager Employment Agreement dated January 1, 1998, and a Fourth Amendment to City Manager Employment Agreement dated January 1, 1999. B. The parties now wish to amend the Agreement to modify certain portions of the Agreement to reflect the results of Manager's performance evaluation. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, the parties agree as follows: 1. Section Two (a) of the Agreement is amended to read as follows: "City agrees to pay Manager for his services rendered pursuant hereto an annual salary of One Hundred Twenty-five Thousand Dollars and No Cents ($125,000.00), payable in equal installments at the same time as other employees of City are paid. 2.. Section Two (c) of the Agreement is amended to read as follows: "MANAGER shall be entitled to four (4) weeks (160 hours) paid vacation accruing annually from the date of this amendment. MANAGER shall also be entitled to two (2) weeks (80 hours) paid management leave per annum. Accrual of sick leave and use of vacation, sick, and management leave shall be governed in the same manner as for other non -sworn management employees of the CITY. 2. Section Three (a) of the Agreement is amended to read as follows: a) This Agreement shall become effective as of January 1, 2000 and shall expire on December 31, 2001 unless extended by mutual agreement of the parties. Seven (7) months prior to the expiration date of this agreement to any succeeding Agreement, Manager shall notify the City Council in writing of the expiration date. In the event City determines not to renew • • this agreement, it shall provide Manager written notice of nonrenewal not less than six (6) calendar months prior to December 31, 2000, or any succeeding expiration date. Should City not provide six (6) month's notice of nonrenewal, then this agreement shall be automatically extended for an additional two year term. In all other respects, the Agreement, as amended, is hereby reaffirmed and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Employment Agreement to be executed as of the date first written above. CITY OF HERMOSA BEACH By: MAYOR ATTEST: City Clerk STEPHEN R. BURRELL Approved as to Form: City Attorney • • CITY OF HERMOSA BEACH MEMORANDUM Date: March 9, 2000 To: Honorable Mayor and Members of the City Council From: Sol Blumenfeld, Director, Community Development Department Ce -A.74 - Subject: Conditional Use Permit at 36 Pier Avenue — Appeal of Planning Commission's Denial Pursuant to the applicant request, staff recommends continuing the public hearing to the March 28, 2000 meeting. Attachment Zeppy's `Pizza. • Saha? riches Since 1969 36 Pier Ave. 3-(ermosa Beach Cil 90254 City of Hermosa Beach Att: Community Development 1315 Valley Dr. Hermosa Beach, CA 90254 • Rei 36 Pier Ave. Hermosa Beach Zeppy's Pizza Appeal of Denial of CUP To Whom It May Concern: MAR 0 8 ZOJO C=.TY CLEnK CITY��ii�:..V. The purpose of this letter is to extend the date of the scheduled hearing of regarding the CUP for Zeppy's Pizza from March 14, 2000 to the next scheduled City Council Meeting (March 28, 2000). The reason for such a request involves a scheduled family emergency on March 14, 2000. Please contact me with any questions or concerns with this request. I appreciate any understanding regarding this matter. Thank you, Bill Graw Owner (310) 372-7692 (310) 798-6585 • • A -1-e—) Ay SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY 12227 South Hawthorne Way, Hawthorne, California 90250-3857 (310) 973-1802 Fax (310) 978-0892 March 10, 2000 Mr. Steve Burrell City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: Updated Proposal for Dispatch Services To the City of Hermosa Beach Police and Fire Dear Mr. Burrell: RECEVED MAR 1 3 ?000 are MANAGERS OFFICE At a meeting on Wednesday, March 8, 2000, the Board of Directors of the South Bay Regional Public Communications Authority (RCC) authorized me to clarify our proposal dated February 9, 2000 to provide the Hermosa Beach Police and Fire Departments with dispatch services. The Authority will provide the City of Hermosa Beach with police and fire 9-1-1 communications beginning as soon as you so desire and ending September 2001, at which time a yearly contract for service would be negotiated if the city of Hermosa Beach desires to continue receiving our services. At that time, an annual cost for service would be established. The Authority would be willing to contractually agree to an escalation clause at five-year intervals providing Hermosa Beach with a predictable Tong -term budgetary number eliminating concerns over balloon payments or escalating costs. Hermosa Beach has provided outstanding emergency services to its citizens with their own in-house police and fire dispatchers. However, if Hermosa Beach wishes to contract for services with the RCC, service to its citizens and operational issues for the Police and Fire Departments will continue in a seamless fashion. Dispatchers currently employed by Hermosa Beach would be offered employment with the RCC. Since Manhattan Beach and Hermosa Beach share a common border and are frequently responding in each other's jurisdiction under automatic and mutual aid agreements, utilizing the same dispatch center would provide for optimum efficiency and shorter response times. SUPPLEMENTAL INFORMATION 2 The RCC has delivered 9-1-1 services to its member cities' (El Segundo, Gardena, Hawthorne and Manhattan Beach) police and fire departments for more than 25 years. The RCC also interacts with the community by offering the "Red -E -Fox" program, teaching kindergarten and first -grade students how to use the 9-1-1 system. Over the past several years major improvements have been made and some are in process. These improvements include the following: • 1999 - Upgraded to the PC based, 9-1-1 - GTE VESTA phone system. • 1999 - Upgraded all radio systems to the new Motorola "Command Star" dispatch radio system. • 1998 - Upgraded the voice recording system for all 9-1-1 phones and radio transmissions to the "Stancil" recorder system. • 1999 - Installed new digital voice playback recorders at each dispatch consul. • The construction of a new 19,000 square -foot, state-of-the-art communications facility to be located in the City of Hawthorne and to be completed around July 2001. The facility will operate as a state-of- the-art Emergency Operations Center (EOC) for local and regional disaster operations. • The upgrading of the equipment in the Authority's current infrastructure, such as transmission towers, transmitters and repeaters. The RCC currently operates 5 repeater transmitter sites regionally providing outstanding beach area coverage with the capacity of 9 UHF radio channels, 3 VHF radio channels and 1 800 MHz channel. With the frequency spectrum the RCC provides, Hermosa Beach Police and Fire units would be able to directly communicate with each other and with responding mutual and automatic aid units. • The 3.7 million dollar purchase of new RMS (Records Management System) and CAD (Computer Aided Dispatch) software. The RMS software will be in service by the end of 2000 and the new CAD will be operational July 2001. • Providing for current and future CAD interface with fire departments' RMS "Sunpro" which is utilized by both Manhattan Beach and Hermosa Beach Fire Departments. STAFFING • Dedicated "fire" dispatchers - trained in the fire department "Incident Command System." Trained in Area "G" mutual aid operations and procedures. • Dedicated "police" dispatchers • Minimum staffing - 1 shift supervisor, 4 dedicated 9-11 call takers, 3 dedicated police dispatchers, 1 dedicated fire dispatcher. • Maximum staffing - 1 shift supervisor, 4 dedicated 9-1-1 call takers, 3 dedicated police dispatchers, 1 dedicated fire dispatcher, 2 floating dispatchers. *Stang is determined by predictable call load times, event driven (such as major alarm fires or major police operations) or by agency requested special event coverage. All operators within their 18 -month probation period have received: • Police Officers Standard and Training (POST). • Emergency Medical Dispatch (EMD) training to provide pre -arrival first aid and life-saving directions to citizen callers. • Trained in Area "G" automatic and mutual aid procedures. • Trained in incident command system for police and fire. • Monthly exercises in manual mode operations in case of a power or computer failure either in the facility or area -wide. I look forward to discussing this issue in the future. If you have any questions regarding this matter please do not hesitate to contact me at (310) 973-1802 Ext. 206. Sincerely, AlAgeif Ralph Mailloux Executive Director REM:ws 3 March 6, 2000 Honorable Mayor and members of Regular Meeting of the.Hermosa Beach City Council March 14, 2000 CONTRACT WITH THE CITY OF EL SEGUNDO TO PROVIDE PUBLIC SAFETY COMMUNICATIONS AND DISPATCHING SERVICES GENERAL SUMMARY: In 1995, the cities of El Segundo, Manhattan Beach and Hermosa Beach commissioned a comprehensive study of the feasibility of consolidating their police and fire communications functions. While the study by the Aerospace Corporation revealed the project to be feasible from an operational perspective, f the financial viability of such a project at that time was not positive because it was too costly, City Council approved $22,500 to pay for the study at their regular meeting on March 14, 1995. Based on the Warner Group, Management Consultant firm recommendations to the City of El Segundo in 1998 to assess public safety communications dispatch center alternatives, the City of El Segundo directed their staff to present to the cities of Hermosa Beach and Manhattan Beach a proposal to offer public safety dispatch services. In November, 1999, the City of Hermosa Beach received a formal proposal from the City of El Segundo to provide a contractual offer for dispatch services. Staff, in response, developed an administrative report to city council for review at their Annual Goal Setting Meeting on February 17, 2000. The item was then prepared for considerationat a regularly scheduled council meeting. The Administrative Report is attached to this agenda item. Since receipt of the El Segundo proposal, representatives from each of the agencies have met on a regular basis and explored the issue from operational, governance, financial perspective and transitional matters. The findings and results of that continued feasibility study are contained in the attachment to the report. The findings are positive and the operational, financial and service aspects of such an undertaking are thoroughly addressed in the report. Comparative analysis of costs of a consolidated communications center versus a stand-alone operation has likewise been completed and is included in the attachment to this report. An economy of scale in consolidating the communi- cations units has been received. • • RECOMMENDATION: It is recommended that the City Council: 1. Approve staff recommendation to contract with the City of El Segundo to provide public safety communications and dispatch services. 2. Authorize the Mayor to sign the agreement for dispatch services and frequency sharing. 3. Authorize the payment of an annual fee based on the DMG Maximus Fee Schedule in the proposal, based on calls for service and overall use and workload placed on the dispatch center. The projected fee for FY 2000-01 is $426,005. 4. Authorize the City Manager to appropriate $34,500 from contingency funds for any transitional costs to upgrade existing radio equipment infrastructure. ALTERNATIVE ACTIONS: 1. Reject the proposal to consolidate communications units and continue to function as a stand-alone communications dispatch operation. However, this is not recommended by staff as it discounts cost -savings and improved services. 2. Select one of two proposals submitted by the City of El Segundo or the South Bay Regional Communications Center (RCC). It is recommended by staff that Council select the City of El Segundo proposal because it meets the existing and future requirements for Public Safety Dispatching for the City of Hermosa Beach as enumerated in the attached study. The RCC maintains technology that will not improve dispatch services and is yet to address future financial uncertainties. 2 • • FISCAL IMPACT OPERATIONAL COSTS Comparative cost analysis for the project is included in the attachments. During first Fiscal Year 2000/2001, the city would have an estimated savings of .$103,188. Projected annual savings thereafter for operations are estimated at more than $100,000 a year. EQUIPMENT COSTS Equipment costs would be $34,500 in Fiscal Year 1999/2000 for a Fire Department VHF Repeater. Sufficient funds exist for this proposal in Prospective Expenditures. Respectfully submitted, V �Gl .OI ��'�ce.P1� Val Straser, Chief of Police Hermosa Beach Police Department Russell Tingley Hermosa Beach Fire Department Noted for Fiscal Impact: Viki Copeland, Finance Director tep e R. B rrell City Manager DATE: TO: SUBJECT: • • HERMOSA BEACH POLICE DEPARTMENT MEMORANDUM February 22, 2000 ADMINISTRATIVE.I EPORT-TO THE CITY COUNCIL FROM THE'OFFICE OF THE CHIEF OF POLICE REGIONAL POLICE AND FIRE COMMUNICATIONS FOR THE CITY OF HERMOSA BEACH EXECUTIVE SUMMARY It is proposed that the City of Hermosa Beach contract with the City of El Segundo to provide public safety communications and dispatching services. Police Department staff have studied the feasibility of merging or consolidating the Police communications function on a regional basis for the city. This report will summarize the findings of the study, as well as the assigned costs for these services on a contract basis. PRIMARY STUDY OBJECTIVE The primary objective of this study was to analyze viable public safety dispatch communications alternatives available to the City of Hermosa Beach that best meet the current and future needs for improved service and responsiveness to the citizens and public safety personnel of the city. The study of the feasibility of regionalizing the dispatch communications functions has proven to be positive. The opportunity to save costs associated with regionalization; the opportunity to maximize service levels in both communications (staffing and patrol operations; computers in cars, police pursuits); the opportunity to upgrade technology and integrate such technology into future police operations, the opportunity to save administrative costs associated with the communications functions (hiring market/reduced liabilities); the opportunity to better allocate resources and costs over an extended period of time, and the economy of scale of such an operation have been the most positive aspects of a regional aspect. This matter is to be considered by the Hermosa Beach City Council at their Council Meeting of March 14, 2000. 1 RECOMMENDATION It is recommended that the City Council consider the implications of regionalizing communications by contracting.with the City of El Segundo to provide communication and dispatch services and to direct staff appropriately. INTRODUCTION Since 1995, the City of El Segundo intended to develop a regional Emergency 911 System designed to provide Police, Fire and Emergency Medical Dispatching Services to the cities of El Segundo, Manhattan Beach and Hermosa Beach. The dispatching system was designed so that it can be expanded so that additional cities can be added on a contractual basis. Currently, the cities of El Segundo and Manhattan Beach purchase their dispatching services from the South Bay Regional Communications center (RCC). The City of Hermosa Beach has been dispatching on their own since 1989. The City of Hermosa Beach withdrew from participation and membership in the RCC because rising costs of double digit increases caused a financial hardship on the City. (Refer Resolution No. 87-5084). DEMOGRAPHICS The City of El Segundo has a permanent population of approximately 15,000 residents, which grows to approximately 75,000 during business hours. The City of Hermosa Beach has a population of approximately 19,000 with seasonal Summer population increases. The City of Manhattan Beach is demographically similar to Hermosa Beach with a population of approximately 32,000 and also has seasonal influxes in the Summer months. BACKGROUND Following the recommendations of the Warner Group Study, on February 3, 1998, the City of El Segundo authorized the design, construction and operation of a Public Safety Communications Center. The City of El Segundo further directed staff to initiate discussions for contracting with potential customer agencies for future dispatching services. Since that date, the communications center project has commenced and an approximate 5,000 square foot addition is under construction at the existing El Segundo facility. It was anticipated that the facility, as well as the entire project, will be completed and fully operational by August 2000. 2 • • The concept for providing communications and dispatch services to the City of Hermosa Beach has been included throughout the development of the El Segundo Communications Center. Representatives from Hermosa Beach have been continually updated and involved on the status and progress of the project. Information, recommendations and feedback have been provided by these - representations and subsequently implemented into the plans. As the completion date approaches, a specific proposal to offer dispatch services was submitted to the City. A copy of the most recent proposal is attached to this study. (See attachment A). PROPOSAL - SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS. AUTHORITY On February 14, 2000 a proposal to provide dispatch services was received from the RCC located in Hawthorne. The RCC is proposing to provide dispatch services to the City of Hermosa Beach for no cost beginning as soon as we so desire until September 2001. At that time the City of Hermosa Beach would have the option of entering into a formal agreement with the RCC. (See attachment B) The RCC utilizes a complicated formula for determining participation costs. When we first met with Director Ralph Mailloux, we were unable to provide him with the information he required to determine participation costs. (We do not collect the type of data they require for their formula) However, we knew the number of calls for service for 1998 and we made a comparison with El Segundo that had twice as many calls for service. In essence we took the costs of El Segundo's participation and cut the amount in half to come up with the amount of $ 323;362. In September of 2001, the RCC will have collected the required data to determine our costs. There are a total of 18 data categories for police and four for fire. The RCC collects the data in each of these categories and each has a weighted value. At the end of the year all of the categories are added up. For example, in 1998 the combined weighted number of calls for all member agencies was 1,298,744. Of this amount, the El Segundo Police Department made up 214,633 of this total or 16.53%. The projected budget for the RCC is 4.1 million. The cost for the El Segundo Police Department would be 16.53% of this 4.1 million. Therefore, the annual costs for any member city are predicated on the numbers of calls for service as measured in the various data categories along with the total annual operating budget for the RCC. (See attachment C) The South Bay Regional Communications Authority (SBRPCA) operates a consolidated communications center in the City of Hawthorne serving the police 3 • • and fire departments of the cities of El Segundo, Gardena, Manhattan Beach and the Hawthorne Police Department. However, membership in the agency is fluid: Los Angeles County is taking over Fire Protection Services for Gardena, El Segundo is considering withdrawing from the center and Inglewood Police Department is considering joining the center. The South Bay Regional Communications Authority is preparing to construct a new communications center a few blocks from the existing center. The site has been purchased and long-range plans for site construction and a new radio system have been developed. Financing arrangements for the new center have yet to be established. These future costs will be borne by member and client agencies yet to be determined. • During the course of this study, police staff and the City Manager have visited the proposed sites at the El Segundo Police Department, the. South Bay Regional Communications Authority in the City of Hawthorne and reviewed the current conditions of our dispatch center. We also visited the West Cities Communication Center (West -Comm) in Seal Beach. West -Comm was formed in May 1996 by a joint powers agreement between the cities of Cypress, Los Alamitos and Seal Beach. West -Comm cities are representative of the South Bay Cities of Hermosa Beach, Manhattan Beach and El Segundo. Their tri -city communications center has the state-of-the-art equipment which includes Motorola CRT radios and the Vesta 911 telephone system. Representatives from each of the West -Comm cities expressed great satisfaction with their new center. Local control was an important mutual concern before the project. Their common refrain now is, "The system is seamless. Our citizens are not concerned where the dispatch center is located. Services have improved for all West -Comm cities." • • HERMOSA BEACH FIRE DEPARTMENT MEMORANDUM TO: STEPHEN BURRELL, CITY MANAGER FROM: RUSSELL TINGLEY, FIRE CHIEF DATE: MARCH 6, 2000 SUBJECT: REGIONAL POLICE AND FIRE COMMUNICATIONS STUDY EXECUTIVE SUMMARY The Office of the Fire Chief has been participating with Police Department staff in the study of feasibility and fact finding surrounding the contract for services of public safety communications and dispatching proposed by the City of El Segundo. This report is companion to an Administrative Report from the Office of the Chief of Police which contains the study objectives, demographics, costs, and background information. This report will summarize the position of the Fire Chief. CHIEF'S REPORT The basis of the study has been to gather then analyze information and data relative to public safety dispatch communications alternatives available to the City of Hermosa Beach that best meet the current and future needs for improved service and responsiveness to the citizens and public safety personnel of the City. The fire department, for all practical purposes, sells only one product: service. The department must continually seek out ways to supply a high-quality product at either the same cost or reduced cost. We owe it to our customers. The formation of strategic alliances between fire departments and contracts for service is not only a way to cope with the current environment, but it can be a way to provide an efficient and effective means to deliver service quicker, better, and possibly even less costly. Regionalized communications and dispatch centers have inherent features that can lead to increased efficiency; improved effectiveness; enhanced or expanded services; reduction of duplication; depth of service; improved or enhanced service levels; better communications; cost saving considerations; coordination of regional planning; standardization of services; and potentially reduced Insurance Services Office rating for departments involved. 5 • . Insofar as public agencies are concerned, communications centers represent the start and finish of all emergency calls for service. The communications center bridges the gap between the customer - the citizen, and the provider - the public safety agency. Response times to the community will most likely improve (time that the 9-1-1 call is answered, dispatched, to arrival on scene). This improvement is due to a better: staffing level and configuration. One of 'the advantages of a contractual agreement is that an organization is held accountable to the identified performance criteria. Benefits from this agreement include: • ..Ue of modern communications equipment including VHF band repeater frequencies leading to improved radio coverage. Additional radio channels: one main dispatch channel and two tactical frequencies. • Staffing levels - structured supervision with two dispatchers and a supervisor on duty. • Dedicated "fire" dispatchers - trained in fire based Incident Command System. Communications center awareness of available regional resources in support of EMS, fire, hazardous materials, and other emergency service -type incidents. • RMS system CAD is compatible with Sunpro. West Covina is a Sunpro user which will enable future transition to NFIRS. • Single -stage dispatching. • Seamless automatic -aid delivery. • Insurance Services Office (ISO) grading improvement. • State-of-the-art Emergency Operations Center (EOC) for local and regional disaster operations. • Emergency Medical Dispatchers (EMD) trained to provide first-aid and life-saving directions to the caller. RECOMMENDATION It is recommended that the City Council consider all aspects of regionalizing communications by contracting with the City of El Segundo to provide communication and dispatch services and to direct staff appropriately. 6 CURRENT ENVIRONMENT The City of Hermosa Beach is 1.3 square miles and provides police and fire services to a population of approximately 20,000 citizens. The Police Department operates out of one building with an authorized strength of 36 sworn personnel and 17 non -sworn personnel. Field units include 10 patrol vehicles, two beach patrol vehicles, five motor units and ten investigator/administrative units. The Fire Department also operates out of one fire station with an authorized strength of 19 Firefighters. Field units include three fire engines, two rescue units and two support vehicles. DISPATCHING OPERATIONS The Hermosa Beach Police Department has been providing police and fire dispatch services since approximately 1989. The police dispatch center is comprised of two dispatch consoles with a authorized staff of 6 public safety dispatchers. Prior to 1988, the City of Hermosa Beach was a member of the South Bay Regional Public Communications Authority located in Hawthorne, California. In 1999 Hermosa Beach dispatchers handle over 20,000 calls for police service, 1208 fire and paramedic calls and 2543 calls for parking and animal control. Generally there is only one dispatcher on duty at any given time. Though there are overlaps of personnel, generally there is one dispatcher on duty that acts as the complaint taker and dispatcher for police, fire and general service calls. One of the six dispatchers is a lead supervising dispatcher. Within the past few weeks, one of the senior dispatchers resigned to take up employment with the County of Orange. TECHNOLOGY As with any modern communications center, the Hermosa Beach Police Department utilizes technology to support dispatch operations. The different types of technology is as follows: • Computer Aided Dispatch System (CAD) — The CAD is a PC based system running on software developed and supported by the West Covina Police Department. The City of Hermosa Beach has contracted with the City of West Covina for this service since 1996. • Records Management System (RMS) — The RMS is a PC based system running on software developed and supported by the West Covina Police Department. The City also contracts for this service from the City of West Covina. • Other Equipment — Includes a GTE 911 system that has been upgraded by GTE several times over the past few years. There is a Dictaphone call recorder (1997) and the entire dispatch center is supported by an UPS (uninterrupted power source) and diesel generator. i • • Base Stations and Repeaters — The main police frequency is broadcast from a base station and repeater located at the Hermosa View School, 1800 Prospect. The repeater and base station for General Services is located at the Police Department and the fire tower. There is no repeater for the Fire Department frequency. This channel is broadcast on a line of sight basis also known as direct or car to car. The antenna is located atop the fire tower and as fire units move farther away from the city borders, the reception drops.off. 8 Calls for Service - City of Hermosa Beach 1995 1996 1997 1998 1999 Police 24,865.00 22,783.00 25,235.00 19,951.00 21,378.00 Fire 1,179.00 1,168.00 1,238.00 1,184.00 1,208.00 General Services 2,682.00. 2,645.00 2,679.00 2,186.00 2,543.00 28,000.00 26,000.00 24,000.00 22,000.00 20,000.00 18,000.00 16,000.00 14,000.00 12,000.00 10, 000.00 8,000.00 6,000.00 4,000.00 2,000.00 Calls For Service 1995 1996 1997 1998 1999 -0- Police -0- Fire General Services Y. _ >. '? Y'•.iS' r .1 '`y_; ," a _. i. E<'.:;p a ,4. t. 3 tI.,:-..1...4‘4.J7 Y S . > f f i, iIN; Y; dq 3 N i ! n3 ,-,r zwassmassasistu 1995 1996 1997 1998 1999 -0- Police -0- Fire General Services CITY OF HERMOSA BEACH FREQUENCIES VHF UHF 800 MHz 153.8600 470.18750/473.18750 857.262.50/812.26250 General Services Police Dept. Main . Data Frequency is G 154.1300 470.3125/473.3125 co-owned with City of Fire Dept. Main Police Tactical Torrance Licensed to the City of Redondo Beach and the RCC 10 • • ALTERNATIVES There are four (4) options available to the City of Hermosa Beach to fulfill its future emergency communications/dispatching needs and requirements. They are as follows: A. Maintain the existing stand-alone dispatch center without any upgrades. (status quo) B. Maintain a stand-alone dispatch center with recommended upgrades. Contract for public safety dispatching services from an outside source. C. El Segundo Police Department D. The RCC There are several advantages and disadvantages to maintaining a stand-alone system as has been done for the past 10 years or to contract out for public safety dispatching services. Generally, what stands as an advantage to one option serves as a disadvantage to the other option and vice a versa. What follows is a discussion of the advantages and disadvantages of both options. ALTERNATIVES A & B — MAINTAINING AND UPGRADING EXISITING DISPATCH OPERATION This option assumes that the City makes a commitment in time and money to maintaining and upgrading the in-house dispatch operation. Maintaining the status quo (Alternative A) is not a real option for the long term. Changes will have to be made in the next few years to upgrade and enhance the existing operation. The upgrades that need to take place are in three general areas as follows: 1. An increase in staffing from six to a minimum of 8 dispatchers. 2. Upgrading all dispatch equipment to a new PC based Motorola platform. 3. The upgrade and relocation of the existing police repeater located at Hermosa View School to a more secure location providing better radio reception. This upgrade would also include the purchase of a new repeater for the fire department frequency. Advantages to Maintaining an In-house Dispatch Center • More direct control of costs in regards to personnel, equipment, contracts and upgrades. • More direct control of the delivery of dispatching services to the public. More direct control of response times, policies and procedures, selection of personnel and maintenance contracts. 11 • • • More direct control of future service levels • In-house dispatching staff is more familiar with the City Disadvantages to Maintaining an in-house Dispatch Center • The costs associated with,,,u.pgrading the current operation including an increase in staffing •.r Maintaining a complex and complicated infrastructure of dispatch, radio, and support equipment • In —house operation is more costly to operate • Mandates constant personnel coverage despite limited staffing, vacations and sickness in addition to on-going training requirements • Increasing difficulty to maintain competitive salaries and benefits with surrounding public safety dispatch centers (such as Torrance, Redondo Beach, the RCC and now El Segundo) • Administrative costs in running a dispatch center (civil liability, employee disputes and discipline, benefits, hiring, training) • Generally one dispatcher working at any given time. (unless there is an increase in staffing) In the event of an emergency situation, dispatcher becomes overwhelmed with phone and radio traffic. • Inability to provide relief to on -duty dispatcher (when only one dispatcher is on -duty) when restroom and other breaks are required • In-house staff is not EMD trained • ISO rating is lower since there are not two dispatchers on duty at all times 12 Aft Mir ALTERNATIVES C & D — CONTRACTING OUT FOR DISPATCH SERVICES There are two realistic alternatives associated with this option. The City of El Segundo has submitted a proposal to provide Hermosa Beach with dispatch services for police and fire. The City of El Segundo is currently building a brand new state of the art dispatch, center. El Segundo is committed to providing a high level of dispatch services to the citizens of El Segundo and Hermosa Beach. The RCC in Hawthorne would also like Hermosa Beach to come back and be a member of their regional dispatch center. The RCC has submitted some very rough cost figures. The RCC is in the process of building a new facility and upgrading all of their equipment. Land has been secured in Hawthorne and RCC is seeking additional funding to move forward. While El Segundo is farther ahead on their building process, the RCC has a current operation that if fully functional although using old equipment. The RCC also has the experience of managing a multi-regional dispatch center and they have an existing infrastructure of repeaters, radio towers and voting receivers. The RCC also carries liability insurance. Advantages for Contracting out for Dispatch Services • Regionalization — sharing of resources and frequencies • Cost sharing with other participating agencies • State of the art facility and equipment • Same or better level of dispatching service • No requirement to maintain an expensive and complex infrastructure of communications system • Less costly to participate in • No requirement to recruit and hire new dispatchers • No need to be concerned about the increasing difficulty of maintaining competitive salaries and benefits with surrounding public safety dispatch centers. • No outlay of administrative costs to run a dispatch center (employee disputes and discipline, benefits, MOUs, hiring, training) • Reduce if not eliminate civil liability (in area of police and fire dispatching) • Adequate staffing — more than one dispatcher working at a time. Improves ISO rating that will benefit commercial properties with lower fire insurance rates. 13 • . • Better coordination of communications between participating cities • Dispatchers are EMD (Emergency Medical Dispatcher) trained • Availability of a modern EOC (Emergency Operations Center) in a time of crisis (El Segundo) Disadvantages for Contracting out for Dispatch Services • Less direct control of annual contract cost • Less direct control over the delivery of dispatching services to the public. Less direct control of response times, policies and procedures and selection of personnel • Less direct control of future costs and contract increases • Initial dispatching staff is not familiar with the City of Hermosa Beach and internal procedures (unless the five existing dispatchers are hired by El Segundo) 14 STAFFING ALTERNATIVES Staffing a public safety dispatch center is critical. While we can live without a records clerk and a jailer for periods of time, we absolutely must have at least one dispatcher and a minimum number of police officers on duty at any given time in order to function as a police department. The Hermosa Beach Public Safety Dispatch Center has a budgeted staffing level of six (6) dispatchers. This includes a lead or supervising dispatcher that works a regular, shift. With six dispatchers, there is at least one dispatcher scheduled to be on duty at any given time. Remembering that the dispatch center is a round the clock, seven day a week, 365 days of the year operation, six dispatchers is not very many people to depend upon. As mentioned, with six dispatchers there is always one and up to two dispatchers working at any given time. There are overlaps of up to twelve hours each day where there are two dispatchers from 1400 to 0200 hours. There is currently one vacancy in the dispatching staff. One of our senior dispatchers left about one month ago to work for the County of Orange. With five dispatchers, there are gaps in the schedule that are currently being filled with overtime. One of the main reasons why there is a request to increase staffing to at least eight (8) dispatchers is to provide more depth of staffing when vacancies occur. With six dispatchers, if we lose one, there are not enough dispatchers to cover the schedule without overtime. If we send a dispatcher to training, if one goes on vacation or is sick, then we have automatic overtime. With eight dispatchers, if one were to be gone for any reason, we are left,wjth 7 dispatchers and this provides enough personnel to cover the schedule. Of course with six dispatchers, there are still enough people to cover the shifts. Eight dispatchers would provide two dispatchers being scheduled all of the time instead of just one dispatcher on duty. Again, the main reason for having eight dispatchers is to provide enough depth of staffing to weather any irregularities in coverage. (resignations, training, medical leaves of absence,vacation or sick) It is also worth mentioning that replacing a dispatcher is a very time consuming process. There are few people out in the labor market that are capable let alone desirous of working as a public safety dispatcher. When the City begins to search for a dispatcher candidate, it must compete with Redondo Beach, Palos Verdes, the RCC, Torrance and Inglewood (and now El Segundo) who also operate dispatch centers in the South Bay area. These departments are also having a difficult time finding good, qualified candidates. Of course it is not only difficult in finding replacement personnel, as time goes on, it becomes very difficult for the remaining staff to constantly work the overtime to make sure that there is coverage. The El Segundo dispatch center will have a budgeted staff of 15 dispatchers which includes three (3) supervisors. (If Manhattan Beach were to join, this staffing level would increase 17 dispatchers) With this staffing level, El Segundo proposes on having 1 supervisor and 2 dispatchers on duty at any given time. There would also be periods when up to three dispatchers along with a supervisor would be on duty. With a pool of up to 15 to 17 dispatchers, the ability to staff 3 to 4 dispatchers round the clock is 15 • • easier. When fully staffed, the patrol division has 4 sergeants and 16 officers to provide 4-5 officers on the street at any given time. These staffing levels provides enough of the depth mentioned earlier to absorb training, vacations, sickness, etc. and other changes to staffing and still allow the organization to meet minimum deployment requirements. We are fortunate to have five good dispatchers. The reason why our dispatch center has been successful is becaLise.we have good people. They have pulled together to make sure that the schedule is covered. However, as mentioned earlier, one of the dispatchers has left to work elsewhere. Two of our dispatchers including our lead dispatcher have placed number one and three on the El Segundo dispatch supervisors exam. If even one of these individuals were to leave, four dispatchers is not enough to operate our dispatch center. 16 • i PUBLIC SAFETY DISPATCHER SALARY COMPARISON - EL SEGUNDO VS. HERMOSA BEACH Salaries listed are based on current city flyers as of February 2000. Salary PSD 1 (2689-3275) PSD 2 (2967-3615) Salary PSD Supervisor EL SEGUNDO HERMOSA BEACH $2689-3615 $2725-3313 $3287-3996 $2997-3644 Benefits Retirement plan PERS 2% at 60 PERS 2% at 60 Retirement medical plan Fully paid medical insurance none Medical insurance plan PERS Healthcare ($456 mo.) PacifiCare HMO or POS Optical dental city paid .city paid Sick leave 8 hrs per mo. 8 hrs per mo. Vacation leave 96 hrs —176 hrs w/time 96 hrs —176 hrs w/time Tuition $1,250 per year up to CSU rates Term life insurance $20,000 $40,000 • Paid holidays 12 10 Shift differential .40 per hour (swing/grave) .50 per hour (swing/grave.) 17 Current Annual Costs - Hermosa Beach Dispatch Center 1999-2000 F/Y Dispatch Staff - Salary + Benefits 4102 4180, 4188 $ 47,825.00 J. Smith $ 49,962.00 P. Lonzello $ 46,025.00 M. Luby $ 48,372.00 T. Cochran . , $ 47,739.00 M. Tunwari— ` •.. $ 53,224.00 J. Weinstein - Lead;Dispatcher $ 293,147.00 Subtotal - Existing Staff Costs $ 20,000.00 Overtime - 4106 $ 20,000.00 Accrual Cash in - 4111 $ - 4,000.00 Shift Differential - 4117 Contract Services Private - 4201 $ 52,500.00 City of West Covina RMS/CAD (Includes Fire Dept. share) $ 4,406.00 Dictaphone Maintenance Contract (Includes Fire Dept.) $ 16,943.00 Radio Maintenance - Advanced Electronics - Police Dept. $ 2,725.00 Radio Maintenance - Advanced Electronics - Fire Dept. $ 3,906.00 Radio Maintenance - Community Services $ 2,575.00 UPS Systems - Power Maintenance Corp.** $ 10,000.00 Telephone - 4304 $ 1,000.00 Office Operating - 4305 _, $ 5,000.00 Radio Maintenance Police and Community Services - 4307 $ 5,000.00 Equipment - Chairs, Headsets, etc. 5401-5402 $ 441,202.00 Sub -total $ 43,600.00 Administrative Overhead - Training, Conferences, Hiring , etc. 10% $ 484,802.00 Approximate Total Costs - FY 99/00 ** UPS Systems - This cost is for one-half a normal contract which runs for two (2) years 18 HERMOSSBEACH POLICE & FIRE DISPAT CENTER ALTERNATIVE A - NO UPGRADES, NO ADDITIONAL PERSONNEL. $ 484,802.00 Operating Costs for FY 1999/2000 Projected Operating Costs for next four (4) years © 4% increases per year $ 504,194.08 FY 2000/2001 $ 524,361.84 FY 2001/2002 $; 545,336.32 FY 2002/2003 . , $ 567,149.77 FY 2003/2004 $ 2,141,042.01 Four year projected costs ALTERNATIVE B - RECOMMENDED UPGRADES $ • - 575,830.00 Operating Costs @ FY 1999/2000 price with two (2) additional personnel Projected Operating Costs for next four (4) years @ 4% increases per year $ 598,863.20 FY 2000/2001 $ 622,817.73 FY 2001/2002 $ 647,730.44 FY 2002/2003 $ 673,639.65 FY 2003/2004 $ 256,000.00 Hardware Upgrades - One Time Costs $ 2,799,051.02 Four year projected costs (including hardware upgrades) ALTERNATIVE C - CONTRACT WITH CITY OF EL SEGUNDO $ 426,005.00 Proposed costs of El Segundo contract FY 2000/2001 $ 69,670.00 Contract Services for on-going in house costs $ 495,675.00 Operating Costs FY 2000/2001 for El Segundo Contract $ 34,500.00 Hardware - VHF repeater for fire channel (includes 15% contingency) FY 1999/2000 one time costs •Projected Operating Costs for next three (3) years © 4% increases per year $ 515,502.00 FY 2001/2002 $ 536,122.08 FY 2002/2003 $ 557,566.96 FY 2003/2004 $ 2,139,366.04 Four year projected costs ALTERNATIVE D - CONTRACT WITH THE RCC IN HAWTHORNE Zero Proposed costs for RCC contract FY 2000/2001 $ 69,670.00 Contract services for on-going in house costs $ 69,670.00 Operating Costs FY 2000/2001 for RCC Contract Projected Operating Costs for next three (3) years @ 4% increases per year $ 352,704.00 FY 2001/2002 (note: prorated @ 10 months of payments) $ 425,103.41 FY 2002/2003 $ 442,107.55 FY 2003/2004 $ 1,289,584.96 Four year projected costs 19 MOTOROLA HERMOSA BEACH BUDGETARY QUOTATION (Page 1 of 2) Presented To: Michael Lavin Phone: (310) 318-0306 Fax: (310) 318-0350 Customer ID: Prepared By: Rick Ueberschaer Phone: (949) 766-9200 Fax: (949) 766-9300 Date: Jan. 13, 2000 (fear Captain Lavin: Please find below the quotation you requested. This is a budgetary quotation forinformation purposes only and not intended to be a binding contract. If you have any questions, please call me. CENTRACOM Gold Elite Console Upgrade — 2 Positions Item Qtv Description Unit Price Extended Price 1 1 Lot CENTRACOM Elite Gold Console for 2 Positions $73,610.00 $73,610.00 to include: Upgrade to Elite Desktop from Series II Gold System Timer and RS232 Board Upgrade Central Electronics Bank Upgrade (CEB) CEB Spare Boards Gold Series System Spares HP Vectra Pentium II Computers Gold Series Windows NT Server & Client OS ViewSonic 17 inch Monitors 19 inch Rack for Call Check Recorders 3 High Slanted Enclosures Microphones, Footswitches, Headset Jacks and Misc. Cable 2 1 Lot 2 Position Office Style Dispatch Furniture $16,000.00 $16,000.00 3 1 Lot Project Services to include: $39,000.00 $39,000.00 Project Design/Kickoff/Implementation Meetings Engineering Services Design Documentation Project Management of Motorola Deliverables Installation, Configuration and Optimization Operator Training Acceptance Testing Sub Total Tax Freight System Total 20 128,610.00 7,392.83 1,200.00 $137,202.83 • • HERMOSA BEACH BUDGETARY QUOTATION (Page 2 of 2) Quantar Repeater System Item Qtv Description 1 1' Lot Quantar Repeater to include: Quantar Configuration • 125 — 25 Watt Option Conventional Analog Option Repeater Operation 30 Inch Cabinet Duplexer Console Priority Battery Revert Option Antenna Lightning Suppressor Misc. Cables, Clamps and Connectors Unit Price Extended Price $19,350.00 - $19,350.00 2 1 Lot Installation, Programming and Acceptance Testing $8,000.00 $8,000.00 Sub Total $27,350.00 Tax 1,596.38 Freight 250.00 System Total $29,196.38 1. Quotes are exclusive of all installation and programming charges (unless expressly stated). 2. Purchaser will be responsible for shipping costs, which will be added to the invoice. 3. Prices quoted are valid for 60 days. 4. Unless otherwise stated. payment will be due within 30 days after invoice. 21 TRANSITION PLAN Upon approval of the staff recommendation to join the EI Segundo Regional Dispatch Center, an immediate transition plan will be developed to prepare the transfer of ' dispatch services from Hermosa Beach to El Segundo. Staff has already had preliminary discussions with police,and fire officials at El Segundo and engineers at the Motorola Corporation to consider what steps would need to be taken to assure a smooth transition period. This on-going process will be attended by both police and fire agencies. Hermosa Beach would retain ownership of our existing police and fire frequencies. ' 'Hermosa Beach would also maintain its current infrastructure of repeaters and transmitters. El Segundo will tap into our existing infrastructure in order to dispatch our police and fire units. It has been determined early on that a repeater for the fire frequency will need to be purchased and installed to enhance the current fire frequency signal and coverage. It is estimated that a budget of $34,500 will be required during this fiscal year to purchase and install a new fire department repeater. A transition plan will also be developed with El Segundo to maintain staffing of the Hermosa Beach.dispatch center until the Et Segundo center is up and running. El Segundo is currently recruiting a staff of dispatchers for their center. These dispatchers will need a place to train and develop their dispatching skills. The Hermosa Beach center will be a good location to accomplish this training as we share the same CAD (computer aided dispatch) and RMS (records management system) as El Segundo. Their new dispatchers will be able to learn these systems as well as gain on the job dispatch training experience at the Hermosa Beach center. All --of the Hermosa Beach dispatchers are currently being processed by El Segundo Police Department for hire. 22 r. Elected Officials: • Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tem Nancy Wernick, Councilmember John G. Gaines, Councilmember Kelly McDowell, Councilmember Cindy Mortesen, City Clerk William Bue, City Treasurer Appointed Officials: Mary Strenn, City Manager Mark D. Hensley, City Attorney Department Directors: Jeff Stewart, Assistant City Manager James Hansen, Community, Economic & Development Services Bret Plumlee, Finance Craig Pedego, Fire Chief Debra Brighton, Library Tim Grimmond, Police Chief Ron Green, Interim Public Works Greg Johnson, Recreation & Parks www.elsegundo.org February 8, 2000 • er Mary Strenn, City Manager Mr. Steve Burrell, City Manager City Of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Dear Mr. Burrell: CEI FEB - 8 7000 terry MANAGERS OFFICE Pursuant to our meeting on January 24, 2000, the costs outlined within the DMG Maximus assessment have been reworked. I have reviewed the updated figures and enclosed the revised allocation. The adjusted first year assessment fee for Hermosa Beach will be $426,005. A draft contract outlining the specific terms and conditions is also enclosed for your review and comments. The utilization of the West Covina Service Group integrated CAD/RMS/MDC system is the cornerstone of the Center. To further that effort, we are in the process of purchasing and installing 13 MDCs into our patrol units, thus increasing the efficiency of police operations by allowing officers to complete reports in the field. Additionally, wireless data technology will benefit overall dispatch functionality by providing a better means to dispatch lower priority calls and obtain external database information without using valuable voice radio airtime. It is our understanding that Hermosa Beach is encountering difficulties with their current radio coverage capabilities. We are currently designing a radio infrastructure that will improve El Segundo's radio capabilities and minimize coverage concerns. 350 Main Street, El Segundo, California 90245-0989 Phone (310) 607-2226 FAX (310) 322-7137 mstrenn@elsegundo.org ATTACHMENT A Mr. Steve Burrell, City Manager February 8, 2000 Page Two It is our recommendation that the City of Hermosa Beach examines their current public safety radio coverage 'condition and, if necessary, make appropriate upgrades. It is further recommended that the City of Hermosa Beach purchases and installs the MDC system to aid in overall communications capabilities. El Segundo can assist in procuring an improved radio infrastructure and the MDC system by including Hermosa's needs in our current designs and procurements. These acquisitions have not been included in the aforementioned contract amount and would be assessed as a direct cost to the City of Hermosa Beach. Be assured that we understand the concerns raised by your City and we will make every effort to assist Hermosa Beach with a smooth transition. Pursuant to our Civil Service rules and contingent on the successful completion of all hiring requirements, it is our intent to offer a "Conditional Offer of Employment" to employees assigned as dispatchers for the City of Hermosa Beach. The City of El Segundo is committed to providing the finest dispatch service available for the Cities of El Segundo and Hermosa Beach and I look forward to hearing from you with regard to this regional dispatch opportunity. Sincerely, Mary S City Manager Enclosures: Allocation Study Agreement for Dispatch Services and Frequency Sharing • AGREEMENT FOR DISPATCH SERVICES AND FREQUENCY SHARING This Agreement for Dispatch Services and Frequency Sharing ("Agreement") is hereby entered into this _ day of March 2000, between the City of El Segundo ("El Segundo") and the City of Hermosa Beach ("Hermosa Beach"). WHEREAS Hermosa Bah is desirous of having El Segundo provide it with emergency police and fire dispatch services and El Segundo is desirous of providing such service to Hermosa Beach; and, WHEREAS, it is the intention of the parties that Hermosa Beach pay its fair share of the costs associated with such dispatch service; and, WHEREAS, El Segundo and Hermosa Beach also intend by this Agreement to share their respective radio frequencies and related infrastructure, as permitted by the Federal Communications Commission ("FCC"). NOW THEREFORE, El Segundo and Hermosa Beach do hereby covenant, agree and warrant as follows: Section 1. Teen and Description of Telecommunication Services. Commencing on 1, 2000, El Segundo shall provide the dispatch services described in this Section 1 to Hermosa Beach: 1.1 Dispatch Services. Commencing on 1, 2000 and continuing through and including December 31, , Hermosa Beach shall be provided with the emergency dispatch and communication services. as described on Exhibit A hereto ("Dispatch Services"). Hermosa Beach shall have the right to extend the term of the Dispatch Services for up to _ additional years, on a year by year basis, so long as Hermosa Beach delivers before 30 days written notice prior to the end of December 31, or any year end thereafter, of its intent to so extend the term of the Dispatch Services. 1.2 Payment for Dispatch Services. Hermosa Beach shall pay El Segundo for Dispatch Services rendered at the rate of $ per month. El Segundo shall send a written invoice to Hermosa Beach following the end of each month wherein Dispatch Services are rendered to Hermosa Beach. Hermosa Beach shall pay such invoices within 30 calendar days. The monthly rate shall be adjusted at the commencing on the first day of each calendar year based upon the formula attached hereto as Exhibit B. Section 2. Frequency Sharing. To the extent permitted by the FCC, El Segundo and Hermosa Beach agree that they will for so long as this Agreement is in effect, share the frequencies that are licensed to El Segundo and Hermosa Beach for emergency police and fire communications. 1 Document #: 37677 • Section 3. Attorneys Fees. If a lawsuit is necessary to enforce any of the provisions of this agreement, the prevailing party in such action shall be entitled to reasonable attorney's fees as adjudicated and determined by the Court. Section 4. Indemnity. Hermosa Beach agrees to indemnify, hold hamiless and defend El Segundo and all its successors, assigns, appointed and elected officers, agents and employees from any and all claims, demands, loss; .damages, actions, causes of action, suits, expenses and or liability whatsoever including attorney's fees and costs arising from the negligent or intentional misconduct of its officers, agents and employee in the performance of this Agreement. El Segundo agrees to indemnify, hold harmless and defend Hermosa Beach and all its successors, assigns, elected and appointed officers, agents and employees from any and all claims, demands, loss, damages, actions, causes of action, suits, expenses and or liability whatsoever including attorney's fees and cost arising from the negligent or intentional misconduct of El Segundo or its officers, agents and employees, in the performance of this Agreement. Section 5. Merger. This Agreement is the complete, final, entire and exclusive expression of the agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter hereof. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Section 6. Amendents in Writing. The terms of this Agreement can only be modified in a writing approved by the respective Council's of Hermosa Beach and El Segundo. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. Section 7. Authority to Execute. The undersigned represent and warrant that he/she has the authority to execute this Agreement on behalf of the parties hereto. Section 8. Notices. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: HERMOSA BEACH: Attention: City Clerk City of Hermosa Beach Hermosa Beach, California EL SEGUNDO: Attention: City Clerk City of El Segundo 350 Main Street El Segundo, California 2 Document #: 37677 The notices shall be deemed to have been given as of the date of personal service, or three days after deposit of the same in the custody of the United States Postal Service. Section 9. Severability. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the provisions of this Agreement. Section 10. Joint Drafting. Should a dispute arise respecting this Agreement, the Agreement shall be interpreted as,though it were jointly drafted by the parties hereto. Section 11. Default. In the event of default by either party hereto, upon written notice by the non -defaulting party the defaulting party shall have 30 days to cure any default hereunder unless such relates to the provision of emergency services, in which event the defaulting party shall be required to cure such default as soon as practicable. IN WITNESS WHEREOF, the parties hereto have executed this Agreement entered into this day of , 2000. _ CITY OF HERMOSA BEACH CITY OF EL SEGUNDO Julie Oakes, Mayor Mike Gordon, Mayor APPROVED AS TO FORM: APPROVED AS TO FORM: Michael Jenkins, City Attorney MARK HENSLEY, City Attorney ATTEST: ATTEST: Elaine Doerfling, City Clerk Cindy Mortesen, City Clerk 3 Document #: 37677 • ! City of El Segundo Inter -Departmental Correspondence February 8, 2000 To: Tim Grimmond, Chief of Police • •-- From: Brian Evanski, Lieutenant Subject: Proposal For Contract Cities PROPOSAL: It is proposed that the City of El Segundo provide public safety communications and dispatching services for the City of Hermosa Beach. This report will describe the operational standards for the Center, as well as a proposal that assigns costs for these services on a contract basis. BACKGROUND: Following the recommendations of The Warner Group, on February 3, 1998, City Council authorized to design, construct, and operate a Public Safety Communications Center. The Council further directed Staff to initiate discussions for contracting with potential customer agencies for future dispatching services. Since that date, the communications center project has commenced and an approximate 5000 square foot addition is under construction 'at the existing police facility. It is anticipated that the facility, as well as the entire project, will be complete and fully operational by July 2000. The. concept of providing dispatch services to neighboring cities has been included throughout the development of the Communications Center. Representatives from the City of Hermosa Beach have been continually updated on the status and progress of the project. Information, recommendations and feedback have been provided by these representatives and subsequently implemented into the plans. Concurrently, as the completion date approaches, a final proposal from the City of El Segundo for contracting dispatch services for Hermosa Beach public safety operations is timely. • • DISCUSSION: Facility Design/Planning As directed by the City Council, plans for providing contract dispatch services to contracting agencies have been included during the design and development of the El Segundo Public Safety Communications Center. The following items have been incorporated in the facility design ,and furniture/ equipment purchase plan for the inclusion of additional agencies: 1) Square footage for multi jurisdictional operations 2) Communications Equipment Room with space for expansion EOC/Training Room for multi -agency operations and meetings 4). Supervisor's Office to accommodate multiple shift supervisors 5) Five (5) fully equipped consoles with Radio, Telephone and Computer Aided Dispatch (CAD) capabilities (a) Voice Radio Console system capable of operating multiple channels (b) E9-1-1Telephone system capable of managing multiple jurisdictions (c) CAD system utilizing the West Covina Service Group CAD Software 6) Eight (8) Furniture Workstations fully wired for all equipment components 7) Telephone "Ring -Down" capabilities for multiple locations including off-site police and fire headquarters. 8) State-of-the-art Voice Logging Recorder with a channel capacity for multiple public safety organizations Operational Management Operational Management of the Communications Center has also been considered on a multi jurisdictional and multi -discipline level. The necessity for superior police, fire and emergency medical dispatching services among all municipalities is highly recognized. The need to accommodate the demands of the Users has been taken into considerationduring the development of this management and staffing proposal. In order to accomplish a successful "Customer -Based" dispatching system, it is recommended that representatives from the Police and Fire Departments participate in the Policy and Procedural Management of the Center. The establishment of an independent Executive Board and User Committee can achieve this type of management practice. The Executive Board and User Committee are desirable for discussions and proposed recommendations relating to general procedures and written policies, as well as equipment and/or software needs. It is recommended, however, that a sole Manager be placed in charge of the day-to-day operations of the Center. The following organizational system has been conceptually drafted to meet the requirements of these recommendations: El Segundo Public Safety Communications Center Organizational/Management Chart El Segundo Chief of Police Executive Police Board sr Police User Committee Police Lieutenant Records/Communications Manager Technical Support Services Maintenance/Repair Dispatch Supervisor Dispatcher Dispatcher Dispatcher Dispatcher Dispatcher Dispatch Supervisor Dispatcher Dispatcher Dispatcher Dispatcher Dispatcher El Segundo Fire Chief Dispatch Supervisor Part -Time • Dispatcher Executive Fire Board Fire User Committee This Organizational/ Management Chart identifies the hierarchy of the Communications Center Divisidn. As indicated, a Police Lieutenant will be the Manager of the Center. The Lieutenant shall receive direction from the El Segundo Chief of Police and Fire Chief. The structured chart further identifies the placement of the Executive Boards and User Committees. The Police and Fire User Committees, comprised of Police Lieutenants and Fire Battalion Chiefs respectively, provide recommendations specific to field operations. These recommendations are presented to the Police and Fire Chief Executive Boards. The Executive Boards shall discuss the issues forwarded and take action as necessary. If the items or recommendations remain in dispute, final decisions will be left with the El Segundo Chief of Police or the El Segundo Fire Chief for issues respective to their disciplines. • i Contract Assessment The City of El Segundo has contracted with DMG Maximus to provide a fee schedule for contracting agencies based on calls for service and overall use and workload placed on the dispatch center. Operational Costs will be assessed in .direct relation to the contracting agency's amount of use. Refer Cost Development Worksheet. Construction and equipment expenses have been identified and are included in the assessment as a "Facility Use" and' "Equipment Use" charge, each is assessed with a depreciating value. Refer Cost Development Worksheet. The El Segundo Public Safety Communications Center will provide contracting agencies with= specific communications services at a direct cost to the requesting agency. These services include, but are not limited to, Mobile Data Computers, User Radio purchase and maintenance, Radio infrastructure design and maintenance, and Special -Event Dispatching. The Contract assessment includes the following basic services utilizing the West Covina Services Group CAD/RMS system and a Motorola Radio backbone: • Call Taker - 911 telephone calls ■ Dispatch - Public Safety entities (Police, Fire, Emergency Medical) • Dispatch -. Non -Public Safety entities (Parking Enforcement, Animal Control, Public Works, etc.) Payment terms for these services are outlined in the contract. The fiscal year for the City of EL Segundo begins October 1. The Communications Center budget will be submitted on or before May 15th of each year and shall identify a contracting agency's upcoming financial assessment based on the prior "Calendar Year" calls for service. (Refer. contract) City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY FINAL ALLOCATION New Customers Cost Category Allocation Basis Total Cost El Segundo Hermosa Beach New Customer 1 New Customer 2 New Customer 3 TOTAL Overhead Calls for Service (1998) 111,600 Allocation % 65.9% 34.1% 0.0% 0.0% 0.0% 100.0% Allocated Cost 73,494 38,106 - - - 111,600 Salaries and Benefits Calls for Service (1998) 952,344 '0.0% Allocation % 65.9% 34.1% 0.0% 0.0% 100.0% Allocated Cost 627,162 325,182 - - - - , 952,344 Services and Supplies Calls for Service (1998) 26,964 Allocation % 65.9% 34.1% 0.0% 0.0% 0.0% 100.0% Allocated Cost 17,757 9,207 - - - 26,964 Equipment Calls for Service (1998) 104,287 Allocation % 65.9% 34.1% 0.0% 0.0% 0.0% 100.0% Allocated Cost 68,678 35,609 - - - 104,287 Facility Calls for Service (1998) 52,423 Allocation % 65.9% 34.1% 0.0% 0.0% 0.0% 100.0% Allocated Cost 34,523 17,900 - - - 52,423 Other Costs Calls for Service (1998) - Allocation % Allocated Cost 65.9% - 34.1% - 0.0% - 0.0% - 0.0% -- 100.0% - Marginal Cost Actual Marginal Cost - - - TOTAL COST: 1,247,618 821,613 426,005 -- - 1,247,618 1/25/00 DMG-MAXIMUS City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY COST DEVELOPMENT WORKSHEET COST SUMMARY Cost Category Total Annual Cost Total Marginal Cost • El Segundo New New New & Hermosa Customer Customer Customer_ Beach 1 2 3 Salaries and Benefits 952,344 Services and Supplies 26,964 Equipment 104,287 Facility 52,423 Other Costs Overhead 111,600 Total: 1,247,618 DMG-MAXIMUS Page 1 of 5 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY COST DEVELOPMENT WORKSHEET SALARIES AND BENEFITS Description Standard Operating Costs Total Annual Cost Annual Number for Each Cost Marginal Operating Costs New New New Customer Customer Customer 1 2 3 Communications Dispatch Supervisor Supervisor Insurance and Benefits Communications Dispatcher Dispatcher Insurance and Benefits P -T Communications Dispatcher Uniform Allowance Total Salaries and Benefits: 3 51,432 154,296 3 16,464 49,392 12 46,656 559,872 12 15,432 185,184 0 23,988 - 15 240 3,600 952,344 SERVICES AND SUPPLIES Description Standard Operating Costs Total Annual Months Monthly Cost Cost Number of Marginal Operating Costs New New New Customer Customer Customer 1 2 3 Telecommunications Fees Office Supplies Total Services and Supplies: 12 1,667 20,004 12 580 6,960 26,964 DMG-MAXIMUS Page 2 of 5 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY COST DEVELOPMENT WORKSHEET Equipment Use Charge (Depreciation): Description Standard Costs (El Segundo and I customer) Marginal Costs (new customers) Total Depreciation Acquisition Schedule Annual Annual Cost (years) Percentage Cost New New New Customer Customer Customer 1 2 3 Computer -Aided Dispatch (CAD) Hardware (5) Computer -Aided Dispatch Software (3 licenses) Radio Console Equipment Dispatch Console Furniture Workstations (8) Office Furniture (50% of Total) Miscellaneous Fixtures (TVs, appliances, etc.) Total Equipment Use Charge: 40,000 5 20.0% 8,000 10,500 5 20.0% 2,100 545,207 10 10.0% 54,521 120,000 15 6.7% 8,000 20,000 15 6.7% 1,333 5,000 15 6.7% 333 74,287 - - - - - - ' , - - - - Equipment Maintenance: Description Standard Costs (El Segundo and I customer) Marginal Costs (new customers) Total Number of Annual Months Monthly Cost Cost New New New Customer Customer Customer 1 2 3 Equipment Maintenance and Repair Contract Other Services Total Equipment Maintenance Costs: Total Equipment Costs: 12 2,500 30,000 0 - - 2,500 30,000 104,287 - - - - DMG-MAXIMUS Page 3 of 5 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY COST DEVELOPMENT WORKSHEET Facility Use Charge (Depreciation): Description • • •r. C• El - •un. • .n. 1 • -r ..i .1 • -w u •m -r Depreciation Total Cost/ Schedule Annual Budget (years) Percentage Annual Cost New New New Customer Customer Customer 1 2 3 Planning and Design Architechural Services 175,000 50 2.0% 3,500 Site Survey 3,900 50 2.0% 78 Site Option and Location Survey 9,900 50 2.0% 198 Current Status & Needs Assessment Survey 58,950 50 2.0% 1,179 , Blueprint/Specification Copy Services 1,853 50 2.0% 37 - Bid Advertising (Bid Notice) 528 50 2.0% 11 Comm. Center Implementation Consulting 143,550 50 2.0% 2,871 Materials and Construction Construction Manager - Extended Admin. Svcs. 15,000 50 2.0% 300 General Contractor/Construction 1,603,997 50 2.0% 32,080 Construction Contingency (12.6%) 203,203 50 2.0% 4,064 Pacific Bell, Time Warner, Misc. Cable pulls 9,000 50 2.0% 180 Inspection and Testing Geotechnical Investigation & Inspection Services 15,250 50 2.0% 305 Resident Inspector/Materials Testing 69,000 50 2.0% 1,380 •Total Facility Use Charge: 2,309,131 46,183 - - DMG-MAXIMUS Page 4 of 5 1/25/00 FACILITY (Continued) City of El Segundo. Police Department COMMUNICATIONS CENTER ALLOCATION STUDY COST DEVELOPMENT WORKSHEET Facility Maintenance: Description Standard Costs (El Segundo and 1 customer) Total Annual Cost Number of Months Monthly Cost Marginal Costs (new customers) New New New Customer Customer Customer 1 2 3 Facility Repairs and Maintenance Custodial Services Other Services Total Facility Maintenance Costs: Total Facility Costs: 12 320 12 200 3,840 2,400 520 6,240 52,423 OVERHEAD Description Standard Overhead Costs Total Annual Months Monthly Cost Cost Number of Marginal Overhead Costs New New New Customer Customer Customer 1 2 3 Comm. Center Management (90% of 1 Lt.) Other Miscellaneous Overhead Total Overhead: 12 9,300 111,600 12 111,600 TOTAL ANNUAL COMMUNICATIONS CENTER COSTS: 1,247,618 DMG-MAXIMUS Page 5 of 5 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY ALLOCATION BASES Allocation Basis El Segundo Hermosa Beach New Customer 1 New Customer 2 New Customer 3 TOTAL Calls for Service (1998) Police 41,754 19,951 ; ; 61,705 Fire 3,224 1,184 4,408 Parking Enforcement - 1,359 1,359 Animal Control - 827 827 Total: 44,978 23,321 - - - 68,299 65.9% 34.1% 0.0% 0.0% 0.0% 100.0% DMG-MAXIMUS 1/25/00 Dedicated Staff Other Allocation Bases for Future Use: 0 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Number of CAD Stations 0 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Other Basis Other Basis Other Basis DMG-MAXIMUS 0 0.0% 0.0% 0.0% 0.0% 0.0% - 0.0% 0 0.0% d'.0% 0.0% 0.0% 0.0%* 0.0% 0.0% 0.0% 0.0% 0 0.0% 0.0% 0.0% 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY 1998 CALLS FOR SERVICE STATS Jun Annual Jul Au Sep Oct Nov Dec Total Complaints Entered v V V Complaints Advised Complaints Entered (DISP) Complaints Advised (DISP) Complaints Cancelled Units Dispatched V739 16 289 22 Not part Not part 776 14 280 16 of CFS of CFS 800 20 241 24 definit'on. definit'on. 750 13 214 13 800 22 235 20 896 12 242 13 909 17 422 27 801 20 411 13 742 21 414 14 804 18 482 18 635 21 408 8 756 18 453 14 9,408 212 4,091 202 Officer Initiated 240 260 346 273 231 264 313 277 259 257 248 298 3,266 Traffic Stops 1179 848 1012 1285 1031 1051 1399 1099 1058 1115 1015 765 12,877 Subject Stops 110 88 114 110 85 90 101 113 107 116 86 87 1,207 Status Changes Not part of CFS definition. Plans Called 1 1 0 0 0 0 0 Database Inquiries Not part of CFS definifon. 0 0 0 3 TOTAL MDT Officer Initiated 952 749 603 797 937 782 949 900 943 905 956 860 10,333 MDT Traffic Stops 8 5 6 4 3 19 12 14 21 24 9 8 133 MDT Subject Stops 0 0 0 5 1 2 5 5 4 2 0 1 25 MDT Status Changes Not part of CFS definit'on. MDT Database Inquiries Not part of CFS definifon. DR Numbers Assigned Not part of CFS definit'on. Log Entries Not part of CFS definifon. TOTAL 41,754 , 11c Incidents Entered, 290 310 2461 246 253 279 268 252 221 279 236 286 3,166 Incidents Advised 5 4 1 10 4 0 3 9 7 5 1 6 55 Incidents Cancelled Not part of CFS definit'on. Incidents Dispatched Not part of CFS definit'on. Units Dispatched Not part of CFS definit'on. Plans Called 1 1 0 0 0 0 0 0 1 0 0 0 3 TOTAL 3,224 DMG-MAXIMUS 1/25/00 City of El Segundo Police Department COMMUNICATIONS CENTER ALLOCATION STUDY PROJECT NOTES Source of Calls for Service Statistics EI Segundo: The El Segundo Police Department provided the most recent complete year of CFS statistics (1998) that were; collected by the South Bay Regional Public Communications Authority for El Segundo. The CFS numbers used in the allocation are based on the actual call counts (un -weighted), as defined by the Authority (Greg Anderson) and as indicated on the 1998 Calls for Service Stats worksheet. - Hermosa Beach: The City of Hermosa Beach provided their CFS statistics to the El Segundo Police Department. these statistics are from their Monthly Activity Report for Calendar Year 1998. All Costs The El Segundo Police Department provided all source cost figures, which are based on revised budget amounts. ESPD identified some costs. that are specific only to ESPD and thereby excluded from the allocation to customers. Overhead Cost Overhead costs include the cost of one Lieutenant to manage the Communications Center, which would involve 60% of the Lieutenant's time. The El Segundo Police Department budgets the annual cost of a Lieutenant at $124,000. The Overhead cost also includes city and department overhead identified by the department. Facility Use Charge The Facility Use Charge includes the 50 -year depreciation costs for the construction of the new Communications Center building. This charge does not include maintenance or other upkeep of the facility. Equipment Use Charge The Equipment Use Charge includes the appropriate depreciation costs for each category of equipment, as indicated on the Cost Development Worksheet. This charge does not include maintenance or any other upkeep of equipment. DMG-MAXIMUS 1/25/00 SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY 12227 South Hawthorne Way, Hawthorne, California 90250-3857 (310) 973-1802 Fax (310) 978-0892 February 9, 2000 • Mr. Steve Burrell City Manager City of Hermosa Beach 1315 Valley Drive Hermosa Beach, CA 90254 Re: Proposal for Dispatch Services to City of Hermosa Beach Police and Fire Dear Mr. Burrell: As Director of the South Bay Regional Public Communications Authority, I have been directed by our Board of Directors to pursue providing police and fire 9-1-1 emergency dispatch services to other agencies. Realizing that Hermosa Beach currently has outstanding dispatch services for their police and fire units, we offer a proposal as outlined below with the intent of Hermosa Beach having an alternative should they so desire. The South Bay Regional Public Communications Authority has been in existence for over 25 years. The Authority has gone through many transitions, some good and some bad. Over the course of the last several years, the Authority has set goals and objectives, which are proving to be very positive. We anticipate that our new 19,000 square -foot communications center in the City of Hawthorne will be completed in July 2001. We are currently involved with the design and purchase of a new Records Management and Computer Aided Dispatch system that will provide regional information and dispatching services for all local agencies. Our proposal, pending our Board of Directors' formal approval, would be that the Authority provide cost-free police and fire communications services to the City of Hermosa Beach beginning as soon as Hermosa Beach desires and ending in September 2001. In September 2001, Hermosa Beach would have the options to (a) enter into a formal agreement with the Authority whereas Hermosa Beach would be charged for dispatch services as a customer based on a standard allocation formula; (b) become a partner with governance authority; or (c) contract with another agency for dispatch services. ATTACHMENT B I realize that there are a number of details that would have to be worked out if our proposal is to be accepted. But, I truly believe that any issues can be resolved to the mutual benefit of both organizations in that (a) Hermosa Beach would be provided cost- free dispatching services for a definite period of time; (b) all current Hermosa Beach communications center employees could be absorbed into our organization; (c) Hermosa Beachwould be afforded time to evaluate the Authority's dispatching procedures and, if needed, they would have time• to compare other proposals; and (d) the Authority would benefit because Hermosa Beach is a border city with Manhattan Beach and, with the reduced ,call load on our fire boards,- our fire dispatch proficiency would be improved. In closing, should you wish to further discuss this matter, please contact me at (310) 973-1802 X207. Sincerely, RalphMailloux REM:ws cc: Chief Val Strasser, Hermosa Beach Police Department Chief Russ Tingley, Hermosa Beach Fire Department 2 South Bay Regional Public Communications Authority COMMUNICATIONS CENTER ALLOCATION STUDY 1998 CALLS FOR SERVICE STATS FULL MEMBERS (ALL SERVICES) City/Agency Weighted # of Calls % of Total El Segundo Police n/a 0.00% El Segundo Fire n/a 0.00% Gardena Police 294,566 27.36% Gardena Fire 10,235 0.95% Hawthorne Police 502,689 46.69% Hawthorne Fire 5,774 0.54% Manhattan Beach Police 231,845 21.54% Manhattan Beach Fire 5,964 0.55% Hermosa Police ' 24,269 2.25% Hermosa Fire 1,208 0.11% New Client #1 Police - 0.00% New Client #1 Fire - 0.00% New Client #2 Police - 0.00% New Client #2 Fire .- - 0.00% TOTAL 1,076,549 100% DMG-MAXIMUS INFRASTRUCTURE MEMBERS (Including Full Members) City/Agency Weighted # of Calls % of Total El Segundo Police 214,633 16.53% El Segundo Fire 7,563 0.58% Gardena Police 294,566 22.68% Gardena Fire 10,235 0.79% Hawthorne Police 502,689 38.71% Hawthorne Fire 5,774 0.44% Manhattan Beach Police 231,845 17.85% Manhattan Beach Fire 5,964 0.46% Hermosa Police 24,269 1.87% Hermosa Fire 1,208 0.09% New Client #1 Police - 0.00% New Client #1 Fire - 0.00% New Client #2 Police - 0.00% New Client #2 Fire - 0.00% TOTAL 1,298,744 100% U roTim Page 1 of 8 1/19/00 E911 Dispatch System Overview '![i✓�,tii 4}�;PN s+?,�,1 T, + ,f aPJO !,�llidl kijir44,1:,y4'2'11, �51°'N3�s,�rl r:iui�. cw �, .,��'7. a .w.:4 .. _s..+3.a .. , = ';.i,i+.�....lL,ae..t;'a;�w:.�HI,Av''L.'"iNt4�11,J.o.d. V:., Va;, .�Y�'!! u,!:V$0%i.t1,N93 44. 1f�1+y�x+!NSad.ly1R2q,,PAt'f+1/Lffti:,n,7V,t ,.1gir • !17i1+ Mobile Data Computer Portable / Mobile Radios Computer Aided Dispatch Recorder • Records Mgmt Sys JDIC Other Agencies SUPPLEMENTAL A Analysis of Single Stage Vs Dual Stage by Dr. Fletcher Wicker National Law Enforcement and Corrections Technology Center • Western Region The Aerospace Corporation SUPPLEMENTAL B • • col • Objectives • Background • Dispatcher Loading • Data Analysis • Simulation Model • Simulation Parameters • Simulation Output Graphics • Simulation Results • Conclusions and Recommendations Validation of E911 Dispatch Center Operational procedures for call takers and, dispatchers. -- Single Stage Vs Dual Stage -- E911 Calls and Radio Calls Considered - Three Cities, Police and Fire Operations - Based on real data I 3 Background • Largest call loading day for El Segundo and Manhattan Beach in 1994 was 17 January fr.. - Day of Northridge Earthquake — 267 logged incidents • El Segundo police logs of radio traffic — Listing by police incident number — Indicator of radio call holding time and numbers of messages exchanged for each incidents — No data from other agencies • Interview with Joel Weinstein, Hermosa Beach Dispatcher — Obtained loading information — Observed single stage operations • Talked to Pacific Bell — Number of E911 trunks for three cities - 7 — 580 PSAP installed and 95%are dual stage • Reviewed JTAC Report • Talked with Cal -National Emergency Number Association (NENA) President is Jerry .,. Mr Verwolf, `nrith Costo Mesa DlspRtp Cerate' - tspatcher Litading %sr 464r gig Public E911 Initiates Phone E911 Call Call Starts Call waits to be Call (message) holding time 44 answered Call Taker 0 her E911 Call V Initiates Dispatching 44 Dispatching time Other E911: 1 10 Call Time Line Radio Message Start of Incident Radio Message -41-101- Radio Message Radio Message Dispatching Time Radio Message GOALS: No E911 Calls are Blocked or even wait long to be answered q0C1 Dispatching Time is Less then or Equal to 30 seconds 5 Number of Incidents Police El Segundo 77 Manhattan Beach 97 Hermosa Beach* 55 Fire 46 47 27 Subtotals 123 144 82 229 120 349 * Hermosa Beach numbers assumed to be 56% of Manhattan Beach • Average time between ES police incidents approximately 18 minutes • Average number of messages per incident approximately 5 (only one or no phone call recorded per incident) • JTAC report has estimated radio message length of 25 seconds for. LAPD — Probability shorter for ESPD o Other numbers are reasonable values 6 Single. Stage and Stage Approach • Available Operator Handles Message Single Stage Inbound Messages Phone & Radio 1 2 3 4 Operators (Call Takers/Dispatchers) Dual Stage! Inbound Phone Messages Available Call Taker Handles Phone Call Inbound Radio Messages Q Available Dispatcher Handles Radio Calls .* Current RCC configuration t it 7 • • QP QP QP QP QP QP QP QP Sim uIiE.. tion Mean Delay Between Incidents Mean number of messages per incident Inter -message arrival lime Probability of police messag4e Probability of phone message Radio Message Holding time mean Phone Message Holding lime mean Time of Major Problem E9I I Call p Generator Q P Number of Call takers/dispatchers for single stage system Inputs for the two stage model P Number of Call takers IP Number of Dispatchers Configurations: Each has 7 E911 telephone trunks Single Stage has 4 operators (CO Takers/Dipatchers) Dual Stage has 4 CaII Takers & 2 =Dispatchers Sim, it it if lattnn , we* Akii it %OA t LowVOlUtild High VolUnie Mead Time between Incidents 900 . 90 (seconds) Mean Number of messages (phone and radio) per incident 4 8 Inter -message mean arrival time 25 13 (seconds) Percentage of police incidents Percentage of phone messages Mean radio message holding time \ (seconds) 70% ( 30% Fire) 20% ( 80% Radio) 25 (conservative LAPD value) Mean phone message holding time 20 (secOnds) 1.w / 1 e Calls • Single Stage - None • Dual Stage - None • These results were expected - Previous Aerospace analysis indicated that three call takers provided sufficient protection against E911 call blocking 19 Time required to Dispatch Call (seconds) c.i/den 250. .- 200. 150. 100. -- 50. fl;d Mess.g II je rn Single Stage Vs Dual Stage Dispatching Center 8 0. 0. X Scale = 101'3 0 0 e 0p o a • Boo i • is • • 2' : • • ; • ;'� .. ; %to • .; •_..:•:, ,.. • DP• • o Q.• •o'���'�}pR� o/ c�F:•q•••o • :O eed.MM�o ',3,.,iR• o%";• • ▪ r,o.m Eo •. 3 ` itr.::rey,•... Cif .1/00• . 100. Simulation Time (seconds) 0 Single Singe Dale 150. • • 41 • Dual Singe. Data 11 Mean Dispatching Time in seconds 140. 120. 100. 80. 40. 0. A line Cornpartson Single Stage Vs Dual Stage Dispatching Center Comparison 0. X Scale = 101'3 50. 100. Simulation Time (seconds) 150. 12 Cumulative Probability 1.0 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0.0 • Comparison of Single Stage Vs Dual Stage Dispatching Jill / 1•••'" ial•!11111111111.1 11,1;14.4.041/111111010fIliiiiiir • Single Stage System before Major Problem • Single Stage System niter Major Problem 1. Dual Stage System before Major Problem • Dual Stage System after Malor Problem 50. 100. 150.. E911 Phone Call Dispatching Time (seconds) . u ia ns ults • No E911. Call blocking • Many combinations of parameters tried - Ninty combinations - Single Stage performance always better then or equal to Dual Stage performance • Single Stage Dispatching time significantly better then Dual Stage - Both low volume and high volume • Single Stage - No significant difference between low volume and high volume operations • Dual Stage - Even in low volume operations only 58% of E911 call dispatched within 30 seconds » 92% for Single Stage in low volume & high volume tusk.1n an ecommen a ions • Single Stage operations provides better dispatching times then Dual Stage - Under no combinations of parameters did the Dual Stage operations out perform the Single Stage operations ,, • Other Single Stage Operations - Single Stage Operation with reconfiguration » Dedicates operator to radio dispatcher to handle incidents as required by events » Shifts back to Single Stage operation as events subside » Costa Mesa, Yorba Linda., and West Covina • Single Stage operations with flexible reconfiguration is recommended - All stations are .equally capable of any operations 15 reo-e/jr-d-r February 28, 2000 Honorable Mayor and Members of Regular Meeting of The Hermosa Beach City Council March 14, 2000 STATUS REPORT — PROJECT NO. CIP 97-183 LOMA DR. UNDERGROUND UTILITY DISTRICT NO. 97-2 Recommendation: It is recommended that the City Council receive and file this report. Summary: This report covers the progress made on this Rule 20B conversion project to date. This project calls for the conversion of overhead utilities to underground services for residents along Loma Dr. and Sunset Dr. in the vicinity of Pier Ave. and 6th Street. As you know, under the terms of Rule 20B, residents are responsible forconduit installation from property line to house meter, plus any modifications required by Edison such as service point relocation or meter change. Upon completion of residents' tie-ins to underground system (conduit), the Utility companies will pull conductors (electric wires) to property line for service connections. Final portion of work will be the removal of utility poles and the installation of new streetlights. Work Completed: Loma Dr. and Sunset Dr.: the substructure work which is the installation of mainline conduits, Edison, GTE and Cable TV vaults, pull boxes, handholes and laterals to residents has been completed to about 90%. Work in Progress: General site clean up and the installation pull rope into conduits: the pull rope provides a way for getting electrical wires into the conduits. It is anticipated that this work will be done by the end of March. In addition, Staff is drafting a reminder letter to inform the residents that under the terms of Underground Utility District No. 97-2 they are responsible for having the work performed on their own property in order to receive the new underground services. Moreover, in order to prevent interruption of electric service, it is very important that their work be completed by a certain time. 1 3 • • Staff will be working under the provision of Section 13.08.110 Responsibility of property owners to provide service connection — effect of noncompliance of the Hermosa Beach Municipal Code. Work Remaining: • Mandrel call conduits, complete trench paving work • Restoration of public and private property along Loma Dr. • Conductor installation & residential tie-ins • Utility pole removals & street light installation • Cleanup and acceptance of project The contractor has estimated that the project substructure work will be completed approximately by the end of April. Work is also underway to complete the construction documents that will lead to the construction of new sewers and the reconstruction of the streets in the area of the undergrounding work. Conclusion: Because of the some unresolved construction issues, this project will take approximately four weeks longer than stated in the Notice to Proceed. The revised schedule is as follows: Begin construction 10-11-99 Reminder notice to property owners to convert 03-15-00 End construction/begin cabling by SCE 03-31-00 2"d notice to property owners 04-30-00 Revised completion of substructure work 04-30-00 Final notice (30 -day) to property owners 05-31-00 SCE to energize and disconnect overhead system 07-31-00 Fiscal Impact: None. Respectfully submitted, Concur: arold C. Williams, P.E. Stephe '' . Burrell City Manager Director of Public Works/City Engineer 2 F\B95\Pwfiles\Ccitems\97-183 status report 7 • D. Poles, overhead wires and associated overhead structures used for the transmissionof electric energy at nominal voltages in excess of four thousand five hundred (4,500) volts; E. Overhead wires attached to the exterior surface of a building by means of a bracket or other fixture and extending from one location on the building to another location on the same building or to an adjacent building without crossing over any public street; F. Antenna, associated equipment and supporting structures, used by a utility for furnishing communication services; G. Equipment appurtenant to underground facilities, such as surface mounted transformers, pedestal mounted terminal boxes and meter cabinets, and concealed ducts; H. Temporary poles, overhead wires and associated overhead structures used or to be used in conjunction with construction projects. (Prior code § 29-21) 13.08.090 Notice to property owners and utility companies. Within ten days after the effective date of a resolution adopted pursuant to Section 13.08.040, the city manager shall notify all affected utilities and all persons owning real property within the district created by said resolution of the adoption thereof. The city manager shall further notify the affected property owners of the necessity that, if they or any person occupying such property desire to continue to receive electric, communication or similar or associated service, they or such occupant shall provide all necessary facility changes on their premises so as to receive such service from the lines of the supplying utility or utilities at a new location. Notification by the city manager shall be made by mailing a copy of the resolution adopted pursuant to Section 13.08.040, together with a copy of this chapter, to affected property owners as such are shown on the last equalized assessment roll, and to the affected utilities. (Prior code § 29-22) • 13.08.080 13.08.100 Responsibility of utility companies. If underground construction is necessary to provide utility service within a district created by any resolution adopted pursuant to Section 13.08.040, the supplying utility shall furnish .that portion of the conduits, conductors and associated equipment required to be furnished by it under its applicable rules, regulations and tariffs on file with the commission. (Prior code § 29-23) 13.08.110 Responsibility of property owners to provide service connection --Effect of noncompliance. A. Every person owning, operating, leasing, occupying or renting a building or structure within a district shall construct and provide that portion of the service connection on his property between the facilities referred to in Section 13.08.100 and the termination facility on or within said building or structure being served; B. In the event any person owning, operating, leasing, occupying or renting said property does not comply with the provisions of subsection A of this section within the time provided for in the resolution enacted pursuant to Section 13.08.040, the city engineer shall post written notice on the property being served and thirty (30) days thereafter may authorize the disconnection and removal of any and all overhead service wires and associated facilities supplying utility service to said property; or C. Every person owning, operating, leasing, occupying or renting a building or structure within a district shall construct and provide that portion of the service connection on his property between the facilities referred to in Section 13.08.100 and the termination facility on or within said building or any person within the time provided for in the resolution enacted pursuant to Section 13.08.040, the city engineer shall give notice in writing to the person in possession of such premises, and a notice in writing to the owner thereof as shown on the last equalized assessment roll, to provide the required (13.08) 3 13.08.110 • underground facilities within ten days after receipt of such notice. D. The notice to provide the required underground facilities may be given either by personal service or by mail. In case of service by mail on either of such persons, the notice must be deposited in the United States mail in a sealed envelope with postage prepaid, addressed to the person in possession of such premises at such premises, and the notice must be addressed to the owner thereof as such owner's name appears, and must be addressed to such owner's last known address as the same appears on the last equalized assessment roll, and when no address appears, to general delivery, City of . If noticeis given by mail, such notice shall be deemed to have been received by the person to whom it has been sent within forty-eight (48) hours after the mailing thereof. If notice is given by mail to either the owner or occupant of such premises, the city engineer shall, within forty-eight (48) hours after the mailing thereof, cause a copy thereof, printed on a card not less than eight inches by ten inches in size, to be posted in a conspicuous place on said premises. E. The notice given by the city engineer to provide the required underground facilities shall particularly specify what work is required to be done, and shall state that if said work is not completed within thirty (30) days after'receipt of such notice, the city engineer will provide such required underground facilities, in which case the cost and expense thereof will be assessed against the property benefitted and become a lien upon such property. F. If upon the expiration of the thirty (30) day period, the said required underground facilities have not been provided, the city engineer shall forthwith proceed to do the work; provided however, if such premises are unoccupied and no electric or communications services are being furnished thereto, the city engineer shall in lieu of providing the required underground facilities, have the authority to order the disconnection and removal of any and all overhead service wires and associated facilities • supplying utility service to said property. Upon completion of the work by the city engineer, he shall file a written report with the city council setting forth the fact that the required underground facilities have been provided and the cost thereof, together with a legal description of the property against which such cost is to be assessed. The council shall thereupon fix a time and place for hearing protests against the assessment of the cost of such work upon such premises, which said time shall not be less than ten days thereafter. G. The city engineer shall forthwith, upon the time for hearing such protests having been fixed, give a notice in writing to the person in possession of such premises, and a notice in writing thereof to the owner thereof, in the manner hereinabove provided for the giving of the notice to provide the required underground facilities, of the time and place that the council will pass upon such report and will hear protests against such assessment. Such. notice shall also set forth the amount of the proposed assessment. H. Upon the date and hour set for the hearing of protests, the council shall hear and consider the report and all protests, if there be any, and then proceed to affirm, modify or reject the assessment. I. If any assessment is not paid within five days after its confirmation by the council, the amount of the assessment shall become a lien upon the property against which the assessment is made by the city engineer, and the city engineer, is directed to turn over to the assessor and tax collector a notice of lien on each of said properties on which the assessment has not been paid, and said assessor and tax collector shall add the amount of said assessment to the next regular bill for taxes levied against the premises 'upon which said assessment was not paid. Said assessment shall be due and payable at the same time as said property taxes are due and payable, and if not paid when due and payable, shall bear interest at the rate of six percent per annum. (Prior code § 29-24) 13.08.120 Responsibility of city. City shall remove at its own expense all city - (13.08) 4 March 9, 2000 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 14, 2000 VETTER WINDMILL DEDICATION SATURDAY, APRIL 8, 2000 AT 12:OOPM Recommendation: Note ceremony date and time. Background: The volunteer committee has set Saturday, April 8, 2000 for the dedication of the rebuilt windmill. The dedication is set for 12:OOpm. Roger Bacon is coordinating the dedication ceremony. Respectfully submitted, Step en ' . Burrel City Manager s 111 March 9, 2000 Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 14, 2000 LOCAL COASTAL PLAN PUBLIC MEETING MAY 9, 2000 Recommendation: That the City Council set a public meeting at the regular meeting of May 9, 2000 to consider the Local Coastal Plan (LCP). Background: As you know, staff and the City's consultant have completed a draft of the proposed Local Coastal Plan (LCP). The LCP is ready for special public hearing before the Planning Commission on Wednesday, April 5, 2000. A copy of the notice is attached. Once the Planning Commission is done and makes a recommendation to the City Council, staff would suggest we consider this at your regular meeting of May 9, 2000. Respect Ily submitted, OPP City Manager p Ste h R. Burrell CITY OF'HERMOSA BEACH LOCAL COASTAL PIZOC�I7 AM Overview Portions of the City of Hermosa Beach are within California's Coastal Zone and are therefore subject to the California Coastal Act. The goal of the Coastal Act is to protect California's coastal resources for the use and enjoyment of future generations. In order to accomplish this goal, the Coastal Act requires that certain policies and actions be followed in the Coastal Zone. The Coastal Act also granted the State the authority to regulate development and uses in the Coastal Zone. The State maintains this authority until such time as the City or jurisdiction enters into a contract with the State and incorporates the goals of the Coastal Act into local regulations. In Hermosa Beach, the State still retains the authority to regulate and issue permits for development in the Coastal Zone. The City of Hermosa Beach is in the process of obtaining authority to regulate development in its Coastal Zone from the State. In order to obtain this authority, the City must complete its Local Coastal Program. The Local Coastal Program is the contract between the City and the State specifying how the City will protect California's coastal resources. The Local Coastal Program consists of two documents: 1) the Land Use Plan, and 2) Implementing Ordinances. Public Hearing Schedule The Planning Commission and City Council will be holding a series of public meetings to consider the Implementing Ordinances of the Local Coastal Program. You are invited to attend and provide comments. The public hearing schedule is as follows: • March 21, 2000, 7:00 PM Planning Commission Initial Hearing (No Action) • April 5, 2000, 7:00 PM Planning Commission Decision Hearing • May 9, 2000, 7:30 PM City Council Decision Hearing All public hearings will be held in the City Council Chambers located in the Civic Center, 1315 Valley Drive, Hermosa Beach. Local Coastal Program The Coastal Act outlines a partnership between the State and local government to manage the conservation and development of coastal SCoast,l e Act gr ani#s Sta e t , +Ori eti '14,0a2,q,.. c#iris oomplete p Edd the Coastal O�thmi s ion Certifies1 Kcal Coastal irrgram `l resources. The City's portion of this partnership is described in a document called the Local Coastal Program. The Local Coastal Program incorporates the goals and policies of the Coastal Act into the City's regulations and identifies the location, type, densities and development standards for future development in the Coastal Zone. The Local Coastal Program includes two documents: • Land Use Plan (LUP), a portion of the local general plan pertaining to the Coastal Zone. • Implementing Ordinance, the zoning ordinance and maps necessary to implement the land use plan. Hermosa Beachhas completed the first.step in the process of completing the Local Coastal Program. In 1981, the City's Land Use Plan was certified by the California Coastal Commission. The City must now complete the second step of the process to obtain the permitting authority in certain portions of the Coastal Zone. Local Permitting After a Local Coastal Program has been approved, the Coastal Commission's permitting authority over most new development will be transferred to the City of Hermosa Beach. However, the Coastal Commission will still retain authority over development proposed in the Original Permit Jurisdiction (beach, tidelands, submerged lands, and public trust lands). The Coastal Commission will -also retain the authority to: • Hear appeals of the City's coastal permit decisions, • Review and approve any amendments to certified Local Coastal Program, and The Coastal Zone stretches' along the tengfh of Californiap's coast and includes aproximafely.287 mites of shoreline aril 9 ; offshore islands The - coastalzo'ne encompasses:; some 7 5 million acres' of the„mainland and reaches from3milesatseato.an inland boundary that varies;' from a fet+v blocks in :the more urban areas to as far,; as 5 miles inland in +other IntHermosa Beach, th.e Coastal Zone extends inland {east} from the beach as shown bel cru The Coastal„ Zone is divided into two areas the 4ppealable and Non -Appealable areas.i These areas determine the extent of the abi/ to appeal a development application to the Coastal Commission Extent of the Coastal Zone in Hermosa Beach • • Review the Local Coastal Program at least every five years to ensure proper implementation and continued compliance with the Coastal Act What types of development require a Coastal Development Permit? A Coastal Development Permit is currently required for development in the Coastal Zone that results in any change: • In the density or intensity of use of land, including subdivisions, or • In the intensity of use of water, or • Access to the coast. The following types of development are exempt from coastal permitting requirements: • Most repairs and improvements to single- family homes, • Certain types of development subject to Categorical Exclusions, such as projects consistent with the zoning ordinance, • Certain temporary events, • The replacement of any structure destroyed by natural disaster, and • Development that involves does not involve the risk of adverse environmental effects. How are coastal development permits obtained? Currently, Any person seeking to undertake applicable development in the coastal zone must obtain permits from the Coastal Commission's Local District Office in Long Beach. However, after certification of the Local Coastal Program, permits may be obtained from the City of Hermosa Beach Community Development Department located in the Civic Center. How will Hermosa Beach's new Ordinance Work? All properties within the Coastal Zone (See Map) will be assigned the Coastal Zone (CZ) overlay in addition to their existing zoning designation. For instance, if your property is currently zoned for One -Family Residential (R-1), it will now be zoned One -Family Residential - Coastal Zone (R -1 -CZ). This new Coastal Zone overlay zone will not change the underlying zoning designation but will add the coastal permit processing requirements to these areas. Future development or improvements in the Coastal Zone will then be required to comply with the policies of the Coastal Act and CZ overlay zone. The proposed ordinance includes the following sections: • Purpose of the Ordinance • Definitions • Permit Required • Exemptions and Categorical Exclusions •: :Applications: • Determination of Jurisdiction Resolving Jurisdictional Determination Disputes Notice Requirements Public Hearings., proval or Denim'. Findings • :Conditions of Approval • :Nonce of Action anti :. Appeal Rights • Effective. Date'' c coastal Develo evelc pment' Permit> nforcement mergency Coastal evelnpment Permit ontinutng Ialidity o Where can I get more information? To examine the ordinance in greater detail, contact the Hermosa Beach Community Development Department or look on the City's Website (http://hermosabch.org). City Of Hermosa Beach Civic Center Community Development Department 1315 Valley Drive Hermosa Beach, CA 90254-3885 (310) 318-0242 Contacts: Sol Blumenfeld, Director of Community Development Ken Robertson, Associate Planner City of Hermosa Beach Community Development Department Civic Center 1315 Valley Drive Hermosa Beach, CA 90254-3885 California Coastal Commission State Office California Coastal Commission 45 Fremont Street, Suite 2000 San Francisco, CA 94105-2219 (415) 904-5200 Local District Office South Coast Area Office (Los Angeles and Orange Counties) 200 Oceangate, 1 Oth Floor Long Beach, CA 90802 (562) 590-5071 Contact: Jim Ryan