HomeMy WebLinkAbout03/08/83Cl
V
Peace is not a season; it is a way of life.
- W. Somerset Maugham
AGENDA
REGULAR MEETING OF THE HERMOSA BEACH CITY COUNCIL
Tuesday, March .8, 1983 - Council Chamber, City Hall
Closed Session - 6:30 p.m.
Regular Session - 7:30 p.m.
All Council meetings are open to•the public. PLEASE ATTEND.
It is requested that anyone.who wishes to speak on any matter, please
give their name and address for the record.
Any complaints against the City Council, City Management, or departmental
operations will be submitted in writing to the City Manager for evaluation
by the appropriate department head prior to submission to the City Council
Complete agenda materials are available for public inspection in the
Police Department, Public Library and the office sof the City Clerk,
------------------------------ c---_r.-'--r---•
PLEDGE OF ALLEGIANCE !?cS
ROLL CALL
PROCLAMATION Knights of Columbus 'Week - March '6-12, 1983
1- CONSENT CALENDAR: The following routine matters will be acted
upon, by one motion to approve with the majority consent of the
City'Council. Where will be no separate discussion of these
items unless good cause is shown by a member prior to the roll
call vote- (Items removed will be considered after Municipal
Matters).
(a) Approval of Minutes Special meeting of the City Council held
February 14, 1983
Recommended Action: To approve minutes
(b) Approval of Minutes: Regular meeting of the City Council held
February 22, 1983.
Recommended Action: To approve minutes
(c) Demands & Warrants: March 8,:1983
Recommended Action: To approve Demands & Warrants Nos.
through inclusive.
Cites Council Agenda - IMarch 8, 1983
(d) Resolution of the City Council of the City of Hermosa Beach,
California, ordering the City Manager to,pr.epare and file a
report in accordance with Article 4, Chapter 1, Part 2,
"Landscaping and Lighting Act of 197.2", being Division 15,
-Streets and Highways Code of the State of California, for the
installation of street lighting fixtures, appurtenances and
appurtenant work, and the maintenance thereof in the City of
Hermosa Beach, California, for the fiscal year commencing
July 1, 1983 and ending June 30, 1984. Memo from Charles Clark.-
Recommended
lark:
Recommended Action:
To adopt resolution.
(e) Letter of Support for High Priority Designation for South Bay
Corridor Study. Memorandum from Planning Director Sapetto,
P4arch 1, 1983
Recommended Action: To approve letter
(f) Ammended Contract between City of Hermosa Beach and Howard
9 Needles Tammen & Bergendoff. Memorandum from Community
lSResources Director Alana Mastrian, dated March 1, 1983.
Recommended Action: To approve ammended contract.
(g) Claim for Damages - Lorraine Aha, 908 First Street, 11, filed
February 25, 1983
Recommended Action: To'deny claim and refer to the City's
insurance carrier.
(h) Claim for Damages - Sonia Nelson, 639 First Street, r2, filed
February 18, 1983
Recommended Action: To deny claim and refer to the City's
insurance carrier.
(i) Class specifications on all positions in Finance and City
Treasurer's office. Memorandum from Finance Administrator
Copeland and City Treasurer Goldbach. p
Recommended Action: To receive and file.
0�. . � 0 R .
2.. WRITTEN COMMUNICATIONS FROM THE PUBLIC
(a) Request for Reconsideration - Report on three Pit Bulls
at 1219 20th Street. Memorandum from General Services
Director Noon, dated February 24, 1983.
PUBLIC HEARINGS
3. REMOVAL OF THREE-STORY HEIGHT LIMITATION ON BUILDINGS IN'
COMMERCIAL ZONE. MEMORANDUM FROM PLANNING DIRECTOR SAPETTO,
DATED MARCH 2, 1983.
R7aRT1,rrC
4. AN ORDINANCE OF THE CITY OF HERMOSA BEACH, -CALIFORNIA, A14ENDING
00J ARTICLES 2, 11.5, 6 AND 10 OF THE CITY ZONING CODE. MEMORANDUM
FROM PLANNING DIRECTOR SAPETTO, DATED PARCH 2, 1983.
5. AN ORDINANCE OF THE CITY OF HERMOSA BEACH ESTABLISHING A PARKING
1 ETER ZONE ON THE CITY OWNED LOT, ON 4TH STREET EAST OF PACIFIC
COAST HIGHI+.AY, AND SETTING THE RATE AT TWENTY FIVE CENTS PER HOUR
ME°IORANDUIM FRO:i JENERAL SERVICES DIRECTOR NOON, DATED FEBRUARY 23
1983.
2
City.Council Agenda - March 8, 1983
MUNICIPAL :TATTERS
6. REVIEW AND RE -ANALYSIS OF BIDS SUBMITTED FOR SWEEPING AND CLEANING
IN VEHICLE PARKING DISTRICT 1:1. MEMORANDUM FROM CITY TREASURER
GOLDBACH.
7. RECOMMENDATION REGARDING POLICE AND FIRE DEPARTMENTS CONTINUED
PARTICIPATION IN REGIONAL DISPATCHING (R.C.C.). MEMORANDUM
FROM CHIEF OF POLICE BEESON AND FIRE CHIEF SIMMONS.
8. DISPOSITION OF CONDEMNED.CHURCH BUILDING AT 1215 MANHATTAN
AVENUE. MEMORANDUM FROM BUILDING & SAFETY DIRECTOR ALTON,
DATED MARCH 3, 1983.
9. AUTHORIZING GRANT APPLICATION FOR STATE AND FEDERAL TRANSPORTATION
FUNDING. MEMORANDUM FROM. PLANNING DIRECTOR SAPETTO, DATED
MARCH 1, 1983. ��,,
10. ATS.&F RIGHT-OF-WAY STATUS REPORT ON ICC PROCEEDINGS. MEMORANDUM
FROM CITY MANAGER GREGORY MEYER, DATED MARCH 4, 1983.
11. PARKING RESTRICTION - SOUTH BOUND PACIFIC COAST HIGHWAY.
MEMORANDUM FROM PUBLIC WORKS DIRECTOR CLARK, DATED MARCH 2, 1983
AND MEMORANDUM FROM J. E. REEVES, CHIEF - TRAFFIC OPERATIONS
BRANCH, CALTRANS, DATED MARCH 1, 1983.
12. NOTIFICATION OF UNEXCUSED ABSENSES BY VEHICLE PARKING DISTRICT 1
COMMISSIONER AND REQUEST FOR APPROPRIATE ACTION. MEMORANDUM
- FROM VEHICLE PARKING DISTRICT ADMINISTRATOR GOLDBACH.
13 CONSENT CALENDAR -ITEMS -'PULLED FOR SEPARATE DISCUSSION
14. MISCELLANEOUS 'ITEMS AND REPORTS `= 'CITY MANAGER
(a) Activity Report
(b) Tentative Future Agenda Items
(c) Request for Closed Session - March 22, 1983
(d) Recommendation to effect budget cuts. --.
15. MISCELLANEOUS ITEMS AND REPORTS CITY 'COUNCIL
16. ORAL COMMUNICATIONS FROM PUBLIC MATTERS OF AN` URGENCY NATURE
17. OTHER MATTERS - 'CITY COUNCIL
ADJOURNMENT
n
3
MARCH 2, 1983
Honorable Mayor and Members City Council Meeting
of the City Council of March 8, 1983
TENTATIVE FUTURE AGENDA ITEMS
MARCH 22, 1983
Goals & Objectives - Planning Department
FAU •- Reprogramming funds to Public Works yard and fuel dispensing
Proposed consolidation of funds by City Treasurer & Finance
Administrator.
Report on treatment of grant reviews and expenditures
APRIL 12, 1983
Report on development of methodology whereby data processing projects
can be evaluated in formal fashion to meet requirements of entire city.
Position paper on "checks and balances" by City Treasurer
APRIL 26, 1983
Job des.cription manuals for each work station, Finance & Treasurer Dept.
MAY 10, 1983
9th year (1983-84) Community Development Block Grant Program Hearing
MAY 24, 1983
Second hearing - 9th year Community Development Block Grant Program
JUNE 28, 1983
Plan of action for outside assistance to Finance Administrator
JULY 12, 1983
Report on computerization of City Treasurer trust funds, including
VPD implementation
Report on computerization of investment accounts, time certificates
of deposit, savings accounts and special bank accounts
SEPTEMBER 27, 1983
Data`on,Land Use Element Work Program including housing element
modification
Greor� Mey 'r\ R
Cit_ Manager
9 sc
c4gozy /r. -meyb-rT—
Manager
MARCH 3, 1983
Honorable Mayor and Members City Council Meeting of
of
the City Council March 8, 1983
ACTIVITY REPORT
0
Storms continued to dominate our.priorities. An
oral update will be provided to you on March 8.
0
The Gary Moss Memorial will be unveiled on March 5
at 10 a.m. ceremonies. The public is invited.
0
Both concrete and asphaltic streets are in need
of immediate repair. This will be a Public Works
priority for March.
0
We are gearing up for CDBG and GRS hearings to be
held in May, 1983.
c4gozy /r. -meyb-rT—
Manager
March 2, 1983
Regular Meeting of
March 8, 1983
Honorable Mayor and Members of
the Hermosa Beach City Council
1983-1984 HERMOSA BEACH LIGHTING DISTRICT
Recommendation:
It is recommended that the City Council adopt the attached
resolution which directs staff to meet with the City's
Lighting Assessment Engineer and begin preparation of the
1983-84 Lighting District.
Background:
As required for the continuation of the Hermosa Beach Lighting
District, it is necessary to now commence the process which
emanates with the adoption of the Lighting Assessment District
for 1983-84.
The steps are as follows:
1) March 8 - City Council adopts Resolution ordering report -
district renewal.
2) March 17 - Staff meets with Lighting Assessment Engineer
to develop budget.
3) April 1 - Assessment Engineer files report consisting
of estimate of costs, maps, and assessment rolls.
4) April 12 -
a) City Council adopts Resolution approving report.
b) City Council adopts Resolution of Intention which
sets date of Public Hearing for May 10, 1983.
5) Apr 8 - Public Notice of Improvement in local newspaper
minimum of ten days prior to Public Hearing.
6) May 10 - City Council at conclusion of Public Hearing
adopts Resolution confirming the Assessment District.
7) May 14 - Assessment roll on magnetic tape is delivered
to Los Angeles County Auditor's office.
-2 -
Lighting Assessment District
Analysis
The adoption of the attached Resolution begins the process
of the formation of the Lighting District for 1983-1984.
It in essence directs your staff to commence work in con-
junction with the Lighting Assessment Engineer on the
preparation of the District. As noted in the Background,
the process is multi -phased and your staff will be reporting
to you throughout the process.
This Assessment is provided for under the Landscaping and
Lighitng Act of 1972. The current District began in 1980
and runs through 1985.
Mr. Patrick Rossetti, the City's Engineer, will be present
at the March 8, 1983 City Council meeting to answer any
questions that may arise.
Charles Clark,
Director of Public Works
Concur:
Gre or T. Meyer,
Cit Manager
CC:md
Attachment
cc: City Clerk
March 2, 1983
Regular Meeting of
March 8, 1983
Honorable Mayor and Members of
the Hermosa Beach City Council
1983-1984 HERMOSA BEACH LIGHTING DISTRICT
Recommendation:
It is recommended that the City Council adopt the attached
resolution which directs staff to meet with the City's
Lighting Assessment Engineer and begin preparation of the
1983-84 Lighting District.
Background:
As required for the continuation of the Hermosa Beach Lighting
District, it is necessary to now commence the process which
emanates with the adoption of the Lighting Assessment District
for 1983-84.
The steps are as follows:
1) March 8 - City Council adopts Resolution ordering report -
district renewal.
2) March 17 - Staff meets with Lighting Assessment Engineer
to develop budget.
3) April 1 - Assessment Engineer files report consisting
of estimate of costs, maps, and assessment rolls.
4) April 12 -
a) City Council adopts Resolution approving report.
b) City Council'adopts Resolution of Intention which
sets date of Public Hearing for May 10, 1983.
5) April 18 - Public Notice of Improvement in local newspaper
minimum of ten days prior to Public Hearing.
6) May 10 - City Council at conclusion of Public Hearing
adopts Resolution confirming the Assessment District.
7) May 14 - Assessment roll on magnetic tape is delivered
to Los Angeles County Auditor's office.
-2 -
Lighting Assessment District
Analysis:
The adoption of the attached Resolution begins the process
of the formation of the Lighting District for 1983-1984.
It in essence directs your staff to commence work in con-
junction with the Lighting Assessment Engineer on the
preparation of the District. As noted in the Background,
the process is multi -phased and your staff will be reporting
to you throughout the process.
This Assessment is provided for under the Landscaping and
Lighitng Act of 1972. The current District began in 1980
and runs through 1985.
Mr. Patrick Rossetti, the City's Engineer, will be present
at the March 8, 1983 City Council meeting to answer any
questions that may arise.
Charles Clark,
Director of Public Works
Concur:
Gre or T. Meyer,
Cit Mana er
CC:md
Attachment
cc: City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, ORDERING THE CITY
MANAGER TO PREPARE AND FILE A REPORT IN ACCORDANCE
WITH ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPING
AND LIGHTING ACT OF 1972", BEING DIVISION 15,
STREETS AND HIGHWAYS CODE OF THE STATE OF
CALIFORNIA, FOR THE INSTALLATION OF STREET LIGHTING
FIXTURES, APPURTENANCES AND APPURTENANT WORK, AND
THE MAINTENANCE THEREOF IN THE CITY OF HERMOSA
BEACH, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING
JULY 1, 1983 AND ENDING JUNE 30, 1984.
WHEREAS, the City Council of the City of Hermosa Beach,
California, proposes to renew the assessment district pursuant
to the "Landscaping and Lighting Act of 1972", being Division
15, Part 2 of the Streets and Highways Code of the State of
California; and
WHEREAS, the said assessment district shall include all parcels
of land within the said City and shall be designated as the
"HERMOSA BEACH STREET LIGHTING DISTRICT NO. 1983-1984"; and
WHEREAS, it is proposed to install certain lighting fixtures
and appurtenances, and appurtenant work, as shown on Diagram
and Plan No. 1975, as amended, each year as funds become
available and as the City Council and City Staff designate; and
WHEREAS, it is necessary to furnish the energy and to maintain
the street lighting system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the City Manager is hereby ordered to prepare
and file a report in accordance with Article 4, Chapter 1,
Part 2, "Landscaping and Lighting Act of 1972", being Division
15, Part 2, Streets and Highways Code of the State of California, -
for the installation of certain street lighting fixtures,
appurtenances and appurtenant work and the maintenance thereof
for the fiscal year commencing July 1, 1983 and ending June 30,
1984, all as set forth in this resolution.
SECTION 2. That a certified copy of this resolution be
presented to the said City Manager for his information and
guidance.
SECTION 3. The City Clerk shall certify to the passage and
adoption of this resolution; shall cause the same to be entered
among the original resolutions of said City; and shall make a
minute of the passage and adoption thereof in the records of
the proceedings of the City Council of said City in the minutes
of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this day of
1983.
MAYOR OF THE CITY OF HERMOSA BEACH, CALIFORNIA
-I-
ATTEST:
CITY CLERK OF THE CITY OF
HERMOSA BEACH, CALIFORNIA.
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF HERMOSA BEACH )
I, Charlotte Ann Malone, City Clerk of the City of Hermosa Beach,
California, do hereby certify that the whole number of members
of the City Council of said City is five; that the foregoing
resolution, being Resolution No. , was duly and
regularly introduced before and adopted by the City Council of
said City at a regular meeting of said Council, duly and
regularly held on the day of 1983,
and that the same was so passed and adopted by the following
vote, to -wit:
AYES:
NOES:
ABSENT
IN WITNESS
affixed the
(SEAL)
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
WHEREOF, I have hereunto subscribed my name and
official seal of said City this day of
1983.
CITY CLERK OF THE CITY OF HERMOSA BEACH,, CALIFORNIA.
-2-
March 2, 1983
H norable Mayor and Members Regular Meeting of
of the City Council March 8, 1983
AMENDING THE ZONING CODE BY REDEFINING/DEFINING
THE TERMS HOTEL, MOTEL, BOARDING HOUSE & LODGING HOUSE
& BY DETERMINING THE APPROPRIATE ZONES FOR THESE USES
Recommendation
That the City Council review the attached ordinance which amends
Articles 2 and 11.5 of the City Zoning Code by redefining/defining
Hotel, Motel, Boarding House and Rooming/Lodging House, and also
amends Articles 6, 10 and 11.5 affecting the zones in which these
uses are permitted, and that the City Council direct staff to prepare
an ordinance to implement the suggested alternatives if the Council
agrees with them. Finally, to return this item to the Planning Com-
mission to consider changes to Planning Commission recommendations.
Background
Presently, the Zoning Code defines both hotel and motel, but does
not distinguish between the two. Furthermore, the Zoning Code does
not define a boarding house, rooming house or lodging house yet it
does permit these uses in commercial zones. On December 6, 1982 the
BZA considered this project and determined it would not have a sig-
nificant effect on the environment; provided that a conditional use
permit be required for boarding houses and rooming/lodging houses in
R-3 zones. BZA issued a negative declaration for this project. On
January 4, 1983 the Planning Commission approved both definitions and
proposed zones as presented to you at your regular meeting of February
8, 1983, and requested that staff further address some ambiguities
in its recommendation.
Analysis
The purpose here is to add clarity to the intent of the Zoning Code
and to discourage the manifestation of uses which are deleterious
to the safety and economic well-being of the community.
The rationale for distinguishing between a hotel and a motel is based
on the following four reasons:
1. Need to recognize the different parking demands for hotels and
motels; more taxi utilization for hotels and more automobile
use for motels. This has prompted our proposal to provide a
sliding scale parking requirement for hotels. That is, the
greater number of units, the fewer parking spaces required.
2. Hotels, as defined, will better accommodate all hour travelers
from LAX, since hotels are being required to maintain a twenty-
four hour lobby.
3. City's proximity to L. A. Airport yields a favorable environment
for larger scale projects which in turn yield greater revenues
to the City.
- Continued -
City Council Meeting of March 8, 1983
Proposed Zoning Code Amendments
Page 2
4. A few larger projects will require fewer municipal services,
e.g., police and fire, than will numerous smaller scale projects
scattered throughout the commercial corridors.
Staff has provided definitions (Attachment I) along with a statement
of where such uses are most appropriate (Attachment II). A hotel is
being defined as providing six or more guest rooms on a temporary
basis and with most, if not all, activity occurring within the
structure. Furthermore a hotel shall have a minimum eight hundred
square foot registration lobby manned twenty-four hours a day, and
the management shall provide daily cleaning services. The Building
Department has informed us that studies have indicated that there
is an inverse relationship between the size of a hotel and the amount
of parking it requires. Therefore, we propose that parking require-
ments for hotels become less restrictive as the number of rooms in
the hotel increases (see Section 5 of proposed ordinance). Kitchen
facilities are proposed according to the following ratio: one
kitchen unit for each ten units, inclusive of the managerial unit.
Hotels are being proposed for the C-2 and C-3 zones in which they are
currently permitted.
Motels are defined as one or more buildings containing guest rooms
for guest sleeping purposes on a temporary basis and with management
providing daily cleaning services. Kitchen facilities are being
proposed according to the following ratio: one kitchen unit for
each five units, inclusive of the managerial unit. The design of
motels, e.g., parking placement, is not being predetermined as to
permit such facilities a greater opportunity to conform to more than
one commercial zone. Consequently, motels are being proposed for
C-2 and C-3 zones. They are currently allowed in C-3 zones only.
Boarding houses are defined as not more than five guest rooms with
meals included. Rooming house and lodging house are also defined as
not having more than five guest rooms, but with no meals included.
These types of uses are viewed as more compatible with the more
densely populated and quicker paced R-3 zones. Such uses would
require a conditional use permit.
The impact that the new definitions of hotel and motel will have on
existing businesses (see Chart A) is that all are excluded from the
category of hotel since none mans a lobby 24 hours a day. Secondly,
they are excluded, as presently operating, from the definition of
motel since none provides daily cleaning service to all units; since
not all units are rented on a daily basis. Furthermore, existing
operating practices further remove these businesses from the defini-
tion of a motel by the amount of cooking facilities provided; the
exception here being Hermosa Hotel. Finally, the Sea Sprite located
at 1016 Strand is in a C-1 zone, and therefore is presently a non-
conforming use; irregardless of these new definitions.
- Continued -
City Council Meeting of March 8, 1983
Proposed Zoning Code Amendments
Page 3
Alternatives
1. One alternative would be to address the question, in the zoning
code now, of what to do when an applicant appears with more
than 10% kitchens in a hotel or more than 20% kitchens in a
motel. While these may not be considered appropriate to Hermosa
Beach, there is a doctrine in zoning law which holds that a city
with comprehensive zoning must make some provision for every
legitimate use. These uses could be defined as Residential
Hotel and Residential Motel and could be restricted to Commercial
Planned Developments only. This restriction would allow these
uses to be built only in conjunction with a commercial develop-
ment, and would limit the residential floor.area to thirty-five
percent of the total floor area. Further, it is suggested that
the parking requirement should be 1.5 to one (or even 1.75 to
one); because the utilization of parking would occur somewhere
between apartment house use and hotel/motel use. In case your
Honorable Body believes that the question of Residential Hotels
and Residential Motels should be addressed now, it is recommended
that the following additions to the zoning code be given favorable
consideration:
New definition reading, "Residential Hotel: A residential hotel
shall conform to the definition of a hotel except that more
than ten percent (10%) of the rooms contain cooking facil-
ities."
New definition reading, "Residential Motel: A residential motel
shall conform to the definition of a motel except that more
than twenty percent (20%) of the rooms contain cooking
facilities."
Add the following use to the C-2 and C-3 zones:
"Residential Hotels and Residential Motels, when such use
is part of a Commercial Planned Development and conforms
to the standards described in Article 8.5 of the Zoning Code."
Add the following to Section 1152 on off-street parking:
"(D) Residential Hotels and
Residential Motels
Two spaces for manager's
apartment or office, plus
one and one-half space for
each rental unit.
2. A second alternative would be to wait for an applicant to apply
for more kitchens than are allowed in the proposed definitions
of Hotel and Motel. The Planning Commission could then attempt
to apply the clause under each zone which provides for other
uses by allowing, "Other similar enterprises or businesses
which, in the opinion of the Planning Commission, are not more
obnoxious, hazardous or detrimental to the welfare of the par-
ticular district than the enterprises or businesses herein in
this section enumerated." The commission could also attempt
- Continued -
City Council Meeting of March 8, 1983
Proposed Zoning Code Amendments
Page 4
to condition thbir finding that the above clause applies;
and such conditions could require a Commercial Planned Devel-
opment, different parking standards, etc. This has the
advantage of flexibility and the disadvantage of no written
standards for equal application.
I
Alfr Mercado, Aide
Pamela 4apetto
Planning Director
1.
i
Leland Alton
Director of Building and Safety
Concur:
Greor . Mel W r
FII
Cit Manager
AM/ld
ATTACHMENT I
Definitions:
A. "Hotel" shall mean one or more buildings containing six (6)
or more guest rooms, with such rooms being designed, intended
to be used or are used, rented or hired out as temporary or
overnight accommodations for guests, with the requirement that
daily services of linen change, towel change, soap change and
general clean up be provided by the management. Access is to
be provided through a common entrance; the registration lobby
is to be a minimum of eight hundred (800) square feet in area
and is to be manned on a twenty-four (24) hour basis.
Kitchen facilities shall be permitted in hotels according to
the following ratio: one kitchen unit for each ten (10) units,
inclusive of the managerial unit. This definition excludes
jails, hospitals, asylums, sanitariums, orphanages, prisons,
detention homes and similar buildings where human beings are
housed and detained under legal restraint.
B. "Motel" shall mean one (1) or more buildings containing guest
rooms where each room is used for guest sleeping purposes, with
the requirement that daily services of linen change, towel
change, soap change and general cleanup being provided by the
management. Such facilities are designed, used or intended to
be used, rented or hired out for temporary or overnight accommo-
dations for guests and are offered to automobile tourists or
transients.
Kitchen facilities shall be permitted in motels according to
the following ratio: one (1) kitchen unit for each five (5)
units, inclusive of the managerial unit.
C. "Boarding House" means a building with not more than five (5)
guest rooms where lodging and meals are provided for compensation,
for not more than ten (10) persons, but shall not include rest
homes or convalescent homes or sanitariums, orphanages, detention
homes and buildings of similar uses.
D. "Rooming House/Lodging House: means the same as boarding house,
but no meals shall be provided.
ATTACHMENT II
..What should be allowed in respective zones:
I. Hotel - is presently permitted in C-2 and C-3. These
zones appear to be most appropriate. A major character-
istic of a hotel is that it tends to operate in a central-
ized manner, with most of its activity, including parking
being internally realized. Consequently, hotels are viewed
as possessing an adequate capacity to*compliment both C-2
and C-3 zones. A sliding scale parking requirement is pro-
posed for hotels (see Sec. 5 of proposed ordinance).
II. Motel - is presently permitted in C-3 zones only. A motel
is being defined as one or more buildings containing guest
rooms/dwelling units, with the requirement that management
provide daily cleaning services. A major distinguishing
characteristic between a hotel and motel.(as herein described)
is that the latter is not required to have an eight hundred
(800) square foot lobby manned twenty-four (24) hours a day.
The design of a motel is not being predetermined, e.g.,
location of parking so that proposed projects may have a
greater opportunity to conform with more than one type of
commercial environment. Consequently, motels are being
proposed for C-2 and C-3 zones.
III. Boarding house, Rooming house and Lodging house shall be per-
mitted in R-3 zones. Such uses will tend to be long term;
longer than two weeks and will blend in better with the
ambience more commonly associated with the high density resi-
dential corridors. That is, the typical tenant will have
characteristics more in common with the average resident in
R-3 zone than any other of the residential uses. Presently,
boarding houses and lodging houses, via a CUP, are permitted
in C-2 and C-3 zones.
ORDINANCE NO. 83-
N ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING
RTICLES 2, 1.1/.5, 6 AND 10 OF THE CITY ZONING CODE.
1 Z,? /X91i�
2' WHEREAS, the City Council of Hermosa Beach held a public
3earing on February 8 and a hearing on March 8, 1983 to consider
4 this matter; and
5
WHEREAS,
the
City
Council has determined that
the City
6
Code in deffning
hotel
and
motel does not distinguish
between the
7
two,•and that the
code
does
not provide a definition for
boarding
g
house, rooming house
or
lodging
house; and
City Council has
9
WHEREAS,
the
City
Council has determined that
the lack of
10Clarity
on
this
matter will
facilitate the
manifestation of
adverse
11
above mentioned land uses with
[variables
in the
processing
of applications
for such uses;
and
12
WHEREAS,
the
City Council has
considered
the compatibility
13
of the
above mentioned land uses with
the various
zone categories
14
in the
City; and
15
WHEREAS,
the
City Council has
determined
that the C-2, C-3
16
nd R-3
zones are
the
most appropriate
zones for
the above men -
17
tioned
land uses;
and
18 WHEREAS, the City Council has determined that application
19 f the latter three whereas' will necessitate amending Articles
20 , 11.5, 6 and 10 of the.;Hermosa Beach Zoning Code.
21 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY
OF HERMOSA BEACH DOES ORDAIN AS FOLLOWS:
22
SECTION 1. That Article 2 "Definitions" be amended by
23
ddinl- as follows:
24
"Section 261. "Hotel" shall mean one (1) or more buildin.gs
25
containing six (6) or more guest rooms, with such rooms being
26
designed, intended to be used or are used, rented or hired out as
27
temporary or overnight accommodations for guests, with the require -
2a
ent that daily services of linen change, towel change, soap change
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and general clean up be provided by the management. Access is to
be provided through a common entrance; the registration lobby is
to be a minimum of eight hundred (800) square feet in area and is
to be manned -,.on a twenty-four (24) hour basis.
Kitchen facilities shall be permitted in hotels according
to the following ratio: one kitchen unit for each ten (10) units,
inclusive of the managerial unit. This definition excludes jails,
hospitals, asylums, sanitariums, orphanages, prisons, detention
homes and similar buildings where human beings are housed and
detained under legal restraint.
Section 262. "Motel: shall mean one (1) or more buildi
containing guest rooms where each room is used for guest sleeping
purposes, with the requirement that daily services of line Chang
towel change, soap change and general clean up being provided by
the management. Such facilities are designed, used or intended
to be:used, rentedor hired out for temporary or overnight accom
dations for.guests, and are offered to automobile tourists or
transients.
Kitchen facilities shall be permitted in motels according
to the following ratio: one (1) kitchen unit for each five (5)
units, inclusive of the managerial unit.
Section 263. "Boarding house" means a building with not
more than five (5) guest rooms where lodging and meals are pro-
vided for compensation for not more than ten (10) persons, but
shall not include rest homes or convalescent homes, sanitariums,
orphanages, detention homes and buildings of similar uses. Guest
rooms numbering six (6) or over shall be considered a hotel.
Section 264. "Rooming house/Lodging house" means the
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M.
same as boarding house, but no meals shall be provided.
SECTION 2. That Article 11.5 "Off-street parking"
definitions be amended as follows:
Section 1150,. -Definitions. Delete existing definition of "Hotel
or Motel" and introduce the following:
"Hotel" shall mean one (1) or more buildings containing
six -(6) or more guest rooms, with such rooms being designed,
intended to be used or are used, rented or hired out as temporary
or overnight accommodations for guests, with the requirement that
daily services of linen change, towel change, soap change and
general clean up be provided by the management. Access is to be
provided through a common entrance; the registration lobby is to
be a minimum of -eight hundred (800) square feet and is to be
manned on a twenty-four (24) hour basis.
Kitdhen facilities shall be permitted in hotels according
to the 'following ratio: one kitchen unit for each ten (10) -units
inclusive ~of the managerial unit. This definition excludes jails,
hospitals, asylums, sanitariums, orphanages, prisons, detention
homes and similar buildings where human beings are housed and
detained under legal restraint.
"Motel" shall mean one (1) or more buildings containing
guest'rooms where each room is used for guest sleeping purposes,
with the requirement that daily services of linen change, towel
change, soap change and general clean up being provided by the
management. Such facilities are designed, used or intended to be
used, rented or hired out for temporary or overnight accommoda-
tions for guests, and are offered to automobile tourists or
transients.
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M.
same as boarding house, but no meals shall be provided.
SECTION 2. That Article 11.5 "Off-street parking"
definitions be amended as follows:
Section 1150,. -Definitions. Delete existing definition of "Hotel
or Motel" and introduce the following:
"Hotel" shall mean one (1) or more buildings containing
six -(6) or more guest rooms, with such rooms being designed,
intended to be used or are used, rented or hired out as temporary
or overnight accommodations for guests, with the requirement that
daily services of linen change, towel change, soap change and
general clean up be provided by the management. Access is to be
provided through a common entrance; the registration lobby is to
be a minimum of -eight hundred (800) square feet and is to be
manned on a twenty-four (24) hour basis.
Kitdhen facilities shall be permitted in hotels according
to the 'following ratio: one kitchen unit for each ten (10) -units
inclusive ~of the managerial unit. This definition excludes jails,
hospitals, asylums, sanitariums, orphanages, prisons, detention
homes and similar buildings where human beings are housed and
detained under legal restraint.
"Motel" shall mean one (1) or more buildings containing
guest'rooms where each room is used for guest sleeping purposes,
with the requirement that daily services of linen change, towel
change, soap change and general clean up being provided by the
management. Such facilities are designed, used or intended to be
used, rented or hired out for temporary or overnight accommoda-
tions for guests, and are offered to automobile tourists or
transients.
- 3 -
1 Kitchen facilities shall be permitted in motels according
2 to the following ratio: one (1) kitchen unit for each five (5)
3 units, inclusive of the managerial unit.
4 "Boa..ding house" means a building with not more than five
5 (5) guest rooms where lodging and meals are provided for compen-
6 sation, for not more than ten (10) persons, but shall not include
7 rest homes or convalescent homes or sanitariums, orphanages,
g detention homes and buildings of similar uses.
9 "Rooming house/Lodging house" means the same as boarding
10 house, but no meals shall be provided.
11 SECTION 3. That Article 6, R-3 Multiple Family Residen-
12 tial Zone, Section 600 Permitted Uses, be amended by adding as
13 Ilfollows:
14 "(6) Boarding house, Rooming house and Lodging house,
15 subject to the granting of a conditional use permit."
16 SECTION 4. That Article 10 Conditional Uses, Section 100
17 Permitted Uses, number (13) be amended to read as follows:
1g (13) Boarding houses, Rooming/Lodging houses in R-3
19 zone only. Private clubs, sororities, lodges and
20 similar uses in the C-2 and C-3 zones only."
21 SECTION 5. That Article 11.5 Off -Street Parking, Section
22 1152 Off-street parking, commercial and business uses, be amended
23 as follows:
24 Delete the words "Hotels or" from subsection (C).
25 Add a new subsection (D) to read as follows:
26 "(D) Hotels. Two spaces for manager's apartment or
27 office plus one space per unit up to
28 fifty (50) units.
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One space per one -and -one-half units
for rooms from fifty one (51) through
one hundred (100).
One space per two rooms for rooms over
one hundred (100).
SECTION 6. That this ordinance shall take effect thirty
days after the date of its adoption.
SECTION 7. That prior.to the expiration of fifteen days
after the date of its adoption, the City Clerk shall cause this
ordinance to be published in the Easy Reader, a weekly newspaper
of general circulation, published and circulated in the City of
Hermosa Beach.
PASSED, APPROVED and ADOPTED this day of
1983.
PRESIDENT of the City Council, and
•MAYOR of the City of Hermosa Beach, California
IATTEST:-
(APPROVED AS TO FORM:
CITY CLERK
CITY ATTORNEY
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One space per one -and -one-half units
for rooms from fifty one (51) through
one hundred (100).
One space per two rooms for rooms over
one hundred (100).
SECTION 6. That this ordinance shall take effect thirty
days after the date of its adoption.
SECTION 7. That prior.to the expiration of fifteen days
after the date of its adoption, the City Clerk shall cause this
ordinance to be published in the Easy Reader, a weekly newspaper
of general circulation, published and circulated in the City of
Hermosa Beach.
PASSED, APPROVED and ADOPTED this day of
1983.
PRESIDENT of the City Council, and
•MAYOR of the City of Hermosa Beach, California
IATTEST:-
(APPROVED AS TO FORM:
CITY CLERK
CITY ATTORNEY
- 5 -
CHART "A"
Daily
No. of Cleaning Parking Cooking Office hrs.
Existing Hotels/Motels Units Service Spaces Facilities Manned 24 h
1. Mar Vista - Pacific See
Coast Highway 20 Below 20 10 units No
2. Sea Sprite - 1014 See
Strand 17 Below 24 17 units No
3. St. Francis - 11th
and Beach Dr. 13
Most units
4. Grand View - 55 See hot plates,
14th Street 17 Below 22 etc. No
5. Hermosa Hotel - See VPD
26 Pier Ave. 21 Below Pkg.Lot None No
1. Mar Vista rents on a daily and weekly basis; daily rentals are cleaned
on a daily basis, weekly on a weekly basis.
2. Sea Sprite rents on a daily, weekly and monthly basis. On daily and
weekly rentals, cleaning service is daily; on monthly rentals, cleaning
service is weekly.
3. Unable to contact owner or manager.
4. Grand View mostly rents on a daily basis; towels are changed daily and
sheets every other day.
5. Hermosa Hotel rents mostly on a weekly to monthly basis, and has a
washer and dryer available to tenants.
CHART "B"
Do cities differentiate between Hotel and Motel?:
Definition Parking Permitted Zone(s)
Santa Monica
No
No
Yes
Torrance
Yes
Yes
Yes
Gardena
Yes
No
No
Lawndale
Yes
No
No
Manhattan Beach
Yes
Yes
No
Redondo Beach
Yes
No
No
E1 Segundo
Yes
Yes
No
Hermosa Beach No No Yes
SIVIb3iVW ONnonNov8
C
C
RESOLUTION P.C. 83-3
A RESOLUTION OF THE PLANNING COMMISSION OF HERMOSA BEACH AMENDING ARTICLES
2 and 11.5 OF THE CITY ZONING CODE BY REDEFINING MOTEL, HOTEL AND DEFINING
BOARDING HOUSE, ROOMING HOUSE AND LODGING HOUSE.
WHEREAS, the Planning Commission held a public hearing on January 4, 1983
to consider the above topic; and
WHEREAS, the Planning Commission finds that motel, hotel, boarding house,
rooming house and lodging house all require either redefinition or defin-
ition.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission does hereby
recommend to the City Council that the changes to Articles 2 and 11.5
of the Zoning Code as enumerated in the attached ordinance be Adopted.
VOTE:
AYES: Comms. Brown, Izant, Snapiro, Strohecker, Chmn. Peirce
NOES: None
ABSENT: Comms. Loosli, Smith
ABSTAIN: None
Certification
I hereby certify that the foregoing Resolution P.C. 83-3 is a true and
complete record of the action taken by the Planning Commission of Hermosa
Beach at their regular meeting January 4, 1983.
DATE
JOEL SHAPIRO, SECRETARY
S
Dose r,;lr• ion
I ._.• tiido
1'-3 and R -a
Amendin, Zonin, Code to include specific definitions of (0110 it ust
HO to Ls, .40tels, 'UarQing i louses at1Cl U(_)!'J LUUi�lI:;� 0.[i(1 they..
natin, in which zones said uses will be permitted. \Ote: Declared nes
impact it Cunaltlona Gsa permit requrleu (,:[ ternaclvu , attaCaeu.i
3. Soonsor
a. Name: City of Hermosa Beach
b. Mailing, :address: 1915 Valley Drive, Hermosa Beach, CA 90254
Phone: 376-6984
NEGATIVE DECLARATION
In accordance with Resolution 79-4309 of the City of Hermosa Beach, which
implements the California Environmental Quality Act of 1970 in Hermosa Ben
the Environmental Review Committee must make an environmental review of al
Private projects proposed to be undertaken within the City, and the Board
Zoning adjustments must maize an environmental review•of all public project
proposed to be undertaken within the City, which are subject to the Envirc
Mental Quality Act. This declaration is documentation of the review and,
ia�becomes final, no comprehensive Environmental Impact Report is requires
for this project.
FINDING OF ENVIRONl1ENTAL REVIEW COMMITTEE
We have undertaken and completed an Environmental Impact Review of this pr
posed project in accordance with Resolution 79-4309 of the City Council of
Hermosa Beach, and find that this project does not require a comprehensive
Environmental Impact Report because, provided the attached mitization_mea_=.
ures are included in the project, it would not have a significant efiec:
on the environment.- Documentation supporting this finding is on file in t
Building Department.
Date
0 T Finding Chairman, Environmental Review Committee
"e have undertaken and completed an Environmental Impact Review of this Or
Posed project in accordance with Resolution 79-4309 of the City Council of
Hermosa Beach, and find that this project does not require a comprehensive
E.n.vi:•onmental Impact Report because it would not have a significant effect
on the en:•ironment. Documentation supportin this finding is on file in t
Bu_ldingy Department.
Date of Finding Chairman, Environmental Review Committee
FI::DI:,'G OF THE BOARD OF ZONI_vG ADJLSTMEN. TS
.:e nave underta.Len ar.fl completed an Environmental Impact Review of this or
Posed project in accordance with Resolution 79-4309 of the City Council of
Hee-mora Beach, asd find that this project does not require a comprehensive
--.. '-:'0::.^.. t, .^.Cal Imna::t Rr'nort beeau:ie, proyideCt tho attached ❑iiti iLion
ul*'s l,rr. i.^.Ci al!r•d 1.:1 r,h'• prO 7gCC, It wOUld [tot have a si-nificant offeCC,,o
t en:l: or.^•:nt. Uucc^',nt:u:ion :iupportin; tMs L'indin; is on file in tt.:'.•
P.::'_!di:�; D•. par
ate u: Fin1 r: Sucretarl', Board Uf' 'tonin., .1d, ust:❑encs
u1: : ::1 :I,c:p!.:Ced an Gu is on;^t ntal Iflll)aCL Review UI' L!:i: p
Ll L lul. iO-.13i1a U1 C!:1. Liti" CUL ai'_t. •J.
:'.. .-mom ....
.. .. .. .• ..... ... ... ...:L' .:i 1., t)I'll J�•t•' !..'•. .. L t't!(1!:l t'l.` a
' ..... .. t��•r-ata:,�. 1L :�:1 ;.. ..,
-.. .. .. .. .. ... ... aC ...l:: .. :/::U L'i .. ... _...!1[! L -i on n C!:
PRELIMINARY ENVIRONMENTAL IMPACT REPORT
PEIR: HB 32-036
PROJECT: AMENDING THE ZONING CODE TO INCLUDE SPECIFIC
DEFINITIONS OF THE FOLLOWING USES. HOTELS,
HOTELS, BOARDING HOUSES AND ROOMING/LODGING
HOUSES: AND DESIGNATING IN WHICH ZONES SAID
USES WILL BE PERMITTED.
LOCATION: CITY OF HERMOSA BEACH
APPLICANT: CITY OF HERMOSA BEACH
ZONE: C-2, C-3 and R-3 ZONES
GENERAL PLAN: HIGH DENSITY" RESIDENTIAL AND COMMERCIAL
I. PROJECT DESCRIPTION:
The purpose of this project is to amend the Zoning Code to
include more precise definitions of Motels, Hotels, Boarding
Houses and Ropming/Lodging Houses. At present the Zoning Code
includes a singular definition for both Hotels and Motels. The
definition is as follows:
Hotel or Motel: A building designed, used or
intended wholly or in part for the accommoda-
tion of transients, containing six (6) or more
guest rooms and which is occupied or intended
or designed for occupation by six (6) or more
guests, said guest rooms being without cooking
facilities.
The Zoning Code pormits Boarding Houses and Rooming/Lodging Houses
in C-3 anu C-3 zones as a conditional use, but no specific defin-
ition of Boarding Hou:>u or Rooming/Lod.-ing Houses is given in the
Code.
In order to dit"orentiat-, bcL .-eon a hotel and a IIotol, and to
provide Specific d.:finitiuns for Boarding Iluu es and Rooming/
Lod:,in Houses, the CiLy proposes to amend articles 2 and 11.5
of the Zonin" 'Che Llttachment included indicates the specifics
of
In :Ltiditi<:l r.o .,;arcdi::.. :'.r,:i.ng Code articled 3 sulci 11.3, the prof ct
7 r0:7 •)Sr?� Ln C::a:'. :'•• :.1 I'1'. :1, IIV I.0 seg atld R 00l!lltl;;il.Ud'4111',?: IIU LlS S frol:l
L cr).:kt. :u:.;ti �1.... ... .........r!'.._..i ,UneS Le :1 1)01':111Lted L1SU in R-3
comtaunit}' The
... _ -:L. ... C�!:L t':1C'_ 't', •:1Ch 'Lp )is_i.m ase 1:.
I
AMENDING THE ZONING CODE
Page 2
The commercial uses in the City are located primarily along
Pacific Coast Highway, along Hermcsa Avenue, and along Pier
Avenue. Although lodging lacilities are permitted within the
commercial zones, hotels, motels, boarding houses, and lodging/
rooming houses account for a very negligible portion of the
commercial activity in the City.
III. ENV IP.ON.MESTAL I:.:PACT:
This project serves primarily to define/redefine the terms of
the aforementioned lodging facilities. •The definition of a
Hotel is essentially the same, and the use will continue to be
permitted in the C-2 and C-3 zones as is currently allowed.
Motels are differentiated from Hotels in that they include
external parking outside or in close proximity to the unit.
Motels tend to emphasize easy automobile access and therefore
are usually located near major streets and highways. Taking
these factors into account the City has determined that C-3
zones along Pacific Coast Highway and Aviation would be most
suited for Motels. tinder the new amendments, Hotels will con-
tinue to be permitted only in C-3 zones.
Boarding Houses and Rooming Houses differ from Motels and Hotels
primarily in the length of stay and number of the inhabitants.
Unlike hotel/Hotels which cater primarily to short-term visitors,
these uses are intended for longer term residents (at least two
creeks). Because these facilities are more representative of a
living unit than a temporary- accommodation, these uses may be
better suited to the 0-3 higher density residential zones than
the commercial zones.
Since the proposed project serves primarily to provide better
guidelines for determinin the status of a particular lodging
facility, and does not represent a significant departure from
present Cit_: rolicies, the ordinance should have no significant
environmental impacc.
IV. MITIGAT IO\ :?E.•.SL ES:
This project :ri'_I servo to mitigate problems which have .arisen
in the past as to ho,.,: to categorize a particular lod i::g facility.
Addicionally an applicant for a particular project will have a
botcer ind,cac'_cr. r_ .ch -cher or not a particular project is per-
rlit[ed in a ;:arti--u'l ._ .-.one. Finally, less stat: and commission
ti.... _J de Ci?:'^:1Rin(; Chi' sC11Cus of a
particular _ac'.. stated definitions are adopted.
1L:
1. ':O .:c:_1,. • E7 .:OC ..... i.:a C:(: "'on tll:; cudu.
__ •.:C_,:1 L.i5 _.:aL ChOrQ is :t di: fer•_Ince between
AMENDING THE ZONING CODE
Page 3
definitions. The City also recognizes a need to
develop a definition of a Boarding House and a
Rooming/Lodging House, since such uses are currently
permitted in the City. The no action alternative
would not solve the current dilemma of what exactly
differentiates a Motel from a Hotel, and what con-
stitutes a Boarding House or a Lodging/Rooming House.
2. Adopt the amended definitions, but continue to
classify Rooming/Lodging Houses and Boarding -Houses as
conditional uses in the C-3 zones.
The rationale given for permitting Rooming/Lodging
Houses and Boarding Houses in R-3 zones rather than
in the commercial area is that since these facilities
have a limited number of occupants (10 maximum), and
since they serve primarily long term residents, they
are more akin to multi -family dwelling units than
Motels or Hotels. The R-3 zones, therefore, are felt
to be more conducive to these facilities than C-3
zones.
3. Amend the Code as stated, except designate Lodging/
Rooming Houses and Boarding Houses as conditional
uses in the R-3 zones.
By requiring a conditional use permit, the City can
decide on the merits and limitations of each individ-
ual project. This alternative would provide additional
protection against unforeseen incompatibilities which
ma_: arise between Boarding Houses, Rooming/Lodging
Iiouses, and other residential uses.
4. amend Cho Zonin.- Code, but adopt different definitions.
Staff has reviewed various definitions of lodging
facilitie_: in other cities, and has reworked these
definitionss to ma!:e them more suitable to Hermosa Beach.
Di'fer:r.t definitions than those proposed could be -lam
ZLdQpted, ho:erver, unless the amendments proposed in
t!iiy pro.p?ct. nkLed significant modification to ensure
Chat no :;i niiicant impacts will occur, there does not
:;.r• -:n to !r.! ant Jui�tifiahle cause for such chau;es.
Ti`
am.bl};nl[!'
to
Io(!,in,
facilities.
l)otll the public,
:•:
!.rr._. 1 .:il•.
t'.:._. a
specific project
' "IESDI`+G TIIE ZONTNG CODE
Pape 4
VII. GR07TH IND'UCI\G I'IPACTS:
This project should not have any direct impact on the
number of hotels or motels in the City, since these uses
will continue to be permitted in the same zones as they
are at present, and since there is no increase in the
overall size or density of these facilities in the pro-
posed amendment.
Under the proposed projeci boarding houses and rooming/
lodging houses will not be required to obtain a condi-
tional use permit, so it may be easier for a facility of
this type to be established in the City. However, the
limitation on the number of rooms and occupants in these
facilities should ensure that no significant adverse
gro,:th related impacts will arise as a result of this
project.
l
Dana Stol_ie, P'lann'_n.� intern
March 3 1983 e,4�
Honorable Mayor and Members City Council Meeting
of the City Council of March 8, 1983
Recommendation Regarding Police and Fire Departments Continued
Participation in Regional Dispatching (R.C.C.)
Recommendation
It is recommended that your Honorable Body authorize the Police
Department to remain the Regional Communications Center for
3 the Fiscal 1983-84; and that you authorize the Fire Department.
to contract dispatch with the Redondo Beach Fire Department.
Background
For some time prior to Redondo Beach announcing that they were
withdrawing from the R.C.C., both the Police and Fire Departments
have been exploring alternatives to the system. One of the options
is a proposal from Redondo Beach (Attachment 1) to take over both
police and fire dispatching. After considering all options, the
above recommendation is the most cost effective and will allow both
Departments to continue to provide optimum service to the residents
of the City.
Analysis
POLICE: Cost for continued participation by the Police Department
only would be approximately $190,000. According to Robert Benson,
Director R.C.C., deletion of the service for the Fire Department
would reduce our present annual assessment by approximately $7;000.
By not entering into a long term contract we can better evaluate
performance and determine if the R.C.C. can continue to provide
service without inflated costs. A final decision can be made in
late 1983 about continuing in the system. We should stipulate in
our one-year renewal, and ask our Council representative to insist,
that should any cost increase occur, it will be charged to unexpended
R.C.C. reserve funds.
While the Redondo Beach dispatch proposal appears at first glance,
to be less expensive, there are a number of drawbacks in the police
system. First, we would have little control over the complaint
takers and dispatchers. They would administer the system and from
past experience we feel Redondo calls would take priority.
Secondly, we would lose the MDT (data terminals) in our cars. We
would also lose the MDT interface with the computer system. The
Computer Aided Dispatch (CAD) system is invaluable. In the busy
summer months, total voice radio communication is not only imprac-
tical, but impossible. To later duplicate the system would cost
several hundred thousand dollars.
From our police department's viewpoint, the R.C.C. has greatly improved
over the past year and a half. Maintenance of the radio equipment
i
v
Page 2 - Dispatching
is included in the R.C.C. contract. The Redondo proposal
does not include maintenance. A full maintenance contract
on all police equipment would cost $13,800 per year.
FIRE: According to Redondo Fire Chief James Black, they are
willing to dispatch fire only at the current rate charged by
R.C.C. ($41,940) per year. The rate includes use of Redondo
Fire Department's advanced computer technology which is superior
to the R.C.C. system.
The primary and overpowering consideration in contracting with
Redondo for fire dispatch is geographic. Redondo surrounds
Hermosa on two sides and we rely heavily upon them for mutual
aid and move up. When our fire units are tied up on an emer-
gency call, Redondo responds their units when requested.
Direct communications between the two agencies is vital.
Now that Redondo is leaving the R.C.C., they have changed to
a higher radio frequency (from 155 mhz to 800 mhz range). In
order to change to Redondo fire dispatch it would be necessary
to purchase or lease/purchase new radio equipment for the fire
department. The cost would be $25,000 cash or $10,000 plus
balance on a lease/purchase. This would be a one time expense.
The fire dispatch system between the two cities worked extremely
well before the R.C.C. It can again.
F t eeson, Chief of Police
Concur, Police Proposal:
I
&14
Greg I
ry eyer, CiEy Manager
A-r Concur, Fire Proposal:
Ronald Simmons, Fire Chief
S¢ R 44
-A-4
Greg ry V. )ieyer, ity tanager _I
Attachments: -1-
f ATTACHMENT-_!• MEMORANDUM OF UNDERSTANDING
Terms and conditions set forth in this proposal represents the intent to be
contained in the formal agreement between Hermosa Beach and Redondo Beach to pro-
vide for dispatching service for the Hermosa Police and Fire Departments.
TERM
For the established fee Redondo Beach will commit to a two-year agreement.
Hermosa Beach may terminate at the end of one year with a 180 day notice. At the
end of two years and thereafter, either party may terminate upon 180 day notice.
FEE
Fiscal 1983/84 - $170,000
Fiscal 1984/85 - $180,000
After June 30, 1985, fees shall be established based upon fixed fee or
formula to be determined.
SERVICE
Provide telephone answering point for emergency telephones and 11911" calls
for Police or Fire services for the City of Hermosa Beach.
Provide dispatching of Police and Fire resources within the same format
utilized by the Redondo Beach Police and Fire Departments.
COMMUNICATION EQUIPMENT
All communication equipment or serivices required for the exclusive use of or
communication links between Hermosa Beach and the Communication Center in Redondo
Beach shall be provided by and the sole responsibility of Hermosa Beach.
LIABILITY
Each City shall,agree to standard hold harmless clauses.
AGREEMENT
This.agreement is subject to an approved,agreement final draft and the approval
of the respective City Councils of the City of Redondo Beach and the City of
Hermosa Beach.
J. Black, Fire Chief
F. Meehan, Police Chief
G. Meyer, City Manager
City of Hermosa Beach
Tha authority has been granted to the Fire and Police Chiefs by the Redondo Beach
City Manager to propose this agreement.
CITY MANAGER NOTE
At this point in time, I strongly recommend that the City remain
with the R..C.C. for 1983-84 ... both -Police and Fire dispatching.
Redondo Beach's leaving R.C.C. does offer us the immediate alter-
native of a 2 -city dispatch facility. Long term this concept is
worthy of further consideration. However, at this point in time
I consider the downside risks (the immediate need to gear up, both
Redondo Beach and Hermosa Beach, the requirement that we spend more
up -front capital funds as we approach a financially critical year,
the need to carefully examine both the positive.impacts to. us in
R.C.C. with Redondo Beach's leaving and the need to consider the
alternatives of possible Hermosa Beach withdrawal vs. dissolving
of the current Authority) to far exceed any benefits of an 83-84
withdrawal.
As for a partial withdrawal of Fire Dispatching ... this would
require extensive R.C.C. Board discussion. Would we still have a
1/5 vote? Would the Board concur with the Executive Director's
reasoning on cost allocations ... meaning that our overall dispatch-
ing operating costs would rise by 21.5%? Strategically do we want
to isolate our Fire dispatch from Manhattan Beach, E1 Segundo, etc.
(We and Redondo Beach then being on a unique radio frequency)?
In my judgment it would be unwise to withdraw Fire dispatching from
the R.C.C. Should your Honorable Body wish to do so, staff should
then be instructed to prepare an appropriate Resolution , and both
staff and your R.C.C. delegate should commence nego cations with
the R.C.C.
Also attached are materials dealing with the R.C.C.'s proposed 83-84
budget, and their concept of a binding five year contract. In that
regard it is recommended that your Honorable Body instruct your
delegate to:
1. Advocate no change in the proposed 6 city assessment,
resulting in increased 5 city costs being absorbed by
the unencumbered cash balance of the Authority.
2. Seek but a 1 year binding contract at this time.
3. Aggressively seek R.C.C. assurances ofcorrective action
of Authority difficulties outlined in the attached Booz, Allen
and Hamilton report.
Conversations have been held with delegate Brutsch in this regard
and he too -is prepared to discuss this with your Honorable Body.
CC: Executive Director R.C.C.
T. Casey, City Manager, Redondo Beach
0
1.
DRN'P
1
1/3/83
•
-.�rrl
"•.
, ', t � !:: r ':p 6L1 .,�'-'i("`
incl :' r' 7 v'
SOUTH fi7.BAY - REGIONAL. PUBLIC` CbMMUNICATIONS ''AUTHORITY
�Y t 412 SOUTH. PACIFICI� COAST HIGHWAY, S,UITE`t,201,
,
REDONDO :.CALIFORNIA A
,:.BEACH,
ANNUAL: r
-BUDGET.,.
FISCAL ::, YEAR 84
..1983
(JULY 1, '1983 JUN 30
E i, 1984),',`
,
, r 1
A ry
4
! !
; r
',BOARD OF DIRECTORS
5 u - Y,
TSUKAHARA, CnUNCILMAN,. GARDENA, CHAIRMAN
_PAUL
GUY .J. ROCKER; COUNCILMAN;. HAWTHORNE,
VICE-CHAIMAN' „ ':LE •SYNA.DINOS, `COI INC IL'AOM.4N,
EL SEGUNDO
GARY BRUTSCH, COUNCILMAN, HERMOSA BEACH
MICHAEL W. SWEENEY, COUNCILMAN, PANHATTAN BEACH
EXECUTIVE DIRECTOR
ROBERT J, BENSON
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1
1
$43,000`(A)
1
1.
$43,000 (A)
1
1
$43,000 (A)
Oporntions Managor
1
1_
$25,596-31,128
1
1
$260906-35,124
1
1
$31,128-37,836
Technical Services Manager.;
1 :
> '. 0
$25,596-31,128
1
0 .`
`:$289908-35,124'
1
0 _
$31,128-37,836
Administrative Analyst
1
1
$17,736-219576
1
1
$23,784-28,908
1
1
$25,596-31,128
Assistant Communications Supervisor
0
.0
00
:-
D
0
$20,040-24,372
Clerk-Typist
0
0
1
0
..
0.:
0
$12,000-14,592
Communications Operator
40
34.5
$15,696-19,080
40
37
$16;476-20,040
34.
30
$18,168-22,104
Communications Operator Trainee
9
9
$13,896-140592
14 ' -
11
$14,592-15,324
9
S
$16,092-16,896
Communications Supervisor
6
6
$209040-24,372
6
6
$22,656-27,528
S.
5
$24,372-29,640
Communications Technician
4
4
$19,560-23,784
4
4
$22,104..-26,880
4
4
$23,784-28,908
Computer Systems Analyst
1
1
$16,476-20,040
2
1.5
$20,544-24,972
1
1
$22,104-26,880
Executive Secretary
1
1
$16,896-20,544
1
1
$21,576-26,220
1
1
$23,208-28,224
Finance Administrator
1
1
$14,952-18,168
1
1
$21,048-25,596
1
1
$22,656-27,528
Operations Analyst
0
0
1
1
$23,784-28,908
1
1
$25,596-31,128
Personnel Analyst
1
1
$14,952-18,168
1
1
$21,048-25,596
1
1
$22,6S6-27,S28
Senior Communications Technician
1
1
$21,048-25,596
1
1
$26,220-31,860
1
1
$28,224-34,320
Senior Computer Systems Analyst
1
1
$20,040-24,372
1
0
$22,104-26,880
0
0
69
62.5
77
67.5
62
53
NOTES: (A) Salary established by Board of Directors, March 17, 1982, to be effective March 1, 1982
DRAFT Page 4.
ADMINISTRATIVE AND OPERATIONS BUDGET 1/3/83
ACTUAL BUI7GFIED; ESTIMATED EXEC. DIR. BOARD OF DIRECTORS
1981-82 1982-83 . ;:1982-83 k '.RECQ%2t DATION APPROVED
1983-84 1983-84
100
200
150
5,500
750
1,000
750
100
1,200
9,750
12,750
2,175
56,000
75,000
1,100
5,600
0
27,000
4,500
300
31,800
10,500
2,000
12,500
G
ALMINISTRATIVE SERVICES .
tf,,.
119::.
900
475
001
Conferences �nd.Meetings
0 ,
0,
620
002
Employee Services
85
_ 400r,i,
300.
003
Memberships ._
4,624
4i900-.'>,',---
69800
004
Office Equipment Rental
,1,446
1,600
10500
005
Postage
3,734,,
1,800
•2,200
006
Reproduction.2.'
2,794
2,500.;',
2,000
007
Training Support,
200
1,500 .
1,000
008
,Travel -:-
1,426
1,750•;
1,250
009_
Vehicle Operations
14,428 .
150350
16,145
BENEFITS
11;335
17,200
13,500
010
Dental Insurance
21475
2,080
;. 2,650
011
Life Insurance .
51,698•
78,540
68,000
012
Medical Insurance -
65,921
87,000•.
.'70,500
014
Retirement (PERS)
298
0
''1' 0
016
Unemployment (State)
7,530 .
5,625
5,750
017
Workmen's Compensation `
139,257
190,445
160,400
EQUIPMH-NP MAINTI'.NANCE.
6,360
6,360
111700
020
AWWS/CLETS/JDIC Equipment
25,110
279500
27,000
021
Computer Systems
4,023
5,000
7,500
022
Contract Maintenance
33
1,329
950
250
023
Office Machine Repair
8
:36,822
39,810
46,450
INSURANCE
8,442
9,750
9,555
027
General Liability
i
1,445
1,600
2,218
028
Vehicles
j
9,887
11,350
11,773
100
200
150
5,500
750
1,000
750
100
1,200
9,750
12,750
2,175
56,000
75,000
1,100
5,600
0
27,000
4,500
300
31,800
10,500
2,000
12,500
G
ADMINTSTRATIVE AND OPERATIONS BUDGET llRAI'1' Page 5.1/1/83
ACPUAL BUDGETED ESTIMATED 4: EXEC. DIR. BOARD OP DIRECPO16
RECATION
APPROVED
-82 -83 -831981
.:: 1983-84 1983-84
8369066
759323
11640
19201,260
550575
2,500
1,157,000 050 Regular (Full -Time)
47,500 051 Regular (Part -Time)
2,000 052 Temporary
PERSONNEL PROCESSING.:
j
1,174
2,250 1
750
030 Advertising
250
•188
350
350 -
031-Background.Investigations
100
30089
3,750
2,250
032 -Medical Examinations
' 1,000
151
200
033 Photographs'and ID Cards
100
:•.403:
20000.
19000
034 . Testing Materials•',
! 250
10131
1,750
1,200
035 Testing Site.Rental'
9 100
-6P136'10
5 ,750 ..
r
1,800
PROFESSIONAL AND TECFAlICAL SUPPORT
s
2,600
2,700
39000
040 Auditing Services
2'7
220
500:
1, 250
041 • Bookkeeping Services
50
2;900..
229500
22000
042, Consultants, Communications) _
7,500
28,912
'42,000
42,000
043 Consultants,; Computer)'
40,000
2;881.
20000
1,000
044. Consultants .(Radio Licensing)
500
6,703.'
9,000
9,000
045 Legal Services
7,000
41'81
3,S00
29500
046 Payroll Services _.9
2,500
48,597
82,200
80,750
61,000
RESERVE FOR CONTINGENCIES `
0
S0,000
50,000
049 Reserve for Contingencies
50,000
0
500000
50,000
50,000
SALARIES
8369066
759323
11640
19201,260
550575
2,500
1,157,000 050 Regular (Full -Time)
47,500 051 Regular (Part -Time)
2,000 052 Temporary
1,038,000
35,000
1,000
1,074,000
913,029 1,259,335 1,206,500
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CAPITAL IMPROV24ENTS
ACTUAL, BUDGETED ESTIMATED
1981-82 1982-83 1982-83
DRAFT Page 13.
1/3/83
0 —
BOARD OF DTRECCORS
APPROVED
1983-84
EXEC. DIR.
RECQvP9?NDATION
1983-84
TELEPHONE OPERATIONS
300 Upgrade/replace consoles, 0
301
302
303
304
305
306
307
308
309
310
5,178 13,670 9,160 0
99,753
263,265
200,000
TOTAL CAPITAL
IMPROVI)4WrS BUDGET
; 64,750
1,791,252
2,534,445
2,380,965
GRAND TOTAL -
BUDGET
� 1,917,370
HERMOSA BEACH $ 664,732,344
8.396046
18,255
10.648972
- 147
12..962963.
208,593
REV1Siif1 Page
14.
x22$
x22$
x5$
1/18/83
1.889111
BUDGET ASSESSMENT SCHFT)ULF,
FY1983-84
6:648148
- +
6.334579
ASSESSED
VALUE1982
OF S0. BAY POPULATION
1982
% OF S0. BAY.
EQUIPMENT
198 3
$ OF S0. BAY
�EIGHTED
USAGE
�% OF S0. BAY ASSFSSIM
PERCENTAGE
SFSSMEM'
22
(22 $)
TOTAL
(22h$)
TOTAL
(5%)
TOTAL
(50$)
TOTAL
(100%)
MOUNT,
EL SEGUNDO $3,070,6941240
38.785071
13,970
�8v149356 ..
220
Z19.40035Z
307,290
"18.663644
+
8.788263
x22h,$
x22'$
x5$
x50$
8.726641
+
'1.839601
+
-0.970018
+
9.331822 ",20.862082
$365,086
GARDENA $1,0800175,192
13.643387
46,750
27.271402
267
23.544973
354,118
21.567802
x22$
x22$
x5$
x50$ _
3.069762
+
6:136065
+
1.177249
+
r
10.753901 _' 21.136977
$369,397
HAIMIORNE $1,651,480,156
20.859379
59,200
34.535
310
V .33686f
487,071
21:582870 '
x22h$
x 's
'x5$
x50$
4.693360
+
1.770162
+
1.366843
+
14.791435 !28.6218
$500,882
HERMOSA BEACH $ 664,732,344
8.396046
18,255
10.648972
- 147
12..962963.
208,593
12.09I58
x22$
x22$
x5$
x50$
1.889111
+
2:3D6019
6:648148
- +
6.334579
11.267857 $197,187
MAMiATTAN BEACH $1,450,124,866
18.316117
33,250
19.39
190
16.754850
289,391
17.57&526
x22A$l
x
x5$
x50$
4.121126
+
4.364153
+
0.837742
+
8.788263
- 18.1.11284 $316,948
TOTALS $7,917,206,798
22.5
171,425
22.5
1,134
S.
1.646,463
50.
$1,750,000
BOOZ-ALLEN & HAMILTON INC.
776 SHREWSBURY AVENUE - TINTON FALLS, NEW JERSEY UM -4-30.41 -TELEPHONE: (401) 747-9303
RECEIVED��N ?9�531983
January ,
Mr. Robert J. Benson, Executive Director
South Bay Regional Public Communications Authority
412 South Pacific Coast Highway, Suite 201
Redondo Beach, CA 90277
Subject: Final Report - Purchase Order 1141-A (December 14
1982) for Engineering Consulting Services to
Consolidate Operations - Assignment 04643-001-001
Reference: Booz, Allen & Hamilton Inc. Proposal No. 12584
dated August 18, 1982
Dear Bob:
This letter report combines Task 4 and Task 5 of the
referenced proposal. With your assistance and the assistance
of key members of your staff, tasks 1 through 3 were initiated
and completed during the week of January 10-14, 1983. This
report will be divided into three major sections:
Feasibility of the Hawthorne Site
Communication System Improvements
Recommendations for Future Considerations.
The conclusions and recommendations represent our best
professional judgement based on observation, inspection and
data made available to us during the course of this one Week.
assignment.
1. FEASIBILITY OF THE HAWTHORNE SITE
The conclusion drawn is that the School District Offices at
12227 South Hawthorne Way in Hawthorne California are suitable
for consolidation of SBRPCA administrative offices and public
safety communications operations. Considerable amount of
preparatory construction work, including raised floor
requirements, wirl be required to adapt this structure to
public safety dispatch operations. We strongly recommend that
a local Architect who is totally familiar with the construction
codes of California and Hawthorne be retained to assure
complient and functional construction.
Mr. Robert J. Benson
January 17, 1983
Page Two
Reference will be made to the following architectural
drawings:
Drawing No. 2 - 'Floor Plan and Schedules' - District
Offices - Centinela Valley Union High Schools,
Hawthorne, California - Flewelling and Moody -
Architects - March 16, 1954
Drawing No. 5 - 'Roof Framing Plan and Details' (same
as above)
Drawing No. 6 - 'Sections & Details' (same as above).
Inspection of the building and discussions with the
District Maintenance Supervisor for the School District has
confirmed that these drawings remain accurate enough for
planning purposes.
1.1 Assignment of Space to Operations
Because of critical power, signal, telephone, air
conditioning, and ventilation restrictions, our concern is
centered on the location of CAD, dispatch, and maintenance
functions. After carefully considering the limited number of
alternatives available, our recommendations are as follows:
Dispatch Facility - Room 101 (Drawing No. 2) is the
only room large enough to contain dispatch, complaint
reception and supervision. A raised floor of at least
6 inches (probably 9 inches) will be required to
provide space for interior interconnection wiring
(there are no ducts in the existing floor slab). All
wiring and utilities will have to enter the room above
the ceiling in the South West corner of Room 101 and
be distributed from that point. Given overall floor
space requirements of 85' x 35' for dispatch consoles
and 48' x 36' for complaint reception consoles, a
suggested dispatch center layout is shown in Exhibit
1. The actual wrap-around configuration of the
dispatch consoles will reduce the space utilization.
The key features of this layout include:
Space to use existing cabinets for storage
Full size entry ramp with conventional slope
- Raised supervisors platform
Supervisor overview of all functions
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Mr. Robert J. Benson
January 17, 1983
Page Three
Position separation of complaint takers and
dispatchers
- Waste wall space used for power distribution
panel at point of power entry.
Entry ramp slope will have to conform to State
and local rules for handicapped persons (the Architect
will be knowledgeable of these). Floor space may be
recovered by limiting the height of the raised floor
and modifying the slope of the ramp within legal
constraints. If smaller complaint reception consoles
are available than those shown in Exhibit 1, the
smaller consoles can be rotated 900 to take the
light from patio windows off the face of the CRT.
Otherwise the patio windows should be draped. A
drapery pocket is already installed at the top of
these patio windows.
CAD Computer Room - The CAD computer should be as
close to the dispatch center as possible and still be
positioned favorably with regard to the overhead power
and signal distribution required by building
construction. The most appropriate location with
regard to size and power distribution is a combination
of Room 104 and Room 105 (drawing 2). A raised floor
will be required in each room and an access door will
have to be cut through their common wall. This common
wall appears to be a load bearing wall of heavy
reinforced construction (drawing 5) and cutting a
doorway through it will require the services of a
California Licensed Professional Construction Engineer
to assure building integrity. The existing
computer/peripheral equipment configuration is
allocated to these two rooms with interconnecting
cables under the raised floor of the new connecting
door. Interconnection with the terminals in the
dispatch room must be accomplished overhead through
the utility space under the hip roof.
Maintenance Area - Room 113 (drawing 2) is recommended
for maintenance shops. Room 114 can be used for a
maintenance office by construction of a light
partition between Rooms 113 and 114. There is ample
storage areas at the south end of Room 113 and a door
opens out to the rear parking area. The remote
location of this operations facility from the
CAD/Computer area and dispatch room should create no
difficulty and may even be considered advantageous.
Mr. Robert J. Benson
January 17, 1983
Page Four
There is also a water line installed in the existing
stub wall between Room 113 and 114. The main building
utility distribution area over corridor 131 (drawing
2) butts into the north wall of the maintenance shop
making power and utility access easily available to
the maintenance area.
Executive Director - Room 103 (drawing 2) is
recommended for the office of SBRPCA's Executive
Director. Its location enables the flow of the usual
business contacts with the Executive Director to occur
without disruption of other staff functions. The
office is close to the dispatch center and
CAD/Computer areas with which it is presumed the
Director will have extensive interface. The Reception
Room 102 will have to house the desks of other support
functions; there is not enough private office space in
the building for all support persons.
1.2 other Functional Space Considerations
General and specific requirements to be addressed during
the conversion of the building include the following major,
considerations:
Utility Distribution - The main distribution of
utility service within the building is along a 51 --wide
by 3' high channel (drawing 5) above Corridor 131
(drawing 2). Feeds to and from this distribution
channel are located in the space between roof and
ceiling of each room. There is very little space
under the flat hip roof construction but it is
sufficient for carefully planned cable runs.
Telephone and commercial power feeds to the building
are underground from a pole on the East side of
Hawthorne Way; they are accessed through a large 2
1/2' x 3' Pull Box outside the front planter wall near
Room 117. These services terminate in a panel in Room
116. Water shut-off and water meter are in small
sunken vaults at the sidewalk opposite Room 116; gas
access vault is at the South East corner of the
property at the sidewalk and driveway intersection (A
power pole line and meter at the North West corner of
the rear lawn area provides power for a temporary
trailer and will be removed with the trailer).
Emergency Power - Emergency power for a minimum of
eight hours of sustained operation must be provided.
A diesel motor generator with automatic switching and
weekly full load automatic testing is recommended.
Mr. Robert J. Benson
January 17, 1983
Page Five
The generator can be located in the large 8 1/2' x 10'
room at the North end of the 'Tel Equipment' building
shown in the patio outside Room 106 (drawing 2). A
fireproof block wall separates this building into two
compartments. The south 4' x 10' compartment can hold
the diesel fuel tank where it can be serviced from an
adjacent parking area. Two empty 3 1/2' metal
conduits run from the Northeast roof line of the
generator building to the west roof overhang above
Room 107; these ducts can be used to bring emergency
power and control cables to the utility channel above
Corridor 131. Equipment and facilities that should be
powered by circuits with emergency power back-up
include:
- CAD room and computer equipment
- Dispatch room consoles and equipment
- CAD room/Dispatch room air conditioners and
climatic equipment
- All operational area lights including Executive
Director's office
- All radio and telecommunications equipment
including emergency telephone systems
- Selected circuits and lights in the Maintenance
Area.
Most of the power loads for the emergency _
generator are known or can be estimated from the
existing installation. The power loads for HVAC in
the CAD and Dispatch -areas will have to be estimated
by competent HVAC supplier engineers. The generator
should be rated for at least 30 percent more than
expected peak load and fuel storage for at least 24
hours (but not more than 50 hours) should be provided.
Power Conditioning - Separate protected power circuits
should be provided for the CAD/Computer Room
equipment, the CAD terminals in the Dispatch Room, the
dispatch consoles, and the emergency telephone
system. These circuits should be separate from, and
protected from, other utility power circuits. The
present power conditioning unit installed for th CAD
Mr. Robert J. Benson
January 17, 1983
Page Six
computers should be reused. Power isolation and
conditioning for CAD terminals should also be provided
as protection against voltage transients with
amplitudes in excess of + 20 percent existing for
longer than 30 milliseconds. An uninterruptable power
supply (UPS) is not recommended. Restarting the CAD
after a power outage does not present an operational
problem. The CAD computers are equipped to power -down
gracefully to protect volatile data and there is no
volatile information resident in the CAD terminals.
Climatic Conditioning - HVAC for the CAD/Computer
Rooms should be separate from and protected from HVAC
for the rest of the facility. The air conditioning
and climatic controls now in place for Room 101
(drawing 2) appear very appropriate for dispatch
operations. Specifications for climatic conditioning
of the CAD/Computer Room should adhere to the computer
manufacturer's (DEC) recommendations.
Security - Electronic pass -card ID security locks are
recommended for all CAD/Computer Room and Dispatch
Room doors. All outside doors used by authorized
personnel to access the building over 24 hour shifts
should also have security locks. The electronic
security system should provide hard copy printout of
all door activation by identifying the ID used plus
time and date. The patio fence between the North
outside walls of Rooms 101 and 103 (drawing 2) should
be blocked to prevent observation of the Dispatch Room
and Executive Director. Outside windows of the
facility should be alarmed to the Dispatch Room.
2. RECOMMENDED COMMUNICATIONS SYSTEM IMPROVEMENTS
An overview of the SBRPCA radio and dispatch system leaves
a general image.of more equipment complexity than needed to
perform needed functions and discharge its communication
obligations to participating agencies. This overcomplication
is exposing the�Authority to needless reliability risk and is
creating more maintenance costs than are necessary; resources
that could be better used supporting your constituency.
Massive revision is not required. However, this relocation
move may be an opportunity to address a few obvious
improvements.
Mr. Robert J. Benson
January 17, 1983
Page Seven
2.1 Dispatch Console Configuration
The present console electronic configuration was developed
several years ago to a unique and detailed equipment
specification; the modules are more complex than today's
standard console modules yet they perform the same functions as
today's simplified standard modular control consoles. Further,
the passage of time and needed functional modifications to the
custom designed radio control system has resulted in unique
circuit modifications which make maintenance and repair more
difficult. Some of the electronics is approaching end life and
replacement parts can further kluge the console design.
Present day microprocessor control modules can be
retrofited into your existing console frames by the same
supplier of your present consoles. This provides the
opportunity to simplify the electronics, make it far more
flexible to accommodate system growth, reduce console
maintenance costs, and reduces the massive (and trouble prone)
interconnection cabling you now require. We recommend that you
discuss this possible console updating program with your
console supplier to see if it is viable to implement changes
before scheduled Hawthorne cut -over.
2.2 Microwave system
The 24 channel microwave system from Punta Place to 401
Diamond is not being used effectively. A well designed
microwave system (and this is a well designed 2 GHz system with
only a 3.86 mile direct over -water hop) is typically more
reliable than leased wirelines by at least a power of ten.
However, this unique system is single ended with wireline
back-up. A custom designed switching system now transfers
automatically from microwave to the leased wireline circuits in
the event of microwave path degradation. However, switchback
from wireline to microwave is manual and requires coordinated
switching at each end. As a result the more reliable high
performance microwave system is very lightly used.
It is recommended that hot -standby solid state microwave
equipment be installed at both ends of this transmission path.
The operational reliability of solid state microwave in a
bilateral hot -standby configuration makes redundant wireline
backup circuits unnecessary. Not only are recurring leased
line costs saved, but the increasing vulnerability of leased
wirelines to maintenance irregularities is avoided. Poor
wireline maintenance does not come cost free. It takes
increasingly more man hours from your limited staff resources
to resolve wireline performance questions with recalcitrant
Telco personnel.
Mr. Robert J. Benson
January 17, 1983
Page Eight
2.3 Base Station Monitor Receivers
The main base station locations at Punta Place and South
Bay Hospital each have five monitor receivers tuned to the five
UHF base station frequencies and each is wirelined back to the
dispatch center by leased Telco circuits. The need for these
receivers is to monitor the local police station transmitters
when these are used,parallel with transmitters at the main base
station locations. Special circuits together with antenna
location limitations have to be used at the main base station
locations to mute these monitor receivers when a main
transmitter is keyed on the same frequency at the same
location. These limitations, plus the cost of leased Telco
circuits, targets this receiver configuration as being
unnecessary from the standpoint of cost, equipment complexity
and system performance.
It is recommended that one set of five base station monitor
receivers by installed at the Hawthorne Way Center to monitor
all primary and secondary UHF channel traffic. The receivers
can be multicoupled to a high gain yagi antenna configuration
with its main lobe in the southern direction. The antenna can
be mounted at an available high support structure; for example,
the nearby Hawthorne City Water tower. The most remote local
police base station from this location is less than 9 miles
distant (Palus Verdes Estates Police), a short propagation
range for the high quality UHF receivers now used. This change
would:
Cancel the need for ten leased Telco lines and
substitute five very short Telco lines (or a short 24
GHz low density microwave hop)
Relieve the Punta Place and South Bay Hospital
locations from high gain omnidirectional UHF
transmitting antenna restrictions
Provide the dispatch center with direct, over -the -air
monitoring of ALL primary and secondary UHF
transmitters
Remove five receivers from the maintenance schedule
(also provide five no -cost spares).
3. RECOMMENDATIONS FOR FUTURE CONSIDERATIONS
Beyond the goals of 1983 physical relocation of SBRPCA
communications operations to Hawthorne Way, our observations
and discussions with key personnel indicate areas which also
need to be addressed under longer term conditions. Our primary
recommendations are discussed in the following paragraphs.
Mr. Robert J. Benson
January 17, 1983
Page Nine
3.1 Microwave Transmission Links
A brief audit of transmission requirements feeding voice
audio grade information from two primary base station sites
into the dispatch center can easily identify 32 two -wire
equivalent circuits. Taking into account satellite voting
receiver locations and off -premise control, the count of leased
circuits to Hawthorne Way exceeds 113.
Circuit reliability and historic cost escalation of Telco
offerings dictates that microwave be evaluated as a superior
substitute for leased wirelines. The questions of path
engineering and microwave spectrum availability will require a
careful engineering approach. We have looked at topographic
charts of the area and from a preliminary evaluation microwave
appears to be feasible. We recommend that a study be made with
the objective of defining a viable microwave engineering system
design and comparing its cost effectiveness with that of leased
Telco circuits.
3.2 Radio Svstem Confiquration
Upon review of your existing radio system configuration,
the immediate reaction is that there is unneeded complexity for
the level of communications services being performed. The
system from end-to-end seems to be custom designed without
taking advantage of standard functions and configurations
available from suppliers of conventional land mobile radio
systems; configurations designed to accomplish the same
functions at minimum cost. This appears particularly true in
the control functions of the dispatch consoles and switching
functions for the 2 GHz microwave.
Suppliers of land -mobile radio system have standardized on
products developed to solve most system problems and to do so
in a competitive cost environment. Little is gained by
creating custom products to perform the same functions. The
loss is higher initial implementation cost and increasing
maintenance and replacement costs as the custom system
matures. A standardized modular radio system is typically
better able to meet flexible growth requirements than is the
custom system design.
It is recommended that the communication system be reviewed
with the goal of reducing its complexity and expanding its
growth flexibility. Such a review would include the following:
Mr. Robert J. Benson
January 17, 1983
Page Ten
In-depth system inventory survey
Review all user needs and requirements
Develop alternative solutions
Select preferred alternative configurations
Develop cost estimates
Present cost -benefits analysis.
3.3 Expansion of Maintenance Facility
The ability to maintain radio and data terminal equipment
under your own supervision is extremely valuable. There is
little doubt that your existing facility is paying its way in
terms of maintenance cost and timely performance.
This facility provides you with better control over the
quality of communications equipment (digital or analog) used in
your system. It enables you to set the standards for
maintenance work and control those standards. It provides
assurance to your constituency that the system has functional
integrity and is worth its cost.
We recommend that you continue to expand the capability of
your maintenance facility. Computer control over spares
inventory should help keep costs within bounds. Technical
expansion could include the capability to conduct an annual
test of all system elements and to certify specific system
performance.
3.4 Repairs to Punta Place Vaults
Physical inspection of the three vaults at Punta Place
indicates the need for construction repair. Earth movement has
appeared to crumble parts of the ventilation chambers and the
down hill motor generator exhaust system is not longer in its
original line. The downhill ventilation well from the
generator vault is'tilting to the North. There is evidence of
crumbling concrete at manhole seals which enable the vaults to
ingest rainwater.
We recommend that a competent local construction engineer
firm inspect the vaults and provide an estimate of costs to
repair.
Mr. Robert J. Benson
January 17, 1983
Page Eleven
These comments summarize our inspection and observation of
your communication system. It has been our pleasure to work
with you again and we also appreciate the opportunity to spend
a winter week in Southern California. If there are any
questions, or if you feel we can be of further service to the
Authority, please call me.
Very truly yours
��'v/1y/tom
BOOZ, AL EL IN Si HAMILTON Inc.
Charles F. McMorrow
Senior Associate
Approved
by:
1
Ral h W. Shrader
Vice President
cc: Contracts
✓' I
South
®ay
Regi®mal
Publis
Communications
Authority
February 9, 1933
AGENDA ITEM A
Administrative Offices
412 S. Pacific Coast Highway, Suite 201'
Redondo Beach, California 90277
Telephone: (213) 540-4246, 772-9373
TO: BOARD OF DIRECTORS
FRDi: ,ROBERT J. BEMSOV, E)T)WIYE DIRECTOR
SUBJECT: IO- ENDN EN7 TO JOI\T M ERS ABREEMEVT
The enclosed amendment (Inclosure 1), is furnished for your
information, review and subsequent submission to ,your City
Council.
The South Bay Regional Communications project (later called
the South Bay Regional Public Cormunications Authority) was
a cooperative effort sponsored by ten South Bay Cities in
19'11 to develop and implement a regional public safety
communications system.
Problems facing the South Bay cities at that time were delineated
in an early planning document:
e Worsening police frequency congestion
• Inability to finance improved police communications
systems utilizing new technology
e Inability to satisfy Warren -Russell 911 requirements
(AB 515)
is Deteriorating level of service due to inadequacies
in existing systems
• Increased danger to field officers
Consolidation of facilities appeared to yield a 30% cost
reduction from present operations; more than 50% could be
saved in a consolidated upgrade (Inclosure ?). Cumulative
operating cost savings vis-a-vis cumulative capital outlays
were also indicated (Inclosure 3). The full benefits of
the envisioned system were:
Providing Public Safety Dispatching for the Cities of
EI Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Palos Verdes Estates, Redondo Beach
Board of Directors
Agenda Item 44
February 9, 1933
Page 2.
• Improved command and control
o Improved physical security
• Faster response times
s Increased dispatcher efficiency
• Improved interagency coordination
• Improved officer safety
• Reduced clerical work
• Designed to accommodate growth
• Improved utilization of radio channels
• Economies of scale
The Authority i:as established in 1973 to solve serious public
safety communications problems. The membership's collective
decisions, made in the perceived best interests of all system
users were,inter alia:
• The system through which telephone number service
was to be provided should be a regional center
responsive to the local needs of the citizenry
• The need to establish a consolidated, regional,
computer-assisted dispatch operation to best serve
the needs of all of the citizens
• The interests of the citizens' agencies could best
be served by coordinated use of public safety
radio channels
• The desirability and necessity of collective direction
of the management policies and operational practices of
the consolidated regional system
The major goals of this multiple city group have been accomplished
and validated. Correction of omissions and support have caused
rapid, continuing progress to be made in the past ti;o years.
Abandonment of senior city official's efforts, and your concomitant
financial investment does not seem to be indicated from a service,
fiscal or managerial standpoint.
South Bay Regional Public Communications Authority
Providing Public Safety Dispatching Services for the Cities of
EI Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Palos Verdes Estates, Redondo Beach
Board of Directors
Agenda Item 44
February 9, 1933
Page 3.
The annual throes of city retention/withdrawal are, as you ]mow,
deleterious not only to our present operation, but also seriously
hamper our potential. A multiple -year commitment to ,authority
membership would significantly enhance employee morale and heighten
our abilities to judiciously plan subsequent refinements to our
operating resources.
Yours truly,
1
"ROBERT J. BENSON
Executive Director
RJB/sf
Encls:
South Bay Regional Public Communications Authority
Providing Public Safety Dispatching Services for the Cities of
EI Segundo, Gardena, Hawthorne, Hermosa Beach, Manhattan Beach, Palos Verdes Estates, Redondo Beach
Agenda Item 14
Incl. 1
,k%EQA%1EN TO JOIN POWERS aGREEv=
Paragraph 5 (Termination of Membership) of the Joint Powers Agreement
creating the South Bay Regional Public Communications Authority, executed
by member public agencies in 1975, is changed to read as follows:
"5. Termination of Membership. This agreement shall remain in full
force and effect as to all present member agencies for a minimum of five
(S) years from and after the effective date of amendment hereto. There-
after, any party to this Agreement may cease to be a party hereto and
may withdraw from membership in Authority by the adoption by its legislative
bodv of a resolution of intention to withdraw and the giving of written
notice thereof to the Executive Director of authority and to eacbof the
�(j✓ other public agencies signatory to this agreement at least sixonths
prior to the end of the then current fiscal year. Said termination shall
be effective at midnight on the last day of said current fiscal year."
Effective Date of Amendment. This amendment shall become effective
upon its execution by the Cities of E1 Segundo, Gardena, Hawthorne,
Hermosa Beach, Manhattan Beach and Redondo Beach.
IN WITNESS MiEREOF, the undersigned public agencies have set their
signatures on the respective dates set forth below:
Dated:
Attest:
Dated:
Attest:
Dated:
Attest:
CITY OF EL SEGUNDO
By:
City Clerk Mayor
CITY OF GMMEVA
By:
City Clerk
CITY OF HIWTHORNE
By:
City Clerk Mayor
Amendment to Joint Powers agreement (Continued)
Page 2.
Dated:
Attest:
City Clerk
Dated:
Attest:
City Clerk
Dated:
Attest:
City Clerk
CITY OF HERMOSA BEACH
By:
Mayor
CITY OF NWHATTAN BEACH
By:
Mayor
C TTOD9VS�¢AeR
By:
Mavor
AN
!u V
20
10
I
Agenda Item '4
Inclosure Z
COMPARISON OF 15 -YEAR COSTS
(1975 THROUGH 1990)
ALTERNATIVE A
HON -SALARY OPERATING COSTS
SALARY & OVERHEAD OPERATING COSTS
CAPITAL OUTLAY
i EN
FA�iLMLJ
ALTERNATIVE D
THREE FACILITIES
ALTERNATIVE C
EXISTING
TWO FACILITIES
S��Y--S-T--EE'MS
ALTERNATIVE B
W
ONE FACILITY
p
p
uE N
O
C O
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Z O
J
W O
O p W W
Q
O
Q
Q
N
J
Q
J
W ^ Q
N
N
CC N to
Q
J
Q
N
HON -SALARY OPERATING COSTS
SALARY & OVERHEAD OPERATING COSTS
CAPITAL OUTLAY
8v3A
0661 9861 0861 Si6l
8 3A I I'c N8311H
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F1
OFFICE OF
THE CITY MANAGER
pFt� Odyr+
4 <d.
CITY 01 F � 1 001
CALIFOO 'NIA
415 DIAMOND STREET
REDONDO BEACH, CALIFORNIA 90277
March 7, 1983
Mr. Gregory T. Meyer
City Manager
City of Hermosa Beach
Civic Center
Hermosa Beach, CA 90254
Dear Greg:
TELEPHONE
(213) 372-1171
CA
At its regular meeting of February 21, 1983, the Redondo
Beach Citv Council voted unanimously to withdraw from
the South Bay Regional Public Communications Authority
effective June 30, 1983. This action was formalized on
February 28, 1983 through the adoption of Resolution
No. 6151.
A certified copy of Resolution No. 6151 is attached for
your information and permanent files. Please accept this
letter and Resolution No. 6151 as the City's formal notice
of intent to withdraw in accordance with the Authority's
bylaws.
Yours truly,
Tim Casey
City a ger
hs
Enc.
certified mail
City Manager Note;
It is recommended that this communication be received and filed.
f
RESOLUTION NO..6151
A RESOLUTION OF THE COUNCIL OF THE CITY OF REDONDO
BEACH, CALIFORNIA, OF INTENTION TO WITHDRAW FROM THE
SOUTH BAY REGIONAL COMMUNICATIONS CENTER EFFECTIVE
JUNE 30, 1983
THE CITY COUNCIL OF THE CITY OF REDONDO BEACH DOES HEREBY
RESOLVE, AS FOLLOWS:
SECTION 1. That the City of Redondo Beach does intend to
withdraw from membership in the South Bay Regional Communications
Center Joint Powers Authority effective June 30, 1983.
SECTION 2. That the City Manager is hereby directed to
give written notice of the adoption of this resolution to the
Executive Director of the Authority and to all the city members of
the Authority forthwith.
SECTION 3. The City Clerk shall certify to the passage and
adoption of this resolution, shall enter the same in the Book of
Resolutions of said city, and shall cause the action of the City
Council in adopting the same to be entered in the official minutes
of said City Council.
Passed, approved, and adopted this 28th day of February, 1983.
ATTEST:
John Oliver
City Clerk
(SEAL)
APPROVED AS TO FORM:
Gordbn C. Phillips
City Attorney
-1-
Barbara J. Doerr
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) ss
CITY OF REDONDO BEACH )
I, JOHN OLIVER, City Clerk of the City of Redondo Beach, California,
do hereby certify that the foregoing resolution, being Resolution No. 6151 ,
was passed and adopted by the City Council at a regular meeting of said Council
held on the 28th day of February, 1983 thereafter signed and
approved by the Mayor and attested by the City Clerk of said city, and that said
resolution was adopted by the following vote:
AYES: Councilmen Amvs, McSweeney, Snow, and
Cawdrev:
NOES: Councilmen None
ABSENT: Councilmen Goddard.
(SEAL) John Oliver
City Clerk of the City of
.Redondo Beach, California
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF REDONDO BEACH )
I. John L. Oliver, City Clerk of the city of Redondo Beach,
California, do hereby certify that the foregoing resolution, being
Resolution No. 6151 , was passed and adopted by the City Council at a
regular meeting of said Council held on the 28th day of February r
1983 t thereafter signed and approved by the Mayor .and attested by the
City Clerk of said city, and that said resolution was adopted by the
following vote:
AYES: Councilmen Amys, McSweeney, Snow.and
Cawdrey•
NOES: Councilmen None
ABSENT: Councilmen G¢ddard.
(SEAL)
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF REDONDO BEACH )
Pl
Beach, California
The undersigned, the duly elected, qualified and acting City
Cle: of the city of Redondo Beach, California, does hereby certify that
the foregoing is a full, true, and correct copy of Resolution No. 6151 ,
entitled A RESOLUTION OF THE COUNCIL OF THE CITY OF REDONDO BEACH,
CALIFORNIA, OF INTENTION TO WITHDRAW FROM THE SOUTH BAY
REGIONAL COMMUNICATIONS CENTER EFFECTIVE JUNE 30, 1983.
passed and adopted on the 28th day of February 1 1983 , and
signed by the Mayor of said city and attested by the City Clerk thereof.
WITNESS my hand and the official seal of said city of Redondo
Beach, California, this 7th day of MaT� f, 19R�
(SEAL)/ City Clerk of tne`city or
( Redondo Beach, California
ROBERT J. BENSON
Executive Director
Al�' 4 r --
SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY
12227 South Hawthorne Way, Hawthorne, California 90250
(213) 973-1802
Va h ?, 1983
TO:
i nCll;
S<fd =CT
Nursuant to
m. 1•.vees
DOsi tions,
cCn. tractors
services of
)r sell sup
Authority.
ALL DF.STU-NAi'ED E%"LMJHES
R033RT J. BINSON, F-XEt 7Ib-
._kNNUAL ".TILE' OF 1,N ERLSP CODE. DISCLOSURE STATDIFXi s
the Authority's Conflict of Interest Cc -de, designated
Ire required annually- to disclose investmrlts, busi.nas
personal or business en::ty income sources Which are
or stfocortractrlrs ^�=d d'2 the pericr^_uice of wrrk or
the type iitlli7.ed ;i✓'the .4bthority. Or which manufacture
plies, rsachip_ery or equipment of the type utilized by the
Attac;led, is the disclosure fon,-. If you have no reportable property,
iavc_tments or income fill cut. pees 1 and 3 only and return. UI
others fill out appropriate paves. Copies of the instruction manual
are available from the Administrarivc %nalvst, who can also anstaer
.il;eSticns. The date of your init.ia.l statemf.Ilt has been entered in "period
:O)iered" you are reAortin� transactioas taking place fTJm that date to
31, 1c,32. Deliver the signed 'arid' dared forr^s to our office by
March 1 , 1983. Statements must be fie'l with Los .ingeles County by
April 1, 1983.
Yours traly,
/'-"ji�� 4 r„ -j
ROBERT J. BENSON'
Ese;zutive Director
MB/sf
Fncl:
d
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
383 HALL OF ADMINISTRATION / LOS ANGELES. CALIFORNIA 90012
JAMES S. MIZE, EXECUTIVE OFFICER
RICHARD A. SCHOEN], ASST. EXEC. OFFICER
(213) 974.1411
Mrs. Rachelle Wallace
South Bay Regional Public
Ccumnications Authority
12227 S. Hawthorne Way
Hawthorne, CA 90250
Dear Mrs. Wallace:
MEMBERS OF THE BOARD
PETER F. SCHASARUM
KENNETH HAHN
EDMUND D. EDELMAN
DEANE DANA
MICHAEL D. ANTONOVICH
"RECEIVED F E8 2 2 1983
February 18, 1983
SUBJECT: Conflict of Interest Filing - Annual Statements
On February 8, 1983 the Board of Supervisors approved an Amendment to the
Conflict of Interest code to reflect the most recent legislative change
raising the amount for reporting gifts from $25 to $50. The new $50 limit
should be used by all designated persons when completing their annual
Statement of Economic Interests for the period ending December 31, 1982.
Since the Board of Supervisors is the code reviewing body for your agency,
this change is automatically incorporated into your code and no further
action is required.
Persons in designated positions are required to file annual Conflict of
Interest statements during the month of March each year. The annual
statement report should include holdings as of December 31 as well as
incase received during the previous calendar year or since the date of the
initial filing, and the dates of acquisition and disposal of investments
and real property which occurred during the calendar year.
When persons have been elected, appointed, promoted or transferred to a
designated position anytime during the prior calendar year, they are
required to oorplete the Annual Statement filing in March, even though a
complete year has not elapsed since their initital statement was filed.
South Bay Regional Public
Communications Authority
February 18, 1983
Page 2
Copies of the latest Conflict of Interest materials are enclosed. For
additional copies you may duplicate the forms or may obtain them by calling
the staff at 974-1431. Completed Annual Statements of Economic Interest
from agency heads and members of affected boards, commissions and
committees must be submitted to the Executive Office, Board of Supervisors,
383 Hall of Administration, 500 West Temple Street, Los Angeles, California
90012 no later than March 31, 1983.
Very truly yours,
JAMES S. MIZE, Executive Officer
S.c..d t &A-
VIOLET VARONA, Filing Officer
Conflict of Interest
JSM:VV: kn
Enclosures