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Home My WebLink About05.08.2018City o He osa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting Minutes Tuesday, May 8, 2018 6:00 PM Closed Session - 6:00 PM Regular Meeting - 7:00 PM Council Chambers City Council Mayor Jeff Duclos Mayor Pro Tem Stacey Armato Councilmembers Mary Campbell Hany S. Fangary Justin Massey City Council Regular Meeting Minutes May 8, 2018 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS - ROLL CALL 6:00 p.m. Present: Armato, Campbell, Fangary, Massey, Mayor Duclos Absent: None PUBLIC COMMENT - None RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM 18-0291 MINUTES: Approval of minutes of Closed Sessions held on April 24, 2018 and April 25, 2018. 2. 18-0292 CONFERENCE WITH LEGAL COUNSEL: Existing Litigation Government Code Section 54956.9(d)(1) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. a) Name of Case: David E. Simon v. City of Hermosa Beach Superior Court of the State of California, County of Los Angeles Case Number: BC699309 b) Name of Case: Hermosa Beach Police Officers' Association v. City of Hermosa Beach (arbitration) 3. 18-0293 CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8 Property: Airspace at 51 Pier Avenue (Loreto Plaza) City Negotiator: City Manager Negotiating Party: Pierside Properties, LLC Under Negotiation: Price and Terms of Payment for Lease of Airspace ADJOURNMENT OF CLOSED SESSION - 6:55 p.m. City of Hermosa Beach Approved on 09/25/2018 Page 2 of 8 City Council Regular Meeting Minutes May 8, 2018 CALL TO ORDER - 7:00 P.M. - REGULAR AGENDA 7:04 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Armato, Campbell, Fangary, Massey, Mayor Duclos Absent: None CLOSED SESSION REPORT City Attorney Jenkins reported no public comments or added agenda items, said item 2(a) had been settled, and there were no reportable actions on the other agenda items. ANNOUNCEMENTS PROCLAMATIONS / PRESENTATIONS a) 18-0294 RECOGNIZING HERMOSA BEACH GIRL SCOUTS RECEIVING GOLD AWARDS AND BOY SCOUTS ACHIEVING RANK OF EAGLE SCOUT b) 18-0295 NATIONAL PUBLIC WORKS WEEK MAY 20-26, 2018 c) 18-0296 PRESENTATION OF PLAN HERMOSA AWARDS MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER a) 18-0297 UPDATE ON PLAN HERMOSA IMPLEMENTATION PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: a) 18-0302 LETTER FROM MATT MCCOOL DATED MAY 1, 2018 REGARDING REQUEST FOR CERT AND NEIGHBORHOOD WATCH SUPPORT Attachments: Letter and Attachment from Matt McCool City of Hermosa Beach Page 3 of 8 Approved on 09/25/2018 City Council Regular Meeting Minutes May 8, 2018 Action: To receive and file the written communication from Matt McCool, Motion Massey, second Armato. The motion carried by a unanimous vote. 2. CONSENT CALENDAR: Action: To approve consent calendar items 2(a) through 2(i), with the exception of item 2(h), which was removed for separate discussion later in the meeting by Councilmember Massey. Motion Armato, second Campbell. The motion carried by a unanimous vote. a) REPORT 18-0309 MEMORANDUM REGARDING CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Action: To receive and file the memorandum. b) REPORT 18-0290 CHECK REGISTERS (Finance Director Viki Copeland) Attachments: 1. 04-19-18 2. 04-23-18 3. 04-26-18 Action: To ratify the above -noted check registers. REPORT 18-0315 ACCEPTANCE OF DONATIONS (Finance Director Viki Copeland) Action: To accept the $467 donation received by the City from an anonymous donor, to be used for the employee celebration lunch. d) REPORT 18-0312 ACTION MINUTES OF THE PARKS, RECREATION AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF MARCH 6, 2018 Attachments: PR Minutes 3.07.18.pdf Action: To receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of March 6, 2018. e) REPORT 18-0313 City of Hermosa Beach ACTION MINUTES OF THE EMERGENCY PREPAREDNESS ADVISORY COMMISSION MEETINGS OF JANUARY 8, 2018 AND MARCH 21, 2018 Page 4 of 8 Approved on 09/25/2018 City Council Regular Meeting Minutes May 8, 2018 Action: To receive and file the action minutes of the Emergency Preparedness Advisory Commission meetings of January 8, 2018 and March 21, 2018. f) REPORT 18-0287 9) SUBJECT: FINAL MAP NO. 73931 (C.U.P. CON NO. 16-2 PDP NO. 16-2) LOCATION: 501 11TH STREET APPLICANT(S): DENNIS CLELAND REQUEST: TO ADOPT A RESOLUTION APPROVING FINAL PARCEL MAP FOR A 3 -UNIT RESIDENTIAL CONDOMINIUM PROJECT (Community Development Director Ken Robertson) Attachments: 1. Proposed Resolution 2. Final Map No. 73931 3. Extension Vesting Tentative Tract Map - Staff Report Action: To adopt Resolution No. 18-7128, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 73931, FOR THE SUBDIVISION OF A THREE -UNIT CONDOMINIUM, LOCATED AT 501 11TH STREET IN THE CITY OF HERMOSA BEACH, CALIFORNIA." REPORT 18-0314 Attachments: APPROVAL OF A RESOLUTION AUTHORIZING APPLICATION TO THE CALIFORNIA DIRECTOR OF INDUSTRIAL RELATIONS FOR A CERTIFICATE OF CONSENT TO SELF -INSURE WORKERS' COMPENSATION LIABILITIES (Human Resources Manager Vanessa Godinez) 1. Application for Certificate of Consent to Self -Insure as a Public Agency Employer Self -Insurer 2. RESOLUTION Authorizing application to the Department of Industrial Relations.pdf Action: To adopt Resolution No. 18-7129, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF -INSURE WORKERS' COMPENSATION LIABILITIES." h) REPORT 18-0286 Attachments: PURCHASE OF TOYOTA SIENNA FOR POLICE DEPARTMENT (Police Chief Sharon Papa) National Auto Fleet Group -Toyota Sienna Quote Action: To: 1. Authorize the appropriation of a settlement check for $28,479.37 from Independent Cities Risk Management Authority (ICRMA) to the Police Equipment Replacement fund; and 2. Authorize the purchase of one (1) 2018 Toyota Sienna passenger van for a total cost of $32,289.62 from National Auto Fleet Group. City of Hermosa Beach Page 5 of 8 Approved on 09/25/2018 City Council Regular Meeting Minutes May 8, 2018 i) REPORT AWARD STORM DRAIN CATCH BASIN MAINTENANCE CONTRACT 18-0301 (Public Works Director Glen W.C. Kau) Attachments: 1. Storm Drain Catch Basin Maintenance Agreement 18-21 Downstream Services Inc Attach 1 rl 2. Downstream Services Inc. Proposal Action: To: 1. Award Storm Drain Maintenance contract to Downstream Services Inc.; 2. Authorize the Mayor to execute and the City Clerk to attest the contract amount of $69.696.00; and 3. Authorize the Director of Public Works to make changes as necessary within the budgeted amount. Motion Armato, second Fangary. The motion carried 4-1, noting the dissenting vote of Massey. CONSENT ORDINANCES - None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION Item 2(h) was heard at this time but is shown in order for clarity. 5. PUBLIC HEARINGS - None 6. MUNICIPAL MATTERS a) REPORT STATUS UPDATE REGARDING MAJOR 18-0316 COMMUNITY DEVELOPMENT DEPARTMENT PROJECTS (Planning Manager Kim Chafin) Attachments: STVR Enforcement Analysis Summary of 11-7-17 Action: To receive and file the status update regarding major Community Development Department projects. Motion Armato, second Massey. The motion carried by a unanimous vote. b) REPORT AWARD OF CONTRACT TO ADRIAN GAUS ARCHITECTS INC. 18-0305 FOR THE DESIGN OF CORPORATE CITY YARD (Public Works Director Glen Kau) Attachments: 1. Dudek HHRA Memo 2. Bid Proposal RFP 3. Adrian Gaus Proposal 4. Draft Contract City of Hermosa Beach Page 6 of 8 Approved on 09/25/2018 City Council Regular Meeting Minutes May 8, 2018 Councilmember Campbell recused herself and left the dais and the room due to her home's proximity to the site. Action: To: 1. Award a contract to Adrian Gaus Architects Inc. for design services of the City Corporate Yard for Scenario 2, Traditional Construction with possible partial underground parking in the amount of $184,100, with the following to be added at the end of Section 4: "The City will issue a notice to proceed with the services, or a specified portion of the services, after consultation with its HHRA consultant and a determination that the services will not be affected or superseded by or inconsistent with the final Remediation Action Plan ("RAP"); further, the Consultant will not proceed with any services that will be impacted by the RAP until and unless the RAP is given final approval by all relevant governmental agencies; " and 2. Authorize the Public Works Director to make changes as necessary within the approved design budget. Motion Armato, second Massey. The motion carried 4-0, noting the absence of Campbell. c) REPORT 18-0307 CONSIDERATION OF CALIFORNIA BEACH VOLLEYBALL ASSOCIATION (CBVA) MEMORIAL DAY EVENT FOOTPRINT UPDATE AND RELATED INCLUSION OF SURFBOARD BALANCE SPONSOR ACTIVATION (Community Resources Manager Kelly Orta) Attachments: 1. Activation Information, Images and Event Map 2. Letter of Support from the Hermosa Beach Chamber of Commerce & Visitor's Bureau 3. Letter of Support from the California Surf Lifesaving Association 4. Letter of Support from the Beach House Hotel 5. Letter of Support from Scott Hubbell Action: To approve CBVA 's request to update their Saturday, May 26 - Sunday, May 27 event footprint to accommodate an added surfboard balance sponsor activation. Motion Campbell, second Fangary. The motion carried by a unanimous vote. d) REPORT 18-0299 APPOINTMENT OF CITY COUNCIL SUBCOMMITTEE TO WORK WITH LEADERSHIP HERMOSA BEACH IN DEVELOPING EXPECTATIONS AND GUIDELINES FOR FUTURE CLASS PROJECTS (Assistant to the City Manager Nico De Anda-Scaia) Action: To appoint Councilmembers Massey and Campbell to an ad hoc subcommittee to work with Leadership Hermosa Beach in helping develop expectations and guidelines for future Leadership Hermosa class projects and programs. Motion Armato, second Massey. The motion carried by a unanimous vote. City of Hermosa Beach Page 7 of 8 Approved on 09/25/2018 City Council Regular Meeting Minutes May 8, 2018 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL a) 18-0298 MAYOR DUCLOS AND COUNCILMEMBER MASSEY TO REPORT ON THEIR ATTENDANCE AT THE SCAG REGIONAL CONFERENCE & GENERAL ASSEMBLY IN INDIAN WELLS, CALIFORNIA FROM MAY 2-4, 2018 OTHER MATTERS - CITY COUNCIL a) 18-0300 TENTATIVE FUTURE AGENDA ITEMS Attachments: Tentative Future Agenda.pdf It was Council consensus to receive and file the Tentative Future Agenda Items. b) COUNCILMEMBER MASSEY REQUESTS TO DIRECT STAFF TO PROPOSE TO CITY COUNCIL THE FORMATION OF A COUNCIL SUBCOMMITTEE TO PARTICIPATE IN THE PROCESS OF MANAGING THE DESIGN AND CONSTRUCTION OF THE NEW FIRE STATION ON PIER AVENUE Councilmember Massey spoke to his request, garnering support from Councilmember Fangary and Mayor pro tem Armato. ADJOURNMENT The meeting adjourned at 9:57 p.m. May 8, 3018, to a Special Meeting at 5 p.m. Tuesday, May 22, 2018, for the purpose of conducting a Closed Session, followed by the Regular Meeting on the same date. Elaine Doerfling City Clerk City of Hermosa Beach Page 8 of 8 Linda Abbott Deputy City Clerk Approved on 09/25/2018