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HomeMy WebLinkAbout02.27.2018City of Hermosa Beach City Hall 1315 Valley Drive Hermosa Beach, CA 90254 Regular Meeting Minutes Tuesday, February 27, 2018 6:00 PM Closed Session - 6:00 PM Regular Meeting - 7:00 PM Council Chambers City Council Mayor Jeff Duclos Mayor Pro Tem Stacey Armato Councilmembers Mary Campbell Hany S. Fangary Justin Massey City Council Regular Meeting Minutes February 27, 2018 6:00 P.M. - CLOSED SESSION (LOCATION: Meetings convene in the Council Chambers and move to the Second Floor Conference Room after Public Comment) CALL TO ORDER IN COUNCIL CHAMBERS - ROLL CALL 600 p.m. Present: Armato, Campbell, Fangary, Massey, Mayor Duc os Absent: None PUBLIC COMMENT - None RECESS TO CLOSED SESSION IN SECOND FLOOR CONFERENCE ROOM — 6:01 p.m. 1. 18-0129 MINUTES: Approval of minutes of Closed Sessions held on February 13 and February 19, 2018. 2. 18-0130 CONFERENCE WITH LEGAL COUNSEL: Existing Litigation Government Code Section 54956.9(d)(1) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Name of Case: Aaron Marks et al. v. City of Hermosa Beach Federal District Court, Central District of California Case Number: 2:17-cv-08739-FFM 18-0131 CONFERENCE WITH LEGAL COUNSEL: Threatened Litigation Government Code Section 54956.9(d)(2) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. Number of Potential Cases: One 4. 18-0132 PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT Government Code Section 54957 Title: City Manager ADJOURNMENT OF CLOSED SESSION - 7:00 p.m. City of Hermosa Beach Page 2 of 10 Approved on 09/17/2018 City Council CALL TO ORDER — Regular Meeting Minutes February 27, 2018 7:00 P.M. - REGULAR AGENDA 7:04 p.m. PLEDGE OF ALLEGIANCE — ROLL CALL Scarlett Amar Present: Armato, Campbell, Fangary, Massey, Mayor Duclos Absent: None CLOSED SESSION REPORT City Attorney Jenkins reported no public comments, no added agenda items, and no reportable actions. ANNOUNCEMENTS PROCLAMATIONS / PRESENTATIONS a) 18-0133 RECOGNIZING LEADERSHIP HERMOSA BEACH 2017 EMERGING LEADER AWARD RECIPIENTS Leadership Hermosa President Laura Misel introduced the winners and Mayor Duclos presented each with a Certificate of Recognition. b) SISTER CITY ASSOCIATION UPDATE Liz Ramirez, Sister City Association President, gave the update. MISCELLANEOUS ITEMS AND REPORTS - CITY MANAGER City Manager Gonzalez said he was retiring in March to take a position closer to home and thanked the Council for the opportunity to work for the City. PUBLIC PARTICIPATION: 1. ORAL AND WRITTEN COMMUNICATIONS: Coming forward to address the Council at this time were: Christine Shultz, parent of Brownie, with members of Brownie troop 6025 Stephen McCall, Hermosa Beach Education Foundation Boardmember Adrienne Slaughter, Adrienne's Search for Children's Cancer Cure City of Hermosa Beach Page 3 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes February 27, 2018 Laura Misel, Leadership Hermosa President Merna Marshall, Hermosa Woman's Club Ken Sarno Connie Sullivan Dency Nelson Megg Sulzinger Andrea Giancoli Marietta (last name indistinct) Betsy Ryan Gerry O'Connor Craig Cadwallader Peter Tucker Steve Dillow Sandy Saemann a) 18-0134 LETTER FROM CHRISTINE SHULTZ AND RESPONSE FROM CITY DATED FEBRUARY 13, 2018 REGARDING SAFETY AT THE HERMOSA VIEW CROSSWALK Attachments: Letter from Christine Shultz and response from City.pdf Action: To receive and file the written communication. Motion Massey, second Armato. The motion carried by a unanimous vote. 2. CONSENT CALENDAR: Action: To approve consent calendar items 2(a) through 2(i). Motion Massey, second Armato. The motion carried by a unanimous vote. 2a) REPORT 18-0136 Attachments: 021918 special mtq CITY COUNCIL MEETING MINUTES (City Clerk Elaine Doerfling) Action: To approve the minutes of the Special Meeting of February 19, 2018. 2b) REPORT 18-0126 Attachments: 1. 02-08-18 2. 02-12-18 3. 02-15-18 City of Hermosa Beach CHECK REGISTERS (Finance Director Viki Copeland) Page 4 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes February 27, 2018 Action. To rates the above -noted check registers. 2c) REPORT 18-0142 REVENUE AND EXPENDITURE REPORTS FOR DECEMBER 2017 (Finance Director Viki Copeland) Attachments: 1. Dec 2017 Rev Status Report 2. Dec 2017 Exp Status Report Action: To receive and file the December 2017 Financial Reports. 2d) REPORT 18-0140 CITY TREASURER'S REPORT AND CASH BALANCE REPORT (City Treasurer Karen Nowicki) Attachments: 1. Dec 2017 Treasurer's Report 2. Dec 2017 Cash Balance Report Action: To receive and file the December 2017 Ci Treasurer's Report and Cash Balance Report. 2e) REPORT 18-0137 CANCELLATION OF CERTAIN CHECKS (City Treasurer Karen Nowicki) 4ction: To 2f) REPORT 18-0087 approve cancellation of certain checks as recommended by the City Attachments: Treasurer. PROJECT STATUS REPORT AS OF JANUARY 31, 2018 (Public Works Director Glen W.C. Kau) 02-14-18 January UP Status Report FY17-18 Action: To receive and file the Project Status Report as of January 31, 2018. 2g) REPORT 18-0128 Attachments: PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS (Community Development Director Ken Robertson) Planning Commission March, 2018 Tentative Future Agenda Action: To receive and file the March 2018 Planning Commission tentative future agenda items. City of Hermosa Beach Page 5 of 10 Approved on 09/17/2018 City Council 2h) REPORT 18-0135 Regular Meeting Minutes February 27, 2018 DRAFT ACTION MINUTES OF THE PLANNING COMMISSION MEETING OF FEBRUARY 20, 2018 Attachments: Draft Action Minutes Action: To receive and file the draft action minutes of the Planning Commission meeting of February 20, 2018 and decline to review the actions from that meeting. (Four (4) affirmative votes are required.) 2i) REPORT 18-0122 RECOMMENDATION TO APPROVE THE FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES NO. 16-014 BETWEEN THE CITY OF HERMOSA BEACH AND SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS TO EXTEND THE TERM AND AMOUNT OF THE AGREEMENT TO COMPLETE ADDITIONAL SCOPE FOR THE STORM DRAINAGE MASTER PLAN (Public Works Director Glen W.C. Kau) Attachments: 1. First Amendment to PSA 16-014 2-13-18.pdf 2. Hermosa SDMP Add Scope and Fee 013018.pdf 3. PSA 16-014- SCHAAF & WHEELER CONSULTING ENGINEERS.pdf Action: To: 1. Approve the First Amendment to the existing Professional Services Agreement No. 16-014 with Schaaf and Wheeler consulting Engineers (S& W) to extend the term of the agreement to September 28, 2018; and 2. Increase the amount of the agreement by $18,995 for a total of $208,945. CONSENT ORDINANCES — None 4. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION None 5. PUBLIC HEARINGS — None 6. MUNICIPAL MATTERS 6a) REPORT SUPPORT FOR ASSEMBLY BILL NO. 1782 TO ESTABLISH 18-0144 SURFING AS THE OFFICIAL SPORT OF CALIFORNIA (Assistant to the City Manager Nico De Anda-Scaia) Attachments: 1. AB 1782 - Proposed Legislation 2. Draft Letter of Support for AB 1782.pdf City of Hermosa Beach Page 6 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes Coming forward to address the Council on this item were: Dency Nelson Craig Cadwallader February 27, 2018 Action: To approve and authorize the Mayor to sign a letter of support on behalf of the City for Assembly Bill 1782 (Muratsuchi), designating surfing as the official sport of the state of California. Motion Campbell, second Massey. The motion carried by a unanimous vote. 6b) REPORT 18-0127 MIDYEAR BUDGET REVIEW 2017-18 (Finance Director Viki Copeland) Attachments: 1. Revenue Detail Report 2. Additional Appropriations Report 3. Budget Transfers Report 4. Budget Summary Report 5. City Council Travel Summary Coming forward to address the Council on this item was: David Grethen Action: To. I. Approve the revisions to estimated revenue, appropriations, budget transfers and fund balances as shown herein and in the attached Revenue Detail Report, Additional Appropriations Report, Budget Transfers Report, and Budget Summary Report, with $10,000 to be retained toward the proposed Greenbelt project discussed tonight; 2. From the General Fund, approve the addition of $147,257 to the assigned fund balance for Contingencies in order to meet the City's target of 16% for this goal; add $244,981 to the Compensated Absences assignment to meet the goal amount of 25% of the current liability,. release remaining funds for unspecified contingencies set aside for 2016-17 and 2017-18 in the amounts of $227,854 and $371,237, respectively; 3. Approve use of Fire Protection Funds instead of General Funds for Fire related equipment conversion costs in an amount of $56,596; 4. Transfer the remaining funds available in the General Fund of $1,065,595 to the Insurance Fund; 5. From the Equipment Replacement Fund, to reduce the assigned fund balance for the remaining radio upgrades to $121,020 and transfer $445,898 to the Insurance Fund; and 6. Receive and file the City Council Travel Summary (Attachment 5). Motion Massey, second Armato. The motion carried by a unanimous vote. Additional Action: To reschedule the Financial Plan Study Session scheduled for March 6, 2018 to coincide with the 2018-19 Budget Workshop on June 6, 2018; and Motion Massey, second Campbell. The motion carried by a unanimous vote. City of Hermosa Beach Page 7 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes February 27, 2018 6c) REPORT REPORT ON ADA ASSESSMENT AND PROPOSED 18-0139 DECOMPOSED GRANITE PATH ON GREENBELT (Public Works Director Glen W.C. Kau and Planning Director Ken Robertson) Attachments: 1. City Attorney Memorandum, Improvement on the Greenbelt 2. DRAFT HermosaBeach Greenbelt ADAReq Rvd 3. Relevant Greenbelt Policies from PLAN Hermosa 4. SUPPLEMENTAL eComment from Joseph Verbruqqe (submitted 2-23-18 at 5pm).pdf 5. SUPPLEMENTAL Letter from members of Access Hermosa (added 2-26-18 at 3pm).pdf 6. SUPPLEMENTAL Letter and Attachment from Joseph Verbruqqe (added 2-27-18 at 1pm).pdf 7. SUPPLEMENTAL eComment from Claudia Berman (submitted 2-26-18 at 6pm).pdf 8. SUPPLEMENTAL eComment from Kent Allen (submitted 2-27-18 at 1©34am).pdf 9. SUPPLEMENTAL. Letter from Barbara Ellman (added 2-27-18 at 6pm).pdf Coming forward to address the Council on this item were: Geoff Hirsch Andrea Giancoli Jim Rosenberger George Schmeltzer Beth Rohrer David Grethen Dency Nelson Ira Ellman Harlan Robinson Adam Malovani Action: To direct staff to continue to work with Access Hermosa, the Public Works Commission, and the City Attorney and return to the Council at a future meeting with recommendations for either (1) implementing the proposed Greenbelt modifications consistent with current zoning requirements, or (2) providing the actions needed to place the issue of potential modifications to The Greenbelt as a ballot measure at a future election. Staff was further directed to include, in the agenda item presented to the Public Works Commission, a report from a landscape architect with opinions on options within existing zoning requirements, making clear that the issue is to be brought back as time allows, secondary to more pressing projects that have been in the works for a longer period of time, and noting that it may be considered as part of next year's budget if not included this year. Motion Fangary, second Armato. The motion carried by a unanimous vote. Additional Action: To extend tonight's meeting to 11:30 p.m. Motion Armato, second Massey. The motion carried 4-0. (Fangary had left the room briefly.) City of Hermosa Beach Page 8 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes February 27, 2018 6d) REPORT ANALYSIS OF RISK -POOL INSURANCE MEMBERSHIP OPTIONS 18-0141 AND RECOMMENDATION TO CONTINUE MEMBERSHIP WITH INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY FOR THE 2018/19 FISCAL YEAR (Human Resources Manager Vanessa Godinez) Attachments: 1. ICRMA FAQ re Member Assessment 2. Comparative Totals.pdf 3. Comparison of options General Liability & Workers Compensation Beth Lyons, ICRMA Executive Director, responded to Council questions. No one came forward to address the Council on this item. Action: To direct staff to continue membership with Independent Cities Risk Management Authority (ICRMA) for the 2018/19 fiscal year and issue a request to rescind our notice to withdraw contingent on the approval of the ICRMA governing board at the meeting of March 1, 2018. Motion Campbell, second Armato. The motion carried by a unanimous vote. Additional Action: To extend tonight's meeting to 12:30 a.m. Motion Massey, second Duclos. The motion carried by a unanimous vote. 7. MISCELLANEOUS ITEMS AND MEETING ATTENDANCE REPORTS - CITY COUNCIL 7a) REPORT 18-0138 VACANCIES - BOARDS AND COMMISSIONS PARKS, RECREATION & COMMUNITY RESOURCES ADVISORY COMMISSION UNEXPIRED TERM ENDING JUNE 30, 2019 (City Clerk Elaine Doerfling) Attachments: Letter of Resignation Action: To direct the City Clerk to advertise an upcoming unscheduled vacancy on the Parks, Recreation & Community Resources Advisory Commission, inviting applications from bona fide residents interested in being appointed to fill an unexpired term ending June 20, 2019. Motion Armato, second Campbell. The motion carried by a unanimous vote. 8. OTHER MATTERS - CITY COUNCIL City of Hermosa Beach Page 9 of 10 Approved on 09/17/2018 City Council Regular Meeting Minutes 8a) 18-0143 TENTATIVE FUTURE AGENDA ITEMS Attachments: Tentative Future Agenda.pdf It was Council consensus to receive and file the tentative future agenda items. February 27, 2018 ADJOURNMENT — 12:10 a.m., Wednesday, February 28, 2018, to the 2018 Library Phase II Community Workshop at 6 p.m., Wednesday, February 28, 2018, in the Council Chambers, which will adjourn to the City Council Retreat at 8:30 a.m., March 3, 2018, in the Seaside Boardroom at the Beach House Hotel, 1300 The Strand, Hermosa Beach, which will adjourn to the Regular meeting of Tuesday, March 13, 2018. Elaine Doerfling City Clerk City of Hermosa Beach Linda Abbott Deputy City Clerk Page 10 of 10 Approved on 09/17/2018